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HomeMy WebLinkAbout08-13-12 Regular Meeting, including Budget Workshop of La Porte City Council LOUIS RIGBY DARYL LEONARD Mayor Councilmember District 3 JOHN ZEMANEK TOMMY MOSER Councilmember at Large A Councilmember District 4 Mayor Pro-Tem JAY MARTIN DOTTIE KAMINSKI Councilmember District 5 Councilmember at Large B MIKE CLAUSEN MIKE MOSTEIT Councilmember District 6 Councilmember District 1 CHUCK ENGELKEN Councilmember District 2 CITY COUNCIL MEETING AGENDA INCLUDING A BUDGET WORKSHOP ON PROPOSED 2012-2013 FISCAL YEAR BUDGET AND OTHER MATTERS Notice is hereby given of a Regular Meeting, including a Budget Workshop, of the La Porte City Council to be held August 13,2012, beginning at 6:00 p.m.and reconvening at 6:00 p.m. each evening thereafteruntil business is concluded,in the Council Chambers of City Hall, 604 West Fairmont Parkway, LaPorte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. The Public Hearing for the proposed 2012-2013 Fiscal Year Budget will be held on September 10, 2012,at 6:00 p.m., at which time the Mayor and City Council will receive public input. 1. CALL TO ORDER 2. INVOCATION – The invocation will be givenby Father Gary Rickles – St. Mary’s Catholic Church. 3. PLEDGE OF ALLEGIANCE – The Pledge of Allegiancewill be led by Councilmember Mike Mosteit. 4. PUBLIC COMMENTS (Limited to five minutesper person.) 5.CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests anitem be removed and considered separately.) (a) Consider approval or other action regarding the minutes of the regular City Council meeting held on July 23,2012 – P. Fogarty (b) Consider approval or other action regardingan ordinance amending the City of La Porte Fiscal Year 2011-2012 Budget – M. Dolby (c) Consider approval or other action regardinga resolution adopting a City of La Porte Investment Policy as required by GASB31 (Governmental Accounting Standards Board) – M. Dolby (d) Consider approval or other action regarding an ordinance authorizing the City Manager to enter into an Industrial District Agreement with Carson VA Industrial LP – M. Dolby (e) Consider approval or other action appointing Walter Ruano to the La Porte Police Reserve Force – K. Adcox (f) Consider approval or other action regardingan ordinance authorizing an Interlocal Agreement between the City of La Porte and the La Porte Independent School District for provision of six patrol officers at La Porte Independent School District – K. Adcox Consider approval or other action regarding an ordinance vacating, abandoning and closing a portion of the West “E” Street Right-of-Way – T. Tietjens Consider approval or other action authorizing the City Manager to execute a project agreement with the Houston-Galveston Area Council (HGAC) for a one-day event to collect and dispose of household hazardous waste and electronic waste – D. Mick Consider approval or other action authorizing the City Manager to negotiate and execute a purchase and sale agreement, and any necessary agreements and instruments related thereto, for the transfer of 912 W. Main Street to the La Porte Development Corporation, acting as an independent foundation, for the resale of such property to Marty Campise and Joe Bertuglia for the development of medical/office space and retail space – T. Leach Consider approval or other action authorizing the City Manager to negotiate and execute a purchase and sale agreement, and any necessary agreements and instruments related th thereto,for the transfer of 911and 915 S. 8Street to the La Porte Development Corporation, acting as an independent foundation, for the resale of such property to G Force Development, Inc.,for the development of office space – T. Leach toreceive comments regarding La Porte Fire Control, Prevention and Emergency Medical Services District’s proposed budget for the fiscal year which begins October 1, 2012 – M. Boaze Consider approval or other action regardingthe La Porte Fire Control, Prevention and Emergency Medical Services District’s proposed budget for the fiscal year which begins October 1, 2012 – M. Boaze Discussion or other action concerning the proposed 2012-2013 Fiscal Year Budget of the City of La Porte, Texas – C. Alexander – Councilmembers Mosteit, Clausen, Martin, Moser, Kaminski, Zemanek, Leonard, Engelken and Mayor Rigby. The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. into regular session and consider action, if any, on items discussed in executive session. I certify that a copy of the August 13-until business is concluded, 2012, agenda of items to be considered by the City Council was posted on the City Hall bulletin board on August 7,2012. __________________________________________ Patrice Fogarty, City Secretary I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the ____ day of ________________, 2012. – The invocation will be given by Father Gary Rickles – St. Mary’s Catholic Church. – The Pledge of Allegiance will be led by Councilmember Mike Mosteit. (Limited to five minutes per person.) Mayor Councilmember District 3 Mayor Pro Tem Councilmember District 4 Councilmember at Large A Councilmember District 5 Councilmember at Large B Councilmember District 6 Councilmember District 1 Councilmember District 2 The City Council of the City of La Portemet in a regularmeetingonat the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the followingitems of business: Mayor Rigbycalled the meeting to order at 6:00 p.m. Members of Council present: Councilmembers Engelken, Zemanek, Mosteit, Martin, Kaminski, Clausen, Leonardand Moser. Also present were City Secretary Patrice Fogarty, City Manager Corby Alexander, Assistant City Manager Traci Leach and Assistant City Attorney Clark Askins. -The invocation was given byBrian Christen,La Porte Community Church. -The Pledge of Allegiance was led by Councilmember Chuck Engelken. Presentation – Keep Texas Beautiful Award – Mayor Rigby Mayor Rigby presented the Silver City designation award from Keep Texas Beautiful to the City of La Porte. It was accepted by Director of Parks and Recreation Stephen Barr. Recognition – Distinguished Budget Award – Mayor Rigby Mayor Rigby recognizedtheFinance Department for receiving the Distinguished Budget Award for nd the 22year in a row. It was accepted by Finance Director Michael Dolby. Presentation – “Employee of the (Second) Quarter” Tammy Adams (Police Department) – Mayor Rigby Mayor Rigby presented Tammy Adams (Telecommunications, Police Department) with the “Employee of the (Second) Quarter”honor. (Limited to five minutes per person.) Rhonda Lunsford, 10280 N. H Street,addressed Council regarding the Lomax Arena. Ms. Lunsford suggested the Lomax Arena be improved for safety and use by the public. Ms. Lunsford also suggesteda list of event rentals be made available to the public. Mike Cobb, 109 Summer Winds Dr., addressed Council regarding the Lomax Arena, agreeing with Ms. Lunsford as to improving the arena. (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) Consider approval or other action regarding the minutes of the regular City Council meeting held on July 9,2012 – P. Fogarty Consider approval or other action regarding an ordinance amending the City of La Porte Fiscal Year 2011-2012 Budget – M. Dolby Consider approval or other action regarding Amendment No. 2 of the Interlocal Agreement between the City of La Porte and the Harris County Transit Authority for the provision of local bus service through October 31, 2012 – T. Leach Regarding Consent Item B, Councilmember Zemanek had a questiononItem Ffound on the second page of the agenda request: $200,000.00 in the Utility Fund to increase the transfer to the Utility Capital Improvement Project to cover project cost. City Manager Corby Alexander responded thatthe transfer was requested to meetthe need of all projects specified for the year. Finance Director Michael Dolby and Treasurer Shelley Wolny commented thatone of the projects in Fund 003 (Utility CIP) went over the estimated amount provided to Financein preparation for the Fiscal Year 2012 budget. The estimated amount for 2011 total project costs was lower than the original budget. The remaining balance went to the bottom line fund balance and then reallocated for upcoming 2012 projects. However, the project actually turned out to cost more than the revised estimate. It was still within the original budget;but based on the revised estimate that was given, the funds were allocated elsewhere. The $200,000.00transfer is to cover the new projects that were approved with the 2012 budget to keep the fund from going negative. Assistant City Attorney Clark Askins read the caption of AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. CouncilmemberMosteitmoved to approve the Consent Agenda pursuant to recommendations by City Staffand Ordinance 2012-3423, with the exclusion of correlating budget amendment as indicated by bullet point F on the second page of the agenda request for Item 6(b), above. CouncilmemberMoserseconded. Ayes: Mayor Rigby, Councilmembers Leonard, Engelken, Kaminski, Zemanek, Clausen, Mosteit, Martin and Moser Nays: None Absent:None Consider approval or other action regarding an ordinance adopting revised City of La Porte Employee Policies Handbook to incorporate an updated Emergency Pay Policy – K. Anderson Human Resources Manager Katherine Andersonpresented a summary. Assistant City Attorney Clark Askins read the caption of AN ORDINANCE ADOPTING REVISED CITY OF LA PORTE EMPLOYEE POLICIES HANDBOOK TO INCORPORATE UPDATED EMERGENCY PAY POLICY; PROVIDING A SEVERABILITY CLAUSE, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Councilmember Clausenmoved to approve Ordinance2012-3424adopting the revised City of La Porte Employee Policies Handbook to incorporate an updated Emergency Pay Policy. Councilmember Engelkenseconded. Ayes: Mayor Rigby, Councilmembers Leonard, Engelken, Kaminski, Zemanek, Mosteit, Clausen, Martinand Moser Nays: None Absent:None Consider approval or other action regarding a recommended date of September 10, 2012, for the Public Hearing on the City of La Porte’s FY 2012-2013 Proposed Budget and provide staff with direction regarding dates for budget workshops – M. Dolby Finance Director Michael Dolby presented a summary. Councilmember Clausenmoved to approve September 10, 2012, as the date for a Public Hearing on the City of La Porte’s FY 2012-2013 Proposed Budget.Councilmember Engelkenseconded. Ayes: Mayor Rigby, Councilmembers Leonard, Engelken, Kaminski, Zemanek, Mosteit, Clausen, Martin and Moser Nays: None Absent:None Consider approval or other action awarding bid # 12024 for Lomax Park Improvements and provide staff with direction – S. Barr Parks and Recreation Director StephenBarr presented a summary. Councilmember Clausen questioned if a structural engineer had looked at the Lomax Arena.Mr. Barr responded yes, three years ago. Councilmember Clausenquestioned if painting was included in the base bid. Mr. Barr respondedyes. Councilmember Martin questioned if citizen input was collected regarding repairs. Mr. Barr responded yes,members of the LiveStock Show and Rodeo Association also met with the architects.Councilmember Martin questioned if Phase 2 was funded in the improvements. Mr. Barrresponded no, Phase 2 has not been funded. Councilmember Leonard added staff needs to make sure the facility functions as designed. Councilmember Leonard questioned when looking at roof repairs, whether the bucking shoots and gates will be looked at for use as intended. Mr. Barr responded the pens and fencing areowned by the LiveStock Show and Rodeo Association, but the City is working on apossible arrangement to include it as part of the package. Mr. Barr also added the circular drive was an alternate in the plan and may not be able to be included. Councilmember Zemanekcommented the intent for improvements was for the arena and not a storagebuilding or concession stand. Councilmember Zemanek questioned if the costs associated with improving the arena include new lighting.Mr. Barr responded no. Councilmember Clausen questioned if Council approved Option 3, would the preferred contractor be able to go with the lowest bidder. Mr. Barr responded yes. Councilmember Mosteit asked if Council awarded Option 3, would it move forward asscheduled with eliminating the pavilion.Mr. Barr advised Council could move forward with thearena while evaluating the restrooms. Mayor Rigby questioned whether thebudget for Phase 2 is $1.2 million. Mr. Barr responded yes. Mayor Rigby questioned the cost for restrooms. Mr. Barr respondedif Council approved Item 1 and Alternate 1, the remaining balance would be $506,000.00 and restrooms, storage building, concession building and meeting rooms could be built for the amount. Mr. Barr stated that the electrical, including lights and fixtures for better lightingfor the pavilion, will be included in Item 2. Councilmember Moser commented T5 fluorescent lights were not being utilized anymore and currently, buildings are being built to save energy. Councilmember Engelkenmoved to tableawarding bid # 12024 for Lomax Park Improvements, have staff re-work it and bring it back to Council.Councilmember Leonard seconded. Ayes: Councilmembers Leonard, Engelkenand Kaminski Nays: CouncilmembersMosteit, Zemanek, Clausen, Martin, Moser and Mayor Rigby Absent:None Councilmember Clausen moved to go with Option 3 including electrical work with staffutilizinga better lighting scheme for Lomax Park Improvements.Councilmember Mosteit seconded. Ayes: Mayor Rigby, Councilmembers Clausen, Mosteit, Martin, Leonard, Moser and Leonard Nays: Councilmembers Kaminski and Engelken Absent:None Receive report of Chapter172 Employee, Retiree Insurance and Benefits Boardregarding benefits and providestaff with input and direction – K. Anderson Human Resources Manager provided a report of the Chapter 172 Employee, Retiree Insurance and Benefits Board regarding benefits, and recognized Chapter 172 committee members who were present.Council accepted the report without further action. Receive drainage report – J. Garza Senior Engineer Julian Garza provided a drainage report and highlighted updates. Receive reports of the Economic Alliance Houston Port Region and Bay Area Houston Convention and Visitors Bureau – S. Osborne Chad Burke, President of theEconomic Alliance Houston Port Region, provided a presentation and City of La Porte Annual Report. Michelle Twist, Communications Directorof the Bay Area Houston Convention and Visitors Bureau, provided a reportand scope of services provided for member cities for FY 2011-2012. Councilmember Leonard requested specific data for the City of La Porte due to the services provided by the Bay Area Houston Convention and Visitors Bureau. President Pat Summers, of the Bay Area Houston Convention and Visitors Bureau, advised specific data was not available for the presentation but would be sent to Council. Councilmember Martin questioned the percentage of revenues generated from the City of La Porte. Ms. Summers responded 10percent. Councilmember Martin inquired what type of activities could be recommended for sponsorship by the City of La Porte that would fill hotelsandwhetherthat type of services isprovided. Ms. Summers responded yes, advertising services are provided. Councilmember Zemanek requested the amount of the City of La Porte’s subscription fee to the Bay Area Houston Convention and Visitors Bureau. Ms. Summers responded, approximately $62,000.00.Councilmember Zemanek questioned if Sylvan Beach Day was advertised by the Bay Area Houston Convention and Visitors Bureau. Ms. Twistresponded yes. Receive report of Fiscal Affairs Committee – Councilmember Engelken Councilmember Engelken provided a report from the Fiscal Affairs Committeemeeting just prior to the council meeting. Receive Delinquent Tax Report – K. Powell Assistant City Manager Traci Leach provided the Delinquent Tax Report. Citizens’ Charter Review Advisory Commission Meeting, Tuesday, July 24, 2012 th Open House and 20Anniversary of La Porte Recreation and Fitness Center, Wednesday, August 1, 2012 regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specificfactual information or existing policies– Councilmembers Engelken, Mosteit, Clausen, Martin,Moser, Kaminski, Zemanek,Leonardand Mayor Rigby. Councilmembers Engelken, Mosteit, Clausen, Martin, Moser, Kaminski, Leonard, Zemanek and Mayor Rigbycongratulated the Finance Department on the Distinguished Budget Award and Tammy Adams for being recognized asthe “Employee of the (Second) Quarter.” In addition, CouncilmemberZemanek commented he was glad to see the Lomax Arena Improvements project moving forward. The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. Deliberation regarding purchase, exchange, lease or value of real property:Discussion of the sale of building located at 912 West Main Street and former th Police Department/Municipal Court buildingat 913/915 S. 8Street. Deliberation concerning the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Corby Alexander, City Manager City Council recessed the regular meeting to convene an executive session at 8:44p.m. to discuss the sale of building located at 912 West Main Street and former Police Department/Municipal Court th buildingat 913/915 S. 8Street, andthe appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Corby Alexander, City Manager into regular session and consider action, if any, on item(s) discussed in executive session. The regular meeting was reconvened at 9:45 p.m. Council accepted the offer of $350,000.00 on th 913/915 S. 8Street(old police building); acceptedthe offer of$220,000.00on the 912 West Main building,with restrictions; and gave City Manager Corby Alexander direction on goals and objectives to work on during his first six months of employment. There being no further business, at 9:46p.m. the meetingwas adjourned. Respectfully submitted, _______________________________ Patrice Fogarty, City Secretary Passed and approved on August 13, 2012. ________________________________ Mayor Louis R. Rigby REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: August 13, 2012 Source of Funds:N/A Requested By:Michael Dolby, CPA Account Number:N/A Department: Finance Amount Budgeted:N/A Report: Resolution: Ordinance:XX Amount Requested:N/A Exhibits: Budgeted Item:YESNO Exhibits: Exhibits: SUMMARY& RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby Alexander, City Manager Date EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds 8/1/2012 City of La Porte Utility Capital Improvement Fund (003) Summary Beginning Fund Balance 9/30/11 Estimated Fund Balance 9/30/12 Estimated Fund Balance 9/30/12 Plus 12-13 Revenues: Equals Total Resources Less 12-13 Expenditures: Ending Fund Balance 9/30/13 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested:August 13, 2012_ _ Appropriation Requested By:Michael G. Dolby, CPA _ ____ Source of Funds: ____________________ Department: Finance______________________Account Number: ____________________ Report: __ _ Resolution: _X Ordinance: _ _Amount Budgeted: ___________________ Exhibits: _ Resolution __ ___ __Amount Requested: __________________ Exhibits: _Investment Policy _____________Budgeted Item: YES NO Exhibits: ______________________ _________ SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda ___________________________________________________________ Corby D. Alexander, City Manager Date the City of La Porte requires that funds be invested in a manner which will preserve the principal of funds invested while meeting daily cash flow demands of the City; and the Public Funds Investment Act requires the adoption of certain investment policies and controls regarding the investment of its funds; and the Public Funds Investment Act further requires that the governing body of an investing entity shall adopt a written investment policy by resolution, and shall further state that it has reviewed the investment policy and investment strategies adopted, and that the written policy adopted shall record any changes made to either the investment policy or investment strategies previously adopted; and the City will endeavor to earn a return on funds invested at the highest return possible after taking into account the primary goals of preservation of liquidity of funds invested, consistent with the City’s Investment Policy; The findings and recitations set out in the preamble to this Resolution are found to betrue and correct and that they are hereby adopted by the City Council of the City of La Porte and made a part hereof for all purposes. The City ofLa Porte hereby designates the,City of La Porte, Texas Investment Policya true copy of which is on file in the office of the City Secretaryof the City of La Porte and that it is hereby adopted by the City of La Porte and made a part hereof for all purposes The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour place and subject of this meeting of the City Council was posted at a place convenient to the public at City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Resolution and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. City of La Porte, Texas Investment Policy Adopted by the City Council Of the City of La Porte On January 13, 1992, by Ordinance No. 1802 City of La Porte, Texas POLICY SCOPE OBJECTIVES RESPONSIBILITY AND CONTROL . REPORTING INVESTMENTS SELECTION OF FINANCIAL INSTITUTIONS AND BROKER DEALERS COLLATERAL SAFEKEEPING AND CUSTODY MANAGEMENT AND INTERNAL CONTROLS Exhibit A City of La Porte Approved List of Brokers/Dealers and Investment Pools Brokers/Dealers Investment Pools Exhibit B BROKER/DEALER CERTIFICATION FORM As required by Texas Government Code 2256.005 (k-l) CITY OF LA PORTE, TEXAS This certification is executed on behalf of _________________________ (the Investor) and ___________________________ (the Dealer) pursuant to the Public Funds Investment Act, Chapter 2256, Government Code, Texas Codes Annotated (the Act) in connection with investment transactions conducted between the Investor and Dealer. The Undersigned Qualified Representative of the Dealer hereby certifies on behalf of the Dealer that: 1.The Dealer Qualified Representative is duly authorized to execute this Certification on behalf of the Dealer, and 2.The Dealer Qualified Representative has received and reviewed the Investment Policy furnished by the Investor, and 3.The Dealer has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the Dealer and the Investor that are not authorized by the entity’s investment policy, except to the extent that this authorization is dependent on an analysis of the makeup of the entity’s entire portfolio or requires an interpretation of subjective investment standards. Dealer Qualified Representative ________________________________ Signature ________________________________ Name(Printed): ________________________________ Title: ________________________________ Date: Exhibit C City of La Porte, Texas Investment Strategy Statement The City of La Porte, Texas (the "City") will strive to administer and invest its pooled funds at the highest investment return possible while always taking into account the primary goals of preservation of principal and liquidity of funds invested consistent with the City's investment policy. The City's funds, which are pooled together and constitute the investment portfolio, include all financial assets of all funds managed by the City, including but not limited to receipts of tax revenues, charges for services, bond proceeds, interest incomes, loans and funds received by the City where the City performs a custodial function. The City will never invest its funds in a security that is deemed unsuitable to the financial requirements of the City. Maturities will be staggered in a manner that meets the cash flow needs of the City. The primary investment objective is the preservation and safety of principal. Each investment transaction shallseek first to ensure that principal losses are avoided, whether they are from security defaults or erosion of market value. The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements that might be reasonably anticipated. Liquidity shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. The City shall always maintain a highly diversified investment portfolio in order to reduce the amount of credit and market risk exposed to the City's portfolio. After first considering safety and liquidity, the City's investment portfolio shall be designed with the objective of regularly exceeding the average rate of return on U.S. Treasury Bills at a maturity level comparable to the City’s weighted average maturity in days. The City shall seek to augment returns above this threshold consistent with risk limitations identified in the City's investment policy and prudent investment principles. REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: 8-13-12 Source of Funds: Requested By:Kenith Adcox Account Number: Department:Police Amount Budgeted: Report: Resolution: Ordinance: Amount Requested: Exhibits: Budgeted Item:YESNO SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: 08-13-12 Source of Funds: Requested By:Kenith Adcox Account Number: Department:Police Amount Budgeted: Report: Resolution: Ordinance:XXX Amount Requested: Exhibits:Interlocal Agreement with LPISD for School Resource Officers Budgeted Item:YESNO Exhibits: Exhibits Ordinance SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: August 13, 2012 _______N/A__________ Source of Funds: _Tim Tietjens______ Requested By: Account Number:_______N/A_________ Department: __Planning____________ Amount Budgeted: ______N/A_________ Report: _ __Resolution: ____Ordinance: _X_ Amount Requested: _____N/A ________ Budgeted Item: YES XNO Exhibits: 1.Ordinance 2.Deed 3.Utility Easement 4.Area Map SUMMARY & RECOMMENDATION _____________________________________________________________________________________ Action Required of Council: Approved for City Council Agenda __________________________________________________________ Corby D. Alexander, City Manager Date 789 EXHIBIT "A" to DEED 797 795 796 PROPOSED CLOSING WEST "E" STREET (60' x 326' = 19,560 SQ. FT.) 826 824825 W F ST 789 EXHIBIT "B-1" to DEED 795 796 PROPOSED 20' WIDE PUBLIC UTILITY EASEMENT 826 825 W F ST 789 EXHIBIT "B" to EASEMENT 795 796 PROPOSED 20' WIDE PUBLIC UTILITY EASEMENT 826 825 W F ST 789 797 795 796 PROPOSED CLOSING WEST "E" STREET (60' x 326' = 19,560 SQ. FT.) 826 824825 REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: August 13, 2012 Source of Funds: Requested By: David Mick Account Number: Department:Public Works Amount Budgeted: Report: Resolution: Ordinance: Amount Requested: Exhibits:Project Agreement Budgeted Item: Exhibits: SUMMARY & RECOMMENDATION Other Considerations: Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date HOUSTON-GALVESTON AREA COUNCIL FY13SOLID WASTE IMPLEMENTATION PROGRAM CONTRACT Contractor H-GAC TCEQ FY 12 Solid Waste Implementation Grants HOUSTON-GALVESTON AREA COUNCIL FY13SOLID WASTE IMPLEMENTATION PROGRAM CONTRACT TABLE OF CONTENTS HOUSTON-GALVESTON AREA COUNCIL GENERAL PROVISIONS INTERGOVERNMENTAL AGREEMENT WITNESSETH: WHEREAS WHEREAS NOW, THEREFORE ARTICLE 1 LEGAL AUTHORITY ARTICLE 2 APPLICABLE LAWS ARTICLE 3 INDEPENDENT CONTRACTOR ARTICLE 4 WHOLE AGREEMENT ARTICLE 5 SCOPE OF SERVICES ARTICLE 6 PERFORMANCE PERIOD ARTICLE 7 REPORTING REQUIREMENTS ARTICLE 8 PAYMENTS ARTICLE 9 NON FUNDING CLAUSE ARTICLE 10 INSURANCE ARTICLE 11 REPAYMENTS ARTICLE 12 SUBCONTRACTS ARTICLE 13 AUDIT ARTICLE 14 EXAMINATION OF RECORDS ARTICLE 15 RETENTION OF RECORDS ARTICLE 16 CHANGES AND AMENDMENTS ARTICLE 17 TERMINATION PROCEDURES ARTICLE 18 SEVERABILITY ARTICLE 19 COPYRIGHTS ARTICLE 20 OWNERSHIP OF MATERIALS ARTICLE 21 FORCE MAJEURE ARTICLE 22 NON-DISCRIMINATION AND EQUAL OPPORTUNITY ARTICLE 23 CONFLICT OF INTEREST ARTICLE 24 POLITICAL ACTIVITY; LOBBYING ARTICLE 25 SECTARIAN INVOLVEMENT PROHIBITED ARTICLE 26 CRIMINAL PROVISIONS AND SANCTIONS ARTICLE 27 TITLES NOT RESTRICTIVE ARTICLE 28 ACKNOWLEDGEMENT OF FUNDING SOURCE ARTICLE 29 DISPUTES ARTICLE 30 GOVERNING LAW; VENUE ARTICLE 31 ORDER OF PRIORITY ____________________________ _____________________________________ ____________________________ _____________________________________ HOUSTON-GALVESTON AREA COUNCIL FY13SOLID WASTE IMPLEMENTATION PROGRAM SPECIAL CONTRACT PROVISIONS tenth (A monthly financial report is due each month even if there are no expenses to report.) thirty-one(31) days written grant progress reports December 10, 2012 March 10, 2013June 10, 2013July 31, 2013 grant progress reports , : . TCEQ Allowable Expenditures Guidelines. PREPARED IN COOPERATION WITH THE HOUSTON-GALVESTON AREA COUNCIL AND TEXASCOMMISSION ON ENVIRONMENTAL QUALITY. The preparation of this report was financed through grants from Texas Commission on Environmental Quality and the Houston-Galves produce produced Uniform Grant Management Standards ATTACHMENT A City of La Porte Project Description: Task I: Attend Mandatory Grants Administration Workshop Activity and/or Deliverable – A Mandatory Grants Administration Workshop will be hosted by H-GAC in March 2012 for FY12/13 Solid Waste Implementation Grant program and financial staff. Both program and financial representatives are required to attend. Schedule of Activity and/or Deliverable (in weeks or months) – 1 week. Task II: Select and Contract with an HHW vendor Activity and/or Deliverable – Select and negotiate with a vendor for planning and coordination of event and disposal. Submit a copy of the final contract to H-GAC for its files. Schedule of Activity and/or Deliverable (in weeks or months) – Six weeks. Task III: Select and Contract with an Electronics Recycler Activity and/or Deliverable – Select and negotiate with an electronics recycler for planning and coordination of event and disposal. Submit a copy of the final contract to H-GAC for its files. Schedule of Activity and/or Deliverable (in weeks or months) – Six weeks. Task IV: Publicize Event and Conduct Public Education Activity and/or Deliverable – City will coordinate collection event promotion through local outlets. Schedule of Activity and/or Deliverable (in weeks or months) – Begin as soon as grant funds are available. Task V: Select Site for Collection Event Activity and/or Deliverable – City will select site for collection event. City staff will be responsible for selecting a site and will tour area to determine potential locations. City will make arrangements to reserve the collection site and arrange for a meeting with stakeholders to review the site. Schedule of Activity and/or Deliverable (in weeks or months) - 3 ½ months prior to event Task VI: Select Date for Collection Event and Submit to H-GAC Activity and/or Deliverable – City will select date for collection event. City will add collection event date to www.Earth911.com calendar of events. City staff will contact newspapers, radio stations, and television stations to include event in their calendars of events. City will forward collection event date to H-GAC. Schedule of Activity and/or Deliverable (in weeks or months) - 3 ½ months prior to event Task VII: TCEQ requirements, pursuant to 30 TAC 335.403 and 30 TAC 335.405 Activity and/or Deliverable – City will follow proper TCEQ procedures regarding collection event. Staff will provide 45-day notice to TCEQ. Either City or vendor will develop/update, as appropriate, the Operational Plan for the collection event. The plan must be available onsite on the day of the event. Schedule of Activity and/or Deliverable (in weeks or months) – 45-day notice to TCEQ – 2 months prior to event; Operational Plan completed by the day of the collection event. Task VIII: Prepare for Collection Event Activity and/or Deliverable – City will handle all preparations for collection event. City will arrange a meeting with stakeholders on site to review final plan. City will notify LEPC, hospitals, and adjacent businesses regarding the event. City staff will select and secure food source, supplies sources (gloves, safety glasses, etc.) and rental source (tents, tables, chairs, forklift, and trucks) as appropriate. Logistics of collection will be forwarded on to H-GAC. Schedule of Activity and/or Deliverable (in weeks or months) - 1-½ months to 2 weeks prior to event. Task IX: Hold Collection Event Activity and/or Deliverable – City will hold a one-day HHW and Used Electronics collection event. City will be responsible for registering the volunteers and setting up the rest area. The Ciy will oversee the traffic control. Additionally, the City will survey participants. The City will also be responsible for the unloading and segregation of collected materials. Schedule of Activity and/or Deliverable (in weeks or months) - Collection Day. Task X: Follow-Up to Collection Event Activity and/or Deliverable – The City will be responsible for all follow-up activities pursuant to TCEQ policies. Selected HHW and electronics recycling vendors will be responsible for the transporting of HHW and electronics to final destination and completing/distributing waste manifest. Schedule of Activity and/or Deliverable (in weeks or months) - no later than 2 months following the event. Task XI: Progress Reporting Activity and/or Deliverable – Progress Reports will be submitted to H-GAC. H-GAC will provide the appropriate reporting forms. Forms must be submitted even if there is no activity to report. One year follow-up report will be submitted. Due dates for Progress Reports December 10, 2012 (September - November) March 10, 2013 (December - February) June 10, 2013 (March - May) July 31, 2013 (June) Follow Up Report – September 2014 Schedule of Activity and/or Deliverable (in weeks or months) – As scheduled above. Task XII: Financial Reporting Activity and/or Deliverable - Financial reporting with appropriate documentation will be submitted monthly to H-GAC for reimbursement. H-GAC will provide the appropriate financial forms. Forms must be submitted even if no reimbursement is requested. Schedule of Activity and/or Deliverable (in weeks or months) - Monthly. Final reimbursement request is due 31 days after grant termination. Task XIII: Additional Reporting Activity and/or Deliverable – The City will respond to surveys and/or other requests from H-GAC or TCEQ for information on municipal solid waste management activities. Schedule of Activity and/or Deliverable (in weeks or months) – As requested. REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:August 13, 2012 Source of Funds:N/A Requested By: Traci Leach Account Number:N/A Department:Administration Amount Budgeted:N/A Report Resolution: Ordinance: Amount Requested: N/A Exhibit:Purchase and Sale Agreement Budgeted Item:YESNO SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:August 13, 2012 Source of Funds:N/A Requested By: Traci Leach Account Number:N/A Department:Administration Amount Budgeted:N/A Report Resolution: Ordinance: Amount Requested: N/A Exhibit:Purchase and Sale Agreement Budgeted Item:YESNO SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: August 13, 2012 Source of Funds:N/A Requested By: Mike Boaze Account Number: Department:Fire Amount Budgeted: Report: X Resolution: Ordinance: Amount Requested Exhibits: Fire Control District Budget2012-2013 Budgeted Item: YESNo Exhibits: PowerPoint Presentation Exhibits: SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: August 13, 2012 Source of Funds:N/A Requested By: Mike Boaze Account Number: Department:Fire Amount Budgeted: Report: X Resolution: Ordinance: Amount Requested Exhibits: Fire Control District Budget2012-2013 Budgeted Item: YESNo Exhibits: PowerPoint Presentation Exhibits: SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date City of La Porte, Texas Fire Control District Detail of Expenditures FIREFMOEMS Personal Services Subtotal* Supplies: Supplies Subtotal Services & Charges: Training and Equipment Subtotal Capital Outlay: Capital Outlay Subtotal Division Total$510,723$42,402.00$250,560$803,685 REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: August13, 2012 Source of Funds:N/A Requested By: Michael Dolby, CPA Account Number:N/A Department: Finance Amount Budgeted:N/A Report: Resolution: Ordinance: Amount Requested:N/A Exhibits: Presentation Budgeted Item:YESNO Exhibits: Exhibits: SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date Revenue in millions – Councilmembers Mosteit, Clausen, Martin, Moser, Kaminski, Zemanek, Leonard, Engelken and Mayor Rigby. The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. into regular session and consider action, if any, on items discussed in executive session.