HomeMy WebLinkAbout01-13-14 Regular Meeting of La Porte City Council
LOUIS R. RIGBY
DARYL LEONARD
Mayor
Councilmember District 3
JOHN ZEMANEK
TOMMY MOSER
Councilmember At Large A
Councilmember District 4
DOTTIE KAMINSKI
JAY MARTIN
Councilmember At Large B
Mayor Pro-Tem
MIKE MOSTEIT
Councilmember District 5
Councilmember District 1
MIKE CLAUSEN
CHUCK ENGELKEN
Councilmember District 6
Councilmember District 2
(All consent agenda items are considered routine by City Council and will be
enacted by one motion. There will be no separate discussion of these items unless a Councilmember
requests anitem be removed and considered separately.)
Certificate of Appreciation
Presented in Grateful Appreciation to
Barbara Lunday
Bayport/Clear Lake Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Bruce Compton
Pasadena Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Dennis Lunday
Bayport/Clear Lake Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
George Welsh
Vice President Catalyst Manufacturing, Albemarle Corporation
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Matt Thomas
Bayport/Clear Lake Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Paul Chapman
Bayport/Clear Lake Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Rayna Headrick
Bayport/Clear Lake Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Rick Weimer
Albemarle Bayport Plant Manager
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Sandra Holub
Albemarle Foundation Executive Director
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
Certificate of Appreciation
Presented in Grateful Appreciation to
Tonya Sandefer
Bayport/Clear Lake Albemarle Foundation Council Member
For participation in the
“Thanksgiving By the Bay 2013”
Enhancing the quality of life in the
City of La Porte, Texas
through service and dedication to others.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City
Council, do hereby thank all those involved in this community event, on this January 13, 2014.
Louis R. Rigby, Mayor
(All consent agenda items are considered routine by City Council and will
be enacted by one motion. There will be no separate discussion of these items unless a
Councilmember requests an item be removed and considered separately.)
(All consent agenda items are considered routine by City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Councilmember requests an
item be removed and considered separately.)
(Postponed at the October 28, 2013,
meeting until the December 9, 2013, meeting.)
(Postponed at the October 28, 2013, meeting until the December 9, 2013, meeting.)
(Postponed at the October 28, 2013, meeting until the
December 9, 2013, meeting.)
(Postponed at the
October 28, 2013, meeting until the December 9, 2013, meeting.)
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: 1-13-13
Source of Funds:
Requested By:Kenith Adcox
Account Number:
Department:Police
Amount Budgeted:
Report: X Resolution: Ordinance:
Amount Requested:
Exhibits: Amended FY 2013 Chapter 59 Asset Forfeiture Report
Budgeted Item:YESNO
By Law Enforcement Agency and Related Financial Records
Back Up
SUMMARY & RECOMMENDATION
On November 11, 2013 Council approved the FY 2013State Asset Forfeiture Report as required
by Chapter 59 of the Texas Code of Criminal Procedure.After submission of the report, the
Police Department became aware of two deposits (totaling $4,357.59)that were originally placed
into the Federal Seizure funds account, but should have been included in the State Seizure funds
account. Finance has moved the funds to the correct account and the attached amended report has
been prepared for City Council approval and submission.
Action Required by Council:
Consider approval or other action of theattached Amended FY 2013audit/asset forfeiture report
and associated financial recordsas required by Chapter 59 of the Texas Code of Criminal
Procedure.
Approved for City Council Agenda
Corby D. Alexander Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested:January13, 2014
Source of Funds: Fund 015
Requested By: David Mick
Account Number: 015-9892-656-1100
Department: Public Works
Amount Budgeted:$2,400,000.00
Report: X Resolution: Ordinance:
Amount Requested: $ 223,382.00
Exhibits:Bid Tabulation
Budgeted Item:YES
Exhibits: Public Purchase Access Report
ExhibitsGenerator Cost Estimate
SUMMARY & RECOMMENDATION
On January 28, 2013, City Council approved a budget amendment of $1.1 million dollars for
emergency generators at various City facilitiesto include needed upgrades to facilities that
currently have generators.City Council approved an additional $1.3 million dollars in the 2013-
2014 fiscal year budget to provide continuity of services and expedite the return of citizens to La
Porte following anemergency evacuation.
Lift Station 14 at 10110 North L Street and Lift Station 39 at 3840 South Broadway were
recommendedby City stafffor switchgear installation to enable portable generator connection in
the event of an emergency. Lift Station 31 at 3822 Cottonwood thatserves East Fairmont Park
was identified by City staff for permanently installed emergency backup power generator.
Lift Station 39 on South Broadway was originally identified for switchgear only. After further
evaluation it was determined that the power pole, controls, and control panel are over 50 years
old and in need of replacementand raised.This will reduce the possibility of flooding and
provide a stable mounting structure for the electrical equipment. The original cost estimate for
the switchgear only at this station was $30,000.00. Theadditional costof $56,213.00to replace
the power pole and control panel is offset with the purchase two 35KW portable generators
coming in $155,610.00 under budget estimate as outlined in the attached cost estimate.
Bid # 14009 Lift Station 14, 31, & 39 Electrical Improvements was advertised in the Houston
Chronicle and 29 vendors were notified. The bid was accessed online by 27vendors with 3
returning bids.Low bid was submitted by Crescent Electric in the amount of $212,782.00
including allowance for new natural gas service at Lift Station 31 and new electrical service
leads at Lift Station 39.
Project Benefits, Liabilities, and Operating Cost:
Benefits:
Areas served by these lift stations will now have up-to-dateequipment that will provide
reliable service in the event of an emergency.
Liabilities of Maintaining the Status Quo:
Emergency bypass pumping would have to be implemented. This method of emergency
service restoration is laborintensive and not as reliable as backup generators subjecting
the City to the increased possibility of sewage overflows
Operating Costs:
Annual maintenance and repairs to the 150KW generator at Lift Station 31 to be
determined upon completion of all generator projects. With Council approval at a future
meeting the City willenter into an annual maintenance contract with a natural gas fired
generator service company.
Annual cleaning and maintenance of the electrical switchgear will be performed by
existing city staff. Repairs are not anticipated.
Staff recommends that the bid be awarded to Crescent Electricin the amount of $212,782and
that a 5% contingency ($10,600)be authorized.
Action Required by Council:
Consider approval or other action to awardBid No. 14009 to Crescent Electric; authorize the
City Manager to execute an agreement for theLift Station 14, 31, & 39 Electrical Improvements
in the amount of $212,782.00, and authorize a contingency of $10,600.00.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
$15,745.63$66,775.95$228,729.72$5,000.00$5,000.00$10,000.00
$104,591.00$104,591.00$103,300.00$103,300.00$146,208.14$146,208.14
Florida Traffic Control Devices, Inc.
Bid Item No.DescriptionQtyUnitUnit CostTotal CostUnit CostTotal CostUnit CostTotal Cost
Tuesday, December 17, 2013
$5,000.00$5,000.00
$15,745.63$66,775.95
$19,800.00$84,369.00$207,469.00$5,000.00$5,000.00$10,000.00
C.F. McDonald Electric
Bid Date:
$19,800.00$84,369.00$5,000.00$5,000.00
LIFT STATIONS 14, 31 & 39
$16,978.00$81,213.00$202,782.00$5,000.00$5,000.00$10,000.00
BID TABULATION SHEET
CITY OF LA PORTE
Crescent Electric
14009
$16,978.00$81,213.00$5,000.00$5,000.00
Bid Number:
1LS1LS1LS1LS1LS
described in Specifications. Provide and install manual meter by the local Natural Gas Service Provider. Exact submittal of invoice from Natural Gas Service Provider
terminal lug box, lighting and receptacles, pump motor
Switch,” and all required appurtenances for a complete
described in Specifications. Provide and install pump Include an “Allowance” for electric service by the loca
rack modifications, provide start-up and training with
enclosure, automatic transfer switch, panelboard, and
standby natural gas generator with sound attenuating
City provided generator and cables per Specification
all required appurtenances for a complete operating equipment, autodialer, provide start-up and training
Section 16494 – “Manual Transfer Switch,” and all lreimbursed to Contractor upon submittal of invoice
Include an “Allowance” for natural gas service and
transfer switch, generator terminal lug box, service
from Electric Service Provider for a lump sum of:
Lift Station 14 - Electrical System Installation Lift Station 39 - Electrical System Installation
Specification Section 16494 – “Manual Transfer
required appurtenances for a complete operating Electric Service Provider. Exact amount will be
Provide and install all work shown on plans and Provide and install all work shown on plans and Provide and install all work shown on plans and
control panel, manual transfer switch, generator
described in Specifications. Provide and install
Lift Station 31 - Electrical System Installation
amount will be reimbursed to Contractor upon
feeders and terminal boxes, electrical service
with City provided generator and cables per
Lift Station 31 - Natural Gas Service
Allowance Bid Item
Lift Station 39 - Electrical Service
sum o
Base Bid Item
f
TOTAL AMOUNT - ALLOWANCE BID
p
C.F. McDonald Electric
system for a lump sum of:system for a lump sum of:
stem for a lum
Crescent Electric
for a lump sum of:
TOTAL AMOUNT - BASE BID
y
s
g
eratin
p
o
2nd Low Bid:
Low Bid:
12435
CITY OF LA PORTE GENERATORS TO IMPROVE RESIDENT RETURN TIME AND/OR SERVICE CURRENT COSTS AND
ESTIMATE
NAMEADDRESSGENERATOR?ORIGINAL VALUEREVISED EST. VALUE
2014
2013
actual bold
Additional Emergency Power Equipment Needed to Improve Likelyhood of Resident Return Time at 24-hours or Less
2 Mobile Generators240 v 3 ph 35 kw 200,000 $44,390
Fixed natural gas generatorLS 31125 kw 120,000 $109,591
generator connection LS 14 30,000 $16,978
generator connection LS 3930,000$86,213
generator cables 480 volt amp 5,000 $5,000
generator cables 240 volt amp 5,000 $5,000
Wastewater Treatment Plant1250 KW 200,000 $1,090,000
Design LS 31, 14, 39 - $26,750
Fixed Natural Gas GeneratorWP 4 or WP @ Hillridge 150,000 $0
Switchgear & Bypass Flanges LS 15 HP and under 35,000 $35,000
Subtotal Cost 775,000 $1,418,922
Other Emergency Power Equipment Needed to Improve Service to Residents After a Significant Disaster
Small generators 3,000 3,000
3- 7 hp trash pumps 3,000 3,000
1 - diesel by pass trailer pumps 54,000 22,800
Subtotal Cost 60,000 28,800
PER WWTP, City Hall, PD 8,196
Final Design WWTP, City hall, PD 119,825
Employee Emergency Recovery Shelter to re-bid180 KW 60,000 60,000
City Hall Generator604 W. Fairmont Pkwy 250,000 250,000
Decorative Screening - City Hall Generator40,000
PD/EOC 90,000
Cell Site at PD90,000
Window Treatments at City Hall120,000
Subtotal Cost 310,000 778,021
Total Cost (No Contingency) 1,145,000 2,225,743
Total Cost (5% Contingency)2,337,030
$2,400,000
Total Budget FY 13 & FY 14
Budgeted FY 13$1,100,000
Budgeted FY 14$1,300,000
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: January 13, 2014
Vehicle Replacement
Source of Funds: Fund (009)
Requested By: David Mick
Account Number: 00960495518050
Department:Public Works
Amount Budgeted:$ 52,557
Report: Resolution: Ordinance:
Amount Requested: $ 53,400
Exhibits:Bid Tabulation
Budgeted Item:YES
Exhibits: Pubic Purchase Access Report
Exhibits
SUMMARY & RECOMMENDATION
Sealed bids (#14012) were received on December 17, 2013for the purchase of one Diesel
Backhoe/Trencher. This item is included in the approved FY 13-14 budget. Bid requests were
accessed online by seventeen (17) vendors with ten (10) vendors downloading bid documents
and two (2) submitting bids.
Low bid meeting specifications or best value is Vermeer Equipmentof Texas at $53,400 with
optional $5,500.00 trade-in allowanceincluded. The $843.00 over budget can be offset by other
motor pool equipment purchased under budget and future motor pool lease fees.
Staff recommends that Council award bid #14012 to Vermeer Equipment of Texas for
$53,400.00 with the trade-in allowance included.
Action Required By Council:
Consider approval or other action awarding the Lowest and Best bids received for Bid No. 14012
Diesel Backhoe/Trencherto Vermeer Equipment of Texas in the amount of $53,400.00 with the
optional trade-in allowance included.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
Ditch Witch RT45
Make/Model
5.d chain speed 420-475 FPM, not 620; states 620
Ditch Witch of Houston
FMP will stall the chain in hard ground
$54,339.39$54,339.00
Extended
Price
$54,339.39
Unit Price
90 days
None
Make/Model
Vermeer RT450
Sealed Bid #14012 - Backhoe Trencher
Vermeer Equipment of Texas
(5,500.00)
$58,900.00$53,400.00
Extended Price
$
(5,500.00)
$58,900.00
Unit Price
0-60 days
$
None
Diesel Backhoe/Trencher as per specifications
Optional Trade-in Allowance for Unit A
Delivery time in calendar days
Exceptions to specifications
TOTAL BID
Description
Item
A
#14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe
Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf #14012 Backhoe Trencher.pdf
Documents
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01:23 AM CST2013-12-02 03:12 PM CST2013-12-09 08:54 AM CST2013-12-05 05:32 PM CST2013-12-17 10:01 AM CST2013-12-14 01:19 AM CST2013-12-05 11:16 AM CST2013-12-02 08:45 AM CST2013-12-09
05:51 PM CST2013-12-11 02:25 PM CST
Diesel Backhoe/Trencher
Accessed First Time
2013-12-03 10:54 PM CST2013-12-02 08:45 AM CST2013-12-17 09:27 AM CST2013-12-03 12:45 PM CST2013-12-11 01:26 AM CST2013-12-02 08:47 AM CST2013-12-03 12:00 PM CST2013-12-04 09:38 AM CST2013-12-02
11:15 PM CST2013-12-02 10:30 AM CST2013-12-09 08:54 AM CST2013-12-05 05:20 PM CST2013-12-02 09:27 AM CST2013-11-29 08:28 AM CST2013-12-05 11:16 AM CST2013-12-02 08:45 AM CST2013-12-09
05:47 PM CST2013-12-11 02:25 PM CST
City of La Porte (TX)
14012
Alvin Equipment Company LLC
Professional Turf Products, LP
Adobe Equipment Houston LLCRUAT-TEX Associated Intertrade, LLC
Associated Supply Co., Inc.
Vermeer Texas- Louisiana
Monhar Construction, Inc.
Clean Seal America, Inc.
Vendor Name
ROMCO Equipment Co
Reliable Supply, Inc.
CNH AMERICA LLC
Lindsay Circle, LLC
Access Report
The Public Group
Craig Trenching
Bid Number
Barry Sims Inc
Public Works
CDC News
Bid Title
Agency
BidClerk
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: January 13, 2014
_______N/A__________
Source of Funds:
_Tim Tietjens______
Requested By:
_______N/A_________
Account Number:
__Planning____________
Department:
Amount Budgeted: ______N/A_________
Report: _ __Resolution: ____Ordinance: _X_
Amount Requested: _____N/A ________
Budgeted Item: YES NO
Exhibits:
1.Ordinance
2.Deed
3.Area Map
SUMMARY & RECOMMENDATION
The City has received an application from Mr. Gus Briedento vacate,abandon and close a portion
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of the South 18Street Right-of-Way and the northernmost portion of the alley in Block 727, La
Porte. Mr. Briedendesires to purchase theserights-of-way to consolidate his properties inthis
area. Staff’s review of the applicationhas concludedthat no public or franchised utilities exist
within the proposed closing areas.
In accordance with Section 62.35 of the Code of Ordinances,an independent appraisal of the
subject right-of-wayhas been conductedto determine its fair market value.The appraisal has
established avalue of$.90 per square footfor the 19,226square foot of right-of-way petitionedto
be closed. Total closing fees (with 25% discount by ordinance) for this abandonmentare
$12,977.55 for which payment has been received from the applicant.
______________________________________________________________________________
Action Required of Council:
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Consider approval or other action of anordinance vacating, abandoning, andclosingthe South 18
St. Right-of-Way between W. Main St. and W. “A” St. and the northernmost 48.5’ of the alley in
Block 727, La Porte, and authorizingthe execution and delivery of a deed to the adjoining
landowner.
Approved for City Council Agenda
__________________________________________________________
Corby D. Alexander, City Manager Date
AREA MAP
TRACT TWO
TRACT ONE
PT. ALLEY BLOCK 727, LA PORTE
SOUTH 18TH ST. R-O-W
(16' x 48.50' = 776 SQ. FT.)
(60' x 307.5-' = 18,450 SQ. FT.)
MAIN ST
W
727
726
W "A" ST
751
Legend
Abandoned Right-of-Way
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: January 13, 2014
Source of Funds: Fund 033 (Streets)
Requested By: David Mick
Account Number: Various
Department:Public Works
Included in Each
Amount Budgeted: Project Budget
Report: X Resolution: Ordinance:
rd
St.
$ 75,235 for 3
Amount Requested: $ 29,765 Total for
Exhibits:Purchasing Department Summary
Other Projects =
$105,000
Exhibits: Consultant Evaluation Summary
Budgeted Item:YES
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ExhibitsConsultant 3Street Project Budget Estimate
SUMMARY & RECOMMENDATION
Staff anticipates $105,000 in geotechnical engineering and testing services in FY 13-14. Of this
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amount, up to $75,235 is associated with the anticipated $4.22-million 3Street Improvement
project (Main Street to West Fairmont Parkway). The remaining $29,765 includes staff’s
estimated cost of geotechnical services necessary for in-house engineering design and
maintenance projects throughout the year.Staff’s intention for this agenda request is to seek City
Council approval of staff’s selection of Terracon Consulting to provide geotechnicaland
construction materials testing services for the City of La Porte in FY 13-14.
The City of La Porte received, reviewed and ranked qualifications of ten (10) geotechnical
engineering firms for consideration of FY 2013 soils and materials testing necessary for city
design and construction projects. The proposals were independently evaluated by three (3)
Public Works Department staff members with the accumulated scores provided on the attached
Evaluation Summary. The three highest ranking firms were: 1) Terracon Consulting, 2)
Tolunay Wong, 3) Alpha Testing. Terracon Consulting has successfully provided engineering
and testing services for the City of La Porte over the last several years.
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Projects other than 3Street where geotechnical services are anticipated: Jefferson/Sylvan
reconstruction, FY 2014 asphalt paving program, in-house street rehabilitation projects, and
largerconcrete street repair sections (by contract and/or city forces). Utility projects will include
concrete pad pours for generator installation, stabilize sand backfill for street crossings, and other
minor construction materials testing tasks.
Action Required by Council:
Consider approval or other action to authorize up to $105,000 in expenditures for geotechnical
and construction materials testingservices with Terracon ConsultingforPublic Works
maintenance andcity capital improvement projectsidentifiedin FY 13-14. Up to $29,765 is
specifically authorized with this agenda request. An additional $75,235 will be considered for
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authorization with the 3Street Pavement and Drainage Improvement bid also during the
January 13, 2014 meeting.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: January 13, 2014
Source of Funds: Grant 032/050
Requested By: David Mick
032-9892-530-1100
Account Number: 050-9892-957-1100
Department:Public Works
$3,841,180(Grant)
Amount Budgeted$ 500,000(City)
Report: Resolution: Ordinance
Amount Requested: $4,226,357.04
Exhibits:Bid Tabulation
Budgeted Item:yes
Exhibits: Public Purchase Access Report
ExhibitsEngineer’s Recommendation
SUMMARY & RECOMMENDATION
The May 2011 Concrete StreetProgram Study identified 3rd Street drainage improvements as
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the first phase of construction in the study. In June 2012 the 3Street Paving and Drainage phase
of the Study was approved forconstruction through Federal Ike Disaster Recovery Fundsin the
amount of $3,841,180.00 available after design.Cobb Fendley Engineering was contracted by
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the Texas General Land Officefor the design of the 3Street Drainage Project.
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Bid # 14001- 3Street Paving and Drainage Improvementswas opened November 14, 2013.
Twenty-sixvendors were notified and 23 accessed the bid online with6 returning bids. Low
bidder is Paskey Construction in the amount of $3,953,472.04for the base bid. The Engineer
performed areview of experience qualificationsand recommends Paskey Construction for this
type of work. Required financial statements were reviewed by Finance Department and meet
minimum qualification standards.
Additional expenses in this project if authorizedwill be geotechnical and construction materials
testing at an anticipated cost not to exceed $75,235.00 and a 5 percent contingency of
$197,650.00for base bid work. The professional services agreement for
geotechnical/construction materials testing is included as the previous item on the agenda as a
companion item.
Project Benefits, Liabilities, and Operating Cost:
Benefits:
The concrete pavement will have a 50 year minimum life span compared to a 10-20 year
lifewith asphalt.
Increased traffic safety with the elimination of ditches and driveway cross pipes.
Storm water drainage will be immediately improved adjacent to the project and will
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allow for additional drainage improvements to the east and west of 3Street as far as
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Broadway and 6Street with future projects.
Sheet flow will be established for major flood events.
Pedestrian trafficwill be enhanced with the installation of sidewalks.
Elimination of open ditch maintenance.
Liabilities of Maintaining the Status Quo:
The City will continue to maintain asphalt pavement and mow open ditches as needed.
Drainage issues will remain in the immediate area.
Major flooding will still be possible without sheet flow established
Future drainage projects will not be feasible.
Pedestrian traffic will remain at a higher risk level.
Open ditch maintenance
Operating Costs:
Street sweeping curb and gutter streets willhave a minimalincrease. This will be offset
be the elimination of open ditch maintenance
.
Staff Recommendation:
It is recommended that the bid be awarded to Paskey Construction for an amount of
$3,953,472.04.A contingency of (5%) $197,650.00 is also recommended. Approve funding for
construction materials testing in the amount of $75,235.00.
Action Required by Council:
1.Consider approval or other action to authorize the City Manager to execute an agreement
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with Paskey Constructionfor the 3Street Pavement and Drainage Improvements in the
amount of $3,953,472.04 and authorize a contingency of $197,650.00.
2.Consider approval or other action to authorize funds forconstruction materials testing in
the amount of $75,235.00
Approved for City Council Agenda
CorbyD.Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested:January 13, 2014
Source of Funds: General Fund CIP
Requested By:Traci E. Leach
Account Number:
Department:Administration
Amount Budgeted:$20,000
Report: XResolution: Ordinance:
Amount Requested:$1,332
Exhibits:Details of Proposed Monument
Budgeted Item:YES
Exhibits: Email from Shady Oaks Resident
Exhibits: Existing Neighborhood Sign
SUMMARY & RECOMMENDATION
As part of the FY 2014 budget, the Council approved funding for Community Coop projects,
where the City would partner with HOAs and other neighborhood groups to complete small
beautification and quality of life projects. A total of $20,000was budgeted with a maximum
City contribution per project of $5,000. All projects would be considered on a first come, first
served basis. The Brookglen HOA had a project approved in October 2013 and there is $15,157
remaining.
A resident of Shady Oakshasrequested a project with a scope as follows:
Installation of one stone monument sign, measuring approximately 6’ long,4’ high, and
10” wide
Landscaping
The cost estimate for the stone monument is $1,082 and includes the cost of the stone and
engraving the neighborhood name. In-house staff can pour the concrete footer (if required) for
the stone. Landscape material is estimated at $250 for a total project budget of $1,332.
This is a slightly unique situation, as the Shady Oaks neighborhood does not have an organized
HOA that collects dues and has a funding source from which to draw. However, at least one
resident of Shady Oaks has committed sweat equity to install and maintain the landscape
materials. The City will contribute $1,332.
not
As this would be an addition to a City-owned and maintained facility, the on-going
maintenance responsibility would lie with the residents of Shady Oaks.
Action Required by Council:
Consider approval or other action of acommunity cooperation project (installation of a
monument sign and the purchase of landscape material) for a total City contribution of $1,332.
Approved for City Council Agenda
Corby D. Alexander,City Manager Date
Schlitzberger and Daughters
6859 Lawndale Houston, Tx. 77023
Phone (713)926-1785 Fax (713)926-1787
PROPOSAL
Date of Proposal:12/17/2013CQ # :
To:
2709
CA# :
City of La Porte
Mary Ann Harrison
La PorteTexas77571-
604 W. Fairmont Pkwy
P
hone #:(281) 470-5013Fax #:(281) 842-1259
SCOPE OF WORK
Schlitzberger & Daughters Monument Co. will sandblast SHADY OAK in 6" lettering onto
a
n existing stone.
Cost of lettering is $10.00 per inch @ 9 letters = $540.00
Set up and Clean up $250.00
Total Quoted:
$790.00
Estimated Time of Completion
90 days
Quoted By:Kimberly SchlitzbergerSupplier ID:0Cost Code:
X_____________________________________ (Acceptance of Proposal) X_____________________(Date)
This quote is good for 60 days from quote date and is based on information provided to Schlitzberger's. If any
changes are made to the information that was originally provided a new quote may be required before any
work is performed.
From:Edwards, Terrelle (TXPROP)
To:Leach, Traci
Subject:RE: Part II
Date:Monday, October 14, 2013 7:40:42 PM
Sounds great! I"m so excited!
Yes i am committed to the sweat equity on installation.
THanks.
From: Leach, Traci \[mailto:LeachT@laportetx.gov\]
Sent: Monday, October 14, 2013 3:50 PM
To: Edwards, Terrelle (TXPROP)
Cc: Martin, Jay W.; Alexander, Corby
Subject: RE: Part II
Hi Terrelle:
Thanks for your email. Since there is no HOA, this neighborhood is a bit different from what we’ve
been dealing with on some of the other projects. I believe that given the cost restraints, the wall
may be a bit out of what we can afford. However, the new signage and landscaping may not be. I
agree 100% that the existing sign has seen better days. Let me poke around to see what might be
out there and get back with you on look and design. If you are committed to the sweat equity on
installation, we can incorporate some funds for landscape materials. I’ll have our Parks guys look at
the Shady River landscape and generate a cost estimate based on something similar in both look and
quantity.
I’ve got you guys in the queue now for funds so give me a little bit of time to see what sign options
are out there and I will get back with you.
Thanks again-
Traci
From: Edwards, Terrelle (TXPROP) \[mailto:Terrelle.Edwards@Allstate.com\]
Sent: Monday, October 14, 2013 3:37 PM
To: Leach, Traci
Cc: Martin, Jay W.
Subject: Part II
Sorry, I forgot.
Since the pillars are going to be torn down, I figured maybe the entry sign/wall could be rebuilt and the
landscaping be part of that.
Right now we have a hand-made sign made by one of the residents and it looks a little crappy.
I love the entry to Shady River w/the Crepe Mrytles, etc. and I feel we could keep w/that particular style
since the plants/trees they've chosen are low maintenance.
Once the plants/trees are planted, I am willing to maintain the look of the entry myself if the City
doesn't do it.
Thanks.
Terrelle L. Edwards
Sr. Claims Service Adjuster
Cell: 281.216.8746
Toll Free: 1.800.767.5607, Ext. 1758506
Fax: 1.866.501.9866
www.allstate.com/madesimple
Online Services:
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Council Agenda Item
January 13, 2014
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