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HomeMy WebLinkAboutname change from Audit Committee to Fiscal Afffairs CommitteeCity Council Regular Meeting and V hop Meeting — September 27, 2004 - Pag6 14. Council to consider authorizing the City Manager to award bid to Humana, to administer the City's Medical Plan and adopt 4 plan designs proposed by Humana. Human Resources Manager Sherri Sampson presented summary and recommendation and answered Council's questions. Assistant City Attorney Clark Askins read - ORDINANCE 2004-2779 — AN ORDINANCE AUTHORIZING AND APPROVING AN AGREEMENT WITH HUMANA INSURANCE COMPANY, FOR ADMINISTRATIVE SERVICES OF THE CITY'S MEDICAL PLAN, EFFECTIVE JANUARY 1, 2005; ADOPTING "HEALTH SERVICE PLAN DESIGN' OPTIONS; APPROPRIATING THE SUM OF $130,000.00, TO FUND SAID ADMINISTRATIVE SERVICES AGREEMENTS; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Councilmember Rigby noted we need options; retirees stay whole or nominal increase to current retirees. Councilmember Beasley requested the change in fund balance with a scenario to be presented. Councilmember Moser commented on the time. Motion was made by Councilmember Clausen to approve Ordinance 2004-2779-A as presented by Ms. Sampson. Second by Councilmember Ebow. Motion carried. Ayes: Beasley, Engelken, Moser, Rigby, Clausen, Ebow and Porter Nays: None Abstain: None 18. The Regular Meeting closed and the Workshop Meeting opened at 8:15 p.m. a. Council to provide consideration and direction to staff regarding providing water service to this Deer Park business. Assistant City Manager John Joems presented summary and recommendation and answered Council's questions. Council directed Staff to move forward. b. Council to. consider appointments of Boards and Commissions. Mayor Porter discussed appointments of Boards and Commissions and several name changes: ■ Renaming Chapter 172 to Employee/Retiree Insurance and Benefits Committee. • Renaming the Audit Committee to Finance or Fiscal Affairs Committee. ■ It was suggested Council re -approve Deborah Rihn on this Board and Nick Hooke to possibly be replaced by John Ladd. City Secretary Martha Gillett is to clarify the Position 2 Status. ■ It was suggested Lawrence McNeal be appointed as a member to the Board of Adjustment beginning October 1, 2004, with Gilbert Montemayor as Alternate 2 Member. ■ The Planning and Zoning Commission needs a Chairman due to the resignation of Betty Waters. Ross Morris had a conference with Mayor Porter and advised Mayor he needs to be replaced. Councilmember Ebow was unable to come up with any nominees until a future meeting. Councilmember Moser to provide a name for Position 2, Assistant City Manager suggested Lindsay R. Pfeiffer for the Couuot4pet. -T i --2-V A-41tiC � 10 I fDz • 11 MINUTES OF THE LA PORTE AUDIT COMMITTEE October 25, 2004 1. Call to Order The meeting was called to order by Chairperson Chuck Engelken at 5:00 p.m. Members of Committee Present: Chairperson Chuck Engelken, Mayor Pro Tem. Barry Beasley and Councilmember Peter Griffiths Members of Committee Absent: Howard Ebow Members of City Executive Staff and City Employees Present: City Manager Debra Feazelle, Assistant City Manager Cynthia Alexander, Assistant Finance Director Michael Dolby, Assistant City Secretary Sharon Harris, Susan Kelley and Kathy Powell 2. Consider approval of Minutes of Regular Meeting of La Porte Audit Committee Minutes held on October 11, 2004. Motion was made by Committee Member Beasley to approve the minutes as presented. A second by Committee Member Peter Griffiths. The motion carried unanimously. 3. Discussion Items • City Manager Debra Feazelle discussed an administrative fraud policy that would be signed by all city employees. • Purchasing Manager Susan Kelley provided the Committee with a procurement card presentation and a flow chart. A pilot program of using the cards was started at the beginning of the year with the Parks and Recreation Department. The program was successful, with a few more cards to be issued. Ms. Kelley provided guidelines for usage of the procurement cards. Committee Member Beasley questioned if the City would receive a rebate for utilizing the cards. Ms. Kelley informed him the City would receive a check at the end of the year, with the rebate going back into the general fund. • Assistant City Manager Cynthia Alexander reminded the Committee that the name of the Committee will be changing to "Fiscal Affairs Committee". 4. Tax Resale Property City Council Regular Meetiland Workshop Meeting — October 25, 204 - Page 5 SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Griffiths to approve Ordinance 2004-2781 as presented by Ms.Sampson. Second by Councilmember Ebow. Motion carried. Ayes: Beasley, Engelken, Mosteit, Clausen, Porter, Ebow and Griffiths Nays: Moser and Rigby Abstain: None 11. Council and staff received an Audit Committee Meeting Report from Chairman Chuck Engelken, including new name change to "Fiscal Affairs Committee". 12. The Regular Meeting closed at 6:55 p.m. and the Workshop Meeting opened at 6:56 p.m. Item 12awas pulled from the agenda due to being presented as item # 6. Item 12b.was tabled and will be discussed at the next Council Meeting. Council discussed the Boards and Commissions Appointments. The Airport Advisory Board had no changes. Mayor read a resignation letter from Norman Cook resigning from the TIRZ Board due to personal matters. The Board appointed Doug Martin in Norman Cook's Position 5. Hal Lawler was appointed Alternate 1 on the Planning and Zoning Commission. J. J. Meza was appointed Position 6, replacing Lindsey Pfeiffer, who resigned due to relocating to another community. Position 9 is still open, this position is the choice of the Hams County Commissioner. Regarding Section 7, the La Porte Development Corporation, has appointed Mike Clausen, Tommy Moser, and reappointed Bill Love and Pat Muston. Regarding Section 9, the La Porte Redevelopment Authority appointed the same members as the TIRZ Board. There's a request regarding Section 10 of the ordinance being deleted .due to Main Street being an Ad Hoc Committee. Item 12d: was tabled and will be discussed at the next Council Meeting. Item 12e. was discussed in Administrative Reports, see that section of the Minutes. 13. The Workshop Meeting closed and the Regular Meeting reconvened at 6:55 p.m. 14. Council to consider approving an ordinance appointing members to various boards, commissions and committees. Mayor Porter presented summary and recommendation and answered Council's questions.