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Home My WebLink About01-13-05 La Porte Youth Advisory Council Regular Meeting.~\. 1 1 STATE OF TEXAS )(.• . . ~ COUNTY OF HARRIS )( CITY OF LA PORTS )( LA PORTS YOUTH ADVISORY COUNCII: NOTICE IS. HEREBY GIVEN OF A REGULAR MEETING TO BE HELD JANUARY 13, 2005 AT 6:00 PM IN COUNCIL CHAMBERS OF CITY HALL, 604 WEST FAIRMONT PARKWAY, LA POR:TE, TEXAS REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE AGENDA ~. LISTED BETr4W . ~ ~ ~ . 1. ~ CALL TO' ORDER -Laura Low 2. ~~ FINANCIAL REPORT -Brandon Lansford 3. YOUTH SUMMIT 2005 SCHEDULED TO BE HELD IN LA PORTS -Crystal Scott . 4. ~ ADJOURNMENT . ~ THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES AT MEETINGS SHOULD BE MADE 48 . HOURS PRIOR TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S OFFICE AT 281- .. ~ ~ ~ 471-502008 TDD LINE 281-471-5030 FOR FURTHER INFORMATION. . ~ ~ PLEASE TURN OFF ELECTRONICS DURING THE MEETING... ~ ~ ~ ~ ~ . , .. ~ - Martha A. G`~ TRMC . . • . City Secretary . Date Posted ~ ~ . ~~ ~, ~~ i :~ . PUBLIC INFORMATION APPLICATION FOR PUBLICATION Date to be published: 1/10/2005. Date to be removed:' 1/14/2005 Type below the enact wording of the content to be published:. ~ ~ ~~ lYou may attach individual documents.with different_wording for each media outlet.) ~.. - Date of Request: 1-10-OS Organization 1Vlalcing Request ~ . CLP Department/Division: ~ Adm. Requestor Contact Name: ~ Cr stal Scott Contact Phone Number(s): ~ Ext. 5014 Subject of Publication: ~ La Porte Youth Adviso Council Meetin dD ~ ~~~ ~~ For Channe116 an Internet, also Email the tent content in a document form to gillettmQci.la-porte.tz.us. To bepublished on: X .Marquee ~. X ~ Channe116 X ~ Beacon X. Web Site -Place in: ~ X_ Announcements _ Meetings .Notices Radio ... ~ ~ :. Newspapers (List). ~ ~ ~ ~ ~ ~ . ~(and.what sections) ~ Check here if you have material .attached that is to be used .: ~. ~ ~ . I have~received/reviewed a copy of the related publishing guidelines? ~ Yes'_No Signature of Requestor:~ ~ ~ ~ . ~ Crystal Scott ~ ~ ~- Date: Signature of Department Director: ~ ~ ~ ~ ~ Date: La Porte. Youth Adviso Council Meetin .~ Janua ~ 13 2005 6.00 .m. ~ ` Council Chambers ~~ ~ o' CSO Approved: ~ ~ ~ ~ Date: ~ V (Alt applications must be proved by the City Secretary before pub ishi g.) ~,: _. 'l ,f • .~ ~ -~ S:\CSOShare\Procedures\AgendaProceduresOtherMeetings.doc -Created 3/23/04 - ~ OTHER MEETINGS AGENDA PROCEDURES/CHECKLIST • ~ ~ MEETING DATE ~ ' iJ y S ~ ~ . C . . ~ `1 • Responsible Department: - .. ~ ~ ~ ~ . General Procedures/Guidelines: ~ ~ - - * PER KNOX -MEETING DATE CHANGES SHOULD HAVE AN ACTION ITEM ON THE AGENDA . ~ Agenda Preparation: - . Department should prepare agenda and forward to the City Secretary's Office . according to policy deadlines. If received late, the City Secretary will notify.the department director it does not meet the 72 hour posting deadline. Set up originals file (yellow) with date and title of meeting. Attach _ .. procedure/checklist for City Secretary and Assistant City Secretary in folder. - located in S:\CSOshare\Procedures\AgendaProcedure.doc Items to be checked once agenda is received: : . If Public Hearing is on the Agenda, make sure notice was posted 15 days in ~ • .advance.. Contracts-Make sure you have all back-up if needed. If not, contact the . . ~ ... department and obtain.. Make sure items behind agenda follow correctly and the divider numbers are in correct spot. - . ~ ~ ~ - Make sure_City Attorney has signed and/or reviewed all ordinances/originals • ~ ~ City Secretary will place appropriate number on ordinance/resolution Check page numbers for correct order ~ . ~ . ~~ - ~ ~ ~ Have City Attorney review agenda only as needed. ~ . . Names and topics need to go under petitions, remonstrances .and citizen input if - . - the.City is aware a citizen will be addressing the board/eommittee/commission at - the meeting. ~ - ~ _ _ ~.- ---- - ----- - --- _._ ~--- Make sure agenda includes all posting information, ADA, etc. . City Secretary will proof ~ - ~ . ~~ - - ~ . • .i - ~ ~ ~ . ~ • . - ~ - - ~ :. .... - . ~ - .:.: - _' ~o gage ~ - • - rj .~ • City Secretary will look for missing signatures. Make sure items behind agenda follow correctly and the divider numbers.are in the correct spot. Check page numbers for correct order. Review agenda to make sure there are no items that violate the open meetings act. Fax Agendas. A yellow faxed copy must be filed in the FAX AGENDA BINDER (~) .: . E-mail MIS agenda to misCa,ci.la-porte.tx.us; in subject of email-put "City Web Site" to alert MIS this item is for the web site (this~email address goes to all of the MIS department).. Also, fill out Cable TV request form, have City Secretary approve it and turn in to MIS. Make sure Mayor and City Council receive a copy of the agenda/packet as needed. ~ ~ . Post Meeting notices ~on inside and outside bulletin boards by 5:00 p:m. by 72 hours prior to the meeting starting time. A copy is placed in the appropriate Binder. Stamp the copy with "Draft" stamp. . Later gets replaced with a copy of completed packet. After~the meeting, make sure the department returns the signed minutes and back- up for the vault... (CS) Send checklist and originals to Assistant City Secretary. She will process packet.. ~ . Put date of checllist on tickler to ensure it gets completed. (CS) Update City Secretary task as cc checklist and process packets are added and- completed. Need to add to ~task~list for each meeting. (CS) Follow up to ensure checklist is returned and processed accurately. (CS) Put checklist with agenda voting:lists and notes once completed and maintain for . two years.