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HomeMy WebLinkAbout08-01-12 Regular Meeting of the La Porte Area Water AuthorityLA PORTE AREA WATER AUTHORITY AGENDA Notice is hereby given of a Regular Meeting of the La Porte Area Water Authority to be held on Wgdnesday, August 1, 2012 beginning at 6:00 pm. in the Downstairs Conference Room of the Public Works Service Center, 2963 North 23rd Street, La Porte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. 1. Call to order. 2. Consider approval or other action of minutes from the May 9, 2012 meeting. 3. Welcome new board member Doug Martin and new City Manager{LPAWA General Manager Corby Alexander. 4. Consider approval or other action of FY 2012 — 2013 LPAWA Operating Budget. 5. Discuss the City of Houston FY 2013 Draft Budget and receive Board input regarding the Southeast Water Purification Plant budget approval process. 6. General Manager's Report. 7. Board Comments — Matters appearing on the: Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. a. Matters appearing on agenda. b. Inquiry of staff requiring a statement of specific factual information or a recitation of existing policy. 8. Adjournment. In compliance with the American with Disabilities Act, the City of La Porte will provide rb8sonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281,470,5019, CERTIFICATION I certify that a copy f the August 1, 2012, agenda of items to be considered by the La Porte Area Water Author' s p the ty H ulletin board on or before July 25, 2012. avid Mick Public W rks irector I certify that the attached notice and agenda of items to be considered by the La Porte Area Water Authority was removed by me from the City Hall bulletin board on the day of 1 2012. LA PORTE AREA WATER AUTHORITY MINUTES MAY 9, 2012 1. The meeting was called to order at 6:00 PM by President David 7anda. Members Present: President David Janda, Vice President Kenneth Schlather, Secretary Steve Valerius, Members Dennis Steger, Randy Woodard Members Absent: None Others Present: General Manager Steve Gillett, Public Works Director David Mick, Asst. Public Works Director Don Pennell, Director of Finance Michael Dolby, Morgan's Point Brian Schneider, 2. The minutes from the meeting held February 8, 2012 were reviewed. Motion by Randy Woodard to approve minutes, second by Dennis Steger, motion was unanimous David Mick presented a draft agreement received from the City of Houston for 2007 — 2010 "true up" costs. David explained to the Board that the agreement would wave 2007-2009 and only include 2010 and the allocated costs associated with 2010. Dennis Steger asked if anyone knew if approving 2010 would set any precedent for any future disagreement with Houston's proposed Southeast Water Purification Plant (SEWPP) budgets. David Mick explained that all other co - participants had approved or were in the process of approving an agreement with Houston but that we could still disagree with any future budgets proposed by the City of Houston. Steve Gillett stated that this is not the first time the City of Houston has added costs on to budgets that were proposed in previous years. Motion was made by Kenneth Schlather to approve the true up agreement. Dennis Steger second. Motion was unanimous. 4. .David Mick presented the draft budget for the SEWPP proposed by the City of Houston. And explained the budget approval process and arbitration proceeding if a majority of co -participants based on plant capacity disagreed with the budget. David explained that none of the co - participants appeared ready to approve the proposed budget based on the allocated cost expenses, All Board members advised to continue to work towards an agreement with tine City of Houston. The General Manager had no other additional report. 6. The Board had no additional comments. There being no further business, the meeting adjourned at 6:35 PM PASSED AND APPROVED /� Secretary ON THIS DAY �5 of At1 }. I 4 President RESOLUTION NO.2012-01 A RESOLUTION APPROVING A SETTLEMENT AGREEMENT WITH THE CITY OF IIOUSTON PROVIDING FOR THE RELEASE OF FUNDS FROM THE LA PORTS AREA WATER AUTHORITY CONTINGENCY RESERVE TO FUND THE FY 2010 TRUE UP EXPENSES CLAIMED BY THE CITY OF HOUSTON AND AUTHORIZING THE GENERAL MANAGER OF THE LA PORTE AREA WATER AUTHORITY TO EXECUTE THE SETTLEMENT AGREEMENT. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE LA PORTE AREA WATER AUTHORITY: Section 1. The Authority hereby approves the settlement agreement with the City of Houston providing for the release of $138,898.00 to the City of Houston from the La forte Area Water Authority contingency reserve for the Southeast Water Purification Plant to fund the FY 2010 True Up expenses that are claimed by the City of Houston. In accepting the $138,898.00, the City of Houston is agreeing to forever relinquish any further claims for FY 2007, FY 2008, FY 2009 and FY 2010. The approved settlement agreement is attached hereto as Exhibit A and incorporated herein by reference. Section 2. The General Manager of the La Porte Area Water Authority is hereby authorized to execute the settlement agreement attached as Exhibit A. Section 3. The Authority officially finds, determines recites and declares that a sufficient written notice of the date, hour, place and subject of -this meeting of the Authority was posted at a place convenient to the public at the City Hall of the City of La forte for the time required by law proceeding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code, and that the meeting has been open to the public as required by law at all times during which this Resolution and the subject matter thereof has been discussed, considered and formally acted upon. The Authority further ratifies, approves and confirms such written notice and the contents and posting thereof Section 4. This Resolution shall be effective fiom and after its passage and approval of the Authority Board of Directors. PASSED AND APPROVED, this 91' day of May, 2012. LA POWfE AREA WATER AUTHORITY By: David Janda, President Board of Directors Steve Vaierius, Secretary Board of Directors 7/18/2012 City of La Porte La Porte Area Water Authority Fund (016) Summary Working Capital 9130111 $ 2,223,830 Plus Estimated I 1-12 Revenues 1,340,576 Less Estimated 11-12 Expenses and Commitments E(1rcrrls Fstinuited Working Capital 9130112 Plus 12-13 Revenues: Water Revenue Billing for Capital Reserve Interest Total Revenues Equals Total Resources Less 12-13 Expenses: Operations Total Expenses Equals Estimated Worlciug Capital 9130113 1,129,423 96,127 5,000 1,195,760 Estimated Projected 2011-12 2012-13 Revenues $ 1,340,576 $ 1,230,550 Expenses 1,158,569 1,195,760 Revenues over Expenses $ 182,007 $ 34,790 Targeted working capital - 60 to 90 drq+.c Estimated working capital - 745 days Coal: $294,84.5 1 Da), = $3,276 1,158,569 2,405,837 1,230,550 3,636,387 1,195,760 $ 2,440,627 City of La Porte Water Authority (016) Statement of Revenues Object Description Water Revenue: 408.05-02 Sales Water Revenue Subtotal Other Financiug Sources 482.01-00 Capital Contributions 482.02-00 Billing for Capital Reserve Other Financing Sources Subtotal Interest: 483.01-00 Interest Income - Operations Interest Subtotal Total Water Authority Actual Budget Revised Requested 2010-11 2011-12 2011-12 20112-13 $ 1,246,186 $ 1,031,915 $ 1,279,392 $ 1,129,423 1,246,186 1,031,915 1,279,392 1,129,423 689,796 - _ 101,639 55,234 55,234 96,127 791,435 55,234 55,234 96,127 25,166 7,500 5,950 5,000 25,166 7,500 5,950 5,000 $ 2,062,787 $ 1,094,649 $ 1,340,576 $ 1,230,550 h N I a , - O M O O O O O O O r O O O O O O 0 0 1 0 w (IJ I m 1 MM 1 In Q g i m 1 In , In H m I M I M I M � 5 H fz7 I N I N I N j+ Pd ri 1 1 1 H i 1 1 U 1 I I 1 1 a (n 0 a o 0 0 0 o WF a a a o 0 00 p 0 0 o p o l o 0.14 4 W I K� H in sl h I 1 1 H Q H f� 1 U 1 1 1 I , 1 1 1 1 I , i Q O O W H N 17 1 In 1 In 1 In (n M a , In 1 In 1 In w H - h I N � inI p I p l 0 a N H m I M 1 M I M W ri I N I N I N I 1 i 1 1 I W O O O N O O O O O O O yr O O O O O O i m 1 lO 1 l0 EI m M in I h I r l h a M N m I In I In , N H H m I 1 1 Q ri N N W r-1 I M I M I M O r i I 1 1 N I H I r-i I ri i 1 i 1 1 I I I H H o 0 o ,i m m m o 0 0 0 0 0 0 o 0 0 0 0 o I m 1 I W H O m M o I <tl 1 al 1 y� Q r-1 N In I lD , t0 i b r"] rI H I 1 1 IA O M N h 1 W 1 cIl , yr N O 1 m , M, m 1 0 1 0 1 0 1 r-f I r1 1 H 1 t 1 , 1 1 w z u s W W K kr a m o H m rrr a W W 0 5 W W W U a U to O O P > W O 7 O W F D a W W kr WF W EI a Q P. a O a i7 £ W (7 W Q W 'a W W H S W W U U (n as w W m H a n H a H o m n a W O W ri w kOj W z w O z 2 4 z Z p U W H H H Q a W O O U H W w aW H [ m m rX .1 a k, CV, W w a o (n (n H H w a a a a W 8 O z a to W W a H U Q w W w to 4 W W W a F a a W W O 0.' 0. fu H a (n to U W :C W 4 a H H [-, q a H d H z z W T W ry �a U a 3 in O S H O U pp H 1-1 PI P. q U O O N o O U ri h o a O O O O a a o a R] a W N O O O O O O O M O O O O O O O O O Q g R H I 1 1 1 I I 1 i 1 1 1 1 I 1 a o n n O O i o H 1 o r N O H M v In m W W W a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o H H H w a a a s R1 m m m m O O O O O N N N M In M M M M O O O £ d o 0 0 o H H m m m m m m m m m m m m a a P, 0 0 0 0 0 0 0 o n o tz� 00 00 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O p O O O O U r�.l W IR to to e m IR �R io to to m io to in In b to � U [] ri H H H H H H H H H H ri H H rl r-1 H rC W o 0 0 a a p o 0 0 0 0 0 La Porte Area Water Authority Fund Fiscal Year 2012-13 La Porte Area Water Authority Division Expenditure Srtrrr►naly Actual Budget Estimated Requested Percent 2010-11 2011-12 2011-12 2012-13 Gunge Supplies $ 5,343 $ 5,200 $ 4,165 $ 8,200 57.69% Services&- Charges 1,087,589 1,131,307 1,135,029 1,187,560 4.97% Capital Outlay - - 19,375 - - Division Total $1,092,932 $1,136,507 $1,158,569 $1 195,760 5.21% Scope of Services Su►unrarp The La Porte Area Watcr Authority is a separate entity that was created by the State Legislature in 1981. It is currently providing treated surface water to the Cities of La Porte, Morgan's Point and Shorcacres. The City of La Porte oversees the operation and is its largest customer, utilizing 90% of its output. City of I'a Porte, Texas La Porte Area 11'ater Authority Detail of Expenditures 016-7075-533 Actual Budget Estimated Requested 2010-11 2011-12 2011-12 2012-13 Supplies: 2001 Office Supplies $ - $ 100 $ 50 $ 100 2015 Other Supplies 37 100 35 100 2090 Machinery/Tools & Fquip 5,306 4,500 4,080 8,000 2093 Computer Equipment - 500 Supplies Subtotal 5,343 5,200 4,165 8,200 Services & Charges: 4002 Machinery/Ibols/Equipnent 3,678 4,000 3,540 3,500 4012 Water Line Maintenance 6,217 5,000 3,100 3,000 4060 Computer Lease Fees 1,008 1,058 1,058 1,058 5001 Accounting 6,500 6,500 6,500 6,500 5003 Legal 305 - 5007 OtherProlcssional Services - 51,700 1,700 51,700 7003 Telephone 728 - 7004 Water 1,006,229 983,892 1,054,974 1,055,464 9050 Contingency - 15,000 - - 9014 Admin Trans to Fund 014 1,305 1,305 1,305 1,305 9072 Operator's Agreement 61,619 62,852 62,852 65,033 Services & Charges Subtotal 1,087,589 1,131,307 1,135,029 _ 1,187,560 Capital Oullay: 8021 Machinery/ Toots & Equip - - 19,375 - Capital Outlay Subtotal - - 19,375 - Division Total $ 1,092,932 $ 1,136,507 $ 1,158,569 $ 1,195,760 a. 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Box 1562 Houston, Texas 77251-1662 www.houstonbc.gov Attached please find the revised wate rate for Fiscal Year 2013 as discussed during the previous OAC meeting on July 12, 2012. The revised rate of0.6205/1000 gallons is composed of rates for O&M and raw water. The O&M rate has been reduced to $0.4506, down from $0,4600 as previously proposed. The revision was based on the City of Houston's FY2013 adopted 0&M budget, and reflected the exclusion of certain personnel in the Water Quality, Engineering, and DWO Executive Support cost centers, as the result of the discussions in the Previous OAC meetings. Raw Water rate has not changed and remains the same as previously proposed. Also remains the same is that the co -participants will be billed monthly for the debt service for CWA 96" line. For your convenience, i have attached the worksheets comparing the proposed rate you have received previously and the revised rate. If you have any questions, please contact Sophia Chang at (832) 395-2580, Sincerely, -' ` i✓�w ;-- = '©, �.e-, ow �ac� /-I �s &t. `n Jaml..5' /J or 4V1 IL/i`� Jun pan, P.E., D. W Deputy Director ' Public Utilities Division Attachments CouncliMembers; Rodriguez eMikeLaste JLaarryVvGre n Stephen C. Costello oaAdams Andrew C. Burks. livan Jr, Malissa Noriega eC.On Brad" Branington dforddGonzatez Jack Christla Controller: Ronald C. Green City of Houston Department of Public Works and Engineering South East Water Purification Plant 2000040o17 Fund 8300 FY13 Budget GL Account Description 500010 Salary Base Pay - Civilian FY13 Proposed Budget FY13 Adopted Budget Variance 500030 Salary Part Time - Civilian 1,361,297.00 1,361,297.00 500060 Overtime - Civilian 0.00 500070 Overtime - Classified 144,269.60 1d4,260.00 (0.40) 500090 Premium Pay - Civilian 0.00 501070 Pension - Civilian 6,820.00 6,820.00 _ 501120 Termination Pay - Civilian 291,318.00 291,318.00 502010 FICA - Civilian 5,000.00 5,00.00 503010 Health Ins -Act Civ 115,700.00 115,700.00 _ 503015 Basic Life Ins-Ac CI 236.069.00 236,069.00 503050 Health/Life Ins Re[ OQ 813.00_ 503060 Long Term D1s-Civ 55,813.813. 00 55, 3.00 503080 Workers Comp-Cls Adm 2,378, 00 2,610.00 503090 Workers Comp•CivAdm 0.00 503100 Workers Comp-Civ Clm 7,338.00 7,338,008,200.00 504020 Compensation Contingency g,2gq,gq _ 504030 Unemployment Claims 0.00 _ Total Personnel 900.00 900.00 511010 Chem/Gas & Spc1 Flui 2,235,702.60 0- 2,235,703.00 .40 511015 Cleaning & Sanitory ,7600.00 1,90,00.00 1,9076. 00 , 00 7 600.00 511020 Construction Materials 511025 Electrical Hardware & Parts 15,000.00 15,000.00 511030 Mechanical Hardware & Paris 100,000.00 100,000.00 _ 511035 Meters, Hydr & Plum 100,000.00 100,000.00 _ 511045 Computer Supplies 20,000.00 20,000.00 511050 Paper &Printing Supplies 600.00 600.0004.00 511055 Pub & Printed Materi 1,000.00 1, 0 5110BO Postage 11000.00 1,000.00 511070 Misc Office Supplies 30000 300.00 _ 511080 General Laboratory Supplies 2,000.00 2,000,00 _ 511090 Medical & Surgical Supplies 6,000.00 6,000.00 511095 Sm Tech & Sclen Equi 500.00 500.00 511110 Fuel 5,000.00 5,000,00 _ 511115 Veh Repair & Mainl S 300.00 300.00 _ 611120 Clothing 1,000.00 1,0Q0.00 511145 Sm Tools & Minor Equ 7,500.00 ,00.00 _ 511150 Misc Parts & Supptie 10,000.00 10,000.00 - Total Supplies 20,000.00 20,000.00 _ 520101 Janitorial Services 2,199,500.00 2,199,500,00 520109 Med, Dental & Lab S 33,500.00 33,500.00 520118 Refuse Disposal 1,000.00 1,000.00 520121 Application Services 400,500.00 400,600.00 _ 520123 Veh & Motor Equip Sv 200.00 200.00 _ 520124 Other Equipment Services 27,000.00 27,000.00 520170 Generator Equipment Svcs 25,000.00 25,000.00 520510 Mail/Delivery Services 578,900.00 578,900.00 _ 520515 Print Shop Services 300•00 300.00500.00 520520 Printing & Reprod Sv 500.00 _ 520605 Advertising Services 1,000.00 11000.001,000,00 520710 Slate/Fed Inspection 1,000.00 520765 Membership & Prof Fe 7,000,00 7,000.00 ` 520805 Education & Training 700.00 70000 _ 520905 Travel -Training Related 5,800,00 5,800.00 6,000.00 6,000.00 _ RIFMB FSIFYI3 CUS revenue BudgetlPlant BudgetlWorksheetslWorksheet 21 FY13 Southeast Plan( O&M Adopted Budget SEWPP 7/24/20121220 PM Page 1 of 3 City of Houston Department of Public Works and Engineering South East Water Purification Plant 2000040017 Fund 8300 FY13 Budget GL Account Description 521405 Bldg Maint Svcs 521505 Electricity 521515 Elect Fran Fee Exp 521605 Data Services 521610 Voice Services 521620 Voice Equipment 521625 Voice Labor 521715 Office Equipment Rental 521725 Other Rental 522305 Freight Charges 522795 Other Interfund Services Total Other Sery & Chrgs 551025 Non -Cap Scientific/M 551030 Non -Cap Mach & Equip Total Non -Capital Equipment Total Expenditure Property and Terrorism Insurance Premium TCEO Security Audit Cost Total Additional Sery & Chrgs Subtotal Plant Operation Direct Operation support (WM, WQ, ENG, UCS) Direct Management Support (POD, DWO) Administration Improvements & Betterments Total Cost Water Raw Water Cost Other Raw Water Cost Pasadena Raw Water Vntuma rrr_r Rate -Others & Peariand O&M Raw Water Rate -Pasadena O&M Raw Water FY13 Proposed Budget FY13 Adopted Budget Variance 29,600.00 29.600.00 ,2,425,000.00 2,425,000.00 51800.00 20,200.00 (14,400.00) 100.00 100.00 14,700.00 14,700.00 5.200.00 5200 " 2,400.00 2400 31000.00 3,000.00 700.00 700,00 - 6,000.00 6,000.00 500,00 500.00 3,581.400.00 3,595,800.00 (14,400.00 87,600.00 87,500.00 87,600.00 87,500.00 _ 8,104,102.6n 8,118,503.00 (14,400.40) 139,948.19 139,948.19 96.76 96.75 " 280,000.00 280.000.00 _ 8,000,00 81000.00 _ 428,044.94 428 044.94 8 532147.54 8 545,547.94 14 400.40 2,811,014.65 1,098 985.04 2,542,013.30 269,001,34 12,442,147.23 1 085,917.31 12,174,478.56 13 067.73 662;929.86 662,929.86 267,668.67 0.00 0.00 _ $ 13,105 077.09 $ 12 837 408.42 $ 267,668.67 32.232,182.51 $ 32,232,182.51 $ 31,347,096.50 $ 31,347.096.50 $ 194,534,252.67 194.534.252 al $ 0.4600 $ 0.4506 $ 0.0094 $ 0.1698 $ 0.1698 $ $ 0.6299 9 0.6205 $ 0.0094 $ 0.4600 $ 0.4506 $ 0.0094 $ 0.1652 $ 0.1652 $ $ 0.6252 $ 0.6158 $ 0.0094 F:IFM13 FS1FYi3 CUS revenue BudgetlPlant Budget%WorksheetslWorksheet 21 FY13 southeast Plant O&M Adopted Budget SEWPP 7/241201212:20 PM Page 2 of 3 D � T �TDo g -n 0� m Qm v CU cn LCJ Q] lfl � to w c n 0 0 N S m -4 o y N r m Cl) z N D m --0 2 C � -G X m m m O O 0 0 0 0 x x m o z M O� car, n m cu r- o O Y A m O O D can c z M� — Z m a 0 m z 0 1 � -G D 0 =t Z > n * � 0 > m v 0 C D x 0 C m _Z r n D C 0 0 r- a 0 -t ;u X r C) I �# a W i(7 o m ac D o o ,« n `n`r1�70n oo� D o D OD� 0 o 'O a 03 cn w r- 0 If ;7 0 S. to m mrC7�Y Cl) �x;z0 �+ a --3 cu a -U <D C < << ° m (D -. a r« 'v mzz0 nO so o (" 2 = �G)Y 00-o mmmcz v cu g -tZm pzC7 0 0 Ri Z m o00 Q � j a O a CO w 2Z5 Z 90 m D Z CO G) z N O m m ;a O Z I7 n 0 a 0 CD d (h O O d [7 th p 00 O O Z C7 0 m Dz 00 r d W N J�. 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