HomeMy WebLinkAbout11-09-15 Regular Meeting of La Porte City Council
Council Agenda Item Council Agenda Item
November 9, 2015 November 9, 2015
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Brian Christen, La Porte Community Church.The invocation will be given by Brian Christen, La Porte Community Church.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led by Councilmember Dottie The Pledge of Allegiance will be led by Councilmember Dottie
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
Kaminski.Kaminski.
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
Recognition Recognition -- Employee of the Third Quarter 2015 Employee of the Third Quarter 2015 -- David Hefner (City of La Porte Parks and David Hefner (City of La Porte Parks and
(a)
Recreation Department) Recreation Department) -- Mayor Rigby Mayor Rigby
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
****************************************************************** ******************************************************************
Employee of the Third Quarter:
David Hefner, Parks and Recreation Department
David is Building Maintenance Supervisor. He uses his experience and skills to trouble
shoot facility issues throughout the City. David was instrumental in the renovation of the Recreation &
Fitness Center after the flood that occurred in April. David was the first person to receive the early
morning phone call from our janitorial contractor that the facility had taken on water. He immediately
made his way to the center while calling his supervisor and additional staff for help. David then began
working on getting a company out for the clean-up. From there David researched floor tiles, wood
flooring, and carpeting so that we were getting the best product for our dollars. Many calls were made
and many quotes were compiled. David also used his skills, along with his staff, to work on parts of
the renovation so that we could save on expenses. He and his staff worked on routing air
conditioning, adding a drop ceiling, painting, adding electrical outlets, etc. The building opened in
August and expectations. We are thankful David used his skills and knowledge to
help us overcome these unexpected damages.
David is a reliable and dependable employee. He has a great deal of skill and continually uses it in an
effort to save the city money when possible. He works with a positive attitude and does his best to
serve both the internal and external customer in the most cost efficient way.
It is my pleasure to congratulate David for being selected as Employee of the Quarter!
Council Agenda Item Council Agenda Item
November 9, 2015 November 9, 2015
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the City Council meeting held on Consider approval or other action regarding the minutes of the City Council meeting held on
(a)
October 26, 2015 October 26, 2015 -- P. Fogarty P. Fogarty
Consider approval or other action regarding a Resolution of the City Council of the City of Consider approval or other action regarding a Resolution of the City Council of the City of
(b)
La Porte, Texas, casting a ballot for the election of Ed Heathcott to the Board of Directors of La Porte, Texas, casting a ballot for the election of Ed Heathcott to the Board of Directors
of
the Harris County Appraisal District the Harris County Appraisal District -- P. Fogarty P. Fogarty
Consider approval or other action regarding a Memorandum of Agreement with Fairmont Park Consider approval or other action regarding a Memorandum of Agreement with Fairmont Park
(c)
Homeowners Association for a Community Cooperation Project Homeowners Association for a Community Cooperation Project -- T. Leach T. Leach
Consider approval or other action to roll over requested encumbrance from Fiscal Year 2015 Consider approval or other action to roll over requested encumbrance from Fiscal Year 2015
Consider approval or other action to roll over requested encumbrance from Fiscal Year 2015 Consider approval or other action to roll over requested encumbrance from Fiscal Year 2015
(d)(d)
to Fiscal Year 2016 to Fiscal Year 2016 -- M. Dolby M. Dolby
Consider approval or other action regarding an Ordinance amending Chapter 2 Consider approval or other action regarding an Ordinance amending Chapter 2
(e)
"Administration" of the Code of Ordinances of the City of La Porte by revising city policy for "Administration" of the Code of Ordinances of the City of La Porte by revising city policy
for
renaming of public streets renaming of public streets -- C. Alexander C. Alexander
Consider approval or other action regarding an Ordinance renaming N. 5th Street to Dr. Martin Consider approval or other action regarding an Ordinance renaming N. 5th Street to Dr. Martin
(f)
Luther King, Jr., Drive Luther King, Jr., Drive -- C. Alexander C. Alexander
Consider approval or other action awarding Bid No. 15017 for Plastic Garbage Bags Consider approval or other action awarding Bid No. 15017 for Plastic Garbage Bags - D. Mick
(g)
Consider approval or other action regarding the Fiscal Year 2015 audit/asset forfeiture report Consider approval or other action regarding the Fiscal Year 2015 audit/asset forfeiture
report
(h)
and associated financial records as required by Chapter 59 of the Texas Code of Criminal and associated financial records as required by Chapter 59 of the Texas Code of Criminal
Procedure Procedure -- K. Adcox K. Adcox
****************************************************************** ******************************************************************
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested November 9, 2015
Source of Funds:
Requested By Patrice Fogarty
Account Number:
Department: City Secretary
Amount Budgeted:
Report Resolution: X Ordinance:
Amount Requested:
Exhibits: Resolution and Certification of Ballot
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
The procedures for selecting members of the board of directors of the Harris County Appraisal
District are as follows: cities, school districts, junior college districts and conservation &
reclamation districts nominate and elect one member to the board of directors by majority vote of
the governing body. The process for cities, other than the City of Houston, involves two steps:
nomination and election. The City of La Porte is now at the election stage.
At the September 28, 2015, City Council meeting, Council adopted a Resolution nominating Ed
Heathcott to the Harris County Appraisal District Board of Directors for a two-year term
commencing January 1, 2016.
Before Council is a Resolution casting the City’s ballot for the election of Mr. Heathcott. This
Resolution and Certificate of Ballot must be sent to the Chief Appraiser of the HCAD no later
than December 15, 2015.
Should Council desire to cast the City’s ballot for Ed Heathcott’s election to the Harris County
Appraisal District Board of Directors, for a two-year term commencing January 1, 2016, staff
recommends Council adopt this Resolution, and authorize the Mayor to sign and the City
Secretary to attest the Certificate of Ballot for Board of Directors Harris County Appraisal
District for forwarding to the Harris County Appraisal District.
Action Required by Council:
Consider approval or other action of a Resolution casting a ballot vote for the election of Ed
Heathcott to the Harris County Appraisal District Board of Directors and authorizing the Mayor
to sign the Certificate of Ballot.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
CERTIFICATION OF BALLOT
FOR BOARD OF DIRECTORS
HARRIS COUNTY APPRAISAL DISTRICT
I, LOUIS R. RIGBY, certify that on the 9 th day of November, 2015, the City Council of the
City of La Porte did by resolution cast its ballot for the following nominee to serve as a member
of the Board of Directors of the Harris County Appraisal District.
Ed Heathcott \[ X \]
I further certify that a true and correct copy of the resolution casting such ballot is
attached hereto.
WITNESS MY HAND this 9 th day of November, 2015.
_________________________________
Louis R. Rigby
Mayor
ATTEST:
__________________________
Patrice Fogarty, City Secretary
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
November 9, 2015November 9, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
General Fund CIPGeneral Fund CIP
Traci LeachTraci LeachSource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
$20,000.00$20,000.00
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$5,000.00$5,000.00
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Memorandum of Agreement for Fairmont Memorandum of Agreement for Fairmont
Park Homeowners AssociationPark Homeowners Association
2. Email from Homeowners Association Email from Homeowners Association
PresidentPresident
3. Equipment Quote Equipment Quote
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
As part of the FY 2016 budget, the Council approved funding for Community CoAs part of the FY 2016 budget, the Council approved funding for Community Co--op projects, where the op projects,
where the
City would partner with HOAs and other neighborhood groups to complete small beautification and City would partner with HOAs and other neighborhood groups to complete small beautification
and
quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of quality of life projects. A total of $20,000 was budgeted with a maximum City
contribution per project of
$5,000. All projects would be considered on a first come, first served basis. At this time, staff is $5,000. All projects would be considered on a first come, first served basis.
At this time, staff is
working with several groups on potential projects; Bayside Terrace Civic Club HOA had a project working with several groups on potential projects; Bayside Terrace Civic Club HOA had
a project
approved for $5,000 in October 2015, and Bay Point Townhomes is currently in process (but not approved for $5,000 in October 2015, and Bay Point Townhomes is currently in process (but
not
approved by the Council) as well, which leaves an available balance of $10,000 this year.approved by the Council) as well, which leaves an available balance of $10,000 this year.
Fairmont Park HOA has obtained a quote for picnic tables, trash cans, benches, and BBQ pits (three for Fairmont Park HOA has obtained a quote for picnic tables, trash cans, benches,
and BBQ pits (three for
each type of equipment). The quote attached for this equipment is from a Buy Board vendor, so this each type of equipment). The quote attached for this equipment is from a Buy Board
vendor, so this each type of equipment). The quote attached for this equipment is from a Buy Board vendor, so this each type of equipment). The quote attached for this equipment is
from a Buy Board vendor, so this
pricing is set and no additional quotes are required. Additionally, there is approximately 400 feet of pricing is set and no additional quotes are required. Additionally, there is
approximately 400 feet of
fencing along Collingswood Dr. that the HOA would like included in the project. The fencing component fencing along Collingswood Dr. that the HOA would like included in the project.
The fencing component
of the project will require additional solicitation of quotes. However, the Fairmont HOA has indicated it of the project will require additional solicitation of quotes. However, the
Fairmont HOA has indicated it
would cover any portion of the fence quote that was above the Citywould cover any portion of the fence quote that was above the Citys maximum contribution amount of s maximum contribution
amount of
$5,000.
The total project cost is estimated to be $10,000. The HOA is asking for the City to contribute $5,000, The total project cost is estimated to be $10,000. The HOA is asking for the
City to contribute $5,000,
the maximum available for the project. Pursuant to the attached Memorandum of Agreement, the City the maximum available for the project. Pursuant to the attached Memorandum of Agreement,
the City
will handle the procurement and installation of the improvements. Fairmont HOA will provide a check to will handle the procurement and installation of the improvements. Fairmont HOA
will provide a check to
the City for the HOA share of the project within 30 days of execution of the Agreement.the City for the HOA share of the project within 30 days of execution of the Agreement.
As this would be an addition to a CityAs this would be an addition to a City--owned and maintained facility, the onowned and maintained facility, the on--going maintenance going maintenance
responsibility would lie with the City. Estimated maintenance costs are expected to be minimal, as the responsibility would lie with the City. Estimated maintenance costs are expected
to be minimal, as the
life of the proposed improvements are somewhere in the 10life of the proposed improvements are somewhere in the 10--15 year range. 15 year range.
Action Required of Council:Action Required of Council:
Consider approval or other action of a Memorandum of Agreement with Fairmont Park HOA for a Consider approval or other action of a Memorandum of Agreement with Fairmont Park HOA for
a
community cooperation project (park amenities and fence replacement) for a total City contribution of community cooperation project (park amenities and fence replacement) for a total
City contribution of
$5,000.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
MEMORANDUM OF AGREEMENT
This Memorandum of Agreement (MOA) is made by and entered into this ____ day of November, 2015 (the Effective
Date) between the City of La Porte, a home-rule municipality under the laws of the State of Texas (the City) and the
Fairmont Park Homeowners Association (FPHOA)
Cooperation Project, as defined herein. The terms acceptable to both Parties to begin the Community Cooperation
Project are as follows:
The City and FPHOA agree that the Community Cooperation Project shall consist of procurement and installation of
Procurement and installation of three (3) picnic tables, three (3) trash cans, three (3) benches, and three (3)
barbecue pits.
along Collingswood Dr.
The City shall be responsible for the construction and installation of the Improvements. The City agrees to fund a sum
not to exceed $5,000.00 for construction and installation of the Improvements. In no instance shall
exceed $5,000. The City shall be responsible for all future maintenance of the Improvements and agrees to fund the all
costs associated with same.
and provision of electrical service,
FPHOA agrees to pay the City a sum of 5,000.00, to be applied to the cost of construction and installation of the
Improvements. In addition, FPHOA shall provide its share of the funding for the Improvements within 30 calendar days
of the Effective Date of this MOA. If FPHOA
City reserves the right to terminate the agreement immediately. Should additional funds be necessary to complete the
Improvements, the FPHOA agrees to consider either funding the additional amount or reducing the scope of
Improvements. Any modification in scope shall be formalized with an amendment to this Agreement.
This MOA constitutes the complete understanding between the parties in order to begin the procurement and
installation process for the Improvements.
For the City of La Porte:
_______________________ ______________________
Corby D. Alexander Attest: Patrice Fogarty, City Secretary
City Manager
For the Fairmont Park Homeowners Association:
_______________________
Jo Ann Pitzer, President
Leach, Traci
From:Jo Ann Pitzer <jpitzerfphoa@yahoo.com>
Sent:Thursday, October 22, 2015 5:05 PM
To:Leach, Traci
Cc:Bradley, Scott; White, Ronnie
Re: Fairmont Park Homes Association Joint Venture
Subject:
Traci,
Thank you for your quick response. The HOA will contribute $5,000. If there an amount over $10,000, the
HOA will pay the difference.
Best regards,
Jo Ann Pitzer
Sent from my iPhone
On Oct 22, 2015, at 4:35 PM, Leach, Traci <LeachT@laportetx.gov> wrote:
JoAnn:
Iaminreceiptofthisrequest.Iunderstandtherearequotesalreadyfortheproposedimprovements.I
amtentativelyschedulingyourprojectforCouncilconsiderationforNovember9.
Iamcalculatingatotalcostof$10,000.HowmuchistheHOAproposingtocontributetotheproject
cost?
Thankssomuch
Traci
CƩƚƒʹJoAnnPitzer\[mailto:jpitzerfphoa@yahoo.com\]
{ĻƓƷʹThursday,October22,20157:47AM
ƚʹLeach,Traci<LeachT@laportetx.gov>
/ĭʹBradley,Scott<BradleyS@laportetx.gov>;White,Ronnie<WhiteR@laportetx.gov>
{ǒĬƆĻĭƷʹFairmontParkHomesAssociationJointVenture
Traci,
Fairmont Park Homes Association would like to enter into a joint venture with the City of
La Porte. Items that we desire for the Fairmont Park on Hillridge include picnic tables,
trash cans, benches, BBQ Pit and fence replacement.
As always, thank you for your assistance.
Jo Ann Pitzer
President
Fairmont Park Homes Association
jpitzerfphoa@yahoo.com
1
People don't care how much you know until they know how much you care
2
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: November 9, 2015
Source of Funds: Various
Requested By: Michael Dolby
Account Number: Various
Department: Finance
Amount Budgeted: YES
Report: X Resolution: Ordinance:
Amount Requested:
Exhibits: Encumbrance Rollover Report
Budgeted Item: YES X NO
Exhibits:
Exhibits:
SUMMARY & RECOMMENDATION
The City’s fiscal year ended September 30, 2015. There are 36 outstanding purchase orders staff is requesting to roll-
over. The purchase orders represent goods that are ordered and budgeted funds committed to procure items necessary
to operate the City.
A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as
follows:
FundNumberAmount
General Fund22$ 257,147.28
Utility Fund 214,620.00
Vehicle Replacement Fund2530,997.88
LPAWA Fund128,431.57
Grant Fund32,796.61
Emergency Services District Fund459,445.55
Hotel Motel Fund117,625.00
Economic Development Fund115,000.00
Totals36$ 926,063.89
The above encumbrances will not have an impact on the projected working capital balances for fiscal year 2016
because they were budgeted in the fiscal year 2015, and following approval by council, the system will automatically
increase each line item.
Action Required by Council:
Consider approval or other action for the encumbrance roll over request.
Approved for City Council Agenda
Corby Alexander, City Manager Date
001C13116Bear Land Surveying Company3,500.00Professional Survey Services001-9090-519-5007Planning and Engineering001140162Cobb Fendley & Associates8,050.00Professional Engineering Services001-9090-51
9-5007Planning and Engineering001150376R.C. Chuoke and Associates5,050.00Professional Appraisal Services001-6146-515-5013Planning and Engineering001150508City of Houston180.00Radio Airtime001-6054-51
0-4003Emergency Management
009150207Freightliner of Austin93,406.33Trash Trucks with Picker009-7072-532-8050Pulblic Works-Solidwaste
429.00Animal Cremations and Disposal001-5258-521-5007Police Support Services
001150012Centurylink Communications LLC 2,004.00Managed Exchange001-6066-519-5007Information Technology001150087Dell Financial Services1,886.28Computer Hardware001-6066-519-2093Information
Technology001150181Sungard Public Sector66,990.21Computer Software001-6066-519-5007Information Technology001150475Dell Financial Services15,861.86Dell Lease Payment001-6066-519-2093Information
Technology001150498PEXX, Inc.9,375.00Maintenance and repair of Traffic Camera System001-6066-519-4050Information Technology001150506Convergint Technologies534.81Relocate 2 card readers001-6066-519-5
007Information Technology001150507Datavox7,428.00Computer Hardware001-6066-519-2093Information Technology001150507Datavox2,135.16Computer Hardware001-6066-519-4050Information Technology
002150482Sander Engineering Corp.9,500.00Professional Services to Evaluate Blower002-7087-532-5007Wastewater Treatment
032150088Valley Innovative Services1,494.01Seniors Meal Program032-8082-551-5007Parks-Special Services
016150447Industrial networking Solutions28,431.57Upgrade Communication Network to Cellular016-7075-533-8021Public Works-LPAWA
FundNumberVendor NameAmountDescriptionAccount NumberDepartment
001150130Irma Mata945.00Interpreter Services001-6064-512-5007Municipal Court032150050Harris County Treasurer852.60SETCIC Monthly Payment032-6064-512-4081Municipal Court032150076Sonya
Cates450.00Consultant Fees032-6064-512-5007Municipal Court
001150186Freese and Nichols14,880.00Facilitation of La Porte DPW Self Assessment001-6060-510-5004City Manager
001140542City of Houston4,045.00Radio Programming and Fleet Mapping001-5253-521-4003Police Patrol
001150513ISI Contracting18,000.00Repair Bridge Walkway and Safety Rail001-7071-531-4015Public Works
002150312Sungard Public Sector5,120.00Training for Employees002-6147-515-3020Utility Billing
001150503JTB Services, Inc.35,023.00Demolition of Properties001-9092-524-6021Inspections
001150023Lynn Ross Smith & Gannaway1,080.00Legal Services001-6068-515-5004Legal
034140546Consolidated Traffic Controls49,928.75Installation and Equipment for Intersection Lights034-5059-522-8021EMS
001150474Casco Industries24,197.00Protective Fire Wear001-5051-522-2003Fire009150052Sutphen Corp.437,591.55Fire Truck009-5051-522-8050Fire
001150104HDR Engineering, Inc.500.00Online GIS001-9091-519-5007GIS001150217HDR Engineering, Inc.35,052.96GIS Technical Services001-9091-519-5007GIS
For the Fiscal Year Ended September 30, 2015
ENCUMBRANCE ROLLOVER REPORT
CITY OF LAPORTE
257,147.2814,620.00530,997.8828,431.573Grant Fund2,796.61
P. O Encumbrance
S:\\Finance Share\\AGENDA ITEMS\\11.09.2015\\Encumbrance Rollover List FY 2015.xlsx
001150198Cabredon Cremations and Animal Disp
o
2Total Vehicle Replacement Fun
d
22Total General Fun
d
2Total Utility Fun
d
1LPAW
A
038140474Richard Design Services15,000.00Development Project038-6030-565-9997Administration-Economic Development
otel Operations
037140032Bayshore Chamber of Commerce17,625.00Tourism Services - Hotel Motel Tax Revenue037-6063-565-6016Administration-Hotel/M
FundNumberVendor NameAmountDescriptionAccount NumberDepartment
034150488Dooley Tackaberry4,156.80Akron Assault Nozzle034-5051-522-4002Fire034150493Metro Fire Apparatus Special2,460.00Fire Hose034-5051-522-4002Fire034150500Casco Industries, Inc.2,900.00Cairns
Helmets034-5051-522-2003Fire
For the Fiscal Year Ended September 30, 2015
ENCUMBRANCE ROLLOVER REPORT
CITY OF LAPORTE
1Hotel/Motel Fund17,625.0015,000.00$926,063.89
P. O Encumbrance
59,445.5
5
S:\\Finance Share\\AGENDA ITEMS\\11.09.2015\\Encumbrance Rollover List FY 2015.xlsx
36Total Encumbrance
s
4Emergency Services Fun
d
1Economic Developmen
t
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
November 9, 2015November 9, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Corby AlexanderCorby AlexanderSource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Marked Version of Ordinance Marked Version of Ordinance
2. Clean Version of Ordinance Clean Version of Ordinance
3. Ordinance Ordinance
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the October 26, 2015 meeting, City Council directed staff to amend At the October 26, 2015 meeting, City Council directed staff to amend
Section 2.1 (c)(10) Policy for Section 2.1 (c)(10) Policy for
in the Code of Ordinances to remove the word in the Code of Ordinances to remove the word notarizednotarizedfrom the requirements from the requirements
Naming City FacilitiesNaming City Facilities
of the list submitted for consideration of any street renaming. It was determined that the requirement of the list submitted for consideration of any street renaming. It was determined
that the requirement
was vague and did not contribute to the verification of names on the petition list for the purposes of was vague and did not contribute to the verification of names on the petition list
for the purposes of
renaming a street. This agenda item includes both the markedrenaming a street. This agenda item includes both the marked--up and clean version of this section. up and clean version
of this section.
Staff recommends approval of the amendment to Staff recommends approval of the amendment to in
Section 2.1 (c)(10)Section 2.1 (c)(10)Policy for Naming City FacilitiesPolicy for Naming City Facilities
the Code of Ordinances.the Code of Ordinances.
Action Required of Council:Action Required of Council:
Consider approval or other action amending Chapter 2 Consider approval or other action amending Chapter 2 AdministrationAdministrationof the Code of Ordinances by of the Code of
Ordinances by
revising city policy for renaming of public streets.revising city policy for renaming of public streets.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
{Ļĭ͵ ЋΏЊ͵ Ώ tƚƌźĭǤ ŅƚƩ ƓğƒźƓŭ ĭźƷǤ ŅğĭźƌźƷźĻƭ͵
(a)Purpose. To establish guidelines and procedures for the naming of municipal facilities or donation of a memorial tree
with plaque.
(b)Procedures.
(1) To initiate the naming process, an application should be requested from and returned to the city secretary's
office. A set of procedures and guidelines will accompany each application for completion.
(2) A standing committee, appointed by council and composed of Councilmembers from the three at-large positions
(mayor, position "A," and position "B"), will consider all applications and provide recommendations.
(3) The council committee will present their recommendation to the full city council to consider the naming of the
city facility or parkland.
(4) Generally, municipal facilities will be named immediately prior to or during development of the facilities.
(c) Guidelines.
(1) In honor of individuals who donate land for park space or donate a major part of the funds required to construct
or renovate a facility. A minimum of 50 percent or more of the total funds is necessary to constitute a major
portion.
(2) Outstanding and/or predominant historical features of significance. Historical features will include the names of
early residents or citizens and/or events of significance to the area's development.
(3) In honor of deceased local community leaders. Deceased local community leaders must have served in an
elected or appointed position of the city. These leaders must have provided outstanding personal service that
has resulted in a significant and enduring contribution to the community and have been deceased for a minimum
of five years.
(4) In honor of deceased national or state leaders. Deceased national or state leaders must have directly impacted
the citizens of the city and have been deceased for a minimum of five years.
(5) In relation to outstanding and/or predominant geographical characteristics or physical features of the land. such
as streams, rivers, plant species, etc. Geographical and physical features will include those naturally occurring.
(i.e., vegetation materials, streams, rivers, creeks, lakes or forested areas), and those man-made, (i.e.,
subdivisions, streets, office/industrial complexes or other commercial areas).
(6) In relation to a street or streets adjacent to the facility or parkland.
(7) In relation to a subdivision that houses the facility or is adjacent to the parkland.
(8) Municipal recreation centers that are a part of or lie within the boundaries of a park shall bear the name of that
park unless the park name cannot be incorporated in the facility name.
(9) Municipal facilities may be given the same name as a school site, where the sites abut one another.
(10) Renaming of a public street. Renaming of a public street shall require the concurrence from a minimum of 75
percent of the property owners abutting the proposed street. Persons and/or groups submitting street names for
consideration shall be required to provide a notarized list of concurring property owners and to defray the cost
(at least 60 percent) of installing signs and other expenses (i.e. maps, plats, 911, etc.) Streets in newly platted
subdivisions or streets that have not been developed are exempt from this policy.
(11) Renaming of a municipal facility. Renaming of municipal facilities may be considered if exceptional
circumstances exist, but should not be a common practice. In such circumstances, care must be taken to avoid
renaming because the purpose of the prior naming had become obscured over time (and thus eliminate
appropriate recognition or honor).
(12) Donation of a tree for city park or facility. If more appropriate for the circumstances, a request may be presented
to plant a tree in memory of the significant contributor. A small plaque (no larger than 12 inches by 12 inches)
will be placed at the foot of the tree with name, date(s), and honored contribution to the community. The plaque
tğŭĻ Њ
must be installed to grade. This memorial shall follow the same recommended guidelines as for naming a
facility.
(d)Definitions.
Civic contribution criteria. Individuals selected within this category shall have been deceased for a minimum of five
years and shall have been selected based on many years of service to the community and in consideration of their
positive impact on the development and well being of the entire community. These nominations should be made
objectively, without consideration to illness, misfortune, or incidents creating emotional responses. Organizations should
be nominated according to the same criteria.
Facilities. A municipal facility or municipal facilities shall be any real properties that are owned by the city of such as,
but not limited to public buildings, parks, streets, or any other city-owned structures or property.
Financial benefactor criteria. Individuals (deceased), organizations, or entities nominated under this category shall
make, or have made, a significant financial contribution toward a facility. Significant financial contributions will be
measured also by the impact a single contribution makes toward the successful conclusion of or continuing operation of
the facility to be named. Depending on the impact, the naming could be for the entire facility or some portion (i.e., a room).
Historical/symbolic criteria. Facilities may be named for individuals, families, organizations or entities who, for
historical or symbolic reasons, have contributed to the community. Nominated individuals shall have been deceased for a
minimum of five years. When considering individuals or families under this category, criteria will include their character,
service to the community, leadership and inspiration to others. inated according to the same criteria.
(Ord. No. 2000-2443, § 1, 10-23-00)
tğŭĻ Ћ
{Ļĭ͵ ЋΏЊ͵ Ώ tƚƌźĭǤ ŅƚƩ ƓğƒźƓŭ ĭźƷǤ ŅğĭźƌźƷźĻƭ͵
(a)Purpose. To establish guidelines and procedures for the naming of municipal facilities or donation of a memorial tree
with plaque.
(b)Procedures.
(1) To initiate the naming process, an application should be requested from and returned to the city secretary's
office. A set of procedures and guidelines will accompany each application for completion.
(2) A standing committee, appointed by council and composed of Councilmembers from the three at-large positions
(mayor, position "A," and position "B"), will consider all applications and provide recommendations.
(3) The council committee will present their recommendation to the full city council to consider the naming of the
city facility or parkland.
(4) Generally, municipal facilities will be named immediately prior to or during development of the facilities.
(c) Guidelines.
(1) In honor of individuals who donate land for park space or donate a major part of the funds required to construct
or renovate a facility. A minimum of 50 percent or more of the total funds is necessary to constitute a major
portion.
(2) Outstanding and/or predominant historical features of significance. Historical features will include the names of
early residents or citizens and/or events of significance to the area's development.
(3) In honor of deceased local community leaders. Deceased local community leaders must have served in an
elected or appointed position of the city. These leaders must have provided outstanding personal service that
has resulted in a significant and enduring contribution to the community and have been deceased for a minimum
of five years.
(4) In honor of deceased national or state leaders. Deceased national or state leaders must have directly impacted
the citizens of the city and have been deceased for a minimum of five years.
(5) In relation to outstanding and/or predominant geographical characteristics or physical features of the land. such
as streams, rivers, plant species, etc. Geographical and physical features will include those naturally occurring.
(i.e., vegetation materials, streams, rivers, creeks, lakes or forested areas), and those man-made, (i.e.,
subdivisions, streets, office/industrial complexes or other commercial areas).
(6) In relation to a street or streets adjacent to the facility or parkland.
(7) In relation to a subdivision that houses the facility or is adjacent to the parkland.
(8) Municipal recreation centers that are a part of or lie within the boundaries of a park shall bear the name of that
park unless the park name cannot be incorporated in the facility name.
(9) Municipal facilities may be given the same name as a school site, where the sites abut one another.
(10) Renaming of a public street. Renaming of a public street shall require the concurrence from a minimum of 75
percent of the property owners abutting the proposed street. Persons and/or groups submitting street names for
consideration shall be required to provide a list of concurring property owners and to defray the cost (at least 60
percent) of installing signs and other expenses (i.e. maps, plats, 911, etc.) Streets in newly platted subdivisions
or streets that have not been developed are exempt from this policy.
(11) Renaming of a municipal facility. Renaming of municipal facilities may be considered if exceptional
circumstances exist, but should not be a common practice. In such circumstances, care must be taken to avoid
renaming because the purpose of the prior naming had become obscured over time (and thus eliminate
appropriate recognition or honor).
(12) Donation of a tree for city park or facility. If more appropriate for the circumstances, a request may be presented
to plant a tree in memory of the significant contributor. A small plaque (no larger than 12 inches by 12 inches)
will be placed at the foot of the tree with name, date(s), and honored contribution to the community. The plaque
tğŭĻ Њ
must be installed to grade. This memorial shall follow the same recommended guidelines as for naming a
facility.
(d)Definitions.
Civic contribution criteria. Individuals selected within this category shall have been deceased for a minimum of five
years and shall have been selected based on many years of service to the community and in consideration of their
positive impact on the development and well being of the entire community. These nominations should be made
objectively, without consideration to illness, misfortune, or incidents creating emotional responses. Organizations should
be nominated according to the same criteria.
Facilities. A municipal facility or municipal facilities shall be any real properties that are owned by the city of such as,
but not limited to public buildings, parks, streets, or any other city-owned structures or property.
Financial benefactor criteria. Individuals (deceased), organizations, or entities nominated under this category shall
make, or have made, a significant financial contribution toward a facility. Significant financial contributions will be
measured also by the impact a single contribution makes toward the successful conclusion of or continuing operation of
the facility to be named. Depending on the impact, the naming could be for the entire facility or some portion (i.e., a room).
Historical/symbolic criteria. Facilities may be named for individuals, families, organizations or entities who, for
historical or symbolic reasons, have contributed to the community. Nominated individuals shall have been deceased for a
minimum of five years. When considering individuals or families under this category, criteria will include their character,
service to the community, leadership and inspiration to others. inated according to the same criteria.
(Ord. No. 2000-2443, § 1, 10-23-00)
tğŭĻ Ћ
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
November 9, 2015November 9, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
Corby AlexanderCorby Alexander
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:N/AN/A
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Petition Petition
2. Map Map
3. Ordinance Ordinance
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item was tabled at the October 26, 2015 meeting to allow staff time to obtain legal direction This item was tabled at the October 26, 2015 meeting to allow staff time to obtain
legal direction
regarding the ordinance language requiring a notarized list. On tonightregarding the ordinance language requiring a notarized list. On tonights agenda, the Council will s agenda,
the Council will
consider an amended ordinance that eliminates the requirement for a notarized list for the purposes of consider an amended ordinance that eliminates the requirement for a notarized list
for the purposes of
street renaming. street renaming.
Pursuant to local ordinance, as amended tonight, the La Porte Community Civic Club has circulated a Pursuant to local ordinance, as amended tonight, the La Porte Community Civic Club
has circulated a
thth
petition to rename a portion on North 5petition to rename a portion on North 5 Street to Dr. Martin Luther King, Jr. Drive. The petition has Street to Dr. Martin Luther King, Jr. Drive.
The petition has
thth
been signed by 75% of the adjoining property owners along North 5been signed by 75% of the adjoining property owners along North 5 Street to Barbours Cut. Street to Barbours Cut.
thththth
Staff recommends approval of the requested street name change of North 5Staff recommends approval of the requested street name change of North 5 Street to Dr. Martin Luther Street to
Dr. Martin Luther
King, Jr. Drive from Main Street north to BarbourKing, Jr. Drive from Main Street north to Barbours Cut.s Cut.
Action Required of Council:Action Required of Council:
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Consider approval or other action authorizing change of North 5Consider approval or other action authorizing change of North 5 Street from Main to Barbours Cut to Street from Main to
Barbours Cut to
Dr. Martin Luther King, Jr. Drive.Dr. Martin Luther King, Jr. Drive.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
AREA MAP
PROPOSED DR. MARTIN LUTHER KING, JR. DR.
(W. MAIN ST. to BARBOUR'S CUT BLVD.)
VD
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OURS C
BARB
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DISO
W MA
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W TYLER
W ADAMS ST
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MAIN
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
November 9, 2015November 9, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
General FundGeneral Fund
David MickDavid MickSource of Funds:Source of Funds:
Requested By:Requested By:
001.7072.532.2015001.7072.532.2015
Public WorksPublic WorksAccount Number:Account Number:
Department:Department:
$137,628.00$137,628.00
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Amount
Other:
$123,200.00$123,200.00
Requested:Requested:
AttachmentsAttachments : :
Budgeted Item:Budgeted Item:YESYESNONO
1. Bid Tabulation Bid Tabulation
2. Bidder's List: Public Purchase Access Bidder's List: Public Purchase Access
ReportReport
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The Citys solid waste ordinance (Section 58s solid waste ordinance (Section 58--36) stipulates that residential solid waste customers use 36) stipulates that residential solid waste
customers use
plastic garbage bags provided by the City. The City orders 27,500 rolls of garbage bags most years. plastic garbage bags provided by the City. The City orders 27,500 rolls of garbage
bags most years.
Each residential account is eligible for 3 free rolls of bags per year and residents may purchase Each residential account is eligible for 3 free rolls of bags per year and residents
may purchase
additional rolls throughout the year if needed. additional rolls throughout the year if needed.
This year staff bid 33This year staff bid 33--gallon bags for City Councilgallon bags for City Councils consideration in addition to the 30s consideration in addition to the 30--gallon
sized bags gallon sized bags
historically provided by the city. Staff is occasionally asked by a residential customer to consider a historically provided by the city. Staff is occasionally asked by a residential
customer to consider a
larger garbage bag that will better fit a 32larger garbage bag that will better fit a 32--gallon can. gallon can.
The sealed bid (Bid #15017) for plastic garbage bags was opened and read on October 15, 2015. The The sealed bid (Bid #15017) for plastic garbage bags was opened and read on October
15, 2015. The
bid notification was accessed online by 25 vendors, with 5 returning bids. The request for bids was also bid notification was accessed online by 25 vendors, with 5 returning bids.
The request for bids was also bid notification was accessed online by 25 vendors, with 5 returning bids. The request for bids was also bid notification was accessed online by 25 vendors,
with 5 returning bids. The request for bids was also
advertised in the Bay Area Observer and posted on the City website. advertised in the Bay Area Observer and posted on the City website.
The lowest and best bid was submitted by Central Poly Bag Corporation at $3.99 per roll of 30The lowest and best bid was submitted by Central Poly Bag Corporation at $3.99 per roll of
30--gallon gallon
bags (12% less than last yearbags (12% less than last years $4.55 per roll bid) and $4.48 per roll of 33s $4.55 per roll bid) and $4.48 per roll of 33--gallon bags (1.5% less than
gallon bags (1.5% less than
last years $4.55 bid per roll for the smaller 30s $4.55 bid per roll for the smaller 30--gallon size). Both the 30gallon size). Both the 30--gallon and 33gallon and 33--gallon bags
are gallon bags are
1.5 mil thick and come 521.5 mil thick and come 52--bags per roll which is unchanged from prior years. The bag dimensions are bags per roll which is unchanged from prior years. The
bag dimensions are
30x 37and 39and 39x 40x 40for the 30for the 30--gallon and 33gallon and 33--gallon bag respectively. gallon bag respectively.
The FY 15-16 budget for this item is $137,628. For 27,500 rolls of either size, the cost is $109,750 for 16 budget for this item is $137,628. For 27,500 rolls of either size, the cost
is $109,750 for
30-gallon bags and $123,200 for 33gallon bags and $123,200 for 33--gallon bags. The difference in cost is $13,450. The FY 16 budget gallon bags. The difference in cost is $13,450.
The FY 16 budget
can accommodate either size. can accommodate either size.
Other Considerations: Other Considerations:
The Citys cost to supply garbage bags has noticeably increased over the last fives cost to supply garbage bags has noticeably increased over the last five--years and is likely to years
and is likely to
increase again when oil prices rebound. increase again when oil prices rebound.
Solid Waste performed a hang test on sample bags provided by the proposed vendor and confirmed Solid Waste performed a hang test on sample bags provided by the proposed vendor and confirmed
that the vendorthat the vendors bag has adequate strength. The hang test consists of placing 75s bag has adequate strength. The hang test consists of placing 75--lbs of sand inside
lbs of sand inside
the bag and hanging the bag for a minimum of two minutes. the bag and hanging the bag for a minimum of two minutes.
Staff supports either bag size option (30Staff supports either bag size option (30--gallon or 33gallon or 33--gallon). The action item is written to approve the gallon). The action
item is written to approve the
larger bags considering that some of the city residents will find the larger bag to be more convenient for larger bags considering that some of the city residents will find the larger
bag to be more convenient for
the residents use. s use.
Action Required of Council:Action Required of Council:
Consider approval or other action awarding Bid No. 15017 for 27,500 rolls of 1.5 mil garbage bags to Consider approval or other action awarding Bid No. 15017 for 27,500 rolls of 1.5
mil garbage bags to
Central Poly Bag for 33Central Poly Bag for 33--gallon sized bags in the amount of $123,200. gallon sized bags in the amount of $123,200.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Access Report
AgencyCity of La Porte (TX)
Bid Number15017
Bid TitlePLASTIC GARBAGE BAGS
Vendor NameAccessed First TimeMost Recent Access
BidClerk2015-10-13 12:38 AM CDT2015-10-13 12:38 AM CDT
x-l plastics inc2015-10-07 09:51 AM CDT2015-10-12 09:18 AM CDT
Alta One, LLC2015-10-06 10:40 PM CDT2015-10-14 03:36 PM CDT
WasteZero, Inc2015-09-28 07:52 AM CDT2015-10-12 08:20 AM CDT
CENTRAL POLY-BAG CORP. 2015-09-24 10:15 AM CDT2015-10-12 09:42 AM CDT
Platinum Paper and Packaging2015-10-07 12:48 PM CDT2015-10-07 12:55 PM CDT
Hillyard, Inc.2015-10-07 04:50 PM CDT2015-10-12 04:07 PM CDT
All American 2015-09-24 09:59 AM CDT2015-09-24 10:00 AM CDT
Onvia2015-09-24 01:17 PM CDT2015-10-13 03:53 AM CDT
Grand Cayon Minority Contractors Association and iSqFt Planroom Partnership2015-09-25 01:28 AM CDT2015-09-25 01:28 AM CDT
Taylor Distribution Group2015-09-30 10:15 PM CDT2015-09-30 10:15 PM CDT
Discount Plastic Bags and Packaging LLC2015-10-01 09:52 AM CDT2015-10-12 11:48 AM CDT
Metroclean2015-09-29 02:30 PM CDT2015-09-29 02:30 PM CDT
Contract Paper Group, Inc.2015-09-25 07:16 AM CDT2015-09-25 08:12 AM CDT
DYNA PAK CORP2015-09-24 09:33 AM CDT2015-09-24 09:34 AM CDT
Competitive Choice2015-10-01 03:54 PM CDT2015-10-08 11:42 AM CDT
Perkens WS Corporation2015-09-28 01:18 AM CDT2015-10-15 12:34 AM CDT
Pollock Paper Distributors2015-09-25 08:20 AM CDT2015-09-25 08:23 AM CDT
HD SUPPLY FACILITIES MAINTENANCE, LTD.2015-10-01 01:17 PM CDT2015-10-01 01:18 PM CDT
Kleen Janitorial Supply Co2015-10-07 10:13 AM CDT2015-10-13 07:51 AM CDT
The Blue Book Building & Construction Network2015-09-24 11:34 AM CDT2015-10-06 12:42 AM CDT
Calico Industries, Inc.2015-10-12 09:57 AM CDT2015-10-12 09:57 AM CDT
WEBB'S PROFESSIONAL FLOOR BUFFING AND CARPET CLEANING SERVICES2015-10-07 01:08 PM CDT2015-10-07 01:08 PM CDT
North America Procurement Council2015-09-28 09:14 AM CDT2015-10-05 10:05 AM CDT
Cordell Inc. 2015-10-14 08:30 AM CDT2015-10-14 08:30 AM CDT
Safeway Supply, Inc.2015-10-06 07:10 PM CDT2015-10-06 07:15 PM CDT
Calico Industries of Florida LLC2015-09-25 07:54 AM CDT2015-09-25 07:54 AM CDT
Interboro Packaging Corporation2015-09-24 11:14 AM CDT2015-10-15 12:53 PM CDT
Royal Media Network2015-10-02 05:20 PM CDT2015-10-13 11:52 AM CDT
Unipak Corp.2015-09-24 11:11 AM CDT2015-10-12 09:05 AM CDT
Jadcore, Inc.2015-09-24 11:12 AM CDT2015-10-12 03:29 PM CDT
Tukmol General Contractor2015-10-01 04:10 AM CDT2015-10-01 04:10 AM CDT
AFP INDUSTRIES, INC. 2015-09-25 06:27 AM CDT2015-09-25 06:27 AM CDT
DocumentsMost Recent Response Date
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf 2015-10-07 10:22 AM CDT
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf
#15017 Addendum No. 1.docx.pdf #15017 Plastic Garbage Bags.pdf 2015-10-12 03:29 PM CDT
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
November 9, 2015November 9, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Kenith AdcoxKenith AdcoxSource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
PolicePolice
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. FY 2015 Chapter 59 Asset Forfeiture FY 2015 Chapter 59 Asset Forfeiture
Report by Law Enforcement Agency and Report by Law Enforcement Agency and
related Financial Records related Financial Records
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Per Chapter 59 of the Texas Code of Criminal Procedure, Article 59.06 (g) (1), Per Chapter 59 of the Texas Code of Criminal Procedure, Article 59.06 (g) (1), All law enforcement All
law enforcement
agencies and attorneys representing the state who receive proceeds or property under this chapter agencies and attorneys representing the state who receive proceeds or property under
this chapter
shall account for the seizure, forfeiture, receipt, and specific expenditure of all such proceeds in an shall account for the seizure, forfeiture, receipt, and specific expenditure of
all such proceeds in an
audit, which is to be performed annually by the commissioners court or governing body of a audit, which is to be performed annually by the commissioners court or governing body of a
municipality, as appropriate.municipality, as appropriate.
In accordance with this requirement, a completed FY 2015 Chapter 59 Asset Forfeiture Audit Report By In accordance with this requirement, a completed FY 2015 Chapter 59 Asset Forfeiture
Audit Report By
Law Enforcement Agency is attached, along with a summary of the fund balance, revenues and Law Enforcement Agency is attached, along with a summary of the fund balance, revenues and
expenditures provided by the Finance Department, a financial print out for all revenues and expenditures expenditures provided by the Finance Department, a financial print out for all
revenues and expenditures
reported under the state seizure project number (SZST) and copies of all expenditure receipts are reported under the state seizure project number (SZST) and copies of all expenditure
receipts are
attached for council review.attached for council review.attached for council review.attached for council review.
Action Required of Council:Action Required of Council:
Consider approval or other action of the attached FY 2015 audit/asset forfeiture report and associated Consider approval or other action of the attached FY 2015 audit/asset forfeiture
report and associated
financial records as required by Chapter 59 of the Texas Code of Criminal Procedure.financial records as required by Chapter 59 of the Texas Code of Criminal Procedure.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
November 9, 2015November 9, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Reinsurance Reinsurance
Matt HartleibMatt Hartleib
Requested By:Requested By:
Source of Funds:Source of Funds:
PremiumsPremiums
Human ResourcesHuman Resources
Department:Department:
0146144515601201461445156012
Account Number:Account Number:
Report:Resolution:Resolution:Ordinance:Ordinance:
409,176.00409,176.00
Amount Budgeted:Amount Budgeted:
Other:
409,176.00409,176.00
Amount Requested:Amount Requested:
AttachmentsAttachments : :
Budgeted Item:Budgeted Item:YESYESNONO
1. Stop Loss Renewal Analysis Stop Loss Renewal Analysis
2. Claims History Claims History
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City purchases stop loss insurance to protect against high claims exposure. Specific stop loss The City purchases stop loss insurance to protect against high claims exposure. Specific
stop loss
covers individual member claims in excess of $165,000. The City is reimbursed for any claims in covers individual member claims in excess of $165,000. The City is reimbursed for any
claims in
excess of $165,000. Aggregate insurance covers the entire health plan claims and will reimburse if excess of $165,000. Aggregate insurance covers the entire health plan claims and
will reimburse if
claims exceed 125% of expected claims. The City had a budget amount of $409,176, which was claims exceed 125% of expected claims. The City had a budget amount of $409,176, which was
partially based on the health plan claims running approximately 9% lower than the prior fiscal year. On partially based on the health plan claims running approximately 9% lower than
the prior fiscal year. On
October 08, 2015, a Request for Proposal for Stop Loss Reinsurance was sent to directly to 13 Stop October 08, 2015, a Request for Proposal for Stop Loss Reinsurance was sent to directly
to 13 Stop
Loss carriers with an additional 11 carriers notified through the CityLoss carriers with an additional 11 carriers notified through the Citys practice of posting RFPs practice of posting
RFPs on s on
Public Purchase. Public Purchase.
Of the carriers that were solicited, the City received 8 vendor proposals. All vendors provided stop loss Of the carriers that were solicited, the City received 8 vendor proposals.
All vendors provided stop loss
proposals matching the current contract with Voya Financial. Rates provided by the vendors on fixed proposals matching the current contract with Voya Financial. Rates provided by the
vendors on fixed proposals matching the current contract with Voya Financial. Rates provided by the vendors on fixed proposals matching the current contract with Voya Financial. Rates
provided by the vendors on fixed
premiums (specific and aggregate rates paid by the City) range from a .01% decrease in premium with premiums (specific and aggregate rates paid by the City) range from a .01% decrease
in premium with
QBE to a 44.99% increase in premium with Aetna. Voya Financial provided a firm renewal offering with QBE to a 44.99% increase in premium with Aetna. Voya Financial provided a firm
renewal offering with
fixed rates at a minimal .02% increase in the annual premium. Voyafixed rates at a minimal .02% increase in the annual premium. Voyas renewal offer also includes a s renewal offer
also includes a
slight increase in the aggregate factor at 2.93%. The aggregate factor is used to base the Cityslight increase in the aggregate factor at 2.93%. The aggregate factor is used to base
the Citys s
maximum claims liability for the aggregate stop loss policy. maximum claims liability for the aggregate stop loss policy.
Currently, the CityCurrently, the Citys Stop Loss coverage takes effect when an individual employees Stop Loss coverage takes effect when an individual employees annual claims s
annual claims
reach $165,000. The Cityreach $165,000. The Citys benefits consultant has reviewed the specific deductible levels and finds that s benefits consultant has reviewed the specific deductible
levels and finds that
there is no need to increase the specific deductible in the upcoming plan year. Keeping in mind the there is no need to increase the specific deductible in the upcoming plan year.
Keeping in mind the
Citys budget for the upcoming fiscal year, the Citys budget for the upcoming fiscal year, the Citys consultant does not recommend lowering the s consultant does not recommend lowering
the
current specific deductible. It is the recommendation of the Citycurrent specific deductible. It is the recommendation of the Citys consultant to stay at the current s consultant
to stay at the current
$165,000 Specific level and renew with Voya Financial. The .02% increase is below the budgeted fiscal $165,000 Specific level and renew with Voya Financial. The .02% increase is below
the budgeted fiscal
year dollar amount for the Cityyear dollar amount for the Citys stop loss policy. Keeping the current vendor in place also provides for s stop loss policy. Keeping the current vendor
in place also provides for
coverage consistency and ease of administration for the City. The Citycoverage consistency and ease of administration for the City. The Citys consultant will seek best and s consultant
will seek best and
final offers and proceed with the best proposal.final offers and proceed with the best proposal.
Action Required of Council:Action Required of Council:
Consider approval or other action to renew the CityConsider approval or other action to renew the Citys Stop Loss Coverage with Voya at an annual s Stop Loss Coverage with Voya at
an annual
premium not to exceed $409,176.00.premium not to exceed $409,176.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
49.0099.76
Proposed Plan
$7,152,672.48
$ $
Medical + RxMedical + Rx
$596,056.04
$385,842.72$268,898.52$405,220.68
Munich Re
$19,377.96$33,768.39
$32,153.56$1,000,000
$1,614.83$1,524.44
Unlimited
$2,553.12
$165,000
Aetna$82.23
24/12$4.13
24/12
3.91%0.63%
125%
N/AN/AN/A
46.86105.95
Proposed Plan
($353,354.52)
$6,530,419.44
$
Medical + RxMedical + Rx
$544,201.62
$401,391.60$422,599.44
$ $21,207.84$35,216.62
$33,449.30$1,000,000$19,931.88
$1,767.32$1,391.82
Unlimited
Symetra$165,000
Aetna$85.55
-5.13%
24/12$4.52
24/12
4.95%
125%
N/AN/AN/A
57.21147.04
Proposed Plan
($418,338.72)
$6,465,435.24
$
Medical + RxMedical + Rx
$538,786.27
$544,387.08$583,846.80$181,179.24
$ $39,459.72$48,653.90
$45,365.59$1,000,000
$3,288.31$1,377.97
Unlimited
$170,000
$116.02
Aetna44.99%
Stop Loss Renewal Analysis
Aetna
$8.41-6.08%
PAID
PAID125%
N/AN/AN/A
Effective Date: 1/1/2016
City of La Porte
38.62104.25
Renewal - Option 1
Voya Financial
$7,085,248.44
$
Medical + RxMedical + Rx
$590,437.37$201,474.48
$382,820.40$402,761.40
$ $19,941.00$33,563.45
$31,901.70$1,000,000
$1,661.75$1,510.07
Unlimited
$165,000
Aetna$81.59$93.84
24/12$4.25
24/12
2.93%0.02%
125%
N/AN/AN/A
38.62104.25
Voya Financial
$6,883,773.96
$
Medical + RxMedical + Rx
$573,647.83
$382,820.40$402,667.56
$ $19,847.16$33,555.63
$31,901.70$1,000,000
$1,653.93$1,467.13
Unlimited
Current
$165,000
Aetna
$81.59
24/12$4.23
24/12
125%
n/an/an/an/a
N/AN/AN/A
Firm Rates: VOYA Financial (until 11/2) & Symetra (until 10/30)
135256391
Additional claims information may be requested.
Lifetime Maximum Reimbursement
Aggregate Monthly Premium
%
Monthly Attachment Factor
Maximum Reimbursement
Aggregate Annual Premium
Annual Attachment Factor
Total Monthly Premium
AGGREGATE RETENTION
Specific Monthly Premium
Total Annual Premium
Specific Annual Premium
Percent Difference
Annual Difference
Monthly Accomodation
SPECIFIC RETENTION
TOTAL FIXED COSTS
Aggregating Specific
Family
Single
Aggregate Factors
Stop Loss Carrier
Annual Difference
Composite
Aggregate Rate
Specific Rates
TPA / Network
Run-In Limit
Page: 1
CoveragesCoverages
CompositeComposite
Corridor
ContractContract
38.26104.43
Proposed Plan
$6,955,608.48
$
Medical + RxMedical + Rx
$579,634.04
$382,790.16$402,637.32
$ $19,847.16$33,553.11
$31,899.18$1,000,000$71,834.52
$1,653.93$1,482.44
Unlimited
($30.24)
$165,000
Aetna$81.58
-0.01%
24/12$4.23
24/12
1.04%
QBE125%
N/AN/AN/A
38.91116.17
Proposed Plan
($269,086.20)
$6,614,687.76
$
Medical + RxMedical + Rx
$551,223.98
$419,908.44$441,679.32
$ $21,770.88$36,806.61
$34,992.37$1,000,000$39,011.76
$1,814.24$1,409.78
Unlimited
$165,000
Aetna$89.49
-3.91%
24/12$4.64
24/12
9.69%
125%
N/AN/AN/A
AIG
51.63130.77
Proposed Plan
$7,033,917.96
$
Medical + RxMedical + Rx
$586,159.83
$485,366.04$150,144.00$511,828.92$109,161.36
$ $26,462.88$42,652.41
$40,447.17$1,000,000
$2,205.24$1,499.13
Unlimited
$165,000
*NNL + 50% Rate Cap
SunLife
$103.45
Aetna27.11%
Stop Loss Renewal Analysis
24/12$5.64
24/12
2.18%
125%
N/AN/AN/A
Effective Date: 1/1/2016
City of La Porte
48.66123.06
Proposed Plan
$7,033,917.96
$
Medical + RxMedical + Rx
$586,159.83
$456,869.52$150,144.00$483,332.40
$ $26,462.88$40,277.70
$38,072.46$1,000,000$80,664.84
$2,205.24$1,499.13
Unlimited
$165,000
SunLife
Aetna$97.3720.03%
24/12$5.64
24/12
2.18%
125%
N/AN/AN/A
44.94111.59
Proposed Plan
$6,959,221.32
$
Medical + RxMedical + Rx
$579,935.11
$415,607.28$435,032.16
$ $19,424.88$36,252.68
$34,633.94$1,000,000$75,447.36$32,364.60
$1,618.74$1,483.21
Unlimited
$165,000
Aetna
$88.58
24/12$4.14
24/12
1.10%8.04%
125%
N/AN/AN/A
HM
135256391 Firm Rates: VOYA Financial (until 11/2) & Symetra (until 10/30)Additional claims information may be requested.
Lifetime Maximum Reimbursement
Aggregate Monthly Premium
%
Monthly Attachment Factor
Maximum Reimbursement
Aggregate Annual Premium
Annual Attachment Factor
Total Monthly Premium
AGGREGATE RETENTION
Specific Monthly Premium
Total Annual Premium
Specific Annual Premium
Percent Difference
Annual Difference
Monthly Accomodation
SPECIFIC RETENTION
TOTAL FIXED COSTS
Aggregating Specific
Family
Single
Aggregate Factors
Stop Loss Carrier
Annual Difference
Composite
Aggregate Rate
Specific Rates
TPA / Network
Run-In Limit
Page: 2
CoveragesCoverages
CompositeComposite
Corridor
ContractContract
January 1, 2015-September 30, 2015January 1, 2014-December 31, 2014January 1, 2013-December 31, 2013
5,6835,68374,31832,7291,419108,465
Over Specific Over Specific Over Specific
($165,000)($165,000)($165,000)
- - - - - - - - - - - - - - - -
$ $
$ $
$
$
98,966.4895,716.4575,151.68544,820239,318197,729166,419128,635118,940106,5621,375,333164,740139,875121,800426,415
170,683.33104,301.8688,29986,13183,56181,18278,558
AmountAmountAmount
$ $ $ $
$
$
TotalTotalTotal
Infection and inflammation due to vascular device or implant
High Dollar Claimant Report - 2015
Intense pain in lower limb (reflex sympathetic dystrophy)
Precription drug for late-stage kidney disease (Votrient)
City of La Porte
Claimants > $72,500Claimants > $72,500Claimants > $72,500
DiagnosisDiagnosisDiagnosis
Mechanical loosening of prosthetic joint
Degenerative joint disease in lower leg
2
Aneurysm in blood vessel in chest
Open fracture of tibia (lower leg)
Degenerative disc in lower back
Malnutrition related to diabetes
Bone infection in ankle or foot
Septicemia (blood poisoning)Septicemia (blood poisoning)
Paralysis of one side of body
Skin infection of foot
Respiratory failure
Kidney stone(s)
Premature birth
Heart attack
Heart failure
RelationshipRelationshipRelationship
EmployeeEmployeeEmployeeEmployeeEmployeeEmployeeEmployeeEmployeeEmployee
SpouseSpouseSpouseSpouseSpouseSpouseSpouseSpouse
Note: Claimant 1 not eligible for reimbursement.
ChildChild
HRA 1000HRA 1000HRA 1000HRA 1000HRA 1000HRA 1000HRA 1000HRA 1000
PlanPlanPlan
PPOPPOPPOPPOPPOPPOPPOPPOPPOPPOPPO
Ret <65Ret <65Ret <65Ret <65Ret <65
ActiveActiveActiveActiveActiveActiveActiveActiveActiveActiveActiveActiveActiveActive
ClassClassClass
1011
12345123456789123
10/27/2015
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested November 9, 2015
Source of Funds:N/A
Requested By: Patrice Fogarty
Account Number:N/A
Department:City Secretary
Amount Budgeted:N/A
Report:Resolution: Ordinance:
Amount Requested: N/A
Exhibit:
Budgeted Item:YESNO
SUMMARY & RECOMMENDATION
The La Porte City Council is authorized to make appointments to boards, commissions and committees.
All vacant Board positions have been filled except for Member No. 2 on the La Porte Area Water
Authority.
La Porte Area Water Authority
Regarding the ,there is a vacancy because Dennis Steger declined
reappointment. This is not a Council District-specific appointment. This appointment will be for a
two-year term expiring August 31, 2017, or until successors have been appointed and qualified. A current
council member cannot serve on this Board. This Board typically meets only a couple of times a year.
Action Required by Council:
Consider making an appointment to the Board of the La Porte Area Water Authority.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA
Amount Budgeted
Agenda Date Requested: November 9, 2015
Source of Funds: N/A
Requested By:
Michael Dolby, Director of Finance
Account Number:
Department: Finance
Amount Budgeted:
Report: X Resolution: Ordinance:
Amount Requested:
Budgeted Item:
Exhibits:
Spreadsheet of Revenue Lost
Staff was asked to evaluate the potential impact on revenue that may result from enacting an over 65 property tax freeze.
A property tax freeze is allowed in accordance with the property tax code for over 65 property owners and disabled
property owners. The City would automatically freeze the property tax dollar amounts during the year the freeze is
enacted. The Cthe
City will lose the incremental amount of taxes resulting from the growth in the tax base. Attached is an example of the
city losing $37,738 from a tax freeze during a 3.76% growth in our tax base. The exact amount of revenue lost cannot be
determined since the revenue collected from property taxes is dependent on current market conditions. Therefore, the
Crevenue loss could be much greater in years when there is a significant growth in the C tax base. However,
Lahistorical property tax growth hasaveraged approximately 3.76 to 4.36 percent for the last 5 years.Once the
freeze is enacted, it cannot be revoked.
Currently, the City of La Porte provides a homestead exemption of 20% as allowed by state law. The City allow has a
local option $60,000 exemption for those over 65 and disabled. The average home value in La Porte is $125,000
according to the Harris County Appraisal District. This means that La Porte homesteads for the elderly or disabled, on
average, have a taxable value of $40,000 or tax payment of $284.
Should Council wish to extend additional relief to the elderly and disabled, staff would recommend increasing the local
option exemption from $60,000 to $63,000. This would provide a similar benefit to the elderly and disabled community,
while maintaining some local control. The exemption would also generate an immediate benefit to the elderly and
disabled. City Council has complete control over the local option exemption to raise, lower, or even remove. These
options are not available with the tax freeze.
Action Required by Council:
Consideration and possible action regarding additional tax relief for elderly and disabled.
Approved for City Council Agenda
Corby Alexander, City Manager Date
Council Agenda Item
November 9, 2015
9. (a) Receive report of the La Porte Development Corporation Board – Councilmember
Engelken
***********************************************************************************
Council Agenda Item Council Agenda Item
November 9, 2015 November 9, 2015
10.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, November 19, 2015Planning and Zoning Commission Meeting, Thursday, November 19, 2015
Thanksgiving Holidays, Thursday, November 26, 2015 and Friday, November 27, 2015Thanksgiving Holidays, Thursday, November 26, 2015 and Friday, November 27, 2015
City Council Meeting, Monday, December 14, 2015City Council Meeting, Monday, December 14, 2015
Christmas Holidays, Thursday, December 24, 2015 and Friday, December 25, 2015Christmas Holidays, Thursday, December 24, 2015 and Friday, December 25, 2015
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
11.COUNCIL COMMENTSCOUNCIL COMMENTS
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, J. Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen,
J.
Martin, K. Martin and Mayor RigbyMartin, K. Martin and Mayor Rigby
12.EXECUTIVE SESSIONEXECUTIVE SESSION
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code, in accordance with the authority contained in:Code, in accordance with the authority contained in:
Consultations with Attorney regarding pending Consultations with Attorney regarding pending
Texas Government Code, Section 551.071(1)(a)Texas Government Code, Section 551.071(1)(a)
or contemplated Litigation or contemplated Litigation Meet with City Attorney and City Manager to discuss City of La Porte Meet with City Attorney and City Manager to discuss City
of La Porte
Adoption Center and Animal Shelter Project construction contract matter.Adoption Center and Animal Shelter Project construction contract matter.
Personnel Matter: Deliberations concerning the Personnel Matter: Deliberations concerning the
Texas Government Code, Section 551.074Texas Government Code, Section 551.074
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
of a public officer
or employee, unless the officer or employee requests a public hearing: Judge Denise Mitrano.or employee, unless the officer or employee requests a public hearing: Judge Denise Mitrano.
into regular session and consider action, if any, on item(s) discussed in executive into regular session and consider action, if any, on item(s) discussed in executive
13.RECONVENERECONVENE
session. session.
14.ADJOURNADJOURN
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