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08-08-11 (8-9 & 8-10) City Council Meeting including a Budget Workshop of La Porte City Council
LOUIS RIGBY Mayor JOHN ZEMANEK Councilmember at Large A DOTTIE KAMINSKI Councilmember at Large B MIKE MOSTEIT Councilmember District 1 CHUCK ENGELKEN Mayor Pro -Tem Councilmember District 2 DARYLLEONARD Councilmember District 3 TOMMY MOSER Councilmember District 4 JAY MARTIN Councilmember District 5 MIKE CLAUSEN Councilmember District 6 CITY COUNCIL MEETING AGENDA INCLUDING A BUDGET WORKSHOP ON PROPOSED 2011 -2012 FISCAL YEAR BUDGET AND OTHER MATTERS Notice is hereby given of a Regular Meeting, including a Budget Workshop, of the La Porte City Council to be held August 8, 2011, beginning at 6:00 p.m. and reconvening at 6:00 p.m. each evening thereafter until business is concluded, in the Council Chambers of City Hall, 604 West Fairmont Parkway, La Porte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. The City Council reserves the right to meet in a closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. The Public Hearing for the proposed 2011 -2012 Fiscal Year Budget will be held on September 12, 2011, at 6:00 p.m. at which time the Mayor and City Council will receive public input. 1. CALL TO ORDER 2. INVOCATION — The invocation will be given by B. L. Worsham — Second Baptist Church of La Porte. 3. PLEDGE OF ALLEGIANCE — The Pledge of Allegiance will be led by Councilmember John Zemanek. 4. PUBLIC COMMENTS (Limited to five minutes per person.) 5. AUTHORIZATIONS (a) Consider approval or other action awarding bid for Independent Auditor Services — M. Dolby 6. DISCUSSION OR OTHER ACTION (a) Discussion or other action regarding appointing members to the Fair Housing Activity Statement -Texas (FHAST) Work Group for the Hurricane Recovery Program — R. Bottoms (b) Discussion or other action concerning the proposed 2011 -2012 Fiscal Year Budget of the City of La Porte, Texas — R. Bottoms • Discussion regarding the City of La Porte's Mission Statement — R. Bottoms • Discussion or other action regarding S.B. 100 (Senate Bill 100) and Future Elections — P. Fogarty /R. Bottoms 7. COUNCIL COMMENTS REGARDING MATTERS APPEARING ON AGENDA; RECOGNITION OF COMMUNITY MEMBERS, CITY EMPLOYEES, AND UPCOMING EVENTS; INQUIRY OF STAFF REGARDING SPECIFIC FACTUAL INFORMATION OR EXISTING POLICIES — Councilmembers Zemanek, Leonard, Engelken, Mosteit, Clausen, Martin, Moser, Kaminski, and Mayor Rigby. 8. EXECUTIVE SESSION The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. 9. RECONVENE into regular session and consider action, if any, on items discussed in executive session. 10. ADJOURN In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION I certify that a copy of the August 8 -until business is concluded, 2011, agenda of items to be considered by the City Council was posted on the City Hall bulletin board on August 2, 2011. Patrice Fogarty, City Secretary I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the day of 2011. Council Agenda Item August 8, 2011 1. CALL TO ORDER — Mayor Rigby 2. INVOCATION — B. L. Worsham — Second Baptist Church of La Porte 3. PLEDGE OF ALLEGIANCE — Councilmember John Zemanek 4. PUBLIC COMMENTS (Limited to five minutes person) ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Council Agenda Item August 8, 2011 5. AUTHORIZATIONS (a) Consider approval or other action awarding bid for Independent Auditor Services — M. Dolby ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 8, 2011 Requested By: Michael Dolby, Director of Finance Department: FINANCE Report: Resolution: Ordinance X Exhibits: Exhibits: Amount Budgeted Source of Funds: 001 ,016,& 038 Account Number: 5001 -Audit Amount Budgeted: S81,500 Amount Requested Budgeted Item: (YES) NO A Request for Proposal (RFP) for Professional Auditing Seivices was issued on June 21, 2011. In addition to advertising in the Houston Chronicle, notice was sent to foie -nine (49) Certified Public Accounting Finns. On July 11 2011, proposals were received from eight firms. Reference checks were made and the proposals AN - ere reviewed. The Fiscal Affairs Committee conducted inteiview s with five of the eight firms on August 2, 2011. Based upon the inteiviews, the review of qualifications and the reference checks, a recommendation will be made by the Committee to the full council. At this time, staff recommends iv e proceed with a three year engagement with the selected firm to provide auditing seivices to the City of La Porte, with a renewable option for the three succeeding fiscal years of 2014, 2015, and 2016. Action Required by Council: Approve Ordinance authorizing agreement with the selected auditing firm for auditing services for a three -year period (September 30, 2011 to September 30, 2013). Approved for City Council Agenda Ron Bottoms, City Manager Date ORDINANCE NO. AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LA PORTE AND , CERTIFIED PUBLIC ACCOUNTANTS, TO AUDIT THE CITY'S GENERAL - PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEARS ENDING SEPTEMBER 30,2011, SEPTEMBER 30, 2012, AND SEPTEMBER 30, 2013 ; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the content and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this day of , 2011. CITY OF LA PORTE Louis R. Rigby, Mayor ATTEST: Patrice Fogarty, City Secretary APPROVED: Clark T. Askins, Assistant City Attorney Council Agenda Item August 8, 2011 6. DISCUSSION OR OTHER ACTION (a) Discussion or other action regarding appointing members of the Fair Housing Activity Statement — Texas (FHAST) Work Group for the Hurricane Recovery Program — R. Bottoms (b) Discussion or other action concerning the proposed 2011- 2012 Fiscal Year Budget of the City of La Porte, Texas — R. Bottoms Discussion regarding the City of La Porte's Mission Statement — R. Bottoms Discussion or other action regarding S. B. 100 (Senate Bill 100) and Future Elections — P. Fogarty /R. Bottoms ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 08, 2011 Requested By: D . Wilmore for T. Tietjens Department: Planning Report: X Resolution: Ordinance: Exhibits: Appendix A — MAST Form Guide Exhibits: Fair Housing Work Group Appointees Budget Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION In order to comply with the Fair Housing grant the City has been awarded (approx $1.5 million) and to continue the application for the other grant the City is applying for (approx $4.5 million), City Council must appoint members to a Fair Housing Work Group. Timing is such that appointments must be made at this meeting in order to complete the City's application. The Fair Housing Work Group will work together to complete the State's Fair Housing Activity Statement — Texas Form. In short, completion of this Form by the appointed Work Group results in a locally- defined Fair Housing Action Plan. Through this Group's discussions, the locally - defined Fair Housing Action Plan will result in a good plan tailored to La Porte, as well as ensuring La Porte can meets its obligation to abide by Fair Housing laws and regulations and to Affirmatively Further Fair Housing. The Work Group should be a diverse but knowledgeable group of at least five members taken from the two groupings below. Mayor Rigby or City staff should be appointed to fill the two slots from Group 1. Group 1: Two members from the following Chief Elected Official; City Manager or designee; and /or Planning Officer or designee. Group 2: Three members who reside or work in LaPorte, and should be selected from the following_ groups Representative from the protected classes (race, color, religion, national original, gender, presence of a disability, and familial status); Minority business leaders; affordable housing providers; school district leadership, including members of the school board; members from local organizations that advocate on behalf of members of the protected classes (i.e. disability advocates, NAACP chapter president, etc.); developers of affordable housing in LaPorte, and community based improvement associations. Action Required by Council: Consider appointing five (5) members to the Fair Housing Work Group. Approved for City Council A6enda Ron Bottoms, City Manager Date Appendix 1 — FHAST Form Guide This guide is intended to help subrecipients /grantees fill out the State's Fair Housing Activity Statement —Texas Form ( "FHAST Form "). In short, the FHAST Form is intended to be a process conducted by a locally- appointed FHAST Work Group (the "Work Group ") resulting in a locally - defined Fair Housing Action Plan. The directions contained in this FHAST Form Guide are intended to stimulate discussion among the Work Group so that these issues can be clarified based on local circumstances; leading to a Fair Housing Action Plan that will be a "good fit" for the jurisdiction as well as ensure the jurisdiction can meet its obligation to abide by Fair Housing laws and regulations and to Affirmatively Further Fair Housing ( "AFFH "). The FHAST form will accompany the methods of distribution under Round 2 of the State's CDBG Disaster Recovery program. All applicants for Round 2.2 funding must have a FHAST form to accompany their application. The State of Texas will provide training, technical assistance, and support. Subrecipients and grantees may reach the GLO's Technical Assistance phone line at 866- 206 -1084. Step One - The FHAST Work Group Member Selection The first step for any jurisdiction is to select the Work Group. The Work Group will be the entity responsible for completing the FHAST Form and identifying a particular community's fair housing impediments and proposed steps for addressing those impediments. The Work Group should be a diverse but knowledgeable group appointed by the chief elected official (Mayor or County Judge) or Council of Governments governing board member or designee for that jurisdiction. Once the members have been selected, the jurisdiction must post notice on their website of the selections. The notice must include the names and titles of the members, as well as the groups that they fall under (as described below). The Work Group must include at least a total of five members taken from the two groupings below. Group 1: Two members from the following: • Chief elected official (or designee), • City Manager (or designee), and /or • Planning Officer /Staff (or designee). Group 2: The Work Group should also include at least three members who reside or work in that jurisdiction, and should be selected from the following groups: • Representatives from the protected classes'; • Minority business leaders; • Affordable housing providers; • School district leadership, including members of the local school board; • Members from local organizations that advocate on behalf of members of the protected classes (i.e., disability advocates, NAACP chapter president, etc.); • Developers of affordable housing in that jurisdiction; and • Community based improvement associations. Step Two ® Develop a Process & Gather Data Select Work Group Officers. The Work Group should collectively select members to serve as Chair, Secretary, and Data Collection Chair. Create a Working Time Table. The Work Group should set a schedule for future meeting times, as well as a draft timeline for completing the FHAST form. Review the 2010 Texas Phase 1 Analysis of Impediments (the "Al") in detail. Each member of the Work Group should review the Al. The Al can be downloaded at http:// www.tdhca.state.tx.us /cdbZ/ike- and- dolly/ai -a enda.htm or a copy can be requested by calling 866 - 206 -1084. Gather relevant information. Several basic documents will be necessary to fill out the FHAST Form. These documents should be gathered in advance of step 3. The documents include: • Local demographic maps (may be found in appendix D of the Al). • The GIS maps of federal housing and community development benefits when they are available (may be found at http: / /www.glo. texas .gov /GLO/disaster- recovery- funding /index.html , the GLO). • List of housing discrimination complaints (may be found in appendix C of the Al). It is the Data Collection Chair's responsibility to understand, identify, and bring the Work Group the various documents that will be needed for the Work Group to complete its planning. Step Tree ® Assess the data and fill out the MAST for Discuss each action step of the FHAST form. The Work Group should thoroughly review the data collected and discuss each impediment in the Al as it relates to that jurisdiction. Based on this review and discussion, the Work Group should identify specific actions that could be taken locally to address each of the impediments enumerated in the FHAST Form. Each proposed i As previously noted, the Fair Housing Act of 1968 (as amended) prohibits housing discrimination on the basis of race, color, religion, national origin, gender, presence of a disability, and familial status. action should be directly related to the impediment being addressed and should offer concrete action steps (or a series of action steps) toward remediating that particular impediment. Provide detailed explanations where no action is recommended. Where an action step is deemed to be not relevant to a particular jurisdiction or where no action need be taken at that time in response to the particular impediment, the Work Group should provide a full explanation for the decision not to propose action. The explanation should include reference to the applicable data that has been reviewed in reaching this determination. Step Four - Public comment Notice and Comment Period. The Work Group should submit the completed FHAST form to the GLO for review. Upon approval from the GLO, the Work Group should publish the form on the local governing body's website. Notice of the form should be published in English and Spanish, as well as any other language(s) widely spoken in that jurisdiction. The GLO will assist with the translation process as necessary. The notice should allow at least 10 days for the submission of public comments on the completed form. The notice should include the address and contact information where public comments can be submitted. Public Meeting and FHAST Form Approval. Not fewer than 10 days (or more than 30 days) after the FHAST form has been published, the local governing body shall hold a public meeting in which the FHAST Work Group will have an opportunity to present their recommended FHAST Form. The governing body will hear from members of the public on any proposed changes to the completed FHAST form. Following the public comment and open meeting process, the local governing body should review, amend as necessary, and adopt the final FHAST form. Upon adoption, the FHAST form becomes that jurisdiction's Fair Housing Action Plan (Action Plan). The Action Plan should then be assigned to the governing body's staff for implementation. Once adopted, the Action Plan should be published online on the local jurisdiction's government website. Step Five - Monitoring and Oversight Once adopted, the Action Plan remains the responsibility of the Work Group. The Work Group should monitor progress on the Action Plan, report findings, and make any recommendations to the local governing body and the GLO. Reconvening. The Work Group should reconvene at least once every year following the local governing body's adoption of the Action Plan. The Work Group's Chair, Secretary, and Data Collection Chair should confer at least every six months to determine if any changes in local circumstances or delays in the implementation of the Action Plan warrant reconvening earlier than the twelve -month deadline. The date, time, location and results of this meeting should be documented. Progress Reports. As part of the monitoring process, the governing body's staff tasked with implementing the Action Plan should file ongoing progress reports with the Work Group's Chair and provide copies upon request. Each year, in advance of its annual convening, the Work Group's Data Collection Chair should obtain updated data, as available, for use in reviewing the progress on the Action Plan. Copies of any updated information should be distributed at least two weeks in advance to all members of the Work Group. Notice and Public Comment. Following each annual convening, the Work Group should undertake the same notice and comment process outlined above. Following each notice and comment period, the local governing body should review and adopt, as amended, the updated Action Plan and should report any revisions to its staff for implementation. All changes or updates to the FHAST /Fair Housing Action Plan should be made publicly available (electronically whenever possible) and should be submitted to the GLO. Fair Housing Activity Statement — Texas (FHAST) Work Group Appointees APPOINTED by COUNCIL on AUGUST 8, 2011 1. 2. 3. 4. 5. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: August 8, 2011 Requested By: Michael Dolbv, CPA Department: Finance Report: Resolution: Ordinance Exhibits: Presentation Exhibits: Draft Mission Statement Exhibits: SR 100 Information Exhibits: 2011 -12 Proposed Budget Appropriation Source of Funds: N/A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION Staff will present the Proposed Fiscal Year 2011 -12 Budget and discuss it with the City Council. Highlights of the proposed budget and departmental expenditures will be presented by the City Manager and the Director of Finance will review the revenue projections. Additional items to be discussed are the proposed Mission Statement and the impact of SB 100 on City Elections. Action Required by Council: Discuss the Proposed Fiscal Year 2011 -12 Budget and provide direction to staff. Approved for City Council Agenda Ron Bottoms, City Manager Date ndlige 46,000,000 45,000,000 44,000,000 43,000,000 42,000,000 41,000,000 40,000,000 39,000,000 38,000,000 37,000,000 36,000,000 35,000,000 34,000,000 33,000,000 32,000,000 31,000,000 30,000,000 29,000,000 Original Amended Projected 12 -13 13 -14 14 -15 15 -16 16 -17 17 -18 18 -19 19 -20 20 -21 21 -22 10 -11 10 -11 11 -12 Total Expenditures Total Revenues Original Amended Projected FY 10 -11 10 -11 11 -12 12 -13 13 -14 14 -15 15 -16 16 -17 17 -18 18 -19 19 -20 20 -21 21 -22 Total Revenues 36,721,763 42,674,120 35,488,024 35,488,024 36,074,116 36,797,242 38,114,383 39,009,747 39,932,747 40,884,361 41,865,606 42,877,536 43,921,245 Total Expenditures 36,808,759 36,229,094 35,488,024 35,509,676 36,864,596 38,231,736 39,138,377 40,041,053 40,877,181 41,809,184 42,787,478 43,803,394 44,856,354 A fund balance (86,996) 6,445,026 0 (21,651) (790,480) (1,434,494) (1,023,995) (1,031,306) (944,434) (924,822) (921,872) (925,858) (935,109) 46,000,000 45,000,000 44,000,000 43,000,000 42,000,000 41,000,000 40,000,000 39,000,000 38,000,000 37,000,000 36,000,000 35,000,000 34,000,000 33,000,000 32,000,000 31,000,000 30,000,000 29,000,000 Original Amended Projected 12 -13 13 -14 14 -15 15 -16 16 -17 17 -18 18 -19 19 -20 20 -21 21 -22 10 -11 10 -11 11 -12 Total Expenditures Total Revenues No increase in property tax rate Adds a third ambulance and associated personnel Increases the residential solid waste fee by $1.50 /month No utility fund transfer to the general fund Reduced transfer from the general fund to the capital improvement fund No salary or merit increases for employees Capital projects of approximately $6 million Vehicle replacement of $1.5 million Employee Health Insurance — no changes from current year City contribution - $3,594,943 Employee /Retiree contribution - $455,000 TM RS rate — 17.63% Electrical —11% decrease from current year estimate Fuel — 25% increase over current year estimate Computer Lease Fees — 5% increase Vehicle Lease Fees — 6% decrease resulting from $1.8 million "pay down" ($600,000 1year over 3 years) — FY2012 will be the 2nd year. 6°o decrease excludes the additional amount that the Fire Department is sending to pre fund an engine Bus Service (Community Investment) — FY 2012 requested amount decreased by $65,000 to $35,000 Palo Alto Maintenance Agreement - $15,000 will need to be added to the IT division's budget. This amount will be offset by reducing the transfer to the General CIP Fund. Deleted the Voting System ($13,697) from City Council Budget La Porte Area Water Authority — reduction in both revenues and expenses of $33,337 to reflect a decrease in the estimate of water purchased by the City of La Porte. Add $50,000 to the La Porte Area Water Authority Budget for the Authority's portion of possible litigation expenses. Capital Improvement Funds 8% Internal Service Funds 12% Debt Service Funds 7% Enterprise Funds 13% Other Governmental Funds 7% General Fund 53% (In millions) Working Capital 09/30/11 FY 11 -12 Revenues FY 11 -12 Expenses Working Capital 09/30/12 General Fund 18.29 35.49 35.49 18.29 Special Revenue 4.52 4.41 4.61 4.31 Enterprise 3.63 9.06 9.01 3.68 Internal Service 6.10 6.85 7.98 4.96 Capital Improvement 3.37 1.90 5.24 0.04 Debt Service 3.53 4.56 4.75 3.35 Total All Funds 39.45 62.27 • 1: 34.64 AMIN MAIM (In millions) Description General Property Taxes Franchise Fees Sales Taxes Industrial Payments Other Taxes License & Permits Fines & Forfeits Charges for Services Parks & Recreation Recreation & Fitness Center Employee Health Service Water Revenue Wastewater Revenue Intergovernmental Miscellaneous Operating Transfers Other Financing Sources Bond Proceeds Interest Grand Total All Revenue Actual Budget 2009 -10 2010 -11 16.13 2.24 5.50 10.73 0.41 0.48 1.80 9.64 0.48 0.18 3.68 5.42 3.31 0.99 0.18 13.07 0.84 6.39 0.34 81.82 Revised Requested 2010 -11 2011 -12 15.90 15.33 14.82 2.18 2.12 2.15 5.02 5.59 6.51 10.26 10.15 10.15 0.50 0.51 0.47 0.57 0.25 0.34 1.75 1.69 1.60 7.37 7.37 7.54 0.24 0.27 0.29 0.19 0.20 0.21 3.63 3.64 4.05 5.75 5.51 5.62 3.44 3.37 3.42 0.53 0.30 0.49 0.04 6.87 0.05 5.66 5.92 3.67 0.79 0.79 0.75 0.33 0.18 0.15 64.15 70.06 62.27 Where the Money Comes From Total Revenues $35,488,024 General Property Taxes (35 %) Franchise Taxes (6 %) Sales Tax (9 %) Industrial Payments (28 %) Other Taxes ( <1 %) License & Permits (1 %) is Fines & Forfeits (5 %) Charges for Services (11 %) Parks & Recreation ( <1 %) Rec & Fitness Center ( <1 %) Intergovemmental ( <1 %) Miscellaneous ( <1 %) Operating Transfers ( <1 %) Interest Income ( <1 %) Revenues: Actual Budget Estimated Projected Percent (in millions) 2009 -10 2010 -11 2010 -11 2011 -12 Change General Property Taxes 13.566 13.490 12.968 12.531 -7.11% Franchise Taxes 2.171 2.175 2.120 2.145 -1.40% Sales Taxes 3.143 2.866 3.193 3.257 13.62% Industrial Payments 10.464 10.000 9.900 9.900 -1.00% Other Taxes 0.077 0.089 0.080 0.080 - 10.44% Licenses & Permits 0.476 0.570 0.254 0.337 - 40.87% Fines Forfeits 1.532 1.692 1.592 1.602 -5.36% Charges for Services 3.646 3.732 3.790 3.956 6.00% Parks & Recreation 0.477 0.241 0.266 0.287 19.26% Recreation & Fitness 0.184 0.193 0.199 0.210 8.59% Golf Course - 1.069 0.973 0.964 -9.84% Intergovernmental 0.001 0.002 0.001 0.001 - 50.00% Miscellaneous 0.065 0.042 6.873 0.050 19.05% Operating Transfers 0.730 0.397 0.397 0.104 - 73.73% Interest 0.137 0.163 0.067 0.065 - 60.00% Total Revenues 36.670 36.722 42.674 35.488 -3.36% 14,000,000 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Actual 0 Actual 0 Budget 0 Revised M Projected 2008 -09 2009 -10 2010 -11 2010 -11 2011 -12 In Lieu of Taxes & Ad Valorem Taxes In Lieu of Taxes Ad ValoremTaxes 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 III' M Actual 0 Actual RON Budget Revised Projected 2008 -09 2009 -10 2010 -11 2010 -11 2011 -12 Sales Tax,, Franchise Taxes,, Residential Solid Waste and Interest Sales Taxes Franchise Fees Residential Solid Waste Interest Income III&M MT. 20.00 18.00 16.00 14.00 12.00 10.00 8.00 6.00 4.00 2.00 Current Proposed 2011 -12 Cost to Customer 16.50 18.00 Cost to City 17.52 18.18 $6.00 $5.00 o $4.00 $3.00 $2.00 $1.00 ti��� ti�� ti��� ti��� ti�� ti� ti ti��� ti , General Fund 11 Section 4B N> Street Maintenance Revenues: Actual Budget Estimated Projected Percent (in millions) 2009 -10 2010 -11 2010 -11 2011 -12 Change Water Revenue 4.429 4.544 4.494 4.500 -0.97% Sewer Revenue 3.242 3.343 3.357 3.371 0.82% Operating Transfers 0.819 - - - Interest 0.002 0.002 0.002 0.002 -5.00% Other Revenue 0.008 0.006 0.006 0.006 12.73% Total Revenue 8.501 7.895 7.859 7.879 -0.20% 0 rMIJ 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 0.50 Actual Actual Budget Revised Projected 2008 -09 2009 -10 2010 -11 2010 -11 2011 -12 Water Sales 3.85 3.81 3.90 3.92 3.91 Wastewater Sales 3.14 3.22 3.32 3.33 3.35 • 11 111 500,000 same 111 300,000 200,000 100,000 Actual Actual Budget Revised Projected 2008 -09 2010 -11 2010 -11 2010 -11 2011 -12 292,214 2,096,928 2,001,490 305,398 2,058,115 2,165,535 301,542 292,153 -4.34% 2,042,495 1,678,813 - 18.43% 2,087,943 2,685,988 24.03% Department Total 4,390,632 4,529,048 4,431,980 4,656,954 2.82% Capital Outlay (in operational budget): Rescue Tools Toughbook Laptop Computer (2) Ambulance Request for New Positions: Total $ 35,000 12.000 173,250 Paramedic 11 (3) and Paramedic I (3) — (includes supplies, etc.) 9112 of the year $ 220,250 $ 290,529 Special Revenue Funds: Capital Outlay (in operational budget): Machinery, Tools & Equipment Physio Control (Lucas) Chest Compression Unit (1) Total $ 50,000 :• 11 $ 139,500 Police Administration (pg 3 -27) 957,531 947,495 957,914 970,736 2.45% Police Patrol (pg 3 -32) 5,133,533 4,998,324 5,003,737 5,191,816 3.87% Criminal Investigation (pg 3 -36) 1,829,770 1,900,738 1,843,833 1,899,193 -0.08% Support Services (pg 3 -41) 1,982,648 2,159,851 2,122,771 2,401,289 11.18% Dertment Total 9,903,482 10,006,408 9,928,255 10,463,034 4.56% Capital Outlay (in operational budget): Kel System for Street Crimes Total Capital Projects: AFIS Lite Latent Fingerprint Machine (Fund 015) Animal Shelter (Fund 015) DOT Inspection Site (Fund 015) Total $ 26,800 $ 26,800 $ 44,800 985,000 105,000 $ 1,134,800 Grant Funding/Projects (Fund 032): Confiscated Funds (To be used for special equipment for the department) Animal Control Funds K -9 Donations Bulletproof Vest Partnership LEOSE Grant Gang Grant High Intensity Drug Traffic Area Grant Victim Coordinator Liaison Grant Texas Comptroller — Sexual Assault/Medical Exams NRA Foundation Grant (SWAT Equipment) Internet Crimes Against Children Shell Pipeline Donation Funds Total $ 119,400 2,500 500 6,020 5,399 208,683 23,560 39,000 7,000 10,000 10,000 850 $ 432,912 *Note: After the budget was published PD was notified that the City did not received any of the STEP Grants for FY2012. 535,369 520,073 506,024 523,124 0.59% 840,145 774,993 759,659 800,330 3.27% Department Total 1,375,514 1,295,066 1,265,683 1,323,454 2.19% Capital Projects: Golf Course Restroom (Fund 015) $ 40,000 Total $ 40,000 Capital Projects: Whelen Tower (Fund 015) Safety Roadway Cameras (Fund 015) Total Grant Funding/Projects (Fund 032): $ 20,000 45,000 $ 65,000 LEPC Grant (community awareness for chemical emergencies) $ 20,000 Total $ 20,000 General Fund: Special Revenue Funds: Special Revenue Funds: 400,118 373,961 376,554 357,742 -4.34% Total 400,118 373,961 376,554 357,742 -4.34% Fiscal Year 2011 -12 Proposed Budget Estimated Balance 9/30/11: $ 187,170 Revenues: 1 Expenditures: 1,703,704 Ending Balance 9/30/12: $ 384,466 General Fund: Insurance Fund: 463,337 4,217,257 528,092 4,375,373 ON 11 : • 495,224 4,839,410 -6.22% 10.61% Total 4.680.594 4.903.465 5.209.759 5.334.634 8.79% Grant Funding/Projects (Fund 032): Building Security Reserve Funds (Armored & Court Security, Security Monitor Maintenance, OT for Juvenile Community Svc, Shredder & Marquee) Technology Reserve Funds (Software Maintenance Fees, Training, Notebook Tablets, Paper Folder /Inserter & Imaging Software) Total if :11 44,120 $ 118,920 General Fund: Technology Fund: Capital Projects: Network Security Infrastructure & Software (Fund 015) Total $ 56,200 $ 56,200 Capital Projects: Voting Machines (Fund 01 S) Total i •1 111 $ 90,000 General Fund: Accounting (pg 3 -86) 809,780 733,061 733,137 747,309 1.94% Purchasing (pg 3 -89) 250,529 240,641 243,425 250,432 4.07% Tax Office (pg 3 -92) 449,010 458,118 440,421 448,887 -2.01% Non Departmental (pg 3 -94) 8,773,687 4,321,423 4,403,280 2,380,849 - 44.91% Denartment Total 10.283.006 5.753.243 5.820.263 3.827.477 - 33.47% Capital Outlay (in operational budget): Laserfiche Imaging Total $ 15,000 $ 15,000 Utility Fund: 716,513 3,455,832 697,365 699,956 720,500 3.32% 3,481,012 3,415,335 3,343,427 -3.95% Department Total 4.172.345 4.178.377 4.115.291 4.063.927 -2.74% Capital Outlay (in operational budget): Water Taps Meters and boxes Total $ 8,500 20,000 $ 28,500 General Fund: Utility Fund: 348,834 363,380 351,077 358,628 -1.31% 2,382,312 2,474,101 2,376,422 2,385,174 -3.59% 2,161,089 2,197,718 2,152,745 2,273,649 3.45% 19,001 20,000 18,996 20,000 0.00 0 /0 4,911,236 5,055,199 4,899,240 5,037,451 -0.35% 576,091 582,022 577,258 592,108 1.73% 963,174 895,366 896,206 939,742 4.96% 1,009,315 1,000,279 982,963 928,600 -7.17% 1,351,177 1,231,273 1,209,549 1,236,656 0.44% 3.899.757 3.708.940 3.665.976 3.697.106 -0.32% Airport Fund: LPAWA Fund: Motor Pool: 1,237,158 1,150,749 1,114,056 1,126,444 -2.11% 781,212 1,909,684 1,783,741 1,510,331 - 20.91% Total 2.018.370 3.060.433 2.897.797 2.636.775 - 13.84% Capital Outlay (in operational budget): Radio Upgrades / New Radios Concrete Street & Drainage Structure Repairs Fire Hydrants Sewer Taps Vehicle Replacements Total $ 56,000 25,000 10,000 1,200 1,510,331 $ 1,602,531 Capital Projects: Public Works Facility Rehab — Phase IV (Fund 015) City Wide Sidewalk Replacement (Fund 015) City Wide Wheelchair Ramp /Infill Sidewalk (Fund 015) Utility Equipment Replacement - Water (Fund 003) In -House Waterline Replacement (Fund 003) Sens Road Utility Relocation — Phase II (Fund 003) Lift Station #6 (Fund 003 - $382,447 & Fund 045 - $67,553) Shoreacres / La Porte Interconnect (Fund 003) Annual Sewer Rehabilitation (Fund 018) Drainage Improvements (Fund 019) Concrete Streets (Fund 033) Street Maintenance (Fund 033) Utility Equipment Replacement — Waste Water (Fund 049) Waste Water Treatment Debris Removal and Dump Pad (Fund 049) Total $ 65,000 50,000 50,000 26,000 30,000 13,000 450,000 105,000 350,000 368,000 30,000 1,020,000 57,000 70,000 $ 3,097,000 Parks Maintenance (pg 3 -114) 2,376,656 2,187,288 2,151,363 2,131,379 -2.56% Recreation (pg 3 -118) 770,723 836,421 807,005 789,663 -5.59% Special Services (pg 3 -121) 425,313 456,522 445,819 494,441 8.31% Parks Administration (pg 3 -124) 488,269 531,033 496,541 540,524 1.79% Department Total 4,060,961 4,011,264 3,900,728 3,956,007 -1.38% Capital Outlay (in operational budget) Replacement of Lighting at Center Park Roller Hockey Rink $ 16,500 Replacement of Northwest Park Utility Court 15,500 John Deer Gator 7,650 Replacement of RFC Pool Heater 7,000 Replacement of Tile & Door to RFC Steam Room 11,500 Replacement of Chaise Lounges (150) 11,000 Replacement of Sliding Door at Special Programs Facility 6,300 Total $ 75,450 Capital Projects: Parking Lot Repair — Jennie Riley /Evelyn Kennedy (Fund 015) $ 100,000 Playground Beautification (Fund 015) 105,000 Dog Park (Fund 015) 45,000 Lomax Park Improvements (Fund 015) - $600, 000 proposed to come from 4B 1,200,000 Airport Trail (Fund 015) 146,000 Trail Connectors (Fund 005) 64,000 Total $ 1,660,000 Grant Funding/Projects (Fund 032): Houston/Harris County Area Agency on Aging Grant $ 58,610 Total $ 58,610 794,426 198,835 888,277 965,994 857,772 924,441 -4.30% 192,794 173,174 183,225 -4.96% 915,903 895,508 926,237 1.13% Dewrtment Total 1.881.538 2.074.691 1.926.454 2.033.903 -1.97% Capital Outlay (in operational budget): Laserfiche Imaging Total $ 15,000 $ 15,000 i i *Includes CIP contingencies. **$615k not included in the working capital balance. This amount is due from the TIRZ for the Trunk Sewer. Working Working (In millions) Capital FY 11 -12 FY 11 -12 Capital 09/30/11 Revenues Expenses 09/30/12 Capital Improvement: General CIP Fund 2.57 0.90 3.40 0.06 Utility CIP Fund 0.12 0.44 0.56 0.00 Sewer Rehabilitation 0.08 0.30 0.35 0.03 Drainage Improvement Fund 0.12 0.27 0.37 0.02 2004 CIO Bond Fund 0.04 - - 0.04 2005 GO Bond Fund 0.07 - 0.07 - 2006 CIO Bond Fund (0.20) - - (0.20) ** 2006 GO Bond Fund 0.09 - - 0.09 2007 CIO Bond Fund 0.43 - 0.43 - 2010 CIO Bond Fund 0.00 0.00 - 0.00 Other Infrastructure 0.06 0.00 0.06 0.00 Total Capital Improvement 3.37 1.90 5.24* 0.04 *Includes CIP contingencies. **$615k not included in the working capital balance. This amount is due from the TIRZ for the Trunk Sewer. AFIS Lite Latent Fingerprint Machine (Fund 015) Animal Shelter (Fund 015) DOT Inspection Site (Fund 015) Golf Course Restroom (Fund 015) Whelen Tower (Fund 015) Safety Roadway Cameras (Fund 015) Network Security Infrastructure & Software (Fund 015) Voting Machines (Fund 015) Public Works Facility Rehab — Phase IV (Fund 015) City Wide Sidewalk Replacement (Fund 015) City Wide Wheelchair Ramp /Infill Sidewalk (Fund 015) $ 44,800 985,000 105,000 40,000 20,000 45,000 56,200 90,000 65,000 50,000 50,000 Utility Equipment Replacement - Water (Fund 003) In -House Waterline Replacement (Fund 003) Sens Road Utility Relocation — Phase II (Fund 003) Lift Station #6 (Fund 003 - S382,447 & Fund 045 - S67,553) Shoreacres / La Porte Interconnect (Fund 003) Annual Sewer Rehabilitation (Fund 018) Drainage Improvements (Fund 019) Concrete Streets (Fund 033) Street Maintenance (Fund 033) Utility Equipment Replacement — Waste Water (Fund 049) Waste Water Treatment Debris Removal and Dump Pad (Fund 049) $ 26,000 30,000 13,000 450,000 105,000 350,000 368,000 30,000 1,020,000 57,000 70,000 Parking Lot Repair — Jennie Riley /Evelyn Kennedy (Fund 015) Playground Beautification (Fund 015) Dog Park (Fund 015) Lomax Park Improvements (Fund 015) - $600, 000 proposed to come from 4B Airport Trail (Fund 015) Trail Connectors (Fund 005) Grand Total (cont' $ 100,000 105,000 45,000 1,200,000 146,000 64,000 $ 5,730,000 (In millions) Debt Service: General Utility La Porte Area Water Authority Total Debt Service Working Capital 09/30/11 FY 11 -12 FY 11 -12 Revenues Expenses Working Capital 09/30/12 3.24 3.57 3.75 3.06 0.30 0.30 0.31 0.29 0.00 0.69 0.69 0.00 3.53 4.56 4.75 3.35 1 R1 MISSION STATEMENT Positioning La Porte for success by embracing our heritage, community values, and future opportunities, while enhancing the quality of life for our citizens. EXISTING: To be recognized as one of the top three municipal corporations with the State of Texas' To strive for excellence at all levels and to perform our duties with confidence, creativity, and innovation To maintain the trust of the community in delivering public service programs timely and effectively To grow progressively with the community and to be responsible for the well being of our employees. SB 100 SUMMARY AND DISCUSSION POINTS This legislative session saw the passage of SB 100, which is Texas' answer to implementing the federally adopted Military and Overseas Voter Empowerment (MOVE) Act. It requires, among other things, the moving of various deadlines to enable elections administrators to meet the new, longer time periods necessary to accommodate military and overseas voters. Many Texas cities contract with their county for equipment and /or services; and La Porte does, as well. One of the main concerns with SB 100 is it provides that counties are no longer required to supply equipment or services to cities who conduct elections in May of even numbered years. SB 100 changes the primary runoff date to the fourth Tuesday in May, which means that, in even numbered years, Harris County will still be using its equipment for early voting in the runoff during the time period we would need equipment to conduct our May election. Because Harris County would be using their equipment, they won't have enough extra equipment for us or any other governmental entity to which they typically lease equipment. Cities have options in order to comply with implementing SB 100, and below are several options open to La Porte. Realistically, this is a lot of information to absorb, but I imagine you may only seriously consider either Option 1 or 2, with most of council leaning toward Option 2 — buying our own equipment. We have funds plugged into the new budget for equipment, if that's the route Council wishes to go. For our first option, La Porte can pass a resolution to change its general election date to the 2 nd Tuesday in November to coincide with Harris County elections. SB 100 allows for a holdover provision for incumbents who would have been up for election in May of 2012, 2013, and 2014. The City would be able to continue contracting with Harris County for election services and equipment. If the City is in a joint election with Harris County during November, the City would utilize Harris County's polling locations. One bonus to a joint election would be that La Porte voters could vote at any of the 30+ early voting polling locations around Harris County. The closest one to us is Harris County Annex #25 (a /k /a Kyle Chapman Building) on Spencer near Center Street. On election day, we would continue to have the seven County polling locations in our City. Costs for participating in a joint election with Harris County and other entities will generally be less than costs to hold our own election. For a typical City election, the cost for equipment for the City is approximately $5000 per election.... but less if the school district and college are in a joint election with us and can split expenses for equipment. The primary objections to holding joint elections with Harris County are that La Porte races would be at the end of the ballot (federal, state, county would come first); La Porte would be on a partisan ballot (would voting straight party make some voters decide to skip our ballot ?); and La Porte would not receive the unofficial results on election night until Harris County processes all La Porte precincts, which translates to a possible delay of several hours in reporting returns. 2. An option we have to keep our May election date is we can purchase our own equipment. This will be costly up front because we must buy enough equipment to outfit La Porte, the ISD and the college. This includes one early voting polling location, two election day polling locations — sometimes three depending on LPISD and the college — and backup equipment in case of failure. We have a couple of choices regarding equipment — one is Hart's eSlate system, which is all electronic equipment and exactly what the County uses; we've been leasing this type of equipment from them for years. The other is Hart's eScan system, which is a combination of OCR paper ballots with electronic counting (think color in or pencil in the bubble, with electronic counting). The all electronic eSlate system costs approximately $80,000 (includes approx. $24,000 for schools); with recurring annual costs for licensing /support of approx. $4,500. The eScan system — a hybrid of OCR paper ballots with eSlates (for special needs) and with all electronic counting — costs approximately $54,000 (includes approx. $15,000 for schools); with recurring annual costs for licensing /support of approx. $2,500. 1 am very interested in this equipment and am scheduling a demonstration. The city secretary in Deer Park and Humble also want to attend. They are looking at the eSlate system, and want to see the eScan system before making a final decision. 3. Another option which allows us to keep our May elections, we could consider using hand counted paper ballots (at first blush, this sounds like an inexpensive option); BUT we would still need to lease or buy eSlates for voters with special needs in order to satisfy ADA /HAVA compliance for each polling location and for early voting. If we purchased them, purchase price is the same as we would pay if we purchase electronic eSlates for an entirely electronic election except we would purchase a few less eSlates (which are about $3,000 apiece). You still have to purchase the software and peripherals. My loose calculation would be approximately $35,000 — not such an inexpensive option after all. Another drawback to using hand counted paper ballots is the time it takes to count them. Returns would not be as quick as they are on electronic count machines. If we use hand counted paper ballots, we will need to employ additional election workers as counting teams for each polling location, at a cost of approximately $1200. All in all, this is not an inexpensive or seamless solution, and would be construed as "going backwards." 4. Another choice is to have a charter election this November to go to two -year terms, with elections in odd - numbered years, with all positions elected at the same time (not a good idea); OR go to four -year terms, with elections staggered every two years in odd numbered years (worth considering). If either is chosen, we would be able to lease equipment from Harris County in odd numbered years. Both options are fraught with concerns, though.... including what decision would council choose if the charter election didn't pass, and what if the Justice Department didn't pre - clear. Action required by Council Discuss and or other action regarding SB (Senate Bill 100) and future elections and provide staff with direction. Approved for City Council Agenda Ron Bottoms, City Manager Date July 22, 2011 Honorable Mayor and Members of the City Council City of La Porte La Porte, Texas 77571 Dear Mayor and Members of the City Council: of La Porte Btablished 1892 I am pleased to submit to you the proposed budget for 2011 -2012. Although challenging, I believe this budget continues to address the needs of the community. As I've stated previously, our forecasts for the next two years appears to be workable with prudent planning, but three years out we begin to experience significant revenue shortfalls and actions we take now will either exacerbate or diminish this projected impact. This proposed budget not only encompasses direction of council from the spring budget retreat, but it also incorporates strategies for reducing the expenses to the city over the next several budget years. A summary of the budget is as follows: • No increase in taxes • Adds a third ambulance and associated personnel • Increases the residential solid waste fee by $1.50 /month • No utility fund transfer to the general fund • Reduced transfer from the general fund to the capital improvement fund • No salary or merit pay increases for employees • Capital Projects including: o $1.2 Million for Lomax rodeo arena park improvements (partially funded by the economic development corporation) o $0.985 Million for a new animal shelter o $0.975 Million for Utility Improvements o $1.05 Million for Street Improvements • Vehicle Replacement of $1.5 Million Overall, I continue to be optimistic about our future and look forward to working with each of you as we strive to enhance the quality of life for all of our citizens. Sincerely, Ron Bottoms City Manager 604 W, Fair:Z one Pkwy, ° La Pone, Tcj;as 77571 - (281) 471 -5020 MAYOR AND CITY COUNCIL Louis Rigby Mayor r Michael Mosteit Council Person District 1 John P. Zemanek Daryl Leonard Council Person Council Person At Large A District 3 Chuck Engelken Mayor Pro Tempore District 2 Louis Rigby Mayor Tommy Moser Council Person District 4 Jay Martin Council Person District 5 Picwe A" Not Available Mike Clausen Dottie Kaminski Council Person Council Person District 6 At Large B r Tommy Moser Council Person District 4 Jay Martin Council Person District 5 Picwe A" Not Available Mike Clausen Dottie Kaminski Council Person Council Person District 6 At Large B CITY OF LA PORTE ORGANIZATIONAL CHART I Citizens I Mayor & City City Secreta Council City Manager Assistant City Manager Fir EMS Police Finance Public Works Police Public Works Fire Prevention Administration Accounting Administration Fire Suppression Patrol Tax Streets Emergency Medical Criminal Residential Services Investigation Utility Billing Solid Waste Commercial Solid Support Services Purchasing Waste Water Production Water Distribution 'w Waste Water Collection II _. R te. Wastewater Treatment Airport La Porte Area Water Authoritv Parks &Recreation Parks Maintenance Recreation Special Services Parks Administration Planning Planning & GIs Division Inspection Services Golf Course Club House Maintenance Effective Date: 1010112010 The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of La Porte for its annual budget for the fiscal year beginning October 1, 2010. Ln order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS BUDGET INFORMATION AND SUMMARIES Understanding the Proposed Budget ................................................................... ............................... 1 -1 Consolidated Summary of All Funds .................................................................. ............................... 2 -1 Consolidated Statement of Revenues ................................................................. ............................... 2 -3 Analysis of Ad Valorem Tax Property Valuations and Levies and Collections ............................... 2 -4 General Fund Summary Statement of Revenues and Expenditures ................... ............................... 2 -6 Utility Fund Summary Statement of Revenues and Expenditures ...................... ............................... 2 -7 Internal Service Funds Summary Statement of Revenues and Expenditures ..... ............................... 2 -7 Other Enterprise Funds Summary Statement of Revenues and Expenditures .... ............................... 2 -8 Special Revenue Funds Summary Statement of Revenues and Expenditures .... ............................... 2 -8 Scheduleof Capital Outlay ................................................................................. ............................... 2 -9 Personnel Summary of All Funds ....................................................................... ............................... 2 -11 GENERAL FUND Summary............................................................................................................... ............................3 -1 Statementof Revenues ....................................................................................... ............................... 3 -4 EmergencyServices Department ........................................................................ ............................... 3 -9 FirePrevention ................................................................................................ ............................... 3 -11 FireSuppression ............................................................................................. ............................... 3 -15 EmergencyMedical Services ......................................................................... ............................... 3 -19 PoliceDepartment ............................................................................................... ............................... 3 -23 PoliceAdministration ..................................................................................... ............................... 3 -25 PolicePatrol .................................................................................................... ............................... 3 -30 CriminalInvestigation ..................................................................................... ............................... 3 -35 SupportServices .............................................................................................. ............................... 3 -39 GolfCourse ......................................................................................................... ............................... 3 -45 ClubHouse ...................................................................................................... ............................... 3 -48 Maintenance.................................................................................................... ............................... 3 -50 Administration Department ................................................................................ ............................... 3 -53 Administration................................................................................................. ............................... 3 -55 EmergencyManagement ................................................................................. ............................... 3 -59 HumanResources ............................................................................................ ............................... 3 -63 MunicipalCourt ............................................................................................... ............................... 3 -66 Information Technologies ................................................................................ ............................... 3 -69 CitySecretary .................................................................................................. ............................... 3 -72 Legal................................................................................................................ ............................... 3-76 CityCouncil ..................................................................................................... ............................... 3 -79 FinanceDepartment ............................................................................................ ............................... 3 -83 Accounting....................................................................................................... ............................... 3-85 Purchasing ....................................................................................................... ............................... 3 -88 Tax................................................................................................................... ............................... 3 -91 NonDepartmental ........................................................................................... ............................... 3 -94 PublicWorks Department ................................................................................... ............................... 3 -97 Public Works Administration .......................................................................... ............................... 3 -99 Table of Contents 1 of 3 TABLE OF CONTENTS, Continued Streets.............................................................................................................. ............................... 3 -102 ResidentialSolid Waste ................................................................................... ............................... 3 -106 CommercialSolid Waste ................................................................................. ............................... 3 -109 ParksDepartment ................................................................................................ ............................... 3 -111 ParksMaintenance ........................................................................................... ............................... 3 -113 Recreation........................................................................................................ ............................... 3 -117 SpecialServices ............................................................................................... ............................... 3 -120 ParksAdministration ....................................................................................... ............................... 3 -123 PlanningDepartment .......................................................................................... ............................... 3 -127 Planning Engineering .................................................................................. ............................... 3 -129 GISDivision .................................................................................................... ............................... 3 -132 Inspection......................................................................................................... ............................... 3 -13 5 UTILITY FUND Summary............................................................................................................. ............................... 4 -2 Statementof Revenues ........................................................................................ ............................... 4 -4 Utility Fund Revenue Allocation ........................................................................ ............................... 4 -5 Utility Fund Expense Allocation ........................................................................ ............................... 4 -5 Summaryfor Utility Fund ................................................................................... ............................... 4 -6 WaterProduction ................................................................................................ ............................... 4 -7 WaterDistribution .............................................................................................. ............................... 4 -10 WastewaterCollection ........................................................................................ ............................... 4 -14 WastewaterTreatment ........................................................................................ ............................... 4 -18 UtilityBilling ...................................................................................................... ............................... 4 -22 NonDepartmental ............................................................................................... ............................... 4 -25 OTHER ENTERPRISE FUNDS Airport................................................................................................................. ............................... 5-2 LaPorte Area Water Authority ........................................................................... ............................... 5 -8 INTERNAL SERVICE FUNDS MotorPool ......................................................................................................... ............................... 6 -3 InsuranceFund .................................................................................................... ............................... 6 -13 LiabilityInsurance ........................................................................................ ............................... 6 -17 EmployeeHealth Services ............................................................................. ............................... 6 -20 TechnologyFund ................................................................................................ ............................... 6 -23 Table of Contents 2 of 3 TABLE OF CONTENTS, Continued SPECIAL REVENUE FUNDS GrantFund .......................................................................................................... ............................... 7 -1 Street Maintenance Sales Tax Fund ................................................................... ............................... 7 -33 Emergency Services District Sales Tax Fund ..................................................... ............................... 7 -36 Community Investment Fund .............................................................................. ............................... 7 -41 HotelMotel Fund ................................................................................................ ............................... 7 -45 La Porte Development Corporation .................................................................... ............................... 7 -49 CAPITAL IMPROVEMENT FUNDS General Capital Improvement Fund .................................................................... ............................... 8 -1 Utility Capital Improvement Fund ...................................................................... ............................... 8 -7 Transportation & Other Infrastructure Fund ...................................................... ............................... 8 -10 Sewer Rehabilitation Fund ................................................................................. ............................... 8 -12 Drainage Improvement Fund .............................................................................. ............................... 8 -14 Street Maintenance Sales Tax Fund ................................................................... ............................... 8 -16 1998 General Obligation Bond Fund .................................................................. ............................... 8 -19 2004 Certificates of Obligation Bond Fund ........................................................ ............................... 8 -20 2005 Certificates of Obligation Bond Fund ........................................................ ............................... 8 -21 2005 General Obligation Bond Fund .................................................................. ............................... 8 -24 2006 General Obligation Bond Fund .................................................................. ............................... 8 -25 2007 Certificates of Obligation Bond Fund ........................................................ ............................... 8 -26 2010 Certificates of Obligation Bond Fund ........................................................ ............................... 8 -28 DEBT SERVICE GeneralDebt Service Fund ................................................................................. ............................... 9 -1 UtilityDebt Service Fund ................................................................................... ............................... 9 -2 La Porte Area Water Authority Debt Service Fund ............................................ ............................... 9 -3 LongRange Debt Service Plan ........................................................................... ............................... 9 -5 GLOSSARY Glossaryof Terms .............................................................................................. ............................... 10 -1 Chartof Revenue Accounts ............................................................................... ............................... 10 -7 Chart of Expenditure Accounts ......................................................................... ............................... 10 -14 Table of Contents 3 of 3 UNDERSTANDING THE PROPOSED BUDGET A READERS GUIDE The City of La Porte's Proposed Budget provides comprehensive information about City policies, financial structure, operations, and an organizational framework that shows how City services are maintained and improved for fiscal year 2011 -2012. The preparation of a budget is, at best, a complex process. Yet, the process affords both an interesting and challenging opportunity to reassess plans and overall goals and means for accomplishing them. It is through this effort that the budget could be the single most important policy document produced each year. The process begins many months before presentation to the Council with estimates of City expenditures, revenues and reserves to determine the City's available funds. With this groundwork, departmental expenditure requests are made and subsequently reviewed. This years' budget process began in March. The Budget serves as an operational tool and planning guide, wherein the present policies and plans for the future are presented for the scrutiny of citizens, the ultimate consumers of municipal services. The budget document includes summaries, mission statements, and organizational charts for each department. Staffing levels, a narrative explaining services, and the line item detail are all presented on a divisional basis. PROPOSED BUDGET FORMAT The document is divided into ten major sections: Budget Summaries, General Fund, Utility Fund, Enterprise Funds, Internal Service Funds, Special Revenue Funds, Capital Improvement Funds, Debt Service Funds, and the Glossary. The Budget Summaries Section includes an overall summary of the Budget and summaries of both revenues and expenditures that might interest the lay reader. Additionally, the Personnel Summary, which recaps staffing levels by division for a three -year period is included in this section. A Readers Guide The accounts of the City are organized on the basis of funds and account groups, each of which is considered to be a separate accounting entity. Each fund can be generally thought of as a small business. The operations of each fund are maintained using a set of self - balancing accounts, which comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses. Resources are budgeted to the individual funds by activity and are controlled within the fund. The next four sections are the Fund Sections and are organized as follows: Fund Summary, Statement of Revenues, Department Summary, Divisional Summary and the Line Item Detail. 1 -1 The Special Revenue Funds Section summarizes the Hotel /Motel Occupancy Tax and Economic Development Funds. Also included are the Street Maintenance Sales Tax Fund, the Grant Fund and the Community Investment Fund. The Capital Improvement Funds Section summarizes the capital projects for the upcoming year. Each fund has a listing of the projects followed by more detailed pages explaining each project. The Debt Service Funds Section consists of the City's Long -range Service Plan for Debt Service. The Glossary includes terms that may be helpful to the reader in order to understand the proposed budget. This section also includes the Chart of Revenue Accounts and the Chart of Operating Expense Accounts. Staff diligently strives to improve the Budget Document each year and participates in the GFOA Distinguished Budget Presentation Award Program. To be eligible for the award, a governmental unit must publish a budget document that meets program criteria as a policy document, an operations guide, a financial plan and a communications device. This award is the highest form of recognition in governmental budgeting, and the City has received this award for fifteen consecutive years. Should you have any questions or comments regarding the information presented in this document, please feel free to contact the Director of Finance at (281) 471 -5020. 1 -2 City- of La Porte Consolidated Summary- of All Funds Enterprise Utility Balance FY 11 -12 FY 11 -12 Balance Airport 09/30/11 Revenues Expenses 09/30/12 Governmental Fund Types: 2,107,035 1,127,986 1,119,844 2,115,177 General Fund $ 18,294,876 35,488,024 35,488,024 18,294,876 Grant Fund 1,084,342 497,996 734,816 847,522 Street Maintenance Sales Tax 267,662 815,189 1,050,000 32,851 Emergency Services District - 815,189 706,226 108,963 Community Investment 416,462 254,846 304,000 367,308 Hotel/Motel Occupancy Tax 718,151 392,000 357,742 752,409 Section 4B Sales Tax 2,031,535 1,632,379 1,460,710 2,203,204 Total Governmental Types 22,813,028 39,895,623 40,101,518 22,607,133 Enterprise Utility 1,149,473 7,878,700 7,761,033 1,267,140 Airport 373,743 54,500 133,779 294,464 La Porte Area Water Authority 2,107,035 1,127,986 1,119,844 2,115,177 Total Enterprise 3,630,251 9,061,186 9,014,656 3,676,781 Internal Service Motor Pool 3,631,963 2,136,343 2,650,011 3,118,295 Insurance Fund 1,783,979 4,537,839 5,334,634 987,184 Technology Fund 684,916 170,848 - 855,764 Total Internal Service 6,100,858 6,845,030 7,984,645 4,961,243 Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2004 C/O Bond Fund 2005 C/O Bond Fund 2006 C/O Bond Fund 2006 GO Bond Fund 2007 C/O Bond Fund 2010 C/O Bond Fund Other Infrastructure Total Capital Improvement 2,565,560 118,167 75,079 119,549 40,903 67,553 (199,064) 88,809 433,133 682 64,209 3,374,579 895,350 3,397,020 439,900 556,447 300,500 350,000 265,350 368,000 - 67,553 - 433,133 2,000 - 750 64,000 63,890 1,620 25,579 16,899 40,903 (199,064) 88,809 2,682 Debt Service: General Utility La Porte Area Water Authority Total Debt Service Total All Funds 1,903,850 5,236,153 3,23 5,281 3,573,421 3,746,270 295,589 297,661 306,679 175 693,150 693,150 3,531,045 4,564,232 4,746,099 39,449,760 62,269,921 67,083,071 42,276 3,062,432 286,571 175 3,349,178 34,636,610 2 -1 CONSOLIDATED SUMMARY REVENUES BY FUND TYPE FISCAL YEAR 2011 -12 mil 13 15% M 64% M GOVERNMENTAL M ENTERPRISE ®INTERNAL SERVICE O CAPITAL IMPROVEMENT ®DEBT SERVICE THIS GRAPH ILLUSTRATES PROJECTED REVENUES FOR ALL FUNDS, BY FUND TYPE, FOR FISCAL YEAR 2011 -12 ALL FUNDS BY REVENUE TYPE FISCAL YEAR 2011 -12 M 15% B 1% FE 0 <10 /0 6 %0 1% M 1% M <1% ®TAXES ®FRANCHISE FEES ®LICENSE, PERMITS & FINES OCHARGES FOR SERVICES ®PARKS & RECREATION M WATER & WASTEWATER ©EMPLOYEE HEALTH SERVICES MINTEREST INCOME OOPERATING TRANSFERS OINTERGOVERNMENTAL MOTHER FINANCING SOURCES MMISCELLANEOUS THIS GRAPH ILLUSTRATES PROJECTED REVENUES FOR ALL FUNDS, BY REVENUE TYPE, FOR FISCAL YEAR 2011 -12 2 -2 m 7% M3 %p 3% -- City of La Porte Consolidated Statement of Revenues All Funds 2 -3 Actual Budget Revised Requested Description 2009 -10 2010 -11 2010 -11 2011 -12 General Property Taxes 16,126,447 15,900,877 15,328,113 14,819,084 Franchise Fees 2,242,975 2,175,391 2,119,669 2,145,000 Sales Taxes 5,499,408 5,016,290 5,587,575 6,513,515 Industrial Payments 10,732,582 10,256,410 10,153,846 10,153,846 Other Taxes 414,272 504,321 510,000 470,000 License & Permits 476,478 569,824 254,256 336,931 Fines & Forfeits 1,802,785 1,752,940 1,689,800 1,601,664 Charges for Services 9,642,808 7,369,513 7,373,991 7,539,884 Parks & Recreation 476,634 240,700 266,350 287,050 Recreation & Fitness Center 184,146 193,250 199,428 209,842 Employee Health Service 3,681,531 3,632,643 3,638,143 4,049,943 Water Revenue 5,420,348 5,747,585 5,505,941 5,615,002 Wastewater Revenue 3,307,484 3,443,350 3,372,468 3,420,850 Intergovernmental 988,532 531,051 301,851 493,646 Miscellaneous 180,079 42,500 6,873,526 51,350 Operating Transfers 13,074,278 5,660,394 5,916,009 3,668,880 Other Financing Sources 7,230,898 791,164 791,164 748,384 Interest 335,662 325,000 179,390 145,050 Grand Total All Revenue 81,817,347 64,153,203 70,061,520 62,269,921 2 -3 CITY OF LA PORTE ANALYSIS OF AD VALOREM TAX PROPERTY VALUATIONS AND LEVIES AND COLLECTIONS Fiscal Total Tax Assessed Total Current Percentage of Year Assessment Rate Levy Taxes Collected Levy Collected 00 -01 1,422,739,210 0.71 10,026,496 9,780,571 97.5% 01 -02 1,504,630,980 0.71 10,786,185 10,463,515 97.0% 02 -03 1,512,664,520 0.71 10,826,184 10,491,257 96.9% 03 -04 1,560,406,910 0.71 11,178,351 10,829,202 96.9% 04 -05 1,634,888,940 0.71 11,669,473 11,334,572 97.1% 05 -06 1,695,166,598 0.71 12,080,351 11,755,121 97.3% 06 -07 1,792,232,683 0.71 12,703,850 12,418,873 97.8% 07 -08 1,950,489,769 0.71 13,857,467 13,476,872 97.3% 08 -09 2,204,920,061 0.71 15,654,937 15,377,149 98.2% 09 -10 2,329,926,727 0.71 16,542,483 16,309,818 98.6% Assessment basis for all years is 100% 2 -4 GENERAL FUND GENERAL FUND SOURCES FISCAL YEAR 2011 -12 F 09% ® 6% 7 36% THIS GRAPH ILLUSTRATES PROJECTED REVENUES FOR THE GENERAL FUND, BY SOURCE, FOR FISCAL YEAR 2011 -12. GENERAL FUND USES FISCAL YEAR 2011 -12 014% O ® 6% ® 13 OPROPERTY TAX YFRANCHISE FEES OSALESTAX DIN LIEU OCHARGES MOTHER ®EMERGENCY SERVICES OPOLICE DGOLF COURSE DADNIINISTRATION ®FINANCE DNON- DEPARTMENTAL ®PUBLIC WORKS DPARKS OPLANNING THIS GRAPH REPRESENTS EACH DEPARTMENTS SHARE OF THE GENERAL FUND BUDGET FOR FISCAL YEAR 2011 -12. 2 -5 0 12% ® 4% CITY OF LA PORTE SUMMARY STATEMENT OF REVENUES AND EXPENDITURES GENERAL FUND Revenues: Actual Budget Estimated Projected Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change General Property Taxes $ 13,566,424 $ 13,489,885 $ 12,968,113 $ 12,530,934 -7.11% Franchise Fees 2,170,700 2,175,391 2,119,669 2,145,000 -1.40% Sales Taxes 3,142,521 2,866,451 3,192,900 3,256,758 13.62% Industrial Payments 10,464,176 10,000,000 9,900,000 9,900,000 -1.00% Other Taxes 77,450 89,321 80,000 80,000 - 10.44% Licenses & Permits 476,478 569,824 254,256 336,931 - 40.87% Fines Forfeits 1,531,699 1,692,440 1,591,950 1,601,664 -5.36% Charges for Services 3,646,374 3,731,732 3,790,343 3,955,693 6.00% Parks & Recreation 476,634 240,700 266,350 287,050 19.26% Recreation & Fitness 184,146 193,250 199,428 209,842 8.59% Golf Course - 1,069,000 972,816 963,800 0.00% Intergovernmental 863 2,000 1,000 1,000 - 50.00% Miscellaneous 64,944 42,000 6,873,026 50,000 19.05% Operating Transfers 730,271 397,269 397,269 104,352 - 73.73% Interest 137,144 162,500 67,000 65,000 - 60.00% Total Revenues $ 36,669,824 $ 36,721,763 $ 42,674,120 $ 35,488,024 -3.36% Expenditures: Actual Budget Estimated Projected Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Emergency Services $ 4,390,632 $ 4,529,048 $ 4,431,980 $ 4,656,954 2.82% Police 9,903,482 10,006,408 9,928,255 10,463,034 4.56% Golf Course 1,375,514 1,295,066 1,265,683 1,323,454 2.19% Administration 3,687,207 4,083,840 4,056,491 4,174,744 2.23% Finance 1,509,319 1,431,820 1,416,983 1,461,628 2.08% Non - Departmental 8,773,687 4,321,423 4,403,280 2,380,849 - 44.91% Public Works 4,911,236 5,055,199 4,899,240 5,037,451 -0.35% Parks 4,060,961 4,011,264 3,900,728 3,956,007 -1.38% Planning 1,881,538 2,074,691 1,926,454 2,033,903 -1.97% Total Expenditures $ 40,493,576 $ 36,808,759 $ 36,229,094 $ 35,488,024 -3.59% 2 -6 CITY OF LA PORTE SUMMARY STATEMENT OF REVENUES AND EXPENDITURES UTILITY FUND Revenues: Actual Budget Estimated Projected Percent Water Distribution 2009 -10 2010 -11 2010 -11 2011 -12 Change Water Revenue $ 4,429,363 $ 4,543,750 $ 4,493,742 $ 4,499,750 -0.97% Sewer Revenue 3,242,088 3,343,350 3,357,468 3,370,850 0.82% Operating Transfers 818,883 - - - - Interest 2,499 2,000 1,900 1,900 -5.00% Other Revenue 8,175 5,500 6,200 6,200 12.73% Total Revenue $ 8,501,008 $ 7,894,600 $ 7,859,310 $ 7,878,700 -0.20% Expenses: Water Production $ 576,091 $ 582,022 $ 577,258 $ 592,108 1.73% Water Distribution 963,174 895,366 896,206 939,742 4.96% Wastewater Collection 1,009,315 1,000,279 982,963 928,600 -7.17% Wastewater Treatment 1,351,177 1,231,273 1,209,549 1,236,656 0.44% Utility Billing 716,513 697,365 699,956 720,500 3.32% Non Departmental 3,455,832 3,481,012 3,415,335 3,343,427 -3.95% Total Expenses $ 8,072,102 $ 7,887,317 $ 7,781,267 $ 7,761,033 -1.60% INTERNAL SERVICE FUNDS Revenues: Franchise Fees Charges for Services Employee Health Services Miscellaneous Operating Transfers Interest Total Revenue Expenses: Motor Pool Fund Insurance Fund Technology Fund Total Expenses Actual Budget 2009 -10 2010 -11 $ 72,275 $ - 3,307,422 2,239,599 3,681,531 3,632,643 79,928 - 2,297,775 897,775 Estimated 2010 -11 2,239,599 3,638,143 4,619 1,117,775 Projected 2011 -12 2,291,691 4,049,943 479,646 $ 9,473,426 $ 6,809,017 $ 7,024,646 $ 6,845,030 $ 2,018,370 $ 3,060,433 $ 2,897,797 $ 2,636,775 4,680,594 4,903,465 5,209,759 5,334,634 284,713 - - - $ 6,983,677 $ 7,963,898 $ 8,107,556 $ 7,971,409 Percent Change 2.33% 11.49% - 46.57% - 39.10% 0.53% - 13.84% 8.79% 0.09% 2 -7 CITY OF LA PORTE SUMMARY STATEMENT OF REVENUES AND EXPENDITURES ENTERPRISE FUNDS Revenues: Charges for Services Other Financing Sources Interest Total Revenue Expenses: Airport Operating La Porte Area Water Authority Total Expenses Actual Budget Estimated Projected 2009 -10 2010 -11 2010 -11 2011 -12 $ 982,713 $ 1,156,617 $ 1,049,981 $ 1,118,752 101,772 101,676 101,676 55,234 $ 1,111,560 $ 1,273,793 $ 1,160,847 $ 1,182,486 Percent Change -3.27% - 45.68% - 45.16% 7.17% 16,487 22,068 18,578 133,779 506.21% 913,801 1,040,920 979,933 1,119,844 7.58% $ 930,288 $ 1,062,988 $ 998,511 $ 1,253,623 17.93% SPECIAL REVENUE FUNDS Revenues: Industrial Payments Sales Tax Hotel/Motel Occupancy Taxes Fines & Forfeits Charges for Services Grant Revenue Miscellaneous Other Financing Sources Interest Total Revenue Expenses: Grant Fund Street Maintenance Sales Tax Emergency Services District Community Investment Hotel/Motel Occupancy Tax Section 413 Sales Tax Total Expenses Actual Budget Estimated Projected Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change $ 268,406 $ 256,410 $ 253,846 $ 253,846 -1.00% 2,356,887 2,149,839 2,349,675 3,256,757 51.49% 336,822 415,000 430,000 390,000 -6.02% 271,086 60,500 97,850 - - 100.00% 15,194 500 6,517 4,000 700.00% 987,669 529,051 300,851 492,646 -6.88% 4,503 500 500 1,350 170.00% 59,700 - 35,615 - - 20,271 19,000 12,100 9,000 - 52.63% $ 4,320,538 $ 3,430,800 $ 3,486,954 $ 4,407,599 28.47% $ 455,526 $ 627,431 $ 508,931 $ 734,816 17.12% 707,019 1,455,867 1,400,000 1,050,000 - 27.88% - - - 706,226 - 279,412 383,000 263,000 304,000 - 20.63% 400,118 373,961 376,554 357,742 -4.34% 1,615,748 1,220,551 1,209,063 1,460,710 19.68% $ 3,457,823 $ 4,060,810 $ 3,757,548 $ 4,613,494 13.61% 2 -8 CITY OF LA PORTE SCHEDULE OF CAPITAL OUTLAY FY 2011 -2012 ACCOUNT DESCRIPTION AMOUNT 001 - 5051 -522 -8021 Rescue Tools $ 35,000 001 - 5059 -522 -8023 Panasonic Toughbook Laptop Computer (2) 12,000 001 - 5059 -522 -8050 Frazer Bilt (Type I) Ambulance (1) 173,250 001 - 5253 -521 -8021 Kel System for Street Crimes 26,800 001 - 6069 -511 -8023 Voting System Records Votes of City Council (1) 13,697 001 - 6141 -515 -8023 Laserfiche 15,000 001 - 7070 -530 -8021 Radio Upgrades 2,100 001 - 7071 -531 -8021 New Radios (23) 16,100 001 - 7071 -531 -8029 Concrete Street & Drainage Structures Repair 25,000 001 - 7072 -532 -8021 Upgrade of Two Way Radios (15) & Purchase of handheld Radios (2) 11,900 001 - 8080 -552 -8032 Replacement of Lighting at Center Park Roller Hockey Rink 16,500 001 - 8080 -552 -8032 Replacement of Northwest Park Utility Court 15,500 001 - 8080 -552 -8050 John Deer Gator 7,650 001 - 8080 -552 -8060 Replacement of RFC Pool Heater 7,000 001 - 8081 -551 -8002 Replacement of Tile & Door to RFC Steam Room 11,500 001 - 8081 -551 -8060 Replacement Chaise Lounges (150) 11,000 001 - 8082 -551 -8002 Replacement of Sliding Door at Special Programs Facility 6,300 001 - 9090 -519 -8021 Laserfiche 20,000 002 - 6176 -515 -8012 Water Taps 8,500 002 - 6176 -515 -8026 Meters & Boxes 20,000 002 - 7084 -533 -8021 Radio Upgrades (6) 4,200 002 - 7085 -533 -8021 Radios for Utility Vehicles (7) & Handhelds (2) 6,300 002 - 7085 -533 -8028 Fire Hydrants & Related Appurtenances 10,000 002 - 7086 -532 -8013 Sewer Taps 1,200 002 - 7086 -532 -8021 Radios for Utility Vehicles (8) & Handhelds (2) 7,000 002 - 7087 -532 -8021 Radios for Div Vehicles (5) & Handhelds (3) 5,600 003 - 9890 - 700 -8095 Capital Improvements 62,800 2 -9 CITY OF LA PORTE SCHEDULE OF CAPITAL OUTLAY FY 2011 -12 I:�KK1111►Y Y 024 - 7074 -534 -8021 Replacement of Mobile Radios (3) & Handheld (1) 034 - 5051 -522 -8021 Machinery/Tools & Equipment 034 - 5059 -522 -8021 Physio Control (Lucas) Chest Compression (1) TOTAL CAPITAL OUTLAY AMOUNT 2,800 50,000 89,500 S 694,197 2 -10 CITY OF LA PORTE PERSONNEL SUMMARY - ALL FUNDS Approved Approved Requested 2009 -10 2010 -11 2011 -12 FULL -TIME POSITIONS Fire Prevention 4 4 4 Fire Suppression 14 14 14 Emergency Medical Services 20 20 26 Police Administration 7 7 7 Police Patrol 49 49 49 Criminal Investigation 20 20 20 Support Services 30 31 31 Administration 4 4 4 Golf Course Club House 4 4 4 Golf Course Maintenance 8 8 8 Emergency Management 2 2 2 Human Resources 2.75 2.75 2.75 Municipal Court 8 8 8 Purchasing 3 3 3 IT /Computer Maintenance 5 5 5 City Secretary 4 4 4 Accounting 8.5 8.0 8.0 Tax Office 4 4 4 Public Works 4 4 4 Streets 28 28 28 Residential Solid Waste 22.5 23.5 23.5 Parks Maintenance 25 25 25 Recreation 8 8 8 Special Services 7 7 7 Parks Administration 6 6 6 Planning & Engineering 10 10 10 GIS Division 2 2 2 Inspections 11 11 11 Water Production 4.25 4.25 4.25 Water Distribution 11.75 11.75 11.75 Wastewater Collection 10.75 10.75 10.75 Wastewater Treatment 9.25 9.25 9.25 Utility Billing 8.5 9.0 9.0 Employee Health Services 0.25 0.25 0.25 Vehicle Maintenance 12.5 12.5 12.5 Hotel/Motel 1 1 0.75 Economic Development 1 1 0.75 Totals 380 382 387 2 -11 CITY OF LA PORTE PERSONNEL SUMMARY - ALL FUNDS Approved Approved Requested 2009 -10 2010 -11 2011 -12 PART -TIME POSITIONS Fire Suppression 13 13 13 Emergency Medical Services 5 5 5 Support Services 2 2 2 Emergency Management 1 1 - Human Resources 15 15 6 Municipal Court 1 1 1 Purchasing 1 1 1 Streets 1 1 1 Parks Maintenance 2 2 2 Recreation 17 17 17 Special Services 3 3 3 Parks Administration 4 4 4 Golf Course Club House 8 8 8 Golf Course Maintenance 1 1 1 74 74 64 Recap: Full Time 380 382 387 Part Time 74 74 64 Total 454 456 451 2 -12 City of La Porte General Fund (001) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: General Property Taxes Franchise Fees Sales Tax Industrial Payments Other Taxes License & Permits Fines & Forfeits Charges for Services Parks & Recreation Recreation & Fitness Center Golf Course Intergovernmental Miscellaneous Operating Transfers Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: Emergency Services Police Golf Course Administration Finance Non - Departmental Public Works Parks Planning Total Expenditures Ending Fund Balance 9130112 12,530,934 2,145,000 3,256,758 9,900,000 80,000 336,931 1,601,664 3,955,693 287,050 209,842 963,800 1,000 50,000 104,352 65,000 4,656,954 10,463,034 1,323,454 4,174, 744 1,461,628 2,380,849 5,037,451 3,956,007 2,033,903 $ 11,849,850 42,674,120 36,229,094 18,294,876 35,488,024 53,782,900 35,488,024 $ 18,294,876 Estimated Projected 2010 -11 2011 -12 Revenues $ 42,674,120 $ 35,488,024 Expenditures 36,229,094 35,488,024 Revenues over Expenditures $ 6,445,026 $ - Targeted Reserve- 90 to 120 days of expenditures Estimated days -188 days Goal: $8,750,262 1 Day = $97,225 3 -1 TAX REVENUE 2011 -2012 PROJECTED 0 9,900,000 ® 12,530,934 ®PROPERTY TAX MALES TAX OIN LIEU Cl 3,256,758 THIS GRAPH ILLUSTRATES PROJECTED TAX REVENUES FOR THE GENERAL FUND. FOUR YEAR COMPARISON 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 THIS GRAPH REPRESENTS FOUR YEARS OF REVENUE DERIVED THROUGH TAXATION. D ACTUAL 0 8 -09 ® ACTUAL 0 9- I0 OESTIMATED 10 -11 OPROJECTED 11 -12 3 -2 PROPERTY TAX SALES TAX IN LIEU NON -TAX REVENUE 2011 -2012 PROJECTED 0 5,416,385 ,000 0 336,931 1,601,664 THIS GRAPH ILLUSTRATES PROJECTED NON -TAX REVENUES FOR THE GENERAL FUND. FOUR YEAR COMPARISON 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 O ��w� tiG v THIS GRAPH REPRESENTS FOUR YEARS OF REVENUE DERIVED FROM NON -TAX SOURCES. ®FRANCHISE FEES OLICENSE & PERMITS OFINES OCHARGES OOTHER OINTEREST ® ACTUAL 0 8 -09 ® ACTUAL 0 9 -10 ®ESTIMATED 10 -11 13PROJECTED 11 -12 3 -3 0 235,352 O 65,000 City of La Porte General Fund (001) Statement of Revenues Actual Budget Revised Requested Object Description 2009 -10 2010 -11 2010 -11 2011 -12 General Property Taxes 401.01 -00 Current Property Taxes $ 13,239,953 $ 13,119,885 $ 12,588,592 $ 12,210,934 401.02 -00 Delinquent Taxes 141,277 200,000 209,521 150,000 401.03 -00 Tax Penalty and Interest 91,520 85,000 85,000 85,000 401.05 -00 Delinquent Tax Pen and Int 63,583 60,000 60,000 60,000 401.15 -00 Rendition Penalty 30,091 25,000 25,000 25,000 General Property Taxes Subtotal 13,566,424 13,489,885 12,968,113 12,530,934 Franchise Fees: 402.01 -00 Franchise /Electrical 1,276,498 1,259,737 1,259,737 1,260,000 402.02 -00 Franchise /Gas 198,045 169,932 169,932 170,000 402.03 -00 Franchise /Telephone 373,632 295,000 375,000 375,000 402.04 -00 Franchise /Cable TV 233,734 357,275 225,000 250,000 402.05 -00 Franchise /Commercial Solidwaste 88,791 93,447 90,000 90,000 Franchise Fees Subtotal 2,170,700 2,175,391 2,119,669 2,145,000 Sales Taxes: 403.01 -00 Sales Tax 3,142,521 2,866,451 3,192,900 3,256,758 Sales Taxes Subtotal 3,142,521 2,866,451 3,192,900 3,256,758 Industrial Payments: 404.01 -00 Industrial Payments 10,464,176 10,000,000 9,900,000 9,900,000 Industrial Payments Subtotal 10,464,176 10,000,000 9,900,000 9,900,000 Other Taxes: 405.01 -00 Tax on Sale of Mixed Drinks 77,428 89,321 80,000 80,000 405.02 -00 Bingo Taxes 22 - - - Other Taxes Subtotal 77,450 89,321 80,000 80,000 Licenses & Permits: 406.01 -00 Beer, Wine, Liquor Licenses 11,348 10,800 10,500 10,500 406.02 -00 Building Permits 230,795 300,000 100,000 150,000 406.03 -00 Animal Licenses 1,224 1,050 1,050 1,050 406.04 -00 Electricians Licenses (23) - - - 406.05 -00 Electrical Permits 18,472 20,000 10,000 12,000 406.06 -00 Game Room Licenses 7,281 5,000 5,800 6,000 406.07 -00 Plumbing Permits 16,483 20,000 13,000 15,000 406.08 -00 Mobile Home Park Licenses 355 355 325 325 406.09 -00 Wrecker Permits 1,419 1,269 2,781 2,856 406.10 -00 Heating and A/C Permits 34,214 28,000 19,000 21,000 406.12 -00 Misc Licenses, Permits & Fees 5,246 5,200 3,400 4,000 406.13 -00 Demolishing Permits 1,350 2,600 2,600 1,500 406.14 -00 Sign Permits 1,523 2,000 1,500 2,000 406.15 -00 Pool Permits 4,644 4,500 3,500 4,000 3 -4 City of La Porte General Fund (001) Statement of Revenues, Continued Actual Budget Revised Requested Object Description 2009 -10 2010 -11 2010 -11 2011 -12 406.17 -00 Pipeline Application Permits 1,000 1,000 1,000 1,000 406.18 -00 Filing Fees 350 2,300 2,800 3,500 406.19 -00 Alarm Permits 24,003 25,500 25,500 25,500 406.20 -00 Fill Dirt Permits 2,766 4,000 4,000 4,000 406.21 -00 Re- Inspection Fees 1,295 1,000 3,000 3,200 406.22 -00 Plan Review Fees 103,633 125,000 36,000 60,000 406.23 -00 Private Ambulance License 6,500 7,250 6,500 6,500 406 -24 -00 Driveway Tie -In Fees 2,600 3,000 2,000 3,000 Licenses & Permits Subtotal 476,478 569,824 254,256 336,931 Fines & Forfeits: 407.01 -00 Pound Fines 10,922 15,000 11,000 11,000 407.02 -00 Misdemeanor Court Cost 1 - - - 407.03 -00 Comprehensive Rehab Fund 2 - - 407.04 -00 Operators & Chauffeurs License 31 100 100 407.05 -00 Muni Crt Judges Training Tax 14 - - - 407.06 -00 Contrib to Victims of Crime 111 200 100 100 407.07 -00 Criminal Justice Planning Fund 6 - - - 407.08 -00 Municipal Court Fines 842,047 966,172 900,000 900,000 407.09 -00 Warrant Fees 116,731 124,988 125,000 134,000 407.10 -00 Law Enf Off Educ Fund 2 - - - 407.13 -00 Administrative Fee 310,258 327,815 305,000 305,764 407.15 -00 Arrest Fee 48,282 48,259 48,250 48,000 407.16 -00 Police Accident Reports 3,360 3,500 3,500 3,500 407.19 -00 TxDOT Program Fines 73,587 66,422 47,000 47,000 407.20 -00 Fugitive Apprehension 32 100 100 100 407.21 -00 Consolidated Court Costs 106 100 100 100 407.22 -00 Juvenile Crime and Delinquency 3 - - - 407.23 -00 Child Safety Fees - 36,589 36,000 36,000 407.24 -00 Time Payment Fee 22,607 25,705 23,000 23,100 407.25 -00 Correction Management Institute 2 - - - 407.26 -00 Seat Belt Fines 13,863 - - - 407.29 -00 State Traffic Fee 10,272 5,250 6,000 6,000 407.30 -00 Consolidated Fee 41,148 20,077 40,000 40,000 407.31 -00 Weight Violation Fines 25,617 41,918 35,000 35,000 407.32 -00 DPS - Local 6,499 7,248 7,400 7,400 407.36 -00 State Juror Fee 4,109 2,007 3,500 3,500 407.38 -00 Indigent Defense Fund 2,024 990 1,000 1,000 407.39 -00 Civil Justice Fee Court 63 - - - Fines & Forfeits Subtotal 1,531,699 1,692,440 1,591,950 1,601,664 3 -5 City of La Porte General Fund (001) Statement of Revenues, Continued Actual Budget Revised Requested Object Description 2009 -10 2010 -11 2010 -11 2011 -12 Charges for Services: 408.01 -01 Street & Alley Closing App Fee 2,250 6,000 6,000 6,000 408.01 -03 Commercial Solid Waste 11,427 13,000 11,500 11,500 408.01 -04 Residential Solid Waste 1,830,708 1,980,000 1,980,000 2,160,000 408.01 -05 Use of City Equip, Mat, Lab 488 450 450 450 408.01 -06 Rezoning Fees 1,050 3,300 3,000 3,600 408.01 -07 Tax Certificates 130 600 600 600 408.01 -09 Tax Billing Fees 103,721 103,000 103,000 103,000 408.01 -10 Lease of City Property 95,931 89,500 95,000 95,000 408.01 -11 Lease of Fire Training Facility 40,102 40,000 40,000 40,000 408.01 -12 Contract Fire Protection 130,090 132,384 132,384 132,384 408.01 -13 Sale of Maps 16 100 50 - 408.01 -15 Document Reproduction 897 450 450 450 408.01 -16 NSF Service Charges 275 500 300 300 408.01 -17 Police Teletype /Dispatching 9,745 9,745 9,745 9,745 408.01 -18 Pipeline Assessments 51,600 60,000 52,000 52,000 408.01 -19 EMS Contract Revenue 266,995 265,000 265,000 265,000 408.01 -20 EMS Patient Revenue 620,083 600,000 600,000 600,000 408.01 -21 Recycling 12,192 12,500 12,500 12,500 408.01 -22 Mowing & Demolition 47,568 30,000 66,700 60,000 408.01 -23 Sale of Garbage Bags 11,093 11,500 11,500 11,500 408.01 -24 Property Lien Releases (553) - - - 408.01 -36 Outstanding Tax Report 8,600 10,000 8,600 1,000 408.01 -37 Police Services (LPISD) 401,642 363,353 390,314 390,314 408.01 -41 Credit Card Fee 3 - - - 408.01 -42 Donation Park Beautification 321 350 1,250 350 Charges for Services Subtotal 3,646,374 3,731,732 3,790,343 3,955,693 Parks & Recreation: 408.02 -01 Swimming Pool Admissions 34,616 23,000 30,000 35,000 408.02 -02 Wave Pool Concessions 5,732 7,500 7,000 7,500 408.02 -03 Wave Pool Admissions 119,269 130,000 130,000 140,000 408.02 -04 Aquatic Facility Rental 29,194 27,000 27,000 35,000 408.02 -05 Aquatic Memberships 2,551 5,000 3,500 4,500 408.02 -09 General Programs /Camps 1,450 1,000 1,450 2,000 408.02 -10 Youth Sports 2,045 2,200 2,100 2,550 408.02 -11 Triathalon 19,907 11,500 23,000 25,000 408.02 -13 Recreation Center Rental 13,300 10,000 14,000 15,000 408.02 -14 Athletic Complex 6,373 11,000 7,500 8,500 408.02 -15 Rodeo Arena Rental 1,750 2,000 1,800 2,000 408.02 -16 Sport Camps 2,425 2,000 2,000 1,500 408.02 -18 Recreation Txbl Misc Inco 279 - - - 408.02 -19 Parks /Recreation Misc 229,403 500 11,000 500 408.02 -22 Special Olympics (Sport) 8,340 8,000 6,000 8,000 Parks & Recreation Subtotal 476,634 240,700 266,350 287,050 3 -6 City of La Porte General Fund (001) Statement of Revenues, Continued 3 -7 Actual Budget Revised Requested Object Description 2009 -10 2010 -11 2010 -11 2011 -12 Recreation & Fitness Center: 408.03 -01 Recreation Center Memberships 175,402 180,000 175,000 180,000 408.03 -02 Recreation Center Walk -ins 8,223 10,000 8,500 9,500 408.03 -03 Recreation Center Class Fees 521 3,000 15,678 19,842 408.03 -05 Recreation Center Pro Shop - 250 250 500 Recreation & Fitness Subtotal 184,146 193,250 199,428 209,842 Golf Course: 408.07 -01 Green Fees - 534,855 477,827 475,000 408.07 -08 Cart Fees 392,545 357,408 355,000 408.07 -12 Resident Membership 19,000 14,254 14,000 408.07 -13 Non - Resident Membership 64,000 60,528 60,000 408.07 -14 Senior Membership 7,000 5,199 5,200 408.07 -16 Concession Commissions 48,000 48,000 48,000 408.07 -34 Sponsor Donations - 7,500 4,500 408.07 -36 Summer Memberships 3,600 2,100 2,100 Golf Course - 1,069,000 972,816 963,800 Intergovernmental: 409.02 -00 AAA Grant 863 2,000 1,000 1,000 Intergovernmental Subtotal 863 2,000 1,000 1,000 Miscellaneous: 410.01 -00 Miscellaneous Revenue 58,599 40,000 50,000 50,000 410.02 -00 Sale of Equipment - 2,000 - - 410.07 -00 Donations 1,321 - 2,100 410.08 -00 Sale of Land 5,024 - 6,820,926 - Miscellaneous Subtotal 64,944 42,000 6,873,026 50,000 Operating Transfers: 480.01 -02 Admin Trans from Fund 2 400,000 294,150 294,150 - 480.01 -16 Admin Trans from LPAWA Fund 60,271 61,619 61,619 62,852 480.01 -32 Admin Trans from Fund 32 270,000 - - - 480.01 -26 Admin Trans from Fund 37 - 41,500 41,500 41,500 Operating Transfers Subtotal 730,271 397,269 397,269 104,352 Interest: 483.01 -00 Interest Income 137,144 162,500 67,000 65,000 Interest Subtotal 137,144 162,500 67,000 65,000 Total General Fund Revenue $ 36,669,824 $ 36,721,763 $ 42,674,120 $ 35,488,024 3 -7 3 -8 Emergency Services Department FY 11 -12 Mission Statement: To provide the community with the most efficient and progressive Fire Prevention, Protection and Emergency Medical Services possible in an effective and responsible manner. Organizational Chart: City Manager Assistant City Manager Emergency Services Fire Prevention Share of General Fund Budget: 13 Fire Suppression ® $292,153 Emergency Medical Services ®FIRE PREVENTION •FIRE SUPPRESSION •EMERGENCY MED SERVICES $1,678,813 O $2,685,981 Four Year Comparison by Division: 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 0 0� :9 . ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 10 -11 ®REQUESTED 11 -12 3 -9 Emergency Services Department Fiscal Year 2011 -12 Summary: The Emergency Services Department is responsible for providing the community with all aspects of Fire Protection Services, as well as Emergency Medical Services. The department has the responsibility for uniting competent, qualified personnel and reliable apparatus and equipment in a comprehensive program of fire prevention activities, public education, fire suppression and medical training. The Department is also equipped with eight pumpers, one aerial tower, one heavy rescue, one light rescue, two four wheel drive grass rigs and has three certified, fully stocked, Mobile Intensive Care Units. Department Summary by Division: $ 292,214 $ 305,398 $ 301,542 $ 292,153 -4.34% 2,096,928 2,058,115 2,042,495 1,678,813 - 18.43% 2,001,490 2,165,535 2,087,943 2,685,988 24.03% 73,383 59,200 39,774 $ 4,656,954 2.82% $ 4,390,632 $ 4,529,048 $ 4,431,980 Department Summary by Expenditure Category: $ 3,126,105 $ 3,345,200 $ 3,261,056 $ 3,488,246 4.28% 328,408 313,355 332,306 188,340 - 39.90% 862,736 811,293 798,844 760,118 -6.31% 73,383 59,200 39,774 220,250 272.04% $ 4,390,632 $ 4,529,048 $ 4,431,980 $ 4,656,954 2.82% 3 -10 Emergency Services Department FY 11 -12 Fire Prevention Division Goals: • Increase Business Inspections of all occupied businesses in the City of La Porte from 90% to 95% for FY2012 • Evaluate and update the current Fire Prevention programs offered to school age children • Increase awareness of the "Free Smoke Detector" program offered by the La Porte Fire Marshal's Office for low- income and the elderly Objeetives: • Review complete fire prevention inspection program • Update fire prevention inspection program in computer • Develop new fire prevention programs 3 -11 Emergency Services Department Fiscal Year 2011 -12 Fire Prevention Division Expenditure Summary Scope of Services Summary The Fire Prevention Division conducts Fire Prevention Inspections and Fire Investigations. This Division presents Fire Prevention Public Education Programs and assists with the dangerous building demolition program. This Division reviews all commercial blueprints, remodeling and construction for Fire Code compliance. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Fire Marshal 1 1 1 Deputy Fire Marshal II 1 1 1 Deputy Fire Marshal I 1 1 1 Secretary I 1 1 1 Total 4 4 4 3 -12 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 244,357 $ 254,760 $ 254,447 $ 263,763 3.53% Supplies 7,191 13,698 12,800 6,230 - 54.52% Services & Charges 40,666 36,940 34,295 22,160 - 40.01% Division Total $ 292,214 $ 305,398 $ 301,542 $ 292,153 -4.34% Scope of Services Summary The Fire Prevention Division conducts Fire Prevention Inspections and Fire Investigations. This Division presents Fire Prevention Public Education Programs and assists with the dangerous building demolition program. This Division reviews all commercial blueprints, remodeling and construction for Fire Code compliance. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Fire Marshal 1 1 1 Deputy Fire Marshal II 1 1 1 Deputy Fire Marshal I 1 1 1 Secretary I 1 1 1 Total 4 4 4 3 -12 City of La Porte, Texas Fire Prevention Detail of Expenditures 001 -5050 -522 3 -13 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 173,473 S 176,495 $ 177,174 S 181,239 1020 Overtime 317 1,500 1,500 500 1030 Certification 365 2,400 1,205 1,200 1035 Longevity 380 620 620 812 1044 Cleaning Allowance 492 500 483 481 1060 FICA 13,122 13,438 13,633 13,581 1065 Retirement 27,192 29,803 29,868 32,364 1080 Insurance - Medical 28,824 28,824 28,824 32,460 1081 Insurance- Life 192 180 140 126 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 244,357 254,760 254,447 263,763 Supplies: 2001 Office Supplies 343 550 500 - 2002 Postage 21 100 50 30 2003 Protective Clothing 773 1,000 1,000 - 2004 Gas and Oil 2,769 2,750 2,750 3,200 2005 Minor Tools - 200 150 - 2006 Cleaning 169 300 250 - 2008 Educational 616 3,500 3,000 2,350 2014 Freight 51 50 50 - 2015 Other Supplies 578 500 600 50 2018 Computer Supplies 1,401 501 450 600 2090 Machinery /Tools /Equipment 470 500 500 - 2093 Computer Equipment - 3,747 3,500 - Supplies Subtotal 7,191 13,698 12,800 6,230 Services & Charges: 3001 Memberships & Subscriptions 2,318 2,250 2,250 2,300 3020 Training /Seminars 2,966 7,759 6,000 - 4001 Office Equipment 2,107 - - - 4002 Machinery /Tools /Equipment 29 - - 100 4003 Radios and Base Stations - 3,375 3,200 250 4006 Heating & A/C Equipment - 100 100 100 4011 Building 1,660 1,000 950 - 4020 Motor Pool Lease Fees 2,663 2,558 2,558 2,394 4022 Rent: Building /Land 6,000 6,600 6,600 6,600 4030 VM: Fleet Maintenance 3,288 3,299 3,299 3,551 4055 Computer Software - - - 300 4060 Computer Lease Fees 1,830 1,538 1,538 1,615 Continued 3 -13 City of La Porte, Texas Fire Prevention, Continued 001 -5050 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 4065 Computer Maintenance Fees 8,162 - - 5005 Personnel Services 94 250 100 - 5007 Other Professional Services - 200 100 100 6002 Printing /Reproduction - 500 200 - 6010 Janitorial Services 3,392 - - - 7001 Electrical 5,379 4,861 4,800 4,000 7002 Natural Gas 462 450 400 450 7003 Telephone - 1,800 1,800 - 7004 Water 316 400 400 400 Services & Charges Subtotal 40,666 36,940 34,295 22,160 Division Total $ 292,214 $ 305,398 $ 301,542 $ 292,153 3 -14 Emergency Services Department FY 11 -12 Fire Suppression Division Goal 1: Maintain ISO Maintain and purchase equipment to keep within standards Maintain paid personnel and encourage certification upgrades on fire apparatus is 20 years all paid firefighters on a growth plan to achieve the st level of certification that is possible state application when firefighter reaches certification Maintain Volunteer Firefighter numbers .e volunteer retention program and look at retirement for volunteers yearly recruit class enrollment standards Certify all volunteer firefighters as basic certified through SFFMA Build New Station 1 in downtown area s completion of recruit class volunteer firefighters will be to take state exam for Basic Certification through SFFA Set up training class to make all volunteers credentialed to take Basic Certification through SFFMA design of new station contractor for Station 1 Maintain acceptable response times verage response time under 3 minutes for in city and contract - ea response time under 6 minutes for out of ci Goal 2: Comply with State and NFP Standards for Comply with State and NFP Standards for Firefighting • Purchase personnel protective equipment (PPE) to comply with new state standards • New position for fire department Safety /Training Officer • Training of firefighters to maintain and advance state certification • Certify paid staff as driver operators • Schedule yearly testing of ladders as required • Schedule hose testing and replace department hose as required • Schedule testing of SCBA devices as required • Replace out of date air pack bottles Goal 3: Maintain Fire and Rescue Maintain Fire and Rescue capabilities Purchase new rescue equipment Purchase and maintain fire equipment Set up training on new rescue equipment Continue to send fire fighters to in and out of state training • Regional rescue school • County fire school • State fire school • FDIC • Firehouse conference 3 -15 Emergency Services Department Fiscal Year 2011 -12 Fire Suppression Division Expenditure Summary Scope of Services Summary The Fire Suppression Division, under the direction of the Chief, is responsible for the protection of life and property from fires, hazardous material incidents, and other emergencies that may arise. The Division consists of thirteen (13) full time fire fighters, and 70 volunteer fire fighters, operating out of four stations, each of which is manned 24 hours a day by one of the paid fire fighters. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Assistant Fire Chief Administrative Assistant Fire Engineer Field Maintenance Worker (P/T) Volunteer Fire Engineer 1 Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Requested 2011 -12 Percent Change Personal Services $1,286,582 $1,317,312 $1,312,999 $1,349,432 2.44% Supplies 151,250 146,811 144,906 31,510 - 78.54% Services & Charges 613,680 580,492 571,288 262,871 - 54.72% CapitalOrrtlay 45,416 13,500 13,302 35,000 159.26% Division Total $2,096,928 $2,058,115 $2,042,495 $1,678,813 - 18.43% Scope of Services Summary The Fire Suppression Division, under the direction of the Chief, is responsible for the protection of life and property from fires, hazardous material incidents, and other emergencies that may arise. The Division consists of thirteen (13) full time fire fighters, and 70 volunteer fire fighters, operating out of four stations, each of which is manned 24 hours a day by one of the paid fire fighters. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Assistant Fire Chief Administrative Assistant Fire Engineer Field Maintenance Worker (P/T) Volunteer Fire Engineer 1 1 1 1 1 1 12 12 12 1 2 2 12 11 11 Total 1 27 27 27 3 -16 City of La Porte, Texas Office Supplies 1,402 1,685 1,500 Fire Suppression 2002 Postage 90 001 -5051 -522 Detail of Expenditures 100 2003 Protective Clothing 43,541 43,000 Actual Budget Estimated Requested 23,055 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 779 900 850 - 1010 Regular Earnings $ 689,183 S 703,680 $ 697,890 S 728,633 1020 Overtime 222,249 210,000 210,000 190,000 1030 Certification 6,361 5,699 7,826 7,800 1035 Longevity 7,780 8,496 8,496 9,168 1044 Cleaning Allowance 2,897 3,127 3,036 3,127 1060 FICA 67,974 68,119 68,223 69,339 1065 Retirement 139,306 148,362 147,689 158,660 1066 Vol Firemen Retirement 48,975 67,000 67,000 67,000 1067 Pars Retirement 359 369 379 519 1080 Insurance - Medical 100,884 100,884 100,884 113,610 1081 Insurance - Life 614 576 576 576 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 1,286,582 1,317,312 1,312,999 1,349,432 Supplies 2001 Office Supplies 1,402 1,685 1,500 - 2002 Postage 90 130 100 100 2003 Protective Clothing 43,541 43,000 43,000 - 2004 Gas and Oil 23,055 22,456 22,456 29,410 2005 Minor Tools 779 900 850 - 2006 Cleaning 899 800 # 850 2007 Chemical 1,746 5,400 4,800 - 2008 Educational 1,026 1,800 1,750 1,600 2009 Medical 7,871 8,000 8,000 - 2015 Other Supplies 3,489 3,740 3,500 2019 Training Field Supplies 6,687 11,200 11,000 2090 Machinery /Tools /Equipment 49,982 46,500 46,000 - 2093 Computer Equipment 10,683 1,200 1,100 400 Supplies Subtotal 151,250 146,811 144,906 31,510 Services & Charges: 3001 Memberships & Subscriptions 3,291 5,305 5,300 6,380 3020 Training /Seminars 20,579 21,000 20,000 - 4001 Office Equipment 3,709 - - 4002 Machinery /Tools /Equipment 36,750 30,000 28,000 - 4003 Radios and Base Stations 23,351 13,220 13,000 5,800 4006 Heating and A/C Equipment 3,151 1,500 2,500 2,300 4008 Pumps /Motors 7,491 10,600 9,200 9,700 4011 Building Maintenance 15,538 11,540 11,000 9,040 4019 Rental of Equipment 3 - - - 4020 Motor Pool Lease Fees 235,727 237,624 237,624 - 4030 VM: Fleet Maintenance 68,426 73,429 73,429 69,619 Continued 3 -17 City of La Porte, Texas Fire Suppression, Continued 001 -5051 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 4031 Other Vehicle Maintenance 4,134 5,600 4,500 3,000 4050 Computer Hardware 522 500 500 500 4055 Computer Software 2,149 7,800 7,000 7,700 4060 Computer Lease Fees 8,322 8,564 8,564 8,992 4065 Computer Maintenance Fees 35,370 - - - 5005 Personnel Services 23,735 25,000 25,000 25,000 5007 Other Professional Services 12,798 13,000 13,000 12,500 6001 Uniforms 2,313 2,640 2,500 2,640 6002 Printing & Reproduction - 100 100 - 6005 Advertising 226 200 1 - 6010 Janitorial Services 3,300 3,200 3,400 3,200 7001 Electrical 87,327 86,670 86,670 75,000 7002 Natural Gas 6,623 11,000 7,000 9,500 7004 Water 8,845 12,000 13,000 12,000 Services & Charges Subtotal 613,680 580,492 571,288 262,871 Capital Outlay: 8021 Machinery /Tools /Equipment 45,416 13,500 13,302 35,000 Capital Outlay Subtotal 45,416 13,500 13,302 35,000 Division Total $ 2,096,928 $ 2,058,115 $ 2,042,495 $ 1,678,813 3 -18 Emergency Services Department FY 11 -12 Emergency Medical Services Division Goals: • Maintain weekly continuing education programs for all EMS employees to insure optimal an up to date patient care • To reduce overall response times, scene times and turn around times • To maintain a strong commitment to community education • To provide an on going presence at community events • To continue to provide monthly CPR courses for the citizens of La Porte • To continue to provide monthly immunization clinics to improve the health care for the children of Texas Objeetives: • To initiate continuing education programs as well as semi - annual protocol examinations by the EMS Medical Director • To implement a fall prevention program to assist the senior population • Increase presence at parades, health fairs and festivals • To continue to aggressively plan, implement, and monitor the quality of Emergency Medical Services provided to the residents of and visitors to the City of La Porte through data Performance Indicators: otal EMS Responses 3,120 3,300 3,300 otal Number of Child Immunizations Given 1,150 1,200 1,200 otal Number of CPR Students Trained 225 200 200 .verage Response Time to Call (Minutes) 5.65 5.70 5.50 .verage Turn- Around Time (Minutes) 82.37 84.00 83.00 atient Billing Collection Rate (Percentage) 57% 58% 59% 3 -19 Emergency Services Department Fiscal Year 2011 -12 Emergency- Medical Services Division Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 3 3 3 Paramedic II 6 Personal Services $1,595,166 $1,773,128 $1,693,610 $1,875,051 5.75% Supplies Services & Charges Capital Orrtlq Division Total Scope of Services Summary 169,967 152,846 208,390 193,861 174,600 150,600 -1.47% 193,261 475,087 145.07% 27,967 45,700 26,472 185,250 $2,001,490 $2,165,535 $2,087,943 $2,685,988 305.36% 24.03% The Emergency Medical Service (EMS) for the City of La Porte is responsible for providing emergency life support services at the basic and advanced level, both in the home or at the accident site and medical intervention enroute to a qualified medical facility. Our staff consists of nineteen (19) full-time paramedics. The City has three (3) fully stocked ambulances certified at the Mobile Intensive Care Unit level with two (2) of the three (3) on -duty at all times, one (1) utility type first responder vehicle capable of advanced level care, one (1) sedan vehicle capable of advanced level care and a Special Operations Trailer equipped for mass casualty or disaster type incidents. The citizens of La Porte are provided with the highest level of pre - hospital care available in the State of Texas. The City of La Porte EMS has received the Texas Department of State Health Services — EMS Provider of The Year Award for 1993 and 2001. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 EMS Chief 1 1 1 Assistant EMS Chief 1 1 1 EMS Shift Supervisor 2 2 2 Paramedic III 3 3 3 Paramedic II 6 6 9 Paramedic I 6 6 9 EMS Billing Specialist 1 1 1 Paramedic Intern 3 3 3 Relief Paramedic 2 3 3 Total 1 25 26 32 3 -20 City of La Porte, Texas Emergency Medical Services 001 -5059 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 658,301 $ 757,498 $ 717,713 $ 787,484 1013 FLSA Scheduled Overtime 382,118 450,981 427,460 472,490 1020 Overtime 123,673 85,000 85,000 95,000 1030 Certification 12,627 12,898 11,655 10,798 1035 Longevity 8,308 8,540 7,956 8,892 1044 Cleaning Allowance 4,256 4,250 4,252 5,051 1060 FICA 83,810 94,878 91,988 98,681 1065 Retirement 176,313 212,667 201,004 232,062 1067 Pars Retirement 776 486 665 501 1080 Insurance - Medical 144,120 144,120 144,120 162,300 1081 Insurance- Life 864 810 797 792 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 1,595,166 1,773,128 1,693,610 1,875,051 Supplies: 2001 Office Supplies 2,618 4,000 4,000 3,800 2002 Postage 3,144 4,000 4,000 4,000 2003 Protective Clothing 10,085 11,000 13,000 13,000 2004 Gas and Oil 30,059 28,996 28,996 38,000 2005 Minor Tools 321 250 250 250 2006 Cleaning 1,484 2,000 2,000 2,000 2007 Chemicals 378 300 326 300 2008 Educational 2,160 1,500 2,000 2,000 2015 Other Supplies 5,458 5,000 5,000 5,000 2018 Computer Supplies 1,155 1,000 1,000 1,000 2055 EMS Drugs and Supplies 70,102 75,000 75,000 75,000 2090 Machinery /Tools /Equipment 14,579 19,172 38,400 3,100 2091 Office Furniture/ Equipment 852 628 628 2,500 2093 Computer Equipment 27,572 - - 650 Supplies Subtotal 169,967 152,846 174,600 150,600 Services & Charges: 3001 Memberships & Subscriptions 2,982 4,345 4,345 4,405 3020 Training /Seminars 5,035 8,000 8,000 - 4001 Office Equipment 3,783 - - - 4002 Machinery /Tools /Equipment 3,467 12,330 12,330 4,500 4003 Radios and Base Stations 3,579 3,500 3,500 3,500 4006 Heating and A/C Equipment 500 500 500 500 4011 Building Maintenance 2,533 8,000 8,000 5,350 4019 Rental of Equipment - 100 100 - Continued 3 -21 City of La Porte, Texas Emergency Medical Services, Continued 001 -5059 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 4020 Motor Pool Lease Fees 66,748 53,161 53,161 64,037 4030 VM: Fleet Maintenance 46,969 47,863 47,863 52,538 4031 Other Vehicle Maintenance 713 1,000 1,000 1,000 4050 Computer Hardware 528 500 500 - 4055 Computer - Software 8,003 14,833 14,833 12,160 4060 Computer Lease Fees 6,348 7,398 7,398 7,768 4065 Computer Maintenance Fees 27,208 - - - 5005 Personnel Services 9,000 9,000 9,000 12,000 6001 Uniforms 355 500 500 500 6002 Printing /Reproduction 1,346 1,500 1,500 1,500 6005 Advertising 36 500 500 500 7001 Electrical 13,398 13,287 13,287 11,000 7002 Natural Gas 1,227 1,800 1,200 1,300 7003 Telephone 2,848 3,744 3,744 - 7004 Water 1,784 2,000 2,000 2,000 9999 Request for New Position - - - 290,529 Services & Charges Subtotal 208,390 193,861 193,261 475,087 Capital Outlay: 8002 Building Improvements - 7,000 7,000 - 8021 Mach /Tools & Equip 38,700 19,472 - 8023 Computer Hardware /Software - - - 12,000 8050 Motor Vehicles 27,967 - 173,250 Capital Outlay Subtotal 27,967 45,700 26,472 185,250 Division Total $ 2,001,490 $ 2,165,535 $ 2,087,943 $ 2,685,988 3 -22 Police Department FY 11 -12 Mission Statement: The mission of the La Porte Police Department is to work in partnership with the community to prevent crime, assist those who are victims of crime, and improve the quality of life within the City of La Porte through the promotion of a strong sense of security. In fulfilling this mission, the officers and civilian staff members of the La Porte Police Department will strive to: • Provide a safe environment for the community we serve through the efficient, effective, and innovative application of available police resources. • Foster an environment of public trust, cooperation, and confidence in the police department by maintaining employee accountability and the implementation of a strong community policing philosophy. • Implement and embrace best policing strategies, management practices, policies and procedures, and organizational systems that promote open communication, collective responsibility, visionary leadership, fiscal accountability, and organization effectiveness. Organizational Chart: City Manager Police Department Administration Police Patrol Criminal Investigation Support Services Share of General Fund Budget: 29 Four Year Comparison ky Division: 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 ®ACTUAL 09 -10 OBUDGET 10 -11 OESTIIv1ATED 11 -12 ®REQUESTED 11 -12 3 -23 e �P 5 c Police Department Fiscal Year 2011 -12 Summary: The functions of the Police Department, under the direction of the Chief, are to enforce Federal, State and Local Laws, as well as the ordinances of La Porte and provide the public with safety. The Police Officers will respond to an estimated 36,000 calls this year. The department has 107 personnel of which 75 are officers, 71 marked and unmarked police vehicles and various support equipment. Department Summary by Division: $ 957,531 $ 947,495 $ 957,914 $ 970,736 2.45% 5,133,533 4,998,324 5,003,737 5,191,816 3.87% 1,829,770 1,900,738 1,843,833 1,899,193 -0.08% 1,982,648 2,159,851 2,122,771 2,401,289 11.18% 9.903.482 $ 10.006.408 $ 9.928255 $ 10.463.034 4.56% Department Summary by Expenditure Category: $ 8,292,558 $ 8,657,964 $ 8,585,036 $ 9,059,168 4.63% 391,608 365,986 359,950 442,791 20.99% 1,196,508 982,458 983,269 934,275 -4.90% 22,808 - - 26,800 0.00% 4.56% 3 -24 Police Department FY 11 -12 Police Administration Division Goal 1: Provide a safe environment for the community we serve through the efficient, effective, and innovative application of available police resources. OBJ 8.1d: Provide and maintain a safe environment Maintain an FBI UCR Part I crime index rate that is: and adequate police protection for all citizens of La Porte. • 10% below Harris County crime rate • 10% below national crime rate for Cities comparable in size to La Porte • 10% below average crime rate for cities located immediately adjacent to La Porte Implement and maintain a comprehensive CompStat system Designate and train a Crime Analyst. and Crime Analysis capability that provides for the strategic deployment of personnel and the timely dissemination of Maintain a strict geographically based service delivery information to field and investigate personnel as it relates system that promotes individual officer responsibility and to crime trends, service demand, and order maintenance district awareness. issues. Goal 2: Foster an environment of public trust, cooperation, and confidence in the police department by maintaining employee accountability and the implementation of a strong community policing philosophy. 0 + Ensure public confidence in the Police by promoting Maintain an annual citizen compliant ratio of less than one accountability and conducting thorough and objective formal complaint for every two commissioned officers investigations of all allegations of employee misconduct. employed. Maintain a strong and trusted reputation as a fair effective, Maintain an 80% community satisfaction rating of "satisfied" and efficient police agency among the citizens of La Porte. or "highly satisfied" with police services and performance. Goal 3: Implement and embrace best policing strategies, management practices, policies and procedures, and organizational systems that promote open communication, collective responsibility, visionary leadership, fiscal accountability, and organizational effectiveness. INNIONNE �a (OBJ.8.Id) Maintain the Department's Texas Police Chief s Conduct as least one comprehensive review of all Association Best Practices Status. Departmental general Policies and Procedures annually. Conduct a minimum of 6 operational audits annually. Inspect all department personnel and resources a minimum of once a quarter. Complete all required federal, state, and local annual reports. (OBJ.8.1a) Maintain and ensure the acquisition of state -of- Equipment Areas: the -art technologies that will assist the Department in • OSSI Records Management System providing adequate services. • Crime Analysis Program • Well maintained vehicle fleet • Less than lethal force options • Radars and In -Car DVR Systems • License Plate Readers and Flir Systems • Covert Surveillance Equipment 3 -25 Police Department FY 11 -12 Police Administration Division (OBJ.8.1a) Maintain appropriate staffing levels by hiring Appropriate staffing levels will be determined by those and retaining the most qualified people. recommended by the U.S. Department of Justice, which 26.79% are currently set at. • Harris County Comparative Crime Rate • 2.2 officers per 1,000 residents 46.81 (- • 3.2 employees per 1,000 residents (OBJ.8.Ib) Enhance the skill and knowledge of the Police Increasing the number of Department employees obtaining Department by encouraging continuing education and a 4 year college degree by 2 %. maintaining a generous college reimbursement program. Performance Measures • City of La Porte UCR Crime Rate 20.79 28.40 26.79% 28.40 • Harris County Comparative Crime Rate 51.66 46.81 (- 39 % * *) (Goal: 10 %below) • National Comparative Crime Rate 35.60 34.37 (- 13 % * *) 25,000 - 49,999 (Goal: 10% below) • Area Cities Comparative Crime Rate 45.85 45.51 (- 38 % * *) (Goal: 10% below) Community satisfaction rating, - 95.46% - 80% (Goal: 80% or better) Citizen complaints (Goal: less than 1 20 26 30.00% Q7 complaint for every 2 officers) Authorized number of police officers positions 74 75 2.74% 75 Number of police officers per 1,000 residents 2.08 2.14 2.88% 2.14 (Goal: 2.2) Authorized number of police employee positions 105 107 1.90% 108 Number of police employees per 1,000 residents 3.00 3.06 1.99% 3.06 (Goal: 3.2) • Number of police calls for service 38,735 37,190 -3.99% 37,000 • Number of self - initiated actions by officers 21,360 23,366 9.39% 23,366 • Number of arrests made 2,049 2,517 18.59% 2,500 • Number of arrests per 1,000 residents 60.62 74.47 18.59% 70.00 Number of police employees with a 4 year degree 10 12 20.00% 13 (Goal: +2 %) *Denotes calendar year ** Denotes comparison percentage above or below Crime Rate for City of La Porte 3 -26 Police Department Fiscal Year 2011 -12 Police Administration Division Expenditure Summary Scope of Services Summary The Police Administration Division is responsible for providing the community with public safety services. The Division's functions include: apprehending criminal offenders, protecting life and property, controlling automobile traffic and crowds, assisting in the event of a disaster and enforcing the City's animal control regulations. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Police Chief Actual Budget Estimated Requested Percent 2 2009 -10 2010 -11 2010 -11 2011 -12 Change Internal Affairs Detective 1 - - Computer System Administrator Personal Services $ 668,828 $ 694,843 $ 697,589 $ 720,640 3.71% Supplies 14,412 15,036 17,151 18,709 24.43% Services & Charges 274,291 237,616 243,174 231,387 -2.62% Division Total $ 957,531 $ 947,495 $ 957,914 $ 970,736 2.45% Scope of Services Summary The Police Administration Division is responsible for providing the community with public safety services. The Division's functions include: apprehending criminal offenders, protecting life and property, controlling automobile traffic and crowds, assisting in the event of a disaster and enforcing the City's animal control regulations. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Police Chief 1 1 1 Assistant Police Chief 2 2 2 Internal Affairs Sergeant - 1 1 Internal Affairs Detective 1 - - Computer System Administrator 1 1 1 Office Coordinator 1 1 1 Secretary 1 1 1 Total 7 7 7 3 -27 City of La Porte, Texas Police Administration 001 -5252 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 476,233 $ 496,240 $ 497,462 $ 507,244 1020 Overtime 1,378 2,060 2,400 2,122 1030 Certification 11,905 11,986 12,100 12,102 1035 Longevity 4,552 4,812 4,812 5,052 1040 Clothing Allowance 586 586 586 586 1044 Cleaning Allowance 964 962 966 962 1046 Physical Fitness Allowance - 500 500 1,500 1060 FICA 36,671 38,293 39,009 38,924 1065 Retirement 77,600 85,494 85,844 91,875 1080 Insurance - Medical 50,442 50,442 50,442 56,805 1081 Insurance - Life 499 468 468 468 1090 Other Benefits 7,998 3,000 3,000 3,000 Personal Services Subtotal 668,828 694,843 697,589 720,640 Supplies: 2001 Office Supplies 1,696 1,800 1,800 1,700 2002 Postage 235 200 250 225 2003 Protective Clothing 501 1,250 1,100 1,000 2004 Gas and Oil 6,042 4,661 6,861 6,499 2008 Educational 242 - - 300 2015 Other Supplies 3,382 3,600 3,600 3,600 2018 Computer Supplies 1,824 1,650 1,625 1,450 2090 Machinery /Tools /Equipment 282 200 265 425 2091 Office Furniture /Equipment - 800 800 - 2093 Computer Equipment 208 875 850 3,510 Supplies Subtotal 14,412 15,036 17,151 18,709 Services & Charges: 3001 Memberships & Subscriptions 1,703 1,599 2,390 2,390 3020 Training /Seminars 7,505 4,300 7,000 7,000 3024 Tuition Reimbursement - 3,500 2,572 1,500 4001 Office Equipment 8,474 - - - 4002 Machinery /Tools /Equipment 4,629 11,300 11,298 11,298 4003 Radios and Base Stations 44 556 250 300 4006 Heating and A/C Equipment 16,193 13,885 15,100 14,000 4011 Building Maintenance 5,580 7,500 6,750 6,200 4019 Rental of Equipment 23 - - - 4020 Motor Pool Lease Fees 5,515 7,843 7,843 13,922 4030 VM: Fleet Maintenance 4,620 4,948 4,948 4,510 Continued 3 -28 City of La Porte, Texas Police Administration, Continued Detail of Expenditures Services & Charges (cont'd): 4055 Computer Software 4060 Computer Lease Fees 4065 Computer Maintenance Fees 5007 Other Professional Services 6002 Printing /Reproduction 6006 Miscellaneous 6010 Janitorial 7001 Electrical 7002 Natural Gas 7004 Water Services & Charges Subtotal Di -*ision Total 001 -5252 -521 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 2,806 1,315 1,050 2,300 6,564 6,840 6,840 7,182 27,208 - - - 1,040 1,750 1,392 1,750 261 300 300 680 6 100 100 100 22,500 22,680 23,025 23,555 149,546 140,500 140,500 125,000 706 700 650 700 $ 957,531 $ 947,495 $ 957,914 $ 970,736 3 -29 Police Department FY 11 -12 Police Patrol Division Goal 1: Provide a safe environment for the community we serve through the efficient, effective, and innovative Goal 2: Foster an environment of public trust, cooperation, and confidence in the police department by maintaining Goal 3: Implement and embrace best policing strategies, management practices, policies and procedures, and organizational systems that promote open communication, collective responsibility, visionary leadership, fiscal accountability. and organizational effectiveness. Monitor security alarm compliance and control in order to reduce repeat responses to false alarms. the strict enforcement of the City's Alarm e, reduce false alarm responses by 5 %. 3 -30 Police Department FY 11 -12 Police Patrol Division Performance Indicators: authorized number of police officer positions 49 49 0% 49 assigned to Patrol authorized number of civilian personnel 19 0 -100% 0 positions assigned to Patrol Total burglary of vehicles (Goal: Reduce by 5 %) 248 222 - 11.48% 210 'ommunity perception of safety rating - 88% - 85% (Goal: 85% or better) Avg Priority 1 Call response time 4.07 min 3.28 min -19.41% < 5 min (from time dispatched) of 5 min. Avg Non Priority 2 Call response time 5.18 min 5.32 min 2.70% < 6 min (from time dispatched) of 6 min. Avg Non Priority 3 Call response time 5.90 min 5.82 min -1.36% < 8 min (from time dispatched) of 6 min. lumber of traffic collisions (Goal: reduce by 5 %) 539 502 -6.86% 471 lumber of traffic citations issued 16,098 13,000 - 23.83% 13,000 )verall DOT enforcement activity 1,350 2,481 83.81% 2,481 dumber of Level I inspections conducted 188 357 89.90% 357 dumber of Level II inspections conducted 1,014 1,679 65.59% 1,679 dumber of vehicles weighed 148 445 200.68% 445 dumber of DOT weight citations 81 273 273.04% 273 dumber of DOT equipment/safety citations 468 868 85.48% 868 Number of narcotic arrests (Goal: increase by 5 %) 361 196 - 45.71% 206 Number of canine arrests 72 (5 months) 82 - 52.60% 91 (Goal: increase by 10 %) dumber of campus crime stopper tips - 89 - 94 (Goal: increase by 5 %) dumber of false alarm responses 1,441 1,078 - 33.67% 1,024 (Goal: decrease by 15 %) Denotes calendar year 3-31 Police Department Fiscal Year 2011 -12 Police Patrol Division Expenditure Summary Scope of Services Summary The primary responsibility of the Police Patrol Division is to respond to all calls for service and begin the initial investigation. These calls for service include: Index crimes (homicide, sexual assault, robbery, theft, burglary, fraud, and auto theft), and City Ordinances (class C misdemeanors, assault, disturbing the peace, disorderly conduct, and traffic). Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Lieutenant Sergeant Officer Jailers 3 Actual Budget Estimated Requested Percent - 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $4,219,583 $4,252,959 $4,256,113 $4,403,933 3.55% Supplies 214,541 181,800 180,985 253,548 39.47% Services & Charges 676,601 563,565 566,639 534,335 -5.19% CapitalOrrtlay 22,808 - - - - Division Total $5,133,533 $4,998,324 $5,003,737 $5,191,816 3.87% Scope of Services Summary The primary responsibility of the Police Patrol Division is to respond to all calls for service and begin the initial investigation. These calls for service include: Index crimes (homicide, sexual assault, robbery, theft, burglary, fraud, and auto theft), and City Ordinances (class C misdemeanors, assault, disturbing the peace, disorderly conduct, and traffic). Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Lieutenant Sergeant Officer Jailers 3 3 3 6 6 6 40 40 35 - - 5 Total I 49 49 49 3 -32 City of La Porte, Texas Police Patrol Detail of Expenditure 001 -5253 -521 Continued 3 -33 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 2,796,597 $ 2,797,067 $ 2,798,083 $ 2,849,161 1020 Overtime 234,315 235,870 230,875 258,650 1030 Certification 70,834 66,449 71,295 61,408 1035 Longevity 25,144 26,352 24,620 23,464 1043 Motorcycle Allowance 6,025 6,000 6,025 6,000 1044 Cleaning Allowance 11,630 11,303 11,283 11,785 1046 Physical Fitness Allowance 4,625 7,500 8,625 8,500 1060 FICA 234,189 233,519 237,353 237,233 1065 Retirement 495,659 521,247 520,329 556,558 1067 Pars - Retirement 1 - - - 1080 Insurance - Medical 338,682 345,888 345,888 389,520 1081 Insurance - Life 1,882 1,764 1,737 1,654 Personal Services Subtotal 4,219,583 4,252,959 4,256,113 4,403,933 Supplies: 2001 Office Supplies 1,067 1,250 1,190 1,100 2002 Postage 1,410 750 725 550 2003 Protective Clothing 31,303 35,500 34,800 31,500 2004 Gas and Oil 138,169 120,000 120,000 172,258 2005 Minor Tools - - - 100 2007 Chemical 113 500 500 200 2008 Educational 2,178 600 600 2,200 2015 Other Supplies 6,437 6,250 6,240 11,750 2016 Jail Operations - - - 10,400 2017 Specialized Supplies 15,347 500 500 - 2018 Computer Supplies 5,486 5,000 5,000 4,130 2090 Machinery /Tools /Equipment 6,682 7,500 7,500 10,000 2091 Ofifce Furniture /Equipment - - - 1,800 2093 Computer Equipment 6,349 3,950 3,930 7,560 Supplies Subtotal 214,541 181,800 180,985 253,548 Services & Charges: 3001 Memberships & Subscriptions 457 770 770 645 3020 Training /Seminars 15,519 20,000 19,750 17,200 3024 Tuition Reimbursement 13,969 18,000 18,000 17,500 4001 Office Equipment 7,621 5,330 5,330 5,412 4002 Machinery /Tools /Equipment 11,878 24,070 27,111 29,000 4003 Radios and Base Stations 19,000 22,909 22,909 32,846 4020 Motor Pool Lease Fees 96,463 161,956 161,956 146,680 4030 VM: Fleet Maintenance 158,395 157,779 157,779 150,032 4050 Computer Hardware 10,980 10,980 10,980 3,500 4055 Computer Software - 62,867 62,500 81,522 4060 Computer Lease Fees 53,790 33,680 33,680 35,364 4065 Computer Maintenance Fees 247,590 - - - Continued 3 -33 City of La Porte, Texas Police Patrol, Continued Detail of Expenditures Services & Charges (cont'd): 5007 Other Professional Services 6002 Printing /Reproduction 6006 Miscellaneous 7003 Telephone Services & Charges Subtotal Capital Outlay: 8050 Motor Vehicles Capital Outlay Subtotal Di -*ision Total 001 -5253 -521 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 8,731 13,384 13,384 13,384 1,401 950 950 950 1,271 300 950 300 29,536 30,590 30,590 - 676,601 563,565 566,639 534,335 22,808 - - - 22,808 - - - $ 5, 133,533 $ 4,998,324 $ 5,003,737 $ 5,191,816 3 -34 Police Department FY 11 -12 Criminal Investigation Division Goal 1: Provide a safe environment for the community we serve through the efficient, effective, and innovative application of available police resources. - ssively pursue all criminal cases, following each case Maintain a clearance rate at or above: gh to its successful resolution or until all leads have • 47% for crimes against persons (murder, rape, exhausted. robbery, aggravated assault) • 18% for crimes against property (larceny, burglary, and auto theft) Goal 2: Foster an environment of public trust, cooperation, and confidence in the police department by maintaining emplovee accountabilitv and the implementation of a strong communitv policing philosophv. .8.1c & d) Address concerns relating to drugs within the mnity through the maintenance and implementation of ive drug enforcement strategies. Participate in the Regional HIDTA Task Force Maintain an aggressive Street Crimes Initiative Goal 3: Implement and embrace best policing strategies, management practices, policies and procedures, and organizational systems that promote open communication, collective responsibility, visionary leadership, fiscal accountability. and organizational effectiveness. nsure that all victims of crime are contacted for follow -up in Ensure that all crime victims are contacted in person, by timely manner and provided with compassionate assistance, phone, or by mail. caking appropriate referrals to available social services when assigned to CID Dpropriate. Ensure that all victims of crimes against persons are contacted and counseled by the Department's Crime Victim Liaison. Performance Indicators: Authorized number of police officer positions 17 17 0% 17 assigned to CID Authorized number of civilian personnel 3 3 0% 3 positions assigned to CID Avg clearance rate for crimes against persons 57.14% 66.46% 13.3% <47 0 i (Goal: 54 %) Avg clearance rate for crimes against property 49.68% 55.43% 10.37% <18 0 i (Goal: <18 %) Criminal cases assigned for follow -up 1,306 1,340 3% 1,340 Avg number of cases assigned per detective 187 191 2% 191 Number of arrests made by detectives 109 110 1% 116 (Goal: Increase by 5 %) Number of crime scenes processed by 100 80 -20% 80 Crime Scene Unit Number of investigative call -outs 75 110 47% 110 Number of street crime leads followed -up 146 149 2% 149 Number of arrests made by Street Crime Unit 86 90 5% 95 (Goal: Increase by 5 %) Number of crime victims serve by 511 550 8% 550 Crime Victim Liaison Total value of property stolen $1,236,806 $1,200,000 -3% $1,500,000 Total value of property recovered $409,511 $100,000 -75% $150,000 3 -35 Police Department Fiscal Year 2011 -12 Criminal Investigation Division Expenditure Summary Scope of Services Summary The Division of Criminal Investigation is responsible for conducting follow up investigations of all reported crimes against persons or property. Implementation of this action requires the preparation of complete and accurate criminal case folders for prosecution by the District Attorney. Additionally, this Division provides professional and expert testimony in criminal trials. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Lieutenant Actual Budget EsMitated Requested Percent 2 2009 -10 2010 -11 2010 -11 2011 -12 Change Officer 2 2 2 Criminal Investigations Specialist Personal Services $1,624,011 $1,761,092 $1,705,916 $1,725,478 -2.02% Supplies 67,361 51,857 49,915 60,407 16.49% Services & Charges 138,398 87,789 88,002 86,508 -1.46% CapitalOrrtlay - - - 26,800 - Division Total $1,829,770 $1,900,738 $1,843,833 $1,899,193 -0.08% Scope of Services Summary The Division of Criminal Investigation is responsible for conducting follow up investigations of all reported crimes against persons or property. Implementation of this action requires the preparation of complete and accurate criminal case folders for prosecution by the District Attorney. Additionally, this Division provides professional and expert testimony in criminal trials. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Lieutenant 1 1 1 Sergeant 2 2 2 Detective 12 12 12 Officer 2 2 2 Criminal Investigations Specialist 1 1 1 Property Custodian 1 1 1 Victims Assistance Liaison 1 1 1 Total 20 20 20 3 -36 City of La Porte, Texas Criminal Investigation 001 -5256 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 1,123,032 S 1,181,905 $ 1,128,884 S 1,130,883 1020 Overtime 62,937 64,500 68,881 63,000 1025 OCU Overtime (59,959) - - - 1030 Certification 27,112 26,198 26,637 26,217 1035 Longevity 13,532 14,580 13,700 15,184 1040 Clothing Allowance 9,666 9,376 8,787 8,787 1044 Cleaning Allowance 4,499 4,200 4,198 4,089 1046 Physical Fitness Allowance - 3,000 3,000 3,500 1060 FICA 96,460 97,276 96,470 93,688 1065 Retirement 201,940 215,307 210,622 217,218 1080 Insurance - Medical 144,120 144,120 144,120 162,300 1081 Insurance - Life 672 630 617 612 Personal Services Subtotal 1,624,011 1,761,092 1,705,916 1,725,478 Supplies: 2001 Office Supplies 1,615 1,900 1,850 1,400 2002 Postage 503 650 528 600 2003 Protective Clothing 3,414 2,600 1,722 3,200 2004 Gas and Oil 29,477 22,693 22,564 33,978 2007 Chemical 303 400 350 300 2008 Educational - - - 500 2015 Other Supplies 3,261 3,313 3,300 3,300 2017 Specialized Supplies 10,901 3,277 3,277 - 2018 Computer Supplies 1,919 2,800 2,400 2,000 2078 Confidential Funds 7,610 5,000 5,000 5,000 2090 Machinery /Tools /Equipment 5,827 8,095 8,095 7,000 2091 Office Furniture /Equipment 378 - - 2,000 2093 Computer Equipment 2,153 1,129 829 1,129 Supplies Subtotal 67,361 51,857 49,915 60,407 Services & Charges: 3001 Memberships & Subscriptions 5,193 5,599 5,599 7,000 3020 Training /Seminars 16,769 16,000 15,580 16,000 3024 Tuition Reimbursement - - 900 2,000 4001 Office Equipment 2,877 - - - 4019 Rental of Equipment 41 100 100 - 4020 Motor Pool Lease Fees 3,744 9,808 9,808 10,599 4030 VM: Fleet Maintenance 40,846 36,004 36,004 33,175 4050 Computer Hardware 225 - - - 4055 Computer Software 849 750 590 500 4060 Computer Lease Fees 11,358 8,128 8,128 8,534 4065 Computer Maintenance Fees 51,695 - - - 3 -37 City of La Porte, Texas Criminal Investigation, Continued 001 -5256 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 5007 Other Professional Services 3,973 10,000 10,000 7,000 6002 Printing /Reproduction 562 400 375 600 6003 Legal Notices 20 100 - 100 6006 Miscellaneous 246 900 918 1,000 Services & Charges Subtotal 138,398 87,789 88,002 86,508 Capital Outlay: 8021 Mach/Tools & Equipment - - - 26,800 Capital Outlay Subtotal - - - 26,800 Division Total $ 1,829,770 $ 1,900,738 $ 1,843,833 $ 1,899,193 3 -38 Police Department FY 11 -12 Support Services Division Goal 1: Provide a safe environment for the community we serve through the efficient, effective, and innovative Goal 2: Foster an environment of public trust, cooperation, and confidence in the police department by maintaining accountability and the implementation of a Create and maintain a wide range of community service programs designed to foster supportive and positive relationships between the Police Department and the Community, while helping to effectively address crime and quality of life issues within the community. (OBJ.8.Ic): Address concerns relating to drugs within the community through the maintenance and implementation of effective drug enforcement strategies. Graduate a minimum of 2 Citizen Police Academies annually. Graduate a minimum of 2 youth Police Explorer Post Academies annually. Document a minimum of 1200 service hours worked by department volunteers annually. Maintain a DARE Program Maintain a Youth Summer Camp Program Goal 3: Implement and embrace best policing strategies, management practices, policies and procedures, and organizational systems that promote open communication, collective responsibility, visionary leadership, fiscal ana organizational ettectiveness. (OBJ.8.lb): Continue to enhance the skill and knowledge of the Ensure that 100% of Departmental employees meet state police force with educational and training programs. mandated training requirements and have an opportunity to attend a minimum of 20 additional hours of discretionary or specialized training each year. 3 -39 Police Department FY 11 -12 Support Services Division Performance Indicators: uthorized number of police office positions 5 5 0% 5 assigned to SSD uthorized number of civilian personnel positions 26 26 0% 27 assigned to SSD vg Priority 1 Call response time (call receipt to 2 2 - 12.60% 2 dispatch) of 1.5 min. vg Non - Priority 2 Call response time - - 2.0 (call receipt to dispatch ) of 2.0 min. vg Non - Priority 3 Call response time 2.38% 1.87% - 21.40% 2.5 (call receipt to dispatch ) of 2.5 min. umber of Animal Bites Reported (Goal: reduce by 5 %) 25 17 - 32.00% 16 umber of Animals Adopted from Shelter 129 192 48.00% 211 (Goal: increase by 10 %) umber of Animal Control Citations Issued 121 133 10% 133 umber of Animals Taken -in by Animal Control 2,317 2,549 10% 2,549 umber of Animals Euthanized (Goal: Reduce by 5 %) 828 806 -3% 765 umber of Citizen Police Academies (Goal: 2 or more) 2 2 0% 2 or mor, umber of Youth Police Explorer Academies 1 2 100% 2 or mor, (Goal: 2 or more) umber of Police Volunteer service hours 903.25% 1,327 47.00% 1,200 (Goal: 1200 or more) umber of Total Department Training Hours 4,005 4,075 2% 4,075 vg number of training hours per officer 54 54 0% 54 umber of inmates processed 2,517 2,700 7% 2,700 3 -40 Police Department Fiscal Year 2011 -12 Support Services Division Expenditure Summary Scope of Services Summary The Division of Support Services is responsible for administering the school crossing guard program, conducting safety programs, coordinating the training of personnel and enforcing the City's animal control ordinance. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Lieutenant Support Services Sergeant Support Services Supervisor Crime Prevention Officer School Resource Officers Dare Officer Animal Control Supervisor Animal Control Officer Building Maintenance Technician Records Specialist Jailers Telecommunicators Telecommunicators (Relief) 1 Actual Budget Estimated Requested Percent 1 2009 -10 2010 -11 2010 -11 2011 -12 Change - - 5 - 1 Personal Services $1,780,136 $1,949,070 $1,925,418 $2,209,117 13.34% Supplies 95,294 117,293 111,899 110,127 -6.11% Services & Charges 107,218 93,488 85,454 82,045 - 12.24% 12 2 Division Total $1,982,648 $2,159,851 $2,122,771 $2,401,289 11.18% Scope of Services Summary The Division of Support Services is responsible for administering the school crossing guard program, conducting safety programs, coordinating the training of personnel and enforcing the City's animal control ordinance. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Lieutenant Support Services Sergeant Support Services Supervisor Crime Prevention Officer School Resource Officers Dare Officer Animal Control Supervisor Animal Control Officer Building Maintenance Technician Records Specialist Jailers Telecommunicators Telecommunicators (Relief) 1 1 1 1 1 1 1 1 1 2 2 2 - - 5 - 1 1 1 1 1 4 4 4 1 1 1 2 2 2 5 5 - 12 12 12 2 4 4 Total 1 32 35 35 3 -41 City of La Porte, Texas Support Services 001 -5258 -521 Details of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 1,158,178 $ 1,279,182 $ 1,249,287 $ 1,455,079 1020 Overtime 61,407 76,000 76,274 53,350 1030 Certification 19,580 21,600 26,441 34,991 1035 Longevity 12,812 14,080 14,460 16,408 1040 Clothing Allowance 586 - - - 1044 Cleaning Allowance 6,017 6,254 6,462 7,215 1046 Physical Fitness Allowance - 1,000 1,000 2,000 1060 FICA 93,207 101,202 102,656 115,711 1065 Retirement 197,005 225,495 224,743 271,592 1067 PARS Retirement 61 223 34 448 1080 Insurance - Medical 230,592 223,386 223,386 251,565 1081 Insurance - Life 691 648 675 758 Personal Services Subtotal 1,780,136 1,949,070 1,925,418 2,209,117 Supplies: 2001 Office Supplies 1,641 2,100 2,080 2,100 2002 Postage 1,015 750 922 900 2003 Protective Clothing 8,100 6,500 5,660 9,000 2004 Gas and Oil 15,438 14,500 13,692 17,000 2005 Minor Tools 415 400 586 500 2006 Cleaning 557 700 550 700 2007 Chemical 659 900 850 800 2008 Educational - - - 500 2015 Other Supplies 7,242 6,425 6,425 8,500 2016 Jail Operations 11,133 7,950 8,640 - 2017 Specialized Supplies 35,769 60,668 57,508 55,000 2018 Computer Supplies 2,075 1,750 1,102 1,750 2090 Machinery /Tools /Equipment 10,750 12,000 11,627 11,627 2091 Office Furniture /Equipment - 1,900 1,208 1,000 2093 Computer Equipment 500 750 1,049 750 Supplies Subtotal 95,294 117,293 111,899 110,127 Services & Charges: 3001 Memberships & Subscriptions 6,661 5,823 5,823 6,015 3020 Training /Seminars 14,432 18,000 16,434 18,800 3024 Tuition Reimbursement 1,448 7,000 3,248 7,000 4001 Office Equipment 3,026 500 240 500 4002 Machinery /Tools /Equipment - 1,650 800 - 4003 Radios and Base Stations 911 923 625 14,400 4011 Building Maintenance 292 750 750 750 4019 Rental of Equipment 13 - - - Continued 3 -42 City of La Porte, Texas Support Services, Continued 001 -5258 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 4020 Motor Pool Lease Fees 17,712 9,658 9,658 10,824 4030 VM: Fleet Maintenance 20,409 15,812 15,812 13,811 4055 Computer Software - 21,287 20,954 425 4060 Computer Lease Fees 7,104 6,206 6,206 6,516 4065 Computer Maintenance Fees 32,649 - - - 5007 Other Professional Services 1,826 4,875 4,000 2,000 6001 Uniforms 334 354 354 354 6002 Printing /Reproduction 396 550 550 550 6006 Miscellaneous 5 100 - 100 Services & Charges Subtotal 107,218 93,488 85,454 82,045 Division Total $ 1,982,648 $ 2,159,851 $ 2,122,771 $ 2,401,289 3 -43 3 -44 Golf Course FY 11 -12 Mission Statement: To effectively execute City Council policies, programs and directives; administer and manage City Operations in an organized, efficient and effective manner; and to provide a unique atmosphere for enhancing, promoting and implementing the game of golf to the citizens of La Porte and surrounding communities. Organizational Chart: City Manager Share of General Fund Budget: 4% ■ S800,330 Four Year Comparison by Division: 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 5523,124 ®CLUBHOUSE ®MAINTENANCE ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 3 -45 CLUBHOUSE MAINTENANCE Golf Course Fiscal Year 2011 -12 3 -46 �/ % l�lJ // / l/ / I// I �h ✓Jl ,� % / i���l , � ' �/)� � j J '�������.: % / � f/ /�J^�;�,.. / ,. }. // ;�', / ���"'� iz;� f 1 1 1 1 1 1 1 1 • 1 r / ..cam...._ r Y,�.✓ ioi.. .. /.....i�6. t2 / „�,� ,�,.� ..�.,� ,,,;,.�,:�, .�.,.� ,,,,.�:�,:, ..�.,� ,,,;,.,:�: .�.,� ,,, „,.,:�.'�' 1 1 1 • 1 3 -46 Golf Course FY 11 -12 Golf Course Goals: • Provide an affordable, first class golf facility for citizens of La Porte and surrounding communities. • Increase resident participation • Provide excellent customer service and competitive tournament pricing Objeetives: • Ensure our pricing structure is in line with top 4 competing facilities with similar amenities • Collect resident emails and direct marketing campaign towards them through email blasts • Direct customers to online survey • Use surveys to monitor competing facilities prices, memberships and tournament packages and other amenities • Growth of data base and number of resident rounds • Closely monitor completed surveys to find out what we are doing right and what needs to be addressed 3 -47 Golf Course Fiscal Year 2011 -12 Golf Course Club House Division Expenditure Summary Scope of Services Summary The Golf Course Club House Division provides friendly, efficient operation to the satisfaction of users, including scheduling tournaments, and individual golfers. They also monitor all plays and collect revenues. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Golf Course Manager -Pro Actual Budget Estimated Requested Percent 1 2009 -10 2010 -11 2010 -11 2011 -12 Change Golf Coordinator 1 1 1 Clubhouse Cashier (P/T) Personal Services $ 398,444 $ 382,944 $ 377,957 $ 390,810 2.05% Supplies 55,530 53,800 51,757 58,800 9.29% Services & Charges 81,395 83,329 76,310 73,514 - 11.78% Division Total $ 535,369 $ 520,073 $ 506,024 $ 523,124 0.59% Scope of Services Summary The Golf Course Club House Division provides friendly, efficient operation to the satisfaction of users, including scheduling tournaments, and individual golfers. They also monitor all plays and collect revenues. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Golf Course Manager -Pro 1 1 1 Head Professional Golf Pro 1 1 1 Assistant Golf Pro 1 1 1 Golf Coordinator 1 1 1 Clubhouse Cashier (P/T) 1 1 1 Cart Attendant (P /T) 3 3 3 Starter Marshall (P/T) 4 4 4 Total 12 12 12 3 -48 City of La Porte, Texas Golf Course Club House 001 -6048 -551 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 280,653 S 291,443 $ 286,872 S 293,638 1012 Sick Buy Back 2,979 - - - 1020 Overtime 2,135 2,500 2,500 2,500 1035 Longevity 2,824 3,016 3,016 3,208 1060 FICA 17,229 17,705 17,401 17,617 1065 Retirement 34,800 37,335 37,318 39,265 1067 Pars Retirement 876 905 837 942 1080 Insurance - Medical 56,718 28,824 28,824 32,460 1081 Insurance- Life 230 216 189 180 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 398,444 382,944 377,957 390,810 Supplies: 2001 Office Supplies 1,366 1,250 1,204 1,000 2002 Postage (25) - - - 2006 Cleaning 103 100 301 250 2015 Other Supplies 2,279 2,000 1,914 1,500 2090 Machinery /Tools /Equipment 51,807 50,000 48,138 52,800 2091 Office Furniture /Equipment - 200 200 - 2093 Computer Equipment - 250 - 3,250 Supplies Subtotal 55,530 53,800 51,757 58,800 Services & ('barges: 3001 Memberships & Subscriptions 2,142 2,208 2,210 1,918 3020 Training /Seminars 85 2,041 1,282 3,238 4003 Radios and Base Stations - 500 566 200 4006 Heating and A/C Equipment 656 6,000 5,000 2,500 4011 Building Maintenance 13,678 4,000 3,971 5,000 4055 Computer Software - - - 1,869 4060 Computer Lease Fees 666 1,180 1,180 1,239 4065 Computer Maintenance Fees 2,721 - - - 5006 Fiscal Services 16,788 18,000 12,336 13,000 5007 Other Professional Services 1,774 3,000 4,381 3,000 6002 Printing /Reproduction 1,000 1,000 965 750 6005 Advertising 11,490 16,000 15,300 14,000 6006 Miscellaneous 298 200 171 200 6041 Special Events 25 400 315 400 7001 Electrical 23,976 22,500 22,532 20,000 7002 Natural Gas 1,832 2,000 1,809 1,900 7004 Water 2,994 3,000 2,992 3,000 7005 Miscellaneous Utilities 1,270 1,300 1,300 1,300 Services & ('barges Subtotal 81,395 83,329 76,310 73,514 Division Total $ 535,369 $ 520,073 $ 506,024 $ 523,124 3 -49 Golf Course Fiscal Year 2011 -12 Golf Course Maintenance Division Expenditure Summary Scope of Services Summary The Golf Course Maintenance Division is responsible for the maintenance of the Bay Forest Golf Course including equipment and golf cars. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Golf Course Superintendent Golf Course Mechanic Asst. Golf Course Mechanic Senior Golf Course Worker Golf Course Worker Golf Course Worker (P /T) 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 1 1 1 Total I 9 9 9 3 -50 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 554,010 $ 531,382 $ 522,147 $ 545,041 2.57% Supplies 132,743 163,700 159,883 151,800 -7.27% Services & Charges 153,392 79,911 77,629 103,489 29.51% Division Total $ 840,145 $ 774,993 $ 759,659 $ 800,330 3.27% Scope of Services Summary The Golf Course Maintenance Division is responsible for the maintenance of the Bay Forest Golf Course including equipment and golf cars. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Golf Course Superintendent Golf Course Mechanic Asst. Golf Course Mechanic Senior Golf Course Worker Golf Course Worker Golf Course Worker (P /T) 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 1 1 1 Total I 9 9 9 3 -50 City of La Porte, Texas Golf Course Maintenance 001 -6049 -551 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 322,587 S 351,005 $ 344,805 S 353,309 1012 Sick Buy Back 5,257 - - - 1020 Overtime 27,794 25,000 25,000 25,000 1030 Certification 1,258 1,108 1,096 1,108 1035 Longevity 4,912 4,948 4,948 5,372 1060 FICA 26,716 28,351 27,741 28,265 1065 Retirement 55,899 63,142 60,537 66,587 1067 Pars - Retirement 27 - 282 300 1080 Insurance - Medical 109,368 57,648 57,648 64,920 1081 Insurance- Life 192 180 90 180 Personal Services Subtotal 554,010 531,382 522,147 545,041 Supplies: 2001 Office Supplies 5 300 190 250 2002 Postage 190 150 139 150 2003 Protective Clothing - 100 60 100 2004 Gas and Oil 16,877 26,000 26,000 22,500 2005 Minor Tools 276 500 489 300 2007 Chemical 63,310 68,000 68,000 72,000 2008 Educational 360 1,200 - - 2009 Medical 540 800 548 400 2015 Other Supplies 27,497 30,000 30,000 32,000 2030 Small Parts 20,050 24,500 22,198 22,500 2050 Safety 55 100 209 250 2090 Machinery /Tools /Equipment 2,251 11,800 11,800 1,100 2093 Computer Equipment 1,332 250 250 250 Supplies Subtotal 132,743 163,700 159,883 151,800 Services & Charges: 3001 Memberships & Subscriptions 1,169 1,173 1,173 1,203 3020 Training /Seminars 275 300 240 300 3024 Tuition Reimbursement - - 1,200 - 4002 Machinery /Tools /Equipment 1,675 2,500 1,580 2,500 4006 Heating and A/C Equipment - 500 342 500 4008 Pumps /Motors 339 3,000 3,000 2,000 4011 Building Maintenance 1,832 2,000 2,000 2,000 4012 Water Line Maintenance 2,434 6,000 5,000 6,000 4019 Rental of Equipment 76 4,000 3,080 1,500 4020 Motor Pool Lease Fees 73,181 25,336 25,336 52,691 4030 VM: Fleet Maintenance 1,729 2,702 2,702 3,495 4031 Other Vehicle Maintenance 23,253 3,000 2,106 2,000 Continued 3 -51 City of La Porte, Texas Golf Course Maintenance, Continued Detail of Expenditures 5007 Other Professional Services 6001 Uniforms 6006 Miscellaneous 7001 Electrical 7004 Water 9014 Adm Transfer to Fund 014 Services & Charges Subtotal Di -*ision Total Actual 2009 -10 4,378 5,310 18,461 1,575 17,705 153,392 $ 840,145 $ Budget 2010 -11 4,800 5,500 100 17,000 2,000 774,993 $ Estimated 2010 -11 4,800 5,970 100 17,000 2,000 028 -6049 -551 Requested 2011 -12 5,400 6,800 100 15,000 2,000 759,659 $ 800,330 3 -52 Administration Department FY 11 -12 Mission Statement: To effectively execute City Council policies, programs and directives; administer and manage City operations in an organized, efficient and effective manner; and to respond promptly to citizen inquires and requests with a high level of professionalism. Organizational Chart: Assistant Citv Alanager Information Technologies Alainstreet Economic Development Share of General Fund Budget: 12 ® $193,325 O $81,807 ® $540,035 O $404,049. • $292,169 © $390,929 ® $1,561,593 E3 $710,837 Four Year Comparison by Division: 2,000,000 1,500,000 1,000,000 500,000 0 ®ADMINISTRATION DEMERGENCY MANAGEMENT •HUMAN RESOURCES ®MUNICIPAL COURT ®INFORMATION TECHNOLOGY OCITY SECRETARY ®LEGAL OCITY COUNCIL ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 3 -53 Administration Department Fiscal Year 2011 -12 Summary: The function of the Administration Department is to effectively execute City Council policies, programs and directives; administer and manage City Operations in an organized, efficient and effective manner; and to respond promptly to citizen inquires and requests with a high level of professionalism. Department Summary by Division: $ 575,065 $ 633,906 $ 608,558 $ 540,035 - 14.81% 296,401 313,734 304,322 292,169 -6.87% 369,039 356,438 327,473 390,929 9.68% 733,647 715,915 711,306 710,837 -0.71% 976,949 1,366,427 1,433,521 1,561,593 14.28% 430,944 434,427 403,446 404,049 -6.99% 200,321 187,094 191,864 193,325 3.33% 104,841 75,899 76,001 81,807 7.78% $ 3,687,207 $ 4,083,840 $ 4,056,491 $ 4,174,744 2.23% Department Summary by Expenditure Category: $ 2,077,525 $ 2,137,610 $ 2,046,462 $ 2,116,189 -1.00% 90,287 232,731 229,118 241,601 3.81% 1,474,836 1,709,787 1,777,149 1,803,257 5.47% 44,559 3,712 3,762 13,697 0.00% $ 3,687,207 $ 4,083,840 $ 4,056,491 $ 4,174,744 2.23% 3 -54 Administration Department FY 11 -12 Administration Division Goal l: Provide and leadership that supports the success of the Conduct weekly meeting with executive staff to review and policy decisions promulgated by City Council discuss implementation of council policy directives Ensure department work plans support the goals of the Review annual work plans through the budget process Comprehensive Plan and Council priorities • Provide regular status /update reports to the Council • Pursue development, monitoring, and reporting of Ensure accountability for meeting goals and objectives performance metrics that gauge progress and set forth in the Comprehensive Plan (13.1) efficiency Develop annual goals with the Citv's Executive Staff Conduct weekly meeting with the Executive Staff Goal 2: Provide responsive, efficient, and timely service to the City Council, citizens, and other organizations Continue to follow the City's Mission Statement and its supporting principles to improve delivery of public services to citizens ide timely and professional responses to citizen iries and complaints Baldridge organization efficiency evaluation • Adopt the official Mission Statement • Ensure that all municipal operations further the mission • Provide multiple avenues for citizens to reach a appropriate city staff • Respond to each inquiry or compliant within one business day • Complete regularly recurring citizen satisfaction survey • Complete organization self assessment • Begin evaluation based on areas rated as "Difficult to Identifv" in the self assessment Goal 3: Cultivate and enhance community communication with citizens, neighborhood groups, businesses, and other hance transparency of government operations by lancing availability of reports and information on the b for citizens Maintain positive working relationships with community group to develop common goals and future strategies that benefit all involved (13.1) a PR program promoting the City, to include on of asemi - annual newsletter to all La Porte Continue to incorporate new methods to improve communication with La Porte citizens • Review all reports currently produced by staff to determine applicability for posting the city website • Apply for the Gold Leadership Award through the State of Texas Comptrollers' Office for financial transparency • Meet with diversified groups to provide opportunities for two -way communication • Establish partnerships to meet common goals, where appropriate • Enhance publications currently distributed by the City to promote as well as inform • Evaluate concept for semi - annual newsletter and develop work plan to implement • Implement Community Bulletin page on the City website that will provide a portal for community groups to post information • Evaluate and implement (if directed) taping for City Council meetins for either on -deman or live 3 -55 broadcast Performance Indicators: ercentage of City department that include elements that directly tie to Comprehensive Plan ercentage of inquiries /complaints received by the City Manager's Office responded to within one business day ercentage of citizens rating Quality of Services as Excellent or Good lumber of communication initiatives implemented lumber of community groups meetings attended 3 -56 Administration Department Fiscal Year 2011 -12 Administration Division Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Division Total $ 575,065 $ 633,906 $ 608,558 Personal Services $ 482,495 $ 496,966 $ 476,290 $ 471,790 -5.07% Supplies 3,640 7,300 7,036 6,950 -4.79% Services & Charges 88,930 129,640 125,232 61,295 - 52.72% Division Total $ 575,065 $ 633,906 $ 608,558 $ 540,035 - 14.81% Scope of Services Summary The Administration Division, under the direction of the City Manager as the Chief Administrative Officer of the City, plans, organizes and directs the activities of all departments of the municipality. In carrying out these duties, he interprets and implements City Council policies; handles citizens' inquiries, complaints and requests, coordinates departmental efforts; prepares management reports; recommends legislation that appears necessary and desirable; represents the City in its relations with the public, the press and other Governmental entities; and executes policies and desires of the City Council through administrative directives. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 City Manager 1.0 1.0 1.0 Assistant City Manager 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 Secretary IV 1.0 1.0 0.5 Total 1 4.0 4.0 3.5 3 -57 City of La Porte, Texas Administration 001 - 6060 -510 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 356,892 S 363,281 $ 346,102 S 341,731 1020 Overtime 531 500 500 500 1035 Longevity 1,836 1,980 1,844 696 1042 Car Allowance 11,749 11,700 11,511 11,400 1046 Physical Fitness Allowance - 1,000 1,000 1,500 1060 FICA 22,841 23,681 24,684 23,138 1065 Retirement 58,449 62,694 59,519 62,131 1080 Insurance - Medical 28,824 28,824 28,824 28,402 1081 Insurance - Life 1,166 1,306 306 292 1090 Other Benefits 207 2,000 2,000 2,000 Personal Services Subtotal 482,495 496,966 476,290 471,790 Supplies: 2001 Office Supplies 879 1,500 500 800 2002 Postage 112 300 150 150 2006 Cleaning Supplies 450 500 500 500 2008 Educational 208 500 250 500 2015 Other Supplies 1,871 4,000 4,000 4,500 2093 Computer Equipment 120 500 1,636 500 Supplies Subtotal 3,640 7,300 7,036 6,950 Services & Charges: 3001 Memberships & Subscriptions 3,071 3,500 3,500 3,970 3020 Training /Seminars 2,648 8,550 9,850 9,000 4001 Office Equipment 5,623 - - - 4002 Machinery /Tools /Equipment 1,125 1,000 1,196 4006 Heating and A/C Equipment 2,195 51,356 57,302 4011 Building Maintenance 3,643 4,020 4,000 4050 Computer Hardware 189 - - 4055 Computer Software 326 - - - 4060 Computer Lease Fees 4,206 2,214 2,214 2,325 4065 Computer Maintenance Fees 19,045 - - - 5004 Consulting 3,148 15,000 5,000 10,000 5007 Other Professional Services - - 1,470 - 6002 Printing /Reproduction 1,323 2,000 200 500 6005 Advertising 1,626 2,000 500 500 6070 Appreciation Program 40,762 40,000 40,000 35,000 Services & Charges Subtotal 88,930 129,640 125,232 61,295 Division Total $ 575,065 $ 633,906 $ 608,558 $ 540,035 3 -58 Emergency Services Department FY 11 -12 Emergency Management Goal 1: Strengthen the capability for carry out hazard mitigation activities while increasing public awareness and support for hazard mitigation. • In coordination with other departments, identify mitigation projects which allow the City to lessen or eliminate the impacts of various hazards, such as flooding, hurricanes and chemical emergencies • Participate in the Harris County All- Hazard Mitigation Plan and ensure those sections of the plan which pertain to the City are current and accurate • Identify opportunities to better protect existing buildings and critical infrastructure from hazards • Maximize the use of Federal, State and private sector funding for hazard mitigation • Educate citizens on actions they can take to prevent or reduce the loss of life or property from all hazards Goal 2: Encourage preparedness for the citizens of La Porte and those who work in our community by providing education on how to best prepare for all hazards. • Develop or obtain public outreach materials on various hazards and distribute to the public • Participate in community outreach events and provide presentations to various community groups on preparedness activities • Provide training for citizens, local businesses and City employees on how to become better prepared for all hazards • Host Community Emergency Response Team (CERT) training and other events for citizens • Work with the Local Emergency Planning Committee (LEPC) to provide public education on chemical Goal 3: Provide for a planning process which ensures adequate plans are in place to meet the needs of the citv • In compliance with State and Federal regulations, identify potential hazards and develop specific plans with address these hazards • Include internal and external stakeholders in the planning process, including other departments and government agencies, non - profit organizations and the LEPC • Provide all hazards training for key Emergency Operations Center (EOC) staff • Test the plans to ensure they are both functional and comprehensive • Participate in local and regional drills and exercises 3 -59 Goal 4: Coordinate support for first responders and citizens through the Emergency Operations Center (EOC). • Identify opportunities for interoperability and redundancy of internal and external communications systems Implement new systems, when available • Provide training for key personnel regarding coordination of emergency response efforts • Oversee testing of emergency communications systems and address issues as they arise • Continue to strengthen relationships with key stakeholders and identify available resources to support response efforts Goal 5: Allow for continuitv of situations and coordinate recovery efforts • Develop and maintain a Continuity of Operations Plan (COOP) which provides a framework for the City to restore essential functions • Coordinate all recovery efforts with local, state and federal agency and other organizations • When available, manage the Federal Public Assistance (PA) Program to maximize reimbursement of funds utilized to support response and recovery efforts Performance Indicators: immunity Outreach Events/Presentations 'RT Members Trained blications Mailed to Citizens aining/Drills/Exercises of Successful Communications Tests ert beacons, sirens, reverse drills wi indnstry) vel of Preparedness (State Assessment) 20 23 25 43 45 75 4 5 5 17 23 25 N/A N/A 100% Advanced Advanced Advanced 3 -60 Administration Department Fiscal Year 2011 -12 Emergency- Management Division Expenditure Summary Scope of Services Summary The City of La Porte Office of Emergency Management (OEM) seeks to mitigate, prepare for, respond to & recover from disasters or emergency situation that may affect the city. Mitigation - any act done to lesson or eliminate the affects of a hazard. Preparedness - actions taken to ensure an efficient response to different hazards. Response - actions taken immediately after a hazard occurs that saves lives or protects property. Recovery - actions taken to return community to pre hazard conditions or (preferably) better. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Emergency Services Coordinator 1 1 1 OEM Specialist - 1 1 Emergency Management Preparedness Plai 1 - - Intern I 1 1 - Total 1 3 3 2 3 -61 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 170,588 $ 199,231 $ 198,140 $ 192,847 -3.20% Supplies 9,648 20,435 17,937 8,470 - 58.55% Services & Charges 116,165 94,068 88,245 90,852 -3.42% Division Total $ 296,401 $ 313,734 $ 304,322 $ 292,169 -6.87% Scope of Services Summary The City of La Porte Office of Emergency Management (OEM) seeks to mitigate, prepare for, respond to & recover from disasters or emergency situation that may affect the city. Mitigation - any act done to lesson or eliminate the affects of a hazard. Preparedness - actions taken to ensure an efficient response to different hazards. Response - actions taken immediately after a hazard occurs that saves lives or protects property. Recovery - actions taken to return community to pre hazard conditions or (preferably) better. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Emergency Services Coordinator 1 1 1 OEM Specialist - 1 1 Emergency Management Preparedness Plai 1 - - Intern I 1 1 - Total 1 3 3 2 3 -61 City of La Porte, Texas Emergency Management 001 -6054 -510 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 123,928 S 149,552 $ 148,278 S 139,859 1011 Seasonal Earnings 2,935 - - - 1020 Overtime - - 74 - 1035 Longevity 352 448 448 544 1060 FICA 9,354 10,569 10,636 10,525 1065 Retirement 19,290 22,951 23,076 24,545 1067 Pars - Retirement 55 155 72 - 1080 Insurance - Medical 14,412 14,412 14,412 16,230 1081 Insurance - Life 154 144 144 144 1090 Other Benefits 108 1,000 1,000 1,000 Personal Services Subtotal 170,588 199,231 198,140 192,847 Supplies: 2001 Office Supplies 982 1,000 750 800 2002 Postage 120 150 120 120 2003 Protective Clothing 345 275 200 - 2004 Gas and Oil 2,777 2,410 - 3,200 2005 Minor Tools - 100 - - 2008 Educational 1,402 1,750 1,750 100 2015 Other Supplies 1,826 2,500 2,500 2,000 2018 Computer Supplies 147 250 307 250 2090 Machinery /Tools /Equipment 384 11,000 11,000 1,000 2093 Computer Equipment 1,665 1,000 1,310 1,000 Supplies Subtotal 9,648 20,435 17,937 8,470 Services & Charges: 3001 Memberships & Subscriptions 1,091 1,000 1,070 1,000 3020 Training /Seminars 9,072 9,000 9,000 7,500 4001 Office Equipment 354 - - - 4003 Radios /Base Stations 1,619 1,000 1,000 500 4011 Building - 250 250 250 4020 Motor Pool: Lease Fees 2,196 2,213 2,213 2,178 4030 Vehicle Maint Fleet Maint. 879 1,621 1,621 2,706 4050 Computer Hardware 376 1,000 1,000 - 4055 Computer Software 26,631 19,200 19,000 17,000 4060 Computer Lease Fees 3,570 3,684 3,684 3,868 4065 Computer Maintenance Fees 13,604 - - - 4070 Emergency Management 19,365 20,000 15,000 20,000 5007 Other Professional Services 29,607 30,000 29,307 29,500 6002 Printing and Reproduction 5,398 2,500 2,500 3,750 7001 Electrical 2,228 2,500 2,500 2,500 7002 Natural Gas 175 100 100 100 Services & Charges Subtotal 116,165 94,068 88,245 90,852 Division Total $ 296,401 $ 313,734 $ 304,322 $ 292,169 3 -62 Administration Department FY 11 -12 Human Resources Division Goals: • Provide training for first line, middle managers and upper level management • Improve employee relations • Improve employment process Objeetives: • Provide tools to supervisors to help them do their job better • Reduce turnover • Reduce potential legal liabilities for City and Employees • Increase productivity • Consistency in policy related interpretation • Create a sense of we /us by all employees • Enhance the quality of work life • Increase meaningful services provided to employees and family members • Improve candidate pool • Reduce the amount of time required to hire for positions • Provide interview training to individuals conducting selections Performance Indicators: tion meetings about ICMA & TMRS 2 2 2 tion meetings about employee benefits 2 1 2 of employee recognitions 6 6 6 r Rate of days to process new hires 3 -63 Administration Department Fiscal Year 2011 -12 Human Resources Division Expenditure Summary Scope of Services Summary The Human Resources Division is responsible for bringing to the City's service a high degree of understanding, cooperation, efficiency, and unity through systematic, uniform application of personnel policies and practices. The Division provides fair and equal opportunity for qualified persons to enter and progress in the City's service in a manner based on merit and fitness as ascertained through fair and practical personnel management methods. Personnel Position Roster Actual Budget Estimated Requested Percent 2010 -11 2009 -10 2010 -11 2010 -11 2011 -12 Change Benefits Specialist 1.00 1.00 1.00 Human Resources Specialist Personal Services $ 245,627 $ 242,275 $ 212,934 $ 226,564 -6.48% Supplies 6,926 8,250 8,167 7,300 - 11.52% Services & Charges 116,486 105,913 106,372 157,065 48.30% Division Total $ 369,039 $ 356,438 $ 327,473 $ 390,929 9.68% Scope of Services Summary The Human Resources Division is responsible for bringing to the City's service a high degree of understanding, cooperation, efficiency, and unity through systematic, uniform application of personnel policies and practices. The Division provides fair and equal opportunity for qualified persons to enter and progress in the City's service in a manner based on merit and fitness as ascertained through fair and practical personnel management methods. Personnel Position Roster Total 1 17.75 17.75 8.75 3 -64 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Human Resources Manager 0.75 0.75 0.75 Benefits Specialist 1.00 1.00 1.00 Human Resources Specialist 1.00 1.00 1.00 Summer Youth Workers (Seasonal) 15.00 15.00 6.00 Total 1 17.75 17.75 8.75 3 -64 City of La Porte, Texas Human Resources 001 - 6062 -515 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 115,602 S 114,300 $ 115,850 S 119,738 1011 Seasonal Earnings 34,832 40,000 12,300 15,000 1020 Overtime - - 188 - 1035 Longevity 706 874 874 1,052 1046 Physical Fitness Program - 1,500 125 1,500 1060 FICA 8,856 9,221 8,649 9,216 1065 Retirement 18,021 19,904 19,289 21,014 1067 Pars Retirement 454 528 500 566 1075 Unemployment Compensation 47,201 35,000 35,000 35,000 1080 Insurance - Medical 19,816 19,817 19,817 22,316 1081 Insurance- Life 139 131 154 162 1090 Other Benefits - 1,000 188 1,000 Personal Services Subtotal 245,627 242,275 212,934 226,564 Supplies: 2001 Office Supplies 2,847 2,800 2,720 2,800 2002 Postage 337 500 500 500 2015 Other Supplies 3,602 2,000 2,000 2,000 2091 Office Furniture /Equipment - 1,500 1,500 1,000 2093 Computer Equipment 140 1,450 1,447 1,000 Supplies Subtotal 6,926 8,250 8,167 7,300 Services & Charges: 3001 Memberships & Subscriptions 590 1,100 900 1,050 3020 Training /Seminars 5,055 5,125 3,835 4,000 3022 Employee Training 5,585 13,900 16,205 18,500 3024 Tuition Reimbursement - 5,000 5,824 4,500 4055 Computer Software 440 3,200 - 50,650 4060 Computer Lease Fees 3,540 1,538 1,538 1,615 4065 Computer Maintenance Fees 16,325 - - - 5004 Consulting - 500 500 500 5005 Personnel Services 5,326 - - - 5006 Fiscal Services 3,600 3,600 3,600 3,600 5007 Other Professional Services 14,807 17,000 20,050 17,000 5008 Medical Services 46,796 30,000 30,000 30,000 5018 Civil Service 7,450 6,100 6,700 7,000 6002 Printing /Reproduction 3,780 2,000 2,000 2,000 6005 Advertising 185 200 200 - 6006 Miscellaneous 72 - - 6070 Appreciation Program 144 - - - 6071 Service Awards 2,791 16,650 15,020 16,650 Services & Charges Subtotal 116,486 105,913 106,372 157,065 Division Total $ 369,039 $ 356,438 $ 327,473 $ 390,929 3 -65 Administration Department FY 11 -12 Municipal Court Division Goals: • To be the most effective, efficient and impartial Municipal Court in Texas Objeetives: • To treat the citizens who appear in Municipal Court in a courteous and efficient manner; and, to assure them of a fair, impartial and timely disposition of their cases • To improve the effectiveness of the Municipal Court and the Justice System by improving defendants' compliance in paying Court fines and satisfying Court orders • To maintain the Court's progressive use of innovative technology to ensure excellent case flow management Performance Indicators: • Process all tickets /complaints on a daily basis • Daily deposit of fines and other fees collected Cases files • Process refunds of fines on bonds as allowed Total dispositions by law • Process summons and subpoenas fourteen days before the need to appear • Prepare and mail juror summons three weeks prior to trail • Process all end of month reports by tenth working day of following month • Trial setting within sixty days of initial request by defendant 3 -66 Administration Department Fiscal Year 2011 -12 Municipal Court Division Expenditure Summary Scope of Services Summary The Municipal Court Division is responsible for processing and keeping accurate records of citations, including all traffic violations and other misdemeanor or criminal charges filed by the La Porte Police Department and any complaints filed by individual citizens. Services include preparation of complaints, administration of oaths to persons filing complaints and preparation of necessary summons, arrest warrants and subpoenas. Municipal Court reports all moving traffic convictions to the Texas Department of Public Safety and compiles statistical reports for the Texas Judicial Council and for all Governmental units as required. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Court Administrator 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 6 6 6 Deputy Court Clerk (P/T) 1 1 1 Total 9 9 9 3 -67 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 444,770 $ 466,583 $ 456,677 $ 465,156 -0.31% Supplies 21,629 19,300 19,625 19,350 0.26% Services & Charges 267,248 230,032 235,004 226,331 -1.61% Division Total $ 733,647 $ 715,915 $ 711,306 $ 710,837 -0.71% Scope of Services Summary The Municipal Court Division is responsible for processing and keeping accurate records of citations, including all traffic violations and other misdemeanor or criminal charges filed by the La Porte Police Department and any complaints filed by individual citizens. Services include preparation of complaints, administration of oaths to persons filing complaints and preparation of necessary summons, arrest warrants and subpoenas. Municipal Court reports all moving traffic convictions to the Texas Department of Public Safety and compiles statistical reports for the Texas Judicial Council and for all Governmental units as required. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Court Administrator 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 6 6 6 Deputy Court Clerk (P/T) 1 1 1 Total 9 9 9 3 -67 City of La Porte, Texas Municipal Court Detail of Expenditures 001 -6064 -512 3 -68 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 302,437 S 299,857 $ 306,033 S 301,104 1020 Overtime 2,803 20,000 5,387 5,000 1030 Certification 5,147 5,300 3,572 3,572 1035 Longevity 1,684 1,888 1,572 1,992 1045 Medical Insurance Allowance 7,206 7,206 7,206 8,115 1060 FICA 22,128 22,874 23,249 23,644 1065 Retirement 45,168 50,453 50,532 55,537 1067 Pars - Retirement 280 105 307 110 1080 Insurance - Medical 57,648 57,648 57,648 64,920 1081 Insurance - Life 269 252 171 162 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 444,770 466,583 456,677 465,156 Supplies: 2001 Office Supplies 4,149 4,000 4,183 4,500 2002 Postage 7,499 9,250 8,952 8,300 2006 Cleaning 95 200 200 200 2008 Educational 404 300 453 300 2015 Other Supplies 3,291 3,250 3,250 3,250 2018 Computer Supplies 3,882 2,300 2,587 2,300 2093 Computer Equipment 2,309 - - 500 Supplies Subtotal 21,629 19,300 19,625 19,350 Services & Charges: 3001 Memberships & Subscriptions 975 825 792 700 3020 Training /Seminars 3,404 5,000 5,968 4,500 4001 Office Equipment 3,426 - - - 4006 Heating and A/C Equipment - 8,597 9,000 9,000 4011 Building Maintenance 4,524 2,500 1,640 1,600 4019 Rental of Equipment 304 - - - 4055 Computer Software 20,014 22,000 21,628 22,000 4060 Computer Lease Fees 8,862 5,410 5,405 5,681 4065 Computer Maintenance Fees 40,812 - - - 5007 Other Professional Services 2,808 6,000 3,000 3,500 5009 Judicial Services 115,130 115,000 115,000 115,000 6002 Printing /Reproduction 9,864 10,000 11,958 11,000 6005 Advertising - 300 186 300 6008 Jury Fees /Court Costs - 1,000 1,123 750 6010 Janitorial Services 14,375 14,000 13,770 14,000 7001 Electrical 39,540 35,000 39,506 32,000 7002 Natural Gas 301 400 270 300 7004 Water 2,909 4,000 5,758 6,000 Services & Charges Subtotal 267,248 230,032 235,004 226,331 Division Total $ 733,647 $ 715,915 $ 711,306 $ 710,837 3 -68 Technology Fund FY 11 -12 Information Technologies Division Goal 1: Strengthen the capability for carry out hazard mitigation activities while increasing public awareness and support for hazard mitigation. • Identify areas where technology and automation can streamline city business process • Seek and acquire new technology to monitor and maintain infrastructure • Reduce resources required to manage network infrastructure • Reduce energy consumption of technological equipment • Review and implement existing and emerging disaster recovery technologies and equipment • Enhance network activitv Goal 2: Increase performance and utilization of technology resources by all City staff. • Avoid obsolescence and provide additional functionality by keeping application systems current with respect to version upgrades and application modules • Deploy additional applications as necessary to provide added functionality in order to satisfy business needs • Provide training for IT staff or existing hardware and software in order to more efficiently utilize IT resources • Provide access to training resources for City staff to improve efficiency in use of technology and equipment in order to streamline the workflow process Goal 3: Streamline IT processes_ policies and • Identify areas where structure and processes are inefficient • Improve current documentation process for work orders • Develop a system of policies and procedures for the department to adhere to • Develop and implement a Service Level Agreement to establish the common understanding of services, priorities and responsibilities Performance Indicators: ;an Storage Capacity T Project /Task Volume ,ength of time to complete work orders 3 -69 Administration Department Fiscal Year 2011 -12 Information Technologies Expenditure Summary Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 365,254 $ 356,526 $ 355,979 $ 369,590 3.66% Supplies 16,229 154,473 153,900 179,031 15.90% Services & Charges 574,817 855,428 923,642 1,012,972 18.42% CapitalOrrtlay 20,649 - - - - Division Total $ 976,949 $1,366,427 $1,433,521 $1,561,593 14.28% Scope of Services Summary The Information Technologies Division utilizes a combination of mid -range computers to maintain data files on City operations. These are interconnected through a wide area network. The Division maintains all data processing equipment for the City. They also provide continuing software support for Microsoft Word, Excel, Access and Windows operating system. They assist departments in the selection, installation, implementation and maintenance of computer hardware and software. This division also coordinates all authorized software applications being used in the City, whether they are on the Sungard / Navaline System or the decentralized personal computers that are active in a number of divisions. The IT Division is also responsible for providing document imaging facilities for the City. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Computer System Administrator II Computer System Administrator Computer Support Specialist II Computer Support Specialist I Computer Support Technical Assis 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Total 1 5 5 5 3 -70 City of La Porte, Texas Information Technologies 001 - 6066 -519 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 240,157 S 246,993 $ 247,190 S 252,113 1012 Sick Buy Back 1,562 - - - 1020 Overtime 22,619 7,500 7,105 7,500 1030 Certification 1,699 2,100 2,108 2,100 1035 Longevity 1,032 1,336 1,336 1,576 1060 FICA 20,210 19,525 19,557 19,688 1065 Retirement 41,734 42,844 42,522 45,930 1080 Insurance - Medical 36,030 36,030 36,030 40,575 1081 Insurance- Life 211 198 131 108 Personal Services Subtotal 365,254 356,526 355,979 369,590 Supplies: 2001 Office Supplies 882 300 350 400 2002 Postage 273 400 200 200 2004 Gas and Oil 409 323 - 531 2005 Minor Tools 448 100 - - 2015 Other Supplies 1,767 1,500 1,500 1,000 2090 Machinery /Tools /Equipment (20,649) - - 1,400 2091 Office Furniture /Equipment 392 - - - 2093 Computer Equipment 32,707 151,850 151,850 175,500 Supplies Subtotal 16,229 154,473 153,900 179,031 Services & Charges: 3001 Memberships & Subscriptions 784 3,810 3,000 3,100 3020 Training /Seminars 11,032 13,000 16,000 13,000 3022 Employee Training - - - 5,000 4001 Office Equipment 624 80,866 150,000 146,000 4022 Rental of Building 3,164 21,600 21,600 21,600 4030 VM: Fleet Maintenance 991 540 540 620 4050 Computer - Hardware 11,329 180,500 165,000 190,500 4055 Computer - Software 204,592 270,610 250,000 266,000 4060 Computer Lease Fees 39,378 23,002 23,002 24,152 5004 Consulting 44,716 46,000 46,000 46,000 5007 Other Professional Services 2,424 5,500 3,500 37,000 6002 Printing /Reproduction 14 - - - 7001 Electrical 937 - - - 7003 Telephone 254,408 210,000 245,000 260,000 9014 Adm Transfer to Fund 014 424 - - - Services & Charges Subtotal 574,817 855,428 923,642 1,012,972 Capital Outlay: 8023 Computer Equipment 20,649 - - - Capital Outlay Subtotal 20,649 - - - Division Total $ 976,949 $ 1,366,427 $ 1,433,521 $ 1,561,593 3-71 City Secretary Department FY 11 -12 City Secretary Division Goals: • Meeting minutes prepared within 7 working days following the meeting • Actions of Council indexed within 5 working days of action • Prepare Council meeting preliminary agendas by 8 working days prior to meeting • Complete Council meeting packets 8 working days prior to meeting • Process, index, and file records received within 10 working days from date of requests • Respond to requests for records and /or information within 10 working days • Issue alcohol licenses and solicitor permits within 3 working days • Collect payments for all liquor license renewals within 30 days • Respond to Council requests within 8 hours Performance Indicators: 3 -72 Administration Department Fiscal Year 2011 -12 City- Secretary- Division Expenditure Summary ,4ctual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Personal Services Supplies Services & Charges Division Total Scope of Services Summary $ 336,940 $ 342,240 $ 312,456 $ 354,635 2,021 3,625 3,550 2,150 91,983 88,562 87,440 47,264 $ 430,944 $ 434,427 $ 403,446 $ 404,049 3.62% - 40.69% - 46.63% -6.99% The City Secretary is an office of the City, appointed by the Mayor and Council. The City Secretary's Office is responsible for the preparation and dissemination of City Council meetings, agendas and packets. The City Secretary attends every meeting of the City Council and keeps accurate minutes of the proceedings, engrossing and enrolling all laws, ordinances and resolutions of the City Council. Regarding Council Services, the City Secretary handles all Council meeting preparations, Council correspondence, travel, expenditures, and calendars. This office serves as the liaison between the Mayor and Councilmembers and the public. The City Secretary is the Records Custodian/Records Management Officer. The Office of the City Secretary is the administrative agency responsible for the care and maintenance of all City of La Porte records. This office houses all legal transactions, City Council minutes, agendas, deeds, ordinances, resolutions, contracts, and a vast array of other historical and regulatory information. The City Secretary is designated as the City's Records Management Officer by both state law and City ordinance. She is responsible for developing and administering records retention and destruction policies, monitoring the records storage centers, overseeing the control of electronically stored records, and upgrading technology to provide for efficient and economic storage of records. In addition to these duties, the City Secretary's Office responds to hundreds of requests for City records filed each year under the Texas Public Information Act. The City Secretary serves as the Chief Election Official for the City of La Porte, La Porte ISD, and San Jacinto College in La Porte, and is responsible for the administration of all City elections. The City Secretary is responsible for the preparation and publication of all official notices and orders, preparation for election officials and polling places, and the receipt and filing of all candidate forms and reports. The City Secretary provides staff support and guidance during Charter review processes is responsible for submissions to the U.S. Department of Justice for pre - clearance of elections issues under the Federal Voting Rights Act. The City Secretary's Office coordinates the recruitment, application and appointment process for City Council appointed boards, commissions and committees. This office publishes a directory of appointed officials and volunteers serving on various panels and committees. The City Secretary's Office is responsible for the issuance of certain permits and licenses for various operations within the City of La Porte. In addition to the duties listed above, the City Secretary serves as custodian of the City corporate seal and attests the Mayor's signature on all official documents; records and files deeds and easements, coordinates the codification of City ordinances into the City Code of Ordinances; publishes all legal ads and notices for the City; post all legal notices and agendas; developes and oversees the City Secretary Department Budget and City Council Budget; and serves on the City's Executive Management Team. As in many other cities, the City Secretary's Office serves as a resource for citizens and alink between citizens and the organization. 3 -73 Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 City Secretary 1 1 1 Assistant City Secretary 1 1 1 Secretary III 1 1 1 Records Specialist 1 1 1 Total 4 4 4 3 -74 City of La Porte, Texas City Secretary 001- 6067 -510 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 243,373 S 246,426 $ 218,422 S 253,491 1020 Overtime 8,360 6,000 6,000 6,000 1035 Longevity 1,620 1,812 1,916 1,304 1046 Physical Fitness Allowance - 500 500 - 1060 FICA 17,925 17,479 17,087 17,457 1065 Retirement 36,531 38,911 37,419 41,635 1080 Insurance - Medical 28,824 28,824 28,824 32,460 1081 Insurance - Life 307 288 288 288 1090 Other Benefits - 2,000 2,000 2,000 Personal Services Subtotal 336,940 342,240 312,456 354,635 Supplies: 2001 Office Supplies 912 1,000 1,000 1,000 2002 Postage 391 650 550 500 2015 Other Supplies 76 225 250 400 2091 Office Furniture 642 - - - 2093 Computer Equipment - 1,750 1,750 250 Supplies Subtotal 2,021 3,625 3,550 2,150 Services & Charges: 3001 Memberships & Subscriptions 1,914 2,420 1,253 1,352 3020 Training /Seminars 6,371 7,000 7,000 6,375 4055 Computer Software 5,426 14,728 14,728 6,261 4060 Computer Lease Fees 3,564 5,739 5,739 6,026 4065 Computer Maintenance Fees 19,045 - - - 5007 Other Professional Services 1,086 1,800 1,800 1,500 6002 Printing /Reproduction 27,390 14,000 14,000 5,000 6003 Legal Notices 11,464 12,500 12,500 15,000 6004 Elections 15,351 30,000 30,000 5,000 7005 Misc Utilities 372 375 420 750 Services & Charges Subtotal 91,983 88,562 87,440 47,264 Division Total $ 430,944 $ 434,427 $ 403,446 $ 404,049 3 -75 Administration Department FY 11 -12 Legal Division Goals: • Maintain a close relationship with all City departments to keep apprised of legal issues affecting City operations and personnel • Provide legal assistance for ongoing City construction projects • Provide review and general direction for resolving claims and lawsuits against the City. When proper, recommend retraining outside legal counsel with appropriate "specialized" experience • Provide efficient and effective services as City's Municipal Court Prosecutor • Provide legal support for the City's various boards and commissions 3 -76 Administration Department Fiscal Year 2011 -12 Legal Division Expenditure Summary ,4cPrral Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Personal Services $ 14,412 $ 14,412 $ 14,412 $ 16,230 12.61% Services & Charges 185,909 172,682 177,452 177,095 2.56% Division Total $ 200,321 $ 187,094 $ 191,864 $ 193,325 3.33% Scope of Services Summary The Legal Division renders competent professional legal service and aid to the City through advice to the City Council, City Manager, various boards and staff personnel; formulation and completion of special projects regarding both administrative and legal programs; and representation before all levels of courts. The City Attorney prepares, reviews and approves all ordinances and resolutions submitted for Council action, and approves all contracts, agreements and documents executed on behalf of the City. Other duties and responsibilities include preparation of deeds, contracts and leases; and attendance at all officially constituted meetings of the City Council which require his presence. 3 -77 City of La Porte, Texas Legal 001 - 6068 -515 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1045 Medical Insurance Allowance $ 7,206 $ 7,206 $ 7,206 $ 8,115 1080 Insurance - Medical 7,206 7,206 7,206 8,115 Personal Services Subtotal 14,412 14,412 14,412 16,230 Services & Charges: 3001 Memberships & Subscriptions - 230 - 230 3020 Training /Seminars - 1,200 1,200 600 4060 Computer Lease Fees 570 252 252 265 4065 Computer Maintenance Fees 2,721 - - - 5003 Legal 107,132 110,000 110,000 110,000 5004 Consulting 20,402 10,000 15,000 15,000 5007 Other Professional Services 9,400 8,000 8,000 8,000 5010 City Prosecutor 45,684 43,000 43,000 43,000 Services & Charges Subtotal 185,909 172,682 177,452 177,095 Division Total $ 200,321 $ 187,094 $ 191,864 $ 193,325 3 -78 Administration Department FY 11 -12 City Council Division Goals: • Enhance community relations through public awareness of City services • Promote the City's dedication to a better quality of life for its citizens • Accelerate Economic Development activities for our area • Enhance Employee Morale • Enhance Customer Service to citizens • Enhance Financial Accountability • Enhance programs to welcome new citizens • Enhance youth activities and programs • Revitalization of Main Street Objeetives: • Continue to recognize outstanding employee service to the City be presenting employee(s) with certification, proclamations or plaques (such as employee of the quarter, employee of the year, etc) • Discuss City's proactive attitude with citizens • Provide press releases of projects, which contribute to the City's quality of life • Continue to share in a joint effort with the La Porte Bayshore Chamber of Commerce to work toward enhancing economic development with the City of La Porte Performance Indicators: Regular City Council Meetings 24 24 24 Special City Council Meetings 5 5 5 City Council Work Sessions 8 15 15 Committees Subcommittees as needed Attend community meetings, homeowners meetings and social events to promote goodwill for the Citv of La Porte. 3 -79 Administration Department Fiscal Year 2011 -12 City Council Division Expenditure Summary Scope of Services Summary The City Council is the legislative and policy- making body of the City. It is composed of nine citizens elected to three year staggered terms. There six single- member districts, and three at -large positions comprised of two Council Members and the Mayor. The Mayor serves as the presiding officer at official meetings and as the ceremonial head of the City. The responsibilities of the City Council include enacting ordinances, resolutions and orders necessary for the proper governing of the City's affairs; reviewing and adopting the annual budget; reviewing and acting upon recommendations of various committees and the City Manager; appointing the City Manager, City Attorney and various board members; authorizing the issuance of bonds by a bond ordinance; approving assessment rolls to be used for the collection of taxes for the current year; and promoting the welfare, health and safety of the citizens of LaPorte. 3 -80 ,4ctrral 2009 -10 Bridget 2010 -11 EsMitated 2010 -11 Requested 2011 -13 Percent Change Personal Services $ 17,439 $ 19,377 $ 19,574 $ 19,377 0.00% Supplies 30,194 19,348 18,903 18,350 -5.16% Services & Charges 33,298 33,462 33,762 30,383 -9.20% CapitalOrrtlay 23,910 3,712 3,762 13,697 268.99% Division Total $ 104,841 $ 75,899 $ 76,001 $ 81,807 7.78% Scope of Services Summary The City Council is the legislative and policy- making body of the City. It is composed of nine citizens elected to three year staggered terms. There six single- member districts, and three at -large positions comprised of two Council Members and the Mayor. The Mayor serves as the presiding officer at official meetings and as the ceremonial head of the City. The responsibilities of the City Council include enacting ordinances, resolutions and orders necessary for the proper governing of the City's affairs; reviewing and adopting the annual budget; reviewing and acting upon recommendations of various committees and the City Manager; appointing the City Manager, City Attorney and various board members; authorizing the issuance of bonds by a bond ordinance; approving assessment rolls to be used for the collection of taxes for the current year; and promoting the welfare, health and safety of the citizens of LaPorte. 3 -80 City of La Porte, Texas City Council 001- 6069 -511 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 11,000 $ 12,000 $ 12,083 $ 12,000 1042 Car Allowance 5,200 6,000 6,100 6,000 1060 FICA 1,239 1,377 1,391 1,377 Personal Services Subtotal 17,439 19,377 19,574 19,377 Supplies: 2001 Office Supplies 2,187 6,000 6,000 3,000 2002 Postage 115 150 100 100 2015 Other Supplies 7,453 11,697 12,000 12,000 2018 Computer Supplies - 500 500 250 2090 Machinery /Tools /Equipment 3,436 698 - - 2091 Office Furniture /Equipment 1,433 - - 2,500 2093 Computer Equipment 15,570 303 303 500 Supplies Subtotal 30,194 19,348 18,903 18,350 Services & Charges: 3001 Memberships & Subscriptions 9,064 9,164 9,164 9,165 3020 Training /Seminars 6,685 14,000 14,000 12,000 4011 Building 8,051 - - - 4060 Computer Lease Fees 690 2,798 2,798 2,938 4065 Computer Maintenance Fees 2,721 - - - 5017 Annual Retreat Costs 374 500 800 800 6041 Special Events 4,615 7,000 7,000 5,000 7003 Telephone - - - 480 9997 Special Programs 1,098 - - - Services & Charges Subtotal 33,298 33,462 33,762 30,383 Capital Outlay: 8002 Building Improvements 5,810 - - - 8011 Office Equipment/Furniture - 3,712 3,762 - 8023 Computer Equipment 18,100 - - 13,697 Capital Outlay Subtotal 23,910 3,712 3,762 13,697 Division Total $ 104,841 $ 75,899 $ 76,001 $ 81,807 3 -81 3 -82 Finance Department FY 11 -12 Mission Statement: To provide services to citizens in a fair, consistent, cost - effective, courteous and organized manner. To provide citizens, management and council with accurate and useful financial information in a timely manner. Organizational Chart: City Manager Finance Department Accounting I I Purchasing I I Tax Office Share of General Fund Budget: 4% (Excluding Non - Departmental) ® $747,309 • $2,380,849 Four Year Comparison by Division: 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 • $250,432 448,887 Non - Departmental ® ACCOUNTING ®PURCHASING •TAX OFFICE ®NON DEPARTMENTAL ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 3 -83 O� Finance Department Fiscal Year 2011 -12 Summary: The Finance Department is responsible for effectively administering the City's financial operation and fulfilling the duty to be publicly accountable in a democratic society. This includes establishing and improving accounting, budgeting and financial reporting standards. The department controls the collection and disbursement of funds and provides for their protection and investment. Maximum use of funds will be handled by timely collections and proper disbursement to obtain full use of investments. Department Summary by Division: $ 809,780 $ 733,061 $ 733,137 $ 747,309 1.94% 250,529 240,641 243,425 250,432 4.07% 449,010 458,118 440,421 448,887 -2.01% 8,773,687 4,321,423 4,403,280 2,380,849 - 44.91% $ 10,283,006 $ 5,753,243 $ 5,820,263 $ 3,827,477 - 33.47% Department Summary by Expenditure Category: $ 1,615,118 $ 1,759,995 $ 1,774,083 $ 1,802,872 2.44% 30,883 33,075 32,379 31,887 -3.59% 8,637,005 3,960,173 4,013,801 1,992,718 - 49.68% 10283.006 $ 5.753243 $ 5.820263 $ 3.827.477 - 33.47% 3 -84 Finance Department FY 11 -12 Accounting Division Goals: Objeeth • To process payroll to insure personnel are paid accurately • To provide financial information to users in the form, frequency and timeliness needed for management decisions • To Attain the Government Finance Officer's Association (GFOA) Award for Financial Reporting and the Distinguished Budget Award & Certification of Investment Policy • To provide increased revenue through interest earnings and reduced costs through more efficient operations • To accurately and timely balance, bill and collect accounts receivables • Process paychecks within 3 days with zero errors • To complete 9/30/11 Financial Report by January 2012 and secure the GFOA Award for Financial Reporting • Print monthly reports by the tenth working day following the end of the month • Enhance earnings on the investment of City funds through active portfolio management while maintaining safety and liquidity • Obtain an average interest earnings rate on idle funds greater than 15 basis points over the short-term rate • Complete all miscellaneous billings by the 15th working day of the month Performance Indicators: Of Payroll Checks Processed with Zero Errors Of Monthly Reports Printed by the 10th Working Day verage Interest Rate Earned vs. Short Term Rate ( %) Of Accounts Billed by 5th ertificate of Achievement Yes Yes Yes ud2etAward Yes Yes Yes 3 -85 Finance Department Fiscal Year 2011 -12 Accounting Division Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Division Total $ 809,780 $ 733,061 $ 733,137 Personal Services $ 628,166 $ 604,531 $ 604,975 $ 627,231 3.75% Supplies 13,396 14,900 14,965 14,000 -6.04% Services & Charges 168,218 113,630 113,197 106,078 -6.65% Division Total $ 809,780 $ 733,061 $ 733,137 $ 747,309 1.94% Scope of Services Summary The Accounting Division is responsible for all financial records of the City. This Division invests all idle funds and administers debt service through the bond paying agencies. All expenditures are disbursed by the division with approved purchase orders, receiving reports and invoices that are within the prescribed budgetary limitations. This Division also distributes the monthly financial reports; prepares the annual financial statements; assists in the preparation of the annual budget and also maintains the fixed asset files and other related functions. This Division also prepares employee payroll records and submits various statements and reports to other Agencies. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Finance Controller Treasurer Budget/Investment Officer Accounting Coordinator Accountant Senior Financial Services Technician Financial Services Technician 0.5 0.5 0.5 1.0 1.0 1.0 - 0.5 0.5 1.0 - - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 3.0 3.0 3.0 Total 1 8.5 8.0 8.0 3 -86 City of La Porte, Texas Accounting Detail of Expenditures 001 -6141 -515 3 -87 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 453,451 S 430,972 $ 430,856 S 439,519 1020 Overtime 2,416 3,000 3,000 3,000 1030 Certification 904 900 904 900 1035 Longevity 3,826 4,234 3,970 4,920 1046 Physical Fitness Allowance - 2,000 2,000 2,000 1060 FICA 33,711 31,914 32,807 32,712 1065 Retirement 72,309 72,607 72,389 77,819 1080 Insurance - Medical 61,251 57,648 57,648 64,920 1081 Insurance - Life 298 256 401 441 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 628,166 604,531 604,975 627,231 Supplies: 2001 Office Supplies 5,011 6,000 5,000 5,000 2002 Postage 3,232 3,500 5,112 4,000 2008 Educational 2,263 2,000 2,089 2,000 2015 Other Supplies 1,501 1,400 1,069 1,250 2018 Computer Supplies 1,364 1,500 1,200 1,250 2093 Computer Equipment 25 500 495 500 Supplies Subtotal 13,396 14,900 14,965 14,000 Services & Charges: 3001 Memberships & Subscriptions 1,680 3,270 2,410 2,730 3020 Training /Seminars 6,614 8,775 8,386 9,000 3024 Tuition Reimbursement 5,264 7,200 3,546 4,000 4001 Office Equipment 3,957 1,035 875 1,090 4055 Computer Software 2,135 2,000 2,605 300 4060 Computer Lease Fees 8,292 4,150 4,150 4,358 4065 Computer Maintenance Fees 38,091 - - - 5001 Audit 87,200 75,000 81,290 75,000 5007 Other Professional Services 6,925 7,200 6,935 6,500 6002 Printing /Reproduction 7,946 5,000 3,000 3,100 6005 Advertising 114 - - - Services & Charges Subtotal 168,218 113,630 113,197 106,078 Capital Outlay: 8023 Computer Equipment - - - 15,000 Capital Outlay Subtotal - - - 15,000 Division Total $ 809,780 $ 733,061 $ 733,137 $ 762,309 3 -87 Finance Department FY 11 -12 Purchasing Division Goals: Objeetives: • To process procurement card transactions in a timely manner • To increase the participation of local vendors 0 To increase the number of vendor responses to formal bids and proposals 0 Complete p -card processing with 30 days of the receipt of the bill • Increase responses of local vendors by 5% 0 Increase bid publications through all local media (channel 16, city marquee, website, paper) Performance Indicators: otal number of Vendors Of Local Vendors verage number of P -cards Processed Of Time Processed within 30 Days verage number of Vendors Responses Increase of Responses 3 -88 Finance Department Fiscal Year 2011 -12 Purchasing Division Expenditure Summary Scope of Services Summary The Purchasing Division has the responsibility for the orderly procurement of all materials, supplies and services for the City. Duties include the preparation and review of bid specifications, preparation of purchase orders, coordination of departmental requests for materials and supplies, maintenance of a vendor list and suppliers of various items used in daily operations, and overall supervision of the inventory housed in the City's warehouse. The Division will provide for the fair and equitable treatment of all persons involved in public purchasing by the City, will maximize the purchasing value of public funds in procurement, and will provide safeguards for maintaining a procurement system of quality and integrity. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Purchasing Manager 1 1 1 Warehouse Coordinator 1 1 1 Buyer 1 1 1 Clerk (P/T) 1 1 1 Total 4 4 4 3 -89 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 217,648 $ 227,812 $ 231,405 $ 237,689 4.34% Supplies 3,285 3,125 2,979 3,087 -1.22% Services & Charges 29,596 9,704 9,041 9,656 -0.49% Division Total $ 250,529 $ 240,641 $ 243,425 $ 250,432 4.07% Scope of Services Summary The Purchasing Division has the responsibility for the orderly procurement of all materials, supplies and services for the City. Duties include the preparation and review of bid specifications, preparation of purchase orders, coordination of departmental requests for materials and supplies, maintenance of a vendor list and suppliers of various items used in daily operations, and overall supervision of the inventory housed in the City's warehouse. The Division will provide for the fair and equitable treatment of all persons involved in public purchasing by the City, will maximize the purchasing value of public funds in procurement, and will provide safeguards for maintaining a procurement system of quality and integrity. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Purchasing Manager 1 1 1 Warehouse Coordinator 1 1 1 Buyer 1 1 1 Clerk (P/T) 1 1 1 Total 4 4 4 3 -89 City of La Porte, Texas Purchasing 001 - 6065 -515 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 157,568 $ 165,173 $ 169,524 $ 169,668 1020 Overtime 1,551 1,000 840 1,000 1030 Certification 602 600 602 600 1035 Longevity 1,624 1,768 1,768 1,912 1060 FICA 11,048 11,469 11,463 11,755 1065 Retirement 23,247 25,876 25,155 27,977 1067 Pars Retirement 217 146 273 270 1080 Insurance - Medical 21,618 21,618 21,618 24,345 1081 Insurance - Life 173 162 162 162 Personal Services Subtotal 217,648 227,812 231,405 237,689 Supplies: 2001 Office Supplies 1,198 1,250 962 975 2002 Postage 113 125 65 125 2004 Gas and Oil 567 360 675 1,167 2008 Educational 48 100 85 100 2015 Other Supplies 539 500 460 420 2090 Machinery /Tools /Equipment - 240 182 - 2091 Office Furniture /Equipment 820 - - - 2093 Computer Equipment - 550 550 300 Supplies Subtotal 3,285 3,125 2,979 3,087 Services & Charges: 3001 Memberships & Subscriptions 515 460 380 430 3020 Training /Seminars 5,625 4,900 4,317 5,000 4001 Office Equipment 2,550 - - - 4020 Motor Pool Lease Fees 2,528 351 351 - 4030 VM: Fleet Maintenance 1,276 1,849 1,849 1,804 4055 Computer Software - - - 225 4060 Computer Lease Fees 2,994 1,644 1,644 1,726 4065 Computer Maintenance Fees 13,604 - - - 6001 Uniforms 263 300 300 271 6020 Expired Inventory 241 200 200 200 Services & Charges Subtotal 29,596 9,704 9,041 9,656 Division Total $ 250,529 $ 240,641 $ 243,425 $ 250,432 3 -90 Finance Department FY 11 -12 Tax Division Goals: Objeetives: • To effectively administer the City's tax collection operations through accurate and timely billing and responsiveness to customer's needs • Continue to seek ways to raise the level of customer services provided by this office through continuous training • Pursue e- government solutions to improve efficiency and to allow for better accessibility to information by customers • To accurately and timely bill and collect tax account • To reduce the value of delinquent taxes by 15% • To maintain a collections rate 97.5% of taxable roll • To reconcile and balance all escrow liability accounts to the general ledger and tax roll no less than quarterly • To prepare tax reports by 3rd business day after the end of the month • To implement lock box service for tax collections • To implement click -2 -gov for online viewing and payment of tax accounts • To increase the percentage of staff holding RTC certification to over 50% Performance Indicators: Tax Collections (in millions) Percent change from prior year Collection ratio Percent of reports completed on time Percent of reconciliations prepared quarterly or less Tax Accounts Billed Supplemental Rolls Processed Supplemental Rolls Processed within 3 days Correction Rolls Processed Correction Rolls Processed within 6 days Name Change Rolls Number of tax payments processed Percent of online transactions Percent of staff with RTA/RTC certification 35,068 37,745 39,905 61 56 56 94 68 192 43 48 48 3 -91 Finance Department Fiscal Year 2011 -12 Tax Office Division Expenditure Summary Scope of Services Summary The Tax Office Division is responsible for the billing and collection of ad valorem (property) taxes. Through contractual agreement, this Division also bills and collects property taxes on behalf of the La Porte Independent School District and the Cities of Morgan's Point and Shoreacres. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Tax Manager 1 1 1 Deputy Tax Collector 1 1 1 Tax Service Clerk 1 1 1 Receptionist 1 1 1 Total 4 4 4 3 -92 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 223,659 $ 237,484 $ 237,026 $ 243,599 2.57% Supplies 10,065 11,050 10,575 10,800 -2.26% Services & Charges 215,286 209,584 192,820 194,488 -7.20% Division Total $ 449,010 $ 458,118 $ 440,421 $ 448,887 -2.01% Scope of Services Summary The Tax Office Division is responsible for the billing and collection of ad valorem (property) taxes. Through contractual agreement, this Division also bills and collects property taxes on behalf of the La Porte Independent School District and the Cities of Morgan's Point and Shoreacres. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Tax Manager 1 1 1 Deputy Tax Collector 1 1 1 Tax Service Clerk 1 1 1 Receptionist 1 1 1 Total 4 4 4 3 -92 City of La Porte, Texas Tax Office Detail of Expenditures 001 -6145 -515 3 -93 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 154,820 $ 165,239 $ 164,792 $ 166,866 1020 Overtime 1,128 1,500 1,500 250 1035 Longevity 2,284 1,468 1,468 1,696 1060 FICA 11,849 12,523 12,667 12,689 1065 Retirement 24,658 27,840 27,685 29,548 1080 Insurance - Medical 28,824 28,824 28,824 32,460 1081 Insurance - Life 96 90 90 90 Personal Services Subtotal 223,659 237,484 237,026 243,599 Supplies: 2001 Office Supplies 1,520 1,200 975 1,000 2002 Postage 7,410 9,000 8,800 9,000 2015 Other Supplies 523 350 100 300 2018 Computer Supplies 417 250 450 250 2093 Computer Equipment 195 250 250 250 Supplies Subtotal 10,065 11,050 10,575 10,800 Services & Charges: 3001 Memberships & Subscriptions 593 690 450 490 3020 Training /Seminars 3,762 3,900 3,918 3,500 4001 Office Equipment 1,207 - - - 4055 Computer Software 298 350 298 550 4060 Computer Lease Fees 3,516 1,684 1,684 1,768 4065 Computer Maintenance Fees 16,325 - - - 5007 Other Professional Services 182,754 197,210 179,942 182,430 5012 Property Resale Maint 182 1,000 1,000 250 6002 Printing /Reproduction 4,598 4,000 3,428 4,000 6005 Advertising 2,051 750 2,100 1,500 Services & Charges Subtotal 215,286 209,584 192,820 194,488 Division Total $ 449,010 $ 458,118 $ 440,421 $ 448,887 3 -93 Finance Department Fiscal Year 2011 -12 Non Departmental Division Expenditure Summary Scope of Services Summary The Non Departmental Division was established to account for the General Fund's share of centralized costs that are not specifically allocated to General Fund Divisions. Functions which benefit all General Fund accounts of the City include such things as liability insurance and contingency. Funded transfers to other funds are also classified here. 3 -94 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Personal Services $ 545,645 $ 690,168 $ 700,677 $ 694,353 0.61% Supplies 4,137 4,000 3,860 4,000 0.00% Services & Charges 8,223,905 3,627,255 3,698,743 1,682,496 - 53.62% Division Total $8,773,687 $4,321,423 $4,403,280 $2,380,849 - 44.91% Scope of Services Summary The Non Departmental Division was established to account for the General Fund's share of centralized costs that are not specifically allocated to General Fund Divisions. Functions which benefit all General Fund accounts of the City include such things as liability insurance and contingency. Funded transfers to other funds are also classified here. 3 -94 City of La Porte, Texas Non Departmental 001 -6146 -515 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1012 Sick Buy Back $ 86,891 $ 115,283 $ 105,720 $ 110,000 1055 Termination Pay (Sick/Vac) 51,598 150,000 170,000 110,000 1060 FICA 9,914 20,295 21,093 11,000 1065 Retirement 21,314 44,290 43,564 25,143 1080 Insurance - Medical 374,712 360,300 360,300 438,210 1095 Employee Reimbursement - Dell 1,216 - - - Personal Services Subtotal 545,645 690,168 700,677 694,353 Supplies: 2002 Postage 8 - - - 2015 Other Supplies 4,129 4,000 3,860 4,000 Supplies Subtotal 4,137 4,000 3,860 4,000 Services & Charges: 3001 Memberships & Subscriptions 619 2,175 2,594 2,825 4001 Office Equipment 436 - 21,084 23,778 4002 Machinery /Tools /Equipment - - 1,300 4006 Heating & A/C Equipment - - - 2,500 4011 Building 916 5,000 4,500 9,020 4055 Computer Software - 29,000 18,775 - 5004 Consulting 28,136 4,400 4,400 - 5006 Fiscal Services 84,984 82,463 137,500 75,000 5007 Other Professional Services 173,301 186,870 186,870 201,870 5013 Property Appraisal 1,250 5,250 5,000 3,500 6010 Janitorial 21,540 21,540 21,540 23,000 6091 Bad Debt Expense 15 100 100 100 7001 Electrical 501,846 468,940 475,481 391,877 7004 Water 2,986 2,500 3,000 3,000 9009 Admin Trans to Fund 009 1,800,000 - - - 9014 Admin Trans to Fund 014 416,876 835,005 835,005 416,876 9015 Admin Trans to Fund 015 5,175,000 1,741,503 1,741,503 277,850 9050 Contingency 16,000 177,445 176,327 250,000 9997 Special Programs - 65,064 65,064 - Services & Charges Subtotal 8,223,905 3,627,255 3,698,743 1,682,496 Division Total $ 8,773,687 $ 4,321,423 $ 4,403,280 $ 2,380,849 3 -95 3 -96 Public Works Department FY 11 -12 Mission Statement: Organizational Chart: City Manager Assistant City Manager Public Works Department Administration Share of General Fund Budget: 14% • 2. 2,273,649 Four Year Comparison by Division: 2,500,000 ®ADMINISTRATION •STREETS •RESIDENTIAL SOLIDWASTE ©COMMERCIAL SOLIDWASTE ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 To provide essential public services to the Citizens of La Porte in the most efficient, cost - effective manner possible by utilizing creative and innovative techniques of public works services and facilities. Streets 1 I Residential Solid Waste 1 I Commercial Solid Waste 3 -97 ® 358,628 O 20,000 mow' i;J� Public Works Department Fiscal Year 2011 -12 Summary: The function of the Public Works Department is to plan, organize, coordinate and implement all projects and programs involving streets, drainage, solidwaste, vehicle maintenance and water and wastewater services. This Department is also responsible for the planning of new water and wastewater facilities, the management of assigned construction projects and the operation of surface water supply facilities by the La Porte Area Water Authority. Department Summary by Division: $ 348,834 $ 363,380 $ 351,077 $ 358,628 -1.31% 2,382,312 2,474,101 2,376,422 2,385,174 -3.59% 2,161,089 2,197,718 2,152,745 2,273,649 3.45% 19,001 20,000 18,996 20,000 0.00% 911236 $ 5.055.199 $ 4.899240 $ 5.037.451 -0.35% Department Summary by Expenditure Category: $ 2,853,620 $ 3,044,703 $ 2,974,321 $ 3,024,280 -0.67% 346,489 366,246 359,816 404,432 10.43% 1,652,254 1,594,250 1,545,374 1,553,639 -2.55% 58,873 50,000 19,729 55,100 10.20% -0.35% 3 -98 Public Works Department FY 11 -12 Administration Division Goals: • Plan and prioritize future public infrastructure maintenance and expansion needs • Manage assigned construction contracts • Manage activities of the La Porte Area Water Authority • Monitor activities of all Public Works Divisions Objeetives: • Further development of the GIS system for drainage and utilities • Completion of all assigned construction contracts within time allowed and budget constraints • Assure the La Porte Area Water Authority provides adequate supplies of water to all customer entities at the most cost effective price possible Performance Indicators: indicators will be completion of the goals and objectives within the allotted period. 3 -99 Public Works Department Fiscal Year 2011 -12 Public Works Administration Division Expenditure Summary Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 0.5 0.5 Assistant Public Works Director 0.5 Personal Services $ 263,366 $ 281,621 $ 273,429 $ 281,310 -0.11% Supplies 4,105 7,300 6,774 4,800 - 34.25% Services & Charges 81,363 74,459 70,874 70,418 -5.43% CapitalOrrtlay - - - 2,100 - Division Total $ 348,834 $ 363,380 $ 351,077 $ 358,628 -1.31% Scope of Services Summary The Public Works Administration Division is responsible for planning, organizing, and implementing all projects involving street drainage, solidwaste, vehicle maintenance, and water /wastewater services. They are also responsible for planning and inspecting new wastewater facilities, implementing proposed landfill, and operating surface water supply facilities for the La Porte Area Water Authority. Personnel Position Roster Total I 4.0 4.0 4.0 3 -100 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Public Works 0.5 0.5 0.5 Assistant Public Works Director 0.5 0.5 0.5 Office Coordinator 1.0 1.0 1.0 Secretary 2.0 2.0 2.0 Total I 4.0 4.0 4.0 3 -100 City of La Porte, Texas Public Works Administration Detail of Expenditures 001 - 7070 -530 3 -101 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 187,002 $ 198,646 $ 191,664 $ 193,979 1035 Longevity 1,346 1,514 1,614 1,384 1042 Car Allowance 2,561 2,550 2,550 2,354 1060 FICA 13,526 14,312 14,203 14,371 1065 Retirement 29,915 33,595 32,299 34,456 1080 Insurance - Medical 28,824 28,824 28,824 32,460 1081 Insurance- Life 192 180 275 306 1090 Other Benefits - 2,000 2,000 2,000 Personal Services Subtotal 263,366 281,621 273,429 281,310 Supplies: 2001 Office Supplies 1,366 1,400 1,370 1,400 2002 Postage 209 100 147 150 2004 Gas and Oil 1,370 1,400 1,387 1,700 2009 Medical 98 100 68 100 2015 Other Supplies 744 1,000 890 1,000 2090 Machinery /Tools /Equipment - 800 725 - 2091 Office Furniture /Equipment - 2,000 1,737 100 2093 Computer Equipment 318 500 450 350 Supplies Subtotal 4,105 7,300 6,774 4,800 Services & ('barges: 3001 Memberships & Subscriptions 362 242 280 402 3020 Training /Seminars 5,121 4,200 3,049 4,325 4001 Office Equipment 6,684 - - - 4006 Heating and A/C Equipment 550 800 590 800 4011 Building Maintenance 2,861 2,900 2,875 2,900 4020 Motor Pool Lease Fees 1,416 1,049 1,049 982 4030 VM: Fleet Maintenance 1,672 2,048 2,048 2,084 4055 Computer Software - - - 150 4060 Computer Lease Fees 3,660 2,320 2,320 2,436 4065 Computer Maintenance Fees 16,325 - - - 5005 Personnel Services 8,352 - - 3,589 5007 Other Professional Services 111 17,000 25,508 17,250 6010 Janitorial Services 8,400 8,400 8,400 8,400 6013 TCEQ Requirements 300 300 300 300 7001 Electrical 21,006 30,000 19,632 21,600 7004 Water 4,543 5,200 4,823 5,200 Services & ('barges Subtotal 81,363 74,459 70,874 70,418 Capital Outlay: 8021 Machinery /Tools & Equipment - - - 2,100 Capital Outlay Subtotal - - - 2,100 Division Total $ 348,834 $ 363,380 $ 351,077 $ 358,628 3 -101 Public Works Department FY 11 -12 Streets Division Goals: • Chip approximately 11,000 linear feet of streets. • Recycle approximately 12,060 linear feet of streets. • Inspect and perform drainage maintenance on open ditch areas • Mow 500 acres of Rights -of Way monthly • Mow 300 acres of Airport Property monthly • Continue Crack Seal Program • Hang informational banners of various civic organizations • Perform studies for requested Traffic Hump petitions Objeetives: • Continue with the recycling of streets versus reconstruction • Perform speed studies for Police Department as requested • Hang banners as requested for community event information Performance Indicators: inear feet of streets Chip Sealed 15,187 29,000 11,000 inear feet of streets Recycled 4,385 8,725 12,060 inear feet of ditches cleaned 36,266 80,539 60,000 inear feet of streets Crack Sealed 80,468 89,000 92,000 3 -102 Public Works Department Fiscal Year 2011 -12 Streets Division Expenditure Summary Scope of Services Summary The Streets Division is responsible for maintaining all City streets. The Street Maintenance crew in this Division performs job functions such as street and drainage reconstruction, patching, seal, coating, overlay and crack sealing. Other tasks include: mowing, mosquito control, traffic control and airport maintenance. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Street Maint. Superintendent Street Maint. Supervisor Senior Equipment Operator Equipment Operator II Equipment Operator I Mosquito Control Technician Equipment Operator (P/T) 1 Actual Budget EsMitated Requested Percent 6 2009 -10 2010 -11 2010 -11 2011 -12 Change 1 1 1 Personal Services $1,525,354 $1,603,300 $1,571,753 $1,569,256 -2.12% Supplies 130,237 138,309 127,883 160,582 16.10% Services & Charges 683,652 682,492 657,057 614,236 - 10.00% CapitalOrrtlay 43,069 50,000 19,729 41,100 - 17.80% Division Total $2,382,312 $2,474,101 $2,376,422 $2,385,174 -3.59% Scope of Services Summary The Streets Division is responsible for maintaining all City streets. The Street Maintenance crew in this Division performs job functions such as street and drainage reconstruction, patching, seal, coating, overlay and crack sealing. Other tasks include: mowing, mosquito control, traffic control and airport maintenance. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Street Maint. Superintendent Street Maint. Supervisor Senior Equipment Operator Equipment Operator II Equipment Operator I Mosquito Control Technician Equipment Operator (P/T) 1 1 1 3 3 3 6 6 6 6 6 6 11 11 11 1 1 1 1 1 1 Total 1 29 29 29 3 -103 City of La Porte, Texas Streets 001 - 7071 -531 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 1,036,137 S 1,086,239 $ 1,068,339 S 1,035,153 1020 Overtime 18,561 27,000 14,663 22,000 1030 Certification 2,853 2,820 2,814 3,000 1035 Longevity 15,984 16,352 15,800 16,712 1060 FICA 79,499 83,527 83,871 79,247 1065 Retirement 169,995 184,985 183,989 185,329 1067 Pars - Retirement - 87 - 91 1080 Insurance - Medical 201,768 201,768 201,768 227,220 1081 Insurance - Life 557 522 509 504 Personal Services Subtotal 1,525,354 1,603,300 1,571,753 1,569,256 Supplies: 2001 Office 100 100 100 150 2003 Protective Clothing 469 600 500 600 2004 Gas and Oil 77,162 75,309 79,000 97,962 2005 Minor Tools 474 800 579 800 2007 Chemical 18,167 23,000 16,059 22,775 2010 Traffic 24,501 34,000 27,950 34,000 2015 Other Supplies 1,337 1,400 1,397 1,500 2090 Machinery /Tools /Equipment 7,763 2,850 2,206 2,545 2093 Computer Equipment 264 250 92 250 Supplies Subtotal 130,237 138,309 127,883 160,582 Services & Charges: 3001 Memberships & Subscriptions 147 318 225 318 3020 Training /Seminars 1,538 2,000 1,737 2,000 4002 Machinery /Tools /Equipment 5,749 4,100 3,000 4,100 4003 Radios and Base Stations - 100 100 100 4004 Traffic Signal Maintenance 16,326 17,200 8,700 17,200 4015 Paving 169,937 263,755 250,163 225,000 4020 Motor Pool Lease Fees 226,778 139,246 139,246 119,200 4030 VM: Fleet Maintenance 238,047 230,696 230,696 230,274 4060 Computer Lease Fees 2,376 1,180 1,180 1,239 4065 Computer Maintenance Fees 10,883 - - - 5002 Engineering - 1,000 1,000 1,000 5007 Other Professional Services 105 200 36 75 6001 Uniforms 6,696 7,000 7,240 7,380 6002 Printing and Production - 297 297 250 6009 Landfills Charges 2,214 2,500 2,100 2,100 7001 Electrical - 10,000 8,000 4,000 7003 Telephone 2,856 2,900 3,337 - Services & Charges Subtotal 683,652 682,492 657,057 614,236 3 -104 City of La Porte, Texas Streets, Continued 001 - 7071 -531 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Capital Outlay: 8021 Machinery/Tools & Equipment - - - 16,100 8029 Paving 43,069 50,000 19,729 25,000 Capital Outlay Subtotal 43,069 50,000 19,729 41,100 Division Total $ 2,382,312 $ 2,474,101 $ 2,376,422 $ 2,385,174 3 -105 Public Works Department FY 11 -12 Residential Solidwaste Division Goals: • Continue to provide efficient Solid Waste Collection services • Continue providing mulch to citizens at no cost • Continue to explore opportunities to expand the Recycling Program • Determine the most cost effective solid waste collection method for future population growth Objeetives: • Efficient, cost effective collection of Solid Waste • Expansion of the Recycling Program through public education and outreach Performance Indicators: Cu. Yds. Garbage Collected Cu. Yds. Trash Collected Number of Citizens Receiving Compost 29,642 30,000 30,000 31,049 32,000 32,500 17,319 18,500 20,000 3 -106 Public Works Department Fiscal Year 2011 -12 Residential Solidwaste Division Expenditure Summary Scope of Services Summary The functions for the Residential Solidwaste Division is the collection of residential solidwaste for approximately 8,650 homes within the City limits. Personnel Position Roster Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 0.5 0.5 0.5 Solidwaste Supervisor Personal Services $1,064,900 $1,159,782 $1,129,139 $1,173,714 1.20% Supplies 212,147 220,637 225,159 239,050 8.35% Services & Charges 868,238 817,299 798,447 848,985 3.88% CapitalOrrtlay 15,804 - - 11,900 - Division Total $2,161,089 $2,197,718 $2,152,745 $2,273,649 3.45% Scope of Services Summary The functions for the Residential Solidwaste Division is the collection of residential solidwaste for approximately 8,650 homes within the City limits. Personnel Position Roster Total 1 22.5 23.5 23.5 3 -107 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Equipment Services /Solidwaste Supermten 0.5 0.5 0.5 Solidwaste Supervisor 1.0 1.0 1.0 Senior Equipment Operator 2.0 3.0 3.0 Equipment Operator II 4.0 4.0 4.0 Equipment Operator I 6.0 6.0 6.0 Solidwaste Worker 9.0 9.0 9.0 Total 1 22.5 23.5 23.5 3 -107 City of La Porte, Texas Residential Solidwaste 001- 7072 -532 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 709,344 S 761,919 $ 751,306 S 760,421 1020 Overtime 15,094 25,000 9,000 15,000 1030 Certification 2,416 2,400 2,400 2,400 1035 Longevity 6,692 7,784 7,656 7,612 1060 FICA 54,326 59,694 59,180 58,904 1065 Retirement 114,451 133,201 129,842 138,260 1080 Insurance - Medical 162,135 169,341 169,341 190,703 1081 Insurance - Life 442 443 414 414 Personal Services Subtotal 1,064,900 1,159,782 1,129,139 1,173,714 Supplies: 2001 Office Supplies 191 100 60 100 2003 Protective Clothing 779 1,173 1,000 1,000 2004 Gas and Oil 100,465 107,289 107,289 120,000 2005 Minor Tools 237 150 145 150 2015 Other Supplies 108,439 109,425 114,000 115,000 2050 Safety Supplies 37 100 85 100 2090 Machinery /Tools /Equipment 1,999 2,200 2,460 2,500 2093 Computer Equipment - 200 120 200 Supplies Subtotal 212,147 220,637 225,159 239,050 Services & Charges: 3001 Memberships & Subscriptions 191 200 201 205 3020 Training /Seminars 666 900 663 900 4002 Machinery /Tools /Equipment 150 200 150 200 4003 Radios and Base Stations - 100 50 100 4020 Motor Pool Lease Fees 173,597 117,925 117,925 129,968 4030 VM: Fleet Maintenance 291,393 308,391 308,391 312,636 4060 Computer Lease Fees 1,164 358 358 376 4065 Computer Maintenance Fees 5442 - - - 5005 Personnel Services 23,916 20,000 17,000 45,000 6001 Uniforms 4,943 5,800 4,571 5,400 6002 Printing /Reproduction 1,363 2,000 1,374 2,000 6009 Landfill Charges 361,643 358,125 344,224 352,200 7003 Telephone 3,770 3,300 3,540 - Services & Charges Subtotal 868,238 817,299 798,447 848,985 Capital Outlay: 8021 Machinery /Tools /Equipment 15,804 - - 11,900 Capital Outlay Subtotal 15,804 - - 11,900 Division Total $ 2,161,089 $ 2,197,718 $ 2,152,745 $ 2,273,649 3 -108 Public Works Department Fiscal Year 2011 -12 Commercial Solidwaste Division Expenditure Summary Actital Bzrdget Estimated Regzrested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Services & Charges $ 19,001 $ 20,000 $ 18,996 $ 20,000 0.00% Division Total $ 19,001 $ 20,000 $ 18,996 $ 20,000 0.00% Scope of Services Summary The function of the Commercial Solidwaste Division is the collection of commercial solidwaste for approximately 600 entities within the City limits. The City has a private contractor who provides this service on behalf of the City. 3 -109 City of La Porte, Texas Commercial Solidwaste 001 - 7073 -532 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges: 5007 Other Professional Services $ 19,001 $ 20,000 $ 18,996 $ 20,000 Services & Charges Subtotal 19,001 20,000 18,996 20,000 Division Total $ 19,001 $ 20,000 $ 18,996 $ 20,000 3 -110 Parks & Recreation Department FY 11 -12 Mission Statement: Organizational Chart: Parks Maintenance Share of General Fund Budget: 11 0 540,524 O 494,44 07 Four Year Comparison by Division: 31,379 Parks Administration ® MAINTENANCE 0 RECREATION OSPECIAL SERVICES DADMINISTRATION 13 ACTUAL 09 -10 0BUDGET 10 -11 DESTIMATED 11 -12 ®REQUESTED 11 -12 To provide and manage superior parks and recreational facilities, innovative programs, and services which will provide our customers with pleasure and enrichment. City Manager 3 -111 Parks and Recreation Department Fiscal Year 2011 -12 Summary: The Parks & Recreation Department is responsible for the maintenance and operation of the City's park and recreation system. The Parks Maintenance Division maintains park grounds, sports fields, Park and other municipal facilities such as City Hall and the La Porte Community Library. The Recreation Division operates the City recreation centers, swimming pools, the Fitness Center, and provides recreational opportunities for both youth and adults. The Special Services Division develops and operates programs supporting seniors and special populations for the City. The Parks Administration Division offers tactical and strategic support for other divisions to meet the stated goals of the department. Department Summary by Division: $ 2,376,656 $ 2,187,288 $ 2,151,363 $ 2,131,379 -2.56% 770,723 836,421 807,005 789,663 -5.59% 425,313 456,522 445,819 494,441 8.31% 488,269 531,033 496,541 540,524 1.79% $ 4,060,961 $ 4,011,264 $ 3,900,728 $ 3,956,007 -1.38% Department Summary by Expenditure Category: $ 2,458,362 $ 2,650,090 $ 2,590,991 $ 2,722,181 2.72% 193,516 241,767 244,742 202,797 - 16.12% 1,175,308 1,018,873 981,674 955,579 -6.21% 233,775 100,534 83,321 75,450 0.00% 4,060,961 $ 4,011,264 $ 3,900,728 $ 3,956,007 -1.38% 3 -112 Parks & Recreation Department FY 11 -12 Parks Maintenance Division Goals: • To maintain 205 acres of developed Parks - includes Parks, Secondary Parks, field maintenance & trail maintenance • To maintain 28 sports field for use by La Porte youth and adults • Improve productivity and efficiency of Parks and Facility Maintenance personnel • To monitor and audit grounds maintenance contract with contractor for all non - departmental buildings, esplanades & right of ways on a monthly basis • To conduct building inspections & complete all departments & non - departmental work orders • To assist with all City of La Porte sponsored and co- sponsored special events Performance Indicators: vg. cost per acre maintained vg. cost per field maintained elect identified in grounds maintenance audit uilding inspections & work orders vg. cost per hour, support (i� special events $276 $260 $85 $82 4% 3% 1,729 1,925 $76.67 $74.00 3 -113 Parks & Recreation Department Fiscal Year 2011 -12 Parks Maintenance Division Expenditure Summary Scope of Services Summary The Parks Maintenance Division is responsible for the maintenance of eighteen parks, four recreation centers, five aquatic facilities, five athletic complexes, one Recreation/Fitness center and Sylvan Beach Pavilion. Additionally, the Parks Division maintains all landscaped areas within the City that are considered right of ways. The Parks Division also assists the Recreation Division with special events. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Parks Maintenance Superintendent Parks Maintenance Supervisor Building Maintenance Supervisor Building Maintenance Technician II Building Maintenance Technician I Pool Maintenance Technician Senior Parks Maintenance Worker Parks Maintenance Worker II Parks Maintenance Worker I Custodian Parks Maintenance Worker I (PT) 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 6 6 6 9 9 9 1 1 1 2 2 2 Total 1 27 27 27 3 -114 Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $1,164,201 $1,215,187 $1,203,598 $1,250,047 2.87% Supplies 110,849 106,519 115,385 117,550 10.36% Services & Charges 867,831 765,048 749,059 717,132 -6.26% CapitalOrrtlay 233,775 100,534 83,321 46,650 - 53.60% Division Total $2,376,656 $2,187,288 $2,151,363 $2,131,379 -2.56% Scope of Services Summary The Parks Maintenance Division is responsible for the maintenance of eighteen parks, four recreation centers, five aquatic facilities, five athletic complexes, one Recreation/Fitness center and Sylvan Beach Pavilion. Additionally, the Parks Division maintains all landscaped areas within the City that are considered right of ways. The Parks Division also assists the Recreation Division with special events. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Parks Maintenance Superintendent Parks Maintenance Supervisor Building Maintenance Supervisor Building Maintenance Technician II Building Maintenance Technician I Pool Maintenance Technician Senior Parks Maintenance Worker Parks Maintenance Worker II Parks Maintenance Worker I Custodian Parks Maintenance Worker I (PT) 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 6 6 6 9 9 9 1 1 1 2 2 2 Total 1 27 27 27 3 -114 City of La Porte, Texas Parks Maintenance 001- 8080 -552 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 766,731 S 810,991 $ 798,985 S 814,113 1020 Overtime 24,927 17,000 17,000 17,000 1030 Certification 862 900 903 900 1035 Longevity 6,728 7,832 7,740 8,812 1060 FICA 59,480 61,452 62,211 61,789 1065 Retirement 124,792 136,288 136,136 143,917 1067 Pars - Retirement 32 106 - 155 1080 Insurance - Medical 180,150 180,150 180,150 202,875 1081 Insurance- Life 499 468 473 486 Personal Services Subtotal 1,164,201 1,215,187 1,203,598 1,250,047 Supplies: 2003 Protective Clothing 915 900 800 800 2004 Gas and Oil 34,873 31,784 38,000 45,000 2005 Minor Tools 2,009 2,000 2,000 2,000 2006 Cleaning 11,166 10,000 9,800 10,000 2007 Chemical 37,126 40,000 42,500 40,000 2015 Other Supplies 19,419 16,000 16,900 17,000 2090 Machinery /Tools /Equipment 5,341 4,650 4,200 2,750 2093 Computer Equipment - 1,185 1,185 - Supplies Subtotal 110,849 106,519 115,385 117,550 Services & Charges: 3001 Memberships & Subscriptions 235 555 555 555 3020 Training /Seminars 1,813 1,605 1,605 1,630 4002 Machinery /Tools /Equipment 11,886 8,000 11,800 11,500 4006 Heating and A/C Equipment 11,827 8,800 14,284 12,500 4008 Pumps /Motors 4,354 8,000 9,250 8,000 4010 Recreation/Education Equip 28,244 14,500 16,963 17,000 4011 Building Maintenance 31,756 24,000 25,952 25,200 4012 Water Line Maintenance 2,242 2,500 1,850 2,000 4018 Park Grounds 70,688 50,000 50,000 50,000 4019 Rental of Equipment 48 250 650 500 4020 Motor Pool Lease Fees 29,992 23,657 23,657 24,941 4030 VM: Fleet Maintenance 76,295 71,467 71,467 75,538 4060 Computer Lease Fees 1,782 1,074 1,074 1,128 4065 Computer Maintenance Fees 8,162 - - - 5007 Other Professional Services 1,140 1,200 1,200 1,200 6001 Uniforms 8,266 8,500 8,518 8,500 6010 Janitorial Services 35,940 35,940 35,940 35,940 6014 Library Costs 47,525 61,000 58,000 52,000 7001 Electrical 376,160 330,000 309,990 275,000 Continued 3 -115 City of La Porte, Texas Parks Maintenance, Continued 001 - 8080 -552 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 7002 Natural Gas 29,968 33,000 28,335 29,000 7003 Telephone 2,164 3,000 - - 7004 Water 87,344 78,000 77,969 85,000 Services & Charges Subtotal 867,831 765,048 749,059 717,132 Capital Outlay: 8002 Building Improvements - 15,000 15,000 - 8032 Land Improvements 233,775 - - 32,000 8050 Motor Vehicles - 85,534 68,321 7,650 8060 Recreation Equipment - - - 7,000 Capital Outlay Subtotal 233,775 100,534 83,321 46,650 Division Total $ 2,376,656 $ 2,187,288 $ 2,151,363 $ 2,131,379 3 -116 Parks & Recreation Department FY 11 -12 Recreation Division Goals: • Partner with organizations, churches & library to enhance recreational activities & after school programs at the recreation centers & field trips to meet future needs of the community • Encourage & promote community activities through special events to enhance recreation & education opportunities for citizens & attract tourism & visitation to the City • Encourage & promote recreational activities through youth sports such as Boys Baseball, Girls Softball, Bay Area Soccer, City of La Porte Track team, Dog Fish Swim team & Youth Basketball • Enhance classes & equipment as needed at the Fitness Center by surveying the community for input on existing as well as new classes to attract new as well as keeping existing members • To continue to service a quality aquatic program to our citizens and quests, and check the effectiveness of our pools Performance Indicators: Avg. Cost per Person Served (Rec Centers) $15.68 $15.75 $15.75 Special Event Attendance (est.) 12,000 13,500 13,750 Recreation & Fitness Center Attendance 84,060 86,000 86,250 RFC Cost of Service Provision Per Visit $3.54 $3.50 $3.48 RFC Revenues Generated Per Visit $3.30 $3.35 $3.37 Expenditures per person at municipal pools $5.19 $5.15 $5.15 Revenues gen. per person at municipal pools $3.25 $3.30 $3.32 3 -117 Parks & Recreation Department Fiscal Year 2011 -12 Recreation Division Expenditure Summary Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 2 2 2 15 15 15 Personal Services $ 520,555 $ 551,874 $ 544,528 $ 543,530 -1.51% Supplies 51,389 102,674 98,748 50,485 - 50.83% Services & Charges 198,779 181,873 163,729 173,148 -4.80% CapitalOrrtlay - - - 22,500 - Division Total $ 770,723 $ 836,421 $ 807,005 $ 789,663 -5.59% Scope of Services Summary The Recreation Division plans, facilitates and directs a wide variety of leisure and recreational programs and activities for the citizens of La Porte. The activities are facilitated through our four recreation centers, five aquatic facilities, five athletic complexes, one Recreation/Fitness center and various other park and municipal facilities within our system. The Division assists numerous community groups and organizations with their fund raising and special event endeavors. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Recreation Superintendent Recreation Programs Coordinator Aquatics & Special Events Cord Recreation Center Specialist Fitness Center Specialist Fitness Center Specialist (PT) Recreation Assistants (Summer) 1 1 1 1 1 1 1 1 1 3 3 3 2 2 2 2 2 2 15 15 15 Total 1 25 25 25 3 -118 City of La Porte, Texas Recreation 001 - 8081 -551 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 314,307 S 330,176 $ 323,280 S 322,355 1011 Seasonal Earnings 56,425 78,099 78,099 72,909 1020 Overtime 14,983 3,500 3,500 3,500 1030 Certification 287 300 509 600 1035 Longevity 3,192 3,576 3,576 3,716 1060 FICA 24,377 25,150 24,227 23,540 1065 Retirement 48,078 51,913 52,204 50,368 1067 Pars Retirement 1,047 1,314 1,314 1,460 1080 Insurance - Medical 57,648 57,648 57,648 64,920 1081 Insurance - Life 211 198 171 162 Personal Services Subtotal 520,555 551,874 544,528 543,530 Supplies: 2001 Office 44 - - - 2002 Postage 499 550 525 550 2003 Protective Clothing 478 600 575 600 2004 Gas and Oil 2,440 2,382 2,500 3,300 2006 Cleaning 307 850 700 700 2009 Medical 43 200 185 200 2015 Other Supplies 12,155 10,000 11,000 10,000 2031 Athletic Supplies 2,162 3,000 2,500 2,500 2032 Aquatic Supplies 6,957 7,500 7,200 7,500 2090 Machinery /Tools /Equipment 26,304 77,592 73,563 25,135 Supplies Subtotal 51,389 102,674 98,748 50,485 Services & Charges: 3001 Memberships & Subscriptions 280 380 380 380 3020 Training /Seminars 5,850 7,100 6,500 6,982 4010 Recreation/EducationEquip 5,171 3,000 2,375 3,000 4011 Building Maitenance - 11,100 - - 4020 Motor Pool Lease Fees 1,632 790 231 231 4030 VM: Fleet Maintenance 2,778 2,616 2,706 2,706 4060 Computer Lease Fees 2,898 1,724 1,724 1,810 4065 Computer Maintenance Fees 13,604 - - - 5007 Other Professional Services 139,674 134,213 134,213 138,239 6002 Printing /Reproduction - 350 300 300 6005 Advertising 215 500 300 500 6041 Special Events 25,855 19,000 15,000 19,000 7003 Telephone 822 1,100 - Services & Charges Subtotal 198,779 181,873 163,729 173,148 Capital Outlay: 8002 Building Improvements - - - 11,500 8060 Recreation Equipment 11,000 Capital Outlay Subtotal - - - 22,500 Division Total $ 770,723 $ 836,421 $ 807,005 $ 789,663 3 -119 Parks & Recreation Department FY 11 -12 Special Services Division Goals: Promote Senior Services & Special Programs Centers to increase participation Promote the usage level of the Home Bound Meals Program to reach maximum capacity of 40 meals a day Increase Special Services participant's awareness of CTY calls for program information and emergencies Performance Indicators: umber of service units provided to program 60,352 63,500 participants umber of daily homebound meals delivered 37 40 umber of CTY calls for special services 40 45 3 -120 Parks & Recreation Department Fiscal Year 2011 -12 Special Services Division Expenditure Summary Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 330,803 $ 380,208 $ 372,390 $ 415,394 9.25% Supplies 22,592 22,924 21,650 24,348 6.21% Services & Charges 71,918 53,390 51,779 48,399 -9.35% CapitalOrrtlay - - - 6,300 - Division Total $ 425,313 $ 456,522 $ 445,819 $ 494,441 8.31% Scope of Services Summary The Special Services Division is responsible for the development and implementation of programs and services for area older adults. Programs administered by the Division include recreational, social, educational, physical fitness, nutritional and special events. Services delivered to area older adults through this Division include health screening, shopping trips, information and referral. Therapeutic recreation programs for area individuals with physical, mental, emotional or social limitations are also provided. This Division also coordinates senior volunteer activities with area nursing homes, schools and community organizations. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Special Services Superintendent Sr. Services Coordinator Sr. Services Assistant Recreation Therapist Assistant Recreation Therapist Therapeutic Recreation Specialist Therapeutic Recreation Assistant Sr. Services Assistant I (PT) Therapeutic Ree Specialist (PT) Home Delivery Meals Driver (PT) 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Total I 10 10 10 3 -121 City of La Porte, Texas Special Services Detail of Expenditures 001 - 8082 -551 3 -122 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 226,643 $ 267,531 $ 259,496 $ 287,514 1011 Seasonal Earnings 1,320 - - - 1020 Overtime 2,458 2,500 2,356 2,500 1030 Certification 602 600 602 600 1035 Longevity 1,396 1,536 1,536 1,908 1060 FICA 15,071 18,151 18,101 19,672 1065 Retirement 32,454 38,784 39,420 45,890 1067 Pars - Retirement 225 484 297 379 1080 Insurance - Medical 50,442 50,442 50,442 56,805 1081 Insurance- Life 192 180 140 126 Personal Services Subtotal 330,803 380,208 372,390 415,394 Supplies: 2003 Protective Clothing 200 435 400 400 2004 Gas and Oil 5,923 6,102 7,000 7,800 2009 Medical 23 250 250 148 2015 Other Supplies 7,543 7,777 8,000 8,000 2018 Computer Supplies 124 360 - - 2036 Special Olympics 8,340 8,000 6,000 8,000 2090 Machinery /Tools /Equipment 439 - - - Supplies Subtotal 22,592 22,924 21,650 24,348 Services & Charges: 3001 Memberships & Subscriptions 241 400 400 440 3020 Training /Seminars 2,884 2,477 2,477 1,742 4001 Office Equipment 1,169 - - - 4002 Machinery /Tools /Equipment - 673 802 541 4003 Radios and Base Stations - 250 - - 4010 Recreation /Education Equip 177 200 125 200 4020 Motor Pool Lease Fees 23,532 17,025 17,025 11,597 4030 VM: Fleet Maintenance 14,003 15,727 15,727 18,659 4060 Computer Lease Fees 3,162 2,638 2,638 2,770 4065 Computer Maintenance Fees 13,604 - - - 5007 Other Professional Services 1,346 1,500 1,200 1,200 6001 Uniforms 838 1,100 1,100 950 6002 Printing /Reproduction - 100 65 100 6005 Advertising 252 400 320 300 6010 Janitorial Services 9,900 9,900 9,900 9,900 7003 Telephone 810 1,000 - - Services & Charges Subtotal 71,918 53,390 51,779 48,399 Capital Outlay: 8002 Building Improvements - - - 6,300 Capital Outlay Subtotal - - - 6,300 Division Total $ 425,313 $ 456,522 $ 445,819 $ 494,441 3 -122 Parks & Recreation Department FY 11 -12 Parks Administration Division Goals: • Execute tracking programs for gathering pertinent information relative to department rental facility operations (includes attendance for centers, fields, & pool rentals) • Continue to develop the City's plan for bicycle & pedestrian trails throughout the City • Expand joint venture projects with community organizations and churches • Maximize use of existing and undeveloped park land and capitalize on the City's natural assets • Maintain comments (complaints /compliments /suggestions /information) about the department facilities and programs Performance Indicators: otal number of indoor /outdoor facility rentals 566 590 615 >int venture projects & co- sponsored events 21 28 34 ercentage of positive - neutral citizen comments 90% 91% 3 -123 Parks & Recreation Department Fiscal Year 2011 -12 Parks Administration Division Expenditure Summary Scope of Services Summary The Parks Administration Division is responsible for planning, organizing, and implementing all projects involving recreation facilities in the City. This Division also oversees maintenance of City parks, including the Sylvan Beach Pavilion facility. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Parks & Recreation Operations Manager Office Coordinator Customer Service Assistant Secretary Groundskeeper(P/T) Ree Center Rental Caretaker (P/T) 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 2 2 2 2 2 2 Total I 10 10 10 3 -124 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 442,803 $ 502,821 $ 470,475 $ 513,210 2.07% Supplies 8,686 9,650 8,959 10,414 7.92% Services & Charges 36,780 18,562 17,107 16,900 -8.95% Division Total $ 488,269 $ 531,033 $ 496,541 $ 540,524 1.79% Scope of Services Summary The Parks Administration Division is responsible for planning, organizing, and implementing all projects involving recreation facilities in the City. This Division also oversees maintenance of City parks, including the Sylvan Beach Pavilion facility. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Parks & Recreation Operations Manager Office Coordinator Customer Service Assistant Secretary Groundskeeper(P/T) Ree Center Rental Caretaker (P/T) 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 2 2 2 2 2 2 Total I 10 10 10 3 -124 City of La Porte, Texas Parks Administration 001 - 8089 -550 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings 318,221 368,750 340,377 369,469 1020 Overtime 3,235 2,800 2,785 2,800 1035 Longevity 2,984 3,188 3,188 3,624 1042 Car Allowance 5,121 5,100 5,100 5,100 1060 FICA 22,165 24,317 23,039 24,574 1065 Retirement 46,990 53,465 51,106 56,961 1067 Pars - Retirement 351 731 356 686 1080 Insurance- Medical 43,236 43,236 43,236 48,690 1081 Insurance - Life 250 234 288 306 1090 Other Benefits 250 1,000 1,000 1,000 Personal Services Subtotal 442,803 502,821 470,475 513,210 Supplies: 2001 Office Supplies 3,025 2,650 2,500 2,650 2002 Postage 2,633 3,100 2,885 3,100 2003 Protective Clothing 628 600 594 600 2015 Other Supplies 2,049 1,800 2,000 1,900 2018 Computer Supplies 351 900 400 500 2091 Office Furniture /Equipment - - - 1,164 2093 Computer Equipment - 600 580 500 Supplies Subtotal 8,686 9,650 8,959 10,414 Services & Charges: 3001 Memberships & Subscriptions 110 417 400 280 3020 Training /Seminars 2,243 2,935 1,674 1,780 4001 Office Equipment 4,737 - 300 - 4019 Rental of Equipment 83 100 80 100 4050 Computer Hardware 475 - - - 4055 Computer - Software 3,354 2,846 3,168 3,568 4060 Computer Lease Fees 3,114 2,426 2,426 2,547 4065 Computer Maintenance Fees 13,604 - - - 5007 Other Professional Services 480 520 480 520 6002 Printing /Reproduction 5,278 5,300 4,000 4,000 6005 Advertising - 250 - 250 6041 Special Events 1,880 2,500 3,505 2,500 7003 Telephone 404 250 - - 7005 Misc Utilities 1,018 1,018 1,074 1,355 Services & Charges Subtotal 36,780 18,562 17,107 16,900 Division Total $ 488,269 $ 531,033 $ 496,541 $ 540,524 3 -125 3 -126 Planning Department FY 11 -12 Mission Statement: To address the immediate and long -term needs and goals of the community by use of a comprehensive, community -based approach to planning and development. Organizational Chart: Planning & Engineering City Manager Planning Department Inspections GIS Division Share of General Fund Budget: 6% 0926,23 0 183,225 Four Year Comparison by Division: 1,000,000 800,000 600,000 400,000 200,000 0 924,441 ®PLANNING & ENGINEERING OGIS DIVISION DINSPECTIONS ®ACTUAL 09 -10 OBUDGET 10 -11 DESTIMATED 11 -12 ®REQUESTED 11 -12 3 -127 Planning Department Fiscal Year 2011 -12 Summary: The Department of Planning is responsible for performing all functions necessary for the orderly growth of the City. These functions include serving as staff advisors to the Planning Commission and Zoning Board of Adjustment, performing all planning functions as they relate to the Comprehensive Planning and Zoning Ordinance, supervising land and right -of- way acquisitions, performing engineering design and review functions, performing subdivision review, administering contracts and providing project management for Capital Improvement Projects, establishing and maintaining the GIS database and administering any other development related functions within the City. Department Summary by Division: $ 794,426 $ 965,994 $ 857,772 $ 924,441 -4.30% 198,835 192,794 173,174 183,225 -4.96% 888,277 915,903 895,508 926,237 1.13% $ 1,881,538 $ 4,691 $ 1,926,454 $ 2,033,903 -1.97% Department Summary by Expenditure Category: $ 1,559,652 $ 1,700,402 $ 1,583,969 $ 1,748,257 2.81% 44,689 41,476 37,981 46,676 12.54% 277,197 332,813 304,504 218,970 - 34.21% - - - 20,000 0.00% $ 1,881,538 $ 2,074,691 $ 1,926,454 $ 2,033,903 -1.97% 3 -128 Planning Department FY 11 -12 Planning & Engineering Division Goals: • Ensure that growth and development in La Porte are timely, orderly and of a quality expected by the citizens • Ensure that all capital improvements made in La Porte are of a safe design that meet current engineering standards and are energy efficient • Inform the public in regard to minimum design standards expected in the development of property • Provide exemplary customer service to all citizens • Promote, encourage and advocate Economic, Housing and Infrastructure Development • Enforce the new floodplain delineations to ensure safe growth with proper drainage designs • Improve the quality of neighborhoods and other areas in decline by attracting private investment activity Objectives: • Maintain and update the Development Ordinance • Maintain and update the Zoning Ordinance • Eliminate drainage problems that currently inhibit development • Design, review, inspect and manage all capital improvements proposed by the City • Review and inspect all capital improvement projects performed by developers • Provide printed materials to developers, contractors, and the general public concerning the standards expected for development in La Porte • Provide support and training for Commissions, Board, Committees and Staff • Administer the HOME and CDBG grant programs for the Northside Community Neighborhood Project • Continue to pursue potential waterfront development commercial recreation projects Performance Indicators: of Rezoning applications processed 8 12 1C of special conditional use permits processed 7 11 14 of Plat applications processed 12 16 2C of Zoning Ordinance amendments 6 9 12 of drainage projects undertaken 17 10 1 C of capital improvement projects undertaken 3 8 5 of community plans adopted/updated - - 2 of fill dirt applications processed 50 46 4E of pipeline applications processed 3 1 2 of pre - development meetings conducted 152 168 20C of site plans reviewed 30 42 35 of Zoning Board of Adjustment cases processed 10 14 1 E of industrial district utility service application processed 7 3 5 of street & alley closing applications processed 7 9 € of storm water quality permits issued - 1 5 3 -129 Planning Department Fiscal Year 2011 -12 Planning & Engineering Division Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 716,816 $ 831,525 $ 729,592 $ 860,440 3.48% Supplies 10,260 14,469 13,111 14,000 -3.24% Services & Charges 67,350 120,000 115,069 30,001 - 75.00% CapitalOrrtlay - - - 20,000 - Division Total $ 794,426 $ 965,994 $ 857,772 $ 924,441 -4.30% Scope of Services Summary The Division of Planning/Engineering manages development related programs such as comprehensive planning, zoning, capital improvements, drainage management, utility mapping, infrastructure expansions, private sector development guidance, and flood plain administration. It also provides engineering, surveying, and drafting services to other City Departments and assists citizens in solving development issues. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Planning City Engineer City Planner Engineering Manager Engineering Specialist Engineering Technician Office Coordinator Planning Assistant Public Improvement Coordinator Survey Party Chief 1 1 1 1 1 1 1 1 1 - 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Total I 10 10 10 3 -130 City of La Porte, Texas Planning & Engineering Detail of Expenditures Personal Services: 1010 Regular Earnings 1020 Overtime 1035 Longevity 1042 Car Allowance 1046 Physical Fitness Allowance 1060 FICA 1065 Retirement 1080 Insurance - Medical 1081 Insurance - Life 1090 Other Benefits Personal Services Subtotal Supplies: 5,100 2001 Office Supplies 2002 Postage 2004 Gas and Oil 2005 Minor Tools 2008 Educational 2015 Other Supplies 2018 Computer Supplies 2090 Machinery /Tools /Equipment 2091 Office Furniture /Equipment 2093 Computer Equipment Supplies Subtotal Services & Charges: 3001 Memberships & Subscriptions 3020 Training /Seminars 3021 Special Commissions 4001 Office Equipment 4002 Machinery /Tools /Equipment 4020 Motor Pool Lease Fees 4030 VM: Fleet Maintenance 4050 Computer Hardware 4055 Computer Software 4060 Computer Lease Fees 4065 Computer Maintenance Fees 5007 Other Professional Services 5015 Construction Inspection 6001 Uniforms 6002 Printing /Reproduction 6005 Advertising 6006 Miscellaneous 7003 Telephone Services & Charges Subtotal Capital Outlay: 8021 Machinery /Tools & Equipment Capital Outlay Subtotal Division Total 001 - 9090 -519 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 512,410 $ 599,527 $ 518,418 $ 610,549 566 750 750 750 5,332 5,708 5,740 5,800 5,121 5,100 4,718 5,100 - - - 1,000 39,291 46,001 40,128 46,555 81,671 101,037 87,036 108,176 72,060 72,060 72,060 81,150 365 342 342 360 2,494 3,250 3,250 893 1,000 796 2,571 2,700 3,560 32 100 100 48 250 250 1,734 2,650 2,650 1,434 750 750 - 700 700 1,054 3,069 1,055 10,260 14,469 13,111 1,912 2,080 2,080 1,372 3,725 3,725 990 4,000 4,000 1,802 130 59 2,007 1,250 750 2,004 1,028 1,028 7,483 6,456 6,456 - 500 500 4,432 11,074 11,066 6,558 3,792 3,792 32,649 - - 2,182 79,250 79,250 - 500 500 282 385 350 3,478 4,500 1,263 - 250 250 199 - - - 1,080 - 67,350 120,000 115,069 $ 794,426 $ 965,994 3 -131 2,750 900 3,400 100 100 2,250 4,000 3,945 4,000 4,000 1,250 365 4,059 3,800 3,982 3,000 350 1,000 250 20,000 - 20,000 $ 857,772 $ 924,441 Planning Department FY 11 -12 GIS Division Goals: • Increase utilization of GIS tools to aid the daily operation of city staff • Expand mapping of city infrastructure and socio- economic data • Implement new Planning/Engineering database software into GIS workflow • Provide exemplary customer service to all citizens Objeetives: • Provide city staff with access to and training in the use of improved GIS desktop tools • Improve coordination with Public Works' staff in developing infrastructure data • Obtain training for demographic mapping applications Performance Indicators: Number of staff members trained to utilize GIS desktop tools Number of GIS layers updated Number of GIS exhibits created 4 2 4 12 6 7 260 260 260 3 -132 Planning Department Fiscal Year 2011 -12 GIS Division Expenditure Summary Scope of Services Summary The GIS Division creates, maintains and produces geographic data for both general and specialized mapping in support of City officials, administration, staff, developers and the public. The division is responsible for maintaining the City's web -based GIS well as surveying, obtaining, compiling and publishing a wide variety of data relating to the City's infrastructure systems, jurisdictional authority and comprehensive plans. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 GIS Manager GIS Technician 1 1 1 1 1 1 Total 1 2 2 2 3 -133 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 148,117 $ 147,010 $ 143,485 $ 151,670 3.17% Supplies 8,095 1,500 1,500 3,100 106.67% Services & Charges 42,623 44,284 28,189 28,455 - 35.74% Division Total $ 198,835 $ 192,794 $ 173,174 $ 183,225 -4.96% Scope of Services Summary The GIS Division creates, maintains and produces geographic data for both general and specialized mapping in support of City officials, administration, staff, developers and the public. The division is responsible for maintaining the City's web -based GIS well as surveying, obtaining, compiling and publishing a wide variety of data relating to the City's infrastructure systems, jurisdictional authority and comprehensive plans. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 GIS Manager GIS Technician 1 1 1 1 1 1 Total 1 2 2 2 3 -133 City of La Porte, Texas GIS Division 001 - 9091 -519 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 106,867 $ 105,048 $ 102,080 $ 105,901 1020 Overtime 286 250 250 500 1035 Longevity 1,516 1,612 1,612 1,672 1050 Physical Fitness Allowance - - - 500 1060 FICA 8,122 8,007 7,916 8,096 1065 Retirement 16,856 17,627 17,161 18,717 1080 Insurance - Medical 14,412 14,412 14,412 16,230 1081 Insurance - Life 58 54 54 54 Personal Services Subtotal 148,117 147,010 143,485 151,670 Supplies: 2001 Office Supplies 400 650 650 650 2015 Other Supplies 309 100 100 150 2018 Computer Supplies 928 750 750 2,000 2093 Computer Equipment 6,458 - - 300 Supplies Subtotal 8,095 1,500 1,500 3,100 Services & Charges: 3001 Memberships & Subscriptions - 1,000 1,000 1,000 3020 Training /Seminars 287 1,260 1,260 1,260 3024 Tuition Reimbursement - - - 600 4001 Office Equipment 1,719 130 59 - 4050 Computer Hardware - 500 250 - 4055 Computer Software 9,665 9,652 9,652 9,579 4060 Computer Lease Fees 1,758 968 968 1,016 4065 Computer Maintenance Fees 10,883 - - - 5007 Other Professional Services 18,311 30,774 15,000 15,000 Services & Charges Subtotal 42,623 44,284 28,189 28,455 Division Total $ 198,835 $ 192,794 $ 173,174 $ 183,225 3 -134 Planning Department FY 11 -12 Inspection Division Goals: • Ensure public safety with regard to buildings and other structures • Ensure public health with regard to environmental problems • Inform the public on minimum requirements necessary for development in La Porte • Provide exemplary customer service to all citizens Objectives: • Accurately and efficiently perform construction plan review • Accurately and efficiently inspect all construction • Accurately and efficiently inspect and process all substandard structures • Accurately and efficiently inspect the City, on a regular basis, for ordinance violations in regard to weeds, high grass, junk vehicles and graffiti • Provide information to developers, builders and the general public in regard to city ordinances, building codes and zoning requirements • Assist Building Codes Appeals Board in the performance of their duties Performance Indicators: Number of Construction Inspection Performed 3,841 4,066 4,200 Number of Plan Reviews Performed 1,071 955 1,150 Number of Code Enforcement Cases Processed* 3,086 3,000 3,200 Number of Substandard Structures Demolished (includes owner initiated) 51 50 35 *l'rrmbers reflect crew code err forcemeat cases established. Does NOT include re-inspections ongoing cases or actual inspections performed 3 -135 Planning Department Fiscal Year 2011 -12 Inspection Services Division Expenditure Summary Scope of Services Summary The Inspections Division is responsible for the permitting of construction work, enforcing of the building, plumbing, mechanical, and electrical codes, the junk vehicle ordinance and the City zoning ordinance. The Division also manages the annual mowing contracts, the demolition of substandard properties, and the City Hall Janitorial Contract. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Chief Building Official Deputy Building Official Chief Inspector Inspector Community Service Inspector Community Services Technician Inspection Services Coordinator Inspection Services Technician 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 1 1 1 1 1 1 2 2 2 Total I 11 11 11 3 -136 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 694,719 $ 721,867 $ 710,892 $ 736,147 1.98% Supplies 26,334 25,507 23,370 29,576 15.95% Services & Charges 167,224 168,529 161,246 160,514 -4.76% Division Total $ 888,277 $ 915,903 $ 895,508 $ 926,237 1.13% Scope of Services Summary The Inspections Division is responsible for the permitting of construction work, enforcing of the building, plumbing, mechanical, and electrical codes, the junk vehicle ordinance and the City zoning ordinance. The Division also manages the annual mowing contracts, the demolition of substandard properties, and the City Hall Janitorial Contract. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Chief Building Official Deputy Building Official Chief Inspector Inspector Community Service Inspector Community Services Technician Inspection Services Coordinator Inspection Services Technician 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 1 1 1 1 1 1 2 2 2 Total I 11 11 11 3 -136 City of La Porte, Texas Inspection Services 001- 9092 -524 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 489,214 $ 505,894 $ 497,735 $ 504,897 1020 Overtime 22 500 250 500 1030 Certification 6,836 6,899 6,924 6,900 1035 Longevity 3,404 3,640 3,056 3,500 1046 Physical Fitness Allowance - - - 1,000 1060 FICA 37,427 38,634 38,525 38,891 1065 Retirement 78,204 85,710 83,839 89,906 1080 Insurance - Medical 79,266 79,266 79,266 89,265 1081 Insurance - Life 346 324 297 288 1090 Other Benefits - 1,000 1,000 1,000 Personal Services Subtotal 694,719 721,867 710,892 736,147 Supplies: 2001 Office Supplies 3,567 4,000 3,500 4,000 2002 Postage 7,626 9,000 8,000 8,000 2003 Protective Clothing - 250 250 250 2004 Gas and Oil 5,942 6,413 6,413 8,000 2005 Minor Tools 740 600 313 350 2008 Educational 5,349 1,244 1,244 5,991 2015 Other Supplies 670 750 650 1,035 2018 Computer Supplies 2,340 1,500 1,250 1,000 2090 Machinery /Tools /Equipment - - - 250 2091 Office Furniture /Equipment - 1,000 1,000 300 2093 Computer Equipment 100 750 750 400 Supplies Subtotal 26,334 25,507 23,370 29,576 Services & Charges: 3001 Memberships & Subscriptions 815 1,583 1,281 1,020 3020 Training /Seminars 3,712 6,250 4,236 5,554 4001 Office Equipment 2,054 260 - - 4020 Motor Pool Lease Fees 2,945 2,272 2,272 2,661 4030 VM: Fleet Maintenance 9,156 8,731 8,731 8,146 4050 Computer Hardware - 500 250 - 4055 Computer Software 488 - - 400 4060 Computer Lease Fees 6,036 4,508 4,508 4,733 4065 Computer Maintenance Fees 27,208 - - - 5007 Other Professional Services 50,100 60,000 60,000 60,000 6001 Uniforms 1,378 1,925 1,468 1,500 6002 Printing /Reproduction 3,372 4,000 3,000 1,500 6005 Advertising - 500 500 - 6006 Miscellaneous 374 - - - 6021 Dangerous Buildings 59,586 75,000 75,000 75,000 7003 Telephone - 3,000 - - Services & Charges Subtotal 167,224 168,529 161,246 160,514 Division Total $ 888,277 $ 915,903 $ 895,508 $ 926,237 3 -137 3 -138 Utility Fund FY 11 -12 Public Works Department Mission Statement: To provide essential public services to the Citizens of La Porte in the most efficient, cost - effective manner possible by utilizing creative and innovative techniques of public works services and facilities. Organizational Chart: I City Manager Assistant City Manager Public Works Department Water Production Finance Department Wastewater Wastewater Water Distribution Collection I I Treatment Mission Statement: To provide services to citizens in a fair, consistent, cost - effective, courteous and organized manner. To provide citizens, management and council with accurate and useful financial information in a timely manner. Organizational Chart: City Manager Assistant City Manager Finance Department Utility Billing Non - Departmental 4 -1 City of La Porte Utility Fund (002) Summary Working Capital 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenses Equals Estimated Working Capital 9130111 Plus 11 -12 Revenues: Charges for Services Water Revenue Sewer Revenue Interest Total Revenues Equals Total Resources Less 11 -12 Expenses: Water Production Water Distribution Wastewater Collection Wastewater Treatment Utility Billing Non Departmental Total Expenses Equals Estimated Working Capital 9130112 $ 1,071,430 7,859,310 7,781,267 1,149,473 7,878,700 9,028,173 7,761,033 $ 1,267,140 Estimated Projected 2010 -11 2011 -12 Revenues $ 7,859,310 $ 7,878,700 Expenses 7,781,267 7,761,033 Revenues over Expenses $ 78,043 $ 117,667 Targeted working capital - 60 to 90 days Estimated working capital - 60 days Goal: $1,913,679 1 Day = $21,263 621,800 3,905,000 3,350,000 1,900 592,108 939,742 928,600 1,236,656 720,500 3,343,427 4 -2 Utility Fund FY 11 -12 Share of Utility Fund Budget: ® 592,108 9,742 0720,500 Four Year Comparison by Division: 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 0928,600 ,56 ®WATER PRODUCTION ®WATER DISTRIBUTION •WASTEWATER COLL •WASTEWATER TREAT •UTILITY BILLING ®NON- DEPARTMENTAL ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 4 -3 Q � Q SG C � a c v CQy J � o � J ®WATER PRODUCTION ®WATER DISTRIBUTION •WASTEWATER COLL •WASTEWATER TREAT •UTILITY BILLING ®NON- DEPARTMENTAL ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 4 -3 City of La Porte Utility Fund (002) Statement of Revenues Object Description Charges for Services: 408.01 -16 Service Fees Charges for Services Subtotal Water Revenue: 408.05 -01 Penalties 408.05 -02 Sales 408.05 -03 Taps 408.05 -04 Reconnect Fees 408.05 -05 Meters 408.05 -06 Temporary Connects 408.05 -07 New Service /Transfer Fee 408.05 -09 Sales Outside City 408.05 -11 Sales Outside City Admin Fee Water Revenue Subtotal Wastewater Revenue: 408.06 -01 Sales 408.06 -02 Taps 408.06 -03 Inspection Fees 408.06 -04 Industrial Waste Surcharge 408.06 -05 Industrial Waste Permit Wastewater Revenue Subtotal Miscellaneous: 410.01 -00 Miscellaneous Revenue Miscellaneous Subtotal Operating Transfers: 480.01 -01 Admin Trans from Fund 007 480.01 -14 Admin Trans from Fund 014 Operating Transfers Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Utility Fund Revenue Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 6,150 $ 5,500 $ 6,200 $ 6,200 6,150 5,500 6,200 6,200 264,101 275,000 265,000 265,000 3,808,245 3,900,000 3,922,492 3,905,000 32,310 35,000 7,500 33,000 42,498 43,000 43,000 50,000 7,867 6,500 6,500 7,500 600 750 750 750 12,440 13,500 13,500 13,500 226,302 220,000 200,000 190,000 35,000 50,000 35,000 35,000 4,429,363 4,543,750 4,493,742 4,499,750 3,218,524 3,315,000 3,334,118 3,350,000 7,605 10,000 5,000 5,000 500 500 3,000 500 13,684 17,000 14,500 14,500 1,775 850 850 850 3,242,088 3,343,350 3,357,468 3,370,850 2,025 - - - 2,025 818,883 - - - 818,883 - - - $ 8,501,008 $ 7,894,600 $ 7,859,310 $ 7,878,700 4 -4 Utility Fund Revenue Allocation Fiscal Year 2011 -12 Budget 4 -5 Allocated to Total Water Sewer Revenue Type Charges for Services $ 6,200 $ 3,100 $ 3,100 Water Revenue 4,499,750 4,499,750 - Wastewater Revenue 3,370,850 - 3,370,850 Interest 1,900 950 950 Total $ 7,878,700 $ 4,503,800 $ 3,374,900 Percentage 100% 57.2% 42.8% Utility Fund Expense Allocation Fiscal Year 2011 -12 Budget Allocated to Total Water Sewer Expense Type Water Production $ 592,108 $ 592,108 $ - Water Distribution 939,742 939,742 - Wastewater Collection 928,600 - 928,600 Wastewater Treatment 1,236,656 - 1,236,656 Utility Billing* 720,500 360,250 360,250 Non Departmental ** 3,343,427 2,187,287 1,156,141 Total $ 7,761,033 $ 4,079,387 $ 3,681,647 Percentage 100% 52.56% 47.44% * *Non Departmental Broken Down as Follows: Personal Services, Bad Debt, Transfer to Utility Capital Improvement Fund, Fiscal Services, Miscellaneous and Contingency* 682,266 $ 341,133 $ 341,133 LPAWA Water (100% to water) 1,700,000 1,700,000 - Historical Undermilization - - - Contract Sewer (100% to sewer) 9,000 - 9,000 Transfer to Fund 018 (100% to sewer) 300,000 - 300,000 Water Taps and Meters and Boxes 48,500 48,500 - AMR (54.56% to Water, 45.44% to Sewer) 296,861 161,967 134,894 2005 Certificates of Obligation 75,951 37,976 37,976 2006 Certificates of Obligation 80,237 14,041 66,195 2007 Certificates of Obligation (all to sewer) 383,274 - 383,274 Debt Service Differential* (232,662) (116,331) (116,331) Total $ 3,343,427 $ 2,187,287 $ 1,156,141 * =50% charged to each service 4 -5 Utility Fund Fiscal Year 2011 -12 Summary: The Utility Fund is responsible for accounting for revenues and expenses related to the maintenance and operation of the water and wastewater systems of the City. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, administration, operations, maintenance, financing, related debt service, and billing and collections. Department Summary by Division: $ 576,091 $ 582,022 $ 577,258 $ 592,108 1.73% 963,174 895,366 896,206 939,742 4.96% 1,009,315 1,000,279 982,963 928,600 -7.17% 1,351,177 1,231,273 1,209,549 1,236,656 0.44% 716,513 697,365 699,956 720,500 3.32% 3,455,832 3,481,012 3,415,335 3,343,427 -3.95% 102 $ 7.887.317 $ 7.781267 $ 7.761.033 -1.60% Department Summary by Expenditure Category: $ 3,059,828 $ 2,932,176 $ 2,905,577 $ 2,992,634 2.06% 227,140 242,326 248,082 258,400 6.63% 4,754,256 4,660,315 4,587,148 4,447,199 -4.57% 30,878 52,500 40,460 62,800 19.62% $ 8,072,102 $ 7,887,317 $ 7,781,267 $ 7,761,033 -1.60% 4 -6 Utility Fund FY 11 -12 Water Production Division Goals: • Ensure the supply and delivery of a sage, quality potable water to the residents of the City of La Porte • Monitor water supply for compliance of all local, state and federal regulations • Continue all efforts to maintain a Superior Water System rating from the Texas Commission on Environmental Quality • Enhance employee safety • Provide utility training for Water Production personnel Objeetives: • Continue improvements to Water Plant Facilities • Continue enhancement of the Water Supply Protection Program • Continue monitoring of water consumption to ensure compliance Harris- Galveston Coastal Subsidence District and LPAWA guideline and regulations Performance Indicators: Ground Water Used 116.80 126.30 133.50 Surface Water Used 1,219.40 1,263.80 1,365.00 amounts expressed in millions 4 -7 Utility Fund Fiscal Year 2011 -12 Water Production Division Expenditure Summary Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 0.125 0.125 Assistant Director of Public Works 0.125 Personal Services $ 318,003 $ 308,620 $ 313,330 $ 327,169 6.01% Supplies 14,432 16,100 17,790 19,010 18.07% Services & Charges 243,656 257,302 246,138 241,729 -6.05% CapitalOrrtlay - - - 4,200 - Division Total $ 576,091 $ 582,022 $ 577,258 $ 592,108 1.73% Scope of Services Summary The Water Production Division is responsible for providing water approved by State and Federal agencies for residential and commercial use. It is also responsible for providing adequate water reserves and water pressures for fire protection, monitoring water quality, and performing routine and emergency repairs on equipment. Personnel Position Roster Total 1 4.250 4.250 4.250 4 -8 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Public Works 0.125 0.125 0.125 Assistant Director of Public Works 0.125 0.125 0.125 Utility Superintendent 0.250 0.250 0.250 Assistant Utility Superintendent 0.250 0.250 0.250 Water Production Supervisor 1.000 1.000 1.000 Water Production Operator I 2.000 2.000 2.000 Utilities Groundskeeper 0.500 0.500 0.500 Total 1 4.250 4.250 4.250 4 -8 City of La Porte, Texas Water Production 002 -7084 -533 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 181,325 $ 199,798 $ 202,522 $ 209,227 1020 Overtime 23,166 19,000 19,000 19,000 1030 Certification 3,060 3,600 3,600 4,275 1035 Longevity 2,108 2,106 2,131 1,836 1042 Car Allowance 640 638 638 588 1060 FICA 15,570 16,305 17,088 17,137 1065 Retirement 42,736 36,443 37,645 40,545 1080 Insurance - Medical 49,288 30,626 30,626 34,489 1081 Insurance- Life 110 104 80 72 Personal Services Subtotal 318,003 308,620 313,330 327,169 Supplies: 2001 Office Supplies 92 100 60 100 2002 Postage 33 100 40 100 2003 Protective Clothing 104 100 35 100 2004 Gas and Oil 11,299 11,000 13,500 14,500 2005 Minor Tools 267 150 130 150 2007 Chemical 1,519 2,400 2,250 2,260 2015 Other Supplies 669 1,100 1,000 1,000 2050 Safety 25 150 100 100 2090 Machinery /Tools /Equipment 220 500 488 200 2093 Computer Equipment 204 500 187 500 Supplies Subtotal 14,432 16,100 17,790 19,010 Services & Charges: 3001 Memberships & Subscriptions 77 155 75 150 3020 Training /Seminars 1,365 1,350 1,320 1,350 4002 Machinery /Tools /Equipment 10,435 7,900 7,600 8,000 4011 Building Maintenance 269 300 220 200 4020 Motor Pool Lease Fees 4,896 4,456 4,456 5,786 4030 VM: Fleet Maintenance 15,675 16,779 16,779 14,347 5007 Other Professional Services 5,341 5,500 5,865 5,865 6001 Uniforms 935 950 1,205 1,300 6002 Printing /Reproduction 72 100 71 100 6013 TCEQ Requirements 50,450 54,310 46,570 54,631 7001 Electrical 153,149 164,518 161,000 150,000 7003 Telephone 992 984 977 - Services & Charges Subtotal 243,656 257,302 246,138 241,729 Capital Outlay: 8021 Machinery /Tools & Equipment - - - 4,200 Capital Outlay Subtotal - - - 4,200 Division Total $ 576,091 $ 582,022 $ 577,258 $ 592,108 4 -9 Utility Fund FY 11 -12 Water Distribution Division Goals: • Enhance employee safety • Provide utility training for Distribution personnel • Complete maintenance assignments within specified timeframes • Improve efficiency installing new water services • Assist in continuation of Remote Read Meter System Conversion Objeetives: • Replace 2,760 feet of water line utilizing "in- house" forces • Install new fire hydrants for expanded fire protection • Inspect and operate all fire hydrants annually Performance Indicators: umber of leaks repaired inear feet of lines replaced 417 320 350 3,135 2,500 2,760 4 -10 Utility Fund Fiscal Year 2011 -12 Water Distribution Division Expenditure Summary Scope of Services Summary The Water Distribution Division is responsible for distributing water to residential and commercial customers and responding to customer complaints. Additional responsibilities include maintaining, repairing, and reconstructing fire hydrants, valves and meters. Water must be provided at an acceptable level of service to customers at an affordable rate. Personnel Position Roster Actual 2009 -10 Budget 2010 -11 EsMitated 2010 -11 Requested 2011 -12 Percent Change Personal Services $ 787,770 $ 736,333 $ 731,253 $ 763,790 3.73% Supplies 36,899 34,218 34,018 36,960 8.01% Services & Charges 138,505 114,815 121,935 122,692 6.86% CapitalOrrtlay - 10,000 9,000 16,300 63.00% Division Total $ 963,174 $ 895,366 $ 896,206 $ 939,742 4.96% Scope of Services Summary The Water Distribution Division is responsible for distributing water to residential and commercial customers and responding to customer complaints. Additional responsibilities include maintaining, repairing, and reconstructing fire hydrants, valves and meters. Water must be provided at an acceptable level of service to customers at an affordable rate. Personnel Position Roster Total 1 11.750 11.750 11.750 4 -11 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Public Works 0.125 0.125 0.125 Assistant Director of Public Works 0.125 0.125 0.125 Utility Superintendent 0.250 0.250 0.250 Assistant Utility Superintendent 0.250 0.250 0.250 Utility Supervisor 1.000 1.000 1.000 Sr. Utility Maintenance Operator 4.000 4.000 4.000 Utility Operator II 1.000 1.000 1.000 Utility Operator I 5.000 5.000 5.000 Total 1 11.750 11.750 11.750 4 -11 City of La Porte, Texas Water Distribution 002 - 7085 -533 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 449,735 $ 474,930 $ 466,749 $ 477,991 1020 Overtime 42,835 35,000 35,000 40,000 1030 Certification 11,960 12,000 12,900 12,900 1035 Longevity 5,640 6,122 6,147 6,928 1042 Car Allowance 640 638 638 588 1060 FICA 37,311 37,660 38,928 38,560 1065 Retirement 103,122 85,064 85,983 91,238 1080 Insurance - Medical 136,263 84,671 84,671 95,351 1081 Insurance- Life 264 248 237 234 Personal Services Subtotal 787,770 736,333 731,253 763,790 Supplies: 2001 Office Supplies 135 150 146 200 2003 Protective Clothing 172 150 145 510 2004 Gas and Oil 24,805 22,303 24,770 30,000 2005 Minor Tools 410 954 951 750 2015 Other Supplies 1,158 1,200 1,044 1,200 2050 Safety - 100 85 100 2090 Machinery /Tools /Equipment 10,018 9,011 6,704 3,900 2093 Computer Equipment 201 350 173 300 Supplies Subtotal 36,899 34,218 34,018 36,960 Services & ('barges: 3001 Memberships & Subscriptions 350 385 450 450 3020 Training /Seminars 3,093 3,000 2,519 3,000 4002 Machinery /Tools /Equipment 799 750 787 1,250 4007 Fire Hydrants 14,929 9,700 7,966 10,000 4012 Water Line Maintenance 43,974 35,000 44,390 40,000 4015 Paving 1,907 2,500 2,467 2,600 4020 Motor Pool Lease Fees 20,167 20,352 20,352 23,942 4030 VM: Fleet Maintenance 38,635 37,056 37,056 37,233 4060 Computer Lease Fees 1,758 968 968 1,016 4065 Computer Maintenance Fees 8,162 - - - 5007 Other Professional Services 333 666 555 555 6001 Uniforms 2,401 2,500 2,496 2,496 6002 Printing /Reproduction 150 150 150 150 7003 Telephone 1,847 1,788 1,779 - Services & ('barges Subtotal 138,505 114,815 121,935 122,692 Continued 4 -12 City of La Porte, Texas Water Distribution, Continued 002 - 7085 -533 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Capital Outlay: 8021 Machinery /Tools /Equipment - - 6,300 8028 Fire Hydrants 10,000 9,000 10,000 Capital Outlay Subtotal - 10,000 9,000 16,300 Division Total $ 963,174 $ 895,366 $ 896,206 $ 939,742 4 -13 Utility Fund FY 11 -12 Wastewater Collection Division Goals: • Enhance employee safety • Provide utility training for Wastewater Collection personnel • Complete maintenance assignments with specified timeframes • Reduce inflow /infiltration Objeetives: • Rehabilitate 3,000 feet of sanitary sewer • Perform 60 point repairs • Rehabilitate 600 vertical feet of manholes Performance Indicators: of line Smoke - Tested 121,937 99,702 100,000 umber of Manholes Repaired v ft 255 391 500 of line Televised 10,527 10,640 12,000 umber of Point Repairs made 73 117 100 umber of Reportable Overflows 1 - - of sewer line slip lined 2,612 2,839 3,000 4 -14 Utility Fund Fiscal Year 2011 -12 Wastewater Collection Division Expenditure Summary Scope of Services Summary The Wastewater Collection Division is responsible for collection of all wastewater to be treated, maintenance and emergency repairs to lift station equipment, collection system lines, and responds to customer complaints involving collection system problems. Personnel Position Roster Actual Budget EsMitated Requested Percent 2010 -11 2009 -10 2010 -11 2010 -11 2011 -12 Change Assistant Director of Public Works 0.125 0.125 0.125 Utility Superintendent Personal Services $ 702,018 $ 659,128 $ 657,511 $ 646,123 -1.97% Supplies 28,203 36,280 36,504 34,505 -4.89% Services & Charges 279,094 302,871 287,982 239,772 - 20.83% CapitalOrrtlay - 2,000 966 8,200 310.00% 1.000 1.000 Division Total $1,009,315 $1,000,279 $ 982,963 $ 928,600 -7.17% Scope of Services Summary The Wastewater Collection Division is responsible for collection of all wastewater to be treated, maintenance and emergency repairs to lift station equipment, collection system lines, and responds to customer complaints involving collection system problems. Personnel Position Roster Total 1 10.750 10.750 10.750 4 -15 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Public Works 0.125 0.125 0.125 Assistant Director of Public Works 0.125 0.125 0.125 Utility Superintendent 0.250 0.250 0.250 Assistant Utility Superintendent 0.250 0.250 0.250 Utility Supervisor 1.000 1.000 1.000 Sr. Utility Maintenance Operator 2.000 2.000 2.000 Sr. Lift Station Operator 1.000 1.000 1.000 Lift Station Operator 1.000 1.000 1.000 Utility Operator II 1.000 1.000 1.000 Utility Operator I 4.000 4.000 4.000 Total 1 10.750 10.750 10.750 4 -15 City of La Porte, Texas Wastewater Collection 002 - 7086 -532 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services 1010 Regular Earnings $ 405,588 S 424,739 $ 418,346 S 399,562 1020 Overtime 35,711 35,000 35,000 35,000 1030 Certification 6,701 6,000 9,450 9,000 1035 Longevity 3,856 4,306 4,355 4,868 1042 Car Allowance 640 638 638 588 1060 FICA 33,130 33,966 34,943 32,548 1065 Retirement 91,481 76,784 77,095 77,105 1080 Insurance - Medical 124,666 77,465 77,465 87,236 1081 Insurance - Life 245 230 219 216 Personal Services Subtotal 702,018 659,128 657,511 646,123 Supplies: 2001 Office Supplies 139 150 145 200 2003 Protective Clothing 362 350 259 350 2004 Gas and Oil 22,535 23,000 25,346 29,275 2005 Minor Tools 545 550 534 500 2007 Chemicals - 350 300 350 2015 Other Supplies 1,167 1,200 838 1,200 2050 Safety 14 100 90 100 2090 Machinery /Tools /Equipment 2,956 10,280 8,800 2,230 2093 Computer Equipment 485 300 192 300 Supplies Subtotal 28,203 36,280 36,504 34,505 Services & Charges: 3001 Memberships & Subscriptions 280 396 75 150 3020 Training /Seminars 3,093 3,500 2,152 3,500 4002 Machinery /Tools /Equipment 2,929 3,500 3,411 3,700 4013 Sewer Line Maintenance 18,188 19,650 19,475 22,000 4017 Sewer Plant/Lift Stations 23,027 25,000 30,000 30,000 4020 Motor Pool Lease Fees 48,448 68,880 68,880 34,114 4030 VM: Fleet Maintenance 66,442 65,097 65,097 56,061 4060 Computer Lease Fees 1,188 968 968 1,016 4065 Computer Maintenance Fees 5,442 - - - 5007 Other Professional Services 890 1,110 644 888 6001 Uniforms 2,349 2,500 2,743 2,743 6002 Printing /Reproduction 215 200 200 200 7001 Electrical 104,322 110,148 92,262 85,000 7003 Telephone 1,879 1,572 1,671 - 7004 Water 402 350 404 400 Services & Charges Subtotal 279,094 302,871 287,982 239,772 Continued 4 -16 City of La Porte, Texas Wastewater Collection, Continued 002 - 7086 -532 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Capital Outlay: 8013 Sewer Taps 2,000 966 1,200 8021 Machinery /Tools & Equipment - - 7,000 Capital Outlay Subtotal - 2,000 966 8,200 Division Total $ 1,009,315 $ 1,000,279 $ 982,963 $ 928,600 4 -17 Utility Fund FY 11 -12 Wastewater Treatment Division Goals: • Enhance employee safety • Provide utility training for Wastewater Treatment personnel • Monitor wastewater discharge for compliance of all local, state and federal regulations • Develop and implement grit removal plan Objectives: • Comply with all wastewater discharge permit requirements • Perform preventive maintenance on all plant equipment at specified timelines • Monitor and enforce the City's Industrial Waster Ordinance and Pretreatment Program Performance Indicators: Treated 1,246.33 1,026.43 1,136.38 Amounts expressed in millions 4 -18 Utility Fund Fiscal Year 2011 -12 Wastewater Treatment Division Expenditure Summary Actual Budget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 0.125 0.125 Assistant Director of Public Works 0.125 Personal Services $ 590,824 $ 576,001 $ 560,001 $ 595,780 3.43% Supplies 74,307 85,928 83,820 89,875 4.59% Services & Charges 686,046 569,344 565,728 545,401 -4.21% CapitalOrrtlay - - - 5,600 - Division Total $1,351,177 $1,231,273 $1,209,549 $1,236,656 0.44% Scope of Services Summary The Wastewater Treatment Division is responsible for process control, discharging quality of treated wastewater, monitoring Industrial Waste discharges, maintaining and repairing of pumps, motors and other equipment pertaining to process control. Personnel Position Roster Total 1 9.250 9.250 9.250 4 -19 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Public Works 0.125 0.125 0.125 Assistant Director of Public Works 0.125 0.125 0.125 Utility Superintendent 0.250 0.250 0.250 Assistant Utility Superintendent 0.250 0.250 0.250 Treatment Plant Supervisor 1.000 1.000 1.000 Senior Treatment Plant Operator 1.000 1.000 1.000 Treatment Plant Operator 4.000 4.000 4.000 Industrial Waste Inspector 1.000 1.000 1.000 Treatment Plant Mechanic 1.000 1.000 1.000 Utility Groundskeeper 0.500 0.500 0.500 Total 1 9.250 9.250 9.250 4 -19 City of La Porte, Texas Wastewater Treatment 002 - 7087 -532 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 355,055 S 385,374 $ 371,156 S 393,219 1020 Overtime 10,141 12,500 12,500 12,500 1030 Certification 9,333 9,000 9,502 9,000 1035 Longevity 2,804 3,414 3,407 2,368 1042 Car Allowance 640 638 638 588 1060 FICA 28,268 30,579 30,081 30,767 1065 Retirement 77,105 67,646 65,918 72,148 1080 Insurance - Medical 107,272 66,656 66,656 75,064 1081 Insurance - Life 206 194 143 126 Personal Services Subtotal 590,824 576,001 560,001 595,780 Supplies: 2001 Office Supplies 695 700 696 700 2002 Postage 581 450 449 450 2003 Protective Clothing 150 150 149 175 2004 Gas and Oil 9,479 11,761 10,302 13,000 2005 Minor Tools 348 275 265 450 2006 Cleaning 308 300 291 300 2007 Chemical 55,459 65,242 64,684 65,000 2015 Other Supplies 5,561 5,000 4,968 6,000 2050 Safety 148 150 162 150 2090 Machinery /Tools /Equipment 1,346 1,600 1,572 3,350 2093 Computer Equipment 232 300 282 300 Supplies Subtotal 74,307 85,928 83,820 89,875 Services & Charges: 3001 Memberships & Subscriptions 557 254 307 425 3020 Training /Seminars 3,724 4,000 3,091 3,900 4001 Office Equipment 138 280 - - 4002 Machinery /Tools /Equipment 39,191 35,000 43,686 42,000 4006 Heating and A/C Equipment 167 150 150 200 4011 Building Maintenance 8,591 7,250 6,926 2,000 4020 Motor Pool Lease Fees 12,626 18,888 18,888 12,666 4030 VM: Fleet Maintenance 17,716 17,092 17,092 17,137 4060 Computer Lease Fees 1,806 1,180 1,180 1,239 4065 Computer Maintenance Fees 8,162 - - - 5007 Other Professional Services 11,992 17,637 12,038 13,368 6001 Uniforms 2,237 2,161 2,085 2,080 6002 Printing /Reproduction 88 100 300 300 Continued 4 -20 City of La Porte, Texas Wastewater Treatment, Continued 002 - 7087 -532 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges (cont'd): 6009 Landfill Charges 34,465 34,628 33,264 35,280 6013 TCEQ Requirements 60,047 57,256 57,228 62,706 7001 Electrical 480,833 370,000 366,081 350,000 7003 Telephone 1,367 1,368 1,368 - 7004 Water 2,339 2,100 2,044 2,100 Services & Charges Subtotal 686,046 569,344 565,728 545,401 Capital Outlay: 8021 Machinery /Tools /Equipment - - - 5,600 Capital Outlay Subtotal - - - 5,600 Division Total $ 1,351,177 $ 1,231,273 $ 1,209,549 $ 1,236,656 4 -21 Utility Fund FY 11 -12 Utility Billing Division Goals: Objeetives: • To effectively administer the City's utility billing operations through accurate and timely billing, and responsiveness to customers' needs • Continue to seek ways to raise the level of customer service provided by this office through continuous training • Pursue e- government solutions to improve efficiency and to allow for better accessibility to information by customers • To accurately and timely bill and collect utility accounts • To continue the MIU replacements and meter maintenance to increase the accuracy and performance of the meters • Reduce the amount of delinquent accounts by 5% • To continue to provide customer service training annually Performance Indicators: [eters Read [eters Rereads ereads as a percent of meters read ccounts Billed Of utility accounts collected Of utility payments processed and posted to customers account the same day of receipt tility payments processed per employee - rcentage of staff receiving customer service training annually 131,928 132,000 435 500 0.33% 0.38% 125,544 125,650 4 -22 Utility Fund Fiscal Year 2011 -12 Utility Billing Division Expenditure Summary Scope of Services Summary The Utility Billing Division provides one central area of customer service dedicated to the collection of all Utility billings of the City. This Division is also responsible for meter reads, maintenance of meters and customer service requests. Personnel Position Roster Actual Budget Estimated Requested Percent 2010 -11 2009 -10 2010 -11 2010 -11 2011 -12 Change Treasurer - 0.5 0.5 Utility Billing Supervisor Personal Services $ 557,876 $ 574,761 $ 567,657 $ 575,135 0.07% Supplies 73,299 69,800 75,950 78,050 11.82% Services & Charges 85,338 52,804 56,349 67,315 27.48% 1.0 Meter Reader Division Total $ 716,513 $ 697,365 $ 699,956 $ 720,500 3.32% Scope of Services Summary The Utility Billing Division provides one central area of customer service dedicated to the collection of all Utility billings of the City. This Division is also responsible for meter reads, maintenance of meters and customer service requests. Personnel Position Roster Total 1 8.5 9.0 9.0 4 -23 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Director of Finance 0.5 0.5 0.5 Treasurer - 0.5 0.5 Utility Billing Supervisor 1.0 1.0 1.0 Accountant 1.0 1.0 1.0 Utility Billing Assistant 2.0 2.0 2.0 Customer Service Clerk 1.0 1.0 1.0 Meter Reader Supervisor 1.0 1.0 1.0 Meter Reader 2.0 2.0 2.0 Total 1 8.5 9.0 9.0 4 -23 City of La Porte, Texas Utility Billing 002 -6147 -515 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 340,996 S 393,896 $ 388,444 S 387,762 1020 Overtime 15,711 13,000 13,000 11,000 1035 Longevity 3,134 3,602 3,786 3,080 1060 FICA 26,600 30,694 30,453 29,718 1065 Retirement 72,602 68,449 66,904 70,333 1080 Insurance - Medical 98,574 64,854 64,854 73,035 1081 Insurance - Life 259 266 216 207 Personal Services Subtotal 557,876 574,761 567,657 575,135 Supplies: 2001 Office Supplies 1,336 2,000 1,950 1,500 2002 Postage 57,794 56,000 61,200 59,500 2004 Gas and Oil 9,431 8,500 9,000 11,000 2005 Minor Tools 748 500 700 750 2007 Chemicals - - 20 - 2008 Educational 294 300 420 500 2015 Other Supplies 1,241 800 800 800 2018 Computer Supplies 1,445 1,000 800 1,750 2090 Machinery /Tools /Equipment 1,010 500 900 1,900 2093 Computer Equipment - 200 160 350 Supplies Subtotal 73,299 69,800 75,950 78,050 Services & Charges: 3001 Memberships & Subscriptions 100 265 265 445 3020 Training /Seminars 2,783 2,100 2,800 3,500 4001 Office Equipment 1,135 1,000 800 500 4002 Machinery /Tools /Equipment 146 200 300 - 4003 Radios and Base Stations 83 200 - - 4005 Meters 8,515 10,000 12,000 22,500 4020 Motor Pool Lease Fees 1,428 1,488 1,488 1,718 4030 VM: Fleet Maintenance 10,431 9,555 9,555 8,287 4055 Computer Software 7,489 7,500 7,100 7,500 4060 Computer Lease Fees 11,343 7,871 7,871 8,265 4065 Computer Maintenance Fees 24,487 - - - 5007 Other Professional Services 444 425 970 1,860 6001 Uniforms 651 700 700 800 6002 Printing /Reproduction 16,303 11,500 12,500 11,940 Services & Charges Subtotal 85,338 52,804 56,349 67,315 Division Total $ 716,513 $ 697,365 $ 699,956 $ 720,500 4 -24 Utility Fund Fiscal Year 2011 -12 Non Departmental Division Expenditure Summary Scope of Services Summary The Non Departmental Division is a cost collection center for miscellaneous costs that relate to the Fund as a whole but are not easily segregated and charged at a divisional level. Examples include, but are not limited to, liability insurance and contingency. 4 -25 Actual Bridget EsMitated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Personal Services $ 103,337 $ 77,333 $ 75,825 $ 84,637 9.44% Services & Charges 3,321,617 3,363,179 3,309,016 3,230,290 -3.95% CapitalOrrtlay 30,878 40,500 30,494 28,500 - 29.63% Division Total $3,455,832 $3,481,012 $3,415,335 $3,343,427 -3.95% Scope of Services Summary The Non Departmental Division is a cost collection center for miscellaneous costs that relate to the Fund as a whole but are not easily segregated and charged at a divisional level. Examples include, but are not limited to, liability insurance and contingency. 4 -25 City of La Porte, Texas Non Departmental 002 - 6176 -515 Detail of Expenditures Note: 9000 series object codes are preceded by 002 - 6176 -680 4 -26 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1012 Sick Buy Back $ 16,384 S 15,646 $ 14,561 S 17,230 1055 Termination Pay (S /V) 1,028 5,000 6,000 5,000 1060 FICA 1,333 1,962 1,573 1,701 1065 Retirement 3,414 4,283 3,249 3,901 1080 Medical Insurance 81,178 50,442 50,442 56,805 Personal Services Subtotal 103,337 77,333 75,825 84,637 Services & Charges: 4001 Office Equipment 21,084 21,084 21,084 23,778 4005 Meters 3,797 20,000 19,500 20,000 4011 Building 480 480 480 480 5006 Fiscal Services - - - 75,000 6006 Miscellaneous 7,545 7,500 9,000 7,500 6010 Janitorial Services 1,200 1,200 1,200 1,260 6091 Bad Debt Expense 39,323 50,000 50,000 50,000 7001 Electrical 37,094 41,417 35,345 30,000 7004 Water 1,582,643 1,681,223 1,632,805 1,700,000 7006 Contract Sewer 7,147 8,967 9,412 9,000 9001 Admin Trans to Fund 001 400,000 294,150 294,150 - 9003 Admin Trans to Fund 003 400,000 400,000 400,000 336,900 9004 Admin Trans to Fund 004 157,097 157,768 157,768 306,800 9014 Admin Trans to Fund 014 47,711 47,711 47,711 47,711 9018 Admin Trans to Fund 018 300,000 300,000 300,000 300,000 9037 Transfer for Debt Service 316,496 306,679 306,679 296,861 9050 Contingency - 25,000 23,882 25,000 Services & Charges 3,321,617 3,363,179 3,309,016 3,230,290 Capital Outlay: 8012 Water Taps - 10,500 7,108 8,500 8026 Meters and Boxes 30,878 30,000 23,386 20,000 Capital Outlay Subtotal 30,878 40,500 30,494 28,500 Division Total $ 3,455,832 $ 3,481,012 $ 3,415,335 $ 3,343,427 Note: 9000 series object codes are preceded by 002 - 6176 -680 4 -26 Enterprise Funds Fiscal Year 2011 -12 Summary: Enterprise Funds are used to account for the acquisition, operation and maintenance of governmental facilities and services which are entirely or predominantly self- supported by user charges. The operations of Enterprise Funds are accounted for in such a manner as to show a profit or loss similar to comparable private enterprises. Summary by Division: 4 � M B EMIS Airport Operating 16,487 22,068 18,578 133,779 506.21% La Porte Area Water Authorit 913,801 1,040,920 979,933 1,119,844 7.58% Total $ 930,288 $ 1,062,988 $ 998,511 $ 1,253,623 17.93% Summary by Expenditure Category: ® NMI f 1 d Personal Services $ - $ - $ - $ 21,277 #DIV /0! Supplies 14,761 8,700 6,379 7,463 - 14.22% Services & Charges 915,527 1,034,913 972,757 1,224,883 18.36% Capital Outlay - 19,375 19,375 - - 100.00% Total $ 930,288 $ 1,062,988 $ 998,511 $ 1,253,623 17.93% 5 -1 Airport Fund FY 11 -12 Mission Statement: To provide essential public service to the Citizens of La Porte in the most efficient, cost - effective manner possible by utilizing creative and innovative techniques of public works services and facilities. Organizational Chart: City Manager Assistant City Manager Public Works Department Airport 2011 -12 Projected Revenues: 0 $1,000 DRENTAL OF SPACE DINTEREST 0 $53,500 ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 ®REQUESTED 11 -12 5 -2 City of La Porte Airport Fund (010) Summary Working Capital 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenses Equals Estimated Working Capital 9130111 Plus 11 -12 Revenues: Charges for Services Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenses: Airport Operations Airport Beautification Total Expenses Equals Estimated Working Capital 9130112 53,500 1,000 $ 338,399 53,922 18,578 373,743 54,500 428,243 5 8, 779 75,000 133,779 $ 294,464 Estimated Projected 2010 -11 2011 -12 Revenues $ 53,922 $ 54,500 Expenses & Commitments 18,578 133,779 Revenues over Expenses $ 35,344 $ (79,279) Targeted working capital - 60 to 90 days Estimated working capital - 7,017 days Goal: 55,227 1 Day = S58 5 -3 City of La Porte Airport(010) Statement of Revenues Object Description Charges for Services: 408.01 -31 Rental of Space Charges for Services Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Airport Fund Revenue Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 S 55,105 S 54,782 S 53,922 S 54,500 5 -4 Airport Fund FY 11 -12 Airport Operating Goals: • Monitor airport operations to ensure compliance with Airport Master Plan • Apply for any grants available through the Texas Department of Aviation Objeetives: • Monitor compliance with FBO Standards as developed by Advisory Board • Apply for any grants available for airport expansion/upgrade 2011 -12 Projected Revenues: Compliance with FBO Standards Yes yes yes Acquisition of Grant Funds, if available not available 50,000 if available 5 -5 Airport Fund Fiscal Year 2011 -12 Airport Division Expenditure Summary Scope of Services Summary The Airport Division is responsible for the maintenance and operation of the La Porte Municipal Airport. The Airport provides aviation facilities for private and commercial use of La Porte area citizens and businesses. 5 -6 ,4cPrral Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Personal Services $ - $ - $ - $ 21,277 - Supplies - - 1,553 2,263 - Services & Charges 16,487 22,068 17,025 110,239 399.54% Division Total $ 16,487 $ 22,068 $ 18,578 $ 133,779 506.21% Scope of Services Summary The Airport Division is responsible for the maintenance and operation of the La Porte Municipal Airport. The Airport provides aviation facilities for private and commercial use of La Porte area citizens and businesses. 5 -6 City of La Porte, Texas Airport 010 - 7077 -531 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ $ $ $ 17,068 1060 FICA 1,306 1065 Retirement 2,903 Personal Services Subtotal 21,277 Supplies: 2004 Gas and Oil 2,038 2007 Chemicals 225 2015 Other Supplies 1,553 - Supplies Subtotal - - 1,553 2,263 Services & Charges: 4002 Machinery /Tools /Equipment 4,648 4,000 2,637 4,000 4003 Radios and Base Stations 1,925 2,100 2,100 2,700 4020 Motor Pool Lease Fees - - - 9,121 4030 VM: Fleet Maintenance - 4,400 5003 Legal - - 102 300 6013 TCEQ Requirements 200 200 200 200 7001 Electrical 9,196 10,250 9,766 9,000 9014 Admin Trans to Fund 014 518 518 518 518 9050 Contingency - 5,000 1,702 5,000 9997 Special Programs - - - 75,000 Services & Charges Subtotal 16,487 22,068 17,025 110,239 Division Total $ 16,487 $ 22,068 $ 18,578 $ 133,779 5 -7 La Porte Area Water Authority Fund FY 11 -12 Mission Statement: To provide essential public services to the Citizens of La Porte in the most efficient, cost - effective manner possible by utilizing creative and innovative techniques of public works services and facilities. Organizational Chart: 2011 -12 Projected Revenues: City Manager Assistant City Manager Public Works Department La Porte Area Water Authority ®SALES E30THER FINANCING SOURCES OINTEREST INCOME Four Year Comparison of Expenses: 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 ®ACTUAL 09 -10 0BUDGET 10 -11 OESTIMATED 11 -12 ®REQUESTED 11 -12 5 -8 City of La Porte La Porte Area Water Authority Fund (016) Summary Working Capital 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenses and Commitments Equals Estimated Working Capital 9130111 Plus 11 -12 Revenues: Water Revenue 1,065,252 Billing for Capital Reserve 55,234 Interest 7,500 Total Revenues Equals Total Resources Less 11 -12 Expenses: Operations 1,119, 844 Total Expenses Equals Estimated Working Capital 9130112 $ 1,980,043 1,106,925 979,933 2,107,035 1,127,986 3,235,021 1,119,844 $ 2,115,177 Estimated Projected 2010 -11 2011 -12 Revenues $ 1,106,925 $ 1,127,986 Expenses 979,933 1,119,844 Revenues over Expenses $ 126,992 $ 8,142 Targeted working capital - 60 to 90 days Estimated working capital - 689 days Goal: $276,126 1 Day = $3,068 5 -9 City of La Porte Water Authority (016) Statement of Revenues Object Description Water Revenue: 408.05 -02 Sales Water Revenue Subtotal Other Financing Sources 482.02 -00 Billing for Capital Reserve Other Financing Sources Subtotal Interest: 483.01 -00 Interest Income - Operations Interest Subtotal Total Water Authority Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 929,497 $ 1,103,835 $ 997,199 $ 1,065,252 929,497 1,103,835 997,199 1,065,252 101,772 101,676 101,676 55,234 101,772 101,676 101,676 55,234 25,186 13,500 8,050 7,500 25,186 13,500 8,050 7,500 $ 1,056,455 $ 1,219,011 $ 1,106,925 $ 1,127,986 5 -10 La Porte Area Water Authority Fund FY 11 -12 La Porte Area Water Authority Goals: • Continue to Monitor operations of Southeast Water Purification Plant (SEWPP) to ensure efficient cost effective operations • Continue to monitor use by customers entities to ensure adherence to contractual obligations Objeetives: • Monitoring of SEWPP operation and maintenance operations expenditures to keep cost of water as low as possible • Informing any customer entity withdrawing more than its contractual share of water from the Authority and inform them of their contractual obligations Performance Indicators: La Porte Usage Morgan's Point Usage Shoreacres Usage amounts expressed in millions 1,219.40 1,263.80 1,365.00 45.80 52.10 53.00 68.80 81.30 96.00 5 -11 La Porte Area Water Authority Fund Fiscal Year 2011 -12 La Porte Area Water Authority Division Expenditure Summary Scope of Services Summary The La Porte Area Water Authority is a separate entity that was created by the State Legislature in 1981. It is currently providing treated surface water to the Cities of La Porte, Morgan's Point and Shoreacres. The City of La Porte oversees the operation and is its largest customer, utilizing 90% of its output. 5 -12 ,4ctzral Bzrdget EsMitated Regzrested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Supplies $ 14,761 $ 8,700 $ 4,826 $ 5,200 - 40.23% Services & Charges 899,040 1,012,845 955,732 1,114,644 10.05% CapitalOrltlay - 19,375 19,375 - - 100.00% Division Total $ 913,801 $1,040,920 $ 979,933 $1,119,844 7.58% Scope of Services Summary The La Porte Area Water Authority is a separate entity that was created by the State Legislature in 1981. It is currently providing treated surface water to the Cities of La Porte, Morgan's Point and Shoreacres. The City of La Porte oversees the operation and is its largest customer, utilizing 90% of its output. 5 -12 City of La Porte, Texas La Porte Area Water Authority 016- 7075 -533 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies: 2001 Office Supplies $ 36 $ 100 $ 66 $ 100 2015 Other Supplies 29 100 100 100 2090 Machinery/ Tools & Equip 14,446 8,000 4,660 4,500 2093 Computer Equipment 250 500 - 500 Supplies Subtotal 14,761 8,700 4,826 5,200 Services & Charges: 4002 Machinery /Tools /Equipment 2,598 4,000 4,000 4,000 4012 Water Line Maintenance - 2,500 5,800 5,000 4060 Computer Lease Fees 2,280 1,008 1,008 1,058 4065 Computer Maintenance Fees 10,883 - - - 5001 Accounting 6,000 6,500 6,500 6,500 5003 Legal 145 - - - 5007 Other Professional Services 1,480 1,650 1,650 1,700 7003 Telephone 673 716 716 - 7004 Water 813,405 918,547 873,134 1,017,229 9050 Contingency - 15,000 - 15,000 9014 Admin Trans to Fund 014 1,305 1,305 1,305 1,305 9072 Operator's Agreement 60,271 61,619 61,619 62,852 Services & Charges Subtotal 899,040 1,012,845 955,732 1,114,644 Capital Outlay: 8021 Machinery/ Tools & Equip - 19,375 19,375 - Capital Outlay Subtotal - 19,375 19,375 - Division Total $ 913,801 $ 1,040,920 $ 979,933 $ 1,119,844 5 -13 Internal Service Funds Fiscal Year 2011 -12 Summary: Internal Service Funds are used to account for the financing of goods and /or services provided by one department to other departments of the City on a cost - reimbursement basis. While not specifically interrelated, they are shown below for comparison. The Motor Pool Fund is used to account for the revenue and cost of providing vehicles of all types to City departments. This fund provides for maintenance, fuel, lubrication and replacement for these vehicles. The Technology Fund is used to account for the revenue and cost of providing technology replacement of all types to City departments. The Insurance Fund is used to account for the revenue and cost of providing health insurance coverage to City employees and retirees. Additionally, the fund is used to account for liability insurance and worker's compensation. Summary by Division: $ 2,018,370 $ 3,060,433 $ 2,897,797 $ 2,636,775 - 13.84% 4,680,594 4,903,465 5,209,759 5,334,634 8.79% 284,713 - - - 0.00% $ 6,983,677 $ 7,963,898 $ 8,107,556 $ 7,971,409 0.09% Summary by Expenditure Category: $ 943,588 $ 981,203 $ 871,076 $ 928,422 -5.38% 418,274 261,891 260,088 273,125 4.29% 4,840,603 4,811,120 5,187,651 5,256,731 9.26% 781,212 1,909,684 1,788,741 1,513,131 - 20.77% 6,983,677 $ 7,963,898 $ 8,107,556 $ 7,971,409 0.09% 6 -1 6 -2 Motor Pool Fund FY 11 -12 Mission Statement: To account for the revenue and cost of providing vehicles of all types to City Departments and to provide for maintenance, fuel, lubrication and replacement for these vehicles. Organizational Chart: I City Manager Assistant City Manager 2011 -12 Projected Revenues: D $14,000 • $994,915 Four Year Comparison of Expenses: 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 27,428 DMAINTENANCE DREPLACEMENT DINTEREST ®ACTUAL 09 -10 •BUDGET 10 -11 •ESTIMATED 11 -12 •REQUESTED 11 -12 6 -3 City of La Porte Motor Pool Fund (009 & 024) Summary 6 -4 Vehicle Replacement Vehicle Maintenance Fund Total Working Capital 9130110 $ 4,663,470 $ (213,289) $ 4,450,181 Plus Estimated 10 -11 Revenues 955,258 1,357,557 2,312,815 Less Estimated 10 -11 Expenses 2,003,741 1,127,292 3,131,033 Equals Estimated Working Capital 9130111 3,614,987 16,976 3,631,963 Plus 11 -12 Revenues: Charges for Services 994,915 1,127,428 2,122,343 Interest 14,000 - 14,000 Total Revenues 1,008,915 1,127,428 2,136,343 Equals Total Resources 4,623,902 1,144,404 5,768,306 Less 11 -12 Expenses: Purchase of Vehicles 1,510,331 - 1,510,331 Maintenance of Vehicles - 1,139,680 1,139,680 Total Expenses 1,510,331 1,139,680 2,650,011 Equals Estimated Working Capital 9130112 $ 3,113,571 $ 4,724 $ 3,118,295 Estimated Projected 2010 -11 2011 -12 Revenues $ 2,312,815 $ 2,136,343 Expenses & Commitments 3,131,033 2,650,011 Revenues over Expenses $ (818,218) $ (513,668) 6 -4 City of La Porte Vehicle Replacement Fund (009) Statement of Revenues Object Description Charges for Services: 408.01 -29 Lease Fees Charges for Services Subtotal Miscellaneous: 410.02 -00 Sale of Equipment 410.05 -00 Gain (loss) sale of Equip Miscellaneous Subtotal Administrative Transfers: 480.01 -01 Admin Trans from General Fund Administrative Transfers Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Vehicle Replacement Revenues Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 1,061,578 940,758 940,758 994,915 1,061,578 940,758 940,758 994,915 31,808 - - - 75,730 1,800,000 S 2,952,443 S 958,258 S 955,258 S 1,008,915 City of La Porte Vehicle Maintenance Fund (024) Statement of Revenues Object Description Charges for Services: 408.01 -30 Maintenance Fees Charges for Services Subtotal Administrative Transfers: 480.01 -09 Admin Trans from Vehicle Replacement Administrative Transfers Subtotal Total Vehicle Maintenance Revenues Actual Projected Revised Projected 2009 -10 2010 -11 2010 -11 2011 -12 S 1,134,022 S 1,137,557 S 1,357,557 S 1,127,428 6 -5 CITY OF LA PORTE VEHICLE REPLACEMENT DIVISION REVENUES FROM DIVISIONS Actual Budget Estimated Requested Division 2009 -10 2010 -11 2010 -11 2011 -12 Fire Prevention $ 2,663 $ 2,558 $ 2,558 $ 2,394 Fire Suppression 235,727 237,624 237,624 - Emergency Medical Services 66,748 53,161 53,161 64,037 Police Administration 5,515 7,843 7,843 13,922 Police Patrol 96,463 161,956 161,956 146,680 Criminal Investigation 3,744 9,808 9,808 10,599 Support Services 17,712 9,658 9,658 10,824 Emergency Management 2,196 25,336 25,336 52,691 Golf Course Maintenance 73,181 2,213 2,213 2,178 Purchasing 2,528 351 351 - Public Works Administration 1,416 1,049 1,049 982 Streets 226,778 139,246 139,246 128,321 Residential Solidwaste 173,597 117,925 117,925 129,968 Parks Maintenance 29,992 23,657 23,657 24,941 Recreation 1,632 790 790 231 Special Services 23,532 17,025 17,025 11,597 Planning & Engineering 2,004 1,028 1,028 365 Inspection 2,945 2,272 2,272 2,661 Water Production 4,896 4,456 4,456 5,786 Water Distribution 20,167 20,352 20,352 23,942 Wastewater Collection 48,448 68,880 68,880 34,114 Wastewater Treatment 12,626 18,888 18,888 12,666 Utility Billing 1,428 1,488 1,488 1,718 Vehicle Maintenance Fund 5,640 13,194 13,194 11,298 Emergency Services District - - - 303,000 TOTAL $ 1,061,578 $ 940,758 $ 940,758 $ 994,915 6 -6 CITY OF LA PORTE VEHICLE MAINTENANCE DIVISION REVENUES FROM DIVISIONS Actual Budget Estimated Requested Division 2009 -10 2010 -11 2010 -11 2011 -12 Fire Prevention $ 3,288 $ 3,299 $ 3,299 $ 3,551 Fire Suppression 68,426 73,429 73,429 69,619 Emergency Medical Services 46,969 47,863 47,863 52,538 Police Administration 4,620 4,948 4,948 4,510 Police Patrol 158,395 157,779 157,779 150,032 Criminal Investigation 40,846 36,004 36,004 33,175 Support Services 20,409 15,812 15,812 13,811 Golf Course Maintenance 1,729 2,702 2,702 3,495 Emergency Management 879 1,621 1,621 2,706 Purchasing 1,276 1,849 1,849 1,804 Information Technologies 991 540 540 620 Public Works Administration 1,672 2,048 2,048 2,084 Streets 238,047 230,696 230,696 234,674 Residential Solidwaste 291,393 308,391 308,391 312,636 Parks Maintenance 72,763 71,467 71,467 75,538 Recreation 2,778 2,616 2,616 2,706 Special Services 14,003 15,727 15,727 18,659 Planning & Engineering 7,483 6,456 6,456 4,059 Inspection 9,156 8,731 8,731 8,146 Water Production 15,675 16,779 16,779 14,347 Water Distribution 38,635 37,056 37,056 37,233 Wastewater Collection 66,442 65,097 65,097 56,061 Wastewater Treatment 17,716 17,092 17,092 17,137 Utility Billing 10,431 9,555 9,555 8,287 TOTAL S 1,134,022 S 1,137,557 S 1,137,557 S 1,127,428 6 -7 Account Number 009 - 5253 -521 -8050 009 - 5253 -521 -8050 009 - 5253 -521 -8050 009 - 5253 -521 -8050 009 - 5258 -521 -8050 009 - 5258 -521 -8050 009 - 5258 -521 -8050 009 - 6049 -551 -8050 009 - 6049 -551 -8050 009 - 6049 -551 -8050 009 - 6049 -551 -8050 009 - 6049 -551 -8050 009 - 6065 -515 -8050 009 - 6147 -515 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7071 -531 -8050 009 - 7072 -532 -8050 009 - 7085 -533 -8050 009 - 7086 -532 -8050 009 - 7086 -532 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8080 -552 -8050 009 - 8081 -551 -8050 009 - 8082 -551 -8050 CITY OF LA PORTE SUMMARY OF VEHICLE REPLACEMENTS FISCAL YEAR 2011 -12 Amount Unit Description $ 30,030 30,030 30,030 30,030 34,326 25,859 45,839 15,013 31,753 25,861 9,854 19,092 25,200 15,013 15,013 15,013 15,013 71,872 17,765 77,000 190,000 9,028 20,381 82,000 28,000 92,355 29,035 251,908 41,617 32,832 25,861 12,044 4,045 33,570 3,961 3,878 29,727 40,483 53 -57 53 -54 53 -52 53 -58 58 -15 58 -38 58 -16 49 -36 49 -06 49 -07 49 -37 49 -52 65 -06 47 -14 71 -74 71 -32 71 -43 71 -15 71 -22 71 -29A 71 -30 71 -63 71 -40 71 -16 72 -32 85 -21 86 -33 86 -34 80 -88 80 -89 80 -85 80 -92 80 -47 80 -31 80 -44 80 -45 81 -09 82 -08 Police Interceptor Police Interceptor Police Interceptor Police Interceptor Ford F250 Extended Cab Pickup Chevy 3/4 Ton Pickup Ford F250 Extended Cab /Chassis WBody Ford F 150 Pickup John Deere Tractor/Front Loader John Deere Tractor (55HP) Lincoln Welding Machine John Deer 2030 Pro -Gator Yale 40001b Diesel Fork Lift Chevy 1500 Pickup Chevy 1/2 Ton Pickup Chevy 1/2 Ton Pickup Chevy 1/2 Ton Pickup Ford 450 W /Aerial Lift Ingersol Rand Air Compressor Ferguson Wheel Roller Champion Motor Grader Graco Paint Striper Rosco Vibrastat Roller Case Loader Backhoe Hyster Fork Lift W /Articulating Forks Caterpillar Crawler Excavator Ford F350 W/Utility Body Ford Sewer Cleaner Ford F350 Step Van Ford F250 Extended Cab/W Dump Body Kubota Compact Tractor Skag Zero Turn Mower Alamo Flail Mower 2 Man 45 Ft Aerial Lift Lely Fertilizer Spreader Landpride Rotary Tiller Ford 8 Passenger Van Ford 15 Passenger Van $ 1,510,331 6 -8 Motor Pool Fund FY 11 -12 The Motor Pool Fund is used to account for the procurement and maintenance of vehicles and is funded through lease and maintenance fees charged to the operating divisions. The Motor Pool fund is the owner of all vehicles and charges lease fees to the operating divisions. The lease fee is based on the expected replacement cost of the vehicle less any salvage value and any lease payments paid to date. The resulting amount is divided by the expected remaining useful life of the vehicle. The maintenance fee is based on a four (4) year repair history of the vehicles in the operating division and is applied equally throughout the year. The goal of the Vehicle Replacement Division is to provide funding for vehicles to be replaced upon completion of their useful lives. Vehicle Maintenance Division Goals: • Provide quality maintenance of the City's fleet in a cost - effective, efficient manner • Operate Motor Pool in a manner to ensure cost - effective life cycle and replacement of the City Fleet • Monitor state and federal regulations concerning the City's compliance with the Clean Air Act Objeeth • Performing Life Cycle Cost Analyses of vehicles to ensure timely replacement of City's fleet • Continue Preventive Maintenance Program on City's fleet • Ensure City's fleet remains in compliance with the Clean Air Act Performance Indicators: Vehicles Repaired Preventive Maintenance Performed Specifications Prepared 1,920 2,004 2,015 808 898 900 13 23 26 6 -9 Motor Pool Fund Fiscal Year 2011 -12 Vehicle Maintenance Division Expenditure Summary Scope of Services Summary The Vehicle Maintenance Division is responsible for the preventive maintenance and appearance of the City fleet, assisting departments in the preparation of specifications for requested vehicles, preparing and distributing all cost and usage reports pertaining to vehicles, and submitting recommendations for replacing vehicles at the end of their useful life. Personnel Position Roster Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change 0.5 0.5 0.5 Equip. Services Supervisor Personal Services $ 734,142 $ 750,291 $ 731,652 $ 731,612 -2.49% Supplies 309,105 261,891 260,088 273,125 4.29% Services & Charges 193,911 138,567 117,316 118,907 - 14.19% CapitalOrrtlay - - 5,000 2,800 - 1.0 Division Total $1,237,158 $1,150,749 $1,114,056 $1,126,444 -2.11% Scope of Services Summary The Vehicle Maintenance Division is responsible for the preventive maintenance and appearance of the City fleet, assisting departments in the preparation of specifications for requested vehicles, preparing and distributing all cost and usage reports pertaining to vehicles, and submitting recommendations for replacing vehicles at the end of their useful life. Personnel Position Roster Total 1 12.5 12.5 11.5 6 -10 Approved Approved Requested 2009 -10 2010 -11 2011 -12 Equip. Services /Solid Waste Superintender 0.5 0.5 0.5 Equip. Services Supervisor 1.0 1.0 1.0 Parts Manager 1.0 1.0 1.0 Senior Mechanic 4.0 4.0 4.0 Mechanic 2.0 2.0 2.0 Mechanic Assistant 3.0 3.0 2.0 Parts Assistant 1.0 1.0 1.0 Total 1 12.5 12.5 11.5 6 -10 City of La Porte, Texas Vehicle Maintenance 024 - 7074 -534 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 499,612 $ 506,529 $ 483,121 $ 475,587 1012 Sick Buy Back 7,653 7,882 7,882 6,859 1020 Overtime 4,612 4,100 4,000 4,100 1030 Certification 1,613 1,500 6,573 7,475 1035 Longevity 6,540 7,132 6,464 6,464 1041 Tool Allowance 2,700 4,500 4,200 4,200 1046 Physical Fitness Allowance - - 500 1,000 1060 FICA 38,781 40,662 41,710 38,059 1065 Retirement 82,268 87,641 86,857 86,183 1080 Insurance - Medical 90,075 90,075 90,075 101,438 1081 Insurance - Life 288 270 270 247 Personal Services Subtotal 734,142 750,291 731,652 731,612 Supplies: 2001 Office Supplies 788 700 700 700 2003 Protective Clothing 126 100 90 100 2004 Gas and Oil 11,817 9,566 10,500 13,500 2005 Minor Tools 1,512 1,500 1,400 1,500 2006 Cleaning 26 - - - 2007 Chemical 4,293 3,500 2,500 3,500 2009 Medical 90 100 100 100 2015 Other Supplies 4,201 4,000 4,000 4,000 2030 Small Parts 1,825 1,750 1,700 1,750 2040 Vehicle Maintenance 282,033 233,175 232,000 233,175 2090 Machinery /Tools /Equipment 2,225 7,000 6,706 14,300 2093 Computer Equipment 169 500 392 500 Supplies Subtotal 309,105 261,891 260,088 273,125 Services & Charges: 3001 Memberships & Subscriptions 626 2,150 2,130 2,200 3020 Training /Seminars 2,043 1,700 1,000 1,700 4001 Office Equipment 12,065 480 - - 4002 Machinery /Tools /Equipment 3,201 5,000 4,586 5,000 4003 Radios and Base Stations - 100 100 100 4020 Motor Pool Lease Fees 5,640 13,194 13,194 11,298 4021 VM: Outside Contracts 88,432 70,000 69,500 70,000 4055 Computer Software 3,622 13,050 13,050 13,100 4060 Computer Lease Fees 24,250 2,294 2,294 2,409 4065 Computer Maintenance Fees 27,208 - - - 6001 Uniforms 3,189 3,600 3,558 3,600 7002 Natural Gas 1,005 1,000 904 1,000 7003 Telephone 1,569 1,500 1,500 - 9014 Adm Transfer to Fund 014 13,236 13,236 - - 9050 Contingency 1,568 2,500 2,500 2,500 9055 VM Contingency 5,194 6,000 3,000 6,000 9095 Auto Inventory in Process 1,063 - - - 9997 Special Programs - 2,763 - - Services & Charges Subtotal 193,911 138,567 117,316 118,907 Capital Outlay: 8021 Machinery/ Tools & Equip - - 5,000 2,800 Capital Outlay Subtotal - - 5,000 2,800 Division Total $ 1,237,158 $ 1,150,749 $ 1,114,056 $ 1,126,444 6 -11 6 -12 Insurance Fund FY 11 -12 Mission Statement: To account for the revenue and cost of providing health insurance to City employees and retirees. Organizational Chart: City Manager Finance Department Liability Insurance Division Employee Health Services 2011 -12 Projected Revenues: O 479,646 ® 455 Four Year Comparison of Expenses: 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 , ,,943 OCHARGES TO DEPT MOTHER OINTEREST OADMINISTRATIVE TRANSFERS ®ACTUAL 09 -10 OBUDGET 10 -11 OESTIMATED 11 -12 ®REQUESTED 11 -12 6 -13 City of La Porte Insurance Fund (014) Summary Liability Employee Insurance Health Services Fund Total Working Capital 9130110 Plus Estimated 10 -11 Revenues Less Estimated 09 -10 Expenses Equals Estimated Working Capital 9130111 Plus 11 -12 Revenues: Charges to Departments Employee Contributions Retiree Contributions Administrative Transfers Interest $ 365,788 $ 506,574 400,816 471,546 2,079,053 $ 2,444,841 4,042,323 4,548,897 4,808,943 5,209,759 Total Revenues Equals Total Resources Less 11 -12 Expenses: Employee Health Services Liability Insurance Division 1,312,433 1,783,979 - 3,594,943 3,594,943 - 370,000 370,000 - 85,000 85,000 479,646 - 479,646 4,125 4,125 8,250 483,771 4,054,068 4,537,839 955,317 5,366,501 6,321,818 - 4,839,410 4,839,410 495,224 - 495,224 Total Expenses 495,224 4,839,410 5,334,634 Equals Estimated Working Capital 9130112 $ 460,093 $ 527,091 $ 987,184 Liability Insurance Division Estimated Projected 2010 -11 2011 -12 Revenues $ 506,574 $ 483,771 Expenses 400,816 495,224 Revenues over Expenses $ 105,758 $ (11,453) Employee Health Services Division Estimated Projected 2010 -11 2011 -12 Revenues $ 4,042,323 $ 4,054,068 Expenses 4,808,943 4,839,410 Revenues over Expenses $ (766,620) $ (785,342) Liability Insurance Division Targeted working capital - 60 to 90 days Estimated working capital - 339 days (foal: 5122,110 I Dai = S1,357 Employee Health Services Division Targeted working capital - 60 to 90 days Estimated working capital - 40 days (foal: 57,193,279 I Dai = S13,259 6 -14 City of La Porte Insurance Fund (014) Statement of Revenues 6 -15 Actual Budget Revised Requested Object Description 2009 -10 2010 -11 2010 -11 2011 -12 Charges for Services: 408.01 -28 Proceeds from Damages $ 4,098 4,619 Charges for Services Subtotal 4,098 - 4,619 Employee Health Services 408.04 -01 Charges to Departments 3,185,052 3,170,643 3,170,643 3,594,943 408.04 -02 Employee Contributions 415,296 378,000 370,000 370,000 408.04 -05 Cobra Contributions 878 - 12,500 - 408.04 -04 Retiree Contributions 80,305 84,000 85,000 85,000 Employee Health Services Subtotal 3,681,531 3,632,643 3,638,143 4,049,943 Miscellaneous: 410.00 -00 Miscellaneous 100 - - - Miscellaneous Subtotal 100 - - - Administrative Transfers: 480.01 -01 Transfer from General Fund 416,876 835,005 835,005 416,876 480.01 -02 Transfer from Utility Fund 47,711 47,711 47,711 47,711 480.01 -10 Transfer from Airport Fund 518 518 518 518 480.01 -16 Transfer from LPAWA Fund 1,305 1,305 1,305 1,305 480.01 -23 Transfer from Computer Fund 424 - - - 480.01 -24 Transfer from Vehicle Maintenance Fund 13,236 13,236 13,236 13,236 480.01 -28 Transfer from Golf Course Fund 17,705 - - - Administrative Transfers Subtotal 497,775 897,775 897,775 479,646 Interest: 483.01 -00 Interest Income 16,010 18,000 8,360 8,250 Interest Subtotal 16,010 18,000 8,360 8,250 Total Insurance Fund $ 4,199,514 $ 4,548,418 $ 4,548,897 $ 4,537,839 6 -15 CITY OF LA PORTE INSURANCE FUND REVENUES FROM DIVISIONS Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Fire Prevention $ 28,824 $ 28,824 $ 28,824 $ 32,460 Fire Suppression 100,884 100,884 100,884 113,610 Emergency Medical Services 144,120 144,120 144,120 162,300 Police Administration 50,442 50,442 50,442 56,805 Police Patrol 338,682 345,888 345,888 389,520 Criminal Investigation 144,120 144,120 144,120 162,300 Support Services 230,592 223,386 223,386 251,565 Golf Course Clubhouse 28,824 28,824 28,824 32,460 Golf Course Maintenance 57,648 57,648 57,648 64,920 Emergency Management 14,412 14,412 14,412 16,230 Administration 28,824 28,824 28,824 28,402 Human Resources 19,816 19,817 19,817 22,317 Municipal Court 57,648 57,648 57,648 64,920 Purchasing 21,618 21,618 21,618 24,345 Management Info Systems 36,030 36,030 36,030 40,575 City Secretary 28,824 28,824 28,824 32,460 Legal 7,206 7,206 7,206 8,115 Accounting 61,251 57,648 57,648 64,920 Tax 28,824 28,824 28,824 32,460 General Fund Non - Departmental 374,712 360,300 360,300 438,210 Public Works Administration 28,824 28,824 28,824 32,460 Streets 201,768 201,768 201,768 227,220 Residential Solidwaste 162,135 162,135 162,135 190,703 Parks Maintenance 180,150 180,150 180,150 202,875 Recreation 57,648 57,648 57,648 64,920 Special Services 50,442 50,442 50,442 56,805 Parks Administration 43,236 43,236 43,236 48,690 Planning & Engineering 72,060 72,060 72,060 81,150 GIS Division 14,412 14,412 14,412 16,230 Inspections 79,266 79,266 79,266 89,265 Water Production 30,626 30,626 30,626 34,489 Water Distribution 84,670 84,671 84,671 95,351 Wastewater Collection 77,464 77,465 77,465 87,236 Wastewater Treatment 66,656 66,656 66,656 75,064 Utility Billing 61,251 64,854 64,854 73,035 Utility Fund Non - Departmental 50,442 50,442 50,442 56,805 Employee Health Services 1,802 1,802 1,802 2,029 Vehicle Maintenance 90,075 90,075 90,075 101,438 Emergency Services District - - - 8,115 Hotel/Motel Fund 7,206 7,206 7,206 6,086 La Porte Development Corporation 7,206 7,206 7,206 6,086 TOTAL $ 3,170,640 $ 3,156,231 $ 3,156,231 $ 3,594,946 6 -16 Administration Department FY 11 -12 Liability Insurance Division Goals: • Improve City employees safety performance Objeetives: • Improve safety awareness • Reduce accidents and injuries • Create an atmosphere that stresses accident prevention 6 -17 Insurance Fund Fiscal Year 2011 -12 Liability Insurance Division Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Personal Services $ 189,098 $ 210,000 $ 118,465 $ 175,000 - 16.67% Services & Charges 274,239 318,092 282,351 320,224 0.67% Division Total $ 463,337 $ 528,092 $ 400,816 $ 495,224 -6.22% Scope of Services Summary The Liability Insurance Division of the Employee Health Services Fund is used to account for the cost of providing liability insurance and worker's compensation to the employees of the City. It is administered by a third party and is funded with charges to the operating divisions based on their staffing levels. 6 -18 City of La Porte, Texas 258,300 284,092 254,176 286,224 Liability Insurance 7,144 20,000 14,175 014 -6142 -515 Detail of Expenditures 8,795 14,000 14,000 19,000 Services & ('barges Subtotal Actual Budget Estimated Requested Division Total 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1070 Workers Compensation 189,098 210,000 118,465 175,000 Personal Services Subtotal 189,098 210,000 118,465 175,000 Services & ('barges 6007 Insurance 258,300 284,092 254,176 286,224 6022 Citizen Claims 7,144 20,000 14,175 15,000 6072 Safety Recognition Program 8,795 14,000 14,000 19,000 Services & ('barges Subtotal 274,239 318,092 282,351 320,224 Division Total $ 463,337 $ 528,092 $ 400,816 $ 495,224 6 -19 Administration Department FY 11 -12 Employee Health Services Goals: • Enhance employee benefits Objectives: • Raise level of benefits where possible as tool for recruitment • Create belief that City takes care of its employees • Educate employees about current benefits Performance Indicators: City -wide employee /retiree Health Insurance presentations 5 5 City -wide Diabetes Center of America presentations 1 1 City -wide Employee Assistance Program (EAP) presentations 1 1 City -wide Flexible Spending Account (FSA) presentations 5 5 Employee rates of participation 84% 85 0 r Employee benefits as a % of total salaries and wages 38.4% 41.2 0 r 6 -20 Insurance Fund Fiscal Year 2011 -12 Employee Health Services Division Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 20,348 $ 20,912 $ 20,959 $ 21,810 4.29% Services & Charges 4,196,909 4,354,461 4,787,984 4,817,600 10.64% Division Total $4,217,257 $4,375,373 $4,808,943 $4,839,410 10.61% Scope of Services Summary The Employee Health Services division is used to account for the cost of providing medical insurance to full time employees of the City. It is administered by a third party and is funded with charges to the operating divisions based on their staffing levels. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Human Resources Manager 0.25 0.25 0.25 Total 0.25 0.25 0.25 6 -21 City of La Porte, Texas Employee Health Services 014 -6144 -515 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 15,044 S 15,356 $ 15,415 S 15,817 1035 Longevity 22 34 34 46 1060 FICA 1,104 1,123 1,150 1,139 1065 Retirement 2,342 2,565 2,550 2,776 1080 Insurance - Medical 1,802 1,802 1,802 2,029 1081 Insurance - Life 34 32 8 3 Personal Services Subtotal 20,348 20,912 20,959 21,810 Services & Charges: 5004 Consulting - - 10,000 30,000 5011 Claims Administration 227,767 216,332 227,674 228,000 6011 Claims Paid 3,652,943 3,700,000 4,100,000 4,100,000 6012 Re- insurance Premiums 246,909 339,129 373,676 375,000 6023 Long -Term Disability 63,006 77,000 62,152 72,600 6073 Wellness Program 6,284 22,000 14,482 12,000 Services & Charges Subtotal 4,196,909 4,354,461 4,787,984 4,817,600 Division Total $ 4, 217, 257 $ 4,375,373 $ 4,808,943 $ 4,839,410 6 -22 Technology Fund FY 11 -12 Mission Statement: To account for revenue and cost of providing computers of all types to City Departments and to provide for maintenance, repair, and replacement for these computers. Organizational Chart: City Manager Assistant City Manager Management Information Computer Maintenance & Services I I Replacement 2011 -12 Projected Revenues: O 169,34 ® 1,500 DLEASE FEES ®INTEREST Four Year Comparison of Expenses: 300,000 250,000 200,000 150,000 100,000 50,000 0 E3 ACTUAL 09 -10 0BUDGET 10 -11 DESTIMATED 11 -12 ®REQUESTED 11 -12 6 -23 City of La Porte Technology Fund (023) Summary Working Capital 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenses Equals Estimated Working Capital 9130111 Plus 11 -12 Revenues: Lease Fees Interest Total Revenues Equals Total Resources Less 11 -12 Expenses: Replacement of Hardware / Software Total Expenses Equals Estimated Working Capital 9130112 $ 521,982 162,934 684,916 169,348 1,500 170,848 855,764 $ 855,764 Estimated Projected 2010 -11 2011 -12 Revenues $ 162,934 $ 170,848 Expenses - - Revenues over Expenses $ 162,934 $ 170,848 ITlhe $ is restricted for future replacement of hardware and software. Projected Reserve Balances at 913012012: Reserve for ,SAN,S'erver Reserve for PD Reserve for Networks Reserve for Telephones Reserve for Special Items Reserve for Neptune Reserve for Laser fche Total S 185,391 136,106 282,352 105,711 78,169 29,656 38,379 855,764 6 -24 City of La Porte Technolog,y Fund (023) Statement of Revenues Object Description Franchise Fees: 402.04 -00 Franchise /Cable TV Franchise Fees Subtotal Charges for Services: 408.01 -29 Lease Fees 408.01 -30 Maintenance Fees Charges for Services Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Computer Fund Revenues Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 72,275 $ $ $ 72,275 252,055 161,284 161,284 169,348 $ 1,187,447 $ 164,784 $ 162,934 $ 170,848 6 -25 CITY OF LA PORTE TECHNOLOGY FUND LEASE FEES FROM DIVISIONS Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Fire Prevention $ 1,830 $ 1,538 $ 1,538 $ 1,615 Fire Suppression 8,322 8,564 8,564 8,992 Emergency Medical Services 6,348 7,398 7,398 7,768 Police Administration 6,564 6,840 6,840 7,182 Police Patrol 53,790 33,680 33,680 35,364 Criminal Investigation 11,358 8,128 8,128 8,534 Support Services 7,104 6,206 6,206 6,516 Administration 4,206 2,214 2,214 2,325 Golf Course Club House 666 1,180 1,180 1,239 Emergency Management 3,570 3,684 3,684 3,868 Human Resources 3,540 1,538 1,538 1,615 Municipal Court 8,862 5,410 5,410 5,681 Purchasing 2,994 1,644 1,644 1,726 Management Info Systems 39,378 23,002 23,002 24,152 City Secretary 3,564 5,739 5,739 6,026 Legal 570 252 252 265 City Council 690 2,798 2,798 2,938 Accounting 8,292 4,150 4,150 4,358 Tax 3,516 1,684 1,684 1,768 Public Works Administration 3,660 2,320 2,320 2,436 Streets 2,376 1,180 1,180 1,239 Residential Solidwaste 1,164 358 358 376 Parks Maintenance 1,782 1,074 1,074 1,128 Recreation 2,898 1,724 1,724 1,810 Special Services 3,162 2,638 2,638 2,770 Parks Administration 3,114 2,426 2,426 2,547 Planning & Engineering 6,558 3,792 3,792 3,982 GIS Division 1,758 968 968 1,016 Inspections 6,036 4,508 4,508 4,733 Water Distribution 1,758 968 968 1,016 Wastewater Collection 1,188 968 968 1,016 Wastewater Treatment 1,806 1,180 1,180 1,239 Utility Billing 11,343 7,871 7,871 8,265 La Porte Area Water Authority 2,280 1,008 1,008 1,058 Vehicle Maintenance 24,250 2,294 2,294 2,409 Downtown Revitalization 1,164 358 358 376 Economic Development 594 - - - TOTAL S 252,055 S 161,284 S 161,284 S 169,348 6 -26 Technology Fund Fiscal Year 2011 -12 Computer Replacement Division Expenditure Summary Actital Bzrdget Estimated Regzrested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Supplies $ 109,169 $ - $ - $ - - Services & Charges 175,544 - - - - Division Total $ 284,713 $ - $ - $ - - Scope of Services Summary The Technology Replacement Fund is responsible for the preventive maintenance and repair of the City's computer system. Lease fees are collected from the various City Divisions and deposited into the Fund. In return, the Division receives repairs when machines break down and replacement when machines have reached the end of their useful life. 6 -27 City of La Porte, Texas Computer Replacements 023 - 0000 -580 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies: 2093 Computer Equipment 109,169 3022 Employee Training - Supplies Subtotal 109,169 Services & Charges: 4001 Office Equipment 5,189 4050 Computer Hardware 168,725 4055 Computer Software 1,630 5007 Other Professional Services - Services & Charges Subtotal 175,544 Capital Outlay: 8023 Computer Equipment 17,084 Capital Outlay Subtotal 17,084 Di -*ision Total $ 301,797 6 -28 City of La Porte Grant Fund (032) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Other Public Safety Reserve Funds Public Safety Grants AAA Grant Emergency Services Grants 5,350 414,036 58,610 20,000 $ 1,149,440 443,833 508,931 1,084,342 Total Revenues 497,996 Equals Total Resources 1,582,338 Less 11 -12 Expenditures: Confiscated Funds 119,400 Municipal Court Reserve Funds 118,920 Animal Control Funds 2,500 K -9 Donations 500 Speed /Intersection Traffic Control Grant 64,374 DWI Enforcement (STEP) 20,000 Click it or Ticket Grant 20,000 Bulletproof Vest Partnership 6,020 LEOSE Grant 5,399 Gang Grant 208,683 High Intensity Drug Traffic Area Grant 23,560 Victim Coordinator Liaison Grant 39,000 Texas Comptroller - Sexual Assault/Medical Exams 7,000 NRA Foundation Grant (SWAT Equipment) 10,000 Internet Crimes Against Children Grant 10,000 Shell Pipeline Donation Funds 850 LEPC Grant 20,000 Houston/Harris County Area Agency on Aging 58,610 Total Expenditures 734,816 Ending Fund Balance 9130112 $ 847,522 Estimated Projected 2010 -11 2011 -12 Revenues $ 443,833 $ 497,996 Expenditures 508,931 734,816 Revenues over Expenditures $ (65,098) $ (236,820) 7 -1 City of La Porte Grant Fund (032) Statement of Revenues Object Description Fines & Forfeits: 407.23 -00 Child Safety Fee 407.27 -00 Security Fee 407.28 -00 Technology Fee 407.33 -00 Confiscated Funds - Federal 407.34 -00 Confiscated Funds - State 407.37 -00 Judicial Fund Fines & Forfeits Subtotal Charges for Services: 408.01 -43 Park Development 408.01 -44 Animal Control Donations Charges for Services Subtotal Intergovernmental: 409.01 -00 Public Safety Grants 409.02 -00 AAA Grant 409.03 -00 Emergency Services Grants Intergovernmental Subtotal Miscellaneous: 410.01 -00 Miscellaneous Revenue 410.01 -07 Donations Miscellaneous Subtotal Administrative Transfers: 480.01 -48 Transfer from 2006 GO Bond Fund Administrative Transfers Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Grant Fund Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 49,654 $ $ 50,000 $ 31,392 25,000 - 41,383 30,000 - 91,200 - 16,277 51,256 - 27,573 6,201 5,500 4,000 271,086 60,500 97,850 256,980 446,256 224,525 414,036 63,162 62,795 56,326 58,610 667,527 20,000 20,000 20,000 987,669 529,051 300,851 492,646 3.605 - - - - 35,615 2,931 2,500 1,281,335 590,551 443,833 497,996 7 -2 City of La Porte, Texas Grant Fund - Southeast Texas Trauma Regional Advisory Council (STTRAC) Grant Detail of Expenditures Supplies 2055 EMS Drugs and Supplies Supplies Subtotal Division Total Actual 2009 -10 $ 3,742 $ 3,742 $ 3,742 $ Budget Estimated 2010 -11 2010 -11 $ 4,203 $ 4,203 - $ 4,203 $ 032 -5051 -522 Requested 2011 -12 7 -3 City of La Porte, Texas Grant Fund - Assitance to Firefighters Grant (AFG) Detail of Expenditures Actual 2009 -10 Supplies 2090 Machinery/Tools /Equipment Supplies Subtotal Division Total Budget 2010 -11 032 - 5051 -522 Estimated Requested 2010 -11 2011 -12 $ 24,000 $ 24,000 - $ 24,000 $ 7 -4 City of La Porte, Texas Grant Fund - Seized Funds - Federal Detail of Expenditures Personal Services 1020 Overtime 1060 FICA 1065 Retirement Personal Services Subtotal Supplies 2015 Other Supplies 2017 Specialized Supplies 2090 Machinery /Tools /Equipment 2093 Computer Equipment Supplies Subtotal Services & Charges: 4011 Building Maintenance Services & Charges Subtotal Capital Outlay 8002 Building Improvements 8021 Machinery, Tools & Equipment 8050 Motor Vehicles Capital Subtotal Division Total 032 - 5253/56 -521 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ $ $ 3,908 S 15,000 - 4,879 15,000 10,000 - 2,000 20,000 8,000 nn nnn n ono c cnn 2,882 2,882 - - - 35,000 28,736 25,000 23,065 18,000 28,736 25,000 23,065 53,000 $ 31,618 $ 123,900 $ 45,296 $ 86,500 7 -5 City of La Porte, Texas Grant Fund - Seized Funds - State 032 -5253 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies 2015 Other Supplies $ 2,000 $ 1,000 $ 3,551 $ 2,000 2017 Specialized Supplies 9,224 - - - 2090 Machinery /Tools /Equipment 5,360 5,548 25,024 8,000 2093 Computer Equipment 5,518 4,000 3,887 7,900 Supplies Subtotal 22,102 10,548 32,462 17,900 Services & Charges: 3020 Training & Seminars - - - 15,000 Services & Charges Subtotal - - - 15,000 Division Total $ 22,102 $ 10,548 $ 32,462 $ 32,900 7 -6 City of La Porte, Texas Grant Fund - Speed/Intersection Traffic Control (STEP) Detail of Expenditures 032 -5253 -521 7 -7 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services 1020 Overtime $ 71,577 $ 45,838 $ 50,480 $ 64,374 1060 FICA 5,470 3,507 3,916 - 1065 Retirement 11,379 7,664 8,638 - Personal Services Subtotal 88,426 57,009 63,034 64,374 Division Total $ 88,426 $ 57,009 $ 63,034 $ 64,374 7 -7 City of La Porte, Texas Grant Fund - DWI Enforcement (STEP) Detail of Expenditures Personal Services 1020 Overtime Personal Services Subtotal Division Total Actual Budget 2009 -10 2010 -11 032 -5253 -521 Estimated Requested 2010 -11 2011 -12 $ 20,000 20,000 - $ 20,000 7 -8 City of La Porte, Texas Grant Fund - Click it or Ticket Program Detail of Expenditures Personal Services: 1020 Overtime 1060 FICA 1065 Retirement Personal Services Subtotal Division Total Actual Budget Estimated 2009 -10 2010 -11 2010 -11 $ 14,306 S 16,081 $ 16,081 S 267 1,230 1,230 573 2,689 2,689 15,146 20,000 20,000 $ 15,146 $ 20,000 $ 20,000 $ 032 -5253 -521 Requested 2011 -12 20,000 20,000 7 -9 City of La Porte, Texas Grant Fund - LEOSE Grant Detail of Expenditures 032 -5252 -521 7 -10 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges 3020 Training /Seminars 22,627 3,406 5,399 Services & Charges Subtotal 22,627 3,406 5,399 Division Total $ 22,627 $ - $ 3,406 $ 5,399 7 -10 City of La Porte, Texas Grant Fund - Bulletproof Vest Partnership 032 -5253 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies 2003 Protective Clothing $ 4,140 S 5,290 $ 5,290 S 6,020 Supplies Subtotal 4,140 5,290 5,290 6,020 Division Total $ 4,140 $ 5,290 $ 5,290 $ 6,020 7 -11 City of La Porte, Texas Grant Fund - Justice Assistance Grant (JAG) Detail of Expenditures Supplies 2017 Specialized Supplies 2090 Machinery/Tools /Equipment Supplies Subtotal Division Total Actual Budget Estimated 2009 -10 2010 -11 2010 -11 $ 34,701 S - $ - S - 12,937 11,603 34,701 12,937 11,603 $ 34,701 $ 12,937 $ 11,603 $ 032 - 5253 -521 Requested 2011 -12 7 -12 City of La Porte, Texas Grant Fund - K9 Donations Detail of Expenditures Supplies: 2015 Other Supplies Supplies Subtotal Di -*ision Total Actual 2009 -10 032 -5253 -521 Budget Estimated Requested 2010 -11 2010 -11 2011 -12 500 S 500 S 500 7 -13 City of La Porte, Texas Grant Fund - Donations - Shell Pipeline Detail of Expenditures Supplies: 2015 Other Supplies Supplies Subtotal Division Total Actual 032 -5253 -521 Budget Estimated Requested $ 1,700 $ 1,700 - $ 1,700 $ 850 7 -14 City of La Porte, Texas Grant Fund - NRA Foundation Grant for SWAT Equipment Detail of Expenditures 032 -5253 -521 7 -15 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies: 2017 Specialized Supplies $ 9,802 $ $ 5,484 $ 10,000 Supplies Subtotal 9,802 5,484 10,000 Division Total $ 9,802 $ - $ 5,484 $ 10,000 7 -15 City of La Porte, Texas Grant Fund - Gang Grant 032 -5253 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ $ $ $ 104,241 1020 Overtime 12,093 1060 FICA 8,900 1065 Retirement 11,383 1070 Workers Compensation 1,989 1080 Medical Insurance 19,451 1081 Life Insurance 126 Personal Services Subtotal 158,183 Capital Outlay 8050 Motor Vehicles 50,500 Capital Subtotal 50,500 Division Total $ - $ - $ - $ 208,683 7 -16 City of La Porte, Texas Grant Fund - High Intensity Drug Traffic Area Grant (HIDTA) Detail of Expenditures 032 -5256 -521 7 -17 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services 1025 OCU Overtime $ 59,959 $ 16,000 $ 16,000 $ 16,000 Personal Services Subtotal 59,959 16,000 16,000 16,000 Services & Charges: 4019 Rental of Equipment 542 5,000 6,504 7,560 Services & Charges Subtotal 542 5,000 6,504 7,560 Division Total $ 60,501 $ 21,000 $ 22,504 $ 23,560 7 -17 City of La Porte, Texas Grant Fund - Internet Crimes Against Children (ICAC) Grant 032 - 5256 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1020 Overtime $ $ $ $ 6,000 Personal Services Subtotal 6,000 Services & Charges 3020 Training /Seminars 4,000 Services & Charges Subtotal 4,000 Division Total $ - $ - $ - $ 10,000 7 -18 City of La Porte, Texas Grant Fund - Victim Coordinator Liaison Grant 032 -5256 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 37,684 S 31,409 $ 35,986 S 31,409 1044 Cleaning Allowance 8 203 74 203 1060 FICA 113 2,403 1,048 2,403 1065 Retirement 237 4,962 2,079 4,962 1081 Insurance - Life - 23 - 23 Personal Services Subtotal 38,042 39,000 39,187 39,000 Division Total $ 38,042 $ 39,000 $ 39,187 $ 39,000 7 -19 City of La Porte, Texas Grant Fund - Texas Comptroller - Sexual Assault/Medical Exams Detail of Expenditures 032 -5256 -521 7 -20 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges: 5007 Other Professional Services $ 5,405 $ 7,000 $ 7,000 $ 7,000 Services & Charges Subtotal 5,405 7,000 7,000 7,000 Division Total $ 5,405 $ 7,000 $ 7,000 $ 7,000 7 -20 City of La Porte, Texas Grant Fund - Animal Control Funds 032 -5258 -521 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies: 2007 Chemicals $ $ 2,000 $ 2,000 $ 2,000 2015 Other Supplies 2,380 500 757 500 Supplies Subtotal 2,380 2,500 2,757 2,500 Division Total $ 2,380 $ 2,500 $ 2,757 $ 2,500 7 -21 City of La Porte, Texas Grant Fund - Tobacco Grant Detail of Expenditures Personal Services 1020 Overtime Personal Services Subtotal Division Total Actual 2009 -10 S Budget Estimated 2010 -11 2010 -11 $ 4,000 $ 4,000 $ 4,000 4,000 - S 4,000 S 4,000 S 7 -22 032 - 5256 -521 Requested 2011 -12 City of La Porte, Texas Grant Fund - EMS Local Project Grant 2011 (ProQA Software) - Priority Dispatch Detail of Expenditures Actual Budget Estimated 2009 -10 2010 -11 2010 -11 032 -5258 -521 Requested 2011 -12 Services & Charges: 4055 Computer Software $ $ 17,952 $ 8,951 S Services & Charges Subtotal 17,952 8,951 Division Total $ - $ 17,952 $ 8,951 $ 7 -23 City of La Porte, Texas Grant Fund - LEPC Grant 032 -6054 -510 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges: 4070 Emergency Management $ 22,180 $ 20,000 $ 20,000 $ 20,000 Services & Charges Subtotal 22,180 20,000 20,000 20,000 Division Total $ 22,180 $ 20,000 $ 20,000 $ 20,000 7 -24 City of La Porte, Texas Grant Fund - State Homeland Security Program Grant Detail of Expenditures 032 - 7087 -532 Actual Budget Estimated 2009 -10 2010 -11 2010 -11 Capital Outlay 8021 Machinery/Tools /Equipment $ $ 58,000 $ 27,869 $ Capital Outlay Subtotal 58,000 27,869 Division Total $ - $ 58,000 $ 27,869 $ Requested 2011 -12 7 -25 City of La Porte, Texas Grant Fund - Municipal Court Reserve Funds 032 -6064 -512 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies 2015 Other Supplies $ 132 $ $ $ Supplies Subtotal 132 - Services & Charges: 4080 Building Security $ 6,036 $ 50,000 $ 18,254 $ 74,800 4081 Technology 18,023 75,000 7,951 44,120 4082 Judicial Efficiency - 5,000 - - Services & Charges Subtotal 24,059 130,000 26,205 118,920 Capital Outlay 8021 Machinery /Tools /Equipment $ 6,515 $ - $ 18,194 $ - Capital Outlay Subtotal 6,515 - 18,194 - Division Total $ 30,706 $ 130,000 $ 44,399 $ 118,920 7 -26 City of La Porte, Texas Grant Fund - Park Zone 1 032 - 8080 -552 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Capital Outlay 8002 Building Improvements 13,621 Capital Outlay Subtotal - 13,621 Division Total $ 1,650 $ - $ 13,621 $ - 7 -27 City of La Porte, Texas Grant Fund - Park Zone 2 032 - 8080 -552 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges: 4018 Park Grounds $ $ $ 4,440 $ Services & Charges Subtotal 4,440 Capital Outal : 8021 Machinery /Tools /Equipment $ $ 25,000 $ 16,920 $ Capital Outlay Subtotal 25,000 16,920 Division Total $ - $ 25,000 $ 21,360 $ - 7 -28 City of La Porte, Texas Grant Fund - Park Zone 9 Detail of Expenditures Capital Outlay 8032 Land Improvements Capital Outlay Subtotal Division Total Actual 2009 -10 Budget 2010 -11 032 - 8080 -552 Estimated Requested 2010 -11 2011 -12 $ 23,949 $ 23,949 - $ 23,949 $ 7 -29 City of La Porte, Texas Grant Fund - Park Zone 10 Detail of Expenditures Actual Budget 2009 -10 2010 -11 Capital Outlay 8021 Machinery/Tools /Equipment $ $ 10,000 $ Capital Outlay Subtotal 10,000 Division Total $ - $ 10,000 $ 032 - 8080 -552 Estimated Requested 2010 -11 2011 -12 7 -30 City of La Porte, Texas Grant Fund - Houston/Harris County Area Agency on Aging (AAA) 1,100 971 032 - 8082/89 -551 Detail of Expenditures 33,000 28,820 30,000 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 62,795 $ 56,226 $ 58,610 1010 Regular Earnings $ 19,586 $ 25,000 $ 22,521 $ 23,500 1060 FICA 1,775 1065 R� I KIA 1,000 I cQn 1,529 i nin 1,600 i cnn eL rement 1067 PARS Retirement Personal Services Subtotal Supplies 2002 Postage 2015 Other Supplies Supplies Subtotal Services & Charges: 3020 Training /Seminars 5007 Other Professional Services 6001 Uniform /Towel Cleaning Services & Charges Subtotal Di -*ision Total 101 on u7 irn 1,243 1,100 971 1,000 35,482 33,000 28,820 30,000 863 670 587 600 37,588 34,770 30,378 31,600 $ 61,017 $ 62,795 $ 56,226 $ 58,610 7 -31 City of La Porte, Texas Grant Fund - Texans Feeding Texans Home Delivery Meals Grant Detail of Expenditures Actual Budget 2009 -10 2010 -11 Services & Charges: 5007 Other Professional Services Services & Charges Subtotal Di -*ision Total $ 1,341 $ 1,341 $ 1,341 $ 032 - 8082 -551 Estimated Requested 2010 -11 2011 -12 $ 130 $ - S 130 S - 7 -32 City of La Porte Street Maintenance Fund (033) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Sales Tax 798,225 Interest Income 1,375 Total Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Sales Tax 814,189 Interest Income 1,000 Total Revenues Equals Total Resources Less 11 -12 Expenditures: Street Maintenance Projects 1,050,000 Total Expenditures Ending Fund Balance 9130112 $ 868,062 799,600 1,400,000 267,662 815,189 1,082,851 1,050,000 $ 32,851 Estimated Projected 2010 -11 2011 -12 Revenues $ 799,600 $ 815,189 Expenditures 1,400,000 1,050,000 Revenues over Expenditures $ (600,400) $ (234,811) 7 -33 City of La Porte Street Maintenance Sales Tax Fund (033) Statement of Revenues Object Description Charges for Services: 403.03 -00 IA Cent Sales Tax Charges for Services Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Street Maintenance Sales Tax Fund Revenues Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 785,629 $ 716,613 $ 798,225 $ 814,189 785,629 716,613 798,225 814,189 2,366 2,000 1,375 1,000 2,366 2,000 1,375 1,000 $ 787,995 $ 718,613 $ 799,600 $ 815,189 7 -34 City of La Porte, Texas Street Maintenance Sales Tax 033 - 7071 -531 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Capital Outlay: 8029 Paving 707,019 1,455,867 1,400,000 1,050,000 Capital Outlay Subtotal 707,019 1,455,867 1,400,000 1,050,000 Division Total $ 707,019 $ 1,455,867 $ 1,400,000 $ 1,050,000 7 -35 City of La Porte Emergency Services District Fund (034) Summary Beginning Fund Balance 9130110 $ - Plus Estimated 10 -11 Revenues Sales Tax - Interest Income - Total Revenues - Less Estimated 10 -11 Expenditures - Estimated Fund Balance 9130111 - Plus 11 -12 Revenues: Sales Tax 814,189 Interest Income 1,000 Total Revenues 815,189 Equals Total Resources 815,189 Less 11 -12 Expenditures: Fire Prevention 5,300 Fire Suppression 600,826 Emergency Management Services 100,100 Total Expenditures 706,226 Ending Fund Balance 9130112 $ 108,963 Estimated Projected 2010 -11 2011 -12 Revenues $ - $ 815,189 Expenditures - 706,226 Revenues over Expenditures $ - $ 108,963 7 -36 City of La Porte Emergency Services District Sales Tax Fund (034) Statement of Revenues Object Description Charges for Services: 403.03 -00 IA Cent Sales Tax Charges for Services Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Street Maintenance Sales Tax Fund Revenues Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ $ $ $ 814,189 814,189 1,000 1,000 $ $ $ $ 815,189 7 -37 City of La Porte, Texas Fire Prevention - ESD 34 -5050 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Supplies: 2001 Office Supplies 450 2003 Protective Clothing 1,000 2005 Minor Tools 300 2006 Cleaning 50 2015 Other Supplies 350 2090 Machinery /Tools /Equipment 750 Supplies Subtotal 2,900 Services & Charges: 3020 Training /Seminars 2,400 Services & Charges Subtotal 2,400 Division Total $ - $ - $ - $ 5,300 7 -38 City of La Porte, Texas Fire Suppression - ESD 034 -5051 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ $ $ $ 62,000 1030 Certification 1,195 1035 Longevity 700 1044 Cleaning Allowance 241 1060 FICA 4,590 1065 Retirement 10,032 1080 Insurance - Medical 8,112 1081 Insurance - Life 36 Personal Services Subtotal 86,906 Supplies: 2001 Office Supplies 1,700 2003 Protective Clothing 43,920 2005 Minor Tools 1,000 2006 Cleaning # 800 2007 Chemical 5,000 2009 Medical 7,900 2015 Other Supplies 3,800 2019 Training Field Supplies 10,800 2090 Machinery /Tools /Equipment 41,000 Supplies Subtotal 115,920 Services & Charges: 3020 Training /Seminars 22,000 4002 Machinery /Tools /Equipment 23,000 4020 Motor Pool Lease Fees 303,000 Services & Charges Subtotal 348,000 Capital Outlay: 8021 Machinery /Tools /Equipment 50,000 Capital Outlay Subtotal 50,000 Division Total $ - $ - $ - $ 600,826 7 -39 City of La Porte, Texas Emergency Medical Services - ESD 034 -5059 -522 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Services & Charges: 3001 Memberships & Subscriptions 10,600 Services & Charges Subtotal 10,600 Capital Outlay: 8021 Mach /Tools & Equip 89,500 Capital Outlay Subtotal 89,500 Division Total $ - $ - $ - $ 100,100 7 -40 City of La Porte Community Investment Fund (036) Summary Beginning Fund Balance 9130110 $ 424,581 Plus Estimated 10 -11 Revenues Industrial Payments (2.5 %) 253,846 Interest Income 1,035 Total Revenues 254,881 Less Estimated 10 -11 Expenditures Operations 263,000 263,000 Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Industrial Payments (2.5 %) Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: Community Development Other (Printing, Fireworks, Other Professional Services) Citizen Survey Electrical for Christmas Decorations & Other Misc. Channel 16 Video Streaming Bus Service Contingency Total Expenditures Ending Fund Balance 9130112 416,462 253,846 1,000 254,846 671,308 20,000 90,500 10,000 20,000 25,000 22,000 110,000 6,500 304,000 $ 367,308 Estimated Projected 2010 -11 2011 -12 Revenues $ 254,881 $ 254,846 Expenditures & Commitments 263,000 304,000 Revenues over Expenditures $ (8,119) $ (49,154) 7 -41 City of La Porte Community Investment Fund (036) Statement of Revenues Object Description Charges for Services: 404.01 -00 Industrial Payments Charges for Services Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total Community Investment Fund Revenues Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 268,406 $ 256,410 $ 253,846 $ 253,846 268,406 256,410 253,846 253,846 2,724 3,000 1,035 1,000 2,724 3,000 1,035 1,000 $ 271,130 $ 259,410 $ 254,881 $ 254,846 7 -42 Community Investment Fund Fiscal Year 2011 -12 Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -13 Change Supplies $ 32,733 $ 35,000 $ 30,000 $ 40,000 14.29% Services & Charges 229,209 348,000 233,000 264,000 - 24.14% CapitalOrltlay 17,470 - - - - Division Total $ 279,412 $ 383,000 $ 263,000 $ 304,000 - 20.63% Scope of Services Summary The Community Investment Fund is used to account for funds received and expended on community beatification and revitalization programs. 7 -43 City of La Porte, Texas Community Investment Fund Detail of Expenditures Supplies: Budget 2075 Community Development 2077 Fireworks Supplies Subtotal Services & Charges: 5004 Consulting 5007 Other Professional Services 6002 Printing and Reproduction 7004 Water 9026 Transfer to Hotel /Motel (Mainstreet) 9050 Contingency 9997 Special Programs Services & Charges Subtotal Capital Outlay: 8031 Land Acquisitions Capital Outlay Subtotal Division Total 036 - 6061 -565 Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 17,750 $ 20,000 $ 15,000 $ 20,000 14,983 15,000 15,000 20,000 32,733 35,000 30,000 40,000 3,650 - - - 30,488 43,440 40,000 25,000 31,305 26,000 20,000 45,500 12,978 - - - 59,700 - - - 2,441 6,560 3,000 6,500 88,647 272,000 170,000 187,000 229,209 348,000 233,000 264,000 17,470 17,470 $ 279,412 S 383,000 S 263,000 S 304,000 7 -44 City of La Porte Hotel /Motel Occupancy Tax Fund (037) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Operating Expenditures Reserve for Mainstreet Total Expenditures & Commitments Estimated Fund Balance 9130111 $ 712,562 432,300 376,554 50,157 426,711 718,151 Plus 11 -12 Revenues: Occupancy Tax Interest Income Total Revenue Equals Total Resources Less 11 -12 Expenditures: Hotel / Motel Operations Total Expenditures Ending Fund Balance 9130112 390,000 2,000 392,000 357,742 1,110,151 357,742 $ 752,409 Estimated Projected 2010 -11 2011 -12 Revenues $ 432,300 $ 392,000 Expenditures & Commitments 426,711 357,742 Revenues over Expenditures $ 5,589 $ 34,258 7 -45 City of La Porte HoteUMotel Occupancy Tax Fund (037) Statement of Revenues 7 -46 Actual Budget Revised Requested Object Description 2009 -10 2010 -11 2010 -11 2011 -12 Charges for Services: 405.03 -00 Occupancy Taxes $ 336,822 $ 415,000 $ 430,000 $ 390,000 Charges for Services Subtotal 336,822 415,000 430,000 390,000 Administrative Transfers: 480.01 -36 Transfer from Community Investment Fund 59,700 - - - Administrative Transfers Subtotal 59,700 - - - Interest: 483.01 -00 Interest Income 3,996 4,000 2,300 2,000 Interest Subtotal 3,996 4,000 2,300 2,000 Total Hotel/Motel Tax Fund Revenues $ 400,518 $ 419,000 $ 432,300 $ 392,000 7 -46 Hotel /Motel Fund Fiscal Year 2011 -12 Hotel / Motel Operations (formerly Mainstreet) Expenditure Summary Scope of Services Summary The Hotel/Motel fund is to be used for projects and activities that encourage visitors to come to the City of La Porte. These projects and activities include Main Street revitalization efforts, the creation, promotion, and sponsorship of festivals and events, print, Internet, and broadcast advertising, membership dues for the Bay Area Houston Convention & Visitors Bureau, directional and historical signage, and projects that enhance the City's image to out of town guests. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Economic Dev/Downtown Revitalization Coord 1.00 0.50 0.50 Secretary IV I - 0.50 0.25 Total 1 1.00 1.00 0.75 7 -47 Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change Personal Services $ 73,287 $ 71,561 $ 86,646 $ 60,366 - 15.64% Supplies 30,636 41,100 30,650 30,900 - 24.82% Services & Charges 296,195 261,300 259,258 266,476 1.98% Division Total $ 400,118 $ 373,961 $ 376,554 $ 357,742 -4.34% Scope of Services Summary The Hotel/Motel fund is to be used for projects and activities that encourage visitors to come to the City of La Porte. These projects and activities include Main Street revitalization efforts, the creation, promotion, and sponsorship of festivals and events, print, Internet, and broadcast advertising, membership dues for the Bay Area Houston Convention & Visitors Bureau, directional and historical signage, and projects that enhance the City's image to out of town guests. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Economic Dev/Downtown Revitalization Coord 1.00 0.50 0.50 Secretary IV I - 0.50 0.25 Total 1 1.00 1.00 0.75 7 -47 City of La Porte, Texas Hotel/Motel - Operations 037 - 6063 -565 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 46,292 $ 51,004 $ 51,993 $ 42,666 1020 Overtime 4,542 1,000 12,000 500 1030 Certification 2,250 - - - 1035 Longevity - 36 104 106 1060 FICA 4,255 3,763 4,820 3,323 1065 Retirement 8,704 8,516 10,497 7,664 1067 Pars - Retirement - - 3 - 1080 Insurance - Medical 7,206 7,206 7,206 6,086 1081 Insurance - Life 38 36 23 21 Personal Services Subtotal 73,287 71,561 86,646 60,366 Supplies: 2001 Office Supplies 181 250 250 250 2002 Postage 571 500 500 300 2015 Other Supplies 12,342 750 300 750 2075 Tourism Development - 30,000 23,000 23,000 2076 City Maps 6,600 6,600 6,600 6,600 2090 Machinery /Tools /Equipment 10,942 3,000 - - Supplies Subtotal 30,636 41,100 30,650 30,900 Services & Charges: 3001 Memberships & Subscriptions 64,613 65,000 65,000 60,000 3020 Training /Seminars 768 2,100 500 1,000 3021 Special Commissions 16 - - - 4055 Computer Software 1,490 - 300 - 4060 Computer Lease Fees 1,164 358 358 376 4065 Computer Maintenance Fees 5,442 - - - 5001 Accounting 6,000 8,400 9,600 9,600 5004 Consulting 16,899 442 - - 6002 Printing & Reproduction 9,501 5,500 4,000 4,000 6005 Advertising 18,650 16,000 16,000 15,000 6015 Community Festivals 45,694 52,000 52,000 50,000 6016 Chamber of Commerce 55,000 55,000 55,000 70,000 6030 Heritage Society - Joint Venture 16,154 15,000 15,000 15,000 7002 Natural Gas 1,804 - - - 9001 Admn Trans to Fund 001 - 41,500 41,500 41,500 9028 Admn Trans to Fund 028 53,000 - - - Services & Charges Subtotal 296,195 261,300 259,258 266,476 Division Total $ 400,118 $ 373,961 $ 376,554 $ 357,742 7 -48 City of La Porte La Porte Development Corporation (038) Fund Summary (Section 4B Sales Tax) Beginning Fund Balance 9130110 $ 1,639,258 Plus Estimated 10 -11 Revenues 1,601,340 Less 10 -11 Expenditures and Commitments Debt Payments 622,692 Economic Development Operations 231,371 Capital Projects /Transfers 355,000 Total Expenditures 1,209,063 Estimated Fund Balance 9130111 Plus 11 -12 Revenues: 2,031,535 1/2 Cent Sales Tax 1,628,379 Interest Income 4,000 Total Revenues 1,632,379 Equals Total Resources 3,663,914 Less 11 -12 Expenditures: Economic Development Operations 200,372 Debt Service Transfer * 660,338 Capital Projects /Transfers (Lomax Rodeo Arena Improvements) 600,000 Total Expenditures Ending Fund Balance 9130112 1,460,710 $ 2,203,204 Estimated Projected 2010 -11 2011 -12 Revenues $ 1,601,340 $ 1,632,379 Expenditures & Commitments 1,209,063 1,460,710 Revenues over Expenditures $ 392,277 $ 171,669 *Debt,S'ervice Payments for Library, Bay Area Boulevard & Canada Road and Ballfields. 7 -49 City of La Porte La Porte Development Corporation Fund (038) Statement of Revenues Object Description Charges for Services: 403.02 -00 1/2 Cent Sales Tax Charges for Services Subtotal Miscellaneous: 410.00 -00 Miscellaneous Miscellaneous Subtotal Interest: 483.01 -00 Interest Income Interest Subtotal Total La Porte Development Corp Fund Revenues Actual Budget Revised Requested 2009 -10 2010 -11 2010 -11 2011 -12 $ 1,571,258 $ 1,433,226 $ 1,596,450 $ 1,628,379 1,571,258 1,433,226 1,596,450 1,628,379 48 - - - 48 - - - 8,254 10,000 4,890 4,000 8,254 10,000 4,890 4,000 $ 1,579,560 $ 1,443,226 $ 1,601,340 $ 1,632,379 7 -50 Section 4B 1/2 Cent Sales Tax Fiscal Year 2011 -12 Expenditure Summary Actual Budget Estimated Requested Percent 2009 -10 2010 -11 2010 -11 2011 -12 Change $1,615,748 $1,220,551 Personal Services $ 61,322 $ 75,932 $ 76,684 $ 65,022 - 14.37% Supplies Services & Charges Division Total Scope of Services Summary 1,634 1,650 1,485 3,450 1,5 52,792 1,142,969 1,130,894 1,392,238 $1,615,748 $1,220,551 $1,209,063 $1,460,710 109.09% 21.81% 19.68% The Economic Development Division works with the Economic Development Corporation Board to set direction and polices related to economic development projects in the City. The Department and its activities are funded through the collection of a 1/2 cent sales tax, which must be spent on economic development projects related to capital investment and job creation. Past activities have included the re- nourishment of Sylvan Beach, the ball fields at Pecan Park, the library, and infrastructure improvements on Main Street. In the upcoming FY 2011 -12 we will continue to budget $200,000 for enhancement grants for businesses along Main Street. We will also continue to work with our regional economic development partners on business retention and expansion programs, small business development, marketing efforts, workforce initiatives, transportation issues and quality of life issues. The Economic Development Coordinator will also serve as the Business Ombudsman for the City of La Porte, working with new and existing businesses to help them through the planning and zoning processes. Personnel Position Roster Approved Approved Requested 2009 -10 2010 -11 2011 -12 Economic Dev/Downtown Revitalization Coord 0.50 0.50 0.50 Secretary IV 0.50 0.50 0.25 Total 1.00 1.00 0.75 7 -51 City of La Porte, Texas Section 4B 1/2 Cent Sales Tax 038 - 6030 -565 Detail of Expenditures Actual Budget Estimated Requested 2009 -10 2010 -11 2010 -11 2011 -12 Personal Services: 1010 Regular Earnings $ 39,551 $ 51,004 $ 51,567 $ 42,666 1020 Overtime 4,141 4,320 4,320 4,320 1030 Certification 250 - - - 1035 Longevity - 36 104 106 1060 FICA 3,293 4,093 4,214 3,577 1065 Retirement 6,843 9,237 9,237 8,247 1080 Insurance - Medical 7,206 7,206 7,206 6,086 1081 Insurance - Life 38 36 36 20 Personal Services Subtotal 61,322 75,932 76,684 65,022 Supplies: 2001 Office Supplies - 400 235 400 2002 Postage 350 350 350 350 2015 Other Supplies 1,284 900 900 2,700 Supplies Subtotal 1,634 1,650 1,485 3,450 Services & Charges: 3001 Memberships & Subscriptions 20,520 20,425 20,425 20,500 3020 Training /Seminars 3,808 2,000 2,000 3,000 4011 Building 1,092 2,500 2,500 1,600 4055 Computer Software - 300 300 - 4060 Computer Lease Fees 594 - - 4065 Computer Maintenance Fees 2,721 - 5001 Accounting - - - 5,000 5003 Legal 6,924 10,000 10,000 10,000 5005 Personnel Services 8,946 - - - 5007 Other Professional Services 12,289 22,798 22,798 24,000 6005 Advertising 17,465 32,154 32,154 30,000 6010 Janitorial 1,037 - 125 - 7001 Electrical 11,567 8,000 8,000 10,500 7002 Natural Gas 426 600 600 500 7004 Water 641 1,700 1,700 1,600 7005 Misc Utilities - 200 3,000 200 9050 Contingency 658 49,600 49,600 25,000 9997 Special Programs - 15,000 - - 9004 Adm Transfer to Fund 004 664,104 622,692 622,692 660,338 9015 Adm Transfer to Fund 015 800,000 355,000 355,000 600,000 Services & Charges Subtotal 1,552,792 1,142,969 1,130,894 1,392,238 Division Total $ 1,615,748 $ 1,220,551 $ 1,209,063 $ 1,460,710 7 -52 City of La Porte General Capital Improvement Fund (015) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Transfer from General Fund Transfer from 4B Fund Interest Income Total Revenues Less Estimated 10 -11 Expenditures and Commitments Project Costs Reserve for Future Fire Station Total Expenditures and Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Transfer from General Fund 277,850 Transfer from EDC Fund 600,000 Interest Income 17,500 Total Revenues Equals Total Resources Less 11 -12 Expenditures: Project Costs 3,147,020 Contingency 25 0, 000 Total Expenditures Ending Fund Balance 9130112 $ 9,180,720 2,126,753 8,741,913 2,565,560 895,350 3,460,910 3,397,020 $ 63,890 Estimated Projected 2010 -11 2011 -12 Revenues $ 2,126,753 $ 895,350 Expenditures & Commitments 8,741,913 3,397,020 Revenues over Expenditures $ (6,615,160) $ (2,501,670) The General Capital Improvement Fund is used to fund projects that benefit the City's overall operation. Projects expected to be accomplished are listed on the following pages. 1,741,503 355,000 30,250 4,241,913 4,500,000 8 -1 GENERAL CAPITAL IMPROVEMENT FUND PROJECT SUMMARY PROJECT NAME COST GEN709 City Wide Sidewalk Replacement Program $ 50,000 GEN799 Whelen Tower 20,000 GEN927 City Wide Wheelchair Ramp /Infill Sidewalk 50,000 GEN949 Public Works Facility Rehabilitation - Phase V 65,000 TBD Parking Lot Repair - Jennie Riley/Evelyn Kennedy 100,000 TBD Playground Beautification 105,000 TBD Dog Park 45,000 TBD Lomax Park Improvements 1,200,000 TBD Airport Trail 146,000 TBD Animal Shelter 985,000 TBD Golf Course Restroom 40,000 TBD Voting Machines 90,000 TBD AFIS Lite Latent Fingerprint Machine 44,820 TBD Safety Roadway Cameras 45,000 TBD DOT Inspection Site 105,000 TBD Network Security Infrastructure & Software 56,200 Contingency 250,000 TOTAL GENERAL CAPITAL IMPROVEMENT PROJECTS $ 3,397,020 8 -2 DESCRIPTION OF PROJECTS City Wide Sidewalk Replacement Program Project Number: 015- 9892 -709 Fiscal Year 11 -12 Funding: $ 50,000 These funds will be used to repair sidewalks located in various parts of the City. This is the thirteenth year of a program designed to replace badly deteriorated sidewalks. The sidewalks to be improved will be selected using guidelines previously reviewed and approved by Council. Whelen To«er Project Number: 015- 9892 -799 Fiscal Year 11 -12 Funding: $ 20,000 This project will finish the replacement of the Whelen towers that was started several years ago. This tower serves both La Porte and Shoreacres. City Wide Wheelchair Ramp /Infill Side« alk Project Number: 015- 9892 -927 Fiscal Year 11 -12 Funding: $ 50,000 The installation of new wheelchair ramps on an as needed basis; to infill areas with new sidewalk to interconnect existing sidewalks, and to connect schools and public facilities with neighborhoods. Public Works Facility Rehabilitation - Phase V Project Number: 015- 9892 -949 Fiscal Year 11 -12 Funding: $ 65,000 The existing Public Works facility is in excess of 25 years old. The building, a steel frame with metal sheathing, has deteriorated over the years. The roof leaks, walls have rusted through and the insulation is ruined in many areas. Phase I removed the existing metal roof and associated trim and installed a new metal roof with 3 inch insulation. Phase II removed and replaced existing wall panels and insulation. Phase III replaced the roofs on three equipment sheds. Phase IV replaced the existing fencing. Phase V of the project will be repaving the employee /visitor parking lot and minor interior rehabilitation. Parking Lot Repair - Jennie Riley /Evelyn Kennedy Project Number: TBD Fiscal Year 11 -12 Funding: $ 100,000 The parking lots at the Evelyn Kennedy Civic Center and the Jennie Riley Recreation Center are both ready for resurfacing. This project will provide design for drainage, asphalt overlay, striping and wheel stops as needed, to bring these two parking lots up to standard. 8 -3 Playground Beautification Project Number: TBD Fiscal Year 11 -12 Funding: $ 105,000 Bay Oaks Park does not have a playground because the old Bayshore Elementary School was located directly across the street from the park, which had a substantial playground. When Hurricane Ike destroyed the school and playground, they were removed, leaving the community with no playground. Creekmont Park playground was installed in 2000 and is in need of replacement. The park has had drainage problems and needs landscape improvements to bring it up to the playground and beautification standards for the La Porte Park System. This project will provide new playgrounds, fencing, tree planting, landscaping and other amenities at these two parks. Dog Park Project Number: TBD Fiscal Year 11 -12 Funding: $ 45,000 Dog parks have become a much desired dog exercise and social meeting place for both dogs and their owners. Other cities in the area, including Houston, Baytown, Deer Park, Pasadena, etc. have provided dog parks for their citizens. This project will develop the area to the south and east of the Wave Pool, in Little Cedar Bayou Park, as a dog park. The project will consist of clearing and brush removal, installation of fencing, containment areas, trash bag dispensers, and water for use by dogs and their owners. Lomax Park Improvements Project Number: TBD Fiscal Year 11 -12 Funding: $ 1,200,000 Lomax Park is home to the La Porte Livestock Show and Rodeo Association (LPLSRA). The park was also, for many years, home to the La Porte Girl's Softball Association. In 1999 the Little Cedar Bayou Girl's Softball home was established and the LPL SRA inherited the old softball concession stand, storage facility and restrooms. This project will replace the existing restroom/concession building and include storage and meeting space for the community. New fencing, bleachers, announcer's stand, landscaping, and other amenities will provide improved service capability at the park that will meet the needs of the Lomax community for many years to come. The Economic Development 4B Corporation will be funding 50% of the cost of this project. Airport Trail Project Number: TBD Fiscal Year 11 -12 Funding: $ 146,000 This project is a high priority segment of the Bicycle Pedestrian Trail System that was identified in the La Porte Bicycle Pedestrian Implementation Plan. The 3 /4 mile segment will provide additional recreation and transportation opportunities for La Porte citizens by connecting the Driftwood trail segment to Fairmont to the south. Future north- south connectors will link to the Lomax Area, and future western connectors will provide access to the west La Porte area including Pecan Park, Spenwick, Creekmont, and eastward to Bay Area Boulevard, etc. The project will dovetail with the proposed landscaping and beautification on the Airport frontage along Spencer Highway. 8 -4 Animal Shelter Project Number: TBD Fiscal Year 11 -12 Funding: $ 985,000 A new facility is proposed that offers 6,000 square feet under roofing, with thirty-nine cages in kennel areas, including general population and quarantine. A cattery will include sixty cages, including general population, adoption and isolation. The new facility will have restrooms for employees and guests, proper storage areas for supplies, reporting areas and working stations for animal control officers, and a guest visitation area with lobby. The new facility will also provide for a cleaner, modern and aesthetically appealing atmosphere for employees and guests to the facility. The project budget includes site work, facility construction, parking, fencing, new cages, furniture, and facility equipment. Golf Course Restroom Project Number: TBD Fiscal Year 11 -12 Funding: $ 40,000 The Bay Forest Golf Course currently does not have any restroom facilities on the back nine. The course has received many complaints over the years and may have lost some return rounds and tournaments. Staff is recommending constructing a restroom facility between the 10th and 15th green area. Voting Machines Project Number: TBD Fiscal Year 11 -12 Funding: $ 90,000 The City does not own election equipment and has been leasing election equipment from Harris County for many years. Due to the adoption of SB100, Texas' answer to implementing the Federal MOVE Act, Harris County can no longer lease equipment to the City in even numbered election years. Therefore, the City needs to consider how and when to conduct the elections. There are several options to consider, as follows: (1) whether to hold a Charter election changing Council terms from 3 -year terms to 4 year terms and hold elections every other odd - numbered year in May, which would allow the City to continue leasing equipment from Harris County, which would bypass this substantial upfront cost for equipment; (2) whether to continue with 3 year terms and move the City's May elections to November to coincide with Harris County elections, which would allow the City to continue leasing equipment from Harris County, and perhaps even realize a savings due to joint elections with more entities; or (3) whether to continue with 3 -year terms, purchase our own equipment, and hold our elections every May. Should council decide to pursue option 3, the above estimate includes enough equipment to continue as the City has done in past elections — outfitting one early voting polling location and two polling locations on election day, outfitting a third election day polling location for the school district (depending on their decision of what to do about their elections), and reserve a set of backup equipment. AFIS Lite Latent Fingerprint Machine Project Number: TBD Fiscal Year 11 -12 Funding: $ 44,820 The Police Department is pursuing the installation of the AFIS (Automated Fingerprint Identification System) Lite Latent software and accessories, to update its current AFIS capabilities. Currently, investigators must hand carry fingerprints to Houston for comparison and wait on results, based on priority of submittal of hard copies. The current AFIS machine only submits scanned fingerprints of prisoners to a database, but does not return comparative results. The update will allow the Police Department to submit lifted latent fingerprints from crime scenes, as well as fingerprints from potential suspects in detention or custody, directly to the national fingerprint database for comparison. Direct submittal from our facilities will save time and hasten results in helping to solve crimes. 8 -5 Safety Road« ay Cameras Project Number: TBD Fiscal Year 11 -12 Funding: $ 45,000 This is the final phase of the initial roadway camera purchases and installation. Four new cameras will be installed on major thoroughfares. The cameras will be solar powered and will be mounted on poles in strategic locations. DOT Inspection Site Project Number: TBD Fiscal Year 11 -12 Funding: $ 105,000 A secured inspection site, off the major roadways, would allow for officers to safely inspect units and reduce dangerous exposure of officers to traffic while performing their duties. Otherwise, such inspections must take place on the side of roadways. The inspection site, approximately 19,500 square feet, would also provide a level surface for accurate placement of scales for the purpose of weight enforcement. Ideally, such a site would be located in the locale of State Highway 146 and Barbours Cut Boulevard. However, final site selection has not been determined. Net« ork Security Infrastructure & Soft« are Project Number: TBD Fiscal Year 11 -12 Funding: $ 56,200 This project will finish repairs to City infrastructure that the security assessment identified. This will include both software and hardware configurations and purchases for the network. 8 -6 City of La Porte Utility Capital Improvement Fund (003) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures and Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Transfer from Utility Fund Water Front Foot Fees Sewer Front Fees Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: Project Costs Total Expenses Ending Fund Balance 9130112 $ 1,620 Estimated Projected 2010 -11 2011 -12 Revenues $ 433,100 $ 439,900 Expenditures & Commitments 1,138,252 556,447 Revenues over Expenditures $ (705,152) $ (116,547) The Utility Capital Improvement Fund is used to fund projects that benefit the City Water and Wastewater system. Projects expected to be accomplished are listed on the following pages. $ 823,319 433,100 1,138,252 118,167 336,900 50,000 50,000 3,000 439,900 558,067 556,447 556,447 8 -7 UTILITY CAPITAL IMPROVEMENT FUND PROJECT SUMMARY PROJECT NAME UTL880 Utility Equipment Replacement - Water UTL898 In -house Waterline Replacement TBD Sens Road Utility Relocation - Phase II TBD Lift Station 46 TBD Shoreacres / La Porte Interconnect TOTAL UTILITY CAPITAL IMPROVEMENT PROJECTS COST $ 26,000 30,000 13,000 382,447 105,000 $ 556,447 Utility Equipment Replacement - Water Project Number: 003 - 9890 -880 Fiscal Year 11 -12 Funding: $ 26,000 This project includes ongoing improvement to various utility sites, including replacement of motor controls, pumps, motors, and other equipment. Specific projects include the following: Check Valves & Gate Valves (LS's) $ 3,000 Convert Pump Control to Float (LS 34) 1,750 Submersible Pump (LS 11) 1,300 Replace Fence —Water Plant 49 12,000 Replace Breaker Panel Fairmont Tower 2,000 Valve Replacement (Fairmont Booster) 4,000 Chlorine Regular 1,400 Total $ 25,450 In -house Waterline Replacement Project Number: 003 - 9890 -898 Fiscal Year 11 -12 Funding: $ 30,000 Numerous waterlines within the City are in need of replacement. These lines are typically old, undersized, and of steel pipe construction. The lines to be replaced are as follows: 800 Block of S. 5 and 6 Streets 500 Block of S. Broadway and S. I' Street 100 -200 Block of S. Ohio and S. Idaho Streets 700 Block of S. Kansas and S. Utah Streets 400 Block of S. 6 and S. 7 Streets Sens Road Utility Relocation - Phase II Project Number: TBD Fiscal Year 11 -12 Funding: $ 13,000 540 feet 460 feet 800 feet 460 feet 500 feet The upcoming widening of Sens Road from Spencer Highway to North P Street will require the relocation of existing water distribution and wastewater collection lines. Preliminary Engineering has been completed. Final design is currently underway. With the completion of the Bay Area Blvd. Trunk Sewer in FY 2004 -05, the potential to eliminate lift stations in the eastern portion of Northwest La Porte will be incorporated in the relocation effort. Phase 11 is a preliminary survey and feasibility study to determine vertical alignment of pipe lines with future sanitary sewer extensions to eliminate lift stations along North H, L, and P Streets. 8 -8 Lift Station 036 Project Number: TBD Fiscal Year 11 -12 Funding: $ 382,447 This project involves the replacement of Lift Station 4 6 (South 8th at Little Cedar Bayou) as identified by the South La Porte Trunk Sewer Preliminary Engineering Report. Construction of this project will also provide added service capacity to accommodated additional flows anticipated with the future development in south La Porte. Design was completed in FY 08 -09. This Lift Station has temporary pumps installed currently due to the age and failure of the existing pumps and equipment. Construction services are included in this estimate. (The total project estimate is $450,000. The remaining portion will come from the 2005 Certificates of Obligation Bond Funds.) Shoreacres / La Porte Interconnect Project Number: TBD Fiscal Year 11 -12 Funding: $ 105,000 The Bay Colony Subdivision currently has a single 8" waterline feed coming from North Shady Lane across HCFD A104 -10 bayou. In the event of a failure of this waterline the entire Bay Colony Subdivision is without water service until the waterline is repaired. An interconnect with Shoreacres water system along Sunrise Drive from Oakdale Avenue to Bay Colony Drive would allow for emergency feed into the Bay Colony Subdivision and provide Shoreacres with water feed from La Porte should they have a system failure. 8 -9 City of La Porte Transportation & Other Infrastructure Fund (005) Summary Beginning Fund Balance 9130110 $ 629,225 Plus Estimated 10 -11 Revenues 1,065 Less Estimated Expenditures and Commitments San Jacinto Trail 211,081 E Street and Driftwood Trail Striping 55,000 Sens Road Trail 300,000 5 66, 081 Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: Project Costs - Trail Connectors Ending Fund Balance 9130112 64,209 750 750 64,959 64,000 64,000 $ 959 Estimated Projected 2010 -11 2011 -12 Revenues $ 1,065 $ 750 Expenditures & Commitments 566,081 64,000 Revenues over Expenditures $ (565,016) $ (63,250) The Transportation & Other Infrastructure Fund is used to prepare for future improvements involving mobility within the City. The scope of the fund is not limited to transportation issues only, but includes other major City wide infrastructure ventures. 8 -10 TRANSPORTATION AND OTHER INFRASTRUCTURE FUND PROJECT SUMMARY PROJECT NAME COST TBD Trail Connectors $ 64,000 TOTAL OTHER INFRASTRUCTURE FUND PROJECTS $ 64,000 Trail Connectors Project Number: TBD Fiscal Year 11 -12 Funding: $ 64,000 This project will begin to tie in short stretches of trail to connect with adjacent parks, particularly to tie the playgrounds to the trails so families can ride bikes to the playgrounds, picnic areas, etc. Some examples are Pfeiffer Park to San Jacinto Trail, Evelyn Kennedy playground to San Jacinto Trail, Bay Oaks Park to S. Broadway Trail, Tom Brown Park to "E" Street, and others. 8 -11 City of La Porte Sewer Rehabilitation Fund (018) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures and Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Transfer from Utility Fund Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: Project Costs Contingency Total Expenditures Ending Fund Balance 9130112 $ 25,579 Estimated Projected 2010 -11 2011 -12 Revenues $ 300,600 $ 300,500 Expenditures & Commitments 344,999 350,000 Revenues over Expenditures $ (44,399) $ (49,500) The Sewer Rehabilitation Capital Improvement Fund is used to fund projects that specifically relate to the Sewage Collection System. Past Projects include emphasis on inflow and infiltration into the collection system. 300,000 500 $ 119,478 300,600 344,999 75,079 300,500 375,579 300,000 50,000 350,000 8 -12 SEWER REHABILITATION FUND PROJECT SUMMARY PROJECT NAME SEW669 Annual Sewer Rehabilitation COST $ 350,000 TOTAL SEWER REHABILITATION FUND PROJECTS $ 350,000 Sanitary Sewer Rehabilitation Project Number: 018 - 9881 -669 Fiscal Year 11 -12 Funding: $ 345,000 Public Works Department will perform in -house rehabilitation of sewers by slipline, point repairs, manhole sealing, smoke testing, and TV inspection. 8 -13 City of La Porte Drainage Improvement Fund (019) Summary Beginning Fund Balance 9130110 $ 267,449 Plus Estimated 10 -11 Revenues 266,100 Less Estimated 10 -11 Expenditures and Commitments 414,000 Estimated Fund Balance 9130111 119,549 Plus 11 -12 Revenues: Drainage Fees 265,000 Interest Income 350 Total Revenues Equals Total Resources Less 11 -12 Expenditures: Drainage Improvements Total Expenditures Ending Fund Balance 9130112 265,350 384,899 368,000 368,000 $ 16,899 Estimated Projected 2010 -11 2011 -12 Revenues $ 266,100 $ 265,350 Expenditures & Commitments 414,000 368,000 Revenues over Expenditures $ (147,900) $ (102,650) The Drainage Improvement Fund is used to fund projects that specifically relate to drainage maintenance and improvements. 8 -14 DRAINAGE IMPROVEMENT FUND PROJECT SUMMARY PROJECT NAME DRA690 Drainage Improvements COST $ 368,000 TOTAL DRAINAGE IMPROVEMENT FUND PROJECTS $ 368,000 800 Block of Main Street Project Number: 019- 9881 -690 Fiscal Year 11 -12 Funding: $ 15,000 This project consists of installation of overflow relief storm sewers from inlet structures along at the intersections of Main Street and 8th Street and Main Street and 7th Street to reduce ponding on Main Street during extreme rain fall events. Adams Street Project Number: 019- 9881 -690 Fiscal Year 11 -12 Funding: $ 40,000 Project consist of installation of a storm sewer equalizer from the east side to the west side of the Adams Street right -of -way at 16th Street and grade the Adams Street right -of -way on the west side of 16th Street to drain. Inlet Replacement Program Project Number: 019- 9881 -690 Fiscal Year 11 -12 Funding: $ 5,000 Inlet repairs will be completed at locations throughout the City. C Street to Arizona Outfall Project Number: 019- 9881 -690 Fiscal Year 11 -12 Funding: $ 100,000 Project consists of providing a 100 year sheet flow path along the Arizona Street Right -of -way from East D Street to East E Street. Drainage Improvements Project Number: 019- 9881 -690 Fiscal Year 10 -11 Funding: $ 35,000 The Drainage Improvements project is intended to be an ongoing, annual project that incorporates maintenance of existing facilities, investigates and designs improvements to provide relief to specific areas, and provides for contract design and construction of identified improvements beyond the scope of City capabilities. City staff will meet on a weekly basis to coordinate the efforts of Public Works, Planning and Engineering and outside contractors and consultants. Monthly reports will be provided to City Council on progress. Desilting Projects Project Number: 019- 9881 -690 Fiscal Year 10 -11 Funding: $ 173,000 Desilting projects throughout the City. 8 -15 City of La Porte Street Maintenance Fund (033) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Sales Tax 798,225 Interest Income 1,375 Total Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Sales Tax 814,189 Interest Income 1,000 Total Revenues Equals Total Resources Less 11 -12 Expenditures: Street Maintenance Projects 1,050,000 Total Expenditures Ending Fund Balance 9130112 $ 868,062 799,600 1,400,000 267,662 815,189 1,082,851 1,050,000 $ 32,851 Estimated Projected 2010 -11 2011 -12 Revenues $ 799,600 $ 815,189 Expenditures 1,400,000 1,050,000 Revenues over Expenditures $ (600,400) $ (234,811) 8 -16 STREET MAINTENANCE SALES TAX SUMMARY PROJECT NAME COST STR531 Street Maintenance Projects $ 1,020,000 GEN872 Annual Concrete Street Restoration Program 30,000 TOTAL STREET MAINTENANCE SALES TAX FUND PROJECTS $1,050,000 Asphalt Overlay Project Number: 033 - 7071 -531 Fiscal Year 11 -12 Funding: $ 704,600 This project includes milling, stabilization of the sub grade, and application of an asphalt overlay for the following streets: South Y St.- Westview to Deadend Bay St- Crescent to Westview Westview- South Y to Oakhurst North 1st- Tyler to Barbours Cut East B- San Jacinto to S. Idaho Oregon St- Forrest to Garfield South 4th- Fairmont to Deadend East A- Blackwell to San Jacinto N. 23rd- Spencer to North C North C- Sens to Deadend S. Utah- E Main to East E S. Circle- Bayshore to Bayshore N Circle- Bayshore to Park East G- San Jacinto to Ohio S. Ohio- E. Main to Deadend S. Ohio- Park to East E Forrest- S. Broadway to Oregon Forrest- Oregon to Bayshore East F- Utah to Ohio N. Iowa- E. Main to Polk Parkway- Bayshore to Park E. Polk- N. Iowa to Virginia Lee- N. Circle to Bayshore S. Brownell- Park to Deadend S. Brownell- E. Main to Park N. Carroll- E. Main to N. Madison S. Holmes- Park to Rosco E. Madison- N. Brownell to N. Carroll Concrete Streets Project Number: 033 - 7071 -531 Fiscal Year 11 -12 Funding: $ 159,300 This project includes concrete slab jacking at locations where settling has occurred on roadway slab sections at the locations listed below. Streets that have two ** by the name indicate that there will also be inlet repairs completed at this location. Scotch Moss Piney Brook Dr. Somerton Dr. * * Rust Gate Rd. Wilmont Shell Rock Rd. Luella Blvd Charmont Stonemont Rd. Hillridge Rd. Dover Hill Rd. Clairmont Dr. Maplewood Dr. Belfast Dr. Rust Rock Rd. Farrington Blvd Barmont Dr. Winding Trail Cedarmont Dr.** Collingswood Old Orchard Rd. Old Hickory Roseberry Dr. ** Jefferson Carlow Ln. 8 -17 Inlet Repairs Project Number: 033 - 7071 -531 Fiscal Year 11 -12 Funding: $ 9,000 Inlet repairs will be completed at the following locations: Bandridge Gladwyne Fernrock Wilmont Venture Parkmont Beechaven Achwyne Street Reconstruction Project Number: 033 - 7071 -531 Fiscal Year 11 -12 Funding: $ 147,100 Inlet repairs will be completed at the following locations: E. Sunset Ridge from Sens Rd to the deadend E. C St. at East & West Brownell to deadend E. C St. from east of Carroll to deadend E. C St. from west of Brownell to deadend E. D St. from east of Carroll to deadend E. B St. from west of Nugent to deadend E. D St. from W. Brownell to deadend E. C St. at East & West Nugent to deadend E. D St. from east of Idaho to deadend E. D St. from west of Idaho to deadend E. I St. from E. San Jacinto to deadend E. I St. from W. San Jacinto to deadend Crescent Shores from Broadway to Howald Howald from Crescent Shores to Edgewood Edgewood from Crescent Shores to Howald Reynolds from Crescent Dr. to deadend Crescent Dr. from Oakhurst to deadend Grove from Park to Bayshore Jefferson from Bayshore to deadend Park from Garfield to deadend Cypress from Bayshore to deadend Bayshore from Garfield to deadend W. Polk from 146 to 11th St. Madison from 146 to 11th St. Tyler from 146 to 13th St. N. 13th St from dead end to deadend W. G St from S. 16th St. to deadend W. F St. from S. 16th to deadend S. 15th St. from B St. to deadend Annual Concrete Street Restoration Program Project Number: 033 - 9892 -872 Fiscal Year 11 -12 Funding: $ 30,000 This project includes concrete slab jacking at locations where settling has occurred on roadway slab sections at the locations throughout the City that may not be on the list referenced above. 8 -18 City of La Porte 1998 General Obligation Bond Fund (040) Summary Beginning Fund Balance 9130110 $ 1,153,011 Plus Estimated 10 -11 Revenues 2,200 Less Estimated 10 -11 Expenditures and Commitments F216 Watershed Study Design / Construction 1,155,211 1,155,211 Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: Projects Total Expenditures Ending Fund Balance 9130112 Estimated Projected 2010 -11 2011 -12 Revenues $ 2,200 $ - Expenditures & Commitments 1,155,211 - Revenues over Expenditures $ ( 1,153,011) $ - 1998 General Obligation Bonds issued for Street and Drainage Improvements. 8 -19 City of La Porte 2004 Certificates of Obligation Fund (044) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures and Commitments Bay Area / Canada Trail System Bay Area Boulevard Waterline Extension (Spencer - Fairmont) Total Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income Equals Total Resources Less 11 -12 Expenditures: Project Costs Total Expenditures Ending Fund Balance 9130112 $ 40,903 Estimated Projected 2010 -11 2011 -12 Revenues $ 650 $ - Expenditures & Commitments 667,342 - Revenues over Expenditures $ (666,692) $ - 2004 Certificates of Obligation Bonds issued for Bay Area Boulevard, Canada Road Paving and Drainage, and the Land Acquisition for the Police Headquarters. 707,595 650 117,342 550,000 667,342 40,903 40,903 8 -20 City of La Porte 2005 Certificates of Obligation Bond Fund (45) Summary Beginning Fund Balance 9130110 $ 67,453 Plus Estimated 10 -11 Revenues Interest Income 100 Less Estimated 10 -11 Expenditures and Commitments Project Costs - Total Expenditures - Estimated Fund Balance 9130111 67,553 Plus 11 -12 Revenues: Interest Income - Equals Total Resources 67,553 Less 11 -12 Expenditures: Projects - Lift Station #6 67,553 Total Expenditures 67,553 Ending Fund Balance 9130112 $ - Estimated Projected 2010 -11 2011 -12 Revenues $ 100 $ - Expenditures & Commitments - 67,553 Revenues over Expenditures $ 100 $ (67,553) 2005 Certificates of Obligation Bonds issued for the purchase of afire truck, Bayshore Water /Sewer Replacement and Various Other Water /Sewer Capital Projects. 8 -21 2005 CERTIFICATES OF OBLIGATION BOND FUND PROJECT SUMMARY PROJECT NAME COST TBD Lift Station 46 $ 67,553 TOTAL 2005 CERTIFICATES OF OBLIGATION PROJECTS $ 67,553 Lift Station #36 Project Number: TBD Fiscal Year 11 -12 Funding: $ 67,553 This project involves the replacement of Lift Station 4 6 (South 8th at Little Cedar Bayou) as identified by the South La Porte Trunk Sewer Preliminary Engineering Report. Construction of this project will also provide added service capacity to accommodated additional flows anticipated with the future development in south La Porte. Design was completed in FY 08 -09. This Lift Station has temporary pumps installed currently due to the age and failure of the existing pumps and equipment. Construction services are included in this estimate. (The total project estimate is $450,000. The remaining portion will come from the Utility CIP Funds.) 8 -22 City of La Porte 2005 General Obligation Bond Fund (46) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Interest Income Less Estimated 10 -11 Expenditures and Commitments Sungard - OSSI Transfer to Debt Service Fund Total Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income 23,697 763 Equals Total Resources Less 11 -12 Expenditures: Project Costs - Total Expenditures Ending Fund Balance 9130112 $ 24,420 40 24,460 Estimated Projected 2010 -11 2011 -12 Revenues $ 40 $ - Expenditures & Commitments 24,460 - Revenues over Expenditures $ (24,420) $ - 2005 General Obligation Bonds issued for the Police Facility. 8 -23 City of La Porte 2006 Certificates of Obligation Bond Fund (47) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Interest Income Total Revenues Less Estimated 10 -11 Expenditures and Commitments Various Water /Sewer Projects Total Expenditures & Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income Equals Total Resources Less 11 -12 Expenditures: Projects Total Expenditures Ending Fund Balance 9130112 $ 717,436 1,250 1,250 917,750 917,750 (199, 064) (199, 064) $ (199,064) Estimated Projected 2010 -11 2011 -12 Revenues $ 1,250 $ - Expenditures & Commitments 917,750 - Revenues over Expenditures $ (916,500) $ - *$615,000 not included in the Fund Balance. This amount is due from the TIRZ and is not expected to be received in FY2011. 2006 Certificates of Obligation Bonds issued for the Sports Complex, TIRZ Trunk Sewer, Police Facility and Various Water /Sewer Projects. 8 -24 City of La Porte 2006 General Obligation Bond Fund (48) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Dedicated Park Zone Funds Interest Income Total Revenues Less Estimated 10 -11 Expenditures and Commitments Ballfields Transfer to Park Zone Funds Total Expenditures & Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income 35,615 165 46,215 35,615 Equals Total Resources Less 11 -12 Expenditures: Projects - Total Expenditures Ending Fund Balance 9130112 $ 134,859 35,780 81,830 88,809 88,809 $ 88,809 Estimated Projected 2010 -11 2011 -12 Revenues $ 35,780 $ - Expenditures & Commitments 81,830 - Revenues over Expenditures $ (46,050) $ - 2006 General Obligation Bonds issued for Park Improvements for the Park on Canada Road 8 -25 City of La Porte 2007 Certificates of Obligation Bond Fund (49) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Interest Income Total Revenues Less Estimated 10 -11 Expenditures and Commitments Golf Course Cart Paths Transfer to Debt Service Fund Total Expenditures & Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income - Equals Total Resources Less 11 -12 Expenditures: WWTP - Dump Pad / Debris Removal 70,000 Utility Equipment Replacement - Waste Water 57,000 Transfer to Debt Service Fund 306,133 Total Expenditures Ending Fund Balance 9130112 $ 1,014,744 1,620 583,231 433,133 433,133 433,133 Estimated Projected 2010 -11 2011 -12 Revenues $ 1,620 $ - Expenditures & Commitments 583,231 433,133 Revenues over Expenditures $ (581,611) $ (433,133) 2007 Certificates of Obligation Bonds issued for Waste Water Treatment Plant Improvements, Ballfields and Golf Course Cart Paths. 1,620 101,523 481,708 8 -26 2007 CERTIFICATES OF OBLIGATION BONDS PROJECT SUMMARY Project Name UTL612 Utility Equipment Replacement - WW TBD WWTP Debris Removal and Dump Pad TOTAL 2007 CERTIFICATES OF OBLIGATION PROJECTS Cost $ 57,000 $ 70,000 $ 127,000 Utility Equipment Replacement - WW Project Number: 003 - 9890 -612 Fiscal Year 11 -12 Funding: $ 57,000 This project includes ongoing improvement to various wastewater, utility sites, including replacement of motor controls, pumps, motors, and other equipment. Specific projects include the following: Replace Lab Faucets $ 1,000 Belt Press Water Booster Pump 3,000 (4) Wall Heaters for CL2 S02 3,000 Spare S02 Regulator 1,650 Roof Mount Exhaust Fans S02 4,000 Dissolved Oxygen Meter (Aeration Basin) 1,500 Roll up Door for CL2 bldg 10,000 Hardware C12 /SO2 3,000 Replace (1) Belt Press VFD 3,000 (4) Pillow Block Bearing 4,000 Belt Press Belts & Filter Kits 4,500 WWTP Facility Sign 3,000 Replace Lift Station Pump & Motor Stands 5,000 Submersible Pump Emergency Bypass (1) 5,000 Rotating Assemblies Lift Stations (2) 5,000 Total $ 56,650 WWTP Debris Removal and Dump Pad Project Number: TBD Fiscal Year 11 -12 Funding: $ 70,000 This project involves the installation of a grit dump pad installation at the waste water treatment plant (WWTP) to facilitate dewatering of grit removed from the lift station wet wells and aeration basins at the WWTP. Without routine grit removal from the aeration basins, lift stations and collection system basins, they will lose capacity over a period of time. This cost also includes contract services to provide vacuum units and labor to remove the grit from the basins and final disposal of dewatered waste material. 8 -27 City of La Porte 2010 Certificates of Obligation Bond Fund (50) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Interest Income Total Revenues Less Estimated 10 -11 Expenditures and Commitments Projects Total Expenditures & Commitments Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Interest Income 10,000 5,798,711 2,000 Equals Total Resources Less 11 -12 Expenditures: Drainage Improvements - Total Expenditures Ending Fund Balance 9130112 $ 5,789,393 10,000 5,798,711 682 2,000 2,682 $ 2,682 Estimated Projected 2010 -11 2011 -12 Revenues $ 10,000 $ 2,000 Expenditures & Commitments 5,798,711 - Revenues over Expenditures $ (5,788,711) $ 2,000 2010 Certificates of Obligation Bonds issued for Drainage Improvements. 8 -28 City of La Porte General Debt Service Fund (004) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: General Property Taxes - Current General Property Taxes - Delinquent Transfer from Utility Fund Transfer from Section 4B Transfer from 2007 CO Bond Fund Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: 2002 General Obligation Bonds 2004 Certificates of Obligation 2005 General Obligation Bonds 2005 Certificates of Obligation 2006 General Obligation Bonds 2006 Certificates of Obligation 2007 Certificates of Obligation 2010 General Obligation Refunding Bonds 2010 Certificates of Obligation Total Expenditures Ending Fund Balance 9130112 $ 3,117,689 3,634,168 3,516,576 3,235,281 3,573,421 6,808,702 3,746,270 $ 3,062,432 Estimated Projected 2010 -11 2011 -12 Revenues $ 3,634,168 $ 3,573,421 Expenditures 3,516,576 3,746,270 Revenues over Expenditures $ 117,592 $ (172,849) 2,226,150 62,000 306,800 660,338 306,133 12,000 435,645 494,840 565,142 130,210 93,258 465,410 504,308 511,363 546,094 9 -1 City of La Porte Utility Debt Service Fund (007) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Transfer from Utility Fund Interest Income Total Revenues Equals Total Resources Less 11 -12 Expenditures: 2006 Private Placement Bonds Total Expenditures Ending Fund Balance 9130112 $ 286,571 Estimated Projected 2010 -11 2011 -12 Revenues $ 307,479 $ 297,661 Expenditures 316,496 306,679 Revenues over Expenditures $ (9,017) $ (9,018) 296,861 800 $ 304,606 307,479 316,496 295,589 297,661 593,250 306,679 3 06, 679 9 -2 City of La Porte La Porte Area Water Authority Debt Service Fund (017) Summary Beginning Fund Balance 9130110 Plus Estimated 10 -11 Revenues Less Estimated 10 -11 Expenditures Estimated Fund Balance 9130111 Plus 11 -12 Revenues: Billings to Cities Total Revenues Equals Total Resources Less 11 -12 Expenditures: 2010 Refunding Bonds Total Expenditures Ending Fund Balance 9130112 693,150 689,663 689,488 175 693,150 693,150 693,325 693,150 $ 175 Estimated Projected 2010 -11 2011 -12 Revenues $ 689,663 $ 693,150 Expenditures 689,488 693,150 Revenues over Expenditures $ 175 $ - 9 -3 9 -4 Long Range Service Plan For the General Debt Service Fund Utility Debt Service Fund and the La Porte Area Water Authority Debt Service Fund Prepared Jule 22, 2011 City of La Porte, Texas Ron Bottoms City Manager Michael Dolby Director o f Finance 9 -5 Table of Contents General Debt Service Fund Long Range Forecast 9 -12 2002 General Obligation Bonds 9 -14 2004 Certificates of Obligation Bonds 9 -15 2005 Certificates of Obligation Bonds 9 -16 2005 General Obligation Bonds 9 -17 2006 Certificates of Obligation Bonds 9 -18 2006 General Obligation Bonds 9 -19 2007 Certificates of Obligation Bonds 9 -20 2010 General Obligation Refunding Bonds 9 -21 2010 Certificates of Obligation Bonds 9 -22 Utility Debt Service Fund Long Range Forecast 9 -25 2006 PPF Contractual Obligations 9 -26 La Porte Area Water Authority Long Range Forecast 9 -29 2010 Contract Revenue Refunding Bonds 9 -30 9 -6 Note to the Reader This report contains the long range (next eight years) forecast of the activities of the Debt Service Funds of the City of La Porte. The City currently has three major categories of Debt Service Funds. They are: General Debt Service Fund - used to account for debts, primarily General Obligation Bonds, which are backed by the full faith and credit of the City of La Porte. In 1999, the voters approved a Section 4B '/z Cent Sales Tax. The City has issued Certificates of Obligations to fund approved projects and retire the debt using the proceeds of the sales tax. utility Debt Service Fund - used to account for debts, primarily Revenue Bonds that are backed by the revenues of the City of La Porte Water/ Wastewater operation. La Porte Area Water Authoriti Debt Service Fund - used to account for debts issued by the La Porte Area Water Authority in its mission to provide surface water to the City. The City is responsible for approximately 85.6% of the debt and it is funded from the Utility Fund. A summary of existing debt payments for the next eight years is: Year General Utili Authori Total 2011 -12 3,746,268 306,679 693,150 4,746,097 2012 -13 3,788,446 296,861 698,556 4,783,863 2013 -14 3,897,853 287,044 688,650 4,873,547 2014 -15 3,879,341 277,226 691,838 4,848,405 2015 -16 3,851,458 267,409 692,850 4,811,717 2016 -17 3,824,631 - 326,400 4,151,031 2017 -18 3,800,681 - - 3,800,681 2018 -19 3,773,754 - - 3,773,754 A summary of existing and potential debt payments for the next eight years is: Year General Utili Authori Total 2011 -12 3,746,268 306,679 693,150 4,746,097 2012 -13 3,788,446 296,861 698,556 4,783,863 2013 -14 3,897,853 287,044 688,650 4,873,547 2014 -15 3,879,341 277,226 691,838 4,848,405 2015 -16 3,851,458 267,409 692,850 4,811,717 2016 -17 3,824,631 - 326,400 4,151,031 2017 -18 3,800,681 - - 3,800,681 2018 -19 3,773,754 - - 3,773,754 9 -7 9 -8 General Debt Service Fund 9 -9 GENERAL DEBT SERVICE FUND This fund accounts for General Obligation Bond Debt which are primarily funded from Tax Revenues and for Certificates of Obligations which are primarily funded from Sales Tax Revenues. The following pages outline a financial plan for the servicing and retirement of General Debt for the City of La Porte for the next eight fiscal years. In discussions relating to the Debt Service Fund, the terms Fund Balance and Working Capital are construed to have the same meaning, which is, funds available to retire debt. The Debt Service Fund is to maintain a minimum Working Capital Balance of 60 days of debt requirements. This cushion is desired in the event a problem exists with the tax roll that requires a late mailing of tax bills. The assumptions included in the projection are: 1. A tax rate for all years is 10.5 cents per $100 valuation, 2. Interest will be earned at an average rate of less than 1 %, 3. The estimated taxable value of the City will increase by 2% each year, Note: As of July 22, 2010, the balance of the 1985 and 2002 bond elections is as follows (amounts in thousands): Amount Amount Amount Voted Issued Remaining 1985 Election Street Improvements $ 2,500 $ 2,000 $ 500 (a) Sanitary Land Fill 4,000 2,500 1,500 (a) 2002 Election Baseball Complex & 3,200 1,200 2,000 Park Improvements Police Station 7,700 7,700 0 Total $17,400 $13,400 $ 4,000 (a) The City does not intend to issue the remainder of this authorization. 9 -10 Computation of Legal Debt Margin The City has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 assessed valuation, calculated as follows: Total assessed value Times debt limit factor ($2.50 per $100) Equals debt limit Less amount applicable to debt limit Plus funds accumulated for servicing of debt Equals remaining legal debt margin 2,203,250,661 .025 55,081,267 43,596,548 This means the City could issue up to $43,596,548 in debt and remain in compliance with State established Debt limits. General Obligation Debt Per Capita General Obligation debt per capita is calculated by dividing the amount of bonds outstanding by the population. A ten year history is shown below: Year Ending G O Debt Debt September 30 Outstanding Population Per Capita 2002 13,610,000 32,910 413.55 2003 12,170,000 33,789 360.18 2004 10,830,000 33,712 321.25 2005 17,325,000 34,538 501.62 2006 17,740,000 34,538 513.64 2007 16,930,000 34,825 486.15 2008 16,065,000 35,362 454.30 2009 15,190,000 35,518 427.67 2010 15,715,000 36,779 427.28 2011 14,720,000 33,800 435.50 14,720,000 3,235,281 9 -11 Beginning Working Capital Plus Revenues: Property Taxes - Current Property Taxes - Delinquent Transfer from Utility Fund Transfer from Section 4B Transfer from 2007 CO Bonds Interest Income Total Revenues Less Outstanding Issues: 2002 GO Bonds 2004 CO Bonds 2005 GO Bonds 2005 CO Bonds 2006 GO Bonds 2006 CO Bonds 2007 CO Bonds 2010 GO Refunding Bonds 2010 CO Bonds Total Outstanding Issues Total Outstanding Ending Working Capital Estimated Tax Rate Days of Working Capital 9 -12 City of LaPorte, Texas Long Range Plan for the General Debt Service Fund Estimated Projected Projected Projected Projected Projected Projected Projected Projected Projected 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 3,117,689 3,235,281 3,062,432 2,942,863 2,820,320 2,765,462 2,781,375 2,866,488 3,025,299 3,263,159 2,295,000 2,226,150 2,270,673 2,316,086 2,362,408 2,409,656 2,457,849 2,507,006 2,557,146 2,608,289 65,000 62,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 157,768 306,800 591,309 610,663 613,521 611,075 609,745 611,462 611,591 611,474 622,692 660,338 731,175 773,261 773,682 771,961 767,416 765,991 767,288 720,372 481,708 306,133 - - - - - - - - 12,000 12,000 10,719 10,300 9,871 9,679 9,735 10,033 10,589 11,421 3,634,168 3,573,421 3,668,877 3,775,310 3,824,482 3,867,370 3,909,745 3,959,492 4,011,614 4,016,556 446,783 435,645 424,845 413,910 402,705 391,230 379,485 367,470 355,185 342,630 489,470 494,840 499,670 503,960 512,620 520,474 522,428 528,363 538,049 541,444 563,239 565,142 561,529 562,401 562,654 562,289 566,201 564,392 561,964 563,814 132,798 130,210 132,458 129,538 131,443 132,971 129,259 130,443 131,421 132,193 95,414 93,258 95,633 92,883 95,008 96,883 98,823 95,953 97,980 94,905 465,823 465,410 469,798 467,623 468,498 464,123 464,123 467,873 465,748 467,748 481,708 504,308 569,808 598,008 600,108 596,708 597,808 598,308 598,208 597,008 531,262 511,363 488,513 583,538 560,813 537,163 518,138 498,113 476,531 331,500 310,079 546,094 546,194 545,994 545,494 549,619 548,369 549,769 548,669 546,969 3,516,576 3,746,270 3,788,446 3,897,853 3,879,341 3,851,458 3,824,631 3,800,681 3,773,754 3,618,209 3,516,576 3,746,270 3,788,446 3,897,853 3,879,341 3,851,458 3,824,631 3,800,681 3,773,754 3,618,209 3,235,281 3,062,432 2,942,863 2,820,320 2,765,462 2,781,375 2,866,488 3,025,299 3,263,159 3,661,505 0.105 0.105 0.105 0.105 0.105 0.105 0.105 0.105 0.105 0.105 336 298 284 264 260 264 274 291 316 369 9 -12 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 Fiscal Year ® Existing Debt 9 -13 ti ti ti ti General Debt Service - Annual Payments City of La Porte Bond Maturity Schedule General Obligation Bonds, Series 2002 Dated 7/15/02 - 4.00% to 5.00% Varied Interest Fiscal Principal Interest Interest Total Debt Year March 15 Rate Total Requirements 2012 270,000.00 4.00 165,645.00 435,645.00 2013 270,000.00 4.00 154,845.00 424,845.00 2014 270,000.00 4.10 143,910.00 413,910.00 2015 270,000.00 4.20 132,705.00 402,705.00 2016 270,000.00 4.30 121,230.00 391,230.00 2017 270,000.00 4.40 109,485.00 379,485.00 2018 270,000.00 4.50 97,470.00 367,470.00 2019 270,000.00 4.60 85,185.00 355,185.00 2020 270,000.00 4.70 72,630.00 342,630.00 2021 270,000.00 4.80 59,805.00 329,805.00 2022 270,000.00 4.85 46,777.50 316,777.50 2023 270,000.00 4.90 33,615.00 303,615.00 2024 270,000.00 5.00 20,250.00 290,250.00 2025 270,000.00 5.00 6,750.00 276,750.00 Total 3,780,000.00 1,250,302.50 5,030,302.50 Issued for: Wastewater Treatment Plant Improvements 3,500,000 Fire Station No.2 Relocation and Renovations 1,900,000 Total 5,400,000 9 -14 City of La Porte Bond Maturity Schedule Certificate of Obligation Bonds, Series 2004 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 275,000.00 3.60 219,840.00 494,840.00 2013 290,000.00 3.60 209,670.00 499,670.00 2014 305,000.00 3.60 198,960.00 503,960.00 2015 325,000.00 3.60 187,620.00 512,620.00 2016 345,000.00 3.65 175,473.75 520,473.75 2017 360,000.00 3.75 162,427.50 522,427.50 2018 380,000.00 3.85 148,362.50 528,362.50 2019 405,000.00 3.95 133,048.75 538,048.75 2020 425,000.00 4.05 116,443.75 541,443.75 2021 450,000.00 4.10 98,612.50 548,612.50 2022 475,000.00 4.20 79,412.50 554,412.50 2023 505,000.00 4.25 58,706.25 563,706.25 2024 530,000.00 4.35 36,447.50 566,447.50 2025 560,000.00 4.45 12,460.00 572,460.00 Total 5,630,000.00 1,837,485.00 7,467,485.00 Issued for: Bay Area Boulevard 4,400,000 Canada Road Paving & Drainage 1,900,000 Police Headquarters (Land Acquisition) 700,000 Total 7,000,000 9 -15 City of La Porte Bond Maturity Schedule Certificate of Obligation Bonds, Series 2005 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 75,000.00 3.50 55,210.00 130,210.00 2013 80,000.00 3.60 52,457.50 132,457.50 2014 80,000.00 3.70 49,537.50 129,537.50 2015 85,000.00 3.80 46,442.50 131,442.50 2016 90,000.00 4.13 42,971.25 132,971.25 2017 90,000.00 4.13 39,258.75 129,258.75 2018 95,000.00 4.13 35,443.13 130,443.13 2019 100,000.00 4.13 31,421.26 131,421.26 2020 105,000.00 4.13 27,193.13 132,193.13 2021 110,000.00 4.15 22,745.00 132,745.00 2022 115,000.00 4.15 18,076.25 133,076.25 2023 120,000.00 4.15 13,200.00 133,200.00 2024 125,000.00 4.20 8,085.00 133,085.00 2025 130,000.00 4.20 2,730.00 132,730.00 Total 1,400,000.00 444,771.27 1,844,771.27 Issued for: Fire Truck 750,000 Bayshore Water / Sewer Replacement 350,000 Various Other Water / Sewer Capital Projects 700,000 Total 1,800,000 9 -16 City of La Porte Bond Maturity Schedule General Obligation Bonds, Series 2005 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 325,000.00 4.13 240,141.88 565,141.88 2013 335,000.00 4.13 226,529.38 561,529.38 2014 350,000.00 4.13 212,401.25 562,401.25 2015 365,000.00 4.13 197,654.38 562,654.38 2016 380,000.00 4.13 182,288.76 562,288.76 2017 400,000.00 4.13 166,201.26 566,201.26 2018 415,000.00 4.13 149,391.88 564,391.88 2019 430,000.00 4.13 131,963.75 561,963.75 2020 450,000.00 4.13 113,813.75 563,813.75 2021 470,000.00 4.00 95,132.50 565,132.50 2022 490,000.00 4.00 75,932.50 565,932.50 2023 510,000.00 4.13 55,613.75 565,613.75 2024 530,000.00 4.15 34,097.50 564,097.50 2025 550,000.00 4.20 11,550.00 561,550.00 Total 6,000,000.00 1,892,712.54 7,892,712.54 Issued for: Police Facility 7,675,000 Total 7,675,000 9 -17 City of La Porte Bond Maturity Schedule General Obligation Bonds, Series 2006 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 50,000.00 5.000 43,257.50 93,257.50 2013 55,000.00 5.000 40,632.50 95,632.50 2014 55,000.00 5.000 37,882.50 92,882.50 2015 60,000.00 5.000 35,007.50 95,007.50 2016 65,000.00 5.000 31,882.50 96,882.50 2017 70,000.00 4.100 28,822.50 98,822.50 2018 70,000.00 4.100 25,952.50 95,952.50 2019 75,000.00 4.100 22,980.00 97,980.00 2020 75,000.00 4.100 19,905.00 94,905.00 2021 80,000.00 4.100 16,727.50 96,727.50 2022 85,000.00 4.250 13,281.25 98,281.25 2023 85,000.00 4.250 9,668.75 94,668.75 2024 90,000.00 4.250 5,950.00 95,950.00 2025 95,000.00 4.250 2,018.75 97,018.75 Total 1,010,000.00 333,968.75 1,343,968.75 Issued for: Park Improvements 1,200,000 Total 1,200,000 9 -18 City of La Porte Bond Maturity Schedule Certificate of Obligation Bonds, Series 2006 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 250,000.00 4.25 215,410.00 465,410.00 2013 265,000.00 4.00 204,797.50 469,797.50 2014 275,000.00 5.00 192,622.50 467,622.50 2015 290,000.00 5.00 178,497.50 468,497.50 2016 300,000.00 4.75 164,122.50 464,122.50 2017 315,000.00 5.00 149,122.50 464,122.50 2018 335,000.00 5.00 132,872.50 467,872.50 2019 350,000.00 5.00 115,747.50 465,747.50 2020 370,000.00 5.00 97,747.50 467,747.50 2021 385,000.00 4.10 80,605.00 465,605.00 2022 405,000.00 4.15 64,308.75 469,308.75 2023 420,000.00 4.20 47,085.00 467,085.00 2024 440,000.00 4.25 28,915.00 468,915.00 2025 455,000.00 4.30 9,782.50 464,782.50 Total 4,855,000.00 1,681,636.25 6,536,636.25 Issued for: Police Facility 2,800,000 Sports Complex 2,000,000 TIRZ 650,000 Various Water & Sewer Projects 350,000 Total 5,800,000 9 -19 City of La Porte Bond Maturity Schedule Certificate of Obligation Bonds, Series 2007 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 200,000.00 4.000 304,307.50 504,307.50 2013 275,000.00 4.000 294,807.50 569,807.50 2014 315,000.00 4.000 283,007.50 598,007.50 2015 330,000.00 4.000 270,107.50 600,107.50 2016 340,000.00 4.000 256,707.50 596,707.50 2017 355,000.00 4.000 242,807.50 597,807.50 2018 370,000.00 4.000 228,307.50 598,307.50 2019 385,000.00 4.000 213,207.50 598,207.50 2020 400,000.00 4.250 197,007.50 597,007.50 2021 420,000.00 4.250 179,582.50 599,582.50 2022 440,000.00 4.250 161,307.50 601,307.50 2023 455,000.00 4.250 142,288.75 597,288.75 2024 475,000.00 4.250 122,526.25 597,526.25 2025 495,000.00 4.125 102,223.13 597,223.13 2026 515,000.00 4.125 81,391.88 596,391.88 2027 540,000.00 4.200 59,430.00 599,430.00 2028 560,000.00 4.200 36,330.00 596,330.00 2029 585,000.00 4.200 12,285.00 597,285.00 Total 7,455,000.00 3,187,632.51 10,642,632.51 Issued for: Waste Water Treatment Plant 6,000,000 Ball Fields (Joint Venture with Pasadena) 1,600,000 Golf Course Cart Path Repair 300,000 Total 7,900,000 9 -20 City of La Porte Bond Maturity Schedule General Obligation Refunding Bonds, Series 2010 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 400,000.00 2.000 111,362.50 511,362.50 2013 385,000.00 2.000 103,512.50 488,512.50 2014 490,000.00 2.500 93,537.50 583,537.50 2015 480,000.00 2.750 80,812.50 560,812.50 2016 470,000.00 3.000 67,162.50 537,162.50 2017 465,000.00 3.000 53,137.50 518,137.50 2018 460,000.00 3.500 38,112.50 498,112.50 2019 455,000.00 3.750 21,531.25 476,531.25 2020 325,000.00 4.000 6,500.00 331,500.00 Total 3,930,000.00 575,668.75 4,505,668.75 Used to refund a portion of the following issues: 1998 General Obligation Bonds 2000 General Obligation Bonds 2000 Certificates of Obligation Bonds 9 -21 City of La Porte Bond Maturity Schedule Certificate of Obligation Bonds, Series 2010 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 325,000.00 3.000 221,093.76 546,093.76 2013 335,000.00 3.000 211,193.76 546,193.76 2014 345,000.00 3.000 200,993.76 545,993.76 2015 355,000.00 3.000 190,493.76 545,493.76 2016 370,000.00 3.000 179,618.76 549,618.76 2017 380,000.00 3.000 168,368.76 548,368.76 2018 395,000.00 4.000 154,768.76 549,768.76 2019 410,000.00 4.000 138,668.76 548,668.76 2020 425,000.00 4.000 121,968.76 546,968.76 2021 445,000.00 4.000 104,568.76 549,568.76 2022 460,000.00 3.625 87,331.26 547,331.26 2023 475,000.00 3.750 70,087.51 545,087.51 2024 495,000.00 3.875 51,590.63 546,590.63 2025 515,000.00 4.000 31,700.00 546,700.00 2026 535,000.00 4.000 10,700.00 545,700.00 Total 6,265,000.00 1,943,147.00 8,208,147.00 Issued for drainage improvements. 9 -22 Utility Debt Service Fund 9 -23 UTILITY DEBT SERVICE FUND This fund accounts for Revenue Bond Debt and is funded from Utility Fund Revenues. The following pages outline a financial plan for the servicing and retirement of Utility Debt for the City of La Porte for the next eight fiscal years. The objective is to provide a funding plan to service debt, which will minimize the impact of debt service requirements over the next eight years. In discussions relating to the Debt Service Fund, the terms Fund Balance and Working Capital are construed to have the same meaning, which is, funds available to retire debt. Our policy is for a Debt Service Fund to maintain a Working Capital Balance of 60 days of debt requirements. This cushion is desired in the event an unforeseen problem arises in the collection of revenues. In addition to this Working Capital cushion, there also exists in the Utility Fund a Reserve Amount, as required by the Bond Resolutions that could be used to service debt. The assumptions included in the projection are: 1. Interest will be earned at an average rate of less than 1 %, 2. All future bond issues for Utility Fund improvements will be General Obligation Issues. 9 -24 City of LaPorte, Texas Long Range Plan for the Utility Debt Service Fund Beginning Working Capital Plus Revenues: Transfer from Utility Fund Interest Income Total Revenues Less Outstanding Issues: 2006 PPF Bonds Total Outstanding Issues Ending Working Capital Days of Working Capital Estimated Projected Projected Projected Projected Projected Projected Projected Projected Projected 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 304,606 295,589 286,571 278,187 269,760 261,291 (4,811) (4,835) (4,859) (4,883) 306,679 296,861 287,044 277,226 267,409 - - - - - 800 800 1,433 1,391 1,349 1,306 (24) (24) (24) (24) 307,479 297,661 288,477 278,617 268,758 1,306 (24) (24) (24) (24) 316,496 306,679 296,861 287,044 277,226 267,409 316,496 306,679 296,861 287,044 277,226 267,409 295,589 286,571 278,187 269,760 261,291 (4,811) (4,835) (4,859) (4,883) (4,908) 341 341 342 343 344 (7) #DIV /0! 9 -25 City of La Porte Bond Maturity Schedule Private Placement General Obligation Bonds, Series 2006 Fiscal Principal Interest Interest Total Debt Year Rate Total Requirements 2012 262,500.00 3.74 44,178.75 306,678.75 2013 262,500.00 3.74 34,361.25 296,861.25 2014 262,500.00 3.74 24,543.75 287,043.75 2015 262,500.00 3.74 14,726.25 277,226.25 2016 262,500.00 3.74 4,908.75 267,408.75 Total 1,312,500.00 122,718.75 1,435,218.75 Issued for: Automated Meter Reading Project 2,625,000 Total 2,625,000 9 -26 La Porte Area Water Authority Debt Service Fund 9 -27 La Porte Area Water Authority Debt Service Fund The La Porte Area Water Authority is a separate entity from the City of La Porte that was created by the State of Texas to provide surface water to the Cities of La Porte, Shoreacres and Morgan's Point. The City of La Porte exercises direct control over the Authority, uses 90% of the Authority's resources and accordingly, the Authority is considered a component unit of the City of La Porte. The following pages outline a financial plan for the servicing and retirement of debt that was incurred to provide surface water. The plan calls for revenues from the three Cities to remain level at approximately $700,000 per year. 9 -28 City of LaPorte, Texas Long Range Plan for the La Porte Area Water Authority Debt Service Fund 9 -29 Estimated Projected Projected Projected Projected Projected Projected Projected Projected Projected 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 Beginning Working Capital - 175 175 175 175 175 175 175 Plus Revenues: Billings to Cities 689,663 693,150 698,556 688,650 691,838 692,850 326,400 - Total Revenues 689,663 693,150 698,556 688,650 691,838 692,850 326,400 Less Expenses: 2010 Refunding Bonds 689,488 693,150 698,556 688,650 691,838 692,850 326,400 Total Expenses 689,488 693,150 698,556 688,650 691,838 692,850 326,400 - Ending Working Capital 175 175 175 175 175 175 175 175 Days of Working Capital 0 0 0 0 0 0 0 9 -29 La Porte Area Water Authority Bond Maturity Schedule Contract Revenue Refunding Bonds, Series 2010 Dated 5/13/2010 - 2.25% to 4.00% Varied Interest Fiscal Principal Interest Interest Total Debt Year March 15 Rate Total Requirements 2012 605,000.00 2.50 88,150.00 693,150.00 2013 625,000.00 2.25 73,556.25 698,556.25 2014 630,000.00 2.50 58,650.00 688,650.00 2015 650,000.00 2.75 41,837.50 691,837.50 2016 670,000.00 3.00 22,850.00 692,850.00 2017 320,000.00 4.00 6,400.00 326,400.00 Total 3,500,000.00 291,443.75 3,791,443.75 These bonds were used to refund the 1999 Refunding Bonds for the Authority. The 1999 bonds were used to refund the 1988 Series I and 1998 Series II bonds for the Authority. The Series I bonds were issued for purchase of an interest in the Sourheast Water Purification Plant. The Series II bonds were issued for Construction of Water Transmission Lines. 9 -30 City of La Porte La Porte Area Water Authority Bond Maturity Schedule Contract Revenue Refunding Bonds, Series 2010 Dated 5/13/2010 - 2.25% to 4.00% Varied Interest Amount Applicable to La Porte Fiscal Principal Interest Interest Total Debt Year March 15 Rate Total Requirements 2012 518,243.00 2.50 75,509.29 593,752.29 2013 535,375.00 2.25 63,008.28 598,383.28 2014 539,658.00 2.50 50,239.59 589,897.59 2015 556,790.00 2.75 35,838.00 592,628.00 2016 573,922.00 3.00 19,573.31 593,495.31 2017 274,112.00 4.00 5,482.24 279,594.24 Total 2,998,100.00 249,650.72 3,247,750.72 9 -31 La Porte Area Water Authority Bond Maturity Schedule Contract Revenue Refunding Bonds, Series 2010 Dated 5/13/2010 - 2.25% to 4.00% Varied Interest Amount Applicable to Morgan's Point Fiscal Principal Interest Interest Total Debt Year March 15 Rate Total Requirements 2012 48,279.00 2.50 7,034.37 55,313.37 2013 49,875.00 2.25 5,869.79 55,744.79 2014 50,274.00 2.50 4,680.27 54,954.27 2015 51,870.00 2.75 3,338.63 55,208.63 2016 53,466.00 3.00 1,823.43 55,289.43 2017 25,536.00 4.00 510.72 26,046.72 Total 279,300.00 23,257.21 302,557.21 9 -32 La Porte Area Water Authority Bond Maturity Schedule Contract Revenue Refunding Bonds, Series 2010 Dated 5/13/2010 - 2.25% to 4.00% Varied Interest Amount Applicable to Shoreacres Fiscal Principal Interest Interest Total Debt Year March 15 Rate Total Requirements 2012 38,478.00 2.50 5,606.34 44,084.34 2013 39,750.00 2.25 4,678.18 44,428.18 2014 40,068.00 2.50 3,730.14 43,798.14 2015 41,340.00 2.75 2,660.87 44,000.87 2016 42,612.00 3.00 1,453.26 44,065.26 2017 20,352.00 4.00 407.04 20,759.04 Total 222,600.00 18,535.82 241,135.82 9 -33 9 -34 GLOSSARY OF TERMS AFIS — An acronym meaning Automated Fingerprint Identification System. ACCOUNT - A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control or fund balance. ACCRUAL ACCOUNTING - The method of accounting under which revenues are recorded when they are earned (whether or not cash is received at the time) and expenditures are recorded when goods and services are received (whether or not cash disbursements are made at that time). AD VALOREM TAXES - Real estate and personal property taxes. Ad Valorem is defined by Webster's New World Dictionary as "in proportion to the value ". The taxes are assessed on a portion of the value of the property based on actual taxable value received from the property appraiser and millage rate set by City Council. APPROPRIATION - Authorization granted by a legislative body (City Council) to incur obligations for specific purposes. An appropriation is limited in amount to the time it may be expended. ASSESSMENT - The value for tax purposes determined by the property appraiser for a given piece of real or personal property. ASSETS - Property owned by the city government, which has monetary value. BALANCED BUDGET - A balanced budget occurs when the total sum of money a government collects in a year is equal to the amount it spends on goods, services, and debt interest. BOND - A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. BONDED DEBT - The portion of indebtedness covered by outstanding bonds which includes general obligation promissory notes that are backed by approved, irrevocable future tax levies for debt service. BOND ISSUE - Bonds sold. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period, and the proposed means of financing them. BUDGET CALENDAR - The schedule of key dates which the City Council follows in the preparation and adoption of the budget. BUDGET ORDINANCE - The official enactment by the City Council establishing the legal authority for officials to obligate and expend resources. BUDGETARY ACCOUNTS - Those accounts necessary to reflect budget operations and conditions, such as estimated revenues, appropriations, and encumbrances, as distinguished from proprietary accounts. BUDGETARY CONTROL - The control or management of the business affairs in accordance with an approved budget, with a view toward keeping expenditures within the authorized amount. CAFR — An acronym meaning Comprehensive Annual Financial Report. CDBG — An acronym meaning Community Development Block Grant. 10 -1 GLOSSARY OF TERMS CPR — An acronym meaning Cardiopulmonary Resuscitation. CAPITAL IMPROVEMENTS PROGRAM - A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. CAPITAL OUTLAY - An expenditure that results in the acquisition of fixed assets or additions to fixed assets, which are presumed to have benefits for more than one year. Includes expenditures for land or existing buildings, improvements of grounds, construction of buildings, additions to buildings, remodeling of buildings, and major fixed or movable equipment costing more than $5,000 per unit or set. CAPITAL PROJECT FUND - The fund used to record resources and expenditures for the acquisition and improvement of sites, for acquisition, construction, equipping, and renovation of plant assets and for the purchase of fixed or movable equipment. CERTIFICATE OF OBLIGATION — A debt instrument that is issued by the City and has the same legal status as a general obligation bond. However, certificates of obligation are not authorized by the voters. CHART OF ACCOUNTS - The classification system used by a city to organize the accounting for various funds. CITY MANAGER'S MESSAGE - A general discussion of the proposed budget, as presented in writing by the budget - making authority, to the legislative body. CLASSIFICATION - A systematic arrangement of items into classes or related groups for analytical or control purposes. CONTINGENCY - Funds that are not earmarked for a specific purpose and may be used for emergency expenses or to make up cost overruns during a budget year. CURRENT ASSETS - Cash and other assets that are available to be used in operations within the next twelve months. CURRENT LIABILITIES - Short-term liabilities whose liquidation is reasonably expected to require the use of assets or the creation of additional liabilities within the next twelve months. DEBT - An obligation resulting from borrowing of money or from the purchase of goods or services. DEBT LIMIT - The maximum amount of gross or net debt legally permitted. DEBT SERVICE - The expense of retiring such debts as loans and bond issues. DEBT SERVICE FUND - A fund established to finance and account for the accumulation of resources for, and the payment of, general long -term debt principal and interest. Also called a SINKING FUND. DEFICIT - The excess of the obligations of a fund over the fund's resources. DEPRECIATION - The periodic expiration of a plant asset's useful life. There are several methods for computing depreciation. Straight line, which is the most common, divides the value of the asset at acquisition by its estimated useful life. This amount is then charged to expense until the asset is fully depreciated. EMS — An acronym meaning Emergency Medical Services. 10 -2 GLOSSARY OF TERMS ENCUMBRANCES — Commitments related to unperformed contracts for goods or services used in budgeting. Encumbrances are not expenditures or liabilities, but represent the estimated amount of expenditures ultimately to result if unperformed contracts in process are completed. ENTERPRISE FUND - A fund established to finance and account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Examples of Enterprise Funds are those of water and sewer service, golf course and airport. EXPENDITURES - (Used for General Fund Types) Total charges incurred, whether paid or unpaid, which are assumed to benefit the current fiscal year. EXPENSES - (Used for Non General Fund Types) The cost of goods or services incurred in the operation which cannot be charged to asset accounts. FEMA — An acronym for the Federal Emergency Management Agency. FISCAL YEAR - A twelve -month period of time to which the annual budget applies and at the end of which a city determines its financial position and results of operations. FULL FAITH AND CREDIT - A pledge of the General Taxing power of a government to repay debt obligations (typically used in reference to bonds). FUND - An independent fiscal and accounting entity with a self - balancing set of accounts recording cash and /or other resources, together with all related liabilities, obligations, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. FUND BALANCE — The difference between governmental fund assets and liabilities GAAP — An acronym for Generally Accepted Accounting Principles. GAAP provides uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB. GASB — An acronym for the Government Accounting Standards Board. GFOA — An acronym for the Government Finance Officers Association. GENERAL FUND - The fund that is available for any legal authorized purpose and which is therefore used to account for all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the ordinary operations of a governmental unit. GENERAL OBLIGATION BONDS - Bonds, for whose payments, the full faith and credit of the issuing body are pledged. More commonly, but not necessarily, general obligation bonds are considered to be those payable from taxes and other general revenues. GOVERNMENTAL FUND — A fund established to account for the sources, uses and balances of a government's expendable "general government" financial resources (and the related current liabilities). Examples include the General, Special Revenue, Capital Projects and Debt Service Funds. 10 -3 GLOSSARY OF TERMS GRANT - A contribution by one governmental unit to another. The contribution is usually made to aid in the support of a specified function. INCOME - This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. The excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income." INTERFUND TRANSFERS - Transfer among funds. These are utilized to track items for management purposes. They represent a "double counting" and, therefore, are subtracted when computing a net operating budget. INTERNAL SERVICE FUND - Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost - reimbursement basis. LEPC — An acronym meaning Local Emergency Planning Committee. LEVY - The total of taxes or special assessments imposed by a governmental unit. LOCAL TAX LEVY REVENUE - Revenue of a district, which is derived from taxes levied on, equalized property value within a district. MIS — An acronym for Management Information Systems. MODIFIED ACCRUAL — The method of accounting under which revenues are recognized when they are both measurable and available to finance expenditures of the current period. Expenditures are recognized when the liability is incurred. NON - OPERATING INCOME - Income of governmental enterprises of a business character which is not derived from the operation of such enterprises. An example is interest on investments or on bank deposits. OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even when not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. OPERATING EXPENSES - As used in the accounts of governmental enterprises of a business character, the term means such costs that are necessary to the maintenance of the enterprise, the rendering of services for which operated, the sale of merchandise, the production and disposition of commodities produced, and the collection of the revenues. OTHER FINANCIAL SOURCES - Governmental fund general long -term debt proceeds, operating transfers -in and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. OTHER FINANCIAL USES - Governmental fund operating transfer -out. Such amounts are classified separately from revenues. PFIA — An acronym meaning Public Funds Investment Act. 10 -4 GLOSSARY OF TERMS PERSONAL PROPERTY - Livestock, commercial equipment and furnishings, attachments to mobile homes, railroad cars and similar possessions that are taxable under state law. PERSONAL SERVICES - Costs related to compensating employees including salaries, wages and benefit costs. PRINCIPAL OF BONDS - The face value of the bonds. PROPERTY APPRAISER - Elected county official responsible for setting property valuations for tax purposes and preparing the annual tax roll. PROPRIETARY FUND — A fund established to account for a government's continuing business -type organizations and activities. All assets, liabilities, equities, revenues, expenses and transfers pertaining to these business organizations and activities are accounted for through proprietary funds. Both enterprise and internal service funds are classified as proprietary funds. PURCHASE ORDER - A written request to a vendor to provide material or services at a price set forth in the order and is used as an encumbrance document. RFP — An acronym meaning Request for Proposal. REAL PROPERTY - Land and the buildings and other structures attached to it that are taxable under state law. REVENUE - An increase in (source of) fund financial resources other than from interfund transfers or debt issue proceeds. REVENUE SHARING - Federal and State money allocated to local governments. SETTRAC — An acronym meaning Southeast Texas Trauma Regional Advisory Council. SOURCE OF WORKING CAPITAL - A transaction that results in net increase in working capital. SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. STEP — An acronym for Speed/Traffic Enforcement Program. TEEX — An acronym meaning Texas Engineering Extension Service. TIRZ — An acronym meaning Tax Increment and Reinvestment Zone. T %DOT — An acronym meaning Texas Department of Transportation. TAX BASE - The total property valuations on which each taxing agency levies its tax rate. TAX LEVY - The total amount to be raised by general property taxes for purposes specified in the Tax Levy Ordinance. TAX RATE - The amount of tax levied for each $100 of assessed valuation. TAX ROLL - The certification of assessed /taxable values prepared by the Property Appraiser and presented to the taxing authority. 10 -5 GLOSSARY OF TERMS UASI — An acronym meaning Urban Area Homeland Security. WORKING CAPITAL - The amount by which total current assets exceed total current liabilities. 10 -6 CHART OF REVENUE ACCOUNTS AAA GRANT - Proceeds from the Area Agency on Aging (AAA) grant which is used to provide meals to senior citizens. ADMINISTRATIVE DISMISSAL FEE - Proceeds from a state imposed charge to individuals who violate certain municipal ordinances or state laws. ADULT SPORT LEAGUES - Proceeds from the operation of adult softball, volleyball and similar sport leagues. ALARM PERMITS - Proceeds from citizens for a permit that allows them to have a security alarm at the residence or business. ANIMAL LICENSES - Proceeds from citizens for the obtainment of dog or cat licenses. AQUATIC FACILITY — Proceeds from the lease of the City's swimming pools and wave pool. AQUATIC MEMBERSHIPS - Proceeds from seasonal memberships to the City's swimming pools. ATHLETIC COMPLEX - Proceeds from the rental of various athletic facilities by individuals. BEER, WINE, LIQUOR LICENSES - Proceeds from the license process for establishments selling alcoholic beverages within the City limits. BILLING FOR DEBT SERVICE - Proceeds from members of the La Porte Area Water Authority for the servicing of debt incurred by the Authority on the members' behalf. BINGO TAXES - Proceeds from the assessment of taxes on bingo operations held within the City limits. BIRTH AND DEATH RECORDS - Proceeds from the production of certified birth and death records. BUILDING PERMITS - Proceeds from individuals for a permit which allows them to construct a structure. CART RENTAL -18 HOLE - Proceeds from a use fee for golfers utilizing an electric golf car during eighteen holes of play. CART RENTAL - 9 HOLE - Proceeds from a use fee for golfers utilizing an electric golf car during nine holes of play. CATERER/CONCESSION COMMISSIONS - Proceeds received (percentage of gross sales) from caterers providing services to lessors of the Sylvan Beach Pavilion. CHARGES TO DEPARTMENTS - Proceeds from a charge to various City Departments to cover the cost of providing health care coverage for City employees. CITIZEN EDUCATION TRAINING - Proceeds from a user fee charged by the City for training classes conducted by the Municipal Court Division. COBRA CONTRIBUTIONS - Proceeds from individuals who elect to receive health insurance under the Comprehensive Omnibus Benefits Reconciliation Act. COMMERCIAL SOLIDWASTE - Proceeds from a user fee for the provision of solidwaste pickup and disposal for commercial customers located in the City limits. 10 -7 CHART OF REVENUE ACCOUNTS COMPREHENSIVE REHABILITATION FUND - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. CONCESSION COMMISSIONS - Proceeds received (percentage of gross sales) from concessionaires providing services to lessors of the Sylvan Beach Pavilion, players at the Golf Course and patrons of the City's park facilities. CONTRACT FIRE PROTECTION - Proceeds from a contract with industries located outside the City limits for assistance in fire suppression. CONTRIBUTIONS TO VICTIMS OF CRIME - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. CRIMINAL JUSTICE PLANNING FUND - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. CURRENT PROPERTY TAXES - Proceeds from the assessment of ad valorem taxes on taxable property located in the City Limits of the City. These proceeds are used for operations and maintenance in the General Fund and to service debt in the Debt Service Fund. DELINQUENT TAXES - Proceeds from property taxes assessed in prior years but were not collected until the current year. DEMOLISHING PERMITS - Proceeds from individuals desiring a permit to demolish a structure. DOCUMENT REPRODUCTION - Proceeds from individuals who have requested certain information that had to be reproduced by City Employees. ELECTRICAL PERMITS - Proceeds from individuals who are having electrical installations or modifications performed within the City limits. ELECTRICIANS LICENSES - Proceeds from the licensing process of individuals desiring to perform electrical work within the City limits. EMPLOYEE CONTRIBUTIONS - Contributions made by City employees who desire to have their eligible dependents covered by the City's health plan. EMS CONTRACT REVENUE - Proceeds from a contract with industries located outside the City limits for assistance in Emergency Medical Services. EMS PATIENT REVENUE - Proceeds from a user fee for services rendered by the City's Emergency Medical Services operation. FRANCHISE FEES /CABLE TV (TC1) - Proceeds from a franchise fee on cable television companies operating within the City limits. FRANCHISE FEES /ELECTRICAL (HL &P) - Proceeds from a franchise fee on electric service within the City limits. FRANCHISE FEES /GAS (ENTEX) - Proceeds from a franchise fee on gas service within the City limits. FRANCHISE FEES /TELEPHONE (BELL) - Proceeds from a franchise fee on telephone service within the City limits. 10 -8 CHART OF REVENUE ACCOUNTS FRONT FOOT FEES - Proceeds from citizens desiring to connect to either the City's water or sewer system. GENERAL PROGRAMS /CAMPS - Proceeds from individuals who participate in general programs or camps sponsored by the City's Parks and Recreation Department. GOLF PASS — Proceeds from the sale of passes to Bay Forest Golf Course. GRANT REIMBURSEMENTS - Proceeds from reimbursements from federal agencies as their portion of preapproved projects. HEATING AND AIR CONDITIONING PERMITS - Proceeds from individuals who are having heating and or air conditioning installations or modifications performed within the City limits. HOTEL /MOTEL OCCUPANCY TAX — Proceeds from the collection of taxes imposed on a person who pays for a room, used for sleeping, in a hotel costing $2 or more each day. The City currently charges a tax of 7 %. INDUSTRIAL PAYMENTS - Proceeds from the levying of a payment in lieu of taxes on industry located in the City's Industrial District. Formal contracts are entered into with each industry that outlines the prescribed payment amount and the responsibilities of each party. INDUSTRIAL WASTE PERMIT - Proceeds from commercial businesses from the sale of a permit that allows them to discharge industrial wastewater into the City's wastewater system. INDUSTRIAL WASTE SURCHARGE - Proceeds from an additional charge by sewer customers who fails to meet the City's limits for the composition of their discharge. INTEREST INCOME - Proceeds received on the investment of idle City funds. JOINT VENTURE CONTRIBUTIONS - Contributions from various organizations who wish to participate, by providing matching funds, in selected capital improvements. LAW ENFORCEMENT OFFICERS EDUCATION FUND - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. LEASE OF CITY PROPERTY - Proceeds from the leasing of City facilities not covered elsewhere in the revenue structure. LEASE OF FIRE TRAINING FACILITY - Proceeds from the leasing of the City's Fire Training Facility. MANAGER CART Proceeds from a use fee for golfers utilizing an electric golf cart while acting as managers. MISCELLANEOUS LICENSES, PERMITS & FEES - Proceeds from individuals for licenses, permits or fees that do not have separate revenue accounts. MISCELLANEOUS REVENUE - Proceeds for miscellaneous items that are not accounted for in other revenue accounts. MISDEMEANOR COURT COSTS - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. MOBILE HOME PARK LICENSES - Proceeds from the licensing process of mobile home parks. 10 -9 CHART OF REVENUE ACCOUNTS MOTOR POOL LEASE FEES - Proceeds from assessments charged to City Divisions by the Motor Pool Fund, an Internal Service Fund, which is collected and used to procure replacement vehicles. MOWING & DEMOLITION - Proceeds from property owners who have had their property mowed by the City because of the property owner's failure to comply with City ordinances regarding high weeds. MUNICIPAL COURT JUDGES TRAINING TAX - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. MUNICIPAL COURT FINES - Proceeds from a state imposed charge to individuals who violate certain municipal ordinances or state laws. NON - RESIDENT MEMBERSHIPS - Annual golf memberships for persons who are not citizens of the City. of La Porte. The membership fee allows unlimited play. NON - RESIDENT SENIORS - Golf user fee (green fee) charged to persons who are not residents of La Porte and are over the age of 65. NON - RESIDENT WEEKDAY - Golf user fee (green fee) charged to persons who are not residents of La Porte to play golf on weekdays. NON - RESIDENT WEEKEND - Golf user fee (green fee) charged to persons who are not residents of La Porte to play golf on weekends. OPERATORS & CHAUFFEURS LICENSE - Proceeds from a state mandated pass through fee that is charged with court fines and then remitted to the State. PARKS /RECREATION MISCELLANEOUS - Proceeds from miscellaneous activities coordinated by the Parks and Recreation Department that are not accounted for in other revenue accounts. PENALTIES - Proceeds from the assessment of late charges for water, sewer and garbage customers who are late in paying their bills. PIPELINE APPLICATION PERMITS - Proceeds from application permits for installation of pipelines in one of the City's pipeline corridors. PIPELINE ASSESSMENTS - Proceeds from an annual assessment fee for companies that have pipelines in one of the City's pipeline corridors. PLUMBING PERMITS - Proceeds from individuals who are having plumbing installations or modifications performed within the City limits. POLICE ACCIDENT REPORTS - Proceeds from a fee charged to individuals for copies of police accident reports. POLICE PUBLIC TRAINING CLASSES - Proceeds from the training of the public for various public safety classes. POLICE TELETYPE /DISPATCHING - Proceeds from a fee charged to other cities for the provision of dispatching of their force by our Police Department. POOL PERMITS - Proceeds from individuals who are having swimming pool installations or modifications performed within the City limits. 10 -10 CHART OF REVENUE ACCOUNTS POUND FINES - Proceeds from individuals who have had their dog or cat impounded by the City for violation of City ordinances. PUBLIC SAFETY GRANTS - Proceeds from grants that relate to Public Safety (Police Department activity). RECREATION CENTER CLASS FEES - Proceeds from user fees charged by the Parks and Recreation Department for aerobic classes at the City's Recreation and Fitness center. RECREATION CENTER MEMBERSHIPS - Proceeds from membership fees for access to the City's Recreation and Fitness Center. RECREATION CENTER PRO SHOP - Proceeds from the sale of items at the City's Recreation and Fitness Center. RECREATION CENTER RENTAL - Proceeds from the rental of one of the City's minor recreation facilities. RECREATION CENTER WALK -INS - Proceeds from daily user fees by individuals who are not members. RECYCLING - Proceeds from the sale of materials collected by the City at its recycling center. RENTAL OF FACILITY - Proceeds from the lease of the Sylvan Beach Pavilion. RENTAL OF SPACE - Proceeds from the lease of land at the City's Municipal Airport. RESIDENT MEMBERSHIPS - Annual golf memberships for persons who are citizens of the City of La Porte. The membership fee allows unlimited play. RESIDENT SENIOR MEMBERSHIP - Annual golf memberships for persons who are citizens of the City of La Porte and are over the age of 60. The membership fee allows unlimited play. RESIDENT SENIORS - Golf user fee (green fee) charged to persons who are residents of La Porte and are over the age of 60. RESIDENT WEEKDAY - Golf user fee (green fee) charged to persons who are residents of La Porte to play golf on weekdays. RESIDENT WEEKEND - Golf user fee (green fee) charged to persons who are residents of La Porte to play golf on weekends. RESIDENTIAL SOLIDWASTE - Proceeds from customers for the pickup of residential solidwaste. RETIREE CONTRIBUTIONS - Proceeds from city retirees who elect to receive health insurance for the spouses. REZONING FEES - Proceeds from an application fee from individuals desiring to rezone certain areas within the City limits. RODEO CENTER RENTAL - Proceeds from users of the City's Rodeo Arena. SALE OF EQUIPMENT - Proceeds from the sale of surplus or obsolete items at the annual City auction. SALE OF GARBAGE BAGS - Proceeds from the sale of garbage bags to the City's residential solidwaste customers. 10 -11 CHART OF REVENUE ACCOUNTS SALE OF MAPS - Proceeds from the sale of City maps. SALE OF MATERIALS - Proceeds from the sale of materials. SALE OF SEWER - Proceeds from the receipt and treatment of sanitary sewage in the City's Utility Fund. SALE OF WATER - Proceeds from the sale of potable water in the City's Utility Fund. SALES TAX - Proceeds from the one percent local option sales tax on taxable goods sold or consumed in the City of La Porte. This tax is collected by the State of Texas on behalf of the City and is forwarded to the City each month. SERVICE FEES - Proceeds from an assessment to individuals or companies who have submitted to the City a check that has been rejected by their bank. SEWER TAPS - Proceeds from a user fee charged utility customers who desire to be connected to our sewer system at a location that did not previously have service. SIGN PERMITS -- Proceeds from individuals desiring a permit to erect a sign. SPECIAL OLYMPICS - Proceeds from a fee charged to those that participate in various events involving the City's Special Population Organized Recreational Therapy program. STREET &ALLEY CLOSING APPLICATION FEE - Proceeds from an application fee from individuals desiring to close a street or alley and convert it to private use. SUPERVISORY FEES - Proceeds from a state mandated fee that is assessed with certain municipal court fines. SWIM LESSONS - Proceeds from individuals who take swim lessons offered by the City's Parks and Recreation Department. SWIMMING POOL ADMISSIONS - Proceeds from a user fee for admission to one of the City's four pools. TAX BILLING FEES - Proceeds from a user fee charged entities for which the City bills and collects their ad valorem taxes. TAX ON SALE OF MIXED DRINKS - Proceeds from a sales tax on the sale of alcoholic beverages. TAX PENALTY AND INTEREST - Proceeds collected, in accordance with state law, from late taxpayers for penalty and interest on current year amounts outstanding. TEMPORARY CONNECTS - Proceeds from a user fee for temporary connections to the City's water and sewer system. TOURNAMENT FEES - Proceeds from tournaments held at the City's Municipal Golf Course. TRANSFER FROM GENERAL FUND - Transfer of funds from the City's General Fund. TRANSFER FROM GOLF COURSE FUND - A transfer from the Golf Course Fund to the Debt Service Fund. This amount represents a cost contribution to offset General Obligation Bonds sold to finance construction of the Bay Forest Golf Course. TRANSFER FROM HOTEL /MOTEL FUND - Transfer of funds from the City's Hotel/Motel Fund. 10 -12 CHART OF REVENUE ACCOUNTS TRANSFER FROM LPAWA FUND - A transfer from the La Porte Area Water Authority Fund to the General Fund. This amount represents cost recovery for services rendered the fund by other City operations. TRANSFER FROM UTILITY FUND - A transfer from the Utility Fund to the General Fund. This amount represents cost recovery for services rendered the fund by other City operations as well as a payment in lieu of ad valorem taxes. TWILIGHT GREEN FEES - Proceeds from golfers utilizing the City's golf course under the twilight fee option. USE OF EQUIPMENT, MATERIAL & LABOR - Proceeds from a fee charged when individuals benefit from the use of City owned equipment, materials or labor. WARRANT FEES - Proceeds from fees that may be imposed for the issuance and service of arrest warrants issued out of municipal court. WATER METERS - Proceeds from the installation of water meters. WATER RECONNECT FEES - Proceeds from a charge to utility customers to have their water reconnected after service has been temporarily disconnected for non - payment of services rendered. WATER TAPS - Proceeds from a user fee charged to utility customers who desire to be connected to our water system at a location that did not previously have service. WAVE POOL ADMISSIONS - Proceeds from the sale of tickets to the public for the use of the wave pool. WAVE POOL RENTAL - Proceeds from the rental of the City's Wave Pool. WRECKER PERMITS - Proceeds from individuals desiring a permit to operate a wrecker service in the City. YOUTH SPORTS - Proceeds from participants in the youth sports program offered by the Parks and Recreation Department. 10 -13 CHART OF OPERATING EXPENSE (EXPENDITURE) ACCOUNTS 1010 REGULAR EARNINGS - Compensation to employees for work performed up to 40 hours per week. Also includes pay for vacation, sick and other paid time off. 1011 SEASONAL EARNINGS — Account used exclusively by the Recreation Division to capture the costs associated with summer time employees. 1012 SICK BUY BACK — Account is used for the City's sick buy back program. An annual payment of 48 hours of sick time, provided they have that amount accrued, is paid to full-time employees who have 10 years or more of service to the City. The program is an effort to reduce the sick time liability on the City's books. 1013 AUTOMATIC OVERTIME — Account used exclusively by the Emergency Medical Services Division to capture the costs associated with FSLA scheduled overtime for the paramedics. 1015 RELIEF - Account used exclusively by the Emergency Medical Services Division to capture the costs associated with relief personnel. 1020 OVERTIME - Compensation to employees for work performed in excess of 40 hours per week. 1025 OCU OVERTIME - Overtime incurred by the Organized Crime Unit. These costs are reimbursable by grant revenue and are kept separate for reporting purposes. 1030 CERTIFICATION - Compensation to selected employees for obtaining advanced training and qualifications. 1035 LONGEVITY - Compensation to employees with more than one year of service. The amount is four dollars per month for each year of service after the first year. 1040 CLOTHING ALLOWANCE - Clothing cost for employee uniforms. 1041 TOOL ALLOWANCE - Compensation to employees for costs associated with purchase of specialized tools. 1042 CAR ALLOWANCE - Compensation to employees who utilize their personal vehicle in conducting City business. 1043 MOTORCYCLE ALLOWANCE - Compensation to employees who utilize their personal motorcycle in conducting City business. 1044 CLEANING ALLOWANCE - Compensation to employees to offset cleaning cost for employee uniforms. 1055 TERMINATION PAY (SICK/VAC) - Cost incurred to pay terminated employees their accrued sick and vacation liability. 1060 FICA - City's contribution to social security. 1065 RETIREMENT - City's contribution to the Texas Municipal Retirement System. 1066 VOLUNTEER FIREMEN RETIREMENT - City's retirement contribution for volunteer fire fighters. 1070 WORKERS COMPENSATION - Workman's compensation coverage for employees. 10 -14 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 1075 UNEMPLOYMENT COMPENSATION - Unemployment cost associated with terminated employees. 1080 INSURANCE - MEDICAL - Cost to provide employee, retiree and dependents health coverage. 1081 INSURANCE - LIFE - Cost of providing life insurance for employees. 1090 OTHER BENEFITS - Cost incurred to provide other benefits such as physical examinations for employees. 1099 ATTRITION — Salary savings from turnover throughout the fiscal year. 2001 OFFICE SUPPLIES — Expendable materials used in routine office operations. Included in this account are: calculator tape, folders, purchasing requisition and receiving report books, pens, calendars and copy paper. 2002 POSTAGE - Cost of postage incurred to send outgoing mail for city divisions. 2003 PROTECTIVE CLOTHING- Cost of clothing materials used by various divisions in performance of duties. Included in this account are gloves, safety vests and glasses, goggles, rainwear and the purchase of uniforms and jackets. 2004 GAS AND OIL - Fuel and lubricants used by city vehicles. 2005 MINOR TOOLS - Hand tools that do not meet the requirements for fixed assets. Included in this account are items such as hammers, screwdrivers and shovels. 2006 CLEANING - Expendable materials used in routine cleaning operations. Included in this account are glass and abrasive cleaners, detergents, disinfectants, paper towels, mops and brooms. 2007 CHEMICAL - Chlorine and other chemicals used by various city divisions. 2008 EDUCATIONAL - Cost of educational materials. Included in this account are manuals and books for departmental training and handouts used to inform the public. Does not include equipment or routine office supplies used in training classes. 2009 MEDICAL - Cost of miscellaneous medical supplies, excluding materials used by the Emergency Medical Services Division that is accounted in account 2055. 2010 TRAFFIC - Materials used in the control of traffic flow and safety. Included in this account are safety cones, barricades and sign materials. 2014 FREIGHT - Cost associated with the delivery of items to the City. 2015 OTHER SUPPLIES - General supplies used by the various divisions in performing their functions. Included in this account are water coolers, floor mats, batteries, light bulbs, flashlights, spray paint, and duct tape . 2016 JAIL OPERATIONS - Cost incurred for supplies related to the operation of the jail. 2017 SPECIALIZED SUPPLIES - Cost incurred for special supplies used in certain operations. Examples include SWAT and DARE supplies. 10 -15 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 2018 COMPUTER SUPPLIES - Cost incurred for the operation of microcomputers in the various divisions. Included in this account are computer paper and ribbons. 2019 TRAINING FIELD SUPPLIES - Cost incurred for the operation of the Fire Training Facility. 2030 SMALL PARTS - Cost incurred in the purchase of expendable small parts. Used exclusively by the Vehicle Maintenance Division. 2031 ATHLETIC SUPPLIES - Cost incurred for supplies and other small items used in the performance of the athletic program. 2032 AQUATIC SUPPLIES - Cost incurred for supplies and other small items used in the performance of the Aquatic program. 2036 SPECIAL OLYMPICS (SPORT) - Cost incurred for supplies and other miscellaneous items used in the performance of the SPORT program. 2040 VEHICLE MAINTENANCE - Automotive parts used by the Vehicle Maintenance Division in the repair of vehicles. 2050 SAFETY - Miscellaneous items used in the promotion of safety. 2055 EMS DRUGS AND SUPPLIES - Medical and related supplies used by the Emergency Medical Services Division in providing emergency medical care. 2056 MEDICAL OXYGEN - Oxygen supplies used by EMS in providing emergency medical care. 2075 TOURISM DEVELOPMENT — Used for the Hotel/Motel Fund and the Economic Development Fund to account for costs incurred for the marketing and promotion of tourism and development within the City of La Porte. 2076 CITY MAPS — Used for the Hotel/Motel Fund to account for costs associated with the publication of City maps. 2077 FIREWORKS — Used for the Hotel/Motel Fund to account for costs related to the annual 4 th of July Fireworks display and celebration. 2078 CONFIDENTIAL FUNDS — Used by the Police Department for investigational purposes, such as the purchase of information, services or evidence. Strict guidelines for use of these funds are adhered to. 2090 MACHINERY /TOOLS /EQUIPMENT - Non - capital expenditures for machinery, tools and equipment not meeting the $5,000 minimum expenditure requirement. Included in this account are calculators and cameras. 2091 OFFICE FURNITURE - Non - capital expenditures for office furniture that do not meet the $5,000 minimum expenditure requirement. Items included in this account are chairs, desks and file cabinets. 2093 COMPUTER EQUIPMENT — Non - capital expenditures for computer equipment not meeting the $5,000 minimum expenditure requirement. Included in this account are personal computers, printers, copiers and fax machines. 10 -16 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 3001 MEMBERSHIPS AND SUBSCRIPTIONS - Memberships to professional organizations and subscriptions to professional publications. 3020 TRAINING /SEMINARS - Cost incurred in keeping personnel current with professional methods and includes business transportation, lodging, and meals for city personnel while attending seminars. 3021 SPECIAL COMMISIONS — Travel and training related expenses for citizen or volunteer committees. 3022 EMPLOYEE TRAINING — Cost incurred for training provided by Human Resources to all employees. 3023 COMPLIANCE TRAINING — Cost incurred for training mandated by state or federal law and provided by Human Resources to all employees. 4001 OFFICE EQUIPMENT - Rental and maintenance cost incurred for office equipment, excluding supplies required for their operation that are accounted for in account 2015. Included in this account are maintenance agreements for printers, copiers and fax machines. 4002 MACHINERY /TOOLS /EQUIPMENT- Rental and maintenance cost incurred for miscellaneous machinery and equipment, excluding supplies required for their operation that are accounted for in account 2015. Included in this account is the recharging of fire extinguishers. 4003 RADIOS AND BASE STATIONS - Cost incurred for rental, maintenance and repair of radios and base stations, excluding supplies required for their operation that are accounted for in account 2015. 4005 METERS - Cost incurred for maintenance and repair of water meters. 4006 HEATING AND A/C EQUIPMENT - Cost incurred for maintenance and repair of heating and air conditioning equipment. Repair costs exceeding $5,000.00 should be capitalized and charged to account 8002. 4007 FIRE HYDRANTS - Cost incurred for maintenance and repair of fire hydrants. 4008 PUMPS /MOTORS - Cost incurred for maintenance and repair of pumps and motors. Repair costs exceeding $5,000.00 should be capitalized and charged to account 8021. 4010 RECREATION /EDUCATION EQUIPMENT - Cost incurred for maintenance and repair of recreational and educational equipment. 4011 BUILDING MAINTENANCE - Cost incurred for maintenance and repair of buildings. Included in this account are replacement of existing carpet, paint, electrical repairs and roof repairs. Does not include light bulbs and batteries, they are charged to account 2015. Repairs exceeding $5,000.00 should be capitalized and charged to account 8002. 4012 WATER LINE MAINTENANCE - Cost incurred for maintenance and repair of water lines. 4013 SEWER LINE MAINTENANCE - Cost incurred for maintenance and repair of sewer lines. 4015 PAVING - Cost incurred for maintenance and repair of streets, curbs, gutters and other paved surfaces. 4017 SEWER PLANT LIFT STATIONS - Cost incurred for maintenance and repair of sewer plant and related lift stations. 10 -17 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 4018 PARK GROUNDS - Cost incurred for maintenance and repair of park grounds. 4019 RENTAL OF EQUIPMENT - Cost incurred for rental and maintenance of equipment not specifically identified above. Included in this account is the rental of pagers. 4020 MOTOR POOL LEASE FEES - Lease fees paid by the various divisions for usage of equipment from the city's motor pool. 4021 VEHICLE MAINTENANCE: OUTSIDE CONTRACTS - Cost incurred for outside body repair on city vehicles. 4022 RENT: BUILDING /LAND - Cost incurred for rental of buildings and /or land. 4030 VEHICLE MAINTENANCE: FLEET MAINTENANCE -Cost incurred by the various divisions by the vehicle maintenance fund for the upkeep of their vehicles. 4031 OTHER VEHICLE MAINTENANCE - Cost incurred by divisions that elect to perform selective vehicle maintenance. 4050 COMPUTER HARDWARE - Maintenance cost for the City's computer hardware. 4055 COMPUTER SOFTWARE - Maintenance cost for the City's computer software. Also includes cost for computer software and updates not meeting the criteria for a fixed asset. 4060 COMPUTER LEASE FEES - Lease fees paid by the various divisions for the use and replacement of computer equipment. 4065 COMPUTER MAINTENANCE FEES - Cost incurred by the various divisions by the technology fund for the upkeep of computer equipment and phones. 4070 EMERGENCY MANAGEMENT - Cost incurred for the operation of emergency management. 4080 BUILDING SECURITY — Costs incurred by Municipal Court for building security. 4081 TECHNOLOGY — Costs incurred for technological enhancements for the Municipal Court. 5001 AUDIT - Cost incurred for professional services related to accounting. 5002 ENGINEERING - Cost incurred for professional services related to engineering. 5003 LEGAL -Cost incurred for professional services related to legal services. Includes City Attorney and court costs. 5004 CONSULTING - Cost incurred for professional services related to consulting. 5005 PERSONNEL SERVICES - Cost incurred for professional services related to personnel services. 5006 FISCAL SERVICES - Cost incurred for professional services related to fiscal services. 5007 OTHER PROFESSIONAL SERVICES - Cost incurred for professional services not specifically identified elsewhere. 10 -18 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 5008 MEDICAL SERVICES - Cost incurred for pre - employment physicals and drug tests. 5009 JUDICIAL SERVICES - Cost incurred for Judicial Services in the Municipal Court operation. 5010 CITY PROSECUTOR - Cost incurred for providing prosecution for violators of city ordinances. 5011 CLAIMS ADMINISTRATION - Cost incurred to have a third parry administer the City's medical insurance plan. 5012 PROPERTY RESALE SERVICES — Payment of property taxes to entities for property acquired by the City for the City's use. 5013 PROPERTY APPRAISAL — Cost incurred by City to have value of property determined by a third parry. 5014 ECONOMIC DEVELOPMENT — Cost incurred for professional services used in conjunction with economic development. 5017 ANNUAL RETREAT COSTS — Costs incurred for the annual City Council retreat. 6001 UNIFORM/TOWEL CLEANING - Cost incurred for rental and cleaning of uniforms for selected city employees and cleaning of towels. 6002 PRINTING AND REPRODUCTION - Cost charged to the various city divisions for printing of forms and photocopy charges. 6003 LEGAL NOTICES - Cost incurred in the publication of legal notices and other information as required by state law. 6004 ELECTIONS - Cost related to city elections. 6005 ADVERTISING - Cost incurred in the advertising of information required by the various city divisions. 6006 MISCELLANEOUS - Cost incurred for miscellaneous items, including wrecker service and Special Olympics. 6007 INSURANCE - LIABILITY - Cost incurred to provide various types of liability insurance. 6008 JURY FEES /COURT COSTS - Cost incurred to provide jury trials. 6009 LANDFILL CHARGES - Cost incurred to dispose of solid waste at the landfill. 6010 JANITORIAL SERVICES - Cost incurred to provide for the cleaning of various city facilities by outside contractors. 6011 CLAIMS PAID - Cost of medical claims paid on behalf of employees and dependents. 6012 RE- INSURANCE - Cost of an umbrella insurance police for employee and dependent medical insurance. 6013 TCEQ REQUIREMENTS - Cost incurred in meeting the various requirements of the Texas Commission on Environmental Quality. 6014 LIBRARY COSTS — Costs associated with the Cit of La Porte Public Library. 10-1 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 6015 COMMINITY FESITVALS — Costs incurred for various Community Festivals within the City of La Porte. 6016 CHAMBER OF COMMERCE — Cost incurred to remit a portion of Hotel Occupancy Taxes to the Chamber of Commerce per a written agreement between the City and the Chamber. 6017 EDUCATIONAL FACILITIES — Used in the Tax Increment and Reinvestment Fund to account for a portion of property taxes collected for the La Porte ISD. 6020 EXPIRED INVENTORY - Cost incurred in disposing of obsolete or damaged inventory. 6021 DANGEROUS BUILDINGS — Costs associated with the demolition of dangerous buildings. 6022 CITIZEN CLAIMS — Cost incurred in the payment of monies directly to providers /claimants by the City in lieu of insurance. 6041 SPECIAL EVENTS - Cost incurred in the operation of special events. 6070 APPRECIATION PROGRAM - Cost incurred related to the City's employee appreciation program. 6071 SERVICE AWARDS - Cost incurred for the purchase of service awards for long tenured employees. 6072 SAFETY RECOGNITION PROGRAM - Cost incurred for the purchase of items related to the safety program. 6091 BAD DEBT EXPENSE - Cost incurred related to the disposal of uncollectible account receivable accounts. 7001 ELECTRICAL - Cost for electrical power service provided to city facilities. 7002 NATURAL GAS - Cost for natural gas service provided to city facilities. 7003 TELEPHONE - Cost associated with providing basic telephone and cellular phone service, rental agreements and long distance service to city divisions. 7004 WATER - Cost for water consumption provided to city facilities. 7005 MISCELLANEOUS UTILITIES - Cost for miscellaneous utilities not listed above. 7006 CONTRACT SEWER - Cost for having a portion of the City's sewage treated at a remote location. 7007 HISTORICAL UNDERUTILIZATION — Used to account for a historical underutilization of water when compared to amounts budgeted. 8001 BUILDING ACQUISITIONS - Cost to purchase buildings. 8002 BUILDING IMPROVEMENTS - Cost associated with additions and improvements to existing buildings. Costs recorded in this account are considered capital expenditures and have a minimum threshold of $5,000.00 per project. Improvement projects less than $5,000.00 are recorded in account 4011. 8011 OFFICE EQUIPMENT - Cost to purchase office equipment exceeding $5,000. 8012 WATER TAPS - Cost associated with the installation of water taps. 10 -20 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 8013 SEWER TAPS - Cost associated with the installation of sewer taps. 8014 WATER LINE REPLACEMENT - Cost incurred to replace existing water lines. 8015 SEWER LINE REPLACEMENT - Cost incurred to replace existing sewer lines. 8021 MACHINES, TOOLS & EQUIPMENT - Cost associated with the acquisition of various machines, tools and equipment exceeding $5,000. 8023 COMPUTER EQUIPMENT - Cost for new computer equipment exceeding $5,000. 8026 METERS AND BOXES - Cost associated with purchase of water meters and water meter boxes. 8027 TRAFFIC CONTROL DEVICES - Cost associated with the control of traffic, including the building and maintenance of traffic humps and other similar projects. 8028 FIRE HYDRANTS - Cost for purchase of fire hydrants. 8029 PAVING - Cost associated with the building of streets, curbs gutters and paving of other similar projects including sidewalks. 8031 LAND ACQUISITIONS - Cost to purchase land. 8032 LAND IMPROVEMENTS - Cost associated with land improvements. This account includes the planting of trees and installation of fencing. 8050 MOTOR VEHICLES - Cost to acquire motor vehicles. 8060 RECREATION EQUIPMENT - Cost to acquire recreational equipment. 9001- 9041 TRANSFERS TO OTHER FUNDS - Administrative transfers to other Funds. 9037 TRANSFER FOR DEBT SERVICE - A transfer from the Utility Fund to the Utility Debt Service Fund to pay for Revenue Bonds and the General Debt Service Fund to pay for Water/Wastewater and Tax Bonds assumed in previous annexations. 9038 DEBT SERVICE - SERIES I - A transfer for debt service requirements of the La Porte Area Water Authorities Series I debt. 9039 DEBT SERVICE - SERIES II - A transfer for debt service requirements of the La Porte Area Water Authorities Series II debt. 9050 CONTINGENCY - Used by administration to record costs incurred that are infrequent and were unforeseen at budget preparation time. 9051 EMERGENCY RESPONSE — To record costs incurred due to a disaster of some sort, such as hurricane. 9072 OPERATORS AGREEMENT — To account for payments, agreed upon by the City of La Porte and the La Porte Area Water Authority, for the operation, maintenance, repair and management of the LPAWA property. 10 -21 CHART OF OPERATING EXPENSE ACCOUNTS (CONTINUED) 9080 BILLING FOR CAPITAL RESERVE - A billing to the three member cities of the La Porte Area Water Authority that is set aside as a reserve for future capital expansion. 9997 SPECIAL PROGRAMS - A Finance tool used as a space holder for new programs until the money is rolled into appropriate account. 10 -22 Council Agenda Item August 8, 2011 7. COUNCIL COMMENTS REGARDING MATTERS APPEARING ON AGENDA; RECOGNITION OF COMMUNITY MEMBERS, CITY EMPLOYEES, AND UPCOMING EVENTS; INQUIRY OF STAFF REGARDING SPECIFIC FACTUAL INFORMATION FOR EXISTING POLICIES — Councilmembers Zemanek, Leonard, Engelken, Mosteit, Clausen, Martin, Moser, Kaminski and Mayor Rigby *************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Council Agenda Item August 8, 2011 8. EXECUTIVE SESSION The City Council will now go into executive session pursuant to the provisions of the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, in accordance with the authority contained in: 9. RECONVENE: into regular session and consider action, if any, on items discussed in executive session. 10. ADJOURN **************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **