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Home My WebLink About08-09-21 Regular Meeting, budget review, Williams sworn rd Despite the forecasted rain in the weather on July 3, the Rotary Club of La Porte hosted very successful Independence Day Parade. Unfortunately, the annual car show portion of the Independence Day Parade had to be canceled due to the rain at the conclusion of the parade. With the national pandemic causing cancellation of all our annual activities last year, it was nice to be able to return to some normalcy celebration with this rd and the Firework th Show on July 4. Over a dozen floats competed, and I am pleased to recognize this Most Original Float goes to Next Level Dance 1st Place La Porte Feed and Supply 2nd Place , and Shoreacres Local Emergency Planning Committee (LEPC) 3rd Place La Porte High School Football Team Also, we want to give heartfelt thanks to our La Porte Rotary Club, the volunteers from the La Porte Citizens Police Academy, and to City staff who participated in making the Independence Day Parade something the citizens of La Porte are very proud of. LOUIS R. RIGBY BILL BENTLEY Mayor CouncilpersonDistrict 3 BRANDON LUNSFORD THOMAS GARZA CouncilpersonAt Large A CouncilpersonDistrict 4 BRENT McCAULLEY JAY MARTIN CouncilpersonAt Large B Mayor Pro Tem TREY KENDRICK CouncilpersonDistrict 5 CouncilpersonDistrict 1 ROBBIE McLARRIN CHUCK ENGELKEN CouncilpersonDistrict 6 Councilperson District 2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE JULY26, 2021 The City Council of the City of La Portemet in a regularmeetingonMonday, July 26, 2021,at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00p.m., with the following in attendance: Councilpersons present: Louis Rigby, Brandon Lunsford,Brent McCaulley,Chuck Engelken,Bill Bentley, Thomas Garza (left meeting 6:25-6:31 p.m. and at 8:15 p.m.),Jay Martin, Robbie McLarrin Councilpersons attending remotely: None Councilpersons absent:None Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins, Assistant City Attorney CALL TO ORDER Mayor Rigbycalled the meeting to order at6:00p.m. 2.INVOCATION The invocation was given by Mayor Pro TemJay Martinand pledgeswereled byCouncilpersonChuck Engelken. 3.PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS a.Proclamation in recognition of Linda Waring.\[Louis R. Rigby, Mayor\] b.Proclamation in recognition of Nicholas Canales. \[LouisR.Rigby,Mayor\] c.Recognition of City employees for years of service. \[Louis R. Rigby, Mayor\] d.RecognitionoftheEmployeesoftheSecondQuarter-HaleyPocock,InspectionsServices Coordinator, andJoshWheeler,ComputerSupportSpecialistIII.\[LouisR.Rigby,Mayor\] 4. CITIZENCOMMENT(Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) Phillip Hoot spoke on the division of staff and the role of board and commissionmembers. 5.CONSENTAGENDA(Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.) ApprovetheminutesoftheJuly 12,2021,City Council regular meeting.\[LouisR.Rigby, Mayor a.\] b.RejectallbidsreceivedforBid#21014-EMSHeadquartersDorm Addition. \[Ray Mayo,DirectorofPublic Works\] c.AwardBid#21011toD&WContractors,Inc.for7thStreet and Drainage ImprovementsProject, and authorize the City Manager to execute a construction contract for $4,811,589.50,withmaterialtestingat $30,000.00andaprojectcontingencyintheamountof$188,862.00,foratotalauthorizationof $5,030,452.00.\[RayMayo,DirectorofPublicWorks\] d.Approve theup-fittingpurchaseoftwoChevroletTahoesandoneChevrolet2500pickupfor $58,459.92 fortheLaPorteFireDepartment.\[CarlHolley,FireChief\] Page 1of 3 July 26,2021,Council Meeting Minutes e. Approve Mayor Pro Tem Martin moved to approve the consent agenda; the motion was seconded by Councilperson Bentley; the motion was adopted, 7-0 (Councilperson Garza left the room at 6:25 p.m.). 6. STATUTORY AGENDA a.Presentation and discussion and possible action to adopt Ordinance 2021-3841 to amend the City Council Rules of Procedure and Ethics Policy to include City Council member attendance guidelines and procedures. \[Mayor Pro Tem Martin, Rules of Procedure and Ethics Policy Ad Hoc Committee Chair\] (Councilperson Garza returned at 6:31 p.m.) Councilperson McCaulley moved to adopt Ordinance 2021-3841 to amend the City Council Rules of Procedure and Ethics Policy to include City Council member attendance guidelines and procedures; the motion was seconded by Councilperson Bentley. Councilperson Garza moved to amend the main motion to strike vacations, and business obligations, from the text of the proposed Section 5.04 of the Rules of Procedure and Ethics Policy. The motion did not receive a second and was not considered. The main motion was adopted, 7-1, Councilperson Garza voting against. b.Presentation, discussion, and possible action to provide staff direction to move forward with establishing a trust to fund Other Post-Employment Benefits for La Porte retirees. \[Corby Alexander, City Manager\] Mayor Pro Tem Martin moved to provide staff direction to move forward with establishing a trust to fund Other Post- Employment Benefits (OPEB) for La Porte retirees; the motion was seconded by Councilperson Engelken; the motion was adopted, 8-0. 7.REPORTS a. Receive report on the Fiscal Affairs Committee meeting. \[Councilperson Chuck Engelken\] Councilperson Engelken reported that the Committee had received the purchasing and third-quarter investment reports. b.Receive report on the La Porte Development Corporation Board meeting. \[Councilperson Chuck Engelken\] Councilperson Engelken recounted that the Board had approved the Campise enhancement grant reimbursement . 8.ADMINISTRATIVE REPORTS City Council meeting, August 9 City Council meeting, August 23 Planning and Zoning Commission meeting, August 19 Mr. Alexander said there was no report. 9.COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or taken. Councilpersons; congratulated those recognized at the beginning of the meeting; inquired as to whether changes in the City of Houston water rates would impact the La Porte Area Water Authority; lauded the use of the new animal adoption trailer; suggested a future agenda item to review the continued liability of OPEBs for future employees; noted perhaps th a lower attendance at the recent Summer on Main event and the July 4 parade and hoped for more public engagement; thanked the EOC for their work during the recent Dow tanker event and offered appreciation for their work and for keeping the community informed and safe; expressed appreciation for the staffs work on the OPEB proposal; reminded Page 2 of 3 July 26, 2021, Council Meeting Minutes all that the employees are the Citys strongest asset; recounted seeing Linda Waring play and the pleasure at being part of her recognition tonight; thanked all the departments involved in Summer on Main for their work in making it happen. 10. EXECUTIVE SESSION a.City Council will meet in closed session pursuant to Texas Government Code, Section 551.074 personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee concerning City Secretary Lee Woodward. The Council recessed at 8:04 p.m. to convene in executive session. (Councilperson Garza left the meeting at 8:15 p.m.; he did not attend the executive session.) 11. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive session. The Council reconvened into open session at 8:52. Councilperson Engelken moved to approve a 4% increase to the City Secretary Bentley seconded the motion; the motion was adopted, 7-0. ADJOURN Without objection, the Council adjourned at 8:53 p.m. _______________________________ Lee Woodward, City Secretary Page 3 of 3 July 26, 2021, Council Meeting Minutes REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:August 9 Requested By:Annual Council item Source of Funds: Department:City Council Account Number: Amount Budgeted: ReportResolutionOrdinance Amount Requested: Exhibits:None Budgeted Item:YesNo SUMMARY& RECOMMENDATION The majority of the City of La Porte board, commission, and committee positions have terms expiring on August 31of their final year of the respective terms. Staff liaisons have determined the individuals listed below seek reappointment (all are reappointments unless noted otherwise) and have not brought forward any concerns about their service for consideration. The Fire Code Review Board and the Planning and Zoning Commission are the only positions that are appointed in accordance with specific City Councilmember seats. The positions that are alternates or involve the movement of alternates to regular positions, if any, are noted. Fire Code Review Board(3-year terms) Paul Vige for At-Large Bposition La Porte Area Water Authority(2-year termsPosition 5 remains unfilled) Cambria Beasley Stephen Barr Doug Martin La Porte Development Corporation(2-year terms) Chuck Engelken La Porte Redevelopment Authority Kristin Lee Harris County appointee to the TIRZ, for the Mayor to appoint to the LPRA, per the information below. Ms. Lee is a La Porte resident employedby Harris County Precinct 2 as a Senior Policy Advisor who oversees public information requests and environmental policy. (REDEVELOPMENT AUTHORITY Bylaws, Article II, Board of Directors Section 1. Appointment, Classes, Powers, Number, and Term of Office. All powers of the Authority shall be vested in the Board of Directors (the "Board"). The Board shall initially consist of nine (9) persons. The Directors of the Board shall be increased to the number of directors on the board of the La Porte Reinvestment Zone in the event such board is increased to more than nine (9) directors. Directors of the Authority shall be appointed by position to the Board by the Mayor of the City with the consent and approval of City Council and shall be the same persons appointed to the corresponding position of the board of the La Porte Reinvestment Zone. Appointment of a person to the corresponding position of the board of the La Porte Reinvestment Zone shall constitute appointment of such person to the corresponding position of the Board by the City ACTION REQUIRED BY CITY COUNCIL Consider approval of appointments and/or reappointments as indicated, to fill positions listed. REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:August 9, 2021 Requested By:Corby Alexander, City Manager Source of Funds:N/A Department:Administration/CMO Account Number:N/A Amount Budgeted:N/A ReportResolutionOrdinance Amount Requested:N/A Exhibits:FY2021-22Budget WorkshopPresentation Budgeted Item:YesNo SUMMARY& RECOMMENDATION Staff will be presenting information regarding the proposed fiscal year 2021-2022 th budget.This agenda item will begin on August 9and continue throughout the rest of the week until completed.Staff has include the FY 2021-22 Budget Workshop presentation and the Proposed Budget book has been distributed to you prior to the meeting. Within the PowerPoint presentation, there are some expenditures noted in redt been included orneed to beremoved from the budget and will need to be considered during the budget discussions. Staff recommends City Council provide feedback to the proposed FY 2021-22budget in preparation for the public hearings on the tax rate andbudget. ACTION REQUIRED BY CITY COUNCIL Receive information from staff regarding the proposed fiscal year 2021-2022 budget and take appropriate action. Approved for the City Council meeting agenda Corby D. Alexander, City ManagerDate CITY OF LA PORTE FY 2021-2022 BUDGET WORKSHOP WEEK OF AUGUST 9, 2021 1 BUDGET HIGHLIGHTS FOR FISCAL YEAR 2022 No increase in property tax rate No utility fund rate increase Sales taxes to remain flat Merit increases for non-civil service employees ($377,602) Meet & confer increases for civil service employees ($155,332) No change to health insurance employee contributions Capital projects of approximately $14.43 million (Including $1.7 million from Street Maintenance Sales Tax Funding) Vehicle replacement of $2,521,435 $8.0 million from the General Fund for CIP $3.97 million transfer from General Fund for Insurance Fund 2 Personnel line item increases due to full year of merit & inclusion of vacant positions Revenues -All Funds (in millions) ActualBudgetRevisedProjectedPercent Description2019-202020-212020-212021-22Change General Property Taxes$ 24.20$ 22.32$ 22.59$ 24.7110.69% Franchise Fees 3.05 3.00 3.02 3.175.58% Sales Taxes 13.15 12.00 12.00 12.000.01% Industrial Payments 16.44 17.31 18.15 16.88-2.50% Other Taxes 0.68 0.84 0.60 0.73-13.33% License & Permits 0.89 0.84 0.64 0.67-20.15% Fines & Forfeits 1.73 1.55 1.45 1.7110.73% Charges for Services 10.83 9.96 10.32 10.707.45% Parks & Recreation 0.17 0.28 0.20 0.27-3.81% Recreation & Fitness Cente 0.12 0.24 0.14 0.16-34.71% Employee Health Service 6.17 6.26 6.24 6.25-0.11% Water Revenue 6.19 6.99 6.70 6.61-5.35% Wastewater Revenue 3.67 3.43 3.48 3.471.12% Intergovernmental 2.13 10.15 10.23 8.17-19.48% Miscellaneous 0.36 0.10 0.31 0.1325.00% Operating Transfers 11.90 14.56 14.56 18.3025.65% Other Financing Sources 0.20 0.13 0.13 0.130.17% Interest 1.31 0.53 0.10 0.22-58.57% Grand Total All Revenue$ 103.19$ 110.50$ 110.84$ 114.283.42% 3 FY2021-22:TOTALREVENUES$114,280,826 Debt Service Capital 4% General Fund Improvement 49% 12% Internal Service 13% Enterprise 9% Special Revenue 13% 4 FY2021-22:TOTALEXPENDITURES (EXPENSES)$122,487,200 Capital Debt Service Improvement 4% 10% General Fund Internal Service 51% 11% Enterprise 11% Special Revenue 13% 5 CONSOLIDATEDSUMMARYOFALLFUNDS FY 21-22FY 21-22 RevenuesExpenses General Fund$ 55.73$ 61.73 Special Revenue$ 14.98$ 16.16 Enterprise$ 10.28$ 13.05 Internal Service$ 15.08$ 13.80 Capital Improvement$ 13.18$ 12.72 Debt Service$ 5.03$ 5.03 Total 114.28 122.49 Transfers 18.30 18.30 Total (excluding transfers)$ 95.98$ 104.19 (In millions) 6 GENERALFUNDREVENUES Revenues:ActualBudgetEstimatedProjectedPercent (in millions)2019-202020-212020-212021-22Change General Property Taxes$ 20.371$ 18.906$ 22.568$ 20.91010.60% Franchise Taxes 3.051 3.005 3.018 3.1735.58% Sales Taxes 6.592 5.999 6.000 6.0000.01% Industrial Payments 16.440 17.310 18.147 16.877-2.50% Other Taxes 0.074 0.090 0.078 0.078-13.33% Licenses & Permits 0.891 0.842 0.637 0.672-20.15% Fines Forfeits 1.555 1.457 1.302 1.5778.18% Charges for Services 4.945 4.202 4.246 4.3894.45% Parks & Recreation 0.165 0.276 0.200 0.265-3.81% Recreation & Fitness 0.122 0.244 0.138 0.159-34.71% Golf Course 1.031 1.109 1.215 1.22310.29% Miscellaneous 0.232 0.100 0.319 0.12525.00% Operating Transfers 0.129 0.130 0.130 0.1332.32% Interest 0.629 0.350 0.075 0.150-57.14% Total Revenues$ 56.267$ 54.019$ 58.151$ 55.7313.17% 7 FY2021-22:GENERALFUNDREVENUES $55,730,612 8 GENERALFUNDREVENUES INLIEUOFTAXES&ADVALOREMTAXES In millions 9 GENERALFUNDREVENUES SALESTAX,FRANCHISETAXES,RESIDENTIALSOLIDWASTEANDINTEREST In millions 10 GENERAL FUND EXPENDITURES BY DEPARTMENT (IN MILLIONS) ActualBudgetEstimatedFYProposedPercent GeneralFundFY2019-20FY2020-212020-21FY2021-22ChangeChange EmergencyServices$5.75$6.38$6.40$6.69+$0.31+4.92% Police11.9315.0214.5315.24+0.22+1.45% GolfCourse1.671.741.611.64-0.10-5.97% Administration5.495.915.875.78-0.13-2.22% Finance11.7917.1816.0616.90-0.28-1.63% PublicWorks6.508.227.968.50+0.28+3.39% Parks&Recreation4.614.574.474.59+0.02+0.40% Planning&Development1.581.891.752.39+0.50+26.50% GeneralFundTotal$49.32$60.91$58.65$61.73+$0.82+1.34% 11 GENERAL FUND EXPENDITURES BY CATEGORY (IN MILLIONS) ActualBudgetEstimatedFYProposedPercent GeneralFundFY2019-20FY2020-212020-21FY2021-22ChangeChange Salaries&Benefits$30.34$33.79$33.28$34.55+$0.76+2.26% Supplies1.491.881.811.98+0.10+4.84% ChargesforServices9.3011.5610.1612.77+1.21+10.46% CapitalOutlay0.060.940.680.21-0.73-77.89% Transfers&Contingency8.1312.7412.7212.22-0.52-4.07% GeneralFundTotal$49.32$60.91$58.65$61.73+$0.82+1.34% 12 GENERAL FUND BALANCE SUMMARY (IN MILLIONS) ActualBudgetEstimatedProjected 2019-202020-212020-212021-22 Beginning Fund Balance$ 57.61$ 64.00$ 64.00$ 63.50 Revenues 56.27 54.02 58.15 55.73 Expenditures 49.88 60.91 58.65 61.73 Surplus (Deficit) 6.39 (6.89) (0.50) (6.00) Ending Fund Balance$ 64.00$ 57.11$ 63.50$ 57.50 Days of Working Capital 468 342 395 340 Targeted Days of Working Capital 120 120 120 120 Estimated value of 340 days of working capital for FY 2021-22 is $57,494,680. 13 UTILITY FUND REVENUES Revenues:ActualBudgetEstimatedProjectedPercent (in millions)2019-202020-212020-212021-22Change Water Revenue 4.928 4.794 4.794 4.774-0.42% Sewer Revenue 4.405 3.432 3.476 3.4711.12% Interest 0.169 0.030 0.003 0.005-83.33% Other Revenue 0.004 0.007 0.007 0.007-7.14% Total Revenue 9.506 8.263 8.279 8.256-0.09% 14 WATER&SEWERSALESTRENDS $4.50 $4.00 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $- ActualActualBudgetRevisedProjected 2018-192019-202020-212020-212021-22 Water Sales $3.80$4.04$3.95$3.99$3.99 Wastewater Sales $3.50$3.36$3.36$3.39$3.39 15 UTILITY FUND EXPENSES (IN MILLIONS) ActualBudgetEstimatedProposedPercent UtilityFundFY2019-20FY2020-21FY2020-21FY2021-22ChangeChange WaterProduction$0.59$0.67$0.68$0.73+$0.06+9.16% WaterDistribution1.121.131.181.27+0.14+11.91% WasteWaterCollection1.091.171.051.16-0.01-1.28% WasteWaterTreatment1.341.451.461.60+0.15+10.11% UtilityBilling0.800.830.800.86+0.03+2.92% Non-Departmental2.843.212.865.55+2.34+72.67% UtilityFundTotal$7.78$8.46$8.03$11.17+$2.71+31.72% 16 UTILITY FUND WORKING CAPITAL SUMMARY (IN MILLIONS) ActualBudgetEstimatedProjected 2019-202020-212020-212021-22 Beginning Working Capital$ 7.82$ 8.71 8.71$ 8.99 Revenues 8.67 8.26 8.28 8.26 Expenditures 7.78 8.30 8.00 11.16 Surplus (Deficit) 0.89 (0.03) 0.28 (2.90) Ending Working Capital$ 8.71$ 8.68$ 8.99$ 6.08 Days of Working Capital 409 382 410 199 Targeted Days of Working Capital 120 120 120 120 Estimated value of 199 days of working capital for FY 2021-22 is $6,083,629. 17 HOTEL/MOTEL REVENUES $1,000,000 $905,590 $900,000 $750,000 $800,000 $650,000 $700,000 $601,408 $600,000 $517,490 $500,000 $400,000 $300,000 $200,000 $100,000 $- ActualActualBudgetRevisedProjected 2018-192019-202020-212020-212021-22 18 CAPITAL IMPROVEMENT PROJECTS SUMMARY (In millions) WorkingWorking CapitalFY 21-22FY 21-22Capital 09/30/21RevenuesExpenses 09/30/22 Capital Improvement: General CIP Fund (1.66) 5.24 3.51 0.08 Utility CIP Fund 0.08 2.45 2.49 0.04 Sewer Rehabilitation 0.72 0.30 0.35 0.67 Drainage Improvement Fund 0.12 5.19 5.28 0.03 2021 Certificates of Obligation 13.50 - 1.10 12.40 Total Capital Improvement 12.76 13.18 12.72 13.22 19 DEBT SERVICE SUMMARY (In millions) WorkingWorking CapitalFY 21-22FY 21-22Capital 09/30/21RevenuesExpenses 09/30/22 Debt Service: General 4.37 5.03 5.03 4.37 Total Debt Service 4.37 5.03 5.03 4.37 20 EMERGENCY SERVICES DISTRICT CARL HOLLEY, FIRE CHIEF LISA CAMP, EMS CHIEF GENERAL FUND -PAGES 7-31 TO 7-36 21 ESD BOARD BUDGET Emergency Services District Board held a public hearing and approved this budget on July 15, 2021. The Board didn’t approve the EMS request for upgrading the radio system as presented to Council at the pre-budget st retreat ($168,421 for 1year). Staff will meet the Board in late August to provide more details to the entire City radio system and any future needs of departments. If the Board approves amending the FY 2021-22 budget, staff will return to Council in September during the finalization of the City’s budget to incorporate those changes in the FY 2021-22 budget. Fire increased $50,000 for bleachers and canopy at FTC EMS increased due to the addition of a UTV with ambulance -$43,866 2020-20212021-2022 •FMO$ 48,036 •FMO$ 37,526 •Fire $ 903,271•Fire $ 994,383 •EMS$ 435,541•EMS$ 453,044 •Total$ 1,376,338•Total$ 1,495,463 22 EMERGENCY SERVICES DEPARTMENT CARL HOLLEY, FIRE CHIEF LISA CAMP, EMS CHIEF GENERAL FUND –PAGES 3-9 TO 3-20 23 EMERGENCY SERVICES BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted Budget BudgetRequestDifference% Change FirePrevention-$33,152-5.96% $ 556,702 $ 523,550 FireSuppression+$92,904+3.61% 2,570,180 2,663,084 EMS+$254,189+7.81% 3,253,895 3,508,084 DepartmentTotal+$313,941+4.92% $ 6,380,777 $ 6,694,718 24 EMERGENCY SERVICES –MAJOR BUDGET CHANGES Fire Prevention $4,500 added for training $1,050 -Life Scan Wellness program Fire Suppression $21,000 due to Volunteer Fire Pension amount increasing from $100/month to $125/month $80,000 for second set of bunker gear for each volunteer -cancer initiative $6,000 for tuition reimbursement $12,000 LPFD volunteer program increase to $2,500/month from $1,500/month EMS Personnel costs increased $248,086 due to automatic overtime associated with merit $15,000 increase in drugs and supplies to meet increasing costs of medications 25 POLICE DEPARTMENT STEVE DEARDORFF, POLICE CHIEF GENERAL FUND –PAGES 3-21 TO 3-38 26 POLICE BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted Budget Budget RequestDifference% Change PoliceAdministration$ 996,279 $ 1,034,692 +$38,413+3.86% PolicePatrol-$234,759-2.87% 8,178,324 7,943,565 CriminalInvestigation2,501,299 2,626,246 +$124,947+5.00% SupportServices3,344,399 3,632,845 +$288,446+8.62% DepartmentTotal$ 15,020,301$ 15,237,348+$217,047+1.45% 27 POLICE –MAJOR BUDGET CHANGES Police Administration $6,300 for Replacement ID printer Police Patrol $17,600 –In-car radars -8 @ $2,200 each $11,832 -Boxes/storage/locking for new vehicles (5 @ $2,958) $14,160 -Boxes/storage/locking for DOT vehicles(4 @ $3,540) 28 POLICE –MAJOR BUDGET CHANGES (CONT.) Criminal Investigation $4,000 for glove for CSI’s $4,095 for replacement chairs for offices and conference room $3,500 for tuition reimbursement $7,500 for contract for additional ID officer/CSI duties, if needed due to retiree $59,056for forensic computer lab storage server replacement & upgrade project Support Services $22,500 for tasers & cartridges $4,800 for replacement chairs for dispatch and animal adoption center $27,560 for dispatch console warranty & repair agreement $4,880 for Tango Tango app yearly fee 29 GOLF COURSE BILLY STOKER, GOLF COURSE MANAGER GENERAL FUND –PAGES 3-39 TO 3-45 30 GOLF COURSE BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted BudgetBudget RequestDifference% Change ClubHouse$ 602,225$ 611,545+$9,320+1.55% Maintenance1,137,0701,023,930-$113,140-9.95% DepartmentTotal$ 1,739,295$ 1,635,475-$103,820-5.97% 31 GOLF COURSE –MAJOR BUDGET CHANGES Club House includes $8,100 for PGA education reimbursement Maintenance division personnel services decreasing due to retirement 32 ADMINISTRATION CORBY ALEXANDER, CITY MANAGER JASON WEEKS, ASSISTANT CITY MANAGER LEE WOODWARD, CITY SECRETARY GENERAL FUND –PAGES 3-47 TO 3-77 33 ADMINISTRATION BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted BudgetBudget RequestDifference% Change CityManager $ 621,440 $ 631,919 +$10,479 +1.69% EmergencyManagement 395,363 381,413 -$13,950-3.53% CommunityInvestment 142,633 124,450 -$18,183-12.75% HumanResources 523,845 548,562 +$24,717 +4.72% MunicipalCourt 1,014,577 1,041,659 +$27,082 +2.67% InformationTechnology 2,340,197 2,281,727 -$58,470-2.50% CitySecretary 611,381 499,664 -$111,717-18.27% Legal 177,399 187,704 +$10,305 +5.81% CityCouncil 79,982 78,780 +$1,202-1.50% DepartmentTotal$ 5,775,878-$130,939-2.22% $ 5,906,817 34 ADMINISTRATION –MAJOR BUDGET CHANGES Administration $103,845 for Sector 23 380 Agreement Balance Emergency Management Add Incident Action Plan software program -$4,050 (not included in budget) Community Investment –no significant changes Human Resources $40,000 added to enhance the wellness program Municipal Court –no significant changes Information Technology $8,000 added for SWagIT $30,000 increase in DarkTrace security monitoring system 35 ADMINISTRATION –MAJOR BUDGET CHANGES (CONT.) City Secretary Training and seminars increased $6,190 Other professional services decreased by $90,000 following completion of FY20-21 digitization projects Legal $3,000 for substitute prosecutor City Council –no significant changes 36 FINANCE DEPARTMENT MICHAEL DOLBY, FINANCE DIRECTOR GENERAL FUND –PAGES 3-79 TO 3-91 UTILITY FUND –PAGES 4-19 TO 4-23 37 FINANCE BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted BudgetBudget RequestDifference% Change Accounting-$32,227-3.49% $ 923,045 $ 890,818 Purchasing+$7,215+2.27% 317,721 324,936 TaxOffice+$13,486+2.69% 500,973 514,459 Non-Departmental-$268,597-1.74% 15,435,871 15,167,274 DepartmentTotal$17,177,610$16,897,487-$280,123-1.63% 38 FINANCE –MAJOR BUDGET CHANGES Accounting $40,078 decrease in personal services due to reorganization $1,500 for replacement printer $3,500 additional for educational reimbursement $2,300 increase for audit fees Purchasing –no significant changes Tax $1,125 for replacement chairs for office staff $10,175 increase for appraisal district fees 39 FINANCE –MAJOR BUDGET CHANGES (CONT.) General Fund Non-Departmental $19,920 increase for retiree medical insurance $3,300,000 transfer for general CIP projects (added $200,000 not included in budget for community fences CIP) $4,900,000 transfer for drainage improvement projects $377,602 for merit increases for non-civil service employees $155,332 for meet & confer increases for civil service employees $641,155 for 3% standard of living adjustment for non-civil service employees Add $200,000 for market based salary adjustments 40 UTILITY FUND/FINANCE BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted Budget Difference% Change Budget Request UtilityBilling$830,870$855,124+$24,254+2.92% Non-Departmental$3,213,662$5,548,983+$2,335,321+72.67% DepartmentTotal$4,044,532$6,404,107+$2,359,575+58.34% 41 UTILITY FUND/FINANCE –MAJOR BUDGET CHANGES Utility Billing $16,500 increase in personal services due to reorganization/Asst. Director $1,125 for replacement chairs for office staff Utility Fund Non-Departmental $19,920 decrease in retiree medical insurance $10,000 increase for large meter repair and replacement $15,000 increase in fiscal services due to higher usage of kiosk, telephone and internet payments for utility bills $194,853 decrease in water costs $89,700 for merit increases $2,450,000 transfer to Utility CIP for projects $440,000 transfer to debt service 42 PUBLIC WORKS DEPARTMENT RAY MAYO, PUBLIC WORKS DIRECTOR GENERAL FUND –PAGES 3-93 TO 3-108 UTILITY FUND –PAGES 4-7 TO 4-18 ENTERPRISE FUNDS –PAGES 5-1 TO 5-14 VEHICLE MAINTENANCE –PAGES 6-9 TO 6-11 43 PUBLIC WORKS BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted Budget BudgetRequestDifference% Change Administration$ 736,895 $ 708,678 -$28,217-3.83% Streets2,911,789 2,987,412 +$75,623 +2.60% ResidentialSolidWaste 3,088,662 3,382,099 +$293,437 +9.50% CommercialSolidWaste17,500 19,250 +$1,750 +10.00% FacilitiesMaintenance1,467,337 1,403,834 -$63,503-4.33% GeneralFundTotal$8,222,183$8,501,273+$279,090+3.39% 44 PUBLIC WORKS–MAJOR BUDGET CHANGES Administration $5,300 employee recognition program Streets $4,750 safety trailer for barricades & traffic cones $1,500 parking lot striper $22,000 electric poly hopper sand & rock spreader 45 PUBLIC WORKS–MAJOR BUDGET CHANGES (CONT.) Residential Solid Waste Addition of Equipment Operator I -$53,055, including benefits $127,922 increase in landfill fees/new contract $13,035 for replacement of oil recyclers Facilities Maintenance Division $129,500 additional for AC maintenance & replacement Need to delete $80,000 for chillers at Municipal Court (replaced in current year budget) $16,900 increase for additional janitorial services, including Fire Training Center and summer services for recreation centers 46 UTILITY FUND/PUBLIC WORKS BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted Budget Budget RequestDifference% Change WaterProduction$ 670,525 $ 731,950 +$61,425+9.16% WaterDistribution1,133,023 1,267,910 +$134,887+11.91% WastewaterCollection1,173,711 1,158,701 -$15,010-1.28% WastewaterTreatment1,450,635 1,597,364 +$146,729+10.11% UtilityFundTotal$4,374,541$4,427,894+$53,353+1.22% 47 UTILITY FUND/PUBLIC WORKS –MAJOR BUDGET CHANGES Water Production $6,000 for door replacement at Plant #3 & #4 $2,500 tree removal at Hillridge $6,500 for motors for well canopy sheds $10,000 control room repairs Water Distribution –no significant changes Wastewater Collection –no significant changes 48 UTILITY FUND/PUBLIC WORKS –MAJOR BUDGET CHANGES Wastewater Treatment $5,000 added to chemicals for anticipated price increase $5,200 for replacement two eyewash stations $2,500 for four drip legs for CL2 & SO2 regulators $49,376 increase in landfill charges, includes new disposal contract 49 OTHER-PUBLIC WORKS BUDGET OVERVIEW FY 2020-21FY 2021-22 Adopted Budget BudgetRequestDifference% Change AirportFund$91,730$109,721+$17,991+19.61% LPAWAFund$2,155,953$1,778,979-$376,974-17.49% VehicleMaintenance$1,362,248$1,445,252+$83,004+6.09% VehicleReplacementFund$1,826,111$2,521,435+$392,282+27.36% 50 OTHER PUBLIC WORKS –MAJOR BUDGET CHANGES Airport $25,000 for upgrade to LED lights -grant match ($25,000 RAMP grant in Fund 032) $14,000 added for new mower LPAWA $541,357 decrease for SEWPP Improvements $100,000 added for possible main adjustment with 146 widening project 51 REPLACEMENTLISTFY2021-22 UNIT ESTIMATED NUMBERYEARMAKEMODELDEPARTMENTREPLACEMENT 47-022012CHEV1500CUST-SERV 22,061 49-032014CONT. BELTONLCET SPRAYERGOLF 6,095 49-102017KUBOTAZD1211-60GOLF 13,173 49-132012BOBCATWELDERGOLF 3,998 * Purchase previously approved by Council 49-152016JOHN DEERE2653GOLF 32,113 49-272018JOHN DEERE2500BGOLF 35,299 49-302017JOHN DEERE7700AGOLF 60,293 49-602012JOHN DEERE5065GOLF 29,963 49-612012JOHN DEERE5055GOLF 22,108 49-632016TORO1260GOLF 11,510 51-13*2002SPARTAN153XLFIRE SUPP 510,050 53-682016CHEVTAHOEPD-PATROL 53,120 53-082015CHEVTAHOEPD-PATROL 53,120 53-092015CHEVTAHOEPD-PATROL 53,120 53-282013DODGECHARGERPD-PATROL 36,936 53-292015CHEVTAHOEPD-PATROL 53,120 53-402016DODGECHARGERPD-PATROL 36,936 53-432016DODGECHARGERPD-PATROL 36,936 53-452014CHEVTAHOEPD-PATROL 53,120 53-552016CHEVTAHOEPD-PATROL 53,120 53-572014CHEVTAHOEPD-PATROL 53,120 53-612016DODGECHARGERPD-PATROL 36,936 52 REPLACEMENTLISTFY2021-22(CONT.) UNIT ESTIMATED NUMBERYEARMAKEMODELDEPARTMENTREPLACEMENT 53-622014CHEVTAHOEPD-PATROL 53,120 53-742014CHEVTAHOEPD-PATROL 53,120 53-832015DODGECHARGERPD-PATROL 36,936 ** Replace with Chevy Tahoe 53-842015DODGECHARGERPD-PATROL 36,936 56-052014DODGECHARGERCID 35,365 58-03**2012DODGECHARGERPD-AUX 53,120 59-332011FORDF150EMS 35,311 59-34M2011AMBULANCE MODULE FRAZEREMS 202,025 59-432015DODGERAM 4500EMS 76,953 71-102010CASE650LSTREETS 104,800 71-112010BOBCATT190STREETS 49,222 71-122010DYNAPAK INCC122STREETS 45,800 71-322016JOHN DEERE6105ESTREETS 173,895 71-862012CHEV1500STREETS 22,061 71-872012CHEV1500STREETS 22,061 71-882012CHEV1500STREETS 22,061 74-162004CHEV3500ES 35,388 80-072011FORDF150PARKMAINT. 22,061 86-402009FRTLFL70WW COLL. 108,470 90-042009FORDESCAPEPLANNING 22,061 92-032011FORDF150INSPECT 22,061 92-132009FORDESCAPEINSPECT 22,361 TOTALS 2,521,435 53 PARKS & RECREATION CORBY ALEXANDER, CITY MANAGER GENERAL FUND -PAGES 3-110 TO 3-123 54 PARKS & RECREATION BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted Budget BudgetRequestDifference% Change ParksMaintenance $2,464,275 $2,372,989 -$91,286 -3.70% Recreation 1,016,929 1,061,533 +$44,604 +4.39% SpecialServices 518,613 543,186 +$24,573 +4.74% Administration574,037 614,630 +$40,593 +7.07% DepartmentTotal$4,573,854$4,592,338+$18,484+0.40% 55 PARKS & RECREATION –MAJOR BUDGET CHANGES Maintenance $12,500 original City Hall clock $17,000 for planters on Main Street $62,500 contract for aquatic maintenance $42,500 Brookglen splash park $7,500 for 5 points painting $10,450 court yard at municipal court $9,570 tennis court maintenance $148,675 decrease due to completion of Evelyn Kennedy Upgrades and Northside Basketball Pavilion projects 56 PARKS & RECREATION –MAJOR BUDGET CHANGES (CONT.) Recreation $19,680 added in athletic supplies due to increased program participation $6,991 increase for replacement of equipment at RFC $12,245 for resurfacing of gym and aerobics room Special Services $4,490 increase for supplies for special service parties and sport camps Parks Administration $1,500 added for new desk chairs $1,300 table top scanners and printer 57 PLANNING & DEVELOPMENT TERESA EVANS, PLANNING & DEVELOPMENT DIRECTOR GENERAL FUND –PAGES 3-125 TO 3-135 58 PLANNING & DEVELOPMENT BUDGET OVERVIEW FY 2020-21FY 2021-22 Adopted Budget Difference% Change BudgetRequest Planning $624,608 $1,086,973 +$462,365 +74.02% GIS 192,832 198,008 +$5,176 +2.68% Inspection1,074,237 1,107,926 +$33,689 +3.14% DepartmentTotal$1,891,677$2,392,907+$501,230+26.50% 59 PLANNING & DEVELOPMENT –MAJOR BUDGET CHANGES Planning $253,460 for Tyler Technologies software $13,500 for tablets for field inspectors $175,000 for comprehensive plan update GIS $10,000 for ArcGIS Enterprise standard migration (includes unlimited view licenses for city employees) Inspection Services Need to delete $55,000 increase for contracted services for inspection services/plan review (Service no longer necessary) 60 INSURANCE MATT HARTLEIB, HR MANAGER INSURANCE FUND –PAGES 6-13 TO 6-22 61 LIABILITY INSURANCE BUDGET OVERVIEW FY 2020-21FY 2021-22 Adopted BudgetBudget RequestDifference% Change $934,577$931,648-$2,929-0.31% 62 LIABILITY INSURANCE –MAJOR BUDGET CHANGES Liability Insurance includes a $25,000 increase for workers compensation. 63 EMPLOYEE HEALTH INSURANCE BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted BudgetBudget RequestDifference% Change $8,933,237$8,402,050-$531,187-5.95% 64 EMPLOYEE HEALTH INSURANCE –MAJOR BUDGET CHANGES Increase of $11,200 for administrative fees Decrease of $609,894 for claims based on data trends Increase of $63,523 for reinsurance premiums 65 ECONOMIC DEVELOPMENT JASON WEEKS, ASSISTANT CITY MANAGER ECONOMIC DEVELOPMENT –PAGES 7-41 TO 7-44 66 EDC BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted BudgetBudget RequestDifference% Change $1,779,828$3,087,771+$1,307,943+73.49% 67 EDC –MAJOR BUDGET CHANGES EDC Board approved budget on June 28, 2021 Special Programs -Mid-year opportunities ($200,000) and Public Art Program ($50,000) Debt Service Transfer -$778,752 Transfer for CIP -$1,791,031 Downtown Lighting & Enhancements -$150,000 Enhancement Grant Program -$100,000 Fairmont Park Splash Pad (1/3 Funding) -$200,000 Dog Park at Farrington Park -$212,275 Broadway Street Trail Lighting Phase II -$390,156 Signage Project Phase I -$350,000 Fairmont Park Improvements -$52,600 68 Pecan Park Parking Lot -$336,000 HOTEL/MOTEL FUND JASON WEEKS, ASSISTANT CITY MANAGER HOTEL/MOTEL –PAGES 7-37 TO 7-40 69 HOTEL/MOTEL BUDGET OVERVIEW FY 2020-21 FY 2021-22 Adopted BudgetBudget RequestDifference% Change $739,543$1,032,682+$293,139+39.64% 70 HOTEL/MOTEL –MAJOR BUDGET CHANGES Transfer for CIP -$340,000 Digital Sign Project Phase II -$90,000 Wayfinding Signs -$250,000 71 CAPITAL IMPROVEMENT PROGRAM RAY MAYO, DIRECTOR OF PUBLIC WORKS CIP–PAGES 8-1 TO 8-16 72 CIPFUNDSUMMARIES TotalProposed FundExpenditure General Fund CIP (Fund 015) $ 3,505,823 Utility Fund CIP (Fund 003)2,491,000 Sanitary Sewer Rehabilitation Fund (Fund 018)350,000 Drainage Fund (Fund 019)5,276,520 Street Maintenance Fund (Fund 033)1,703,000 2021Certificates of Obligation (Fund 053)1,100,000 Total$14,426,343 73 GENERAL FUND CIP & FUNDING ProjectNameProjectBudget COOP $ 30,000 Infill Sidewalk 60,000 Downtown Lighting Enhancements (EDC Funded) 150,000 Enhancement Grant Program (EDC Funded) 100,000 Fairmont Park West Splash Pad ($200,000 -EDC Funded) 400,000 Fairmont Park Dog Park (EDC Funded) 212,275 Fairmont Park Shade Structures (EDC Funded) 52,600 Laser Grade Pecan Park 70,400 Pecan Park Fence Fabric 93,500 City Logo at Fairmont Parkway & Wharton Weems 93,000 Broadway Trail Lighting -Phase II ($390,156 -EDC Funded) 429,172 Signage Project -Phase I (EDC Funded) 350,000 74 GENERAL FUND CIP & FUNDING (CONT.) ProjectNameProjectBudget Pecan Parking Lot Improvements (EDC Funded) $ 336,000 Digital Sign Project -Phase II (H/M Funded) 90,000 Wayfinding Signage (H/M Funded) 250,000 Election Equipment (Year 2 of 3) 41,990 Body Cameras / Mobile Video Equipment (Year 1 of 5) 232,000 314,711 CAD/RMS System Replacement (Year 1 of 2 Funding) 35,175 Audio-Visual System Replacement -PD Training Room 65,000 Kitchen Upgrades at PD Community Fences200,000 Contingency100,000 Total$3,705,823 75 UTILITY FUND CIP ProjectBudget ProjectName Water line replacement In-house $ 35,000 Main Sewer Rehabilitation 700,000 Pumps and Equipment Replacement 50,000 Lift Station Improvements 35,000 Belt Press Rehabilitation 200,000 Bayside Terrace Paving & Drainage 155,000 Freeze Proof Pressure Monitors 35,000 Meter Replacement Program 350,000 Ground Tank Replacement 300,000 Lift Station Replacement 100,000 Chlorine & S02 Valve Replacement 52,000 76 UTILITY FUND CIP (CONT.) ProjectBudget ProjectName Blower Replacement $ 105,000 Rehabilitate Lift Station 220,000 Chlorine Safety Valves 54,000 Contingency100,000 Total$2,491,000 77 SEWER REHABILITATION FUND CIP ProjectNameProjectBudget SanitarySewer Rehabilitation$ 300,000 Contingency50,000 Total$350,000 78 DRAINAGE FUND CIP ProjectNameProjectBudget $ 356,520 Bayside Terrace 1,500,000 Brookglen 1,500,000 F216 Phase III 150,000 Battleground Estates 100,000 Valleyview Bridge 1,550,000 F 101 20,000 TV Inspection Storm Sewer System Contingency100,000 Total$5,276,520 79 STREET MAINTENANCE FUND CIP ProjectNameProjectBudget $ 400,000 Bayside Terrace 838,000 Asphalt Streets Reclaimed/Surfaced 100,000 Concrete Street Repair -Remove/Replace (Small Sections) 40,000 Concrete Street Repair -Slab Jacking (Small Sections) 20,000 Street Repair Materials (City Crew Construction) 100,000 Sidewalk Replacement & Handicap Ramps Contingency200,000 Total$1,698,000 80 FUTURE CAPITAL IMPROVEMENT PROJECTS AND FUNDING SOURCES FISCAL YEAR 2022-2027 Funding Sources FY 21-22FY 22-23FY 23-24FY 24-25FY 25-26FY 26-27Total Street Maintenance Sales Taxes$ 1.50 $ 1.50 $ 1.53 $ 1.56 $ 1.59 $ 1.62 $ 9.31 Drainage Fee 0.29 0.29 0.29 0.29 0.29 0.29 1.74 General Fund Transfer* 8.00 -- - - - 8.00 Utility Fund Transfer 2.75 0.30 0.30 0.30 0.30 0.30 4.25 Economic Development Transfer 1.79 -- - - - 1.79 The $8,855,953 shortfall Hotel Motel 0.34 -- - - - 0.34 over the next 5 years does Grant Funding 3.57 -- - - - 3.57 Bond Proceeds 1.10 12.40 -- - - 13.50 not include additional Fund Balance Carry Forward - -- - - - - council projects; however, Total Funding$ 19.34$ 14.49$ 2.12 $ 2.15 $ 2.18 $ 2.21 $ 42.50 this short fall will be subsidized by the American Projects Rescue Plan funding of Street 1.70 1.26 1.51 1.08 1.50 1.50 8.55 $8.7MM. Utility 2.84 0.78 1.31 1.21 1.21 1.24 8.58 Grant 3.86 -- - - - 3.86 General 3.51 0.59 0.29 0.29 0.29 0.06 5.03 Drainage 5.28 0.18 0.18 0.18 0.18 0.18 6.18 2021 Bond Issue (City Hall/City Facilities) 1.10 18.06 -- - - 19.16 Total Project Costs$ 18.28$ 20.87$ 3.29 $ 2.76 $ 3.18 $ 2.98 $ 51.35 Available Funding for Future Projects$ 1.06 $ (6.38)$ (1.17)$ (0.61)$ (1.00)$ (0.76)$ (8.86) *General Fund transfer is for one time only projects 81 * $18,000,000 (FY 2022-2023) is for constructing city hall $9MM and Public Works $9MM QUESTIONS/SUMMARY 82