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HomeMy WebLinkAbout08-08-07 Special Called Regular Meeting of Fiscal Affairs Committee STATE OF TEXAS )( COUNTY OF HARRIS )( CITY OF LA PORTE )( NOTICE IS HEREBY GIVEN OF A SPECIAL CALLED REGULAR MEETING OF FISCAL AFFAIRS COMMITTEE TO BE HELD ON AUGUST 8, 2007 AT 6:00 P.M. AT LA PORTE CITY HALL COUNCIL CHAMBERS, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE AGENDA LISTED BELOW: 6:00 P.M. - REGULAR SESSION 1. CALL TO ORDER 2. COMMITTEE INTERVIEWS WITH AUDIT FIRMS - M. Dolby 3. ADMINISTRATIVE REPORTS 4. COMMITTEE COMMENTS 5. ADJOURNMENT There may be a possible quorum of City Council present at this meeting and may participate in discussion at this meeting, however, they will not vote on matters. THIS FACILITY HAS DISABILITY ACCOMMODA TIONS AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES AT MEETINGS SHOULD BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S OFFICE AT 281-471-5020 OR TDD LINE 281- 471-5030 FOR FURTHER INFORMATION. ~~tI1~ Martha Gillett, TRMC, CMC City Secretary Date posted EVALUATION WORKSHEET MANDATORY AND TECHNICAL NAME OF AUDIT FIRM: Sanderson, Knox and Belt Proposals will be evaluated using several sets of criteria, firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. As stated in the proposals, cost will not be the primary factor in selection of an audit firm. We will score each firm based upon certain principal selection criteria and apply a scale of one (the lowest) to 10 (highest) for each selection criteria. 1. Mandatory Elements: a. The audit firm is independent and licensed to practice in Texas. b. The audit firm's professional personnel have received adequate continuing professional education with the preceding two years. c. The firm has no conflict with regard to any work performed by the firm for the City of La Porte. d. The firm has submitted a copy of its most recent external quality control review report, which reflects an unqualified opinion. 2. Technical Qualifications: a. Audit Firm Experience-The firm's past experience and performance on municipalities. The firm's past experience and performance on other govemmental entities. b. Characteristics of the Staff-Qualifications of audit engagement personnel.Number of staff members assigned to the audit engagement. Management expertise available on site during all phases of the audit. c. Understanding of work to be performed. Knowledge of auditing of federal and state assistance programs. d. Audit Approach-Adequacy of proposed staffing plan for various segments of the engagement. Adequacy of sampling and analytical procedures and adequacy of audit plan for electronic data processing function. 3. References a. References based on past audit experience with the audit firm. Final Score/Result (Highest Possible Final Score = 90) Evaluator Certification: I certify the above point values reflect my best independent jull Michael G. Dolb Printed Name Interim Director of Finance Position SCORE 8 8 8 8 ~ ~ 8 8 8 89 EVALUATION WORKSHEET MANDATORY AND TECHNICAL NAME OF AUDIT FIRM: Pattillo, Brown and Hill, LLP Proposals will be evaluated using several sets of criteria, firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. As stated in the proposals, cost will not be the primary factor in selection of an audit firm. We will score each firm based upon certain principal selection criteria and apply a scale of one (the lowest) to 10 (highest) for each selection criteria. 1. Mandatory Elements: a. The audit firm is independent and licensed to practice in Texas. b. The audit firm's professional personnel have received adequate continuing professional education with the preceding two years. c. The firm has no conflict with regard to any work performed by the firm for the City of La Porte. d. The firm has submitted a copy of its most recent external quality control review report, which reflects an unqualified opinion. 2. Technical Qualifications: a. Audit Firm Experience-The firm's past experience and performance on municipalities. The firm's past experience and performance on other governmental entities. b. Characteristics of the Staff-Qualifications of audit engagement personnel.Number of staff members assigned to the audit engagement. Management expertise available on site during all phases of the audit. c. Understanding of work to be performed. Knowledge of auditing of federal and state assistance programs. d. Audit Approach-Adequacy of proposed staffing plan for various segments of the engagement. Adequacy of sampling and analytical procedures and adequacy of audit plan for electronic data processing function. 3. References a. References based on past audit experience with the audit firm. Final Score/Result (Highest Possible Final Score = 90) Evaluator Certification: I certify the above point values reflect my best inde Michael G. Dolb Printed Name Interim Director of Finance Position SCORE G G G G 8 8 D G G EVALUATION WORKSHEET MANDATORY AND TECHNICAL NAME OF AUDIT FIRM: Null-Lairson Proposals will be evaluated using several sets of criteria, firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. As stated in the proposals, cost will not be the primary factor in selection of an audit firm. We will score each firm based upon certain principal selection criteria and apply a scale of one (the lowest) to 10 (highest) for each selection criteria. 1. Mandatory Elements: a. The audit firm is independent and licensed to practice in Texas. b. The audit firm's professional personnel have received adequate continuing professional education with the preceding two years. c. The firm has no conflict with regard to any work performed by the firm for the City of La Porte. d. The firm has submitted a copy of its most recent external quality control review report, which reflects an unqualified opinion. 2. Technical Qualifications: a. Audit Firm Experience-The firm's past experience and performance on municipalities. The firm's past experience and performance on other governmental entities. b. Characteristics of the Staff-Qualifications of audit engagement personnel.Number of staff members assigned to the audit engagement. Management expertise available on site during all phases of the audit. c. Understanding of work to be performed. Knowledge of auditing of federal and state assistance programs. d. Audit Approach-Adequacy of proposed staffing plan for various segments of the engagement. Adequacy of sampling and analytical procedures and adequacy of audit plan for electronic data processing function. 3. References a. References based on past audit experience with the audit firm. Final Score/Result (Highest Possible Final Score = 90) Evaluator Certification: I certify the above point values reflect my best independent ju Michael G. Dolb Printed Name SCORE 8 8 8 8 D D 8 8 8 [:] noted audit firm's proposal. Interim Director of Finance Position EVALUATION WORKSHEET MANDATORY AND TECHNICAL NAME OF AUDIT FIRM: Null-Lairson Proposals will be evaluated using several sets of criteria, firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. As stated in the proposals, cost will not be the primary factor in selection of an audit firm. We will score each firm based upon certain principal selection criteria and apply a scale of one (the lowest) to 10 (highest) for each selection criteria. 1. Mandatory Elements: a. The audit firm is independent and licensed to practice in Texas. b. The audit firm's professional personnel have received adequate continuing professional education with the preceding two years. c. The firm has no conflict with regard to any work performed by the firm for the City of La Porte. d. The firm has submitted a copy of its most recent external quality control review report, which reflects an unqualified opinion. 2. Technical Qualifications: a. Audit Firm Experience-The firm's past experience and performance on municipalities. The firm's past experience and performance on other governmental entities. b. Characteristics of the Staff-Qualifications of audit engagement personnel.Number of staff members assigned to the audit engagement. Management expertise available on site during all phases of the audit. c. Understanding of work to be performed. Knowledge of auditing of federal and state assistance programs. d. Audit Approach-Adequacy of proposed staffing plan for various segments of the engagement. Adequacy of sampling and analytical procedures and adequacy of audit plan for electronic data processing function. 3. References a. References based on past audit experience with the audit firm. Final Score/Result (Highest Possible Final Score = 90) Evaluator Certification: I certify the above point values reflect my best independe SCORE [:] D [:] [:] [:] [:] [:] [:] [:] c:J Ph IIis Rinehart Printed Name ment of t~e merits of the noted audit firm's proposal. aAt Controller Position EVALUATION WORKSHEET MANDATORY AND TECHNICAL NAME OF AUDIT FIRM: Pattillo, Brown and Hill, LLP Proposals will be evaluated using several sets of criteria, firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. As stated in the proposals, cost will not be the primary factor in selection of an audit firm. We will score each firm based upon certain principal selection criteria and apply a scale of one (the lowest) to 10 (highest) for each selection criteria. 1. Mandatory Elements: a. The audit firm is independent and licensed to practice in Texas. b. The audit firm's professional personnel have received adequate continuing professional education with the preceding two years. c. The firm has no conflict with regard to any work performed by the firm for the City of La Porte. d. The firm has submitted a copy of its most recent external quality control review report, which reflects an unqualified opinion. 2. Technical Qualifications: a. Audit Firm Experience-The firm's past experience and performance on municipalities. The firm's past experience and performance on other governmental entities. b. Characteristics of the Staff-Qualifications of audit engagement personnel.Number of staff members assigned to the audit engagement. Management expertise available on site during all phases of the audit. c. Understanding of work to be performed. Knowledge of auditing of federal and state assistance programs. d. Audit Approach-Adequacy of proposed staffing plan for various segments of the engagement. Adequacy of sampling and analytical procedures and adequacy of audit plan for electronic data processing function. 3. References a. References based on past audit experience with the audit firm. Final Score/Result (Highest Possible Final Score = 90) Evaluator Certification: I certify the above point values reflect my best indepen SCORE G D G G 8 8 D D G [J Ph IIis Rinehart Printed Name gment of the merits of the noted audit firm's proposal. . ~n.e)Clj Controller Position EVALUATION WORKSHEET MANDATORY AND TECHNICAL NAME OF AUDIT FIRM: Sanderson, Knox and Belt Proposals will be evaluated using several sets of criteria, firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. As stated in the proposals, cost will not be the primary factor in selection of an audit firm. We will score each firm based upon certain principal selection criteria and apply a scale of one (the lowest) to 10 (highest) for each selection criteria. 1. Mandatory Elements: a. The audit firm is independent and licensed to practice in Texas. b. The audit firm's professional personnel have received adequate continuing professional education with the preceding two years. c. The firm has no conflict with regard to any work performed by the firm for the City of La Porte. d. The firm has submitted a copy of its most recent external quality control review report, which reflects an unqualified opinion. 2. Technical Qualifications: a. Audit Firm Experience-The firm's past experience and performance on municipalities. The firm's past experience and performance on other governmental entities. b. Characteristics of the Staff-Qualifications of audit engagement personnel.Number of staff members assigned to the audit engagement. Management expertise available on site during all phases of the audit. c. Understanding of work to be performed. Knowledge of auditing of federal and state assistance programs. d. Audit Approach-Adequacy of proposed staffing plan for various segments of the engagement. Adequacy of sampling and analytical procedures and adequacy of audit plan for electronic data processing function. 3. References a. References based on past audit experience with the audit firm. Final Score/Result (Highest Possible Final Score = 90) Evaluator Certification: I certify the above point values reflect my best indep SCORE 8 CJ 8 8 D D 8 8 8 c:J Ph IIis Rinehart Printed Name Controller Position