HomeMy WebLinkAbout10-11-2004 Special Called Meeting
STATE OF TEXAS )(
COUNTY OF HARRIS )(
CITY OF LA PORTS )(
•
NOTICE IS HEREBY GIVEN OF A SPECIAL CALLED MEETING OF LA PORTS AUDIT COMMITTEE TO BE
HELD ON OCTOBER~11, 2004 AT5:00 P.M. AT LA PORTS CITY HALL CdUNCIL CHAMBERS, 604 WEST
FAIRMONT PARKWAY, LA PORTS, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE
AGENDA LISTED BELOW:
5:00 P.M. -SPECIAL SESSION
1. CALL TO ORDER
2. DISCUSSION ITEMS
- RECEIVE PRESENTATION FROM AUDITORS
3. COMMITTEE COMMENTS
4. ADJOURNMENT
There may be a possible quorum of City Council present at this meeting and may participate fn discussion at this
meeting, however, they will not vote on matters.
THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR
ACCOMMODATIONS OR INTERPRETIVE SERVICES AT MEETINGS SHOULD BE MADE 48 HOURS PRIOR
TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S OFFICE AT 281-471-5020 OR TDD LINE 281-
471-5030 FOR FURTHER INFORMATION.
ill"ett~ ~i2C
City Secretary
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City of La Porte
Interoffice IVlemorandum
To: Mayor and Council
From: Cynthia Alexander, Assistant City Mana r
Thru: Debra Feazelle, City Manager
Date: October 8, 2004
Subject: Audit Committee/172 Board
Just a note to let you know that there is no backup for Monday night's meeting of the Audit
Committee. This is a special called meeting solely for the purpose of having the outside Audit
firm available to discuss the City's annual audit, address any issues or concerns you may have,
and answer any questions you may have. They will also spend some time explaining new
GASB and SAS requirements particularly in the area of fraud. As this is new to municipalities,
we intentionally did not schedule anything else on this meeting, so that Council will have ample
opportunity to address all of your concerns and not feel rushed to finish because of the regular
Council Meeting. It is our intent to have the regularly scheduled Audit Committee meeting on
October 25, pending Mr. Engelken's approval.
Let me take a minute of your time to briefly restate the reasons behind our recommendation to
change the name of the Audit Committee to the Fiscal Affairs Committee. Our Audit Committee
does not function purely as an oversight board for the Audit. In the past, we have brought forth
numerous items to this committee as asub-committee of the full Council, and utilized them to
make recommendations to the governing body. Examples of duties of the committee include:
recommendations concerning the Tax Resale Properties, waivers of fees for Habitat for
Humanity, receipt and approval of the Quarterly Investment Report, the Credit Card Report, and
most recently, information on the Senior Tax Freeze issue.
Some entities have multiple committees, such as Audit, Investment, and Budget. The
recommended naming is all-encompassing, and we feel that it will cover all bases in the event
Council elects to utilize this committee in an ever-increasing capacity.
As a side note, the Chapter 172 Board has been renamed at staff's recommendation to the
Employee/Retiree Insurance & Benefits Committee.
c: Martha Gillett
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MEETING HANDOUTS