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Home My WebLink About11-14-16 Fiscal Affairs Committee Meeting CHUCK ENGELKEN, CHAIRCHUCK ENGELKEN, CHAIRDOTTIE KAMINSKIDOTTIE KAMINSKI Councilmember, District 2Councilmember, District 2At-Large B Alternate DARYL LEONARD Councilmember, District 3Councilmember, District 3 JAY MARTIN Councilmember, District 5Councilmember, District 5 CITY OF LA PORTE FISCAL AFFAIRS COMMITTEECITY OF LA PORTE FISCAL AFFAIRS COMMITTEE MEETING AGENDAMEETING AGENDA Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on November 14, 2016November 14, 2016, in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, , in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 5:00 PM regarding the items of business according to the agenda listed below:beginning at 5:00 PM regarding the items of business according to the agenda listed below: 1.Call to orderCall to order 2.Consider approval or other action regarding minutes of the Fiscal Affairs meeting held on August 8, Consider approval or other action regarding minutes of the Fiscal Affairs meeting held on August 8, 2016 2016 -- P. Fogarty P. Fogarty 3.Receive and review Fourth Quarter (FY 2016) Investment Report Receive and review Fourth Quarter (FY 2016) Investment Report --M. DolbyM. Dolby 4.Receive and review months of June; July and August (FY2016) Purchasing Card Expenditures Receive and review months of June; July and August (FY2016) Purchasing Card Expenditures -M. DolbyDolby 5.Receive and review the City of La Porte Investment Policy Receive and review the City of La Porte Investment Policy --S. WolnyS. Wolny 6.6.Set date for next meeting Set date for next meeting Set date for next meeting Set date for next meeting M. DolbyM. DolbyM. DolbyM. Dolby 7.Administrative Reports Administrative Reports C. AlexanderC. Alexander 8.Committee Comments regarding matters appearing on agenda âCommittee Comments regarding matters appearing on agenda âCommittee members Engelken, Committee members Engelken, Leonard, and MartinLeonard, and Martin 9.AdjournAdjourn In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATIONCERTIFICATION I certify that a copy of the November 14, 2016 , agenda of items to be considered by the Fiscal Affairs Committee was I certify that a copy of the November 14, 2016 , agenda of items to be considered by the Fiscal Affairs Committee was placed on the City Hall Bulletin Board on November 8, 2016.placed on the City Hall Bulletin Board on November 8, 2016. Patrice Fogarty, City SecretaryPatrice Fogarty, City Secretary CHUCK ENGELKEN, CHAIR JAY MARTIN Councilmember District 2 Councilmember District 5 DARYL LEONARD DOTTIE KAMINSKI Councilmember District 3 Alternate Member MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE AUGUST 8, 2016 The Fiscal Affairs Committee met on August 8, 2016, at 5:00 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1.Call to Order Committee Member Martin called the meeting to order at 5:00 p.m. Present was: Committee Member Daryl Leonard and Alternate Member Dottie Kaminski. Also present: City Secretary Patrice Fogarty, City Manager Corby Alexander, Treasurer Shelley Wolny and Purchasing Manager Cherell Daeumer. 2.Consider approval or other action regarding minutes of the May 9, 2016, meeting of the Fiscal Affairs Committee P. Fogarty Committee Member Leonard moved to approve the minutes of the May 9, 2016, meeting. Alternate Member Kaminski seconded. MOTION PASSED UNANIMOUSLY 2/0. Chairman Engelken was absent for this item. 3.Receive and review Third Quarter (FY2016) Investment Report M. Dolby Treasurer Shelley Wolny presented the Third Quarter (FY2016) Investment Report. Chairman Engelken arrived at the meeting at 5:10 p.m. 4.Receive and review months of March; April and May (FY2016) Purchasing Card Expenditures M. Dolby Purchasing Manager Cherell Daeumer provided the months of March; April and May (FY2016) Purchasing Card Expenditures. 5.Set date for next meeting M. Dolby The Committee set November 14, 2016, at 5:00 p.m., as the date and time for the next meeting. 6.Administrative Reports C. Alexander There were no reports. Page 1 of 2 August 8, 2016, Fiscal Affairs Committee Minutes 7.Committee Comments Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. There were no comments. 8.Adjourn There being no further business, Chairman Engelken moved to adjourn the meeting at 5:15 p.m. Committee Member Leonard seconded. MOTION PASSED. Respectfully submitted, ________________________________ Patrice Fogarty, City Secretary Passed and approved on the _____ day of ___________, 2016. ________________________________ Chairman Chuck Engelken Page 2 of 2 August 8, 2016, Fiscal Affairs Committee Minutes CITY OF LA PORTE Interoffice Memorandum TO:Chuck Engelken, Councilmember Daryl Leonard, Councilmember Jay Martin, Councilmember Dottie Kaminski, Councilmember Corby Alexander, City Manager TraciLeach, Assistant City Manager FROM:Michael Dolby, Director of Finance Shelley Wolny,Treasurer DATE:October26,2016 SUBJECT:Quarterly Investment Report For the fourth and finalquarterof the 2016fiscal year, the City’s investment portfolio yield averaged0.69%, which isabovethe average yield of our benchmarkat 0.44% (see graph below).The City’s investment portfolio has exceeded the benchmark by an average of 19basis points this fiscal year, which equates to approximately $113,012in additional earnings.Our benchmark is the6-month T-Billrate. The total interest earned through September2016for all fundsis$421,132,whichis 367% of the budget of $114,750. City vs. Benchmark 0.80% 0.70% 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% ` 0.00% Portfolio YieldBenchmark th At September30,the City’s portfoliototaled $71,784,790and consisted of 30%in Texpool,28% in Agency Notes and 42% in Logic.The majority of the portfolio remains in theinvestment pools to maintain adequate liquiditywhile pursuing opportunities for to optimize yield.Staff will continue to focus on laddering and diversifying the portfolio through the purchase of agenciesto strengthen returns. By Investment Type 42% 28% 30% TexpoolLogicAgency Notes 1 At the end of thefourthquarter, the City’s portfolio consisted of 72% of the portfolio maturing overnight, 9% maturing in 1 year, 8% maturing in 1-2 yearsand 11% maturing beyond two years. By Investment Maturity 11% 8% 9% 72% Overnight1-12 Months 12-24 Months24-36 Months Currently, the 3-month T-Bill is at0.29%; 2-year, at0.77%; 5-year, at1.18%; and, the 20-year is at2.02% (see yield curve below).Rates along the short end are the same as they were 3 months ago, and there have beenno changes to the overnight rate. Yield Curve 3.00% 2.00% 1.00% 0.00% Treasury Bills 1 year ago3 months agocurrent On December 16,2015the fed increased the target rate from 0.00% to 0.25%to a target rate of 0.25% to 0.50% marking the first rate increase in seven years.The Federal Open Market Committee decided not to raise rates at the Septembermeeting; however, there is a heightened expectationfor a Fed rate hike in December. While staffcontinues to monitor rates and economic conditions,the strategy for the portfolio will,as always,focus on ladderingto pick up yield along the curve and maintaininga constant cash flow and liquid position. 2 2 Year T-Note 8.00% 6.00% 4.00% 2.00% 0.00% In summary, wewill continue to invest the City’s funds in conservative investments, as authorized by the Public Funds Investment Act, always keeping in mind Safety first, and then Liquidity and lastly Yield. 3 Portfolio Composition and Value as of September 30, 2016 80.00% 60.00% ParBookMarketDays to ValueValueValueMaturity 40.00% Investment Pools51,784,79051,784,79051,784,79042 Agencies20,000,00020,000,00020,008,262595 20.00% Total71,784,79071,784,79071,793,052196 0.00% Investment PoolsAgencies Sep-16Sep-15 Investment Maturity Schedule as of September 30, 2016 Book 1-12 months ValuePercent Overnight Overnight51,784,79072.14% 1-12 months6,000,0008.36% 1-2 years 1-2 years6,000,0008.36% 2-3 years8,000,00011.14% Total71,784,790100.00% 2-3 years Portfolio Performance for the month of September 30, 2016 Weighted PortfolioBenchmarkAverage 0.30% YieldYield*Maturity Pooled Funds0.73%0.47%6.93 months 0.20% Bond Funds0.38%0.29%45 days Total0.56%0.38%6.67 months 0.10% 0.00% *The pooled funds benchmark is based on the average monthly yield of a 6-month Treasury. Pooled FundsBond FundsTotal The bond funds benchmark yield is based on the average monthly yield of a 3-month Treasury. The total is based on weighted average monthly benchmark yields. Portfolio YieldBenchmark Yield* Portfolio Earnings as of September 30, 2016 75,000 BudgetActualPercent General80,000240,340300.43% 50,000 Enterprise8,95043,259483.34% Internal Service9,00030,251336.12% 25,000 Other Funds16,800107,282638.59% Total114,750421,132367.00% - GeneralEnterpriseInternalOther Funds Service BudgetActual Yield Curve WAM -Pooled Funds 1.40% 8.00 1.20% Average for September 7.00 1.00%% of funds invested in:20162015 6.00 Securities & Pools94.41%93.91% 0.80% 5.00 Bank Depository5.59%6.09% 0.60% 4.00 Total % of funds invested100.00%100.00% 0.40% 3.00 0.20% Operating Account Balance4,247,3313,851,070 0.00% 2.00 3 mo6 mo1 yr2yr5yr 1.00 0.00 Jul-16Aug-16Sep-16 Jul-16Aug-16Sep-16 4 Portfolio Yield vs Benchmark Aug-16 Jun-16 Apr-16 Feb-16 Dec-15 Oct-15 0.00%0.10%0.20%0.30%0.40%0.50%0.60%0.70%0.80% Oct-15Nov-15Dec-15Jan-16Feb-16Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16 Portfolio Yield 0.37%0.41%0.45%0.51%0.59%0.64%0.60%0.68%0.69%0.68%0.67%0.73% Benchmark 0.11%0.33%0.50%0.43%0.44%0.47%0.37%0.42%0.40%0.40%0.45%0.47% Additional Earnings (over 6 month Treasury Bill) 120,000 100,000 80,000 60,000 40,000 20,000 - (20,000) Oct-15Nov-15Dec-15Jan-16Feb-16Mar-16Apr-16May-16Jun-16Jul-16Aug-16Sep-16 Add Erng 10,8782,432(3,580)2,5157,4859,49817,48814,57014,98114,08210,66911,994 Cumm Erng 10,87813,3109,73012,24519,73029,22846,71661,28676,26790,349101,018113,012 Investment Maturity & Cashflow (excluding Texpool & Logic) 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - 5 Market Gain (Loss) by Month 50,000 40,000 30,000 20,000 10,000 - (10,000) (20,000) (30,000) (40,000) (50,000) (60,000) OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP AGENCIES 7,196(30,550)(51,624)23,58811,27033,66427,530(162)37,65020,11810,3188,262 Monthly Portfolio Division 50% 50% Wells FargoCoastal Securities Average Return on Investments 1.20% 1.00% 0.80% 0.60% 0.40% 0.20% 0.00% Coastal SecuritiesWells Fargo 0.90%1.09% 6 September 30, 2016 This report is in full compliance with the investment strategy as established for the pooled investment fund and the Public Funds Investment Act (Chapter 2256). Michael G. Dolby, CPAShelley Wolny Director of FinanceTreasurer 7 TOP 20 VENDORS June August Cycle July Cycle Cycle Vendor NameAmountVendor NameAmountVendor NameAmount Top 20 Vendors March-April AT&T BILL PAYMENT$41,097.79AT&T $37,068.55AT&T BILL PAYMENT$46,844.98AT&T $125,011.32 HELENA CHEMICAL CO 371$13,128.12VZWRLSS IVR VB$15,219.41VESCO$8,975.29VZWRLSS IVR VB$23,016.10 SHI GOVERNMENT SOLUTIO$12,817.00PAYPAL IMAGENET CONSU$8,048.90BOUND TREE MEDICAL LLC$7,863.63BOUND TREE MEDICAL LLC$20,993.54 BOUND TREE MEDICAL LLC$9,587.18INDUSTRIAL AND COMMERC$7,945.00VZWRLSS IVR VB$7,796.69PAYPAL IMAGENET CONSU$17,153.69 PAYPAL IMAGENET CONSU$9,104.79G&K SERVICES AR$4,745.98IN TEXAS INDUSTRIAL M$6,876.00VESCO$16,147.69 IN TEXAS INDUSTRIAL M$6,813.00GALLS HQ$4,442.28TYLER TECH GOVT FEES$5,326.00IN TEXAS INDUSTRIAL M$13,689.00 IN AIR TECH SOLUTIONS$6,449.32DX SERVICE$3,981.00IN ARCHIVESOCIAL$4,788.00HELENA CHEMICAL CO 371$13,128.12 PARTY AND RECEPTION CE$6,000.00OREILLY AUTO 00005207$3,781.09GALLS HQ$4,224.79SHI GOVERNMENT SOLUTIO$12,817.00 COBURN SUPPLY COMPANY$4,538.80ANIXTER/CLARK/TRI-ED$3,680.40WW GRAINGER$4,120.79G&K SERVICES AR$12,239.26 VESCO$4,335.24HD SUPPLY WATERWORKS 1$3,610.68OREILLY AUTO 00005207$3,845.48OREILLY AUTO 00005207$10,253.86 DX SERVICE$4,220.00BOUND TREE MEDICAL LLC$3,542.73HD SUPPLY WATERWORKS 1$3,662.30GALLS HQ$8,667.07 G&K SERVICES AR$4,131.50HOUSTON BUSINESS JOURN$3,510.00G&K SERVICES AR$3,361.78DX SERVICE$8,201.00 GREAT SOUTHWEST PAPER$3,876.31DMI DELL HIGHER EDUC$3,432.62BAY AREA HOUSTON MAGAZ$3,200.00INDUSTRIAL AND COMMERC$7,945.00 HOUSTON BUSINESS JOURN$3,510.00STROUHAL TIRE WALLISVI$3,402.15PASADENA TRAILER & TRU$3,154.70HD SUPPLY WATERWORKS 1$7,272.98 WCA CAPITAL$3,292.87DOUBLETREE$3,101.55IN DETAIL CONSTRUCTIO$3,150.00HOUSTON BUSINESS JOURN$7,020.00 COASTAL HVAC SUPPLY$3,036.39THOMSON WEST TCD$2,987.37IN FRED SHADE$2,856.73IN AIR TECH SOLUTIONS$6,449.32 HAHN EQUIPMENT COMPANY$2,898.80VESCO$2,837.16DMI DELL HIGHER EDUC$2,730.89DMI DELL HIGHER EDUC$6,163.51 WAL-MART $2,828.97REDNEWS/REDVAULT/W.VAU$2,690.00ROTOCHOPPER INC$2,639.70PARTY AND RECEPTION CE$6,000.00 ELLIOTT ELECTRIC$2,752.52SOUTHERN TIRE MART$2,597.00AUTOMATION-X CORPORATI$2,589.18HAHN EQUIPMENT COMPANY$5,472.80 OREILLY AUTO 00005207$2,627.29WOWCO EQUIPMENT CO$2,483.36HAHN EQUIPMENT COMPANY$2,574.00TYLER TECH GOVT FEES$5,326.00 LocalVendorSpendSummary Nov,2015Dec,2015Jan,2016Feb,2016March,2016April,2016May,2016June,2016August,2016 July,2016 ƚƷğƌƩğƓƭğĭƷźƚƓƭŅƚƩ aƚƓƷŷΉĭǤĭƌĻ υЋЍБͲЏЎЍ͵ЊЋυЋЋЍͲЋЋЍ͵ЎАυЋАЏͲЍЎЊ͵ЋВυЋБЏͲБЉБ͵ЌЍυЋЏЋͲЊАБ͵ЎАυЋЎЏͲБЉЏ͵ЋЏυЋАБͲЉЌБ͵ЎБυЋЏАͲЍЍБ͵ЉБυЋАЋͲЍВЌ͵ВЎυЋЎБͲЊЏЋ͵ЋБ ƚƷğƌƩğƓƭğĭƷźƚƓƭźƓ\[ğtƚƩƷĻυЊБͲЌБА͵АЋυЋАͲЎЋЎ͵ААυЌЋͲЍБЏ͵ЋЎυЋЌͲАЉВ͵ЋВυЋЎͲЉЏЉ͵ЌЍυЌЌͲЉЏЉ͵БЏυЌЊͲБЋВ͵ЊЌ υЌЋͲЍБЏ͵ЋЎυЊБͲЉЎЌ͵ЉЍυЌЌͲЋВЉ͵ЊЌ PercentLocalSpend 13.06%8.20%9.96%11.33%6.89%9.23%9.01%12.36%12.22%12.33% PURCHASES BY FUND July, 2016 Fund Number and DescriptionJune, 2016August, 2016 General$190,746.79$184,209.74$172,914.24 001 Utility Fund$18,150.50$22,293.99$30,850.37 002 Utility CIP Fund$5,551.30$5,908.70$2,045.20 003 Vehicle Replacement Fund$1,875.00$2,197.90 009 Airport Fund$245.00$166.36 010 Insurance Fund$34.97$140.00$386.95 014 General CIP Fund$1,176.90$29.52$243.47 015 La Porte Area Water Authority$959.14$2,765.59$5,042.58 016 Sewer Rehabiiltation fund$624.00 018 Drainage Improvement fund$2,357.50 019 Technology fund 023 Vehicle Maintenance Fund$23,164.86$23,937.52$24,033.15 024 Grant fund$6,668.41$8,155.37$5,849.38 032 Street Maintenance Sales Tax 033 Emergency Services Fund$7,637.27$7,687.62$7,741.74 034 Hotel/Motel Occupancy$9,468.94$4,363.63$5,897.10 037 Section 4B Sales Tax$3,265.00$8,524.77$793.84 038 Total for Month$267,448.08$272,493.95$258,162.28 JUNE TRANSACTIONS BY CARDHOLDER TransactionCardholderVendor NameTransMiscellaneous Information 1 DateAmt 6/18/2016ADCOX, KENITH RHEB GAS/CARWASH #5536.25FUEL-UNABLE TO MAKE IT TO CITY 6/4/2016ALEXANDER, CORBY DRENAISSANCE HOTELS282.50HOTEL STAY FOR CORBY 6/23/2016ALFARO, JESUS GLOWES #0105334.97MAILBOX 6/28/2016ALFARO, JESUS GMOTION INDUSTRIES TX62123.14OIL ABSO PAD, QWIK STIK ORANGE, QWIK STIK PEACH 6/5/2016ALVARADO, AMANDA180FUSION 877.321.4180848.00ADVERTISING FOR VISITORS SITE 6/13/2016ALVARADO, AMANDASUBWAY 0002761539.62LUNCH FOR STAFF DURING BU DGET MEETINGS 6/18/2016ALVARADO, AMANDAGOOGLE ADWS6651485234500.00GOOGLE ADVERTISING 6/20/2016ALVARADO, AMANDAKROGER #31913.98SNACKS FOR 125TH COMMITTE E MEETING 6/20/2016ALVARADO, AMANDACANVA.COM100.00CREDITS FOR CANVA ACCOUNT TO CREATE GRAPHICS AND ADS 6/22/2016ALVARADO, AMANDAHOUSTON CHRONICLE CIRC40.00SUBSCRIPTION FOR MICHAEL DOLBY 6/6/2016ANDERSON, CLARENCE LDAWN DONUTS14.61BREAKFAST-TXCERTIFIED CRU ELTY INVESTIGATORS #101 COURSE 6/7/2016ANDERSON, CLARENCE LWM SUPERCENTER #511614.05LYSOL,DETERGENT,LITTER, CAT FOOD, DOG FOOD 6/7/2016ANDERSON, CLARENCE LWM SUPERCENTER #5116136.73LYSOL,DETERGENT,LITTER, CAT FOOD, DOG FOOD 6/9/2016ANDERSON, CLARENCE LACE MART RESTAURANT SU10.76APRONS FOR CLEANING 6/15/2016ANDERSON, CLARENCE LCAMPBELL PET CO - ONLI677.43LEASHES FOR ANIMAL SHELTE R 6/15/2016ANDERSON, CLARENCE LREVIVAL ANIMAL HEALTH573.84CARDBOARD CRATES FOR CATS CHANGE ACCT.03200004080144 6/17/2016ANDERSON, CLARENCE LWAL-MART #5116139.13LITTER,DOG FOOD,LYSOL, AIR FRESHNER FOR SHELTER 7/1/2016ANDERSON, CLARENCE LWAL-MART #511634.83LITTER 7/1/2016ANDERSON, CLARENCE LWM SUPERCENTER #511666.29DIAL SPRAY, WATER HOSE&NO ZZLES 6/7/2016ARREDONDO, EVERARDOWOWCO EQUIPMENT CO45.78TRACK PIN & BUSLTING UNIT #86-13 6/7/2016ARREDONDO, EVERARDOBAYSHORE CHRYSLER JEEP50.40WASHER NOZZLES UNIT #53-17 6/22/2016ARREDONDO, EVERARDOD AND T FIRESTONE,25.50STATE INSPECTION 6/9/2016AUCHTER, LORIEVESCO34.93INV#424246-0 INV DATE: 06/07/16 CONF# 6/6/2016BALES, KENDALL WFISCHER'S HAREWARE24.98BATTERY AND CHARGER FOR S UMMER CAMP 6/15/2016BALES, KENDALL WTEXAS OUTHOUSE INC165.00TOILETS FOR SIP AND STROL L 6/16/2016BALES, KENDALL WAMAZON.COM19.99SUMMER CAMP EQUIPMENT 6/16/2016BALES, KENDALL WAMAZON.COM AMZN.COM/BI9.99SUMMER CAMP EQUIPMNENT 6/16/2016BALES, KENDALL WAMAZON MKTPLACE PMTS15.99SUMMER CAMP EQUIPMENT 6/16/2016BALES, KENDALL WAMAZON.COM AMZN.COM/BI51.96BALLS FOR SOCCER 6/16/2016BALES, KENDALL WAMAZON.COM77.94BALLS FOR SOCCER 6/23/2016BALES, KENDALL WTARGET 0001396119.98MOVIE FOR FLICKS AT FIVE SHOWER LINER FOR WAVE POOL 6/23/2016BALES, KENDALL WTARGET 0001396115.00MOVIE FOR FLICKS AT FIVE MOVIE FOR FLICKS AT FIVE POINT 6/23/2016BALES, KENDALL WACADEMY SPORTS #16699.88SUPPLIES FOR ZOMBIE SURVI VAL CAMP 6/29/2016BALES, KENDALL WAMAZON.COM AMZN.COM/BI58.52WEIGHTS FOR POP UP TENTS 6/29/2016BALES, KENDALL WAMAZON MKTPLACE PMTS27.97BLANKS FOR TRACK GUN 6/30/2016BALES, KENDALL WAMAZON.COM AMZN.COM/BI15.77RESULTS BOARD 6/30/2016BALES, KENDALL WAMAZON.COM15.77RESULTS BOARD 6/30/2016BALES, KENDALL WAMAZON.COM15.77RESULTS BOARD 6/30/2016BALES, KENDALL WAMAZON.COM AMZN.COM/BI100.26RECEIPT BOOKS 6/30/2016BALES, KENDALL WAMAZON.COM90.6410X20 CANOPY 6/30/2016BALES, KENDALL WAMAZON.COM15.77RESULTS BOARD 6/30/2016BALES, KENDALL WWAL-MART #5116113.68SUMMER CAMP SUPPLIES 6/7/2016BANDA, SAULBAY AREA RENTALS151.95INLET TOP REPAIR @ EAST E ST/SAN JACINTO 6/8/2016BANDA, SAULTHE HOME DEPOT 565178.08BUILDING MATERIALS FOR OFFICE 6/7/2016BANKS, ROBERT AIWS GAS AND SUPPLY OF18.60TP PARTS WASHER SERVICE FOR MAY 6/7/2016BANKS, ROBERT AXYL DEWATERING169.00JACK FOR 4" GODWIN PUMP 6/8/2016BANKS, ROBERT AXYL DEWATERING58.90FRONT JACK - 4" TRASH PUMP 6/9/2016BANKS, ROBERT AHAHN EQUIPMENT COMPANY1630.00PUMP RENTAL FEE FOR PUMP @ L.S. #2 6/14/2016BANKS, ROBERT AM D N ENTERPRISES81.24PLUMBING PARTS TO REPAIR PLANT WATER TANK 6/14/2016BANKS, ROBERT AXYL DEWATERING84.80MAGNETIC PICK UP UNIT #86-01 6/16/2016BANKS, ROBERT AMOODY BROS.569.07POLYMER PUMP DIAPHRAMS AND SPRINGS 6/17/2016BANKS, ROBERT ACB SMITH CO INC276.91TO REPAIR RUST SPOTS INSIDE PLANT WATER TANK 6/27/2016BANKS, ROBERT AXYL DEWATERING-84.80CREDIT RETURN WRONG PART 6/28/2016BANKS, ROBERT ASENSAPHONE16.00REPAIR OF SENSAPHONE 400 AUTO DIALER REPAIR (UNDER WARRANTY, FRIEGHT COST 6/28/2016BANKS, ROBERT AXYL DEWATERING-307.70INCORRECT CHARGE - AMOUNT IS NOT CORRECT 6/28/2016BANKS, ROBERT AXYL DEWATERING370.70SEPARATION TANK FILTER SCREEN BALL & EJECTOR - CORRECT CHARGE 6/28/2016BANKS, ROBERT ABUTLER & LAND24.64SKY 8 PIN SOCKET FOR L.S. 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REFRIGERANT FOR A/C CONTRACTORS AT PD 6/28/2016WINGATE, MARKAPPLIANCE PARTS 2038104.28LCB CONCESSION AC MOTOR 267448.08 JULY TRANSACTION BY CARDHOLDER TransactionCardholderVendor NameTransactionMiscellaneous Information 1 DateAmt 7/15/2016ALEXANDER, CORBY DMAIN 101 GRILL AND BAR170.79LUNCH FOR KOREAN COMPANY AND CITY MANAGER, CORBY ALEXANDER. ECONOMIC DEVELOPMENT PROSPECT 7/15/2016ALEXANDER, CORBY DKROGER #3193.98BOTTLED WATER FOR KOREAN COMPANY TOUR WITH CORBY ALEXANDER, CITY MANAGER. 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FOGARTY - TMCCP GRADUA TE INSTITUTE 2016 8/25/2016FOGARTY, PATRICE LTEXAS MUNICIPAL CLERKS55.00P. FOGARTY - ATHENIAN DIA LOGUE AT GRAD. INSTITUTE 8/10/2016GARNER, ROBERT KNATIONAL GOLF225.00MEMBERSHIP AND ANNUAL DUES 8/10/2016GARNER, ROBERT KCOTHER INC.710.00AC SERVICE AND REPAIR PRO SHOP UNIT 8/16/2016GARNER, ROBERT KREGAL PUBLICATIONS INC950.00ADVERTISING 8/17/2016GARNER, ROBERT KPASADENA FENCE600.00CHAIN LINK AND WOODEN FENCE REPAIRS 9/2/2016GARNER, ROBERT KFISCHER'S HAREWARE23.89SINGLE SIDED KEYS PAPER TAGS W/RING 9/2/2016GARNER, ROBERT KREVENGE PEST CONTROL I79.00MONTHLY SPRAY PRO SHOP GRILL 8/8/2016GARZA, RAFAEL GKROGER #319288.00INMATE MEALS 8/9/2016GARZA, RAFAEL GFISCHER'S HAREWARE35.96BRUSH-CAR WAS,TAPE-SHELTE R IN PLACE KITS 8/9/2016GARZA, RAFAEL GTHE HOME DEPOT #0565-27.96RETURN LENS FOR LOBBY LIG HT 8/10/2016GARZA, RAFAEL GFISCHER'S HAREWARE-17.97RETURN TAPE FOR SHELTER I N PLACE KITS 8/24/2016GARZA, RAFAEL GLOHMAN GLASS CO.11.58LENS FOR OUTSIDE LIGHTS 9/1/2016GARZA, RAFAEL GWW GRAINGER65.88LAMPS FOR PD 8/18/2016GOINES, FREDERICK BSCP CLEARLAKE 1511792.00ACID FOR POOLS 8/23/2016GOINES, FREDERICK BSCP 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The Investment Policy governs how the City will invest the CityOrdinance No. 1802. The Investment Policy governs how the City will invest the Citys funds and outlines s funds and outlines administrative and legal guidelines for the Investment Officers to follow for the preservation of capital. The Public administrative and legal guidelines for the Investment Officers to follow for the preservation of capital. The Public Funds Investment Act requires that a City must present the Investment Policy to Council annually for review or Funds Investment Act requires that a City must present the Investment Policy to Council annually for review or amendment. The policy was last reviewed in October 2015. amendment. The policy was last reviewed in October 2015. No changes to the policy are recommended at this time.No changes to the policy are recommended at this time. Action Required by the Fiscal Affairs Committee:Action Required by the Fiscal Affairs Committee: Receive/review the City of La Porte Investment Policy.Receive/review the City of La Porte Investment Policy. Approved for Fiscal Affairs Committee AgendaApproved for Fiscal Affairs Committee Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate City of La Porte, Texas Investment Policy Adopted by the City Council Of the City of La Porte On January 13, 1992, by Ordinance No. 1802 Amended: November 1995 August 1997 City of La Porte, Texas November 2000 Michael G. Dolby, CPA February 2003 Director of Finance February 2005 October 2005 Shelley Wolny July 2009 Treasurer May 2011 October 2013 October 2014 I. POLICY It is the policy of the City of La Porte, Texas (the "City") to administer and invest its funds in a manner which will preserve the principal and maintain the liquidity through limitations and diversification while meeting the daily cash flow requirements of the City. The City will invest all available funds in conformance with legal and administrative guidelines, seeking to optimize interest earnings to the maximum extent possible. The purpose of this investment policy is to comply with all statutes governing the investment of the City’s funds, including the Public Funds Investment Act, Chapter 2256 of the Texas Government Code (the “ Act”), which requires the City to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of the City’s funds. II. SCOPE The City will strive to earn a return on funds invested at the highest investment return possible after taking in consideration the primary goals of preservation of principal and liquidity of funds invested, consistent with the policy objectives described below. This investment policy applies to the investment activities of the government of the City of La Porte, Texas. FUNDS INCLUDED The City’s funds, which are pooled together and constitute the investment portfolio, include all financial assets of all funds managed by the City, including but not limited to receipts of tax revenues, charges for services, bond proceeds, interest incomes, loans and funds received by the City where the City performs a custodial function. These funds are accounted for in the City’s Comprehensive Annual Financial Report (CAFR) and include: General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds Enterprise Funds Internal Service Funds Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. OBJECTIVES SAFETY The primary objective of the City's investment activity is the preservation of capital and the protection of investment principal in the overall portfolio. Each investment transaction shall seek first to ensure that capital losses are avoided, whether they are from securities defaults or erosion of market value. The City will strive to minimize credit risk by limiting investments to the safest types of investments, prequalifying the financial institutions and broker/dealers with which the City conducts business, and diversify the investment portfolio so that potential losses on individual issuers will be minimized. To minimize interest rate risk, the City will ladder the portfolio and match investments with future cash requirements and invest operating funds in shorter, more liquid securities and investments. 1 LIQUIDITY The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements that might be reasonably anticipated. Liquidity shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. Because all possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual funds or local government investment pools that offer same day liquidity. PUBLIC TRUST All participants in the investment process shall seek to act responsibly as custodians of the public trust. Investment Officials shall avoid any transaction that might impair public confidence in the City's ability to govern effectively. The governing body recognizes that in a diversified portfolio, occasional measured losses due to market volatility are inevitable, and must be considered within the context of the overall portfolio's investment return, provided that adequate diversification has been implemented. YIELD (Optimization of Interest Earnings) The City's cash management portfolio shall be designed with the objective of regularly meeting or exceeding the average rate of return on U.S. Treasury Bills at a maturity level comparable to the City’s weighted average maturity in days. The investment program shall seek to augment returns above this threshold consistent with risk limitations identified herein and prudent investment principles. INVESTMENT STRATEGY The City maintains a commingled portfolio for investment purposes which incorporates the specific uses and the unique characteristics of the funds in the portfolio. The investment strategy has as its primary objective assurance that anticipated liabilities are matched and adequate investment liquidity provided. The City shall pursue conservative portfolio management strategy. This may be accomplished by creating a laddered maturity structure with some extension for yield enhancement. The maximum dollar weighted average maturity of 2 years or less will be calculated using the stated final maturity date of each security. IV. RESPONSIBILITY AND CONTROL Oversight Responsibility for the investment activity of the City of La Porte shall rest with the Fiscal Affairs Committee and the City Manager. They will designate investment officer(s), receive and review quarterly reporting, approve and provide for investment officer training, approve broker/dealers, and review and adopt the Investment Policy and Strategy at least annually. DELEGATION Management responsibility for the investment program is hereby delegated to the Director of Finance, who shall establish written procedures for the operation of the investment program, consistent with this investment policy. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. SUBORDINATES All persons involved in investment activities will be referred to as "Investment Officers." No person shall engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance. The Director of Finance shall be responsible for all transactions undertaken, and shall establish a system of controls to regulate the activities of Subordinate Investment Officers. All investment officers, including the Director of Finance, will demonstrate competence in the execution of the city’s investments. All Investment Officers will insure compliance with the investment program with ongoing training and evaluation by management. 2 PRUDENCE Investments shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion and intelligence would exercise in the management of the person’s own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. Investment Officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. IMDEMNIFICATION The Director of Finance and the Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific investment’s credit risk or market price changes, provided that these deviations are reported immediately and the appropriate action is taken to control adverse developments. ETHICS DISCLOSURE AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program, or which could impair their ability to make impartial investment decisions. Employees and Investment Officers shall disclose to the City Manager any material interests in financial institutions that conduct business with the City of La Porte, and shall further disclose any personal financial or investment positions that could be related to the performance of the City's investment portfolio. Employees and Investment Officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the City of La Porte. An Investment Officer of the City of La Porte who has a personal business relationship with an organization seeking to sell an investment to the City of La Porte shall file a statement disclosing that personal business interest. An Investment Officer who is related within thesecond degree by affinity or consanguinity to an individual seeking to sell an investment to the City of La Porte shall file a statement disclosing that relationship. A statement required under subsection 2256.005(i) of the Act must be filed with the Texas Ethics Commission and the governing body of the City of La Porte. TRAINING Investment Officers shall attend 10 hours of investment training within 12 months after taking office or assuming duties, and 10 hours every succeeding two years that begins on the st first day of the fiscal year, which is October 1, and consists of the two consecutive fiscal years after that date. The investments training shall be provided from an independent source approved by the Fiscal Affairs Committeeto insure the quality and capability of investment management in compliance with the Act.For the purposes of this policy, an "independent source" is defined as a professional organization, an institute of higher learning or any other sponsor other than a Business Organization with whom the City may engage in investment transactions. Training shall be in accordance with the Act and shall include education in investment controls, security risks, strategy risks, market risks, diversification of investment portfolio, and compliance with statutes governing the investment of public funds. V.REPORTING Investment reports shall be prepared quarterly and be signed and submitted by the Investment Officers, in a timely manner. These reports will be submitted to the City Manager and City Council. This report shall describe in detail the investment position of the City, disclose the market value and book value of each fund group as well as each separate investment, and state the maturity date of each security and accrued interest for the reporting period. The report shall 3 include all information as required by Section 2256.023 of the Act. It must also express compliance of the portfolio to the investment strategy contained in the City’s Investment Policy and the Act. MONITORING The market price of each investment shall be obtained monthly from a source such as the Wall Street Journal newspaper, the City’s custodial bank, a reputable brokerage firm or security pricing service and reported on the investment reports. Investments with minimum rating requirements will be monitored for rate changes and liquidation of such investments will be determined at such time. Monitoring credit ratings – The Investment Officer shall monitor, on no less than a monthly basis, the credit rating on all authorized investments in the portfolio based upon independent information from a nationally recognized rating agency. If any security falls below the minimum rating required by Policy, the Investment Officer shall notify the City Manager of the loss of rating, and liquidate the investment within one week. Monitoring FDIC Status for Mergers and Acquisitions – The Investment Officer shall monitor, on no less than a weekly basis, the status and ownership of all banks issuing brokered CDs owned by the City based upon information from the FDIC. If any bank has been acquired or merged with another bank in which brokered CDs are owned, the Investment Officer or Advisor shall immediately liquidate any brokered CD which places the City above the FDIC insurance level. VI. INVESTMENTS ACTIVE PORTFOLIO MANAGEMENT The City intends to pursue active versus passive portfolio management philosophy. That is, securities may be sold before they mature if market conditions present an opportunity for the City to benefit from the trade. AUTHORIZED INVESTMENTS The following are authorized investments for the City and all are authorized and further defined by the Act. Only those investments listed in this section are authorized. A.Obligations, including letters of credit, of the United States or its agencies and instrumentalities; direct obligations of this state or its agencies and instrumentalities; other obligations, the principal and interest of which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, this state or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States; and obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized investment rating firm not less than A or its equivalent.(Section 2256.009 (a) of the Act) The following are not authorized investments under Section 2256.009 (b) of the Act: obligations whose payment represents the coupon payment on the outstanding principal balance of the underlying mortgage-backed security collateral and pays not principal (Interest only bonded); obligations whose payment represents the principal stream of cash from the underlying mortgage-backed security collateral and pays no interest (Principal only bonds); 4 collateralized mortgage obligations that have a final stated maturity date of greater than 10 years; and collateralized mortgage obligations, the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. B.Fully collateralized certificates of deposit issued by a depository institution or an approved broker that has its main office or branch office in Texas, selected from a list adopted by the City, and guaranteed or insured by the Federal Deposit Insurance Corporation or its successor or the National Credit Union Share Insurance Fund or its successor; secured by obligations authorized by this subchapter, or secured in any other manner and amount provided by law for deposits of the City. (Section 2256.010 of the Act) C.FDIC insured, brokered certificates of deposit securities from a bank in any US state, delivered versus payment to the City safekeeping agent, not to exceed one year to maturity. Before purchase, the Investment Officer must verify the FDIC status of the bank on www.fdic.gov to assure that the bank is FDIC insured. D.AAA-rated, or an equivalent rating, no-load money market mutual funds registered with and regulated by the Securities and Exchange Commission; having a dollar-weighted average stated maturity of 90 days or fewer; and includes in its investment objectives the maintenance of a stable net asset value of $1 for each share. (Section 2256.014 of the Act) The Fund must provide the City with a prospectus and other information required by the Securities and Exchange Act of 1934 (15 U.S.C. Section 80a-1 et seq.); The City is not authorized by Section 2256.014 (c) of the Act to: invest in the aggregate more than 15 percent of its monthly average fund balance, excluding bond proceeds and reserves in other funds held for debt service, in mutual funds described in the Act (Section 2256.014); invest any portion of bond proceeds, reserves and funds held for debt service, in mutual funds described in the Act (Section 2256.014); or invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service, in any one mutual fund described in the Act (Section 2256.014) in an amount that exceeds 10 percent of the total assets of the mutual fund. E.AAA-rated, or an equivalent rating by at least one nationally recognized rating service, constant dollar, investment pools as authorized by the City Council and as further defined by the Act, which invests in eligible securities as authorized by Section 2256.016 of the Act. EXISTING INVESTMENTS The Investment Officer is not required to liquidate investments that were authorized investments at the time of purchase. Any investments currently held that do not meet the guidelines of this policy shall be reviewed to determine the ability to liquidate. An investment that requires a minimum rating under this subchapter does not qualify as an authorized investment during the period the investment does not have the minimum rating. An entity shall take all prudent measures that are consistent with its investment policy to liquidate an investment that does not have the minimum rating. If the investment cannot be liquidated because of material adverse change in the value since the time of purchase, and holding the investment to maturity does not negatively affect disbursements or cash flow, a recommendation of holding said investment to maturity is acceptable. 5 MAXIMUM MATURITIES The maximum stated maturity, from the date of purchase, for any individual investment may not exceed 5 years and the maximum dollar-weighted average maturity for the pooled fund group (investment portfolio) may not exceed 2 years. DIVERSIFICATION It is the policy of the City to diversify its investment portfolios. Assets held in the pooled investment portfolio shall be diversified to eliminate the risk of loss resulting from over-concentration of assets in a specific maturity, specific issuer or specific class of securities. Diversification strategies shall be determined and revised periodically by the Fiscal Affairs Committee. FINANCIAL INSTRUMENTS Maximum allowable percentages of the total portfolio for investments are stated as follows: Investment Type Maximum Limit 1. Investment Pools 100% 2. Money Market Accounts 10% 3. Certificates of Deposit 60% 4. U.S. Government Securities 80% 5. U.S. Agency Securities 80% VII. SELECTION OF FINANCIAL INSTITUTIONS AND BROKER DEALERS SELECTION OF FINANCIAL INSTITUTIONS Depositories shall be selected through the City's banking services procurement process, which shall include a formal request for proposal (RFP) issued every five (5) years. In selecting depositories, the services available, service costs, and credit worthiness of institutions shall be considered, and the Director of Finance shall conduct a comprehensive review of prospective depositories’ credit characteristics and financial history. The depository contract will provide for collateral if balance exceeds FDIC Insurance amounts. The City shall select financial institutions from which the City may purchase certificates of deposit in accordance with the Act and this policy and will have a written depository agreement with the selected institution, which was approved by resolution of the Bank’s Board if collateral is required. The Investment Officer shall monitor the fiscal condition of financial institutions where certificates of deposit are held. AUTHORIZED FINANCIAL BROKER/DEALERS AND INSTITUTIONS The Investment Officer shall maintain a list of broker/dealers and financial institutions authorized to provide investment services. These may include primary dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must submit: audited financial statements, proof of National Association of Security Dealers certification, and proof of state registration. Before engaging in investment transactions with a financial institutions or broker/dealers, the Investment Officer shall have received, from a Qualified Representative of said firm, a signed Certification Form. (Exhibit B) This form shall attest that the individual responsible for the City's account with that firm has (1) received and reviewed the investment policy of the City; and (2) acknowledged that the business organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the City and the organization that are not authorized by the City’s investment policy, except to the extent that this 6 authorization is dependent on an analysis of the makeup of the City’s entire portfolio or requires an interpretation of subjective investment standards. Investment Officers of the City may not acquire or otherwise obtain any authorized investment described in the investment policy from a person who has not delivered a signed Certification Form. The Fiscal Affairs Committee shall at least annually review, revise, and adopt a list of qualified broker/dealers and other financial institutions that are authorized to engage in investment transactions with the City. (Exhibit A) COMPETITIVE BIDDING All investment transactions must be competitively transacted and executed with broker/dealers or financial institutions that have been authorized by the City. The City will obtain at least three competitive offers. Exception: New issues will not be required to be competitively transacted as all broker/dealers would show the same price and yield. VIII. COLLATERAL COLLATERALIZATION OF PUBLIC DEPOSITS Collateralization requirements are governed by the Texas Government Code Chapter 2257 (Public Funds Collateral Act). All bank deposits, certificates of deposit, and repurchase agreements shall be secured by pledged collateral. In order to anticipate market changes and provide a level of security for all funds, the required minimum collateral level will be a market value equal to no less than 102% of the deposits. Collateral levels should be monitored and maintained by the financial institution. Repurchase agreements shall be documented by specific agreement noting the collateral pledged in each agreement and should be monitored daily. Collateral shall be reviewed monthly to assure the market value of the securities pledged equals or exceeds the related bank balances. Collateral shall always be held in the City’s name by an independent third party with whom the City of La Porte has a current custodial agreement. Evidence of the pledged collateral shall be maintained by a written agreement. A safekeeping receipt must be supplied to the City of La Porte for any transaction involving sales/purchases/maturities of securities and/or underlying collateral, which the City of La Porte will retain. The right of collateral substitution is granted provided the substitution has prior approval of the City and is followed by the delivery of an original safekeeping receipt to the City, and replacement collateral is received prior to the release of original collateral. COLLATERAL DEFINED The City shall accept only the following securities as collateral: A.FDIC insurance coverage; B.United States Treasuries and Agencies; C.Obligations, including letters of credit, of the United States or its agencies and instrumentalities. D.Other securities as approved by the Fiscal Affairs Committee. SUBJECT TO AUDIT All collateral shall be subject to inspection and audit by the Director of Finance or the City's independent auditors. IX. SAFEKEEPING AND CUSTODY SAFEKEEPING AGREEMENT All securities owned by the City shall be held in the City’s designated third party safekeeping. The third party custodian shall be required to issue safekeeping receipts to the City listing each specific security, description, maturity, cusip number yield and/or coupon, market value and other pertinent information. Each safekeeping receipt 7 shall clearly indicate that the instrument is held for the City of La Porte. All safekeeping arrangements shall be documented by the Investment Officer. DELIVERY VERSUS PAYMENT All investment transactions shall be executed on a delivery versus payment basis. That is, funds shall not be wired or paid until verification has been made that the collateral was received by the Trustee. The collateral shall be held in the name of the City. The Trustee's records shall assure the notation of the City's ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall be delivered to the City. X. MANAGEMENT AND INTERNAL CONTROLS The Director of Finance shall establish a system of internal controls, which shall be reviewed by an independent auditor. The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by employees or Investment Officers of the City. Controls and managerial emphasis deemed most important that shall be employed where practical are: A. Control of collusion B. Separation of duties C. Separation of transaction authority from accounting and record keeping D. Custodian safekeeping receipts records management E. Avoidance of physical delivery securities F. Clear delegation of authority to subordinate staff members G. Documentation on investment bidding events H. Written confirmation of transactions for investments and wire transfers I. Reconcilement and comparisons of security receipts with the investment subsidiary records J. Compliance with investment policies K. Accurate and timely reports L. Validation of investment maturity decisions with supporting cash flow data M. Adequate training and development of Investment Officers O. Review of financial condition of all brokers, dealers and financial institutions P. Staying informed about market conditions, changes, and trends that require adjustments in investment strategies Q. Monitor credit ratings R. Monitor FDIC status for mergers and acquisitions for brokered CD’s COMPLIANCE AUDIT The City shall perform, in conjunction with its annual financial audit, a compliance audit of management controls on investments and adherence to the entity's established investment policies. The audit shall include a formal review of the quarterly investment reports by an independent auditor and the results reported to the governing body by the independent auditor. Also, the governing body shall review its investment policy and investment strategy not less than annually and adopt a written instrument by rule, order, ordinance, or resolution stating that it has reviewed the investment policy and strategy, and recorded any changes made to them. 8 Exhibit A City of La Porte Approved List of Brokers/Dealers and Investment Pools Brokers/Dealers Coastal Securities Wells Fargo Cantor Fitzgerald Amegy Bank Investment Pools TexPool LOGIC Investment Pool 9 Exhibit B TEXAS PUBLIC FUNDS INVESTMENT ACT CERTIFICATION FORM As required by Texas Government Code 2256.005 (k-l) CITY OF LA PORTE, TEXAS This certification is executed on behalf of the City of La Porte, Texas (the Investor) and ___________________________ (the Seller) pursuant to the Public Funds Investment Act, Chapter 2256, Government Code, Texas Codes Annotated (the Act) in connection with investment transactions conducted between the Investor and Dealer. The Undersigned Qualified Representative of the Seller hereby certifies on behalf of the Seller that: 1.The Qualified Representative is duly authorized to execute this Certification on behalf of the Seller, and 2.The Qualified Representative has received and reviewed the Investment Policy furnished by the Investor, and 3.The Seller has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the Seller and the Investor that are not authorized by the entity’s investment policy, except to the extent that this authorization is dependent on an analysis of the makeup of the entity’s entire portfolio or requires an interpretation of subjective investment standards. Qualified Representative ________________________________ Signature ________________________________ Name (Printed): ________________________________ Title: ________________________________ Date: 10 Exhibit C City of La Porte, Texas Investment Strategy Statement The City of La Porte, Texas (the "City") will strive to administer and invest its pooled funds at the highest investment return possible while always taking into account the primary goals of preservation of principal and liquidity of funds invested consistent with the City's investment policy. The City's funds, which are pooled together and constitute the investment portfolio, include all financial assets of all funds managed by the City, including but not limited to receipts of tax revenues, charges for services, bond proceeds, interest incomes, loans and funds received by the City where the City performs a custodial function. The City will never invest its funds in a security that is deemed unsuitable to the financial requirements of the City. Maturities will be staggered in a manner that meets the cash flow needs of the City. The primary investment objective is the preservation and safety of principal. Each investment transaction shall seek first to ensure that principal losses are avoided, whether they are from security defaults or erosion of market value. The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements that might be reasonably anticipated. Liquidity shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. The City shall always maintain a highly diversified investment portfolio in order to reduce the amount of credit and market risk exposed to the City's portfolio. After first considering safety and liquidity, the City's investment portfolio shall be designed with the objective of regularly exceeding the average rate of return on U.S. Treasury Bills at a maturity level comparable to the City’s weighted average maturity in days. The City shall seek to augment returns above this threshold consistent with risk limitations identified in the City's investment policy and prudent investment principles. 11