HomeMy WebLinkAbout06-13-18 Fiscal Affairs Committee Meeting
CHUCK ENGELKEN, CHAIR
JAY MARTIN
Councilmember District 2
Councilmember District 5
DARYL LEONARD
DOTTIE KAMINSKI
Councilmember District 3
Councilmember At Large B
Alternate Member
MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE
MAY 14, 2018
The Fiscal Affairs Committee met on May 14, 2018, at 5:00 p.m., in the La Porte City Hall Council Chambers,
604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business:
1.Call to Order
Chairman Chuck Engelken called the meeting to order at 5:02 p.m. Also present were: Committee
Member Jay Martin and Leonard. Also present: City Secretary Patrice Fogarty, City Manager Corby
Alexander and Finance Director Michael Dolby.
2.Consider approval or other action regarding minutes of the March 12, 2018, meeting of the
Fiscal Affairs Committee S. Harris
Committee Member Leonard moved to approve the minutes of the March 12, 2018, meeting.
Committee Member Martin seconded. MOTION PASSED UNANIMOUSLY 3/0.
3.Receive and review Second Quarter (FY2018) Investment Report M. Dolby
Treasurer Shelley Wolny presented the Second Quarter (FY2018) Investment Report.
4.Receive and review months of December (FY2017) and January-February (FY2018) Purchasing
Card Expenditures M. Dolby
Purchasing Manager Cherell Daeumer presented the December (FY2017) and January-February
(FY2018) Purchasing Card Expenditures. There were no questions.
5.Set date for next meeting M. Dolby
Finance Director Michael Dolby asked the committee to decide a date to conduct interviews for
recommendation to City Council of an auditing firm for independent auditor services for the City of La
Porte.
6.Administrative Reports C. Alexander
There were no administrative reports.
7.Committee Comments Matters appearing on agenda; Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or existing
policy.
Page 1 of 2
May 14, 2018, Fiscal Affairs Committee Minutes
Chairman Engelken thanked Councilmember Leonard for his services to the City of La Porte.
8.Adjourn
There being no further business, Committee Member Leonard moved to adjourn the meeting at
5:19 p.m. Committee Member Martin seconded. MOTION PASSED UNANIMOUSLY 3/0.
Respectfully submitted,
________________________________
Patrice Fogarty, City Secretary
Passed and approved on the _____ day of ___________, 2018.
________________________________
Chairman Chuck Engelken
Page 2 of 2
May 14, 2018, Fiscal Affairs Committee Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 13, 2018
Source of Funds:
Requested By Michael Dolby, Finance Director
Account Number:
Department: Finance
Amount Budgeted:
Report: xx Resolution: Ordinance:
Amount Requested:
Exhibits: Evaluation Summary
Budgeted Item: YES NO
Exhibits:
Exhibits:
SUMMARY & RECOMMENDATION
The Finance staff published a Request for Proposals (RFP) for auditing services for the years 2018, 2019,
2020. The RFPs were opened on May 22, 2018, five proposals were received. An evaluation committee
reviewed the proposals and selected three firms for the fiscal affairs committee to interview. The firms are
Patillo Brown & Hill, Weaver & Tidwell and Whitley Penn.
Action Required by Fiscal Affairs;
Conduct interviews and make a selection.
Approved for City Council Agenda
Corby Alexander, City ManagerDate
7.24.82.4
10.024.4
Penn
Whitley
9.66.64.42.2
22.8
Tidwell
Weaver &
7.25.73.01.8
17.7
& Netterville
Postlethwaite
8.46.64.62.1
21.7
& Hill
Patillo Brown
8.46.03.62.5
20.5
Jones
McConnell &
EVALUATION SUMMARY
Final Scores
RFP 18503- PROFESSIONAL AUDITING SERVICES
Criteria
Demonstrated technical expertise and experienceAdequacy of staffing, sampling techniques, analytical procedures, etc.References and qualificationsCompleteness and conformity of the reply
of the RFP