Loading...
HomeMy WebLinkAbout05-09-22 CC packetLOUIS R. RIGBY Mayor BRANDON LUNSFORD Councilperson At Large A BRENT McCAULLEY Councilperson At Large B MANDI WILLIAMS Councilperson District 1 CHUCK ENGELKEN Councilperson District 2 BILL BENTLEY Councilperson District 3 THOMAS GARZA Councilperson District 4 JAY MARTIN Mayor Pro Tem Councilperson District 5 ROBBIE McLARRIN Councilperson District 6 CITY COUNCIL MEETING AGENDA Notice is hereby given of a regular meeting of the La Porte City Council to be held May 9, 2022, beginning at 6:00 PM in the City Hall Council Chamber, 604 West Fairmont Parkway, La Porte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. Remote participation is available using the link https://us02web.zoom.us/j/89102165659?pwd=ZFg3Y1JJR2V1UWFmSndMWjB6cjRxQT09. The meeting ID is 891 0216 5659 and the password is 627911. Join by phone at 888-475-4499 or 877- 853-5257. 1.CALL TO ORDER 2.INVOCATION – The invocation will be given by Pastor Glen Harding of Life Community Church. PLEDGES – W ill be led by Councilperson Mandi W illiams. U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3.PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS (a)Proclamation in recognition of National Police W eek, May 15-21, 2022. (b)Proclamation in recognition of Emergency Services W eek, May 15-21, 2022. (c)Proclamation in recognition of Public W orks W eek, May 15 - 22, 2022. (d)Employee of the Quarter - Lorenzo W ingate, Assistant Director of Public W orks [Louis R. Rigby, Mayor] 4.CITIZEN COMMENT (Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) 5.CONSIDERATION OF COUNCILPERSON ABSENCES (a)Presentation, discussion, and possible action to consider excusing the absence of Councilperson Thomas Garza from the April 25, 2022, City Council meeting, in accordance with the City Council Attendance Policy. [Louis R. Rigby, Mayor] 6.CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.) (a)Approve the minutes of the regular meeting of the City Council held on April 25, 2022. [Louis R. Rigby, Mayor] (b)Adopt Ordinance 2022-3884 approving amendments to the City of La Porte Fiscal Year 2021- 22 Budget for purchase of replacement portable radios for the La Porte Fire Department. [Shelley W olny, Assistant Finance Director] (c)Approve the purchase of replacement Motorola portable radios and speaker microphones from Houston Communications Inc. (H CI), through T I PS Purchasing Cooperative contract No. 211101, in the amount of $108,997.29, for use by the La Porte Fire Department. [Carl Holley, Fire Chief] (d)Adopt Resolution 2022-11 authorizing the City Manager to sign the ST EP “Operation Slow Down” grant award and other documents for the TxD O T S T E P “Operation Slow Down” Grant Award. [Steve Deardorff, Chief of Police] (e)Authorize the purchase of two (2) Chevrolet Tahoe P P Vs from Lake Country Chevrolet in the amount of $73,558.50 and one (1) Dodge Charger PPV from Donalson Chrysler Dodge Jeep Ram in the amount of $29,196.75, under contract 210907 through T I P S U S A cooperative purchasing program. [Ray Mayo, Director of Public W orks] (f)Approve the purchase of a replacement York H VAC Chiller from Kilgore Industries through BuyBoard contract #631-20 for $152,210. [Tim Miller, Director of Parks & Recreation] (g)Authorize the City Manager to execute a contract with P G AL, Inc. in the amount of $267,500.00 for design and project management services in connection with the Recreation & Fitness Center Renovation Phase I Project. [Lindsay French, Recreation Superintendent] 7.STATUTORY AGENDA (a)Presentation, discussion, and possible action on potential upgrades and maintenance at the Little Cedar Bayou W ave Pool Complex. [Tim Miller, Director of Parks & Recreation] 8.REPORTS (a)Receive report of the Fiscal Affairs Committee meeting. [Councilperson Engelken] (b)Receive report of the Drainage and Flooding Committee meeting. [Mayor Pro Tem Martin, Chair] 9.ADMINISTRATIVE REPORTS •Planning and Zoning Commission meeting, May 19 •La Porte Development Corporation Board of Directors meeting, May 23 •City Council meeting, May 23 10.COUNCIL COMMENT Hear announcements concerning matters appearing on the agenda; items of community interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor, Councilpersons, and City staff, for which no formal action will be discussed or taken. 11.EXECUTIVE SESSION (a)Texas Government Code Section 551.072 - Deliberation regarding the purchase, exchange, lease, or value of real property. The City Council will meet in closed session with the City Manager and Assistant City Attorney to discuss the potential purchase of real property located in the City of La Porte. 12.RECONVENE into open session and consider action, if any, on item(s) discussed in executive session. 13.ADJOURN If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive Session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 - consultation with counsel on legal matters; Section 551.072 - deliberation regarding purchase, exchange, lease or value of real property; Section 551.073 - deliberation regarding a prospective gift; Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; Section 551.076 - implementation of security personnel or devices; Section 551.087 - deliberation regarding economic development negotiation; Section 551.089 - deliberation regarding security devices or security audits, and/or other matters as authorized under the Texas Government Code. If a Closed or Executive Session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (281-470-5019), two working days prior to the meeting for appropriate arrangements. Pursuant to Texas Government Code Sec. 551.127, on a regular, non-emergency basis, members may attend and participate in the meeting remotely by video conference. Should that occur, a quorum of the members will be physically present at the location noted above on this agenda. CERTIFICATE I, Lee W oodward, City Secretary, do hereby certify that a copy of the May 9, 2022, City Council agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.LaPorteTX.gov, in compliance with Chapter 551, Texas Government Code. DATE TIME TAKEN DOW N Lee Woodward Lee W oodward, City Secretary Office of the Mayor WHEREAS, The Congress and President of the United States have designated May 15th as Peace Officers’ Memorial Day and the week in which May 15th falls as National Police Week; and WHEREAS, the members of the law enforcement community of the City of La Porte play an essential role in safeguarding the rights and freedoms of La Porte; and WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the men and women of the La Porte Police Department unceasingly provide a vital public service; NOW, THEREFORE, I, Louis R. Rigby, Mayor, do hereby proclaim May 15 through 21, 2022, National Police Week and further call upon all citizens of the City of La Porte to observe Sunday, May 15th, as Peace Officers’ Memorial Day in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this, the 9th day of May, 2022. City of La Porte ______________________________ Louis R. Rigby, Mayor Office of the Mayor WHEREAS, emergency medical services provide a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefigh ters, educators, administrators, and others; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training, and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week and this year’s theme, “Rising to the Challenge”. I encourage our community to observe this week by celebrating our local emergency medical services personnel. NOW, THEREFORE, I, Louis R. Rigby, Mayor, do hereby proclaim May 15-21, 2022, as Emergency Medical Services Week In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this, the 19th day of May, 2022. City of La Porte ______________________________ Louis R. Rigby, Mayor Office of the Mayor WHEREAS, Public Works professionals focus on infrastructure, facilities , and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of La Porte, Texas; and, WHEREAS, this work could not be accomplished without the dedicated efforts of public works professionals, at all levels of government and the private sector, responsible for maintaining, rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens and civic leaders of La Porte to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in their respective communities; and, WHEREAS, the City of La Porte expresses its appreciation for our public works professionals and to recognize the substantial contributions they make to improve our infrastructure, protect public health, provide safety, and improve quality of life. WHEREAS, the year 2022 marks the 62nd annual National Public Works Week sponsored by the American Public Works Association and urge all citizens to recognize and support our Public Works employees, who embody this year’s theme of Ready and Resilient. NOW, THEREFORE, I, Louis R. Rigby, Mayor, do hereby proclaim the week of May 15- 21, 2022, as National Public Works Week In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this the 9th day of May, 2022. City of La Porte ______________________________ Louis R. Rigby, Mayor Employee of the First Quarter 2022 Lorenzo Wingate, Assistant Director of Public Works Lorenzo Wingate joined the City of La Porte team as the Engineering Manager in November 2016 as part of the Planning Department. In October 2017, after Lorenzo completed the rigorous process to become a licensed Professional Engineer (PE), the position was changed to City Engineer. He was promoted to his current role of Assistant Direct or of Public Works in November 2019. Lorenzo’s role includes oversight of the day to day operations of the Public Works Department and its 112 employees. His duties include coordination and planning of multiple maintenance and repair activities, review and approval of purchases, personnel actions, leave requests, performance management, and hiring decisions. Lorenzo has exceeded expectations in these responsibilities while also providing leadership on capital improvement projects across the City. According to Public Works Director Ray Mayo, Lorenzo has been instrumental in coordinating and obtaining multiple grant funding opportunities which have led to securing $13 million in funding specifically for drainage projects. Lorenzo prepares agenda items and presentations for the Drainage and Flooding Committee and serves as a liaison with other entities such as Harris County. Lorenzo consistently promotes creative solutions to challenges. His willingness to assist other departments with input and expertise is appreciated. Lorenzo is quick to recognize and celebrate others either through an informal word of thanks or the more formal recognition program he established in the Public Works Department. He sets a great example to not just other Public Works employees but all departments with his positive attitude, professionalism, and optimistic outlook. Please join me in thanking Lorenzo for his great service to the La Porte community and congratulating him on being named the Employee of the Quarter. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Louis R. Rigby, Mayor Department: City Council Report Resolution Ordinance Exhibits: None SUMMARY & RECOMMENDATION This item has been added for consideration by City Council of the absence of Councilperson Thomas Garza from the April 25 meeting, per the Council’s adopted Rules of Procedure, excerpted below. Councilperson Garza made the required notification on March 17. 5.04 Rules for Attendance at Regular Meetings of the City Council Section 2.04 (b)(4) of the City Charter provides that a member of City Council shall forfeit his or her office by failing “to attend three consecutive regular Council meetings without being excused by the Council”. A member of City Council who will not be able to attend a regular Council meeting shall make a reasonable effort to notify the Mayor, the City Manager’s Office, or the City Secretary’s Office prior to the meeting, and shall indicate the reason for his or her inability to attend. Absences shall be considered excused if for personal illness, family illness, emergencies, funerals, military service, family events including vacations, weddings, and graduations, business obligations, official city business such as attendance at a conference for municipal officers, or for other good cause as determined by the Council. At the next regular meeting following the meeting at which the member was absent, the City Council shall consider a vote to determine whether the member’s absence is deemed excused or unexcused. Absence from a regular meeting shall be considered unexcused if the member fails to convey the reason for his or her absence to the Mayor, City Manager or City Secretary or otherwise fails to give sufficient information to the City Council to enable it to determine the reason for the absence. Furthermore, absence due solely to the refusal of the member to participate in a meeting through telephonic or video conference call, when such measures are legally available to the member in accordance with state law, Appropriation Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: Yes No shall be considered unexcused when the member fails to show good cause why the member could not participate through such methods. If a member is absent for more than fifty (50) percent of a meeting without being excused by the City Council in accordance with rules and procedures established herein, the member shall be considered absent from such meeting. ACTION REQUIRED BY CITY COUNCIL Consider excusing the absence of Thomas Garza from the April 25, 2022, City Council meeting. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE APRIL 25, 2022 The City Council of the City of La Porte met in a regular meeting on Monday, April 25, 2022, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance: Councilpersons present: Louis Rigby, Brandon Lunsford, Mandi Williams, Bill Bentley, Brent McCaulley (arrived at 6:25 p.m.), Jay Martin, Robbie McLarrin Councilpersons attending remotely: Chuck Engelken Councilpersons absent: Thomas Garza Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins, Assistant City Attorney CALL TO ORDER – Mayor Rigby called the meeting to order at 6:00 p.m. 2. INVOCATION – The invocation was given by Reverend Brian Christen, La Porte Community Church and pledges were led by Councilperson Chuck Engelken. 3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS a. Proclamation – Crime Victims Week [Mayor Louis R. Rigby] b. Proclamation – Parliamentary Law Month [Mayor Louis R. Rigby] c. Proclamation – Records and Information Management Month [Mayor Louis R. Rigby] d. Proclamation – Fair Housing Month [Mayor Louis R. Rigby] 4. CITIZEN COMMENT (Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) There were no citizen comments. 5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.) a. Approve the minutes of the City Council special meeting held on April 9, 2022, and the City Council regular meeting held on April 11, 2022. [Louis R. Rigby] b. Approve the recurring monthly payment of $8,987.76 to AT&T for the City’s phone system, pursuant to terms of existing three- (3-) year contract ending September 1, 2023. [Grady Parker, IT Manager] c. Approve exercise of one-year auto-renewal under City of La Porte contract with OneSolution ERP. [Grady Parker, IT Manager] LOUIS R. RIGBY Mayor BRANDON LUNSFORD Councilperson At Large A BRENT McCAULLEY Councilperson At Large B MANDI WILLIAMS Councilperson District 1 CHUCK ENGELKEN Councilperson District 2 BILL BENTLEY Councilperson District 3 THOMAS GARZA Councilperson District 4 JAY MARTIN Mayor Pro Tem Councilperson District 5 ROBBIE McLARRIN Councilperson District 6 d. Authorize the Mayor to sign the General and No Litigation Certificate with Southeast Texas Housing Finance Corporation (SETH) for the Rosemont at Garth Apartments in Baytown. [Corby Alexander, City Manager] e. Adopt Ordinance 2022-3883 denying the application of CenterPoint Energy Houston Electric, LLC, for approval to amend its Distribution Cost Recovery Factor. [Corby Alexander, City Manager] f. Approve the appointment of Amanda Gerrish to an open position on the La Porte Development Corporation Board of Directors. [Louis R. Rigby. Mayor] g. Authorize the City Manager to execute a professional services agreement with Schaumburg and Polk, Inc. for engineering, design, and limited construction phase services in connection with the Lift Station 31 Rehabilitation Project, for an amount not to exceed $171,100.00. [Ray Mayo, Director of Public Works] h. Adopt Resolution 2202-09 adopting Citizen Participation Plan and Grievance Procedures, Section 3 Policy, Excessive Force Policy, Section 504 Policy and Grievance Procedures, Code of Conduct Policy, Limited English Proficiency Plan, and Fair Housing Policy, in connection with the participation of the City of La Porte, Texas, in federally funded Community Development Block Grant – Mitigation (CDBG-MIT) Projects.[Ray Mayo, Director of Public Works] i. Adopt Resolution 2022-10 authorizing the City of La Porte to join with other municipalities as part of the coalition of cities, in connection with CenterPoint Energy Houston Electric, LLC's application for approval of a Distribution Cost Recovery Factor. [Corby Alexander, City Manager] Mayor Rigby noted that the resolution in item h should be numbered 2022-09 rather than 2202-09. Councilperson Bentley moved to approve the consent agenda items a-d, f, g, and h; the motion was seconded by Councilperson Engelken; the motion was adopted, 7-0. Prior to the meeting, Councilperson Engelken signed a conflict of interest affidavit for items e and i and did not participate in the consideration of or votes on those items. Councilperson Bentley moved to adopt Ordinance 2022-3883 denying the application of CenterPoint Energy Houston Electric, LLC, for approval to amend its Distribution Cost Recovery Factor; the motion was seconded by Councilperson Lunsford; the motion was adopted, 6-0. Councilperson Bentley moved to adopt Resolution 2022-10 authorizing the City of La Porte to join with other municipalities as part of the coalition of cities, in connection with CenterPoint Energy Houston Electric, LLC's application for approval of a Distribution Cost Recovery Factor; the motion was seconded by Councilperson Lunsford; the motion was adopted, 6-0. 6. PUBLIC HEARING AND ASSOCIATED ORDINANCES a. The City Council will hold a public hearing to receive comments regarding a recommendation by the Planning and Zoning Commission to adopt Ordinance 2022 -3878 amending the City's Future Land Use Map Component of the Comprehensive Plan for an approximately 20.8-acre tract of land located east of S. Broadway Street and south of K Street; legally described as Lots 7-12, Block 14; Lots 1-12, Block 15; Lots 1-16, Block 18; & Lots 1-14, Block 19, Sylvan Beach; Lots 1-6, Block 1, Sylvan Beach Replat; Lots 25-35, Block 1114; Lots 1-31 & 45-48, Block 1118; & Lots 1-43, Block 1161 Town of La Porte, Harris County, Texas, by changing the land use designation from “Mid -High Density Residential” to “Low Density Residential”; followed by discussion and possible action to adopt Ordinance 2022-3878 amending the City's Future Land Use Map Component of the Comprehensive Plan for an approximately 20.8-acre tract of land located east of S. Broadway Street and south of K Street; legally described as Lots 7-12, Block 14; Lots 1-12, Block 15; Lots 1-16, Block 18; & Lots 1-14, Block 19, Sylvan Beach; Lots 1-6, Block 1, Sylvan Beach Replat; Lots 25-35, Block 1114; Lots 1-31 & 45-48, Block 1118; & Lots 1-43, Block 1161 Town of La Porte, Harris County, Texas, by changing the land use designation from “Mid-High Density Residential” to “Low Density Residential”. [Teresa Evans, Planning & Development Director] Mayor Rigby opened the public hearing at 6:19 p.m. Director Evans provided a presentation; there were no public speakers for the hearing. (Councilperson McCaulley arrived.) Mayor Rigby closed the public hearing at 6:26 p.m. Councilperson Bentley moved to adopt Ordinance 2022-3878 amending the City's Futur e Land Use Map Component of the Comprehensive Plan for an approximately 20.8-acre tract of land located east of S. Broadway Street and south of K Street; legally described as Lots 7 -12, Block 14; Lots 1-12, Block 15; Lots 1-16, Block 18; & Lots 1-14, Block 19, Sylvan Beach; Lots 1-6, Block 1, Sylvan Beach Replat; Lots 25-35, Block 1114; Lots 1- 31 & 45-48, Block 1118; & Lots 1-43, Block 1161 Town of La Porte, Harris County, Texas, by changing the land use designation from “Mid-High Density Residential” to “Low Density Residential”; Councilperson Lunsford seconded the motion; the motion was adopted, 8-0. b. The City Council will hold a public hearing to receive comments regarding a recommendation by the Planning and Zoning Commission to adopt Ordinance 2022-3879 amending the Code of Ordinances of the City of La Porte, Chapter 106 “Zoning“ by granting Zone Change #22-92000007, a change from High Density Residential (R-3) to Low Density Residential (R-1) for a 20.8-acre tract of land located east of S. Broadway Street and south of K Street and legally described as Lots 7-12, Block 14; Lots 1-12, Block 15; Lots 1-16, Block 18; & Lots 1-14, Block 19, Sylvan Beach; Lots 1-6, Block 1, Sylvan Beach Replat; Lots 25-35, Block 1114; Lots 1-31 & 45-48, Block 1118; & Lots 1-43, Block 1161 Town of La Porte, Harris County, Texas; followed by discussion and possible action to adopt Ordinance 2022 -3879 amending the Code of Ordinances of the City of La Porte, Chapter 106 “Zoning“ by granting Zone Change #22-92000007, a change from High Density Residential (R-3) to Low Density Residential (R-1) for a 20.8-acre tract of land located east of S. Broadway Street and south of K Street and legally described as Lots 7-12, Block 14; Lots 1-12, Block 15; Lots 1-16, Block 18; & Lots 1-14, Block 19, Sylvan Beach; Lots 1-6, Block 1, Sylvan Beach Replat; Lots 25-35, Block 1114; Lots 1-31 & 45-48, Block 1118; & Lots 1-43, Block 1161 Town of La Porte, Harris County, Texas. [Teresa Evans, Planning & Development Director] Mayor Rigby opened the public hearing at 6:29 p.m. There were no public speakers for the hearing. Mayor Rigby closed the public hearing at 6:29 p.m. Councilperson Bentley moved to adopt Ordinance 2022-3879 amending the Code of Ordinances of the City of La Porte, Chapter 106 “Zoning“ by granting Zone Change #22-92000007, a change from High Density Residential (R-3) to Low Density Residential (R-1) for a 20.8-acre tract of land located east of S. Broadway Street and south of K Street and legally described as Lots 7-12, Block 14; Lots 1-12, Block 15; Lots 1-16, Block 18; & Lots 1-14, Block 19, Sylvan Beach; Lots 1 -6, Block 1, Sylvan Beach Replat; Lots 25- 35, Block 1114; Lots 1-31 & 45-48, Block 1118; & Lots 1-43, Block 1161 Town of La Porte, Harris County, Texas; Councilperson Lunsford seconded the motion; the motion was adopted, 8-0. c. The City Council will hold a public hearing to receive comments regarding a recommendation by the Planning and Zoning Commission to adopt Ordinance 2022 -3880 amending the City's Future Land Use Map Component of the Comprehensive Plan for an approximately 1.19-acre tract of land located at the 1700 Block of S. Broadway Street; legally described as Lots 1-16, Block 1445, Town of La Porte, Harris County, Texas, from “Commercial” to “Low Density Residential”; followed by discussion and possible action to adopt Ordinance 2022-3880 amending the City's Future Land Use Map Component of the Comprehensive Plan for an approximately 1.19-acre tract of land located at the 1700 Block of S. Broadway Street; legally described as Lots 1-16, Block 1445, Town of La Porte, Harris County, Texas, from “Commercial” to “Low Density Residential”. [Teresa Evans, Planning & Development Director] Mayor Rigby opened the public hearing at 6:31 p.m. Director Evans provided a presentation; Planning and Zoning Commission member Mark Follis spoke in support of the change . Mayor Rigby closed the public hearing at 6:45 p.m. There was no motion for action or adoption. d. The City Council will hold a public hearing to receive comments regarding a recommendation by the Planning and Zoning Commission to adopt Ordinance 2022 -3881 amending the Code of Ordinances of the City of La Porte, Chapter 106 “Zoning“ by granting Zone Change #22-92000008, a change from High Density Residential (R-3) to Low Density Residential (R-1) for a 39.4-acre tract of land located east of S. Broadway St. and south of Garfield Street and legally described as Lots 1-6, Block 16; Lots 1-5, Block 17; & Tracts 18 & 19, Sylvan Beach; Lots 1-32, Block 1445; Tracts 32A, 33, 33A, 33B, 34, 44, 44A, 45, Lots 1- 32 & Tracts A, B & C, Block 1255; & Tracts A & B & Lot 1, Block 1218, Town of La Porte; & Tracts 32,41,42 & 47, Abstract 35, J Hunter Survey, Harris County, Texas; followed by discussion and possible action to adopt Ordinance 2022-3881 amending the Code of Ordinances of the City of La Porte, Chapter 106 “Zoning“ by granting Zone Change #22 - 92000008, a change from High Density Residential (R-3) to Low Density Residential (R-1) for a 39.4-acre tract of land located east of S. Broadway St. and south of Garfield Street and legally described as Lots 1-6, Block 16; Lots 1-5, Block 17; & Tracts 18 & 19, Sylvan Beach; Lots 1-32, Block 1445; Tracts 32A, 33, 33A, 33B, 34, 44, 44A, 45, Lots 1-32 & Tracts A, B & C, Block 1255; & Tracts A & B & Lot 1, Block 1218, Town of La Porte; & Tracts 32,41,42 & 47, Abstract 35, J Hunter Survey, Harris County, Texas. [Teresa Evans, Planning & Development Director] Mayor Rigby opened the public hearing at 6:46 p.m. There were no public speakers for the hearing. Mayor Rigby closed the public hearing at 6:48 p.m. There was no motion for action or adoption. e. The City Council will conduct a public hearing to receive comment related to completion of the Northside Neighborhood Drainage Improvement Project, in connection with Texas GLO CDBG-DR 2015 Floods and Storms (DR-4223 and DR-4245) allocation of $325,775.30. [Ray Mayo, Director of Public Works] Mayor Rigby opened the public hearing at 6:50 p.m. Director Mayo provided a presentation; there were no public speakers for the hearing. Mayor Rigby closed the public hearing at 6:52 p.m. 7. REPORTS a. Receive report of the La Porte Development Corporation Board of Directors meeting. [Councilperson Engelken] Councilperson Engelken said the Board renewed a request to select economic services through the RFP and that the City Manager’s Office would return a recommendation to the Board. He said the next meeting would be held May 23, 2022. 8. ADMINISTRATIVE REPORTS • Drainage and Flooding Committee meeting, May 9 • Fiscal Affairs Committee meeting, May 9 • City Council meeting, May 9 • Planning and Zoning Commission meeting, May 19 • City Council meeting, May 23 City Manager Corby Alexander said there were no reports but provided an answer to a question from a prior meeting, that the City’s minimum sidewalk width was four foot, that ADA permitted a narrower sidewalk, but that he did not believe even that would fit in the right -of-way that had been discussed. 9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor, Councilpersons, and City staff, for which no formal action will be discussed or taken. Councilpersons thanked staff for setting up the technology for remote Council participation; congratulated those who had received proclamations; and reminded all to come out for the Sy lvan Beach Festival this weekend. 10. EXECUTIVE SESSION a. Texas Government Code Section 551.074 - Personnel Matters. The City Council will meet in closed session for the purpose of deliberation related to the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee - Municipal Court of Record Judge Denise Mitrano. The Council convened in executive session at 6:56 p.m. 11. RECONVENE into open session and consider action, if any, on item(s) discussed in executive session. The Council reconvened into open session at 7:35 p.m. Councilperson McCaulley moved to proceed with a 5% lump sum and addition of 2% increase to Judge Mitrano’s salary; the motion was seconded by Councilperson Bentley; the motion was adopted, 8-0. ADJOURN – Without objection, the Council adjourned at 7:36 p.m. _______________________________ Lee Woodward, City Secretary REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Shelley Wolny, Asst. Director Department: Finance Report Resolution Ordinance Exhibits: Ordinance, Exhibits A & B and Detail Information (Exhibit C) SUMMARY & RECOMMENDATION The City of La Porte’s City Council adopted the Fiscal Year 2021-22 Budget on September 13, 2021. Due to a grave public necessity and to meet an unusual and unforeseen condition that could not have been included in the original budget, s taff is requesting a budget amendment for FY 2021-22 in the amount of $108,998.00 for a radio contract with Houston Communications, Inc. This contract will include 75 portable radios and speaker mics for the Fire Department. The agenda request to approve the purchase of the radios is also included on the consent agenda. The Summary of Funds, which is shown below, represents the original adopted budget, the amendments which Council previously approved to the FY 2021-22 Budget. (*denotes funds with current changes) FY 2022 Original Budget FY 2022 Revised Budget (2/14/22) Proposed FY 2022 Amended Budget General Fund $ 59,219,618 $ 59,319,773 $ 59,428,771 * Grant Fund 11,869,023 11,869,023 11,869,023 Street Maintenance Sales Tax Fund 1,703,000 1,703,000 1,703,000 Emergency Services District Sales Tax Fund 1,495,463 1,495,463 1,495,463 Hotel/Motel Occupancy Tax 1,032,682 1,032,682 1,032,682 Economic Development Corporation 3,087,771 3,087,771 3,087,771 Tax Increment Reinvestment Zone 3,642,980 3,642,980 3,642,980 Utility 9,360,032 9,418,032 9,418,032 Appropriation Source of Funds: 001 – General Fund Account Number: 001-5051-552-4003 Amount Budgeted: $0 Amount Requested: $108,998.00 Budgeted Item: Yes No Airport 109,721 109,721 109,721 La Porte Area Water Authority 1,778,979 1,778,979 1,778,979 Motor Pool 4,080,493 4,080,493 4,080,493 Insurance Fund 9,333,698 9,333,698 9,333,698 Technology Fund 539,024 539,024 648,021 General Capital Improvement 3,705,823 3,705,823 3,705,823 Utility Capital Improvement 690,000 789,095 789,095 Sewer Rehabilitation Capital Improvement 350,000 350,000 350,000 Drainage Improvement Fund 1,976,520 1,976,520 1,976,520 2021 C/O Bond Fund 1,100,000 1,100,000 1,100,000 General Debt Service 5,027,196 5,027,196 5,027,196 Total of All Funds $120,102,023 $120,359,273 $120,468,271 ACTION REQUIRED BY CITY COUNCIL Adopt ordinance 2022- 3884 approving an amendment to the City’s Fiscal Year 2021-22 Budget for a total of $108,998 for the purchase of replacement portable radios for firefighters from Houston Communications, Inc. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date ORDINANCE 2022-3884 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2021, THROUGH SEPTEMBER 30, 2022; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2021, through September 30, 2022, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 27, 2021, and a public hearing scheduled for September 13, 2021 was duly advertised and held, and said Budget was finally approved by ordinance on September 13, 2021; WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after final adoption of the budget, the governing body of the municipality may spend municipal funds only in strict compliance with the budget, except in emergency, where in such cases the governing body of the municipality may authorize an emergency expenditure as an amendment to the original budget only in the case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention; WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of a municipality may make changes to its budget for municipal purposes; WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the best interest of the health, safety and general welfare of the inhabitants of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention, the Budget must be amended and revised with respect to those appropriations set forth in Exhibit C, attached hereto by reference and made part hereof. In support thereof, the City Council finds that additional expenditures are necessary for the following purposes: $108,998.00, for funding of a contract with Houston Communications, Inc. for the acquisition of 75 portable radios and speaker microphones for use by the Fire Department. The acquisition is necessary due to the fact that existing portable radios are not in compliance with applicable NFPA codes and the delivery schedule for replacement equipment is subject to substantial delays. Such additional expenditures are more specifically described on Exhibit C. SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit “B”, as the Budget for the said City of La Porte, Texas, for the period of October 1, 2021, through September 30, 2022. SECTION 3. The several amounts stated in Exhibit C as the requested additional expenditures are hereby appropriated to and for the objects and purposes therein named and are found to be for municipal purposes. SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the resources of each fund, as so amended and revised. SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget and the amendments made hereto have been performed as required by charter or statute. SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with the City Secretary, who shall attach a copy of same to the original budget. SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 8: This ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this, the 9th day of May, 2022. CITY OF LA PORTE, TEXAS _________________________________ Louis R. Rigby, Mayor ATTEST: APPROVED AS TO FORM: _________________________________ _________________________________ Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney FY 21-22 FY 21-22 Revenues Expenses Governmental Fund Types: General Fund 55,730,612$ 59,219,618$ Grant Fund 8,303,275 11,869,023 Street Maintenance Sales Tax 1,503,500 1,703,000 Emergency Services District 1,502,500 1,495,463 Hotel/Motel Occupancy Tax 652,000 1,032,682 Economic Development Corporat 3,009,000 3,087,771 Tax Increment Reinvestment 7,375,143 3,642,980 Total Governmental Types 78,076,030 82,050,537 Enterprise: Utility 8,256,000 9,360,032 Airport 59,500 109,721 La Porte Area Water Authority 1,969,354 1,778,979 Total Enterprise 10,284,854 11,248,732 Internal Service Motor Pool 4,275,738 4,080,493 Insurance Fund 10,320,731 9,333,698 Technology Fund 479,633 539,024 Total Internal Service 15,076,102 13,953,215 Capital Improvement: General 5,438,531 3,705,823 Utility 652,000 690,000 Sewer Rehabilitation 300,500 350,000 Drainage Improvement Fund 1,892,000 1,976,520 2021 Certificates of Obligation - 1,100,000 Total Capital Improvement 8,283,031 7,822,343 Debt Service: General 5,029,752 5,027,196 Total Debt Service 5,029,752 5,027,196 Total All Funds 116,749,769$ 120,102,023$ City of La Porte Consolidated Summary of All Funds EXHIBIT A (ADOPTED BUDGET) FY 21-22 FY 21-22 Revenues Expenses Governmental Fund Types: General Fund 55,730,612$ $ 59,428,771 Grant Fund 8,303,275 11,869,023 Street Maintenance Sales Tax 1,503,500 1,703,000 Emergency Services District 1,502,500 1,495,463 Hotel/Motel Occupancy Tax 652,000 1,032,682 Economic Development Corporat 3,009,000 3,087,771 Tax Increment Reinvestment 7,375,143 3,642,980 Total Governmental Types 78,076,030 82,259,689 Enterprise: Utility 8,256,000 9,418,032 Airport 59,500 109,721 La Porte Area Water Authority 1,969,354 1,778,979 Total Enterprise 10,284,854 11,306,732 Internal Service Motor Pool 4,275,738 4,080,493 Insurance Fund 10,320,731 9,333,698 Technology Fund 479,633 539,024 Total Internal Service 15,076,102 13,953,215 Capital Improvement: General 5,438,531 3,705,823 Utility 652,000 789,095 Sewer Rehabilitation 300,500 350,000 Drainage Improvement Fund 1,892,000 1,976,520 2021 Certificates of Obligation -1,100,000 Total Capital Improvement 8,283,031 7,921,438 Debt Service: General 5,029,752 5,027,196 Total Debt Service 5,029,752 5,027,196 Total All Funds 116,749,769$ $ 120,468,271 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Carl Holley, Fire Chief Department: Fire Report Resolution Ordinance Exhibits: Radio Replacement Quotes; Cooperative Contract SUMMARY & RECOMMENDATIONS This proposal was introduced during the Annual Budget Retreat for the FY23 Budget, but new information has come to our attention. In keeping with communications standards for the fire service, the La Porte Fire Department would like to upgrade the portable handheld radios currently being used by firefighters. The current radios being used by fire fighters are at their end of life and do not conform to new NFPA standards for drop testing, water resistance and larger controls for use with gloves on. There are also growing supply chain issues and Motorola has advised that lead times and delivery schedules will continue to increase. They are currently filling orders in 4-7 months, but they cannot guarantee what the lead time will be after October 1, 2022. Motorola has also advised there will be a 10% price increase in before the end of May. To come up to new safety standards, the department requests to proceed with the purchase of 75 Motorola portable radios and speaker microphones from Houston Communications Inc. (HCI) through the TIPS: RFP 211101 Cooperative for a total price of $108,997.29. Portable Radios: $97,812.00 Portable Accessories: $11,185.29 Total: $108,997.29 ACTION REQUIRED BY CITY COUNCIL Approve the purchase of replacement Motorola portable radios from Houston Communications Inc. (HCI) through TIPS: RFP211101 Cooperative for $108,997.29. Appropriation Source of Funds: 001 – General Fund Account Number: 522-4003 Amount Budgeted: $108,998.00 Amount Requested: $108,997.29 Budgeted Item: Yes No COPY EXHIBIT C Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date COPY EXHIBIT C REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Carl Holley, Fire Chief Department: Fire Report Resolution Ordinance Exhibits: Radio Replacement Quotes; Cooperative Contract, Email from HCI on price hold SUMMARY & RECOMMENDATIONS This proposal was introduced during the Annual Budget Retreat for the FY23 Budget, but new information has come to our attention. In keeping with communications standards for the fire service, the La Porte Fire Department would like to upgrade the portable handheld radios currently being used by firefighters. The current radios being used by fire fighters are at their end of life and do not conform to new NFPA standards for drop testing, water resistance and larger controls for use with gloves on. There are also growing supply chain issues and Motorola has advised that lead times and delivery schedules will continue to increase . They are currently filling orders in 4-7 months, but they cannot guarantee what the lead time will be after October 1, 2022. Motorola has also advised there will be a 10% price increase in before the end of May. The attached quote shows that the below price is good until May 4, 2022, but we have attached an email from Jesse Flores, HCI, stating that he has reserved the radios at the quoted price for approval by City Council on May 9, 2022. To come up to new safety standards, the department requests to proceed with the purchase of 75 Motorola portable radios and speaker microphones from Houston Communications Inc. (HCI) through the TIPS: RFP 211101 Cooperative for a total price of $108,997.29. Portable Radios: $97,812.00 Portable Accessories: $11,185.29 Total: $108,997.29 ACTION REQUIRED BY CITY COUNCIL Appropriation Source of Funds: 001 – General Fund Account Number: 522-4003 Amount Budgeted: $108,998.00 Amount Requested: $108,997.29 Budgeted Item: Yes No Approve the purchase of replacement Motorola portable radios from Houston Communications Inc. (HCI) through TIPS: RFP211101 Cooperative for $108,997.29. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date From:Gifford, David To:Daeumer, Matt Subject:Fw: HCI R7 - Approval Date:Tuesday, April 19, 2022 3:36:20 PM Attachments:Outlook-xpub44ou.png FYI ​BE SAFE!! Family, Job, Fire Department David Gifford, CFE Assistant Chief, La Porte Fire Department 125 S. 3rd Street, La Porte TX 77571 Office (281) 471-3607 GiffordD@LaPorteTX.gov www.lpfd.net IMPORTANT WARNING: This message is intended for the use of the person or entity to which it is addressed and may contain information that is privileged and confidential, the disclosure of which is governed by applicable law. If you are not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any disclosure, copying or distribution of this information is Strictly Prohibited. If you have received this message by error, please notify the sender immediately, discard all copies and delete this email. Unauthorized distribution, copying, or storing of this message could subject you to penalties described in applicable federal and state laws. From: Jesse Flores <jessef@hciconnects.com> Sent: Tuesday, April 19, 2022 2:32 PM To: Gifford, David <GiffordD@laportetx.gov> Cc: Jason LaBrose <jasonl@hciconnects.com>; Joseph Ferrara <josephf@hciconnects.com> Subject: HCI R7 - Approval David, I have received approval to reserve the radios on May 5th for the (75) R7's and wireless mics. And based on the results of the city council meeting on May 9th, we can cancel or keep the order in place with Motorola without any penalty on you or us, from Motorola. Please let me know if you need anything further from me so we can take advantage of the pricing before cost increases. Thank you! Make It a Great day! Jesse FloresSales Consultantph 281-491-1616cell 713-834-2966fax 281-491-1727 toll 866-406-7866 www.hciconnects.com "Nobody does it better. Nobody can replace us. We are HCI." -Duane Johnson, Founder Required `Document for Cooperative Contract Quote to City of La Porte Vendor Name: (please state same as awarded coop contract): Houston Communications INC Cooperative Contract Number: 211101 Cooperative Name : TIPS Vendor Quote Number: QUO222896 Quote Prepared by (printg name) i ss Fiores — �'� Signature of Preparer 1 Quote Requested By: Asst. Chief David GiffordI,, By signing this form, I affirm that the price(s) is/are true and correct and in accordance with the cooperative contract terms. I further certify the cooperative contract referenced on this quote is active and that all items quoted are contained on the cooperative contract and were awarded as proposed (e.g., awarded proposal/contract line item or other identifier to locate on proposal/contract). Item Description QTY Con List Price Contr Discoun Net Price trac act t t Per Amount Line Cent Ite Disco m unt Motorola R7 VHF Enabled Version 75 3 $ 128,700 24% -$30$88 $97,812. '.. Option : QA081S1 - WM500 Op Critical Wireless RSM Acc. 75 4 $13,809 19% -$2,623,71 $11, 185.29 '.. STDSMA0771 Standard 5 Yr. SMA & Software 75 5 $0.00 0% 0.00 0.00 Programming (Included at no additional cost) 75 6 $0.00 0% 0.00 0,00 Engraving of Radio (Radio ID) Limited to Alpha / Numeric 75 7 $0.00 0% 0.00 0.00 MOTOROLA WILL BE INCREASING COST BY 10% MAY 9TH 2022 QUOTE IS VALID UNTIL MAY 5TH, 2022 ''. QUOTE IS VALID UNTIL MAY 5TH, 2022 MOTOROLA WILL BE INCREASING COST BY 10% MAY 9TH 2022 TOTAL $ 108,997,29 City of La Porte Purchasing Office 504W, Fairmont Pkwy La Porte, TX 77571 p rchasing@laportetx.gov MOTOTRBO R7PORTABLE TWO-WAY RADIOS MOTOTRBO™ R7 is a digital portable two-way radio that offers game-changing audio capabilities in a rugged, future-ready device. Its advanced audio processing ensures that your communications are loud and clear, while its rugged construction is ready for harsh environments, and advanced connectivity options get your workforce ready for tomorrow. DATA SHEET | MOTOTRBO R7 KEY FEATURES • UHF/VHF • Wi-Fi 2.4/5.0 GHz • WPA3 Wi-Fi security protocol compliant • Bluetooth 5.2 • 2.4” 320 x 240 px. QVGA display • Modern, intuitive user experience • Full suite of accessories • Sleek and ergonomic form factor • Automatic Acoustic Feedback Suppression • Adaptive Dual Microphone Noise Suppression • Intelligent Audio • IMPRES™ technology • Programmable loudness up 107 phons • Wideband speaker and microphones • Simple audio configuration • Up to 28 hours of battery life1 • IP68 (waterproof up to 2 meters for 2 hours) • IP66 (concentrated water jet pressure) • Intrinsically safe option (UL TIA-4950) • Disinfectant and decontamination substance resistant housing2 • Robust and corrosion-proof side connector • Rugged to MIL-STD 810 • 5 years of hardware repair, technical support, software updates and premium features 1 Typical battery life, 5/5/90 profile at maximum transmitter power with GNSS, Bluetooth, Wi-Fi and Option Board applications disabled. Actual observed runtimes may vary. 2 Please refer to the MOTOTRBO R7 user manual for a list of approved disinfectants and decontamination substances. SPECIFICATIONS GENERAL SPECIFICATIONS FULL KEYPAD MODEL (FKP)NO KEYPAD MODEL (NKP) Band UHF VHF UHF VHF Frequency 400-527 MHz 136-174 MHz 400-527 MHz 136-174 MHz High Power Output 4 W 5 W 4 W 5 W Low Power Output 1 W Channel Spacing 12.5 kHz, 25 kHz1 Channel Capacity 1000 Channels 64 Channels Display 2.4” 320 x 240 px. QVGA display, with up to 10 lines of text N/A FCC Description AZ489FT7143 AZ489FT7144 AZ489FT7143 AZ489FT7144 IC Description 109U-89FT7143 109U-89FT7144 109U-89FT7143 109U-89FT7144 Power Supply (Nominal)7.5 V MOTOTRBO R7 with 2200 mAh Slim IMPRES Li-Ion battery (PMNN4807) Dimensions (H x W x D)5.2 x 2.2 x 1.4 in. (131.8 x 56 x 34.7 mm)5.2 x 2.2 x 1.2 in. (131.8 x 56 x 31.3 mm) Weight2 11 oz (316 g)10 oz (289 g) Digital / Analog Battery Life3 19 / 14.5 hrs 20 / 15 hrs 19 / 14.5 hrs 20 / 15 hrs Operating Temperature -4 °F to 140 °F (-20 °C to 60 °C) MOTOTRBO R7 with 2850 mAh IMPRES Li-Ion battery (PMNN4809) Dimensions (H x W x D)5.2 x 2.2 x 1.4 in. (131.8 x 56 x 34.7 mm)5.2 x 2.2 x 1.2 in. (131.8 x 56 x 31.3 mm) Weight2 12 oz (333 g)11 oz (306 g) Digital / Analog Battery Life3 25 / 19 hrs 26 / 19.5 hrs 25 / 19 hrs 26 / 19.5 hrs Operating Temperature -4 °F to 140 °F (-20 °C to 60 °C) MOTOTRBO R7 with 3200 mAh HazLoc IMPRES Li-Ion battery (PMNN4810) Dimensions (H x W x D)5.2 x 2.2 x 1.6 in. (131.8 x 56 x 40.7 mm)5.2 x 2.2 x 1.5 in. (131.8 x 56 x 37.3 mm) Weight2 13 oz (366 g)12 oz (339 g) Digital / Analog Battery Life3 28 / 21.5 hrs 29 / 22 hrs 28 / 21.5 hrs 29 / 22 hrs Operating Temperature -4 °F to 140 °F (-20 °C to 60 °C) PAGE 2 1 25 kHz channels not available in USA. 2 Radio weight information is exclusive of General Option Board and antenna. 3 Typical battery life, 5/5/90 profile at maximum transmitter power with GNSS, Bluetooth, Wi-Fi and Option Board applications disabled. Actual observed runtimes may vary. Specifications are subject to change without notice. All specifications shown are typical values. DATA SHEET | MOTOTRBO R7 SPECIFICATIONS TRANSMITTER SPECIFICATIONS Channel Spacing 12.5 kHz, 25 kHz1 4FSK Digital Modulation • 12.5 kHz Data Only: 7K60F1D & 7K60FXD • 12.5 kHz Data & Voice: 7K60F1E & 7K60FXE • Combination of 12.5 kHz Voice and Data: 7K60F1W Digital Protocol • ETSI TS 102 361-1, -2, -3, -4 • DMR Tier II, III Conducted/Radiated Emissions (TIA603D) •-36 dBm < 1 GHz •-30 dBm > 1 GHz Adjacent Channel Power • 60 dB @ 12.5 kHz • 70 dB @ 25 kHz1 Frequency Stability +/-0.5 ppm RECEIVER SPECIFICATIONS Analog Sensitivity (12dB SINAD)0.16 μV (typical) Digital Sensitivity (5% BER)0.14 μV (typical) Intermodulation (TIA603D)70 dB Adjacent Channel Selectivity, (TIA603A)-1T • 60 dB @ 12.5 kHz • 70 dB @ 25 kHz1 Adjacent Channel Selectivity, (TIA603D)-2T • 45 dB @ 12.5 kHz • 70 dB @ 25 kHz1 Spurious Rejection (TIA603D)70 dB GNSS SPECIFICATIONS Constellation Support GPS, GLONASS, BEIDOU, GALILEO Time To First Fix, Cold Start ≤ 60 seconds Time To First Fix, Hot Start ≤10 seconds Horizontal Accuracy < 5 meters WI-FI SPECIFICATIONS Frequency Range 2.4 GHz, 5 GHz Standards Supported Wi-Fi 5 / IEEE 802.11a/b/g/n/ac Security Protocol Supported WPA-3, WPA-2 Maximum Number of SSIDs 128 (64 for NKP Models) HAZLOC CERTIFICATION ANSI/TIA 4950 and CAN/CSA C22.2 No. 157-92 as intrinsically safe for use in Class I, II, III, Division 1, Groups C, D, E, F, G, Division 2, Groups A, B, C, D MILITARY STANDARDS (MIL-STD 810) MIL-STD 810C MIL-STD 810D MIL-STD 810E MIL-STD 810F MIL-STD 810G MIL-STD 810H METHOD PROCEDURE METHOD PROCEDURE METHOD PROCEDURE METHOD PROCEDURE METHOD PROCEDURE METHOD PROCEDURE Low Pressure 500.1 I 500.2 II 500.3 II 500.4 II 500.6 II 500.6 II High Temp 501.1 I, II 501.2 I/A1, II/A1 501.3 I/A1, II/A1 501.4 I/Hot, II/Hot 501.6 I/A1, II/A1 501.7 I/A1, II/A1 Low Temp 502.1 I 502.2 I, II 502.3 I, II 502.4 I, II 502.6 I, II 502.7 I, II Temp Shock 503.1 I 503.2 A1/C3 503.3 A1/C3 503.4 I 503.6 I-C 503.7 I-C Solar Radiation 505.1 II 505.2 I/A1 505.3 I/A1 505.4 I/A1 505.6 I/A1 505.7 I/A1 Rain 506.1 I, II 506.2 I, II 506.3 I, II 506.4 I, III 506.6 I, III 506.6 I, III Humidity 507.1 II 507.2 II 507.3 II 507.4 -507.6 II/Aggravated 507.6 II/Aggravated Salt Fog 509.1 I 509.2 I 509.3 I 509.4 -509.6 -509.7 - Blowing Dust & Sand 510.1 I / -510.2 I, II 510.3 I, II 510.4 I, II 510.6 I, II 510.7 I, II Vibration 514.2 VIII/CatF, XI 514.3 I/Cat10, II/Cat3 514.4 I/Cat10, III/Cat3 514.5 I/Cat24, II/Cat5 514.7 I/Cat24, II/Cat5 514.8 I/Cat24, II/Cat5 Shock 516.2 I, II 516.3 I, IV 516.4 I, IV 516.5 I, IV 516.7 I, IV 516.8 I, IV Contamination by Fluids3 504.2 II 504.3 2.2.6 b 1 25 kHz channels not available in USA. 2 Radio only. Battery requires -20 °C minimal operating temperature. Specifications are subject to change without notice. All specifications shown are typical values.PAGE 3 SERVICE COVERAGE Included: Hardware repair, technical support, software updates and premium features (5 years) Optional: Accidental damage (5 years) BLUETOOTH SPECIFICATIONS Version 5.2 Range Class 2, 33 ft (10 m) Supported Profiles Bluetooth Headset Profile (HSP), Serial Port Profile (SPP), Personal Area Network (PAN), Generic Attributes (GATT), In-door location (Bluetooth LE Passive Scanning) Simultaneous Connections 1 audio accessory and up to 4 data devices AUDIO SPECIFICATIONS Digital Vocoder Type AMBE+2 Audio Response (TIA603D)+1, -3 dB Audio Output Power (Rated/Max)1 W / 3 W Audio Distortion at Rated Audio ≤1.5% Maximum Speech Loudness by Default (ISO5326)102 phon @ 30 cm Maximum Programmable Speech Loudness (Extra Loud Mode, Level 3)107 phon @ 30cm Hum and Noise • -40 dB @ 12.5 kHz • -45 dB @ 25 kHz1 Conducted Spurious Emissions (TIA603D)-57 dBm ENVIRONMENTAL SPECIFICATIONS Operating Temperature²-22 °F to 140 °F (-30 °C to 60 °C) Storage Temperature -40 °F to 185 °F (-40 °C to 85 °C) Thermal Shock Per MIL-STD Humidity Per MIL-STD Electrostatic Discharge IEC 61000-4-2 Level 4 Dust and Water Intrusion IP68 (Submersion up to 2m, 2hrs) IP66 for high pressure-water resistance per IEC 60529 Salt Fog 5% NaCl for 8 hrs at 35 °C, 16 hrs standing Packaging Test MIL-STD 810D and E R7 FKP R7 NKP GENERAL UHF Band 4 W, VHF Band 5 W •• Full Keypad •– Color Screen •– Analog and Digital •• Voice and Data •• Integrated Wi-Fi •• Canned Text Messaging •• Freeform Text Messaging •– Text to Speech •• Work Order Ticketing •– Indoor Location Tracking •• Event-Driven Location Update •• Outdoor Location Tracking •• Bluetooth Audio •• Bluetooth Data •• Voice Announcement •• Home Channel Reminder •• Option Board •• Late Entry •• Priority Scan •• Real-Time Clock •• Audio Recording/Playback •• Secure Linux Operating System •• M-Radio Control App •• AUDIO Intelligent Audio in Analog and Digital •• IMPRES Audio •• Automatic Acoustic Feedback Suppressor • • Microphone Distortion Control •• User-Selectable Audio Profile •• Trill Enhancement •• Advanced Dual Microphone Noise Suppression1 •• Single Microphone Noise Cancellation –– SYSTEMS Dual Capacity Direct Mode •• Conventional •• IP Site Connect • • Capacity Plus Single/Multi Site •• Capacity Max •• FEATURE COMPATIBILITY R7 FKP R7 NKP MANAGEMENT CPS 2.0 and Radio Management •• Over-the-Air Programming •• Over-the-Air Software Update •• IMPRES Energy •• IMPRES Battery Management •• Over-the-Air Battery Management •• SAFETY Sensor Integration •• Integrated Accelerometer •• Man Down / Fall Alert •• Lone Worker •• Basic Privacy •• Enhanced Privacy •• Transmit Interrupt •• Digital Emergency •• Emergency Search Tone •• Remote Monitor •• Radio Disable / Enable • • IP68 (waterproof up to 2 meters for 2 hours)•• IP66 (concentrated water jet pressure)•• Rugged to MIL-STD 810 •• Secure Processor •• Digital Certificates •• CUSTOMIZATION GCAI-Mini Accessory Port •• 6 Programmable Buttons • – 4 Programmable Buttons –• Day/Night Screen Mode •– Action List •– Emergency Button • • Label Recess •• Option Board •• For more information, please visit motorolasolutions.com/R7 • Included • Optional – Not Included 1 Noise suppression method differs between accessories. Specifications are subject to change without notice. All specifications shown are typical values. Motorola Solutions, Inc. 500 West Monroe Street, Chicago, IL 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2022 Motorola Solutions, Inc. All rights reserved. 01-2022 [CK02] Required `Document for Cooperative Contract Quote to City of La Porte Vendor Name: (please state same as awarded coop contract): Houston Communications INC Cooperative Contract Number: 211101 Cooperative Name : TIPS Vendor Quote Number: QUO222896 Quote Prepared by (printg name) i ss Fiores — �'� Signature of Preparer 1 Quote Requested By: Asst. Chief David GiffordI,, By signing this form, I affirm that the price(s) is/are true and correct and in accordance with the cooperative contract terms. I further certify the cooperative contract referenced on this quote is active and that all items quoted are contained on the cooperative contract and were awarded as proposed (e.g., awarded proposal/contract line item or other identifier to locate on proposal/contract). Item Description QTY Con List Price Contr Discoun Net Price trac act t t Per Amount Line Cent Ite Disco m unt Motorola R7 VHF Enabled Version 75 3 $ 128,700 24% -$30$88 $97,812. '.. Option : QA081S1 - WM500 Op Critical Wireless RSM Acc. 75 4 $13,809 19% -$2,623,71 $11, 185.29 '.. STDSMA0771 Standard 5 Yr. SMA & Software 75 5 $0.00 0% 0.00 0.00 Programming (Included at no additional cost) 75 6 $0.00 0% 0.00 0,00 Engraving of Radio (Radio ID) Limited to Alpha / Numeric 75 7 $0.00 0% 0.00 0.00 MOTOROLA WILL BE INCREASING COST BY 10% MAY 9TH 2022 QUOTE IS VALID UNTIL MAY 5TH, 2022 ''. QUOTE IS VALID UNTIL MAY 5TH, 2022 MOTOROLA WILL BE INCREASING COST BY 10% MAY 9TH 2022 TOTAL $ 108,997,29 City of La Porte Purchasing Office 504W, Fairmont Pkwy La Porte, TX 77571 p rchasing@laportetx.gov REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Steve Deardorff, Chief Department: Police Report Resolution Ordinance Exhibits: Resolution 2022-11 - STEP Operation Slow Down Grant and Texas Traffic Safety Program Grant Agreement SUMMARY & RECOMMENDATION The La Porte Police Department is making initial application for the TXDOT S.T.E.P. (Selective Traffic Enforcement Program) Operation Slow Down grant concerning overtime reimbursement for the fiscal year 2021-2022, marking the first year for which the Department has applied for this grant. The grant is limited to speed violations. TXDOT has preliminarily approved the award and forwarded the attached grant agreement for the City Council’s consideration and approval. The grant will reimburse the City up to $5,981.75, with matching contributions from the City of $1,691.64. Although the grant pays only overtime, as with similar grants, the Police Department will continue to meet the match through administrative costs and employee benefits. Staff recommends City Council adopt Resolution 2022-11 to move forward with the TXDOT Operation Slow Down grant. ACTION REQUIRED BY CITY COUNCIL Adopt Resolution 2022-11, authorizing the City Manager to sign the STEP “Operation Slow Down” grant award and other documents for the TXDOT STEP “Operation Slow Down” Grant Award. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date Appropriation Source of Funds: 032 - Grant Fund Account Number: 001-5253-521-XXXX 032-5253-521-1020 Amount Budgeted: $1,691.64 $5,981.75 Amount Requested: $7,673.39 Budgeted Item: Yes No RESOLUTION NO. 2022-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, AUTHORIZING THE CITY MANAGER TO SUBMIT AND EXECUTE ALL DOCUMENTS PERTAINING TO THE STATE TRAFFIC ENFORCEMENT PROGRAM (STEP) “OPERATION SLOW DOWN GRANT”, THROUGH THE TEXAS DEPARTMENT OF TRANSPORTION, FOR THE FISCAL YEAR 2022 WHEREAS, injuries and deaths from traffic crashes bring loss and suffering to the citizens of this community; and WHEREAS, the cost of such injuries brings economic hardship to families; and WHEREAS, the community’s health care system and emergency response resources are significantly impacted by injuries of traffic crashes; and WHEREAS, research shows that speed is a causative factor in many traffic crashes; and WHEREAS, failure to obey traffic laws, traffic control signals at intersections, and impaired driving, causes many traffic crashes; and WHEREAS, the National Highway Traffic Safety Administration statistics have shown that reducing speed limit and stopping traffic law violators prevents crashes, saves lives and reduces non-fatal injuries while resulting in economic savings to society; and WHEREAS, the “Operation Slow Down” STEP Grant includes public education and intensified law enforcement to get the community to comply with speed limits. NOW THEREFORE, BE IT RESOLVED that the City of La Porte authorizes the City Manager to execute all documents for the “Operation Slow Down” STEP Grant for June 7th 2022, through June 21st 2022; joining public and private sector leaders across Texas supporting the campaign; urging all residents and visitors of La Porte to abide by traffic laws, to protect life and the quality of life in this community. Section 1. The City Council of the City of La Porte, Texas authorizes the City Manager to submit and execute all documents pertaining to the STEP “Operation Slow Down” Grant, through the Texas Department of Transportation, for the Fiscal Year 2022. Section 2. All ordinances or parts of resolutions of the City of La Porte, Texas, in conflict with any provision contained herein is hereby repealed to the extent of any conflict. Section 3. If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of this Ordinance shall, for any reason, be held invalid, such invalidity shall not affect the remaining portions of this Ordinance; and it is hereby declared to be the intention of this City Council to have passed each section, sentence, phrase, or clause, or part thereof, irrespective of the fact that any other section, sentence, phrase, or clause, or part thereof, may be declared invalid. Section 4. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 5. This resolution shall be in effect from and after its passage and approval. PASSED AND APPROVED this, the __________ day of __________________, 2022. CITY OF LA PORTE, TEXAS Louis R. Rigby, Mayor ATTEST: APPROVED AS TO FORM: Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney Texas Traffic Safety eGrants Fiscal Year 2022 Organization Name: City of La Porte Police Department Legal Name: City of La Porte Payee Identification Number: 17460015526006 Project Title: ID: 2022-LaPorte-OpSloW-00013 Period: 0610412022 to 06124/2022 City of La Porte Police Department STEP - OpSlow- 2022 GENERAL INFORMATION Project Title ; STEP- Operation Slowdown Project To increase effective enforcement and adjudication of traffic safety-related Description : laws to reduce fatal and serious injury crashes and public information and education effort during the Enforcement period. Including this year,how many years has your organization received funding for this project? This will be our first year. 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 1 of 34 City of La Porte Police Department STEP - Op Slow- 2022 PROPOSING AGENCY AUTHENTICATION X The following person has authorized the submittal of this proposal. Name Corby Alexander Title City Manager Address 604 W_Fairmont City La Porte State Texas Zip Code 77571-3185 Phone Number 2814715020(xxx-xxx-xxxx) Fax Number (xxx-xxx-xxxx) E-mail address alexanderc[ laportetx.gov 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 2 of 34 City of La Porte Police Department STEP - OpSlow- 2022 COMPLIANCE REQUIREMENTS Unique Entity Identifier:All entities wishing to do business with the federal government must have a unique entity identifier(UE1).The UEl is a 12-character, alpha-nunseric value.To obtain a UEI number, applicants should go to the SAM.gov website at httpsPsam_govlcontent/entity-registration and provide a screen capture or print-as-pdf version of the SAM.gov webpage with the new UEI number. Unique Entity Identifier MKHHGHLBRNf5 UE1 Please upload a screen capture or print-as-pdf version of the https//N"w.dot.state.tx_usiapps,/egrajits,Upload/1131937_341462-SAiM.govUEI.pdf SAM_gov webpage with L'EI number 2 C.E.R.Part 200 Compliance Enter the Begin Date and End Date ofyour Agency's Fiscal Year 2022 Begin Date: 10!1/2021 End Date:9130/2022 Your entity is required to comply with federal(OMB A-133)and/or state(State of Texas Single Audit Circular)requirements. If threshold expenditures of 5750,000 or more are met during your agency's fiscal year.please submit a Single Audit Report and Management Letter(if applicable)to TxDOT's Audit Office, 125 East Eleventh Street,Austin,TX 78701 or contact TxDOT's Audit Office at singleaudits Ctxdot.gov If expenditures are less than S750:000 during your agency's fiscal year,please submit a statement to TxDOT's Audit Office as.follows: "We did not meet the 5750,000 expenditure threshold and therefore we are not required to have a single audit performed for FY X I agree STEP Operating Policies and Procedures All STEP agencies must either have established written STEP operating policies and procedures, or will develop written policies and procedures before STEP grants can be executed-Please click here for STEP Policies and Procedures requirements. If your agency has approved STEP Operating Policies and Procedures,please upload here: httpsJ w-wz v.dot_state_tx_us/apps.}egrants! Upload+1131937_341463-Policy{ithCoverSheet_pdf 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 3 of 34 City of La Porte Police Department STEP - OpSlow- 2022 If your agency does not have approved STEP Operating Policies and Procedures,please certify the following: I certify that our agency will develop STEP Operating Policies and Procedures before executing the grant. 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 4 of 34 City of La Porte Police Department STEP - OpSlow- 2022 GRANT AGREEMENT GENERAL TERMS AND CONDITIONS (Revised::07/18/X119) Definitions: For purposes of these Terms and Conditions,the"Department"is also known as the "State"and the"prospective primary participant"and the"Subgrantee"is also known as the "Subrecipient"and"prospective lower tier participant" ARTICLE 1. COMPLIANCE WITH LAWS The Subgrantee shall comply with all federal,state, and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter affecting the performance of this agreement, including,without limitation,workers' compensation laws, minimum and maximum salary and wage statutes and regulations, nondiscrimination laws and regulations, and licensing laws and regulations. When required,the Subgrantee shall furnish the Department with satisfactory proof of compliance. ARTICLE 2. STANDARD ASSURANCES The Subgrantee assures and certifies that it will comply with the regulations, policies, guidelines, and requirements, including 2 CFR, Part 200; and the Department's Traffic Safety Program Manual, as they relate to the application, acceptance,and use of federal or state funds for this project.Also,the Subgrantee assures and certifies that: A. It possesses legal authority to apply for the grant; and that a resolution, motion,or similar action has been duly adopted or passed as an official.act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained in the application, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide any additional information that may be required. B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964(Public Law 88- 362), as amended, and in accordance with that Act, no person shall discriminate, on the grounds of race, color, sex, national origin, age, religion, or.disability. C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970, as amended;42 USC (United States Code)§§4601 et seq.;and United States Department of Transportation (USDOT)regulations,"Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted Programs,"49 CFR, Part 24,which provide for fair and equitable treatment of persons displaced as a result of federal and federally assisted programs. D_ Political activity(Hatch Act)(applies to subrecipients as well as States).The State will comply with provisions of the Hatch Act(5 U.S.C. 1601-1508)which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime requirements for employees performing project work_ F. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. G. It will give the Department the access to and the right to examine all records, books, papers, or documents related to this Grant Agreement. 2022-La Porte-OpSlow-0001 3 Printed On: 4/26/2022 Page 5 of 34 City of La Porte Police Department STEP - OpSlow- 2022 H. It will comply with all requirements imposed by the Department concerning special requirements of law, program requirements, and other administrative requirements. I. It recognizes that many federal and state laws imposing environmental and resource conservation requirements may apply to this Grant Agreement- Some, but not all,of the major federal laws that may affect the project include:the National Environmental Policy Act of 1969, as amended, 42 USC §§4321 et seq-;the Clean Air Act, as amended,42 USC §§7401 et seq. and sections of 29 USC; the Federal Water Pollution Control Act, as amended, 33 USC §§1251 et seq-;the Resource Conservation and Recovery Act, as amended,42 USC §§6901 et seq-; and the Comprehensive Environmental Response, Compensation, and Liability Act, as amended,42 USC §§9601 et seq- The Subgrantee also recognizes that the U-S- Environmental Protection Agency, USDOT, and other federal agencies have issued, and in the future are expected to issue, regulations,guidelines, standards, orders, directives, or other requirements that may affect this Project.Thus, it agrees to comply, and assures the compliance of each contractor and each subcontractor,with any federal requirements that the federal government may now or in the future promulgate. J. It will comply with the flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973, 42 USC §4012a(a). Section 102(a)requires, on and after March 2, 1975,the purchase of flood insurance in communities where that insurance is available as a condition for the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards.The phrase"federal financial assistance" includes any form of loan,grant,guaranty,insurance payment, rebate, subsidy,disaster assistance loan or grant, or any form of direct or indirect federal assistance. K. It will assist the Department in its compliance with Section 106 of the National Historic Preservation Act of 196E as amended(16 USC 470 et seq.), Executive Order 11593, and the Antiquities Code of Texas (National Resources Code, Chapter 191)- L- It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer, employee, or member of the Subgrantee's governing board or the Subgrantee's subcontractors shall vote or confirm the employment of any person related within the second degree of affinity or third degree by consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise that person-This prohibition shall not apply to the employment of a person described in Section 573-062 of the Texas Government Code. M. It will ensure that all information collected, assembled, or maintained by the applicant relative to this project shall be available to the public during normal business hours in compliance with Chapter 552 of the Texas Government Code, unless otherwise expressly provided by law. N. If applicable, it will comply with Chapter 551 of the Texas Government Code,which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution- ARTICLE 3. COMPENSATION A. The method of payment for this agreement will be based on actual costs incurred up to and not to exceed the limits specified in the Project Budget-The amount included in a Project Budget category will be deemed to be an estimate only and a higher amount can be reimbursed, subject to the conditions specified in paragraph B of this Article. If the Project Budget specifies that costs are based on a specific rate, per-unit cost, or other method of payment,reimbursement will be based on the specified method. 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 6 of 34 City of La Porte Police Department STEP - OpSlow- 2022 B.All payments will be made in accordance with the Project Budget_ 1.The Subgrantee's expenditures may overrun a budget category(I, II, or Hi)in the approved Project Budget without a grant(budget)amendment, as long as the overrun does not exceed a total of five (5)percent of the maximum amount eligible for reimbursement(TxDOT)in the attached Project Budget for the current fiscal year This overrun must be off--set by an equivalent underrun elsewhere in the Project Budget. 2. If the overrun is five(5)percent or less,the Subgrantee must provide written notification to the Department,through the TxDOT Electronic Grants Management System(eGrants), prior to the Request for Reimbursement being approved.The notification must indicate the amount,the percent over, and the specific reason(s)for the overrun_ 3.Any overrun of more than five(5)percent of the amount eligible for reimbursement(TxDOT)in the attached Project Budget requires an amendment of this Grant Agreement. 4_The maximum amount eligible for reimbursement shall not be increased above the Grand Total TxDOT Amount in the approved Project Budget, unless this Grant Agreement is amended, as described in Article 5 of this agreement. 5. For Selective Traffic Enforcement Program(STEP)grants only: In the Project Budget, Subgrantees are not allowed to use underrun funds from the TxDOT amount of(100)Salaries, Subcategories A, "Enforcement,"or B,"Pl&E Activities,"to exceed the TxDOT amount listed in Subcategory C,"Other."Also, Subgrantees are not allowed to use underrun funds from the TxDOT amount of(100)Salaries, Subcategories A,"Enforcement,"or C, "Other,"to exceed the TxDOT amount listed in Subcategory B, "PI&E Activities."The TxDOT amount for Subcategory B, "PI&E Activities,"or C, "Other,"can only be exceeded within the five(5)percent flexibility,with underrun funds from Budget Categories II or Ill_ C.To be eligible for reimbursement under this agreement, a cost must be incurred in accordance with the Project Budget,within the time frame specified in the Grant Period of this Grant Agreement, attributable to work covered by this agreement, and which has been completed in a manner satisfactory and acceptable to the Department_ D. Federal or TxDOT funds cannot supplant(replace)funds from any other sources.The term „supplanting,"refers to the use of federal or TxDOT funds to support personnel or an activity already supported by local or state funds. E_ Payment of costs incurred under this agreement is further governed by the cost principles outlined in 2 CFR Part 200. F.The Subgrantee agrees to submit monthly Requests for Reimbursement, as designated in this Grant Agreement,within thirty(30)days after the end of the billing period.The Request for Reimbursement and appropriate supporting documentation must be submitted through eGrants. G_The Subgrantee agrees to submit the final Request for Reimbursement under this agreement within forty-five (45)days of the end of the grant period. H. Payments are contingent upon the availability of appropriated funds. 1. Project agreements supported with federal or TxDOT funds are limited to the length of this Grant Period specified in this Grant Agreement. If the Department determines that the project has demonstrated merit or has potential long-range benefits,the Subgrantee may apply for funding assistance beyond the initial agreement period. 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 7 of 34 City of La Porte Police Department STEP - OpSlow- 2022 Preference for funding will be given to projects based on (1)proposed cost sharing and (2) demonstrated performance history. ARTICLE 4.LIMITATION OF LIABILITY Payment of costs incurred under this agreement is contingent upon the availability of funds. If at any time during this Grant Period,the Department determines that there is insufficient funding to continue the project,the Department shall notify the Subgrantee, giving notice of intent to terminate this agreement, as specified in Article 11 of this agreement. If at the end of a federal fiscal year,the Department determines that there is sufficient funding and performance to continue the project,the Department may notify the Subgrantee to continue this agreement_ ARTICLE 5.AMENDMENTS This agreement may be amended prior to its expiration by mutual written consent of both parties, utilizing the Grant Agreement Amendment in eGrants.Any amendment must be executed by the parties within the Grant Period, as specified in this Grant Agreement. ARTICLE 6.ADDITIONAL WORK AND CHANGES IN WORK A. If the Subgrantee is of the opinion that any assigned work is beyond the scope of this agreement and constitutes additional work,the Subgrantee shall promptly notify the Department in writing through eGrants. If the Department finds that such work does constitute additional work,the Department shall advise the Subgrantee and a written amendment to this agreement will be executed.according to Article 5,Amendments,to provide compensation fordoing this work on the same basis as the original work. If performance of the additional work will cause the maximum amount payable to be exceeded,the work will not be performed before a written grant amendment is executed. B_ If the Subgrantee has submitted work in accordance with the terms of this agreement but the Department requests changes to the completed work or parts of the work which involve changes to the original scope of services or character of work under this agreement,the Subgrantee shall make those revisions as requested and directed by the Department.This will be considered as additional work and will be paid for as specified in this Article. C. If the Subgrantee submits work that does not comply with the terms of this agreement,the Department shall instruct the Subgrantee to make,any revisions that are necessary to bring the work into compliance with this agreement. No additional.compensation shall be paid for this work. D.The Subgrantee shall make revisions to the work authorized in this agreement that are necessary to correct errors or omissions,when required to do so by the Department_ No additional compensation shall be paid for this work. E.The Department shall not be responsible for actions by the Subgrantee or any costs incurred by the Subgrantee relating to additional work not directly associated with or prior to the execution of an amendment. ARTICLE 7. REPORTING AND MONITORING A. Not later than thirty(30)days after the end of each reporting period,the Subgrantee shall submit a performance report through eGrants. Reporting periods vary by project duration and are defined as follows: 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 8 of 34 City of La Porte Police Department STEP - OpSlow- 2022 1_ For short term projects,the reporting period is the duration of the project. Subgrantee shall submit a performance report within 30 days of project completion. 2_ For longer projects,the reporting period is monthly. Subgrantee shall submit a performance report within 30 days of the completion of each project month and within 30 days of project completion_ 3_ For Selective Traffic Enforcement Program (STEP)Wave projects,the reporting period is each billing cycle_ Subgrantee shall submit a performance report within 30 days of the completion of each billing cycle. B.The performance report will include, as a minimum_ (1)a comparison of actual accomplishments to the objectives established for the period, (2)reasons why established objectives and performance measures were not met, if appropriate, and (3)other pertinent information, including,when appropriate, an analysis and explanation of cost underruns, overruns, or high unit costs_ C.The Subgrantee shall promptly advise the Department in writing,through eGrants, of events that will have a significant impact upon this agreement, including: 1. Problems, delays, or adverse conditions, including a change of project director or other changes in Subgrantee personnel,that will materially affect the ability to attain objectives and performance measures, prevent the meeting of time schedules and objectives, or preclude the attainment of project objectives or performance measures by the established time periods. This disclosure shall be accompanied by a statement of the action taken or contemplated and any Department or federal assistance needed to resolve the situation_ 2. Favorable developments or events that enable meeting time schedules and objectives sooner than anticipated or achieving greater performance measure output than originally projected. D_The Subgrantee shall submit the Final Performance Report through eGrants within thirty(30) days after completion of the grant. ARTICLE 8. RECORDS The Subgrantee agrees to maintain all reports,documents, papers, accounting records, books, and other evidence pertaining to costs incurred and work performed under this agreement(called the "Records"),and shall make the Records available at its office for the time period authorized within the Grant Period, as specified in this Grant Agreement.The Subgrantee further agrees to retain the Records for four(4)years from the date of final payment under this agreement, until completion of all audits, or until pending litigation has been completely and fully resolved,whichever occurs last. Duly authorized representatives of the Department,the USDOT,the Office of the inspector General, Texas State Auditor, and the Comptroller General shall have access to the Records.This right of access is not limited to the four(4)year period but shall last as long as the Records are retained. ARTICLE 9. INDEMNIFICATION A_To the extent permitted by law,the Subgrantee, if other than a government entity, shall indemnify, hold, and save harmless the Department and its officers and employees from all claims and liability due to the acts o.r omissions of the Subgrantee, its agents, or employees_ The Subgrantee also agrees,to the extent permitted by law,to indemnify, hold, and save harmless the Department from any and all expenses, including but not limited to attorney fees, all court costs and awards for damages incurred by the Department in litigation or otherwise resisting claims or liabilities as a result of any activities of the Subgrantee, its agents, or employees. 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 9 of 34 City of La Porte Police Department STEP - OpSlow- 2022 B_To the extent permitted by law,the Subgrantee, if other than a government entity, agrees to protect, indemnify, and save harmless the Department from and against all claims,demands, and causes of action of every kind and character brought by any employee of the Subgrantee against the Department due to personal injuries to or death of any employee resulting from any alleged negligent act, by either commission or omission on the part of the Subgrantee_ C. If the Subgrantee is a government entity, both parties to this agreement agree that no party is an agent, servant,or employee of the other party and each party agrees it is responsible for its individual acts and deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents. ARTICLE 10. DISPUTES AND REMEDIES This agreement supersedes any prior oral or written agreements. If a conflict arises between this agreement and the Traffic Safety Program Manual,this agreement shall govern.The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising out of procurement made by the Subgrantee in support of work under this agreement. Disputes concerning performance or payment shall be submitted to the.Department for settlement,with the Executive Director or his or her designee acting as final referee. ARTICLE 11. TERMINATION A.This agreement shall remain in effect until the Subgrantee has satisfactorily completed all services and obligations described in this agreement and these have been accepted by the Department, unless: 1_This agreement is terminated in writing with the mutual consent of both parties; or 2.There is a written thirty(30)day notice by either party; or 3.The Department determines that the performance of the project is not in the best interest of the Department and informs the Subgrantee that the project is terminated immediately. B_The Department shall compensate the Subgrantee for only those eligible expenses incurred during the Grant Period specified in this Grant Agreement that are directly attributable to the completed portion of the work covered by this agreement, provided that the work has been completed in a manner satisfactory and acceptable to the Department-The Subgrantee shall not incur nor be reimbursed for any new obligations after the effective date of termination_ ARTICLE 12. INSPECTION OF WORK A.The Department and,when federal funds are involved,the USDOT,or any of their authorized representatives, have the right at all reasonable times to inspect or otherwise evaluate the work performed or being performed under this agreement and the premises in which it is being performed. B. If any inspection or evaluation is made on the premises of the Subgrantee or its subcontractor,the Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties_All inspections and evaluations shall be performed in a manner that will not unduly delay the work. 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 10 of 34 City of La Porte Police Department STEP - OpSlow- 2022 ARTICLE 13.AUDIT The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under this agreement or indirectly through a subcontract under this agreement.Acceptance of funds directly under this agreement or indirectly through a subcontract under this agreement acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee,to conduct an audit or investigation in connection with those funds.An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit_ ARTICLE 14. SUBCONTRACTS A subcontract in excess of$25,000 may not be executed by the Subgrantee without prior written concurrence by the Department_ Subcontracts in excess of$25,000 shall contain all applicable terms and conditions of this agreement. No subcontract will relieve the Subgrantee of its responsibility under this agreement_ ARTICLE 15, GRATUITIES A Texas Transportation Commission policy mandates that employees of the Department shall not accept any benefit, gift, or favor from any person doing business with or who, reasonably speaking, may do business with the Department under this agreement_The only exceptions allowed are ordinary business lunches and items that have received the advanced written approval of the Department's Executive Director. 8_Any person doing business with or who reasonably speaking may do business with the Department under this agreement may not make any offer of benefits, gifts, or favors to Department employees, except as mentioned here above. Failure on the part of the Subgrantee to adhere to this policy may result in termination of this agreement. ARTICLE 16. NONCOLLUSION The Subgrantee warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Subgrantee,to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or making of this agreement_ If the Subgrantee breaches or violates this warranty, the Department shall have the right to annul this agreement without liability or, in its discretion,to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, brokerage fee, contingent fee, or gift. ARTICLE 17. CONFLICT OF INTEREST The Subgrantee represents that it or its employees have no conflict of interest that would in any way interfere with its or its employees' performance or which in any way conflicts with the interests of the Department_The Subgrantee shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the Department's interests_ ARTICLE 18. SUBGRANTEE'S RESOURCES A The Subgrantee certifies that it presently has adequate qualified personnel in its employment to perform the work required under this agreement, or will be able to obtain such personnel from sources other than the Department_ 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 11 of 34 City of La Porte Police Department STEP - OpSlow- 2022 B_All employees of the Subgrantee shall have the knowledge and experience that will enable them to perform the duties assigned to them.Any employee of the Subgrantee who, in the opinion of the Department, is incompetent or whose conduct becomes detrimental to the work,shall immediately be removed from association with the project. C_ Unless otherwise specified,the Subgrantee shall furnish all equipment, materials, supplies, and other resources required to perform the work_ ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT The Subgrantee shall establish and administer a system to procure, control, protect, preserve,use, maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this agreement in accordance with its own procurement and property management procedures, provided that the procedures are not in conflict with (1)the Department's procurement and property management standards and (2)the federal procurement and property management standards provided by 2 CFR§§200.310-.316,200.318-.324. ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY Upon completion or termination of this Grant Agreement,whether for cause or at the convenience of the parties, all finished or unfinished documents, data, studies, surveys, reports, maps, drawings, models, photographs, etc_ prepared by the Subgrantee, and equipment and supplies purchased with grant funds shall, at the option of the Department, become the property of the Department. All sketches, photographs, calculations,and other data prepared under this agreement shall be made available, upon request,to the Department without restriction or limitation of their further use. A. Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any databases, software, inventions,training manuals,systems design, or other proprietary information in any form or medium. B.All rights to Department.The Department shall own all of the rights(including copyrights, copyright applications, copyright renewals, and copyright extensions),title and interests in and to all data, and other information developed under this contract and versions thereof unless otherwise agreed to in writing that there will be joint ownership. C.All rights to Subgrantee. Classes and materials initially developed by the Subgrantee without any type of funding or resource assistance from the Department remain the Subgrantee's intellectual property. For these classes and materials,the Department payment is limited to payment for attendance at classes. ARTICLE 21. SUCCESSORS AND ASSIGNS The Department and the Subgrantee each binds itself,its successors, executors, assigns, and administrators to the other party to this agreement and to the successors,executors, assigns,and administrators of the other party in respect to all covenants of this agreement.The Subgrantee shall not assign, sublet, or transfer interest and obligations in this agreement without written consent of the Department through eGrants_ ARTICLE 22. CIVIL RIGHTS COMPLIANCE A_ Compliance with regulations_The Subgrantee shall comply with the regulations relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 12 of 34 City of La Porte Police Department STEP - OpSlow- 2022 (USDOT):49 CFR, Part 21;23 CFR, Part 200; and 41 CFR, Parts 60-74, as they may be amended periodically(called the"Regulations").The Subgrantee agrees to comply with Executive Order 11246,entitled"Equal Employment Opportunity,"as amended by Executive Order 11375 and as supplemented by the U.S. Department of Labor regulations (41 CFR, Part 60). B. Nondiscrimination. (applies to subrecipients as well as States)The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities")-These include but are not limited to: . Title VI of the Civil Rights Act of 1964(42 U_S.C.2000d et seq., 78 stat_252), (prohibits discrimination on the basis of race, color, national origin)and 49 CFR part 21; * The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 , (42 U_S_C_ 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); . Federal-Aid Highway Act of 1973, (23 U.S_C_324 et seq-), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686)(prohibit discrimination on the basis of sex); . Section 504 of the Rehabilitation Act of 1973 , (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability)and 49 CFR part 27; • The Age Discrimination Act of'1975, as amended, (42 U.S.C.6101 et seq.), (prohibits discrimination on the basis of age); . The Civil Rights Restoration Act of 1987 , (Pub. L 100-209),(broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 19.75 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors,whether such programs or activities are Federally-funded or not); . Titles II and III of the Americans with Disabilities Act(42 U.S_C. 12131-12189)(prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing)and 49 CFR parts 37 and 38; . Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and . Executive Order=13166, Improving Access to Services for Persons with Limited English Proficiency(guards against Title VI national origin discrimination/discrimination because of limited English proficiency(LEP)by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). The State highway safety agency- * Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,.color, national origin,disability, sex, age,limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities; be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; . Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance: 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 13 of 34 City of La Porte Police Department STEP - OpSlow- 2022 . Agrees to comply(and require its subrecipients, contractors, subcontractors, and consultants to comply)with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records,accounts,documents, information,facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement,the contractor/funding recipient agrees- a.To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c_To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d.That, in event a contractor/finding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement,the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contractlagreement until the contractor/funding recipient complies; and/or cancelling,terminating, or suspending a contract or funding agreement, in whole or in part; and e.To insert this clause, including paragraphs (a)through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub-agreement;that receives Federal funds under this program. C. Solicitations for subcontracts, including procurement of materials and equipment: In all solicitations either by competitive bidding or negotiation made by the Subgrantee for work to be performed under a subcontract, including procurements of materials and leases of equipment, each potential subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations under this agreement and the regulations relative to nondiscrimination on the grounds of race, color, sex, national origin, age, religion, or disability. D. Information and reports:The Subgrantee shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Department or the USDOT to be pertinent to ascertain compliance with the Regulations or directives_Where any information required of the Subgrantee is in the exclusive possession of another who fails or refuses to furnish this information,the Subgrantee shall certify that to the Department or the USDOT, whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the requested information_ E. Sanctions for noncompliance:In the event of the Suhgrantee's noncompliance with the nondiscrimination provision of this agreement,the Department shall impose such sanctions as it or the USDOT may determine to be appropriate. F. Incorporation of provisions:The Subgrantee shall include the provisions of paragraphs A.through 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 14 of 34 City of La Porte Police Department STEP - OpSlow- 2022 E. in every subcontract, including procurements of materials and leases of equipment, unless exempt by the regulations or directives.The Subgrantee shall take any action with respect to any subcontract or procurement that the Department may direct as a means of enforcing those provisions, including sanctions for noncompliance. However, in the event a Subgrantee becomes involved in, or is threatened with litigation with a subcontractor or supplier as a result of such direction,the Subgrantee may request the Department to enter into litigation to protect the interests of the state; and in addition,the Subgrantee may request the United States to enter into such litigation to protect the interests of the United States. ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE(DBE] PROGRAM A.The parties shall comply with the DBE Program requirements established in 49 CFR Part 26. B.The Subgrantee shall adopt, in its totality,the Department's federally approved DBE program. C.The Subgrantee shall set an appropriate DBE goal consistent with the Department's DBE guidelines and in consideration of the local market, project size, and nature of the goods or services to be acquired.The Subgrantee shall have final decision-making authority regarding the DBE goal and shall be responsible for documenting its actions_ D.The Subgrantee shall follow all other parts of the Department's DBE program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas Department of Transportation's Federally-Approved Disadvantaged Business Enterprise by Entity and attachments found at web address httpJiv.txdot.gov/bUSifleSS/partnerShiPS1dbe.html E.The Subgrantee shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26.The Subgrantee shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and administration of USDOT-assisted contracts.The Department's DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Subgrantee of its failure to carry out its approved program,the Department may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 USC 1001 and the Program Fraud Civil Remedies Act of 1986 (31 USC 3801 et seq.). F. Each contract the Subgrantee signs with a contractor(and each subcontract the prime,contractor signs with a sub contractor)must include the following assurance:The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract_The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts_ Failure by the contractor to carry out these requirements is a material breach of this agreement,which may result in the termination of this agreement or such other remedy as the recipient deems appropriate. ARTICLE 24. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (Stat ) 1. By signing and submitting this proposal,the prospective primary tier participant is providing the certification set out below and agrees.to comply with the requirements of 2 GFR parts 180 and 1200. 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 15 of 34 City of La Porte Police Department STEP - OpSlow- 2022 2-The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction-The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below-The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However,failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction- 3-The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment- 4.The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5.The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200-You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations- 6-The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7.The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction provided by the department or agency entering into this covered transaction,without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. S_A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9-4,debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous.A participant is responsible for ensuring that its principals are not suspended,debarred, or otherwise ineligible to participate in covered transactions-To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,each participant may, but is not required to,check the System for Award Management Exclusions website (https:llwww.sam.govl)- 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause-The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10- Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CER Part 9. subpart 9-4.suspended, debarred, ineligible. or 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 16 of 34 City of La Porte Police Department STEP - OpSlow- 2022 voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default. Certification Reaarding Debarment, Suspension and Other Responsibility Matters-Prima fyiir Covered Transactions (1)The prospective primary tier participant certifies to the best of its knowledge and belief,that it and its principals: (a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, (b)Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining; attempting to obtain,or performing a public (Federal, State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements, or receiving stolen property; (c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification; and (d)Have not within a three-year period preceding this application/proposal had one or more public transactions(Federal, State, or local)terminated for cause or default. (2)Where the prospective primary participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal- Instructions for Lower Tier Participant Certification 1. By signing and submitting this proposal,the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government,the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 0.The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4_The terms covered transaction, civil judgment, debarment, suspension,ineligible, participant, person, principal,and voluntarily excluded, as used in this clause, are defined in 2 GFR parts 180 and 1200_You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5_The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 17 of 34 City of La Porte Police Department STEP - OpSlow- 2022 transaction with a person who is proposed for debarment under 48 CFR Part 9,subpart 9-4, debarred,suspended,declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated- 6.The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled"Instructions for Lower Tier Participant Certification"including the"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,"without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7-A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous-A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions-To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,each participant may, but is not required to, check the System for Award Management Exclusions website (https:llwww.sam.govl)- 8- Nothing contained in the foregoing shall be construed to require establishment of a.system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended,debarred, ineligible, or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal government,the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Gerlification Regarding Debarment Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions: 1.The prospective lower tier participant certifies, by submission of this proposal,that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency_ 2.Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal- ARTICLE 25. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies,to the best of his or her knowledge and belief,that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation, 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 18 of 34 City of La Porte Police Department STEP - OpSlow- 2022 renewal, amendment,or modification of any Federal contract,grant,loan, or cooperative agreement. 2_ If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying,"in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers(including subcontracts,subgrants, and contracts under grant, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly_ This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31, U.S. Code. Any person who fails to file.the required certification shall be subject to a civil penalty of not less than$10,000 and not more than $100,000 for each such failure. ARTICLE 26. CHILD SUPPORT CERTIFICATION Under Section 231.006,Texas Family Code,the Subgrantee certifies that the individual or business entity named in this agreement is not ineligible to receive the specified grant, loan, or payment and acknowledges that this agreement may be terminated and payment may be withheld if this certification is inaccurate. If the above certification is shown to be false,the Subgrantee is liable to the state for attorney's fees and any other damages provided by law or the agreement.A child support obligor or business entity ineligible to receive payments because of a payment delinquency of more than thirty(30)days remains ineligible until: all arrearages have been paid;the obligor is in compliance with a written repayment agreement or court order as to any existing delinquency, or the court of continuing jurisdiction over the child support order has granted the obligor an exemption from Subsection (a)of Section 231.008, Texas Family Code, as part of a court-supervised effort to improve earnings and child support payments. ARTICLE 27. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT REQUIREMENTS A.Any recipient of funds under this agreement agrees to comply with the Federal Funding Accountability and Transparency Act and implementing regulations at 2 CFR Part 170, including Appendix A.This agreement is subject to the following award,terms: lhttp://edocket.access.gpo.gavi2010lpdfi2010-22705_pdf and htt :l/edocket.access. o. ov./'2010f df€2010-22706. df.. S_The Subgrantee agrees that it shall: 1. Obtain and provide to the State a System for Award Management(SAM)number(48 CFR subpt_ 4.11)if this award provides for more than $25,000 in Federal funding_The SAM number may be obtained by visiting the SAM web-site at: https://www_sam.goy 2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a unique nine-character number that allows the Federal government to track the distribution of federal money. The DUNS number may be requested free of charge for all businesses and entities required to do so by visiting the Dun &Bradstreet(D&B)on-line registration website http://fedciov_dnb.coi-r/wnrebform; 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 19 of 34 City of La Porte Police Department STEP - OpSlow- 2022 aria 3. Report the total compensation and names of its top five(5)executives to the State if: i. More than 80% of annual gross revenues are from the Federal government, and those revenues are greater than $25,000,000; and ii.The compensation information is not already available through reporting to the U.S. Securities and Exchange Commission. ARTICLE 28. SINGLE AUDIT REPORT A.The parties shall comply with the requirements of the Single Audit Act of 1984, P.L- 98-502, ensuring that the single audit report includes the coverage stipulated in 2 CFR Part 200. B_ If threshold expenditures of$750,000 or more are met during the Subgrantee's fiscal year,the Subgrantee must submit a Single Audit Report and Management Letter(if applicable)to TxDOT's Audit Office, 125 East 11th Street,Austin,TX 78701 or contact TxDOT's Audit Office at sin leaudits@txdot.cicv C. If expenditures are less than$750,000 during the Subgrantee's fiscal year,the Subgrantee must submit a statement to TxDOT's Audit Office as follows:"We did not meet the$750,000 expenditure threshold and therefore, are not required to have a single audit performed for FY D- For each year the project remains open for federal funding expenditures,the Subgrantee will be responsible for filing a report or statement as described above-The required annual filing shall extend throughout the life.of the.agreement,unless otherwise amended or the project has been formally closed out and no charges have been incurred within the current fiscal year. ARTICLE 29. BUY AMERICA ACT(applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement(23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient,to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest,that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items,the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. ARTICLE 30. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body- Such activities include both direct and indirect (e-g-, "grassroots")lobbying activities,vvith one exception.This does not preclude a State official whose salary is supported with NHTSAfunds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. ARTICLE 31. NONGOVERNMENTAL ENTITY'S PUBLIC INFORMATION (This article applies only to non-profit entities.) 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 20 of 34 City of La Porte Police Department STEP - OpSlow- 2022 The Sub•grantee is required to make any information created or exchanged with the Department pursuant to this Grant Agreement and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the Department- [SB-1 368, 83rd Texas Legislature, Regular Session, Effective 911113] ARTICLE 32. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U_5.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists_ ARTICLE 33. INTERNAL ETHICS AND COMPLIANCE PROGRAM Subgrantee shall comply with Title 43 Texas Administrative Code§25.9D6(b). Subgrantee certifies it has adopted an internal ethics and compliance program that satisfies the requirements of Title 43 Texas Administrative Code§10.51 (relating to Internal Ethics and Compliance Program). Subgrantee shall enforce compliance with that program. 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 21 of 34 City of La Porte Police Department STEP - OpSlow- 2022 COUNTY SERVED Select a County: Haris County-Houston District 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 22 of 34 City of La Porte Police Department STEP - OpSlow- 2022 POLITICAL DISTRICT SERVED Select a Political District Sewed(View a map): U.S. Congress* Congressional District 36 Texas Senate* Texas Senate District 11 Texas House* Texas House of Representatives District 128 Texas House of Representatives District 129 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 23 of 34 City of La Porte Police Department STEP - OpSlow- 2022 GOALS AND STRATEGIES To increase effective enforcement and adjudication of traffic safety-related laws to reduce fatal (so`�l' and serious injury crashes Strategies: Increase enforcement of traffic safety-related Iaws- Increase public education and information campaigns. X I agree to the above goals and strategies. Operational Plan The purpose of this mobilization is to conduct high-visibility saturation patrols within the Enforcement Zones identified in the Operational Plan(Enforcement Zone)section of the grant for at least four days during the enforcement periods outlined in the sections below- Subgrantee must also perform pre-enforcement earned-media campaigns for each enforcement period. Pre-I►Iedia Efforts Before Enforcement period Conduct local media events immediately before the enforcement effort to maximize the visibility of enforcement to the public-These media events ten the June 04, 2022- public when,where,how and why the traffic laws are being enforced.These June 06. 2022 activities must occur prior to enforcement activities beginning- Enforcement period Officers working Operation:Slowdown must conduct high-visibility overtime enforcement activities focused on reducing the number of Fatal(K)and Suspected Serious Injury(A)crashes involving contributing factors commonly associated with speed.. Officers should conduct grant enforcement efforts by moving at or slightly below the speed limit with traffic.While officers's orking June 07,2022 - STEP enforcement should focus on violations that contribute to speed-related June 21, 2022 crashes, any probable cause may be used to initiate a vehicle stop within the established enforcement zones. Officers working STEP-OpSlow should remain mobile when possible and work steadily throughout the shit to document stopping an average of 2-5 vehicles in each STEP enforcement hour. Post-Media Efforts After Enforcement period Conduct local media events informing the public about the importance and effectiveness of maintaining a safe speed and relative distance to other vehicles June 22,2022 - when driving-The Post-Media Campaign may begin immediately upon June 24,2022 completion of the enforcement period. Reporting Period T.,«ten (1 A ')('t1 ) 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 24 of 34 City of La Porte Police Department STEP - OpSiow- 2022 Jta1C U=t.LULL - Agencies will submit a performance report during this time period. June 24.2022 Comments: Please mark all of your proposed zones on a single heat map and upload that map here. Click here to see an example.The maximum number of allowable zones for an agency is determined by dividing the total number of enforcement hours by 40 and rounding to the nearest whole number_ https:1,iss,svw dot_state.tx_us/apps.tegrsntsl Upload'1131982_341670-FY2022OpSlowZoneMap.dorx XAgency agrees to conduct the engagement activities associated with this project as described 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 25 of 34 City of La Porte Police Department STEP - OpSlow- 2022 LAW EN-FORCEMENT OSJECTWE/PERFORMANCE MEASURE STEP enforcement grants are focused on reducing crashes and Operation:Slowdown enforcement grants specifically focus on reducing Fatal(K)or Suspected-Serious-Injury(A)crashes involving contributing factors commonly associated with speed_The blanks on this page represent the baseline number of speed- involved KA crashes(Speed-KA): and the KA crash targets each agency hopes to achieve through enforcement efforts associated with this grant project.The data entered on this page is the basis for the grant's enforcement performance measures.The Baseline KA crash data is provided by TxDOT using a 3- year rolling average of Speed-KA crashes as reported to TxDOT's Crash Reporting Information System (CRIS)database.The Target number of KA crashes should be less than the number of Baseline KA crashes. Baseline:KA Crashes involving Speed(Speed-KA)for subgrantee's jurisdiction 0 Target Target:Reduce the number of Speed-related KA crashes to 0 Note:Nothing in this agreement shall be interpreted as a requirement,formal or informal,that a peace officer issue a specified or predetermined number of citations in pursuance of the Subgrantee's obligations hereunder.Department and Subgrautee acknowledge that Texas Transportation Code Section 720.002 prohibits using traffic-offense quotas and agree that nothing in this Agreement is establishing an illegal quota.In addition to the STEP enforcement activities,the suhgrantee must maintain baseline non-STEP funded citation and arrest activity due to the prohibition of supplanting. 2022-LaPorte-OpSlow-0001 3 Printed On: 4/26/2022 Page 26 of 34 City of La Porte Police Department STEP - OpSlow- 2022 PI&E OBJECTISIE/PERFORl1MIANCE MEASURE. XI agree to the below efforts with a public information and education(PI&E)program- a_ Conduct a minimum of one(1)presentations b. Conduct a minimum of two(2)media exposures(e-g.news conferences,news releases,interviews: mobilization-appropriate social media posts) c.Conduct a minimum of one(1)community events(e-g.health fairs.booths) 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 27 of 34 City of La Porte Police Department STEP - OpSiow- 2022 OPERATIONAL PLANdENFORCEME �I ZONES) Instructions • Agency must use the appropriate STEP heat maps to develop Enforcement Zones where all enforcement acti6ties under this grant will be conducted.There' 11 be no"jurisdiction-wide" enforcement zones. • Enforcement Zones are limited in size to maximum of 4 linear or 4 square miles each and should bound high-crash locations-Each detail map must show the entire zone and a measurement of that zone_with one zone per uploaded detail map_Additional documentation may be provided to thither define the enforcement zone boundaries and should be scanned and uploaded using the"Additional Documentation"upload button.Each agency will be allowed a minimum of 2 enforcement zones.The maximum number of allowable zones for an agency is determined by dividing the total number of enforcement hours by 40 and rounding to the nearest whole number. . Agencies are expected to document initiating an agency-wide average of 2.5 vehicle stops per enforcement hour within the zones attached to and described in this section_The numbers used to calculate the 2.5 agency-wide average will be adjusted to allow for enforcement time(or"arrest hours")spent transporting arresters for booking. . Please complete this page,then click the Save button.Required fields are marked with an . Click Add button to create another zone . Zone Name should match file name of uploaded supporting map.Each attachment need to be less than 4MB Zone Name Zone I State Hwy 225 from Sens to SH 146, SH 146 south to Spencer HNNy_cast to Zone Broadway, south to Fairmont.west to Bay Area,north back to State Hwy 225;3.34 Desc ription square miles 2417 Zone Hours https,//Nv%vw.dot.state.tx_us.+apps./egrant5/Uploadi1132613_341678- Zone Detail Map ZonelSlowvDown.docx Additional Documentation 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 28 of 34 City of La Porte Police Department STEP - OpSlow- 2022 OPERATIONAL PLAN(ENFORCEII;IENT ZONES) Instructions • Agency must use the appropriate STEP heat maps to develop Enforcement Zones where all enforcement activities under this grant will be conducted-There will be no "jurisdiction-wide" enforcement zones. • Enforcement Zones are limited in size to maximum of 4 linear or 4 square miles each and should bound high-crash locations.Each detail map must show the entire zone and a measurement of that zone,with one zone per uploaded detail map_Additional documentation may be provided to further define the enforcement zone boundaries and should be scanned and uploaded using the"Additional Documentation'upload button.Each agency will be allowed a minimum of 2 enforcement zones.The maximum number of allowable zones for an agency is determined by dividing the total number of enforcement hours by 40 and rounding to the nearest whole number- . Agencies are expected to document initiating an agency-wide average of 2.5 vehicle stops per enforcement hour within the zones attached to and described in this section.The numbers used to calculate the 2.5 agency-wide average will be adjusted to allow for enforcement time(or"arrest hours")spent transporting arrestees for booking. • Please complete this page,then click the Save button.Required fields are marked with an . Click Add button to create another zone . Zone Name should match file name of uploaded supporting map_Each attachment need to be less than 4MB Zone Name Zone 2 Underwood Rd from E Thirteenth St to Spencer Hwy,west to Canada to Fairmont. Zone Description 4 Linear Miles 24•,!7 Zone Hours https-//tvww.dot.state_tx.us./appslegraiits/Uploadil132614_341678- Zone.Detail Map Zone2SlowDown_docx Additional Documentation 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 29 of 34 City of La Porte Police Department STEP - OpSlow- 2022 OPERATIONAL PLAN N-FORCEniEN;T ZONES) Instructions : . Agency must use the appropriate STEP lie-at maps to develop Enforcement Zones where all enforcement activities under this grant will be conducted.There will be no"jurisdiction wide" enforcement zones. Enforcement Zones are limited in size to maximum of 4 linear or 4 square miles each and should bound high-crash locations.Each detail map must show the entire zone and a measurement of that zone,with one zone per uploaded detail map.Additional documentation may be provided to further define the enforcement zone boundaries and should be scanned and uploaded using the"Additional Documentation"upload button.Each agency will be allowed a minimum of 2 enforcement zones_The maximum number of allowable zones for an agency is determined by dividing the total number of enforcement hours by 40 and rounding to the nearest whole number_ . Agencies are expected to document initiating an agency-wide average of 2.5 vehicle stops per enforcement hour within the zones attached to and described in this section_The numbers used to calculate the 2.5 agency-wide average will be adjusted to allow for enforcement time(or"arrest hours")spent transporting arrestees for booking. • Please complete this page,then click the Save button.Required fields are marked with an C• lick Add button to create another zone • Zone Name should match file name of uploaded supporting map.Each attachment need to be less than 4MB Zone Name Zone 3 Zone Description Spencer Hwy from Myrtle Creek Dr.to Winburn Tide Ln; 1.66 linear miles 2417 Zone Hours httpsi/ ww.dotstate.tx.us/appsfegrants/_Upload'l 132617341678- Zone Detail Map Zone3SlowDovvn_docx Additional Documentation 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 30 of 34 City of La Porte Police Department STEP - OpSlow- 2022 AGENCY INFORMATION Agency Contacts 1.Who is your department's Chief/Sheriff/Constable? Steve Deardorff 2_ How many years has that person held that position at this agency? 3 3.Who is the person in charge of training at your department? Tracy Phelan 4_ Please provide their work email and telephone number. phelant7a laportetx., 5.What is the name of the person in charge of your department's official social media accounts? Scott Pullig 6. Please provide their work email and telephone number_ pulligslaportetx.g Service Data 1.What is the size in square miles of your department's service area? 19.9 2_What is the latest estimated population of your service area? 35246 3_ How many sworn officer positions is your agency authorized? 81 4. How many of those positions are currently filled? 77 5. How many total calls for service did your agency log in the past 12 4419 months? 6_ How many total crashes did your agency respond to in the past 12 823 months? /lr... .ii,i..-L:-1- _l J........ ...................... �.. .�LL- .-..rl A 7ffl 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 31 of 34 City of La Porte Police Department STEP - OpSlow- 2022 r. Now many totai venicie stops oia your agency make in me past -iz I u months? BTS Program Area 1. Does your agency participate in Fatal Crash Review(FCR)meetings with TxDOT? No 2. Does your department have a traffic unit? Yes 3_ Does your department have a DWI unit? No 4_ Does your department have at least one currently certified Drug Recognition Expert(ORE)? Yes 5. Does your department have at least one certified Child Passenger Safety(CPS)Technician or Instructor? No 6. Does your department have at least one data analyst? Yes 7. Does your department have at least one certified Commercial Vehicle Enforcement(CVE)officer? Yes 8_ Does your agency have a Controlled Party Dispersal (CPD)program in place for underage individuals who are gaining social access to No alcohol at parties? 9.Are there any officially designated bicycle routes in your service area? Yes 2022-LaPorte-OpSlow-00013 Printed On: 4/26/2022 Page 32 of 34 City of La Porte Police Department STEP - OpSlow- 2022 SALARIES AND FRINGE EENFFITS LEJL13 .ertrre JBr Tl For Sactluns B IF18EE 8nr1 C tAdminlstratrwa Dut1rl on this pagacheekthe Over Time anator ki98u1MTkm4 Dolan that apple to thaw cmtaas.rt there are no dutlss 1n B and C.Have both boxes uncharted TxDOT tJ. wage Tk132T Selnrlaa Tow Prl-y8 TOW 'murs 11a 1urI n 33Iurfus % FYi73e: A Firgr mwd Oeg≥ i2 55x243 53g�}pd1 53544 2328x; 3!,08324 Sei�]ea'in 21 $64:5O 3f351.35 51x5135 2d23'6 838216 L135Y.'Iet 14 83O4)D 5'x20.O4 !95].0] 2828% .5 ,624 P3&&Ai4lzu: 57 5O I°a _ 30 C.Ah'nkbtratkp_6 fke£ 54 'i 59 58 53 ?b 30 50 % 50 3O % 54 TMI: I 5553175 55.481.75 51,691.64 Ca",agor! TxC9T % % T[ I S319f}?c: 55031.75 105.0% 50 0.0210 55$31.75 SO 01271, 31591.64 1000210 51-91.64 8m-4iyrr1o1Frkge -- ---�- _� Per f; a; Frka;e2 22CMI r y IF5 osrs Jlartinu,nt-iaskialj 4'r C'fea07n Fr MRS 15.5 16231*.i l3Jr .. T 1 5Y.L'ov 4.35% Tc08 2823% 2022-LaPorte-OpSiow-00013 Printed On: 4/26/2022 Page 33 of 34 City of La Porte Police Department STEP - OpSlow- 2022 Budget Summary TxDOT Match Total Budget Category Category I-Labor Costs (100) Salaries $5,981.75 $0 $5,981.75 (200) Fringe Benefits E $0 $1,691 64 Cate a . ... �.. $1 69 f.64 7otal� ry I Sub $5,981.75.; $1,691 64 ....,.. .. ......... ..... .. ..... _ °.. ......E Category 11-Other Direct Costs (300) Travel $0 $0 i... . Q (400) Equipment $0 $0 $0 - ......... (500) Supplies $Q $0 $0 6t1Q E Contractual ( ) a Services $0 $0 $0 (700) Other I Miscellaneous $0 ` $0 $0 Category.11 Sub $0 1 0 Q Total $ $ Total Direct Costs $5,981.75 $1,691.64 $7,673 39 Category III-Indirect Costs _ . __. .. . ._ (800) 1 Indirect Cost Rate $0 $0 tai Summary Total Labor Costs $6,981.75 ; $1,691.64 $7.673.39 Total Direct Costs ... $0 � $0 $0 Total Indirect Costs $0 ! $0 $0 Grand Total $5,981 75 $1,691.64 $7,573,39 Fund Sources 7795fo° 22.05% (Percent Share) E _ E 2022-LaPorte-OpSlow-00013 Printed On. 4/26/2022 Page 34 of 34 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Ray Mayo, Director Department: Public Works Report Resolution Ordinance Exhibits: October 11, 2021 Agenda Request, October 11, 2021 Minutes, January 10, 2022 Agenda Request, January 10, 2022 Minutes, Notification from Grapevine Dodge, Purchase Order P0220186, Vehicle Quotes from TIPS USA SUMMARY & RECOMMENDATION The La Porte City Council awarded the purchase of five (5) Dodge Chargers to Grapevine Dodge Chrysler Jeep Ram at the October 11th City Council meeting. Following the award, Equipment Services staff was notified by the dealer of unexpected inventory and production changes that would limit us to accept all-wheel drive models for all five (5) Dodge Charger replacements. Police Department staff requested to change two (2) of the Chargers to rear-wheel drive Chevrolet Tahoe PPVs. The three (3) remaining AWD Chargers remained on order. These purchasing changes were authorized by City Council on January 10, 2022. On March 1, 2022, Grapevine Dodge Chrysler Jeep Ram notified the Fleet Superintendent that the order for the three (3) remaining Dodge Chargers was subjected to a factory cancellation and the vendor could not supply the vehicles. Police Department staff worked diligently contacting major suppliers in Southeast Texas and was successful in locating three (3) replacement vehicles for patrol through the cooperative purchasing group, TIPS USA. VENDOR BUDGET ITEM BID Lake Country Chevrolet 2 ea. Chevrolet Tahoe PPV $73,558.50 Donalson Chrysler Dodge Jeep Ram 1 ea. Dodge Charger $29,196.75 TOTAL $102,755.25 Appropriation Source of Funds: 009-Motor Pool Account Number: 009-5253-521-8050 Amount Budgeted: $217,428.97 Amount Requested: $102,755.25 Budgeted Item: Yes No Benefits: • Vehicle meets the needs of the department. • The vehicles are in-stock. Liabilities: • The existing stock for Police Patrol vehicles is in short supply. Miscellaneous: a) The vehicles that will be purchased with this agenda request will replace existing vehicles that are now at the end of their service lives with funding from the Vehicle Replacement Fund. . b) The division will pay lease fees over the life of the units to establish a funded amount for future replacements. c) The balance remaining (funded amount minus replacement costs) either remains in the divisional motor pool account to pre -fund a portion of the replacement vehicle or is sometimes utilized by the division for up -fitting equipment. (e.g. light bar, trailer hitch, patrol unit up-fitting). Staff recommends the purchase of two (2), in-stock Chevrolet Tahoes from Lake Country Chevrolet and one (1) in-stock Dodge Charger from Donalson Chrysler Dodge Jeep Ram, under contract 210907 through cooperative purchasing program TIPS USA. ACTION REQUIRED BY CITY COUNCIL Authorize the purchase of (2) two Chevrolet Tahoe PPVs to Lake Country Chevrolet in the amount of $73,558.50 and one (1) Dodge Charger PPV to Donalson Chrysler Dodge Jeep Ram in the amount of $29,196.75 under contract 210907 through cooperative purchasing program TIPS USA. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date ti. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 11, 2021 Appropriation Requested By: _Ray.Ma o, Director Source of Funds: Various 009 Department: Public Works Account Number: N/A t, Report f' Resolution r Ordinance Amount Budgeted: $1,248,810,00 Amount Requested: $1,026,741.97 Exhibits: Vehicle and Equipment Quotes Budgeted Item: s` Yes C No SUMMARY & RECOMMENDATION Quotes were received through the Texas BuyBoard and GSA Cooperative Purchasing Programs for vehicles, equipment and upfitting eligible for replacement in the FY 2021- 22 Vehicle Replacement Program. This is the first round of FY 2021-22 equipment replacement purchase approvals. There will be a replacement with the same typo vehicle for five (5)full size sedans, one ambulance and one six-yard dump truck. There are five (5) same-type replacements for Golf Course equipment and four (4) same-type equipment replacements for the Street Department. There is one zero-turn mower for Airport Maintenance and one Utility Vehicle with ambulance module to become additions to the fleet, VENDOR BUDGET ITEM BUDGETED BID USER Grapevine PD Dodge Chysler (5) Dodge Chargers $244,179 $145,730.00 Patrol Jeep Ram Doggett Heavy (1) 650K John Deere $112,974 $119,800.00 Streets Mach ny Dozer (1) Dodge 4500w! Mac Haik Dodge Frazer $278,755 $251,978.00 EMS Chrysler Jeep ambulance module Doggett Heavy (1) Dyna Pack $54,819 $54,000.00 Streets Machinery Asphalt Roller (1) New Holland TS6 WC Tractors Tractor w128 ft. $174,147 $117,356.60 Streets boom VENDOR BUDGET ITEM BUDGETED BID USER Wowco 68 HP Kubota Skidsteer $47,874 $45,637.93 Streets wl bucket Rush Truck Hino 6-Yard Dump $112,907 $91,612.00 Utilities Center Truck Wowco (2) Kubota Zero-turn $26,831 $27,906.44 Golf I mowers Airport Brookside (1) John Deere Equipment 7700A Fairway $62,160 $52,047.56 Golf mower Brookside (1) John Deere 2550 Equipment Precision cut $36,524 $30,983.10 Golf mower Brookside (2) John Deere $44,624 $36,674.37 Golf Equipment Utility Tractors (1) Kawasaki UVC Utility Vehicle Powersports WI Custom $53,016 $53,015.97 EMS Medical Bed Enclosure Totals $1,248,810.00 $1,026,741.97 Miscellaneous: a) The vehicles to be purchased with this agenda request will replace existing vehicles that are now at the end of their service lives with funding from the Vehicle Replacement Fund,with the exception of one zero-turn mower and one utility vehicle with ambulance module. b) The budgeted amount listed in the table for the replacement vehicles.represents the total funds deposited by each department through FY 2020-21 in the form of lease fees paid by the department over the lease term designated for each vehicle. The funds for zero-turn mower were approved in the FY 2021-22 budget. c) The amounts listed in the table for vehicles/equipment are the funding amounts approved by City Council for the FY 2021-22 budget for equipment replacement. Each division will pay lease fees over the life of the units to establish a funded amount for future replacements. d) The balance remaining (funded amount minus replacement costs)either remains in the divisional motor pool account to pre-fund a portion of the replacement vehicle or is sometimes utilized by the division for upfitting equipment.(e.g. light bar,trailer hitch, patrol unit upfitting). Staff recommends purchase of the listed vehicles and equipment through cooperative purchasing programs. The Purchasing Division of the Finance Department has reviewed the recommendation for vehicle and equipment purchases and is in support of this recommendation. Contract pricing was checked on Cooperative Purchasing Programs. ACTION REQUIRED BY CITY COUNCIL Approval or other action awarding the following purchases: 1. Five (5)Dodge Chargers to Grapevine Dodge Chrysler Jeep Ram for $145,730.00; 2. One (1)John Deere Dozer to Doggett Heavy Equipment for$119,800.00; 3. One(1)Dodge Ram 4500 with Frazer ambulance module to Mac Haik Dodge Chrysler Jeep for$251,978.00; 4. One(1)Dyna-Pack Asphalt Roller to Doggett Heavy Machinery for$54,000.00; 5. One(1)New Holland Slope Mower to WC Tractors for$117,356.60; 6. One (1)Kubota Skid Steer to Wowco Equipment for$45,697.93; 7. One (1)Six Yard Dump truck to Rush Truck Center for$91,612.00; 8. Two (2) Kubota:zero-turn mowers to Wowco Equipment for$27,906.44; 9. One (1)John Deere Fairway Mower to Brookside Equipment for$52,047.56; 10. One(1) John Deere Precision Cut Mower to Brookside Equipment for $30,983.1 0; 11. Two(2)John Deere Utility Tractors to Brookside Equipment for$36,674.37; and 12. One(1)Kawasaki Utility Vehicle with Ambulance module to UVC Powers ports for$53,015.97 Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date LOUIS R.RIGBY BILL BENTLEY Mayor Councilperson District 3 BRANDON LUNSFORD O o THOMAS GARZA Councilperson At Large A ' '�� Councl€person District 4 BRENT MccAULLEY A." 3 ml JAY MARTIN Councilperson At Large B J Mayor Pro Tern MANDI WILLIAMS Councl€ erson District 5 Councilperson D€strict I ROBBIE McLARRIN CHUCK ENGELKEN TB%p�' Councilperson District 6 Councilperson District 2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE OCTOBER 11, 2021 The City Council of the City of La Porte met in a regular meeting on Monday, October 11, 2021, at the City Hall Council Chambers,604 West Fairmont Parkway, La Porte,Texas,at 6:00 p.m.,with the following in attendance: Councilpersons present: Louis Rigby, Brandon Lunsford, Brent McCaulley, Mandi Williams, Chuck Engelken, Bill Bentley,Thomas Garza, Jay Martin, Robbie McLarrin Councilpersons attending remotely: None Councilpersons absent: None Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,Assistant City Attorney CALL TO ORDER--Mayor Riciby called the meeting to order at 6:00 rim. 2. INVOCATION—The invocation was given by Clark Askins,Assistant City Attorney and pledges were led by Councilperson Brandon Lunsford. 3. CITIZEN COMMENT (Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) Terry Matthews spoke about responsible flood plain development. Barbara Norwine thanked Councilpersons who voted against the duplexes on Main Street. 4. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.) a. Approve the minutes of the regular City Council meeting held on September 27,2021.[Louis R. Rigby, Mayor] b. Approve or deny Ordinance 2021.3840 regarding amendments to Chapter 98 - "Mobile Homes and Mobile Home Parks" of the City of La Porte Code of Ordinances to allow for placement of recreational vehicles in mobile homelmanufactured home parks. [Teresa Evans, Director of Planning and Development] c. Approve Ordinance 2021-3849 regarding amendments to Chapter 94-"Floods" of the City of La Porte Code of Ordinances to comply with the new Class 8 prerequisite of the National Flood Insurance Program(NFIP)Community Rating System (CRS). [Teresa Evans, Director of Planning and Development] d. Authorize Ordinance 2021-3824 allowing the City Manager to execute a professional services agreement with Halff Associates, Inc.,to provide design and construction phases services in connection with development of a 100 acre-foot detention pond project, in accordance with amended interlocal agreement with the City of Pasadena. [Ray Mayo, Director of Public Works] Page 1 of 3 October 11, 2021, Council Meeting Minutes . e. Authorize the City Manager to execute an Interlocal agreement with Harris County to receive Harris County partnership funds for the Bayside Terrace Subdivision Drainage Improvements Project.[Ray Mayo,Director of Public Works] f. Award the purchases of vehicles and equipment approved for replacement and additions to the city vehicle and equipment fleet in the City of La Porte FY 2021-22 Budget through Texas Buy Board and GSA Cooperative Purchasing Programs, with an authorization of $1,026,741.97[Ray Mayo, Director of Public Works] g. Adopt Resolution 2021-59,approving a nomination for Mike Sullivan as the Harris County Appraisal District(HCAD) board member representing cities other than the City of Houston. [Louis R.Rigby,Mayor] Mayor Rigby noted item d authorized a professional services agreement;the referenced ordinance was adopted earlier In the year. City Manager Alexander noted items d. and e. went before the Drainage and Flooding Committee this evening and were recommended for approval. Mayor Rigby noted the BuyBoard agreement for WC Tractors was not for the location referenced, so the total to be considered was $909,385.37. Councilperson Garza pulled item b. Councilperson Engelken moved to adopt the consent agenda. less item b. and with the amendment to the amount in item f.:the motion was seconded by Councilperson Bentley:the motion was adopted, 9-0. Councilperson Garza moved to adopt Ordinance 2021-3840 regarding amendments to Chapter 98 - Mobile Homes and Mobile Home Parks"of the City of La Porte Code of Ordinances to allow for placement of recreational vehicles in mobile homelmanufactured home parks: the motion was seconded by Mayor Pro Tern Martin:the motion was adopted,9-0. 5. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES a. Conduct Public Hearing and receive public input on LSP Partners, L.P.'s application to the Texas Department of Housing and Community Affairs for 2022-2023 Housing Tax Credits for Seville Apartments located at 3701 Luella Blvd., La Porte, Texas. [Corby Alexander, City Manager] Mayor Rigby opened the public hearing at 6:20 p.m. Johnathan Campbell of the Southeast Texas. Housing Finance Corporation provided a short presentation and introduced the investor. Mayor Rklbby closed the public hearing at 6:30 p.m. 6. STATUTORY AGENDA a. Consider and/or approve Resolution 2021-60 of no objection to LSP Partners, LP's application to the Texas Department of Housing and Community Affairs for 2022-2023 Housing Tax Credits for Seville Apartments located at 3701 Luella Blvd., La Porte, Texas. [Corby Alexander,City Manager] Councilperson Engelken moved to adopt Resolution 2021-60 of no objection to LSP Partners, LP's application to the Texas Department of Housing and Community Affairs for 2O22-2023 Housing Tax Credits for Seville Apartments located at 3701 Luella Blvd.. La Porte. Texas the motion was seconded by Councilperson Bentley:•the motion was adopted. 9-0. b. Presentation, discussion, and possible action regarding updates received from administrative staff on the La Porte Recreation and Fitness Center Renovation Project. )Lindsay French,Superintendent of Recreation] Lindsay French, Superintendent of Recreation, provided an updated on the proposals. Councilperson McCauliey moved to approve Phase I:the motion was seconded by Councilperson Bentley:the motion was adopted, 8-1.Councilperson Garza voting ag is nst. c. Presentation, discussion, and possible action to elect the City of La Porte representative and alternate from the City Council to the Houston-Galveston Area Council (H-GAC) 2022 General Assembly and Board of Directors,and adopt Resolution 2021-58 in support of same. [Louis R.Rigby, Mayor] Page 2 of 3 October 11,2021, Council Meeting Minutes Mayor Pro Tern Martin moved to adopt Resolution 2021-58 and reappoint Chuck Engelken as the Representative and Bill Bentley as the alternate: the motion was seconded by Councilperson McCaulley: the motion was adopted, 9-0. d. Presentation, discussion, and possible action to select meeting dates for regular City Council meetings in November and December 2021. [Louis R. Rigby, Mayor] Councilperson Garza moved to keep the regular meeting schedule: the motion was not seconded and was not considered, Councilperson Engelken moved to forego holding the second meetings in November and December 2021:the motion was seconded by Councilperson Bentley. Councilperson Garza moved to amend the motion to add that the Council forfeit half of the irDay for November and December.Mayor Rigby seconded the motion: the motion was not adopted, 1-8 Councilperson Garza voting in favor. The main motion was adopted, 8-1, Councilperson Garza voting against. 7. REPORTS a. Receive report on the Drainage and Flooding Committee meeting. [Mayor Pro Tern Martin, Chair] Mayor Pro Tern Martin shared that the Committee had met, received updates, recommended the adoption of items 4.d. and e., and set the next meeting for November 8. 8. ADMINISTRATIVE REPORTS • Planning and Zoning Commission meeting, October 21 *La Porte Development Corporation Board meeting, October 25 *City Council meeting, October 25 •Zoning Board of Adjustment meeting, October 28 City Manager Alexander said the Council would be receiving a notice of a FEMA webinar on flood Insurance rates and that he recommended they attend. He also introduced new Parks and Recreation Director Tim Miller and thanked Lindsay French for her interim work. 9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor, Councilmembers,and City staff,for which no formal action will be discussed or taken. Councilpersons welcomed new Parks and Recreation Director Tim Miller and thanked Lindsay French for her interim work; commended Parks and other departmental staff for the Kids Rodeo over the weekend; suggested the City's state and federal legislators be contacted in connection to the FEMA changes; reminded all that Councilpersons could make donations to the Animal Shelter; lauded the Chamber's Family Night last week; urged fellow Councillors to reflect on Barbara Norwine's comments that she urges residents to reach out to their City Council representatives; and noted Council and staff attendance at th TML annual conference last week. AD RN— it hut biection11funcil adiourned at 7:21 p.m. ee o dward, i# ecr tarq?---� �����F t dRTFz4t 1 1 it ••+•,,�CO io , Page 3 of 3 October 11, 2021, Council Meeting Minutes ® L REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 10, 2022 Appropriation Requested By: Ray Mayo, Director Source of Funds: 009-Motor Pool Department: Public Works Account Number: 009-5253-521-8050 0 Report ( Resolution ( Ordinance Amount Budgeted: 82,554.00 Amount Requested: 75,188.50 Exhibits: October 11, 2021 Agenda Request, October 11 2021 Minutes Notification from Grapevine Dodge, Budgeted Item: f~ Yes I No Updated Quote for V6 AWD Chargers, Quote from Lake Country Chevrolet SUMMARY & RECOMMENDATION City Council awarded the purchase of five (5) Dodge Chargers to Grapevine Dodge Chrysler Jeep Ram at the October 1 1th City Council meeting. Following the award, Equipment Services staff was notified by the dealer of unexpected inventory and production changes that would limit us to accept all-wheel drive models for all five (5) Dodge Charger replacements. La Porte Police Department staff was made aware of the changes and had concerns of the V6 all-wheel-drive (AWD) vehicles being utilized in an aggressive driver enforcement application. To alleviate the concerns, PD staff has requested to change two (2) of the Chargers to rear-wheel drive Chevrolet Tahoe PPVs. The three (3) remaining AWD Chargers have a price increase of$2,262.00 each. VENDOR BUDGET ITEM BUDGETED BID USER AMOUNT Lake Country 2 ea. Chevrolet $82,554 $75,188.50 PD Patrol Chevrolet Tahoe PPV Benefits: • Vehicle meets the needs of the department. • The PPV Tahoes are in-stock. Liabilities: • The V6 all-wheel drive did not meet the required specification. Miscellaneous. a) The vehicles to be purchased with this agenda request will replace existing vehicles that are now at the end of their service lives with funding from the Vehicle Replacement Fund. b) The budgeted amount listed in the table for the replacement vehicles represents the total funds deposited by each department through FY 2020-21 in the form of lease fees paid by the department over the lease term designated for each vehicle. c) The amounts listed in the table for vehicles/equipment are the funding amounts approved by Council for the FY 2021-22 budget for equipment replacement. Each division will pay lease fees over the life of the units to establish a funded amount for future replacements. d) The balance remaining (funded amount minus replacement costs) either remains in the divisional motor pool account to pre-fund a portion of the replacement vehicle or is sometimes utilized by the division for up-fitting equipment. (e.g. light bar, trailer hitch, patrol unit up-fitting). Staff recommends an approval of an Interlocal Agreement with the cooperative purchasing group, TIPS USA, and this change which would reduce the previously awarded amount to Grapevine Dodge Chrysler Jeep Ram to $94,366.00 from the previous City Council approved amount of$145,730.00, and the purchase of two (2), in- stock Chevrolet Tahoes from Lake Country Chevrolet under cooperative purchasing contract 210907, in the amount of $75,188.50. The result is a net increase of $23,824 above the previously awarded amount for the (5) five vehicles. ACTION REQUIRED BY CITY COUNCIL Approve a reduction of $51,364 from amount previously awarded to Grapevine Dodge Chrysler Jeep Ram and award a purchase of(2)two Chevrolet Tahoe PPVs to Lake Country Chevrolet in the amount of$75,188.50. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date _-✓r \ LOUIS R.RIGBY BILL BENTLEY Mayor Councilperson District 3 BRANDON LUNSFORD 0 AO THOMAS GARZA Councilperson At Large A Counciiperson District 4 BRENT McCAULLEY (t1 JAY MARTIN Councilperson At Large B Mayor Pro Tem MANDI WILLIAMS i Councilperson District 5 Councilperson District a itr ROBB113 McLARR1N CHUCK ENGELKEN tE%A'5 a` Councilperson District 6 Councilperson District 2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE JANUARY 10, 2022 The City Council of the City of La Porte met in a regular meeting on Monday, January 10, 2022, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte,Texas,at 6:00 p.m.,with the following in attendance: Councilpersons present: Louis Rigby, Brandon Lunsford, Brent McCaulley, Mandi Williams, Chuck Engelken, Bill Bentley,Thomas Garza, Jay Martin, Robbie McLarrin Councilpersons attending remotely: None Councilpersons absent: None Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,Assistant City Attorney CALL TO ORDER—Mayor Rigby called the meeting to order at 6:00 nm. 2. INVOCATION — The invocation was given by Pastor Philip Dunn, Lighthouse Baptist Church, and pledges were led by Councilperson Mandi Williams. 3. CITIZEN COMMENT (Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) Phillip Hoot offered a remark about item 4a. 4. CONSIDERATION OF COUNCILPERSON ABSENCES a. Presentation, discussion, and possible action to consider classification of absence of Councilpersons Mandl Williams and Brandon Lunsford from the December 13, 2021, City Council meeting, under the City Council Attendance Policy.[Louis R. Rigby, Mayor] Councilperson Engelken moved to excuse the absences:the motion was seconded by Mayor Pro Tern Martin:the motion was adopted,9-0. 5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Sta₹utory Agenda for full discussion upon request by a member of the Council present at this meeting.) a. Approve the minutes of the regular City Council meeting held on December 13,2021.[Louis R.Rigby, Mayor] b. Award Bid#22004-Pecan Fence Fabric Replacement to Aztec Remodeling & Landscaping Company in the amount of $124,000.00 for the Pecan Park Fence Fabric Project, with a contingency amount of $9,920.00, for a total authorization of $133,920.00 [Tim Miller, Director of Parks and Recreation] c. Award Bid#22008-Broadway Trail Lighting Project Phase II to Genrg Electrical Solutions, LLC in the amount of $426,826.00 with a contingency amount of $42,683.00, for a total authorization of$469,508.00.['rim Miller, Director of Parks and Recreation] d. Approval to authorize the City Manager to execute an interlocal agreement with Region 8 Education Service Center to provide cooperative purchasing services through The Interlocal Purchasing System Program. [Cherell Daeumer, Purchasing Manager] e. Adopt Ordinance 2022-3859 for the purpose of vacating, abandoning, and closing the eastern forty(40)feet of the North 181h St.right-of-way situated between the Tyler Street and West Madison Street rights-of-way, located in Blocks 654 and 655, Town of La Porte, and authorizing execution and delivery of a deed to adjoining landowner. [Teresa Evans, Director of Planning and Development] f. Award Bid#22006-Temporary Labor Services to L.C. Personnel, dlbia Labor Finders, at a billing rate of$19.26 per hour and authorize the City Manager to execute a service contract. [Ray Mayo, Director of Public Works] g. Approve a reduction of$51,364.00 from amount previously awarded to Grapevine Dodge- Chrysler-Jeep-Ram on October 11, 2021, and award a purchase of two Chevrolet Tahoe Police Patrol Vehicles to Lake Country Chevrolet in the amount of $75,188.50, under cooperative purchasing contract 210907. [Ray Mayo, Director of Public Works] Mayor Rigby signed a conflict of interest affidavit for item 5c before the meeting and did not participate in the consideration of or vote on the item. Item b was pulled by the City Manager. Councilperson Bentley moved to adopt—items a and d-g: the motion was seconded by Councilperson Williams:the motion was adopted, 9-0. Council erson Bentley moved to Award Bid#22008- Broadway Trail Lighting Project Phase II to Genrg Electrical Solutions. LLC in the amount of $426.825.00 with a contingency amount of $42.683.00. for a total authorization of$469 508_00• the motion was seconded b _CounciInerson McCaullev:the motion was adopted. 8-0. 6. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES a. The City Council will hold a public hearing to receive comments regarding a recommendation by the Planning and Zoning Commission to adopt Ordinance 2022-3860 amending the Code of Ordinances of the City of La Porte,Chapter 106"Zoning" by granting Zone Change#21-92000004,a change from Main Street Overlay(MSO)District to Main Street (MS) District for a 0.344-acre tract of land located at the 300 Block of East Main Street and legally described as Lots 23-26 and E 1/2 of Lot 26, Block 196, Town of La Porte, Harris County,Texas;followed by discussion and possible action to consider adopting Ordinance 2022-3860 amending the Code of Ordinances of the City of La Porte,Chapter 106"Zoning" by granting Zone Change#21-92000004,a change from Main Street Overlay(MSO)District to Main Street (MS) District for a 0.344-acre tract of land located at the 300 Block of East Main Street and legally described as Lots 23-25 and E'/x of Lot 26, Block 196,Town of La Porte, Harris County,Texas.[Teresa Evans,Director of Planning and Development] Mayor Rigby opened the public hearing at 6:33 p.m.There were no public comments. Mayor Rigby closed the public hearing at 6:44 p.m. Councilperson Garza moved to adopt Ordinance 2022-3860 amending the Code of Ordinances of the City of La Porte Cha ter 106"Zoning"by rantin Zone Change#21-92000004,a chap a from Main Street Overlay(MSO)District to Main_Street(MS)Distd-ct for a 0.344-acre tract of land located at the 300 Block of East Main Street and legally described as Lots 23-25 and E.1/2 of Lot 26, Block 196.Town of La Porte.Harris County,Texas:the motion was seconded by Councilperson Bentley& the motion was adopted. 9-0, 7. STATUTORY AGENDA a. Authorize the City Manager to execute an Interlocal agreement with the Harris County Flood Control District to receive funds for the Brookglen Subdivision Drainage Improvement Project. [Ray Mayo, Director of Public Works] Lorenzo Wingate, Assistant Director of Public Works, informed the Council that the Drainage and Flooding Committee, at their 5 p.m. meeting, had approved a recommendation to the Council to enter into the interlocal agreement. Councilperson Encielken moved to execute an interlocal agreement with the Harris County Flood Control District to receive funds for the Brook len Subdivision Drainage Improvement Project: the motion was seconded t,i Mayor Pro Tern Martin the motion was adopted, 9-0. 8. REPORTS a. Receive report of the La Porte Draining and Flooding Committee meeting. [Mayor Pro Tem Martin] Mayor Pro Tern Martin said the Committee had discussed the status of the property at McCabe Road, received an update on the detention pond interlocal agreement with the City of Pasadena, approved a recommendation to the Council to approve an interlocal agreement with HCFCD for the Brookglen Subdivision Drainage Improvement Project, and set the next meeting for February 14, 2022. 9. ADMINISTRATIVE REPORTS • Planning and Zoning Commission meeting, January 20, 2022 • La Porte Community Fencing Ad Hoc Committee meeting, January 24, 2022 o La Porte Development Corporation Board meeting, January 24, 2022 City Council meeting, January 24, 2022 City Manager Corby Alexander said there were no reports. 10. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community interest; and/or Inquiries of staff regarding specific factual information or existing policy from the Mayor,Councilpersons, and City staff,for which no formal action will be discussed or taken. Councilpersons wished all a happy new year;thanked the Council for approving the Brookglen HCFCD interlocal agreement;expressed appreciation of pressure washing at Pecan Park;offered condolences to the family of a retired EMS employee Randy Hanks who passed away recently, noting he would be sorely missed; and announced that Mike Sullivan had again been elected to the HCAD Board as the Director Repisenting Cities Other Than Houston, congratulating Mr. Sullivan, who was the City's nominee. ADJ RN_ ithou obiecti n he Council adjourned at 7:06 p.m. OF LA Pp�h` Lee dward, ^ity ec[etary .�C\� • •.•.. ,R 1 111q'piQ'' ••.. '���d t���s COtJN��a�Y �tv�aam-gym Mayo, Ray From: D Thomas <dthomas@grapevinedcj.com> Sent: Tuesday, March 1, 2022 1:27 PM To: Poplaski, Donnie Cc: Mayo, Ray Subject: Re: 2022 Fleet ordering Good afternoon, I'm sorry, I'm the bearer of some bad news. I just got off the phone with my government Chrysler person and received a list of just under 200 orders that the factory was cancelling and all of your Chargers are on that list. They aren't going to clone them over to 2023s and price protect either or at least so I am being told at this time. The only things I have to offer is a few 2021 s I have on the ground,white, smoke and violet and a few white 2022s that it looks like will actually get built. Let me know if they are something you want me to show you. Thanks, Dennis Thomas Grapevine DCJ 817-410-7541 On Wed,Nov 17, 2021 at 7:37 AM Poplaski, Donnie<PoplaskiD(l 1apoitetx.gov>wrote: Good morning Dennis, Thank you for the update. I have sent your email over to PD waiting on an answer. i PURCHASE ORDER 79- 7 P.O. Number P0220186 p-a CITY OF LA PORTE U / 604 WEST FAIRMONT PARKWAY LA PORTE, TX 77571 7cAQ Telephone (281) 470-5126 DATE: 01/21/2022 VENDOR#: V00435490 VENDOR ADDRESS: GRAPEVINE DODGE CHRYSLER JEEP SHIP TO: EQUIPMENT SERVICES 2601 WILLIAM D TATE 2963 N.23RD STREET GRAPEVINE,TX 76051 LA PORTE,TX 77571 Purchase Order number MUST appear on ALL Invoices,Packages and Correspondence DELIVER BY: 01/21/2022 TERMS: Visit mvw.laportetx.gov for PO Terms and Conditions REQUISITION#: PR008013 NOTICE: Ask us about +wwv.publicpurehase.com for vendor registration ITEM QUANTITYIUNIT UNIT EXTENDED No. OF MEASURE DESCRIPTION COST COST Co-Op Purchase 1 3.00 1 EA 2022 DODGE CHARGER AWD V6 BLACK $31,322.0000 $93,966.00 2 1.00 1 EA BUYBOARD FEE $400.0000 $400.00 Buyboard 601-19 This PO Replaces P0220049 PURCHASE ORDER TOTAL $94,366.00 Please Send Original Invoice to: City of La Porte ACCOUNTS PAYABLE 604 W Fairmont Parkway La Porte, Texas 77571 Or Email To: AUTHORIZED SIGNATURE accounting0laporletx.gov p PRODUCT PRICING SUMMARY TIPS USA 210907 AUTOMOBILES VENDOR- 5426 LAKE COUNTRY CHEVROLET, 2152 N. WHEELER STREET JASPER, TX 75951 End User: LA PORTE PD Prepared by: SETH GAMBLIN Contact: Phone: 512.436. 1313 Email: Email: SGAMBLIN.SILSBEEFLEET(a),GMAIL.COM Product Description: CHEVY TAHOE PPV Date: April 13, 2022 A. Bid Item: A. Base Price: $ 35,524.00 B. Factory Options Code Description Bid Price Code. Description Bid Price CC10706 91C 2022 TAHOE PPV 2WD $ L84 5.3L V8 W/AUTOMATIC $ 795.00 5T5 VINYL BACK SEAT $ MQC 10 SPEED TRANS $ AMF KEY FOBS $ 75.00 REAR PARK ASSIST / REAR CAMERA 677 FLASHER SYSTEM, HEAD &TAIL LAMP $ 50.00 WHEELS 20"X9" STEEL ASSIST STEPS Total of B. Published Options: $ 920.00 Published Option Discount (5%) $ (46.00) C. Unpublished Options $= 0.0 Description Bid Price Options Bid Price $ EXTERIOR - BLACK INTERIOR - JET BLACK CLOTH HIT Total of C. Unpublished Options: $ D. Floor Plan Interest (for in-stock and/or equipped vehicles): $ 250.00 E. Lot Insurance (for in-stock and/or equipped vehicles): F. Contract Price Adjustment: G. Additional Delivery Charge: 75 miles $ 131.25 H. Subtotal: $ 36,779.25 I. Quantity Ordered 2 xH = $ 73,558.50 J. Trade in: K. D L. Total Purchase Price $ 73,558.50 PRODUCT PRICING SUMMARY TIPS USA 210907 AUTOMOBILES VENDOR- DONALSON CDJR, 1305 Hwy 96 BYPASS , Silsbee TX 77656 End User: LAPORTE PD Prepared by: SETH GAMBLIN Contact: Phone: 512.436. 1313 Email: Email: SGAMBLIN . SILSBEEFLEET(a GM, Product Description: DODGE CHARGER POLICE Date: April 6, 2022 A. Bid Item: A. Base Price: $ 27,985.00 B. Factory Options Code Description Bid Price Code Description Bid Price LDEE48 2021 DODGE CHARGER POLICE $ EXTERIOR COLOR-BLACK EZH 5.7L V8 HEM! MDS VVT ENGINE RWD $ LNF BLAVK LEFT SPOT' LAMP $ 210.00 LNX LED SPOT $ 150.00 X5 HD CLOTH BUCKET SEATS W VINYL REA $ 120.00 AWC FLEET SAETY GROUP $ 350.00 Total of B. Published Options: $ 830.00 Published Option Discount (5%) $ (41 .50) C. Unpublished Options $= 0.0 % Description Bid Price Options Bid Price Total of C. Unpublished Options: $ D. Floor Plan Interest (for in-stock and/or equipped vehicles): E. Lot Insurance (for in-stock and/or equipped vehicles): $ 250.00 F. Contract Price Adjustment: G. Additional Delivery Charge: 99 miles $ 173.25 H. Subtotal:. $ 29,196.75 I. Quantity Ordered 1 x H = $ 29,196.75 J. Trade in: K. D L. Total Purchase Price $ 29,196.75 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Tim Miller, Director Department: Parks and Recreation Report Resolution Ordinance Exhibits: Kilgore Proposal, Spec Sheets for Chiller SUMMARY & RECOMMENDATION In Fiscal Year 18-19, money was set aside for the Recreation Department to look into options to improve the Recreation and Fitness Center in order to meet higher demand for the services provided. This includes increasing the size of the various exercise areas and general renovation of the community areas in the facility. Phase 1 of this project was approved by City Council on October 11, 2021, but is only in the design phase at this point. Phase I included upgrades to the weight room, corridors, cardio room, lobby, locker rooms, administrative offices and a new HVAC unit. The issues with our current HVAC system has mandated that we replace the unit earlier than expected. The current system is deteriorating and components continue to fail. Over the last several weeks, the chiller has ceased working three times, requiring Facilities Maintenance and HVAC contractors to make emergency repairs in order to keep the unit running. This has occurred with the mild temperatures we have seen this spring and is concerning due to the more extreme heat expected in the future. It is the recommendation of the Parks and Recreation Department and Facilities Maintenance that we move to replace the chiller unit at the Recreation and Fitness Center with the proposed York system. We have consulted PGAL concerning this system and the recommended unit will be compatible with any future HVAC improvements. The amount requested include the 130-ton unit including a five-year entire unit parts, labor and refrigerant warranty and the addition of a third-party epoxy coating to protect the units fins from the harsher environment ex perienced in coastal climates. This system will be purchased through Kilgore using pricing from BuyBoard contract # 631-20. This system is readily available to ship and would be ready for Appropriation Source of Funds: 015 - EDC Account Number: 015-8080-552-1100 Amount Budgeted: $152,210 Amount Requested: $152,210 Budgeted Item: Yes No installation at the end of June or early July. Other vendors have given estimated lead times of 28 weeks for delivery alone. ACTION REQUIRED BY CITY COUNCIL Approve the purchase of replacement York HVAC Chiller from Kilgore Industries through BuyBoard contract #631-20 for $152,210. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date Page is too large to OCR. Design Conditions Datasheet MLP Effective Date:2/15/2022 NewProject Generated on2022-04-12 E.21.4.27429.0-D.93.0024(REV. v8_41.idd)Datasheet Spec Unit Folder: CH-1 Software Version: YW21.04d Page_1_of_2 Unit Tag Qty Model No Net Cooling Capacity (ton.R)Nominal Voltage Refrigerant Type CH-1 1 YLAA0136SE46XFBSDTX 125.3 460-3-60.0 R410A PIN: YLAA0136SE 46XFBSDTXA SXBLXCXX44 SE1XXXHXXX YAXGXXX3XX XVGN1TXXXX ....5...10 ....5...20 ....5...30 ....5...40 ....5...50 ....5...60 ....5...70 ....5...80 ....5...90 Evaporator Data Evaporator Data (Cont.)Performance Data EWT (°F)54.00 Fluid Volume (USGAL)10.04 EER (Btu/W∙h)9.707 LWT (°F)44.00 Min. Flow Rate (USGPM)115.1 IPLV.IP (Btu/W∙h)17.67 Design Flow Rate (USGPM)299.1 Max. Flow Rate (USGPM)530.0 Evap. Press. Drop (ft H2O)12.5 Fluid Water Condenser Data Physical Data Strainer Press. Drop (ft H2O)2.31 Ambient Temp. Design (°F)95.0 Rigging Wt. (lb)6808 Ext. Kit Press. Drop (ft H2O)5.34 Altitude (ft)0.000 Operating Wt. (lb)6892 Total Press. Drop (ft H2O)20.1 Compressor Type Scroll -Hermetic Refrigerant Charge (lb)146 Fouling Factor (h.ft².F/Btu)0.000100 Electrical Data Circuit 1 2 3 4 Compressor RLA 53 / 53 / 53 27 / 27 / 27 Fan QTY/FLA (each)4 / 4 4 / 4 High LRA Current 316 / 316 / 316 180 / 180 / 180 Single Point Min. Circuit Ampacity 290 Recommended Fuse/CB Rating 300 Max. Inverse Time CB Rating 300 Max. Dual Element Fuse Size (A)300 Operating Condition Electrical Data Unit Short Circuit Withstand (STD)5 [kA]Compressor kW 141.5 Wires Per Phase 1 + 2 Total Fan kW 13.44 Wire Range (Lug Size)250 -500 kcmil + #3/0 AWG -250 kcmil Total kW 154.9 Starter Type Across The Line Notes: Country of Origin: Monterrey, Mexico This unit does not have a coil coating selected. Certified in accordance with the AHRI Air-Cooled Water-Chilling Packages Using Vapor Compression Cycle Certification Program, which is based on AHRI Standard 550/590 (I-P) and AHRI Standard 551/591 (SI). Certified units may be found in the AHRI Directory at www.ahridirectory.org. Auxiliary components included in total KW -Oil heaters, Chiller controls. Auxiliary power is already included in the compressor and fan power ASHRAE Standard 90.1-2010 and ASHRAE Standard 90.1-2013 & 2016 Compliant. Compliant with the requirements of the LEED Energy and Atmosphere Enhanced Refrigerant Management Credit (EAc4). Design Conditions Datasheet MLP Effective Date:2/15/2022 NewProject Generated on2022-04-12 E.21.4.27429.0-D.93.0024(REV. v8_41.idd)Datasheet Spec Unit Folder: CH-1 Software Version: YW21.04d Page_2_of_2 Part Load Rating Data Load %Ambient (°F)Capacity (ton.R)Total kW Unit Efficiency (Btu/W∙h) 100 95.0 125.3 154.9 9.707 76 80.0 95.16 80.27 14.23 51 80.0 64.35 49.43 15.62 56 65.0 69.72 42.94 19.48 41 65.0 51.71 30.81 20.14 29 55.0 35.78 18.68 22.99 29 55.0 35.78 18.68 22.99 Sound Power Levels (In Accordance with AHRI 370) Load %Ambient (°F) 63 Hz (dB) 125 Hz (dB) 250 Hz (dB) 500 Hz (dB) 1 kHz (dB) 2 kHz (dB) 4 kHz (dB) 8 kHz (dB)LWA 100 95.0 99 98 94 94 91 88 84 82 97 76 80.0 93 92 88 89 86 84 80 77 92 51 80.0 88 86 83 84 83 82 76 73 88 56 65.0 77 67 73 81 81 81 75 72 86 41 65.0 77 65 72 80 80 80 74 72 85 29 55.0 77 59 71 79 80 77 73 72 84 29 55.0 77 59 71 79 80 77 73 72 84 Note: Unit is equipped with Low Sound Fans with VSD Control. Measurement of sound pressure used to obtain the sound power data presented is based on AHRI-370. Air-cooled chillers are rated in terms of sound power not sound pressure. Johnson Controls provides estimates of sound pressure, but this is not the rating metric. For an air-cooled chiller, sound pressure calculated from sound power varies depending on how the chiller is assumed to behave, i.e. the radiation model. In other words, determining sound pressure from sound power requires making assumptions that result in different answers at a given distance from the chiller. The environment also influences sound pressure in the field installation. Sound pressure estimation radiation models pertaining to air- cooled chillers include the ‘traditional’hemispherical model, parallelepiped model and equivalent hemispherical model. Regarding sound power, Johnson Controls references tolerance limits based on ASHRAE guidelines. These are +/- 6dB in the 63Hz octave band, +/- 4dB in all other octave bands and +/- 3dB for the overall dBA. Tolerance limits are based on uncertainties associated with: 1. Measurement Test Procedure 2. Repeatability 3. Production / Manufacturing Variability Standard deviation associated with air-cooled chiller sound data is a measure of spread i.e. it indicates the range of probability of sound levels. Note that for operating conditions other than AHRI’s Standard Rating Condition, higher levels of uncertainty can be expected. Lead times for factory performance testing depend on test laboratory availability. Please confirm with Johnson Controls Customer Service. Performance at AHRI Conditions Evaporator Data Condenser Data Performance Data EWT (°F)54.00 Ambient Temp. (°F)95.0 EER (Btu/W∙h)9.707 LWT (°F)44.00 Altitude (ft)0.000 IPLV.IP (Btu/W∙h)17.67 Flow Rate (USGPM)299.1 Net Cooling Capacity (ton.R)125.3 Pressure Drop (ft H2O)12.5 Fluid Water Fouling Factor (h.ft².F/Btu)0.000100 Fluid Volume (USGAL)10.04 Note: Unit rated at design condition capacity. Mechanical • Electrical • Plumbing Service La Porte Fitness Center April 18, 2022 1322 Broadway LaPorte, TX 77571 Dear Mr. David Hefner, Kilgore Industries respectfully submits the following proposal to provide materials, labor and tools necessary to perform this project as detailed in the following scope. Re: Remove and Replace 130 Ton Chiller with 130 Ton R410A 460V 3 Phase York Model # YLAA136 • Remove existing 130 ton chiller and replace with 1 - new 130 ton high efficiency R410A refrigerant chiller. • Pipe in new chill water lines from nearest isolation valves to new chiller. Insulate with 1” fiberglass with new aluminum jacketing on all outside newly installed water piping. • Discard of old chiller according to EPA standards. Kilgore to take possession of old chiller . • Include all costs for rigging & hoisting of the new and existing equipment. • Provide neoprene pad spring isolators rated for loads. • Remove all air from chilled water piping system. • Unit includes a BAS interface card: BACnet / N2 protocol / Modbus. • Unit includes factory mounted non -fusible disconnect. • Customer to tie in high and low voltage wiring & connect new chiller to BAS system. • Perform factory start up on chiller. View system to verify proper operation. • Pricing per BuyBoard contract # 631 -20. • Standard factory warranty info: 1 year parts, labor & refrigerant. Base Bid: $ 131,340 .00 Add 5 Year Entire Unit Parts, Labor, and Refrigerant Warranty Cost: $ 1 3 ,730.00 Add Third Party Epoxy Coating: $ 7,140 .00 Exclusions: Any addit ional scope of work not specifically mentioned above. Integrity of existing electrical system & switch gear not mentioned above. Integrity of existing isolation valves & chill water lines. Any work required by the city to bring the existing electrical and hvac system up to code beyond our scope of work. Fire alarm system. Controls. Breaker. Fuses. Electrical connections. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practic es. Any alt eration or deviation from the above specifications involving extra cost will be executed only upon written orders and will be an additional charge . All agreements are contingent upon strikes, accidents or delays beyond our control. The property owner and /or tenants insurance is to cover any on -site damage related to fire, theft, weather, vandalism, or other circumstances beyond our control. Quotation expires 30 days from the date on this proposal. Payment shal l be made upon receipt of invoice. By signing this proposal I acknowledge that the above prices, specifications and conditions are satisfactory and are hereby accepted, and that this document is a binding contract. Sincerely, Philip J. Hyams Signature / PO# REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Lindsay French, Rec Superint. Department: Parks & Recreation Report Resolution Ordinance Exhibits: Scope of Services and Fee Schedule, Phase 1 Project SUMMARY & RECOMMENDATION Renovation of the Recreation and Fitness Center was first presented in FY2017 with the final design plan being approved in FY2021 . The approved budget for this project totaled $2,873,929 and is funded through the Economic Development Corporation Fund. This project allows the Recreation and Fitness Center to undergo some much needed repairs and renovations. Phase One of the Recreation & Fitness Center project was budgeted to cover upgrades to the weight room, corridors, cardio room, lobby, locker rooms and administrative offices. The projected cost of phase one is $2,959,990. Over the past five years we have undergone some improvements and repairs to the facility. In 2016 the facility flooded due to an issue with the indoor pool. Repairs that were made at this time included new flooring and paint to the weight room as well as a new hard wood basketball court. In 2020 the building also received a new roof to fix some major lea king issues. Throughout this design process, the Parks and Recreation Department has been working with Paul Bonnette and his team at PGAL to organize the renovation plans and budget. We are now ready to move on with Phase 1. The scope of services PGAL and other consultants will provide will be Construction Administrative Services throughout the course of this project. These services include responding to requests for information (RFIs), reviewing submittals, attending on -site project meetings, making periodic site observations, and reviewing contractor pay applications and change proposals. Included also is a final site observation and creation of a punch list of items to be finalized. They ensure they will be available for on-site meetings and construction observation at key points in the construction process. Appropriation Source of Funds: 015 - EDC Account Number: 015-8080-552-1100 Amount Budgeted: $267,500 Amount Requested: $267,500 Budgeted Item: Yes No We have received the Scope of Service and Fee Proposal /Breakdown from PGAL for Phase I: Architecture & Project Management $142,500 Structural Engineering $7,500 MEP Engineering $100,000 IT, Security & Audio Visual Consulting $10,000 Reimbursable Expenses $7,500 TOTAL $267,500 We have had to remove the HVAC system from their original plan as the chiller for the Recreation and Fitness Center needs to be replaced as soon as possible. The Parks and Recreation Department is working with Facilities to get this issue resolved as quickly as possible. ACTION REQUIRED BY CITY COUNCIL Authorize the City Manager to execute a contract with PGAL Inc. in the amount of $267,500 for the design and project management services in connection with the Recreation & Fitness Center Renovation Phase I Project. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date Schematic Design (One Month) Design Development (1.5 Months) Construction Document (Two Months) Bidding and Negotiation (Two Months) Construction Administraiton (Six Months) April 6, 2022 Ms. Lindsay French Recreation Superintendent City of La Porte 1322 S Broadway La Porte, TX 77571 Voice: 281-470-5138 Email: frenchl@laportetx.gov RE:Scope of Services and Fee Proposal City of La Porte Recreation and Fitness Center Phase I Final Design Dear Ms. French: PGAL, Inc. is pleased to present this scope of work and fee proposal for the final design of Phase I of the City of La Porte Recreation Center Renovation. PGAL completed a previous needs assessment in which we looked at several options for renovation and expansion of the current recreation center. We also looked at options for new facilities in the current location or in other locations around the city. The option that the city has chosen to proceed with is renovation of the existing building. PROJECT UNDERSTANDING The renovation project will be done in two phases. In the first phase, we will focus on renovating the lobby, administration, aerobics, weight room, locker room and the corridors connecting them. Electrical, plumbing, telecommunications, security and audio-visual system renovations will occur only within the limits of phase 1 architectural changes unless necessitated by HVAC work that is being done elsewhere in the building. The second phase will focus on the gymnasium, pool, sauna, cardio and senior center interior renovations and replacement of the translucent panels on the exterior wall at the pool. Pool equipment will also be replaced, and a secure day care area created near the front lobby. This proposal includes final design and construction administration work for Phase I only. Should Phase II eventually be added to our scope of work, we will prepare a separate fee proposal. Ms. Lindsay French City of La Porte Recreation and Fitness Center Phase I Final Design April 6, 2022 Page 2 These services will be provided by our PGAL team and our consultants as follows: Architecture, Civil Engineering & Project Management PGAL Structural Consultant Dally + Associates MEP, Telecommunications, Security Infrastructure Associates And AV Consultant FINAL DESIGN In the final design phase of the work PGAL and the A/E team will complete the construction documents for bidding/pricing and provide construction administration services through the completion of the project. Our consultants for the project will provide, structural engineering, mechanical electrical and plumbing engineering, security, telecommunications and audio/visual consulting. It is anticipated that documentation will be provided for the buildout of all Phase I spaces described in the Project Understanding, and that the project will be bid out by a Competitive Sealed Proposal delivery method. CONSTRUCTION ADMINISTRATION During construction, PGAL and our consultants will provide Construction Administration Services, which include responding to requests for information (RFIs), reviewing submittals, attending on-site project meetings, making periodic site observations, and reviewing contractor pay applications and change proposals. We and our consultants will also perform a final site observation and create a punch list of items to be finalized. We will be available for on-site meetings and construction observation at key points in construction, for the initial concrete slab pour, wall and ceiling cover up observations, and preconstruction / pre-installation meetings. COMPENSATION We have provided a lump sum fee for design services. The overall fee breakdown based on discipline is as follows: Basic Services Consultants: · Architecture, & Project Management $ 142,500 · Structural Engineering $ 7,500 · MEP Engineering $ 100,000 · IT, Security & Audio Visual Consulting $ 10,000 · Subtotal Basic Services $ 260,000 Reimbursable Expenses: PGAL would expect to be reimbursed for any out-of-pocket expenses we incur on behalf of this project, to include, but not limited to, printing, plotting, photography, permits, fees, special handling or delivery, mileage and travel (if necessary). Ms. Lindsay French City of La Porte Recreation and Fitness Center Phase I Final Design April 6, 2022 Page 3 Reimbursable expenses will be billed at our cost and are estimated not-to-exceed $7,500 to complete the project through construction. Additional Services: If services other than those described as Basic Services are requested by the city, they will be billed in addition to the above compensation in accordance with the attached rate schedule. Additional Services include but are not limited to the following: Any design consultants other than those specifically included Design services for Phase II scope of work Professional renderings, models and computer animations Furniture, Fixtures and Equipment design Value engineering services Detailed cost estimates IECC Commissioning Energy Code certification TDI Windstorm Inspection Surveying Environmental Consulting / NEPA report or Phase I Environmental Site Assessment Geotechnical Engineering Construction Materials Testing Civil Engineering and Landscape Architecture Traffic Impact Analysis Off site design work beyond connecting to existing utilities Streetscape design services Specialty lighting design services Revisions to approved documents beyond minor changes LEED consulting or certification fees PROJECT SCHEDULE We are prepared to complete the scope of work within the schedule indicated below. The schedule will commence upon acceptance of this proposal or execution of a contract. Schematic Design – One Month Design Development – One and a Half Months Construction Documents – Two Months Bidding & Negotiation – Two Months Construction Administration – Six Months Ms. Lindsay French City of La Porte Recreation and Fitness Center Phase I Final Design April 6, 2022 Page 4 We hope this proposal meets with your expectations for the scope of services and proposed deliverables. Thank you again for the opportunity to serve the City of La Porte. Please contact me at 713-968-9358 should you have any questions or comments regarding this proposal. Sincerely, Paul D. Bonnette, AIA Principal Accepted: _______________________________________________ ___________________ Corby Alexander Date City Manager, City of La Porte CC: Accounting, File – PGAL Page is too large to OCR. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Tim Miller Department: Parks and Recreation Report Resolution Ordinance Exhibits: Kraftsman Quotes, Progressive Commercial Aquatics Quote SUMMARY & RECOMMENDATION Opening in 1987, the Little Cedar Bayou Wave Pool has been a major attraction for the residents of La Porte and surrounding areas. There have been no major changes i n the water amenities offered at the wave pool since that time. In 2017 shade canopies and picnic tables were added around the wave pool. In 2019 the wave pool was drained and re-plastered. At the 2017 Pre-Budget Retreat, City Council agreed to set aside $250,000 a year for four years to prefund future water amenities at the Little Cedar Bayou Wave Pool. In FY 21-22 fiscal year, the final installment for that project will be made. The Parks and Recreation Department focused on features that would add value to the wave pool as well as serve a younger population that might not be able to fully engage in the activities provided by current amenities. We have solicited proposals from two vendors that provide for multiple improvements to the wave poo l and amenities provided there. Each vendor has submitted two proposal for the project. Both vendors are members of approved purchasing Co-Ops which will expedite the purchasing process. Kraftsman Proposal 1 – Kraftsman’s first proposal includes 1,963 square foot splash pad to be located next to the wave pool. The pad would include above ground spray features as well as flush mount elements. This proposal also includes separate 400- gallon per minute AquaKraft filtration & Water Treatment systems with a 4,000 gallon storage tank. Kraftsman proposes to place an Elevated Play Unit in one dog ear of the wave pool and a fling bucket with two mushroom maze spray elements in the other dog ear. This proposal also includes three new shade structures and four new picnic tables. This proposal from Kraftsman is priced at $993,323.98. Appropriation Source of Funds: Account Number: Amount Budgeted: $1,000,000.00 Amount Requested: Budgeted Item: Yes No Kraftsman Proposal 2 – Kraftsman’s second proposal includes a 2,827 square foot splash pool to be located next to the wave pool. The splash pool would include above ground spray features as well as flush mount elements. The splash pool would also house a Large Tropical Beach Slide. This proposal also includes separate 400 gallon per minute AquaKraft filtration & Water Treatment systems with a 4,000 gallon storage tank. Kraftsman proposes to place an Elevated Play Unit in one dog ear of the wave pool and a fling bucket with two mushroom maze spray elements in the other dog ear. This proposal also includes 3 new shade structures and 4 new picnic tables. This proposal from Kraftsman is priced at $1,214,971.21. Progressives Commercial Aquatics Proposal 1 – This proposal includes a 4,500 square foot splash pad to be located next to the wave pool. This pad would include above ground as well as flush mounted spray elements. This would include splash pad concrete, complete mechanical system, mechanical building, spray deck coating, controller and all other necessary equipment for full operation. This proposal contains Aquatic Play units in both dog ears of the wave pool for younger children. Proposal 1 from Progressive has a proposed cost $1,166,150.00. Progressive Commercial Aquatics Proposal 2 – Progressive’s second proposal includes a 4,500 square foot splash pad to be located next to the wave pool. This pad would include above ground as well as flush mounted spray elements. This would include splash pad concrete, complete mechanical system, mechanical building, spray deck coating, controller and all other necessary equipment for full operation. Progressive also proposes to place an Aquatics Play Unit in one dog ear of the wave pool and a Palm Tree Dump Bucket in the other dog ear of the splash pad. With a chemical filtration system this proposal is priced at $970,000.00. A potential avenue for significant savings that is currently being investigated is to install the splash pads as flow through systems instead of recirculating systems. Flow through system eliminates the need for costly filtration systems, holding tanks, and the continued cost of chemicals and secondary filtration systems. The initial savings is expected to be approximately $170,000.00 with an annual savings of $5,000 to $10,000 dollars in chemicals per year. Future considerations – In considering new amenities for the wave pool we also need to look forward to future challenges due to age. The challenges for the wave pool include the following. The filtration and plumbing system is old and will need replacement in the very near future. We are currently consulting a structural engineer concerning potential foundation issues with the mechanical building. Pending results, repairs may need to be made to this building. While functional, two of four wave blowers / motors have been repaired or replaced by City personnel. The WaveTek controller is ten years old and beginning to have issues. Lastly, the restrooms and the admission building are in need of replacement. These facilities are 30+ years old and have been well used. The restrooms are not ADA compliant, the buildings have foundation issues as well as roof issues. The CMU construction also makes maintenance and repair of plumbing difficult. All of these issues add up to a significant future investment in the next 2 – 5 years to keep this attraction a viable destination in the future. Staff intends to prepare a multi-year plan to address these issues. ACTION REQUIRED BY CITY COUNCIL Presentation, discussion, and possible action on potential upgrades and maintenance at the Little Cedar Bayou Wave Pool Complex. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date LITTLE CEDAR BAYOU TIM MILLER Proposed Water Amenities PROCESS In the 2017 Pre-Budget Retreat, City Council agreed to set aside $250,000 a year for 4 years to prefund future water amenities at Little Cedar Bayou Wave Pool. Parks and Recreation reached out to two vendors. Both Vendors are members of approved purchasing Co-Ops eliminating the need to go out for bids. Both Vendors prepared two proposals. We are seeking direction as to which design you would like to see us install. KRAFTSMAN PROPOSAL 1 -$993,324 •4 New features in existing “Dog Ears” of the Wave Pool •1 Multilevel Play Unit •1963 Square foot splash pad •4000 Gallon storage tank •400 gallon per minute AquatKraft Filtration & Water Treatment System •2 New Shade Structures •4 New Picnic Tables Wave Pool at Little Cedar Bayou Splash Pool by Kraftsman THE DRAWINGS TO FOLLOW ARE THE PROPERTY OF KRAFTSMAN,LP.YOU HEREBY AGREE THAT YOU WILL NOTIN ANY WAY UTILIZE,COPY,REPRODUCE OR TAKE ADVANTAGE OF THESE DRAWINGS (OR ANY PART HEREIN)PRIOR TOOR WITHOUTOUR WRITTEN CONSENT.SHOULD ANY CONTRAVENTION OCCUR,THE BURDEN SHALL BE ON YOU TO PROVE THAT YOU ARE NOT IN BREACH.Picture may not depict actual proposed equipment : r rr` `'t`-..m�. �.'� - s- 1 �_ R ,�.+-"sit► �,( ,�' SC s .pe KRAFTSMAN 4FTSMANPIP�G t Y • Air ter+.. -'�+►"`�� -. - KRAFTS N ANPLP'�Gotr :;_,mss:. �Kr... i ii� �� � i• r r —_ . -- FVN BU/�Q��� KRAFISMAN ��4�SMANPIp'�`O� �t Tr 4•.yam, y Is - i• :�~ i �,� 3__ r 7 1 k4^, yy GY E rs- ate +- - - -' ' - - s - � 3 y. - F • - - -.. c3$ BU1 0 KRAFTSMAN FTSM ANPI P�. 5• - -I--=- -- rU I x. ______ --- d - FUN BU/tO KRAFTSMAN "PgFTSM ANP KRAFTSMEN PROPOSAL 2 –1,214,972 •3 New features in existing “Dog Ears” in Wave Pool. •1 Multi-Level play structure. •2827 Square foot Water Odyssey SplashPool. •Multiple water features including large Tropical Beach Slide. •400 Gallon per minute AquaKraft Filtration & Water Treatment System. •4000 gallon storage tank. •2 New Shade Structures •4 New Picnic Tables. _ .,+k..:' � �• : - ' - T - - a TTT �{��#��►. '��.., ..J � *,� ,r .r r9t °' ��t�.i. I�r�r F:�,�",�',3�x"' ; ,'�a 5 �4�+'- �' I E! _ _ ; ! __ . ���' '"' .},,{4�: .� *+f� ;fir � ,��Nr �_ .- -K ,Fr*�y "�• ±' 5 ?:_ i * 4 * 1!11 -- r _ : Sr ' - -- . ---- I-- - 1AI - __ - I - I __i " + I :* :*: • 4j!r ___ ___ l + s LL r ui = T ± r , - - _ l PROGRESSIVE / RAINDROP DESIGN OPTION 1 –$1,166,150.00 •4500 Square Foot Splash Pad. •Multiple ground level and raised spray elements •2 Elevated Play Units, One in each “Dog Ear” One Smaller Child Unit. One Larger Child Unit •Filtration, pumps, UV Secondary Filtration. 1I in - y. $ ! ! iiF, 1 , _______________ : -. . - !. . gJL - -iL ____ -I:- I IIII I II ! • r i • - flEE I _ _ �s .�E y�,� �. � y+• �.i�. 'x€� a' kr�'1C _ r�� � � -�� `:tf'. - r J.r j L1ii 1 1 f 1 I f i 1 1' in'DPoI r PK0JEcr I8o 1t 3 1 k __ j _ yam. I'shIaud1OHni SOD: For presentation _— purposes and ,ca vary. in'Di o� MOOT 1S03111 � Y jam. - Icy Ashland,OH -800.343.6063-www_rain-drop_com For presentation purposes only.Size,color,and placement may vary. ; * �F+' '`f • _____ IiEi PROGRESSIVE / RAINDROP PROPOSAL 2 –$970,900.00 •4500 Square Foot Splash Pad. •Multiple ground level and raised spray elements •1 Elevated Play Units, placed in one “Dog Ear” •Palm Tree Dump Bucket placed in the other “Dog Ear” •Filtration, pumps, UV Secondary Filtration. PROGRESSIVE COMMERCIAL AQUATICS DESIGN 2 – REMOVE ONE OF THE AQUATICS PLAY UNITS AND REPLACE WITH PALM TREE DUMP BUCKETS Remove one of the Aquatics Play Units and Replace with Palm Tree Dump Buckets 12 2 C:\Vault workspace\Designs\Above Ground Features\Tumble1Buckets\TBKP-001-OM\TBKP-001-OM-ZCS.idw A A B B 2014 Rain Drop Products,LLC. All rights reserved 2"SUPPLY LINE OR NOTE:AREA OF INFLUENCE:#1 DO NOT EXCEED THE MAXIMUM FLOW RATE OF 15'DIAMETER #2 63.6 GPM.MUST BE LEVEL 2'-0"IN DIAMETER VARIES WITH FLOWCONCRETECENTEREDONTHEWATERSUPPLY. #3 HEAD REQUIRED MEASURED FROM BASE OF FEATURE. #4 SUPPLY LINE TO BE SOLVENT WELDED TO OMNIPOD FEATURE RECEIVER. #5 CONCRETE TO BE 6"MINIMUM THICKNESS OR PER LOCAL CODE. FRONDS REMOVED FOR CLARITY ¢8'-71 2" [262.9 cm] 14'-13 4 " [431.2 cm] 12'-3 16" [366.2 cm] 8'-53 4" [258.5 cm] OMNIPOD INTENDED FLOW 46.7 GPM PER LOCAL CODE.GPM OPERATION RANGE 29.6 GPM TO 63.6 GPMHEAD14' MINIMUM SUPPLY LINE SIZE 2" RECIRCULATED WATER YesPOTABLEWATERYes AGE AND WEIGHT GUIDELINESSALTWATERYes OMNIPOD COMPATIBLE Yes 2-6 7-12 13+WEIGHT LIMITNUMBEROFPEOPLETOINSTALL2XXX500LBSMANHOURSTOINSTALL8 WWW.RAIN-DROP.COM T-419.207.1229 F-419.207.8902 PROPRIETARY AND CONFIDENTIALTHEINFORMATIONCONTAINEDINTHIS DRAWING IS THE SOLE PROPERTY OF RAIN DROP PRODUCTS LLC.ANY REPRODUCTION IN PART OR AS A WHOLE WITHOUT THE WRITTEN PERMISSION OF RAIN DROP PRODUCTS LLC IS PROHIBITED.SHEET 1 OF 1 PRODUCT NAME3TUMBLE BUCKET PALM TREE OMNI PRODUCT PART # TBKP-001-OM REV 1 CONCLUSION Both vendors propose a splash pad with ground and above ground elements. Both vendors propose play features in the dog ears of the wave pool. Both vendors proposed recirculating chemical filtration systems. Both vendors suggest a projected savings of up to $170,000 savings if either of their proposals are switched to a flow through system. Kraftsman’s SplashPool proposal would not be eligible for a flow through system. Tim Miller MillerT@laportetx.gov 281 -470 -5136 QUESTIONS/SUMMARY BID PROPOSAL Houston:Manor/Austin: 2510 Farrell Road 15616 Schmidt Loop Houston, TX 77073 Manor, TX 78653 281-982-0212 512-278-0801 Project Name:City of La Porte APU and Splash Pad Estimates Rain-Drop Monsoon1-101 APU - Small Kids Add (2) aquatic play units in the wave pool and build a splash Rain-Drop Typhoon 1 - APU - Older Kids pad adjacent to the existing wave pool.Rain-Drop splash pad package per rendering w/ automatic controller for features and activator 1. Supply and install (1) small kid APU per rendering supplied bollar. by Rain-Drop.Filtration, pumps, UV system, chemistry controller, 2. Supply and install (1) older kid APU per rendering supplied Accu-Tab chlorinator, Aci-Rite feed system, water by Rain-Drop.level controller, VFD for feature pump, schedule 80 3. Build a new splash pad approximately 4500 Ft ² in surface area.piping system, fiberglass underground water storage Includes: Splash pad concrete, features in rendering by Rain-Drop,tank, and required flow meters for splash pad complete mechanical system, underground water storage tank,system. building foundation, mechanical building, spray deck coating Splashpad includes estimate for a stand alone (color(s) chosen by owner), Rain-Drop controller, and all other mechanical system with corrugated roof, necessary equipment for full operation.composite siding, and concrete foundation located adjacent to splash pad. Estimated engineering cost for splash pad and APU #1 - Smaller Kids 190,100.00$ mechanical room. APU #2 - Older Kids 220,250.00$ Splash Pad 697,800.00$ Permits Splash Pad Electrical:58,000.00$ Sales Tax 1,166,150.00$ Add 2.5% for Payment and Performance Bond if Required Cost increases due to volatile supply chain prior to ordering equipment. APU#1 - Smaller Kids 190,100.00$ Splash Pad 697,800.00$ Splash Pad Electrical 58,000.00$ Palm Tree in Place of 2nd APU 25,000.00$ 970,900.00$ Total: Option to Elminate 1 APU structure: Option for All Features: Total for all Features " We build more than pools, we build relationships! Scope of Work: Equipment Included: Exclusions: Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 1 of 7 Quote Name: Option 2 Tim Miller La Porte Parks and Recreation Department 604 W Fairmont Pkwy La Porte, TX 77571 281-470-5136 Percentage Completed Draws Monthly Terms: Lindsay French 600 Little Cedar Bayou Drive La Porte, TX 77571 La Porte Parks & Recreation Department BILL TO SHIP TO QTY Code Description Size Weight Color Unit Price Ext. Price 281-470-5138 281-204-5601 La Porte Little Cedar Bayou Wave Pool Improvements La Porte Little Cedar Bayou Wave Pool Improvements Preliminary BuyBoard Quote DISCBB Proposal includes Discount on BuyBoard Purchase, BuyBoard Contract #592-19 Option: 2 Drawing: KPS-26889, Sheets: K.3A, K.3B, KC Date:12.28.2021 95 GPM Estimated Maximum Flow Rate, Area 1 300 GPM Estimated Maximum Flow Rate, Area 2 340-350 GPM Estimated Maximum Flow Rate, Area 3 Area 1-Dog Ear C002 ColorCast™ Fling Bucket by Water Odyssey1 $22,963.00 $22,963.0010-20 W010 Mushroom Maze™ (no Activator). By: Water Odyssey.1 $5,450.00 $5,450.0030-40 W010-48 Mushroom Maze™ (no Activator), with additional 12” height, By: Water Odyssey. 1 $5,200.00 $5,200.00get quote Area 2-Dog Ear FF-MLPS- W23033 Custom Multi Level Structure. featuring one level of play platform and one slide. 1 $245,000.00 $245,000.00 SERVICE Repair pool floor where water features are installed.in areas 1 and 2. 1 $30,000.00 $30,000.00 Area 3-New SplashPark Area W056 Gravity Shooter™. By: Water Odyssey2 $12,208.00 $24,416.0020 FF1005-E Fun Forms™ Devan Dolphin Slide with special water spray effect by Water Odyssey 1 $39,240.00 $39,240.0030 FF1126-E Fun Forms™ Tropical Beach Slide with special water spray effect by Water Odyssey 1 $181,667.00 $181,667.0088 GPM @ 15 PSI FF2013 Fun Forms™ Seabiscuit Aqua Sprayer by Water Odyssey1 $15,115.00 $15,115.0018 GPM @ 7 PSI FF2015 Fun Forms™ Olie On A Rock Aqua Sprayer by Water Odyssey1 $18,603.00 $18,603.0016 GPM @ 15 PSI FF2016 Fun Forms™ Stanton Sea Turtle Aqua Sprayer by Water Odyssey 1 $17,440.00 $17,440.0040 W009 Touch & Go™ Vibration Bollard, Wired, Hockey Puck Style with handprint by Water Odyssey 1 $5,048.00 $5,048.00 W120 Underwater Bubbler™ By Water Odyssey4 $3,052.00 $12,208.0075 SPLASH TREAD SplashTread/AQUAFLEX Aquatic Surfacing by TotTurf2827 $25.00 $70,675.00 SPLASHDECK Spray Play Pad, 5” thick concrete pad with slope to drains, rebar reinforced, light broom finished to help prevent the possibility of slippage (no coloring or top coat), By: Kraftsman 2827 $14.45 $40,850.15SF Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 2 of 7 Quote Name: Option 2 CONC5RB Concrete Perimeter Walkway/Deck, Pad, 5” thick concrete pad with, rebar reinforced, broom finish, minimum 500 sq. ft. 1180 $13.50 $15,930.00 SPLASHDRAIN SplashPark Large capacity deck drain 24” square, 8” side outlet, with Fiberglass grate. By Kraftsman 2 $2,600.00 $5,200.00350 GPM TRENCH DRAIN Cast concrete trench drain with flexible PVC grate cove, By AquaKraft 172 $150.00 $25,800.008”choice WRHT4 Water Reservoir Holding Tank, 4000 Gallon, Concrete with epoxy coated interior, with access lid and hatch; 1½” Automatic fill valve with wall penetration; overflow and all penetrations as required by project design, delivered by AquaKraft 1 $30,929.00 $30,929.004000 Gallon SPK-8-24 Custom SplashPark Kontroller with 8 hard-wired inputs and 24 outputs mounted in a NEMA4XX housing includes 5 years remote cellular access by Kraftsman 1 $18,400.00 $18,400.00 WMF-16P Water distribution Manifold, Flanged 4" Stainless Steel Manifold for Wall Mount Installation w/pressure gauge, drain valve, water hammer arrestor, (2) Full Flanged 4"S inlet connections; (16) discharge assemblies each w/(1) true union ball valve and (1) 24VAC glass filled plastic solenoid valve. NOTE: Water pressure to the manifold must not exceed 50 psi. The installer must ensure this requirement is met. By Water Odyssey 1 $28,049.00 $28,049.00 AKWFS400 Aquakraft Water Filtration System - 400 GPM1 $60,000.00 $60,000.00 ENCLOSURE1 6X12X8 Chain Link fence enclosure with lockable walk gate and metal roof to protect and cover filtration equipment, pumps, and feature controllers. 1 $21,175.00 $21,175.00 CONC5RB Concrete Pad for Enclosure, 5” thick concrete pad with, rebar reinforced, broom finish, minimum 500 sq. ft. 256 $13.50 $3,456.00 KSHADEHIP Custom Rectangular Hip Suspended Cantilever Shade Canopy, 24x 18x 9 eave height with glide elbows, 2 columns mounted on base plates below surface, by Superior Shade (ESTIMATED INSTALLED COST) 2 $30,000.00 $60,000.00 CONC5RB Concrete Pad, 28x22 under each Shade Canopy, 5” thick concrete pad with, rebar reinforced, broom finish, minimum 500 sq. ft. 1274 $13.50 $17,199.00 T6RC Regal 6 Ft Rectangular Table, 2 Attached 6Ft. Seats, Rounded Corners, 3/4" #9 Expanded Metal, Two 2 3/8" Legs, Portable by Superior Site Amenities 4 $1,128.62 $4,514.486’ CONSTDOCS Construction documentation, plans & submittals by Kraftsman1 $13,334.00 $13,334.00 INSURANCE-AI Name customer as additional insured on General Liability Policy and processing of coverage. 1 $1,334.00 $1,334.00 REMOVE Remove & Relocate 4 existing Shade Structures AND SLABS... haul off, and proper disposal of existing concrete. By: Kraftsman 4 $8,500.00 $34,000.00 MOBILIZATION Mobilization for SplashPark or Park Area Construction. By: Kraftsman 1 $16,667.00 $16,667.00 BOND1 Performance & Payment Surety Bond, and processing of the bond documentation. 1 $36,450.00 $36,450.00 CONTINGENC Y Contingency amount for Removal of Expansive Clay and placement of Select Fill. This may or may not be necessary, amount can vary at time of purchase, and is presented now to help with Cost Estimating. 1 $50,000.00 $50,000.00 CONTINGENC Y 10+/- % Contingency amount for future purchase in 2022. Amount includes possible increases in materials, freight, and/or installation costs. . To be re-quoted at time of purchase. 1 $50,000.00 $50,000.00 Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 3 of 7 Quote Name: Option 2 Item Subtotal:$1,226,312.63 $30,714.30 Tax:$0.00 -$286,133.76 Total:$1,214,971.21 Equipment Subtotal:$970,893.17 Install:$244,078.04 Discount: Shipping & Handling: Special Terms and Conditions These items are not included: · Finish landscaping, sodding or seeding of disturbed areas. All disturbed areas to be leveled and raked out. · Concrete lead walks or adjoining observation concrete deck areas. · Shade systems or site amenities. · Site usage signage for use instructions, rules, safety, or emergency notifications as needed or required. · SplashDeck top surfacing for slip resistance, colorization, or fall absorbency. SplashDeck shall be Medium Broom Finished concrete for slip resistance. · Temporary security fence during construction. · Storm Water Pollution Controls for project site. · Safety wash station for chemical use area in filtration equipment enclosure if required. · Removal of existing equipment. Items not included: Proposal is submitted with applicable discounts per Buy Board program to reflect established discounts. Buy Board: Sales tax is not included in prices quoted. Customer is to supply Sales Tax Exemption or Sales Tax Resale certificate at time of acceptance of proposal, or sales tax will be added to final contract and invoicing for the project. Sales Tax Exempt: Kraftsman will supply a certificate of insurance verifying the limits of coverage. See terms page for details and charges for naming additional insured parties or adding special coverage’s if required. Insurance Terms: If paying by American Express, there is a 6% processing fee charge. If paying by Visa or Master Card, there is a 4% processing fee charge. Credit Card terms: All work completed and materials stored as of the last day of the month shall be billed on or before the 25th of said month. Payments to be received by the 15th of the following month. Monthly Progress Billings Unless noted otherwise on quote, all shipping and handling charges on quote are firm for duration of 90 days. Shipping Charges Performance and Payment bonds are included in this quote and will be provided after a signed quote or contract is returned to Kraftsman. Maintenance Bonds are not included. Bonding Included: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 4 of 7 Quote Name: Option 2 · Building permits are not included or provided. · Engineer stamped plans are not included. · Submittals and reviews for State of Texas ADA compliance and inspections are not included. Building Permits: If Installation is purchased: Kraftsman is responsible for ensuring that adequate staff and equipment resources are available for timely off-loading, safe handling, and secure storage of equipment upon receipt from motor freight carrier of installed product shipments. Unloading of materials from the truck will potentially require material handling equipment, i.e. forklift, pallet jack(s), to properly remove equipment from the delivery truck. In Most Cases when Kraftsman is installing a project the product will be received at Kraftsman’s Warehouse and stored until needed on the project. Then transported to the site at the time of installation. Delivery and Unloading: · Site preparation for new splashpark is included. Soil stabilization or importing of select fill is not included. Native soils to be utilized for fill necessary. · Preparation and submittal of SWPPP (Storm Water Pollution Prevention Plan) is not included. Site Work: · Kraftsman will call and arrange for utility locating with the public utilities stake out providers. All Public Utilities, including Phone, Electrical, Gas, Cable, and Fiber Optics are to be staked prior to installation. Kraftsman will arrange with Public Utility Stake Out providers for a date that this is to be completed prior to Kraftsman arriving on site. · Customer is to locate, mark, and provide information for all privately owned utilities that are not marked by the Public Utility providers, for all utility service lines below grade that are privately owned. These will include any and all of the following: electrical, water lines, gas lines, irrigation lines, sewer and storm lines, cable service lines, fiber optic or other IT lines, which are privately owned by the property owner. · Kraftsman is not responsible for any underground utilities which are not marked or located by the owner or public utilities stake out providers. Damages to underground utilities for electrical, water, irrigation, and other listed above will not be repaired by Kraftsman and will be the owner’s expense and responsibility. Locating for Underground Utilities: Installation quoted includes: Installation of SplashPark feature foundations, setting features, water supply piping to features from manifold (manifold is to be located within 50’ of SplashDeck), connections between activators and controller, drain lines to edge of pad, per standard Kraftsman construction techniques. Installation price does not include concrete pad or surfacing. Installation: Service includes one day of technical support personnel on site to assist with balancing of features, system start up, and 4 hours of staff operations training. Start Up & System Training: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 5 of 7 Quote Name: Option 2 Allow 4 to 8 weeks for preparation of plans, drawings, and submittals after acceptance of proposal. Shipping date of equipment from factory will be approximately 6 to 10 weeks after approval of submittal documentation, provided that the following has been completed and approved by the customer:· Project product submittals reviewed, approved and returned. · Completed Color selection sheet (signed and dated) · Physical project address · All contact names and phone numbers · Exemption certificate · Deposit per contract Allow adequate time for processing and procuring construction permits if required. Allow approximately 10 to 16 weeks for project completion upon equipment delivery from manufacturer, issuance of building permits if required, weather permitting. Project Completion: Customer is to plan, permit, and provide installation of utilities as follows (Kraftsman has not included costs for required improvements to utilities to support the SplashPark): · Electrical service, panel, and connection of electrical service to filtration pump motor starters, chemical controller, and feature Dynamic Sequence Controller. Service is to be 240V, 3 Phase, 100 amp, for pumps and control systems, utility plugs and needed lighting if required. Kraftsman will complete all low voltage connections between control systems and valve manifolds. · Electrical Bonding of all features, reinforcing steel, and filtration equipment per code requirements. · City water meter with approved backflow preventer and water line connection to equipment area. A 1.5” water line is to be provided (the minimum water supply to system is to be 75 GPM, with a minimum of 35 PSI). Kraftsman will supply automated water fill control system. · Proper drain line to within 5’ of edge of filtration equipment area for backwash discharge from filters and overflow from holding tank. Minimum of 8” size is to be provided. · Storm drain line to within 5’ of holding for overflow. Kraftsman will connect drain boxes from SplashDeck to holding tank. Utility leads and required facility improvements are to be completed and ready for connection of new improvements prior to Kraftsman coming on site for construction of the SplashPark improvements. Utilities: Pumping, Filtration, and Water Treatment System, self-priming pump with integral large capacity clear top strainer; high rate sand filters with manual backwash valve, connected to Play Feature manifolds, pressure relief "dump" valve connected to holding tank. Chemtrol CH250 Chemical Controller with auto safety shutdown, Liquid Muriatic Acid pH treatment system and Liquid chlorine treatment system. Dynamic Sequencing Controller connected to feature valves, and motor starter. Filtration Spec: High Rate Sand Filtration Lead Times are after approval of all Initial submittal info and colors. Water Odyssey - the lead time for the embed portion to ship is 2 to 3 weeks and 8 to 12 weeks for the rest of features to ship from when the order is placed with the manufacturer. Lead Times: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 6 of 7 Quote Name: Option 2 Each Party shall be excused from liability for the failure or delay in performance of any obligation under this Agreement (other than failure to make payment when due) by reason of any event beyond such Party’s reasonable control including but not limited to Acts of God, fire, flood, explosion, earthquake, pandemic flu, or other natural forces, governmental orders or directives, war, civil unrest, acts of terrorism, accident, destruction or other casualty, any lack or failure of transportation facilities, any lack or failure of supply of raw materials, or any other event similar to those enumerated above. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the Party has not caused such event(s) to occur. Notice of a Party’s failure or delay in performance due to force majeure must be given to the other Party within (20) days after its occurrence has become identified by the Party. All delivery dates under this Agreement that have been affected by force majeure shall be tolled for the duration of such force majeure. In no event shall any Party be required to prevent or settle any labor disturbance or dispute, or to act outside of compliance with governmental orders or directives. Force Majeure: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73307 Page 7 of 7 Quote Name: Option 2 PO#: CONDITIONS OF SALE 1.Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the contract. 2.No returns of merchandise will be accepted unless previously authorized in writing by Kraftsman. All returns are subject to restocking fee of 25% plus freight charges incurred for return to original shipment origination. 3.Title for all equipment is reserved by Kraftsman Commercial Playgrounds and Water Parks until payment in full is received. The right to enter the property and repossess said equipment is hereby granted to Kraftsman Commercial Playgrounds and Water Parks if payment is not rendered in accordance with the terms above. All payments made prior to repossession under this contract shall be forfeited to Kraftsman Commercial Playgrounds and Water Parks as cost incurred to recover the equipment. Repossession of product does not waive any damages or costs due as awarded by the court. 4.All collections or litigation concerning this contract shall be governed by the laws of the State of Texas, with venue in Harris County. 5.Kraftsman warranties the merchandise on this proposal to be up to the manufacturers published standards as to material and workmanship. See catalogs or attached drawings for specific layouts, warranties, and specifications. 6.Kraftsman reserves the right to review contract for final acceptance by management and to make corrections of clerical errors. 7.A service charge of 1.5% per month will be assessed on all past due amounts. 8.Payments to Kraftsman by credit card will incur a processing fee of 4% for Visa and MasterCard, and 6% for American Express 9.Installation services include all labor, equipment required to complete the job, and insurance coverage’s as required by law. Extra installation charges will incur for abnormal sub surfaces, ie. rock, landfill, etc. Price quoted includes Kraftsman’s standard insurance coverages of $2 million in General Liability & Completed operations, $1 million in Automobile Liability, $1 million per occurrence/$2 aggregate in Workman’s Compensation. Any charges by Kraftsman’s insurance carrier or agents for adding General Contractor or Owner as additional insured, waivers of subrogation, or changes to standard coverage shall be added to contract charges. No performance bond or labor and material payment bonds shall be provided by Kraftsman, unless listed as individual line item in proposal. 10.Kraftsman Commercial Playgrounds and Water Parks is not liable for damages to underground utilities, and irrigations systems during installation. It is the customers responsibility to locate all underground utilities. 11.Building permits required by local or state authorities & municipalities are not included and are the responsibility of the owner of the property, unless specifically included as a line item in the proposal. If you want Kraftsman to handle required permitting please contact our office and we will provide a quote if not included as a line item within this proposal. 12.This proposal may be withdrawn by Kraftsman if not accepted within thirty (30) days. WE STRONGLY RECOMMEND A RESILIENT FALL SURFACE BE INSTALLED UNDER ALL PLAY & FITNESS EQUIPMENT Thank You! We Appreciate Your Business! Respectfully Submitted David Ondrias Acceptance of Proposal: The prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. If contract is placed with an attorney for suit or collection through probate, bankruptcy or other legal proceedings, customer agrees to pay all expenses and reasonable attorney fees incurred. Any verbal instructions, agreements, or promises are not valid unless written as part of this contract. Authorized Signature Authorized Signature Date of Acceptance April 20, 2022 Date Printed Name & Title Printed Name & Title General Terms and Conditions La Porte Parks & Recreation Department Ship To: La Porte Parks and Recreation Department Bill To: Percentage Completed Draws Terms: Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 1 of 7 Quote Name: Option 3 Tim Miller La Porte Parks and Recreation Department 604 W Fairmont Pkwy La Porte, TX 77571 281-470-5136 Percentage Completed Draws Monthly Terms: Lindsay French 600 Little Cedar Bayou Drive La Porte, TX 77571 La Porte Parks & Recreation Department BILL TO SHIP TO QTY Code Description Size Weight Color Unit Price Ext. Price 281-470-5138 281-204-5601 La Porte Little Cedar Bayou Wave Pool Improvements La Porte Little Cedar Bayou Wave Pool Improvements Preliminary BuyBoard Quote DISCBB Proposal includes Discount on BuyBoard Purchase, BuyBoard Contract #592-19 Option: 3 Drawing: KPS-26889-3, Sheets: K.3A, K.3B, K.3C Date:03.08.2022 95 GPM Estimated Maximum Flow Rate, Area 1 300 GPM Estimated Maximum Flow Rate, Area 2 256 GPM Estimated Maximum Flow Rate, Area 3 Area 1-Dog Ear C002 ColorCast™ Fling Bucket by Water Odyssey1 $22,963.00 $22,963.0010-20 W010 Mushroom Maze™ (no Activator). By: Water Odyssey.1 $5,450.00 $5,450.0030-40 W010-48 Mushroom Maze™ (no Activator), with additional 12” height, By: Water Odyssey. 1 $6,000.00 $6,000.00 Area 2-Dog Ear FF-MLPS- W23033 Custom Multi Level Structure. featuring one level of play platform and one slide. 1 $245,000.00 $245,000.00 SERVICE Repair pool floor where new water features are installed in Areas 1 & 2.. 1 $30,000.00 $30,000.00 Area 3-New SplashPark Area W186-LC A. Tidal Barrel™, NO CONTROLLER, with top cover. By: Water Odyssey. 1 $40,330.00 $40,330.007-20 W056 B. Gravity Shooter™. By: Water Odyssey2 $12,208.00 $24,416.0020 FF2013 C. Fun Forms™ Seabiscuit Aqua Sprayer by Water Odyssey1 $15,115.00 $15,115.0018 GPM @ 7 PSI FF2015 D. Fun Forms™ Olie On A Rock Aqua Sprayer by Water Odyssey 1 $18,603.00 $18,603.0016 GPM @ 15 PSI FF2016 E. Fun Forms™ Stanton Sea Turtle Aqua Sprayer by Water Odyssey 1 $17,440.00 $17,440.0040 FMN-100-CJ F. Flush Mount Jet with Crown Jet nozzle by Water Odyssey3 $592.00 $1,776.00SS or brass FMN-100-SJ G. Flush Mount Jet with Shower Jet nozzle by Water Odyssey2 $592.00 $1,184.00SS or brass FMN-100-JC H. Flush Mount Jet with Jet Cluster nozzle by Water Odyssey2 $592.00 $1,184.00SS or brass W093 I. Water Weave™. By: Water Odyssey.1 $4,360.00 $4,360.0014 W280 J. Popp Dropp™ By: Water Odyssey.4 $1,678.00 $6,712.003 W004C K. Daddy Long Legs™, Water Conserving. By: Water Odyssey.2 $4,376.00 $8,752.007 W085 L. Splash-O-Lator™. By: Water Odyssey.2 $1,678.00 $3,356.007 W009 M. Touch & Go™ Vibration Bollard, Wired, Hockey Puck Style with handprint by Water Odyssey 1 $5,048.00 $5,048.00 Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 2 of 7 Quote Name: Option 3 SPLASHDRAIN N. SplashPark Large capacity deck drain 24” square, 8” side outlet, with Fiberglass grate. By Kraftsman 2 $2,600.00 $5,200.00350 GPM SPLASHDECK Spray Play Pad, 5” thick concrete pad with slope to drains, rebar reinforced, light broom finished to help prevent the possibility of slippage (no coloring or top coat), By: Kraftsman 1963 $14.45 $28,365.35SF KRAFTKOAT W/ DESIGN KraftKoat Spray Play Deck coating, 1000 SF minimum, modified cementious top coating concrete overlay, Provides slip resistance, cool deck surface (when used with light colored sealers) & architectural appearance. Multi color design with choice of colors based on SW color numbers (Kraftsman to approve design, subject to price increase depending on intricacy of layout). 1963 $18.40 $36,119.20sfchoose up to 4 CONC5RB Concrete Perimeter Walkway/Deck, Pad, 5” thick concrete pad with, rebar reinforced, broom finish, minimum 500 sq. ft. 976 $13.50 $13,176.00 WRHT4 Water Reservoir Holding Tank, 4000 Gallon, Concrete with epoxy coated interior, with access lid and hatch; 1½” Automatic fill valve with wall penetration; overflow and all penetrations as required by project design, delivered by AquaKraft 1 $30,929.00 $30,929.004000 Gallon SPK-8-24 Custom SplashPark Kontroller with 8 hard-wired inputs and 24 outputs mounted in a NEMA4XX housing includes 5 years remote cellular access by Kraftsman 1 $18,400.00 $18,400.00 WMF-13P Water distribution Manifold, Flanged 4" Stainless Steel Manifold for Wall Mount Installation w/pressure gauge, drain valve, water hammer arrestor, (2) Full Flanged 4"S inlet connections; (13) discharge assemblies each w/(1) true union ball valve and (1) 24VAC glass filled plastic solenoid valve. NOTE: Water pressure to the manifold must not exceed 50 psi. The installer must ensure this requirement is met. By Water Odyssey 1 $23,835.00 $23,835.00 AKWFS400 Aquakraft Water Filtration System - 400 GPM1 $60,000.00 $60,000.00 ENCLOSURE1 6X12X8 Chain Link fence enclosure with lockable walk gate and metal roof to protect and cover filtration equipment, pumps, and feature controllers. 1 $21,175.00 $21,175.00 CONC5RB Concrete Pad for Enclosure, 5” thick concrete pad with, rebar reinforced, broom finish, minimum 500 sq. ft. 256 $13.50 $3,456.00 KSHADEHIP Custom Rectangular Hip Suspended Cantilever Shade Canopy, 24x 18x 9 eave height with glide elbows, 2 columns mounted on base plates below surface, by Superior Shade (ESTIMATED INSTALLED COST) 2 $11,350.00 $22,700.00 PIERS36X060 Concrete piers for pavilion & canopy columns, with anchor bolts set if required, with steel rebar reinforcement, By: Kraftsman 4 $2,332.00 $9,328.0036”x60”7.06 CONC5RB Concrete Pad, 28x22 under each Shade Canopy, 5” thick concrete pad with, rebar reinforced, broom finish, minimum 500 sq. ft. 1262 $13.50 $17,037.00 T6RC Regal 6 Ft Rectangular Table, 2 Attached 6Ft. Seats, Rounded Corners, 3/4" #9 Expanded Metal, Two 2 3/8" Legs, Portable by Superior Site Amenities 4 $1,128.62 $4,514.486’ INSURANCE-AI Name customer as additional insured on General Liability Policy and processing of coverage. 1 $1,334.00 $1,334.00 CONSTDOCS Construction documentation, plans & submittals by Kraftsman1 $13,334.00 $13,334.00 REMOVE Remove & Relocate 4 existing Shade Structures AND SLABS... haul off, and proper disposal of existing concrete. By: Kraftsman 4 $8,500.00 $34,000.00 MOBILIZATION Mobilization for SplashPark or Park Area Construction. By: Kraftsman 1 $16,667.00 $16,667.00 BOND1 Performance & Payment Surety Bond, and processing of the bond documentation. 1 $29,800.00 $29,800.00 Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 3 of 7 Quote Name: Option 3 CONTINGENC Y Contingency amount for Removal of Expansive Clay and placement of Select Fill. This may or may not be necessary, amount can vary at time of purchase, and is presented now to help with Cost Estimating. 1 $50,000.00 $50,000.00 CONTINGENC Y 10+/- % Contingency amount for future purchase later in 2022. Amount includes possible increases in materials, freight, and/or installation costs. . To be re-quoted at time of purchase. 1 $50,000.00 $50,000.00 Item Subtotal:$947,059.03 $30,071.44 Tax:$0.00 -$205,336.28 Total:$993,323.98 Equipment Subtotal:$771,794.19 Install:$221,529.79 Discount: Shipping & Handling: Special Terms and Conditions These items are not included: · Finish landscaping, sodding or seeding of disturbed areas. All disturbed areas to be leveled and raked out. · Concrete lead walks or adjoining observation concrete deck areas. · Shade systems or site amenities. · Site usage signage for use instructions, rules, safety, or emergency notifications as needed or required. · SplashDeck top surfacing for slip resistance, colorization, or fall absorbency. SplashDeck shall be Medium Broom Finished concrete for slip resistance. · Temporary security fence during construction. · Storm Water Pollution Controls for project site. · Safety wash station for chemical use area in filtration equipment enclosure if required. · Removal of existing equipment. Items not included: Proposal is submitted with applicable discounts per Buy Board program to reflect established discounts. Buy Board: Sales tax is not included in prices quoted. Customer is to supply Sales Tax Exemption or Sales Tax Resale certificate at time of acceptance of proposal, or sales tax will be added to final contract and invoicing for the project. Sales Tax Exempt: Kraftsman will supply a certificate of insurance verifying the limits of coverage. See terms page for details and charges for naming additional insured parties or adding special coverage’s if required. Insurance Terms: If paying by American Express, there is a 6% processing fee charge. If paying by Visa or Master Card, there is a 4% processing fee charge. Credit Card terms: All work completed and materials stored as of the last day of the month shall be billed on or before the 25th of said month. Payments to be received by the 15th of the following month. Monthly Progress Billings Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 4 of 7 Quote Name: Option 3 Unless noted otherwise on quote, all shipping and handling charges on quote are firm for duration of 90 days. Shipping Charges Performance and Payment bonds are included in this quote and will be provided after a signed quote or contract is returned to Kraftsman. Maintenance Bonds are not included. Bonding Included: · Building permits are not included or provided. · Engineer stamped plans are not included. · Submittals and reviews for State of Texas ADA compliance and inspections are not included. Building Permits: If Installation is purchased: Kraftsman is responsible for ensuring that adequate staff and equipment resources are available for timely off-loading, safe handling, and secure storage of equipment upon receipt from motor freight carrier of installed product shipments. Unloading of materials from the truck will potentially require material handling equipment, i.e. forklift, pallet jack(s), to properly remove equipment from the delivery truck. In Most Cases when Kraftsman is installing a project the product will be received at Kraftsman’s Warehouse and stored until needed on the project. Then transported to the site at the time of installation. Delivery and Unloading: · Site preparation for new splashpark is included. Soil stabilization or importing of select fill is not included. Native soils to be utilized for fill necessary. · Preparation and submittal of SWPPP (Storm Water Pollution Prevention Plan) is not included. Site Work: · Kraftsman will call and arrange for utility locating with the public utilities stake out providers. All Public Utilities, including Phone, Electrical, Gas, Cable, and Fiber Optics are to be staked prior to installation. Kraftsman will arrange with Public Utility Stake Out providers for a date that this is to be completed prior to Kraftsman arriving on site. · Customer is to locate, mark, and provide information for all privately owned utilities that are not marked by the Public Utility providers, for all utility service lines below grade that are privately owned. These will include any and all of the following: electrical, water lines, gas lines, irrigation lines, sewer and storm lines, cable service lines, fiber optic or other IT lines, which are privately owned by the property owner. · Kraftsman is not responsible for any underground utilities which are not marked or located by the owner or public utilities stake out providers. Damages to underground utilities for electrical, water, irrigation, and other listed above will not be repaired by Kraftsman and will be the owner’s expense and responsibility. Locating for Underground Utilities: Installation quoted includes: Installation of SplashPark feature foundations, setting features, water supply piping to features from manifold (manifold is to be located within 50’ of SplashDeck), connections between activators and controller, drain lines to edge of pad, per standard Kraftsman construction techniques. Installation price does not include concrete pad or surfacing. Installation: Service includes one day of technical support personnel on site to assist with balancing of features, system start up, and 4 hours of staff operations training. Start Up & System Training: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 5 of 7 Quote Name: Option 3 Allow 4 to 8 weeks for preparation of plans, drawings, and submittals after acceptance of proposal. Shipping date of equipment from factory will be approximately 6 to 10 weeks after approval of submittal documentation, provided that the following has been completed and approved by the customer:· Project product submittals reviewed, approved and returned. · Completed Color selection sheet (signed and dated) · Physical project address · All contact names and phone numbers · Exemption certificate · Deposit per contract Allow adequate time for processing and procuring construction permits if required. Allow approximately 10 to 16 weeks for project completion upon equipment delivery from manufacturer, issuance of building permits if required, weather permitting. Project Completion: Customer is to plan, permit, and provide installation of utilities as follows (Kraftsman has not included costs for required improvements to utilities to support the SplashPark): · Electrical service, panel, and connection of electrical service to filtration pump motor starters, chemical controller, and feature Dynamic Sequence Controller. Service is to be 240V, 3 Phase, 100 amp, for pumps and control systems, utility plugs and needed lighting if required. Kraftsman will complete all low voltage connections between control systems and valve manifolds. · Electrical Bonding of all features, reinforcing steel, and filtration equipment per code requirements. · City water meter with approved backflow preventer and water line connection to equipment area. A 1.5” water line is to be provided (the minimum water supply to system is to be 75 GPM, with a minimum of 35 PSI). Kraftsman will supply automated water fill control system. · Proper drain line to within 5’ of edge of filtration equipment area for backwash discharge from filters and overflow from holding tank. Minimum of 8” size is to be provided. · Storm drain line to within 5’ of holding for overflow. Kraftsman will connect drain boxes from SplashDeck to holding tank. Utility leads and required facility improvements are to be completed and ready for connection of new improvements prior to Kraftsman coming on site for construction of the SplashPark improvements. Utilities: Pumping, Filtration, and Water Treatment System, self-priming pump with integral large capacity clear top strainer; high rate sand filters with manual backwash valve, connected to Play Feature manifolds, pressure relief "dump" valve connected to holding tank. Chemtrol CH250 Chemical Controller with auto safety shutdown, Liquid Muriatic Acid pH treatment system and Liquid chlorine treatment system. Dynamic Sequencing Controller connected to feature valves, and motor starter. Filtration Spec: High Rate Sand Filtration Lead Times are after approval of all Initial submittal info and colors. Water Odyssey - the lead time for the embed portion to ship is 2 to 3 weeks and 8 to 12 weeks for the rest of features to ship from when the order is placed with the manufacturer. Lead Times: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 6 of 7 Quote Name: Option 3 Each Party shall be excused from liability for the failure or delay in performance of any obligation under this Agreement (other than failure to make payment when due) by reason of any event beyond such Party’s reasonable control including but not limited to Acts of God, fire, flood, explosion, earthquake, pandemic flu, or other natural forces, governmental orders or directives, war, civil unrest, acts of terrorism, accident, destruction or other casualty, any lack or failure of transportation facilities, any lack or failure of supply of raw materials, or any other event similar to those enumerated above. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the Party has not caused such event(s) to occur. Notice of a Party’s failure or delay in performance due to force majeure must be given to the other Party within (20) days after its occurrence has become identified by the Party. All delivery dates under this Agreement that have been affected by force majeure shall be tolled for the duration of such force majeure. In no event shall any Party be required to prevent or settle any labor disturbance or dispute, or to act outside of compliance with governmental orders or directives. Force Majeure: Initials Kraftsman COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353-9599 Fax: (281) 353-2265 Date: 04/20/2022 Project: 26889 Created By: David Ondrias QUOTE #Q73306 Page 7 of 7 Quote Name: Option 3 PO#: CONDITIONS OF SALE 1.Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the contract. 2.No returns of merchandise will be accepted unless previously authorized in writing by Kraftsman. All returns are subject to restocking fee of 25% plus freight charges incurred for return to original shipment origination. 3.Title for all equipment is reserved by Kraftsman Commercial Playgrounds and Water Parks until payment in full is received. The right to enter the property and repossess said equipment is hereby granted to Kraftsman Commercial Playgrounds and Water Parks if payment is not rendered in accordance with the terms above. All payments made prior to repossession under this contract shall be forfeited to Kraftsman Commercial Playgrounds and Water Parks as cost incurred to recover the equipment. Repossession of product does not waive any damages or costs due as awarded by the court. 4.All collections or litigation concerning this contract shall be governed by the laws of the State of Texas, with venue in Harris County. 5.Kraftsman warranties the merchandise on this proposal to be up to the manufacturers published standards as to material and workmanship. See catalogs or attached drawings for specific layouts, warranties, and specifications. 6.Kraftsman reserves the right to review contract for final acceptance by management and to make corrections of clerical errors. 7.A service charge of 1.5% per month will be assessed on all past due amounts. 8.Payments to Kraftsman by credit card will incur a processing fee of 4% for Visa and MasterCard, and 6% for American Express 9.Installation services include all labor, equipment required to complete the job, and insurance coverage’s as required by law. Extra installation charges will incur for abnormal sub surfaces, ie. rock, landfill, etc. Price quoted includes Kraftsman’s standard insurance coverages of $2 million in General Liability & Completed operations, $1 million in Automobile Liability, $1 million per occurrence/$2 aggregate in Workman’s Compensation. Any charges by Kraftsman’s insurance carrier or agents for adding General Contractor or Owner as additional insured, waivers of subrogation, or changes to standard coverage shall be added to contract charges. No performance bond or labor and material payment bonds shall be provided by Kraftsman, unless listed as individual line item in proposal. 10.Kraftsman Commercial Playgrounds and Water Parks is not liable for damages to underground utilities, and irrigations systems during installation. It is the customers responsibility to locate all underground utilities. 11.Building permits required by local or state authorities & municipalities are not included and are the responsibility of the owner of the property, unless specifically included as a line item in the proposal. If you want Kraftsman to handle required permitting please contact our office and we will provide a quote if not included as a line item within this proposal. 12.This proposal may be withdrawn by Kraftsman if not accepted within thirty (30) days. WE STRONGLY RECOMMEND A RESILIENT FALL SURFACE BE INSTALLED UNDER ALL PLAY & FITNESS EQUIPMENT Thank You! We Appreciate Your Business! Respectfully Submitted David Ondrias Acceptance of Proposal: The prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. If contract is placed with an attorney for suit or collection through probate, bankruptcy or other legal proceedings, customer agrees to pay all expenses and reasonable attorney fees incurred. Any verbal instructions, agreements, or promises are not valid unless written as part of this contract. Authorized Signature Authorized Signature Date of Acceptance April 20, 2022 Date Printed Name & Title Printed Name & Title General Terms and Conditions La Porte Parks & Recreation Department Ship To: La Porte Parks and Recreation Department Bill To: Percentage Completed Draws Terms: