HomeMy WebLinkAbout7-27-22 La Porte Redevelopment Authority/TIRZ Packet
Agendas and Agenda Materials
Meetings of the Boards of Directors
La Porte
Redevelopment Authority
La Porte Tax Increment
Reinvestment Zone
July 27, 2022
Persons with disabilities who plan to attend this meeting and would like to request auxiliary aids or services are requested to contact the Executive
Director at (713) 595-1200 at least three business days prior to the meeting so that the appropriate arrangements can be made.
NOTICE OF JOINT MEETING OF LA PORTE REDEVELOPMENT AUTHORITY
AND THE LA PORTE TAX INCREMENT REINVESTMENT ZONE
NOTICE is hereby given of the joint meeting of the La Porte Redevelopment Authority and La Porte Tax Increment Reinvestment
Zone to be held Wednesday, July 27, 2022, at 6:30 p.m. in the City Council Chambers at City Hall, 604 West Fairmont
Parkway, La Porte, Texas, open to the public, to consider, discuss, and adopt such orders, resolutions or motions, and take direct
actions as may be necessary, convenient, or desirable, with respect to the following matters:
AGENDA
1. Determine Quorum; and Call to Order.
2. Approve minutes of the joint La Porte Redevelopment Authority and La Porte Tax Increment Reinvestment Zone
meeting held on June 29, 2022.
3. Receive update and recommendations regarding M Street Improvement project.
a. Consider cancellation of award of contract and authorize value engineering and preparation of new bid
package and advertisement for bids; and
b. Consider proposal for services relating to value engineering and preparation and advertising of bids.
4. Consider approval or other action regarding authority invoices; including approval of developer disbursements for
tax year 2021.
5. Receive and approve FY2023 Budget.
6. Receive updates from the city, developers, and staff about development within the Zone.
7. Board member comments.
a. Matters appearing on agenda; and
b. Inquiry of staff regarding specific factual information or existing policy
8. Adjournment.
In compliance with the American Disabilities Act, the City of La Porte City will provide for reasonable accommodations for pe rsons attending
public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please cont act the City Secretary, at
281-470-5019 or TDD 281-471-5030.
A possible quorum of City Council members may be present at this meeting and participate in discussions but will take no action.
______________________________
David W. Hawes, Executive Director
LA PORTE REDEVELOPMENT AUTHORITY,
CITY OF LA PORTE, TEXAS
AGENDA MEMORANDUM
TO: La Porte Redevelopment Authority Board of Directors
FROM: Executive Director
SUBJECT: Agenda Item Materials
LA PORTE REDEVELOPMENT AUTHORITY
c/o Hawes Hill & Associates LLP
P.O. Box 22167
Houston TX 77227-2167
713-595-1200 or FAX 281-888-6314
2. Approve minutes of the joint La Porte Redevelopment Authority and La Porte Tax Increment
Reinvestment Zone meeting held on June 29, 2022.
MINUTES OF THE JOINT MEETING OF THE
LA PORTE REDEVELOPMENT AUTHORITY and
LA PORTE TAX INCREMENT REINVESTMENT ZONE
BOARD OF DIRECTORS
June 29, 2022
DETERMINE QUORUM; CALL TO ORDER.
The Board of Directors of the La Porte Redevelopment Authority, City of La Porte, Texas, and La Porte
Tax Increment Reinvestment Zone, held a regular joint meeting, open to the public, on Wednesday,
June 29, 2022, at 6:30 p.m., in the Council Chambers of City Hall, 604 West Fairmont Parkway, La
Porte, Texas, and the roll was called of the duly appointed members of the Board, to-wit:
Peggy Antone, Secretary Position 1 Mark Goodwin Position 6
Barry Beasley Position 2 Rick Helton Position 7
Alton Porter Position 3 David Janda Position 8
Horace Leopard Position 4 Kristen Lee Position 9
Doug Martin, Chairman Position 5
and all of the above were present, with the exception of Directors Porter and Leopard, thus
constituting a quorum. Also present were David Hawes and Naina Magon, Hawes Hill & Associates,
LLP; Corby Alexander, Matt Daeumer, and Julius Kizzee, City of La Porte; Javier Morales, J. Morales,
Inc.; and Jon Skeele. Chairman Martin called the meeting to order at 6:30 p.m.
APPROVE MINUTES OF THE JOINT LA PORTE REDEVELOPMENT AUTHORITY AND LA PORTE
TAX INCREMENT REINVESTMENT ZONE MEETING HELD ON MAY 18, 2022.
Upon a motion made by Director Goodwin, and seconded by Director Janda, the Board voted
unanimously to approve the Minutes of the May 18, 2022, joint Board meeting, as presented.
RECEIVE UPDATE AND RECOMMENDATIONS FROM J. MORALES, INC.
a. Receive bid tabulations and recommendation for M Street Project; award contract and
authorize execution of contract.
Mr. Morales reported one bid was received for the M Street Improvement project from Mar-Con
Services LLC with a proposed project duration of 270 days in the amount of $3,249,369.40, a copy of
the bid tabulation is included in the board materials. He reported J. Morales, Inc. has reviewed the
bid and determined the bidder is qualified and is recommending approval in awarding the contract
to Mar-Con Services LLC. After full discussion by the Board, and upon a motion made by Director
Helton, and seconded by Director Beasley, Directors Beasley, Martin, Helton and Lee voted to award
the contract to the low bidder Mar-Con Services LLC in the amount of $3,249,369.40 and authorized
execution of contract, all subject to the City value engineering with the Contractor. Directors Janda,
Antone, and Goodwin voted against. The motion passed.
DISCUSS AND CONSIDER POSSIBLE TIRZ EXPANSION.
Upon a motion made by Director Goodwin, and seconded by Director Janda, the Board voted
unanimously to authorize staff and the City to move forward in the process of a TIRZ expansion and
to bring an Amended Project Plan and Finance Plan to the Board for consideration.
2 | P a g e
CONSIDER APPROVAL OR OTHER ACTION REGARDING AUTHORITY INVOICES.
Mr. Hawes reviewed the bookkeeper’s report and went over invoices, included in the Board
materials. Upon a motion made by Director Antone, and seconded by Director Helton, the Board
voted unanimously to accept the Bookkeeper’s Report and approved payment of invoices: (1) McCall
Gibson Swedlund Barfoot Invoice in the amount of $6,000.00; (2) J. Morales, Inc. Invoice #20934
dated 6/3/2022 in the amount of $2,400.00; and (3) Hawes Hill & Associates LLP Invoice #1226
dated 6/1/2022 in the amount of $2,092.01, as presented.
RECEIVE UPDATES FROM THE CITY, DEVELOPERS, AND STAFF ABOUT DEVELOPMENT WITHIN
THE ZONE.
None.
BOARD MEMBER COMMENTS.
a. Matters appearing on agenda; and
b. Inquiry of staff regarding specific factual information or existing policy.
None.
ADJOURNMENT.
There being no further business to come before the Board, Chairman Martin adjourned the meeting
at 7:15 p.m.
______________________________________________________
Secretary
LA PORTE REDEVELOPMENT AUTHORITY,
CITY OF LA PORTE, TEXAS
AGENDA MEMORANDUM
TO: La Porte Redevelopment Authority Board of Directors
FROM: Executive Director
SUBJECT: Agenda Item Materials
LA PORTE REDEVELOPMENT AUTHORITY
c/o Hawes Hill & Associates LLP
P.O. Box 22167
Houston TX 77227-2167
713-595-1200 or FAX 281-888-6314
3. Receive update and recommendations regarding M Street Improvement project.
a. Consider cancellation of award of contract and authorize value engineering and
preparation of new bid package and advertisement for bids; and
b. Consider proposal for services relating to value engineering and preparation and
advertising of bids.
TASK ORDER NO. 1
11750 Katy Freeway, Suite 400 • Houston, Texas 77079 • 832.318.8800
July 22, 2022
Mr. David Hawes
Administrator
9600 Long Point Road, Suite 200
Houston, TX 77055
Re: Proposal for Miscellaneous Tasks and Bid Phase – M Street Improvement Project
Dear Mr. Hawes,
Gauge Engineering, LLC (Gauge) is pleased to submit this proposal for Miscellaneous Tasks and Bid Phase services for the
M Street Improvement Project. The effort includes conducting a value engineering exercise, developing a project manual,
and bid phase services.
We propose to perform this work for a Lump Sum amount of $15,450.00. A detailed breakdown of the scope items and fee
can be found under Exhibits “A” and “B”. Please feel free to contact me at (713) 254-5946 if you have any questions or need
additional information.
Sincerely, Accepted For
La Porte TIRZ
Muhammad Ali, P.E.
Principal Signature Date
Print
Attachments: Exhibit A – Scope of Services
Exhibit B – Level-of-Effort
Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
M STREET IMPROVEMENT PROJECT
MISCELLANEOUS TASKS AND BID PHASE
This proposal is for conducting miscellaneous tasks and bid phase services for the M Street Improvement project.
The following scope details the procedures will be followed:
A. MISCELLANEOUS TASKS AND BID PHASE
1. Value Engineering
The plans will be thoroughly reviewed to ensure that the design components all qualify to be part of a
infrastructure City replacement project.
2. Develop Project Manual/Contract
A project manual and contract will be developed for the project. It will include the contract requirements
along with the necessary construction specifications.
3. Permitting and Bid Phase
1. Prepare Advertisement for Bid Document
Team will prepare the legal notice advertising the project bidding and have an advertisement placed in
the Houston Business Journal and CivCast.
2. Conduct Pre-bid Conference Meeting
Team will schedule and conduct a pre-bid conference meeting to provide bidders with project overview
and answer questions regarding the project.
3. Prepare Necessary Addenda to Address Issues or Clarifications
Team will prepare any necessary addenda to the bidding documents to address issues or make
clarifications.
4. Conduct Bid Opening Meeting & Tabulation of Bids
Team will conduct the bid opening and prepare bid tabulation sheets comparing all bids received.
5. Evaluate the Bid Proposals & Make Award Recommendation
Team will evaluate the bids received for accuracy and any bid irregularities. An award recommendation
will be made to TIRZ based on the evaluation of bids. Engineer’s Recommendation of Award Letter will
include the following:
a. Check for math errors and reconcile any mathematical discrepancies
b. Review for unbalanced bid items
c. Certified Bid Tabulation including adding Engineer’s estimate to Bid Tab
d. Review of contractor’s financial standing and references provided and past performance on
projects
e. Explanation of discrepancies between the Engineer’s estimate and bids
f. Recommendation to award
6. Assist in the preparation of the Contract between TIRZ & Successful Bidder
Team will work with Legal in final contract preparation including obtaining necessary forms and
signatures from the successful low bidder, printing and compiling the final contract documents, and
delivery of signed contracts to Legal and the contractor. Team will also prepare a Notice to Proceed for
the contractor to begin the Construction Phase of the project.
Assure
DESCRIPTION OF WORK TASKS Sr. PROJ
MGR
Sr. PROJ
ENGINEER
GRAD
ENGINEER
CADD
TECH
ADMIN
ASST
TOTAL
HOURS
LABOR
COSTS
A.Miscellaneous Tasks and Bid Phase
1 Value Engineering 1 8 12 21 $2,855.00
2 Develop Project Manual/Contract 1 6 16 23 $2,965.00
3 Bid Phase
Prepare Advertisement For Bid Document 2 2 4 $550.00
Conduct Pre-bid Conference Meeting 1 2 6 9 $1,205.00
Prepare Necessary Addenda To Address Issues or Clarifications 1 4 8 2 15 $1,975.00
Conduct Bid Opening Meeting & Tabulation of Bids 1 2 6 9 $1,205.00
Evaluate the Bid Proposals & Make Award Recommendation 1 4 4 9 $1,315.00
Assist in preparation of Contract b/w TIRZ & Successful Bidder 1 4 5 $875.00
Total 7 32 54 2 0 95 $12,945.00
TOTAL HOURS 7 32 54 2 0 95
Contract Labor Rate $215.00 $165.00 $110.00 $110.00 $65.00
TOTAL LABOR COSTS BASIC ENGINEERING SERVICES $1,505.00 $5,280.00 $5,940.00 $220.00 $0.00 $12,945.00
ADD SERVICES/EXPENSES/SUBCONTRACTS TOTAL
1 Printing and Reproduction/Mileage/Deliveries $255.00 Construction Admin $12,945.00
2 Civcast & Houston Business Journal Advertisement (2 weeks)$2,250.00 Add/Expenses/Sub $2,505.00
TOTAL REIMBURSABLE EXPENSES $2,505.00 Grand Total $15,450.00
Grand Total
M STREET IMPROVEMENT PROJECT
LEVEL OF EFFORT
EXHIBIT B
MISCELLANEOUS TASKS AND BID PHASE
LA PORTE REDEVELOPMENT AUTHORITY,
CITY OF LA PORTE, TEXAS
AGENDA MEMORANDUM
TO: La Porte Redevelopment Authority Board of Directors
FROM: Executive Director
SUBJECT: Agenda Item Materials
LA PORTE REDEVELOPMENT AUTHORITY
c/o Hawes Hill & Associates LLP
P.O. Box 22167
Houston TX 77227-2167
713-595-1200 or FAX 281-888-6314
4. Consider approval or other action regarding authority invoices; including approval of developer
disbursements for tax year 2021.
Development
Agreement
Balance 9/30/21
Audit
City Payments
07/27/22
County
Payments
7/27/22
ISD Payments
7/27/22
Total Payments
7/27/22
Balance Due To
Developers
65 La Porte (Lakes of Fairmont Greens)7,103,500.00$ 2,761,696.00$ 137,584.49$ 151,064.13$ 288,648.62$ 2,473,047.38$
Retreat at Bay Forest LP 224,670.00$ -$ -$ -$ -$
Beazer Homes Texas LP 2,097,298.00$ 1,368,698.00$ 114,834.25$ 114,834.25$ 1,253,863.75$
Senior Associates 465,650.00$ 9,781.10$ 9,781.10$ 455,868.90$
Liberty Property Limited Partnership 14,844,135.00$ -$ -$ -$
-$
Jabez (Artesia Village)1,952,754.00$ 1,778,635.00$ 20,667.72$ 25,034.14$ 45,701.87$ 1,732,933.13$
-$
Hawthorne (2)2,019,908.00$ 1,953,245.00$ 71,948.43$ 87,148.81$ 159,097.24$ 1,794,147.76$
Stonemarc (Approved January 2022)1,456,000.00$ (1)-$
Reserve -$
TOTAL 24,269,603.00$ 4,596,044.00$ 354,816.00$ -$ 263,247.08$ 618,063.08$ 7,709,860.92$
(1) No AUP
(2) Hawthorne's Payments include Tax Year 2020 Hold (AUP was completed after Tax Year 2020 Disbursements)
LA PORTE DEVELOPER REIMBURSEMENTS - TAX YEAR 2021 VALUES
7/27/2022
LA PORTE REDEVELOPMENT AUTHORITY,
CITY OF LA PORTE, TEXAS
AGENDA MEMORANDUM
TO: La Porte Redevelopment Authority Board of Directors
FROM: Executive Director
SUBJECT: Agenda Item Materials
LA PORTE REDEVELOPMENT AUTHORITY
c/o Hawes Hill & Associates LLP
P.O. Box 22167
Houston TX 77227-2167
713-595-1200 or FAX 281-888-6314
5. Receive and approve FY2023 Budget.
2021-22
Approved
Budget
2021-22
Estimated
2022-23
Proposed
Budget
Revenues:
Beginning Fund Balance 8,681,414$ 9,513,101$ 14,646,747$
Estimated TIRZ Revenues
City 2,109,759$ 2,179,463$ 2,244,847$
County 998,895$ 998,895$ 1,028,862$
LPISD 4,265,514$ 4,355,183$ 4,485,838$
Interest on TIRZ Funds 975$ 1,000$ 1,000$
Total Revenues 16,056,557$ 17,047,642$ 22,407,294$
TIRZ M&O Expenses:
Administration and Project Management 24,000$ 24,000$ 24,000$
Legal 7,500$ 5,000$ 7,500$
Agreed Upon Procedures Reports 7,000$ 10,300$ 10,500$
Annual Audit 9,000$ 9,200$ 9,500$
Operating Expenses 1,450$ 1,000$ 1,500$
Bank Expenses 70$ 50$ 70$
Planning Services 15,000$
Total Expenses 49,020$ 49,550$ 68,070$
Transfers
City Administration 104,976$ 108,973 112,242$
ISD Refund 720,000$ -$ -$
Educational Facilities 1,370,371$ 1,374,309$ 1,415,538$
Total Transfers 2,195,347$ 1,483,282$ 1,527,781$
Capital Improvements
M Street 1,800,000$ 250,000$ 3,100,000$
TIRZ Developer Reimbursements
Lakes of Fairmont Greens 276,585$ 288,649$ 297,308$
Beazer Homes 112,247$ 114,834$ 118,279$
Senior Associates 9,781$ 9,781$ 10,075$
Jabez (Artesia)45,702$ 47,073$
Hawthorne 159,097$ 163,870$
2,198,613$ 868,063$ 3,736,605$
Ending Fund Balance 11,613,577$ 14,646,747$ 17,074,838$
Tax Increment Reinvestment Zone Number One
City of La Porte
FY 2022 - 23 Proposed Budget
La Porte Redevelopment Authority
LA PORTE REDEVELOPMENT AUTHORITY,
CITY OF LA PORTE, TEXAS
AGENDA MEMORANDUM
TO: La Porte Redevelopment Authority Board of Directors
FROM: Executive Director
SUBJECT: Agenda Item Materials
LA PORTE REDEVELOPMENT AUTHORITY
c/o Hawes Hill & Associates LLP
P.O. Box 22167
Houston TX 77227-2167
713-595-1200 or FAX 281-888-6314
6. Receive updates from the city, developers, and staff about development within the Zone.
LA PORTE REDEVELOPMENT AUTHORITY,
CITY OF LA PORTE, TEXAS
AGENDA MEMORANDUM
TO: La Porte Redevelopment Authority Board of Directors
FROM: Executive Director
SUBJECT: Agenda Item Materials
LA PORTE REDEVELOPMENT AUTHORITY
c/o Hawes Hill & Associates LLP
P.O. Box 22167
Houston TX 77227-2167
713-595-1200 or FAX 281-888-6314
7. Board Member Comments.
a. Matters appearing on Agenda; and
b. Inquiry of staff regarding specific factual information or existing policy