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HomeMy WebLinkAbout04-22-13 Meeting of the La Porte Development Corporation Board of DirectorsRICHARD WARREN, PRESIDENT MIKE COOKSLEY, BOARD MEMBER JOHN ZEMANEK, BOARD MEMBER CHUCK ENGELKEN, BOARD MEMBER MIKE CLAUSEN, BOARD MEMBER RANDY WOODARD, BOARD MEMBER NANCY OJEDA, BOARD MEMBER CITY OF LA PORTE DEVELOPMENT CORPORATION MEETING AGENDA Notice is hereby given of a meeting of the City of La Porte Development Corporation to be held on April 22, 2013, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 5:00 p.m. to consider the following items of business: 1. Call to order 2. Consider approval of minutes of the meeting of La Porte Development Corporation Board held on February 12, 2012 — P. Fogarty 3. Public Hearing to receive comments on proposed expenditure of the La Porte Development Corporation in an amount not to exceed $570,000.00 for the purpose of supplementing a previous project funding allocation of $600,000.00, to fund various improvements to Lomax Park — S. Livingston 4. Consider approval or other action concerning proposed expenditure of the La Porte Development Corporation in an amount not to exceed $570,000.00 for the purpose of supplementing a previous project funding allocation of $600,000.00, to fund various improvements to Lomax Park — S. Livingston 5. Receive presentation from Catalyst Commercial regarding a retail and market study — S. Livingston 6. Discussion regarding adopted Strategic Plan for the City of La Porte — S. Livingston 7. Set date for next meeting — S. Livingston 8. Board member comments regarding matters appearing on agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies. 9. Executive Session — The La Porte Development Corporation reserves the right to meet in executive session on any agenda item should the need arise and if authorized by the Texas Open Meetings Act, Title 5, Chapter 551, of the Texas Government Code. 10. Reconvene into regular session and consider action, if any, on items discussed in executive session. 11. Adjourn In compliance with the Americans with Disabilities Act, the City of La Porte City will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION I certify that a copy of the April 22, 2013, agenda of items to be considered by the Board of the La Porte Development Corporation was posted on the City Hall bulletin Board on April 16, 2013 .0 Page 1 of 1 April 22, 2013, La Porte Development Corporation Agenda RICHARD WARREN, PRESIDENT MIKE COOKSLEY, BOARD MEMBER JOHN ZEMANEK, BOARD MEMBER CHUCK ENGELKEN, BOARD MEMBER MIKE CLAUSEN, BOARD MEMBER RANDY WOODARD, BOARD MEMBER NANCY OJEDA, BOARD MEMBER MINUTES OF LA PORTE DEVELOPMENT CORPORATION BOARD MEETING OF FEBRUARY 12, 2013 The City of La Porte Development Corporation Board met on February 12, 2013, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 5:00 p.m. to consider the following items of business: 1. Call to Order President Warren called the meeting to order at 5:02 p.m. The following members of the La Porte Development Corporation Board were present: Board members Zemanek, Woodard, Ojeda, and Vice -President Cooksley. Absent: Board members Engelken and Clausen. Staff Present: Corby Alexander, Traci Leach, Sharon Harris, Phyllis Rinehart and Assistant City Attorney Clark Askins. 2. Consider approval of Minutes of the La Porte Development Corporation Board held on January 21, 2012 — P. Fogarty Board member Cooksley moved to approve the minutes as presented. Board member Zemanek seconded. MOTION PASSED. Ayes: President Warren, Board members Woodard, Zemanek, Ojeda and Vice -President Cooksley Nays: None Absent: Board members Engelken and Clausen 3. Consider approval or other action to authorize the expenditure of an amount not to exceed $500,000.00 for an infrastructure development incentive to Intergulf Corporation as part of an approved project of the La Porte Development Corporation — T. Leach Assistant City Manager Traci Leach presented a summary. Board member Woodard questioned if the City will be responsible for drainage improvements. Assistant City Manager Traci Leach responded the City will commit to assist with a portion of engineering and surveying during the project. Vice -President Cooksley questioned if Intergulf closed on the adjacent property and the right-of-way prior to the City making any payments to Intergulf, would the City be eliminated as a party to the agreement? Assistant City Manager Traci Leach responded yes, the agreement would be between the La Porte Development Corporation and Intergulf. Board member Zemanek moved to authorize an amount not to exceed $500,000.00 for an infrastructure development incentive to Intergulf Corporation as part of an approved project of the La Porte Development Corporation. Vice -President Cooksley seconded. MOTION PASSED. Page 1 of 3 February 12, 2013, La Porte Development Corporation Board Minutes Ayes: President Warren, Board members Woodard, Zemanek, Ojeda and Vice -President Cooksley Nays: None Absent: Board members Engelken and Clausen 4. Discussion regarding the La Porte Development Corporation Board role after the restoration of Sylvan Beach Pavilion — T. Leach Assistant City Manager Traci Leach provided a summary regarding the role of the La Porte Development Corporation Board after the restoration of Sylvan Beach Pavilion, which was requested for discussion by Board member Woodard. Board member Woodard proposed the La Porte Development Corporation Board consider the possibility of assisting with a grand opening for the community after the restoration of Sylvan Beach Pavilion. Mr. Woodard discussed charging a minimum fee for a musical play and food, with various charities in the community benefitting from the profits. Mr. Woodard informed Board members he spoke with Parks and Recreation Director Stephen Barr, and, also, a liaison at Harris County has been contacted regarding a possible grand opening at Sylvan Beach Pavilion. Commissioner Jack Morman is also aware. Board member Ojeda questioned Board member Woodard if the proposed grand opening was a "one-time" event. Mr. Woodard responded yes, it can be an event promoting the newly restored Sylvan Beach Pavilion and the beach to individuals from other communities in the area. Vice -President Cooksley questioned Board member Woodard if he is proposing the function after an operator for the pavilion has been established. Mr. Woodard responded the grand opening can be held after an operator has been established by Harris County. Vice -President Cooksley questioned if Board member Woodard knew if Harris County has plans of hosting a grand opening. Mr. Woodard responded no; but he would like the City to succeed at hosting a grand opening. Vice -President Cooksley questioned if the City will be responsible in any manner for the restoration of Sylvan Beach Pavilion. City Manager Corby Alexander responded there is no relationship or an agreement at this time; and Harris County will hire an operator for the pavilion. Vice -President Cooksley commented he was excited about the restoration of Sylvan Beach Pavilion and having a facility in La Porte to host various functions. Board member Woodard commented he does not know the completion date for the Sylvan Beach Pavilion and had informed Parks and Recreation Director Stephen Barr he would propose the idea of a grand opening to the board for discussion. 5. Set date for next meeting — C. Alexander Board members set the next meeting date for April 22, 2013, at 5:00 p.m. to possibly award a enhancement grant, discuss Lomax Arena and to receive an update on the Retail Market Analysis and Strategy. 6. Board member comments regarding matters appearing on agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies. There were no comments from Board members. Page 2 of 3 February 12, 2013, La Porte Development Corporation Board Minutes 7. Executive Session — The La Porte Development Corporation reserves the right to meet in executive session on any agenda item should the need arise and if authorized by the Texas Open Meetings Act, Title 5, Chapter 551, of the Texas Government Code. There was no executive session. 8. Reconvene into regular session and consider action, if any, on items discussed in executive session. There was no executive session. 9. Adjourn There being no further business, at 5:20 p.m., Vice -President Cooksley moved to adjourn the meeting. Board member Zemanek seconded. MOTION PASSED. Ayes: President Warren, Vice President Cooksley, Board members Woodard, Zemanek and Ojeda Nays: None Absent: Board members Clausen and Engelken Respectfully submitted, Patrice Fogarty, City Secretary Passed and approved on this day of 12013. President Richard Warren Page 3 of 3 February 12, 2013, La Porte Development Corporation Board Minutes REQUEST FOR LA PORTE DEVELOPMENT CORPORATION BOARD AGENDA ITEM Agenda Date Requested: 1/21/13 Requested By: Traci E. Leach Department: CMO Report: X Resolution: Ordinance: Exhibits: Public Hearing Notice Appropriation Source of Funds: Account Number: Amount Budgeted: $0 Amount Requested: $570,000 Budgeted Item: NO SUMMARY & RECOMMENDATION In the 2012 budget year, the La Porte Development Corporation Board agreed to fund improvements to Lomax Park and Arena. Originally, the EDC included half of the $1,200,000 project budget in the FY 12 budget, with the other 50% coming from the General Fund. Funds have already been expended for design and building demolition, leaving $1,030,000 for the construction of the new restroom/concession building and the arena improvements. Since that time, the City has been working with an architect to design and bid the project. Bids were received on July 9 but were $520,000 over the construction budget. Over the course of several Council meetings, staff received direction to move forward with a single phase project that included all components of the original two phase project. During the December 10, 2012 meeting, Council directed staff to approach the EDC regarding funding the additional $570,000 to construct the project. A public hearing was scheduled after the expiration of the 60 -day period, which was April 15. No qualified petition was received by April 15. At this time, staff recommends that the Board approve the appropriation of the additional funding in the amount not to exceed $570,000. Action Required by La Porte Development Corporation Board: 1. Conduct public hearing. 2. Consider approval or other action to appropriate $570,000 in additional funding for the construction of Lomax Park and Arena Improvements. Approved for La Porte Development Corporation Board Agenda Corby D. Alexander, City Manager Date REQUEST FOR LA PORTE DEVELOPMENT CORPORATION BOARD AGENDA ITEM Agenda Date Requested: 1/21/13 Requested By: Traci E. Leach Department: CMO Report: X Resolution: Ordinance: Exhibits: Public Hearing Notice Appropriation Source of Funds: Account Number: Amount Budgeted: $0 Amount Requested: $570,000 Budgeted Item: NO SUMMARY & RECOMMENDATION In the 2012 budget year, the La Porte Development Corporation Board agreed to fund improvements to Lomax Park and Arena. Originally, the EDC included half of the $1,200,000 project budget in the FY 12 budget, with the other 50% coming from the General Fund. Funds have already been expended for design and building demolition, leaving $1,030,000 for the construction of the new restroom/concession building and the arena improvements. Since that time, the City has been working with an architect to design and bid the project. Bids were received on July 9 but were $520,000 over the construction budget. Over the course of several Council meetings, staff received direction to move forward with a single phase project that included all components of the original two phase project. During the December 10, 2012 meeting, Council directed staff to approach the EDC regarding funding the additional $570,000 to construct the project. A public hearing was scheduled after the expiration of the 60 -day period, which was April 15. No qualified petition was received by April 15. At this time, staff recommends that the Board approve the appropriation of the additional funding in the amount not to exceed $570,000. Action Required by La Porte Development Corporation Board: 1. Conduct public hearing. 2. Consider approval or other action to appropriate $570,000 in additional funding for the construction of Lomax Park and Arena Improvements. Approved for La Porte Development Corporation Board Agenda Corby D. Alexander, City Manager Date NOTICE OF PUBLIC HEARING LA PORTE DEVELOPMENT CORPORATION BOARD (TYPE B BOARD) Notice is hereby given that the La Porte Development Corporation Board (Type B Board) of the City of La Porte, Texas will conduct a public hearing at 5:00 p.m. on the 22"" day of April, 2013, in the Council Chambers at City Hall, 604 West Fairmont Parkway, La Porte, Texas. The purpose of the public hearing is to receive public input on proposed expenditures by the La Porte Development Corporation in an amount not to exceed $570,000.00, for the purpose of supplementing a previous project funding allocation of $600,000.00, to fund various improvements to Lomax Park. Persons wishing to address the Board pro or con shall be required to sign in before the meeting is convened. CITY OF LA PORTE: Patrice Fogarty, TRMC; City Secretary REOUEST FOR LA PORTE DEVELOPMENT CORP. AGENDA ITEM Agenda Date Requested: April 22, 2013 Requested By: Scott Livingston Department: Administration/Economic Development Report: Resolution: Ordinance: Exhibits: Update Memo from Catalyst Project Timeline Presentation Budget Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION In January 2013, the La Porte Development Corporation Board approved a contract with Catalyst Commercial to complete a retail and market study. Since that time, Catalyst has been collecting data for trade area delineation, competing trade area statistics, traffic counts, and mapping of key metrics/data. Mr. Jeff Kwas will be present to provide the Council with an update of the retail study. Action Required by La Porte Development Corporation Board: None. Approved for La Porte Development Corporation Aeenda Corby D. Alexander, City Manager Date TO: SCOTT LIVINGSTON FROM: JP KWAS SUBJECT: UPDATE OF RETAIL STUDY (GATHERING PHASE) DATE: APRIL 10, 2013 4.11.13 UPDATE ON RETAIL STUDY Timeline Enclosed is an update on the progress of the Catalyst Retail Study for La Porte. We are near completion of the initial on -the -ground, data -gathering phase of the project. Our next step will be to evaluate the data collected and begin the analytical phase. The final report should be completed sometime in May. We also anticipate starting recruitment in May. The following is a brief synopsis of our progress. Customer Samples As of today we have over 3,500 customer intercepts from shoppers in peripheral markets, such as Fairmont Parkway and 146, Downtown La Porte and near the Gringos at Spencer and Underwood. This process will allow us to determine the trade area of each and examine the customer pull from the local market. Traffic counts We also completed the traffic counts. We will also gather additional counts from third party sources to fill in the regional data. The results from our counts are as follows: Location Intersection 24 Hour Counts Source Fairmont w of Highway 146 26,789 Catalyst 2013 EB: 13,743 WB: 13,046 Highway 146 n of 1st Street (southbound) 13,182 Catalyst 2013 Main a of Highway 146 9,065 Catalyst 2013 EB: 7,058 WB: 2,007 Highway 146 n of Fairmont (northbound) 2,603 Catalyst 2013 Merchant Matrix/Retail Census We have begun building a 5 -mile census of retailers from in and around La Porte. The data is currently being categorized. When finished La Porte will be able to identify the type, location and frequency of all retail operators within the study area. This will give a clear and accurate 1 cataa q s t retail census of not only who and what currently exist, but also will display the lack or under - supplied retail nodes for La Porte. As part of this process we collected over 530 operators. Next Steps While we are definitely in the 'laying the groundwork' phase of the project we have still been able to gather and start to begin some of the analytics on what we have. Logistically we are updating maps (aerials, income, population, locator and trade area) to begin to see things from a more dimensional perspective. Over the next 2-3 weeks we will be able to begin the analytical phase of the project to develop conclusions. Specifically, the Property Analysis for each selected area, Sales/Lease comps, Retail Gap/Leakage Assessment, Marketing Phase, Competitive Nodes, Psychographic profile, Firmographics and Summary of findings will be included in the Merchandising Plan Report. Once the strategy has been set the Recruitment phase will begin. We are working to complete as much as we can prior to ICSC RECon in May 2013. As we meet with potential tenants for La Porte, Catalyst will update the city on any new prospects for La Porte. I have attached a Gaant chart that list a bigger picture breakdown on next steps for La Porte and Catalyst. We are excited about completing the Merchandising Plan for La Porte shortly. 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AGENDA ITEM Agenda Date Requested: April 22, 2013 Requested By: Scott Livingston Department: Administration/ED Report: Resolution: Ordinance: Exhibit: Adopted Strategic Plan Budget Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION In October 2012, the Council conducted a planning session to formulate a 5 -year strategic plan. This plan will provide guidance to staff as to Council priorities and provides goals that the Council would like to see for this community within the 5 -year period. Much like the budget, the Strategic Plan is an excellent communication tool to convey to any reader what is most important to La Porte. The Council identified six goals and then worked together with Executive Staff to create objectives for each goal. Subsequent to this planning session, Executive Staff met to continue fleshing out the objectives, adding objectives when necessary, and identifying additional goals, as appropriate. The adopted Strategic Plan is attached for Board reference. The current Economic Development Strategic Plan expires this year. In the near future, staff would like to conduct a similar exercise with this Board to make sure that, in addition to the economic development goals identified by Council, the Board's priorities are included in a revised 5 -Year Economic Development Strategic Plan. Action Required by La Porte Development Corporation Board: None. Approved for La Porte Development Corporation Board Aeenda Corby D. Alexander, City Manager Date Strategic Plan 2013-2017 City of LaPorte, Texas Approved by the City Council on April 8, 2013 Overview On October 27, 2012, the Mayor, City Council, City Manager and key staff of the City of La Porte met together in a retreat planning session. The purpose of that meeting was to establish the Council's Strategic Plan for the next five years. A report was prepared outlining the City Council's Mission, Vision and Core Values, as well as six overall goals. Each goal had identified objectives and strategies, with time lines for beginning and completing the goals. On March 9, 2013, the City Manager and his key staff met. Their purpose was two -fold. First, staff reviewed and discussed the Mission, Vision and Core Values developed by the City Council and created Leadership Statements for the staff to follow to ensure their work is consistent with the value of the City Council. Secondly, staff reviewed and clarified the goals, objectives and strategies identified by the City Council; if necessary identify additional goals consistent with the overall mission, vision and values; and establish the framework for an action plan. The result of their work is documented in this report. The Strategic Plan will provide a blueprint for action over the next five years. When developing the annual budget, staff will be tasked with making sure that expenditures and programs further the goals and Core Values stated in this document. This provides clear direction to the staff as to what priorities are important to the Council and plans can be made accordingly to make sure that resources are allocated towards those ends. Additionally, this plan is an excellent communication tool that the Council and the staff can use when speaking with residents and businesses. Many times, ad hoc requests can derail longer-term plans. The Strategic Plan outlines a framework for receiving, prioritizing, and budgeting for resident requests. All participants, staff and Council, agreed to commit to the success of this plan. A plan only becomes a useful and working document when all the participants (as a whole and as individuals) make a commitment to review it regularly, use it monthly, and modify it as needed. It is a tool that can and should be used regularly to track progress, make notes of variations between expectations and actuals, of timelines and expenses, to help accomplish each goal, and to hold one another accountable for updates and completion. 1 Mission Statement The Council reviewed and revised the Mission Statement & Vision Statement of the City and the results are as follows: The City of La Porte embraces our heritage, community values, and opportunities, while enhancing the quality of life for our citizens. Vision Statement To provide improved infrastructure, to drive economic growth, and to enhance quality of life for our citizens. Core Values The City Council wanted to specify the core values under which the City and its staff function. Core values are the general guidelines that establish the foundation for how an organization will operate. Staff then discussed these value statements to define and gain an understanding of what those Core Value meant to staff from a leadership perspective. Staff first discussed what the elements of each Core Value represented, then prepared a Leadership Statement for each one. The listed the following as the Core Values of the City of La Porte: • Health & Public Safety: City employees will ensure the health and safety of our citizens by providing and maintaining superior public infrastructure and public safety services. • Integrity & Accountability: City employees will be open, honest and transparent, and be accountable to the Council so that Council can be responsive to the citizens. • Superior Customer Service: City employees will proactively provide superior customer service in a positive and timely manner. • Quality in everything we do: City employees will strive for superiority in all services we provide. 2 Goal and Plan Development During the Council Retreat in October 2012, six goals were developed by the Council, with staff providing assistance to flesh out the objectives for each. In March 2013, the staff further added "meat to the bone" to outline more specifically the actions that would be necessary to achieve the stated goals. The development and implementation of the action plan will serve to provide Council a clear understanding of how and when each of their goals will be accomplished. The action plan proposes to do the following: • Identify a team leader: Each Goal needs a champion who will lead the effort to accomplish the goal and be held accountable for the action plan that is developed. A team leader for each goal was assigned. • Identify team members. Likewise each goal needs a larger team, consisting of fellow staff from across all departmental lines where appropriate, to assist in the implementation process. • Identify partners. Each team should identify the partners, outside the city organization, who can provide expertise and resources to accomplish the goal. • Define action steps. Each objective needs defined action steps showing Council how the goal will be accomplished. The action steps provide the basis for benchmarks. • Prepare a timeline. Timelines were prepared for each of the objectives. Staff will be asked to review those timelines and recommend adjustments, one the action steps are better defined. The Council -identified goals are: • Improve Infrastructure • Preserve Heritage — to preserve the structure and amenities that make La Porte unique • Ensure that all departments and facilities are ready for any disaster • To encourage economic development/retail development • To provide Superior Customer Service • To revitalize blight/146 In addition to the six Council -identified goals, it was agreed that key areas of city government were not included in the goals identified by Council. Staff was tasked with discussing other areas where they would establish goals and objectives and bring them to Council for consideration and approval to include in the Strategic Plan. Several new goals were identified and are proposed for Council consideration: • To provide and maintain superior public safety • Continue to improve the quality of life through recreational amenities • Create a Neighborhood Preservation Program • Provide diverse and timely communications that promote and influence a positive public perception of La Porte One critical component to ensuring that the elements of the Strategic Plan are being implemented is to provide regular status reports to the City Council. Staff proposes quarterly written reports supplemented by oral reports or action items for implementation that may be necessary in- between written reports. 3 A a�CA CA C�j N N N N O zs U d N d M d d -- d U d d d d d N C�j C�j C�j �. U d d d �. U d d d �. U d d d � R Zs CA O C qJ -� C�j 0 O O N '.O N O N Cd '.O CA U CA N N N N N O C�j N C ct O O :, N U C�j CA � � O C � C�j N O N N O N N � CA O N 4 a� cdCG CA �. 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