Loading...
HomeMy WebLinkAbout08-23-11 Meeting of the La Porte Development Corporation Board of DirectorsRICHARD WARREN, PRESIDENT BOB PIZZITOLA, VICE PRESIDENT JOHN ZEMANEK Councilmember At -Large A CHUCK ENGELKEN Councilmember District 2 MIKE CLAUSEN Councilmember District 6 RANDY WOODARD Board member NANCY OJEDA Board member CITY OF LA PORTE DEVELOPMENT CORPORATION MEETING AGENDA Notice is hereby given of a meeting of the City of La Porte Development Corporation to be held on Tuesday, August 23, 2011, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 5:00 p.m. to consider the following items of business: 1. Call to order 2. Consider approval of Minutes of the meeting of the City of La Porte Development Corporation held on August 1, 2011 — P. Fogarty 3. Discussion regarding future direction and objectives of the La Porte Development Corporation — R. Woodard 4. Discussion regarding job training for workforce development — S. Osborne 5. Consider approval or other action regarding proposed budget for the 2011 -2012 La Porte Development Corporation Board and provide staff with direction — S. Osborne 6. Set date for next meeting — S. Osborne 7. Executive Session — The La Porte Development Corporation will convene an executive session as authorized by the Texas Open Meetings Act, Title 5, Chapter 551, of the Texas Government Code, pursuant to: Section 551.071(2) — Consultation with attorney on any subject or matter authorized by law - Meet with City Attorney to discuss the status of agreement between the La Porte Development Corporation and East "A" Developments, L.L.C. 8. Reconvene into open session and consider action, if any, on items discussed in executive session. 9. Board comments regarding matters appearing on agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies — Board members Woodard, Clausen, Engelken, Zemanek, Ojeda, Vice President Pizzitola, and President Warren. 10. Adjourn In compliance with the Americans with Disabilities Act, the City of La Porte City will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. Page 1 of 2 August 23, 2011, La Porte Development Corporation Agenda CERTIFICATION I certify that a copy of the August 23, 2011, agenda of items to be considered by the Board of the La Porte Development Corporation was posted on the City Hall bulletin Board on August 19, 2011. Sharon Harris, Assistant City Secretary certify that the attached notice and agenda of items was removed by me from the City Hall bulletin board on the day of 1 2011. Page 2 of 2 August 23, 2011, La Porte Development Corporation Agenda RICHARD WARREN, PRESIDENT BOB PIZZITOLA, VICE PRESIDENT JOHN ZEMANEK Councilmember At -Large A CHUCK ENGELKEN Councilmember District 2 MIKE CLAUSEN Councilmember District 6 RANDY WOODARD Board member NANCY OJEDA Board member MINUTES OF LA PORTE DEVELOPMENT CORPORATION BOARD MEETING OF AUGUST 1, 2011 The City of La Porte Development Corporation Board met on Monday, August 1, 2011, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 5:00 p.m. to consider the following items of business: 1. Call to Order President Warren called the meeting to order at 5:03 p.m. Members of the La Porte Development Corporation Board present: President Warren; Board members Engelken, Clausen, Zemanek, Woodard and Ojeda. Absent: Bob Pizzitola Staff Present City Manager's Office: Ron Bottoms, City Secretary Patrice Fogarty Assistant City Attorney Clark Askins Parks Director Stephen Barr Finance Director Michael Dolby Traci Leach and Stacey Osborne 2. Consider approval of Minutes of the La Porte Development Corporation Board Meeting held on June 27, 2011 - P. Fogarty Board member Engelken mov( seconded. MOTION PASSED. Ayes: Nays: Absent: A to approve the minutes as presented. Board member Clausen President Warren, Board members Zemanek, Engelken, Clausen, Ojeda and Woodard None Board member Pizzitola 3. Receive presentation from Bay Area Houston Economic Partnership - S. Osborne David Braun and Paul Chavez from the Bay Area Houston Economic Partnership provided Board members with a presentation. David Braun reported on the recent trips to Washington, DC, and Austin, and reported NASA was not closing but will be downsizing. Paul Chavez provided Board members with a current roster of projects. Committee member Zemanek requested a future presentation on the status of economic development specifically in La Porte. Paul Chavez informed the Board that workforce development issues are being worked on by Bay Area Houston Economic Partnership. Page 1 of 4 August 1, 2011, La Porte Development Corporation Board Minutes 4. Consider approval or other action regarding proposed budget for the 2011 -2012 La Porte Development Corporation Board and provide staff with direction — S. Osborne Economic Development Coordinator Stacey Osborne and City Manager Ron Bottoms presented the 2011 -2012 Budget Summaries for the La Porte Development Corporation Board. City Manager Ron Bottoms reported Janitorial Services would be less expensive if done by City staff rather than being outsourced, and the electrical budget would be amended to reflect a lower cost. The item for the website will be adjusted to reflect the Corporation will pay for 25 percent of the costs of running the City website. Regarding a low- powered FM radio station in the City of La Porte, an allocation of $15,000 will be put in the budget. Board member Engelken moved to approve the 2011 -2012 proposed budget with the caveat that no funds be expended on the Lomax area until a more defined, detailed plan, with both City and Association input, is brought back for the La Porte Development Corporation Board's consideration. Board member Zemanek seconded. MOTION PASSED. Ayes: President Warren, Board members Zemanek, Engelken, Clausen, Ojeda and Woodard Nays: None Absent: Board member Pizzitola 5. Consider approval or other action awarding a grant amount not to exceed $6,000 for Deb Gallington, for the Main Street Overlay District enhancement program to be awarded at the completion of the project — S. Osborne Economic Development Coordinator Stacey Osborne provided a grant amount not to exceed $6,000 for Deb Gallington, for the Main Street Overlay District enhancement program to be awarded at the completion of the project. Board members directed Economic Development Coordinator Stacey Osborne to come back with a contract from Ms. Gallington specifying in writing that the mural will be affixed on the wall, and the plants in the courtyard will be planted in the ground rather than in pots. Ms. Osborne was also directed to have the Legal Department review the contract prior to bringing it back to the next meeting. Board member Zemanek made a motion to table the grant award until documentation is received. Board member Ojeda seconded. MOTION PASSED. Ayes: President Warren, Board members Engelken, Clausen, Zemanek, Ojeda and Woodard Nays: None Absent: Board member Pizzitola 6. Consider approval or other action awarding a contract for directional signage and provide staff with direction — S. Osborne Economic Development Coordinator Stacey Osborne provided a contract for an award for directional signage and reported the Purchasing Department was satisfied with the re- bidding process. Page 2 of 4 August 1, 2011, La Porte Development Corporation Board Minutes Board member Ojeda moved to award a contract to ADS Custom Signs, Inc., for directional signage. Board member Engelken seconded. MOTION PASSED. Ayes: President Warren, Board members Engelken, Clausen, Zemanek, Ojeda and Woodard Nays: None Absent: Board member Pizzitola 7. Discussion regarding proposed Lomax Park Improvements — S. Osborne Parks and Recreation Director Stephen Barr presented proposed improvements at Lomax Park and requested the Board share the funding of the project. Board member Woodard commented on the usage of concession stands, benefits of improvements at Lomax Park, Future Farmers of America (FFA) Program and the maintenance of City park facilities. Board member Zemanek commented improvements are needed at the park, especially on the roof. President Warren commented on the need for responsibility from both the City and the Rodeo Association. Mr. Barr reported the Association's activities focus on team roping, calf racing, and barrel racing. Board members suggest Mr. Barr meet with the Rodeo Association and refine the costs and bring improvement needs back to the Board for discussion before approval of the 2011 -2012 City budget. Board member Engelken moved to place Lomax Park Improvements on hold with the contingency of approving the budget (Agenda Item 4) as presented by staff, with staff to return at a later date with a detailed agreement with the Rodeo Association as to needs at the Lomax arena. Board member Zemanek seconded. MOTION PASSED. Ayes: President Warren, Board members Engelken, Clausen, Zemanek, Ojeda and Woodard Nays: None Absent: Board member Pizzitola Board member Woodward left the meeting at 6:13 p.m. 8. Discussion regarding job training for workforce development — S. Osborne Board member Ojeda requested the item be moved to the next meeting. 9. Executive Session — The City of La Porte Development Corporation reserves the right to meet in executive session on any agenda item should the need arise and if authorized by the Texas Open Meetings Act, Title 5, Chapter 551, of the Texas Government Code. An executive session was not convened. 10. Board Comments Board member Engelken informed the board that some of the Workforce Offices will be closing in the HGAC greater area. Board member Ojeda thanked the Bay Area Houston Economic Partnership for the presentation. Board member Zemanek thanked the Bay Area Houston Economic Partnership for the presentation and commented he is looking forward to the presentation on economic development in La Porte. President Warren also thanked the Bay Area Houston Economic Partnership for their presentation Page 3 of 4 August 1, 2011, La Porte Development Corporation Board Minutes 11. Adjournment There being no further business, Board member Engelken moved to adjourn the meeting. Board member Zemanek seconded. The meeting was adjourned at 6:17 p.m. Respectfully submitted, Patrice Fogarty, City Secretary Passed and approved on this 23r day of August, 2011. President Richard Warren Page 4 of 4 August 1, 2011, La Porte Development Corporation Board Minutes REQUEST FOR LA PORTE ECONOMIC DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: 8/23/11 Requested By: Randy Woodard Department: Board Member Report: Resolution: Ordinance: Exhibits: Appropriation Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION Board member Randy Woodard has requested that the Board discuss the future direction and objectives of the La Porte Development Corporation at this meeting. Action Required by Economic Development Corporation: Discuss future direction and objectives of the La Porte Development Corporation. Approved for La Porte Development Corporation Agenda Ron Bottoms, City Manager Date REQUEST FOR LA PORTE ECONOMIC DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: 8/23/11 Requested By: Nance Ojeda Department: Board Member Report: Resolution: Ordinance: Exhibits: Appropriation Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION Board member Nance Ojeda has requested that the Board discuss job training for workforce development at this meeting. Action Required by Economic Development Corporation: Discuss job training for workforce development. Approved for La Porte Development Corporation Agenda Ron Bottoms, City Manager Date REQUEST FOR LA PORTE ECONOMIC DEVELOPMENT CORPORATION AGENDA ITEM Agenda Date Requested: 8123111 Requested By: Stacey Osborne Department: CMO Report: Resolution: Ordinance: Exhibits: Revised Fund Summary Project Descriptions Lomax Park Improvement Estimate Appropriation Source of Funds: Account Number: 038 Amount Budgeted: Amount Requested: Budgeted Item: YES NO R111051u I \:V1IF? 6 A DIW10 h0l D1►117r llft7►1 At the August 1, 2011 EDC Board meeting, the Board approved the proposed 4B budget for FY 2011 -12. This budget was included in the overall budget proposal for Council consideration during the budget workshops held August 8 through 10, 2011. During the budget workshop, Council identified several projects that could be funded through 4B funds and requested that the 413 Board consider funding the projects. These projects are Playground Renovations, Dog Park, fully funding for the Lomax Arena improvements, Golf Course Restroom, and fully funding the Bulk Heading project that is currently underway. Additionally, the Council recommended reducing the Contingency line item (038- 6030 -565- 9050) from $25,000 to $1,000. Changes in the fund summary are highlighted to easily identify the proposed modifications. Action Required by Economic Development Corporation: Provide guidance to staff and consider action approving the budget. ® -( Date City of La Porte La Porte Development Corporation (038) Fund Summary (Section 4B Sales Tax) Beginning Fund Balance 9130110 $ 1,639,258 Plus Estimated 10 -11 Revenues 1,601,340 Less 10 -11 Expenditures and Commitments Debt Pavments 622,692 Economic Development Operations 231,371 Capital Projects /Transfers 355,000 Total Expenditures 1,209,063 Estimated Fund Balance 9130111 2,031,535 Plus 11 -12 Revenues: 1/2 Cent Sales Tax 1,628,379 Interest Income 4,000 Total Revenues 1,632,379 Equals Total Resources 3,663,914 Less 11 -12 Expenditures: Economic Development Operations 176,372 Debt Service Transfer 660,338 Capital Projects: Lomax Rodeo Arena Improvements 1,200,000 Dog Park 45,000 Playground Renovations 105,000 Golf Course Bathroom 40,000 Bulkheads (fund remaining 50 %) 180,000 Total Expenditures 2,406,710 Ending Fund Balance 9130112 $ 1,257,204 Estimated Projected 2010 -11 2011 -12 Revenues $ 1,601,340 $ 1,632,379 Expenditures & Commitments 1,209,063 2,406,710 Revenues over Expenditures $ 392,277 $ (774,331) *Debt Service Pa for Library, Bay.4rea Boulevard & Canada Road and Ball fleIds. PROJECT DESCRIPTIONS FISCAL YEAR 2011 -12 Playground Replacement and Beautification Project Number: To be determined Fiscal Year 11 -12 $105,000 Bay Oaks Park does not have a playground because the old Bayshore Elementary School was located directly across the street from the park, which had a substantial playground. When Hurricane Ike destroyed the school and playground, they were removed, leaving the community with no playground. Creekmont Park playground was installed in 2000 and is in need of replacement. The park has had drainage problems and needs landscape improvements to bring it up to the playground and beautification standards for the La Porte Park System. This project will provide new playgrounds, fencing, tree planting, landscaping and other amenities at these two parks. La Porte Dog Park Project Number: To be determined Fiscal Year 11 -12 $45,000 Dog parks have become a much desired dog exercise and social meeting place for both dogs and their owners. Other cities in the area, including Houston, Baytown, Deer Park, Pasadena, etc. have provided dog parks for their citizens. This project will develop the area to the south and east of the Wave Pool, in Little Cedar Bayou Park, as a dog park. The project will consist of clearing and brush removal, installation of fencing, containment areas, trash bag dispensers, and water for use by dogs and their owners. Lomax Park Improvements Project Number: To be determined Fiscal Year 11 -12: $1,200,000 Lomax Park is home to the La Porte Livestock Show and Rodeo Association (LPLSRA). The park was also, for many years, home to the La Porte Girl's Softball Association. In 1999 the Little Cedar Bayou Girl's Softball home was established and the LPLSRA inherited the old softball concession stand, storage facility and restrooms. This project will replace the existing restroom /concession building and include storage and meeting space for the community. New fencing, bleachers, announcer's stand, landscaping, and other amenities will provide improved service capability at the park that will meet the needs of the Lomax community for many years to come. Golf Course Restroom Project Number: To be determined Fiscal Year 11 -12 $40,000 The Bay Forest Golf Course currently does not have any restroom facilities on the back nine. The course has received many complaints over the years and may have lost some return rounds and tournaments. Staff is recommending constructing a restroom facility between the 10 and 15 green area. Bulkheads at Golf Course Project Number: GEN 706 Fiscal Year 11 -12 $180,000 These funds will allow for the design and construction of approximately 5,000 linear feet of wooden bulk heading on various holes at the Golf Course. Holes that have been identified for improvement are Nos. 9, 17, and 18. The total project budget is $360,000. This project is underway and the proposed budget would include 100% funding for the project from the EDC Fund instead of the current funding level of 50 %. 0811 Preliminar Cost Estimate Lomax Park Improvements CITY OFLAPORTE PARKS & RECREATION DEPARTMENT uoMAX PARK IMPROVEMENTS ' PRELIMINARY COST EST Preliminary Cost Estimate from Pecan Park Pricing, Construction Manager at Risk, Guaranteed Maximum Price Assume equivalent costs, with any cost increases to be covered by the contingency. Pa zms NOTES & PRI FOR difference from original. b­d or, d m S�.p. Revised NOTES AND Revised ASSUMPTIONS ESTIMATE, E� 1,UIVALENT pcip.ol Preliminary Preliminary WO R K A i P N Estimate ASSUMPTIONS, 100 REDUCE BUILDI�G REDUCED PARK (FORMULAS) 100 BUILDING (VALUES) SIZE TO 1 00'X 60' BUILDING SIZE A. SITE WORK SITE WORK _ GRUBBING, GRADING, assume one third of 1/33rd = cost per 1 ELECTRICAL FOR PARKING LOT, ETC. $ 1,239,795 $ 50,000 acre is $12,500 per acre, X 4 acres $ 50,000 little or no change in site work $ 50,000 assume 1/33rd = cost per acre, is 4 SITE AMENITIES assume removal of existing light poles from Girl's softball ' install underground 8 LOT LIGHTS AND PULLED WIRE $ 35,650 $ 10,000 wiring for new parking lot. $ 10,000 no change $ 10,000 assumes irrigation, plant material for 9 LANDSCAPING add landscaping $ 15,000 entrance beds, etc. $ 15,000 no change $ 15,000 DEMOLITION 4 EXISTING BLDGS & ASBESTOS Asbestos found in filor tile and mastic, Old Lomax City Hall. Abatement and 11 RE-PAINTING ARENA SUPPORT BEAMS $ 50,000 $50,000 B. PLAYFIELDS 12 BLEACHERS assume equal cost, 4 sets 15 raw Estimate of $60,000 (D. Earip) for announcer's stand, per existing design 131 PLAZA AND ANNOUNCERS STATION $ 60 '000 by Manning Engineenng $ 60,000 no change $ 60,000 C. PAVILIONIRESTROOM/CONCESSION same size bldg. 6000 sq. ft. bldg. cost estimate 6000 sq. ft. bldg. cost estimate 15 — metal building company $ 73,468 same $ 73,468 $ 73,468 reduced by 33% $ 48,489 6000 sq.. ft. bldg. cost estimate reduced by 1/4 (cost of crane still high change, same res7r 171— electrical $ 30,700 same $ 30,700 $ 30,700 Ina concession, mtg. room $ 30,700 Pa zms 0811 Preliminary Cost Estimate Lomax Park Improvements Page 2 of 3 PRICE FOR EG"IJIVALEN T WORK A �- PE, N PARK difference from original. based or, d ranges in pcip.ol S°.p. ofrojork (�.bje,,t to fldnrs, changs) Revised Preliminary Estimate (FORMULAS) NOTES AND ASSUMPTIONS, 100' x 100' BUILDING Revised Preliminary Estimate (VALUES) NOTES & ASSUMPTIONS, ESTIMATE, REDUCE BUILDING REDUCED SIZE TO 1 00' X 60' BUILDING SIZE 18 -plumbing $ 78,000 same $ 78,000 $ 78,000 no change, same restroom' concession, mtg. room $ 78,000 19 -hvac $ 11,444 $ 34,332 assume restrooms, meeting room & concession HVAC, by factor of 3 $ 34,332 no change, same restroom, concession, mtg. room $ 34,332 20 fencing $ 8,941 700 linear ft. $ 10,500 assume additional to separate storage sections + exterior chain link fencing j@ $15 per linear foot. $ 10,500 less interior fencing, reduce by 25% $ 7,875 21 -masonry $ 39,600 $ 118,800 assume additional masonry on exterior walls, by factor of 3 $ 118,800 reduce masonry by 40% $ 71,280 22 -wood framing-material $ 14,992 $ 22,488 assume additional framing for meeting roomby adding 1/3 $ 22,488 no change, same restroom, concession, mtg. room $ 22,488 23 -wood framing - labor $ 19,800 $ 29,700 assume additional framing for meeting roomby adding 1/3 $ 29,700 no change, same restroom, concession, mtg. room $ 29,700 24 -signage $ 10,000 assume new entrance sign - PD sign? $ 10,000 no change $ 10,000 25 -fire alarm $ 5,585 $ 5,585 $ 5,585 no change $ 5,585 26 -ansul system/vent hood $ 19,250 $ 19,250 $ 19,250 no change $ 19,250 27 -tp $ 12,863 $ 12,863 $ 12,863 no change $ 12,863 28 -rr countertops $ 6,903 6,903 $ 6,903 no change $ 6,903 29 -ta $ 5,346 _$ $ 5,346 $ 5,346 no change $ 5,346 30 single ply roofs (concession/janitor) $ 18,150 $ 18,150 $ 18,150 no change $ 18,150 31 -rollac shutters $ 5,841 $ 5,841 $ 5,841 no change $ 5,841 32 -millwork $ 6,578 $ 6,578 $ 6,578 no change $ 6,578 33 - water repellant coating cmu $ 6,050 $ 6,050 $ 6,050 no change $ 6,050 34 -seal concrete floor $ 1,100 $ 1,100 $ 1,100 no change $ 1,100 35 -termite treatment $ 605 $ 605 $ 605 no change $ 605 36 rubber base at millwork in concession $ 110 $ 110 $ 110 no change $ 110 37 -two sliding service windows $ 3,605 $ 3,605 $ 3,605 no change $ 3,605 38 -install parapet wall metal panels with screws $ 1,507 $ 1,507 $ 1,507 no change $ 1,507 39 -doors - material $ 2,200 $ 2,200 $ 2,200 no change $ 2,200 40 -install doors - four total $ 550 $ 550 $ 550 no change $ 550 41 -door hardware $ 200 $ 200 no change $ 200 42 painting $ 4,500 $ 4,500 $ 4,500 no change $ 4,500 D. Selected Items from MAINTENANCE FACILITY 43 -insulation $ 730 $ 2,920 insulation 40'X60'= 2,400, assume factor of 4 for 10,000 sq ft. $ 2,920 reduce by 40% for 6,000 sq. ft. $ 1,752 44 -insulation install $ 1,265 $ 5,060 insulation 40'X60'= 2,400, assume factor of 4 for 10,000 sq ft. $ 5,060 reduce by 40% for 6,000 sq. ft. $ 3,0 45 - overhead doors $ 16,729 $ 33,458 assume 6 overhead doors instead of 3 $ 33,458 no change $ 33,458 46 windows $ 790 $ 790 $ 790 no change $ 790 Page 2 of 3 0811 Preliminary Cost Estimate Lomax Park Improvements Page 3 of 3 NOTES & PRICE FOR difference from original. based Revised Revised EG"IJIVALEN T or, d ranges in pcip.ol S°.p. Preliminary NOTES AND Preliminary ASSUMPTIONS, ESTIMATE, ofrojork WORK A �- PE, N (�.bje,,t to fldnrs, changs) Estimate ASSUMPTIONS, 100' x Estimate REDUCE BUILDING REDUCED PARK (FORMULAS) 100' BUILDING (VALUES) SIZE TO 1 00' X 60' BUILDING SIZE 47 —doors $ 5,072 $ 5,072 interior doors $ 5,072 no change $ 5,072 48— installdoors $ 1,250 $ 1,250 $ 1,250 no change $ 1,250 49 —door hardware $ 200 $ 200 no change $ 200 assume 1 shower stall, dressing area 50 —shower stall $ 2,029 $ 4,058 Per restroom per LPLSRA request $ 4,058 no change $ 4,058 assume bollards at 6 doors instead of 51 —bollards at doors - 6ea. $ 4,125 $ 8,250 3 $ 8,250 no change $ 8,250 52 Turndown on west roof edge to block sun on Arena $ 6,000 $ 6,000 no change $ 6,000 Additional parking lot on west side of proposed 53 building (covered in site work estimate above) Site work to improve drainage and useability of old 54 ballfield site (covered in site work estimate above) Split rail fencing along "P" Street and Lomax School assume 1,000 linear ft. @ $9.25 per 55 Road (in addition to landscaping) $ 9,250 linear foot (LC13 contract price) $ 9,250 no change $ 9,250 0 smaller building, reduce savings by 56 BUILDING ERECTION 31.359) 1/4 S 2 3519 2 5) BUILD ANNOUNCER'S STAND (estimate provided 57 by Danny Earp, Oates Industries) S I60000 ajo) 58 CONTINGENCY @ 20%, PER CITY ENGINEER $ 187,791 $ 179,519.10 $ 158,083 SUBTOTAL $ 1,126,745 $ 1,077,114.60 $ 948,496 59 ARCHITECTURAL FEES @ 10% OF PRELIMINARY ESTIMATE ABOVE. $ 93,895 $ 89,759.55 1 $ 79,041 1,166,874.16 17 Page 3 of 3