HomeMy WebLinkAbout07-08-19 Regular Meeting of the La Porte City CouncilLOUIS R. RIGBY
Mayor
BRANDONLUNSFORD
Councilmember At Large A
STEV E G I L L ETT
Councilmember At Large B
DANNY EARP
Councilmember District 1
CITY COUNCIL MEETING AGENDA
CHUCK ENGELKEN
Councilmember District 2
BILL BENTLEY
Mayor Pro -Tern
Councilmember District 3
THOMAS GARZA
Councilmember District 4
JAY MARTIN
Councilmember District 5
NANCY OJ EDA
Councilmember District 6
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held July 8, 2019,
beginning at 6:00 pm in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas,
for the purpose of considering the following agenda items. All agenda items are subject to action.
1. CALL TO ORDER
2. INVOCATION — The invocation will be given by Pastor Ben Rosenberger, Bayshore Baptist Church.
PLEDGES —Will be led by Councilmember Steve Gillett.
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
(a) Proclamation in recognition of Park and Recreation Month. [Mayor Louis R. Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.)
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
wth staff recommendations provided. An item may be removed from the consent agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the meeting held on June 24, 2019. [Mayor Louis R. Rigby]
(b) Approve renewal of contract with SHI (Software House International) for use of the Microsoft
Office 365 platform. [Grady Parker, IT Manager]
(c) Approve an interlocal agreement between Harris County and the City of La Porte regarding the
extension of a freeway non -consent towing program to the City of La Porte, for the towing of
disabled vehicles from roadways. [Chief of Police Ron Parker]
(d) Authorize the City Manager to execute a professional services agreement with Lockwood
Andrews & Newnam, Inc. to provide preliminary engineering services for the Northside
Neighborhood Drainage Improvement Project, in the amount of $59,530.00. [Lorenzo Wingate,
P.E., City Engineer]
6. STATUTORY AGENDA
(a) Presentation, discussion and possible action directing staff to revise the listing of Capital
Improvement Projects for funding in Fiscal Year 2019-2020. [Michael Dolby, Finance Director]
(b) Presentation, discussion, and possible action to approve a nomination(s) to fill an open
position(s) on the Fiscal Affairs Committee. [Mayor Louis R. Rigby]
7. REPORTS
(a) Receive report on the Drainage and Flooding Committee meeting. [Councilmember Jay Martin]
8. ADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, July 18, 2019
City Council Meeting, Monday, July 22, 2019
Zoning Board of Adjustment Meeting, Thursday, July 25, 2019
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items
of community interest; and/or inquiries of staff regarding specific factual information or existing policy
from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or
taken.
10. ADJOURNMENT
If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or
Executive Session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code,
Chapter 551, Section 551.071 - consultation with counsel on legal matters; Section 551.072 - deliberation regarding purchase,
exchange, lease or value of real property; Section 551.073 - deliberation regarding a prospective gift; Section 551.074 - personnel
matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; Section 551.076 - implementation of security personnel or devices; Section 551.087 - deliberation regarding economic
development negotiation; Section 551.089 - deliberation regarding security devices or security audits, and/or other matters as
authorized under the Texas Government Code. If a Closed or Executive Session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the
items addressed during Executive Session.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact
the City Secretary's office (281-470-5019), two working days prior to the meeting for appropriate arrangements.
CERTIFICATE
I, Lee Woodward, City Secretary, do hereby certify that a copy of the July 8, 2019, City Council agenda was posted on the City Hall bulletin board,
a place convenient and readily accessible to the general public at all tines, and to the City's website, www.LaWrteTXgov, in corrpliance with
Chapter 551, Texas Governrrent Code.
DATE OF POSTING
TIME OF POSTING
TAKEN DOWN
Lee Woodward, City Secretary
Council Agenda Item
July 8, 2019
1. CALL TO ORDER
2. INVOCATION — The invocation will be given by Pastor Ben Rosenberger, Bayshore Baptist Church.
PLEDGES —Will be led by Councilmember Steve Gillett.
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
(a) Proclamation in recognition of Park and Recreation Month. [Mayor Louis R. Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.)
******************************************************************
rOrYamati0n
Office of the vapor
1HEREAS, parks and recreation programs are an integral part of communities throughout this country, including
ie City of La Porte; and
WHEREAS, our parks and recreation facilities and programming are vitally important to establishing and
maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and
environmental well-being of a community; and
WHEREAS, our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for
children and adults to connect with nature and recreate outdoors; and
WHEREAS, the U.S. House of Representatives has designated July as National Parks and Recreation Month.
NOW, THEREFORE, I, Louis R. Rigby, Mayor, do hereby proclaim the month of July 2019, as
li i : i I �� ► ' i 1 �� i t
In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this the 8th day of July,
2019.
CCitp of 7a J)orte
Louis R. Rigby, Mayor
Council Agenda Item
July 8, 2019
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
wth staff recommendations provided. An item may be removed from the consent agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the meeting held on June 24, 2019. [Mayor Louis R. Rigby]
(b) Approve renewal of contract with SHI (Software House International) for use of the Microsoft
Office 365 platform. [Grady Parker, IT Manager]
(c) Approve an interlocal agreement between Harris County and the City of La Porte regarding the
extension of a freeway non -consent towing program to the City of La Porte, for the towing of
disabled vehicles from roadways. [Chief of Police Ron Parker]
(d) Authorize the City Manager to execute a professional services agreement with Lockwood
Andrews & Newnam, Inc. to provide preliminary engineering services for the Northside
Neighborhood Drainage Improvement Project, in the amount of $59,530.00. [Lorenzo Wingate,
P.E., City Engineer]
******************************************************************
LOUIS RIGBY
Mayor
BRANDON LUNSFORD
Councilperson At Large A
STEVE GILLETT
Councilperson At Large B
DANNY EARP
Councilperson District 1
CHUCK ENGELKEN
Councilperson District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
JUNE 24, 2019
BILL BENTLEY
Councilperson District 3
Mayor Pro-Tem
THOMAS GARZA
Councilperson District 4
JAY MARTIN
Councilperson District 5
NANCY OJEDA
Councilperson District 6
The City Council of the City of La Porte met in a regular meeting on Monday, June 24, 2019, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in
attendance:
Councilpersons present: Louis Rigby, Brandon Lunsford, Steve Gillett, Danny Earp, Chuck Engelken, Bill Bentley,
Thomas Garza, Jay Martin
Councilpersons absent: Nancy Ojeda
Council -appointed officers present: Corby Alexander, City Manager; Jason Weeks, Assistant City Manager; Lee
Woodward, City Secretary; Clark Askins, Assistant City Attorney
1. CALL TO ORDER — Mayor Rigby called the meeting to order at 6:00 p.m.
2. INVOCATION — The invocation was given by Evette Naron, Family and Small Groups Minister, Fairmont Park
Church.
PLEDGES — The pledges of allegiance to the U.S. and Texas flags were led by Councilpersons Thomas Garza.
3. PRESENTATIONS, PROCLMATIONS, AND RECOGNITIONS
(a) Presentation of Oath of Office and Certificate of Election to newly elected Councilperson Jay Martin.
[Mayor Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.) Reverend Philip Dunn said he was beseeching the
Council to seek a mechanism to police one another and staff on the use of social media. Chuck Rosa spoke on
the proposed changes to the building permit fees. Donna O'Connor lauded the City departments who made the
Summer Party successful but decried a Councilperson at the event who criticized Citystaffworking on the event.
She also mentioned her concern about warehouses in the community and the rights of property owners in relation
to an item at the June 10 Council meeting.
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
with staff recommendations provided. An item may be removed from the Consent Agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting)
(a) Approve the minutes of the meeting held on June 10, 2019. [Lee Woodward, City Secretary]
Councilperson Enaelken moved to approve the consent agenda item; the motion was adopted, 8-0.
6. AUTHORIZATIONS
(a) Presentation, discussion, and possible action to approve expenditure by the La Porte Development
Corporation in an amount not to exceed $700,000.00 in connection with Project G, an incentive
project granted to INEOS Styrolution America, LLC, for development of a styrene monomer
manufacturing facility at 1230 Independence Parkway. [Ryan Cramer, Economic Development
Coordinator]
Councilperson Garza signed a Conflict of Interest affidavit and did not participate in the discussion or vote.
Councilperson Enaelken moved to approve the expenditure by the La Porte Development Corporation in an
amount not to exceed $700,000.00, in connection with Project G, an incentive project granted to INEOS
Page 1 of 2
June 24, 2019, Council Meeting Minutes
Styrolution America, LLC, for development of a styrene monomer manufacturing facility at 1230
Independence Parkway; the motion was adopted, 7-0.
7. STATUTORY AGENDA
(a) Presentation, discussion, and possible action regarding first reading of Ordinance 2019-3746, for the
purpose of granting franchise to CenterPoint Energy Resources Corp., to locate and operate
facilities for transmission of natural gas in public rights -of -way, for term of 10 years. [Corby
Alexander, City Manager]
First reading, no action to adopt taken. Councilperson Engelken signed a Conflict of Interest affidavit and
did not participate in the discussion or vote. Councilperson Garza moved to reduce the proposed percentage
in the ordinance to 3% and to add a clause that new construction require more oversight. The motion was
lost for lack of a second. Councilperson Garza moved to reduce the proposed percentage in the ordinance
to 3%. The motion was adopted, 4-3, Mayor Rigby and Councilpersons Bentley and Martin voting against.
(b) Presentation, discussion, and possible action regarding Ordinance 2019-3747, amending Chapter
82, "Buildings and Building Regulations" — Appendix A "Fees" of the Code of Ordinances of the City
of
La Porte, for the purpose of changing fees, for city residential building permits and residential
mechanical permit. [Corby Alexander, City Manager]
Mayor Rigby asked Councilpersons Earp, Bentley, and Garza to meet with appointees of the City Manager
to propose revisions to bring back to the Council for the permit fee update.
8. REPORTS
(a) Receive a report on the La Porte Development Corporation Board meeting. [Councilperson Nancy
Ojeda]
Councilperson Danny Earp reported on the La Porte Development Corporation Board meeting held at 5:00
p.m., noting the INEOS Project G was approved.
9. ADMINISTRATIVE REPORTS
• Zoning Board of Adjustment Meeting, Thursday, June 27, 2019
• City Council Meeting, Monday, July 8, 2019
• Planning and Zoning Commission Meeting, Thursday, July 18, 2019
• City Council Meeting, Thursday, July 22, 2019
• Zoning Board of Adjustment Meeting, Thursday, July 25, 2019
Assistant City Manager Jason Weeks said there was no report.
10. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members,
city employees, and upcoming events; inquiry of staff regarding specific factual information or existing
policies.
Councilpersons congratulated Councilperson Martin for his re-election, apologized for prior comments,
discussed a disagreement among Councilpersons, congratulated the Parks Department for the Summer Party,
wished all a Happy Fourth, urged the public not to act poorly on social media, expressed appreciation of the
work of the street contractor on Somerton and pressed for more encouragement to the vendor from City staff,
thanked those who helped the family of Councilperson Martin recently, commended Chuck Rosa on his
campaign, shared the City's partnering with Fairmont Park on the ribbon cutting at their basketball court, and
urged the public to participate in the Civic Club's annual Juneteenth events.
ADJOURN — Without objection, Mayor Rigby adjourned the meeting at 7:06 p.m.
Lee Woodward, City Secretary
Page 2 of 2
June 24, 2019, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: 7/08/2019
Requested By: Grady Parker
Department: IT
Report i' Resolution i' Ordinance
Exhibits: MS 0365 Renewal
Appropriation
Source of Funds:
001
Account Number:
001-6066-519.40-55
Amount Budgeted:
$58,000
Amount Requested:
$57,135.23
Budgeted Item:
i; Yes ir' No
SUMMARY
In 2016, the city of La Porte initiated a 3-year contract (DIR-TSO-4092) with SHI (Software
House International) to provide citywide email functions using the Microsoft office 365
platform; our 3-year term ends 8/1/2019.
The IT department recommends renewing the current terms for another 3 years, thus allowing
the city to continue using the Microsoft office 365 platform for all email needs.
RECOMMENDED MOTION
Move to approve a three-year contract with SHI for Microsoft Office 365 email functionality.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
CITY OF 1-4-P-q-TTE
Grady Parker
604 WEST FAIRMONT PARKWAY
ATTN: Alf'
LAPORTE, TX 77571
United States
Phone: 2814715033
Fax:
Email: ParkerG:@Iaportetx.gov
All Prices are in US Dollar (USD)
Product
Pricing Proposal
Quotation #: 17174550
Created On: 5J221201 9
Valid Until: 513112019
Rich Lettiere
1301 S. Mo-Pac Expressway Suite 375
Austin TX, 78746
Send PO's to Texas@SHI,com
Phone: 800-870-6079
Fax: 512-732-0232
Email: Richard—Leftiere@SHI.com
Qty Your Price Total
I 0365AdvThrtPrtotPlnlGCCShrdSvrALNGSubsVLMVLPerUsr
375
$18.72
$7,020.00
Microsoft - P2rt#:: 3GU-00001
Contract Name: Microsoft Software VAR
Contract#: DIR-TS04092
Coverage Term: 71112019 — 6/3012020
Note: Year 1 of 3
2 0365GCCE1ShrdSvrALNGSubsVLMVLPerUsr
375
$78.60
$29,475,.00
Microsoft- Part#: U4S-00002
Contract Name: Microsoft Software VAR
Contract#: DIR-TSO-4092
Coverage Term: 711/2019 — 613012020
Note: Year I of 3
3 WNENTperDVC ALNG SA MVL
375
$40.93
$15,348.75
Microsoft - Part#: KV3-00368
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
Coverage Term: 711/2019 — 6/3012020
Note: Year 1 of 3
4 SQLSvrStdCore ALNG SA MVL 2Lic CoreLic
4
$576,29
$2,305,16
Microsoft - ParW 7NQ-00292
Contract Name: Microsoft Software VAR
Contract#: DIR-TSO-4092
Coverage Term: 7/112019 — 6/30/2020
Note: Year 1 of 3
5 VVinSvrDCCoreALNGSAMVL2LicCoreLic
24
$124,43
$2,986.32
Microsoft - Part* 9EA-00278
Contract Name: Microsoft Software VAR
Contract#: DIR-TSO-4092
Coverage Term: 711/2019 — 6/30/2020
Note: Year 1 of 3
Subtotal $57,135.23
Shipping $0.00
Total $57,135.23
Additional Comments
Service Level Agreements:
1. Quotes: Quote requests will be acknowledged within 4 business hours of each request. Under normal
circumstances, quotes will be provided within 24-48 hours of the initial request. If quotes will take longer than this
timeframe, status updates will be provided at reasonable intervals.
2. Orders: All valid orders will be processed within 24 hours,
3. Contract Documents: All submissions will be reviewed and responded to within 24 business hours. Actual
processing time will vary based on quality and complexity of the submission.
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: 7-8-2019
Requested By: Chief Ron Parker
Department: Police
4 Report i"" Resolution r Ordinance
Exhibits: Information regarding Tow & Go
Interlocal agreement with Harris County
Appropriation
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: r Yes r No
SUMMARY
Pursuant to the Texas Transportation Code Ann. §545.3051, all vehicle tows where the vehicle owner
does not or will not give permission for the vehicle to be moved from the roadway (hereafter "freeway
non -consent tows") require a law enforcement agency to authorize the tows.
The Houston -Galveston Area Council (H-GAC) and Harris County, acting for the Harris County Sheriffs
Office (HCSO), entered into an interlocal agreement dated August 13, 2014, to (1) contribute funding to
the operations of the HCSO Motorist Assist Program and (2) provide staffing to conduct freeway
surveillance at Houston TransStar.
The City of La Porte and Harris County wish to enter into this interlocal agreement so that HCSO
personnel may authorize freeway non -consent tows from certain freeways within the La Porte city limits
in Harris County, to include the main lanes, shoulders, exit ramps, entrance ramps, direct connectors,
and the County -managed lanes of the major freeways. Freeway frontage roads are not included in this
agreement.
The City will not incur any costs for this program and all invoices will be handled directly through the
HCSO and reimbursed by H-GAC.
The program will be administered by HCSO, at Transtar, through their Tow and Go Program. It is
designed make freeways safer and assist stranded motorists.
RECOMMENDED MOTION
Move to authorize the City Manager to enter into an interlocal agreement with Harris County
for freeway non -consent tows.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
Corby D. Alexander, City Manager Date
Tow and Go
Page I of 5
About
What is Tow and GOT..;)
The Gulf Coast Regional Tow and Go Program was developed to keep
motorists safe and traffic moving through no -cost, quick clearance of
vehicle breakdowns on camera- monitored sections of the freeway. Each
tow is authorized by law enforcement and is provided by Tow and Go
responders who are required to meet strict performance standards.
Why it is Important
http://www.towandgo. corn/About/ 6/18/2019
Tow and Go
Page 2 of 5
segments of the freeway can make a big difference in keeping freeways
Of the approximately 3,600 vehicles towed in May 2018 within the Tow and Go
service area, more than half qualified for no -cost tows. Even better, the
clearance time for those tows were five minutes less than the average
clearance time before the program was initiated.
Because so many people travel regularly to Houston from outside the city
limits, the Gulf Coast Regional Tow and Go Program is expected to expand to
not only Harris County but neighboring counties as well, replacing existing
clearance programs like SafeClear.
Motorist Guidelines
The Motorist Guidelines below provide important details of when vehicles ar6
eligible for no -cost towing and the services provided. These guidelines are
also given to motorists by Tow and Go operators at the scene of an incident.
Remember, if your vehicle is involved in a crash and is still operational, Texas
state law requires you move it completely off the freeway to a safe location.
jj IID (�iri III (�) a d G u_j i d e III i in e s
http://www.towandgo. corn/About/ 6/18/2019
Tow and Go
Page 3 of 5
Safety First
Safety is at the center of the Tow and Go Program. Each tow operator
contracted to perform the quick clearance service has not only met strict
selection standards, they also have completed roadway safety and traffic
dent management training. Law enforcement officers authorize every
response to calls received by the Tow and Go dispatch desk. Freeway
monitoring cameras allow them to view incidents in real time from their
locstio-i it tWe WOLJ-q.11, Tr**St*r tr*ffic cmler. Low &aforcemeat officerswre
also responsible for monitoring the program's tow operators, who are
required to drive trucks and wear identification branded with the official Tow
and Go logo.
Operations & Fundiniv
V
The Houston- Galveston Area Council manages the Gulf Coast Regional Tow
and Go Program through funding provided by the Federal Highway
Administration and the Texas Department of Transportation. Initial
participants in the program include the City of Houston, Harris County, and
http://www.towandgo. corn/About/ 6/18/2019
Tow and Go
Page 4 of 5
.Af H011Ull-STlO-"-N'-
TRANSTAR.
V 11 S 11 "1" IM IE ID 11 A C IE IN "I" IE IR
or
http://www.towandgo. com/About/ 6/18/2019
Tow and Go
Page 5 of 5
http://www.towandgo. com/About/ 6/ 18/2019
INTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY
AND CITY OF LA PORTE, TEXAS
THE STATE OF TEXAS §
COUNTY OF HARRIS §
This Interlocal Agreement (the "Agreement") is made and entered by and between Harris
County, Texas, a body corporate and politic under the laws of the State of Texas, acting by and
through its Sheriff's Office ('HCSO") and the City of LaPorte, Texas, a home -rule city of the
State of Texas (the "City"), pursuant to the Interlocal Cooperation Act, TEX. GOV'T CODE ANN.. § §
791.001 791.030. The County and the City are referred to herein collectively as "Parties" and
individually as a "Party."
Recitals
Whereas, in 2005, the City of Houston, introduced a quick clearance program (the "Program") to
quickly clear disabled vehicles from certain freeways in the City of Houston, pursuant to TEXAS
TRANSPORTATION CODE ANN. § 545.3051. The Program requires a law enforcement agency to
authorize all vehicle tows where the vehicle owner does not or will not give permission for the vehicle
to be moved from the roadway (hereafter "freeway non -consent tows").
Whereas, Houston -Galveston Area Council ("H GAC") and Harris County acting for HCSO entered
into an Interlocal Agreement, dated August 13, 2014, to (1) contribute funding to the operations
of HCSO Motorist Assistance Program and (2) provide staffing to conduct freeway surveillance at
Houston TranStar.
Whereas, the Parties wish to allow HCSO personnel to authorize - freeway non -consent tows from
certain freeways within the La Porte city limits in Harris County.
NOW THEREFORE, in consideration of the covenants and conditions stated herein, and in consideration of
the mutual benefits that will accrue to each Party, the Parties have agreed and do hereby agree as follows:
Terlrs
I.
The Parties agree that HCSO personnel located at Houston TranStar will authorize freeway non -
consent tows within the La Porte city limits. HCSO personnel will authorize freeway non- consent
tows for the on -system freeway facilities (the "System") which include the main lanes, shoulders,
exit ramps, entrance ramps, direct connectors, and the County managed lanes of the major freeways
within the LaPorte city limits. The System does not include the freeway frontage roads.
II.
The County will continue to pay for its personnel with funds available through an agreement with
Page 1 of 3
H-GAC. Once a month the tow truck companies will invoice the HCSO for the tows performed the
previous month. The HCSO will confirm the tows against HCSO records and compensate the
companies at a rate of Sixty and No/Dollars ($60.00) per tow. HCSO will then invoice H-GAC for the
monthly cost. The City will not be charged nor will it be expected to pay any cost, neither upfront nor
ongoing.
The HCSO will authorize freeway non -consent tows utilizing procedures and systems mutually agreed
on by both Parties. At the beginning of each month the HCSO will provide a written report to the
attention of the city police department in a form acceptable to both Parties, of all freeway non -consent
tows authorized by HCSO in the previous month.
IV.
The term of this Agreement shall commence upon approval of both Parties or the Date countersigned
by the City Manager, whichever is later, and will remain in effect as long as HCSO personnel are
stationed at Houston TranStar to conduct freeway surveillance. The Agreement will survive all
modifications, expansions, mergers or re-brandings of the City of Houston Program.
Either Party may cancel this Agreement at any time, with or without cause, upon thirty (30) days written
notice to the other Party to this Agreement.
V.
EXECUTION. Multiple Counterparts: The Agreement may be executed in several counterparts. Each
counterpart is deemed an original. All counterparts together constitute one and the same instrument.
Each Party warrants that the undersigned is a duly authorized representative with the power to execute
the Agreement.
HARRIS COUNTY
By:
LIMA HIDALGO
COUNTY JUDGE
Date:
APPROVED BY:
ED GONZALEZ
HARRIS COUNTY SHERIFF
Page 2 of 3
APPROVED AS TO FORM:
VINCE RYAN
COUNTY ATTORNEY
Amy Samples
Assistant County Attorney
C.A. File 19GEN0498
CITY OF LA PORTE, TEXAS
By:
CORBY ALEXANDER
CITY MANAGER
Date
CITY OF LA PORTE, TEXAS
Page 3 of 3
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: July 8, 2019
Requested By: Lorenzo Wingate
Department: Public Works
Report ir Resolution 1�'°' Ordinance
Exhibits: Engineer's proposal
Appropriation
Source of Funds:
051-7071-531-1100
Account Number:
051-7071-531-1100
$150,000 (budgeted)
Amount Budgeted:
$112,301 (remaining)
Amount Requested:
$59,530.00
Budgeted Item:
i; Yes ir No
SUMMARY
The GLO-CDR has allocated $325,775.30 to the City of La Porte through Harris County's initial MOD
and MOD Amendments No. 1 and 2 from the 2015 Floods CDBG-DR funds for infrastructure that failed
to function during the declaration period and improvements that principally benefit those of low and
moderate income areas. To access the funding allocated to the City of La Porte, the GLO required
submission of a Non -Housing Project Application detailing the City's proposed non -housing projects to
repair or mitigate damage that occurred during the Presidentially -declared Federal Emergency
Management Agency (FEMA) 4223-DR-TX (2015 Memorial Day) and FEMA 4245-DR-TX (2015
Halloween) disasters. The Northside Neighborhood Drainage Improvement Project (also referred to as
the 6th Street Drainage Improvements from Madison to Main), within the Little Cedar Bayou (F216)
Watershed, was awarded funding effective March 9, 2019, with a termination date of August 5, 2021.
The goal of the Northside Neighborhood Drainage Improvement Project is to improve the functionality of
the storm sewer system and increase the level of service in the region. Based on a previous study, further
drainage analysis was necessary to develop the most efficient flood reduction efforts. Given the
anticipated scope of proposed improvements and the potential for additional grant funding to supplement
the anticipated construction cost, this project will be completed in phases, with this phase providing for
the identification of improvements necessary to mitigate flooding and design and construction of the
necessary ultimate outfall structure.
RFQ #19601 for Engineering Services for Grant Projects was advertised on October 25, 2018, with a
closing date of November 20, 2018. Seventeen (17) firms submitted responses. The top four firms -
5Engineering, LLC; AECOM Technical Services, Inc.; Halff Associates, Inc.; and Lockwood Andrews &
Newnam, Inc. -were short-listed by the evaluation committee and are considered to be the most qualified
respondents for drainage related grant projects. Lockwood, Andrews, & Newnam, Inc. submitted a
proposal for preliminary engineering services for the Northside Neighborhood Drainage Improvement
Project in the amount of $59,530.00.
RECOMMENDED MOTION
Authorize the City Manager to execute a professional services agreement with Lockwood Andrews &
Newnam, Inc. to provide preliminary engineering services for the Northside Neighborhood Drainage
Improvement Project in the amount of $59,530.00.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
Lockwood, Andrews
& Newnarn, Inc.
an� A LEO n raM Y COMPANY
May 24, 2019
City of La Porte
2693 N 231d Street
La Porte, TX 77571
Attention: Lorenzo Wingate, PE, CFM
Re: Northside Neighborhood Drainage Improvement Project - Preliminary Engineering
Report
Dear Mr. Wingate,
Per your request, Lockwood, Andrews & Newnam, Inc. has prepared a general scope and fee
schedule for the Northside Neighborhood Drainage Improvement Project Preliminary
Engineering Report. The effort described in Exhibit A will include the proposed scope of
services to complete the overall analysis for the area. In general, the tasks include an analysis,
improvement evaluation, and construction cost estimates.
The goal of the Northside Neighborhood Drainage Improvement Project is to improve the
functionality of the stormwater system and increase the storm water level of service in the
region. Based on previous studies, this project will revise and implement proposed
improvements to the area and reduce the overall flood risk. This effort is focused on developing
a regional improvement plan.
We propose to complete the total contract for an amount of $59,530.00. Exhibit B provides a
detailed man hour estimate of the fees associated with the basic services tasks. This project will
be utilizing grants award to the City as part of the 2015 Floods CDBG-DR Allocation. It is
anticipated that the preliminary engineering report can be completed within five months of
notice -to -proceed.
We are prepared to begin this task immediately and look forward to supporting the City of La
Porte on this important project. Please feel free to contact me at 713-821-0366 or by email at
mjmanges@Ian-inc.com if you have any additional questions.
Sincerely,
Matt Manges, P.E., CFM
Practice Leader, Stormwater
Attachments:
Exhibit A — Scope of Services
Exhibit B — Fee Schedule
2925 Briarpark Drive • Houston, Texas 77042-3720 • 713.266.6900 • Fax 713.266.2089 • vww tan-inc.com
EXHIBIT A
Scope of Services
City of La Porte
Northside Neighborhood Drainage Improvement Project - Preliminary Engineering Report
The goal of the Northside Neighborhood Drainage Improvement Project Preliminary Engineering
Report Post Harvey Analysis is to support the City in their efforts to improve drainage within the
region. To accomplish this goal, requires an understanding of the limitations of the existing
drainage systems that serve the area and feasible improvement options. This project will be
utilizing grants award to the City as part of the 2015 Floods CDBG-DR Allocation.
SCOPE OF SERVICES FOR BASIC ENGINEER SERVICES:
The scope of work shall consist of Basic Engineering Services and Additional Engineering
Services. Basic Engineering Services are those with a defined effort to complete the services.
Additional Engineering Services include direct expenses and sub consultants.
I. BASIC ENGINEERING SERVICES
A. General Project Management
1. Working Meetings with City Staff
Working meetings with City staff shall be held to discuss study related issues, review
the progress of the work effort, or to address issues which may arise. The Engineer
shall prepare and deliver meeting minutes to the City within five (5) working days
after each meeting. The total anticipated number of meetings is two.
2. Field Visit
Field visit with staff to review existing stormwater system and potential outfall and
improvement alternatives.
3. Quality Assurance/ Quality Control
Quality Assurance/Quality Control (QA/QC) Plan: data will be reviewed by the
Engineer for consistency with City requirements and methodology.
B. Analysis — Existing Hydrologic and Hydraulic Analysis — Review & Understanding
An existing XP-SWMM model developed as part of a previous evaluation will be utilized as
the basis for evaluating existing conditions and understanding of the current deficiencies.
The model will be reviewed for general completeness, approach, stability and results. The
model will be used as -is, unless significant discrepancies are identified, which will be scoped
at a later time.
1. Hydraulic Analysis — Existing Conditions Run Model
Dynamic hydraulic models will be analyzed for 5-, 10-, and 100-year storm
frequencies. Model errors and warnings will be reviewed and addressed as
necessary. Model stability will be evaluated and instabilities reduced in order to
provide a highly quality numeric representation of field conditions.
A-1
C. Analysis — Proposed Hydrologic and Hydraulic Analysis
Hydraulic Analysis — Improvement Concept Development
Based on the results of the Existing Conditions model, improvement concepts will be
developed to improve the functionality of the study area to meet City Criteria.
Dynamic hydraulic models will be analyzed for 5-, 10-, and 100-year storm
frequencies. Improvements may include storm sewer improvements, open channel
ditch improvements, detention/retention ponds, or a combination of improvements.
Improvement concepts will be developed to accommodate a phased improvement
implementation.
D. Reporting
Technical Report and Exhibits
The technical report will include a discussion of the work performed, general
methodology, assumptions applied during the course of study, a discussion of the
study goal, the reported drainage problems, a discussion of deviations from general
methodology, conceptual project alignment, a high level opinion of probable
construction cost estimate, and a discussion of findings and recommendations. A
draft report will be compiled to include text, exhibits, and appendices for the City's
review. The final models, shapefiles, databases, and worksheets used will be
included on a DVD or file share site. One (1) round of comments from the City will
be used to revise and update draft memorandum and attached exhibits.
Model output and exhibits will be created after all modeling iterations have been
completed and the technical report has reached the draft phase.
E. Direct Costs and Reimbursable Expenses:
1. Reimbursable expenses will be billed to the Client by invoice. Reimbursements shall
be the actual invoice costs. A reimbursable expense budget has been established
as a not -to -exceed amount without prior approval. Reimbursable expenses shall
include printing and reproduction, deliveries, and mileage.
A-2
II. SERVICES EXCLUDED FROM PROPOSED SERVICES
City of La Porte City and LAN agree that the following services are beyond the Scope of
Services described in the tasks above. However, LAN can provide these services, if needed,
upon the City's written request. Any additional amounts paid to LAN as a result of any material
change to the Scope of the Project shall be agreed upon in writing by both parties before the
services are performed. These additional services include the following:
• Safe route analysis for first responders
• Low water crossing flooding frequency determination
• Detailed analysis of flooding extents for ponding width within streets
• Detailed Engineering Design and/or Construction Documents
• Preliminary and/or draft construction documents
• Detailed FEMA Zone A or Zone AE models and/or maps
• Public meetings
• Construction management and inspection services
• Services related to easement delineation or acquisition
• Services related to SWPPP plans and details, erosion control plan, and traffic control
plan.
• Water quality analysis or design
• Geotechnical engineering related services
• Survey collection (to be provided by City of La Porte)
A-3
LanL kwootl And—,
&Newna Inc.am
EXHIBIT B
Fee Schedule
City of La Porte - Northside Neighborhood Drainage Improvement Project - Preliminary Engineering Report
Task
Task Description
PRINCIPAL
PROJ MGR
SR PROF ENG
PROJECT
ENGINEER
GRADUATE
ENGINEER
DESIGNER
PROJ ADMIN
TOTAL
HOURS
TOTAL LABOR
COSTS
BASIC ENGINEERING SERVICES
A
General Project Management
1
Working Meetings with City Staff (2 meetings)
6
6
4
16
$2,360
2
Field Visit 4
6
6
12
$2,040
3
Quality assurance/quality control
2
4
6
$1,400
Task A Total
1 2
16
0
12
0
0
4
34
$5,800
B
Analysis - Existing Hydrologic & Hydraulic Analysis -Review & Understanding
1
Hydraulic Analysis— Existing Conditions Run Model
1
2
4
8
20
35
$4,500
Task B Total
1
2
4
8
20
0
0
35
$4,500
C
Proposed - Existing Hydrologic & Hydraulic Analysis
1
Hydraulic analysis- Improvement Concept Development
2
9
24
32
124
124
315
$36,115
Task C Total
2
9
24
32
124
124
0
315
$36,115
D
Reporting
1
Technical Report 8 Exhibits
2
5
12
16
32
32
6
105
$12,615
Task D Total
2
5
12
16
32
32
6
105
$12,615
E
Direct Costs and Reimbursable Expenses
1
Printing/reproduction, deliveries and mileage
$500
Task E Total
0
0
0
0
0
0
0
0
$500
TOTAL HOURS
7
32
40
676
8
1
156
10
489
Contract Labor Rate
$270
$215
$150
$125
$110
$100
1 $80
TOTAL COSTS
1 $1,890
$6,880
$6,000
$8,500
$19,360
$15,600
1 $800
$59,530
Page 1 of 1
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: July 8, 2019
Requested By: M. Dolby
Department: City Council
Report �r Resolution Ordinance
Exhibits: 2019-20 Proposed CIP
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir No
SUMMARY
Staff is working diligently to put together a Proposed FY 2019-20 Budget for City Council
consideration. In doing so, staff has compiled all of the proposed capital improvement projects
for the upcoming budget. Many of these projects were presented and discussed at this year's
budget retreat.
If all projects are officially approved with the budget in August, the total General CIP funding
will total $12,787,890. This would require a general fund balance draw down of $7.6 million to
fund all of those identified projects. This would be a significant draw down of the fund balance.
This item is placed on the agenda to allow for discussion of those currently identified projects.
An option would be to prioritize these projects and allocate funding for them over the next three
years avoid such a significant draw down.
RECOMMENDED MOTION
Move to fund all previously identified projects in FY 2019-20.
Move to direct staff to revise the listing of projects for funding in FY 2019-20.
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: July 8, 2019
Requested By: Mayor Rigby
Department: City Council
Report �r Resolution Ordinance
Exhibits: N/A
Appropriation
Source of Funds: N/A
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: ir Yes ir No
SUMMARY
Following a resignation, there is an open position on the Fiscal Affairs Committee.
Councilperson Thomas Garza is currently serving as the Alternate. It is the Council's custom to
allow the Alternate to move to the open position and then to select a new Alternate.
These positions serve at the Council's pleasure or until the member is no longer a
Councilperson. For each position in turn, the Mayor will accept nominations and then take a
vote or accept a nominee by unanimous consent.
RECOMMENDED MOTION
Move the nomination of Councilperson to an open position on the Fiscal Affairs
Committee. [A nomination does not require a second.]
Move the nomination of Councilperson to the Alternate position on the Fiscal
Affairs Committee. [A nomination does not require a second.]
Council Agenda Item
July 8, 2019
7 (a) Receive report of the La Porte Drainage and Flooding Committee Meeting — Councilmember Jay
Martin
Council Agenda Item
July 8, 2019
8. ADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, July 18, 2019
City Council Meeting, Monday, July 22, 2019
Zoning Board of Adjustment Meeting, Thursday, July 25, 2019
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items
of community interest; and/or inquiries of staff regarding specific factual information or existing policy
from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or
taken.
10. ADJOURNMENT
******************************************************************