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Home My WebLink About01-23-12 Regular Meeting of La Porte City Council LOUIS RIGBY DARYL LEONARD JOHN ZEMANEK TOMMY MOSER DOTTIE KAMINSKI JAY MARTIN MIKE MOSTEIT MIKE CLAUSEN CHUCK ENGELKEN CITY COUNCIL MEETING AGENDA Notice is hereby given of a Regular Meeting of the La Porte City Council to be held January23, 2012, beginning at 6:00 p.m.in the Council Chambers of City Hall, 604 West Fairmont Parkway, LaPorte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. The City Council reserves the right to meet in a closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. CONSENT AGENDA (a) (b) (c) 6. AUTHORIZATIONS (a) (b) 7. DISCUSSION OR OTHER ACTION (a) (b) 8.COMMITTEE REPORTS (a) (b) 9. STAFF REPORTS (a) (b) 10. ADMINISTRATIVE REPORTS (a) (b) (c) 11. COUNCIL COMMENTS 12. EXECUTIVE SESSION Texas Government Code, Section 551.072 – Texas Government Code, Section 551.072 – 13.RECONVENE 14. ADJOURN I n compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION Council Agenda Item January23, 2012 1.CALL TO ORDER 2.INVOCATION – 3.PLEDGE OF ALLEGIANCE – 4. PUBLIC COMMENTS *********************************************************************************** LOUIS RIGBY DARYL LEONARD JOHN ZEMANEK TOMMY MOSER DOTTIE KAMINSKI JAY MARTIN MIKE MOSTEIT MIKE CLAUSEN CHUCK ENGELKEN MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCILOF THE CITY OF LA PORTE JANUARY 4, 2012 Wednesday, January 4, 2012, 6:00 p.m 1.CALL TO ORDER 2. PUBLIC COMMENTS 3. DISCUSSION OR OTHER ACTION (a) Page 1 of 3 January 4, 2012, Special City Council Meeting Minutes 4.COUNCIL COMMENTS Page 2 of 3 January 4, 2012, Special City Council Meeting Minutes 5. EXECUTIVE SESSION 6.RECONVENE 7. ADJOURN Page 3 of 3 January 4, 2012, Special City Council Meeting Minutes LOUIS RIGBY DARYL LEONARD JOHN ZEMANEK TOMMY MOSER DOTTIE KAMINSKI JAY MARTIN MIKE MOSTEIT MIKE CLAUSEN CHUCK ENGELKEN MINUTES OF THE REGULAR MEETING OF THE CITY COUNCILOF THE CITY OF LA PORTE JANUARY 9, 2012 Monday, January 9, 2012, 6:00 p.m 1.CALL TO ORDER 2.INVOCATION 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS, PROCLAMATIONS AND RECOGNITIONS (a) 5. PUBLIC COMMENTS 6. CONSENT AGENDA (a) (b) (c) Page 1 of 4 January 9, 2012, City Council Meeting Minutes (d) (e) (f) MOTION PASSED. Page 2 of 4 January 9, 2012, City Council Meeting Minutes 7PUBLIC HEARINGS AND ASSOCIATED ORDINANCES (a) MOTION PASSED. (b) 8.DICUSSION OR OTHER ACTION (a) 9. STAFF REPORTS (a) Page 3 of 4 January 9, 2012, City Council Meeting Minutes 10. ADMINISTRATIVE REPORTS (a) (b) (c) (d) 11.COUNCIL COMMENTS 12. EXECUTIVE SESSION Texas Government Code, Section 551.072– 13.RECONVENE 14. ADJOURN Page 4 of 4 January 9, 2012, City Council Meeting Minutes REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: January 23, 2012 Source of Funds: General Fund Requested By:Donald Ladd Account Number:03450515222003 Department:Fire Amount Budgeted: $ 840.00 Report: X Resolution: Ordinance: Amount Requested:$ 840.00 Exhibits: Grant Award Budgeted Item:YES Exhibits: Exhibits SUMMARY & RECOMMENDATION The La Porte Fire Department has been awarded a grant from the Texas Forest Service in the amount of $8,400.00. This grant was awarded for the sole purpose of purchasing Personal Protective Equipment. The Grant is a 90/10 grant,meaning that the City would pay $840.00 for their share of the grant matching program. The Fire Department has the matching funds in the Protective Clothing Account 034-5051-522-2003. The grant will be used to buy new fire boots and new sleeve mate style fire gloves for all firefighters. Action Required by Council: Consider approval or other action to acceptthe Forest Service Grant and amend the Fire Department budget to allow for the 10% City match to purchase the additional protective equipment. Approved for City Council Agenda Steve Gillett, Interim City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: January 23, 2012 Source of Funds: Capital Projects Requested By:Donald Ladd Account Number: a) 01598927037180 Department:Fire b)Various PW 8021 Report: X Resolution: Ordinance: Amount Budgeted: a) $100,000.00 b) $56,000.00 Exhibits: Bid Package Amount Requested:$139,945 Exhibits: BiddersList Exhibits Evaluation Summary SUMMARY & RECOMMENDATION The City of La Porte advertised and solicitedRFPs for new Motorola two way radio communication equipment,(Sealed RFP# 12504), to be received by January, 4, 2012. This equipment was for the upgradeof Fire, EMS, and Public Works radio systems to meet new FCC standards and to support the city’s future growth. The solicitation was advertised in the Houston Chronicle, posted on the City of La Porte website site and mailed out to fourteen (14) vendors and two (2) plan rooms with three (3) returned proposals. Based on the award criteria established in the specifications, Bearcom received the highest scores by several points over the other vendors. The evaluation summary is attached for reference. After review from staff and a complete comparison of bid packages, staff is recommending the council approve the bid of $139,945.00 to Bearcom Wireless Worldwide for the radio equipment. Project Benefits, Liabilities, and Operating Costs: On December 24, 2004, the Federal Communications Commission released its' "Notice of Proposed Rulemaking and Order" that outlines requirements for radio licensees to convert their systems to narrowband operation. Licensees were given until January 1, 2013 to comply with this order, after which time wide band operations would no longer be authorized. Failure to make these changes would result in loss of communication licenses for the city. Upgrading should not affect the annual operating costs to the city budgets. Action Required by Council: Consider approval or other action awarding Sealed RFP #12504 for radio equipment to Bearcom Wireless Worldwide in the amount of $139,945.00 Approved for City Council Agenda Steve Gillett, Interim City Manager Date BIDDERS LIST Sealed RFP #12504 – Motorola Two Way Radio Communication Project BearcomTeletouch Commercial WirelessContinental Wireless, Inc Able CommunicationsWalkercom, Inc Houston Communications Inc.Rice Electronic Tait Radio CommunicationsHouston 2-Way Radio EF Johnson CompanyRELM Wireless Corp. Southwest Communication Systems Onvia, Inc RadioCommunications Bidnet REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: 01-23-12 Source of Funds: Requested By:Ken Adcox Account Number: Department: Police Amount Budgeted: Report: X Resolution: Ordinance: Amount Requested: Exhibits: Amendment to Meet and Confer Agreement Budgeted Item:YESNO Exhibits: Existing Meet and Confer Agreement Exhibits SUMMARY & RECOMMENDATION Pursuant to the provisions of the Texas Local Government Code, Chapter 142,management representatives of the City of La Porte and the La Porte Police Officers’ Association voluntarily met and agreed, pending the approval of City Council, to amend the existing Meet and Confer Agreement between the City of La Porte and the La Porte Police Officers’ Associationby extending the expiration date from March 31, 2012 to September 30, 2012. The amended agreement willmaintain the working conditions and pay-steps outlined in the current contract for civil-service employeesuntil the close of the 2011/2012 fiscal year and provides that the City of La Porte and the La Porte Police Officers’ Association shall begin the next “meet and confer” process no later than June 1, 2012. The amendment is beneficial to both the City and the Association by: Making the administration of the contract easier by bringing it in sync with the fiscal year budget; and Continuing the current step increases for civil service employees until the end of the fiscal year, at a cost of $28,000 including benefits; and Allowing the new city manager and the Association to participate in the next meet and confer negotiation. The amendment in question has been voted on and approved by the membership of the LaPorte Police Officers’ Association and is now being presented to City Council for their consideration and approval. Action Required by Council: Consider approval or other action approving an amendment to the current Meet and Confer Agreement between the La Porte Police Officers’ Association and the City. Approved for City Council Agenda Steve Gillett, Interim City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 23, 2012 Appropriation Requested By: Stephen L. Barr Source of Funds: Fund 015 Department: Parks & Recreation Account Number: 015-9892-622-1100 Report:X Resolution: Ordinance: Amount Available: $1,200,000 Attachments: Evaluation Summary Requested: $130,000 Attachments:Contract Budgeted Item: YES X NO Attachments: _____________________________________________________________________________________________ SUMMARY & RECOMMENDATION ARequest for Proposals #12602was issued for design and construction monitoring for improvements to Lomax Park, toqualified firms in the Houston and surrounding area. Proposals were opened November 1, 2011 and the City received proposals from 9 firms. An Evaluation Committee reviewed the proposals based on the established criteria for the project. At the completion of the evaluation process, the firm of Huitt-Zollars, Inc. was chosen as the top respondent.A proposal for services was negotiated with Huitt- Zollars, Inc. for the scope of work contemplated for this project and is submitted for approval by the City Council. Huitt-Zollars proposes to provide architectural/engineering design services for Phase I and Phase II of the Lomax Park Improvement project, and construction monitoring services for Phase I construction for the project, for the sum of $127,000 and $3,000 for reimbursable expenses, for a total cost to the city of $130,000. Huitt-Zollars is a reputable engineering firmthat has performed many successful construction designprojects for the City of La Porte over the past twenty years.The City will work with Huitt-Zollars, the La Porte Livestock Show and Rodeo Association(the Association), and the community to identify and implement components of the project that are important to the stakeholders. Phase I will also include replacement of the existing Arena roof, sandblasting and painting the structural components, replacement of the lighting with energy efficient fixtures, drainage/site grade work, removal of the existing concession/restroom, old City Hall building, old Fire Station #3 slab, and old Girl’s Softball storage building. The demolition is not a part of this contract as the Planning Department has already identified a cost of removal through their standard demolition procedures, which are much more cost effective. The new building will house restrooms, concessions, a meeting room, and storage for both the Association and the City. Phase II is currently not funded. When implemented, Phase II will include additional parking, landscaping and other components as identified.The project is jointly funded through the Fund 15 Capital Improvement budget, and Fund 38Economic Development Board budgets.Staff is recommending approval of the design contract to provide this needed project for the City. Project Benefits, Liabilities, and Operating Costs The project will provide a much needed multi-use building for the use of the Association as well as the surrounding Lomax community. Foregoing the proposed improvements will result in a lower quality of service provision as well as limiting the quantity of recreational opportunities for this segment of the community. Thisproject is not expected to significantly add to operating costs for the City. Although the new building will most likely require additional electricity and additional maintenance costs, the City is installing more efficientArenalighting, which will substantially extend the life of the bulbs and will serve to offset any increased electrical use that results from the new building. Additionally, staff anticipates reduced transportation costs for maintenance equipment to and from the Arena. These cost increases should be well offset by the benefit of improved service to the community. Action Required by Council: Huitt-Zollars, Inc. Consider approval or other action awarding a design contract to for design and construction monitoringfor improvements to Lomax Parkfor a cost not to exceed $130,000. Approved for City Council Agenda ____________________________________ _______________________ Steve Gillett,Interim CityManager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: January 23, 2012 Source of Funds: N/A Requested By: TimTietjens Account Number: N/A Department: Planning Amount Budgeted:N/A Report: X Resolution: Ordinance: Amount Requested:N/A Exhibit: Map of proposed jurisdictional swap Budgeted Item:YES NO Exhibit: Engineering Review Memo Exhibit: Conceptual Plan Evaluation Exhibit: Proposed Waterway Amenity SUMMARY & RECOMMENDATION On September 26, 2011, Klotz Associatespresented the concept of a waterway feature proposed by the City of Pasadena along B112-000-00 (Willow Springs) to determine if the City of La Porte would consider de-annexing a 99.999 acre tract of land in La Porte ETJ, if Pasadena improved the downstream drainage conditions and lowered thewater surface elevationsin the Brookglen vicinity.Council responded that the Pasadena proposal was inadequate for considering a de-annexation.In response, the City of Pasadena has now proposedan exchange of jurisdiction of the 99.999 acre tract for an83 acre tract in addition to providing the drainage benefitsas explained in the “Friday Memo” of December 2, 2011. Preliminary hydraulic models presented and reviewed by staff indicate that improvements to B112-00-00 would reduce the water surface elevations of B112-00-00 North of Fairmont Parkway between 0.50 to 1.0 feetwith the most reduction at Fairmont Parkway and decreasing to the North.These Improvements would add to the reduction of the water surface elevation in B112-00-00 if the improvements identified in the Drainage Master Plan were constructed; or may potentially offset the need for additional improvements such as Channel Lining of B112-00-00 and Diversion of HCFCD Unit B112-02-00 to Unit B109-03-00. These projects are valued at $3,000,000for Channel Lining B112-00-00 and between $2,800,000and $3,900,000for Diversion of HCFCD Unit B112-02-00 to Unit B109-03-00 for a total value ranging between $5,800,000and $6,900,000. The City of Pasadena Public Works Director, Robin Green, P.E. and their consultant, Klotz Associates, will be present to answer any question regarding the proposed annexation conceptand the drainage model report. Action Required by Council: Receive report and provide direction regarding the revised proposal. Approved for City Council Agenda Steve Gillett, InterimCity Manager Date CITY OF LA PORTE PLANNING DEPARTMENT 604 W. Fairmont Parkway, La Porte, TX 77571 www.laportetx.gov Phone: (281) 471-5020 / Fax (281) 471-5005 MEMORANDUM TO : Tim Tietjens FROM : Julian Garza Jr., P.E. DATE : December 20, 2011 RE : Pasadena Convention Center Evaluationof Waterway Model I have received and reviewed the Pasadena Convention Center Waterway Model. The Report evaluates theexisting and proposed conditions for Willow Springs Bayoufor the 10, 50 and 100 year flood events. Water surface elevations of Willow Springs Bayouassumed no mitigation for worst case scenarios based on three alternatives. Although all alternatives resultin increased flows, upstream of the waterway (in LaPorte) the flood levels are slightly reduced for only Alternative Threewith a wide Boatway Design. Thedrop in water surface elevation occurs because Alternative Three increases the channel conveyance in the project river reach, allowing the flood flows to move downstreammore easily.Alternative Three at Spencer Highway reduces the water surface elevation at Fairmont Parkway by 1.49 Feet. The reduction in water surface elevations is preliminary innature and will need to be analyzedwith the final design models and presented in a final report approved by HCFCD. REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: January 23, 2012 Source of Funds: N/A Requested By: Steve Gillett Account Number: N/A Department: CMO Amount Budgeted:N/A Report: X Resolution: Ordinance: Amount Requested:N/A Exhibit: Report on Shoreacres Meeting Budgeted Item:YES NO Exhibit: Original Proposed Interconnect Location Exhibit: Revised Proposed Interconnect Location Exhibit: SUMMARY & RECOMMENDATION On January, 11, 2012, the Mayor and Interim City Manager of La Porte met with the Mayor and City Administrator of Shoreacres to discuss the proposed water interconnect between the two cities. The attached report and exhibits document the meeting. Exhibit A illustrates the original proposal by La Porte for an emergency interconnect. Exhibit B illustrates the revised proposal by Shoreacres for an emergency interconnect. Action Required by Council: Provide direction regarding the proposal. Approved for City Council Agenda Steve Gillett, InterimCity Manager Date City of La Porte To: From: Date: Subject: EXHIBIT A 6 x 6 Tee Existing 6" Shoreacres Waterline Proposed 800' of 6" Waterline by Shoreacres Existing 2" Shoreacres Waterline 6 x 2 Tee BAYWOOD AVE END PROJECT SHOREACRES LA PORTE TURBINE METER CHECKCHECK BEGIN PROJECT VALVEVALVE TURBINE METER EXHIBIT B La Porte Shoreacres FAIRFIELD AVEFAIRFIELD AVE 8" LA PORTE WATERLINE 6" SHOREACRES WATERLINE 4' 1'-7" W. FORREST CASING La Porte/Shoreacres Interconnect - INACTIVE Report to be presented at meeting REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: January 23, 2012 Source of Funds:N.A. Julian Garza Requested By: N.A. Account Number: Planning Department: Amount Budgeted:N.A. Report: _X__Resolution: _ _Ordinance: ___ Amount Requested: _N.A. Exhibit:Drainage Report Budgeted Item: YES NO SUMMARY At the request of the Drainage Committee, staff is providing an update of active projects for Council review. The update to the drainage projects is attached asan exhibit.Staff will be present to answer any questions that Council may have regarding the projects in the report. _____________________________________________________________________________________________ Action Required by Council: ReceiveDrainage Report. _____________________________________________________________________________________________ Approved for City Council Agenda ___________________________________________________________ Steve Gillett, Interim City Manager Date CITY COUNCIL DRAINAGE REPORT January 23, 2012 Contract Design and Construction Design of Sheet Flow Relief Structure Improvements to Creekmont, Fairmont Park West, Brookglen and Fairmont Park East.All work is complete. Consultant is preparing as-built plans, inspections and project closeout. th North and South 16Streets. Design in progress; plans at 90%. In-House Design and Construction of City-Initiated Projects F-216 Regional Detention Project. Construction issubstantially complete. Battleground Estates and Shady River Reports. Reports to be presented during Drainage Committee Meeting scheduledforJanuary 18, 2012. Harris County Hydro Excavation. Notice to proceed issued on F101-06-00 Engineering. Work in progress. Battleview Area. Survey and design complete. Plans submitted for pipeline and agency review. East Main. Construction scheduled to start January 29, 2012. Adams Street.Addressing pipeline conflict. In-House Drainage Maintenance Activities North Shady Lane.Working with HOA to secure easement to improve and clean existing drainage swale on South Shady Lane and making design modifications to North Shady Lane. Sunrise and Broadway.Project will be constructed by Public Works but is being delayed to assess the flooding in the area since outfalls were reconstructed by the POH. Public Works will install additional 24 inch culverts at South Shady Lane and Baywood along Broadway. In-Fill DrainageMaintenance.Public Works completed ditch re-grading on Northside and is working on the Eastside. REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:January 23, 2012 Source of Funds: Requested By: D. Wilmore Account Number: Department: Planning Amount Budgeted: Report: X Resolution: Ordinance: Amount Requested: Budgeted Item:YESNO Exhibits: Blue Tarp List Exhibits: SUMMARY & RECOMMENDATION nd At the August 22meeting, Council provided staff with the following direction: (1) continue to waive permit fees for all Ike related permits; and (2) continue allowing blue tarps for residential properties but hold off requiring blue tarps to be replaced or removed. In addition, Council asked that staff return in January to provide an update on the remaining locations. In September 2011,staff contacted the five (5) individuals shown as disabled or over 65 and advised them of a non-profit organization known as Rebuilding Together –Houston (RTH). Since RTH brings volunteers and communities together to improve the homes and lives of low- income homeowners in need including the elderly, individuals with disabilities, veterans, and people impacted by natural disasters, four (4) owners asked that City staff provide their contact information to RTH. Their contact information was provided to RTH in Septemberand then in October, City staff delivered the RTH packets to each of the four (4) owners. As of 01/11/2012, RTH has not received applications from those individuals. The updated listattachedwith this report incorporates changes that have occurred since the nd August 22Council meeting. Nineteen (19) of the original sixty-two (62) locations continue to have blue tarps. You will note that twelve (12) of the nineteen (19) tarps are in poor condition. At this time, staff is seeking direction on how staff should proceed regarding permit fees and blue tarps. Action Required by Council: Receive update and provide staff with direction regarding permit fees and blue tarps Approved for City Council Agenda Steve Gillett, Interim City Manager Date Report to be presented at meeting Council Agenda Item January 23, 2012 10.ADMINISTRATIVE REPORTS (a) (b) (c) 11.COUNCIL COMMENTS 12.EXECUTIVE SESSION Texas Government Code, Section 551.072 – Texas Government Code, Section 551.072 – 13.RECONVENE *********************************************************************************** Council Agenda Item January 23, 2012 14. ADJOURN ***********************************************************************************