HomeMy WebLinkAbout08-06-15 Regular Meeting of the La Porte Area Water Authority O� L A
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LA PORTE AREA WATER AUTHORITY
AGENDA
Notice is hereby.given of a Regular Meeting of the La Porte Area Water Authority to be
held on Thursday, August 6, 2014 beginning at 6:00 pm. in the Downstairs Conference
Room of the Public Works Service Center, 2963 North 23rd Street, La Porte, Texas, for the
purpose-of considering the following agenda items.All agenda items are subject to action.
1. Call to order.
2. Consider approval or other action of minutes from the February 11, 2015 meeting.
3. Approval or other action for early drawdown of La Porte Area Water Authority Bond Debt.
4. Approval or other action of FY 2014—2015 LPAWA Operating Budget.
5. General Manager's Report.
6. Board Comments — Matters appearing on the: Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or
existing policy.
a. Matters appearing on agenda.
I
b. Inquiry of staff requiring a statement of specific factual information or a recitation of
existing policy.
7. Adjournment.
In compliance with the American with Disabilities Act, the City of La Porte will provide reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be
received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary,at 281.470.5019.
CERTIFICATION
I certify that a copy of the August 6, 2015, agenda of items to be considered by the La Porte Area Water
Authori as poste. on the Cit Hall bulletin board on or before Friday, July 31,2015.
David Mick Public Works Director
I certify that the attached notice and agenda of items to be considered by the top Porte rr ater Authority
was Wreedy me from the Cl Hall bulletin board on the day of , 2015.
Sign ure of person removing from bulletin board
rexAs
LA PORTE AREA WATER AUTHORITY
AGENDA
Notice is hereby given of a Reg u Meeting of the La Porte Area Water Authority to be
held on Thursday, August 6, 201 beginning at 6:00 pm. in the Downstairs Conference
Room of the Public Works Servi Center, 2963 North 23rd Street, La Porte, Texas, for the
purpose of considering the following agenda items. All agenda items are subject to action.
1. Call to order.
2. Consider approval or other action of minutes from the February 11, 2015 meeting.
3. Approval or other action for early drawdown of La Porte Area Water Authority Bond Debt,
4. Approval or other action of FY 2014 — 2015 LPAWA Operating Budget.
5. General Manager's Report.
6. Board Comments -- Matters appearing on the: Recognition of community members, city
employees, and upcoming events; Inquiry of staff regarding specific factual information or
existing policy.
a. Matters appearing on agenda.
b. Inquiry of staff requiring a statement of specific factual information or a recitation of
existing policy.
7. Adjournment.
In compliance with the American with Disabilities Act, the City of La Porte will provide reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be
received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATION
certify that a copy of the August 6, 2015, agenda of items to be considered by the La Porte Area Water
A nori as poste on the Cit Hall bulletin board on or before Friday, July 31, 2015.
Q
David Mi , Public Works Director
I certify that the attached notice and agenda of items to be considered by the La Porte Area Water Authority
was removed by me from the City Hall bulletin board on the day of
Signature of person removing from bulletin board
LA PORTE AREA WATER AUTHORITY
MINUTES
February 11, 2015
1, The meeting was called to order at 6:02 PM by Vice President Kenneth Schlather.
Members Present: Kenneth Schlather, Doug Martin, Dennis Steger, Charlie Perry
Members Absent: Excused absence: Randy Woodard
Others Present: Corby Alexander, General Manager; Michael Dolby, La Porte Finance Director; Phyllis
Rinehart, City of La Porte Controller; David Mick, La Porte Public Works Director; Brian Schneider, Assistant
City Administrator Morgan's Point; Tom Peterson of Null-Lairson, P.C.; Geoffrey Veuleman, Whitley Penn
Brian Schneider
2. Charlie Perry is now seated as a board member.
3. The board elected the following members as officers for 2015: President — Kenneth Schlather, Vice President —
Doug Martin, Secretary - Charlie Perry.
4. The December 16, 2014 minutes were reviewed and unanimously approved with Doug Martin making the
motion to approve and Dennis Steger seconding.
5. Geoffrey Veuleman of Whitley Penn provided the board members with hard copies of a power point presentation
summary of the Annual Financial Report for the LPAWA fiscal year ending September 30, 2014. Tom Peterson
provided additional information and clarification related to the financial report as well. After some discussion
Charlie Perry moved to approve the 2014 Annual Financial Report, Dennis Steger seconded, the 2014 Annual
Financial Report was unanimously approved.
6. David Mick presented the final drafts of the LPAWA Water Conservation Plan and LPAWA Drought
Contingency Plan noting that the only edits made to the plans since the board reviewed them in December 2014
were the highlighted edits requested by the LPAWA board. The plans were reviewed and unanimously approved
by Resolution 2015-01 (Water Conservation Plan) and 2015-02 (Drought Contingency Plan), both resolutions
approved simultaneously, with Dennis Steger making the motion to approve and Doug Martin seconding.
7. David Mich presented information received by the City of Houston (COH) related to the true -up of the 2008 —
2011 Southeast Water Purification Plant expansion project true -up. COH sent an email in August 2014
indicating the LPAWA share of the additional costs to be $292,392. Shortly after the original email was
received, CON rescinded the information pending an audit, The audited costs have not been received to date.
Staff will present additional information to the board when the audited information becomes available.
Corby Alexander thanked the board for their service this year concluding the General Manager report.
9. There were no additional comments concerning the authority fxom the board.
10. There being no further business, the meeting adjourned at 6:56 PM.
Secretary
PASSED AND APPROVED
ON THIS DAY
President
LA PORTE AREA WATER AUTHORITY
MINUTES
December 16, 2014
The meeting was called to order at 6:03 PM by Vice President Kenneth Schlather.
Members Present: Vice President Kenneth Schlather, Secretary Doug Martin;, Dennis Steger
Members Absent: Excused absence: Randy Woodard
Others Present: 2015 Board Member Charlie Perry, City of Shoreacres Administrator David Stall, Assistant
City Administrator Morgan's Point Brian Schneider, City of La Porte Assistant Water/Wastewater
Superintendent Ray Mayo, David Mick, City of La Porte Public Works Director.
2. The board welcomed Charlie Perry, new board member to be seated in 2015.
Officer elections were deferred until the first meeting in 2015 after Charlie Perry is sworn into his board position.
4. The July 24, 2014 minutes were reviewed and unanimously approved with Doug Martin making the motion to
approve and Dennis Steger seconding.
David Mick provided a general overview of the process involved in supplying treated water to the Authority
with raw water pumped from the Trinity River to the Southeast Water Purification. Plant to the La Porte Area
Water Authority (LPAWA) to the Cities of La Porte, Shoreacres and Morgan's Point and constraints inherent
with any water supply system. Ray Mayo explained that the LPAWA Water Conservation Plan requires update
by the Texas Administrative Code and then presented the proposed changes to the existing plan. The Shoreacres
and Morgan's Point representatives noted that the Building Code version adopted by their councils had been
updated from the version noted in the updated plan. These items will be addressed in the final version before
adoption. There wore no other comments from the board members or guests.
Ray Mayo and David Mick presented proposed changes to the proposed LPAWA Drought Contingency PIan
explaining that the final plans for the Cities of La Porte, Shoreacres, and Morgan's Point would for the most part
mirror the LPAWA plan. Items discussed in response to questions/comments from board members or guests:
each city will likely adopt their own penalty and variance procedures that differ from the proposed LPAWA
plan, La Porte staff reduced the Drought Contingency Plan stage triggers by 10% to be more
conservative/proactive in enacting the plan components, David Stall recommended a change in the Stage 4
(Critical) restrictions to include turning off landscape lines as the initial water rationing measure. Those present
concurred with the proposed changes and other language suggested to accommodate the board's suggestions.
These items will be addressed in the final version before adoption.
7. There were no General Manager comments.
Kenneth Schlather asked if there were additional questions or comments from the board. There were none.
9. There being no further business, the meeting adjourned at 7:34 PM.
Secretary
PASSED AND APPROVED
ON THIS DAY
Pr sident
Laporte Area WaterAuthority
Cash Projections
As of June 2015
2015
2016
2017
Beginning Balance
$3,276,661.08
2,668,785.46
$1,824,536.46
Projected Revenue
412,952.31
1,319,727.00
1,346,121.54
Projected Interest
5,000.00
5,000.00
Projected Debt Service Revenue
173,225.22
Projected Debt Service Expenses
(16,460.50)
(692,850.00)
(326,400.00)
Projected Operating Expenses
(484,752.65)
(1,149,726.00)
(1,184,217.78)
Projected Restricted Cash
(692,850.00)
(326,400.00)
Cash available
$2,668,785.46
$1,824,536.46
$1,665,040.22
2016 Debt Payment $692,850.00
2017 Debt Payment $326,400.00
$1,019,250.00
Balance Sheet Reserve $1,147,160.00
C:\Dsers\mickd\Appbata\L.ocal\MicrosoftlWindowslTemporary Internet
Files\Content. 0utlooMMDJ40XZ3\Lapwacas2015x1s.As Page 1
CITY OF HOUSTON
Public Works and Engineering
Department
July 29, 2015
Mr. David Mick
Director of Public Works
La Porte Area Water Authority
2963 North 23rd St.
La Porte, Texas 77571
Subject: Adopted water rate for FY2016
Dear Mr. Mick:
Annise D. Parker
Mayor
Dale A. Rudick, P.E.,
Director
P.O. Box 1662
Houston, Texas 77251-1562
www.houttontx.gov
Attached please find the FYI 6 water rate based on the. adopted budget. Please see the chart below:
Ado ted Budget Rate
O&M
$0.4424
Rave Water
$0,1648
Total
$0:60'12
For your information., the adopted budget rate is slightly higher than the preliminary rate by $0,0037 (vs.
$0.6035)_ The increase is mainly due to the change in the final estimate of Citywide IT Service charge.
If you have any questions, please contact Sophia Chang at (832) 395-2580.
Siueerely,
Susan Bandy /
p�Deputy Director
( Resource Management Division
Attachments
Council Members: Brenda Stardig Jerry Davis Ellen R. Cohen Dwight A. Boykins Dave Martin Richard Nguyen Oliver Pennington: Edward Gonzalez
Robert Gallegos Mika Laster Larry V. Green Stephen C. Costello David W. Robinson Mlohael Kubosh C.O. "Brad" Bradford Jack Chr stle
Controller. Ronald C. Green
La Porte Area Water Authority Fund
Fiscal Year 2015-16
La Porte Area Water Authority Division
Expenditure Summary
,4ctual
Budget
Estimated
Requested
Pei -cent
2013-14
2014-15
2014-15
2015-16
Change
Supplies $ 1,014
$ 8,400
$ 7,721
$ 7,700
-833%
Services & Charges
946,119
1,099,081
1,029,928
1,122,026
2.09%
Division Total
$ 947,133
$1,129,481
$1,059,649
$1 149,726
1.79%
Scope of Services Summary
The La Porte Area Water Authority is a separate entity that was created by the State Legislature in 1981. It is
currently providing treated surface water to the Cities of La Porte, Morgan's Point and Shoreacres, The City of
La Porte oversees the operation and is its largest customer, utilizing 90% of its output.
14
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Mick, David
From: Robin Green <RGreen@ci.pasadena.tx,us>
Sent: Friday, July 24, 2015 8:38 AM
To: Chris Clark; Michael Haley, Herrod, Curtis; Pennell, Don; Daya Dayananda; Robin Green;
Rickey Helton; 'Bill Eisen (Pearland)'; 'Mike Hodge (Pearland)'; Arturo Chairez, Shannon
Hicks; 'Curtis Rodgers (CLCWA); James Byrd; Jennifer Marrow; 'Mary Ann Schatz (Clear
Lake City)'; Mike Rozell; Mickey Fishbeck; Bob Squires; bwebb@gcwater.org;
ilangford@gcwater.org; Steve Gillett; Mayo, Ray; Mick, David; Jody Hooks;
Michael.huynh@leaguecity.com; scott.adams@leaguecity.com; Douglas Conover;
cdefrancis@nassaubay.com; paul.lopez@nassaubay.com; Allen Munz;
david@wcid50,com; sohowwtp@yahoo.com
Cc: Andy Helms; Lee Clark, Ronald Freeman; Leo Weinberg
Subject: SE WPP O & M Contract Renewal
Attachments: Final Letter 07-23-15.pdf
Please find attached the letter mailed yesterday to the City of Houston regarding Renewal of the O & M contract.
As a courtesy Dale Rudick, CoH PW Director, was sent an advance copy.
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