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Home My WebLink About03-13-17 Fiscal Affairs Committee Meeting CHUCK ENGELKEN, CHAIRCHUCK ENGELKEN, CHAIRDOTTIE KAMINSKIDOTTIE KAMINSKI Councilmember, District 2Councilmember, District 2At-Large B Alternate DARYL LEONARD Councilmember, District 3Councilmember, District 3 JAY MARTIN Councilmember, District 5Councilmember, District 5 CITY OF LA PORTE FISCAL AFFAIRS COMMITTEECITY OF LA PORTE FISCAL AFFAIRS COMMITTEE MEETING AGENDAMEETING AGENDA Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on March 13, 2017March 13, 2017, in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, , in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 5:00 PM regarding the items of business according to the agenda listed below:beginning at 5:00 PM regarding the items of business according to the agenda listed below: 1.Call to orderCall to order 2.Consider approval or other action regarding minutes of the Fiscal Affairs meeting held on November Consider approval or other action regarding minutes of the Fiscal Affairs meeting held on November 14, 2016 14, 2016 -- P. Fogarty P. Fogarty 3.Receive presentation of the 2016 Comprehensive Annual Financial (CAFR) Report Receive presentation of the 2016 Comprehensive Annual Financial (CAFR) Report -- M. Dolby M. Dolby 4.Set date for next meeting Set date for next meeting M. DolbyM. Dolby 5.Administrative Reports Administrative Reports C. AlexanderC. Alexander 6.6.Committee Comments regarding matters appearing on agenda Committee Comments regarding matters appearing on agenda Committee Comments regarding matters appearing on agenda Committee Comments regarding matters appearing on agenda Committee members Engelken, Committee members Engelken, Committee members Engelken, Committee members Engelken, Leonard, and J. MartinLeonard, and J. Martin 7.AdjournAdjourn In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATIONCERTIFICATION I certify that a copy of the March 13, 2017 , agenda of items to be considered by the Fiscal Affairs Committee was placed I certify that a copy of the March 13, 2017 , agenda of items to be considered by the Fiscal Affairs Committee was placed on the City Hall Bulletin Board on March 7, 2017.on the City Hall Bulletin Board on March 7, 2017. Patrice Fogarty, City SecretaryPatrice Fogarty, City Secretary CHUCK ENGELKEN, CHAIR JAY MARTIN Councilmember District 2 Councilmember District 5 DARYL LEONARD DOTTIE KAMINSKI Councilmember District 3 Alternate Member MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE NOVEMBER 14, 2016 The Fiscal Affairs Committee met on November 14, 2016, at 5:00 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1.Call to Order Chairman Engelken called the meeting to order at 5:00 p.m. Present was: Committee Member Martin and Alternate Member Kaminski. Also present: City Secretary Patrice Fogarty, City Manager Corby Alexander, Finance Director Michael Dolby, Treasurer Shelley Wolny, and Purchasing Manager Cherell Daeumer. 2.Consider approval or other action regarding minutes of the August 8, 2016, meeting of the Fiscal Affairs Committee P. Fogarty Committee Member Martin moved to approve the minutes of the August 8, 2016, meeting. Alternate Member Kaminski seconded. MOTION PASSED UNANIMOUSLY 3/0. Committee Member Leonard arrived at the meeting at 5:03 p.m., and Alternate Member Kaminski left the meeting at 5:03 p.m. 3.Receive and review Fourth Quarter (FY2016) Investment Report M. Dolby Treasurer Shelley Wolny presented the Fourth Quarter (FY2016) Investment Report. 4. Receive and review months of June; July and August (FY2016) Purchasing Card Expenditures M. Dolby Purchasing Manager Cherell Daeumer provided the months of June, July and August (FY2016) Purchasing Card Expenditures. 5.Receive and review the City of La Porte Investment Policy S. Wolny Treasurer Shelley Wolny presented the City of La Porte Investment Policy and informed the report will be presented at the December 12, 2016, City Council meeting. 6.Set date for next meeting M. Dolby The Committee set March 13, 2017, at 5:00 p.m., as the date and time for the next meeting. Page 1 of 2 November 14, 2016, Fiscal Affairs Committee Minutes 7.Administrative Reports C. Alexander There were no reports. 8.Committee Comments Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. Chairman Engelken questioned the status of the One Solution software. Finance Director Michael Dolby advised the software is still in the conversion stages; weekly meetings with project leaders are being held, and Staff is aware that payroll and accounts receivables are operable but parallel testing has not been done. Chairman Engelken asked how long has the software been going through the testing stage. Mr. Dolby responded two years, and it takes four years for development. Chairman Engelken commented there are serious performance issues and requested the company come to a City Council meeting and provide a report. Chairman Leonard commented he feels Council is frustrated with the time that has passed without a Go Live date. There being no further business, Committee Member Leonard moved to adjourn the meeting at 5:27 p.m. Committee Member Martin seconded. MOTION PASSED. Respectfully submitted, ________________________________ Patrice Fogarty, City Secretary Passed and approved on the _____ day of ___________, 2017. ________________________________ Chairman Chuck Engelken Page 2 of 2 November 14, 2016, Fiscal Affairs Committee Minutes REQUEST FOR FISCAL AFFAIRS COMMITTEE AGENDA ITEMREQUEST FOR FISCAL AFFAIRS COMMITTEE AGENDA ITEM March 13, 2017March 13, 2017AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: N/AN/A Michael DolbyMichael DolbySource of Funds:Source of Funds: Requested By:Requested By: FinanceFinanceAccount Number:Account Number: Department: Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted: Amount Requested:Amount Requested: Exhibits: Budgeted Item:Budgeted Item:YESYESNONO 1.2016 Comprehensive Annual Financial 2016 Comprehensive Annual Financial ReportReport SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS In accordance with the city charter, the 2016 audit report will be presented to Council by the external auditors In accordance with the city charter, the 2016 audit report will be presented to Council by the external auditors Pattillo, Brown and Hill. The audit report provides the City with reasonable assurance that the financial Pattillo, Brown and Hill. The audit report provides the City with reasonable assurance that the financial statements are free of material misstatements. The auditors designed tests that provide evidence that the financial statements are free of material misstatements. The auditors designed tests that provide evidence that the financial statements conform to the highest level of accounting standards. The City of La Porte received an unqualified statements conform to the highest level of accounting standards. The City of La Porte received an unqualified (clean) opinion from the auditors and no management comments.(clean) opinion from the auditors and no management comments. The City of La Porte has won an award for excellence in financial reporting from the Government Finance The City of La Porte has won an award for excellence in financial reporting from the Government Finance Officers Association for thirtyOfficers Association for thirty--five consecutive years.five consecutive years. Action Required by the Fiscal Affairs Committee:Action Required by the Fiscal Affairs Committee: Receive presentation.Receive presentation. Approved for Fiscal Affairs Committee AgendaApproved for Fiscal Affairs Committee Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerCorby D. Alexander, City ManagerCorby D. 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