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HomeMy WebLinkAbout04-08-13 Regular Meeting of La Porte City Council LOUIS R. RIGBY DARYL LEONARD Mayor Councilmember District 3 JOHN ZEMANEK TOMMY MOSER Mayor Pro-Tem, Councilmember At Large A Councilmember District 4 DOTTIE KAMINSKI JAY MARTIN Councilmember At Large B Councilmember District 5 MIKE MOSTEIT MIKE CLAUSEN Councilmember District 1 Councilmember District 6 CHUCK ENGELKEN Councilmember District 2 CITY COUNCIL MEETING AGENDA Notice is hereby given of a Regular Meetingof the La Porte City Council to be held April 8, 2013, beginning at 6:00 p.m.in the Council Chambers of City Hall, 604 West Fairmont Parkway, LaPorte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4.PRESENTATIONS, PROCLAMATIONS and RECOGNITIONS (a) (b) 5. PUBLIC COMMENTS 6. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests anitem be removed and considered separately.) (a) (b) 7. PUBLIC HEARING AND ASSOCIATED ORDINANCES (a)Continue Public Hearing from February 25, 2013, (b) (c) (d) 8. AUTHORIZATIONS (a) (b) (c) 9. DISCUSSION OR OTHER ACTION (a) (b) (c) (d) 10. REPORTS (a) 11.ADMINISTRATIVE REPORTS (a) 12. COUNCIL COMMENTS 13. EXECUTIVE SESSION Texas Government Code, Section 551.072 – 14. RECONVENE 15. ADJOURN I n compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION Council Agenda Item April 8, 2013 1.CALL TO ORDER 2.INVOCATION 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS, PROCLAMATIONS and RECOGNITIONS (a) (b) 5. PUBLIC COMMENTS *********************************************************************************** the Special Olympics provide year round sports opportunities for the physically challenged and Whereas, providingSpecial Olympians the opportunity to develop physical fitness is a community responsibility; and Whereas, the Red Suspenders Society recognizes the need for moral and mon of the Special Olympics Programand sponsor various fund raisers to meet these needs; and Whereas, a Shrimp Boil Feast is scheduled for April 20,2013 benefiting the Special Olympics; and Whereas, we urge all citizens to support this event and enjoy good food a; and Now therefore, I, Louis R. Rigby, Mayor of the City of La Porte, along with members of the La Porte City Council, do hereby proclaim the week of April 15, 2013 as In Witness Whereof: I have hereto set my hand and caused the Sea this the 8 day of April 2013. th CITY OF LA PORTE ______________________________ Louis R. Rigby, Mayor Council Agenda Item April 8, 2013 ( 6. CONSENT AGENDA All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) (a) (b) *********************************************************************************** LOUIS RIGBY DARYL LEONARD Mayor Councilmember District 3 JOHN ZEMANEK TOMMY MOSER Mayor Pro Tem Councilmember District 4 Councilmember At Large A JAY MARTIN DOTTIE KAMINSKI Councilmember District 5 Councilmember At Large B MIKE CLAUSEN MIKE MOSTEIT Councilmember District 6 Councilmember District 1 CHUCK ENGELKEN Councilmember District 2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCILOF THE CITY OF LA PORTE MARCH25, 2013 Monday,March25, 2013, The City Council of the City of La Portemet in a regularmeetingonat the City 6:00 p.m Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the followingitems of business: 1.CALL TO ORDER Mayor Rigbycalled the meeting to order at 6:01 p.m. Members of Council present: CouncilmembersZemanek, Engelken, Kaminski, Mosteit, Clausen, Leonard and Moser. Absent: Councilmember Martin. Also present were City Secretary Patrice Fogarty, City Manager Corby Alexanderand Assistant City Attorney Clark Askins. 2.INVOCATION -The invocation was given byBrian Christen,La Porte Community Church. 3.PLEDGE OF ALLEGIANCE -The Pledge of Allegiance was led byCouncilmember John Zemanek. 4. PUBLIC COMMENTS (Limited to five minutes per person.) Mike Henley, who had previously phoned in that he was attending to speak,was not present to address Council regarding the closing of Main Street for community events. John Kling, 11025 Pinewood, La Porte, addressed Council informing his wife fell some time ago due to a cracked sidewalk in their subdivision. Mr. Kling advised a claim was filed with the City; and as per procedure, it was sent to the Texas Municipal League. They are notexpecting compensation for the accident; hejust wanted to report it and make the City aware of the conditions of sidewalks. Mr. Kling also noted a broken sidewalk that he reported in 2000 has still not been replacedor repaired.In addition, Mr. Kling addressed Council regardingan oil slick area, which is hazardous material on the roadin the subdivision.He provided photos of sidewalks and the oil slick area. Carl Blankenship,5429 Rock Springs Dr., La Porte, addressed Council regarding the paving of a dirt road located at Bayshore Drive, Broadway and A Street. Mr. Blankenship advised Council a vehicle and trailer shouldbe removed beforethe road ispaved.Mr. Blankenship also addressed the situation of the ditch along that dirt road. He stated some culvert is being placed, but not enough in order for the ditch area to be accessible for parking. That area has been used for parking for many years according to Mr. Blankenship. He provided photographs for Council’s review. 5. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by one motion.There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) (a) Consider approval or other action regarding the minutes of regular City Council meeting held on March 11, 2013 – P. Fogarty Page 1 of 6 March 25, 2013, City Council Meeting Minutes (b) Consider approval or other action regarding an ordinance authorizing the City Manager to execute a Water Service Agreement with Kuraray Inc., located at 13100 Bay Area Blvd. – T. Tietjens (c) Consider approval or other action authorizing the City Manager to execute a contract with Sweetwater Pools, Inc. for lifeguarding services and approving a base line purchase order for services to be provided for the 2013 swim season – S. Barr Ordinance 2013-3472: Regarding Consent Item 5b, Assistant City Attorney Clark Askins read the caption of AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL WATER SERVICE AGREEMENT BETWEEN THE CITY OF LA PORTE AND KURARAY, INC., FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. Councilmember Engelkenmoved to approve the Consent Agendapursuant to staff MOTION PASSED. recommendations.Councilmember Mosteitseconded. Ayes: Mayor Rigby, Councilmembers Zemanek, Kaminski, Engelken, Mosteit, Clausen, Leonard and Moser Nays: None Absent:Councilmember Martin 6.AUTHORIZATIONS (a) Consider approval or other action awarding Bid #13012 for Farrington Boulevard Utility Relocation – D. Mick Public Works Director Dave Mick recommended tabling the awardof Bid #13012 for Farrington Boulevard Utility Relocation and Council address it at another meeting. A special meetingcould be called. Councilmember Zemanek questioned if staff considered rebidding the work. Public Works Director Dave Mick responded staff has considered rebidding but it would take additional time and the City utility relocation in the northern part of the project has to be complete by June 1, 2013. Councilmember Zemanek commented that someone procrastinating does not make it his emergency. Councilmember Clausen commented the southern portion of Farrington can be rebid; but if Council did not move forward relocating utilities, they would miss the opportunity to complete the portion of Collingswood to Spencer this summer. Councilmember Zemanek responded his comments are noted. Councilmember Moser questioned whether Harris County could move forward with the project if the City did not relocate the water lines. Mr. Mick responded no; Harris County has alarge storm sewer down Farringtonfor relieving drainage and cannot move forward with the City utilities in the way. Mayor Rigby asked whendid Harris County decide they would do the project.Mr. Mick responded the City was notified in December, but he is not sure when Harris County actually decided. Councilmember Kaminski asked City Manager Corby Alexander if Harris County indicated at a previous meeting with Jack Rodriquezthat they were ready to move forward with the project and were waiting on the City. Mr. Alexander responded he understood they were at 60 percent plans and willbeready to move forward. Public Works Director Dave Mick commented they were at 90 Page 2 of 6 March 25, 2013, City Council Meeting Minutes percent plans unless there were additional changes which he has not seen and the changes were forwarded to Senior Engineer Julian Garza. Councilmember Zemanek asked what change took place to make the estimated project for the City go from $400,000.00 to $578,000.00. Mr. Mick responded a couple of sanitary sewer extensionsin conflict that were not noticed by either the City or the consultant for Harris County, and higher bidding than anticipated. Councilmember Zemanek commented he is not opposed to the project, but the City knew about it four months ago and now a Special Meeting is being proposed. Councilmember Clausen commented it was a Harris County project, and the City was requested to relocate the utilities in December. Councilmember Engelken asked Councilmember Clausen how long Harris County hasbeen holding the grant. Councilmember Clausen advised he did not know. Mayor Rigby questionedPaskey bidding$.99 per square yard for removal of existing concrete pavement on Section A (Waterline) of the Bid Tabulation and bidding$10.00 per square yard for removal of existing concrete pavement onSection B (Sanitary Sewer). Public Works DirectorDave Mick responded Paskey was not expecting to remove concretefor waterline installation and bid a nominal amount, and there are too many constraints with setting the boring machine to install the sanitary sewer system. Councilmember Clausenmoved to go forward with the project.Councilmember Mosteitseconded. MOTION FAILED. Ayes: Mayor Rigby, Councilmembers Engelken, Mosteit, and Clausen Nays: Councilmembers Moser, Kaminski, Zemanek and Leonard Absent:Councilmember Martin Councilmember Zemanek moved to tablethis itemuntil a special meeting on April 1, 2013, as MOTION recommended by the Director of Public Works. Councilmember Leonard seconded. PASSED. Ayes: Mayor Rigby, Councilmembers Engelken, Mosteit, Clausen, Moser, Zemanek, Leonard and Kaminski Nays: None Absent:Councilmember Martin (b) Consider approval or other action awarding Bid #13014 for Wave Pool Mechanical Building Renovation – S. Barr Parks and Recreation DirectorStephen Barrpresented a summary. Councilmember Engelken asked why is there a delayto just now doing the project with the summer coming on. Parks and Recreation Director Barr advised additional issues were discovered after the engineer’s assessment. Mayor Rigby questioned if the bid from Aztec meetsthe scope of work. Mr.Barr responded yes. Councilmember Moser questioned if the building could be utilized an additional year. Mr. Barr responded the building has severe structural issues. Page 3 of 6 March 25, 2013, City Council Meeting Minutes Councilmember Zemanekmoved to accept the bid proposal for Wave Pool Mechanical Building MOTION Renovationand open the Wave Pool as scheduled. Councilmember Clausenseconded. PASSED. Ayes: Mayor Rigby, Councilmembers Zemanek, Kaminski, Engelken, Mosteit, Clausen, Leonard and Moser Nays: None Absent:Councilmember Martin Mayor Rigby left the table at 6:50 p.m. and returned at 6:51 p.m. 7. DISCUSSION OR OTHER ACTION (a) Discussion or other action regarding Utility Infrastructure Report – D. Mick Public Works Director Dave Mick Public Works presented a report regarding Utility Infrastructure and recommended $2milliona year for capital improvements. He stated one way to fund this is a $1.50 fee per 1000 gallons. Councilmember Zemanek commented acitizen owning a $150,000.00 homewould see a 12.7 percentincrease, which amounts to a taxthat is not deductible. Councilmember Engelken questioned the current capacity to issue debt. City Manager Corby Alexander responded around $7million. Councilmember Engelken commented debt has not been issued in a while; so, there is capacity, and a $9.00 a month fee is not the way to go. Councilmember Moser questioned if the increase in fund balance was $4,600,000. City Manager Corby Alexander responded yes. Councilmember Mosteitquestioned Public Works Director Dave Mick when staff rehabilitates the lift stations on L Street, will they consider the potential for Harris County to expand L Street in the future. Mr. Mick responded yes. Council directed staff to look at other options to maintain the system without adding a fee to fund it. (b) Discussion or other action regarding Street Report – D. Mick Public Works Director Dave Mick and provideda report regarding the condition of streets in the City of La Porte. HDRProject Manager, John Peterson, was present. Mr. Mick presented Council with the following four options for funding street repairs. Councilmember Mosteit left the table at 7:30 p.m. and returned at 7:33 p.m. Option 1: Maintain current funding levels equal to the street tax revenue of approximately $870,000.00 per year. Option 2: Consider funding for replacing concrete 1/60 of the city streets assuming a 60-year life cycle. This requires an increase in street maintenance funding of approximately $1,870,000 per year over existing levels. With nearly two-thirds of the existing concrete streets maintained by the City now over 40 years old, the City will not keep up with all streets reaching the projected 60-year service life over the next 20 years. Option 3: Consider funding for replacing concrete streets at an average age of concrete pavement equal to 55years old and re-evaluate after a follow-up comprehensive inspection in4 years.This requires an increase in street maintenance funding of approximately $3,400,000 per year over existing levels. This option assumes 100 percent removal and replacement of concrete streets and 100 percent City funded over the next 20 years. Staff is not recommending this option. Option 4: Consider funding an amount midwaybetween Option 2 and Option 3. This requires an increase in street maintenance funding of approximately $2,635,000 per year over existing levels. Page 4 of 6 March 25, 2013, City Council Meeting Minutes Mayor Rigby advised Council the item will be on the Council Budget Retreat Agenda on April13, and they willhave time to review options for funding street replacement repairs. 8.REPORTS (a) Receive Planning Audit Report – C. Alexander/T. Tietjens Planning Director Tim Tietjens provided the Planning Audit Reportand requested recommendations from Council. Councilmember Mosteit recommended staff review the input and recommendation from the Building CodesReview Committee. Councilmember Moser agreed. City Manager Corby Alexander suggested staff can provide a quarterly report as a consent item on future Council agendas. Council directed staff to provide quarterly reports as suggested by Mr. Alexander. (b) ReceiveDelinquent Tax Report – Mayor Rigby No action was taken; item for information only. 9.ADMINISTRATIVE REPORTS (a) Receive report from City Manager La Porte Chamber of Commerce, State of the Cities Luncheon, Wednesday, March 27, 2013 Zoning Board of Adjustment Meeting, Thursday, March 28, 2013 City Council Meeting, Monday, April 8, 2013 La Porte Development Corporation Board Meeting, Monday, April 22, 2013 City Council Meeting, Monday, April 22, 2013 City Manager Corby Alexander provided Administrative Reportsin addition to informing Council that Finance Director Michael Dolby is expected to return to work on April 1, 2013. 10. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies– Councilmembers, Zemanek,Leonard, Engelken, Mosteit, Clausen, Martin, Moser,Kaminskiand Mayor Rigby. Councilmember Engelken thanked the City Secretary’s Officeand others who helped a constituent; Councilmember Mosteit thanked everyone that attended the La Porte Live Stock Show and Rodeo Future Farmers’ Association and Bar-B-Q Cookout and reminded of the upcoming Live Stock Show and Auction; Councilmember Moser thanked the Fire Department for a wonderful dedication for Fire Station No. 1; Councilmember Kaminski commented on her attendance at the dedication for Fire Station No.1, Senior Citizens’ Chili Cook-off and Open Day Baseball, and Mayor Rigbycommented on the dedication for Fire Station No. 1 and the impressive building and informed everyone San Jacinto College is excited and grateful forthe fire truck from the City. 11.EXECUTIVE SESSION The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. There was no executive session. Page 5 of 6 March 25, 2013, City Council Meeting Minutes 12. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive session. There was no executive session. 13.ADJOURN There being no further business, Councilmember Engelken moved to adjourn the meeting at MOTION PASSED UNANIMOUSLY. 7:53p.m. Councilmember Zemanek seconded. _______________________________ Patrice Fogarty, City Secretary Passed and approved on April 8, 2013. ________________________________ Mayor Louis R. Rigby Page 6 of 6 March 25, 2013, City Council Meeting Minutes FOR CITY COUNCIL AGENDA ITEM REQUEST Appropriation Agenda Date Requested: April 8, 2013 ______N/A___________ Source of Funds: Tim Tietjens Requested By: Account Number:______N/A__________ Department: Planning Amount Budgeted: _____N/A___________ Report: _ __Resolution: ____Ordinance: _X__ Amount Requested: ____N/A__________ Exhibits: Budgeted Item: YES XNO Ordinancefor IDA Industrial District Agreement Ordinance for WSA & SSSA Water Service Agreement Sanitary Sewer ServiceAgreement Area Map SUMMARY & RECOMMENDATION _____________________________________________________________________________________ Action Required by Council: _____________________________________________________________________________________ Approved for City Council Agenda ___________________________________________________________ Corby D. Alexander, City Manager Date EXHIBIT"A"TOIDA AREA MAP PROPERTY LOCATION 10050 NEW DECADE DR NEW DECADE DR Legend CITY LIMITS INDUSTRIAL DISTRICT REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:April 08, 2013 Source of Funds: General Funds Requested By: D. Wilmore Account Number: 001-9092-524-6021 Department: Planning Amount Budgeted:$41,625 Report: Resolution: Ordinance: Amount Requested: Exhibits: Dangerous Building Inspection Report Budgeted Item:YESNO Exhibits: SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:April 08, 2013 Source of Funds: General Funds Requested By: D. Wilmore Account Number: 001-9092-524-6021 Department: Planning Amount Budgeted:$41,625 Report: Resolution: Ordinance: Amount Requested: Exhibits: Dangerous Building Inspection Report Budgeted Item:YESNO Exhibits: SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: April08, 2013 Source of Funds: ______N/A___________ Requested By: Julian Garza Account Number:______N/A__________ Department: Planning Amount Budgeted: _____N/A___________ Report: ___Resolution: __Ordinance: _X__ Amount Requested: ____N/A__________ Budgeted Item: YES NO Exhibits: Commission Letter Ordinance w/changes Ordinance(final) SUMMARY& RECOMMENDATION _____________________________________________________________________________________ Action Required by Council: Approved for City Council Agenda __________________________________ _______________________ Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: April08, 2013 ______N/A___________ Source of Funds: Julian Garza Requested By: Account Number:______N/A__________ Department: Planning Amount Budgeted: _____N/A___________ Report: ___Resolution: __Ordinance: _X__ Amount Requested: ____N/A__________ Budgeted Item: YES NO Exhibits: Commission Letter Ordinance w/changes Ordinance(final) SUMMARY& RECOMMENDATION _____________________________________________________________________________________ Action Required by Council: Approved for City Council Agenda __________________________________ _______________________ Corby D. Alexander, City Manager Date Section 1. “Sec. 106-416. Special regulations. Section 2. “Sec. 106-444. Special use performance standards. Outdoor storage. Section 3. “Sec. 106-835. Design standards Parking space size. Withinstructures. Circulation. Parallel parking spaces. "Head-in" parking spaces. Driveway approaches. Surfacing. Striping. Lighting. Curbing. Required screening. Width of planting strip: Type of planting: Size of plants: Planting density: Parking lot screening. Section 4. “Sec. 106-837. Location. Section 5. “Sec. 106-841. Paving Surfaces. Purpose. Applicability. SpecMin.Max. Section 6 Section 7: Section 8 Section 9. Section 10. REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested April 8, 2013 C. Alexander/P. FogartySource of Funds: Requested By Account Number: City Manager/City Secretary Department: Amount Budgeted: Report: Resolution: Ordinance: Amount Requested: Budgeted Item:YESNO Exhibits: Exhibits: SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM SUMMARY & RECOMMENDATION Follis Construction, Inc. Follis Construction, Inc. Alpha Testing, Inc. Action Required by Council: Follis Construction, Inc. Alpha Testing, Inc. _____________________________________________________________________________ Approved for City Council Agenda Bidders List Sealed Bid #13015 Lomax Arena Project: Open Arena; Concessions, Restroom and Meeting Room Building; and Storage Building Aztec Remodeling and Landscaping Pfeiffer & Sons Electric Weaver Electric DERK HARMSEN CONSTRUCTION CO Frost Construction T & T Construction CF Jordan FOLLIS CONSTRUCTION Tellepsen Builders, LP L & M CONTRACTORS Comex Corporation PATAK CONSTRUCTION, INC. Brookstone Construction OATES INDUSTRIES Turner Construction Co. SUMMIT BUILDERS DCK Horizon Group International JC Stonewall Constructors, LP Bluebay Construction LLC Complete Electrical Services Teal Construction Company Green Lee Plumbing ALPHA TESTING Hoot & HootDLM Construction, Inc Level InfrastructureMcgraw-Hill Construction DT Construction, LP Civil Concepts Bass Construction Co., Inc Paladin Plumbing Gamma Construction General Contractor Services, Inc Hub Cox CommercialConstruction LLC Hale Mills Construction GW Phillips Concrete Construction, Inc Jordan General Contractors Mr. Electric of Bay Area REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: April 8, 2013 Source of Funds:Insurance Fund Requested By:Katherine Anderson Account Number:014-6144-515.50-04 Department: Human Resources Amount Budgeted:30,000 Report: Resolution: Ordinance: Amount Requested: 30,000 Exhibit: Evaluation Summary Budgeted Item:x YES NO SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: 8 April 2013 Source of Funds: NA Requested By: Scott D. Livingston Account Number: NA Department:Economic Development/CMO Amount Budgeted: NA Report: X Resolution: Ordinance: Amount Requested: NA Exhibits:2013 Mid Year Report fromBAHCVB Exhibits: 2012 Year End BAHEP Report Budgeted Item:YESNO Exhibits2012 Year End Economic Alliance Report Exhibits: 2013 Mid Year Presentation from Economic Alliance SUMMARY & RECOMMENDATION Action Required by Council: None. Approved for City Council Agenda Corby D. Alexander, City Manager Date Texas Highways Events TexasHighwaysEvents TexasHighwaysEvents Texas Highways Texas Highways Texas Highways Events Tx Mnhl easoty easoty $8,464.75 Events Presence $10,680.00 , 100000visitorguidesprinted 100000visitorguidesprinted 100,000 15,000 fun maps printed $6,702.00 144 calendar events listing 49 Familiarization Tours 29 24 press releases 13 12 media inquiries 13 $1.2 million in earned media 95,043.56 vv 144eentssericed 144eentssericed 49 72 media representatives 29 San Jacinto Texas Highways Events Texas Monthly FamTours FamTours Cruise Lines $15,833.00 12 tradeshows/networkin g g opportunities 9 3,000 room nights 659 ACT Reverse Trade Show Sylvan Beach Pavilion Planning with Pct. 2 Outreach to Port and Refinery Industries Outreach to cruise seller targeted market for weekends Intangible Direct Costs Regional visitor center, open7daysaweek open7daysaweek 6,200 meeting and group delegates 1,350 7,200 guests serviced 1,952 $18,677.08 Collateraldistribution Collateraldistribution 23,255 6 speaking engagements 2 8 exhibition opportunities 4 $7,750.62 Regularhotelvisits Regularhotelvisits Membership for hotels in TH&LA Membership in travel and meetings trade organizations $5,353 $5,699 Quarterly progress report Program reviewed with TH&LA to ensure that we are up to date on industry best practices Cost CommitmentsY-T-D Value Received Total FY 12-13 Cost$65,662.00 Y-T-D $ Value Total$79,159.45** **Note: Personnel costs not included Public Relations/Marketing Summer –Peak Season Cruise Business Pam Summers, President , Rebecca Thompson, Director of Sales & Services Michelle Quist, Director of Communications City of La Porte 2012 Contract Deliverables Report Bay Area Houston Economic Partnership C.A. Shields January 4, 2013 (Contract requirements are bolded and italicized) 1.Bay Area Houston Economic Partnership will assist the City of La Porte to work -2020 Comprehensive Plan. Provide the City of La Porte direct access to Bay Area Houston Economic planning and research. INTRODUCTION BAHEP has provided La Porte with demographic and corporate research support for a variety of prospects and consultants such as: -Demographics for City of La Porte -Site Consultant Ann Harts / Hickey & Associates -Site Consultant Dan Kah / Greyhill Advisors -Site Consultant Jonathan Sangster / CBRE 2¶«©¯§²º¿N"®«³¯©§²N.»º²µµ±N1«¶µ¸º - /«º¸µ©®«³¯©§²N N,§¸¯º¯³«N.»º²µµ±N"µ´¬«¸«´©«N1«¶µ¸º - !»¹¯´«¹¹N#«¼«²µ¶³«´ºN4¶ª§º«N - N " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤  Attract diversified industry that will contribute to the tax base as well as provide jobs for a variety of diverse workers in the community without conflicting with other land uses in La Porte, while encouraging younger citizens to remain in the community . SUMMARY s economic development efforts to attract companies that will bring primary jobs and new capital investments into the community. The diversity of the industries we are pursuing include specialty chemical to healthcare to retail. BAHEP projects represent a wide range of business sectors: Chemicals / Plastics Manufacturing Aerospace / Aviation Retail Defense related Warehousing /Distribution IT or Communications Office Projects BAHEP Project wins during 2012 are: Katoen Natie - $17 Million 450,000 ft² polymer manufacturing plant w/warehouse Kuraray - new (and largest in company history) $300 million SEPTON plant along with tax abatement and Texas Enterprise Fund that helped to secure the project in La Porte " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ ‘ working 22 projectsCity of La Porte BAHEP is currently within the as shown below. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ ’ (jobs)(acres)(sq. ft.) Prospect Review Meetings BAHEP staff members periodically reviewed the most recent projects with city, county, and member representatives and discussed upcoming marketing opportunities and trends. BAHEP Arranges for Site Consultant meetings with La Porte Representative BAHEP hosted Ann Harts of Hickey & Associates, a world-wide site consultant, and arranged for her to meet with representatives of three BAHEP member cities to discuss opportunities within these cities. Hickey & Associates clients range from aerospace companies such as Lockheed Martin to T-shirt manufacturers. The Stacey Osborne / City of La Porte, attendees were Jim Reddington and Rick Beverlin / City of Kemah and Karen Coglianese / City of Webster. Dudley VanNess of CenterPoint Energy arranged for Hickey & Associates to visit with various municipalities in BAHEP provided information on Ellington Airport and the Port of Houston. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ “ BAHEP Showcases Region and Port to Brokers and Developers s member cities were successful Business Development Reception held at the Houston Engineering and Scientific Society (HESS) Club. Representatives from member cities and the BAHEP staff networked with the brokers and developers and discussed specific real estate opportunities. Charles Savino from CDS Market Research briefed the audience on demographics and trends for the region. Bob Mitchell of BAHEP provided an overview of the Bay Area Houston economic climate, including recent developments City of La Porte in the region, including the .Mitchell also introduced the audience to BayTech and its goals and recent successes. BayTech, the Bay Area Houston Advanced Technology Consortium, is a 501(c)(3) non-profit corporation formed by BAHEP comprised of industry and academic partners created to capitalize on this goals are to create and preserve Bay Area Houston jobs and generate revenue streams for consortium participants. Marketing the Bay Area to Global Biotechnology Companies 2012 BIO International Convention, which showcased the global financial and business developments that are shaping the biotechnology sector. Hosted by the Biotechnology Industry Organization, the event was held in Boston, Massachusetts. The event brought together more than 16,000 industry leaders for partnering discussions and deal-making activities. Overall, the feedback from the attendees was that the future of the industry had a positive outlook. Attendees and participants included: biotechnology companies, biotechnology consultants, intellectual property lawyers, specialists in accelerators, clinical trials specialists, licensing companies, medical intelligence, and various countries, states, counties and consulates. Follow- up by BAHEP with contacts and booth visitors is in progress. The Houston region exhibit booth was hosted by Opportunity Houston (Greater Houston Partnership) andCenterPoint Energy. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ ” Texas Economic Development Council (TEDC) Conference TEDC, a statewide, non-profit professional association dedicated to the development of economic and employment opportunities in Texas, held its 2012 conference in Austin, Texas. Economic development topics presented during the conference that potentially impacts the Bay Area Houston region includes: 1) incentives offered by the Texas Economic Development Bank, 2) shifting global geopolitics, 3) auto industry trends in Texas, 4) energy storage industry issues in Texas and 5) Panama attended the TEDC meetings to develop project leads and gather information relevant to the region. Houston Region Economic Development Alliance (HREDA) Meeting Barbara Cutsinger represented BAHEP at the September HREDA meeting held in the City of LaPorte economic development coordinator Woodlands, including the . The program included presentations on transportation, commercial developments in the greater Houston region, Opportunity Houston, and the regional economy. The speakers and subject matter were: Overview of the Transportation Advocacy Group, which is seeking new members to join the cause. www.taghouston.org Paul Layne, executive vice president, Master Planned Communities, Howard Hughes Corporation, discussed new commercial real estate developments. Craig Richards, chief economic development officer, Greater Houston Partnership, promoted Opportunity Houston, a marketing program that generates -county region Patrick Jankowski, vice president, Research Department, Greater Houston Partnership, gave an update on the regional economy to include discussions on the recession, jobs, residential real estate market, shale oil/gas fracking, imports/exports, and demographics of the region. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ • BAHEP Prospect Development and Marketing Activities BAHEP staff members participated in conferences, expos, seminars, and industry meetings to network with business leaders to develop project leads and to attract business and industry to the region including La Porte. Examples from the fourth quarter of 2012 are provided below: Clear Lake Regional Medical Center Ground Breaking Ceremony Jan. 12 Counties Address Feb. 1 PHA Maritime Education Committee Maritime Youth Expo / Presentations Feb. 2 Bay Area Community Advisory Panel meeting Feb. 22 ACIT Houston Ship Channel Trade Show Feb. 23 Urban Land Institute meeting - presentation Feb. 23 Bay Area Commercial Real Estate Network meeting Mar. 15 Mar 22 Houston Association of Realtors Commercial EXPO April 4 Houston/Gulf Coast CCIM Institute luncheon meeting April 12 CB Richard Ellis Press Luncheon meeting April 12 Stream Realty State of the Market address April 19 Association of Chemical Industry of Texas (ACIT) Houston Ship Channel event April 19 Bay Area Commercial Real Estate Network (BACREN) Monthly meeting April 19 .¬¬¹®µ¸«N3«©®´µ²µ­¿N"µ´¬«¸«´©«NNNN,§¿Nt World Energy Cities Networking Reception May 1 University of Houston: 2012 Real Estate & Economic Outlook May 8 Houston/Gulf Coast CCIM Institute luncheon meeting May 10 Bay Area Commercial Real Estate Network May 17 BAYCAP, Bay Area Community Advisory Panel, meeting May 23 Houston Region Economic Development Alliance meeting May 31 Texas A&M-Galveston Storm Surge Protection meeting May 31 CB Richard Ellis Press Luncheon July 19 Certified Commercial Investment Members Forum July 27 Houston International Council of Shopping Centers luncheon meeting Aug. 3 Commercial Real Estate Research Forum Aug. 16 Economic and Auto Industry Perspectives Aug. 28 " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ – Certified Commercial Investment Members Forum Sept. 13 th 5Annual Aboveground Storage Tank Conference and Trade ShowSept. 20 Transport Workers Certification Forum July 18 Economic and Auto Industry Perspectives Aug. 28 BACREN (Bay Area Commercial Real Estate Network) September meeting Sept. 20 2012 Petrochemical & Maritime Outlook Conference th On September 6BAHEP staff members Dan Seal, Barbra Cutsinger, and C.A. Shields attended the Petrochemical and Maritime Outlook Conference, organized by the Economic Alliance Houston Port Region and held at the Pasadena Convention Center. Featured speakers were Congressman Pete Olson (TX-22), and Executive Director Len Waterworth of the Port of Houston Authority. The keynote speaker was Dow Chemical Vice President Earl Shipp. The conference was organized around two panel discussions: 1) Petrochemical Panel, which consisted of Loic Viver (ExxonMobil), Karen Swindler (LyondellBasell), Kimberley Corley (Shell Oil), and Hector Rivero (Texas Chemical Council) and 2) Maritime and Logistics Panel with Captain Bill Diehl (Greater Houston Port Bureau), Tom Marian (Buffalo Marine Services), and Patrick Maher (Gulf Winds International). The Petrochemical Panel discussed the need for science-based federal regulations and need for skilled workers, especially in the construction trades. The Maritime and Logistics Panel focused on the importance of maritime, truck, and rail traffic. Collaborations with BayTech Explored Bob Mitchell of BAHEP met with Darrin Hall, executive director, Office of Government Relations, University of Houston System, to discuss potential partnerships and collaborations between various schools within the university system and both BAHEP and BayTech, the Bay Area Houston Advanced Technology Consortium. The Bay Area Houston Advanced Technology Consortium, or BayTech, is comprised of business and academic participants, which capitalizes on our existing -space federal agencies, thereby; creating and preserving Bay Area Houston jobs and generating new revenue streams for consortium participants. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ — BAHEP Co-hosts ACIT First Annual Houston Ship Channel Reverse Trade Show BAHEP co-hosted the Association of Chemical Industry of Texas First Annual Reverse Trade Show along with the East Harris County Manufacturers Association and the Economic Alliance Houston Port Region. Purchasing agents from large chemical and industrial companies met with local business in one-on-one sessions. BAHEP exhibited its booth along with 18 other businesses and organizations during the event which was held at the Pasadena Convention Center. The event was highly successful, drawing 480 registrants. Marketing the City of La Porte via Hot Projects Presentations City of La Porte BAHEP staff members promoted member cities, including the , during presentations to the following: Association of Commercial Real Estate Professionals Jan. 26 Bay Area Real Estate Professionals Feb. 15 Urban land Institute Program Panel Discussion Feb. 23 Mar. 15 HESS Club Business Development Program Mar. 21 Houston Chemical Association Meeting Apr. 12 BAHEP hosted senior management representatives from Embry-Riddle Aeronautical University (ERAU) at the Bay Area Houston Industry Day. The purpose of this workshop was to identify future workforce needs from five targeted industries -- maritime/transportation/logistics, energy, specialty chemical, healthcare, and aerospace and aviation --so that ERAU can align its curriculum offerings with representatives from the organizations academia, government and industry attended the workshop. st BAHEP and Allies Visit Congress for 21Consecutive Year (CSE), led a contingent of space advocates to Washington, D.C., to meet with members of Congress or their staff to discuss the benefits of space exploration. The messages that NASA ensures national security, promotes STEM education, stimulates high-tech industry, advances medical research, and generates life changing benefits were delivered to each congressional office. From June 5-7, 2012, 78 travelers from 24 states sought congressional support for national and commercial programs ensuring American leadership in space exploration. Over the course of two days, the travelers made 355 office visits. CSE is comprised of a diverse group of small and large business representatives, college students and teachers, and county/municipal officials. Twenty-five students and educators from colleges and universities across America gathered with the group in " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ ˜ Aerospace Advisory Committee, Barrios Technology, Jacobs, the Florida Institute of Technology, and the Greater Cleveland Partnership. Ellington Growth Continues Through BAHEP Initiatives the military organizations at Ellington Field are summarized below: -Orientation for Gen. Peter Lennon at Ellington Airport Taskforce committee, participated in an orientation meeting with Brig. Gen. Peter . Gen. Lennon assumed command of the 1st Mission Command Training Brigade, 75th Mission Command Training Division headquartered at Joint Reserve Base Ellington Field on November 6, 2011. -Military Priorities at Ellington Airport Dan Seal facilitated a meeting between Texas Military Preparedness Commissioner committee to discuss military priorities at Ellington Field. Retired U.S. Coast Guard Cmdr. Gene Tulich, chairman of the Houston Military Affairs Committee also participated in the meeting. -Coast Guard Hosts Groundbreaking at Ellington Airport Houston headquarters facility at Ellington Field on Jan. 31, 2012. This building will be a new, four-story, $43 million complex which will house 300 Coast Guard personnel. The facility is expected to be complete in June 2013. Capt. James Whitehead, Coast Guard Sector commander and captain of the Port of Houston- remarks. - legislative assistant, Tom Divine. The tour included an orientation of the general aviation and military operations at Ellington. BAHEP Initiatives in Maritime Education Curriculum Development Collaborations with the Port of Houston Authority, University of Houston Clear Lake, Texas A&M University Galveston, San Jacinto College District and local independent school districts have resulted in maritime education curricula implementation at the high school and college levels to meet the growing workforce demand in the maritime industry. BAHEP initiatives during this report period are summarized as follows: -Port of Houston Authority Maritime Education Initiative Education Committee meeting to provide guidance " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 10 maritime education curricula into high school and college level programs. The PHA initiative is addressing the maritime workforce skill shortage in the region. -Industry Support for Maritime Education Programs BAHEP attended the Port of Houston Authority maritime meeting at the Houston Pilots Facility to provide advice and guidance on maritime curriculum development and industry support for maritime education programs. Methodist Hospital Collaborations with Local Industry BAHEP continued its initiative to connect the aerospace industry with the Methodist DeBakey Heart and Vascular Center. Bob Mitchell of BAHEP and Kim Morris and Rob Banfield of BayTech, the Bay Area Houston Advanced Technology Consortium, along wi the collaborations and exchange of knowledge between the DeBakey Heart and Vascular Center and the oil/gas industry, with the objective of developing additional collaborations with the aerospace industry. These collaborations can result in new by the same title, which describes innovations in the treatment of heart and vascular disease by borrowing technologies pioneered in the energy sector. Ensure that all existing and future commercial development is attractive, highly utilized and without negative influence on adjacent residential uses. City of La Porte All projects BAHEP pursue are in collaboration with the to ensure economic vitality and feasibility.This accomplished through the Prospect Review meetings and personal communications with city officials. Facilitate meetings with county and state officials in order to develop a positive working relationship; in regards to mutual goals for development of lands and thoroughfares within the city limits. SUMMARY City of La Porte BAHEP continues to include the with meetings involving business prospects and quality of place initiatives along with government and community agencies that affect the community. These include: -Harris County incentives and permitting issues -Specialty chemical Texas Chemical Council / American Chemistry Council " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 11 -Proposals for prospect development Development -Maritime Port of Houston La Porte ISD -Education , San Jacinto College -Workforce training Texas Workforce Commission / Skills Development Fund -Industry Texas Center for Environmental Quality -Aviation Houston Airport System Building Strong Relationships with Specialty Chemical Industry For the first time ever, the East Harris County Manufacturers Association, EHCMA, and its 131 members reached out to BAHEP to facilitate a meeting with Mayor Annise Parker and the City of Houston. Executives from Du Pont, San Jacinto College, Lubrizol, the Texas Chemical Council, and EHCMA attended the meeting. This was a huge step in garnering support for a training program that is crucial to the chemical industry. BAHEP co-hosted debates with the Texas Chemical Council for both the primary and general elections. Bayport Cruise Terminal New Cruise Ship Opportunities BAHEP organized two meetings with Port of Houston Authority (PHA) Commissioner Steve Phelps; Ricky Kunz, PHA vice president of Origination; Thomas Heidt, PHA vice president of Finance and Administration; Wayne Wasson with Cruise One; and Carl Joiner, president of Joiner Partnership and Kemah City Council member, to discuss the Bayport Cruise Terminal and potential for new cruise routes and ships originating from the cruise terminal. Representing BAHEP was Bob Mitchell. Job Preservation in Maritime Recreational Vessels Industry BAHEP, through its Political Protocol Committee, has collaborated with the local rd the 83 Legislat laws have placed Texas at a competitive disadvantage and jeopardizes Texas marine industry jobs and the jobs of ancillary businesses (retail, service, and restaurant) in City of La Porte and around Texas recreational boating areas, including the . " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 12 Sylvan Beach Pavilion Rehabilitation Groundbreaking Ceremony BAHEP staff members Barbara Cutsinger, Harriet Lukee, and Bob Payne attended the groundbreaking ceremony for the Sylvan Beach Pavilion rehabilitation project in City of La Porte the. Harris County Precinct 2 Commissioner Jack Morman hosted the groundbreaking ceremony. Dedication speeches were given by Morman, Harris County Judge Ed Emmett, La Porte Mayor Louis Rigby, and Ted Powell, president of The Friends of Sylvan Beach Park and Pavilion. Sylvan Beach Pavilion, which suffered heavy damage from Hurricane Ike in 2008, is a Recorded Texas Historic Landmark, a State Archaeological Landmark, and is listed on the National Register of Historic Places. Federal Hurricane Ike recovery funds and Harris County Precinct 2 park bonds will fund the construction cost of $4.9 million. Texas Governor Rick Perry Meets with Regional Leaders The Bay Area Houston Economic Partnership hosted a luncheon on May 7 for over 300 regional leaders and guests who gathered at the Hilton Houston NASA Clear Lake to listen to an address by Texas Gov. Rick Perry. Perry has been traveling the state speaking about his Texas Budget Compact that, in addition to no new taxes, calls for truth in budgeting, a constitutional limit on spending tied to the growth of population and inflation, using the Rainy Day Fund only for one-time emergency expenditures, and cutting unnecessary and duplicative programs and agencies. Perry st as the best state in the nation is its putting into place those statutes that prevented frivolous lawsuits. Tort reform is one of the most powerful things to drive an econom Cyber Security Institute in Bay Area Houston and Doug Ridge, director of the Texas Workforce Commission Employer Initiatives Office, to discuss economic development opportunities in Bay Area Houston, including the establishment of a Cyber Security Institute. The institute would be established through a grant program, consisting of BayTech, University of Houston Clear Lake, University of Houston Central, and San Jacinto College. Aerospace Leaders Meet with Science and Space Committee Members On June 22, 2012, BAHEP hosted a meeting between Congressional Representatives Ralph Hall (TX-4), Eddie Bernice Johnson (TX-30), and Donna Edwards (MD-4), members of the U.S. House of Representatives Science, Space and Technology Committee, and local aerospace executives, following their tour of the NASA Johnson Space Center. Hall, chairman of the house committee, along with Johnson and Edwards shared comments about the space program before opening the floor to " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 13 questions from the group. NASA JSC Director Mike Coats and Deputy Director and Saba Abashawl from the Houston Airport System were also in attendance. Assist the City of La Porte to improve the community character of La Porte to make it a more desirable place to live, work and visit. SUMMARY City of La Porte BAHEP works with the on this issue via demographic research reports.Additionally, BAHEP invites La Porte to the annual retail trade conference with the goal of attracting additional, high quality retail investment to the community. Initiative to Protect City of La Porte from Storm Surge BAHEP participated in a fact-finding trip to the Netherlands, led by Dr. Bill Merrell of Texas A&M Galveston, to determine what technologies located in the Netherlands are feasible to help protect the Galveston Bay, surrounding industries and City of La Porte local communities, including the ,from future storm surge events related to hurricanes. The Netherlands has constructed a network of dams and flood gates to protect against North Sea storms. Also participating in the trip were Helen Young of the Texas General Land office and citizens of Bay Area Houston. Armand Bayou Watershed Council Works to Protect Water Quality C.A. Shields of BAHEP attended the inaugural meeting of the Armand Bayou Watershed Council (ABWC) at the Armand Bayou Nature Center on July 11, 2012. The council, a 501(c)(3) non-profit, has representatives from local governments, conservation organizations, civic groups, schools, businesses and industry. The goal of the meeting was to elect the full council and begin implementing the strategic plan through the formation of focused work groups. The overall mission of the ABWC, which is located in east Harris County, is to improve the quality of life in the surrounding communities by protecting the 37,822 acres that feed into the watershed, City ofLa Porte including portions of , City of Houston, City of Pasadena, City of Deer Park, and City of Taylor Lake Village. 2.Utilize Comprehensive Plan objectives to assist the City of La Porte achieve economic development goals. SUMMARY City of La This is achieved by BAHEP via our constant interaction with staff at the Porte Comprehensive Plan. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 14 BAYCAP Hears Advantages of Companies Locating in Industrial District On Wednesday, September 26, C.A. Shields, BAHEP specialty chemical marketing manager, gave a presentation to the Bayport Community Advisory Panel (BAYCAP) touting the benefits of a company moving to, or expanding in, the Bayport Industrial District. described the events of late that have led several companies to invest billions in expansion projects and other companies showing great interest in moving to the region. The advancements in oil and gas exploration, recovery and processing technologies are the main driver of the exponential growth that is occurring. In 2011, the Eagle Ford shale play produced 113,165 barrels of oil per day, and in 2012, production is currently at 262,925 per day. Natural gas production in 2011 was recorded at 887 million cubic feet per day. This record breaking production has led to some of the lowest prices in the world for both energy and feedstock that supply the local industries. The next topic that Shields presented was regarding incentives available to companies that are moving in or expanding. Companies seek state and local incentives and weigh those offerings heavily when deciding where to locate a facility. The Texas Enterprise Fund, industrial district agreements, tax abatements, municipal grants, and a host of other enticements were explained to the group and how they come into play when several regions are competing for a company to engage and construct in a particular site. BAHEP Hosts Houston Pavilion at Offshore North Sea Conference Dan Seal of BAHEP, along with representatives from the City of Houston and other economic development organizations, staffed the Houston Region exhibit booth at the this aerospace sector to create more collaboration and business between the two sectors. The Houston Exhibit was a huge success, attracting approximately 1,000 attendees to hear about business opportunities in the Houston region, especially in the aerospace and oil/gas sectors. Follow-up by BAHEP with business contacts and booth visitors is in progress. Collaborations between Norwegian and Houston Businesses Facilitated BAHEP hosted a delegation visit by the mayor of Stavanger, Norway, Christine Helgoe. The purpose of the meeting was to facilitate new business collaboration between Norwegian and greater Houston region businesses. This is a continuation of a series of " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 15 sector. BAHEP works with Department of Commerce to Facilitate Exports Dan Seal of BAHEP met with Danielle Caltabiano, senior international trade specialist for the U.S Commercial Services Division of the U.S Department of Commerce to discuss import and export trade activities and how to assist companies in distributing products overseas. Houston Region Economic Development Alliance (HREDA) Meetings professionals from the greater Houston region, in attending two HREDA meetings, to discuss opportunities within their communities. 3.Include the City of La Porte in specific Bay Area Houston Economic Partnership communications, as follows: SUMMARY All of these objectives are achieved through our wide-range of outreach efforts on a local, state and national level. These include: Business to Businesspage - published monthly in the Houston Chronicle BAHEP Website and Facebook andTwitteraccounts. City Business Briefs of La Porte officials. Business Development Update- published four times per year and has La Porte activities mentioned in each issue. Press releases and news articles in the Houston Chronicle, Houston Community Newspapers and local broadcast media occasional Web casts on our YouTube account Inclusion of City La Porte material on the Bay Area Houston Economic Partnership Website. -News Publications The e-newsletter, The Business Development Update,produced by BAHEP four times a year, is available online and distributed to more than 2,500 commercial brokers, developers and site consultants. The Business Development Updateincludes information regarding commercial, office, industrial, residential, retail and infrastructure development in Bay Area region. It csite, along with archival issues, at http://www.BayAreaHouston.com/Home/NewsRoom/BusinessDevelopment Update1/. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 16 Inclusion of the City of La Porte in Bay Area Houston Economic Partnership printed materials and electronic newsletters. Business Briefsis posted on the orgsite, includes information City of La Porte on the . This newsletter provides brief summaries of major BAHEP activities four times per year. The Fall 2012and archival issues are currently available for viewing in the News Room section of the Web site. Regional Print Media Featuring BAHEP Numerous publications, including The Houston Chronicle, The Bay Area Citizen, The Pasadena Citizen and The Friendswood Journal,publish BAHEPBusiness to Business update monthly as well as BAHEP news releases. Story topics include economic development news, the Space Alliance Technology Outreach Program, and other inform issues are attached site at: http://www.BayAreaHouston.com/Home/NewsRoom/NewArticles/. Advise the City of La Porte in development of marketing materials for the city Website and for print and video distribution. BAHEP staff has offered to assist the city by providing information for its Website. 4.Include the Mayor, other elected officials or city staff in two CEO visits per year. SUMMARY City of La Porte BAHEP has invited a representative from the to several CEO meetings. These include meetings with prospective companies as well as local executives from healthcare, real estate development, specialty chemical, warehousing, industrial park development, medical, aerospace, and more. 5.Coordinate representation of the City of La Porte at two trade shows per year, with Bay Area Houston Economic Partnership staff working separately with city staff on the SUMMARY BAHEP invites the city to participate in trade shows as summarized below. La Porte Partners with BAHEP to Market the City at ICSC Tradeshow " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 17 La Porte partnered with BAHEP to exhibit at the Nov. 2-4, 2012, International Council of Stacey Osborne, EDC director Shopping Centers (ICSC) Conference. staffed the booth, along with Barbara Cutsinger of BAHEP to market the city to retail businesses. Society of Industrial and Office Realtors (SIOR) Commercial Expo BAHEP, invited member city economic development representatives to attend the SIOR Commercial Expo on April 4, 2012, to develop prospect leads and market Bay Area Houston opportunities. Gerald Hines, a well-known Houston developer, was the keynote speaker. Hines has 9 million square feet under development in Russia and China; in Milan, Italy, the company has a 5 million square foot project. Hines said Russia, China, happening, along with the emerging markets. 6.Include the City of La Porte and local businesses in four business workshops, seminars or similar programs each year. SUMMARY -range of business workshops, meetings, seminars and functions throughout the year. These include: BAHEP committee meetings such as Healthcare, Maritime Workforce, Specialty City ofLa Porte Chemical andSmall Business Development. Additionally, the participates in our quarterly Prospect Review meetings and our regular General Membership Meetings. La Porte Small Business Owner Matched with Port of Houston Procurement BAHEP facilitated one-on-one meetings between Pedro Garcia, Port of Houston La Authority (PHA) Small Business Manager, and 12 BAHEP members, including one Porte small business owner business with the PHA. Garcia and the Port Authority staff discussed current and upcoming projects and the process for becoming registered with the Port Authority. Each of these small businesses expressed interest in becoming certified with the PHA for contracting opportunities. Annual State of the Economy Annual State of the Economy. Patrick Jankowski of the Greater Houston Partnership delivered a positive note on the local economy to an audience of more than 150 elected officials and business leaders. Jeconomic outlook focused on the greater Houston region and Texas but included a synopsis of the national economy. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 18 7.Continue to engage industry representatives from the industrial complex, City of La Porte and Bay Area Houston Economic Partnership to identify constraints and barriers to economic vitality of the petrochemical industry and determine appropriate resolution. SUMMARY BAHEP continues to keep industry representatives engaged in city and regional affairs. In addition, BAHEP operates with a 5-year strategic plan which includes municipal, industry and community partners input to ensure our efforts continue in a positive direction for the cities and our business partners. The BAHEP staff participates in trade shows and conferences such as the Texas Economic Development Council City of La Porte meetings to develop leads for the . BAHEP Attends La Porte EDC Meetings La Porte Economic Development Representatives from BAHEP attended six Corporation and City Council meetings. BAHEP Participates in Plant Manager Meetings monthly basis to network with peers within the industry and to discuss projects as well as issues facing the industry. Texas Economic Development Council Conference (TEDC) BAHEP attended four TEDC meetings. 8.Along with an annual written report documenting progress, Bay Area Houston Economic Partnership representatives will meet every six months with the Mayor of the City of La Porte and/or his designated representative(s). SUMMARY BAHEP provides all members of City Council and the EDC with quarterly reports for review of our actions and progress with the city. Bob Mitchell and staff members provide oral reports to the City Council and Economic Development Corporation on a periodic basis. Additionally, Bob Mitchell has met with Mayor Rigby three times this year during February, August, and October. " ¸ !±¤  (®´²³®­ %¢®­®¬¨¢ 0 ±³­¤±²§¨¯ ‘‘ !­­´ « 2¤¯®±³ #¨³¸ ®¥ ,  0®±³¤ 0 ¦¤ 19 REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: April 8, 2013 Source of Funds: Requested By:Mayor Rigby Account Number: Department:Council Amount Budgeted: Report: Resolution: Ordinance: Amount Requested: Exhibits:Overview Presentation Budgeted Item:YES NO Exhibits: Annex A, Warning (City’s EOP) Exhibits:Local Plant Alarm Test Schedules SUMMARY & RECOMMENDATION Warning Action Required by Council: Approved for City Council Agenda Corby D. Alexander,City Manager Date RECORDOFCHANGES AnnexA WARNING Change#DateofChangeEnteredByDateEntered Aiii ANNEXA WARNING I.AUTHORITY A.RefertoSectionIoftheBasicPlanforgeneralauthorities. B.TexasStateEmergencyCommunicationsCommittee,TexasEmergencyAlertSystemPlan. C.Region2ADistrictEmergencyCommunicationsCommittee,LocalEmergencyAlertSystemPlan. (SeePlanningNotes) II.PURPOSE Thepurposeofthisannexistooutlinetheorganization,operationalconcepts,responsibilities,and procedurestodisseminatetimelyandaccuratewarningstothepublicandgovernmentofficialsinthe eventofanimpendingemergencysituation. III.EXPLANATIONOFTERMS A.Acronyms BSOCBorderSecurityOperationsCenter CISCriminalIntelligenceService EASEmergencyAlertSystem EMCEmergencyManagementCoordinator FAOCFEMAAlternateOperationsCenter FEMAFederalEmergencyManagementAgency FNARSFEMANationalRadioSystem FOCFEMAOperationsCenter HSINCIHomelandSecurityInformationNetworkCriticalInfrastructure HSOCHomelandSecurityOperationsCenter ICIncidentCommander ICSIncidentCommandSystem JICJointInformationCenter JISJointInformationSystem LWPLocalWarningPoint NAWASNationalWarningSystem NIMSNationalIncidentManagementSystem NOAANationalOceanic&AtmosphericAdministration NRFNationalResponseFramework NWSNationalWeatherService PIOPublicInformationOfficeofOfficer SOCStateOperationsCenter A1 SOPStandardOperatingProcedures TDEMTexasDivisionofEmergencyManagement TLETSTexasLawEnforcementTelecommunicationsSystem TEWASTexasWarningSystem B.Definitions 1.AreaWarningCenter:AreaWarningCentersdisseminatenationalandstatewarningmessages toamulticountyareaofresponsibility.The{··;x­36AreaWarningCentersareoperatedona roundtheclockbasisbytheDepartmentofPublicSafety.Eachcenterisequippedwitha varietyofprimaryandalternatetelecommunicationssystems. 2.TexasFusionCenter(TFC):TheTFCiscomposedofthreeentitiescolocatedintheDPS Headquartersbuilding.TheseentitiesincludetheStateOperationsCenter(SOC),theBorder SecurityOperationsCenter(BSOC),andtheIntelligenceCenter.TheSOCandBSOCmonitor andcoordinate,asnecessary,stateemergencyandborderactivities.TheIntelligenceCenter, ntofPublicSafety(DPS),functions undertheCriminalIntelligenceService(CIS)oftheDepartme ona24hourbasistoreceiveandrespondtoreportsfromthepublicandlocal,state,and federallawenforcementagencies.CIScommissionedofficersandanalystsfromtheCISand federalagenciesstafftheIntelligenceCenter.Whenwarranted,theIntelligenceCenter disseminatesactionableintelligenceandinvestigativeleadstoCISDistrictCommandstaff and/orRegionalJointTerrorismTaskForcesand/orlocallawenforcement.TheIntelligence CenteralsoremainsincommunicationwiththeDHSthroughseveralcommunicationsnetworks. TheDirector,TexasOfficeofHomelandSecurity,isapprisedofanyactivityorthreatspotentially impactingtheStateofTexas. 3.TLETS:TLETSisastatewidetelecommunicationsnetworkconnectingstateandlocallaw enforcementagenciesandwarningfacilities.TLETSisthestatewarning“;·Þš©‰x­primary {w©7-š¦ä|communicationssystem. IV.SITUATION&ASSUMPTIONS A.Situation 1.SeethegeneralsituationstatementandhazardsummaryinSectionIV.AoftheBasicPlan. 2.TheCityofLaPortecanexpecttoexperienceemergencysituationsthatcouldthreatenpublic healthandsafetyandbothprivateandpublicpropertyandnecessitatetheimplementationof protectiveactionsforthepublicatrisk. 3.Emergencysituationscanoccuratanytime;therefore,equipmentandprocedurestowarnthe publicofimpendingemergencysituationsmustbeinplaceandreadytouseatanytime. 4.Poweroutagesmaydisruptradioandtelevisionsystemsthatcarrywarningmessagesand uctions. providepublicinstr B.Assumptions 1.Timelywarningstothepublicofimpendingemergencies,orthosewhichhaveoccurred,may A2 savelives,decreaseinjuries,andreducesometypesofpropertydamage. 2.Electronicnewsmediaaretheprimarysourcesofemergencyinformationforthegeneral public. 3.Somepeopledirectlythreatenedbyahazardmayignore,nothear,ornotunderstandwarnings issuedbythegovernment. 4.Provisionmustbemadetoprovidewarningstoindividualswithaccessandfunctionalneeds, suchasthehearingandsightimpaired,andinstitutions(i.e.nursinghomesandcorrectional facilities). 5.LocalradioandtelevisionstationswillbroadcastEmergencyAlertSystem(EAS)messageswhen requestedbylocalgovernmentofficials.ToeffectivelyutilizeEAS,localgovernmentsand broadcastersmustcoordinatetheproceduresusedtotransmitwarningmessagesand ttobroadcasters. instructionsfromlocalgovernmen 6.ThelocalNationalOceanicandAtmosphericAdministration(NOAA)WeatherRadiostationwill broadcastweatherwatchesandwarningsissuedbytheNationalWeatherService(NWS). Weatherradiosareactivatedwhensuchmessagesarebroadcast. V.CONCEPTOFOPERATIONS A.General 1.Theprimaryobjectiveofourwarningsystemistonotifykeyofficialsofemergencysituations anddisseminatetimelyandaccuratewarningsandinstructionstothepopulationatriskfrom thethreatoroccurrenceofanemergencysituation.Rapiddisseminationanddeliveryof warninginformationandinstructionsmayprovidetimeforcitizenstotakeactiontoprotect themselvesandtheirproperty. 2.ThefocalpointofthewarningfunctionistheLocalWarningPoint(LWP),whichoperates aroundtheclock.The/z·äx­LWPislocatedintheDispatch/CommunicationsCenter.The PoliceDepartmentoperatestheLWP. a.TheLWPreceiveswarningofactualorpotentialemergencysituationsfromavarietyof sources,includingfederalandstateagencies,localofficials,businesses,industry,thenews media,andthegeneralpublic.ThesystemsbywhichwarningsmaybereceivedbytheLWP aredescribedbelow. b.TheLWPwillverifywarninginformation,wherenecessary,anddisseminatepertinent ts. informationtospecificlocalofficialsanddepartmen 1)Forcertaintypesoftimesensitivewarnings,theLWPmaybeauthorizedtoactivatethe localwarningsystemsandwarnthepublicimmediately.Inothersituations,local officialsmustapproveactivationofthewarningsystemsanddetermineappropriate instructionstoaccompanythewarningbeforeawarningisdisseminatedtothepublic. 2)Forothertypesofemergencysituations,theEOCmaybeactivatedandassume A3 responsibilityforformulatingwarningmessagesandpublicinstructions,whichmaybe disseminatedthroughLWPorprovidedtothemediafordissemination. c.Oncewarningsarereceivedand,wherenecessary,verified,warningsthataffectthelocal areaandappropriatepublicinstructionsaredisseminatedbytheLWP.Thespecificsystems usedtodisseminatewarningsandprovideinformationtothepublicwithinthelocalarea aredescribedbelow. B.ReceivingWarnings TheCitymayreceivewarningofactualemergencysituationsorthethreatofsuchsituationsfrom thefollowing: 1.NationalandStateWarningSystems nationwide,dedicated,multipleline a.TheNationalWarningSystem(NAWAS)isa24hour telephonewarningsystemlinkingfederalagenciesandthestatesthatisusedto disseminatecivilemergencywarnings.NAWASisavoicecommunicationssystemoperated bytheFederalEmergencyManagementAgency(FEMA)undertheDepartmentof HomelandSecurity(DHS),andcontrolledfromtheFEMAOperationsCenter(FOC)in Washington,D.C.,andtheFEMAAlternateOperationsCenter(FAOC)inOlney,Maryland. NAWASisusedtodisseminatethreetypesofcivilemergencywarningstostateandlocal governments: 1)AttackWarnings 2)FalloutWarnings 3)NaturalandTechnologicalEmergencyWarnings WarningsfromtheFOCorFAOCarecoordinatedwiththeHomelandSecurityOperations Center(HSOC)andrelayedthroughtheFEMARegionalCommunicationsCenterinDenton totheStateWarningPointattheStateOperationsCenter(SOC)inAustin.TheState WarningPointfurtherdisseminatesthecivilemergencywarningsthroughtheTexas WarningSystem(TEWAS).TheFEMANationalRadioSystem(FNARS),anetworkofHF abackupforNAWAS. radios,servesas b.TheTexasWarningSystem(TEWAS)isstatelevelextensionofNAWAS.Itconsistsofa dedicatedtelephonewarningsystemlinkingtheStateWarningPointattheSOCwithArea WarningCenterslocatedinDepartmentofPublicSafetyofficesaroundthestateandwith sevenNationalWeatherService(NWS)officesinTexas. 1)TheStateWarningPointrelaysnationalemergencywarningsreceivedonNAWASto AreaWarningCenterusingTEWAS.AreaWarningCenterswillnormallydisseminate warningstheyreceivetoLWPsviateletypemessagesontheTexasLawEnforcement TelecommunicationsSystem(TLETS).Warningsmaybedisseminatedbytelephoneor radiotothoseLWPsthatcannotbereachedbyTLETS. 2)TEWASmayalsobeusedbytheSOCtodisseminatewarningmessagesfromthe Governororotherkeystateofficialstospecificregionsofthestate. c.HSINCI.HomelandSecurityInformationNetwork‘CriticalInfrastructureisanunclassified networkwhichimmediatelyprovidestheHomelandSecurityOperationsCenter(HSOC) withonestop24/7accesstoabroadspectrumofindustries,agenciesand A4 criticalinfrastructureacrossboththepublicandprivatesectors. HSINCIdeliversinformationsharing,alertnotificationservicestotherightpeople‘those thatneedtoknowandthosethatneedtoact. d.TexasAmberAlertNetwork.Acoordinatedemergencyalertprogramthatdisseminates informationaboutabductedchildren.Itservesasanearlyspecialpurposewarningsystem availableforusebylawenforcementtoalertthepublicwhenachildhasbeenkidnapped andthepolicebelievethechildisindanger.SeetheStatewideTexasAmberAlertNetwork Planformoreinformation. e.Specificformatsandhandlinginstructionshavebeenestablishedforcertainnationalcivil emergencymessagesthatwouldbedisseminatedbyNAWASandTEWAS.Appendix3 providesguidanceonhandlingnationalwarningmessages. f.AsNAWASandTEWASare{ݚz-;š“Œä|systemsthatarenotparticularlysuitedfor notusedforwarning disseminatinglengthymessages;hence,thesesystemsaregenerally onadailybasis. 2.NationalWeatherService(NWS)WeatherProducts WeatherwarningmessagesareissuedbyNWSWeatherForecastOfficesandvariousNWS specializedweathercenters,suchasNWSriverforecastcenters,theNationalSevereStorms ForecastCenter,andtheNationalHurricaneCenter. a.NWSdisseminatesweatherforecasts,watches,andwarningsviatheNOAAWeatherWire Service,whichisasatellitecommunicationssystemthatbroadcaststospecializedreceiver terminals.InTexas,NWSweatherproducts,suchaswatchesandwarnings,aretransmitted byWeatherWiretotheSOC.TheSOC,astheStateWarningPoint,retransmitsthese weathermessagestoappropriateAreaWarningCentersandLocalWarningPointsby TLETS.Amongtheweathermessagesthatareprovidedare: 1)Floodandflashfloodwatchesandwarnings 2)Severeweatherwatchesandwarnings 3)Tornadowatchesandwarnings herwatchesandwarnings 4)Tropicalweat ManylocalradioandtelevisionstationssubscribetotheNOAAWeatherWireServiceand haveinstalledterminalstoreceiveweatherproductsdirectlyfromtheNWS. b.NOAAWeatherRadio.TheCityalsoreceivesNWSweatherwarningdisseminatedbyNOAA WeatherRadioontonealertradioslocatedintheLWP. c.EMWIN.Wealsoreceiveweatherinformationbroadcastviasatellitethroughthe EmergencyManagersWirelessInformationNetwork(EMWIN).OurEMWINterminalis locatedintheEOC. d.OtherWeatherProviders.TheCityhascontractedtoobtainelectronicweatherinformation fromImpactWeather.TheweatherterminalislocatedinLWP/EOC. 3.EmergencyAlertSystem(EAS) A5 EASisintendedtoprovideameansforgovernmenttoprovideemergencywarningand instructionstothepublic.SeeSectionV.D.2.bbelowandAppendix4forfurtherinformationon EAS.ThisjurisdictionmayreceiveEASmessagesthatcontainwarninginformationbroadcastby: a.Federalauthoritiesoragencies b.Stategovernment c.Otherlocalgovernments CivilemergencywarningsissuedthroughNAWASmayalsobedisseminatedthroughEAS. IncomingEASmessagesmaybereceivedoncommercialradioortelevisionstationsmonitored bylocalofficialsorontheEASencoder/decoderlocatedinLWP. nts 4.StateGovernment.Fromtimetotime,theSOCissueswarningmessagestolocalgovernme inspecificregionsoftheState.Forexample,anadvisorymaybeissuedtoinlandjurisdictions alongmajorevacuationrouteswhenlargescaleevacuationsbeginincoastalareasduetoa hurricane.WarningsissuedbytheSOCaretypicallytransmittedbyTLETStoAreaWarning CentersandLWPs. 5.LocalOfficials.Governmentemployeesmayprovidewarningofemergencysituationsthey havediscoveredorthathavebeenreportedtotheirdepartmentsandbeenconfirmed.Such situationsshouldbereportedtotheLWPthroughanyavailablemeansofcommunications. 6.BusinessandIndustry.Companiesthatsufferamajorfire,explosion,hazardousmaterialsspill, orotheremergencysituationthatmayposeathreattopublichealthandsafetyandpublicor privatepropertyhaveadutytonotifylocalofficialsofsuchoccurrences.Suchnotificationsare generallymadethroughthe911and/orENotifysystem.Companiesreportingemergency situationsthatmayposearisktothepublicareexpectedtorecommendtolocalgovernment appropriateactionstoprotectpeopleandproperty. 7.Federal,State,orLocalAgencies.Warningofspecifictypesofemergencysituationsmaybe receiveddirectlyfromspecializedgovernmentagencies,includingriverauthorities,dam operators,theUSCoastGuard,militaryinstallations,airportauthorities,andotheragencies whichoperatespecializedfacilities. 8.CitizenWarning.Citizensmayalsoprovidewarningofemergencysituations,generallyby calling911.Itisalwaysadvisabletoconfirminformationonemergencysituationsreportedby citizensbeforeissuingpublicwarnings. C.NotificationofLocalOfficials WhentheDispatch/CommunicationsCenter,astheLWP,receiveswarningofanemergency situation,itshallmakenotificationtokeylocalofficialssotheycandetermineappropriateactions todealwiththesituation.TheEmergencyNotificationMatrixprovidedinAppendix1indicatesthe departmentsandofficialsthatshouldbenotifiedofvarioustypesofemergencysituations. Notificationwillbemadebytelephone,radio,pager,oranyothermeansavailable. D.DisseminationofWarningstothePublic 1.Intheinitialstagesofanemergencysituation,theLWPwill,withinthelimitsoftheauthority delegatedtoit,determineifawarningneedstobeissuedandformulateawarning(usingpre scriptedmessageswherepossible),anddisseminateit.Appendix2providesgeneralguidelines A6 foractivationofthelocalwarningsystems.WhentheEOChasbeenactivated,itwillnormally determinewhoneedstobewarnedandhow.TheEOCwillnormallyformulatethewarning messagesandpublicinstructions.TheLWPwillexecutethewarningsbyactivatingthewarning system.ThePIOortheEOCmaydisseminateemergencypublicinformationdirectlytothe mediaandviaothersystemsnotactivatedthroughtheLWP(website,socialmedia,etc.). 2.Thesystemsdescribedbelowwillbeusedtoissuewarningsandinstructionstothepublic.To facilitatedisseminationofwarningandpublicinstructions,asetofprescriptedwarning messagesandpublicinformationmessagessuitableforuseinlikelyemergencysituationshas beendeveloped.TheyareincludedinAppendix5tothisannex.Theseprescriptedmessages maybeusedaswrittenortailoredasneededforspecificcircumstances. a.OutdoorWarningSystem. whoselocationsandestimated 1)Theoutdoorwarningsystemconsistsof13sirens, coveragearedepictedinAppendix6.Theoutdoorwarningsystemcovers approximately100percentofourgeographicareaandapproximately100percentof ourpopulation.Proceduresfortestingtheoutdoorwarningsystemareincludedin Appendix2. 2)Sirensareanalertingdevicetheyalertthepublic,butcannotprovideinstructions. Whenthesirensareactivated,peopleareexpectedtoturnontheirradioortelevision toobtainfurtherinformation. b.EAS 1)Asaconditionoflicensing,allcommercialradioandtelevisionstationsandcable televisioncompaniesmustparticipateinEASandusetheirfacilitiestorelaywarning andinstructionsfromgovernmenttothepublic.Broadcastersandcablecompanies mustcarrynationalsecuritywarningsandmessagesinitiatedbythePresident;they maybroadcastalertsandmessagesinitiatedbystateandlocalgovernments.The FederalCommunicationsCommissionencourageslicenseestobroadcaststateandlocal warningandinstructionmessages,butthefinaldecisiononbroadcastingsuch messagesrestswiththebroadcaster. 2)Forobviousreasons,EASshouldbeusedprudently.ActivationofEASbylocal governmentsisgovernedbythe TexasEASPlan andlocalEASplansdevelopedineach ofthe­··;x­25EASdistricts.ThegeneralguidelinesforlocalactivationofEASinclude: a)Severityofsituation.EASwarningwillaidinreducinglossoflifeorsubstantialloss ofproperty. b)Timeliness.Immediatepublicknowledgeisrequiredtoavoidadverseimpact. c)Alternatives.Othermeansofdisseminatinginformationareinadequatetoensure rapiddelivery. 3)ThelocalEASstationsarelistedinAppendix4.TheCityhascoordinatedwiththese stationstoestablishproceduresforaccessingtheEAS,whichareincludedinthat appendix.AuthoritytoreleaseEASmessagesforbroadcastisrestrictedtothoselocal officialsnamedinAppendix2.Thefollowingmethodswillbeusedtotransmit emergencymessagestoEASstationsforbroadcast: A7 a)Bytelephone,withthestationgenerallyrecordingourverbalmessageandthen broadcastingit. b)Byfax,withthestationreceivingourwrittenmessageandreadingitontheair. c)ByusingtheEASencoder/decodertoprepareamessage,affixEASoriginator, subject,andlocationcodes,andsendittothelocalEASstation. 4)Prescriptedemergencymessageshavebeenpreparedforusewiththosewarning systemsthatarecapableofdeliveringaverbalorwrittenmessage;theseareincluded inAppendix5.AsEASmessagesarelimitedtotwominutes,theprescriptedmessages includeshortwarningandinstructionalmessagesthatmaybetransmittedbyEASand amplifyingmessagesthatwillbedistributedtothemediaasSpecialNewsAdvisories. TheCitycantransmittheemergencymessagesthroughthemetroEASstationorCity ownedRadioStation830AM. c.RouteAlerting&DoortoDoorWarning Thepublicmaybewarnedbyroutealertingusingvehiclesequippedwithsirensandpublic addresssystems.Routealertingmaynotworkwellinsomeareas,includingruralareas whereresidencesaresomedistancefromtheroadorforlargebuildingswithfewexternal windows.Responsepersonnelgoingdoortodoormayalsodeliverwarnings.Bothof thesemethodsareeffectiveindeliveringwarnings,buttheyarelaborintensiveandtime consumingandmaybeinfeasibleforlargeareas.Thefollowingdepartmentsmaintain vehiclesequippedforroutealerting:PoliceandFire. d.NOAAWeatherRadio.PursuanttoanagreementwiththeNWSForecastOfficeinHouston Galveston,thoselocalofficialsauthorizedtoreleaseEASmessages(SeeAppendix2)may requestthattheNWSactivatetheNOAAWeatherRadiosystemtobroadcastcivil emergencymessages.Thissystemcanbroadcastvoicemessagestoindividualswhohavea NOAAWeatherRadioorreceiveWeatherRadiobroadcastsoncabletelevision. e.TelephoneWarning.TheCitymayuseasystemwhichcallscitizensandbusinesstoalert themofanemergencyhappeningwithinorneartheCity. g.BlackboardConnect.Thisphonenotificationsystemmaybeusedtonotifycitizensvia age. phone,emailandtextmess h.Other:AlertusBeacons,SocialMedia,CityandOEMWebsites,CAERLine,eZinesEmail System,RoadwaySigns,AM830 E.WarningSpecialFacilitiesandPopulations Specialpopulationsandfacilitieswillbewarnedofemergencysituationsbyavailablemethodsto include: 1.Visuallyimpaired:EASmessagesonradio,sirens,NOAAWeatherRadio,routealerting,door todoornotification 2.Hearingimpaired:CaptionedEASmessagesontelevision,routealerting,doortodoor notification,other 3.NonEnglishspeaking:Languagemessagesonradioand/orTV,NOAAWeatherRadio,route alerting,doortodoor,other A8 4.Specialfacilities:EASmessagesonradio/television,sirens,NOAAWeatherRadio,routealerting, doortodoornotification,other F.WarningstoOtherGovernmentsandAgencies 1.TheLocalWarningPointisresponsibleforwarningadjacentornearbyjurisdictionsthatmaybe affectedbyemergencysituationsoriginatingwithinthisjurisdiction. 2.TheLWPisalsoresponsibleforinformingtheDisasterDistrictinHoustonRegion2Aofmajor emergenciesaftertimesensitivewarningshavebeenissued.TheInitialEmergencyReport formisprovidedinAppendix2toAnnexN,Direction&Control. G.ActionsbyPhasesofEmergencyManagement 1.Prevention blicwarningsystemandappropriateoperatingprocedures.Extend a.Establishaneffectivepu thesystemtokeepupwithgrowth.Adoptnewmethodsofwarningthatincreasetheability toreachcitizensnotwellservedbycurrentsystems. b.Conductpubliceducationdesignedtopreventcitizensfromtakingunnecessaryrisksduring emergencysituations.Anexamplewouldbeapublicinformationeffortdiscouragingpeople fromdrivingonfloodedroads. 2.Preparedness a.Testthelocalwarningsystemonaregularbasis. b.Prepareprescriptedwarningandpublicinstructionmessagesforknownhazards.See Appendix5. rdinateproceduresfortransmittingEAS c.Brieflocalmediaonlocalwarningsystemsandcoo messagestoradioandtelevisionstationsandcabletelevisionproviders. d.Conductpubliceducationonwarningsystemsandtheactionsthatshouldbetakenfor varioustypesofwarnings. e.EstablishaJointInformationSystem(JIS)andidentifysuitablefacilitiesforaJoint InformationCenter(JIC)ifrequired. 3.Response: a.Activatelocalwarningsystemstoalertthepublicoftheemergencysituationandprovide appropriateinstructions. b.Conductmediamonitoringtodeterminetheneedtoclarifyissuesanddistributeupdated publicinstructions c.Discontinuewarningswhennolongerrequired. A9 4.Recovery a.Advisethepublicwhentheemergencysituationhasbeenterminated. b.Ifnecessary,provideinstructionsforreturnofevacueesandsafetyinformationrelatingto reoccupationofdamagedhomesandbusinesses. VI.ORGANIZATION&ASSIGNMENTOFRESPONSIBILITIES A.General 1.TheMayorandCityCouncilestablishgeneralpoliciesforemergencywarningandfund personnelandequipmenttooperatethewarningsystem. 2.TheEMCisresponsibleforguidingtheLWPandcoordinatingoperationofthelocalwarning systems. B.TaskAssignments 1.TheCityManagerwill: a.Outlinegeneralpoliciesonwarningandemergencypublicinformation. b.Approveemergencypublicinformationtobereleasedtothepublicthroughthenewsmedia orothermeans. 2.TheEMCwill: a.Developanadequatewarningsystem. b.Ensureappropriatestaffingandoperationsforthelocalwarningpoint. c.IncoordinationwiththePoliceChief,developandmaintainproceduresforoperationofthe warningsystem,coordinatingasnecessarywithotherdepartmentsandagencies,theNWS, localradioandtelevisionstations,cabletelevisioncompanies,andotherorganizations.See Appendices2,3,and4. d.Provideformaintenanceandperiodictestingofwarningsystemequipment;Appendix2. 3.TheDispatch/CommunicationsCenterwillserveastheLWPandwill: a.Receiveand,ifnecessary,verifyandacknowledgewarningsofemergencysituations. b.Makenotificationtolocalofficialsofemergencysituationsorconditionsthatcouldcause suchsituationsasrequired.SeeAppendix1. c.InaccordancewithSOPorwhendirected,activatetheappropriatewarningsystemstoalert andprovideemergencyinstructionstothepublic. A10 d.Identifyrequirementsforroutealertinganddoortodoorwarningforareaswhereother warningsystemsdonotadequatelyreachthepublic. e.Developandmaintainhazardspecificwarningprocedurescoveringwarningreceipt, verification,anddissemination. 4.ThePoliceChiefwill: a.IncoordinationwiththeEMCandCityManager,developoperatingproceduresforthe warningsystem,coordinatingasnecessarywithotherdepartmentsandagencies,theNWS, localradioandtelevisionstations,cabletelevisioncompanies,andotherorganizations. b.AssistinthedevelopmentofprescriptedwarningmessagesandSpecialNewsAdvisories. SeeAppendix5. al c.WhentheEOCisactivated,assistinthedevelopmentofwarningmessagesandSpeci NewsAdvisories. d.IncoordinationwiththePIO,educatethepublicregardingtheuseofthewarningsystem. 5.ThePIOwill: a.IncoordinationwiththeEMCandCityManager,developprescriptedwarningmessages andpublicinstructionsforknownhazards. b.Whenanemergencyhasoccurred,developwarningmessagesandpublicinstructionsfor thespecificsituationathand. c.Developprocedurestofacilitatethereleaseofcoordinatedemergencypublicinformation toamplifybasicinformationprovidedinwarningmessages. d.MaintainamediabriefingareainthevicinityoftheEOC. emediaonlocalwarningsystemsandwarningprocedures. e.Periodicallybriefth f.Developanddisseminateeducationalmaterialsrelatingtoemergencywarningtothe public. 6.LawEnforcementwill: Provideunitsandpersonnelforroutealertinganddoortodoorwarningwhenrequested. 7.TheFireServicewill: Provideunitsandpersonnelforroutealertinganddoortodoorwarningwhenrequested. 8.Alllocalgovernmentdepartmentsandagencieswill: a.Reportemergencysituationstothelocalwarningpointthatmeritwarninglocalofficialsor thepublic. A11 b.Whenrequested,providepersonnelandequipmenttoassistinroutealertingordoorto doorwarning 9.Mediacompaniesareexpectedto: a.DisseminatewarningmessagesandSpecialNewsAdvisoriesprovidedbylocalgovernment tothepublicasrapidlyaspossible. b.ParticipateinperiodictestsoftheEASandotherwarningsystems. 10.Institutions,businesses,andplacesofpublicassemblyareexpectedto: Monitorradioandtelevisionand/orNOAAWeatherRadioreceiversforwarningsandtake appropriateactionstoprotecttheirpatients,students,customers,andemployees. VII.DIRECTION&CONTROL A.General 1.TheMayorshallprovidegeneralguidanceforwarningactivities. 2.TheEMCshallprovidespecificguidancefortheoperationoftheLWPandwarningsystems. 3.Forspecifictimesensitiveemergencysituations,theLWPhasbeendelegatedauthorityto determineifawarningneedstobeissued,formulateawarningifnecessary(usingprescripted nateit.Forothersituations,theLWPmustcoordinate messageswherepossible),anddissemi withoneofadesignatedsetofkeyofficialswhowilldetermineifawarningshouldbeissued andapprovethegeneralcontentofanywarningmessagethatwillbedisseminated. GuidelinesforthisprocessareoutlinedinAppendix2. 4.WhentheEOChasbeenactivated,theEMCwillnormallydeterminewhoneedstobewarned andhowandthePIOandothermembersoftheEOCstaffwillformulatewarningmessagesand publicinstructions.TheLWPwillnormallyexecutesuchwarningsbyactivatingthewarning systems,exceptthatthePIOmaydisseminateemergencypublicinformationtothemedia directlyorthroughothersystemssuchasthewebsite,socialmedia,etc. B.LineofSuccession ThelineofsuccessionfortheEMC,whohasprimaryresponsibilityforthewarningfunction,is: 1.EmergencyManagementSpecialist 2.FireMarshal 3.PoliceorFireChief A12 VIII.READINESSLEVELS A.ReadinessLevel4NormalConditions SeethepreventionandpreparednessactivitiesinSectionV.G,ActionsbyPhasesofEmergency Management. B.ReadinessLevel3IncreasedReadiness 1.Monitorthesituation. 2.Inspectwarningsystemstoinsuretheyarefullyoperational. 3.AlertEASstationsoftheincreasedthreatsotheyareawareofthesituationandcan disseminatewarningsifnecessary. C.ReadinessLevel2HighReadiness 1.Monitorthesituation. 2.Developdraftwarningmessagesandpublicmessagesfortheimpendingthreat. 3.Alertpersonnelforpossibleemergencyoperations;identifypersonnelforincreasedstaffing yvulnerabilityperiod. duringprimar 4.Identifyrequirementsforroutealertinganddoortodoorwarning. 5.ConsideractivationoftheEOCtoprovideforincreasedsituationmonitoringandtoconduct preplanning. D.ReadinessLevel1MaximumReadiness 1.Monitorthesituation. 2.Placeselectedoffdutypersonnelonstandbytoincreasestaffingifnecessary 3.CoordinatewithEASstationstodeterminetheirreadiness. 4.Designateunitsforroutealertinganddoortodoorwarning. 5.ActivatetheEOCforincreasedsituationmonitoring,planning,andresourcemanagement. IX.ADMINISTRATION&SUPPORT A.Agreements&Contracts Shouldlocalresourcesprovetobeinadequateduringanemergency;requestswillbemadefor assistancefromotherlocaljurisdictions,otheragencies,andindustryinaccordancewithexisting mutualaidagreementsandcontracts. A13 B.Reports&Records 1.TheLWPshallmaintainactivitylogsrecording: a.Warningsreceived. b.Keypersonnelnotifiedandtheactionstheydirectedtobetaken. c.Warningsdisseminatedtothepublicandthemeansofthatdissemination. 2.TheIncidentCommandPost(ICP)andtheEOCshallmaintainlogsoftheiractivitiesasoutlined inSectionIXoftheBasicPlan. C.MaintenanceofEquipment AllwarningsystemsownedbytheCitywillbemaintainedinaccordancewiththe’“ÒE-·Ò©;©x­ instructionsforthosesystems. X.ANNEXDEVELOPMENT&MAINTENANCE A.Development TheEMCisresponsibleforworkingwithotheragenciesinthedevelopment,maintenance,and improvementofthisannex.Eachagencytaskedwilldevelopstandardoperatingproceduresthat addressassignedtasks. B.Maintenance Thisannexwillbereviewedannuallyandupdatedinaccordancewiththescheduleoutlinedin SectionXoftheBasicPlan. XI.REFERENCES FEMA,NationalWarningSystemOperationsManual. FEMA,GuideforAllHazardEmergencyOperationsPlanning(SLG101). APPENDICES: Appendix1................................................................EmergencyNotificationMatrix Appendix2................................................................GeneralWarningPointProcedures Appendix3................................................................NationalWarningMessages Appendix4................................................................EmergencyAlertSystemProcedures Appendix5............................................................WarningandEmergencyPublicInformationMessages TabA................................................................WarningMessageGeneralIncident TabB................................................................WarningMessageRoadandFacilityClosure TabC................................................................WarningMessage{w;Œ·;©‘z“Place TabD................................................................SpecialNewsAdvisoryPreEvacuationInformation TabE................................................................WarningMessageUrgentEvacuation A14 TabF................................................................WarningMessageMandatoryEvacuation TabG.................................................SpecialNewsAdvisorySupplementalEvacuationInformation TabH................................................................SpecialNewsAdvisorySchoolsandPublicFacilities Appendix6................................................................OutdoorWarningSystemDiagram A15 Appendix1toAnnexA EMERGENCYNOTIFICATIONMATRIX DepartmentsIndividuals EmergencySituation tobeNotifiedtobeNotified ‘;·w;© FlashFloodWatchlocalareaAllPoliceandFireChief CityManager,PublicWorks FlashFloodWarning‘localareaAll Director,PoliceandFireChief FloodWatch‘localareaAllPoliceandFireChief CityManager,PublicWorks FloodWarning‘localareaAll Director,PoliceandFireChief CityManager,PublicWorks SevereTSWatch‘localareaAll Director,PoliceandFireChief CityManager,PublicWorks SevereTSWarning‘localareaAll Director,PoliceandFireChief CityManager,PublicWorks TropicalweathersysteminGulfAll Director,PoliceandFireChief TropicalWeatherWatchorWarningCityManager,PublicWorks All includeslocalareaDirector,PoliceandFireChief TornadoWatch‘localareaAllPoliceandFireChief CityManager,PublicWorks TornadoWarning‘localareaAll Director,PoliceandFireChief WinterStormWatch‘localareaAllPoliceandFireChief CityManager,PublicWorks WinterStormWarning‘localareaAll Director,PoliceandFireChief ;-w“šŒšmz-ŒIé©7­ CityManager,PublicWorks AircraftcrashwithincityPoliceandFire Director,PoliceandFireChief Fire‘2alarmorlessFirePoliceandFireChief A11 Appendix1toAnnexA Fire‘3alarm+orcounty/cityfacilityFirePoliceandFireChief MasscasualtyincidentFirePoliceandFireChief CityManager,PublicWorks Hazmatspillwithcasualties/evacuationAll Director,PoliceandFireChief HazmatspillwithpotentialmajorCityManager,PublicWorks All environmentalimpactDirector,PoliceandFireChief IncidentinvolvingpotentiallycontaminatedCityManager,PublicWorks All drinkingwaterDirector,PoliceandFireChief CityManager,PublicWorks MajorexplosionAll Director,PoliceandFireChief …·zŒz·z;­ PublicWorksDirector,Police Electricaloutage‘500+users/2hrs+All andFireChief CityManager,PublicWorks Electricaloutage‘criticalfacilityAll Director,PoliceandFireChief CityManager,PublicWorks Seweroutage‘criticalfacilityAll Director,PoliceandFireChief CityManager,PublicWorks SewagespillaffectingwaterwaysAll Director,PoliceandFireChief PublicWorksDirector,Police Wateroutage‘500+users/2hrs+All andFireChief CityManager,PublicWorks Wateroutage‘criticalfacilityAll Director,PoliceandFireChief {;-Ò©z·äL­­Ò;­ CityManager,PublicWorks MajorcivildisturbanceAll Director,PoliceandFireChief CityManager,PublicWorks TerroristincidentAll Director,PoliceandFireChief A12 Appendix2toAnnexA GENERALWARNINGPOINTPROCEDURES 1.ReceivingWarningInformation A.TheLocalWarningPoint(LWP)mayreceiveemergencywarningsby: 1)TLETSmessagefromtheStateWarningPointorAreaWarningCenter 2)TelephoneorfaxfromtheSOC 3)Radio,telephone,orfaxfromtheAreaWarningCenter 4)Radio,telephone,orfaxfromstateorfederalagenciesorotherlocalgovernments. 5)Radio,telephoneorfaxfromindustry,governmentemployees,orcitizens 6)NOAAweatherradio 7)NOAAWeatherWireorEMWIN 8)Email B.Incomingmessagesshouldbeacknowledgedifrequired(forexample:nationalwarning messages). C.Thedateandtimeonwrittenmessagesandthedateandtimeofreceiptofallmessagesshallbe enteredintheCommunicationLog. D.ForemergencysituationsreportedbycitizensandothersunknowntotheLWPoperator,the operatorshouldseektoconfirmthesourceandinformationprovidedbyanyavailablemeans beforetakingactiononthereport,unlessthereareconfirmingreportsfromothersources. 2.EmergencyNotifications A.TheLWPshallmakenotificationsofroutineemergencysituationstothedepartmentoragency thatnormallyrespondstosuchsituations. eEmergency B.Forthoseemergencysituationsorpotentialemergencysituationsdescribedinth NotificationMatrixinAppendix2,theLWPshallmakenotificationstothedepartments, agencies,andthoselocalofficialsindicatedinthematrix.Localofficialsmayrequestthatthe LWPtakespecificactionsoradvisetheLWPthattheywilltakecertainactionsinresponsetothe warning. C.Notificationsofemergencysituationsandotheractionstakeninresponsetosuchnotifications shallberecordedintheCommunicationsLog. 3.DisseminationofWarnings A.TheLWPmaydisseminateemergencywarningsandpublicinstructionsby: 1)ActivatingtheOutdoorWarningSystemforachemicalemergency. 2)ForwardingavoiceorhardcopymessagetothelocalEASstationforbroadcast. 3)Routealertinganddoortodoorwarning. A21 Appendix2toAnnexA 4)Forwardingahardcopymessagetoalllocalmediaviaemail/text. 5)ProvidingavoiceortextmessagetotheNationalWeatherServiceforbroadcastonNOAA WeatherRadio. 6)Activatingthelocaltelephonewarningsystemthatprovidesavoicemessagetoselected telephonesubscribers. B.TheLWPmayactivatethelocalwarningsystemsforcertaintimesensitiveemergency situations.Forotheremergencysituations,theLWPmustseekapprovalfromakeyofficialto activatethelocalwarningsystem. C.TheLWPisauthorizedtoactivatethelocalwarningsystemswithoutpriorapprovalforthe followingemergencysituations: 1)AnNWStornadowarningforthelocalareaortheconfirmedsightingofatornadoonthe groundinthelocalarea. 2)AnationalcivilemergencywarningreceivedfromtheAreaWarningCenter.SeeAppendix 4. 3)Acatastrophicemergencysituationthatposesanimmediatethreattolife,suchasadam failure. D.Forotheremergencysituations,theLWPshallrelaythewarningreceivedtooneofthefollowing keyofficialsandobtainguidanceonactivatingthelocalwarningsystemandthesuggested contentofanylocalwarningmessages: 1)TheEmergencyManagementCoordinator 2)ThePoliceChief 3)TheCityManager/Asst.CityManager 4)TheMayor E.Whenadecisionismadetoactivatethewarningsystemsforanemergency,initialnotification warningsshouldbeactivatedandanEASmessagedispatchedtolocalbroadcastersfirst.Other warningsystemsshouldbeactivatedassoonaspossiblethereafter. 1)Tosavetimeandensurecompleteness,theprescriptedwarningmessagescontainedin Appendix6shouldbeusedasbasisforwarningmessageswherepossible.However,itmay benecessaryfortheLWPtoprepareanoriginalmessage.[Copiesoftheprescripted messagesaremaintainedoncomputersintheLWPandtheEOCsotheycanbeeasily modified.] 2)Nationalcivilemergencywarningmessagesreceivedlocallyshouldnotbeforwardedto localEASstationsforbroadcast,asplanscallforfederalauthoritiestoentersuchmessages intoEASatthenationallevel. 3)Ifitisdeterminedthatroutealertingand/ordoortodoorwarningisrequired,theLWP mustalerttheCommunicationsCentertoassignunitstothosetasks.TheLWPshould providetheDispatch/CommunicationsCenterwiththewarningmessageandany instructionsthataretobedisseminatedsothatthesecanbepassedontotheunits involved. A22 Appendix2toAnnexA 4)Warningmessagesandpublicinstructionsshouldbeupdatedasthesituationchangesand canceledwhennolongerneeded. F.TheLWPshouldrecordtheactivationofthevariouslocalwarningsystemsanddispatchof warningandpublicinstructionmessagesinitsCommunicationLog. 4.TestingandExercisingtheWarningSystem A.SystemTesting Allcomponentsofthewarningsystemwillbetestedonaregularbasis. B.TestProcedures 1)TheOutdoorWarningSystemwillbetestedweeklyonSaturdayat12noon.Inthe weeklytest,thesteady{‰;{w;Œ·;©|or{Þwšš¦rÞwšš¦|tonewillbesoundedforone minute.TheALLCLEARtonewillnotbetestedweekly. 2)ThepreparationandtransmissionofasimulatedwarningmessagetothelocalprimaryEAS stationshallbetestedquarterlyatadateandtimeagreeduponwiththestation.Such messagesshallnotbebroadcast.EASstationsarerequiredbytheFCCtoconductrequired irEASequipment. weeklyandmonthlytestsofthe 3)TheCity/SchoolDistrictAlertBeaconSystemistestedweeklyonTuesdaysat10:00a.m. 4)ThepreparationandtransmissionofasimulatedwarningmessagetotheNationalWeather ServiceforbroadcastonNOAAWeatherRadioshallbetestedquarterlyatadateandtime agreeduponwiththeNWS.Suchmessagesshallnotbebroadcast. 5)SystemsoperatedbythePIOshallbetestedonamonthlybasis. 6)Industrywarningsystemsshallbetestedweeklyatadateandtimedeterminedbythe companyincoordinationwiththeLocalEmergencyPlanningCommittee(LEPC). C.Exercises 1)Itisdesirablethatpreparationofwarningmessagesandpublicinstructionsandthe activationofwarningsystemsbeincludedinemergencyexerciseactivitieswheresuchtasks isedinordertoensurethatcomponentsofthe areappropriateforthescenariobeingexerc systemareadequateandtheoperationalproceduresareadequate. 2)Ifwarningsystemsareactivatedatotherthannormaltimesforexercises,itisessentialto giveduenoticetothepublicthatsuchactivationswilloccur. A23 Appendix3toAnnexA NATIONALWARNINGMESSAGES 1.TypesofNationalWarningMessages Nationalwarningmessagesinclude: A.AttackWarning B.FalloutWarning C.Natural&TechnologicalEmergencyWarning 2.NationalWarningMessageDissemination NationalwarningmessagesaredisseminatedbyfederalauthoritiesfromtheFEMAOperations CenterthroughtheNationalWarningSystem(NAWAS)tothestates;NAWASisadedicated telephonesystemthatdisseminatesvoicewarningmessages.InTexas,suchwarningmessagesare receivedattheStateWarningPointinAustinandrelayedtoAreaWarningCentersaroundthestate bytheTexasWarningSystem(TEWAS),whichisalsoadedicatedtelephonesystemthat disseminatesvoicewarningmessages.AreaWarningCentersnormallydisseminatenational warningmessagestheyreceivebyTexasLawEnforcementTelecommunicationsSystem(TLETS) teletypetoLocalWarningPoints.LocalWarningPointswhoseTLETSserviceisinoperativemay receivewarningmessagesbytelephoneorradio. 3.LocalActionUponReceiptofANationalWarningMessage A.WhennationalwarningmessagesarereceivedattheLocalWarningPoint,suchwarningsshould bedisseminatedassoonaspossiblethroughthelocalwarningsystem,exceptthatnational warningmessagesreceivedlocallyshouldnotbeforwardedforlocalbroadcastasEASmessages, asfederalauthoritieswillbroadcastsuchwarningsasnationalEASmessages. B.Allnationalwarningmessagesreceivedverbally(bytelephoneorradio)shouldbe acknowledged. 4.NationalWarningMessages A.AttackWarning 1)AttackWarningsareissuedwhenthereisathreatofattackontheUnitedStatesorportions ofit. 2)Incomingmessageformat: {wz­istheFEMA(Alternate)OperationsCenter.ThisisanAttackWarning.Declaration time(date&·z’;œu| A24 Appendix3toAnnexA Note: Zulu5hours=CentralDaylightTime;Zulu6hours=CentralStandardTime. Zulu6hours=MountainDaylightTime;Zulu‘7hours=MountainStandardTime. Ifthethreatislimitedtoaspecificarea,themessagewillbetailoredtodescribetheareaat risk. 3)Terminationmessageformat: {wz­istheFEMA(Alternate)OperationsCenter.TheAttackWarningisterminated.{Enter Terminationz’; | B.FalloutWarning 1)Falloutwarningsareintendedtowarnofradiationhazardsresultingfromnuclear detonations,accidentalmishaps,and/orterroristincidents. 2)Thereisnospecificformatforthistypeofmessage,butitappearsthatitwilllikelyfollow thegeneralformatofthemessageinParagraph4.D.2)b)below. C.Natural&TechnologicalEmergencyWarning 1)Thistypeofwarningmaybeissuedtocoverthefollowingevents:majornaturaldisasters, errantdomesticmissilelaunch,reenteringspacedebris,volcaniceruption,majordam failure,andotherhazardstopublichealth,safety,andpropertythatmaythreatenawide area. 2)Incomingmessageformat: {wz­istheFEMA(Alternate)OperationsCenterwithaspecialannouncementforallstates orthefollowingstate(s)orthe followingregion(s). Text:(freetextmessagedescribingtheproblemandappropriateprotective-·zš“­œ| 3)Thereisnospecificformatforthistypeofmessage. D.AccidentalMissileLaunch. 1)AnaccidentalmissilelaunchbytheUnitedStatesorothercountriesmaygenerateaNatural ningorboth,dependingonthetypeof &TechnologicalEmergencyWarningoraFalloutWar missileinvolved. 2)Incomingmessageformat: a){wz­istheFEMA(Alternate)OperationsCenterwithaEmergencyWarningforthe following(states,counties,cities).Anaccidentalmissilelaunchthreatensthefollowing areas:(states,counties,cities).Advisepopulationbyallmeanstotake-šÝ;©u| A25 Appendix3toAnnexA b)Foraccidentallauncheswhichresultinanuclearweaponsdetonation,thefollowing messagewillbeused:{wz­istheFEMA(Alternate)OperationsCenter.Anaccidentally launchednuclearweapondetonatedin(city,county,andstate)at______localtime. Radioactivefalloutispossible.Personsin(cities,counties,states)shouldbeadvisedto remainundercoverandawaitfurtherinstructionsfromstateorlocalauthorities. Residentsareadvisedtotakeprotectiveactionsinaccordancewithlocalcommunity shelterplansandtobealertforfurtherinstructionsfromstateandlocalauthorities. Residentsinallotherareasareadvisedthatprotectiveactionsarenotrequiredatthis ·z’;u| c)Foraccidentallaunchesthatdonotresultinanuclearweaponsdetonation,the followingmessagewillbeused:{wz­istheFEMA(Alternate)OperationsCenter.An accidentallylaunchednuclearweaponimpactedin(city,county,state)at______local time.Anucleardetonationdidnot‘repeat‘didnotoccur.Personsin(cities,counties, states)shouldbealertforfurtherinstructionsfromstateorlocalauthorities.Residents inallotherareasareadvisedthatprotectiveactionsarenotrequiredatthis·z’;u| A26 Appendix4toAnnexA EMERGENCYALERTSYSTEM(EAS)PROCEDURES 1.Purpose ThepurposeofEASistoproviderealtimecommunication,information,directionandinstructionin theeventofanemergencyrequiringpublicaction. 2.EASPlans ForpurposesofcoordinatingtheuseofEAS,theStateEmergencyCommunicationsCommitteehas hof developedastatewideEASPlan.LocalAreaEmergencyCommunicationsCommitteesforeac theStatex­EASDistrictsdeveloplocalEASplans.Theseplansaddresstheconceptofoperationsfor EAS,messagepriorities,proceduresforactivationofEAS,andmessageformats.Localplans typicallydesignateindividualsauthorizedtoactivateEASandauthenticationrequirements. 3.EASActivation A.Authority ThefollowingindividualsmayrequestactivationofEAS: 1)TheEmergencyManagementCoordinator 2)ThePoliceChieforFireChief 3)TheCityManager/Asst.CityManager 4)TheMayor EachindividualisprovidedasetofcodewordstoauthenticaterequestsforEASactivation. B.MethodsforTransmittingMessages EASmessageswillbetransmittedfromtheLocalWarningPointtoEASstationsbytelephone, fax,orencodedvoicemessage. 1)Voice&FaxMessages.Theauthenticationcodeshouldbeprovidedforvoicemessagesand includedonfaxmessages.TheLWPshouldcoordinatewiththeEASstationtodeterminethe methodsofdelivery.Faxedmessageswillnormallybereadbythestationstaff.Voice messagesmaybetransmittedliveorrecordedandthentransmitted;thelatterispreferred ifthemessagemustberepeated.Forvoicemessages,itisdesirablethattheindividual generatingthemessageworkfromawrittenscriptornotestoensurethatallessential iscovered. information 2)ForwardingMessagesforTransmission.EASmessageswillbeforwardedtotheEASLocal PrimaryStationiftheemergencysituationaffectsareasbeyondthelocalareaorifstations thatbroadcastEASmessagesinthelocalareaareunattendedduringtheperiodwhenEAS activationisrequired.Stationsthatareinunattendedoperationatcertainhoursoftheday mustsettheirEASDecodertoAutomaticModesoprogrammingisinterruptedandEAS messagesbroadcastautomatically.Iftheemergencysituationaffectsonlyanareaserved byoneortwostationsorcablecompanies,localofficialsmayrequestEASactivationfrom thosestationsdirectlyiftheyarestaffed. A41 Appendix4toAnnexA 3)EncodingEASMessagesusingradiosystems. C.OperatingGuidance 1)EASmessagesarelimitedbyhardwaredesigntotwominutes. 2)IfamessageprovidedforbroadcastbyEASstationsisnolongercurrent,itshouldbe cancelledorreplacedbyanupdatedmessage. 3)IfanEASstationisrequiredbylicenserestrictionstooperateatreducedpowerorcease transmittingduringcertainspecifiedtimeperiods,andactivationofEASisrequestedduring thattimeperiod,thestationmayoperateitstransmitterasneededusingfullpower. D.BroadcastofEASMessages WhenarequestforEASactivationisreceivedandauthenticated,theEASstationwilltypically: 1)Interruptnormalprogramming. 2)SendtheEASHeaderCode. 3)SendtheEASAttentionSignal(8to25seconds). 4)Makeanactivationannouncement:{wz­isthe(localarea)TexasEmergencyAlertSystem. ImportantinformationwillEšŒŒšÞu| eemergencymessage. 5)Broadcastth 6)Makeaterminationannouncement:{wz­isthe(localarea)TexasEmergencyAlertSystem. Wenowresumenormal¦©šm©’’z“mu| 7)SendtheEASEndofMessageCode. 8)Resumenormalprogramming. E.Tests.TestingoftheEASsystemwillbeasdescribedintheRegion2ADistrictEASPlan. 4.EASStations.EASstations(radio,TV,cable)servingthelocalareainclude: A.AreaPrimaryRadioStation Callsign:KTRH Frequency:740AM Location:Houston Telephone:(713)5265874 B.LocalPrimaryRadioStation Callsign:WPED Frequency:830AM ContactName:CityofLaPorte levisionandCableStations C.Te Callsign:KHOU Channel:11 Telephone:7135261111or7135204398 A42 Callsign:KTRK Channel:13 Telephone:7136691313 Callsign:KPRC Channel:2 Telephone:7132226397or7137784910 A43 Appendix5toAnnexA LOCALWARNING&EMERGENCYINFORMATIONMESSAGES 1.Thisappendixprovidestwotypesofwarningmessagesforanumberofemergencysituations. A.WarningMessages.Thesemessagesalertthepublictoemergencysituationsandprovide directionsonwhattheyshoulddoandnotdotoprotectthem.Asthetimelimitforwarning messagestransmittedviatheEmergencyAlertSystem(EAS)isapproximatelytwominutes,and thecapabilityoftelevisionwarningdisplaysislimited,warningmessagesaregenerallyshortand concise.Warningmessagesaregenerallydisseminatedthroughwarningsystemsandbroadcast every15minutesuntiltheyarecanceledorreplacedbyanupdatedmessage ontainedinthewarning B.SpecialNewAdvisories.SpecialNewsAdvisoriesamplifyinformationc messages,providefurtherinformationregardinganemergencysituation,andmaybeusedto provideinformationonimpendingthreatsthatdonotyetwarrantpublicwarning.SpecialNews Advisoriesaregenerallysenttothemediathroughnormalcommunicationschannelsforfurther disseminationtothepublic. C.WarningmessagesandSpecialNewsAdvisorieshavebeenprescriptedtoexpeditetimely dissemination;however,itmaybenecessarytomodifytheprescriptedtextandtheadditional information. D.CopiesofthemessagesinthisappendixaremaintainedoncomputersintheLocalWarning PointandtheEOC. 2.ThefollowingwarningmessagesandSpecialNewsAdvisoriesareprovidedinthisappendix: A.TabA:WarningMessage‘GeneralIncident B.TabB:WarningMessage‘Road/FacilityClosure C.TabC:WarningMessage‘ShelterinPlace D.TabD:SpecialNewsAdvisory‘PreEvacuationInformation E.TabE:WarningMessage‘UrgentEvacuation F.TabF:WarningMessage‘MandatoryEvacuation G.TabG:SpecialNewsAdvisory‘SupplementalEvacuationInformation H.TabH:SpecialNewsAdvisory‘Schools&PublicFacilities 3.GeneralGuidanceforWarning&PublicInformationMessages A.ProtectiveActionAreas.Areasinwhichprotectiveactions,suchasevacuationorshelterin place,arebeingimplementedshouldbedescribedwithreferencetoobviousgeographic features,suchasroadsandrivers,ratherthanwithabstractdescriptionssuchasaonemile radiusofsomeintersection.Thepreferredmethodofdescribingtheareashouldusecompass directionsandneighborhoodandlandmarknameswhereappropriate. A51 Appendix5toAnnexA Example: TheareatobeevacuatedisnorthofGreenStreet,eastofOliveSt,southofJamesRoad,and westofRainyRoad.ThisareaincludestheGreenTreeandHiddenHollowsubdivisionsandthe BigBargainsShoppingCenter. B.EvacuationRoutes.Thedescriptionofevacuationroutesshouldmakeitclearwhichdirection(s) evacueesshouldgoandwhichtraveldirectionstheyshouldavoid. Example: PeoplewhoarewestofMeridianAvenueshouldgowestonKingmanRoadorExeterDrive. ththth PeoplewhoareeastofMeridianAvenueshouldgoeaston10,11,or12StreetsorEasy Street.Donotleavetheevacuationareabygoingnorth. A52 TabAtoAppendix5toAnnexA WARNING GeneralIncident 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingwarningforthosewholive and/orworkinLaPorte,aswellasvisitorstoourarea. 2.Anemergencysituationinvolvingthecityiscurrentlyinprogressat:[Describelocationbyreference tofacilityname(ifknown),streetandcrossstreet,othergeographicfeatures(rivers,raillines,etc.), andneighborhoodnamewhereappropriate] 3.Emergencypersonnelarecurrentlyrespondingtothisincidentandlocalofficialsaremonitoringthe situation.Tokeepyourselfsafeandavoidimpedingtheemergencyresponse,pleaseavoidthisarea untilfurthernotice. 4.Torepeat,anemergencysituationinvolvingtheCityiscurrentlyinprogressat:(Repeatlocationin 2above).Pleaseavoidthisarea. 5.Donotcall911forinformationabouttheemergencysituation.Instead,staytunedtothisstation foradditionalofficialinformation. A5A1 TabBtoAppendix5toAnnexA WARNING Road/FacilityClosure 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingwarningforthosewholive and/orworkinLaPorte,aswellasvisitorstoourarea. 2.Ithasbeennecessarytoclosecertainlocalstreetsandhighwaysdueto: Flooding Heavyaccumulationsofsnowandice Fire/explosion Incidentinvolvinghazardousmaterials Other: 3.Asof_________today,thefollowingroadshavebeenclosedbylawenforcementofficials: StreetorRouteAtorBetween Pleaseavoidtheseroutes. Ifyoumusttravel,usealternateroutes,suchas: 4. 5.Werecommendthatyourefrainfromdrivingandremainathomeduetotheextremelybad travelconditions. 6.Inaddition,thefollowingfacilitieshavebeenclosedduetotheemergencysituation: 7.Again,theroadsandstreetsthathavebeenclosedare:(Repeatlistin3above) 8.Pleasestayturnedtothisstationforadditionalinformationonthecurrentemergencysituation. A5B1 TabCtoAppendix5toAnnexA WARNING ShelterinPlace 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingwarningforthosewholive and/orworkinLaPorte,aswellasvisitorstoourarea. 2.Therehasbeenanaccidentalreleaseofhazardousmaterialthatisaffectingaportionofthelocal area.Peopleinthefollowingareamusttakeprotectivemeasures: [Describeareaboundaries] 3.Ifyouarelocatedinthisarea,dothefollowingimmediatelyinordertoprotectyourself: A.Goinsideyourhome,workplace,orthenearestbuildingthatappearstobereasonablyairtight andstaythere.Takeyourpetswithyou. B.Closealldoors,windows,andanyfireplacedampers. C.Turnoffanyheatingorcoolingsystemthatdrawsinairfromtheoutside. D.KeepyourradioonandtunedtoAM830toreceiveemergencyannouncementsandinstructions E.Gatheritemsthatyoumayneedtotakewithyouifyouareadvisedtoevacuate. invehiclesshouldseekshelterinthenearestairtightstructure.Ifasuitable 4.Peopletraveling structureisnotimmediatelyavailable,travelersshouldrollupcarwindows,closeairvents,and turnofftheheaterorairconditioneruntiltheyreachasuitablebuilding. 5.Ifshelterisnotimmediatelyavailable,keepahandkerchief,towel,ordampclothsnuglyoveryour noseandmouthuntilyougetindoors. 6.Ifschoolisinsession: Studentsatthefollowingschool(s)aretakingshelterattheirschools: Listschools: Parentsshouldnotattempttopickupstudentsatschooluntilthehazardoussituationisresolved andtheyareadviseditissafetodoso. Studentsatthefollowingschool(s)[havebeen/arebeing]evacuatedtootherfacilities: Listschools: nevacuated.Local Parentsshouldnotattempttopickupstudentsfromschoolsthathavebee officialswillprovideinformationonwheretopickupschoolchildrenassoonasitisavailable. 7.Ifyouknowofanyneighborsorcoworkerswithhearingorlanguageproblemsorspecialneeds, pleaseadvisethemofthismessage. 8.Pleasedonotcall911orlocalemergencyofficialsforinformation.Staytunedtothisstationfor additionalinformation. A5C1 TabDtoAppendix5toAnnexA SPECIALNEWSADVISORY PreEvacuation 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingadvisoryforthosewholive and/orworkinLaPorte,aswellasvisitorstoourarea. 2.Duetothethreatof[],itmaybenecessaryforpeoplewholive,workorarevisitingin thecertainlocalareastoevacuateinthenearfuture.Thisarea(s)thatmaybeatriskinclude: [Describeareaboundaries] 3.EvacuationisNOTbeingrecommendedatthistime.Localofficialswilladviseyouifevacuationis necessary.However,youshouldbepreparedtoevacuateifneeded.Toprepare,youshould: A.Assemblethefollowingemergencysupplies: Clothingforyourfamilyforseveraldays Bedding,pillows,andtowels Prescriptionmedicines&spareeyeglasses Soapandtoiletries Babyfoodanddiapers Youraddressbookorlistofimportanttelephonenumbers Yourcheckbook,credi tcards,andcash Your7©zÝ;©x­licenseandidentificationcards Aportableradioandflashlight. B.Youshouldalso: Gathersuitcases,boxes,orbagstoholdyouremergencysupplies. Bepreparedtosecureyourhomeorofficeandyourpropertybeforeyoudepart. Ensureyourcarisingoodshapeandyouhaveadequatefuel. Decidewhereyouwillgoifyouhavetoevacuate.Makearrangementswithrelativesor friendsorconsidermakinghotelormotelreservations. ude: 4.Potentialevacuationroutesfromthearea(s)atriskincl 5.Potentialevacuationroutesfromthearea(s)atriskaredescribedin: 6.Ifyouknowofanyneighborsorcoworkerswithhearingorlanguageproblemsorspecialneeds, pleaseadvisethemofthismessage.Andifyouhaveneighborsorcoworkerswhodonothave transportation,offertoassistthemifyoucan. 7.Wewanttoemphasizethatthisisa PRECAUTIONARY messageaboutapossibleevacuation. Evacuationis NOT beingrecommendedatthistime. 8.KeepyourradioorTVonandlistenforfurtherinformationaboutthissituation.Pleasedonotcall 911orlocalemergencyofficialsforinformationasthiswilltieuptelephonelinesneededfor emergencyoperations. A5D1 TabEtoAppendix5toAnnexA WARNINGMESSAGE UrgentEvacuation 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingwarningforthosewholive and/orworkinLaPorte,aswellasvisitorstoourarea. 2.Duetothat[threatens/isaffecting]aportionofthelocalarea,theMayorrecommends thatpeopleinthefollowingareaevacuateimmediatelytoprotecttheirhealthandsafety: 3.Recommendedevacuationroutesfromthearea(s)atriskinclude: 4.Besuretotakeessentialitemssuchas: prescriptionmedicines eyeglasses identificationcards checkbook creditcards valuablepapers Donotdelayyourdeparturetocollectotherbelongings. 5.Takeyourpetswithyou,butmakesureyoubringaleash,crate,orcageforthem.Someshelters willnotacceptpets. 6.Ifyouhavenomeansoftransportationorifyouarephysicallyunabletoevacuateonyourown,ask ortoassistyou. aneighb 7.Ifyouknowofanyneighborsorcoworkerswithhearingorlanguageproblemsorspecialneeds, pleaseadvisethemofthismessage.Andifyouhaveneighborsorcoworkerswhoneedhelpordo nothavetransportation,offertoassistthemifyoucan. 8.Repeating,localofficialsrecommendthepeopleinthefollowingarea(s)evacuatenow:(Repeatthe areadescriptioninparagraph2above.) 9.Pleasedonotuseyourtelephoneexcepttoreportatrueemergency.Staytunedtothisstationfor moreinformationandinstructionsfromlocalofficials. A5E1 TabFtoAppendix5toAnnexA WARNINGMESSAGE MandatoryEvacuation 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingwarningforthosewholive and/orworkinLaPorte,aswellasvisitorstoourarea. 2.Dueto[_______],theMayor,underTexaslaw,hasorderedthatpeopleevacuatethefollowingarea immediatelytoprotecttheirhealthandsafetyandthehealthandsafetyofpossiblerescuers: 3.Recommendedevacuationroutesfromthearea(s)atriskinclude: 4.Besuretotakeessentialitemssuchas: prescriptionmedicines eyeglasses babysupplies personalcareitems identificationcards checkbookandcreditcards valuablepapers Listentothisstationformoreinformationonwhatyouneedtotakewithyou.Secureyourhome beforeyoudepart. 5.Takeyourpetswithyou,butmakesureyoubringaleash,crate,orcageforthem.Remembersome shelterswillnotacceptpets 6.Decidewhereyouwillstayuntiltheemergencysituationisresolved.Considerstayingwithrelatives orfriendsorinahotelormotel. 7.Ifyou-“x·staywithfriendsorrelativesorfindamotelroom,listentothisstationformore informationonthelocationsofpublicshelters. abletoevacuateonyourown,ask 8.Ifyouhavenomeansoftransportationorifyouarephysicallyun aneighbortoassistyouordial211forevacuationassistance. A5F1 TabFtoAppendix5toAnnexA 9.Ifyouknowofanyneighborsorcoworkerswithhearingorlanguageproblemsorspecialneeds, pleaseadvisethemofthismessage.Andifyouhaveneighborsorcoworkerswhoneedhelpordo nothavetransportation,offertoassistthemifyoucan. 10.Repeating,localofficials,underTexaslaw,areorderingthepeopleinthefollowingarea(s)to evacuateimmediately:(Repeattheareadescriptioninparagraph2above.) 11.Pleasedonotuseyourtelephoneexcepttoreportatrueemergency.Staytunedtothisstationfor moreinformationandinstructionsfromlocalofficials. A5F2 TabGtoAppendix5toAnnexA SPECIALNEWSADVISORY SupplementalEvacuationInformation 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingadvisoryforcitizens, businessesandvisitorsintheLaPortearea: 2.Duetothethreatof[_____],localofficialshaverecommendedthatpeoplewholive,workorare visitinginthefollowingareasevacuateimmediatelytoprotecttheirhealthandsafety: (Describeareaboundaries) 3.Usethefollowingevacuationroutes:(listevacuationroutes) 4.Youshouldtakethefollowingemergencysupplieswithyou: Waterandnonperishablefood Clothingforyourfamilyforseveraldays Bedding,pillows,andtowelsforeachfamilymember,alongwithsoapsandtoiletries Medications,prescriptionsandmedicalequipment Addressbookorlistofimportanttelephonenumbers Creditcards,cashor·©Ý;Œ;©x­checksandchange 5©zÝ;©x­licenseandidentificationcards Portableradioandflashlight,withextrabatteries 5.Planwhereyouwillstayuntilthesituationisresolved.Considerfriends,relativesorahotel.Ifyou cannotfindanotherplacetostay,temporarypublicshelterswillbe/havebeenopenedat: 6.Takeyourpetswithyou,butmakesureyoubringaleash,crate,orcageforthem,aswellaspet food. 7.Secureyourpropertybeforeyoudepart.Shutoffallappliances,exceptrefrigeratorsandfreezers. Lockalldoorsandwindows. 8.Expecttraveldelaysonevacuationroutes. 9.Ifyouhavenomeansoftransportationorifyouarephysicallyunabletoevacuateonyourown,ask aneighbortohelpyouordial211forevacuationassistance.Ifyouhaveneighborsorcoworkers, whoneedhelpordonothavetransportation,offertoassistthemifyoucan. 10.Ifyouknowofanyneighborsorcoworkerswithhearingorlanguageproblemsorspecialneeds, pleaseadvisethemofthismessage. A5G1 TabHtoAppendix5toAnnexA SPECIALNEWSADVISORY SchoolandPublicFacilities 1.TheLaPorteOfficeofEmergencyManagementhasissuedthefollowingadvisoryforcitizens, businessesandvisitorsintheLaPortearea: Thecurrentemergencysituationinvolving[_____]hasaffectedtheoperationofanumberoflocal facilities.Thisadvisoryisintendedtoprovideyouanupdateonthestatusofschools,hospitals, nursinghomes,andotherkeyfacilities. Alllocalpublicschoolshavebeenclosed. Thefollowingschoolshavebeenclosedandstudents(arebeing/havebeen)returnedtotheir homes: es: Thefollowingschoolshavebeenevacuatedandtheirstudentsrelocatedtootherfaciliti SchoolStudentsRelocatedTo: Parentsshouldpickuptheirchildrenatthesehostfacilities. Thefollowinghospitalsandnursinghomeshavebeenevacuatedandtheirpatientsrelocatedtoother facilities: FacilityPatientsRelocatedTo: Thefollowinggovernmentoffices,parks,recreationalareas,andotherpublicfacilitieshavebeenclosed: {·ä·Ò“;7·š·wz­­··zš“Eš©’š©;z“Eš©’·zš““7z“­·©Ò-·zš“­E©š’Œš-ŒšEEz-zŒ­utŒ;­;©;E©z“ E©š’Ò­z“m·w;·;Œ;¦wš“;ғŒ;­­äšÒwÝ;“;’;©m;“-ä·äšÒ©Œš-·zš“u A5H1 Appendix6toAnnexA OUTDOORWARNINGSYSTEMDIAGRAM Thefollowingmapdepictsthecoverageareaofthe/z·äx­outdoorwarningsystem.Themapis maintainedbytheEMC. A61 Plant Alarm Test Schedule for SEACAP Sponsor Facilities PlantAreaDayTimeFrequencySounds 3 tones American Acryl \ NA Industries 4 tones LBC same tone STYROLUTION 3 tones Odfjell Port of Houston 3 tones Total Petrochemical about Industrial Alarms…. General Information Plant alarmsplant employees Community alarms municipalitie Community Alarms & Test Schedule Shoreacres and La Porte -- Test at Noon on Saturdays Pasadena - Tests at 6:00 - 6:30 PM / First Thursday of the month Seabrook and El Lago -- No Sirens BAYCAP PLANT ALARM TEST SCHEDULE Day of Week Time of Day How Often FacilityComments Monday 10:00 a.m. weeklyKaneka -South Plant Monday 10:15 a.m. weeklyAir Liquide Bayport Tuesday 10:00 a.m. weeklyDixie Tuesday 10:30 a.m. weeklyCarpenter Tuesday 12:00 noon weeklyBASF Tuesday 12:00 noon weeklyGulf Bayport Chemicals Tuesday 9:00 a.m,. weeklyRB Products Wednesday 10:00 a.m. weeklyKaneka North Plant Wednesday 11:00 a.m. weeklyHaldor Topsoe Wednesday 2:00 p.m. weeklyLyondellBasell Underwood Wednesday 7:30 a.m. weeklyArkema With Celanese and Linde Wednesday 7:30 a.m. weeklyCelanese With Arkema and Linde Wednesday 7:30 a.m. weeklyClariantWith Celanese Wednesday 7:30 a.m. weeklyLinde HYCO Clear Lake With Celanese and Arkema Wednesday 9:00 a.m. weeklyJX NCTI Wednesday 9:30 a.m. weeklyDuPont Bayport 1 st Wednesday8:00 a.m. monthlyDianal America 1 st Wednesday of the month Thursday10:00 a.m. weeklyRockwood Lithium Thursday9:00 a.m. weeklyNova Molecular Technologies Friday 10:00 a.m. weeklyKaneka Nutrients Plant Friday 12:00 noon weeklyLummus(CR&L) annually Hoyer Global Internal fire alarm only Alpha Technical ServicesOperations do not require Clear Lake Chemicals No alarms. Gulf Coast Waste Disposal At this time, operations do not Authority require. Review annually. Houston Products Processing No hazardous chemicals, no alarms IntergulfNo alarms that require testing. Linde Bayport No alarms required OxitenoNot operating yet ReagensAlarm being replaced; using radios. Sanyo Chemical Texas No alarms, no hazardous chemicals CITY COMMUNITY ALARM TEST SCHEDULE 1 st Thursday 6:00 p.m.Monthly City of Deer Park 1 st Thursday 6:00 p.m.Monthly City of Pasadena 1 st Thursday 6:00 p.m.Monthly City of Taylor Lake Village Saturday 12:00 noonWeekly City of La Porte LAPORTECACPLANTALARMTESTSCHEDULE DayofWeekTimeofDayHowoften?FacilityComments Monday10:00a.m.weeklyAirLiquideSMR Monday10:00a.m.weeklyBakerPetrolite Monday10:15a.m.WeeklyAirLiquideBayport Monday11:00a.m.weeklyKurarayAmericaEVAL MondaynoonweeklyINEOSOlefins&Polymers MondaynoonweeklyOxyVinylsSameforallareaOxyplants MondaynoonweeklyPPG MondaynoonweeklySolvayChemicalsWithINEOSOlefins&Polymers Monday12:15p.m.weeklyDuPont Monday12:15p.m.weeklyINVISTAWithDuPont Mondayabout12:30weeklyNoltexImmediatelyafterDuPonttest Monday1:00p.m.weeklyBraskem Monday1:00p.m.weeklyKurarayAmericaSepton Mon.toFri.noonMonFriTOTALPetrochemicals Tuesday10:00a.m.weeklyAlbemarleWithAkzoNobelBayParkRoad Tuesday10:00a.m.weeklyAkzoNobelBayParkRoadWithAlbemarle TuesdaynoonweeklyGoodyear Tuesday12:45p.m.weeklyDowBayport Tuesday1:00p.m.weeklyDowLaPorte Tuesday1:00p.m.WeeklyLubrizolLaPorteWithDowLaPorte Tuesday2:00p.m.weeklyAirProducts Wednesday10:00a.m.weeklySouthernIonics Wednesday10:30a.m.weeklyGulbrandsen WednesdaynoonweeklyFMC WednesdaynoonWeeklyINEOSOligomersWithLyondellBasellLaPorte WednesdaynoonweeklyLaPorteMethanolWithLyondellLaPorte WednesdaynoonweeklyLindeGasWithLyondellLaPorte WednesdaynoonweeklyLyondellBasellBayportChoateMayoccurbetweennoon&1:00 WednesdaynoonweeklyLyondellBasellLaPorte WednesdaynoonweeklySunProducts Wednesdaynoon+12:05weeklyLyondellBasellBayportPolymersTestprimaryandbackupsystem Wednesday1:00p.m.weeklyAkzoNobelBattleground Wednesday2:00p.m.weeklyLubrizolBayport ThursdaynoonWeeklyBASF ThursdaynoonweeklyNissanChemicalWithBASFandChuseiUSA SaturdaynoonweeklyLubrizolBayport 15thofnoonmonthlyPraxair 1stMondaysrandommonthlyExelTestedmonthlybyoutsidevendor 1stTuesdays3:00p.m.monthlyChevronPhillipsLaPorte EurecatIntercoms,2wayradios.No IntergulfNoalarmsthatrequiretesting CITYOFLAPORTECOMMUNITYALARMTESTSCHEDULE Saturdaynoonweekly13sirensthroughouttheCity REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:April 08, 2013 Source of Funds: Requested By: D. Wilmore / C. Meekins Account Number: Department: Planning/FMO Amount Budgeted: Report: XResolution: Ordinance: Amount Requested: Exhibits: Current Smoking Regulations – Ch. 34 Budgeted Item:YESNO Exhibits: Recap of Surrounding Cities Exhibits: Strike-thru and Regular Ordinances SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date SMOKING REGULATIONS Chapter 34, City’s Code of Ordinances effective 03/26/90 All or part of building used for state or local governmental purposes Retail store, office or other commercial establishment Theater/movie house, gymnasium, museum, auditorium/convention center or arena Health care facility including (but not limited to) labs, hospitals, nursing homes, doctor and dentist offices Public means of mass transportation, including associated terminals Area/building in which smoking is prohibited by state law Service line, cashier area, over-the-counter sales area or common traffic area Grocery store Restaurant or cafeteria Public school facilities School bus Courtroom Jury waiting or deliberation room Library Place of employment Place providing personal servicesElevator Hotel/Motel Restroom Elevator Restroom Bus Public means of mass transportation Public School Facility Theater or Movie House Library Museum Hospital Service line/cashier area/over-the-counter sales area or common traffic area Place prohibited by the fire marshal, political subdivision or by law, ordinanceor rule Restaurant with seating capacity of 25 or fewer customers Grocery store with less than 4,000 sq. ft. of retail floor space Bar or retail store that primarilysells tobacco If they chose to designate in its entirety, that fact shall be posted at all entrances Visible at each entrance to the premises notifying persons that smoking is “prohibited” –or-“prohibited exceptin areas designated for smoking” Also, a sign shall be posted identifying the designated smoking area All public conveyances and public places shall be equipped with facilities for extinguishment of smoking materials. A business may adopt nonsmoking requirements more restrictive than city regulations. Employee Employer Place of employment Public meeting Public place Smoke, smokes,smoking Cross references: Public places. Structural or physical modifications. Policy development. Ventilation and seating arrangements. Restaurants with seating capacity of more than 25. Areas unfit for smoking. Places able to be designated smoking areas in entirety. Cross references: Smoking is prohibited in all enclosed public spaces (includes restaurants & bars) & within 15 ft. of enclosed public spaces There are no regulations on smoking. Smoking is prohibited in all enclosed public spaces (includes restaurants & bars) & within 25 ft. of entrance/exits/operable windows Smoking is prohibited in all enclosed public spaces (includes restaurants) & within 25 ft. of entrance/exits/operable windows. Not applicable to bar/lounges where 51% or more of gross sales of alcoholic beverages for on- premise consumption. Smoking is prohibited in all enclosed public spaces (includes restaurants) & within 25 ft. of entrance/exits/operable windows. Not applicable to bar/lounges where 60% or more of gross sales of alcoholic beverages for on- premise consumption plus additional requirementsdealing with employee health insurance, entrance age, air ventilation system and signage. Smoking is prohibited in all enclosed public spaces (includes restaurants) & within 25 ft. of entrance/exits/operable windows. Not applicable to bar/lounges where 51% or more of gross sales of alcoholic beverages for on- premise consumption. Smoking is prohibited in all enclosed public spaces (includes restaurants not meeting designated smoking/non-smoking separation requirements). Not applicable to bars and lounges. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 34“ENVIRONMENT”OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE, BY AMENDING ARTICLE II “AIR POLLUTION,” DIVISION 2. “SMOKING,” RELATINGTO THE PROHIBITION OF SMOKING IN CERTAIN PUBLIC PLACES WITHIN THE CITY LIMITS; PROVIDING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALL BE FINED IN A SUM NOT TO EXCEED TWO THOUSANDDOLLARS; PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING AN EFFECTIVE DATE HEREOF. Section 1 Employee Employer Place of employment Public meeting Public place Smoke, smokes,smoking Bar Bingo hall Business Employee Employer Enclosed Healthcarefacility Meetingfacility Physical barrier Place of employment Privateclub Private function Public place Restaurant Retail tobacco store Serviceline Shopping mall Smoking Sports arena Substantial Tobacco bar Public places. Structural or physical modifications. Policy development. Ventilation and seating arrangements. Restaurants with seating capacity of more than 25. Areas unfit for smoking. Places able to be designated smoking areas in entirety. Signs shall be placed on the doors of each Smoking Room and on each No Smoking Room showing the designation of each room. Signs shall be in accordance with Sec. 34-59, Posting of signs. Distance requirement language for smoking near entrances shall be included on the signage and in accordance with Sec. 34-56. or by contacting the Police Department. Section 2 Chapter 34. Environment Article II. Air Pollution Section 3 Section 4: Section 5 Section 6. Section7 REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:April 13, 2013 Source of Funds: Requested By: Corby Alexander Account Number: Department: Administration Amount Budgeted: Report: Resolution: Ordinance: Amount Requested: Budgeted Item:YESNO SUMMARY & RECOMMENDATION Action Required by Council: Approved for City Council Agenda Corby D. Alexander, City Manager Date Overview Mission Statement The City of La Porte embraces our heritage, community values, and opportunities, while enhancing the quality of life for our citizens. Vision Statement To provide improved infrastructure, to drive economic growth, and to enhance quality of life for our citizens. Core Values Health & Public Safety: Integrity&Accountability: Superior Customer Service: Quality in everything we do: Goal and Plan Development REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: April 8, 2013 Source of Funds:n/a Requested By:Katherine Anderson Account Number:n/a Department: Human Resources Amount Budgeted:n/a Report: x Resolution: Ordinance: Amount Requested: n/a Exhibits:PowerPoint Presentation Budgeted Item:x YES NO SUMMARY & RECOMMENDATION Action Required By Council Approved for City Council Agenda Corby D. Alexander, City Manager Date Council Agenda Item April 8, 2013 11.ADMINISTRATIVE REPORTS (a) 12. COUNCIL COMMENTS 13.EXECUTIVE SESSION Texas Government Code, Section 551.072 – 14. RECONVENE . *********************************************************************************** Council Agenda Item April 8, 2013 15. ADJOURN ***********************************************************************************