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Home My WebLink About03-08-21 Regular Meeting of the La Porte CIty Council LOUIS R. RIGBY CHUCK ENGELKEN Mayor Mayor Pro Tem BRANDON LUNSFORD Councilmember District 2 Councilmember At Large A BILL BENTLEY BRENT Mc CAULLEY Councilmember District 3 Councilmember At Large B THOMAS GARZA TREY KENDRICK Councilmember District 4 Councilmember District 1 JAY MARTIN Councilmember District 5 NANCY OJEDA Councilmember District 6 6 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE February 22, 2021 The City Council of the City of La Portemet in a regularmeetingonMonday, February 22, 2021,at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00p.m., with the following in attendance: Councilpersons present: Louis Rigby,Brandon Lunsford, Brent McCaulley, Trey Kendrick,Chuck Engelken, Thomas Garza(left at6:02p.m.), Jay Martin, Nancy Ojeda, Councilpersons attending remotely: None Councilpersons absent: Bill Bentley Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins, Assistant City Attorney 1.CALL TO ORDER Mayor Rigbycalled the meeting to order at 6:00p.m.Mayor Rigby reminded Councilperson Garza The Mayor reminded Councilperson Garza that he had the opportunity to attend the meeting electronically and could go to his office in City Hall. Councilperson Garza said he was exempted from wearing a face covering for medical reasons and would not be wearing one. The Mayorasked the Sergeant-at-Arms to remove Councilperson Garza. Councilperson Garza moved that the Council oppose, which he termed asillegal. The motion did not receive a second and was not considered.Councilperson Garza was escorted from the room. 2.INVOCATION The invocation was given by Pastor Philip Dunn, and pledgeswereled by Councilperson Brandon Lunsford. 3. PRESENTATION, PROCLAMATIONS, AND RECOGNITIONS a.Recognition of City employees for years of service. \[Louis R. Rigby, Mayor\] 4. CITIZENCOMMENT(Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) There were no speakers. 5.CONSENTAGENDA(Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.) a.Approve the minutes of the February 8, 2021, City Council meeting. b.Authorize the City Manager to enter into a new agreement with the Quest Youth Soccer Club for the use of soccer fields at Northwest Park. \[Rosalyn Epting, Director of Parks & Recreation\] Mayor Pro Tem Engelkenmoved to approve consent agenda; the motion was seconded by CouncilpersonKendrick; the motion was adopted, 7-0. Page 1of 3 February 22,2021,Council Meeting Minutes 6. PUBLIC HEARING AND ASSOCIATED ORDINANCES a. The City Council will hold a public hearing to receive comments regarding the submission of an application to the Texas General Land Office (GLO) for a Texas Community Development Block Grant Mitigation (CDBG-MIT) grant. \[Ray Mayo, Director of Public Works\] Mayor Rigby opened the public hearing at 6:13 p.m. Public Works Director Ray Mayo explained the process leading up to the application and the reason for the public hearing. No public comments were offered. Mayor Rigby closed the public hearing at 6:15 p.m. 7. STATUTORY AGENDA a.Presentation, discussion, and possible action to receive update from La Porte-Bayshore Chamber of Commerce and to consider and/or approve the La Porte-Bayshore Chamber 2020-21 budget associated with the City of La Porte annual funding of $165,000. \[Corby Alexander, City Manager\] Councilperson Martin had previously signed a Conflict of Interest affidavit and did not participate in the discussion or vote. Councilperson McCaulley moved to approve the La Porte-Bayshore Chamber 2020-21 budget associated with City of La Porte annual funding of $165,000; the motion was seconded by Councilperson Lunsford; the motion was adopted, 6-0. b.Presentation, discussion, and possible action regarding City logos for overpass structures at Fairmont Parkway and Wharton Weems Boulevard. \[Ray Mayo, Director of Public Works\] Mayor Pro Tem Engelken moved to approve City logos for overpass structures at Fairmont Parkway and Wharton Weems Boulevard as indicated in Option 1, with pricing for components to be brought to a future Council meeting for consideration; the motion was seconded by Councilperson Ojeda; the motion was adopted, 7-0. c. Presentation, discussion, and possible action regarding conceptual plan for Pecan Park improvements. \[Ray Mayo, Director of Public Works\] Mayor Pro Tem Engelken moved that staff be requested to provide additional review of the conceptual plan for Pecan Park improvements; the motion was seconded by Councilperson Kendrick; the motion was adopted, 7-0. d.Withdraw award of Sealed Bid #21003 to Texas Specialized Construction Service, LLC for the Five Points Plaza Enhancements Project, and award Sealed Bid #21003 to Perry Construction for bid items 1, 2, 3, 4, and 5 in the amount of $990,906.00 with a contingency amount of $45,519.00 for a total authorization of $1,036,425.00. \[Ray Mayo, Director of Public Works\] Councilperson Martin moved to approve the withdraw award of Sealed Bid #21003 to Texas Specialized Construction Service, LLC for the Five Points Plaza Enhancements Project, and award Sealed Bid #21003 to Perry Construction for bid items 1, 2, 3, 4, and 5 in the amount of $990,906.00 with a contingency amount of $45,519.00 for a total authorization of $1,036,425.00; the motion was seconded by Councilperson McCaulley; the motion was adopted, 7-0. e. Adopt Ordinance 2021--21 Budget. \[Shelley Wolny, Assistant Finance Director\] Mayor Pro Tem Engelken moved to adopt Ordinance 2021- 2020-21 Budget; the motion was seconded by Councilperson Kendrick; the motion was adopted, 7-0. 8.REPORTS a.Accept 2020 Racial Profiling Report. \[Steve Deardorff, Chief of Police\] Assistant Police Chief Matt Daeumer provided the report in accordance with state statute and reported that the Cityofficers were operating appropriately. Page 2 of 3 February 22, 2021, Council Meeting Minutes b.Receive report on the Drainage and Flooding Committee meeting. \[Councilperson Jay Martin\] Councilperson Martin reported the Committee met to discuss the interlocal agreement between the cities of La Porte and Pasadena and received a status update. 9.ADMINISTRATIVE REPORTS Zoning Board of Adjustment meeting, February 25 City Council meeting, March 8 City Council meeting, March 22 Planning and Zoning Commission meeting, March 18 Zoning Board of Adjustment meeting, March 25 City Manager Corby Alexander recognized the hard work of so many City employees who had served during the winter weather event last week. 10. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or taken. Councilpersons congratulated the employees who received service awards this evening; recognized and thanked the many employees who went above and beyond last week, first responders, emergency management, Public Works, utilities, etc.; expressed having a solution for Pecan Park; thanked staff for communications; and thanked Parks and Recreation Director Ros Epting for the second round of COVID vaccinations. 11. EXECUTIVE SESSION (a) The City Council will convene in closed session as authorized by Texas Government Code Section 551.071 (1)(A) Pending or Contemplated Litigation: consultation with city attorney to discuss enforcement of the extraterritorial jurisdiction (ETJ) exchange agreement between the City of La Porte and the City of Pasadena. \[Clark T. Askins, Assistant City Attorney\] The Council convened into executive session at 7:23 p.m. 12. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive session. The Council reconvened in open session at 7:49 p.m. Mayor Pro Tem Engelken moved the City move forward with an agreement that provides that the City of La Porte will begin the process of the construction of the detention basin; the motion was seconded by Councilperson Kendrick; the motion was adopted, 7-0. ADJOURN Without objection, the Council adjourned at 7:50 p.m. _______________________________ Lee Woodward, City Secretary Page 3 of 3 February 22, 2021, Council Meeting Minutes REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March8, 2021 Source of Funds:003 Utility CIP Requested By:Ray Mayo, Director Department:Public Works Account Number:003-7087-532-1110 Amount Budgeted:$120,000.00 ReportResolutionOrdinance Amount Requested:$104,552.00 Exhibits:Equipment and LaborQuote, Sole Source Letter, Budgeted Item:YesNo Standardization of Pumping EquipmentMemo SUMMARY& RECOMMENDATION Identified in FY20-21 Capital Improvement Projects was a project to replace 2 lift pumpsin the main lift station of the wastewater treatment plant. This is year one of a three (3) year plan to replace all six (6) influent lift pumps. For several years Public Workshave been working to standardizepumping equipment at all sewage lift stations throughout the City. Flygt(flight)Pumpshave a reputation as a leader in the submersible pumpindustry.Hahn Equipment will provide and install the pump and associated valves and pipingand offer start-up services to result in a turnkey project. Hahn Equipment of Houston is the authorized sole source distributor and service center in the regionfor Flygt products.The current equipment is 16 years old and reaching the end of its useful life. Sole source purchases are recognized as exempt from the normal bidding process. Staff recommends approval of the purchase and installation of this equipment from Hahn Equipment Company, Inc.for $95,552.00. Also, staff requests $9,000.00as project contingency for a total expenditure of $104,552.00. Currently, Public Works utilizes Flgt brand lift pumps; any other brand would not work or require expensive modifications to the lift stations. Benefits: Project follows current standardization plan. Flygt pumps offer an unmatched 5 year product warranty. Equipment replacement provides increased reliability while decreasing maintenance costs. Liabilities: Delay of the replacement could result in equipment failures. ACTION REQUIRED BY CITY COUNCIL Approval or other action to award the purchase and installation of two (2) Flygt 25 horsepower pumps and associated piping and valves from Hahn Equipment Company Inc. for a cost of 95,552.00 and a project contingency of $9,000.00. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date INTEROFFICE MEMO TO: Cherell Daeumer, Purchasing Manager FROM: Ray Mayo, Public Works Director CC: Lorenzo Wingate, Asst. Public Works Director Robert Banks, Utility Superintendent DATE: 12-9-2020 RE: Standardization of Flygt Pumps Over the last 15 years, The Utilities Division has integrated Flygt submersible pumps into each City wastewater rehabilitation project. Standardization of equipment is beneficial as same size equipment is easily interchangeable throughout the system. Pump rails and discharge flanges are standardized to allow fast pump replacement when needed. Stocking same-brand repair parts is another benefit. The Flygt pumps have been put to the test in our collection system and wastewater plant and offer several features; an un-matched 5 year warranty a non-clogging impeller / has a self-cleaning design Impeller that chops debris / this reduces stoppages in the system High-chrome iron impeller and wear plate / provides longer life high efficiency high reliability For these reasons we prefer to continue the current standardization plan with Flygt submersible pumps. REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Source of Funds:033-Street Maintenance Requested By:Ray Mayo, Director Department:Public Works Account Number:033-9892-927-1100 Amount Budgeted:$485,381.00 ReportResolutionOrdinance Amount Requested:$442,250.00 Exhibits:Bid Tabulation, Access Report Bid 21010, Budgeted Item:YesNo Bid from Greenscapes Six, LLC. , Planned Projects Exhibit SUMMARY& RECOMMENDATION Onn February 4, 2021, the City received bidsfor the Citywide Concrete Sidewalk Repair Programproject. A total of 86contractors were notified with 34 contractorsdownloading th the bid documents.The Bid was advertised in the Bay Area Observer on January 14 st and January 21Only three (3) bids were received. Thelowest responsive bid was submitted by Greenscapes Six, LLC. This contract establishesunit prices for sidewalk repair and replacementwork items. The initial contract term is for one(1)year, with three (3)additional one-year renewal options with the mutual agreement of both parties. Staff recommends acceptance of the bid from Greenscapes Six, LLC. This contractor has worked with the City for the last 6 years on annual sidewalk and curb ramp replacement projects with excellent results.The most recent target areas were in Fairmont Park, Glen Meadows and Creekmont subdivisions. Benefits: Established unit prices provide the City flexibility in managing the annual sidewalk replacement project. Contracting this work is effective in managing multiple locations of work based on priority. Liabilities: Use of city forces alone would not allow us to keep up with all city sidewalk repairs. ACTION REQUIRED BY CITY COUNCIL Approval or other action to award Bid #21010 Citywide Concrete Sidewalk Repair, to Greenscapes Six, LLC, and authorize the City Manager to execute a contract for unit price work orders with the annual expenditure not to exceed annual budgeted amounts. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date Bid Tabulation to Sealed Bid #21010 - FY 21 Annual Requirements Contract for Citywide Concrete Sidewalk Repair Program A1 Construction ServicesTandem ServicesGreenscapes Six Item Extended No.DescritionUOMQTYUnit PricePriceUnit PriceExtended PriceUnit PriceExtended Price Concrete Sidewalk and Curb Removal and Disposal 1SF22,000$3.50$77,000.00$1.70$37,400.00$2.00$44,000.00 Concrete Driveway Removal and Disposal 2SF5,000$4.50$22,500.00$1.70$8,500.00$2.00$10,000.00 Concrete Curb Replacement (Including extended curb heights 3LF500$9.50$4,750.00$6.00$3,000.00$30.00$15,000.00 4.0" Concrete Sidewalk Replacement 4SF22,000$8.35$183,700.00$5.75$126,500.00$5.00$110,000.00 6" Concrete Driveway Replacement 5SF5,000$9.75$48,750.00$6.50$32,500.00$6.00$30,000.00 Curb ramp (TYPE 7) complete and in place with detectable warning 6EA50$1,915.00$95,750.00$2,000.00$100,000.00$2,000.00$100,000.00 Curb Ramp (TYPE 12) complete and in place with detetable warning 7EA10$3,500.00$35,000.00$2,500.00$25,000.00$2,000.00$20,000.00 Sawcut all depth 8LF15,000$6.34$95,100.00$8.00$120,000.00$4.00$60,000.00 Adjust valve boxes/water meters to grade 9EA25$65.00$1,625.00$1,250.00$31,250.00$250.00$6,250.00 Additional regrading 10SY1,500$6.75$10,125.00$6.00$9,000.00$2.00$3,000.00 Additional Excavation, incl Bank sand per city 11SY1,500$11.25$16,875.00$6.00$9,000.00$6.00$9,000.00 Block sodidng (16" wide) 12SY3,000$8.50$25,500.00$6.50$19,500.00$9.00$27,000.00 Mailbox removal/replacement 13EA10$150.00$1,500.00$250.00$2,500.00$200.00$2,000.00 Manhole adjustments 14EA12$250.00$3,000.00$1,550.00$18,600.00$500.00$6,000.00 $621,175.00$542,750.00$442,250.00 Access Report AgencyCity of La Porte (TX) Bid Number21010 Bid TitleFY21 Annual Requirements Contract for Citywide Concrete Sidewalk Repair Program Vendor NameAccessed First TimeDocuments COVELA Construction LLC 2021-01-26 11:26 AM CSTSealed Bid #21010.pdf School Wholesale Supplies LLC2021-01-18 11:04 PM CSTSealed Bid #21010.pdf CMS2021-01-18 11:40 PM CSTSealed Bid #21010.pdf A-1 Construction Services2021-01-21 01:45 PM CSTSealed Bid #21010.pdf TUCON, LLC2021-01-29 10:56 AM CSTSealed Bid #21010.pdf Construction Journal2021-01-18 10:18 PM CSTSealed Bid #21010.pdf IMS2021-01-19 09:59 AM CSTSealed Bid #21010.pdf North America Procurement Council2021-01-19 03:12 AM CSTSealed Bid #21010.pdf Wayne Enterprises2021-01-19 12:10 PM CSTSealed Bid #21010.pdf Construction Software Technologies2021-01-20 07:47 AM CSTSealed Bid #21010.pdf Dodge Data & Analytics2021-01-19 12:47 PM CSTSealed Bid #21010.pdf IMS2021-01-19 03:02 AM CSTSealed Bid #21010.pdf Texas concrete and remodeling 2021-01-18 10:43 PM CSTSealed Bid #21010.pdf BidClerk2021-01-20 08:04 AM CSTSealed Bid #21010.pdf Onvia2021-01-18 06:01 PM CSTSealed Bid #21010.pdf Durba Construction2021-01-22 08:53 AM CSTSealed Bid #21010.pdf Thompson General Construction, Inc.2021-01-28 11:30 AM CSTSealed Bid #21010.pdf American Grinding Company, LLC2021-01-22 03:10 PM CSTSealed Bid #21010.pdf Reed Construction Data2021-01-20 05:37 AM CSTSealed Bid #21010.pdf aztec remodeling &landscaping company2021-01-19 07:37 AM CSTSealed Bid #21010.pdf El Dorado Services Inc.2021-01-22 02:11 PM CSTSealed Bid #21010.pdf Construction Software Technologies2021-01-28 10:44 PM CSTSealed Bid #21010.pdf Concrete Raising Corporation2021-01-18 03:20 PM CSTSealed Bid #21010.pdf Dodge Data & Analytics2021-01-18 06:12 PM CSTSealed Bid #21010.pdf SmartProcure2021-01-19 04:08 AM CSTSealed Bid #21010.pdf 1st General Contractor LLC2021-01-22 06:18 AM CSTSealed Bid #21010.pdf Hearn Company2021-01-21 04:33 PM CSTSealed Bid #21010.pdf Tukmol General Contractor2021-01-22 09:01 PM CSTSealed Bid #21010.pdf Perkens WS Corporation2021-01-18 10:47 PM CSTSealed Bid #21010.pdf MHB Construction, Inc.2021-01-18 03:17 PM CSTSealed Bid #21010.pdf Tandem Services, LLC2021-01-18 03:10 PM CSTSealed Bid #21010.pdf Greenscapes 62021-01-19 08:31 PM CSTSealed Bid #21010.pdf The Blue Book Building & Construction Network2021-01-19 07:08 PM CSTSealed Bid #21010.pdf A1 Construction Services2021-01-21 11:12 AM CSTSealed Bid #21010.pdf E X ST S S H 2 2 5 L A P O H OU STON DRR T E F W Y N S H 2 2 5 MONUMENT RD L A P O R O T LE D F W L Y SAN JACINTO DR A P O R T E R D DEAF SMITH DR BOIS DARC DR DR MO LA A MCC S S H 2 2 5 5 2 2 H S E E S H 1 4 6 MILAM DR N P ST N P ST N P ST BAY VISTA D INBROOK R PLA PLAIN BROOK E NSET RIDG SU FIELDCREST DR FIELD CREST N L ST L ST N L ST THRUSH ST 4 SPARROW ST VIOLA N J ST LOVINNIE BLUEBIRD LN HUMMINGBIRD ROBIN ST FAIRLANE N H ST N H ST GLENPARK DR R ID GE C RE ST WREN ST W BARBOURS CUT BLVD EK DR CRE APLE M ARCHWAY DR CAVALRY N E ST FLINTLOCK GLENVIEWCTGLENVIEW DR W MADISON ST N D ST N SPENCER LANDING CRESTWAY DR C O LN C ST LW TYLER ST I W N G O VALLEY VIEW DR S O D 3 D R E JOSH WAY T H I L MEADOW PLACE DR L R D W A DAMS SW ADAMS ST T BAYSIDE CROSSING DR GLENVALLEY DR KING W ILLIAM S DR MEADOW CREST DRW POLK ST W POLK ST CREEKVIEW DR W MAIN ST SPENCER HWY OLD ORCHARD RD OLD ORCHARD RD COLLINGSDALE RDMONTGOMERY LN APPOMATTOX W A ST W A ST ANTRIM LN ANT RIM LN N L T T E L T A C BAKER CATLETT LN BANDRIDGE RD W B STW B ST SPRUCE DR BELFAST RD CATLETT LN UN LL R BU THORNWOOD DR S SPRUCE DR B E DOVER HILL RD L F CARLOW LN A S W C STW C ST BELFAST LNT D R CHATTANOOGA LINWOOD CTGRAYWOOD CT S TONEMONT RD DE FIANCE CARLOW LN CT DOOD GWOOD DRO W G O D DOGWOOD DR W D ST W D ST HILLRIDGE RD OAKHAVEN RD PARKCREST DR EAGLE RUN IDLEWOOD DR PI NE W OO D CT RD NT O RM HA CD R L IL H ET I U Q WICHITA DR W E STW E ST MULBERRY DR W E ST ROSEWOOD CT Q ARTY U 2 COLLINGSWOOD DR R D X U O I S 1 W F ST W F ST LN ENTURE V BIRCH DR BIRCH R U S T I MESQUITE DR C R O C RUSTIC ROCK RD K W G ST W G ST R D K RD L ROC HEL PECAN DR W H ST D R LOW OL Y H OCK PARK LN. SPRINGWOOD DR W I ST R PARKWAY D W FAIRMONT PKWY W K ST W M ST LITTLE CEDAR BAYOU DR GARDEN WALK NEW D ECADE DR EXPORT DR * REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: March 8, 2021 001-General Fund Source of Funds: Requested By:Teresa Evans, Director Department:Planning and Development 406 Revenue Series- Licenses and Permits Account Number: ReportResolutionOrdinance N/A Amount Budgeted: N/A Amount Requested: Exhibits: Budgeted Item:YesNo SUMMARY& RECOMMENDATION The Planning and Development Department has received inquiries into whether the City of La Porte willwaiveresidential permit fees related to repairs necessitated by the 2021Winter Storm.In 2017, following Hurricane Harvey, the City of La Porte waived permit fees for disaster recovery repairs.Since then, the City Council hasamended the fees for issuance of residential building, mechanical, electrical and plumbing permitsby amending the Code of Ordinancesin 2019. Residential trade permit fees have been reduced to $10per permit. For example, the City charges $10 to issue a residential plumbing permit. sufficient time for staff to evaluate the financial impact by waiving these particular fees; this information would need to be provided at a later date. ACTION REQUIRED BY CITY COUNCIL Approve or Deny proposed policy to waive residential permit fees related to repairs necessitated by the 2021 Winter Storm. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Requested By:Source of Funds:N/A Mayor Rigby Department: City Council Account Number:N/A Amount Budgeted:N/A ReportResolutionOrdinance Amount Requested:N/A Exhibits:GOrder #GA34 Budgeted Item:YesNo and Ordinance 2021-3820 SUMMARY& RECOMMENDATIONS SinceJuly 2, 2020, the GovernorExecutive Order GA-29 requiredeveryone to wear a face covering when inside a commercial entity, building or space open to the public, or when in an outdoor public space, wherever it is not feasible to maintain six(6) feet of social distancing. In order to protect the health and welfare of all individuals while in City buildings and facilities during times of active viral illness that are spread person to person, City Council adopted an amendment to the Council Rules of Procedures Ordinance. On July 27, 2020, City Council approved Ordinance 2020-3796 amending the City Council Rules of Procedure and Ethics Policy, for a second paragraph to be inserted in Section 6.09 Item (a) to provide that, during any period in which face masks or face coverings are required in publicby a local disaster declaration or other law, all Councilpersons in the Council chamber must wear an appropriate face mask or face coveringover both the mouth and noseduring City Council meetings. On March 2, 2021, the Governor announced Executive Order GA-34, which will become effective March 10, 2121. Under this new Order: The statewide mask mandate is rescinded. The order also statesin Section 4 businesses or other establishments from requiring employees or customers to (Section 4) Staff has reviewed the Governororder in consultation with the City Attorney. the City of La Porte would qualify under Section 4of Order GA- 34 Based on this rationale CityCouncilretains the ability to maintain a policy that would require masks/face coverings for members of the City Council during meetings. Should City Council wish to maintain the current practice, the following amendments to the City Council Rules of Procedure and Ethics Policy are needed: are required in public by a local disaster declaration or other law (related to the second paragraph of Section 6.09 Item (a)) Continuation of the remaining wording by adding until the City Council deems it appropriate to rescind this requirement. ACTION REQUIRED BY CITY COUNCIL Adopt Ordinance 2021-3820 amending the City Council Rules of Procedure by inserting new language in Section 6.09. Decorum. for a second paragraph to be amended in item (A) to remove the wording during any period in which face masks or face coverings are required in public by a local disaster declaration or other lawuntil the City Council deems it appropriate to rescind this requirement Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date ORDINANCE NO. 2021-3820 AN ORDINANCE AMENDING PROCEDURE FOR CITY COUNCIL MEETINGS; FINDING COMPLIANCE WITH THE TEXAS OPEN MEETINGS ACT; CONTAINING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, Section 2.07. Meetings. b. Rules. of the City Charter of the City of La Porte provides that WHEREAS, Section 6.09. Decorum. A. By Councilpersons. of the Rules of Procedure for the City of La Porte 6.09. Decorum. (A)By Councilpersons. While the Council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. During any period in which face mask or face coverings are required by a local disaster declaration or other law, all Councilpersons in the Council chamber must wear an appropriate face mask or face covering during City Council meetings; and WHEREAS, considering issues related to the spread of COVID-19 and the ensuing local, county, state, and national disaster declarations and applicable restrictions and/or guidelines concerning face masks and face coverings and the protection of those participating in Council meetings; and WHEREAS, the Governor for the State of Texas has issued Executive Order GA-34, precludes businesses or other establishments from requiring requiring employees or customers to follow WHEREAS, the passage of time has allowed for additional review of legislation and consideration of suitable rules and guidelines for the procedures of City Council meetings and the conduct of members of Council at all times; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The Rules of Procedure for the City Council of the City of La Porte are hereby amended as attached hereto on Exhibit A, to provide for changes to the second paragraph to Section 6.09. A. to read as follows: All Councilpersons in the Council chamber must wear an appropriate face mask or face covering over both the nose and mouth during City Council meetings until the City Council deems it appropriate to rescind this requirement. Section 2. Open Meetings Act Notice. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. Repeal. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict only. Section 4. Effective Date. This ordinance shall take effect immediately upon its passage and approval. PASSED AND APPROVED, this ________ day of _______________________, 2021. CITY OF LA PORTE, TEXAS __________________________________ Louis R. Rigby, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ __________________________________ Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney Exhibit A Current wording Proposed amendment Wording if adopted 6.09. Decorum. 6.09. Decorum. 6.09. Decorum. (A) By (A) By Councilpersons. (A) By Councilpersons. Councilpersons. While While the Council is in session, While the Council is in session, the Council is in the members must preserve the members must preserve session, the members order and decorum, and a order and decorum, and a must preserve order member shall neither, by member shall neither, by and decorum, and a conversation or otherwise, conversation or otherwise, member shall neither, delay or interrupt the delay or interrupt the by conversation or proceedings or the peace of the proceedings or the peace of the otherwise, delay or Council nor disturb any Council nor disturb any interrupt the member while speaking or member while speaking or proceedings or the refuse to obey the orders of the refuse to obey the orders of the peace of the Council Council or its Presiding Officer, Council or its Presiding Officer, nor disturb any except as otherwise herein except as otherwise herein member while provided. provided. speaking or refuse to obey the orders of the All Councilpersons in the All Councilpersons in the Council or its Presiding Council chamber must wear an Council chamber must wear an Officer, except as appropriate face mask or face appropriate face mask or face otherwise herein covering during City Council covering during City Council provided. meetings until the City Council meetings until the City Council deems it appropriate to rescind deems it appropriate to rescind During any period in this requirement. this requirement. which face masks or face coverings are required in public by a local disaster declaration or other law, all Councilpersons in the Council chamber must wear an appropriate face mask or face covering during City Council meetings. From:Clark Askins To:Alexander, Corby Cc:Weeks, Jason Subject:FW: TML Coronavirus Update #175 Date:Thursday, March 4, 2021 10:27:38 AM Urgent Updates Does the governor’s new executive order contain anything related to mayoral approval of outdoor gatherings? No. The newest order (GA-34) “supersedes” (i.e., takes the place of) previous orders, such as GA-32, requiring mayoral approval of certain outdoor gatherings. The newest order makes no mention of such a requirement. League staff has confirmed that the governor intended GA-34 to do away with the requirement that a mayor approve of outdoor gatherings, as provided in previous orders. What authority does a city have to require pandemic mitigation measures on city property, in city facilities, or by city employees? Executive Order GA-34 supersedes certain city regulatory authority (e.g., the authority to require city residents or businesses to adhere to pandemic mitigation measures, such as business closures, occupancy limits, or mask mandates). However, as with previous orders, GA-34 provides that “Nothing in this executive order precludes businesses or other establishments from requiring employees or customers to follow additional hygiene measures, including the wearing of a face covering.” Merriam-Webster defines “establishment” as “a public or private institution.” A city is clearly a public institution, meaning it retains control over and may require pandemic mitigation measures on its property, in its facilities, and by its employees. Of course, GA-34 prohibits confinement in jail as a penalty, so the appropriate remedy for a citizen who violates such a requirement may be to escort them off the premises. For employees, the remedy may be disciplinary action. Some cities’ rules regarding its own property will likely be tested in practice, which makes consultation with your city attorney imperative. Remember that a mayor can ask questions of the attorney general related to the pandemic orders. What is the status of the suspended Open Meetings Act provisions? The letter from the governor’s office provides that the Open Meetings Act suspensions are “in effect until terminated by the office of the governor, or until the March 13, 2020, disaster declaration is lifted or expires.” The governor’s staff assured the League that he intends to continue successively extending his 30-day COVID-19 disaster declaration because it is needed to ensure eligibility for federal assistance, among other things. That means the coinciding Open Meetings Act suspensions should continue for the foreseeable future. (Even if he decides to independently end the suspensions, his staff assures the League that he will give ample notice of that action.) On February 4, the governor’s office last extended the disaster declaration (and the Open Meetings Act suspensions) for another 30 days. That declaration expires March 5. But there’s no need to worry because we are confident he will renew it by then. If you’d like to confirm, look to the “Proclamation” page of www.gov.texas.gov. (Click “News” at the top of the page, and then “Proclamation” on the right side of that page.) While they don’t replicate the suspensions exactly, several bills have been filed thus far relating to videoconference and teleconferencing. For example: S.B. 639 (Menéndez) – Open Meetings: would: (1) provide that, without regard to whether a member of the governmental body is participating in a meeting from a remote location by telephone conference call, a governmental body may allow a member of the public to speak at a meeting from a remote location by telephone conference call; (2) provide that, when a member of a governmental body loses audio or video during a videoconference meeting, the meeting may continue when a quorum of the body remain audible and visible to each other and, during the open portion of the meeting, to the public; (3) allow a meeting by videoconference so long as the presiding officer is present at a physical location open to the public where members of the public may observe and participate in the meeting; (4) set out the notice requirements for a videoconference meeting; and (5) provide that, without regard to whether a member of the governmental body is participating in a meeting from a remote location by videoconference call, a governmental body may allow a person to speak at a meeting from a remote location by videoconference call. (Companion bill is H.B. 2560 by Martinez.) H.B. 1888 (Fierro) – Open Meetings: would: (1) authorize a governmental body to hold an open or closed meeting by conference call; (2) define “conference call” to mean a meeting held by telephone conference call, videoconference call, or telephone conference and videoconference call; (3) require that each part of a meeting held by conference call required to be open to the public shall: (a) be audible to the public; (b) be visible to the public if it is a videoconference call; and (c) have two-way communication with each participant; (4) provide that a member or employee of a governmental body may participate in a meeting by conference call only if the audio signal of the participant is heard live at the meeting; (5) provide that a member of a governmental body who participates in a meeting by conference call shall: (a) be counted as present at the meeting for all purposes; and (b) be considered absent from any portion of the meeting during which audio communication with the member is lost or disconnected, but allow the governmental body to continue the meeting if a quorum of the body continues to participate in the meeting; (6) provide that a governmental body may allow a member of the public to testify at a meeting by conference call; (7) provide that a meeting held by conference call is subject to the notice requirements applicable to other meetings and also must include certain instructions to the public; (8) require that a meeting held by conference call be recorded, and that the recording be made available to the public; and (9) require the Department of Information Resources by rule to specify minimum standards for the recording of a meeting held by conference call. League staff summarizes each city-related bill in the Legislative Update Newsletter, which is included in your Friday “TML Exchange” email. The bills are categorized by subject matter. For the current legislative session, we’ve added the new subject heading of “Emergency Management.” Many pandemic-related bills will show up in that section, with some falling under other headings, such as Open Government, Public Safety, etc. Also, a complete list of bills filed to date by subject matter is updated each week. To view it, go to www.tml.org, hover over “policy” at the top of the page, and click on “legislative information.” Further Updates Does a city have liability to a person who contracts the virus at a city facility if the city doesn’t adopt pandemic mitigation measures, such as distancing or face covering requirements? While hypothetical liability questions are notoriously difficult to answer, most city attorneys agree that the chance of a successful claim against a city is slim. Cities generally have immunity under state law, and it’s difficult to imagine many possible COVID-19 scenarios in which that immunity would be waived. The same goes for federal claims, which typically require an action by a city employee for liability to attach. Regardless, both state and federal officials have shown interest in adopting liability protections (presumably including protections for governmental entities). For instance, in Governor Abbott’s recent “State of the State” speech, he laid out several priority items. The key pandemic-related items were expanded broadband and liability protections for business. Whether any state or federal liability protections will ultimately be adopted is not yet known. What’s the latest regarding future stimulus legislation? Last Saturday (February 27), the United States House of Representatives passed H.R. 1319, the American Rescue Plan Act of 2021. The 594-page bill includes $350 billion in emergency relief for states and local governments, and funding for housing, education, food and nutrition, unemployment assistance, vaccines, COVID testing, and FEMA assistance. The bill has moved to the Senate, where leaders there have promised to take up the bill immediately. Where can I find archived issues of the TML Coronavirus Updates? TML Coronavirus Updates are archived by date here and by subject here. Texas Municipal League | 1821 Rutherford Lane, Suite 400, Austin, TX 78754 Unsubscribe knoxaskins@comcast.net Customer Contact Data Notice Sent by tmladmin@tml.org REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Requested By:Source of Funds:N/A Corby Alexander, City Mgr. Department: Administration/CMO Account Number:N/A Amount Budgeted:N/A ReportResolutionOrdinance Amount Requested:N/A Exhibits:Redline & Final Policy, Budgeted Item:YesNo ExecutiveOrder #GA34 SUMMARY& RECOMMENDATIONS SinceJuly 2, 2020, the GovernorExecutive Order GA-29 requiredeveryone to wear a face covering when inside a commercial entity, building or space open to the public, or when in an outdoor public space, wherever it is not feasible to maintain six(6) feet of social distancing. In order to protect the health and welfare of all individuals while in City buildings and facilities during times of active viral illness that are spread person to person, City Council adopted a policy in regards to the use of facial coverings for individuals inCity buildings and facilities. On July 13, 2020, the City of La Porte City Council approved a policy mandatingmask covering for employees, elected officials, board and commission members, and vendors, customers, and other individuals on City property. On March 2, 2021, the Governor announced Executive Order GA-34, which will become effective March 10, 2121. Under this new Order: The statewide mask mandate is rescinded. The order also states: other establishments from requiring employees or customers to follow additional (Section 4) Staff has reviewed governor order in consultation with the City Attorney. Under Order GA-34, we believethat the City of La Porte would fallunder Section 4 of the Order as Therefore, City Councilstill retains the ability to maintain a policy that would require masks/face coverings for employees and visitors to City facilities. Should Council wish to continue the current practice, staff recommends the following change to the current policy for use of facial coverings for individuals in City buildings: o emerg o and shall remain in effect ACTION REQUIRED BY CITY COUNCIL Approve or deny the changes to the City of La Porte policy regarding the use of facial coverings for individuals in City buildings and facilities. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date CITY OF LA PORTE POLICIES/PROCEDURES MANUAL Date: July 13, 2020 Revised: March 8, 2021 Approved: Subject: Use of facial coverings for individuals in City buildings Responsible Agency: Policy Objective: To protect the health and welfare of all individuals while in City buildings during times of active viral illnesses that are spread person to person. Authority: City Manager Purpose To provide guidance regarding the required use of face coverings for employees, elected officials, appointed board and commission members, vendors, customers, and other individuals on City property. Policy Because the COVID-19 virus and other similar illnesses pass from person to person undetected, the following requirements apply to all individuals on City property when this policy is in effect: All individuals over the age of ten (10) must wear a face covering over their mouth and nose. Acceptable face coverings include surgical masks, cloth masks, handkerchiefs, scarves, bandanas, clear face shields, or other coverings that provide a physical barrier limiting the spread of respiratory droplets. Instances where the requirement to wear a face covering may be lifted include the following: When the individual is at an outdoor City facility where social distancing is easily maintained from people not in their household. This may include, but is not limited to, City parks, trails, pools, playgrounds and any other outdoor areas. When the individual is working in a City office alone. If another individual enters the office or area, a face covering must be worn. If an individual leaves that space and enters a space where social distancing will be unguaranteed (hallway, breakroom, etc.), a face covering must be worn. 1 When the individual is alone while operating a personally owned or City owned or leased vehicle or piece of equipment while carrying out City-related business. Individuals riding together in a vehicle must wear face coverings. Steps should be taken to limit the frequency and duration of sharing a vehicle as much as operationally feasible. When the individual has a medical condition or disability that prevents the wearing of a face covering. When the individual is consuming food or drink. When the individual is obtaining a service that requires temporary removal of the face covering for security surveillance, screening, but only to the extent necessary for the temporary removal. When the individual is in a swimming pool. When the individual is voting, assisting a voter, serving as a poll watcher, or actively administering an election, but wearing a face mask is strongly encouraged. When the individual is actively providing or obtaining access to religious worship, but wearing a face covering is strongly encouraged. When the individual is giving a speech for broadcast or to an audience. The requirement of the use of face coverings is not intended to lessen the practice of other risk mitigation steps for individuals on City property. While on City property, all individuals are encouraged to: Practice social distancing by maintaining six (6) feet of distance between yourself and others. Practice good hygiene to prevent the spread of viruses by washing hands frequently with soap and water. In the absence of soap and water use hand sanitizer with at least a 60% alcohol content level. Avoid touching your eyes, nose, and mouth as much as possible. Avoid crowds and large gatherings, especially indoors. If you are experiencing symptoms of active viruses, stay home as much as possible. Do not enter City property if you are sick, or suspect you may be sick. Enforcement This policy will be effective immediately and shall remain in effect until rescinded by City Council runs concurrent with any pandemic emergency declarations issued by City, County, or State officials. 2 Violations of this policy may include the following: Employees disciplinary action in accordance with other applicable City policies and procedures. Non-employees will be requested to vacate the property until they are in compliance with the policy Definitions City property any building, structure, or land owned by the City of La Porte. For purposes of this policy, there is a differentiation between buildings and facilities. Buildings enclosed structures with walls and a roof. Examples include but are not limited City Hall, Municipal Court, Recreation and Fitness Center. Facilities outdoor spaces and unenclosed structures. Examples include, but are not limited to, parks, walking trails, pools, covered pavilions, and playgrounds. Social distancing the practice of avoiding close proximity with other individuals as measured by maintaining at least six (6) feet of distance between yourself and others. 3 CITY OF LA PORTE POLICIES/PROCEDURES MANUAL Date: July 13, 2020 Revised: March 8, 2021 Approved: Subject: Use of facial coverings for individuals in City buildings Responsible Agency: Policy Objective: To protect the health and welfare of all individuals while in City buildings during times of active viral illnesses that are spread person to person. Authority: City Manager Purpose To provide guidance regarding the required use of face coverings for employees, elected officials, appointed board and commission members, vendors, customers, and other individuals on City property. Policy Because the COVID-19 virus and other similar illnesses pass from person to person undetected, the following requirements apply to all individuals on City property when this policy is in effect: All individuals over the age of ten (10) must wear a face covering over their mouth and nose. Acceptable face coverings include surgical masks, cloth masks, handkerchiefs, scarves, bandanas, clear face shields, or other coverings that provide a physical barrier limiting the spread of respiratory droplets. Instances where the requirement to wear a face covering may be lifted include the following: When the individual is at an outdoor City facility where social distancing is easily maintained from people not in their household. This may include, but is not limited to, City parks, trails, pools, playgrounds and any other outdoor areas. When the individual is working in a City office alone. If another individual enters the office or area, a face covering must be worn. If an individual leaves that space and enters a space where social distancing will be unguaranteed (hallway, breakroom, etc.), a face covering must be worn. 1 When the individual is alone while operating a personally owned or City owned or leased vehicle or piece of equipment while carrying out City-related business. Individuals riding together in a vehicle must wear face coverings. Steps should be taken to limit the frequency and duration of sharing a vehicle as much as operationally feasible. When the individual has a medical condition or disability that prevents the wearing of a face covering. When the individual is consuming food or drink. When the individual is obtaining a service that requires temporary removal of the face covering for security surveillance, screening, but only to the extent necessary for the temporary removal. When the individual is in a swimming pool. When the individual is voting, assisting a voter, serving as a poll watcher, or actively administering an election, but wearing a face mask is strongly encouraged. When the individual is actively providing or obtaining access to religious worship, but wearing a face covering is strongly encouraged. When the individual is giving a speech for broadcast or to an audience. The requirement of the use of face coverings is not intended to lessen the practice of other risk mitigation steps for individuals on City property. While on City property, all individuals are encouraged to: Practice social distancing by maintaining six (6) feet of distance between yourself and others. Practice good hygiene to prevent the spread of viruses by washing hands frequently with soap and water. In the absence of soap and water use hand sanitizer with at least a 60% alcohol content level. Avoid touching your eyes, nose, and mouth as much as possible. Avoid crowds and large gatherings, especially indoors. If you are experiencing symptoms of active viruses, stay home as much as possible. Do not enter City property if you are sick, or suspect you may be sick. Enforcement This policy will be effective immediately and shall remain in effect until rescinded by City Council. 2 Violations of this policy may include the following: Employees disciplinary action in accordance with other applicable City policies and procedures. Non-employees will be requested to vacate the property until they are in compliance with the policy Definitions City property any building, structure, or land owned by the City of La Porte. For purposes of this policy, there is a differentiation between buildings and facilities. Buildings enclosed structures with walls and a roof. Examples include but are not limited City Hall, Municipal Court, Recreation and Fitness Center. Facilities outdoor spaces and unenclosed structures. Examples include, but are not limited to, parks, walking trails, pools, covered pavilions, and playgrounds. Social distancing the practice of avoiding close proximity with other individuals as measured by maintaining at least six (6) feet of distance between yourself and others. 3 From:Clark Askins To:Alexander, Corby Cc:Weeks, Jason Subject:FW: TML Coronavirus Update #175 Date:Thursday, March 4, 2021 10:27:38 AM Urgent Updates Does the governor’s new executive order contain anything related to mayoral approval of outdoor gatherings? No. The newest order (GA-34) “supersedes” (i.e., takes the place of) previous orders, such as GA-32, requiring mayoral approval of certain outdoor gatherings. The newest order makes no mention of such a requirement. League staff has confirmed that the governor intended GA-34 to do away with the requirement that a mayor approve of outdoor gatherings, as provided in previous orders. What authority does a city have to require pandemic mitigation measures on city property, in city facilities, or by city employees? Executive Order GA-34 supersedes certain city regulatory authority (e.g., the authority to require city residents or businesses to adhere to pandemic mitigation measures, such as business closures, occupancy limits, or mask mandates). However, as with previous orders, GA-34 provides that “Nothing in this executive order precludes businesses or other establishments from requiring employees or customers to follow additional hygiene measures, including the wearing of a face covering.” Merriam-Webster defines “establishment” as “a public or private institution.” A city is clearly a public institution, meaning it retains control over and may require pandemic mitigation measures on its property, in its facilities, and by its employees. Of course, GA-34 prohibits confinement in jail as a penalty, so the appropriate remedy for a citizen who violates such a requirement may be to escort them off the premises. For employees, the remedy may be disciplinary action. Some cities’ rules regarding its own property will likely be tested in practice, which makes consultation with your city attorney imperative. Remember that a mayor can ask questions of the attorney general related to the pandemic orders. What is the status of the suspended Open Meetings Act provisions? The letter from the governor’s office provides that the Open Meetings Act suspensions are “in effect until terminated by the office of the governor, or until the March 13, 2020, disaster declaration is lifted or expires.” The governor’s staff assured the League that he intends to continue successively extending his 30-day COVID-19 disaster declaration because it is needed to ensure eligibility for federal assistance, among other things. That means the coinciding Open Meetings Act suspensions should continue for the foreseeable future. (Even if he decides to independently end the suspensions, his staff assures the League that he will give ample notice of that action.) On February 4, the governor’s office last extended the disaster declaration (and the Open Meetings Act suspensions) for another 30 days. That declaration expires March 5. But there’s no need to worry because we are confident he will renew it by then. If you’d like to confirm, look to the “Proclamation” page of www.gov.texas.gov. (Click “News” at the top of the page, and then “Proclamation” on the right side of that page.) While they don’t replicate the suspensions exactly, several bills have been filed thus far relating to videoconference and teleconferencing. For example: S.B. 639 (Menéndez) – Open Meetings: would: (1) provide that, without regard to whether a member of the governmental body is participating in a meeting from a remote location by telephone conference call, a governmental body may allow a member of the public to speak at a meeting from a remote location by telephone conference call; (2) provide that, when a member of a governmental body loses audio or video during a videoconference meeting, the meeting may continue when a quorum of the body remain audible and visible to each other and, during the open portion of the meeting, to the public; (3) allow a meeting by videoconference so long as the presiding officer is present at a physical location open to the public where members of the public may observe and participate in the meeting; (4) set out the notice requirements for a videoconference meeting; and (5) provide that, without regard to whether a member of the governmental body is participating in a meeting from a remote location by videoconference call, a governmental body may allow a person to speak at a meeting from a remote location by videoconference call. (Companion bill is H.B. 2560 by Martinez.) H.B. 1888 (Fierro) – Open Meetings: would: (1) authorize a governmental body to hold an open or closed meeting by conference call; (2) define “conference call” to mean a meeting held by telephone conference call, videoconference call, or telephone conference and videoconference call; (3) require that each part of a meeting held by conference call required to be open to the public shall: (a) be audible to the public; (b) be visible to the public if it is a videoconference call; and (c) have two-way communication with each participant; (4) provide that a member or employee of a governmental body may participate in a meeting by conference call only if the audio signal of the participant is heard live at the meeting; (5) provide that a member of a governmental body who participates in a meeting by conference call shall: (a) be counted as present at the meeting for all purposes; and (b) be considered absent from any portion of the meeting during which audio communication with the member is lost or disconnected, but allow the governmental body to continue the meeting if a quorum of the body continues to participate in the meeting; (6) provide that a governmental body may allow a member of the public to testify at a meeting by conference call; (7) provide that a meeting held by conference call is subject to the notice requirements applicable to other meetings and also must include certain instructions to the public; (8) require that a meeting held by conference call be recorded, and that the recording be made available to the public; and (9) require the Department of Information Resources by rule to specify minimum standards for the recording of a meeting held by conference call. League staff summarizes each city-related bill in the Legislative Update Newsletter, which is included in your Friday “TML Exchange” email. The bills are categorized by subject matter. For the current legislative session, we’ve added the new subject heading of “Emergency Management.” Many pandemic-related bills will show up in that section, with some falling under other headings, such as Open Government, Public Safety, etc. Also, a complete list of bills filed to date by subject matter is updated each week. To view it, go to www.tml.org, hover over “policy” at the top of the page, and click on “legislative information.” Further Updates Does a city have liability to a person who contracts the virus at a city facility if the city doesn’t adopt pandemic mitigation measures, such as distancing or face covering requirements? While hypothetical liability questions are notoriously difficult to answer, most city attorneys agree that the chance of a successful claim against a city is slim. Cities generally have immunity under state law, and it’s difficult to imagine many possible COVID-19 scenarios in which that immunity would be waived. The same goes for federal claims, which typically require an action by a city employee for liability to attach. Regardless, both state and federal officials have shown interest in adopting liability protections (presumably including protections for governmental entities). For instance, in Governor Abbott’s recent “State of the State” speech, he laid out several priority items. The key pandemic-related items were expanded broadband and liability protections for business. Whether any state or federal liability protections will ultimately be adopted is not yet known. What’s the latest regarding future stimulus legislation? Last Saturday (February 27), the United States House of Representatives passed H.R. 1319, the American Rescue Plan Act of 2021. The 594-page bill includes $350 billion in emergency relief for states and local governments, and funding for housing, education, food and nutrition, unemployment assistance, vaccines, COVID testing, and FEMA assistance. The bill has moved to the Senate, where leaders there have promised to take up the bill immediately. Where can I find archived issues of the TML Coronavirus Updates? TML Coronavirus Updates are archived by date here and by subject here. Texas Municipal League | 1821 Rutherford Lane, Suite 400, Austin, TX 78754 Unsubscribe knoxaskins@comcast.net Customer Contact Data Notice Sent by tmladmin@tml.org REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation March 8, 2021 Agenda Date Requested: Requested By:Louis R. Rigby, Mayor Source of Funds:N/A Department:City Council Account Number: Amount Budgeted: ReportResolutionOrdinance Amount Requested: Exhibits: Resolution request Budgeted Item:YesNo Resolution 2021-36 SUMMARY& RECOMMENDATION The Cityhas received the attached request from Texas Representative Mary Ann Perez, House District 144, for support of HB 1079, which she filed in January. The bill stipulates that Notwithstanding any other law, a provision of an agreement related to the relocation of the Battleship "Texas" after the repair and preservation of the battleship is not valid unless the provision provides for the relocation of the battleship to the San Jacinto Battleground State Historic Site. There is simply no placemore appropriatefor the Battleship Texas to be sited than the birthplace of Texas and the site of the San Jacinto Monument. ACTION REQUIRED BY CITY COUNCIL Adopt Resolution 2021-36in support of HB 1079, to require the Battleship Texas to be returned to the San Jacinto Battleground State Historic Site after restoration. RESOLUTION 2021-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, IN SUPPORT OF TEXAS 2021 HOUSE BILL 1079 TO STIPULATE THAT THE BATTLESHIP TEXAS BE SITED AT THE SAN JACINTO BATTLEGROUND STATE HISTORIC SITE AFTER REPAIR AND PRESERVATION; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Battleship Texas, also known as USS Texas (BB-35), is a National Historic Landmark, the last surviving dreadnaught that served in both World Wars the last of its kind; and WHEREAS, she was gifted to the San Jacinto Battleground State Historic Site and has been at her current location for over seventy years now, where she belongs; and WHEREAS, a gift from the United States Navy, her placement by the San Jacinto Monument illustrates historic perspective from three different eras: Texas Revolution, World War I, and World War II, events of significant importance to Texas freedom; and WHEREAS, the location of the Battleship at the San Jacinto Monument provides an incomparable perspective for all visitors, particularly school children. This makes her uniquely positioned as an educational landmark illustrating the importance of sacrifice for several different eras important to freedom in Texas; and WHEREAS, as Texas House District 144 Representative Mary Ann Perez has heard from citizens and local leaders across the region who feel strongly that the Battleship Texas should remain at the San Jacinto Battleground State Historic Site after repair and preservation, she has filed House Bill 1079 to ensure this occurs; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, THAT: 1. This resolution be adopted in support of H.B. 1079, which stipulates that Notwithstanding any other law, a provision of an agreement related to the relocation of the Battleship "Texas" after the repair and preservation of the battleship is not valid unless the provision provides for the relocation of the battleship to the San Jacinto Battleground State Historic Site. 2. That, once adopted, the resolution be provided to regional and federal leaders as an indication of the City of La Portelegacy of freedom fought and died for by Texans throughout our past. th PASSED and APPROVED this, the 8 day of March, 2021. CITY OF LA PORTE, TEXAS __________________________________ Louis R. Rigby, Mayor ATTEST: APPROVED AS TO FORM: ______________________________ __________________________________ Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney 87R6973 BEE-D By: Perez H.B. No. 1079 A BILL TO BE ENTITLED AN ACT relating to the relocation of the Battleship "Texas" after refurbishment. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: SECTION 1. Subchapter T, Chapter 22, Parks and Wildlife Code, is amended by adding Section 22.263 to read as follows: Sec. 22.263. RELOCATION. Notwithstanding any other law, a provision of an agreement related to the relocation of the Battleship "Texas" after the repair and preservation of the battleship is not valid unless the provision provides for the relocation of the battleship to the San Jacinto Battleground State Historic Site. SECTION 2. This Act takes effect September 1, 2021. Page - 1 - REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Requested By:Source of Funds:037 (Hotel/Motel Fund) Jason Weeks, Asst. City Mgr. Department: Administration/CMO Account Number:037-6063-565.2075 Amount Budgeted:$10,000 ReportResolutionOrdinance Amount Requested:$10,000 Exhibits:Sponsorship Request Application, Budgeted Item:YesNo Invoice and Information, Fun Run Forms and Advertising Example, and 185 Years of History Dinner Event Information SUMMARY& RECOMMENDATION In February 2020, the La Porte City Council approved a $10,000 sponsorship to the th San Jacinto Museum of Historyfor their 2020 events 9Annual San Jacinto Texas Independence Fun Run and the San Jacinto Festival & Battle Reenactment. The Fun th Run occurred on March 7, while the Festival & Battle Reenactment had to be canceled due to COVID-19. In fiscal year 2019, the City sponsored only the Fun Run for $7,500, compared to fiscal year 2018 where the City provided an $8,000 sponsorship for the Festival & Battle Reenactment only. In late February 2021, City staff received a sponsorship application from the San th Jacinto Museum of History in the amount of$10,000 for the 10Annual San Jacinto Texas Independence FunRun. was scheduled to begin on March 6, 2021 and last until March 14, 2021. They expect to have 300 attendees that will range in ages. The event will be a virtual event that will occur daily between the hours of 9am and 6pm.The sponsorship funds for this event arebudgeted in the Hotel/Motel Fund. This year sponsorship recognition will be shown by displaying the City of La Porte logo -shirts, website,and their social media sites (Facebook and Instag will receive 20 runner/walker tickets to be given to city employees to participate in the event. Also the sponsorship will include 25 museum venue tickets to be given to city employees to visit the San Jacinto Museum of History. Though this Sponsorship application was not submitted in a timely manner, the City of La Porte has typically been supportive of events at the San Jacinto Museum. In anticipation of the City sponsoring the event, the Museum has already add logo to many of the advertising documents and has the t-shirts and banners set to print fact that the City has supported the Museum in the past, City staff recommends approving the sponsorship request. However, if Council wishes to not approve this request due to timeliness of the application, City staff would recommend Council allowing staff to work with the organization to provide other options for financial assistance this year. If this is the direction Council prefers, staff would bring this new sponsorship proposal back to the Council in a more timely manner for discussion and possible approval. Celebrating 185 Years 21, 2021 at the River Oaks Country Club. Proceeds from this dinner will go to support the operations of the San Jacinto Museum. Staff has provided the brochure for this event within the agenda packet. There are several sponsorship opportunities ACTION REQUIRED BY CITY COUNCIL Approve or deny the sponsorship request for $10,000 to the San Jacinto Museum th of History for the 10 Annual San Jacinto Texas Independence Fund Run or other sponsorship opportunity. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Source of Funds:N/A Requested By:Jason Weeks, Asst. City Mgr Department:Administration/CMO Account Number:N/A Amount Budgeted:N/A ReportResolutionOrdinance Amount Requested:N/A Exhibits:La Porte EMS Contract Calculation Budgeted Item:YesNo Comparison Spreadsheet,New EMS agreement with BayportCompanies and Map of Bayport EMS service area SUMMARY& RECOMMENDATION On August 24, 2020, the La Porte City Council approved acontract between the City of La Porte EMS and the Association of Bayport Companies (ABC) for Emergency Medical Service for a period of thirty-six (36) months. Bayport Industrial District is the area located south of Fairmont Parkway.The new three year (2020-23)agreement was calculated at a rate of $42.49 per employee, per year. This wasan increase of $12.72 per employee per year over the previous perigreement rate. The primary reason for the significant increase can be contributed to the 20% salary increases that were adjusted due the market adjustments. This contributed to a 34.3% increase in EMS budget from the 2015-16 previous contracted budgeted amounts for personnel. Additionally, the agreement did not account for the Emergency Service District budget. The ESD budget includes cost associated with replacement cost of equipment and vehicles as well as cost associated with uniforms & protective equipment, training, and machinery, tools, and computer equipment. Since The total agreement amount invoiced will be based on an Average Daily Population at each company. The new agreement began on October 1, 2020 and expireson September 30, 2023.Companies that elect to not participate in the agreement will be assessed a $5,000 per response Non-Member fee.EMShad assumed that ABC had tried to collect ot made any efforts to collect. The City is unsure how collectible these fees would be or how to force payment on the non-members. The new La Porte EMS agreement fees are based on the following formula: Total EMS operating (General Fund & ESD Fund) budget divided by the current La Porte population equals the per capita fee. A 10% administrative fee is then added to the per capita fee along with any associated Capital Improvement Project fees that are divided out over a specified time period and include an additional 10% administrative fee. This fee amount is then divided by 3 due to the average worker only being present at work a third of the day. This formula is the same formula used to calculate the Battleground Industrial District agreement, which includes the industrial area north of SH 225. This agreement was approved by the City Council on August 24, 2020 and signed by representative from Battleground Industrial District. Battleground Industrial District has been making payments as agreed-upon per their new agreement. have been making payments as agreed. This formula is the same formula used to calculate the Port of Houston agreement for the Barbours Cut and Bayport Terminals. This agreement was approved by City Council on January 25, 2021 and signed by Port of Houston. The Port of Houston has been making payments as agreed-upon per their new agreement. Contractual History within Association of Bayport Companies: Fiscal Year 2017-18 2018-19 2019-20 # 911 Responses 83 90 *56 # Members 44 42 40 # Non- 81 84 92 Contract Revenue $144,060 $151,432 $131,206 Patient Revenue $40,701 $36,000 $26,000 * Total Revenue $184,761 $187,432 $157,206* *Partial year reporting Shortly after Council approved the Association of Bayport Companies, Chief Camp began receiving communications from the ABC new president claiming that the $12.72 increase per person was too much and they wanted to begin negotiating with the City to reduce the amount. Since October 1, 2020, Chief Camp, Assistant City Manager and City Manager have met with their president, Daniel Velasquez and their board virtual on numerous occasions to explain to them the reason for the increases. During one conversation the Assistant City Manager proposed a phase-in fee increase so that by the third year ABC would be paying the full amount. Of course this would need City Council approval for finalization, but the ABC Board was not in favor of that offer. Since the City Council has approved their new agreement, ABC has not signed an agreement and earlier this month the City received a payment of $45,972 which represented a payment from 12 companies within ABC. In order to better understand how this amount was calculated, a virtual meeting with the ABC Board was set up in early February to discuss. The ABC Board president explained that they had to make a payment so they just paid $36 per daily staffing in the companies. Staff explained to ABC Board that k to City Council for further discussion on reducing their rates. Staff has provided a detailed summary that explains the increases. Staff recommends that City Council not make any changes to the approved agreement. Should City Council decide to make any changes to the agreement, staff believes that adjustments would need to be considered for the other agreements with Battleground ACTION REQUIRED BY CITY COUNCIL Provide staff direction on how to proceed with an agreement with the Association of Bayport Companies and area located within the Bayport Industrial District for the City of La Porte EMS to provide EMS coverage for the period from October 1, 2020 through September 30, 2023. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date LETTER AGREEMENT STATE OF TEXAS γ γ COUNTY OF HARRIS γ THIS LETTER AGREEMENT made and entered into by and between the CITY OF LA PORTE, a municipal corporation, of Harris County, Texas, hereinafter referred to as "LA PORTE"; and the ASSOCIATION OF BAYPORT COMPANIES, INC., a Texas non-profit corporation, hereinafter referred to as "A.B.C.", W I T N E S E T H: WHEREAS, A.B.C is in need of certain Emergency Medical Services for the benefit of the people in its Service Area, agreement for Emergency Medical Service with any other such city; and WHEREAS, LA PORTE is able and willing to provide said governmental services to A.B.C., upon the terms, conditions, and covenants herein contained: I. GENERAL PROVISIONS For and during the year beginning on the 1st day of October, 2020, and ending on the 30th day of September, 2023, LA PORTE agrees to furnish to A.B.C., the emergency medical services hereinafter more specifically described. This agreement shall remain in effect after September 30, 2023, until cancelled by either party hereto giving ninety (90) days written notice to the other party. II. For and in consideration of the emergency medical services to be provided by LA PORTE, A.B.C. agrees to pay LA PORTE the sum of Forty Two Dollars & Forty Nine Cents ($42.49) per on-site employee of the ASSOCIATION OF BAYPORT COMPANIES, INC. members, comprised within the Service Area, per year. Such payment shall be made annually before the 1st day of October 1, 2020 of each year of the agreement period. The employee count, which A.B.C. represents to LA PORTE to be approximately between Five Thousand (5,000) and Six Thousand (6,000) on an annual basis, shall be based upon the number of full-time equivalent, on-site employees and shall include the number of recurring-contract workers (such as maintenance contracts that are used for scheduled plant maintenance). The number of covered personnel is to be provided by each individual plant within the Service Area and furnished by A.B.C. for the computation of the annual fee, which shall occur on or before October 1, 2020. A.B.C. shall furnish to LA PORTE said census count furnished to them during the month of September during each year of this contract. A.B.C. shall immediately notify LA PORTE of the addition of any new company to its membership, and the employee count, as herein defined, of such new member company. A member company of A.B.C. which is in default of its payments to A.B.C. and LA PORTE hereunder, shall be subject to -ive Thousand Dollars ($5000.00) per EMS response as provided in III. LA PORTE agrees to provide emergency medical services at A.B.C.'s Service Area. LA PORTE shall transport patients to one of the nearest hospitals providing emergency services that is defined by the ransport Policy of the City of La Porte Emergency Medical Services. LA PORTE shall be permitted to charge, to each patient, its most current and customary Emergency Medical Service charges as adopted by City Council. IV. Sole discretion will rest with the LA PORTE Chief of Emergency Medical Services, or his/her duly authorized assistants, as to the personnel and equipment that will answer each emergency medical services request, provided, emergency medical services protection will be adequate (meaning reasonable protection, considering available personnel and equipment of LA PORTE's Emergency Medical Services) and dispatch of personnel and equipment to provide emergency medical services within the corporate limits of the City of La Porte. V. COMPLIANCE WITH LAW AND ORDINANCES LA PORTE agrees to operate the ambulances in accordance with the requirements of State and Federal law, and applicable municipal or county ordinances, as the same now exist, and as may be amended from time to time hereafter. VI. LIABILITY INSURANCE During the term of this Agreement and any extension thereof, LA PORTE shall purchase and keep in full force and effect, public liability insurance on each of its ambulance units, and professional liability insurance (malpractice insurance) on each of its employees administering patient care, with minimum limits of $100,000.00 for each single occurrence for injury to or destruction of property; $100,000.00 for each person; and $300,000.00 for each accident. LA PORTE shall keep and maintain Workers' Compensation insurance on its employees. LA PORTE shall maintain collision and liability insurance on the ambulances, with at least maximum limits of $100,000.00 for each single occurrence for injury to or destruction of property; $100,000.00 for each person; $300,000.00 for each single occurrence for bodily injury or death; and uninsured and under-insured motorists coverage providing at least $100,000.00 for each person, and $300,000.00 for each single occurrence for bodily injury or death. Notwithstanding the foregoing, LA PORTE shall not be required to obtain insurance in excess of liability limits established in the Texas Tort Claims Act, Section 101.001 et seq, of the Texas Civil Practice and Remedies Code, in cases where said Act is 2 applicable. LA PORTE shall file certificates of insurance coverage with A.B.C. during the terms of this Contract and any extension thereof. On all said insurance policies, A.B.C. shall be named as an additional insured. VII. REVOCATION OF AGREEMENT Either A.B.C. or LA PORTE may cancel this Agreement, without cause, after giving at least ninety (90) days written notice to the non-canceling party. Such notice shall be sent by LA PORTE to A.B.C. at Post Office Box 691, La Porte, Texas 77572-0691. Such notice shall be sent by A.B.C. to LA PORTE at 604 West Fairmont Parkway, La Porte, Texas 77571. VIII. TERM This Agreement shall become effective at 12:00 A.M. Central Time, on the 1st day of October, 2020, and shall remain in full force and effect until midnight on the 30th day of September, 2023, unless otherwise cancelled as provided in paragraph VII above. This Agreement is entered into subject to the Charter and Ordinances of the City of La Porte, and all applicable state and federal laws. IX. This Agreement constitutes the entire agreement between the parties and supersedes all prior contemporaneous communications or agreements, written or oral. This Agreement may be amended only by a written instrument signed by all parties. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. EXECUTED IN DUPLICATE ORIGINALS, as of this the ___ day of ____________, 2020. 3 CITY OF LA PORTE By: ___________________________ Corby D. Alexander City Manager ATTEST: _________________________ Lee Woodward, City Secretary ASSOCIATION OF BAYPORT COMPANIES, INC. By: ___________________________ President ATTEST: _________________________ Megan Weaver, Secretary 4 LAPORTE EMS Contract Calculation Comparison Per 2017-20 ContractPer 2020-23 ContractDifference Used FY 2015-16 BudgetUsed FY 2019-20 Budget2017-20 vs 2020-23% Difference Personnel Services$ 2,407,081.00$ 3,231,548.00$ 824,467.0034.25%(1) Supplies 149,722282,727133,00588.83%(2) Services & Charges 146,964395,572248,608169.16%(2) Capital Outlay 085,00085,000n/a(2) Total$ 2,703,767.00$ 3,994,847.00$ 1,291,080.0047.75% Population 35,655 35,423 (232) -0.65% Citizen Rate + 10%$ 83.41$ 124.05 $ 40.6448.72% CIP Calculations$ 2.52$ 3.44 $ 0.9236.60%(3) Total Rate$ 85.93$ 127.49 $ 41.5648.36% Divide / 3$ 28.64$ 42.50 $ 13.8548.36% Contract increased $13.85 from 2017; therefore a phase-in of this increase ($13.85 divided by 3) to make the contract "whole" in the last year would be acceptable with the understanding that at next contract renewal that full cost of providing EMS services (General Fund, ESD and CIP budgets would be expected). 3 Year Phase-In 2020$ 33.26 2021$ 37.88 2022$ 42.50 Notes: (1) Annually merit increases are provided based on performance evaluations. The City's average merit increase is 3%; however, staff can receive up to 5%. New hires are subjec to a six-month probationary period at which time they have an evaluation with a possible up to 5% pay increase. After a probationary evaluation, the employee will not be evaluated for a performance merit increase until a year. In the middle of 2019, the EMS Chief and Fire Chief presented to City Council a disparity in pay rates for EMS & Fire compared to surrounding cities. The City Council approved a 20% salary increase for all EMS paramedics (Asst. Chief and Chief were not included) and 25% salary increase for all Firefighters. The new FY 2020-23 contract was based upon the FY 2019-20 budget which included a full-year of these increases as well as the addition of an EMS Captain to cover for Shift C (this coverage had been done by the Assistant EMS Chief). (2) The increase in Supplies, Services & Charges and Capital Outlay can be contributed to the new contract for FY 2020-23 including the Emergency Service District budget in the calculations. This budget has never been included in the calculations, while this budget had been included in the agreement with Shoreacres and Morgans Point. The ESD budget provides funding for EMS supplies, required training, maintenance agreements for equipment, funding for replacement of capital and new capital items. The addition of the $418,193 ESD budget along with the increases in salary market adjustments for parademics is the main reason for the 47.75% or $1.3 million annual increse in the EMS budget from 2017 vs. 2020. For FY 2019-20, the ESD budget included: * $20,000 - Protective Clothing for regular duty and specialty uniforms to include badges, name tags, duty belts, rain coats, etc. * $51,000 - Machinery, Tools & Equipment Supplies for emergency equipment for the new Captains Tahoe ($11,000), 5 Handtevy Pedi Emergency System ($10,000) and 2 e500 Patient Ventilators ($30,000). * $38,000 - Computer Equipment, which included a Dell 1.6TB Computer Server Storage for Body Cameras ($18,000) and 25 Coban Body Cameras ($20,000). * $21,375 - Training & Seminars related to all the necessary required annual training for paramedics. * $35,700 - Machinery, Tools & Equipment Services related to Bio-Hazard Disposal Contract ($5,000), Stryker Power Loader/Stretcher Maintenance Contract ($14,200) and Stryker EKG/Defib Lucas Maintenance Contract ($16,500). * $167,118 - Motor Pool Lease Fees, which is the annual amount required to pre-pay for replacement of capital vehicles and equipment. The City does not issue debt to pay for these type of capital items. The City utilizes an internal service fund for vehicle and equipment replacement, which is paid annually into the fund to pre-fund the replacement of these type of capital items. * $40,000 - Capital Machinery & Equipment for the purchase of 12 Lead EKG/Defib Monitor LP15 Units * $45,000 - Motor Vehicles for the purchase of the new Captains Tahoe. (3) CIP Calculations increased by 36% due to the addition of a CIP project at the EMS Headquarters on Spencer Highway. The EMS Headquarters was in need of an expansion to provide segergated dormitory facilities for each paramedic on-duty. In FY 2019-20 this CIP project was budgeted at $583,000 and the City is finishing the design/engeering of this project and out for bid on the project. LAPORTE EMS Contract Calculation Comparison Had the correct calculations been used in the past for the contract agreements to include the ESD budget as well as had the new 2020 contract not include the ESD budget, staff has prepared the below analysis to provide the Board with what the increase would've been on an "apples to apples" basis: Analysis - "WHAT IF" both contracts in 2017 & 2020 DID include the ESD Budget: FY 2015-16 BudgetFY 2019-20 Budget 2017 Calc Used2021 Analysis with ESDwith ESDDifference% DIF Personnel Services$ 2,407,081$ 3,231,548$ 824,46734% Supplies 169,722 282,727 113,00567% Services & Charges 327,924 395,572 67,64821% Capital Outlay 82,500 85,000 2,5003% Total$ 2,987,227$ 3,994,847$ 1,007,62034% Population 35,655 35,423 (232) -1% Citizen Rate + 10%$ 92.16$ 124.05 $ 31.8935% CIP Calculations$ 2.52$ 3.44 $ 3.44137% Total Rate$ 94.68$ 127.49 $ 35.3337% Divide / 3$ 31.56$ 42.50$ 11.7837% Analysis - "WHAT IF" both contracts in 2017 & 2020 DID NOT include the ESD Budget: FY 2015-16 BudgetFY 2019-20 Budget 2017 Calc Used2021 Analysis without ESDwithout ESDDifference% DIF Personnel Services$ 2,407,081$ 3,231,548$ 824,46734.25% Supplies 149,722 173,727 24,00516.03% Services & Charges 146,964 171,379 24,41516.61% Total$ 2,703,767$ 3,576,654 $ 872,88732% Population 35,655 35,423 (232) -0.65% Citizen Rate + 10%$ 83.41$ 111.07 $ 27.6533.15% CIP Calculations$ 2.52$ 3.44$ 0.9236.60% Total Rate$ 85.93$ 114.51$ 28.5733.25% Divide / 3$ 28.64$ 38.17$ 9.5233% REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Source of Funds:N/A Requested By:Ray Mayo, Director Department:Public Works Account Number:N/A Amount Budgeted:$0 ReportResolutionOrdinance Amount Requested:TBD Exhibits:Conceptual Drawings, Retaining Wall Detail Budgeted Item:YesNo SUMMARY& RECOMMENDATION The Texas Department of Transportation(TxDOT) contacted City staff in October 2020 approximately 2,000 feet south of Red Bluff Rd in Seabrook, to approximately 300 feet south of W Main Street (Spencer Hwy), notincluding the W.Main Street (Spencer Hwy) intersection. opportunity to consider the additionofdesign modificationsto add visual appeal to the overpasses at Fairmont Parkway and WhartonWeems.Design elements that can incorporate into the retaining wallconcrete form liners will be at no charge to the City. Any additional items such as powder- expense. At the February 22, 2020 Council Meeting, staff presented council with potential design concepts. The design conceptswere inspired by the City of La Portelogo. Council providedstaff with direction torefine options with the expectation that final design concepts and anticipated costs would be provided for considerationat the March 8, 2021 Council Meeting. Design consultant, Asakura Robinson, has since coordinated with TxDOT to develop a conceptthat can be integrated into the construction drawings for the SH 146 improvements. Unfortunately, we do not haveof an estimate of probable cost(s); however, the consultant is working to generate estimate(s), which will be made available at the City Council meeting. Staff recommends making afinal designselection as soon as feasible, as thetimeline is restrictedand design must be finalized by the mid-Marchto be incorporated within TxDOT construction plans. Benefits: Improves visual appearance of overpass structures Enhances promotional efforts Liabilities: Maintenance of the improvements ACTION REQUIRED BY CITY COUNCIL Presentation, discussion, and possible action regarding City aesthetic enhancements for overpass structures at Fairmont Parkway and Wharton Weems. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date TFBM!CBDLHSPVOE!'!UFYU HVMMT Xbufs!kfu.dvu!qpxefsdpbufe! Qsfgbcsjdbufe!dpodsfuf!qbofm!nfubm!qbofmt!qjo.npvoufe!up! xjui!qbjoufe!jotfudpodsfuf!qbofm BMUFSOBUFT QSJNBSZ!EFTJHO DJUZ!TFBM!XJUI!DJUZ!OBNF!UFYU UYEPU!TI!257!MPHP!EFTJHO DJUZ!PG!MB!QPSUF!QBSLT!'!SFDSFBUJPO!EFQBSUNFOU UFYU Xbufs!kfu.dvu!qpxefsdpbufe! nfubm!qbofmt!qjo.npvoufe!up! dpodsfuf!qbofm TFBM!CBDLHSPVOE!'! HVMMT Qsfgbcsjdbufe!dpodsfuf! qbofm!xjui!qbjoufe!jotfu UYEPU!TI!257!MPHP!EFTJHO DJUZ!PG!MB!QPSUF!QBSLT!'!SFDSFBUJPO!EFQBSUNFOU C ity of CSVTI!TDSJQU PSJHJOBM!GPOU B!uzqf!pg!njme!iboe!xsjuufo! Gpou!qspwjefe!cz!Psjhjobm! tuzmf!gpou!xjui!ijout!pg! Tfbm La Porte dvstjwf/!Vtfe!gps!b!npsf! mfhjcmf!tuzmf!uibo!gpsnbm! dvstjwf C ity of La Porte C ity of La Porte PSJHJOBM!'!CSVTI! TDSJQU!DPNCJOBUJPO QSJNBSZ!EFTJHO BMUFSOBUFT UFYU!GPOU!BOE!DPMPS!WBSJBUJPOT UYEPU!TI!257!MPHP!EFTJHO Dpvodjm!sfdpnnfoefe!gpou/ DJUZ!PG!MB!QPSUF!QBSLT!'!SFDSFBUJPO!EFQBSUNFOU REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March8, 2021 Source of Funds: Requested By:Louis R. Rigby, Mayor Department:City Council Account Number: Amount Budgeted: ReportResolutionOrdinance Amount Requested: Exhibits:None Budgeted Item:YesNo SUMMARY& RECOMMENDATION The following individuals have committed to work the May1, 2021,General and Special Electionsas Judges and Alternate Judges. The City Secretary is the Early Voting Clerk for the election, there are no Judges or Alternate Judges for Early Voting. Chapter 32.005 of the Texas Election Code outlines such appointments. Chapter 127of the Election Codeaddresses the staffing of and procedures for the Central Counting Station.The governing body appoints the Central Counting Manager (127.002), Judge (127.005), Tabulation Supervisor (127.003), Tabulation Supervisor Assistants (127.004). Employees of the political subdivision may work in Central Counting. May1, 2021,General and Special ElectionsElection Day City Hall Judge Mary Ann Trainer Alternate Judge Debbie Yancey LPISD ITC Building Judge Isabelle Salas Alternate Judge Virginia Hollis College Park Judge Jonathan Mathis Alternate Judge Cambria Beasley Early Voting Ballot Board, City Hall Judge Misty Bryan Alternate Judge Jill McLain Central Counting Station, City Hall Manager Lee Woodward Judge Jana Wood Tabulation Supervisor Sharon Harris Tabulation Supervisor Assistant Gladis Sanchez Additionally, per EC 32.033, the authority that appoints the election judges shall prescribe the maximum number of clerks that each presiding judge may appoint for each election (the presiding judge for an election precinct shall appoint at least two clerks). It is recommended that the motion limit the appointments to include no more than six clerks. ACTION REQUIRED BY CITY COUNCIL Approve the list of Judges and Alternate Judges, as presented, for the May 1, 2021, General and Special Elections, and to define the number of clerk appointments permitted to be made by each presiding judge. REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 N/A Source of Funds: Requested By:Mayor Louis R. Rigby Department:City Council N/A Account Number: N/A Amount Budgeted: ReportResolutionOrdinance Amount Requested:N/A Exhibits: Budgeted Item:YesNo SUMMARY& RECOMMENDATION City Council discussed this item in May 2020,and decided to revisit the possibility of livestreaming City Council meetings following upgradesof equipment in the Council Chambers. ACTION REQUIRED BY CITY COUNCIL Presentation, discussion, and possible action to consider livestreaming City Council meetings. Approved for the City Council meeting agenda Corby D. Alexander, City ManagerDate REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:March 8, 2021 Requested By:Source of Funds:N/A Jason Weeks, Asst City Mgr Department: Administration/CMO Account Number:N/A Amount Budgeted:$69,385,099 ReportResolutionOrdinance Amount Requested:N/A Exhibits: CIP 1stQuarterFY 2020-21Update Budgeted Item:YesNo SUMMARY& RECOMMENDATION stth through September 30. The City of La Porte Capital Improvement Plan (CIP) program for the firstquarter of fiscal year 2020-21, which includes activity from October 1, 2020through September30, 2021has been included for you to review; therefore, the report is cumulative as the fiscal year progresses. The attached CIP Update includes several documents: Spreadsheet summary listing all outstanding Capital Projects as of October 1, 2020, with activity through December 31, 2020. This spreadsheet is broken down between the different types of Capital Projects: o SEW Sewer Projects o AI Airport Projects o DR Drainage Projects o EMS EMS Project o F216 F216 Drainage Project o FD Fire Department Project o UTL Utility Projects o GEN General CIP Projects o GC Golf Course Projects o AD Administration Projects o SM Street Maintenance Projects o PR Parks & Recreation Projects o PW Public Works Projects o STR Street Projects Individual Project sheets, which include: 1) project number & name; 2) account number; 3) fundingsummary by fiscal year for budget, expenditures, encumbrances and remaining budget; 4) project description; and 5) narrative of quarter activity including any photos or diagrams. The City of La Porte prior to FY 2020-21 had budgeted $55.9 million for capital projects city-wide. In FY 2020-21, the City Council allocated $13.5 million for capital projects, which brought the total budget for the CIP program to $69.4 million. Project to-date, the City has spent $18.6 million on the CIP programed projects included in this update. As of December 31, 2020, the remaining budget to spend on these projects was $50.7 million. Below is a summary of the City of La Porte CIP program by CIP Type. Budget Thru FY 2020-21 Total Project To-Budget CIP Type FY20 Budget Budget Date Spent Balance Administration $375,919 $53,990 $429,909 $205,954 $223,955 Airport $530,000 $0 $530,000 $385,382 $144,618 $10,275,000 $3,605,000 $13,880,000 $409,366 $13,470,634 Drainage EMS $583,000 $100,000 $683,000 $67,911 $615,090 F216 $2,360,864 $200,000 $2,560,864 $932,845 $1,628,019 Fire Field $1,200,000 $0 $1,200,000 $9,500 $1,190,500 Golf Course $248,000 $600,000 $848,000 $61,704 $786,296 General CIP $5,601,432 $520,000 $6,121,432 $4,584,608 $1,536,824 M Street TIRZ $1,500,000 $0 $1,500,000 $0 $1,500,000 Parks & Rec $6,142,237 $1,927,751 $8,069,988 $2,531,538 $5,538,450 Public Works $22,340,860 $2,030,000 $24,370,860 $6,525,983 $17,844,877 Sewer $0 $350,000 $350,000 $70,578 $279,422 Street Maint $200,000 $780,000 $980,000 $149,989 $830,011 Street $2,545,000 $2,867,000 $5,412,000 $615,345 $4,796,655 Utility $2,004,046 $445,000 $2,449,046 $2,093,262 $355,784 TOTAL $55,906,358 $13,478,741 $69,385,099 $18,643,966 $50,741,133 The CIP 1st Quarter for Fiscal Year 2020-21 Update document is attached to provide ram. Staff will be available to answer any questions City Council may have concerning specific CIP Projects. Additionally, staff welcomes any feedback on future formatting and/or added detail needed for the quarterly CIP updates. ACTION REQUIRED BY CITY COUNCIL No action is needed. Staff welcomes questions and feedback about the format of the presentation. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date List of Outstanding Capital Projects as of October 1, 2020 - With activity through December 30, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21 Upgrade Outdoor Warning Sirens & Control Unit C AD0004015Gauither 189,000 - 189,000 175,954 - - 175,95413,046 AD0005Upgrade Flashing Roadway Signs015Gauither 108,000 - 108,000 - - - -108,000 AD0006City Hall Conference Room Expansion015Epting 48,919 - 48,919 - - - -48,919 AD0007Council Chambers AV Upgrade (Year 1)015Parker 30,000 - 30,000 - - 30,000 30,000 - AD0008Bus Covers (EDC Funded)015Weeks - 12,000 12,000 - - - -12,000 AD0009Election Equipment (prefunding)015Woodward - 41,990 41,990 - - - -41,990 Administration Total 375,919 53,990 429,909 175,954 - 30,000 205,954223,955 AIR001Runway, Taxi, Tie Down Rehabilitation Design010/032Mayo 300,000 - 300,000 156,437 8,950 1,512 166,899133,101 AIR002Runway, Taxi, Tie Down Rehabilitation Construction010/015Mayo 200,000 - 200,000 192,283 - - 192,2837,717 AIR003Construct Drainage Improvements010Mayo 30,000 - 30,000 14,142 - 12,058 26,2003,800 Airport Total 530,000 - 530,000 362,862 8,950 13,570 385,382144,618 DR0001TV Insprection of Storm Sewer System019Mayo 90,000 30,000 120,000 54,099 29,200 800 84,09935,901 DR0004Drainage Materials (in-house)019Mayo 195,000 75,000 270,000 69,791 - - 69,791200,209 DR0006Brookglen Drainage - Design & Construction (HMGP)015/019Mayo 4,275,000 1,500,000 5,775,000 - - - -5,775,000 DR0007Bayside Terrace Drainage Improvements Design (HMGP)003/015/019Mayo 2,300,000 2,000,000 4,300,000 85,495 - 169,981 255,4764,044,524 DR0008F101 Lomax Drainage Improvements Design (HMGP)015/019/032Mayo 3,350,000 - 3,350,000 - - - -3,350,000 DR0009Batleground Estates Drainage Improvements Design019Mayo 65,000 - 65,000 - - - -65,000 Drainage Total 10,275,000 3,605,000 13,880,000 209,385 29,200 170,781 409,36613,470,634 EMS001EMS Headquarter Expansion015Mayo 583,000 - 583,000 48,757 4,901 14,253 67,911515,090 EMS002EMS Dormitory Expansion015Mayo - 100,000 100,000 - - - -100,000 EMS Total 583,000 100,000 683,000 48,757 4,901 14,253 67,911615,090 015/019/032 F216F216 Phase II & III - Little Cedar Bayou Drainage/050Mayo 2,360,864 200,000 2,560,864 908,888 - 23,957 932,8451,628,019 FD0002Fire Field Propane Project015Gifford 1,200,000 - 1,200,000 9,500 - - 9,5001,190,500 GC0002Golf Maintenance Building Improvement015Stoker 51,000 - 51,000 50,675 - - 50,675325 GC0003Clubhouse Repairs015Stoker 28,000 - 28,000 11,029 - - 11,02916,971 GC0004Golf Course Land Improvements015Stoker 169,000 - 169,000 - - - -169,000 GC0005Golf Course Infrastructure (EDC Funded)015Stoker - 600,000 600,000 - - - -600,000 Golf Course Total 248,000 600,000 848,000 61,704 - - 61,704786,296 1 List of Outstanding Capital Projects as of October 1, 2020 - With activity through December 30, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21 GEN620Dr. Martin Luther King, Jr. Park Replacement015Epting 95,000 - 95,000 70,881 - - 70,88124,119 GEN641SunGard ONE Solution - Phase I015 Dolby 50,000 - 50,000 28,938 - - 28,93821,062 GEN656Emergency Prepardness/Generators015Mayo 2,400,000 - 2,400,000 2,184,806 - - 2,184,806 215,194 GEN661Golf Course Fairway Upgrade015Stoker 170,000 - 170,000 128,893 - - 128,89341,107 GEN671Infill Sidewalk015Mayo 223,000 60,000 283,000 - 134,351 88,649 223,00060,000 GEN675Community Coop Projects015Weeks 30,000 30,000 60,000 9,161 - - 9,16150,839 *GEN683Concrete Repair Slab Jacking033Mayo - 30,000 30,000 - 15,898 - 15,898 14,103 GEN684Concrete Repair (Small Sections)033Mayo 1,250,000 200,000 1,450,000 498,949 - 524,079 1,023,028 426,972 GEN693City Hall Renovations015Epting 75,763 - 75,763 58,986 - - 58,98616,777 GEN927Handicap Ramp/sidewalks033Mayo 900,000 200,000 1,100,000 593,425 7,322 - 600,747499,253 GEN993Enhancement Grants015Weeks 407,669 - 407,669 240,270 - - 240,270167,399 General Total 5,601,432 520,000 6,121,432 3,814,310 157,571 612,728 4,584,608 1,536,824 MSTRM Street - TIRZ Project015Mayo 1,500,000 - 1,500,000 - - - -1,500,000 PR0006Northwest Pool Improvements015Epting 905,435 - 905,435 803,011 56,215 21,987 881,21324,222 PR0007Wave Pool Renovation (Year 2)015Epting 910,000 250,000 1,160,000 514,559 (56,215) - 458,344701,656 PR0008Design Services for Recreation Center Expansion015Epting 3,202,152 - 3,202,152 316,797 - 11,426 328,2232,873,929 C PR0011Decorative Broadway Lighting (EDC Funded)015Epting 480,700 - 480,700 241,392 141,188 - 382,58098,120 PR0012Park Lighting Project (Year 1 - Northwest Park)015Epting 523,950 - 523,950 23,835 - 7,945 31,780492,170 PR0013Library Improvements015Epting 120,000 - 120,000 107,204 - 18,630 125,834(5,834) PR0014San Jacinto Pool015Epting - 456,006 456,006 - - - -456,006 PR0015San Jacinto Pool - Splash Pad015Epting - 186,000 186,000 - - - -186,000 PR0016Park Light Project - Little Cedar Bayou015Epting - 389,445 389,445 - - - -389,445 PR0017Fairmont Park West (Included Year 1 of 3 for Splash Pad Funding)015Epting - 291,300 291,300 - - 62,628 62,628228,672 PR0018Handicap Playground (EDC Funded)015Epting - 250,000 250,000 - - 219,985 219,98530,015 PR001914th Street Playground Equipment (EDC Funded)015Epting - 55,000 55, 000 - - 40,952 40,95214,048 PR0020Fairmont Park Fitness Equipment (EDC Funded)015Epting - 50,000 50,000 - - - -50,000 Parks & Recreation Total 6,142,237 1,927,751 8,069,988 2,006,798 141,188 383,553 2,531,538 5,538,450 PW0006Design & Replacement for Hillridge Booster Pump003Mayo 100,000 - 100,000 93,895 - - 93,8956,105 PW0009Coupland Drive Improvements019/033/051Mayo 1,310,000 - 1,310,000 132,755 - 54,871 187,6261,122,374 PW0012Lomax Lift Station Consolidation 051/052Mayo 10,195,000 - 10,195,000 853,657 6,386 186,296 1,046,339 9,148,661 PW0015Restroom/Pavilion at Five Points015Mayo 750,000 - 750,000 95,651 - 12,089 107,740642,260 PW0016Parking Spaces at Pecan Park015Mayo 350,000 - 350,000 315,699 - 22,500 338,19911,801 2 List of Outstanding Capital Projects as of October 1, 2020 - With activity through December 30, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21 PW0017Fairmont Parkway Signalization Project015Mayo 1,500,000 - 1,500,000 - - - -1,500,000 PW0020Fencing on Spencer Highway015Mayo 1,240,400 - 1,240,400 368,988 60,362 78,988 508,337732,063 PW0023Commercial Water Meter Replacement003Mayo 120,000 25,000 145,000 46,068 - - 46,06898,932 PW0027Design for Drainage Improvements (6th St/N Madison & W. Main)051/032Mayo 400,000 - 400,000 114,269 19,727 41,494 175,490224,510 003/015/050 /051 PW0028Design Somerton ImprovementsMayo 2,350,000 - 2,350,000 1,278,468 - - 1,278,468 1,071,532 C PW0029Main Street Sidewalk Repairs015Mayo 15,000 - 15,000 - 15,000 - 15,000 - PW0032Construct N. 6th/Main to Tyler and Main St Drainage003/050Mayo 990,000 - 990,000 - 31,049 521,595 552,644437,356 PW0033Hillridge Pump Station Construction Phase 1003Mayo 1,235,460 - 1,235,460 639,941 273,300 190,699 1,103,940 131,520 PW0034Aerial Crossings003Mayo 215,000 25,000 240,000 72,202 - - 72,202167,798 PW0041Public Works Facility Assessment015Mayo 140,000 - 140,000 46,849 - 2,536 49,38590,615 PW0043East Main Street Sidewalk (Prefunding)015Mayo 430,000 - 430,000 266,185 27,498 36,414 330,09699,904 PW0046Pumps & Equipment Replacement003Mayo 100,000 50,000 150,000 20,552 - - 20,552129,448 PW0049Replace Ground Tank - Hillridge Water Plant003Mayo 300,000 - 300,000 20,000 - 170,000 190,000110,000 PW0050Coating Lomax Water Tower003Mayo 600,000 - 600,000 62,500 - 296,500 359,000241,000 PW0053Replace Main Lift Pump 1 & 2003Mayo - 120,000 120,000 - - - -120,000 PW0054Copper Limit Study003Mayo - 100,000 100,000 - - 51,000 51,00049,000 PW0055Replace Electrical Panel and 1 Pump LS 1A003Mayo - 90,000 90,000 - - - -90,000 PW0056Replace Belt Press 1003Mayo - 450,000 450,000 - - - -450,000 PW0057Replace 3 Lift Pump Check Valves003Mayo - 30,000 30,000 - - - -30,000 PW0058Replace Blower003Mayo - 40,000 40,000 - - - -40,000 PW0059Public Works Facility Design015Mayo - 750,000 750,000 - - - -750,000 PW0060Pecan Park Parking Lot Improvement015Mayo - 350,000 350,000 - - - -350,000 Public Works Total 22,340,860 2,030,000 24,370,860 4,427,679 433,322 1,664,982 6,525,983 17,844,877 *SEW669Sanitary Sewer Rehabilitation 003/018Mayo - 350,000 350,000 - 1,278 69,300 70,578279,422 *SM0002Asphalt Street Surfacing033Mayo - 720,000 720,000 - - - -720,000 SM0003Street Repair Material (in-house)033Mayo 200,000 60,000 260,000 137,489 3,077 9,423 149,989110,011 Street Maintenance Total 200,000 780,000 980,000 137,489 3,077 9,423 149,989830,011 STR7THSouth 7th Street Paving and Drainage003/019/033Mayo 2,435,000 2,867,000 5,302,000 436,908 2,788 65,649 505,3454,796,655 STRLCBLittle Cedar Bayou Drive Concrete Paving033Mayo 110,000 - 110,000 - - 110,000 110,000 - STR Total 2,545,000 2,867,000 5,412,000 436,908 2,788 175,649 615,3454,796,655 3 List of Outstanding Capital Projects as of October 1, 2020 - With activity through December 30, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21 UTL655Meter Replacement Program003Dolby 1,839,046 350,000 2,189,046 1,616,344 - 350,000 1,966,344 222,702 UTL697Valve Replacement Program (In-House)003Mayo 165,000 25,000 190,000 91,064 2,181 - 93,24596,755 *UTL760Lift Station Improvements003Mayo - 35,000 35,000 - 11,786 12,647 24,43310,567 *UTL898In House Waterline Replacement 003Mayo - 35,000 35,000 - 9,240 - 9,24025,760 Utility Total 2,004,046 445,000 2,449,046 1,707,408 23,208 362,647 2,093,262 355,784 55,906,358 13,478,741 69,385,099 14,307,642 805,481 3,530,843 18,643,966 50,741,133 CCompleted Projects - will be closed out at end of fiscal year. *Budget allocated for these projects does not roll forward each year. Expenditures reported for FY20-21 were incurred prior to October 31, 2020. Expenditures posted after this date will be reflected on the next monthly report. 4 AD0004 – Upgrade Outdoor Warning Sirens & Control Unit Account Number: 0156054-510Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 189,000$ 175,954$ - Fiscal Year 20-21 - - - Total$ 189,000$ 175,954$ -$ 13,046 P ROJECT D ESCRIPTION The City has a total of thirteen (13) outdoor warning sirens. In 2000, the City began replacing one original siren a year over an 11-year period. During this time, the LEPC purchased two (2) additional sirens for the City, making a total of thirteen (13). The last siren upgrade was completed in 2012. Some of our current sirens are nearly 20 years old. The equipment is outdated and maintenance intensive. Staff has been working to maintain the sirens each year, but believes it is time for an upgrade of the system. One siren was substantially upgraded in 2018, so staff is proposing replacement or significant repairs of the remaining twelve (12) sirens in the next fiscal year. Also, staff is proposing that the City purchase a control unit that will allow staff the opportunity to monitor the status of the sirens from Dispatch 24/7. This will allow the City to quickly identify when there is an issue with one of the sirens, so that it can be addressed in a more timely and effective manner. The sirens were discussed as part of OEM’s presentation at the Council budget retreat. F IRST Q UARTER FY20-21 This project is complete. 5 AD0005 – Upgrade Flashing Roadway Signs Account Number: 0156054-510Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 108,000$ -$ - Fiscal Year 20-21 - - - Total$ 108,000$ -$ -$ 108,000 P ROJECT D ESCRIPTION In 2008, the LEPC purchased and installed nine (9) Flashing Roadway Signs for the City of La Porte at various locations throughout the city. These signs were intended to alert drivers to an emergency situation, and direct them to AM 830 to listen for more information. Today, the signs are not in good working order, and the process of referring drivers to AM 830 is outdated. The radio station is not managed by the City of La Porte, so the City cannot ensure it is always working properly. In addition, staff feels it would be more effective to provide an emergency announcement to drivers, including protective actions that should be taken. While the signs can be used for emergency situations (i.e. Shelter in Place, Flash Flood Warning, Tornado Warning, Mandatory Evacuation Order, etc.), they can also be used for day-to-day community messaging. This would allow the City to promote various events and City activities along roadways throughout the City. This initial request is to upgrade six (6)of the original signs, but the system can be expanded in the future, if desired. The signs would be used to promote citywide events and to attract visitors to La Porte to stay and shop. Staff feels this project would be beneficial, not only for public communications, but also for improving aesthetics at the proposed locations. F IRST Q UARTER FY20-21 On December 14, 2020, staff presented several sign options to City Council, and requested direction for the project. City Council directed staff to seek pricing for two, double-sided signs with a decorative pole. On January 25, 2021, staff will take this option to City Council for approval. 6 AD0006 – City Hall Conference Room Expansion Account Number: 0150156060-510Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20 48,919 - - Fiscal Year 20-21 - - - Total$ 48,919$ -$ -$ 48,919 P ROJECT D ESCRIPTION This project is to create additional space in the conference room across from the City Manager’s Suite and to add four additional office spaces in the Planning hallway. There is limited availability to have large group meetings in City Hall. Twice a month, the City Manager’s Office has executive staff meetings that are required to be held at Fire Station #1 due to limited space within City Hall. Additionally, on Tuesday pre-development meetings, the space within City Hall continues to be a problem with standing room only and not enough space for all needed staff to attend the meeting. Based on the current layout of City Hall the best option was to double the conference room space in the conference room across from the City Manager’s suite and then remove the cubicle area along the Planning hallway and convert those to four (4) office spaces. F IRST Q UARTER FY 20-21 This project is currently on hold. Due to purchasing requirements, staff will be obtaining an architect for this project in the Second Quarter. 7 AD0007 – Council Chambers AV Upgrade (Year1) Account Number: 0155051-522Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 30,000$ -$ 30,000 Fiscal Year 20-21- Total$ 30,000$ -$ 30,000$ - P ROJECT D ESCRIPTION Due to aging equipment, the Information Technology Department with CSO input has planned to upgrade the City Council Chambers audio video equipment. This is a planned 2-year project with partial funding in FY 2019-20 and the remaining funding coming in FY 2020-21. Staff will be starting this project in FY 2020-21 during the month of December 2020. The thought behind waiting was to ensure there is no interruption of any scheduled City Council and/or Board meetings. The scope of the project will be to replace the audio system with a newer more user-friendly system. The new system will be relocated into the back storage closet instead of under the City Council dais. Along with upgrading the audio equipment, staff will upgrade the City Council microphones, audience- facing speakers and include City Council and audience facing cameras. Also, staff will work with the City’s Facility Maintenance Department to create a more user-friendly dais, which will allow a better writing surface and allow the existing display monitors to be recessed into the current wells. Additionally, staff will update the existing three audience video displays with a newer larger set. This will allow the audience to see presentations clearer in the future meetings. F IRST Q UARTER FY20-21 After a number of scheduling delays the Technology Division was able to work with the audio visual contracting company, Ford Audio Video to provide an implementation schedule for February 9, 2021. Ford Audio Video anticipates this will be a two (2) week implementation and is projected to be completed on February 17, 2021. Once the audio video system has been upgraded we will then be able to stream all public meetings to the official City of La Porte website. 8 AD0008 – Bus Covers (EDC Funded) Account Number: 0159892-675Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 12,000$ -$ - Total$ 12,000$ -$ -$ 12,000 P ROJECT D ESCRIPTION This project is funded by the EDC and includes eight bus covers. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Staff has reached out the Harris County to begin discussions with their Transportation Department concerning the installation of bus covers at multiple Harris County Public Transit bus stops. 9 AD0009 – Election Equipment (Prefunding) Account Number: 0156067-510Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 41,990$ -$ - Total$ 41,990$ -$ -$ 41,990 P ROJECT D ESCRIPTION In preparation for the eventual replacement of the election equipment, $41,990 will be set asdie for the next three years. The equipment has been working well and received maintenance in January 2020, but is aging and is not intuitive, in terms of touch screens, and does not provide voters a copy of their votes as recorded, which is a national trend. Every legislative year brings the chance that there will be requirements for upgrades. LPISD indicated this spring that they are open to contributing to equipment purchases when necessary. Future Operating Impact: Minimal F IRST Q UARTER FY20-21 No update this quarter, nothing was purchased. 10 AIR001 – Runway, Taxi, Tie Down Rehabilitation Design Account Number: 010/0329891-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 300,000$ 19,250$ - Fiscal Year 17-18 - - - Fiscal Year 18-19 - 288 - Fiscal Year 19-20 - 136,899 - Fiscal Year 20-21 - 8,950 1,512 Total$ 300,000$ 165,387$ 1,512$ 1 33,101 P ROJECT D ESCRIPTION This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs. The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost to completely pull out existing material and replace can be avoided. The total budget is $300,000. The project is grant funded and the City’s share is 10%. The remainder of the funding is located in Fund 032 (Grand Fund). Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a very costly complete reconstruction of the runways, taxiways, etc. in the future. F IRST Q UARTER FY 20-21 Original identified project is complete. The remaining funds have been authorized to evaluate the potential for additional drainage improvements on the north and east side of the airport. The preliminary report has been received from the consultant. 11 AIR002 – Runway, Taxi, Tie Down Rehabilitation Construction Account Number: 010/0157077-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 200,000$ -$ - Fiscal Year 18-19 - 192,283 - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - - Total$ 200,000$ 192,283$ -$ 7,717 P ROJECT D ESCRIPTION This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs. The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost to completely remove existing material and replace can be avoided. The total budget is $200,000 with supplemental funding in Fund 015 (Utility Fund) in the amount of $7,717. The overall total project budget is $2,000,000. The project is grant funded and the City’s share is 10%. The remainder of the funding is located in Fund 032 (Grand Fund) and Fund 015 (Utility Fund). Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a very costly complete reconstruction of the runways, taxiways, etc. in the future. F IRST Q UARTER FY 20-21 Original identified project is complete. The remaining funds have been authorized to evaluate the potential for additional drainage improvements on the north and east side of the airport. The preliminary report has been received from the consultant. 12 AIR003 – Construct Drainage Improvements Account Number: 0107077-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 30,000 $ -$ - Fiscal Year 18-19 - 14,142 - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - 12,058 Total$ 30,000 $ 14,142$ 12,058$ 3,800 P ROJECT D ESCRIPTION This project will fund future drainage improvements, as identified by the drainage study. Future Operating Impact: None. F IRST Q UARTER FY 20-21 No activity this quarteron airport drainage construction.Original identified project is complete. The remaining funds have been authorized to evaluate the potential for additional drainage improvements on the north and east side of the airport. The preliminary report has been received from the consultant. 13 DR0001 – TV Inspection of Storm Sewer System Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 20,000$ 23,029$ - Fiscal Year 17-18 20,000 1,286 - Fiscal Year 18-19 20,000 16,356 - Fiscal Year 19-20 30,000 13,428 - Fiscal Year 20-21 30,000 29,200 800 Total$ 120,000$ 83,299$ 800$ 35,901 P ROJECT D ESCRIPTION This project will fund the continuation of a program initiated in mid-FY13. The goal is to inspect and video the entire city storm sewer system over a 5-year time frame. The funding is to be utilized for contract inspection and video. Future Operating Impact: None F IRST Q UARTER FY 20-21 Purchase Order established for $29,200 to AAA Flexible Pipe on December 30, 2020. 14 Project DR0004 – Drainage Materials (in-house) Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 60,000 $ 18,593$ - Fiscal Year 18-19 60,000 45,695 - Fiscal Year 19-20 75,000 5,503 - Fiscal Year 20-21 75,000 - - Total$ 2 70,000$ 69,791$ -$ 200,209 P ROJECT D ESCRIPTION This project funds the purchase of materials for in-house drainage work. Future Operating Impact: None F IRST Q UARTER FY 20-21 Equipment Rental and Materials purchased for Drainage Repairs at Glen Meadows Park. 15 DR0006 – Brookglen Drainage – Design and Construction (HMGP) – City’s Grant Match Account Number: 015/0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 275,000 $ -$ - Fiscal Year 19-204,000,000 - - Fiscal Year 20-211,500,000 - - Total$ 5,775,000$ -$ -$ 5,775,000 P ROJECT D ESCRIPTION This project will design and construct drainage improvements to mitigate the effect of flooding in the Brookglen subdivision. The total project estimated at $4,000,000. This project is being pre-funded with $1,000.000 budgeted within Fund 015(FY19). The remaining $1,500,000 is anticipated to be included with the FY22 budget to complete the project funding. This project will be submitted to receive approval for grant funds within FY20 for the total project cost. Future Operating Impact: None F IRST Q UARTER FY 20-21 No activity this quarter. Staff is working with Grant Administrator to prepare an application for GLO- Supplemental grant program, which the COLP was invited to apply for. 16 DR0007 – Bayside Terrace Drainage Improvement – Designand Construction (HMGP) – City’s Grant Match Account Number: 003/015/019/032/0339881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 100,000 $ -$ - Fiscal Year 19-202,200,00085,459 Fiscal Year 20-212,000,000 - 169,981 Total$ 4,300,000$ 85,459$ 169,981 $ 4,044,560 P ROJECT D ESCRIPTION This project will design and construct the needed improvements to redirect, provide adequate capacity and improve drainage in the Bayside Terrace Subdivision. Total cost for this project is estimated at $4,400,000; year one of two year funding. Additional funds to be provided by Fund 003 ($400,000) and 033 ($800,000). . Future Operating Impact: None F IRST Q UARTER FY 20-21 Preliminary Engineering Report is complete. Design efforts are underway. 17 DR0008 – F-101 Lomax Drainage Improvements - Design Account Number: 015/019/0329881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 150,000 $ -$ - Fiscal Year 19-203,200,000 - Fiscal Year 20-21 - - - Total$ 3,350,000$ -$ -$ 3,350,000 P ROJECT D ESCRIPTION This project designs the improvements identified by the feasibility study conducted in 2018 by KSA Engineersrelated to drainage improvements located in Lomax along F-101. Total project cost estimated at $3,200,000. Future Operating Impact: None F IRST Q UARTER FY 20-21 Harris County Flood Control District (HCFCD) is leading this project. HCFCD held public meeting in December 2020. Hydrology and hydraulic models have been completed for all alternatives. A draft PER has been submitted to HCFCD for review. 18 DR0009 – Battleground Estates Drainage Improvements Design Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 65,000 $ -$ - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - - Total$ 65,000 $ -$ -$ 65,000 P ROJECT D ESCRIPTION The drainage improvement project is focused on the Lomax Area north of “P” Street. Mitigation efforts include adjustments to existing roadside ditches, increasing culvert sizes and drainage channel improvements. Future Operating Impact: None F IRST Q UARTER FY 20-21 Consultant didn’t respond in a timely manner. Therefore, staff is planning to advertise a Request For Qualification (RFQ) for drainage related engineering services related to this project and future projects. 19 EMS001 – EMS Headquarter Expansion Account Number: 0155059-522Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20 583,000 48,757 - Fiscal Year 20-21 - 4,901 14,253 Total$ 583,000$ 53,658$ 14,253$ 515,089 P ROJECT D ESCRIPTION EMS Headquarters located at 10428 Spencer Highway was renovated in 2007 to house EMS operations. EMS Headquarters is in need of expanding and remodeling in order to address an outdated co-ed dormitory design and the lack of any training room area for paramedics to train. F IRST Q UARTER FY 20-21 Design efforts are 95% completed. 20 EMS002 – EMS Dormitory Expansion Account Number: 0155059-522Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 100,000$ -$ - Total$ 100,000$ -$ -$ 100,000 P ROJECT D ESCRIPTION EMS Headquarters is in need of expanding and remodeling in order to address an outdated co-ed dormitory design and the lack of any training room area for paramedics to train. This project will fund design and construction services for improvements to the facility to meet current and future needs. Additional funding to cover increased construction costs. Total cost for this project is estimated at $683,000; $583,000 budgeted in FY20. F IRST Q UARTER FY 20-21 Design efforts are 95% completed. 21 F216 – Phase 2& 3 – Little Cedar Bayou Drainage Account Number: 015019/032/0509892-530Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 1,500,000$ 34,180$ - Fiscal Year 13-14 - 345 - Fiscal Year 14-15 - (1,845) - Fiscal Year 15-16 - 175,404 - Fiscal Year 16-17 35,864 196,372 - Fiscal Year 17-18 - 56,868 - Fiscal Year 18-19 825,000 447,564 - Fiscal Year 19-20 - - - Fiscal Year 20-21 200,000 - 23,957 Total$ 2,560,864$ 908,888$ 23,957$ 1,628,019 P ROJECT D ESCRIPTION This CDBG Ike grant funded project (round 2.1) will provide for the second phase of the Little Cedar Bayou drainage improvements. Phase I was completed in 2011 and included a 28 acre regional detention basin south of W. Main Street. Phase II consists of 1.3 miles of bayou widening between W. Main and Sens Road. While the entire project is not contemplated in the upcoming budget, the project scope will be derived from the 1.5 million of funds available from the grant. The current scope will provide engineering of the entire project as well as acquisition and construction of approximately 1000 linear feet working northward from W. Main Street. Tree mitigation survivability contract signed for environmental clearance to proceed with ROW acquisition. Phase III – This project will fund construction of Phase III of Little Cedar Bayou Drainage improvements, from Madison Street to Sens Road, including a drainage analysis to evaluate potential improvements to mitigate flooding along H Street. F IRST Q UARTER FY 20-21 Professional services contract approved at the December 14, 2020 City Council meeting. Notice to proceed is expected to be issued by mid-January 2021. HCFCD is expected to present an ILA to Commissioner's Court in January 2021 for the 50/50 cost share of the F216 scope of work. 22 FD0002 – Fire Field Propane Project Account Number: 0155051-522Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 1,200,000$ 9,500$ - Fiscal Year 20-21 - - - Total$ 1,200,000$ 9,500$ -$ 1,190,500 P ROJECT D ESCRIPTION Changes in National Fire Protection Association (NFPA) codes and the fact that the community is growing toward the fire field, the La Porte Fire Department feels that it is time to upgrade the facilities to propane. There are many advantages to using propane as oppose to ‘Class A’ type fuels. The biggest advantage is propane props are safer than ‘Class A’ type fuels. Also, propane is better for the environment and has no irritating smell. F IRST Q UARTER FY20-21 Currently updating bids on LPG projects and contacting contractors to begin bids on site prep work. 23 GC0002 – Golf Maintenance Building Improvements Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 51,000$ -$ - Fiscal Year 18-19 - 35,000 - Fiscal Year 19-20 - 15,675 - Fiscal Year 20-21 - - - Total$ 51,000$ 50,675$ -$ 325 P ROJECT D ESCRIPTION These funds will fund the replacement of the maintenance barn walls/roof and replacement of base plates/doors. The proposed components for replacement are approximately 25 years old. The total cost of the projects is $45,000. However, savings from FY 15-16 project to re- skin the cart barn yielded substantial savings, which will be incorporated into the Maintenance Barn project. F IRST Q UARTER FY20-21 Project is complete and no further projects planned. 24 GC0003 – Clubhouse Repairs Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 28,000$ -$ - Fiscal Year 19-20 - 11,029 - Fiscal Year 20-21 - - - Total$ 28,000$ 11,029$ -$ 16,971 P ROJECT D ESCRIPTION This project is to fund painting the Clubhouse for $20,000 and replacing counters and cabinets for $8,000. These funds will be used to freshen up the Clubhouse. The outside and inside of the clubhouse are in need of fresh paint. F IRST Q UARTER FY20-21 The search for outside furniture and PA system has begun and will have in before the start of tournament season. 25 GC0004 – Golf Course Land Improvements Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 169,000$ -$ - Fiscal Year 20-21 - - - Total$ 169,000$ -$ -$ 169,000 P ROJECT D ESCRIPTION This projectwill be used to address necessary infrastructure improvements at the golf course including bridge replacement at Hole #8, cart path repair, culvert repair, bulkhead repair, and an aeration system for the pond at the clubhouse entrance. These funds will be used to repair existing bulkhead on Hole #11 and #15. Also reroute the cart path on Hole #11 so the bulkhead can be tied into the bank for better stability. The culvert on Hole #17/18 will be repaired and aeration system will be added to hole #1 one to circulate the water to help eliminate the algae build up in the pond. F IRST Q UARTER FY20-21 Staff met with two contractors to assess the job needed to be done. Staff will be getting measurements for bulkhead replacement, covert replacement and concrete work for this project. 26 GC0005 – Golf Course Infrastructure II (EDC Funded) Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 600,000$ -$ - Total$ 600,000$ -$ -$ 600,000 P ROJECT D ESCRIPTION The funding will be used for cart path improvements and additional bulk heading. Future Operating Impact: Minimal F IRST Q UARTER FY20-21 Staff will be riding the golf course and deciding most critical areas for cart path replacement and new additional bulk heading. 27 GEN620 – Dr. Martin Luther King, Jr. Park Account Number: 0159892-620Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 60,000$ 31,788$ - Fiscal Year 15-16 35,000 34,999 - Fiscal Year 16-17- - - Fiscal Year 17-18- - - Fiscal Year 18-19- 1,772 - Fiscal Year 19-20- 2,323 - Fiscal Year 20-21- - - Total$ 95,000$ 70,881$ -$ 24,119 P ROJECT D ESCRIPTION This project will fund the replacement of playground equipment at Dr. Martin Luther King, Jr. Park. The playground is complete and all remaining funds will be used for any additional expenses associated with the Historic School House Project or sidewalks in the park. Future Operating Impact: None F IRST Q UARTER FY 20-21 Remaining funds from this project are being used to obtain items to place in the Historic School House. No items were purchased this quarter. 28 GEN641 – SunGard ONE Solution – Phase 1 Account Number: 015-9892-641Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 50,000 $ -$ - Fiscal Year 13-14 - - Fiscal Year 14-15 - - Fiscal Year 15-16 - - Fiscal Year 16-17 - - Fiscal Year 17-18 - - Fiscal Year 18-19 - - Fiscal Year 19-20 - - Fiscal Year 20-21 - - Total$ 50,000 $ -$ -$ 50,000 P ROJECT D ESCRIPTION ONE Solution replaced the existing Naviline application by SunGard as the City’s primary business application. ONE Solution is a Windows-based application, which provides greater functionality than Naviline, while also allowing for a more intuitive and modern user experience. It is designed to be a more streamlined application that takes advantage of current technology now available. Phase I included implementation of Finance, Human Resources and Purchasing applications. Following successful implementation of the Finance module, Community Service will be the next business function to transition. F IRST Q UARTER FY 20-21 Remaining funds will be used for future training for COGNOS upgrades. The COGNOS training is yet to be scheduled. This training will be for our accounting technicians. 29 GEN656 – Emergency Preparedness/Generators Account Number: 0159892-656Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 1,100,000$ 135,104$ - Fiscal Year 13-14 1,300,000 1,805,301 - Fiscal Year 14-15 - 184,879 - Fiscal Year 15-16 - 35,445 - Fiscal Year 16-17 - 23,777 - Fiscal Year 17-18 - - - Fiscal Year 18-19 - 300 - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - Total$ 2,400,000$ 2,184,806$ -$ 215,194 P ROJECT D ESCRIPTION This project is for the purchase of fixed generators at the Waste Water Treatment Plant to improve resident return time after an emergency. Future Operating Impact: An annual maintenance contract will be implemented once the generators are in place; however, the cost is undetermined at this time. F IRST Q UARTER FY 20-21 No activity for this quarter. 30 GEN661 – Golf Course Fairway Upgrade Account Number: 0159892-661Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13 170,000 12,442 - Fiscal Year 13-14 - 28,007 - Fiscal Year 14-15 - 33,843 - Fiscal Year 15-16 - 22,665 - Fiscal Year 16-17 - 17,200 - Fiscal Year 17-18 - 14,736 - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - - Total$ 170,000 $ 128,893$ -$ 41,107 P ROJECT D ESCRIPTION This project was designed to renovate and level all fairways and add new irrigation where necessary. This is an ongoing project that will be an annual project for several summers. F IRST Q UARTER FY20-21 This project is scheduled to take place June 21-24, 2021. 31 GEN671 – Infill Sidewalk Account Number: 0159892-671Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 223,000$ -$ - Fiscal Year 20-21 60,000 134,351 88,649 Total$ 283,000$ 134,351$ 88,649$ 60,000 Note: This project does not roll forward each year. A new amount is budgeted each year. P ROJECT D ESCRIPTION This will be the first year of a multi-year project to extend/install sidewalk city-wide in areas of need for infill. Future Operating Impact: None F IRST Q UARTER FY 20-21 The first year project is approximately 50% complete. 32 GEN693 – City Hall Renovations Account Number: 0159892-693Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 20,000 $ -$ - Fiscal Year 15-16 - - - Fiscal Year 16-17 70,000 - - Fiscal Year 17-18 - - - Fiscal Year 18-19 (14,237) 45,561 - Fiscal Year 19-20- 13,425 - Fiscal Year 20-21-- - Total$ 75,763 $ 58,986$ -$ 16,777 P ROJECT D ESCRIPTION In March 2013, a security assessment was completed by the La Porte Police Department on City Hall. At that time, $20,000 was originally budgeted to address some of the security deficiencies that were identified by the assessment. Initial plans were to secure and relocate the Inspections customer service counter to the front lobby. After engaging an architect to provide plansfor this relocation, it became clear that additional changes were necessary. The project scope allows the City to enhance the customer service experience by consolidating all customer related services in the front lobby, allows staff to be more secure, and provides for relocation of staff that are currently working in remote City facilities. The additional funding requested in FY17 budget added to those that have been previously allocated and the City’s General Fund contingency account. Future Operating Impact: None. The building footprint remains unchanged. F IRST Q UARTER FY 20-21 These funds will be combined with the AD0006 – City Hall Conference Room Renovation Project. 33 GEN675 – Community Coop Projects Account Number: 0159892-675Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 30,000$ 9,161$ - Fiscal Year 19-20 - - - Fiscal Year 20-21 30,000 - - Total$ 60,000$ 9,161$ -$ 50,839 P ROJECT D ESCRIPTION The City will partner with neighborhood groups to complete various community/neighborhood improvements. Each project is considered on a first come-first served basis and will be awarded maximum of $5,000. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Staff issued a “Memorandum of Agreement” to Bay Point Townhomes Owner’s Association for a COOP project which will consist of removal and replacement of concrete driveway to fix potholes within their community. The estimated cost of this project is $27,366, of which only $5,000 would be reimbursable from this program. Additionally, staff has been working with Bayside Terrace Civic Club on a project that would include the addition of a chain-link fence with a gate entrance along with a new play structure at their community park. Staff is awaiting a signature from the BTCC president on the “Memorandum of Agreement” before they are given permission to proceed with this project. 34 GEN683 – Concrete Slab Jacking Account Number: 0339892-683Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 30,000 $ 15,898$ - Total$ 30,000 $ 15,898$ -$ 14,102 Note: This project does not roll forward each year. A new amount is budgeted each year. P ROJECT D ESCRIPTION This annual programincludes slab jacking at locations where settling has occurred on roadway slab sections at locations throughout the City. Future Operating Impact: None F IRST Q UARTER FY 20-21 Currently, the project is underway. Approximately 4304 square feet raised on Rustic Gate/Roseberry, Poplar Cove, Garden Walk, E. Kennedy Center and Hill Ridge. 35 GEN684 – Concrete Repair (Small Sections) Account Number: 0339892-684Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 13-14$ 100,000 $ -$ - Fiscal Year 14-15 150,000 2,529 - Fiscal Year 15-16 200,000 4,011 - Fiscal Year 16-17 200,000 263,949 - Fiscal Year 17-18 200,000 - - Fiscal Year 18-19 200,000 223,176 - Fiscal Year 19-20 200,000 5,284 - Fiscal Year 20-21 200,000 - 524,079 Total$ 1,450,000$ 498,949$ 524,079$ 426,972 P ROJECT D ESCRIPTION This project includes funding for concrete repair on small sections of streets. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Currently, the project is underway and identified repairs are 40% completed. 36 GEN927 – City Wheelchair Ramp/Sidewalk Account Number: 0339892-927Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 300,000 $ 126,375$ - Fiscal Year 17-18 200,000 285,621 - Fiscal Year 18-19 200,000 118,220 - Fiscal Year 19-20 200,000 63,210 - Fiscal Year 20-21 200,000 7,332 - Total$ 1,100,000$ 600,758$ -$ 499,242 P ROJECT D ESCRIPTION This multi-year project will fund the replacement of sidewalks and installation of handicap ramps throughout the City. Future Operating Impact: Minimal. F IRST Q UARTER FY 20-21 No activity this Quarter. Bid Opening is scheduled for February 4, 2021. 37 GEN993 – Façade Enhancement Grant Account Number: 0159892-993Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 09-10$ 200,000 $ -$ - Fiscal Year 10-11 - 6,179 - Fiscal Year 11-12 - 25,000 - Fiscal Year 12-13 - 32,780 - Fiscal Year 13-14 100,000 17,611 - Fiscal Year 14-15 - 34,339 - Fiscal Year 15-16 107,669 50,925 - Fiscal Year 16-17 - 19,932 - Fiscal Year 17-18 - 25,000 - Fiscal Year 18-19 - 28,504 - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - - Total$ 407,669 $ 240,270$ -$ 167,399 P ROJECT D ESCRIPTION Governed by the Community Development Corporation (EDC) and much like the Community Coop projects, Façade Enhancement Grants are not technically Capital Improvement Projects. Grants and/or matching funds are made available to business owners throughout the City of La Porte to enhance existing building design. Acceptable components of an application are painting, new exterior materials, signage, parking lot improvements, and landscaping, but the Board looks for complete projects, applications using multiple of the accepted components. Applicants can receive a matching reimbursement grant up to $25,000 with Board approval or $50,000 with approval from the Board and City Council. Owners and tenants may be eligible for the reimbursement grant as incentive to partner with the City of La Porte to achieve a mutual goal of visually enhancing their business. Grants are limited to $50,000 per property over three years. F IRST Q UARTER FY 20-21 Staff received two applications for the Enhancement Grant Program, Boats Etc. and Precision Auto th Repair, which will be presented the La Porte Development Board on January 25 for consideration. 38 MSTR- M Street – TIRZ Project Account Number: 0157071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 1,500,000$ -$ - Total$ 1,500,000$ -$ - $ 1,500,000 P ROJECT D ESCRIPTION This project will provide for the development of the “M” Street right-of-way between SH 146 and S th 16 Street. The project will consist of the construction approximately 1600 linear feet of concrete pavement, 1,300 linear feet of twelve-inch (12”) waterline, 500 linear feet of eight-inch sanitary sewer line, and 1,000 linear feet of storm sewer. F IRST Q UARTER FY 20-21 The 60% design drawings are under review at the end of the first quarter. 39 PR0006 – Northwest Pool Improvements Account Number:0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 9 05,435$ 32,069 - Fiscal Year 18-19 -755,610 - Fiscal Year 19-20 - 15,332 - Fiscal Year 20-21 - 56,21521,987 Total$ 9 05,435$ 859,226$ 21,987$ 24,222 P ROJECT D ESCRIPTION The current buildings (restrooms, storage, pump house and guard room) are in very poor shape. The building foundation has issues and the walls were starting to crack at the joints and between the cinderblocks. Additionally, replastering the pool and re-decking the concrete are critical items as well. The total project budget is $905,435 with supplement funding provided by Fund 038 (EDC). F IRST Q UARTER FY 20-21 Some of the remaining funds from this project are encumbered for the Wave Pool fan assembly repairs. The assembly was ordered during the fourth quarter of FY19-20. There is a long lead time for this specialty item, which is still being fabricated. 40 PR0007 – Wave Pool Renovation Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 410,000 $ 67,680$ - Fiscal Year 18-19250,000413,814 - Fiscal Year 19-20250,000 33,065 - Fiscal Year 20-21250,000(56,215) - Total$ 1,160,000$ 458,344$ -$ 701,656 P ROJECT D ESCRIPTION This project will fund replastering of the pool, replacement of tiles and decking, installation of a shade structure with concrete pads, new umbrellas, and restroom upgrades. Included in this project is re- plastering the pool, removing a cracked beam, changing the pool to a zero depth entry instead of a small step down, installing drains, and repairing coping. The above renovations were complete in Fiscal Year 17-18. Included in this budget is $250,000 a year, for four years, to be set aside as prefunding for the construction of a spray park feature in the Wave Pool area. F IRST Q UARTER FY 20-21 No activity this quarter. The City budgets $250,000 a year, for four years, to be set aside as prefunding for the construction of a spray park feature in the Wave Pool area. Funding will be complete in FY 2021-22. 41 PR0008 – Design Services for Recreation Center Expansion Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 500,000$ 30,475$ - Fiscal Year 18-192,702,15214,087 - Fiscal Year 19-20 - 272,235 - Fiscal Year 20-21 - - 11,426 Total$ 3,202,152$ 316,797$ 11,426$ 2,873,929 P ROJECT D ESCRIPTION This project will increase the size of the facility to alleviate congestion during the busy times of the day. Based on funding, the expansion request includes: tripling the size of the current cardio equipment room, doubling the current size of the weight room, doubling the current of the aerobics room, adding on additional basketball court, expanding the locker rooms as needed for anticipated usage, adding storage, and upgrading HVAC so that it can sufficiently maintain the facility. Future Operating Impact: Possible increased usage, increased utilities, increased cleaning need, additional equipment and repairs, and additional staffing to keep up with the increased facility size and attendance. F IRST Q UARTER FY 20-21 During this quarter, the consultant updated the plans to include renovations with the remaining budget. The consultant will be working on pricing in the next quarter. 42 PR0011 – Decorative Lighting Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 480,700$ -$ - Fiscal Year 19-20 - 241,392 - Fiscal Year 20-21 - 141,188 Total$ 480,700$ 382,580$ -$ 98,120 P ROJECT D ESCRIPTION Decorative lighting, similar to the ones we currently have on the San Jacinto Trail, will be installed on Broadway between Wharton Weems and Dwire. The length of the section is approximately 440 linear feet and the lights would be spaced approximately every 100 feet. F IRST Q UARTER FY 20-21 This project is complete. 43 PR0012 – Park Lighting Project (year 1 – Northwest Park) Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 523,950$ 23,835$ - Fiscal Year 20-21 - - 7,945 Total$ 523,950$ 23,835$ 7,945$ 492,170 P ROJECT D ESCRIPTION The current lighting poles are made of wood and many are leaning. This project would include 23 new galvanized steel poles and 109 lights with 750W LED light Fixtures with visors. The new lights would include a 10-year maintenance-free warranty. Once installed, the lights will be operated electronically and have the ability to be scheduled when they are needed. F IRST Q UARTER FY 20-21 This project went out for bid in the first quarter; however, bids came in over budget. Therefore Huitt- Zollars, Inc. made adjustments to the plans and staff plans to go out for rebid in the second quarter. 44 PR0013 – Library Improvements Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 120,000$ 107,204$ - Fiscal Year 20-21 - 18,630 Total$ 120,000$ 107,204$ 18,630(5,834) P ROJECT D ESCRIPTION This project is to replace all flooring and repaint the Library. Currently, the carpet is worn, torn, and stained. The vinyl composition tile is also outdated and worn. This project includes replacing all carpet with carpet tiles that can be changed out individually when needed. F IRST Q UARTER FY 20-21 The library flooring and paint project is complete. 45 PR0014 – San Jacinto Pool Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 456,006$ -$ - Total$ 456,006$ -$ -$ 456,006 P ROJECT D ESCRIPTION San Jacinto Pool was built in 1966 and was the only La Porte pool at the time. San Jacinto Pool is one of the four (4) outdoor pools that the City of La Porte currently operate. The last time San Jacinto Pool was renovated was in FY2001/02. This funding is for renovations to the pool, deck, and pump system. The renovation will include using plaster instead of a vinyl liner and new water features. Approximately 80% of the deck will be replaced and have a Kool Deck coating applied. The new pump system will run more efficiently and allow for more efficient maintenance. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 This project went out to bid during the first quarter. Staff will be bringing this bid to City Council for approval in the second quarter. 46 PR0015 – San Jacinto Pool – Splash Pad Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 186,000$ -$ - Total$ 186,000$ -$ -$ 186,000 P ROJECT D ESCRIPTION This funding is for the inclusion of a splash pad at the San Jacinto Pool. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 This project went out to bid during the first quarter. Staff will be bringing this bid to City Council for approval in the second quarter. 47 PR0016 – Park Light Project – Little Cedar Bayou Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 389,445$ -$ - Total$ 389,445$ -$ -$ 389,445 P ROJECT D ESCRIPTION This is the second year of a two year project for park lighting improvements. Northwest Park was funded in Fiscal Year 2020. The current lighting poles at Little Cedar Bayou are made of steel and are in acceptable condition. This retrofit would replace 119 lights with 750W LED Light Fixtures with visors. The new fixtures will include a standard 10-year warranty. Once installed, the lights will be operated electronically and have the ability to be scheduled when they are needed. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 No update this quarter. Huitt-Zollars, Inc. will begin working on the plans once the Northwest Park Lighting Project goes out for rebid. 48 PR0017 – Fairmont Park West (included Year 1 of s for Splash Pad Funding) Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 291,300$ -$ 62,628 Total$ 291,300$ -$ 62,628$ 228,672 P ROJECT D ESCRIPTION As part of the Parks and Recreation Master Plan, the consultant was asked for a recommendation at Fairmont Park West Park. This item was discussed at the pre-budget retreat and council expressed interest in removing the swimming pool and replacing it with a splash park, as well as renovating the park to be a Drug-Free Zone. This is the first year of a three year funding plan to move forward with this project, Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 During the first quarter the new playground was ordered and the pool and pool house were demolished. 49 PR0018 – Handicap Playground (EDC Funded) Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 250,000$ -$ 219,985 Total$ 250,000$ -$ 219,985 $ 30,015 P ROJECT D ESCRIPTION These funds will be used to upgrade Northwest Park with playground equipment that is handicap accessible. This project will be funded by the Economic Development Corporation. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 During the first quarter the playground equipment was ordered. 50 th PR0019 – 14 Street Playground Equipment (EDC Funded) Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 55,000$ -$ 40,952 Total$ 55,000$ -$ 40,952$ 14,048 P ROJECT D ESCRIPTION This project will fund the replacement of playground equipment at 14 Street Park. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 During the first quarter the playground equipment was ordered. 51 PR0020 – Fairmont Park Fitness Equipment (EDC Funded) Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 50,000$ -$ - Total$ 50,000$ -$ -$ 50,000 P ROJECT D ESCRIPTION The funding is for a multi-station training area at Fairmont Park. This option would contain one large area where multiple pieces are put together to form a training circuit. The project includes a 10-piece training circuit with rubber ground cover. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 During the first quarter the outdoor fitness equipment was ordered. In the second quarter Public Works will assist by installing cement pads. Staff anticipates the arrival of the equipment during the second quarter. Once received, Parks & Recreation staff will install the equipment on the cement pads. 52 PW0006 – Design and Replacement for Hillridge Booster Pump Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 15-16$ 100,000 $ -$ - Fiscal Year 16-17 - 78,482 - Fiscal Year 17-18 - 15,413 - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - - Total$ 100,000 $ 93,895$ -$ 6,105 P ROJECT D ESCRIPTION This project will fund the proposed replacement of the Hillridge Booster Pumps and design a new building. The current pumps are original and are approximately 50 years old. The new equipment will add pumping capacity. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Design is complete. The construction portion of this project is 95% completed. Start-up and final inspection is anticipated in February 2021. 53 PW0006 – Design and Replacement for Hillridge Booster Pump, continued F IRST Q UARTER FY 20-21 54 PW0009 – Coupland Drive Improvements Account Number: 019/033/051-7071-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 15-16$ 200,000$ 17,021$ - Fiscal Year 16-17 1,110,000 12,096 - Fiscal Year 17-18 - 27,960 - Fiscal Year 18-19 - 60,830 - Fiscal Year 19-20 - 14,848 47,651 Total$ 1,310,000$ 132,755$ 47,651 $ 1,129,594 P ROJECT D ESCRIPTION This project funds the design for proposed improvements on Coupland Drive, as well as the acquisition of the required right-of-way for the project. The total project budget for design is $200,000, which is shared between the Drainage Fund ($100,000) and the Street Maintenance Fund ($100,000). Staff presented the construction phase of the project in the FY2017 budget for consideration. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Design is 95% completed. This project is to be bid and constructed in conjunction with Lomax Lift Station Consolidation Project. 55 PW0012 – Lomax Lift Station Consolidation Design Account Number: 051/052-7086-532Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 15-16$ 195,000$ -$ - Fiscal Year 16-17 - 8,205 - Fiscal Year 17-18 500,000 308,971 - Fiscal Year 18-19 9,500,000 188,265 - Fiscal Year 19-20 - 348,216 - Fiscal Year 20-21 - 6,386 186,296 Total$ 10,195,000$ 860,043$ 186,296 $ 9,148,661 P ROJECT D ESCRIPTION This multi-year sanitary sewer project has been approved for funding through the Texas Water Development Board’s (TWDB) Clean Water State Revolving Fund Program. The project encompasses planning, design, and construction costs. The project consists of replacement of over 20,000 feet of gravity sewer and more than 50 manholes. Also planned, is construction of one regional lift station and 10,000 feet of new sewer force main. This project will eliminate eight (8) aging stations in the area. Future Operating Impact: Improvements will be sized for ultimate build-out of the area, reduce sanitary sewer surcharging in West Lomax. The replacement of aging infrastructure will improve efficiency and reduce maintenance costs. F IRST Q UARTER FY 20-21 Design efforts are 90% completed. 56 PW0015 – Restroom/Pavilion at Five Points Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 400,000$ -$ - Fiscal Year 17-18 - - - Fiscal Year 18-19 - 23,109 - Fiscal Year 19-20 350,000 72,542 - Fiscal Year 20-21 - - 12,089 Total$ 750,000$ 95,651$ 12,089 $ 642,260 P ROJECT D ESCRIPTION This project will include the installation of a covered, open-air outdoor pavilion and a restroom facility at Five Points Park at the corner of Main Street and Broadway Street in downtown La Porte. The restroom facility will serve the park during recurring events such as Movie in the Park, Mardi Gras on Main, Christmas on Main, Summer Party on Main and numerous parade activities (larger events will supplement the restrooms available with portable units). The pavilion will serve as an additional outdoor programming. This project is funded by the La Porte Development Corporation. Five Points Park space is in need of a covered pavilion with restrooms and storage area. The first portion of the project was funded in FY 16-17. Project scope has expanded outside of a design- build platform. Additional funds were budgeted in FY 19-20 to meet construction costs. Future Operating Impact: Minimal F IRST Q UARTER FY 20-21 Construction of this project was awarded to Texas Specialty Construction. Contracts are being executed. 57 PW0016 – Parking Spaces at Pecan Park Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 350,000$ 45,535$ - Fiscal Year 17-18 - 46,063 - Fiscal Year 18-19 - 203,599 - Fiscal Year 19-20 - 20,502 - Fiscal Year 20-21 - - 22,500 Total$ 350,000$ 315,699$ 22,500 $ 11,801 P ROJECT D ESCRIPTION This project includes the installation of 123 additional parking spaces at Pecan Park. The parking at this park has consistently been an issue. The proposed spaces will be located as both infill spaces and in locations that were currently underutilized. This project was funded by the La Porte Development Corporation. Future Operating Impact: Minimal. F IRST Q UARTER FY 20-21 Original Project has been completed. Remaining funds have been authorized to evaluate the traffic pattern and safety concerns. Consultant has provided four (4) design concepts for review. 58 PW0017 – Fairmont Parkway Signalization Project Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 1,500,000$ -$ - Fiscal Year 17-18 - - - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Fiscal Year 20-21 - - - Total$ 1,500,000$ -$ -$ 1,500,000 P ROJECT D ESCRIPTION This project includes the City’s share of a joint effort with Harris County to completely re-design and th re-configure the traffic signals along Fairmont Parkway. The limits of the project are 7Street to the western City limits along Fairmont Parkway. The signals will be replaced, re-programmed, and some intersections will be re-configured to allow for better traffic flow today and in the future once Fairmont Parkway is widened. The total project budget if $5.5 million. Future Operating Impact: None. All signals are owned and operated by Harris County. F IRST Q UARTER FY 20-21 This project has been completed. No invoice has been issued by Harris County. 59 PW0020 – Fencing at Spencer Highway Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 340,200$ -$ - Fiscal Year 17-18 340,200 40,906 - Fiscal Year 18-19 - 16,408 - Fiscal Year 19-20 560,000 311,674 - Fiscal Year 20-21 - 60,362 78,988 Total$ 1,240,400$ 429,350$ 78,988 $ 732,062 P ROJECT D ESCRIPTION To provide feasibility, planning, survey and design services for constructing an eight foot precast concrete fence and sidewalk. The concrete fence will be constructed along the south side of Spencer Highway from Farrington to Myrtle Creek and along the norths side from Farrington to Valleybrook. The proposed sidewalk will extend from Farrington to Underwood Road. Future Operating Impact: Minimal maintenance cost. Meets goals of comprehensive plan. F IRST Q UARTER FY 20-21 The north side of Spencer Highway Fencing project which goes from Farrington to Valleybrook is complete and is closed out. Currently, the south side is being reviewed to determine the most feasible construction option(s). Pictures attached are of the competed north side from Farrington to Valleybrook. 60 PW0023 – Commercial Water Meter Replacement Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 50,000$ 37,694$ - Fiscal Year 17-18 30,000 6,805 - Fiscal Year 18-19 15,000 1,569 - Fiscal Year 19-20 25,000 - - Fiscal Year 20-21 25,000 - - Total$ 145,000$ 46,068$ -$ 98,932 P ROJECT D ESCRIPTION This project funds the replacement of commercial water meters. Future Operating Impact: Maintains revenue collection. F IRST Q UARTER FY20-21 A total of two (2) commercial meters were replaced.Defective meters are being sent in for cleaning, refurbishing and/or repair for future usage. 61 PW0023 – Commercial Water Meter Replacement(cont.) 62 th PW0027 – Design for Drainage Improvements (6Street/N. Madison and W. Main) Account Number: 051/0327071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 150,000$ 11,777 $ - Fiscal Year 17-18 - 25,353 - Fiscal Year 18-19 250,000 18,000 - Fiscal Year 19-20 - 59,138 - Fiscal Year 20-21 - 19,727 41,494 Total$ 400,000$ 133,995 $ 41,494$ 224,511 P ROJECT D ESCRIPTION Currently, the drainage structures serving this area are approximately 60 years old. This project will fund a preliminary engineering report for future improvements to enhance drainage. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Phase 1 - Consultant completed 60% construction plans. Consultant will address comments and begin working towards 90% completion. Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation. 63 PW0028 – Design Somerton Improvements/Construction Account Number: 003/015/050/051-7071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 150,000$ 78,836$ - Fiscal Year 17-18 2,200,000 79,741 - Fiscal Year 18-19 - 762,646 - Fiscal Year 19-20 - 357,245 - Fiscal Year 20-21 - - - Total$ 2,350,000$ 1,278,468$ - $ 1,071,532 P ROJECT D ESCRIPTION This project funds design services for the future replacement of water line and street improvement on Somerton from Bandridge to Spencer Highway. Staff included the construction budget in the FY18 CIP. This project funds construction for the replacement of water line and street improvement on Somerton in Fund 003 (Utility Fund), Fund 015 (General CIP), and Fund 050 (Drainage Improvement). Future Operating Impact: None. F IRST Q UARTER FY 20-21 Original Project scope has been completed. Remaining funds may be authorized for additional improvements along Somerton Drive. 64 PW0029 – Main Street Sidewalk Repairs Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 15,000 $ -$ - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Fiscal Year 20-21 - 15,000 - - Total$ 15,000 $ 15,000$ - $ - P ROJECT D ESCRIPTION This project will fund small sidewalk repair to level dangerous locations along Main Street. Infill sidewalks and repair of ADA ramps are also included in this project. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Project Completed on October 18, 2020. 65 th PW0032 – Construct N. 6/Main to Tyler and Main St Drainage Account Number: 003/0507071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 990,000 $ -$ - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Fiscal Year 20-21 - 31,049 521,595 - Total$ 990,000 $ 31,049$ 521,595$ 437,356 P ROJECT D ESCRIPTION Currently, the drainage structures serving this area are approximately 60 years old. This project will fund construction of drainage improvements, in these two areas. The construction budget is $990,000 with supplemental funding in Fund 050 (950,000). Future Operating Impact: Minimal. F IRST Q UARTER FY 20-21 No Activity this quarter. 66 PW0033 – Hillridge Pump Station Construction Phase 1 Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 535,000 $ -$ - Fiscal Year 18-19 700,460 7,875 - Fiscal Year 19-20 - 632,066 - Fiscal Year 20-21 - 273,300 190,699 Total$ 1,235,460$ 913,241$ 190,699$ 131,520 P ROJECT D ESCRIPTION The first portion of this project was funded in FY18 for the construction of a new pump station on the existing site. The Hillridge Pump Station is over 50 years old and in need to repair. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Design is complete. The construction portion of this project is 95% completed. Start-up and final inspection is anticipated in February2021. 67 PW0034 – Aerial Crossings Account Number: 0037071-532Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 25,000 $ 10,916$ - Fiscal Year 18-19 140,000 2,000 - Fiscal Year 19-20 50,000 59,286 - Fiscal Year 20-21 25,000 - - Total$ 240,000 $ 72,202$ - $ 167,798 P ROJECT D ESCRIPTION This annual project will address maintenance of exposed water andwastewater pipes that cross drainage channels. Future Operating Impact: None. F IRST Q UARTER FY 20-21 During the first quarter, staff began purchasing materials to replace the Shady River water line aerial crossing. 68 PW0041 – Public Works Facility Assessment Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 65,000 $ 24,435$ - Fiscal Year 19-20 75,000 22,414 - Fiscal Year 20-21 - -2,536 Total$ 140,000 $ 46,849$ 2,536$ 90,615 P ROJECT D ESCRIPTION In FY 18-19 City Council asked that staff begin a needs assessment of the current Public Works Service Center. The current facility is 37 years old and does not meet wind-loading requirements. The assessment will provide direction for future design and improvements to the service center. Future Operating Impact: None F IRST Q UARTER FY 20-21 Project has been revised in scope to utilize the existing building structure. Professional Services agreement for design has been revised to include a Preliminary Engineering Report. 69 PW0043 – East Main Street Sidewalk Account Number: 0157071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 430,000 $ 29,839$ - Fiscal Year 19-20 -236,346 - Fiscal Year 20-21 - 27,49836,414 Total$ 430,000 $ 293,683$ 36,414$ 99,903 P ROJECT D ESCRIPTION This project will fund design and construction of sidewalk on the south side of East Main from S. Broadway to Morgan’s Point. F IRST Q UARTER FY 20-21 Project is complete. Currently ,awaiting close out documents. Project will be closed out by second quarter. 70 Project PW0046 – Pumps & Equipment Replacement Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-1950000$ 9,500$ - Fiscal Year 19-2050000$ 11,052 Fiscal Year 20-2150000 Total$ 150,000 $ 20,552$ -$ 129,448 P ROJECT D ESCRIPTION This project replaces aging pumps and motors within the Wastewater Treatment Plant and Water Production facilities. F IRST Q UARTER FY 20-21 Treatment plant lift pump #7 has been taken in for repair/rebuild. 71 PW0049 – Replace Ground Tank – Hillridge Water Plant Account Number: 0037085-533Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 300,000$ 20,000$ 170,000 Fiscal Year 20-21 - - - Total$ 300,000$ 20,000$ 170,000 $ 110,000 P ROJECT D ESCRIPTION This project funds design and replacement of a 45 year old water storage tank at the Hillridge Water Plant. Future Operating Impact: Decreased maintenance costs. F IRST Q UARTER FY 20-21 New Ground Storage tank is fully erected. Testing is nearly completion. Final acceptance and startup is anticipated in February 2021. 72 PW0050 – Coating Lomax Water Tower Account Number: 0037085-533Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 600,000$ 62,500$ - Fiscal Year 20-21 - - 296,500 Total$ 600,000$ 62,500$ 296,500 $ 241,000 P ROJECT D ESCRIPTION This project funds the replacement of interior coating, repair work and over-coating the exterior for the 750,000 gallon elevated water tank. Future Operating Impact: Routing maintenance will extend the life of the structure. F IRST Q UARTER FY 20-21 Lomax Tower Rehabilitation Project is complete. Awaiting close-out documentation and final invoices. 73 PW0053 – Replace Main Lift Pumps 1 & 2 Account Number: 0037087-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 1 20,000$ -$ - Total$ 1 20,000$ -$ -$ 120,000 P ROJECT D ESCRIPTION This project replaces aging pumps within the influent wet well at the Wastewater Treatment plant. Year one of three year plan to replace all six influent pumps. Future Operating Impact: Decreased maintenance costs and improved efficiency. F IRST Q UARTER FY 20-21 Currently working with Purchasing to obtain quotes. 74 PW0054 – Copper Limit Study Account Number: 0037087-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 100,000$ -$ - Total$ 100,000$ -$ -$ 100,000 P ROJECT D ESCRIPTION This project provides for a saltwater Water Effect Ratio (WER) study to assess the feasibility of reducing effluent contaminant limits at the wastewater treatment facility. Future Operating Impact: Projects future improvements at WWTP. F IRST Q UARTER FY 20-21 Copper consultant’s services have been procured. In process of narrowing lab search. Consultant currently working on the draft of the copper study work plan to be submitted to the TCEQ for approval. 75 PW0055 – Replace Electrical Panel and 1 Pump LS 1A Account Number: 0037085-533Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 90,000 $ -$ - Total$ 90,000 $ -$ -$ 90,000 P ROJECT D ESCRIPTION This project provides for the replacement of an electrical panel and one pump at the east side regional lift station. Future Operating Impact: Decreased maintenance costs. F IRST Q UARTER FY 20-21 Technical specifications and pricing has been obtained. On City Council agenda for February. 76 PW0056 – Replace Belt Press 1 Account Number: 0037087-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 450,000$ -$ - Total$ 450,000$ -$ -$ 450,000 P ROJECT D ESCRIPTION This project funds the replacement of the 16 year old belt press at the wastewater treatment plant. Future Operating Impact: Improvements will lessen future maintenance and operating costs. F IRST Q UARTER FY 20-21 Technical specifications and scope of work is under review. Awaiting additional technical information from belt press supplier. 77 PW0057 – Replace 3 Lift Pump Check Valves Account Number: 0037087-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 30,000 $ -$ - Total$ 30,000 $ -$ -$ 30,000 P ROJECT D ESCRIPTION This project funds the replacement of three fifty year old lift pump check valves at WWTP. Future Operating Impact: Improved efficiency. F IRST Q UARTER FY 20-21 All three (3) valves have been purchased; awaiting installation. 78 PW0057 – Replace 3 Lift Pump Check Valves, continued F IRST Q UARTER FY20-21 79 PW0058 – Replace Blower Account Number: 0037087-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 40,000 $ -$ - Total$ 40,000 $ -$ -$ 40,000 P ROJECT D ESCRIPTION This project funds the replacement of one forty year old blower at WWTP. Future Operating Impact: Improved efficiency. F IRST Q UARTER FY 20-21 Blowers have beenordered, awaiting delivery. 80 PW0059 – Public Works Facility Design Account Number: 0157070-530Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 750,000$ -$ - Total$ 750,000$ -$ -$ 750,000 P ROJECT D ESCRIPTION An assessment was performed on the current Public Works Service Center. The current facility is 37 years old and does not meet wind-loading requirements. This project will fund design services for improvements to the facility to meet current and future needs. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Currently in pre-design phase. 81 PW0060 – Pecan Park Parking Lot Improvement Account Number: 0157070-530Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 350,000$ -$ - Total$ 350,000$ -$ -$ 350,000 P ROJECT D ESCRIPTION This will fund the analysis of existing conditions at Pecan Park which will determine alternative design(s) for the parking lot(s) as well as the construction of the recommended improvements. Pecan Park is heavily used year-round for baseball and softball practice, games and tournaments. Currently, the parking lot provides 469 parking spaces. The traffic pattern for the parking lot was intended to be on-way from the inception of the parking plan. Over time, traffic patterns have evolved into two-way traffic in certain area creating issues with traffic flow. Future Operating Impact: Minimal. F IRST Q UARTER FY 20-21 Currently in pre-design phase. 82 SEW669 – Sanitary Sewer Rehabilitation Account Number: 0189881-669Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 350,000$ 1,278$ 69,300 Total$ 350,000$ 1,278$ 69,300$ 279,422 P ROJECT D ESCRIPTION Public Works Department will perform in-house rehabilitation of sewers by slipline, point repairs, manhole sealing, smoke testing, and TV inspection. This program is mandated by the Texas Commission on Environmental Quality(TCEQ).Note: This project does not roll forward each year. A new amount is budgeted each year. Future Operating Impact: None F IRST Q UARTER FY20-21 Utilities completed numerous portions of this project during the first quarter: In-house - 19 lift station wet wells were cleaned; 19 point repairs were completed, 114 vertical feet of manhole repairs; 287 sanitary sewer manholes were inspected; 20’ of sanitary sewer main was removed & replaced; and 3 dye flood tests were performed. In addition, 16,899 feet of sanitary sewer main was cleaned. Two cleanouts were located. 18,160’ of sanitary sewer main was smoketested. One manhole was located. Contractforcesreplaced one existing manhole and installedone new manhole near the treatment plant. 83 SEW669 – Sanitary Sewer Rehabilitation, continued F IRST Q UARTER FY20-21 84 SM0002 – Asphalt Street Surfacing Account Number: 0337071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21 720,000 - - Total$ 720,000 $ -$ -$ 720,000 P ROJECT D ESCRIPTION This project funds the annual program to resurface streets throughout the City with asphalt. Note: This project does not roll forward each year. A new amount is budgeted each year. Future Operating Impact: Minimal. F IRST Q UARTER FY 20-21 No activity for this quarter. This project is undertaken in the late spring / summer of 2021. 85 Project SM0003 – Street Repair Material (in-house) Account Number: 0337071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 50,000$ 50,205$ - Fiscal Year 17-18 50,000 38,992 - Fiscal Year 18-19 50,000 34,866 - Fiscal Year 19-20 50,000 13,426 - Fiscal Year 20-21 60,000 3,077 9,423 Total$ 260,000$ 140,566$ 9,423110,011 P ROJECT D ESCRIPTION This project funds the purchase of materials for repairs that are completed by in-house street crews. Future Operating Impact: None. F IRST Q UARTER FY 20-21 Purchased materials for in-house concrete projects. 86 th STR7TH – South 7Street Paving and Drainage Account Number: 003/019/033-7071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 139,340 139,340$ - Fiscal Year 19-20 2,435,000297,568 - Fiscal Year 20-21 2,867,0002,788 65,649 Total$ 5,441,340 $ 439,696 65,649$ 4,935,995 P ROJECT D ESCRIPTION (003) Utility Fund – This project will fund water main adjustments needed for drainage system on th South 7Street from Main Street to Fairmont Parkway. Total costs for Design and Construction is estimated at $5,300,000. (033) Drainage Fund – This project will fund design and construction of improved drainage with th concrete curt and gutter with sidewalks on South 7 Street from Main Street to Fairmont Parkway. Total costs for Design and Construction is estimated at $5,300,000 Future Operating Impact: Improved street surface and improved area drainage. F IRST Q UARTER FY 20-21 Design is 90% complete. 87 STRLCB – Little Cedar Bayou Drive Concrete Paving Account Number: 0337071-531Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 110,000$ -$ - Fiscal Year 20-21 - - 110,000 Total$ 110,000$ -$ 110,000 $ - P ROJECT D ESCRIPTION This project included funding for replacement of park entrance road with concrete paving from th South 8 Street to the park entrance. Future Operating Impact: None F IRST Q UARTER FY 20-21 Project is 95% complete. 88 UTL655 – Meter Replacement Program Account Num 0039890-655Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 80,000$ 79,141$ - Fiscal Year 13-14 90,000 85,102 - Fiscal Year 14-15 290,000 110,163 - Fiscal Year 15-16 180,000 285,591 - Fiscal Year 16-17 250,000 317,186 - Fiscal Year 17-18 299,046 275,671 - Fiscal Year 18-19 300,000 299,682 - Fiscal Year 19-20 350,000 163,808 - Fiscal Year 20-21 350,000 - 350,000 Total$ 2,189,046$ 1,616,343$ 350,000 $ 222,703 P ROJECT D ESCRIPTION This funds the annual program to continue replacing water meters, which includes the purchasing of electronic components, meters and meter boxes. Future Operating Impact: Reduced maintenance on old, broken water meters. F IRST Q UARTER FY20-21 We installed 213 meters in the first quarter. 89 UTL697 – Valve ReplacementProgram (in-house) Account Number: 0039890-697Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 40,000 $ 24,479$ - Fiscal Year 15-16 25,000 6,273 - Fiscal Year 16-17 25,000 8,034 - Fiscal Year 17-18 25,000 24,847 - Fiscal Year 18-19 25,000 15,421 - Fiscal Year 19-20 25,000 12,010 - Fiscal Year 20-21 25,000 2,181 - Total$ 190,000 $ 93,245$ -$ 96,755 P ROJECT D ESCRIPTION This project is for material cost for City crews to replace non-functioning water main valves. Future Operating Impact: Improved efficiency F IRST Q UARTER FY 20-21 A total of three (3) gate valves were replaced during the first quarter. 90 UTL697 – Valve ReplacementProgram (in-house), continued F IRST Q UARTER FY20-21 91 UTL760 – Lift Station Improvements Account Number: 0039892-683Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 35,000$ 11,786$ 12,647 Total$ 35,000$ 11,786$ 12,647$ 10,567 N OTE:T HIS PROJECT DOES NOTROLL FORWARD EACH YEAR. A NEW AMOUNT IS BUDGETED EACH YEAR. P ROJECT D ESCRIPTION This project will fund general repairs to the City’s various lift stations. Improvements may include replacing and repairing pumps, piping, and control panels. Future Operating Impact: Improvements will lessen future maintenance and operating costs. F IRST Q UARTER FY20-21 Rebuilt a pump at L.S. #30 and replaced a pump at L.S. #10. 92 UTL898 – In House Waterline Replacement Account Number: 0039890-898Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 20-21$ 35,000$ 9,240$ - Total$ 35,000$ 9,240$ -$ 25,760 P ROJECT D ESCRIPTION This project funds the replacement of small steel lines in the alleys of La Porte where numerous leaks and failures continue to occur. Note: This project does not roll forward each year. A new amount is budgeted each year. Future Operating Impact: Reduction is leak repairs. F IRST Q UARTER FY 20-21 Staff replaced 450 ft. of waterline at Dwire & Bay Oaks during the first quarter. 93 UTL898 – In House Waterline Replacement, continued F IRST Q UARTER FY20-21 94