HomeMy WebLinkAbout10-10-11 Fiscal Affairs Committee MeetingCHUCK ENGELKEN, CHAIR JOHN ZEMANEK
Councilmember District 2 Councilmember At -Large A
DARYL LEONARD 0 Alternate Member 1
Councilmember District 3 „ JAY MARTIN
4 Councilmember District 5
TOMMY MOSER
Alternate Member 2
Councilmember District 4
CITY OF LA PORTE FISCAL AFFAIRS COMMITTEE
MEETING AGENDA
Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on Monday,
October 10, 2011, at 5:00 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway,
La Porte, Texas, regarding the items of business according to the agenda listed below:
1. Call to Order
2. Consider approval of minutes of the September 12, 2011, meeting of the Fiscal Affairs Committee —
P. Fogarty
3. Receive report from the auditors on the status of interim fieldwork — M. Dolby
4. Set date for next meeting — M. Dolby
5. Administrative Reports — R. Bottoms
6. Committee comments regarding matters appearing on agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual
information or existing policies — Committee members Engelken, Leonard, Moser, Martin, and
Zemanek.
7. Adjourn
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for
reasonable accommodations for persons attending public meetings. To better serve attendees,
request should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City
Secretary, at 281.470.5019.
CERTIFICATION
I certify that a copy of the October 10, 2011, agenda of items to be considered by the Fiscal Affairs Committee was
posted on the City Hall bulletin board on October 4, 2011.
Sharon Harris, Assistant City Secretary
I certify that the attached notice and agenda of items was removed by me from the City Hall bulletin board on the
day of 2011.
Name and Title
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September 12, 2011, Fiscal Affairs Committee Agenda
CHUCK ENGELKEN, CHAIR
Councilmember District 2
DARYLLEONARD
Councilmember District 3
TOMMY MOSER
Councilmember District 4
JOHN ZEMANEK
Councilmember At -Large A
Alternate Member 1
JAY MARTIN
Councilmember District 5
Alternate Member 2
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
SEPTEMBER 12, 2011
The Fiscal Affairs Committee met on September 12, 2011, at 5:30 p.m. in the La Porte City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1. Call to Order
Chairman Chuck Engelken called the meeting to order at 5:30 p.m. Committee Members present
were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay
Martin.
2. Consider approval of Minutes of the August 22, 2011, meeting of the Fiscal Affairs
Committee — P. Fogarty
Committee Member Leonard moved to approve the minutes of the August 22, 2011, meeting of the
Fiscal Affairs Committee. Committee Member Moser seconded. MOTION PASSED.
Ayes: Chairman Engelken; Committee Members Moser and Leonard
Nays: None
3. Review and discuss questions or concerns with audit for the City of La Porte and La Porte
Development Corporation for fiscal year 2011, and provide staff with direction — M. Dolby
Tom Pederson and Laurel Lynch with Null Lairson informed the committee the audit for the City of
La Porte and La Porte Development Corporation for fiscal year 2011 would begin on September 13,
2011. The committee was informed documents that would be audited are: payroll, expenditures,
purchases, tax, water, investments, cash, debt and capital assets. In addition, test of compliance,
public fund investment acts, compliance with expenditures, bid laws and the expenditures of the La
Porte Development Corporation for the last two years will also be audited.
Committee Member Moser advised Null Lairson to review billings and collections for EMS
revenues. Committee Member Leonard advised Null Lairson to make sure all procedures were
done in a correct manner.
Alternate Committee Member Martin requested Tom Pederson to specify the meaning of expanded
business development. Mr. Pederson responded: Investments that the La Porte Development
Corporation can make that can create jobs listed in the Attorney General's Economic Development
Manual.
Chairman Engelken thanked Mr. Pederson for summarizing the audit process very well.
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September 12, 2011, Fiscal Affairs Committee Minutes
4. Set date for next meeting — M. Dolby
The Committee set October 10, 2011 at 5:00 p.m. as the date and time for the next meeting.
5. Administrative Reports — R. Bottoms
There was no administrative report.
6. Committee Comments — Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
There were no Committee comments.
7. Adjourn — There being no further business, Committee Member Moser moved to adjourn the
meeting. Committee Member Leonard seconded. Motion Passed.
The meeting was adjourned at 5:39 p.m.
Respectfully submitted,
Patrice Fogarty, City Secretary
Passed and approved on the 10 day of October, 2011.
Chairman Chuck Engelken
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September 12, 2011, Fiscal Affairs Committee Minutes