Loading...
HomeMy WebLinkAbout08-27-08 LPRDA/TIRZAgendas and Agenda Materials Meetings of Boards La Porte Redevelopment Authority La Porte Tax Increment August 27, 2008 E, LA PORTE REDEVELOPMENT AUTHORITY STATE OF TEXAS )( COUNTY OF HARRIS )( CITY OF LA PORTE )( NOTICE IS HEREBY GIVEN OF THE MEETING OF THE LA PORTE REDEVELOPMENT AUTHORITY TO BE HELD ON AUGUST 27, 2008 AT 6:30 P.M. IN CITY COUNCIL CHAMBERS, CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE AGENDA LISTED BELOW. 1. Call to order -- Lindsey Pfeiffer, President; 2. Consider approval of the minutes of the February 27, 2008 Board of Directors meeting; 3. Consider FY 2008-2009 Budget; 4. Consider proposals for the preparation of Agreed -Upon -Procedure Reports for the reimbursement of Developers; 5. Receive Report, Discuss and to provide staff with direction to draft a reimbursement agreement for a future agenda with regard to the Sylvan Beach Shoreline Rehabilitation Matching Grant; 6. Receive report with regard to the Lakes of Fairmont Green Project as it relates to:. fencing, intersection signalization and other related public improvements; 7. Consider approval or other action with regard to authority invoices; ' 8. Staff report and updates; t= 9. Board member comments; r�.. 10. Adjournment. THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES AT MEETINGS SHOULD BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT 281471-5020 OR TDD LINE 281471-5030 FOR FURTHER INFORMATION. A POSSIBLE QUORUM OF CITY COUNCIL MEMBERS MAY BE PRESENT AT THIS MEETING AND PARTICIPATE IN DISCUSSIONS BUT WILL NOT TAKE ANY ACTION. f._ David W. Hawes Executive Director 1, Date Posted ti M Y. LAPORTE REDEVELOPMENT AUTHORITY, CITY OF LA PORTE, TEXAS AGENDA MEMORANDUM TO: La Porte Redevelopment Authority Board of Directors FROM: Executive Director SUBJECT: Agenda Item Materials 2. Consider approval of the minutes of the February 27, 2008 board of directors meeting. LA PoRTE REmrVELORMENT Aui-noRrry c/o Hawes Bill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 713-595-1200 or FAX 713-541-9906 La Porte Redevelopment Authority, City of LaPorte, Texas Minutes of the Board Meeting Heald February 27, 2008 1. CALL TO ORDER AND DETERMINATION OF A QUORUM The Board of Directors of the La Porte Redevelopment Authority, City of La Porte, Texas, held a meeting, open to the public, on the 27t` day of February 2008, and meeting was called to order at 6:30 p.m. in the City Council Chambers of the City Hall, 604 West Fairmont Parkway, La Porte, Texas 7751 and the roll was called of the duly appointed members of the Board, to wit: Peggy Antone✓/ Position 1 Dave Turnquist Position 2 Alton Porter ,/ Position 3 Horace Leopard Position 4 Doug Martin/ Position 5 JJ Meza,/ Position 6 "�- Michael Say Position 7 / Chester Pool ✓ Position 8 Lin Pfeiffer Position 9 - Chairman and all of the above were present except Director Say, thus constituting a quorum. Also present at the meeting were John Joerns, David Hawes, Gretchen Larson, Russell Plank, and Norman Reed. 2. CONSIDER APPROVAL OF THE MINUTES OF THE DECEMBER 5, 2007 BOARD OF DIRECTORS MEETING. Upon a motion duly made by Director Porter and being seconded by Director Turnquist, the board unanimously approved the minutes of December 5, 2007 meeting. 3. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER TEN FOR THE LAKES OF FAIRMONT GREENS TIRZ IN THE AMOUNT OF $5,027.79 AND PID PROJECT RELATED TO ON -SITE IMPROVEMENTS IN THE AMOUNT OF $5,027. Mr. Joerns and Mr. Hawes explained the pay request to the board. There was general discussion. Upon a motion duly made by Director Porter and being seconded by Director Meza, the board unanimously approved the pay request. 4. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER ELEVEN AND FINAL FOR THE LAKES OF FAIRMONT GREENS TIRZ IN THE AMOUNT OF $119,802.83 AND PID PROJECT RELATED TO ON -SITE IMPROVEMENTS IN THE AMOUNT OF $22,380. Mr. Joerns and Mr. Hawes explained the pay request to the board. There was general discussion. Upon a motion duly made by Director Martin and being seconded by Director Leopard, the board unanimously approved the pay request. 5. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER EIGHT AND FINAL 1N THE AMOUNT OF $55,476.57 FOR THE LAKES OF FAIRMONT GREENS TIRZ PROJECT RELATED TO OFFSITE IMPROVEMENTS, KNOWN AS THE SOUTH LA PORTE TRUNK SEWER. Mr, Joerns and Mr. Hawes explained the pay., equest to the board. There was general discussion. Upon a motion duly made by Director Porter and being secondedy Director Porter, the board unanimously approved the pay request. 6. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER FIVE FOR THE PORT CROSSING TIRZ PROJECT IN THE AMOUNT OF $ 867,768.43. Mr. Joerns and Mr. Hawes explained the pay request to the board. There was general discussion_ Upon a motion duly made by Director Leopard and being seconded by Director Martin, the board unanimously approved the pay request. 7. DISCUSS AND TAKE POSSIBLE ACTION WITH REGARD TO THE SYLVAN BEACH SHORELINE REHABILITATION MATCHING GRANT. Mrs. Larson gave a report to the board with regard to the Sylvan Beach Shoreline Project_ She indicated that the city was working; with the General Land office and the county. She also indicated that since this is a project within the TIRZ flan and that the board will be asked to participate in the funding. 8. RECEIVE REPORT WITH REGARD TO THE PROPOSED SYLVAN BEACH HOTEL RFQ, Mrs. Larson gave an overview of the project and indicated that included the same foot print, that there would be no loss of green space, and that there would be a ground lease to be renegotiated. Parking would be below and there would be an operator. 9. RECEIVE REPORT WITH REGARD TO THE LAKES OF FAIl2MONT GREEN PROJECT AS IT RELATES TO FENCING, INTERSECTION SIGNALIZATION AND OTHER RELATED PUBLIC IMPROVEMENTS. Mr. Joerns gave the board an update on the project. The plat was recorded, that the CCR will now be recorded. He indicated the PID would be finalized on March 10. 10. CONSIDER ALLOWING THE CHAIR TO SEND LETTER TO REPRESENTATIVE NICK LAMPSON WITH REGARD TO SUPPORTING NECESSARY FUNDING FOR SH 146 OVERPASS. Mr. Joerns gave the board an update on the signalization issues. He discussed with the board the negotiations with regard to the result of the negotiations with TxDOT. A letter addressed to Congressman Nick Lampson was presented to the board for consideration. The letter requested his support for the funding of the SH 146 overpass. Upon a motion duly made by Director Porter and being seconded by Director Meza, the board unanimously authorized the chair to sign and send the letter. 11. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO AUTHORITY INVOICES. Mr. Hawes gave an overview of the invoices. Upon a motion duly made by Director Martin and being seconded by Director Porter, the board unanimously approved the invoices. 12. STAFF REPORT AND UPDATES. Mr. Plank updated the board on the status of Port Crossing. There was general discussion on the matters. 13. BOARD MEMBER COMMENTS. There were no board comments. 14. ADJOURNMENT. Board Chair Pfeiffer adjourned the meeting at 7:22 PM. SIGNED: ATTEST: TITLE: TITLE: DATE: DATE: LA PORTE REDEVELOPMENT AUTHORrTY, CITY OF LA PORTE, TEXAS AGENDA MEmORANDum TO: Ea Porte Redevelopment Authority Board of Directors FROM: Executive Director SUBJECT: Agenda Item Materials 3. Consider FY 2008-2009 budget. LA PORTE REDEVELOPMENT AuTiRORrrY c/o Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227 2167 713-595-1200 or FAX 713-541-9906 La Porte Redevelopment Authority Tax Increment Reinvestment Zone Number One City of La Porte FY 2008- 09 Proposed Budget 2007-08 2008-09 Approved 2007-08 Proposed Budget r Estimated Budget Revenues:i_" Beginning Fund Balance $ 289,059 City Transfer of TIRZ (Previous Years) $ 249,112 $ 273,024 $ - Estimated TIRZ Revenues $ 121,438 $ 133,488 $ 309,774 Interest on City Construction Funds $ - $ 6,883 $ - Interest on City TIRZ Funds $ 7,239 $ 10,000 City CIP Trunk Line Project $ 231,348 $ 204,471 Estimated 2008TIRZ Developer Advances $ 1,500,000) $ - Lakes of Fairmont Greens $ 279,528 �Pr - $1,200,000 Retreat at Bay Forest $ 164,500 $ Port Crossing `, $1,503,$66 $ - Total Revenues $ 2,101,898 $ 2,572,095 $1,808,832 TIRZ M&O Expenses: Administration and Project Management $ 42,000 $ 26,500 1 $ 42,000 Legal $ 5,000 $ ' - $ 5,000 Agreed Upon Procedures Reports $ 7,50D $ - $ 7,500 Annual Audit $ - $ 3,500 $ 3,500 Operating Expenses $ 3,690 $ 1,555 $ 2,500 - Bank Expenses $ - $ 26 $ 50 ; City Loan Repayment $ 100,000 Total Expenses $$ 58,190 $ 33,581 $ 160,550 Transfers City Administration $ 6,072 $ 6,674 $ 15,489 City Project Management for CIP $ 54,102 $ - Educational Facilities $ 35,923 $ 37,215 $ 59,736 Total Transfers $ 41,994 $ 97,992 $ 76,226 Capital Improvements City GIP Trunk Line Project $ 231,3448 $ 204,471 $ TIRZ Developer Projects $ 1,500,000 Lakes of Fairmont Greens `$ 279,528 $1,200,000 Retreat at Bay Forest $ 164,500 Port Crossing $1,503,866 $ 1,731,348 $$ 2,162,364 $1,200,000 TO: FROM: SUBJECT: 4. LA PORTE REDEvELoPMENT AuT110R1TY, CITY of LA PORTE, TEXAS AGENDA MEMORANDUM La Porte Redevelopment Authority Board of Directors Executive Director Agenda Item Materials Consider proposals for the preparation of Agreed -upon Procedure reports for the reimbursement of developers. LA PoRTE REDEVELoPm%NT AuTiaoRrrY c/o Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 713-595-1200 or FAX 713-541-9906 Engagement Letter for Agreed Upon. Procedures June l 1, 200$ Susan Hill La Porte RDA TIRZ c/o Hawes Hill Calderone LLP P.O. Box 22167 Houston, Texas 77227-2167 Dear Ms. Hill: It is a pleasure to have the opportunity to assist the La Porte Redevelopment Authority TIRZ (the "Authority") in performing the agreed upon procedures related to the single project retail center. It is my understanding that the Authority desires additional technical assistance in preparing for its audit and on -going assistance as needs arise. We are pleased to assist you with this service. It is our understanding that initially the Authority desires our assistance in helping to audit fewer than 100 checks for the single developer .project. We will be pleased to advise you on the establishment of systems and processes to help accomplish this goal and provide technical assistance. However, we will not be performing in management functions or performing any bookkeeping or accounting services. While we fully understand the Authority's desired goal, we make no guarantees or warranties with regard to the accomplishment of this goal. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, travel, etc.) Our hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to the engagement which range from $125 to $245 per hour. We expect that a project of this nature will entail using our most senior firm members, with the exception of clerical support. We estimate 40„hours will be expended on this project. Fees for our services under this agreement will not exceed $2,995 without.prior written approval. Our invoices for these fees will be rendered each inonth as work progresses and are payable within 30 days. In accordance with our firm policies, work will be suspended if your account becomes 30 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed -to have been completed even if we have not completed our report. You will be obligated to compensate .us for all time expended and to reimburse us for all out-of-pocket costs through the date .of termination. Notwithstanding anything contained in this engagement to the contrary, in the event no funds or insufficient funds are appropriated and; budgeted or are otherwise unavailable in any fiscal period for fees due under this engagement agreement, the Authority will immediately notify us in writing of such occurrence and this agreement shall terminate of the last day of the fiscal period for which appropriations have been received or .made. Houstan Office Austin Office 730 North Post Oak Rd., ste 401 www.texasauditors.com � GQVernnnertal i ! � � IQQ Con_ress Avenue Houston. TX 77024 1I1fOGteXa5at1d1tor5.COii1 Audit Quality Center Suite 2000 � PH: 713.263,1123 Austin, TX 78701 FY: 713 263.1550 PH: 512.381.0222 Any client certified public accountant involved with assisting us shall not be prohibited from disclosure of information required to be made available by the standards of the public accounting profession in reporting on the examination of financial statements. Management understands and provides permissions to staff certificate or registration holders as required under the Rules of Professional Conduct, Texas Administrative Code, Title 22, fart 22, Chapter 501, Subchapter C, Section 501.75. Management is responsible for management decisions and functions, and for designating a qualified management -level employee to oversee the services we provide. In addition, management is responsible for evaluating adequacy and results of those services and accepting responsibility for such services, and management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities. We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for addi- tional services arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this Ietter. If additional specified users of the report are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. Sincerely, Robert Belt, CPA, Managing Partner —Houston Office RESPONSE: This letter correctly sets forth the understanding of the La Porte Redevelopment Authority TIRZ. Authorized Representative Date Engagement Letter for Agreed Upon Procedures June 11, 2008 Susan Hill La Porte RDA TIRZ c/o Hawes Hill Calderone LLP P.O. Box 22167 Houston, Texas 71227-2167 Dear Ms. Hill: It is a pleasure to have the opportunity to assist the La Porte Redevelopment Authority TIRZ (the "Authority") in performing the agreed upon procedures related to the single project retail center. It is my understanding that the Authority desires additional technical assistance in preparing for its audit and on -going assistance as needs arise. We are pleased to assist you with this service. It is our understanding that initially the Authority desires our assistance in helping to audit fewer than 100 checks for the single developer project. We will be pleased to advise you on the establishment of systems and processes to help accomplish this goal and provide technical assistance. However, we will not be performing in management functions or performing any bookkeeping or accounting services. While we fully understand the Authority's desired goal, we make no guarantees or warranties with regard to the accomplishment of this goal. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, travel, etc.) Our hourly rates vary according to the degree of responsibility involved and the experience level„ of tlie-personnel assigned to the engagement which range from $125 to $245 per hour. We expect that a project of this nature will entail using our most senior firm members, with the exception of clerical support.'f We estimate 40 hours will be expended on this project. Pees for our services under this agreement will 'not exceed $2,995 without'prior written approval. Our invoices for _these fees will be rendered each month as work progresses and are payable within 30 days. In accordance with our.firin policies, work will be suspended if your account becomes 30 days or more overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. Notwithstanding anything contained in this engagement to the contrary, in the event no funds or insufficient fiends are appropriated and budgeted or are otherwise unavailable in any fiscal period for fees due under this engagement agreement, the Authority will immediately notify us in writing of such occurrence and this agreement shall terminate oil the last day of the fiscal period for which appropriations have been received or made. Houston Office Austin Office 730 North. Post Oak Rd., Ste 401 www.texasauditors.com Governmental 100 CongressAvcnuc Houston, TX 77024 mf0@teXasaLlditOrS.GQm Audit Quality Center Suite 2000 - PH: 713.263,1123 em Austin;, TX 7870i FX: 713.26313S0 PH: 5 12.3 81.0222 Any client certified public accountant involved with assisting us shall not be prohibited from disclosure of information required to be made available by the standards of the public accounting profession in reporting on the examination of financial statements. Management understands and provides permissions to staff certificate or registration holders as required under the Rules of Professional Conduct, Texas Administrative Code, Title 22, Part 22, Chapter 501, Subchapter C, Section 501.75. Management is responsible for management decisions and functions, and for designating a qualified management -]eve] employee to oversee the services we provide. In addition, management is responsible for evaluating adequacy and results of those services and accepting responsibility for such services, and management is responsible for establishing and maintaining internal controls, including monitoring ongoing activities. We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for addi- tional services arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this letter. If additional specified users of the report are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. Sincerely, Robert Belt, CPA, .;F Managing Partner —Houston Office RESPONSE: This letter correctly sets forth the understanding of the La Porte Redevelopment Authority TIRZ. Authorized Representative E Date McCALL, GYBSON & COMPANY, PLLC 'Certified Public Accountants 13831 Northwest Frwy. Suite 610 Houston, Texas 77040-52I6 (713)462-034I Fax (n3) 462-2708 E-Mail: rnccallgibsondmcaallgt'bsmf.cmn May 20, 2008 La Porte Redevelopment Authority La Porte, Texas c/o Ms. Susan Hill Hawes Hill Calderon, LLP 10103 Fondren Road Suite 300 Houston, TX 77096 Member American Institute of Certified Public Accountants Texas Society of GrWfied Public Accountants We will perform the procedures enumerated below, which are agreed upon by the La Porte Redevelopment Authority (the "Authority'') on the invoices and schedules submitted`by the Port Crossing Land, LP (the "Developer") which are included for payment in accordance with the terms of the Development Agreement. Our report will be an agreed -upon procedures engagement performed in accordance with standards established by the American Institute of Certified Public Accountants with Regard to the Construction, Engineering and Related Costs of the Developer. Our engagement will be limited to a review of the documentation and information submitted for review by the respective parties and will be for the purpose of determining the amount to be reimbursed and a comparison of the actual costs to the La Porte Tax Increment Reinvestment Zone (the "FIRZ") Estimated Zone Project Costs. This agreed -upon procedures engagement will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of the City. Consequently, we will make no representation regarding the sufficiency of the procedures either for the purpose of which this report has been requested or for any other purpose. The procedures we will perform are as summarized below: A. We will review certain schedules and: supporting invoices submitted by the Developer in substantiation of the costs to be reimbursed. Our review included all documentation supporting items, amounts, and proof of payment for which reimbursement is requested. In addition, we will review all agreements provided to us relative to the reimbursement request. t City of La Porte, Texas c/o Hawes Hill Calderon, LLP May 20, 2008 Page 2 B. We will verify the mathematical accuracy of all engineering invoices greater than $5,000. We will compare the total of the invoices submitted to notations on the final engineering invoices on the project to ascertain whether or not all invoices rendered on the project were included in the reimbursement. C. We will review the computation of certain costs looking for any amounts required to be paid 100% by the Developer, in accordance with the Development Agreement. Any costs required to be paid by the Developer will be deducted. D. For the construction contracts, we will foot the final pay estimates, and we will calculate the extensions of any line item greater than $5,000. When possible, we will confirm with the contractor that the contract has been paid in full and that there are no additional claims against the Authority or the Developer. E. If possible, we will obtain verbal confirmation from construction contractors concerning whether or not the contract estimates to date have been paid in full and whether or not the contractor has any claims to be made against either the District or Developer on the project. F. We will prepare a schedule that computes interest in accordance with the terms of the Development Agreement. G. We will prepare a reimbursement report for the benefit of the City including the accountant's report and schedule of amounts reimbursable to the Developer and have compared the amounts in the TIRZ Improvements, Exhibit A in the Development Agreement with the actual reimbursable costs and estimated costs to complete the projects. H. We will attend a meeting to present the report, and be available to answer questions relating to the report. The objective of this agreed -upon procedures engagement will be to assist you in evaluating the reasonableness of the aforementioned costs. Because the above procedures will not be sufficient to constitute an audit made_in accordance with generally accepted auditing standards, we will not express an opinion on the aforementioned reimbursable costs. However, we will report to you any matters that come to our attention that causes us to believe that the aforementioned costs are incorrect. In addition, this agreed -upon procedures engagement is not primarily or specifically designed, and cannot be relied upon, to disclose defalcations and other similar irregularities, although their discovery may result. This report of agreed -upon procedures is for the exclusive use of the Board of Directors of the Authority and should not be distributed to or made available to persons or entities outside of the Board, nor should the report be associated with the presentation of any financial data of the Authority except as required by the specific agreement and the Texas Open Records Act. City of La Porte, Texas c/o Hawes Hill Calderon, LLP May 20, 2008 Page 3 The charge for this work will be at the firm's regular hourly rates. A portion of the cost of these procedures will be determined by the condition of the records submitted by the respective developer or developers to be reimbursed. Billings will be made when the final report is issued. The hourly rates are as follows: • Clerical Services $35-$60 per hour • Staff Accountant $50-$94 per hour • Senior/Manager $100-$145 per hour • Principal at $200 per hour We estimate the cost of performing these procedures on your behalf to range between $3,000 and' $4,000. You agree that any dispute regarding this engagement will, to resorting to litigation, be submitted to mediation upon written request by either party. Both parties agree to try in good faith to settle the dispute in mediation. The American Arbitration Association will administer any such mediation in accordance with its Commercial Mediation Rules. The results of the mediation proceeding shall be binding only if each of us agrees to be bound. We will share any costs of mediation proceedings equally. We appreciate the confidence you have placed in this firm by retaining us as your independent accountants in this matter. if you agree with the above understanding of the engagement, please sign the duplicate copy of this letter and return it at your earliest convenience. Thank you. Sincerely yours, ec McCall, Gibson & Company, PLLC ACKNOWLEDGEMENT: Signature Title Date Engagement Ur McCALL, GIBSON & COMPANY, PLLC Certified'Public Accountants Member American 73837 Northwest Fiat'. htstitutc of Certified Suite 610 NbhcAccouutants Houston, Texas 7 7040-5216 (713) 462-0347 Texas Society of Fax (773) 462-2708 Certifted Public E-Mail. atutccal!®ttttrnllgibsvtt-corn ACCOtt111aitt5 TO: Our Clients DATE: November 26, 2007 RE: New Audit Risk Assessments (Statement on Auditing Standards 104-111) In 2001 and 2002 widespread business failures brought scrutiny from Congress and the Securities and Exchange Commission (SEC) on the contemporary audit process, revealing flaws in that process. In 2002, the SEC dealt harshly with the Auditing Standards Board (_ASB) of the American Institute of CPA's (AICPA), removing its rulemaking ability for audits of publicly traded companies (issuers) and placing it in the hands of the newly created Public Company Accounting Oversight Board (PCAOB)- The PCAOB was created as a part of the Sarbanes-Oxley legislation in 2002. For months following the creation of the PCAOB, the ASB suspended rulemaking activity altogether. Now the ASB is back with a vengeance, having issued 14 standards within the past 18 months for non -issuers- The new standards don't just call for business as usual. In fact, they represent the most substantial changes in the independent audit process in over 20 years. It was about 36 months ago that we started discussing with you Statement on Auditing Standard (SAS) No. 99, known as the Fraud Standard, and as you recall, we began having you review a fraud questionnaire. That questionnaire was the start of this process. In addition, for audits with a fiscal year ending December 31, 2006 and after, we issued management letters in response to SAS No. 112. SAS No. 112 required written communication with clients concerning weaknesses in the system of internal control. The newest standards are for implementation with audits having a fiscal year ending December 31, 2007 and after. These new standards are collectively referred to as the Risk Assessment Standards. The Risk Assessment Standards require us to: 1) Document a more in-depth understanding of the consultants you might use and their environment, including internal controls, to identify the risk of material errors or fraud occurring and remaining undetected by you, along with the actions you are taking to mitigate those risks. 2) Document in writing your entity's system of internal control and design audit procedures to test for errors or fraud in the application of that system of internal control. 3) Perform a more rigorous assessment of the risks of material misstatement in the financial statements based on that understan ing. 4) Improve the linkage between our rist assessment and the resulting audit procedures we perform. Overall, the ASB believes that implementation of the new standards should increase the effectiveness of financial statement audits. However, we anticipate that for most audits implementing the new standards will result in an overall increase in efforts by the audited entity, its consultants and the auditors. This increased activity will result in increased cost of operations to your entity, both internally and externally, including your consultants and auditor. Industry wide estimates of increased audit cost range from 15% to as much as 35% in some cases. Accordingly, in preparation for next year's audit, we will continue to communicate expected changes in the audit process and ways in which you and your staff can assist in making the audit as efficient as possible. We would be pleased to discuss in more detail the effects of the new standards on your audit preparation. McCall, Gibson & Company, PLLC E- LA PORTE REDEVELOPMENT AUTHORITY, CITY OF LA PORTE, TEXAS AGENDA MEMORANDUM TO: La Porte Redevelopment Authority Board of Directors FROM: Executive Director SUBJECT: Agenda Item Materials 5. Receive report, discuss and to provide Staff with direction to draft a reimbursement agreement for a future agenda with regard to the Sylvan Beach Shoreline Rehabilitation Matching Grant. LA PORTS REDEVELOPMENT A MORM c/o Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 713-595-1200 or FAX 713-541-9906 REQUEST FOR LPEDC BOARD AGENDA ITEM Agenda Date Requested: W2/200&' F Requested By: Gretchen Larson Department: CiOr UanagaWRDC „..,. Report: X Resolution: Ordinance: Exhibits: Previous Council Actions and SB Project Cost Estimates Budget Source of Funds: EDC Account Number: Fund 038 Amount Budgeted: $0 Amount Requested: $600,000 SUMMARY & RECOMMENDATION As you know the Sylvan Beach Shoreline Protection and Beach Renourishment Project was approved as project in the original TIRZ Project Plan. However, it will be many years before any funds would be available from the TIRZ for payment of their portion of the funds. Because the funds have to be available during the FY 2009 Budget cycle, the LPEDC Board was asked in February of this year whether or not they would consider providing the necessary funding. At the meeting of February 25, 2008 the Board conducted a public hearing and accepted the Sylvan Beach Shoreline Protection and Beach Renourishment Project as a Project of the Board. At that meeting staff indicated that this item would be returned to the Board after April 28. As you can see from the attached information the Parks Department now has much better cost estimate for the Project. Rather than needing an estimated $800,000 you now need to consider allocating an amount not to exceed $600,000 in support of the Project. Although we are very confident of the numbers provided we would ask that you keep in mind that these figures are nonetheless costs estimates. If necessary, we would return to the Board to ask that you consider any necessary adjustments at a future meeting. In addition to this request for funding, the Board must also determine whether or not the funding will be required to be reimbursed to the Corporation from the TIRZ as funds are available. The Executive Director of the TIRZ, David Hawes, has indicated that he will draft a repayment agreement between the TIRZ and the Corporation for consideration and approval at an upcoming LPRAfTRIZ meeting if necessary. He also reaffirmed that the Project was a part of the original 1999 TIRZ Project Plan and that the Board had already approved their participation in the proposed Project in 2004 Action Required by the Board. t Approve the recommended budget adjustment for the S lWan Beach Shoreline pP 9 i y reline Protection and Beach Renourishment PNect in_ .art.., amount not: to exceed $600,000 and "determine if repayment of the fun#will be required frorn the;LPRA/TIRZ Board. Approved for LPEDC Agenda Ron Bottoms, City Manager Date LA PORTE REDEVELOPMENT AUTHORITY, CITY Ok' LA PORTE, TEXAS AGENDA MEMORANDUM TO: La Porte Redevelopment Authority Board of Directors FROM: Executive Director SUBJECT: Agenda Item Materials Consider approval or other action with regard to authority invoices. LA PORTE REDEvF.LoPINENT AuraoRrrY c/o Hawes Hill Calderon LLP F.O. Box 22167 Houston TX 77227 2167 713-595-1200 or FAX 713-541-9906 Cleared Bank La Porte Redevelopment Authority Cash Flow Report, Inception to August 1, 2008 Operating Account For Amount Subtotal Total Revenues, 2007 - 2008 5/18/2007 Wire transfer from City of La Porte fund account $ 986.35 5/24/2007 Wire transfer from City of La Porte fund account $180,113.08 5/2912007 Deposit (see note below) construction acct $ 986.35 5/31/2007 Interest deposit, (4.75%) $ 186.11 6/29/2007 Interest deposit (4.75%) $ 694.04 7/31/2007 Interest deposit (4.75%) $ 705.54 8/31/2007 Interest deposit (4.75%) $ 688.02 9/28/2007 Interest deposit (4.66%) $ 630.32 10/24/2007 Wire transfer from City of La Porte $ 28,463.00 10/31/2007 Interest deposit (3.75%) $ 558,66 11130/2007 Interest deposit (3.50%) $ 658.76 12/6/2007 Wire transfer from City of La Porte $ 64,445.03 12/31/2007 Interest deposit (3.25%) $ 715.47 1/31/2008 Interest deposit (2.50%) $ 673.46 2/29/2008 Interest deposit (2.00%) $ 409.42 3/31/2008 Interest deposit (2.00%) $ 418.50 4/30/2008 Interest deposit (1.25%) $ 375.26 5/30/2008 Interest deposit (1.00%) $ 211.62 6/30/2008 Interest deposit (1.00%) $ 203.33 7/31/2008 Interest deposit (1.00%) $ 2.10.28 Total, revenues $ 282,232.60 $ 282,232.60 Cleared Bank Expenses 5/18/2007 Wire transaction fees 5/24/2007 Wire transaction fees 10/24/2007 Wire transaction fees 11/30/2007 Wire transaction fees Checks paid. 5/25/2007 #101 Hawes Hill Calderon LLP 5/29/2007 #102 La Porte RDA Construction Acct 7/512007 #103 La Porte RDA Construction Acct 7/19/2007 #104 Hawes Hill Calderon 7/19/2007 #105 Hawes Hill Calderon 8/2312007 #106 Hawes Hill Calderon 9/27/20.07- #107 Hawes Hill Calderon 12/1212 #108 City of La Porte " #109 Check VOID #110 Check VOID 2/29/2008 #111 Hawes Hill Calderon Total, Checks paid Checks submitted for approval 8127108: #112 City of La Porte #113 Hawes Hill Calderon LLP $ 6.50 $ 6.50 $ 6.50 $ 6.50 $ 26.00 $ (26.00) admin: inv 2677 $ 3,500.00 xfer to construction acct $ 986.35 correct deposit error $ 986.35 admin + exp: inv 2691 $ 4,222.02 admin + exp: inv 2716 $ 2,261.83 admin + exp: inv 2773 $ 3,984.16 admin + exp; inv 2779 $ 3,813.98 T1RZ reimb; inv #1833 $ 2,555.95 admin & exp: invoices $ 12,101.16 2823, 2842,2858, 2900, 2929 $ 34,411.80 $ (34,411.80) Inv. 2186, 2579 inv. 2951, 2980,3007, 3036, 3060. 3092 Total, Checks submitted Total, expenses Fund balance, Operating Account as of August 22, 2008 $ 165.64 $ 14,333.47 $ 14,499,11 $ (14,499.11) $ 233,295.69 NOTE: Acting bookkeeper made error in recording the Construction account number on the deposit slip. Check 103 reverses the error. La Porte Redevelopment Authority Cash Flow Report, Inception to August 22, 2008 Cleared bank Construction Account For Amount Subtotal Total Revenues, 2007-2008 511812007 Wire transfer by City of La Porte fund account $ 661,013.66 5/31/2007 Interest deposit (4.75%) $ 1,204.30 6/29/2007 Interest deposit (4.75%) $ 984.30 7/5/2007 Deposit Check 103 from Operating Acct correct deposit error $ 986.35 7/31/2007 Interest deposit (4.75%) $ 1,024.54 8/31/2007 Interest deposit (4.75%) $ 1,029.19 9/28/2007 Interest deposit (4.25%) $ 961.41 10/31/2007 Interest deposit (3.75% ) $ 467.82 11/30/2007 Interest deposit (3.50%) $ 377.56 12/31/2007 Interest deposit (3.25% } $ 337.41 1/31/2008 Interest deposit (2.50%) $ 285,96 2/29/2008 Interest deposit (2.00%) $ 171.09 3/31/2008 Interest deposit (2.00%) $ 38.83 4/30/2008 Interest deposit (1.25%) $ 0.32 5/31/2008 Interest deposit (1.00%) $ 0.18 6/30/2008 Interest deposit (1,00%) $ 0,17 7/31/2008 Interest deposit (1.00%) $ 0.18 $ 668,883.26 $ 668,883.26 Cleared Bank Expenses 5/18/2007 Wire transaction fees bank fees $ 6.50 $ (6.50) 6/1/2007 #101 65 La Porte Ltd. & ION Design Group LLC offsite utilities $ 60,067.70 6/1/2007 f#102 65 La Porte Ltd. & Angel Brothers ... offsite utilities $ 350,025.48 10/412007 #103 65 La Porte Ltd. & Angel Brothers Pay Req #4, offsite utilities $ 23,765.93 10/4/2007 #104 65 La Porte Ltd. Pay Req #4, offsite improvements $102,558.37 12111/2007 #105 65 La Porte Ltd. offsite improvements $ 22,669.65 2/29/2008 #106 65 La Porte Ltd. offsite construction $ 55,476.57 3/14/2008 #107 City of La Porte city resources $ 7,128.13 3/14/2008 #108 City of La Porte city resources $ 46,974.16 $ 668,665.99 Total Expenses $ (668,672.49) Fund balance as of August 22, 2008 $ 210.77 INVOICE CITY OF LA PORTE 604 W FAIRMONT PARKWAY app _ — LA PORTE, TX 77571 �� (281) 471-5020 TO: HAWES HILL & ASSOCIATES ATTN DAVID HAWES PO BOX 22167 HOUSTON, TX 77227-2167 INVOICE NO: 2166 DATE: 1/15/08 CUSTOMER NO: 1703/136943 TYPE: MS — MISCELLANEOUS — -- QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE 1.00 REIMBURSEMENT/MEETINGS 79.17 79.17 FOOD AND DRINKS TO REIMBURSE FOR FOOD DRINKS AND SUPPLIES FOR TIRZ BOARD MEETING IN DECEMBER 2007 .n FOR QUESTIONS PLEASE CONTACT — ANGELA JONES (281)470-5042 TOTAL DUE: $79.17 PLEASE DETACH AND SEND THIS COPY WITH REMITTANCE r DATE: 1/15/08 DUE DATE: 2/04/08 NAME: HAWES HILL & ASSOCIATES CUSTOMER NO: 1703/136943 TYPE: MS — MISCELLANEOUS !s REMIT AND MAKE CHECK PAYABLE TO: s: CITY OF LA PORTE E ATTN: ACCOUNTING DIVISION 604 WEST FAIRMONT PARKWAY LA PORTE TX 77571 (281) 471-5020. INVOICE NO: 2186 TERMS: NET 20 DAYS AMOUNT: $79F17 INVOICE CITY OF LA PORTE 604 W FAIRMONT PARKWAY LA PORTE, TX 77571 (281) 4 71 -502 0 TO: HAWES HILL & ASSOCIATES INVOICE NO: 2579 ATTN DAVID HAWES DATE: 3/11/08 PO BOX 22167 HOUSTON, TX 77227-2167 CUSTOMER NO: 1703/136943 TYPE: MS - MISCELLANEOUS ------------------------------------------------------------------------------ QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE 1.00 REIMBURSEMENT/MEETINGS 86.47 86.47 Antonios Italian Grill $75.00 Kroger - Refreshments $11.47 FOR QUESTIONS PLEASE CONTACT - ANGELA JONES (281)470-5042 TOTAL DUE: $86.47 PLEASE DETACH AND SEND THIS COPY WITH REMITTANCE DATE: 3/11/08 .DUE DATE: 3/31/08 NAME: HAWES HILL & ASSOCIATES CUSTOMER NO: 1703/136943 TYPE: MS - MISCELLANEOUS REMIT AND MAKE CHECK PAYABLE TO: CITY OF LA PORTE ATTN: ACCOUNTING DIVISION 604 WEST FAIRMONT PARKWAY LA PORTE TX 77571 (281) 471-5020 INVOICE NO: 2579 TERMS: NET 20 DAYS AMOUNT: $86.47 STATEMENT OF ACCOUNT PAGE CITY OF LA PORTE 604 W FAIRMONT PARKWAY LA PORTE, TX 77571 (281) 471-5020 TO: HAWES HILL & ASSOCIATES ATTN DAVID HAWES PO BOX 22167 HOUSTON, TX 77227-2167 DATE: 8/05/0E CUSTOMER. NO: 1703/136943 TYPE: MS - MISCELLANEOUS CHARGE DATE DESCRIPTION REF -NUMBER DUE DATE TOTAL AMOUNT 8/04/08 BEGINNING BALANCE 165.64 ** TIRZ2 1/15/08 REIMBURSEMENT/MEETINGS 2186 2/04/08 79.17 FOOD AND DRINKS ** TIRZ2 3/11/08 REIMBURSEMENT/MEETINGS 2579 3/31/08 86.4, For billing inquiries, please contact Angela X5042 ***Thank You for Your Prompt Payment*** ** - PREVIOUSLY BILLED - INCLUDED IN BEGINNING BALANCE -------------- -------------- -------------- --------------- CURRENT OVER 30 DY OVER 60 DY OVER 90 DY 165.64 DUE DATE: 8/25/08 PAYMENT DUE: 1.65.64 ._ AST DUE TOTAL DUE: $165.64 PLEASE DETACH AND SEND THIS COPY WITH REMITTANCE DATE: 8/05/08 DUE DATE: 8/25/08 NAME: HAWES HILL & ASSOCIATES CUSTOMER NO: 1703/136943 TYPE: MS - MISCELLANEOUS REMIT AND MAKE CHECK PAYABLE TOE: CITY OF LA PORTE ATTN: ACCOUNTING DIVISION 604 WEST FAIRMONT PARKWAY LA PORTE TX 77571. (281) 471-5020 TOTAL DUE: $165,64 Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 Bill To: TTRZ -La Porte 4 1 604 W. Fairmont Pkwy. La Porte, TX 77571 DATE DESCRIPTION Project Management Services, March 2008 Reimbursable expenses as follows: Mileage, D. Hawes per attachment In house copies & Binders In house postage Invoice 4: 00002951 Date: 3/l/2008 Page: 1 '1r a•ot- 0. C .2-95'1 2,34:�®22 � • I? 8o `,, 236 ® + 250 ® 25 + 303 G 2, i05B + .To (0 23 -�'06 + 309 5,50+ �ori4L 143 3.47* ram" Invoice AMOUNT $2,000.00 $76.76 $236.00 $29.46 Sales Tax: $0.00 Total Amount: $2,342.22 Amount Applied: $0.00 Balance Due: $2,342.22 EXPENSE DETAIL (La Porte TIF01) DATE CLIENT NO. VENDORIDESCRiPTION OTY U PRICE TOT REIM. PILL 02.11.2008 CLPTIF01 Mileage to/from mtg. w/staff 76 $ 0.505 $ 38.38 Y 1 02.27.2008 CLPTIF01 Mileage tolfrom BOD Mt . 76 $ 0.505 $ 38.38 Y CLPTIF01 $ p 485 $ _ I, TOTAL $„ 76.761 e Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 Bill To: TIRZ -La Porte # 1 604 W. Fairmont Pkwy. La Porte, TX 77571 DATE DESCRIPTION Project Management Services, April 2008 Reinbursable expenses as follows: In house copies & Binders 1440 @ .15 each & 20 Binders @ $1.00 each Invoice #: 00002980 Date: 4/1 /2008 Page: 1 Invoice AMOUNT $2,000.00 $236.00 Sales Tax: $0.00 Total Amount: $2,236.00 Amount Applied: $0.00 Balance Due: $2,236.00 rr,...._ -. n n n Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 Bill To TIRZ -La Porte # 1 604 W. Fairmont Pkwy. LaPorte, TX 77571 Invoice 4: 00003007 Date: 5/1/2008 Page: 1 Invoice Terms. C.O.D. Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 Bill To: TIRZ -La Porte # 1 604 W. Fairmont Pkwy. LaPorte, TX 77571 Invoice #: 00003036 Date: 6/I/2008 Page: I Invoice DATE DESCRIPTION AMOUNT 4/22/2008 1 f f f 1 i Project Management Services, June 2008 Secretary of State per attachment tr $2,000.00 $5.00 � f Sales Tax. $0.00 Total Amount: $2,005.00 Amount Applied: $0.00 Balance Due: $2,005.00 'r-----.r. f' n n HAWES HILL CALDERON LLP AMEGY BANK N.A. P.O. BOX27459 4677 P. 0. BOX 22167 HOUSTON,TX 77227-7459 713-235-8800 HOUSTON, TX 77227-2167 713-541-0447 or FAX 713-541-9906 35-1125/1130 Five and No/100 Dollars 0 4/2�508 A""o .00 THE Secretary of State DER Corporations Section P-O. Box 13697 �I Austin, TX 787171-3697 H IE C 07 0 5 L I Memo: Laporte Filing Fee AUTHORIZED SIGNATURE 11200467?Ili +:1L30112561: +I°00033449630 LINES HILL CALDERON LLP - OPERATING 4677 Secretary of State 4676 4/22/2008 $5.00 Laporte Filing Fee Account Detail: 6-9904 Reimbursable Filing/Post Fees $5.00 �©ME CO- 07ET DLE WES HILL CALDERON LLP - OPERATING 4677 Secretary of State 4676 4/22/2008 $5.00 Laporte Filing Fee Account Detail: 6-9904 Reimbursable Filing/Post Fees $5.00 HOOT .HFE(3 0 70lk R LPL OT LT128C USE WITH 9379 ENVELOPE RARDFORMS 1-800-257-8354 or www.rapidiorms.corn PRINTED !N USA A Reports Unit P.O. Box 12028 Austin, Texas 78711-2028 Office of the Secretary of State PERIODIC REPORT - NONPROFIT CORPORATION File Number: 162972201 Filing Fee: $5 1. The corporation name is: THE LA PORTE REDEVELOPMENT AUTHORITY 2. It is incorporated under the laws of: (set forth state or foreign countrv) Texas 3. The name of the registered agent is: John Joerns (Make changes here): Phil Wilson Secretary of State Pale I of 2 4. The registered office address, which is identical to the business office address of the registered agent in Texas, is: 604 W. FAIRMONT PKWY La Porte, TX 7757 f (Make changes here -use street or building address; see Instructions): 5. If the corporation is a foreign corporation, the address of its principal office in the state or country under the laws of which it is incorporated is: (Make changes here -use street or building address; see Instructions): 6. The names and addresses of all directors of the corporation are: (A Texas corporation must have at least' directors.) (If additional space is needed, include the information as an attachment to this form for item 6.) Name �5 fln-6ne. Tc , %LL sf 14ar-" e L e6 pa/ ll1:rr;YA ,:6- X1 e Za Al-lon &34;- 1 Phgne: S I242$ -,7705 Address I415 to/ Ill e. cfgbS a&naj .320a ,' az /10.3 OCRdeQ-4 r°o 13ox Za2 �.3Dt JF. �arr-Mohf Pa 13X 1SZ Come visit us on the Irate net @ htt 1111S71 757I �S71 �7s71 p 7 7572-606Z 775 7/ 77572 -0aS`2 . sos. to e.rx.usi 7757" ? Fax:S1;-463-1y�3 M Dial: 7-1-1 for Rela),Services 1 �f tyL2710, t (L City/ State/Zip Z-aAw- e; 7X -7 44 Xrtr/� . TCf ' Nonprofit Periodic Report File Number: 162972201 Page 2 of 2 7. The names, addresses, and titles of all officers of the corporation are: (A Texas corporation must include a president and a secretary and the same person cannot hold both offices). (If additional space is needed, include the information as an attachment to this form for item 7) Name Address City/State/Zip Title �n�i5i-ier3 l�tYric2J.fd� �aiq �7�C PT'fS���r�' t"AA_'(+n j t D3 CaK Led Lc Ror� - -7 7 'i I w c e - Pres g lH � Un ` S4 g i �jsc�� (�,p - �a7 Secl �e Tie undersigned signs this document subject to the penalties imposed by law for the submission of a materially false or fraudulent instrument. Date h , Signature of authorized officer 0 Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 Bill To TIRZ -La Porte # 1 604 W. Fairmont Pkwy. LaPorte, TX 77571 Invoice #: 00003060 Date: 7/1/2008 Page: 1 Invoice DATE DESCRIPTION AMOUNT Project Management Services, July 2008 d $2,000.00 i Sales Tax: $0.00 Total Amount: $2,000,00 Amount Applied: $0.00 Balance Due: $2,000.00 Terms: C.O.D. Hawes Hill Calderon LLP P.O. Box 22167 Houston TX 77227-2167 Bill To: TIRZ -La Porte # 1 604 W. Fairmont Pkwy. La Porte, TX 77571 Invoice #: 00003092 Date: 8/l/2008 Page: 1 Invoice DATE DESCRIPTION AMOUNT 8/27/2008 E E I Project Management Services, August 2008 Board of Directors Meeting s $2,000.00 $1,500.00 I Sales Tax: $0.00 Total Amount: $3,500.00 Amount Applied: $0.00 Balance Due: $3,500.00 Terms: C.O.D. LA PORTE TAX INCREME_NJ REINVESTMENT ZONE STATE OF TEXAS X COUNTY OF IIARRIS }( CITY OF LA PORTE ){ NOTICE IS HEREBY GIVEN OF THE MEETING OF THE LA PORTE TAX INCREMENT REINVESTMENT ZONE TO BE HELD ON AUGUST 27, 2008 AT 6:30 P.M. IN CITY COUNCIL CHAMBERS OF THE CITY HALL, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE AGENDA LISTED BELOW: 1. Call to order — 2. Lindsey Pfeiffer, President 3. Consider approval of the minutes of the February 27, 2008 Board of Directors meeting 4. Consent agenda — any item may be removed by a board member for discussion ® Entertain motion and a second to approve the TIRZ items in the same form and manner as was approved in the previous redevelopment authority meeting — Lindsey Pfeiffer, Chairperson A. Consider FY 2008 2009 Budget; B. Consider proposals for the preparation of Agreed -Upon -Procedure Reports for the reimbursement of Developers; C. Receive Report, Discuss and to provide staff with direction to draft a reimbursement agreement for a future agenda with regard to the Sylvan Beach Shoreline Rehabilitation Matching Grant; D. Receive report with regard to the Lakes of Fairmont Green Project as it relates to fencing, intersection signalization and other related public improvements; E. Consider approval or other action with regard to authority invoices; F. Staff report and updates; G, Board member comments; H. Adjournment. THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES AT MEETINGS SHOULD BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S OFFICE AT 281 471-5020 OR TDD LINE 281-471-5030 FOR FURTHER INFORMATION. A POSSIBLE QUORUM OF CITY COUNCIL *EMBERS MAY BE PRESENT AT THIS MEETING AND PARTICIPATE IN DISCUSSIONS BUT WILL NOT TAKE ANY ACTION. David W. Hawes Executive Director Date Posted LA PORTE TAX INCREMENT REEWESTMENT ZONE, CITY OF LA PORTS, TEXAS AGENDA MEMORANDUM TO: La Porte Taal Increment Reinvestment Zone FROM: Zone Administrator SUBJECT: Agenda Item Materials 3. CONSIDER APPROVAL OF THE MINUTES OF THE FEBRUARY 27, 2008 BOARD OF DIRECTORS MEETING 4. CONSENT AGENDA — ANY ITEM MAY BE REMOVED BY A BOARD MEMBER FOR DISCUSSION • ENTERTAIN MOTION AND A SECOND TO APPROVE THE TIRZ ITEMS IN THE SAME FORM AND MANNER AS WAS APPROVED IN THE PREVIOUS REDEVELOPMENT AUTHORITY MEETING — LINDSEY PFEIFFER, CHAIRPERSON a. CONSIDER FY 2008-2009 BUDGET. b. CONSIDER PROPOSALS FOR THE PREPARATION OF AGREED -UPON PROCEDURE REPORTS FOR THE REIMBURSEMENT OF DEVELOPERS. c. RECEIVE REPORT, DISCUSS AND TO PROVIDE STAFF WITH DIRECTION TO DRAFT A REIMBURSEMENT AGREEMENT FOR A FUTURE AGENDA WITH REGARD TO THE SYLVAN BEACH SHORELINE REHABILITATION MATCHING GRANT. d. RECEIVE REPORT WITH REGARD TO THE LAKES OF FAIRMONT GREEN PROJECT AS IT RELATES TO FENCING, INTERSECTION SIGNALIZATION AND OTHER RELATED PUBLIC IMPROVEMENTS. e. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO AUTHORITY INVOICES. E LA PORTE TAX INCREMENT REINVESTMENT ZONE c/o Hawes HM Calderon LLP P.O. Box 22167 Houston TX 77227-2167 713-595-1200 or FAX 713-541-9906 La Porte Tag Increment Reinvestment Zone Number One, City of La Porte, Texas Minutes of the Board Meeting Held February 27, 2008 1. CALL TO ORDER AND DETERMINATION OF A QUORUM The Board of Directors of the La Porte Tax Increment Reinvestment Zone Number One, City of La Porte, Texas, held a meeting, open to the public, on the 27`h day of February 2008, and meeting was called to order at 7:22 p.m. in the City Council Chambers of the City Hail, 604 West Fairmont Parkway, La Porte, Texas 7751 and the roll was called of the duly appointed members of the Board, to wit: Peggy Antone Position 1 Dave Turnquist Position 2 Alton Porter Position 3 Horace Leopard Position 4 Doug Martin Position 5 JJ Meza Position 6 Michael Say Position 7 Chester Pool Position 8 Lin Pfeiffer Position 9 - Chairman and all of the above were present except Director Say, thus constituting a quorum. Also present at the meeting were John Joerns, David Hawes, Gretchen Black, Russell Plank, and Norman Reed. 2. Lindsey Pfeiffer, Chairman 3. CONSIDER APPROVAL OF THE MINUTES OF THE DECEMBER 5, 2007 BOARD OF DIRECTORS MEETING Upon a motion duly made by Director Porter and being seconded by Director Martin, the board unanimously approved the minutes of December 5, 2007 meeting. 4. CONSENT AGENA — ANY ITEM MAY BE REMOVED BY A BOARD MEMBER FOR DISCUSSION • ENTERTAIN A MOTION AND A SECOND TO APPROVE THE TIRZ ITEMS IN THE SAME FORM AND MANNER AS WAS APPROVED IN THE PREVIOUS REDEVELOPMENT AUTHORITY MEETING — LINDSEY PFEIFFER, CHAIRMAN E A. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER TEN FOR THE LADES OF FAIRMONT GREENS TIRZ IN THE AMOUNT OF $5,027.79 AND PID PROJECT RELATED TO ON -SITE IMPROVEMENTS IN THE AMOUNT OF $5,027. B. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER ELEVEN AND FINAL FOR THE LAKES OF FAIRMONT GREENS TIRZ IN THE AMOUNT OF $119,802.83 AND PID PROJECT RELATED TO ON -SITE IMPROVEMENTS IN THE AMOUNT OF $22,380. C. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO PAY REQUEST NUMBER EIGHT AND FINAL IN THE AMOUNT OF $55,476.57 FOR THE LAKES OF FAIRMONT GREENS TIRZ PROJECT RELATED TO OFFSITE IMPROVEMENTS KNOWN AS THE SOUTH LA PORTE TRUNK SEWER. D. CONSIDER APPROVAL OR OTHER. ACTION WITH REGARD TO PAY REQUEST NUMBER FIVE FOR THE PORT CROSSING TIRZ PROJECT IN THE AMOUNT OF $ 867,768.43. E. DISCUSS AND TAKE POSSIBLE ACTION WITH REGARD TO THE SYLVAN BEACH SHORELINE REHABILITATION MATCHING GRANT. F. RECEIVE REPORT WITH REGARD TO THE PROPOSED SYLVAN BEACH HOTEL RFQ G. RECEIVE REPORT WITH REGARD TO THE LAKES OF FAIRMONT GREEN PROJECT AS IT RELATES TO FENCING, INTERSECTION SIGNALIZATION AND OTHER RELATED PUBLIC EVIPROVEMENTS, H. CONSIDER ALLOWING THE CHAIR TO SEND LETTER TO REPRESENTATIVE NICK LAMPSON WITH REGARD TO SUPPORTING NECESSARY FUNDING FOR SH 146 OVERPASS. I. CONSIDER APPROVAL OR OTHER ACTION WITH REGARD TO AUTHORITY INVOICES J, STAFF REPORT AND UPDATES K. BOARD MEMBER COMMENTS f�,1\01I9INi�l►i71�1tIt11 Upon a motion duly made by Director Martin and being seconded by Director Porter, the board unanimously approved the consent agenda in the same manner and form as approved in the Redevelopment Authority Board Meeting and adjourned at 7:23 PM. SIGNED: ATTEST: TITLE: TITLE: DATE: DATE: E