HomeMy WebLinkAbout06-10-19 Regular Meeting of the La Porte City CouncilLOUIS R. RIGBY
Mayor
BRANDONLUNSFORD
Councilmember At Large A
STEV E G I L L ETT
Councilmember At Large B
DANNY EARP
Councilmember District 1
CITY COUNCIL MEETING AGENDA
CHUCK ENGELKEN
Councilmember District 2
BILL BENTLEY
Councilmember District 3
THOMAS GARZA
Councilmember District 4
JAY MARTIN
Councilmember District 5
NANCY OJ EDA
Mayor Pro -Tern
Councilmember District 6
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held June 10, 2019,
beginning at 6:00 pm in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas,
for the purpose of considering the following agenda items. All agenda items are subject to action.
1. CALL TO ORDER
2. INVOCATION —The invocation will be given by Rev. Alan Neel, Life Community Church.
PLEDGES —Will be led by Councilmember Jay Martin.
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
(a) Presentation of Oath of Office and Certificate of Election to newly elected Councilperson Jay
Martin. [Mayor Rigby]
(b) Proclamation in recognition of June as Fair Housing Month in the City of La Porte. [Mayor
Rigby]
(c) Proclamation in recognition of Ryan Schoppe Day. [Mayor Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.)
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
wth staff recommendations provided. An item may be removed from the consent agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the special meeting held on May 10, 2019, and the regular meeting held
on May 13, 2019. [Mayor Rigby]
(b) Award Bid #19010 to Greenscapes Six, LLC for the Annual Concrete Sidewalk Replacement
Project and authorize the City Manager to execute a construction contract, based on unit
prices bid, in the amount of annual budget amounts approved by City Council for sidewalk
replacement and infill. [Don Pennell, Public Works Director; Lorenzo Wingate, P.E., City
Engineer]
(c) Adopt Resolution 2019-09 indicating the City's agreement to adopt the policies outlined within
the proposed resolution, in connection with the City's participation in federally funded
Community Development Block Grant (CDBG) Projects. [Lorenzo Wingate, P.E., City
Engineer]
(d) Approve the nomination of Pat McCabe to an open position on the La Porte Zoning Board of
Adjustment. [Mayor Rigby and Councilperson Bentley]
(e) Approve the nomination of Mark Goodwin to an open position on the La Porte Tax Increment
Reinvestment Zone Number One (TIRZ) Board of Directors/ La Porte Redevelopment Authority
Board of Directors. [Mayor Rigby]
6. STATUTORY AGENDA
(a) Presentation, discussion, and possible action to include the South 7th Street Improvements in
the 2019-2020 Capital Improvement Budget and authorize the City Manager to execute a
contract with Cobb Fendley for the survey phase of work at $45,770 and the preliminary
engineering report phase at $93,570. [Don Pennell, Public Works Director]
(b) Presentation, discussion, and possible action to adopt Ordinance 2019-3745 electing a Mayor
Pro Tem. [Mayor Rigby]
(c) Presentation, discussion, and possible action to appoint a Councilperson to serve on each of
the La Porte Animal Shelter Advisory Committee, the La Porte Drainage and Flooding
Committee, and the Fiscal Affairs Committee. [Mayor Louis Rigby]
(d) Presentation, discussion, and possible action regarding the nomination of Councilmember
Gillett to an open position on the La Porte Fire Control, Prevention, and Emergency Medical
Services District Board of Directors. [Councilpersons Martin, Gillett, and Bentley]
(e) Presentation, discussion, and possible action on proposed changes to city regulations
pertaining to construction of new warehouses and distribution centers in the City of La Porte.
[Councilpersons Garza, Lunsford, and Bentley]
(fJ Presentation, discussion, and possible action regarding a joint workshop between the La Porte
City Council and the LPISD Board of Trustees. [Councilpersons Garza, Lunsford, and Bentley]
(g) Presentation, discussion, and possible action regarding proposed amendments to city
massage business regulations. [Councilpersons Garza, Lunsford, and Bentley]
(h) Presentation, discussion, and possible action regarding compensation rates for election
judges and clerks for elections conducted by the City of La Porte. [Lee Woodward, City
Secretary]
7. REPORTS
(a) Receive a report on the Drainage and Flooding Committee meeting. [Councilperson Martin]
8. ADMINISTRATIVE REPORTS
• Planning and Zoning Commission Meeting, Thursday, June 20, 2019
• City Council Meeting, Monday, June 24, 2019
• Zoning Board of Adjustment Meeting, Thursday, June 27, 2019
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items
of community interest; and/or inquiries of staff regarding specific factual information or existing policy
from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or
taken.
10. EXECUTIVE SESSION
City Council will meet in Executive Session pursuant to Texas Government Code, Section 551.072 -
consultation with counsel on legal matters - concerning value of real property in industrial districts and
negotiations with industry representatives for terms of new Industrial District Agreements.
11. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive
session.
12. ADJOURNMENT
If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or
Executive Session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code,
Chapter 551, Section 551.071 - consultation with counsel on legal matters; Section 551.072 - deliberation regarding purchase,
exchange, lease or value of real property; Section 551.073 - deliberation regarding a prospective gift; Section 551.074 - personnel
matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; Section 551.076 - implementation of security personnel or devices; Section 551.087 - deliberation regarding economic
development negotiation; Section 551.089 - deliberation regarding security devices or security audits, and/or other matters as
authorized under the Texas Government Code. If a Closed or Executive Session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the
items addressed during Executive Session.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact
the City Secretary's office (281-470-5019), two working days prior to the meeting for appropriate arrangements.
CERTIFICATE
I, Lee Woodward, City Secretary, do hereby certify that a copy of the June 10, 2019, City Council agenda was posted on the City F-bll bulletin
board, a place convenient and readily accessible to the general public at all tirres, and to the City's website, www.LaWrteTXgov, in compliance
with Chapter 551, Texas Governrrent Code.
DATE OF POSTING
TIME OF POSTING
TAKEN DOWN
Lee Woodward, City Secretary
Council Agenda Item
June 10, 2019
1. CALL TO ORDER
2. INVOCATION —The invocation will be given by Rev. Alan Neel, Life Community Church.
PLEDGES —Will be led by Councilmember Jay Martin.
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
(a) Presentation of Oath of Office and Certificate of Election to newly elected Councilperson Jay
Martin. [Mayor Rigby]
(b) Proclamation in recognition of June as Fair Housing Month in the City of La Porte. [Mayor
Rigby]
(c) Proclamation in recognition of Ryan Schoppe Day. [Mayor Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.)
******************************************************************
Presentation to be made at the meeting
rf'N F02i L ri Vn,211 i T, M
Office of the vapor
✓HEREAS, Title VIII of the Civil Rights Act of 1968, as amended, prohibits
iscrimination in housing and declares it a national policy to provide, within
onstitutional limits, for fair housing in the United States; and
WHEREAS, the principle of Fair Housing is not only national law and
national policy, but a fundamental human concept and entitlement for all
Americans; and
WHEREAS, the National Fair Housing Law recognizes that complete success in
the goal of equal housing opportunity can only be accomplished with the help and
cooperation of all Americans.
NOW, THEREFORE, I, Mayor Louis R. Rigby do hereby urge all citizens of this
locality to become aware of and support the Fair Housing Law, and therefore
proclaim the month of June as:
fair �nuging ¢�lnnt�j
In Witness Whereof: I have hereto set my hand and caused the Seal of the City
to be affixed hereto, this, the 101h day of June, 2019.
Citp of la J)oTtE
Louis R. Rigby, Mayor
rortamatton
Office of the vapor
✓HEREAS, La Porte Bulldog Ryan Schoppe, as a freshman, qualified for both the
late cross country meet and the state track meet, where he was recognized as one
f the top young runners in Texas; and
WHEREAS, on Saturday, May 12, 2018, sophomore Ryan Schoppe dominated the Class 6A
boys 3,200-meter run during the UIL State Track & Field Championships in Austin, Texas,
earning the state crown and ending a 15-year drought at La Porte High School for a state
champion in track and field; and
WHEREAS, as a junior, Ryan Shoppe has won the title again in the Class 6A 3200-meter
run, with the third fastest time ever in the state of Texas; and
WHEREAS, Ryan Schoppe has been invited to participate in the Adidas Boost Dream Mile
in Boston on June 14, an invitational race for the top milers in the country, and a huge honor
offered to only about ten athletes from all over the country; and
WHEREAS, the City of La Porte salutes and honors Ryan Schoppe for his hard work,
dedication, and special achievement as the top Class 6A 3,200-meter runner in the state of
Texas and extends best wishes to Ryan for continued success in his athletic career.
NOW, THEREFORE, I, Louis R. Rigby, Mayor of the City of La Porte, do hereby proclaim
Tuesday, June 10, 2019, as
In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed
hereto, this, the 10th day of June, 2019.
Citp of la J)DCte
Louis R. Rigby, Mayor
Council Agenda Item
June 10, 2019
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
wth staff recommendations provided. An item may be removed from the consent agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the special meeting held on May 10, 2019, and the regular meeting held
on May 13, 2019. [Mayor Rigby]
(b) Award Bid #19010 to Greenscapes Six, LLC for the Annual Concrete Sidewalk Replacement
Project and authorize the City Manager to execute a construction contract, based on unit
prices bid, in the amount of annual budget amounts approved by City Council for sidewalk
replacement and infill. [Don Pennell, Public Works Director; Lorenzo Wingate, P.E., City
Engineer]
(c) Adopt Resolution 2019-09 indicating the City's agreement to adopt the policies outlined within
the proposed resolution, in connection with the City's participation in federally funded
Community Development Block Grant (CDBG) Projects. [Lorenzo Wingate, P.E., City
Engineer]
(d) Approve the nomination of Pat McCabe to an open position on the La Porte Zoning Board of
Adjustment. [Mayor Rigby and Councilperson Bentley]
(e) Approve the nomination of Mark Goodwin to an open position on the La Porte Tax Increment
Reinvestment Zone Number One (TIRZ) Board of Directors/ La Porte Redevelopment Authority
Board of Directors. [Mayor Rigby]
******************************************************************
LOUIS RIGBY
Mayor
JOHN ZEMANEK
Councilmember At Large A
STEVE GILLETT
Councilmember At Large B
DANNY EARP
Councilmember District 1
CHUCK ENGELKEN
Councilmember District 2
MINUTES OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
MAY 10, 2019
BILL BENTLEY
Councilmember District 3
KRISTIN MARTIN
Councilmember District 4
JAY MARTIN
Councilmember District 5
NANCY OJEDA
Councilmember District 6
Mayor Pro-Tem
The City Council of the City of La Porte met in a special session on Friday, May 10, 2019, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 9:00 a.m., with the following in
attendance:
Councilmembers present: Louis Rigby, Steve Gillett, Danny Earp, Bill Bentley, Jay Martin
Councilmembers absent: Kristin Martin, John Zemanek, Nancy Ojeda, Chuck Engelken
Council -appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
1. CALL TO ORDER — Mavor Riabv called the meetina to order at 9:00 a.m.
2. ELECTION MATTERS
(a) Presentation, discussion, and possible action to adopt Ordinance 2019-3738 to canvass the
returns of the general election held on May 4, 2019, for the purpose of electing Councilperson-
At-Large-Position A and a Council person -District 4. [Lee Woodward, City Secretary]
Councilmember Martin moved to adopt Ordinance 2019-3738; the motion was adopted, 5-0.
3. STATUTORY AGENDA
(a) Presentation, discussion, and possible action to adopt Ordinance 2019-3739 suspending new
retail electric rates proposed by CenterPoint Energy Houston Electric, LLC for customers within
the City of La Porte. [Corby Alexander, City Manager]
Councilmember Earp moved to adopt Ordinance 2019-3739; the motion was adopted, 5-0.
4. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual
information or existing policies.
5. ADJOURN — Without objection, Mayor Rigby adjourned the meeting at 9:08 a.m.
Lee Woodward, City Secretary
Page 1 of 1
May 10, 2019, Council Meeting Minutes
LOUIS RIGBY
Mayor
BRANDON LUNSFORD
Councilperson At Large A
STEVE GILLETT
Councilperson At Large B
DANNY EARP
Councilperson District 1
CHUCK ENGELKEN
Councilperson District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
MAY 13, 2019
BILL BENTLEY
Councilperson District 3
THOMAS GARZA
Councilperson District 4
JAY MARTIN
Councilperson District 5
NANCY OJEDA
Councilperson District 6
Mayor Pro-Tem
The City Council of the City of La Porte met in a regular meeting on Monday, May 13, 2019, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in
attendance:
Councilpersons present: Louis Rigby, Thomas Garza, Steve Gillett, Danny Earp, Chuck Engelken, Bill Bentley,
Brandon Lunsford, Jay Martin, Nancy Ojeda
Councilpersons absent: None
Council -appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
���%1��t�Z�7:7�]�:af•FiR.Ti l(:1.07 . l :[i1- u - - 1. • • .[�iFi%3[iI� . u
2. INVOCATION — The invocation was given by Mayor Pro Tem Nancy Ojeda.
PLEDGES — The pledges of allegiance to the U.S. and Texas flags were led by Mayor Pro Tem Nancy Ojeda.
3. ELECTION MATTERS
(a) Presentation, discussion, and possible action to adopt Ordinance 2019-3744 to canvass the returns of
the general election held on May 4, 2019, for the purpose of electing a Councilperson-District 5. [Lee
Woodward, City Secretary]
Councilperson Engelken moved to adopt Ordinance 2019-3744; the motion was adopted, 7-0
4. PRESENTATIONS, PROCLMATIONS, AND RECOGNITIONS
(a) Presentation of Oaths of Office and Certificates of Election to newly elected officials Brandon Lunsford and
Thomas Garza. [Mayor Rigby]
(b) Proclamation in recognition of National Police Week. [Mayor Rigby]
(c) Proclamation in recognition of Emergency Medical Services Week. [Mayor Rigby]
5. PUBLIC COMMENTS (Limited to five minutes per person.)
Chuck Rosa gave public comment on his dissatisfaction with the results of his race in the May 4 election. Sarah
Medearis spoke in support of the Fire Department raise approved at the last meeting and John Dunham
encouraged the Council to postpone a vote on item 8c. Jana Pellusch, Colin Cline, Jack Hughes, and Cleveland
Griffin asked for help with the lockout at the DOW Deer Park plant of union employees.
6. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with
staff recommendations provided. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion upon request by a member of the Council present at this meeting)
(a) Approve the minutes of the meeting held on April 22, 2019. [Lee Woodward, City Secretary]
(b) Adopt Resolution 2019-07 joining the Houston Coalition of Cities for intervening into the CenterPoint
Energy new rate case. [Corby Alexander, City Manager]
(c) Approve award of Bid #19012 for the Spencer Highway Fence and Sidewalk Project. [Don Pennell,
Public Works Director]
(d) Approve award of Bid #19013 for the FY 2019 Asphalt Reconstruction and Overlay Project. [Don
Pennell, Public Works Director]
Page 1 of 4
May 13, 2019, Council Meeting Minutes
(e) Adopt Resolution 2019-08 designating authorized signatories for contractual documents and
documents requesting funds pertaining to the Texas General land Office 2015 Floods and Storms
(DR-4223 and DR-4245) Community Development Block Grant Disaster Recovery Program. [Lorenzo
Wingate, P.E., City Engineer]
Councilperson Engelken moved to approve consent agenda items a, d, and e; the motion was adopted, 9-0.
(Councilperson Engelken signed a conflict of interest affidavit for item b and did not vote on the item.)
Councilperson Gillett moved to approve consent agenda item b; the motion was adopted, 8-0.
Councilperson Earp moved to approve consent agenda item c; the motion was adopted, 8-1, Councilperson
Garza voting against.
7. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a) The City will hold a public hearing to receive comments regarding a recommendation by the Planning
and Zoning Commission to adopt Ordinance 2019-3740 amending the City's Future Land Use Map
Component of the Comprehensive Plan for an approximately 5.051 acre tract of land located at the NE
corner of S. 16t" St. and the W. M St. ROW, legally described as Lots 1-32, Block 1144 and Lots 1-32,
Block 11433, La Porte Subdivision, by changing the land use designation from "Commercial" to
"Light Industrial"; Discussion, and possible action regarding a recommendation by the Planning and
Zoning Commission to adopt Ordinance 2019-3740 amending the City's Future Land Use Map
Component of the Comprehensive Plan for an approximately 5.051 acre tract of land located at the NE
corner of S. 16t" St. and the W. M St. ROW, legally described as Lots 1-32, Block 1144 and Lots 1-32,
Block 11433, La Porte Subdivision, by changing the land use designation from "Commercial" to
"Light Industrial." [Ian Clowes, City Planner]
Mayor Rigby opened the public hearing at 6:54 p.m. The applicant/developer Justin Bennet, provided a
presentation on behalf of owner Carrington F. Weems. Teresa Nowetner offered comments of concern over
more truck traffic and supervision of what is stored in local warehouses. The Mayor closed the public hearing
at 7:10 p.m.
Councilperson Engelken moved to adopt Ordinance 2019-3740 amending the City's Future Land Use Map
Component of the Comprehensive Plan for an approximately 5.051 acre tract of land located at the NE corner
of South 16th Street and the West M Street ROW, legally described as Lots 1-32, Block 1144 and Lots 1-32,
Block 11433, La Porte Subdivision, by changing the land use designation from "Commercial" to "Light
Industrial." The motion failed, 4-5, Mayor Pro Tern Oieda, and Councilpersons Bentley, Lunsford, Gillett, and
Garza voting against.
(b) The City will hold a public hearing to receive comments regarding a recommendation by the Planning
and Zoning Commission to adopt Ordinance 2019-3741 amending the Code of Ordinances of the City
of La Porte, Chapter 106 "Zoning" by granting Zone Change #19-92000001, a change from General
Commercial (GC) to Planned Unit Development (PUD) for 5.051 acre tract of land located at the NE
corner of S. 16t" St. and the W. M St. ROW, legally described as Lots 1-32, Block 1144 and Lots 1-32,
Block 11433, La Porte Subdivision; Discussion, and possible action to consider adopting Ordinance
2019-3741 amending the Code of Ordinances of the City of La Porte, Chapter 106 "Zoning" by
granting Zone Change #19-92000001, a change from General Commercial (GC) to Planned Unit
Development (PUD) for 5.051 acre tract of land located at the NE corner of S. 16t" St. and the W. M St.
ROW, legally described as Lots 1-32, Block 1144 and Lots 1-32, Block 11433, La Porte Subdivision.
[Ian Clowes, City Planner]
Mayor Rigby opened the public hearing at 7:22 p.m. The applicant/developer Justin Bennet, provided in
support of the use. Chuck Rosa asked a question about parliamentary procedure. Colin Cline spoke in
opposition to the ordinance. The Mayor closed the public hearing at 7:42 p.m.
Mayor Pro Tern Oieda moved to deny the recommendation of the Planning and Zoning Commission to adopt
Ordinance 2019-3741 amending the Code of Ordinances of the City of La Porte, Chapter 106 "Zoning" by
granting Zone Change #19-92000001, a change from General Commercial (GC) to Planned Unit
Development (PUD) for 5.051 acre tract of land located at the NE corner of South 16th Street and the West M
Street ROW, legally described as Lots 1-32, Block 1144 and Lots 1-32, Block 11433, La Porte Subdivision;
the motion to deny the Planning and Zoning Commission's recommendation was adopted, 6-3, Mayor Rigby
and Councilpersons Engelken and Earp voting against.
Page 2 of 4
May 13, 2019, Council Meeting Minutes
(c) The City will hold a public hearing to receive comments regarding a recommendation by the Planning
and Zoning Commission to adopt Ordinance 2019-3742 amending the Code of Ordinances of the City
of La Porte, Chapter 106 "Zoning" by granting Special Conditional Use Permit #19-92000002, to allow
for an industrial office/warehouse facility on a 5.051 acre tract of land legally described as Lots 1-32,
Block 1144 and Lots 1-32, Block 11433, La Porte Subdivision in the Planned Unit Development (PUD)
zoning district; Discussion, and possible action to consider adopting Ordinance 2019-3742 amending
the Code of Ordinances of the City of La Porte, Chapter 106 "Zoning" by granting Special Conditional
Use Permit #19-92000002, to allow for an industrial office/warehouse facility on a 5.051 acre tract of
land legally described as Lots 1-32, Block 1144 and Lots 1-32, Block 11433, La Porte Subdivision in
the Planned Unit Development (PUD) zoning district. [Ian Clowes, City Planner]
This item was declared moot due to the denial in item 7b and was not considered by the Council.
8. STATUTORY AGENDA
(a) Presentation, discussion, and possible action rejecting or approving Bid #19501 to CMC Development
& Construction Corporation, LLC for the Five Points Plaza Improvements in the amount of
$350,000.00 [Lorenzo Wingate, P.E., City Engineer]
Councilperson Gillett moved to reject Bid #19501 and direct staff to bring a new proposal for design; the
motion was adopted, 9-0.
(b) Presentation, discussion and possible action regarding Ordinance 2019-3743, for authorization to
enter into an agreement with Fairmont Park West HOA for the lease of swimming pool and park space
at Fairmont Park West, from June 1, 2019 to December 31, 2019. [Corby Alexander, City Manager]
Councilperson Garza moved to reject the proposal, stop negotiations with the HOA, and continue the
discussion when the Parks Master Plan is complete; the motion failed, 2-7, Councilpersons Bentley and
Garza voting in support.
Councilperson Earp moved to adopt Ordinance 2019-3743, for authorization to enter into an agreement with
Fairmont Park West HOA for the lease of swimming pool and park space at Fairmont Park West, from June 1,
2019 to December 31, 2019. Councilperson Garza moved to amend the lease to require that the HOA repay
the City for the funds spent to date. The amendment was lost for lack of a second. The motion for the
ordinance and lease was adopted, 7-2, Councilpersons Bentley and Garza voting against.
(c) Presentation, discussion and possible action implementing the salary increase for the City of
La Porte Emergency Medical Services and the City of La Porte Fire Department. [Mayor Rigby]
Councilperson Bentley moved to implement the salary increases aadopted in April to begin June 11 for the City
of La Porte Emergency Medical Services and the La Porte Fire Department for the positions listed in the
agenda request (i.e. EMS Paramedics I and 11, Captain and Lieutenant, and Fire Engineers); the motion was
adopted, 9-0.
9. REPORTS
(a) Receive a report on the Fiscal Affairs Committee Meeting. [Councilperson Engelken]
Councilperson Engelken reported on the Fiscal Affairs Committee meeting held at 4:30 p.m., relaying that the
purchasing and investment reports were received.
(b) Receive report of the Drainage and Flooding Committee Meeting. [Councilperson J. Martin]
Councilperson J. Martin reported on the Drainage and Flooding Committee meeting held at 4:30 p.m., saying
the Harris County Flood Control District was in attendance and updates were provided from its representative
and City Engineer Lorenzo Wingate.
10. ADMINISTRATIVE REPORTS
• Planning and Zoning Commission Meeting, Thursday, May 16, 2019
• City Council Meeting, Monday, June 10, 2019
• City Council Meeting, Monday, June 14, 2019
City Manager Corby Alexander offered no report.
Page 3 of 4
May 13, 2019, Council Meeting Minutes
11. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members,
city employees, and upcoming events; inquiry of staff regarding specific factual information or existing
policies.
Councilpersons recognized the new members on the dais; lauded the Public Employee Appreciation Luncheon,
Sylvan Beach Day, and Special Olympics events; expressed sympathy for DOW employees who were attending;
thanked the Fire and EMS staff for their work; noted the celebrations of Police Week and EMS Week; requested
review of the construction on Somerton; gave appreciation to the City Manager and Public Works Director Don
Pennell for cleanup in the Lomax area ditches ahead of the recent rains; offered sincere gratitude to
Councilpersons Kristin Martin and John Zemanek for their many years of service; and the new Councilpersons
thanked the public and their fellow Councilpersons.
12. EXECUTIVE SESSION — The City Council reserves the right to meet in closed session on any agenda item,
should the need arise, and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government Code, in in accordance with the authority contained in:
Texas Government Code — Section 551.072 — Deliberation regarding purchase, exchange, lease, or value
of real property: Meet with City Manager and City Attorney to discuss value of real property in industrial
districts, concerning negotiations with industry representatives for terms of new Industrial District
Agreements.
Texas Government Code — Section 551.074 — Personnel Matter: Deliberation concerning the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,
unless the officer requests a public hearing: Denise Mitrano, Municipal Court Judge.
(Councilperson Earp has a conflict of interest affidavit on file for the IDA item, did not participate in the
deliberation for it, and left the meeting after the Council handled Judge Mitrano's item first in executive session.)
The Council adjourned into executive session at 9:09 p.m.
13. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive session.
The Council reconvened into open session at 9:53 p.m. Councilperson Martin moved to approve a 5% increase
for Judae Mitrano. The motion was adopted. 8-0. Councilperson Garza abstainina.
The Council re-adiourned into executive session at 9:54 p.m. and reconvened at 10:29 p.m.
ADJOURN — Without objection, Mayor Rigby adjourned the meeting at 10:31 p.m.
Lee Woodward, City Secretary
Page 4 of 4
May 13, 2019, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By: Lorenzo Wingate
Department: Public Works
Report 4" Resolution Ordinance
Exhibits: Bid tabulation
Vendor list
Qualification statement and bid
Appropriation
Source of Funds:
033
Account Number:
033-9892-927-1100
Amount Budgeted:
$244,491.00
Amount Requested:
Annual budget amounts.
Budgeted Item:
i; Yes ir No
SUMMARY & RECOMMENDATION
Sealed Bid #19010 Annual Concrete Sidewalk Replacement Project was opened and read on Thursday,
May 2, at 2:00 p.m. The bid was advertised in the Bay Area Observer on April 11 and 18, 2019. Seventy-
four (74) vendors were notified, with twenty-three (23) accessing the bid and fifteen (15) downloading
the documents. Two (2) bidders responded. The bid tabulation and Notification and Access Report are
attached.
For FY 19, the available funding balance is $244,491 from the Street Maintenance Fund (033). The initial
work orders for the project will be approximately 16,000sf of sidewalk removal and replacement and the
construction of 27 ADA ramps. Additional work will be issued as funding allows. Infill work can also be
issued with this contract and other funding sources.
Staff's recommendation is to enter into a contract to construct the 2018-19 Citywide Sidewalk
Replacement Project with Greenscapes Six, LLC in the amount of the annual budgeted amounts for
sidewalk replacement and infill for the unit prices bid. Greenscapes Six has completed previous sidewalk
replacement for the City of La Porte.
Upon contract award and initiation of the work, the contractor will receive work orders with identified
locations and will have a minimum estimated construction cost of $25,000. This is in compliance with the
bid document and provides for greater cost effectiveness, construction efficiency, and quality control
utilizing City staff.
ACTION REQUIRED BY COUNCIL
Move to award Bid #19010 to Greenscapes Six, LLC. for the Annual Concrete Sidewalk Replacement
Project and authorize the City Manager to enter into a construction contract, based on unit prices bid, in
the amount of annual budget amounts approved by Council for sidewalk replacement and infill.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
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GREENSCAPES SIX
JOB # 19010
ANNUAL SIDEWALK REPAIR PROJECT PROPOSAL
GREENSCAPES SIX, LLC
7020 FM 3180
BAYTOWN, TX 77523
(713)714-3500
Mike Archer
Managing Partner
(713)501-7 456
marcLe
Joey Taylor
Managing Partner
(832) 264-1213
Ltaylor
(' 1y oiU, F-'or[e
S '-'r 00410
uAG-11 Uon
Bid F-orri
BID FORM
r
Sealed B L _
bel
Bid of GREENSCAPES SIX, LLC (insert complete legal name), (mark through any of the following that do
not a an
a partnership consisting of Managing Partners for Construction Of
Annual Concrete for the City of La Porte, Harris County, Texas.
Gentlemen:
The undersigned bidder has carefully examined the Instructions to Bidders, this Proposal, the General
Conditions of Agreement, the Technical Specifications and the drawings for the work herein above
described and referred to in the Invitation to Bid and has carefully examined the site of the work and will
provide all necessary labor, superintendence, machinery, equipment, tools, materials, services and other
means of construction to complete all the work upon which he bids, as called for in the Contract, the
Specifications and shown on the drawings, and in the manner prescribed therein and according to the
requirements of the City of La Porte.
TOTAL BID $ 166,000.00
Written One hundred sixty six thousand dollars and zero cents.
No. Item Description UOM QTY Unit Price Total Price
;Concrete Sidewalk and Curb
Removal and Disposal $ 13,600.00
Divieway Re - movaFan,
Disposal
1,400M
'Concrete Curb Replacement
(Including extended curb heights)
LF##
i 000.00
4.0" Concrete Sidewalk
Replacement
SF
$56,000.00
crete Driveway
lReplacement
Re�
$ 7,000-00
j,,V'-C
r
C u P E urb Ramp FTY Complete in'
P1
Place with Detectable
D.i$20,000M
Curb Ramp (TYPE 12) Complete in
Place with Detecable Warning
$1,500,00
Sawcut a I I De p th
24,000.00
i it
ff.o " It Grade
ih 0 M11 1
1, Additional Regrading
Additional Excavation, incl Bank Sand Per Oty
lock Sodding (16" Wide)
18,000,00 -
Mailbox Removal/Replacement
Manhole AdjU5tments
A ?nn nn
Notes,
The Unit Bid prices for the Base Bid Items include the cost of all associated work Items and materials including, but
not limited to mobilization and maintenance of traffic in accordance with Texas MUTCD standards.
The initial term of this Contract is for a one-year period from the date of Council approval. This contract will
Additionally, Contractor understands and agrees that upon the City's written request, this Contract may be extended
for a period of time, not to exceed 120 calendar days after expiration of the initial term or any renewal thereof, for
the same compensation as the Contractor was receiving for the services during the expired term immediately
preceding the extension, The City may terminate such extension at any time for any reason without prior notice.
'1
I i-X2 04107
fW:WPIV�1 let Cut 1 11
during the progress of the Work, The separated progress billings from Contractor to the Owner shall reflect
the actual amounts expended for the items enumerated in (a), (b), and (c), above.
SUBSTITUTIONS: If necessary, attach detailed explanation to proposal.
1,
(Add) (Deduct) $
M
(Add) (Deduco—
The award may be made on the Base Bid alone or the Base Bid and any or all of the Items listed under
Alternates or Substitutions, if any.
The undersigned agrees that the amounts bid in this proposal will not be withdrawn or modified for sixty
(60) days following date of bid opening.
It is understood that the bid security accompanying this proposal shall be returned to the undersigned
unless, in case of the acceptance of this proposal the undersigned should fail to enter into a construction
contract and execute bonds as provided in the specifications. In the event the undersigned should fail t,-#
,Vt *n-I # VW6NIII *Tft#f" a7i 0-m� t"ant-I &-VqMrC-4
has given unsigned contracts to the Contractor, it is understood and agreed that the bid security shall be
forfeited to the Owner and shall be considered as payment for damages due to delay and othur
inconveniences suffered by the Owner as a result of such failure on the part of the undersigned,
�,-,kof L"", PoIa
i 00410
Bid Forn-i
and Payment Bonds as provided in the Specifications.
The undersigned certifies that the bid prices contained in this proposal have been carefully checked a
are submitted as i
correct and final Date 5/1/2019 Signed
GREENSCAPES SIX, LLC
(Company)
(Printed name)
MANAGING PARTNER
�Printed title
7020 FM 180 BAVOWN, TX 77523
(Complete address)
713-501-7456
mm�r_.
-K
x IV
Witness
Acknowledge receipt of Addenda Below:
Addendum No. I
Date Received 4-22-2019
(hereinafter called the principa0.asPrincipal and Philadelphia Indemnity Insurance Company
(hereinafter called the Surety). as Suroty, are bound unto the City of La Porte Texao, o home rule municipal
corporation of Harris County. Texas (hereinafter called Obligee) in the amount of
Five Percent of Greatest Amount Bid*** UoUe,s (85%ll�.l.***). for the payment whereof said Principal
and Surety bind themselves, and their heim, adminiatoaorm, exeoutore, successors and assigns, jointly and
severally, firmly bythese presents.
WHEREAS, the Principal has submitted a Bid toenter into acertain written Contract with Obligee for
NOW, THEREFORE, THE CONDITION OFTHIS OBLIGATION iSSUCH, that if the said Principal
shall faithfully, enter into such written Contract, then this obligation ahe|| be void; otherwise to remain in full
force and effect.
IT IS EXPRESSLY UNDERSTOOD AND AGREED that if said Principal should withdraw its Bid
anytime after such Bid is opened and before this Bid Bond is returned mbefore official rejection ofsuch Bid;
or, if successful in securing the award thereof, said Principal should fail to enter into the Contract and furnish
satisfactory Performance Bond and Payment Bond, and other required contract documents, the (}b||Qee, in
either of such events, shall be entitled and is hereby given the right to collect the full amount of this Bid Bond
osliquidated damages.
PROVIDED, further that if any legal action be filed upon this Bond, venue shall lie in Harris County, Texas,
IN WITNESS WHEREOF, the said Principal and Surety do sign and sea[ this instrument this 2nd
day of May 2019 .
Greenscapes Six, LLC
Legal Nam rincipal/Contractor
By:
(Printed name and title)
Address: 7020 FM 3180 Road
BWown, Texas 77523
NOTE,- Attach Power of Attorney
npany
(Printed name and Title)
Address: One Bala Plaza, Suite 100
Bala Cynwyd, Philadelphia 19004
PHILADELPHIA INDEMNITY INSURANCE COMPANY
One Bala Plaza, Suite 100
Bala Cynwyd, PA 19004-0950
Power of Attorney
KNOW ALL PERSONS BY THESE PRESENTS: That PHILADELPHIA INDEMNITY INSURANCE COMPANY (the Company), a corporation organized and existing under the
laws of the Commonwealth of Pennsylvania, does hereby constitute and appoint G. C. Blystone, Jr. Betty A Bush Josenh Blackshear Mark Smith and/or Donna
Weinel of Rust, Ewing, Watt & Haney Inc its true and lawful Attorney -in -fact with full authority to execute on its behalf bonds, undertakings, recognizances and
other contracts of indemnity and writings obligatory in the nature thereof, issued in the course of its business and to bind the Company thereby, in an amount not to
exceed $50,000,000.
This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of
PHILADELPHIA INDEMNITY INSURANCE COMPANY on the 14" of November, 2016.
RESOLVED: That the Board of Directors hereby authorizes the President or any Vice President of the
Company: (1) Appoint Attorney(s) in Fact and authorize the Attomey(s) in Fact to
execute on behalf of the Company bonds and undertakings, contracts of indemnity and
other writings obligatory in the nature thereof and to attach the seal of the Company
thereto; and (2) to remove, at any time, any such Attorney -in -Fact and revoke the
authority given. And, be it
FURTHER
RESOLVED: That the signatures of such officers and the seal of the Company may be affixed to any
such Power of Attorney or certificate relating thereto by facsimile, and any such Power of
Attorney so executed and certified by facsimile signatures and facsimile seal shall be
valid and binding upon the Company in the future with respect to any bond or
undertaking to which it is attached.
IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED THIS INSTRUMENT TO BE SIGNED AND ITS
CORPORATE SEALTO BE AFFIXED BY ITS AUTHORIZED OFFICE THIS 27rn DAY OF OCTOBER, 2017.
(Seal)
Robert D. O'Leary Jr., President & CEO
Philadelphia Indemnity Insurance Company
On this 27 h day of October, 2017, before me came the individual who executed the preceding instrument, to me personally known, and being by me duly sworn said
that he is the therein described and authorized officer of the PHILADELPHIA INDEMNITY INSURANCE COMPANY; that the seal affixed to said instrument is
the Corporate seal of said Company; that the said Corporate Seal and his signature were duly affixed.
�f c3hMflFriK:AU^f of w[N'YA ev I
hRThR4'd BEAt
Notary Public:
� �i C i rtra F �i 3ecL T6 2�vp4
u1'P l t� F NRSfi iq JNO( 1
residing at:
(Notary Seal)
My commission expires:
Bala CVnWVd, PA
September 25, 2021
I, Edward Sayago, Corporate Secretary of PHILADELPHIA INDEMNITY INSURANCE, COMPANY, do hereby certify that the foregoing resolution of the Board of
Directors and the Power of Attorney issued pursuant thereto on the 27"' day of October, 2017 are true and correct and are still in full force and effect. I do further certify
that Robert D. O'Leary Jr., who executed the Power of Attorney as President, was on the date of execution of the attached Power of Attorney the duly elected President
of PHILADELPHIA INDEMNITY INSURANCE COMPANY.
In Testimony Whereof I have subscribed my name and affixed the facsimile seal of each Company this 2nd day of may , 20 9 9
Edward Sayago, Corporate Secretary
PHILADELPHIA INDEMNITY INSURANCE COMPANY
City of La Porte Seotion 00300
Citv of La Porte Forms
CITY OF LA PORTE
RESPONDENT AFFIDAVIT
ligliwill!'1111111 Ill ill 11111111 11 1111 11
H���Mlilllllll ill":111 1111111,1111111111 111111111111111:233=*
All items bid and installed under this procurement must be new and unused and in undamaged
condition.
Respondent understands that the Owner reserves the right to reject any or all bids and to waive
any informalities in the solicitation.
The respondent agrees that this solicitation shall be good and may not be withdrawn for a period of
sixty (60) calendar days after the scheduled closing time for receiving submittals.
The undersigned affirms they are duly authorized to represent this firm, that this proposal has not
been prepared in collusion with any other firm, and that the contents contained herein have not
been communicated to any other firm prior to the afficial opening.
Business Name: GREENSCAPES SIX, LLC
Address: 7020 FM 3180
BAYTOWN TX, 77523
Printed Name: MIKE ARCHER
Authorized Signature:
Date: 5-1-2019
City of La Porte Section 00300
Cityof La Porte Forms
City of La Porte Ordinance #98-2217 prohibits any expenditure for goods or services by the City
-CILVIMMULf 17-19fi-k-E�JwAl ff -f MrEovmWmration-owinq ang&de Lat "ndebtedness-Wfih,_Ai�#n The undersigned respondent further certifies that it is in compliance with the requirements of
said ordinance. A copy of the ordinance may be obtained by contacting the City of La Porte
Purchasing Division at 281-470-5126,
If undersigned bidder is not in compliance with Ordinance 98-2217, it hereby assigns to the City
Failure to remit this certification with the response or non-compliance with said ordinance shall
be just cause for rejection or disqualification of submitted proposal,
X The undersigned hereby certifies that it is in compliance with Ordinance 98-2217.
Or
— The undersigned assigns to the City of La Porte, the amount of its delinquent
indebtedness, to be deducted by the City of La Porte from the amounts due the undersigned.
Business Name: GREENSCAPES SIX, LLC
Address: 7020 FM 3180
BAYTOWN, TX 77523
Printed Name: MIKE ARCHER n
Authorized Signature.
Date: 5-1-2019
City of La Porte Section 00300
City of La Porte FoLms
111111 p� I �� I �111 1!11�
1 i I ! � i �l;rrr==� 11111'� Ir rCH =I- 911E��
includes provisions addressing employment eligibility, employment verification, and
nondiscrimination. Under the INA, employers may hire only persons who may legally work in
the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the
U.S.
The employer must verify the identity and employment eligibility of anyone to be hired, which
includes completing the Employment Eligibility Verification Form
The Contractor shall establish appropdate procedures and controls so no services or products
under the Contract Documents will be performed or manufactured by any worker who is not
Business Name: GREENSCAPES SIX, LLC
Address: 7020 FM 3180
BAYTOWN, TX 77523
Printed Name; MIKE ARCHER
Authorized Signature.
Date: 5-1-2019
City of La Porte Sectiion 00,300
&encer Hi �hwqy Fence-2._Lro, "ect Cit� of La Porte F2,rmM
To the fullest extent permitted by law, Contractor, its successors, assigns and guarantors, shall
pay, defend, indemnify and hold harmless the City of La Porte, its agents, representatives,
officers, directors, officials and employees from and against all allegations, demands,
proceedings, suits, actions, claims, including claims of patent or copyright infringement,
damages, losses, expenses, including but not limited to, attorneys fees, court costs, and the
Ila e *,roceedim-rs, and all claim ad�1,us—ting-aad
oi#,s4iii Ila -La-a�ginf-2Lm nses, related to arisinF
from or out of or resulting from any actions, acts, errors, mistakes or omissions caused in whole
or part by Contractor relating to work, services and/or products provided in the performance of
this Contract, including but not limited to, any Subcontractor or anyone directly or indirectly
employed by or working as an independent contractor for Contractor or said Subcontractors or
anyone for whose acts any of them may be liable and any injury or damages claimed by any of
1111111 Jill III•! !1!!l !1 111!111ram#! 111 111 111
The Contractor expressly understands and agrees that any insurance policies required by this
contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the City of La Porte, its Council members,
officers, agents and employees and herein provided.
Business Name: GREENSCAPES SIX, LLC
Address: 7020 FM 3180
BAYTOWN, TX 77523
Printed Name'. MIKE AR CJHEJRN
Authorized Signature'.
Date; 5-1-2019
City of La Porte Purckaw
Cherell Daeumer, Purchasing Manager
References:
Please PRINT or TYPE here, the names, addresses and other contact information of persons in a management
rpfeirp
At least 2 references should be current and of a similar size and scope. Contractor shall also indicate the date services
were performed and a brief description of the type of disaster -generated event, and quantity/type of debris involved
for each reference provided.
Company Name Contact Address Telephone E-mail
City of La Porte Kennard Givens 281-471-5020 givensk@laportetx.gov
Concrete Construction Project 604 West Fairmont
La Porte, TX 77571
Company Name Contact Address Telephone E-mail
City of Tomball Justin Pruitt, Construction Manager (832) 948-2840 jpruitt@tomballtx.gov
Concrete Construction Project 401 Market Street
Company Name Contact Address Telephone E-mail
'City of 'Port Arthur Adam, City Inspector (409) 853-7471
Concrete Construction Project 444 4th Street
Company Name Contact Address Telephone E-mail
City of Pearland Mark Graham, Public Works Superintendent (281) 652-1797
Concrete Construction Project 3519 Liberty Dr megraham@pearFa—n-dtx.gov
Pearland, TX 77581
Company Name Contact Address Telephone E-mail
Houston Astros Foundcrtion Twila Carter 281-703-3641 tcarter@ostros.com
Athletic Field Construction Project
Houston, TX 77002
Company Name Contact Address Telephone E-mail
City of Conroe Todd Traylor 936-520-7100
Concrete Construction Project 300 W. Davis
1, MIKE ARCHER (Person name), the undersign4a
(hereafter referred to as company) being an adult over the
age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do
hereby de:gose and-verilify lmmp�"s4m-
of Subtitle F, Title 10, Government Code Chapter 2270::
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract the above -named
fia,
11151 1 1111111�qqq;�1111111
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action made
2. "Company," Means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiaryt, majority -owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit. 6I A )
'1A
5-1-2019
ON THIS THE 5 day of MAY 20 19 personally
appeared MIKE ARCHER , the above -named
person, who after by me being duly sworn, did swear and confirm that the above
is true and correct.
B Off A
NOTARY SIGNATURE
GREENSCAPES SIX
J -,CIO-NCR ETIE-1 AT LETiC j11,11IR1111GAT11 O-N. L-AN-DISCA PIE 1 1, 011-1--i'l ELD
1. Greenscapes Six, LLC
(713) 714-3500
7020 FM 3180
Baytown, TX 77523
2. Greenscapes Six, LLC has been in business 4 years and is registered in the state of Texas, Please
reference the Executive Summary section for principal's work history.
3. Greenscapes Six, LLC has an extensive inventory of equipment available for the job. Relevant
inventory includes:
Mini Excavator
Skid Track Loader
John Deere Tractors
Dump Trailers
Utility Carts
Back Hoe w/ Hammer
4, Please reference the document entitled "References" for a performance record and contacts.
5. Current Contracts:
City of Bay City
$262,653.00
33% Complete
City of Port Arthur
$193,000.00
85% Complete
Jersey Meadows
$45,000.00
50% Complete
UirJV,&T0r*,f 1-4-"nNiv
100,000,00
50% Complete
Ote&*�� C-Iwiti-;� Cl,-,'F',
20,000.00
75% Complete
6. Greenscapes Six, LLC has never been involved in a low suit,
7. Greenscapes Six, LLC has never defaulted on a contract.
8. Greenscapes Six, LLC has never filed bankruptcy.
9. Greenscapes Six, LLC officers have not ever been associated with any lawsuit.
10. Please reference the Resume section for information on technical experience.
11. Please reference the Executive Summary section for further qualifications.
GREENSCAPES SIX, LLC / 7020 FM 3180 Baytown, TX 77523 / 713-714-3500 / 713-714-1200
GREENSCAPES SIX
GOLF] ffE'1'� I'l,RRIGATION 1,011-FIELD
CONTACT
Mike Archer
Managing Partner
(713) 501-7456
marcher@greenscapes6.com
Greenscapes Six, LLC registered with the State of Georgia May 22, 2015 and then the State of Texas
soon after. With a hand -full of exceptions, all projects have been performed in Texas. The
Greenscapes Six team, led by industry veterans Mike Archer and Joey Taylor, has performed
construction projects for over three decades, completing over $200 million of projects including
recent assignments at City of Pearland, City of Conroe, and City of Tomball.
Greenscapes Six offers a platform of solution -based resources transferable across the concrete,
construction, and commercial maintenance industries including concrete construction, repair, and
replacement. Many clients, including municipalities, seek skilled teams to perform concrete repair
and replacement, paver installation, curb and gutter, street panels, and more, all of which are in the
wheel -house of Greenscapes Six.
QUALIFICATIONS
Greenscapes Six holds annual concrete contracts with a number of municipalities as well as project -
specific contracts on concrete services. These include a $966,000 concrete construction contract
with the City of Pearland, a $262,000 sidewalk construction contract with the City of Tomball, a
$266,000 contract with the City of La Porte, and annual concrete service contracts with the City of
Alvin and the City of Port Arthur among others.
GR4NSC4MS1X,tLC / 7020 FM 3180 Baytown, TX 77523 / 713,714�3500 / 713-714-1200
GREENSCAPES SIX
CO'N1,C1R1ETEj',AILETIC J, I IRRIGATION LANDSCAPE I OIL FIELD
. .. .... ....
MIKE ARCHER
MANAGING PARTNER/FOUNDER
Mike has over 25 years of experience in golf, landscape, and commercial
development/construction. His experience includes a diversified range of projects for a variety of
clients. Mike received his B.S. Degree from Texas ABM University in Agronomy-Turfgrass Management
with a specialization in Business Administration.
Mike began his career as a project superintendent for Landscapes Unlimited overseeing both
renovation and new construction projects across the United States. While at Landscapes Unlimited,
Mike was promoted to Regional Project Manager which included a wide range of projects in
Arkansas, Texas, Oklahoma, and Louisiana. Mike grew this to be one of the largest regions producing
$15 million to $25 million per year.
In 2003 Mike went on to project manage residential and commercial development in Austin, Texa
including the site development for Wolf Creek Commercial Park. In 2007, Mike joined the Sequoia
and Colorado. Under Mike's leadership, Sequoia expanded Sequoia's in-house construction
operations by developing a specialized division to service third -party clients on schedule and withi I
budget. Mike is a strong construction executive who is dedicated to client satisfaction as well as
helping co-workers and employees achieve their highest performance and overall company
performance. I
K*��
MANAGING PARTNER/FOUNDER
Joey hos over 10 years of experience in landscapes construction and maintenance for parks,
ELOJAmIum 2I�VA1&R*1W*LV1A1 "11 imam
Joey started his career as a principal in his own landscape, construction and maintenance
company. He then become o project superintendent for Landscapes Unlimited overseeing a wide
range of projects from $20,000 to $21 million. Prior to forming Greenscapes Six, Joey was responsible
for completing all capital improvement projects for Sequoia Golf, the second largest golf course
owner/operator with over 50 courses.
Joey tokes a collaborative team approach to every project while maintaining the upmost level of
professionalism and integrity to ensure a quality product and good working relationship between his
crew and client.
GREENSCAFES $IX, LLC / 7020 FM $180 Baytown, TX 77523 / 713-714-3W / 713-714-1200
GREENSCAPES SIX
GOLF LETIC qqNC�ETEJ ATH J IRRIGATION I LANDSCAPE I OIL FIELD
LUKE KINCAID
PROJECT SUPERINTENDENT
Luke Kincaid has over 5 years' experiience on a number of projects ranging from municipal
concrete work to is course construction projects. His duties have included supervising concrete
crews for the removal and replacement of city sidewalks, tracking daily totals of all contract worked
performed, moving and directing labor and equipment resources to perform all work and ordering
and receiving material and deliveries.
Luke has worked on numerous notable concrete projects for clients including the City of Conroe,
City of Pearland, City of Alvin, City of Tomball, City of Port Arthur. and more. Luke is an experienced
superintendent able to direct crews and operations in a time and cost efficient manner while
® optimal project quality.
GREENSCAPES W, LLC / 7W FM 318Q Baytown, TX 77523 / 7113r7114-3500 713-714-1200
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By: Lorenzo Wingate
Department: Public Works
Report 4" Resolution 1�' °' Ordinance
Exhibits: Civil rights resolution and policies
Appropriation
Source of Funds:
N/A
Account Number:
N/A
Amount Budgeted:
N/A
Amount Requested:
N/A
Budgeted Item:
ir Yes i; No
SUMMARY & RECOMMENDATION
On November 15, 2016, the Harris County Commissioners Court approved a Method of Distribution
developed by the Harris County Community Services Department, recommending allocations for housing
and non -housing CDBG-DRs. The Method of Distribution (MOD) was submitted to the Texas General
Land Office (GLO) on November 16, 2016, and has been approved by the GLO.
The GLO-CDR allocated $325,775.30 to the City of La Porte through Harris County's initial MOD and
MOD Amendments No. 1 and 2 from the 2015 Floods CDBG-DR funds. To access the funding allocated
to the City of La Porte, GLO required submission of a Non -Housing Project Application detailing the City's
proposed non -housing projects to principally benefit those of low and moderate income areas by
repairing or mitigating damage that occurred during the presidentially -declared Federal Emergency
Management Agency (FEMA) 4223-DR-TX (2015 Memorial Day) and FEMA 4245-DR-TX (2015
Halloween) disasters. Thus, drainage improvements benefiting the northside neighborhood were
identified within the City's application for funding. The City's application was accepted by the GLO and
GLO provided the City an executed contract for the allocation of $325,775.30, effective March 9, 2019,
through August 5, 2021.
Grant recipients using Texas GLO CDBG-DR funding for housing or non -housing projects are required
to provide proof of a resolution agreeing to comply with all federal rules and regulations including those
rules and regulations governing citizen participation and civil rights protections.
ACTION REQUIRED BY COUNCIL
Move to adopt Resolution 2019-09 indicating the City's agreement to adopt the policies outlined within
the proposed resolution, in connection with the City's participation in federally funded Community
Development Block Grant (CDBG) Projects.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
RESOLUTION 2019-09
A RESOLUTION ADOPTING THE ATTACHED POLICIES IN CONNECTION WITH THE CITY OF
LA PORTE, TEXAS PARTICIPATION IN FEDERALLY FUNDED COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROJECTS AND ADHERENCE TO THE REGULATIONS DESCRIBED
THEREIN.
Whereas, the City of La Porte, Texas, (hereinafter referred to as "City") has been awarded federal funding through
a Community Development Block Grant (CDBG);
Whereas, the City, in accordance with Section 109 of the Title I of the Housing and Community Development
Act. (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, must take actions
to ensure that no person or group is denied benefits such as employment, training, housing, and contracts
generated by the CDBG activity, on the basis of race, color, religion, sex, national origin, age, or disability;
Whereas, the City, in consideration for the receipt and acceptance of federal funding, agrees to comply with all
federal rules and regulations including those rules and regulations governing citizen participation and civil rights
protections;
Whereas, the City, in accordance with Section 3 of the Housing and Urban Development Act of 1968, as amended,
and 24 CFR Part 135, is required, to the greatest extent feasible, to provide training and employment opportunities
to lower income residents and contract opportunities to businesses in the CDBG project area;
Whereas, the City, in accordance with Section 104(1) of the Housing and Community Development Act, as
amended, and State's certification requirements at 24 CFR 91.325(b)(6), must adopt an excessive force policy
that prohibits the use of excessive force against non-violent civil rights demonstrations;
Whereas, the City, in accordance with Executive Order 13166, must take reasonable steps to ensure meaningful
access to services in federally assisted programs and activities by persons with limited English proficiency
(LEP) and must have an LEP plan in place specific to the locality and beneficiaries for each CDBG project;
Whereas, the City, in accordance with Section 504 of the Rehabilitation Act of 1973, does not discriminate on
the basis of disability and agrees to ensure that qualified individuals with disabilities have access to programs and
activities that receive federal funds; and
Whereas, the City, in accordance with Section 808(e)(5) of the Fair Housing Act (42 USC 3608(e)(5)) that
requires HUD programs and activities be administered in a manner affirmatively to further the policies of the Fair
Housing Act, agrees to conduct at least one activity during the contract period of the CDBG contract, to
affirmatively further fair housing;
Whereas, the City, agrees to maintain written standards of conduct covering conflicts of interest and governing
the actions of its employees engaged in the selection, award and administration of contracts.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE,
TEXAS, THAT THE CITY OF LA PORTE ADOPTS THE FOLLOWING:
I. Citizen Participation Plan and Grievance Procedures;
2. Section 3 Policy;
3. Excessive Force Policy;
4. Section 504 Policy and Grievance Procedures;
5. Limited English Proficiency Plan;
6. Fair Housing Policy; and
7. Code of Conduct Policy
Passed and approved this day of , 2019.
ATTEST:
Lee Woodward, City Secretary
CITY OF LA PORTE
Louis Rigby, Mayor
APPROVED AS TO FORM:
Clark Askins, Assistant City Attorney
RESOLUCION 2019-09
UNA RESOLUCION ADOPTANDO LAS POLITICAS ADJUNTAS EN RELACION CON LA CIUDAD
DE LA PORTE, LA PARTICIPACION DE TEXAS EN LOS PROYECTOS DE LA SUBVENCION DE
BLOQUES DE DESARROLLO COMUNITARIO FEDERALMENTE FINANCIADOS (CDBG) Y LA
ADHESION A LOS REGLAMENTOS DESCRITOS EN ESTE DOCUMENTO.
Mientras que, Ciudad de LaPorte, Texas, (en to sucesivo "Ciudad") ha sido galardonado con CDBG financiaci6n
a trav6s de una subvenci6n de CDBG;
Considerando que, Ciudad, segun secci6n 109 del titulo I de la ley de desarrollo comunitario y vivienda. (24 CFR
6); la ley de discriminaci6n de edad de 1975 (42 U.S.C. 6101-6107); y la secci6n 504 de la ley de rehabilitaci6n
de 1973 (29 U.S.C. 794) y contratos de construcci6n superior a $10.000, debe tomar medidas para garantizar que
ninguna persona o grupo es negado beneficios como empleo, formaci6n, vivienda y contratos generados por el
CDBG actividad, sobre la base de raza, color, religi6n, sexo, origen nacional, edad o discapacidad;
Considerando que, Ciudad, en la consideraci6n para la recepci6n y aceptaci6n de fondos federates, se compromete
a cumplir con normas federates y reglamentos incluyendo las normas y reglamentos de participaci6n ciudadana
y protecci6n de los derechos civiles;
Mientras que, la Ciudad, conformidad con el articulo 3 de la ley de vivienda y desarrollo urbano de 1968, como
enmendada y 24 CFR parte 135, se requiere, en la mayor medida posible, para proporcionar oportunidades de
formaci6n y empleo para bajar los residentes de ingreso y contrato de oportunidades de negocios en el area del
proyecto CDBG;
Considerando que, la Ciudad, segun 104(1) de la secci6n de vivienda y ley de desarrollo de comunidad,
enmendado, y requisitos para la certificaci6n del estado en 24 CFR 91.325(b)(6), deben adoptar una politica de
fuerza excesiva prohibe el use de fuerza excesiva contra manifestaciones derechos civiles no violentas;
Considerando que la Ciudad, de acuerdo con la Orden Ejecutiva 13166, debe tomar medidas razonables para
garantizar el acceso significativo a los servicios en programas y actividades con asistencia federal por personas
con dominio limitado del ingl&s (LEP) y debe tener un plan LEP especifico de la localidad y beneficiarios para
cada proyecto CDBG;
Mientras que la Ciudad, segun la secci6n 504 de la Rehabilitation Act de 1973, no discrimina por motivos de
discapacidad y se compromete a asegurar que personas calificadas con discapacidades tengan acceso a programas
y actividades que reciben fondos federates; y
Considerando que, la Ciudad, segun la secci6n 808(e)(5) de la ley de vivienda justa (42 3608(e)(5)) USC que
requiere programas de HUD y actividades administrar en forma afirmativamente a mas de las politicas de la ley
de vivienda equitativa, se compromete a realizar al menos una actividad durante el periodo del contrato del
contrato CDBG, afirmativamente para equidad de vivienda;
Mientras que la Ciudad, se compromete a mantener escritas normas de conducta que cubre conflictos de inters
y que rigen las acciones de sus empleados participan en la seleccion, concesion y administraci6n de contratos.
AHORA, POR LO TANTO, SER RESUELTO POR EL CONCEJALES DE LA CIUDAD DE LA PORTE,
TEXAS, QUE LA CIUDAD DE LA PORTE ADOPTA LO SIGUIENTE:
1. Plan de Participaci6n Ciudadana y Procedimientos de Quejas;
2. Politica de la Secci6n 3;
3. Politica de fuerza excesiva;
4. Politica de la Secci6n 504 y Procedimientos de Quejas;
5. Plan de dominio limitado del ingles;
6. Politica de Vivienda Justa; y
7. Politica del C6digo de Conducta
Pasado y aprobado el dia de , 2019.
ATESTIGUAR:
CIUDAD DE LA PORTE
Louis Rigby, Alcalde
APROVADO POR:
Lee Woodward, Secretario de la Ciudad Clark Askins, Abogado Asistente de la Ciudad
THE CITY OF LA PORTE
CITIZEN PARTICIPATION PLAN
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
COMPLAINT PROCEDURES
These complaint procedures comply with the requirements of the Community Development Block Grant (CDBG)
Program and Local Government Requirements found in 24 CFR §570.486 (Code of Federal Regulations).
Citizens can obtain a copy of these procedures at the City of La Porte, 604 W. Fairmont Pkwy, La Porte, Texas
77571, 281-471-5020, during regular business hours.
Below are the formal complaint and grievance procedures regarding the services provided under the CDBG
proj ect.
A person who has a complaint or grievance about any services or activities with respect to the CDBG
project, whether it is a proposed, ongoing, or completed CDBG project, may during regular business hours
submit such complaint or grievance, in writing to the City, at City of La Porte, 604 W. Fairmont Pkwy,
La Porte, Texas 77571, or may call 281-471-5020.
2. A copy of the complaint or grievance shall be transmitted by the City Administrator to the entity that is
the subject of the complaint or grievance and to the City Attorney within five (5) working days after the
date of the complaint or grievance was received.
3. The City shall complete an investigation of the complaint or grievance, if practicable, and provide a timely
written answer to person who made the complaint or grievance within ten (10) days.
4. If the investigation cannot be completed within ten (10) working days per 3 above, the person who made
the grievance or complaint shall be notified, in writing, within fifteen (15) days where practicable after
receipt of the original complaint or grievance and shall detail when the investigation should be completed.
5. If necessary, the grievance and a written copy of the subsequent investigation shall be forwarded to the
CDBG for their further review and comment.
6. If appropriate, provide copies of grievance procedures and responses to grievances in both English and
Spanish, or other appropriate language.
TECHNICAL ASSISTANCE
When requested, the City shall provide technical assistance to groups that are representative of persons of low -
and moderate -income in developing proposals for the use of CDBG funds. The City, based upon the specific
needs of the community's residents at the time of the request, shall determine the level and type of assistance.
PUBLIC HEARING PROVISIONS
For each public hearing scheduled and conducted by the City, the following public hearing provisions shall be
observed:
Public notice of all hearings must be published at least seventy-two (72) hours prior to the scheduled
hearing. The public notice must be published in a local newspaper. Each public notice must include the
date, time, location, and topics to be considered at the public hearing. A published newspaper article can
also be used to meet this requirement so long as it meets all content and timing requirements. Notices
should also be prominently posted in public buildings and distributed to local Public Housing Authorities
and other interested community groups.
2. When a significant number of non-English speaking residents are a part of the potential service area of
the CDBG project, vital documents such as notices should be published in the predominant language of
these non-English speaking citizens.
3. Each public hearing shall be held at a time and location convenient to potential or actual beneficiaries and
will include accommodation for persons with disabilities. Persons with disabilities must be able to attend
the hearings and the City must make arrangements for individuals who require auxiliary aids or services
if contacted at least two days prior to the hearing.
4. A public hearing held prior to the submission of a CDBG application must be held after 5:00 PM on a
weekday or at a convenient time on a Saturday or Sunday.
5. When a significant number of non-English speaking residents can be reasonably expected to participate
in a public hearing, an interpreter should be present to accommodate the needs of the non-English speaking
residents.
The City shall comply with the following citizen participation requirements for the preparation and submission
of an application for a CDBG project:
1. At a minimum, the City shall hold at least one (1) public hearing to prior to submitting the application
2. The City shall retain documentation of the hearing notice(s), a listing of persons attending the hearing(s),
minutes of the hearing(s), and any other records concerning the proposed use of funds for three (3) years
from closeout of the grant to the state. Such records shall be made available to the public in accordance
with Chapter 552, Texas Government Code.
3. The public hearing shall include a discussion with citizens as outlined in the applicable CDBG application
manual to include, but is not limited to, the development of housing and community development needs,
the amount of funding available, all eligible activities under the CDBG program, and the use of past CDBG
contract funds, if applicable. Citizens, with particular emphasis on persons of low- and moderate -income
who are residents of slum and blight areas, shall be encouraged to submit their views and proposals
regarding community development and housing needs. Citizens shall be made aware of the location where
they may submit their views and proposals should they be unable to attend the public hearing.
4. When a significant number of non-English speaking residents can be reasonably expected to participate
in a public hearing, an interpreter should be present to accommodate the needs of the non-English speaking
residents.
The City must comply with the following citizen participation requirements in the event that the City receives
funds from the CDBG program:
The City shall also hold a public hearing concerning any substantial change, as determined by CDBG,
proposed to be made in the use of CDBG funds from one eligible activity to another again using the
preceding notice requirements.
2. Upon completion of the CDBG project, the City shall hold a public hearing and review its program
performance including the actual use of the CDBG funds.
3. When a significant number of non-English speaking residents can be reasonably expected to participate
in a public hearing, for either a public hearing concerning substantial change to the CDBG project or for
the closeout of the CDBG project, publish notice in both English and Spanish, or other appropriate
language and provide an interpreter at the hearing to accommodate the needs of the non-English speaking
residents.
4. The City shall retain documentation of the CDBG project, including hearing notice(s), a listing of persons
attending the hearing(s), minutes of the hearing(s), and any other records concerning the actual use of
funds for a period of three (3) years from closeout of the grant to the state. Such records shall be made
available to the public in accordance with Chapter 552, Texas Government Code.
Louis Rigby, Mayor
Date
LA CIUDAD DE LA PORTE
PLAN DE PARTICIPACION CIUDADANA
PROGRAMA DE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROCEDIMIENTOS DE QUEJA
Estos procedimientos de queja cumplen con los requisitos del Community Development Block Grant (CDBG) y
los requisitos del gobierno local de Texas se encuentran en 24 CFR §570.486 (C6digo de Regulaciones Federates).
Los ciudadanos pueden obtener una copia de estos procedimientos en la Ciudad de La Porte, 604 W. Fairmont
Pkwy, LaPorte, Texas 77571, 281-471-5020 en horario de oficina.
A continuaci6n se presentan los procedimientos formates de quejas y quejas relativas a los servicios prestados en
el marco del proyecto CDBG.
1. Una persona que tiene una queja o reclamaci6n sobre cualquiera de los servicios o actividades en
relaci6n con el proyecto CDBG, o si se trata de una propuesta, en curso o determinado proyecto
CDBG, pueden durante las horas regulares presentar dicha queja o reclamo, por escrito a la Ciudad,
a 604 W. Fairmont Pkwy, La Porte, Texas 77571, o puede Ilamar a 281-471-5020.
2. Una copia de la queja o reclamaci6n se transmitira por el Administrado de la Ciudad a la entidad
que es encargada de la queja o reclamaci6n y al Abogado de la Ciudad dentro de los cinco (5) dias
habiles siguientes a la fecha de la queja o dia que la reclamaci6n fue recibida.
La cudad debera complir una investigaci6n de la queja o reclamaci6n, si es posible, y dara Una
respuesta oportuna por escrito a la persona que hizo la denuncia o queja dentro de los diez (10)
dias.
4. Si la investigaci6n no puede ser completada dentro de los diez (10) dias habiles anteriormente, la
persona que hizo la queja o denuncia sera notificada, por escrito, dentro de los quince (15) dias
cuando sea posible despu6s de la entrega de la quej a original o quej as y detallara cuando se debera
completar la investigaci6n.
5. Si es necesario, la queja y una copia escrita de la investigaci6n posterior se remitiran a la CDBG
para su posterior revisi6n y comentarios.
6. Se proporcionara copias de los procedimientos de queja y las respuestas a las quejas, tanto en
Ingl6s y Espanol, a otro lenguaje apropiado.
ASISTENCIA TECNICA
Cuando to solicite, la Ciudad proporcionara asistencia t6cnica a los grupos que son representantes de las personas
de bajos y moderados ingresos en el desarrollo de propuestas para el use de los fondos CDBG. La Ciudad, en
base a las necesidades especificas de los residentes de la comunidad en el momento de la solicitud, debera
determinar el nivel y tipo de asistencia.
DISPOSICIONES AUDIENCIA PUBLICA
Para cada audiencia publica programada y Ilevada a cabo por la Ciudad, se observaran las disposiciones siguientes
de audiencias publicas:
Aviso publico de todas las audiencias debera publicarse al menos setenta y dos (72) horas antes de
la audiencia programada. El aviso publico debera publicarse en un periodico local. Cada aviso
publico debe incluir la fecha, hora, Lugar y temas a considerar en la audiencia publica. Un articulo
periodistico publicado tambien puede utilizarse para cumplir con este requisito, siempre y cuando
cumpla con todos los requisitos de contenido y temporizacion. Los avisos tambien deben ser un
Lugar prominente en los edificios publicos y se distribuyen a las autoridades locales de vivienda
publica y otros grupos interesados de la comunidad.
2. Cuando se tenga un numero significativo de residentes que no hablan ingles seran una parte de la
zona de servicio potencial del proyecto CDBG, documentos vitales como las comunicaciones
deben ser publicados en el idioma predominante de estos ciudadanos que no hablan ingles.
Cada audiencia publica se llevara a cabo en un momento y lugar conveniente para los beneficiarios
potenciales o reales e incluira alojamiento para personas con discapacidad. Las personas con
discapacidad deben poder asistir a las audiencias y la Ciudad debe hacer los arreglos para las
personas que requieren ayudas o servicios auxiliares en caso de necesitarlo por to menos dos dias
antes de la audencia sera publica.
4. Una audiencia publica celebrada antes de la presentacion de una solicitud CDBG debe hacerse
despues de las 5:00 pm en un dia de semana o en un momento conveniente en sabado o domingo.
5. Cuando un numero significativo de residentes que no hablan ingles se registra para participar en
una audiencia publica, un interprete debe estar presente para dar cabida a las necesidades de los
residentes que no hablan ingles.
La Ciudad debera cumplir con los siguientes requisitos de participacion ciudadana para la elaboracion y
presentacion de una solicitud para un proyecto CDBG:
1. Como minimo, la Ciudad debera tener por to menos un (1) audiencia publica antes de presentar la
solicitud.
2. La Ciudad conservara la documentacion de la convocatoria(s) audiencia, un listado de las personas
que asistieron a la audiencia(s) , acta de la vista(s), y cualquier otra documentacion relativa a la
propuesta de utilizar los fondos para tres (3) anos a partir de la liquidacion de la subvencion para
el Estado . Dichos registros se pondran a disposicion del publico, de conformidad con el Capitulo
552, Codigo de Gobierno de Texas.
La audiencia publica debera incluir una discusion con los ciudadanos como se indica en el manual
correspondiente de aplicacion CDBG, pero no se limita a, el desarrollo de las necesidades de
vivienda y desarrollo comunitario, la cantidad de fondos disponibles, todas las actividades
elegibles bajo el programa CDBG y el use de fondos ultimos contratos CDBG, en su caso. Los
ciudadanos, con especial enfasis en las personas de bajos y moderados ingresos que son residentes
de las zonas de tugurios y tizon, se fomentara a presentar sus opiniones y propuestas sobre el
desarrollo de la comunidad y las necesidades de vivienda. Los ciudadanos deben ser conscientes
de la ubicacion en la que podran presentar sus puntos de vista y propuestas en caso de que no pueda
asistir a la audiencia publica.
4. Cuando un numero significativo de residentes que no hablan ingles se registra para participar en
una audiencia publica, un interprete debe estar presente para dar cabida a las necesidades de los
residentes que no hablan ingles.
La Ciudad debe cumplir con los siguientes requisitos de participacion ciudadana en el caso de que la Ciudad
recibe fondos del programa CDBG:
1. La Ciudad celebrara una audiencia publica sobre cualquier cambio sustancial, segun to
determinado por CDBG, se propuso que se hara con el use de fondos CDBG de una actividad
elegible a otro utilizando de nuevo los requisitos de notificacion
2. Una vez finalizado el proyecto CDBG, la Ciudad celebrara una audiencia publica y revisara el
desempeno del programa incluyendo el use real de los fondos CDBG.
3. Cuando un numero significativo de residentes que no hablan ingles se puede registra para
participar en una audiencia publica, ya sea para una audiencia publica sobre el cambio sustancial
del proyecto CDBG o para la liquidacion del proyecto CDBG, publicara un aviso en Ingles y
Espanol a otro idioma apropiado y se proporcionara un interprete en la audiencia para dar cabida
a las necesidades de los residentes.
4. La Ciudad conservara la documentacion del proyecto CDBG, incluyendo aviso de audiencia(s),
un listado de las personas que asistieron a la audiencia(s), acta de la vista(s), y cualquier otro
registro concerniente al use real de los fondos por un periodo de a tres (3) anos a partir de la
liquidacion del proyecto al estado.
Dichos registros se pondran a disposicion del publico, de conformidad con el Capitulo 552, Codigo de Gobierno
de
Louis Rigby, Alcalde
Fecha
SECTION 3 POLICY
In accordance with 12 U.S.C. 170lu the City of La Porte agrees to implement the following steps, which, to the
greatest extent feasible, will provide job training, employment and contracting opportunities for Section 3
residents and Section 3 businesses of the areas in which the program/project is being carried out.
A. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for compliance to
Section 3 regulations by increasing opportunities for employment and contracting for Section 3 residents
and businesses.
B. Assign duties related to implementation of this plan to the designated Civil Rights Officer.
C. Notify Section 3 residents and business concerns of potential new employment and contracting
opportunities as they are triggered by CDBG grant awards through the use of: Public Hearings and related
advertisements; public notices; bidding advertisements and bid documents; notification to local business
organizations such as the Chamber(s) of Commerce or the Urban League; local advertising media
including public signage; project area committees and citizen advisory boards; local HUD offices; regional
planning agencies; and all other appropriate referral sources. Include Section 3 clauses in all covered
solicitations and contracts.
D. Maintain a list of those businesses that have identified themselves as Section 3 businesses for utilization
in CDBG funded procurements, notify those businesses of pending contractual opportunities, and make
this list available for general Grant Recipient procurement needs.
E. Maintain a list of those persons who have identified themselves as Section 3 residents and contact those
persons when hiring/training opportunities are available through either the Grant Recipient or contractors.
F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit to this plan as
part of their contract work. Monitor the contractors' performance with respect to meeting Section 3
requirements and require that they submit reports as may be required by HUD to the Grant Recipient.
G. Submit reports as required by HUD regarding contracting with Section 3 businesses and/or employment
as they occur; and submit reports within 20 days of the federal fiscal year end (by October 20) which
identify and quantify Section 3 businesses and employees.
H. Maintain records, including copies of correspondence, memoranda, etc., which document all actions taken
to comply with Section 3 regulations.
As officers and representatives of the City of La Porte, we the undersigned have read and fully agree to this plan,
and become a party to the full implementation of this program.
Louis Rigby, Mayor Date
POLITICA DE LA SECCION 3
Segun 12 U.S.C. 170lu Ciudad de La Porte se compromete a implementar los siguientes pasos, que, en la mayor
medida posible, proporcionara capacitacion, empleo y oportunidades de contratacion para los residentes de la
seccion 3 y seccion 3 empresas de las zonas en que el proyecto Ileva a cabo.
A. Introduccion y pase una resolucion adoptando este plan como una politica de esforzarse por alcanzar metas
para el cumplimiento de las normas de la seccion 3 por aumentar las oportunidades de empleo y contratacion
para empresas y residentes de la seccion 3.
B. Asignacion de tareas relacionadas con la implementacion de este plan al oficial designado de los derechos
civiles.
C. Notificar a seccion 3 residentes y preocupaciones de negocio de potenciales nuevos empleos y oportunidades
de contratacion ya que se desencadenan por CDBG conceden premios mediante el use de: audiencias
publicas relacionadas con los anuncios, avisos publicos, anuncios de licitacion y oferta documentos;
notificacion a organizaciones locales como las camaras de comercio o la Liga Urbana; medios de publicidad
local incluyendo senalizacion publica; proyecto area comites y consejos ciudadanos, las oficinas locales de
HUD; organismos de planificacion regionales; y todas las demas fuentes de referencia apropiadas. Incluir
clausulas de la seccion 3 en todo cubierto las solicitudes y contratos.
D. Mantener una lista de las empresas que se han identificado como seccion 3 empresas para la utilizacion en
las compras de CDBG financiado, notificar a las empresas de espera oportunidades contractuales y hacer
esta lista disponible para las necesidades de adquisicion de receptor de la beca general.
E. Mantener una lista de aquellas personas que se identificaron como residentes de la seccion 3 y en contacto
con las personas cuando oportunidades de contratacion y capacitacion estan disponibles a traves del receptor
de la beca o contratistas.
F. Requiere que todos los primeros contratistas y subcontratistas con contratos sobre $100.000 comprometen
este plan como parte de su contrato de trabajo. Monitorear el desempeno de los contratistas con respecto a
los requerimientos de la seccion 3 y requieren que presenten informes que se requieran por HUD al
destinatario de la subvencion.
G. Presentar informes segun los requisitos de HUD con respecto a la contratacion con empresas de la seccion 3
o empleo que se producen; y presentar informes dentro de 20 dias del final del ano fiscal federal (por el 20
de octubre) que identificar y cuantificar seccion 3 empresas y empleados.
H. Mantener los registros, incluyendo copias de correspondencia, memorandos, etc., que documentan todas las
acciones adoptadas para cumplir con las normas de la seccion 3.
Como funcionarios y representantes de la Ciudad de LaPorte, los abajo firmantes han leido completamente de
acuerdo a este plan y ser parte de la plena aplicacion de este programa.
Louis Rigby, Alcalde Fecha
EXCESSIVE FORCE POLICY
In accordance with 24 CFR 91.325(b)(6), the City of La Porte hereby adopts and will enforce the following policy
with respect to the use of excessive force:
1. It is the policy of City of La Porte to prohibit the use of excessive force by the law enforcement agencies
within its jurisdiction against any individual engaged in non-violent civil rights demonstrations;
2. It is also the policy of City of LaPorte to enforce applicable State and local laws against physically barring
entrance to or exit from a facility or location that is the subject of such non-violent civil rights
demonstrations within its jurisdiction.
3. City of La Porte will introduce and pass a resolution adopting this policy.
As officers and representatives of City of La Porte, we the undersigned have read and fully agree to this plan,
and become a party to the full implementation of this program.
Louis Rigby, Mayor Date
EXCESIVO DE LA FUERZA POLITICA
Segun 24 CFR 91.325(b)(6), la Ciudad de La Porte presente adopta y aplicara la siguiente politica con respecto
al use de fuerza excesiva:
1. Es la politica de la Ciudad de La Porte para prohibir el use de fuerza excesiva por las agencias del orden
publico dentro de su jurisdicci6n contra cualquier individuo en manifestaciones de los derechos civiles no
violentas;
2. Tambi6n es la politica de la Ciudad de La Porte para hacer cumplir leyes estatales y locales aplicables
contra fisicamente restricci6n de entrada o salida de un centro o un Lugar que es objeto de estas
manifestaciones de los derechos civiles no violentas dentro de su jurisdicci6n.
3. La Ciudad de La Porte a presentar y aprobar una resoluci6n la adopci6n de esta politica.
Como funcionarios y representantes de Ciudad de LaPorte, los abajo firmantes han leido completamente de
acuerdo a este plan y ser parte de la plena aplicaci6n de este programa.
Louis Rigby, Alcalde Fecha
SECTION 504 POLICY AGAINST DISCRIMINATION
BASED ON HANDICAP AND GRIEVANCE PROCEDURES
In accordance with 24 CFR Section 8, Nondiscrimination based on Handicap in federally assisted programs and
activities of the Department of Housing and Urban Development, Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. 794), and Section 109 of the Housing and Community Development Act of 1974, as
amended (42 U.S.C. 5309), City of La Porte hereby adopts the following policy and grievance procedures:
1. Discrimination prohibited. No otherwise qualified individual with handicaps in the United States shall, solely
by reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected
to discrimination under any program or activity receiving Federal financial assistance from the Department of
Housing and Urban Development (HUD).
2. The City of La Porte does not discriminate on the basis of handicap in admission or access to, or treatment or
employment in, its federally assisted programs and activities.
3. The City of La Porte recruitment materials or publications shall include a statement of this policy in 1. above.
4. The City of La Porte shall take continuing steps to notify participants, beneficiaries, applicants and employees,
including those with impaired vision or hearing, and unions or professional organizations holding collective
bargaining or professional agreements with the recipients that it does not discriminate on the basis of handicap in
violation of 24 CFR Part 8.
5. For hearing and visually impaired individuals eligible to be served or likely to be affected by the CDBG
program, City of La Porte shall ensure that they are provided with the information necessary to understand and
participate in the CDBG program.
6. Grievances and Complaints
a. Any person who believes she or he has been subjected to discrimination on the basis of disability may file
a grievance under this procedure. It is against the law for City of La Porte to retaliate against anyone who
files a grievance or cooperates in the investigation of a grievance.
b. Complaints should be addressed to: Lorenzo Wingate, City of La Porte, 604 W. Fairmont P1cwy, La Porte,
Texas 77571, 281-471-5020, who has been designated to coordinate Section 504 compliance efforts.
A complaint should be filed in writing or verbally, contain the name and address of the person filing it,
and briefly describe the alleged violation of the regulations.
d. A complaint should be filed within thirty (30) working days after the complainant becomes aware of the
alleged violation.
An investigation, as may be appropriate, shall follow a filing of a complaint. The investigation will be
conducted by City Administrator. Informal but thorough investigations will afford all interested persons
and their representatives, if any, an opportunity to submit evidence relevant to a complaint.
f. A written determination as to the validity of the complaint and description of resolution, if any, shall be
issued by City Administrator, and a copy forwarded to the complainant with fifteen (15) working days
after the filing of the complaint where practicable.
g. The Section 504 coordinator shall maintain the files and records of the City of La Porte relating to the
complaints files.
h. The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with
the determination/resolution as described in f. above. The request for reconsideration should be made to
the City of La Porte within ten working days after the receipt of the written determination/resolution.
The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be
impaired by the person's pursuit of other remedies such as the filing of a Section 504 complaint with the
U.S. Department of Housing and Urban Development. Utilization of this grievance procedure is not a
prerequisite to the pursuit of other remedies.
These procedures shall be construed to protect the substantive rights of interested persons, to meet
appropriate due process standards and assure that the City of La Porte complies with Section 504 and
HUD regulations.
Louis Rigby, Mayor
Date
SECCION 504 POLITICA CONTRA LA DISCRIMINACION
BASADA EN DISCAPACIDAD Y PROCEDIMIENTO DE QUERELLAS
Apartado 24 CFR 8, no discriminaci6n basada en discapacidad en federalmente asistidos programas y actividades
del Departamento de vivienda y desarrollo urbano, secci6n 504 de la Rehabilitation Act de 1973, enmendada (29
U.S.C. 794) y 109 de la secci6n de la vivienda y el acto de desarrollo comunitario de 1974, segun enmendada (42
U.S.C. 5309), la Ciudad de La Porte se adopta los procedimientos de politica y quejas:
1. Discriminaci6n prohibida. De to contrario no individuo calificado con discapacidad en los Estados Unidos,
unicamente por raz6n de su discapacidad, se excluira de la participaci6n en, ser negado los beneficios de o ser
sujeto a discriminaci6n bajo cualquier programa o actividad recibir Asistencia financiera federal del
Departamento de vivienda y desarrollo urbano (HUD).
2. La Ciudad de La Porte no discrimina por discapacidad en la admisi6n o acceso a, o tratamiento o empleo en,
sus programas federalmente asistidos y actividades.
3. La Ciudad de La Porte publicaciones o materiales de reclutamiento incluira una declaraci6n de esta politica en
1. encima de.
4. La Ciudad de La Porte tendra seguir pasos para notificar a los participantes, beneficiarios, solicitantes y
empleados, incluyendo aquellos con deterioro de la visi6n o audici6n y sindicatos a organizaciones profesionales
tenencia colectiva acuerdos de negociaci6n o profesionales con los destinatarios que no discrimina sobre la base
de discapacidad en violaci6n de 24 CFR parte 8.
5. Para personas con discapacidad visual y auditivos individuos elegibles que sirve o que puedan verse afectadas
por el programa CDBG, la Ciudad de La Porte se asegurara de que cuentan con la informaci6n necesaria para
entender y participar en el programa CDBG.
6. Quejas y denuncias
a. Cualquier persona que cree que 61 o ella ha sido victima de discriminacion por discapacidad puede
presentar una queja bajo este procedimiento. Es contra la ley de la Ciudad de La Porte para tomar
represalias contra cualquier persona que presenta una queja o coopera en la investigaci6n de una queja.
b. Las quejas deben ser dirigidas a: Lorenzo Wingate, Ciudad de La Porte, 604 W. Fairmont Plcwy, La
Porte, Texas 77571, 281-471-5020 que ha sido designado para coordinar los esfuerzos de
cumplimiento de la secci6n 504.
c. Una queja debe ser presentado por escrito o verbalmente, contener el nombre y direcci6n de la persona
que to presenta y describir brevemente la supuesta violaci6n de las normas.
d. Una queja debe presentarse dentro de treinta 30 dias habiles despu6s de que el denunciante tenga
conocimiento de la presunta violaci6n.
e. Una investigacion, como puede ser apropiado, debera seguir una presentacion de una queja. La
investigacion sera conducida por Administrador de la Ciudad. Investigaciones informales pero
minuciosa brindara todas las personas interesadas y sus representantes, si los hubiere, una oportunidad
de presentar pruebas pertinentes a una queja.
f. Una determinacion escrita en cuanto a la validez de la denuncia y la descripcion de la resolucion, si los
hubiere, se expedira por Administrador de la Ciudad y una copia enviada al demandante con quince
15 dias de trabaio despues de la presentacion de la queja siempre que sea posible.
g. Coordinador de la seccion 504 debera mantener los archivos y registros de laCiudad de La Porte
relativas a los archivos de quejas.
h. El demandante puede solicitar una reconsideracion del caso en instancias donde el o ella esta
insatisfecha con la resolucion determinacion como se describe en f. anterior. La solicitud de
reconsideracion debe hacerse a las Ciudad de La Porte dentro de diez dias habiles despues de la
recepcion de la determinacion y resolucion escrito.
i. El derecho de una persona a una resolucion rapida y equitativa de la denuncia presentada a continuacion
no debera ser deteriorada por la busqueda de la persona de otros remedios como la presentacion de
una queja con el Departamento de vivienda y desarrollo urbano de los Estados Unidos de la seccion
504. Utilizacion de este procedimiento de quejas no es un requisito previo para la busqueda de otros
remedios.
j. Estos procedimientos se interpretara para proteger los derechos sustantivos de las personas interesadas,
para cumplir con normas de proceso debido apropiado y asegurar que la Ciudad de La Porte cumple
con las regulaciones de la seccion 504 y HUD.
Louis Rigby, Alcalde
Fecha
LIMITED ENGLISH PROFICIENCY SAMPLE PLAN
Name Grantee:
City of La Porte
Community Population:
33,080
LEP population:
71751 (23.4%)
Languages spoken:
1) by more than 5% of the eligible population or beneficiaries and
has more than 50 in number; or
2) By more than 1,000 individuals in the eligible population in
the market area or among current beneficiaries
English
Spanish
Pro ram activities to be accessible to LEPpersons:
X
Public Notices and hearings regarding applications for grant funding, amendments to project
activities, and completion of rant -funded prQject
X
Publications regarding CDBG application, grievance procedures, complaint procedures, complaint
procedures, answers to complaints, notices, notices of rights and disciplinary action, and other vital
hearings, documents, and program requirements
❑
Other program documents:
Resources available to Grant Recipient:
X
Translation services: City will retain translation services upon request
X
Interpreter services: City will retain translation services upon request
❑
Other resources:
Langage Assistance to beprovided:
X
Translation (oral and/or written) of advertised notices and vital documents for:
City will provide translated documents upon request and retain services to accommodate
populations with limited English proficiency.
X
Referrals to community liaisons proficient in the language of LEP persons
City will coordinate with Spanish-speaking community liasons as appropriate
X
Public meetings conducted in multiple languages:
City will conduct public meetings in multiple languages upon request.
X
Notices to recipients of the availability of LEP services:
City will reference the availability of accommodations in public notices and post documents to
accommodate LEP person in public buildings
❑
Other services:
Louis Rigby, Mayor
Date
PLAN DE MUESTRA DE DOMINIO LIMITADO DEL INGLES
Nombre Grante:
Ciudad de La Porte
Poblacion de la Comunidad:
33,080
LEP Poblacion:
7,751 (23.4%)
Idiomas Hablados:
3) En mas del 5% de la poblacion elegible o beneficiarios y tiene
mas de 50 en numero; o
4) Por mas de 1,000 individuos en lapoblacion elegible en el area
del mercado o entre los beneficiarios actuales
Ingles
Espanol
Las actividades
del programa deben ser accesibles para las personas LEP:
X
Avisos publicos y audiencias con respecto a las solicitudes de fondos de la subvencion, enmiendas
a las actividades del proyecto y finalizacion del proyecto financiado mediante donaciones
X
Publicaciones sobre la solicitud de CDBG, procedimientos de quejas, procedimientos de quejas,
procedimientos de quejas, respuestas a reclamos, avisos, avisos de derechos y medidas
disci linarias, y otras audiencias vitales, documentos y re uisitos del programa
❑
Otros Documentos del Programa:
Recursos dis onibles para el beneficiario de subvencion:
X
Servicios de Traduccion: La Ciudad retendra servicios de traduccion a pedido
X
Servicios de inte rete: La Ciudad retendra servicios de inte rete a edido
❑
Otros recursos:
Asistencia de idiomas a ser ro orcionada:
X
Traduccion (oral y/o escrita) de anuncios publicados y documentos vitales para:
La ciudad proporcionara documentos traducidos previa solicited y retendra los servicios Para
acomodar a las poblaciones con dominio limitado del ingles
X
Referencias a enlaces comunitarios competentes en el lenguaje de personas con LEP:
La ciudad coordinara con los enlaces de la comunidad hispanohablante segun corresponda
X
Reuniones publicas realizadas en multiples idiomas
_ La ciudad conducira reuniones publicas en multiples idiomas a pedido
X
Avisos a los destinatarios de la disponibilidad de los servicios LEP:
La Ciudad hard referencia a la disponibilidad de acomodaciones en avisos publicos y documentos
postales para acomodar a personas con LEP en edificios publicos
❑
Otros Servicios:
Louis Rigby, Alcalde
Fecha
FAIR HOUSING POLICY
In accordance with Fair Housing Act, the City of La Porte hereby adopts the following policy with respect to the
Affirmatively Furthering Fair Housing:
1. City of La Porte agrees to affirmatively further fair housing choice for all seven protected classes (race, color,
religion, sex, disability, familial status, and national origin).
2. City of La Porte agrees to plan at least one activity during the contract term to affirmatively further fair
housing.
3. City of La Porte will introduce and pass a resolution adopting this policy.
As officers and representatives of the City of La Porte, we the undersigned have read and fully agree to this plan,
and become a party to the full implementation of this program.
Louis Rigby, Mayor
Date
POLITICA DE EQUIDAD DE VIVIENDA
Conformidad con la ley de vivienda equitativa, Ciudad de La Porte presente adopta la siguiente politica con
respecto al afirmativo promover Feria de vivienda:
1. Ciudad de La Porte se compromete a afirmativamente mas opcion de vivienda para todas las clases protegidas
siete (raza, color, religion, sexo, discapacidad, estatus familiar y origen nacional).
2. Ciudad de La Porte se compromete a plan de al menos una actividad durante la vigencia del contrato a
afirmativamente mas vivienda.
3. Ciudad de La Porte a presentar y aprobar una resolucion la adopcion de esta politica.
Como funcionarios y representantes de Ciudad de La Porte,los abajo firmantes han leido completamente de
acuerdo a este plan y ser parte de la plena aplicacion de este programa.
Louis Rigby, Alcalde
Fecha
CODE OF CONDUCT/PROGRAM PROCUREMENT POLICY
CITY OF LA PORTE, ADOPTED:
CODE OF CONDUCT
As a Grant Recipient of a federal or state grant contract (including CDBG), the City of La Porte shall avoid, neutralize or
mitigate actual or potential conflicts of interest so as to prevent an unfair competitive advantage or the existence of
conflicting roles that might impair the performance of the federal or state grant contract or impact the integrity of the
procurement process.
For procurement of goods and services, no employee, officer, or agent of the City of La Porte shall participate in the
selection, award, or administration of a contract supported by federal or state grant funds (including CDBG) if he or she has
a real or apparent conflict of interest. Such a conflict could arise if the employee, officer or agent; any member of his/her
immediate family; his/her partner; or an organization which employs or is about to employ any of the parties indicated
herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
No officer, employee, or agent of the City of La Porte shall solicit or accept gratuities, favors or anything of monetary value
from contractors or firms, potential contractors or firms, or parties to sub -agreements, except where the financial interest is
not substantial or the gift is an unsolicited item of nominal intrinsic value.
Contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for
proposals must be excluded from competing for such procurements.
For all other cases, no employee, agent, consultant, officer, or elected or appointed official of the state, or of a unit of general
local government, or of any designated public agencies, or subrecipients which are receiving federal or state grant funds
(including CDBG), that has any grant -related function/responsibility, or is in a position to participate in a decision -making
process or gain inside information, may obtain a financial interest or benefit from the federal or state grant activity.
The conflict of interest restrictions and procurement requirements identified herein shall apply to a benefitting business,
utility provider, or other third party entity that is receiving assistance, directly or indirectly, under a federal or state grant
contract or award, or that is required to complete some or all work under the federal or state grant contract in order to meet
any National Program Objectives.
Any person or entity including any benefitting business, utility provider, or other third party entity that is receiving
assistance, directly or indirectly, under a federal or state grant contract or award (including CDBG), or that is required to
complete some or all work under the federal or state grant contract in order to meet a National Program Objective, that
might potentially receive benefits from the federal or state grant award may not participate in the selection, award, or
administration of a contract supported by federal or state grant funding.
Any alleged violations of these standards of conduct shall be referred to the City of La Porte's Attorney. Where violations
appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not
limited to dismissal or transfer; where violations or infractions appear to be substantial in nature, the matter may be referred
to the appropriate officials for criminal investigation and possible prosecution.
Louis Rigby, Mayor
Date
CODIGO DE CONDUCTA / POLITICA DE ADQUISICION
DE PROGRAMAS CIUDAD DE LA PORTE,
ADOPTADO:
CODIGO DE CONDUCTA
Como beneficiario de una subvencion de un contrato de subvencion federal o estatal (incluido CDBG), la Ciudad de La
Porte evitara, neutralizara o mitigara los conflictos de interes reales o potenciales a fin de evitar una ventaja competitiva
desleal o la existencia de roles contradictorios que puedan perjudicar la el rendimiento del contrato de subvencion federal o
estatal o afecta la integridad del proceso de adquisicion.
Para la adquisicion de bienes y servicios, ningun empleado, funcionario o agente de la Ciudad de La Porte participara en la
seleccion, adjudicacion o administracion de un contrato respaldado por fondos de subvencion federates o estatales (incluido
CDBG) si el o ella tiene un real o aparente conflicto de intereses. Tal conflicto podria surgir si el empleado, oficial o agente;
cualquier miembro de su familia inmediata; su companero; o una organizacion que emplea o esta a punto de emplear a
cualquiera de las partes indicadas en este documento, tiene un interes financiero o de otra indole o un beneficio personal
tangible de una empresa considerada para un contrato.
Ningun funcionario, empleado o agente de la Ciudad de La Porte solicitara o aceptara propinas, favores o cualquier cosa de
valor monetario de contratistas o empresas, posibles contratistas o empresas, o partes de sub-acuerdos, excepto cuando el
interes financiero no sea sustancial o el regalo es un articulo no solicitado de valor intrinseco nominal.
Los contratistas que desarrollan o redactan especificaclone s, requisitos, declaraciones de trabajo o invitaciones Para
presentar ofertas o solicitudes de propuestas deben ser excluidos de la competencia para tales adquisiciones.
Para todos los demas casos, ningun empleado, agente, consultor, funcionario o funcionario elegido o designado del estado,
o de una unidad del gobierno local general, o de cualquier agencia publica designada, o subbeneflciarios que reciben fondos
de subvencion federates o estatales (incluyendo CDBG), que tiene cualquier funcion / responsabilidad relacionada con las
subvenciones, o que esta en condiciones de participar en un proceso de toma de decisiones o de obtener informacion interna,
puede obtener un interes o beneficio financiero de la actividad de subvencion federal o estatal.
Las restricciones de conflicto de intereses y los requisitos de adquisicion identificados en este documento se aplicaran a un
negocio beneficiario, proveedor de servicios a otra entidad externa que este recibiendo asistencia, directa o indirectamente,
bajo un contrato o adjudicacion de subvencion federal o estatal, o que se requiera para completar algunos o todos trabajan
bajo el contrato de subvencion federal o estatal para cumplir con los Objetivos del Programa Nacional.
Cualquier persona o entidad incluyendo cualquier empresa beneficiaria, proveedor de servicios publicos a otra entidad
externa que este recibiendo asistencia, directa o indirectamente, bajo un contrato o adjudicacion de subvencion federal o
estatal (incluido CDBG), o que se requiera para completar una parte o todo el trabajo en virtud del contrato de subvencion
federal o estatal Para cumplir un objetivo del programa nacional, que podria recibir beneficios de la subvencion federal o
estatal no puede participar en la seleccion, adjudicacion o administracion de un contrato respaldado por fondos federates o
estatales.
Cualquier presunta violacion de estas normas de conducta se remitira a la Fiscalia de la Ciudad de La Porte. Cuando
aparezcan violaciones, el empleado, agente o agente infractor estara slVto a medidas disciplinarias, que incluyen, entre
otros, el despido o la transferencia; cuando las infracciones o infracciones parecen ser de naturaleza sustancial, el asunto
puede remitirse a los funcionarios apropiados Para su investigacion penal y posible enjuiciamiento.
Louis Rigby, Alcalde Fecha
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Mayor Rigby & Councilperson Bill
Requested By: Bentley
Department: City Council
Report ir Resolution ir" Ordinance
Exhibits: N/A
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir No
SUMMARY & RECOMMENDATION
Mayor Rigby has brought forward Councilperson Bentley's nomination of Pat McCabe to fill an
open position as Alternate 2 on the La Porte Zoning Board of Adjustment left vacant by the
resignation of Charles Crittenden in April. The Council received Mr. McCabe's application on
May 1.
The unexpired term ends August 31, 2019. The Board has seven members filling two-year
terms; two additional appointments have terms ending this August and the other four end in
even -numbered years.
La Porte Zoning Board of Adjustment — 7 appts. — 2-yr. terms
Pos.
1 — Chester Pool — through 8/31/2020
Pos.
2 — Thomas Deen — through 8/31/2020
Pos.
3 — Rod Rothermel — through 8/31/2020
Pos.
4 — Dennis Oian — through 8/31/2020
Pos.
5 — Nettie Warren — through 8/31/2019
Alt. 1
— Phillip Hoot— through 8/31/2019
Alt. 2
- Open — through 8/31/2019
From the City's Development Code
• Sec. 106-86. - Organization. Modified
There is hereby created a board of adjustment consisting of five regular members and two
alternates (alternate position 1 and alternate position 2) who are citizens of the city and who
are not members of the city council or the city planning and zoning commission, each to be
appointed by the city council for a term of two years and removable for cause by the appointing
authority upon written charges and after a public hearing. Vacancies shall be filled for the
unexpired term of any member whose term becomes vacant for any cause, in the same manner
as the original appointment was made. All cases to be heard by the zoning board of adjustment
shall be heard by a minimum of four members.
The two alternate members are required to attend all meetings in the same manner as the
regular members of the board. Alternate members shall not vote unless filling an absence of a
regular member or the chairman. If a regular member or the chairman is absent from a meeting,
alternate position 1 shall take his place. If a second regular member and/or the chairman is
absent from a meeting, alternate position 2 shall take his place.
ACTION REQUIRED BY COUNCIL
Move the nomination of Pat McCabe to an open position as Alternate 2 on the La Porte Zoning
Board of Adjustment. [A nomination does not require a second.]
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By: Mayor Rigby
Department: City Council
(" Report i"" Resolution r Ordinance
Exhibits: N/A
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: Yes No
SUMMARY & RECOMMENDATION
Mayor Rigby has brought forward the nomination of Mark Goodwin to fill an open position on
the La Porte Tax Increment Reinvestment Zone Number One (TIRZ #1) Board of Directors/La
Porte Redevelopment Authority Board of Directors left vacant by the passing of J. J. Meza. The
Council received Mr. Goodwin's application on May 10.
The unexpired term ends August 31, 2019. The TIRZ #1 Board has seven City -appointed
members filling two-year terms (all TIRZ appointments are appointed to the Authority in the
same positions, per Ord. 2000-2457); three additional City appointments have terms ending
this August and the other three end in even -numbered years.
La Porte Tax Increment Reinvestment Zone Number One (TIRZ #1) Board of Directors — 7 City
appts. (1 ea. LPISD & Harris County) — 2-yr. terms
Pos.
1
- Peggy Antone
— through 8/31/2019
Pos.
2
- Barry Beasley
— through 8/31/2020
Pos.
3
- Alton Porter —
through 8/31/2019
Pos.
4
- Horace Leopard — through 8/31/2020
Pos.
5
- Doug Martin —
through 8/31/2019
Pos.
6
— open (Meza)—
through 8/31/2019
Pos.
7
- Chester Pool —
through 8/31/2020
Pos.
8
- David Janda -
LPISD appt.
Pos.
9
- - Harris
County appt.
ACTION REQUIRED BY COUNCIL
Move the nomination of Mark Goodwin to an open position on the La Porte Tax Increment
Reinvestment Zone Number One (TIRZ #1) Board of Directors/La Porte Redevelopment
Authority Board of Directors. [A nomination does not require a second.]
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By:
Don Pennell
Department: Public Works
Report ir Resolution 1�'°' Ordinance
Exhibits: Engineers Proposal with Opinion of Probable
Construction Cost
Appropriation
Source of Funds:
015/033
01598927009150
Account Number:
03370715319150
$100,000
Amount Budgeted:
$ 50,000
$93,570
Amount Requested:
$ 45,770
Budgeted Item:
i; Yes ir No
SUMMARY & RECOMMENDATION
At the March 23, 2019, Council meeting, an engineer's estimate of probable cost to construct and a
proposal for design was requested for the 7th Street Widening -Concrete Pavement and Sidewalk
construction, to confirm staff's preliminary estimate.
Two recent projects similar in scope that were successfully completed are Pine Bluff and 3rd Street Paving
and Drainage. Both were designed by Cobb Fendley. Staff requested Cobb Fendley provide an
engineer's opinion of probable construction cost and proposal for design. The proposal and estimate of
probable cost in this agenda packet are in range with staff's original estimate of $5,290,000.
The engineer's estimate of probable cost to construct is $4,584,260.13; engineering services for design
proposal are $505,363.00; and it will be $82,735.00 for construction materials testing; totaling
$5,172,358.13 for the estimated project cost. The materials testing was derived from the 3rd Street Project
proposal plus 10 percent. Actual spent for materials testing during the 3rd Street project was $39,583.00.
ACTION REQUIRED BY COUNCIL
Move to include the South 7th Street Improvements in the 2019-20 Capital Improvement Budget
and authorize the City Manager to enter into a contract with Cobb Fendley for the survey phase
of work at $45,770 and preliminary engineering report phase at $93,570.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
1 0
RLIMI
a
4
May 22, 2019
Mr. Don Pennell
Public Works Director
City of La Porte
2963 North 23,d Street
La Porte, Texas 77571
Re: Proposal for Professional Engineering Services for
71h Street Paving and Drainage Improvements - Revision 1
Dear Mr. Pennell:
Cobb, Fendley & Associates, Inc. (CobbFendley) is pleased to submit this proposal to provide
Professional Engineering Services for 71h Street Paving and Drainage Improvements in La
Porte, Texas. CobbFendley proposes to provide the Scope of Services and Compensation as
outlined in the attached Exhibit A and B.
If this proposal is agreeable to you, please indicate your acceptance by signing in the space
provided below and return one copy to us for our file. The opportunity to propose professional
survey and engineering service to the City of La Porte is appreciated and we look forward to
serving you on this project. Please advise if you have any questions or require additional
information.
Sincerely,
This proposal accepted by:
COBB, FENDLEY & ASSOCIATES, INC. CITY OF LA PORTE, TEXAS
Charles M. Eastland, P.E.
Vice President — Regional Manager
Attachments
Signature
Print Name
Title
Date of Authorization
1920 Country Place Parkway, Suite 310 1 Pearland, Texas 77584 1 office 281.993.4952 1 fax 281.993.4952 1 www.cobbfendley.com
City of La Porte May 22, 2019
Th Street Paving and Drainage Improvements
EXHIBIT A
SCOPE OF SERVICES & COMPENSATION
Cobb, Fendley & Associates, Inc.
Proposal for Professional Engineering Services for
7th Street Paving and Drainage Improvements
Project/Limits
7th Street Paving and Drainage Improvements project includes the reconstruction of
streets and storm facilities along 7th Street from Main Street to Fairmont Parkway. The
design will consist of replacing existing 20-ft wide asphalt roads with roadside ditches
with 28-ft concrete curb and gutter road with underground storm system. The new
roadway will have 5-ft wide sidewalks on both sides of the road. The new storm system
will connect to existing storm systems at D Street and Fairmont Parkway while a new
outfall will be constructed outfalling into Harris County Drainage Channel (F216-00-00)
on H Street just west of 8th Street. New storm system will be placed along 8th Street from
G Street to H Street and G and H Streets from 8th to 7tn
See Exhibit D — Project Limits
General
Cobb, Fendley & Associates, Inc. (CobbFendley) will perform professional engineering
services as follows: provide topographic survey, drainage study and civil design
drawings for construction.
Sub Consultants
CobbFendley shall subcontract the geotechnical investigation and any other services not
specifically offered by CobbFendley to perform the tasks described in this scope of
service. Below is a list of the consultants that we anticipate on using for this project:
• Geotechnical Investigation — Geotest Engineering, Inc.
• Environmental - Bio-West, Inc. (Wetland Investigation required for Harris County
Express Review Sheet)
• ADA Compliance - Otten Consultant Group, Inc. (TDLR Sidewalk
Review/Inspection)
Construction Estimate
The preliminary Opinion of Probable Construction Cost for this project are attached as
Exhibit C.
Pagel of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
BASIC SERVICES
May 22, 2019
CobbFendley will provide the following engineering services as part of its basic service.
The specific items of service include:
Preliminary Engineering Report:
1. Data collection, including "as -built plans", existing schematics, right-of-way maps,
flood plain information, existing channel and drainage easement data, special
specifications, and standard drawings.
2. Data collection, including "as -built plans", existing schematics, right-of-way maps,
flood plain information, existing channel and drainage easement data, special
specifications, and standard drawings.
3. Conduct field reconnaissance and collect data including a photographic record of
notable existing features.
4. Update (as necessary) drainage area boundaries, hydrologic runoff rates and
resultant flows for the system(s) located along 7th street.
5. Perform an addendum to the previously prepared studies "2010 Concrete Street
Program for the City of La Porte — Drainage Study' and "Concrete Street
Program Study — July 2011" with present day conditions. This addendum will be
submitted to HCFCD to serve as a notification for the construction of a new
outfall (System B) into F216-00-00 as identified in the previous reports.
6. The existing roadside drainage ditches along 7th Street will be replaced with an
enclosed storm sewer system.
7. Prepare topographic drawings from survey data of the proposed alignment. (see
Surveying in additional services)
8. Prepare Survey Control Sheet(s) based on information provided by Project
Surveyor.
9. Perform the utility and investigation work involving the research and identification
of all private and public utilities within the projects limits.
a. Research the existence of public utilities such as sanitary, storm sewer
and waterlines.
b. Request any additional information from private utilities (CenterPoint Gas,
CenterPoint Electric, AT&T and Others) and pipeline.
c. Identify potential conflicts between the existing utilities and the proposed
project improvements.
d. Coordinate with Utility Company's on plans for relocations and provide
updated project design information.
Page 2 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
May 22, 2019
10. Size proposed storm sewer to meet City's 5-year & 100-year rainfall event. Size
storm sewer leads for future projects on adjacent streets.
11. Prepare preliminary roadway alignment and grades.
12. Prepare preliminary storm sewer plan and profile sheets showing inlets, laterals,
trunk line(s) and outfall(s) Note: Storm Sewer Plan and Profiles and Roadway
Plan and Profiles will be included on the same Sheet.
Final Design:
1. CobbFendley will provide typical sections sheets prepared for the existing and
proposed roadway. Typical section information will include:
a. Station Limits
b. Profile Grade Line Location
c. Centerline and Baseline Locations
d. Pavement Section
e. Pavement Cross Slopes
f. Curbs
g. Sidewalks
h. Green Space (Mow Strips)
2. CobbFendley will provide roadway plan and profile drawings using CADD
standards as required by the City. The drawings will consist of a plan and profile
view of existing features and proposed improvements.
Plan view will include:
a. Roadway centerlines and baselines
b. Pavement edges for all improvements
c. Lane and pavement width dimensions
d. 5-ft wide sidewalks (both sides)
e. Proposed structure locations
f. Direction of traffic flow on all roadway, and arrows indicating the number
of lanes
g. Existing utilities and structures
h. Benchmark information
i. Radius callouts
j. Curb locations
k. Pavement Details
Profile view will include:
a. Existing and proposed profiles along the proposed centerline
b. Existing and Proposed Grade Lines for pavement and natural ground
along the project centerline.
Page 3 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
May 22, 2019
Notes: Storm Sewer Plan and Profiles and Roadway Plan and Profiles will be
included on the same Sheet. Plan and Profile sheets will be prepared
on 22"x34" format sheets.
3. Finalize storm sewer design based on preliminary engineering comments.
4. Review Environmental Requirements to design drainage outfall to Harris County
Flood Control drainage channel.
5. Prepare final storm sewer plan and profile sheets showing inlets, laterals, trunk
line(s) and outfall(s) Note: Storm Sewer Plan and Profiles and Roadway Plan and
Profiles will be included on the same Sheet.
6. Coordinate with Harris County regarding possible modification to traffic loop
detector at the intersection of 7th Street and Fairmont Parkway.
7. Coordinate with Harris County regarding improvements to roadside drainage
along 8th Street for proposed improvements.
8. Develop an earthwork analysis to determine cut and fill quantities and provide
design cross sections at 100-ft intervals.
9. Review Geotechnical Report and incorporate the pavement design as
recommended.
10. Coordinate with Harris County Flood Control (HCFCD) for work performed within
Drainage Channel F216-00-00 and obtain approvals.
11. Provide construction plan drawings.
following.
• Cover Sheet
• Overall Project Layout
• Typical Cross Sections
• SWPP Plan
• Demolition Plan
• General Notes and Details
The plans will include, at a minimum, the
• Drainage Area Map
• Storm Sewer Layout
• Survey Control Map
• Plan and Profiles Sheets
• Traffic Control Plan
• Harris County ERS
12. CobbFendley will prepare Storm Water Pollution Prevention Plan (SW3P) sheets
and details based on the latest NPDES, Harris County Stormwater Quality
Standards and City standards to minimize the potential impact to receiving
waterways. The SW3P sheets will include:
a. Erosion control measures to be used
b. Locations of erosion control devices
c. Phasing of erosion control measures
d. Permanent erosion control measures
e. Erosion control measure detail sheet(s)
Page 4 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
May 22, 2019
13. CobbFendley will prepare Traffic Control Plan (TCP) sheets in accordance with
the Texas Manual on Uniform Traffic Control Devices (TMUTCD) for Streets and
Highways (latest edition). Plans sheets will include the following:
a. Written narrative of the construction sequencing and work activities per
phase.
b. Existing and proposed traffic control devices (regulatory signs, warning
signs, guide signs, route markers, construction pavement markings,
barricades, flag personnel, temporary traffic signals, etc.) to be used to
handle traffic during each construction sequence.
c. Typical sections for each phase
d. Proposed traffic control devices at grade intersections during each
construction phase (stop signs, flagperson, signals, etc.).
e. Temporary roadways, structures and detours required to maintain lane
continuity throughout the construction phasing.
f. Continuous, safe access to each adjacent property during all phases of
construction and to preserve existing access.
g. Temporary drainage to replace existing drainage disturbed by
construction activities or to drain detour pavement.
h. Interim signing for every phase of construction. Interim signing must
include regulatory, warning, construction, route, and guide signs.
i. Maintain continuous access to abutting properties during all phases of the
TCP.
j. Coordinate with Harris County for work within Harris County right-of-way at
the intersection of 7th Street and Fairmont Parkway.
14. Coordinate and submit plans to Harris County and Harris County Flood Control
District for Approval. (Express Review Sheet)
15. Prepare contract bidding documents consisting of technical specifications and
contract documents outlining the construction contract requirements.
16. CobbFendley will provide construction documents based on the milestone
submittals below:
a. 60% Milestone Submittal:
i. 1 set of 22"x34" plan sheets for City review.
ii. Opinion of Probable Construction Cost
iii. Digital Copy of the previous items in .pdf format
b. 90% Milestone Submittal:
Page 5 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
i. 2 sets of 22"x34 plan sheets for City review.
ii. 1 project manual with specifications for City Review.
iii. Opinion of Probable Construction Cost
iv. Digital Copy of the previous items in .pdf format
c. Final Milestone Submittal:
i. 2 sets of 22"x34" plan sheets for City review.
ii. 1 project manual with specifications for City Review.
iii. Opinion of Probable Construction Cost
iv. Construction schedule.
v. Digital Copy of the previous items in .pdf format
May 22, 2019
17. Once all comments are received by all entities involved, CobbFendley will finalize
the construction documents for bidding.
Bid Phase Services:
1. Distribute digital plans and specifications to City for placement in
PublicPurchase.com.
2. Respond in writing to questions from Bidders and prepare Addenda as
necessary.
3. Conduct Pre -Bid and attend the Bid Opening.
4. Prepare Engineer's Recommendation of Award Letter that includes the following
required content:
a. Check for math errors and reconcile any mathematical discrepancies
b. Review for unbalance bid items and determine responsiveness and
responsibility of low bidders.
c. Certify Bid Tabulation including Engineer's estimate
d. Review of Bidder's financial standing and references provided
e. Explanation of discrepancies between the Engineer's estimate and bids
f. Recommendation to award
5. Prepare and provide the City with three (3) sets of hard copy award documents
and plans.
Construction Administration Services:
1. Attend and conduct preconstruction conference.
2. Calculate quantities and assist in preparing change orders as necessary.
3. Review and approval of submittals and shop drawings.
4. Respond to request for information (RFI's) regarding the project improvements.
Page 6 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
May 22, 2019
5. Attend field meetings and make visits to the site. Site visits will be various stages
of construction to observe the progress and quality of executed work and to
determine in general if such work is proceeding in accordance with the contract
documents. Estimated based on the information provided below:
a. Construction Contract Estimate — 15 months
b. Senior PM — 2 Visits per month
c. Project Engineer — 2 Visits per month
d. Estimate 4hrs per Visit
6. Prepare Pay Applications for Approval.
7. Attend a Substantial Completion Inspection and prepare one Punch List.
8. Attend and conduct Final Acceptance Inspection of the project and prepare
punch list as necessary.
9. Prepare Record Drawings based on Contractor Mark-up.
10. Provide City with necessary close out documents, including certificate of
completion, record drawings, and contractor warranty documents on the project.
ADDITONAL SERVICES
Surveying
CobbFendley, as the project surveyor shall:
1. Establish horizontal and vertical project control throughout the site. Vertical
control will be tied to current TSARP datum.
2. Perform a Category 6, Condition II topographical survey of the project area in
accordance with the requirements of the Texas Society of Professional
Surveyors to locate existing utilities, appurtenances and pavement providing
cross sections of the following existing features: natural ground, concrete curbs
and pavement. Elevations will be obtained at a maximum of 50-ft intervals, right-
of-way to right-of-way, plus 10 feet on each side.
3. Prepare a survey drawing on a plan style sheet at a scale of 1"=20' horizontally
or at the direction of the engineer. The drawing will depict the obtained field
information and any record information provided by outside sources.
Geotechnical Investigation
1. The geotechnical investigation will be performed by Geotest in accordance with
the attached proposal. A geotechnical report will include geotechnical
engineering recommendations on subgrade preparation, pavement design for
concrete streets and storm sewer construction considerations.
Page 7 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
TDLR Sidewalk Review
May 22, 2019
1. Perform design and post -construction review of sidewalk in accordance with TAS
requirements. Notify the contractor of any ADA compliancy deficiencies.
Construction QC Inspection
1. Provide increased support to the City's personnel as needed. Provide
engineering and technical office personnel support throughout construction.
These personnel, consisting of professional engineers and design staff, provide
on -site support to address City Inspector's concerns and conflicts uncovered in
the field.
2. Coordinate with City Construction Managers. Assist with providing construction
inspection QC. It is estimated that the duration of construction will be 15 months.
Exclusions for the Scope of Services:
The services described above are the identified BASIC AND ADDITIONAL SERVICES
for this assignment. Other items that may arise during the course of the project that the
City may wish to add to the scope of services shall be deemed as SUPPLEMENTAL
ADDITIONAL SERVICES. CobbFendley shall undertake such supplemental additional
services as assigned by the City upon written direction from the City. Examples of such
items are as follows:
Quality Control (QC) inspections, full or part time, during the construction phase
of the project.
2. Preparing Construction Pay Estimates
3. Materials Testing Services
4. Public Meetings
5. Obtaining Construction Permits
6. Right-of-way Acquisition
7. Bidding project more than once
8. Urban Forestry Services — Tree Preservation Plan
9. Any other services not specifically included within the description of the Basic
Services and Additional Services as described above.
If supplemental services are requested by the City, CobbFendley will provide the City
with a separate proposal for the supplemental work.
Page 8 of 10 Rev. 2
City of La Porte May 22, 2019
Th Street Paving and Drainage Improvements
EXHIBIT B
BASIS OF COMPENSATION
BASIC SERVICES
The Compensation to be paid to CobbFendley for providing the BASIC SERVICES
rendered under this agreement shall be based on Lump sum fees for overall phases of
the work as shown below. Reimbursable items and subconsultant invoices will be
subject to a 5% administration charge.
1. Preliminary Engineering Report (Lump Sum) ............................................ $93,570
2. Final Design (Lump Sum)....................................................................... $278,845
3. Bid Phase Services (Lump Sum)............................................................... $7,965
4. Construction Administration Services (Lump Sum) ................................... $51,430
ADDITIONAL SERVICES
5. Surveying (Lump Sum)............................................................................. $45,770
6. Geotechnical Investigation (including 5% markup) .................................... $17,395
7. Environmental Services (including 5% markup) ......................................... $2,888
8. TDLR Sidewalk Review (Pre and Post Construction, incl. 5% Markup)....... $3,000
Reimbursable Expenses
1. Reproduction, mileage, delivery charges, etc ............................................. $4,500
TOTAL, Basic & Additional Services incl. Reimbursables ............................ $505,363
Page 9 of 10 Rev. 2
City of La Porte
Th Street Paving and Drainage Improvements
ADDITIONAL SERVICES
May 22, 2019
The Compensation to be paid to CobbFendley for providing any ADDITIONAL
SERVICES under this agreement shall be based on the rate schedule included in the
Agreement. Reimbursable items and subconsultant invoices will be subject to a 5%
administration charge. Services will be charged according to those personnel directly
involved in providing the service, and will be rounded to the nearest half hour.
Lump sum fees will be negotiated for particular, defined assignments at the request of
the City. When an occasion arises which the City desires to be covered by a lump sum
fee, CobbFendley will negotiate an acceptable fee with the City and prepare an
addendum to this Agreement which describes the scope of services to be provided and
the fee. The addendum will be effective only after its signature by both parties.
Direct Personnel Expense means salaries and wages paid to CobbFendley's employees
plus payroll related costs and benefits such as payroll taxes, worker's compensation,
health and retirement benefits, bonuses, sick leave, vacation, and holiday pay applicable
hereto. Reimbursable Direct Expenses shall be those costs incurred on or directly for
the CLIENT'S project, including but not limited to necessary transportation costs
including mileage at the current IRS rate, meals and lodging, laboratory tests and
analyses, and printing and binding charges.
Page 10 of 10 Rev. 2
EXHIBIT C
Client: City of La Porte
Project Name: 7th Street Paving and Drainage
Opinion of Probable Construction Cost
Item
No.
Item Description
Unit
Quantity
Unit Price
Extended Price
BASE BID
SECTION 1 - SITE PREPARATION FOR EARTH WORK
1
Mobilization (5%))
LS
1
$ 200,000.00
$ 200,000.00
2
Remove and Dispose of Pavement, Including Excavation
SY
13,078
$ 20.00
$ 261,555.56
3
Remove and Dispose of Driveways/Walkways
SY
2,003
$ 6.00
$ 12,019.00
4
Tree and Plant Protection, Clearing and Grubbing
LS
1
$ 10,000.00
$ 10,000.00
SUBTOTAL SECTION 1
$ 483,574.56
SECTION 2 - PAVING
5
7-inch Concrete Pavement, Including Stabilized Subgrade
SY
15,000
$ 68.00
$ 1,020,000.00
6
2-inch Asphalt with 6-inch Black Base, Including Stabilized
Subgrade Cross Street Transitions
SY
1,660
$ 80.00
$ 132,800.00
7
Concrete Curb
LF
7,900
$ 4.00
$ 31,600.00
8
Concrete Sidewalks
SF
7,650
$ 6.00
$ 45,900.00
9
Concrete Curb Ramps
EA
38
$ 1,500.00
$ 57,000.00
10
Concrete Driveways
SF
21 210
$ 8.00
$ 169,680.00
11
Temporary Pavement, 5' Asphalt Extension
SY
2,594
$ 50.00
$ 129,722.22
12
Temporary Driveways, Recycled Asphalt Millings
SF
19,770
$ 2.00
$ 39,540.00
SUBTOTAL SECTION 2
$ 1,626,242.22
SECTION 3 - STORM SEWER
13
Demo Existing Culverts, All Sizes
LF
1,870
$ 15.00
$ 28,050.00
14
H Street Ouffall, 7'x4' RCB and inc. slope paving
EA
1
$ 25,000.00
$ 25,000.00
15
Fairmont Street Storm Manhole Reconstruction
LS
1
$ 15,000.00
$ 15,000.00
16
24" RCP Leads
LF
320
$ 110.00
$ 35,200.00
17
30" RCP
LF
870
$ 125.00
$ 108,750.00
18
36" RCP
LF
800
$ 140.00
$ 112,000.00
19
42" RCP
LF
1 365
$ 160.00
$ 58,400.00
20
48" RCP
LF
820
$ 220.00
$ 180,400.00
21
54" RCP
LF
490
$ 280.00
$ 137,200.00
22
60" RCP
LF
980
$ 380.00
$ 372,400.00
23
78" RCB
LF
560
$ 450.00
$ 252,000.00
24
Type C Manhole
EA
12
$ 3,500.00
$ 42,000.00
25
Junction Box
EA
7
$ 7,500.00
$ 52,500.00
26
iType C-1 Inlet
EA
20
$ 3,200.00
$ 64,000.00
27
12" Area Inlet(including PVC lead
EA
5
$ 1,200.00
$ 6,000.00
28
24" S.E.T.
EA
6
$ 2,500.00
$ 15,000.00
29
Type A Inlet
EA
8
$ 2,500.00
$ 20,000.00
30
Ditch Regrading
LF
200
$ 10.00
$ 2,000.00
SUBTOTAL SECTION 3
$ 1,525,900.00
SECTION 4 - WATER ITEMS
31 Water Line Offset EA 8 $ 8,000.00
1 $ 64,000.00
SUBTOTAL SECTION 4
$ 64,000.00
SECTION 5 - SWPPP
32
Erosion/Sediment Control in Accordance with TPDES
Requirements, Including Notice of Intent (NOI) and Notice of
Termination (NOT)
LS
1
$ 1,000.00
$ 1,000.00
33
SWPPP Inspection and Maintenance, and Reporting
LS
1
$ 2,500.00
$ 2,500.00
34
Reinforced Filter Fabric Fence
LF
1200
$ 2.00
$ 2,400.00
35
Gravel Bag Barriers
LF
240
$ 5.00
$ 1,200.00
36
Sodding for Erosion Control (Block Sodding), St. Augustine,
Complete in Place
SY
9,500
$ 5.00
$ 47,500.00
SUBTOTAL SECTION 6
$ 54,600.00
SECTION 6 - TRAFFIC CONTROL AND REGULATION
37
Traffic Control and Regulation, in Accordance with Drawings and
Specifications
LS
1
$ 50,000.00
$ 50,000.00
38
Relocate Street Signs
EA
26
$ 300.00
$ 7,800.00
Relocate Mailboxes
EA
56
$ 100.00
$ 5,600.00
39
Pavement Markings
LS
1
$ 2,500.00
$ 2,500.00
SUBTOTAL SECTION 7
$ 65,900.00
TOTAL SECTIONS 1-7
$ 3,820,216.78
20% CONTINGENCY
$ 764,043.36
TOTAL BASE BID PRICE
$ 4,584,260.13
D:\Municipal\Proposals\La Porte\7th Street\Cost Estimate_JE.xls 7th Street
GEOTESTENGINEERING, INC.
- - - -------------------- - --- i ............ -- . . ............. . ..... .. . . . . . ............. .
(kx)9vc.hnOoaJ Enonvers & Materfats USHTIO
560iO Bintfiff DrIve Houston, Texas 77036 Tel(,�Phone�: (713) 266-0588
Fav (713) 266-2977
Proposal No. I] 40452699
April 8, 2019
Mr. Kerry Lackey, P,E.
Senior Project Manager 8 Senior Associate
Cobb, Fendley &, Associates, Inc.
1920 Country Place Parkway, Suite 3 10
Pearland, Texas 77584
Re: Proposal for Geotechnical Investigation
7"' Street Drainage and Pavement Improvements
City of La Porte, 'I'exas
Dear Mr. Lackey.:
In accordance with your request on April 4, 2019, Geotest Engineering, Inc. is pleased to
submit this proposal for the referenced project. The project includes removal and replacement of
the existing pavement and storm sewer system along 7"' Street in the City of La Porte, from West
Main Street to Fairmont Parkway for approximately 5,000 linear feet (LF), Tile existing
pavement along 7' Street is primarily asphalt pavement and roadside ditches, with sonic
concrete pavement. Tile proposed irnprovernents, include concrete pavement with underground
storm sewer ranging from 30-inch to 78-inch RCP, and 7' x, 5' RC B and it will be placed at
depths ranging from 9 to 14 feet. The scope of the project will include replacement of concrete
driveways and adjustments to existing utilities in conflict. "I'lie Project will also include
dernolition and construction oCa new outfiall at Harris County Drainage Channel F216-00-00.
Put -pose and Scope
The purposes of this investigation are to evaluate the soil and water level conditions
along 7't' Street to provide geotechnical rccomnictidations for the proposed Drainage and
Pavement Improvements project. Based on the information provided to LIS on April 4, 2019, the
scope of this study will consist of the following:
Mr, Kerry Lackey, P.E.
Page 2
Proposal No. 1140452699
April 8, 2019
o Calling Lonestar 8,11 and coordinating with utility locators to get areas fior the
proposed borings cleared.
Coring existing pavement along 7"' Street to determine the existing pavement
thickness and fior boring access.
Drilling and sampling five (5) soil borings cacti to a depth of 20 feet for stol-111 sewer
and roadway rcconstruction along tile project alignment, and one (1) 30-foot boring at
tile proposed OUtt'411 location.
The tiumber and elejwh (?/' borings a.re (is suggested by Cobbl"encIle'v, antl are
presented on Plan qfBorings% Figure 1.
0 Grouting all borchoICS Using 11011-Shrink cement bent�onite grout after completion of.
drilling and water level nicasUrel-nents. The Use of cement bentonite grout will
eliminate the potential problems and safety hazards associated With SUrflace
settlements that rnight occur il"borcholes are backfilled with soil cuttings.
Performing appropriatc laboratory tests, including CU test, on selected representative
samples to develop the engineering properties of the soil.
Perform engineering analyses to develop geotechnical recolillilendations for
pavement thickness Including subgrade stabilization for the pavement reconstruction,
bedding and backfill, trench (excavation) stability and groundwater control for
utilities replacement, slope paving recommendation for the new Otafall location, and
construction considerations.
0 Submit a geotechnical investigation report containing a plan showing the, locations of
tile borings and recommendations as outlined above.
0 Submit the boring logs in gINT Con,nat.
Mr. Kerry Lackey, P.E.
Page 3
Schedule and Fees
Proposal No. 1140452699
April 8, 2019
We should be able to start the fieldwork within one (1) week after receiving your written
authorization, It is estimated that the fieldwork will be completed in about one (1) week barring
bad weather. The laboratory tests will be completed in about four (4) weeks. The coiiiplete
geotechnical report, which will include field and laboratory data and geotechnical
recommendations, will be submitted in about ten (10) weeks after receiving your notice to
proceed.
Based can the scope of work outlined above, the cost of tile field investigation, laboratory
testing, engineering analyses and geoteclinical report will be lump sum amount of $16,567.00.
The cost breakdown given in Attachment No. I is ffir additional information only. The invoices
will be billed on Lump Sum basis based on percent completion. This cost is based on the
assumption that the site is accessible to a truck mounted drilling rig and no site clearance will be
req u 1 red,
We appreciate the opportunity to submit this proposal. Formal authorization is required
for our services. This may be provided by signing in the space provided below and returning one
copy for our files.
Sincerely,
GEOTEST ENGINEERING, INC.
Naresh Kolli, P.E.
Project Manager
NK'1knip%,ego
Copies Submitted: (I -PDF)
EncIOSUre: FigUre I - Proposed Plan of Borings
Attachment No. I — ('.test Breakdown
PC'38',,(.ick)tccBiii:icalAlroposals",4045269,9.1)0('
ACCEPTED BY:
PRINTED NAME:
TITLE:
DATE:
Geotechnical Investigation
7th Street Drainage and Pavement Improvements
City of La Porte, Texas
Engineering Services,
Sr Project Manager
Sr Engineer
Project Engineer
Staff Engineer
Support Personnel (Drafting, Word Processing)
Direct Expenses
Subsurface (Field Investigation
Mobilization/Demobilization of Truck Mounted Drill Rig and Crew
Drilling and Continuous Samplingi, Truck Mounted Rig, from 0 to
20 feet
Drilling and Intermittent Sampling, Truck Mounted Rig, from 20 to
50 feet
Grouting of Completed Bore Holes
Utility Clearance, Marking Borings, Drilling and Field Coordination
Asphalt Coring (4" Diameter and upto 6" Thickness)
Additional thickness (over 6" Thickness)
Vehicle Charge (field coordination)
Traffic Control Cost
Laboratory Tests
Liquid and Plastic Limits
Moisture Content
Percent Passing No. 200 Sieve
Unconsolidated-Undrained Triaxial Compressive Strength, per
Specimen or Stage
Specific Gravity of Soils
Consoliladated Undrail7ed Triaxial Compressive Strength Test (3
SpeGir?7ens)
Crumb Test (to detMi/70 erosion characteristics of channel
embankment soils)
Double Hydrometer
Proposal No. 1140452699
QUANTITY
UNIT RATE
COST
2 hrs.
$206.00
$412.0O
6 hrs.
$150.00
$900.00
12 hrs.
$105.00
$1,260.00
32 hrs.
$83,00
$2,65&00
6 hrs.
$60.00
$360.0O
Subtotal
$5,588.00
1 ea.
$340.00
$340.0O
120 ft,
$21 .00
$2,520.00
10 ft.
$18.00
$180.00
130 ft.
$7.00
$910.00
8 hrs.
$65.00
$520.0�O
6 ea.
$80-00
$480.00
18 in,
$7.00
$126.00
8 hrs.
$10-00
$80.00
2 day
$60000
$1,20000
Subtotal
$6,356.00
13 ea.
$60.00
$780.00
47 ea.
$9.00
$423-00
12 ea,
$46,00
$552.00
13 ea,
$61,00
$793,00
1 ea.
$60.00
$60.00
I ea. $1,80000
I ea. $38.00
1 ea. $177,00
Subtotal
Total
$38.00
$177,00
$4,623.00
1 $16,56 .00
pc38 Ag eotech n i ca IT ro�poisa IsA 04 52 6 99 , xlslGas t
"411§ 0 j",'%/// � waft.—
A/01/1
April 4, 2019
Kerry Lackey
CobbFendley &Associates, Inc.
1920 Country Place Parkway, Suite 310
Pearland, Texas 77584
Re: Request for Environmental Services — Preliminary Wetlands Investigation
7"' Street Paving and Drainage Project La Porte, Texas
Dear Mr. Lackey:
"I'liank you for allowing B-10-WEST, Inc. (BIO-WEST) the opportunity to provide you with a cost
estimate for the following environmental services: a preliminary wetland investigation and review for the
7"' Street Paving and Drainage Pro.ject located in, La Porte, Texas.
Preliminary Wetland Investigation, and Review
BlO-WEST scientists will visit the subject property and review available historical topographic maps,
National Wetland Inventory maps, soil data maps, color and infra -red aerial photography, and current
floodplain reaps to estimate the extent of any potential waters of the U.S. which may exist on tile :subject
property.
The purpose of the StUdy is to determine the approximate sizes and locations of any areas that may
potentially be classified as waters ofthe United States, which includes, but is not limited to, wetlands.
Deliverables
After the site visit has occurred and all available data has been reviewed, a letter report will be generated
which details the findings of the preliminary study and associated maps will be included as an appendix to
the report.
Estimated Costs
'T lie estimated cost associated with this investigation is noted below. 1"his protect will be conducted and
billed on a lurnp, :sure basis.
Preliminary Wetland Nvestigation and Review .................................................................. $2,750.00
TOTAL...................................................... I ....... I ....... I ...................... I .......... I ....... I ................... $2,750.00
You may authorize BIO-WEs'r to begin the work as proposed by signing the attached form of
Professional Services Agreement and returning a copy to 1310-WEST. 1310-WEST will begin the work
immediately after receiving notice to proceed. The letter report will be complete within 15 working days
from the notice to proceed.
To accept this cost estimate, please sign and date on the attached Agreenient of Services or please supply
your company's contract. Acceptance of this proposal entrails acceptance of B 10-WEST's standard terms
and conditions, This proposal is valid for 60 days from the date above.
BIO-WE s,r greatly appreciates the opportunity to provide this scope of services and cost estimate. If you
have any qLICStions or comments, please call the 1310-WEST office at (832) 595-9064.
Sincerely,
Andy Boswell
Project Manager & Senior Ecologist
Attachment I : Contract Docunients
Colleen Moss
Environmental Scientist
:car. 01 /01 /2017
$ten Consulting Group, Inc, 810 Highway 6 S, Suite 111
www.statereyiew.com Houston, TX 77079
Tele (713) 975-1029
TAS Review/Inspection Order Form Fax (713) 785-7769
adminC7a statereview.Com
Project Name: La Porte 7th Street
Project AB Number: (if registered with TDLR)
TDLR Filing Fee may be paid directly online or by combined fee when submitting to OCG.
Fee Schedule
Construction Cost
'TDLR Filing
Fee
2 Review
Fee
Inspection
Fee
3 Periodic
Inspection
Total
Under $50,000
$175
$350
$375
$275
50,000
-
199,999
175
375
400
300
200,000
-
499,999
175
400
425
325
$1,000
500,000
-
999,999
175
450
475
350
1,000,000
-
4,999,999
175
500
600
375
5,000,000
-
9,999,999
175
650
750
425
10,000,000
-
14,999,999
175
800
800
650
15,000,000
-
and up
175
Contact OCG for fee
Pre -Project Inspection
Contact OCG for fee
TDLR Late Project Filing Fee
$300
Application must be accompanied by payment in full.
Total
$1,000
One -Time Filing Fee of $175 is required — online with TDLR or with OCG submittal. RAS# 00000149
2 Plan review fee includes preliminary plan reviews (prior to registration) and technical assistance throughout the design phase.
3 Periodic inspections serve to eliminate potential violations during construction.
Please include the following:
.AB Project Registration form — If project has been registered online include one copy of Registration Confirmation page.
.One complete set of construction documents - submitted within (20) twenty days of issuing project along with proof of submission form (for
licensed design professionals only).
.Payment in full for requested services. Please include TDLR filing Fee for projects not yet registered. Please make checks payable to: Often
Consulting Group, Inc.
Reduce or eliminate costly TAS violations. Contact OCG for the following essential compliance services:
Pre -Project Inspection: OCG survey of existing facilities prior to finalizing intended scope of work. TAS requirements for
alterations typically increase scope of work. Identify these requirements and locations of accessibility compliance with a Pre -
Project Inspection. Contact OCG to schedule a Pre -Project Inspection.
Preliminary Reviews: Prior to final construction documents, email your project to tech infop_statereview.com for preliminary
reviews, or contact OCG for hardcopy pickup — no charge.
Periodic Inspections: Elements such as noncompliant plumbing and surface slopes that are commonly overlooked during
the construction phase add unnecessary costs to a building or facility budget. With a periodic inspection, potential violations
may be identified and corrected before a final inspection. Avoid having to redo newly constructed areas for TAS violations
that could have been addressed before project completion. Periodic inspections offer peace of mind.
Responsibility for compliance with Texas Government Code Chapter 469 is placed upon the design professional with overall responsibility for
a project, and/or the Owner of a facility. Plan Reviews shall not be construed as acceptance of responsibility for such compliance by Often
Consulting Group, Inc., or any of its accessibility specialists or employees. Often Consulting Group's financial liability is limited to fees paid for
Plan Reviews and Inspections. All fees are non-refundable. Reports cannot be released until all fees are paid in full.
I hereby Authorize Often Consulting Group, Inc., to perform requested services for the referenced project.
❑Owner / Agent ® Design Professional
X
Authorized Signature Date Telephone Fax
TAS FORM A-1/17
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By: Mayor Louis R. Rigby
Department: City Council
Report �r Resolution 4' Ordinance
Exhibits: Ordinance 2019-3745
Appropriation
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir No
SUMMARY & RECOMMENDATION
Canvassing of the May 4, 2019, general election races occurred at the May 10 and 13,
2019 meetings.
Section 2.08 of the City Charter provides that at the first meeting of the Council after
canvassing the general election, City Council shall select one of its members to serve
as Mayor Pro Tem for a one-year term or until a successor is appointed and has
qualified. If a vacancy occurs in the office of Mayor, or in the case of a mayor's absence
or disability, the Mayor Pro Tem shall act as Mayor until a successor is elected and has
qualified or until the Mayor is again able to assume the duties of the office.
The Council's custom has been to elect successive Mayors Pro Tem in the order the
Councilpersons have joined the Council. Councilperson Nancy Ojeda has served as
Mayor Pro Tem for the 2018-2019 year and Councilperson Bill Bentley was the next
new member to join the Council after her.
It is the Council's practice to adopt an ordinance naming the member elected.
ACTION REQUIRED BY COUNCIL
Move the nomination of to serve as the Council's Mayor Pro Tem and
adoption of Ordinance 2019-3745 in support of same. [A nomination does not require a second.]
ORDINANCE NO. 2019-3745
AN ORDINANCE PROVIDING FOR THE ELECTION OF A MEMBER OF THE CITY COUNCIL TO
SERVE AS MAYOR PRO TEM OF THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD JUNE 1,
2019, THROUGH MAY 31, 2020, OR UNTIL A SUCCESSOR HAS BEEN APPOINTED AND HAS
QUALIFIED; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council of the City of La Porte hereby elects _
as Mayor Pro Tem of the City of La Porte, Texas, for the period June
successor has been appointed and has qualified.
to serve
1, 2019, through May 31, 2020, or until a
Section 2. The Mayor Pro Tem shall serve in such office during said term, and pursuant to the Charter of the
City of La Porte shall during the vacancy, absence or disability of the Mayor have all powers and duties of the
Mayor of the City of La Porte during such vacancy, absence or disability of the Mayor. The Mayor Pro Tem shall
act as Mayor until a successor is elected and has qualified or until the Mayor is again able to assume his duties of
office, as the case may be.
Section 3. The City Council officially finds, determines, recites, and declares that a sufficient written notice
of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the
public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open
Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as
required by law at all times during which this ordinance and the subject matter thereof has been discussed
considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice
and the contents and posting thereof.
Section 4. This ordinance shall be effective from and after its passage and approval, and it is so ordered.
PASSED AND APPROVED this, the 10th day of June, 2019.
ATTEST:
Lee Woodward, City Secretary
CITY OF LA PORTE, TEXAS
Louis R. Rigby, Mayor
APPROVED AS TO FORM:
Clark T. Askins, Assistant City Attorney
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By: Mayor Rigby
Department: City Council
Report ir Resolution 1�'°' Ordinance
Exhibits: N/A
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir No
SUMMARY & RECOMMENDATION
Following the May 4 election, there is one position for a Councilperson to be appointed to each
of the Animal Shelter Advisory Committee and the Fiscal Affairs Committee, and as an alternate
to the Drainage and Flooding Committee.
For the Fiscal Affairs Committee, Councilperson Nancy Ojeda is currently serving as the
Alternate. It is the Council's custom to allow the Alternate to move to the open position and then
to select a new Alternate. The draft motion below is worded to reflect that. Should a
Councilperson object to this, they may wish to visit with the Mayor in advance of the meeting,
or could move to amend the motion.
These positions serve at the Council's pleasure or until the member is no longer a
Councilperson. For each position in turn, the Mayor will accept nominations and then take a
vote or accept a nominee by unanimous consent.
ACTION REQUIRED BY COUNCIL
Move the nomination of Councilperson to an open position on the La Porte
Animal Shelter Advisory Committee. [A nomination does not require a second.]
Move the nomination of Councilperson to the Alternate position on the La Porte
Drainage and Flooding Committee. [A nomination does not require a second.]
Move the nomination of Councilperson to the Alternate position on the La Porte
Fiscal Affairs Committee. [A nomination does not require a second.]
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Councilpersons Martin, Gillett, &
Requested By: Bentley
Department: City Council
Report ir Resolution i' Ordinance
Exhibits: N/A
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir' No
SUMMARY & RECOMMENDATION
Councilperson Martin has brought forward the nomination of Councilperson Gillett to fill an open
position on the La Porte Fire Control, Prevention, and Emergency Medical Services District
Board. The unexpired term ends August 31, 2019. The Board has seven members filling two-
year terms; three additional positions have terms ending this August and the other three end in
even -numbered years.
Fire Control, Prevention & Emergency Medical Services District Board — 7 appts. - 2-yr. terms
Patrick McElroy
— through 8/31/2019
Open (Eldridge)
— through 8/31/2019
Danny Campise
— through 8/31/2020
Thomas Dye, III
— through 8/31/2020
Johnny Jones —
through 8/31/2020
Ronald Nowetner
— through 8/31/2019
Dewey Walls, Jr.
— through 8/31/2019
ACTION REQUIRED BY COUNCIL
Move the nomination of Steve Gillett to an open position on the La Porte Fire Control,
Prevention, and Emergency Medical Services District Board. [A nomination does not require a
second.]
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Councilmembers Garza,
Requested By: Lunsford, and Bentley
Department: City Council
Report ir Resolution i' Ordinance
Exhibits:
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir' No
SUMMARY & RECOMMENDATION
This item is placed on the agenda by Councilmembers Garza, Lunsford, and Bentley.
This agenda item is to discuss ways to modify all ordinances and zoning categories to regulate
any new warehouse and/or distribution center establishment in La Porte. One option would be
to require a Conditional Use Permit for any new warehouse. This option would mean that each
warehouse proposal would need to be reviewed and voted on by both the Planning and Zoning
Commission and the City Council.
Any ordinance amending the Code of Ordinances would first need to be presented to the
Planning and Zoning Commission and would require final approval from City Council.
The graph below is the results a Facebook survey conducted by Councilmember Garza. City
staff was not involved in the preparation on this survey and cannot attest to the survey design
or method of distribution.
375
350
32
300
275
250
22
200
17
».50
:».2
».00
T
50
0
Rega4less Of the Vocation or any Other
ii it u irn stan, D � do inot wantO ,see another
warehouse bii ireg buHt in La PartParte for im ire
EM
ks, Strongly Agree IIII A P°ee IIII � Don't Ca ire __ Disagree Strongly Disagree
Councilpersons Lunsford and Bentley are co-sponsors for the item.
ACTION REQUIRED BY COUNCIL
Provide direction on possible option(s) for amending the Code Ordinances regulating
establishing new warehouses and/or distribution centers in La Porte.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Councilpersons Garza, Lunsford
Requested By: and Bentley
Department: City Council
4 Report "" Resolution r Ordinance
Exhibits: None
Appropriation
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: r Yes r No
SUMMARY & RECOMMENDATION
Councilperson Garza provided an agenda request in writing for the following,
"It is our belief that our constituents would be better served if we fostered an improved working
relationship with the LPISD Board of Trustees. We would like to ask city staff to being speaking
with representatives from LPISD in order to arrange for a joint workshop between the City
Council and the LPISD Board of Trustees in order to discuss items of mutual concern.
We ask that city staff specifically provide us with suggested times and places for such a
workshop, in addition to a list of agenda items that the LPISD Trustees would like included in
the meeting."
Councilpersons Lunsford and Bentley are co-sponsors for the item.
ACTION REQUIRED BY COUNCIL
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Councilmembers Garza,
Requested By: Lunsford, and Bentley
Department: City Council
Report i' Resolution ir" Ordinance
Exhibits: Current Massage Parlor Ordinance
Current Massage Parlor Application
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir No
SUMMARY & RECOMMENDATION
Councilperson Garza provided an agenda request in writing for the following proposed
chainges or ad6flons ain:? in in:?d and uigdei llliigedp,
"This petition is intended to make it harder to operate a brothel under the guise of a legitimate
business by amending Ord. No. 2015-3598 Sec. 22-418 to convert the permit issued to a
conditional use permit. The original language of Ord. No. 2015-3598 Sec. 22-418 is listed
below, with amendments notated.
Ord. No. 2015-3598
Sec. 22-418. - Issuance of con6flonamassage business permits.
The director of planning and development shall issue a massage business permit within 30
days of receipt of the application unless he finds that:
(1) The correct permit fee has not been tendered to the city, and in the case of check or bank
draft, honored with payment upon presentation;
(2) The operation, as proposed by the applicant, if permitted, would not comply with all
applicable laws, including but not limited to the city's building, zoning and health regulations;
(3) The applicant, if an individual, or any of the stockholders holding more than ten percent of
the stock of the corporation, or any of the officers and directors, if the applicant is a corporation,
or any of the partners, including limited partners, if the applicant is a partnership, or the holder
of any lien of any nature on the business and/or equipment used therein; and the manager or
other person principally in charge of the operation and affairs of the business, or any
employees, have been convicted of a felony or misdemeanor involving moral turpitude, or was
placed on deferred adjudication for such offense, unless such conviction occurred at least five
years prior to the date of the application;
(4) The applicant has knowingly made any false, misleading or fraudulent statements of fact in
the permit application or in any document required by the city in conjunction therewith;
(5) The applicant has had a massage business, masseur or other similar permit or license
denied, revoked or suspended by the city or any other state or local agency within five years
prior to the date of application;
(6) The applicant, if an individual, or any of the officers and directors if the applicant is a
corporation, or any of the partners, including limited partners, if the applicant is a partnership,
and the manager or other person principally in charge of the operation of the business, is not
over the age of 18 years.
(7) Before any permit shall be issued under this article by the director of planning and
development, the chief of police shall first sign his approval for the application.
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Councilpersons Lunsford and Bentley are co-sponsors for the item.
ACTION REQUIRED BY COUNCIL
Move to direct the City Manager and City Attorney to draft an ordinance amending Section
22.418 of Ordinance 2015-3598, concerning issuance of conditional massage business
permits.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
ORDINANCE NO. -;?®157%4 2015-3598
AN ORDINANCE AMENDING CHAPTER 22.OF THE CODE OF ORDINANCES OF
THE CITY OF LA PORTE, TEXAS, BY ESTABLISHING REGULATIONS AND FEES
RELATING TO OPERATION OF MASSAGE ESTABLISHMENTS IN THE CITY;
PROVIDING A SEVERABILITY CLAUSE; CONTAINING A REPEALING CLAUSE;
PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE
SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION
SHALL BE FINED IN A SUM NOT TO EXCEED TWO THOUSAND DOLLARS;
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. Chapter 22, "Businesses," of the Code of Ordinances of the City of LaPorte,
Texas, is hereby amended by adding new Article VII "Massage Businesses", which shall
hereinafter read as follows, to wit:
"ARTICLE VII. — MASSAGE BUSINESSES
DIVISION 1. — GENERALLY
Sec. 22-400. - Definitions.
Unless the particular provision or the context otherwise requires, the definitions and provisions
contained in this section shall govern the construction, meaning and application of words and phrases
used in this article.
Employee shall mean any person over eighteen (18) years of age, other than a masseur, who
renders any service in connection with the operation of a massage business and who receives
compensation from the operator of the business or from patrons.
Massage means any method of treating the superficial parts of a patron for medical, hygienic,
exercise or relaxation purposes by rubbing, stroking, kneading, tapping, pounding, vibrating or
stimulating with the hands, feet or any instrument.
Masseur means any person who engages in the practice of massage as herein defined and who is
licensed therefor by the state. The use of the masculine gender in this article shall include in all cases
the feminine gender as well.
Patron means any person who receives a massage under such circumstances that it is reasonably
expected that he or she will pay money or give any other consideration therefor.
Sec. 22-401 - Penalty.
Any person who shall intentionally or knowingly violate any provision of this article shall be
deemed to be guilty of a misdemeanor and shall upon conviction be punished by a fine not to exceed
two thousand dollars ($2000.00).
Secs. 22-402-22-414. - Reserved.
DIVISION 2. - PERMITS
Sec. 22-415. - Business permit required.
No person shall engage in or carry out the business of providing massages unless he has a valid
massage business permit issued by the City of La Porte pursuant to the provisions of this article for each
and every separate office or place of business conducted by such person.
Sec. 22-416. - Application for permit.
Any person desiring a massage business permit shall file a written application with the Director of
Planning on a form to be furnished by the Planning and Development Department. The applicant shall
accompany the application with a tender of the permit fee required by this article, and shall, in addition,
furnish the following:
(1) The type of ownership of the business, i.e. whether individual, partnership, corporation or
otherwise;
(2) , The name, style and designation under which the business or practice is to be conducted;
(3) The business address and all telephone numbers where the business is to be conducted;
(4) Such other information, identification and physical examination of the person as shall be
deemed necessary by the Director of Planning or the Chief of Police to discover the truth
of the matters hereinabove required to be set forth in the application;
(5) Authorization for the city, its agents and employees to seek information and conduct an
investigation into the truth of the statements set forth in the 'application and the
qualifications of the applicant for the permit;
(6) Written declaration by the applicant, under penalty of perjury, that the foregoing information
contained in the application is true and correct, said declaration being duly dated and signed
in the city.
Sec. 22-417. - Investigation by the Director of Planning and the Chief of Police.
(a) Upon receiving the application for a massage business permit, the Director of Planning and
Development shall forward the application to the Chief of Police to conduct an investigation
into the applicant's moral character and personal and criminal history. The Chief of Police
may in his discretion require a personal interview of the applicant, and such further
information, identification and physical examination of the person as shall bear on the
investigation. In addition, the following information shall be provided to the Chief of Police,
as follows:
(1) A complete list of the names and the residence addresses of all masseurs and employees
in the business and the name and residence address of the manager or other person
principally in charge of the operation of the business, as well as copies of all current
licenses issued by Department of State Health Services for each masseur to be employed
at any permitted location.
(2) The following personal information concerning the applicant, if an individual; and
concerning each stockholder holding more than ten (10) percent of the stock of the
corporation, and each officer and director, if the applicant is a corporation; and
concerning the partners, including limited partners, if the applicant is a partnership; and
the holder of any lien, of any nature, upon the business and/or the equipment used
therein; and concerning the manager or other person principally in charge of the
operation of the business:
(a) The names, complete residence addresses and residence telephone numbers;
(b) The two (2) previous addresses immediately prior to the present address of the
applicant;
(c) Written proof of age;
(d) Height, weight, color of hair and eyes, and sex;
(e) Two (2) front face portrait photographs taken within thirty (30) days of the date of
application and at least two (2) by two (2) inches in size;
(f) The massage or similar business history and experience ten (10) years prior to the
date of application, including but not limited to whether or not such person in
previously operating in this or another city or state under license or permit has had
such license or permit denied, revoked or suspended and the reason therefor, and
the business activities or occupations subsequent to such action of denial, suspension
or revocation;
(g) All criminal arrests other than misdemeanor traffic violations, fully disclosing the
jurisdiction in which arrested and the disposition thereof,
(h) A complete set of fingerprints taken and to be retained on file by the chief of police
or his authorized representatives;
(3) The names and addresses of three (3) adult residents of Harris County who will serve as
character references. The references must be persons other than relatives and business
associates;
(b) In addition to the requirements of subsection (a) of this section, the Director of Planning and
Development shall cause to be conducted an investigation of the premises where the
massage business is to be carried on, for the purposes of assuring that such premises comply
with all sanitation requirements as set forth in this article and by the state, and with the
regulations of public health, safety and welfare.
Sec. 22-418. - Issuance of massage business permits. ,
The Director of Planning and Development shall issue a massage business permit within thirty (30)
days of receipt of the application unless he finds that:
(1) The correct permit fee has not been tendered to the city, and in the case of check or bank
draft, honored with payment upon presentation;
(2) The operation, as proposed by the applicant, if permitted, would not comply with all
applicable laws, including but not limited to the city's building, zoning and health regulations;
(3) The applicant, if an individual, or any of the stockholders holding more than ten (10) percent
of the stock of the corporation, or any of the officers and directors, if the applicant is a
corporation, or any of the partners, including limited partners, if the applicant is a
partnership, or the holder of any lien of any nature on the business and/or equipment used
therein; and the manager or other person principally in charge of the operation and affairs
of the business, or any employees, have been convicted of a felony or misdemeanor involving
moral turpitude, or was placed on deferred adjudication for such offense, unless such
conviction occurred at least five (5) years prior to the date of the application;
(4) The applicant has knowingly made any false, misleading or fraudulent statements of fact in
the permit application or in any document required by the city in conjunction therewith;
(5) The applicant has had a massage business, masseur or other similar permit or license denied,
revoked or suspended by the city or any other_ state or local agency within five (5) years prior
to the date of application;
(6) The applicant, if an individual, or any of the officers and directors if the applicant is a
corporation, or any of the partners, including limited partners, if the applicant is a
partnership, and the manager or other person principally in charge of the operation of the
business, is not over the age of eighteen (18) years.
(7) Before any permit shall be issued under this article by the Director of Planning and
Development, the Chief of Police shall first sign his approval for the application.
Sec. 22-419. - Display of permits.
The massage business permittee shall display his permit in an open and conspicuous place on the
premises of the massage business.
Sec. 22-420. - Fees generally.
The permit fee for a massage business shall be seventy-five dollars ($75.00) per calendar year.
Permit fees shall not be prorated.
Sec. 22-421. - Additional locations.
Should any massage business have more than one location where the massage services are to be
provided, a separate permit, issued in accordance with this article, is required for each massage
business location.
Sec. 22-422. - Return of fee.
No portion of any fee collected under this article shall be returned after a permit has been issued.
Sec. 22-423. — Denial, Suspension and revocation of permits.
(a) A massage business permit may be revoked or suspended in any case where any of the
provisions of this article are violated, or where any licensee or employee of the licensee is
engaged in any conduct which violates any of the state laws or city ordinances at the
permittee's place of business, including but not limited to, working without a state license,
engaging in sexual contact with customers, or working in the nude, and the permittee has
actual or constructive knowledge thereof by due diligence. The revocation proceedings shall
be as prescribed by subsection (b) of this section.
(b) A massage business permit may be revoked or suspended by the City Council after notice and
hearing for any cause set forth in this section. The Director of Planning and Development or
his authorized agent shall initiate such proceedings by petition to the city secretary in writing
setting forth specifically the grounds for revocation or suspension, and if a suspension, the
length of time for which such suspension is requested. A copy of such petition shall be mailed
to the last known address of the permit holder. Notice of the time and date of the hearing,
again setting forth the specific grounds upon which the Director of Planning and
Development's petition is based, shall be given in writing by the city secretary through
certified United States mail to the permittee at his last known address at least five (5) days
prior to the date set for such hearing. The City Council shall, by a majority vote, determine
whether or not such permit shall be revoked or suspended, and such action shall be final and
conclusive.
(c) Any applicant denied a permit shall have the right of appeal to City Council. Such appeal shall
be taken by filing with the city secretary within ten (10) days after notice of the denial has
been mailed to such person's address as set forth in the application, a written statement
setting forth fully the grounds for the appeal. The city secretary shall provide for a council
hearing on such appeal at the earliest convenient regular city council meeting, and shall
notify the appellant and Director of Planning of the date and time of such city council hearing
in the same manner as provided in subsection (b). The council shall by a majority vote either
sustain the action of the Director of Planning and Development or issue the permit.
Sec. 22-424. - Transfer of permit prohibited.
No massage business permit is transferable, severable or divisible, and such authority as a permit
confers shall be conferred only upon the permittee named therein.
Sec. 22-425. — Notice to City of changes in employment.
Every permitted massage business shall immediately inform the city of any changes to the list
provided in accordance with Section 22-416(4) of this article concerning the names and the residence
addresses of all masseurs and employees in the business and the name and residence address of the
manager or other person principally in charge of the operation of the business.
Secs. 22-426-22-429. - Reserved.
DIVISION 3. - OPERATION REGULATIONS
Sec. 22-430. - Hours.
No massage business shall be kept open for any purpose between the hours of 10:00 p.m. and
8:00 a.m. on any day of the week.
Sec. 22-431. -Alcoholic beverages prohibited.
No person shall sell, give, dispense, provide or keep or cause to be sold, given, dispensed, provided
or kept, any alcoholic beverage on the premises of any massage business.
Sec. 22-432. - Entrances, exits.
No massage business shall have any entrance or any exit way providing a direct passageway to any,
residence or living quarters.
Sec. 22-433. — Access; open to public.
(a) All massage establishments operating under the authority of this chapter are declared to be
public places, and shall not, during business hours, have the doors to the entrances or exits of
such establishments locked or obstructed in any way so as to prevent free ingress and egress
of persons; provided, however, such doors may be closed. A massage business is prohibited
from operating as a private, member only enterprise.
(b) Any law enforcement officer may inspect a massage business establishment at any time during
business hours to determine whether the establishment is in compliance with this chapter and
state law.
Sec. 22-434. - Sanitation.
(a) All premises used pursuant to this` chapter shall be periodically inspected during regular
business hours by the Director of Planning and Development or his authorized representative
for safety of structure and adequacy of plumbing ventilation, heating and illumination.
(b) Floors shall be free from any accumulation of dust, dirt and refuse. Well marked toilet and
handwashing facilities for permittees, employees and patrons shall be provided. All walls,
ceilings, windows and doors shall be free of dust, dirt, refuse and mold. In high humidity
areas, including toilet rooms, shower rooms, steam rooms, locker rooms, and other such
rooms, the walls, ceilings and floors shall be constructed or covered with a material that
is smooth, nonabsorbent and easily cleaned.
Sec. 22-435. - Sheets, towels, etc.
Towels, cloths and sheets shall not be used for more than one (1) patron. Heavy white paper may
be substituted for sheets provided that such paper is changed for every patron. Soiled linens and towels
shall be stored in a clearly marked receptacle and shall not be reused prior to laundering.
Sec. 22-436. - Animals prohibited.
No animals shall be permitted within a massage business at anytime.
Sec. 22-437. - Equipment.
All equipment used for the treatment of patrons at establishments regulated by this article shall be
kept in a clean and sanitary condition, and the equipment shall be kept in a good and safe state of repair
at all times."
Section 2. If any provision, section, subsection, sentence, clause, or phrase of this ordinance,
or the application of same to any person or set of circumstances is for any reason held to be
unconstitutional, void or invalid, the validity of the remaining portions of this ordinance or their
application to other persons or sets of circumstances shall not be affected thereby, it being the
intent of the City Council in adopting this ordinance that no portion hereof or provision or
regulation contained herein shall become inoperative or fail by reason of any unconstitutionality,
vividness or invalidity of any other portion hereof, and all provisions of this ordinance are declared
to be severable for that purpose.
Section 3. All ordinances or parts of ordinances inconsistent with the terms of this ordinance
are hereby repealed; provided, however, that such repeal shall be only to the extent of such
inconsistency and in all other respects this ordinance shall be cumulative of other ordinances
regulating and governing the subject matter covered by this ordinance.
Section 4. Any person who violates a provision of this ordinance, upon conviction in the
municipal court of the City of La Porte shall be subject to fine not to exceed two thousand dollars
($2000.00). Each day of violation shall be considered a separate offense.
Section 5. The City Council officially finds, determines, recites and declares that a sufficient
written notice of the date, hour, place and subject of this meeting of the City Council was posted at
a place convenient to the public at the City Hall of the City for the time required by law preceding
this meeting, as required by the Open Meetings Law, and that this meeting has been open to the
public as required by law at all times during which this ordinance and the subject matter thereof
has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contacts and posting thereof.
Section 6. This Ordinance shall be effective fourteen (14) days after its passage and approval.
The City Secretary shall give notice of the passage of this ordinance by causing the caption hereof
to be published in the official newspaper of the City of La Porte at least once within ten (10) days
after the passage of this ordinance, in accordance with the City of La Porte Charter.
PASSED AND APPROVED, this the o� day of tf.S6 , 2015
CIT
IN
ATTEST:
Patrice Fogarty
City Secretary
APPROVED:
ark T. Askins
Assistant City Attorney
City of La Porte Planning & Development Department Phone: 281.470.5073
604 W. Fairmont Pkwy Fax: 281.470.5005
La Porte, TX 77571 MASSAGE BUSINESS PERMIT APPLICATION www.laportetx.gov
1. BUSINESS INFORMATION: DATE OF SUBMITTAL:
ADDRESS WHERE BUSINESS IS TO BE CONDUCTED:
PHONE NUMBERS (ALL) WHERE BUSINESS IS TO BE CONDUCTED:
HCAD PARCEL NO(s) 13-digit Tax I D(s):
PROPERTY LEGAL DESCRIPTION:
0 NEW BUILDING rl EXISTING BUILDING BUSINESS NAME:
STYLE/ TYPE OF MASSAGE:
PROPOSED USE OF BUILDING:
2. BUILDING OWNER INFORMATION:
BUILDING OWNER'S NAME: PHONE:
E-MAIL:
MAILING ADDRESS OF BUILDING OWNER:
3. BUSINESS OWNER CONTACT INFORMATION:
BUSINESS OWNERSHIP: [3 INDIVIDUAL El PARTNERSHIP El COORPORATION
OWNER'S NAME: TITLE:
PHONE 1: PHONE2:
FAX: E-MAIL:
NOTES TO APPLICANT.
NOT A VALID PERMIT UNTIL BUSINESS OWNER IS NOTIFIED OF APPROVAL AND ALL APPLICABLE FEES ARE PAID IN FULL.
PERMIT FEE $75. 00 (NON-REFUNDABLE)
I HEREBY CONSENT TO UNRESTRICTED ACCESS/ INSPECTION DURING BUSINESS HOURS BY CITY PERSONNEL.
AUTHORIZED SIGNATURE: DATE:
I HEREBY SWEAR, UNDER PENALTY OF PERJURY, THAT THE INFORMATION CONTAINED IN THIS APPLICATION IS TRUE &
CORRECT.
ATHORIZED SIGNATURE: DATE:
NAME OF EMPLOYEE: BUSINESS NAME:
*Planning Department is responsible for document collection. All paperwork will be verified by Police Department.
4. APPLICATION CHECKLIST & SUPPORTING DOCUMENTATION (MUST COMPLETE FOR EVERY EMPLOYEE):
®COMPLETE ITEMS 1 THRU 3 OF APPLICATION
®ALL STATEMENTS SIGNED & DATED
®COPY OF ALL MASSAGE THERAPIST'S LICENSE, MASSAGE THERAPY ESTABLISHMENT LICENSE, AND NAMES AND RESIDENCE
ADDRESSES FOR MANAGER OR OTHER PERSONS PRINCIPALLY IN CHARGE OF OPERATION OF THE BUSINESS, AND FOR ALL MASSEURS
AND EMPLOYEES IN THE BUSINESS.
®PERSONAL INFORMATION CONCERNING THE APPLICANT, IF AN INDIVIDUAL; AND CONCERNING EACH STOCKHOLDER HOLDING
MORE THAN 10% OF THE STOCK OF THE COORPORATION, AND EACH OFFICER AND DIRECTOR, IF APPLICANT IS A COORPORATION, AND
CONCERNING THE PARTNERS, INCLUDING LIMITED PARTNERS, IF THE APPLICANT IS A PARTNERSHIP; AND THE HOLDER OF ANY LIEN, OF
ANY NATURE, UPON THE BUSINESS AND/OR THE EQUIPMENT USED THEREIN; AND CONCERNING THE MANAGER OR OTHER PERSON
PRINCIPALLY IN CHARGE OF THE OPERATION OF THE BUSINESS. 13NOTAPPLICABLE
®COPY OF VALID TEXAS ISSUED I.D. & (2) FRONT FACING 2"X 2" PHOTOGRAPHS
®WRITTEN 10 YEAR HISTORY OF BUSINESS OWNER INCLUDING ANY AND ALL LICENSES, DENIED PERMITS, REVOKED & SUSPENDED
LICENSES, ETC.
®COPY OF ALL CRIMINAL ARRESTS, FULLY DISCLOSEING THE JURISDICTION IN WHICH ARRESTED OR ® NOT APPLICABLE.
®COMPLETE SET OF FINGER PRINTS (LA PORTE POLICE DEPARTMENT; 3001 N. 23RD ST.; LA PORTE TX 77571)
LIST NAME, ADDRESS, PHONE # OF 3 HARRIS COUNTY RESIDENTS 18 OR OLDER TO SERVE AS CHARACTER REFERENCES.
(NO RELATIVES OR BUSINESS ASSOCIATES)
1.
2.
3.
®FURNISH COPY OF TEXAS SALES & USE TAX CERTIFICATE
City of La Porte Office use only:
COMPLETE APPLICATION & DOCUMENTS RECEIVED BY:
CURRENT ZONING PERMIT FOR THIS ESTABLISHEMENT: PERMIT#
La Porte Police Department to verify all documents to be true and correct.
®APPROVED ® DENIED BY: CHIEF OF POLICE: DATE:
®APPROVED ® DENIED BY: BUILDING OFFICIAL: DATE:
®APPROVED ® DENIED BYPLANNING DIRECTOR: DATE:
COMMENTS:
POLICE DEPARTMENT LICENSE NO.
PLANNING DEPARTMENT BUSINESS LICENSE NO.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 10, 2019
Requested By: CSO through Mayor Rigby
Department: City Secretary's office
Report �r Resolution Ordinance
Exhibits: None
Appropriation
Source of Funds: Gen. fund/election budget
Account Number: 001-6067-510-6004
Amount Budgeted: $30,000
Amount Requested:
Budgeted Item: Yes ir' No
SUMMARY & RECOMMENDATION
Per Section 32.093 of the Texas Election Code, compensation of election judges and
clerks shall be fixed by the governing body of a political subdivision. In the past, election
workers were compensated at rates ranging from $10.00-$15.00 per hour based on title
of position. (Election judges are compensated an additional $25.00 for delivery of
equipment on election night per Section 32.092(a).)
All election workers are trained on all aspects of their election duties. Should an election
judge not be able to perform their duties, the alternate judge is required to do so. If an
alternate judge is not able to perform their duties, an election clerk will be named as the
alternate judge. Election workers are notified of the rate of pay at the time of their
appointment. Staff believes they all perform essential functions and must conduct the
elections with the highest possible integrity and attention to detail.
Current per hour rates (there is no additional amount paid to or change in normal pay
rate for a City of La Porte employee performing election duties):
Early Voting Deputy Clerk, City Hall or ITC - $10.00
Election Day Judge, City Hall or ITC - $14.00
Election Day Alternate Judge, City Hall or ITC - $12.00
Election Day Clerks, City Hall or ITC - $10.00
Early Voting Ballot Board Judge - $14.00
Early Voting Ballot Board clerk - $14.00
Central Counting Judge - $15.00
For consistency and impartiality to all of the election workers, staff requests that
compensation be fixed at a rate of $15.00 per hour for all hourly payments to election
workers for elections conducted by the City of La Porte, whether for La Porte only or
for joint elections handled with or for other entities.
I��x��[�I►[�I�77
TITLE 3. ELECTION OFFICERS AND OBSERVERS
CHAPTER 32. ELECTION JUDGES AND CLERKS
SUBCHAPTER E. COMPENSATION
Sec. 32.091. COMPENSATION FOR SERVICES AT POLLING PLACE.
(a) Except as provided by Subsection (c), an election judge or clerk is entitled to
compensation for services rendered at a precinct polling place at an hourly rate not to exceed
the amount fixed by the appropriate authority, which amount must be at least the federal
minimum hourly wage. Ajudge or clerk may be compensated at that rate for services rendered
under Section 62.014(c).
(b) A judge or clerk may not be paid for more than one hour of work before the polls open,
except for payment made for work under Section 62.014(c). In a precinct in which voting
machines are used, a judge or clerk may not be paid for more than two hours of work after the
time for closing the polls or after the last voter has voted, whichever is later.
(c) For a primary or runoff primary election, the minimum hourly rate is the greater of the
maximum rate provided by Subsection (a) or, if the election officer attended a training program
as provided by Subchapter F, $7.
Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986. Amended by Acts 1993, 73rd Leg., ch.
728, Sec. 7, eff. Sept. 1, 1993; Acts 1997, 75th Leg., ch. 1349, Sec. 13, eff. Sept. 1, 1997; Acts
2001, 77th Leg., ch. 260, Sec. 1, eff. Sept. 1, 2001; Acts 2003, 78th Leg., ch. 1316, Sec. 12, eff.
Sept. 1, 2003.
Sec. 32.092. COMPENSATION FOR DELIVERING ELECTION RECORDS AND SUPPLIES.
(a) The election judge or clerk who delivers the precinct election records, keys to ballot
boxes or other election equipment, and unused election supplies after an election is
entitled to compensation for that service in an amount not to exceed $25.
(b) If more than one election officer delivers the records, keys, and unused supplies, the
presiding judge shall determine how the amount fixed for the service is to be allocated
among the officers.
Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986.
Sec. 32.093. AUTHORITY FIXING COMPENSATION. The compensation of election judges and
clerks shall be fixed by the following authority:
(1) for an election ordered by the governor or a county authority, the commissioners
court;
(2) for an election ordered by an authority of a political subdivision other than a
county, the political subdivision's governing body; and
(3) for a primary election, the county executive committee of the political party holding
the primary.
Acts 1985, 69th Leg., ch. 211, Sec. 1, eff. Jan. 1, 1986.
Sec. 127.005. PRESIDING JUDGE OF COUNTING STATION. d) The presiding judge is entitled to
compensation at the same rate as a precinct presiding judge, except that the counting station
judge is entitled to a minimum compensation of five hours' pay regardless of the amount of
time worked.
ACTION REQUIRED BY COUNCIL
Move to fix the hourly rate of election workers at $15.00.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
Council Agenda Item
June 10, 2019
7 (a) Receive report of the La Porte Drainage and Flooding Committee Meeting — Councilmember Jay
Martin
Council Agenda Item
June 10, 2019
8. ADMINISTRATIVE REPORTS
• Planning and Zoning Commission Meeting, Thursday, June 20, 2019
• City Council Meeting, Monday, June 24, 2019
• Zoning Board of Adjustment Meeting, Thursday, June 27, 2019
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items
of community interest; and/or inquiries of staff regarding specific factual information or existing policy
from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or
taken.
10. EXECUTIVE SESSION
City Council will meet in Executive Session pursuant to Texas Government Code, Section 551.072 -
consultation with counsel on legal matters - concerning value of real property in industrial districts and
negotiations with industry representatives for terms of new Industrial District Agreements.
11. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive
session.
12. ADJOURNMENT
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