HomeMy WebLinkAbout04-28-14 Regular Meeting of La Porte City Council
LOUIS R. RIGBYDARYL LEONARD
MayorCouncilmember District 3Councilmember District 3
JOHN ZEMANEKTOMMY MOSER
Councilmember At Large ACouncilmember At Large ACouncilmember District 4Councilmember District 4
DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTIN
Councilmember At Large BCouncilmember At Large BMayor Pro-Tem
Councilmember District 5Councilmember District 5
MIKE MOSTEIT
Councilmember District 1Councilmember District 1
MIKE CLAUSEN
Councilmember District 6Councilmember District 6
CHUCK ENGELKENCHUCK ENGELKEN
Councilmember District 2Councilmember District 2
CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held April 28, 2014, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held
April 28, 2014,
beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La
Porte, Texas,
for the purpose of considering the following agenda items. All agenda items are subject to action.for the purpose of considering the following agenda items. All agenda items are subject
to action.
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Dee Spears, Fairmont Park Church.The invocation will be given by Dee Spears, Fairmont Park Church.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led by Councilmember John The Pledge of Allegiance will be led by Councilmember John
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
Zemanek.Zemanek.
4.PRESENTATIONS, PROCLAMATION, and RECOGNITIONSPRESENTATIONS, PROCLAMATION, and RECOGNITIONS
Proclamation Proclamation -- Motorcycle Safety & Awareness Month Motorcycle Safety & Awareness Month -- Mayor Rigby Mayor Rigby
(a)
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
Jack Whitman Jack Whitman -- Pasadena Livestock Show and Rodeo Pasadena Livestock Show and Rodeo
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the regular City Council meeting Consider approval or other action regarding the minutes of the regular City Council meeting
(a)
held on April 14, 2014 held on April 14, 2014 -- P. Fogarty P. Fogarty
Consider approval or other action authorizing the City Manager to execute a Memorandum of Consider approval or other action authorizing the City Manager to execute a Memorandum of
(b)
Agreement with the Spencer Landing HOA for a community cooperation project (installation of Agreement with the Spencer Landing HOA for a community cooperation project (installation of
two new pumps for the detention pond) for a total City contribution of $4,982.84. two new pumps for the detention pond) for a total City contribution of $4,982.84. -- T. Leach T. Leach
Consider approval or other action awarding Bid No. 14014 for Water Tank Replacement Consider approval or other action awarding Bid No. 14014 for Water Tank Replacement
(c)
Project at Water Plant No. 5, to Schier Construction Co., in the amount of $204,500 and Project at Water Plant No. 5, to Schier Construction Co., in the amount of $204,500 and
authorize an additional $20,500 allocation to be utilized as a project contingency for a total authorize an additional $20,500 allocation to be utilized as a project contingency for
a total
project authorization of $225,000 and reject the bids received for the welded steel tank project authorization of $225,000 and reject the bids received for the welded steel tank
alternate alternate -- D. Mick D. Mick
Consider approval or other action regarding an Ordinance amending the City of La Porte FYConsider approval or other action regarding an Ordinance amending the City of La Porte FY-
(d)
20132013--2014 Budget 2014 Budget -- M. Dolby M. Dolby
Consider approval or other action regarding audit contract renewal with Whitley Penn Consider approval or other action regarding audit contract renewal with Whitley Penn - M.
(e)
DolbyDolby
Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing
(f)
the west 110' of alley in Block 47, La Porte; retaining a 16' foot wide public utility easement the west 110' of alley in Block 47, La Porte; retaining a 16' foot wide public utility
easement
within the area to be closed and authorizing the City Manager to execute a deed to the within the area to be closed and authorizing the City Manager to execute a deed to the
adjacent owner for the area subject to closing adjacent owner for the area subject to closing adjacent owner for the area subject to closing adjacent owner for the area subject to closing
-- T. Tietjens T. Tietjens T. Tietjens T. Tietjens
7.REPORTSREPORTS
Receive report of La Porte Development Corporation Board Receive report of La Porte Development Corporation Board -- Councilmember Engelken Councilmember Engelken
(a)
Receive report of Fiscal Affairs Committee Receive report of Fiscal Affairs Committee -- Councilmember Engelken Councilmember Engelken
(b)
Receive Delinquent Tax Report Receive Delinquent Tax Report -- T. Leach T. Leach
(c)
Receive Strategic Plan Update Receive Strategic Plan Update -- T. Leach T. Leach
(d)
8.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
La Porte Fire Control, Prevention, and Emergency Medical Services District Meeting, La Porte Fire Control, Prevention, and Emergency Medical Services District Meeting,
Thursday, May 1, 2014Thursday, May 1, 2014
La Porte Development Corporation Board Meeting, Monday, May 12, 2014La Porte Development Corporation Board Meeting, Monday, May 12, 2014
City Council Meeting, Monday, May 12, 2014City Council Meeting, Monday, May 12, 2014
Memorial Day Observed, Monday, May 26, 2014Memorial Day Observed, Monday, May 26, 2014
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
9.COUNCIL COMMENTSCOUNCIL COMMENTS
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Zemanek, Leonard, Engelken, Mosteit, Moser, Martin, Clausen, Councilmembers Zemanek, Leonard, Engelken, Mosteit, Moser, Martin,
Clausen,
Kaminski and Mayor RigbyKaminski and Mayor Rigby
10.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code (the Texas open meetings laws).Code (the Texas open meetings laws).
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the April 28, 2014, agenda of items to be considered by the City Council was posted on the City Hall I certify that a copy of the April 28, 2014, agenda of items
to be considered by the City Council was posted on the City Hall
bulletin board on April 22, 2014 .bulletin board on April 22, 2014 .
Council Agenda Item Council Agenda Item
April 28, 2014 April 28, 2014
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Dee Spears, Fairmont Park Church.The invocation will be given by Dee Spears, Fairmont Park Church.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led by Councilmember John The Pledge of Allegiance will be led by Councilmember John
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
Zemanek.Zemanek.
4.PRESENTATIONS, PROCLAMATION, and RECOGNITIONSPRESENTATIONS, PROCLAMATION, and RECOGNITIONS
Proclamation Proclamation -- Motorcycle Safety & Awareness Month Motorcycle Safety & Awareness Month -- Mayor Rigby Mayor Rigby
(a)
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
Jack Whitman Jack Whitman -- Pasadena Livestock Show and Rodeo Pasadena Livestock Show and Rodeo
****************************************************************** ******************************************************************
WHEREAS
, Tenjoying motorcycling in the neighborhoods of our local communities
and roads all across the country; and
WHEREAS,
Motorcyclists are roughly unprotected, and much more likely to be injured or killed in a crash
than any other vehicle drivers, so please remember the motorcycle is a vehicle with all of the rights, responsibilities, and
privileges of any other motor vehicle on the roadway; and
WHEREAS,
Nationwide campaigns have helped inform motorcycle riders and motorists alike, on safety issues, to
reduce motorcycle related risks, injuries, and most of all fatalities through a comprehensive approach to motorcycle
safety; and
WHEREAS
, It is the responsibility of all drivers who put themselves behind the wheel, to become
aware of motorcyclists, regarding them with the same respect as any other vehicle traveling the
highways. Therefore, we urge the citizens of the City of La Porte and the surrounding communities to become aware of
the inherent dangers involved in operating a motorcycle, and to drive safely giving the motorcycle operator the respect
they deserve on the road; and
Now Therefore, I, Louis R. Rigby, Mayor
of the City of La Porte, along with members of the La Porte City Council do
hereby proclaim May 2014 as
MOTORCYCLE SAFETY & AWARENESS MONTH
th
IN WITNESS WHEREOF
, I have hereto set my hand and caused the Seal of the City to be affixed hereto, this the 28 day
of April, 2014.
CITY OF LA PORTE
_______________________________
Louis R. Rigby, Mayor
Council Agenda Item Council Agenda Item
April 28, 2014 April 28, 2014
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the regular City Council meeting Consider approval or other action regarding the minutes of the regular City Council meeting
(a)
held on April 14, 2014 held on April 14, 2014 -- P. Fogarty P. Fogarty
Consider approval or other action authorizing the City Manager to execute a Memorandum of Consider approval or other action authorizing the City Manager to execute a Memorandum of
(b)
Agreement with the Spencer Landing HOA for a community cooperation project (installation of Agreement with the Spencer Landing HOA for a community cooperation project (installation of
two new pumps for the detention pond) for a total City contribution of $4,982.84. two new pumps for the detention pond) for a total City contribution of $4,982.84. -- T. Leach T. Leach
Consider approval or other action awarding Bid No. 14014 for Water Tank Replacement Consider approval or other action awarding Bid No. 14014 for Water Tank Replacement
(c)
Project at Water Plant No. 5, to Schier Construction Co., in the amount of $204,500 and Project at Water Plant No. 5, to Schier Construction Co., in the amount of $204,500 and
authorize an additional $20,500 allocation to be utilized as a project contingency for a total authorize an additional $20,500 allocation to be utilized as a project contingency for
a total
project authorization of $225,000 and reject the bids received for the welded steel tank project authorization of $225,000 and reject the bids received for the welded steel tank project
authorization of $225,000 and reject the bids received for the welded steel tank project authorization of $225,000 and reject the bids received for the welded steel tank
alternate alternate -- D. Mick D. Mick
Consider approval or other action regarding an Ordinance amending the City of La Porte FYConsider approval or other action regarding an Ordinance amending the City of La Porte FY-
(d)
20132013--2014 Budget 2014 Budget -- M. Dolby M. Dolby
Consider approval or other action regarding audit contract renewal with Whitley Penn Consider approval or other action regarding audit contract renewal with Whitley Penn - M.
(e)
DolbyDolby
Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing
(f)
the west 110' of alley in Block 47, La Porte; retaining a 16' foot wide public utility easement the west 110' of alley in Block 47, La Porte; retaining a 16' foot wide public utility
easement
within the area to be closed and authorizing the City Manager to execute a deed to the within the area to be closed and authorizing the City Manager to execute a deed to the
adjacent owner for the area subject to closing adjacent owner for the area subject to closing -- T. Tietjens T. Tietjens
****************************************************************** ******************************************************************
LOUIS RIGBY
DARYL LEONARD
Mayor
Councilmember District 3
JOHN ZEMANEK
TOMMY MOSER
Councilmember At Large A
Councilmember District 4
DOTTIE KAMINSKI
JAY MARTIN
Councilmember At Large B
Mayor Pro Tem
MIKE MOSTEIT
Councilmember District 5
Councilmember District 1
MIKE CLAUSEN
CHUCK ENGELKEN
Councilmember District 6
Councilmember District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
APRIL 14, 2014
Monday, April 14, 2014,
The City Council of the City of La Porte met in a regular meeting on at the City Hall
6:00 p.m
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the following items
of business:
1. CALL TO ORDER
Mayor Rigby called the meeting to order at 6:03 p.m. Members of Council present: Councilmembers
Kaminski, Clausen, Mosteit, Leonard, Engelken, Zemanek, Moser and Martin. Also present were City
Secretary Patrice Fogarty, City Manager Corby Alexander, and Assistant City Attorney Clark Askins.
2. INVOCATION
- The invocation was given by Dr. B. L. Worsham, Second Baptist Church of
La Porte.
3. PLEDGE OF ALLEGIANCE
-The Pledge of Allegiance was led by Councilmember Dottie Kaminski.
4. PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)
Proclamation Fair Housing Month in the City of La Porte Mayor Rigby
Mayor Rigby presented the Fair Housing Month in the City of La Porte proclamation. Planning
Director Tim Tietjens accepted the proclamation.
(b)
Proclamation Safe Digging Month Mayor Rigby
Mayor Rigby presented the Safe Digging Month proclamation to CenterPoint Operations Supervisor,
Charles Sybert.
5.PUBLIC COMMENTS
(Limited to five minutes per person.)
Chuck Rosa, 812 S. Virginia St., addressed Council with concerns of the City providing incentive grants
to businesses and suggested providing loans instead of incentive grants.
6. CONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be
removed and considered separately.)
(a)
Consider approval or other action regarding the minutes of the regular city council meeting
held March 24, 2014 P. Fogarty
Councilmember Clausen moved to approve the Consent Agenda pursuant to staff recommendations.
MOTION PASSED.
Councilmember Martin seconded.
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April 14, 2014, Council Meeting Minutes
Ayes: Mayor Rigby, Councilmembers Clausen, Engelken, Zemanek,
Kaminski, Leonard, Mosteit, Moser and Martin
Nays: None
Absent: None
7. AUTHORIZATIONS
(a)
Consider approval or other action regarding installation of permanent window coverings at City
Hall J. Suggs
Emergency Management Coordinator Jeff Suggs presented a summary.
Councilmember Martin questioned the wind storm rating for the windows currently in the Council
Chambers. Mr. Suggs advised he could not say.
Councilmember Engelken moved to approve installation of permanent window coverings at City Hall.
MOTION PASSED.
Councilmember Moser seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Leonard, Clausen,
Kaminski, Engelken, Zemanek, Mosteit and Martin
Nays: None
Absent: None
8. DISCUSSION OR OTHER ACTION
(a)
Discussion or other action regarding the Council-appointed committee for the Truck Study
C. Alexander
City Manager Corby Alexander presented a follow-up summary for establishing the Council-appointed
committee for the Truck Study. Mr. Alexander advised Council the City would like to have the first
meeting with the committee on Tuesday, April 29, 2014.
Mayor Rigby confirmed his nominee, Philip Dunn, is available to serve as a member for the Truck Study
on the citizen side.
Councilmember Martin questioned if the appointed members will be notified of their appointments on
the Truck Study Committee. City Manager Corby Alexander advised members will be contacted and
sent information.
City Council voted on the following nominations:
Charles Montgomery nominated by Councilmember Mosteit for the citizen side.
Richard Warren nominated by Councilmember Engelken for the citizen side.
David Brady for the business side and Jess Steger for the citizen side nominated by Councilmember
Martin.
Larry Stockham nominated by Councilmember Clausen for the citizen side.
John Kling nominated by Councilmember Zemanek on the citizen side.
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Philip Dunn nominated by Mayor Rigby for the citizen side.
Phil Steelman for the trucking side and Maggie Anderson for the business side nominated by
Councilmember Kaminski.
Mark Follis nominated by Councilmember Moser for the citizen side.
Councilmember Engelken moved to approve the nominations. Councilmember Mosteit seconded.
MOTION PASSED.
Ayes: Mayor Rigby, Councilmembers Moser, Leonard, Clausen,
Kaminski, Engelken, Zemanek, Mosteit and Martin
Nays: None
Absent: None
Mayor Rigby requested staff to include any other nominations from Councilmembers Leonard and
Kaminski from the citizen side at the next Council meeting on April 28, 2014
(b)
Discussion or other action regarding current and potential provisions of the ordinances
related to hotels/motels T. Tietjens
Planning Director Tim Tietjens presented a summary for locations and placement standards related
to hotels/motels.
Mayor Rigby commented there is not a need for more hotels in the City.
Councilmember Clausen commented the City does not need more hotels if capacity is at 70 percent on
weekends.
Councilmember Martin commented if a nice hotel was proposed in the City, he would like to listen
for consideration.
Councilmember Zemanek commented he does not want a hotel butting up to a residential
neighborhood; but if corporate America thinks they can make money, he will not tell them they cannot
build a hotel.
Councilmember Mosteit commented hotels should be kept a respectful distance from
neighborhoods.
Mayor Rigby questioned if Council would like to send the item before the Planning and Zoning
Commission.
Councilmember Engelken moved to submit the item to the Planning and Zoning Commission for a full
recommendation to City Council in regards to hotel separation and distance from residential
MOTION PASSED.
neighborhoods. Councilmember Mosteit seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Leonard, Clausen,
Kaminski, Engelken, Mosteit and Martin
Nays: Councilmember Zemanek
Absent: None
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April 14, 2014, Council Meeting Minutes
(c)
Discussion or other action regarding a request to Harris County Flood Control District to place
the Pipeline Corridor Project on their five-year Capital Improvement Plan T. Tietjens
Planning Director Tim Tietjens presented a summary regarding a request to Harris County Flood
Control District to place the Pipeline Corridor Project on their Five-Year Capital Improvement Plan.
Councilmember Mosteit suggested going forward with the project and recommends staff pursue it as
soon as possible.
Councilmember Mosteit moved forward a request to Harris County Flood Control District to place the
Pipeline Corridor Project on their Five-Year Capital Improvement Plan. Councilmember Zemanek
MOTION PASSED.
seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Leonard, Clausen,
Kaminski, Engelken, Mosteit, Zemanek and Martin
Nays: None
Absent: None
Mayor Rigby questioned if the meeting held a few years back with Exxon Pipeline Coalition had
resolved the drainage concerns and issues. Mr. Tietjens responded yes, the issues and concerns
during that time were resolved; and Exxon Pipeline Coalition advised if there are any other issues,
they are available to meet again for resolution.
(d)
Discussion or other action to reschedule or cancel the May 26, 2014, Council meeting due
to the Memorial Day holiday C. Alexander/P. Fogarty
th
City Secretary Patrice Fogarty presented this item regarding whether to cancel the May 26 Council
meeting since it falls on Memorial Day or to reschedule it.
Councilmember Zemanek moved to cancel the May 26, 2014, Council meeting due to the Memorial
MOTION PASSED.
Day holiday. Councilmember Engelken seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Leonard, Clausen,
Kaminski, Engelken, Zemanek, Mosteit and Martin
Nays: None
Absent: None
9. REPORTS
(a)
Receive report of La Porte Development Corporation Board Councilmember Engelken
Councilmember Clausen reported the La Porte Development Corporation Board discussed Workforce
Development Programs, approved an incentive grant to Rob Johnson Interests for a new retail
development, and advised the next meeting is scheduled for April 28, 2014, immediately after the Fiscal
Affairs meeting.
(b)
Receive report of La Porte Development Corporation Board Councilmember Engelken
10. ADMINISTRATIVE REPORTS
(a)
Receive report from City Manager
City Council Meeting, Monday, April 28, 2014
Fiscal Affairs Committee Meeting, Monday, April 28, 2014
Page 4 of 6
April 14, 2014, Council Meeting Minutes
City Manager Corby Alexander introduced the new employees, City Engineer, Bob Eng and City
Planner, Eric Ensey.
11. COUNCIL COMMENTS
regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information
or existing policies Councilmembers Kaminski, Zemanek, Leonard, Engelken, Mosteit Clausen,
Martin, Moser, and Mayor Rigby.
Councilmember Kaminski commented she attended the La Porte Livestock Show and Auction and had
a great time; Councilmembers Engelken and Martin welcomed the new employees; Councilmember
Mosteit welcomed the new employees and commented he also attended the La Porte Livestock Show
and Auction; Councilmember Clausen welcomed the new employees, commented he also attended the
La Porte Livestock Show and Auction and received many favorable comments on the new facility;
Councilmember Moser thanked the City and the Planning Director Tim Tietjens for recognizing the Civil
Rights Act of 1964 by attending the Fair Housing Month Speaker Forum and Training Program; and
Mayor Rigby welcomed the new employees and recognized Judge Denise Mitrano and the Municipal
Court for receiving an award during the Municipal Court Safety Traffic Award Ceremony he attended;
he also acknowledge Dennis Paul and thanked him for attending the meeting.
10. EXECUTIVE SESSION:
The City reserves the right to meet in closed session on any agenda item
should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government Code, including, but not limited to, the following:
Texas Government Code, Section 551.071 (1)(a)
Consultation with Attorney; Pending or
Contemplated Litigation Everado Garza vs. City of La Porte.
Texas Government Code, Section 551.074
Personnel Matters: Deliberation concerning the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer
or employee: Denise Mitrano, Municipal Court Judge; Patrice Fogarty, City Secretary and Corby
Alexander, City Manager.
City Council recessed the regular Council meeting to convene an executive session at 6:53 p.m. to
consult with Attorney regarding Pending or Contemplated Litigation Everado Garza vs. City of
La Porte; and Personnel Matters concerning the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee, unless the officer or employee requests a
public hearing: Denise Mitrano, Municipal Court Judge; Patrice Fogarty, City Secretary; and Corby
Alexander, City Manager. See action taken under Item 11, below.
11. RECONVENE
into regular session and consider action, if any on item(s) discussed in executive
session.
Council reconvened into the regular Council meeting at 9:28 p.m.
Regarding the executive session pertaining to Section 551.071 (1)(a), Consultation with Attorney;
Pending or Contemplated Litigation Everado Garza vs. City of La Porte, Council received a report
from the City Manager and Assistant City Attorney, Clark Askins, and gave direction to the City
Manager to contact Congressmen and Senators to get a ruling from Federal Transportation Agency
released. Assistant City Attorney Clark Askins is to talk with the opposing attorney regarding dismissing
without prejudice to hear ruling and/or find a law firm that deals with transportation issues and
began working on an answer to the lawsuit in case the other plans do not come to pass.
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April 14, 2014, Council Meeting Minutes
Councilmember Clausen moved to give direction to the City Manager to contact Congressmen and
Senators to get a ruling from Federal Transportation Agency released. Assistant City Attorney Clark
ruling and/or find a law firm that deals with transportation issues and began working on an answer to
MOTION
the lawsuit in case the other plans do not come to pass. Councilmember Leonard seconded.
PASSED.
Ayes: Mayor Rigby, Councilmembers Moser, Mosteit, Kaminski, Martin,
Zemanek, Leonard, Engelken, and Clausen
Nays: None
Absent: None
Regarding the executive session pertaining to Section 551.074, Personnel Matters: Deliberation
concerning the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee: Denise Mitrano, Municipal Court Judge; Patrice Fogarty, City Secretary and
Corby Alexander, City Manager.
Councilmember Leonard moved to increase salary by 4
percent; and provided goals and objectives to Patrice Fogarty, City Secretary, and Corby Alexander,
MOTION PASSED.
City Manager. Councilmember Clausen seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Mosteit, Kaminski, Martin,
Zemanek, Engelken, Leonard and Clausen
Nays: None
Absent: None
12. ADJOURN
There being no further business, Councilmember Engelken moved to adjourn the meeting at 9:30 p.m.
MOTION PASSED
Councilmember Zemanek seconded. .
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on April 28, 2014.
________________________________
Mayor Louis R. Rigby
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
Traci Leach Traci Leach
Requested By:
Account Number:Account Number:
Administration Administration
Department:
$20,000 $20,000
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$2,620 $2,620
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Price Quotation1. Price Quotation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would As part of the FY 2014 budget, the Council approved funding for Community
Coop projects, where the City would
partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A partner with HOAs and other neighborhood groups to complete small beautification
and quality of life projects. A
total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be total of $20,000 was budgeted with a maximum City contribution per project
of $5,000. All projects would be
considered on a first come, first served basis. As of April 2014, there is $11,175 remaining.considered on a first come, first served basis. As of April 2014, there is $11,175 remaining.
The Spencer Landing HOA approached the City regarding a project and the project request is as follows:The Spencer Landing HOA approached the City regarding a project and the project
request is as follows:
Installation of two new pumps for the detention pond that serve the neighborhood. Neither pump is Installation of two new pumps for the detention pond that serve the neighborhood.
Neither pump is
operational at this time. Replacement would greatly improve the peace of mind for residents living in the operational at this time. Replacement would greatly improve the peace of mind
for residents living in the operational at this time. Replacement would greatly improve the peace of mind for residents living in the operational at this time. Replacement would greatly
improve the peace of mind for residents living in the
neighborhood. neighborhood.
The HOA has obtained three quotes for the replacement of the pumps and the quotes are attached as an exhibit. The HOA has obtained three quotes for the replacement of the pumps and the
quotes are attached as an exhibit.
PROMSCO$ 9,965.67$ 9,965.67
TMUS Quote$11,975.98$11,975.98
Tuttle ConstructionTuttle Construction$12,500.00$12,500.00
Staff is recommending accepting the quote from PROMSCO. Spencer Landing HOA has committed to fund half Staff is recommending accepting the quote from PROMSCO. Spencer Landing HOA has
committed to fund half
of this cost. The City will contribute the other half, $4,982.84.of this cost. The City will contribute the other half, $4,982.84.
As this would be an addition to a nonAs this would be an addition to a non--CityCity--owned and maintained facility, the onowned and maintained facility, the on--going maintenance responsibility
going maintenance responsibility
would lie with Spencer Landing HOA. would lie with Spencer Landing HOA.
Staff recommends approval of this project.Staff recommends approval of this project.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Consider approval or other action authorizing the City Manager to execute
a Memorandum of Agreement with the
Spencer Landing HOA for a community cooperation project (installation of 2 new pumps for the detention pond) Spencer Landing HOA for a community cooperation project (installation of
2 new pumps for the detention pond)
for a total City contribution of $4,982.84.for a total City contribution of $4,982.84.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
PROMSCO, LLC
P.O. Box 117
Cypress, TX 77410
fk000@aol.com
ESTIMATE 121312
BILL TO
High Sierra Management
P.O. Box 940267
DATE 04/04/2014
Houston, TX 77094
EXPIRATION DATE05/04/2014
ACTIVITYQUANTITYRATEAMOUNT
1.004,397.004,397.00
Install 4" pump no clog 71/2 horsepower Myers pump.
SUBTOTAL4,397.00
TAX (7.25%)318.78
TOTAL DUE
$4,715.78
Accepted ByAccepted Date
PROMSCO, LLC
P.O. Box 117
Cypress, TX 77410
fk000@aol.com
ESTIMATE 121358
BILL TO
Spencer Landing
High Sierra Management
DATE 04/09/2014
P.O. Box 940267
Houston, TX 77094
EXPIRATION DATE
LOCATIONBILL TO:
Pump#2Spencer Landing
ACTIVITYQUANTITYRATEAMOUNT
1.004,397.004,397.00
Install 4" pump no clog 71/2 horsepower Myers pump.
1.00498.00498.00
Pig tail and cable assembly replacement including replacement of lift
chain.
SUBTOTAL4,895.00
TAX (7.25%)354.89
TOTAL DUE
$5,249.89
Accepted ByAccepted Date
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
003 (Utility Fund) 003 (Utility Fund)
D. Mick D. Mick Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Public Works Public Works
Department:
$425,000.00 $425,000.00
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$225,000 $225,000
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Bid Tabulation and Vendor Access Report1. Bid Tabulation and Vendor Access Report
2. Cost Comparison of Alternates at 30, 90, 912. Cost Comparison of Alternates at 30, 90, 91--
Years
3. Engineer's Recommendation Letter for 3. Engineer's Recommendation Letter for
Award
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The approved FY 14 budget includes a line item for replacement of the water tank at Water Plant #5 (southwest The approved FY 14 budget includes a line item for replacement of the water
tank at Water Plant #5 (southwest
corner Spencer Hwy/Bay Area Blvd). The construction budget for this item is $425,000. Staff recommends corner Spencer Hwy/Bay Area Blvd). The construction budget for this item is
$425,000. Staff recommends
awarding the contract to Schier Construction Co. from Houston, Texas in the amount of $204,500 with an awarding the contract to Schier Construction Co. from Houston, Texas in the amount
of $204,500 with an
additional authorization of $20,500 for contingency. additional authorization of $20,500 for contingency.
The project bid included the consideration of two alternates: Alternate 1) a bolted steel tank similar to the existing The project bid included the consideration of two alternates:
Alternate 1) a bolted steel tank similar to the existing
tank (the existing tank is galvanized, the new bolted tank would have an interior epoxy coating), or Alternate 2) an tank (the existing tank is galvanized, the new bolted tank would
have an interior epoxy coating), or Alternate 2) an
epoxy coated (interior/exterior) welded steel tank. epoxy coated (interior/exterior) welded steel tank. epoxy coated (interior/exterior) welded steel tank. epoxy coated (interior/exterior)
welded steel tank.
The apparent low bids for the bolted and welded steel tank alternates were $204,500 and $355,500 respectively. The apparent low bids for the bolted and welded steel tank alternates
were $204,500 and $355,500 respectively.
A cost comparison of the two alternates at 30A cost comparison of the two alternates at 30--years, 90years, 90--years and 91years and 91--years is attached. The bolted steel tank years
is attached. The bolted steel tank
option remains the most economical alternative when comparing the cost of both options at 0, 30, and 91 years. option remains the most economical alternative when comparing the cost
of both options at 0, 30, and 91 years.
The theoretical service life for the epoxy coated bolted tank is 30The theoretical service life for the epoxy coated bolted tank is 30--years. However, considering that the existing
years. However, considering that the existing
galvanized tank remains in service after 35galvanized tank remains in service after 35--years, staff anticipates that the actual service life of the epoxy coated years, staff anticipates
that the actual service life of the epoxy coated
bolted tank will be more than 35bolted tank will be more than 35--years. years.
Benefits:
The current water tank is at least 35The current water tank is at least 35--years old and 5years old and 5--years beyond its service life. Staff and Dunham Engineering years beyond
its service life. Staff and Dunham Engineering
inspected the existing tank and confirmed that the tank is a good candidate for replacement. inspected the existing tank and confirmed that the tank is a good candidate for replacement.
Liabilities:
There is increased potential for negative water quality impacts with increasing age and deterioration of any water There is increased potential for negative water quality impacts with
increasing age and deterioration of any water
tank.
Operating Costs: Operating Costs:
There will be a slight decrease in operating costs with replacement. Extending the life of the existing tank will There will be a slight decrease in operating costs with replacement.
Extending the life of the existing tank will
necessitate increased maintenance. necessitate increased maintenance.
Action Required of Council:Action Required of Council:
Consider approval or other action to award Bid No. 14015 to Schier Construction Co. in the amount of $204,500 Consider approval or other action to award Bid No. 14015 to Schier Construction
Co. in the amount of $204,500
and authorize an additional $20,500 allocation to be utilized as a project contingency for a total project authorization and authorize an additional $20,500 allocation to be utilized
as a project contingency for a total project authorization
of $225,000 and reject the bids received for the welded steel tank alternate. of $225,000 and reject the bids received for the welded steel tank alternate.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
12815 FM 2154, Suite 150College Station, Texas 77845
Water Tank Replacement Project - City of La Porte
Bids opened March 27, 2014 @ 2 p.m.
Texas Registration Number: F- 002253
www.DunhamEngineering.com
NO BID NO BID
Bid Tabulation Sheet
205,500204,500240,000217,000
Base Bid Bolted
$ $ $ $
NO BID
454,500458,900355,500499,000513,000
Base Bid Welded
$ $ $ $ $
Contractor
H20 Steel Contractors
Fisher Tank Company
Schier Construction
WW Payton
Gemini
Blastco
Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid
14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem Bid 14015 Water Tank Replacem
Documents
Most Recent Access
2014-03-27 07:45 AM CDT2014-03-27 09:07 AM CDT2014-03-27 07:25 AM CDT2014-03-26 06:33 AM CDT2014-03-09 03:51 PM CDT2014-03-10 11:03 PM CDT2014-03-14 12:23 PM CDT2014-03-10 02:19 PM CDT2014-03-27
07:57 AM CDT
2014-03-07 04:29 PM CST2014-03-05 02:45 PM CST2014-03-06 04:56 PM CST
Water Tank Replacement Project
Accessed First Time
2014-03-17 09:22 AM CDT2014-03-09 03:50 PM CDT2014-03-14 12:17 PM CDT2014-03-10 02:00 PM CDT2014-03-20 11:06 AM CDT
2014-03-07 04:27 PM CST2014-03-05 01:27 PM CST2014-03-05 01:37 PM CST2014-03-07 11:22 PM CST2014-03-07 04:56 AM CST2014-03-05 11:21 PM CST2014-03-05 01:00 PM CST
City of La Porte (TX)
14015
North America Procurement Council
Western Oilfields Supply Company
United Industries Group, Inc.
Envirobidnet an Entram Corp
Vendor Name
Virtual Builders Exchange
W.W. Payton Corportion
Jaimar Automation, LLC
Circle M Metals LLC
gemini contracting
Access Report
Bid Number
Barry Sims Inc
Dale Dobbins
Bid Title
Agency
BidClerk
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/A N/A
M. Dolby M. Dolby Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Finance Finance
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNO
Attachments :
1. Ordinance
2. Exhibits A&B2. Exhibits A&B
3. Explanation/Back3. Explanation/Back--up for Amendmentup for Amendment
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City Council adopted the Fiscal Year 2013The City Council adopted the Fiscal Year 2013--14 Budget on September 9, 2012.14 Budget on September 9, 2012.
The Summary of Funds, which is shown below, represents the amendments which Council previously approved to the FY 2013 The Summary of Funds, which is shown below, represents the amendments
which Council previously approved to the FY 2013
Budget. (*denotes funds with current changes)Budget. (*denotes funds with current changes)
PreviouslyPreviouslyProposed
Original BudgetOriginal BudgetAmended BudgetAmended BudgetAmended BudgetAmended Budget
General Fund General Fund $41,447,347$41,447,347$41,447,347$41,447,347$41,477,347$41,477,347$41,477,347$41,477,347$41,622,090$41,62
2,090
Grant Fund929,986929,986942,654942,654992,954
Street Maintenance Sales Tax FundStreet Maintenance Sales Tax Fund1,422,0001,422,0001,422,0001,422,0001,422,000
Emergency Services District Sales Tax FundEmergency Services District Sales Tax Fund950,920950,920950,920950,920950,920
Hotel/Motel Occupancy TaxHotel/Motel Occupancy Tax579,378579,378679,378679,378679,378
Economic Development CorporationEconomic Development Corporation1,351,1331,351,1331,466,1331,466,1331,697,133
Tax Increment Reinvestment ZoneTax Increment Reinvestment Zone2,850,0802,850,0802,850,0802,850,0802,850,080
Utility8,122,0748,122,0748,122,0748,122,0748,142,074
Airport 145,091145,091145,091145,091145,091
La Porte Area Water AuthorityLa Porte Area Water Authority1,138,4311,138,4311,138,4311,138,4311,138,431
Motor Pool 3,153,3283,153,3283,153,3283,153,3283,153,328
Insurance Fund 5,648,3645,648,3645,671,0045,671,0045,671,004
Technology Fund230,000230,000230,000230,000272,068
General Capital Improvement General Capital Improvement 3,568,0003,568,0003,798,0003,798,0003,965,863
Utility Capital Improvement Utility Capital Improvement 1,168,0001,168,0001,168,0001,168,0001,168,000
Sewer Rehabilitation Capital Improvement Sewer Rehabilitation Capital Improvement 570,000570,000570,000570,000570,000
Drainage Improvement FundDrainage Improvement Fund453,000453,000453,000453,000453,000
2010 Certificates of Obligation Bond Fund2010 Certificates of Obligation Bond Fund1,711,8471,711,8471,711,8471,711,8471,711,847
General Debt Service 3,859,1253,859,1253,859,1253,859,1253,859,125
Utility Debt Service 287,044287,044287,044287,044287,044
La Porte Area Water Authority Debt ServiceLa Porte Area Water Authority Debt Service688,650688,650688,650688,650688,650
Total of All Funds $80,273,798$80,273,798$80,784,106$80,784,106$81,440,080
Action Required of Council:Action Required of Council:
Adopt Ordinance Amending Fiscal Year 2013Adopt Ordinance Amending Fiscal Year 2013--14 Budget for the following items:14 Budget for the following items:
A.$125,000 in the La Porte Development Fund for the InterGulf economic incentive. ($500,000 approved in prior year. $125,000 in the La Porte Development Fund for the InterGulf economic
incentive. ($500,000 approved in prior year.
$375,000 spent, but remaining $125,000 not carried over.) $375,000 spent, but remaining $125,000 not carried over.)
B.$106,000 in the La Porte Development Fund for the development agreement with Rob Johnson Interests. $106,000 in the La Porte Development Fund for the development agreement with Rob
Johnson Interests.
C.$17,200 in the Grant Fund for the Organized Crime Drug Enforcement Task Force (OCDETF) Grant. $17,200 in the Grant Fund for the Organized Crime Drug Enforcement Task Force (OCDETF)
Grant.
D.$6,880 in the General Fund Support Services Division for ammunition purchases. $6,880 in the General Fund Support Services Division for ammunition purchases.
E.$8,100 in the Grant Fund for the Internet Crimes Against Children (ICAC) grant for rental car reimbursements. $8,100 in the Grant Fund for the Internet Crimes Against Children (ICAC)
grant for rental car reimbursements.
F.$25,000 in the Grant Fund for Hazardous Waste Day grants (WCA and LEPC). $25,000 in the Grant Fund for Hazardous Waste Day grants (WCA and LEPC).
G.$15,000 in the General CIP Fund to for repairs to the Whelen Towers. $15,000 in the General CIP Fund to for repairs to the Whelen Towers.
H.$42,068 in the Technology Fund the SAN Server upgrade. $42,068 in the Technology Fund the SAN Server upgrade.
I.$15,000 in the General CIP Fund for joint ventures at Brookglen and Fairmont. $15,000 in the General CIP Fund for joint ventures at Brookglen and Fairmont.
J.$137,863 in the General CIP Fund for repairs at the Fairmont Park Pool Building and Pumphouse. The General Fund will $137,863 in the General CIP Fund for repairs at the Fairmont Park
Pool Building and Pumphouse. The General Fund will
also need to be amended for the same amount for the transfer of fund balance. also need to be amended for the same amount for the transfer of fund balance.
K.$20,000 in the Utility Fund for commercial meters. $20,000 in the Utility Fund for commercial meters.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 13-14FY 13-14
RevenuesExpenses
Governmental Fund Types:
General Fund$38,841,726$41,447,347
Grant Fund760,606929,986
Street Maintenance Sales Tax995,7191,422,000
Emergency Services District900,300950,920
Hotel/Motel Occupancy Tax501,500579,378
Economic Development Corporat1,992,9381,351,133
Tax Increment Reinvestment2,605,4492,850,080
Total Governmental Types46,598,23849,530,844
Enterprise:
Utility8,050,7508,122,074
Airport56,000145,091
La Porte Area Water Authority1,293,1881,138,431
Total Enterprise9,399,9389,405,596
Internal Service
Motor Pool2,549,6433,153,328
Insurance Fund5,772,0815,648,364
Technology Fund322,115230,000
Total Internal Service8,643,8399,031,692
Capital Improvement:
General2,172,0003,568,000
Utility1,200,5001,168,000
Sewer Rehabilitation300,500570,000
Drainage Improvement Fund266,500453,000
2010 C/O Bond Fund-1,711,847
Total Capital Improvement3,939,5007,470,847
Debt Service:
General4,040,9323,859,125
Utility287,544287,044
La Porte Area Water Authority688,650688,650
Total Debt Service5,017,1264,834,819
Total All Funds$73,598,641$80,273,798
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 13-14FY 13-14
RevenuesExpenses
Governmental Fund Types:
General Fund$38,841,726$41,622,090
Grant Fund818,714992,954
Street Maintenance Sales Tax995,7191,422,000
Emergency Services District900,300950,920
Hotel/Motel Occupancy Tax501,500679,378
Economic Development Corporat1,992,9381,697,133
Tax Increment Reinvestment2,605,4492,850,080
Total Governmental Types46,656,34650,214,555
Enterprise:
Utility8,050,7508,142,074
Airport56,000145,091
La Porte Area Water Authority1,293,1881,138,431
Total Enterprise9,399,9389,425,596
Internal Service
Motor Pool2,549,6433,153,328
Insurance Fund5,772,0815,671,004
Technology Fund322,115272,068
Total Internal Service8,643,8399,096,400
Capital Improvement:
General2,324,8633,965,863
Utility1,200,5001,168,000
Sewer Rehabilitation300,500570,000
Drainage Improvement Fund266,500453,000
2010 C/O Bond Fund-1,711,847
Total Capital Improvement4,092,3637,868,710
Debt Service:
General4,040,9323,859,125
Utility287,544287,044
La Porte Area Water Authority688,650688,650
Total Debt Service5,017,1264,834,819
Total All Funds$73,809,612$81,440,080
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: July22, 2013
Source of Funds:N/A
Requested By:Michael Dolby, CPA
Account Number:N/A
Department: Finance
Amount Budgeted:N/A
Report: Resolution: Ordinance:XX
Amount Requested:N/A
Exhibits:
Ordinance
Budgeted Item:YESNO
Exhibits:
Excerpt from FY 2012Adopted Budget
& Amended Budget(Exhibit A & B)
Exhibits:
Explanations / Backup for Amendment
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2012-13 Budget on September 10, 2012.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2012-13 Budget. (*denotes funds with current changes)
PreviouslyProposed
Original BudgetAmended BudgetAmended Budget
General Fund $36,545,885$38,093,712$38,363,712*
Grant Fund6,552,8106,922,2666,922,266
Street Maintenance Sales Tax Fund1,200,0001,200,0001,200,000
Emergency Services District Sales Tax Fund802,785802,785802,785
Hotel/Motel Occupancy Tax565,285565,285565,285
Economic Development Corporation816,318822,0131,892,013*
Tax Increment Reinvestment Zone2,613,5792,613,5792,613,579
Utility8,079,3588,079,3588,725,445*
Airport 63,66963,66963,669
La Porte Area Water Authority1,195,7601,195,7601,195,760
Motor Pool 2,523,2983,381,7363,381,736
Insurance Fund 5,709,6845,709,6845,709,684
General Capital Improvement 673,5001,916,5002,656,500
Utility Capital Improvement 175,000901,087901,087
Sewer Rehabilitation Capital Improvement 350,000350,000350,000
Drainage Improvement Fund250,000250,000250,000
1998 General Obligation Bond Fund0032,094*
2004 Certificates of Obligation Bond Fund00257,571*
2005 General Obligation Bond Fund00894*
2006 Certificates ofObligation Bond Fund0078,662*
2006 General Obligation Bond Fund048,70068,649*
2007 Certificates of Obligation Bond Fund23,39123,39141,649*
2010Certificates of Obligation Bond Fund1,075,2231,075,2231,075,223
Transportation & Other Infrastructure Fund50,80750,80750,807
General Debt Service 2,508,3372,508,3372,508,337
Utility Debt Service 296,861296,861296,861
La Porte Area Water Authority Debt Service698,556698,556698,556
Total of All Funds $72,770,106$77,569,309$80,702,824
Action Required by Council:
Adopt Ordinance Amending Fiscal Year 2012-13Budgetfor the following items:
A.$646,087in the Utility Fund forthe fund balance transfer for the FarringtonBoulevard Utility Relocation
project.
B.$170,000 in the General CIP Fund for the Golf Course Fairway project.
C.$170,000 in the General Fund for a transfer of fund balance for the Golf Course Fairway project.
D.$570,000 in the La Porte Development Fund for a transfer to the General CIP Fund for the LomaxArena
project.
E.$570,000 in the General CIP Fund for the Lomax Arena project.
F.$500,000 in the La Porte Development Fund for an incentive agreement with the IntergulfCorporation.
$500,000 in the La Porte Development Fund for an incentive agreement with the
IntergulfCorporation.
F.
G.Amend various funds for transfers to the General Debt Service Fund to close out bond funds and for debt
reevaluation by the Financial Advisors.
a.$100,000 in the General Fund.
b.$32,094 in the 1998 General Obligation Bond Fund.
c.$257,571 in the 2004 Certificates of Obligation Bond Fund.
d.$894 in the 2005 General Obligation Bond Fund.
e.$78,662 in the 2006 Certificates of Obligation Bond Fund.
f.$19,949 in the 2006 General Obligation Bonds Fund.
g.$18,258 in the 2007 Certificates of Obligation Bond Fund.
Approved for City Council Agenda
Corby Alexander, City Manager Date
REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENDA ITEM
Budget
Agenda Date Requested:10 June 2013
Source of Funds:
Requested By:Scott D. Livingston
Account Number:
Department: Administration/Economic Development
Amount Budgeted:
Report: Resolution:Ordinance:
Amount Requested:
Exhibit:Incentive Agreement
Email regarding Maintenance and Surface Use
Budgeted Item:YESNO
Exhibit:Easement Agreement
SUMMARY & RECOMMENDATION
In November 2012, the La Porte Development Corporation Board held a public hearing for an
infrastructure incentive request for the proposed Intergulf Corporation world headquarters
building, located on the west side of the SH 146 Frontage Road, between C and D streets.
Intergulf has requested an incentive amount not to exceed $500,000 to expand the available
parking on the property.
At the February 2013 EDC meeting, the Board designatedthe incentive request as a project of
the La Porte Development Corporation Boardand the Council approved it as well. Since that
time, staff has been working with Intergulf to draft the incentive agreement outlining the
obligations of all parties.
The incentive agreement is now ready for Board approval. The agreement sets forth two
payments-one after the completion of the drainage improvements and the second payment after
Intergulf has provided the Board verification of the capital investment and jobs. The agreement
also lays the groundwork for a future surface use easement that grants Intergulfa perpetual
parking easement on the surface of this property to enjoy in perpetuity, but reserving to the City
the right to disrupt the surface, at Intergulf’s expense, to maintain the subsurface drainage
facilities. The surface use agreement will follow the land, not the incentive agreement, so that
any future owner of the property will be bound to the same maintenance obligations for the
surface parking.
Action Required by La Porte Development Corporation:
None
Approved for La Porte Development CorporationAgenda:
Corby D. Alexander,City ManagerDate
Ayes: Board members Engelken, Woodard, Ojeda, Clausenand
Zemanek
Nays: None
Absent:President Warren and Vice-President Cooksley
5.
Consider approval or other action to move forward with an incentive grant request in an amount not
to exceed $66,000.00 to Rob Johnson Interests for a new Retail Development –S. Livingston
Economic Development Coordinator Scott Livingston presented a summary.
Board member Woodard questioned if there was an environmental impact study onthe former Jay
Marks Chevrolet property considering the number of hydraulic lifts that were located on the
property. City Manager Corby Alexander advised the City would not consummate an agreement
until Mr. Johnson has closed on the property with it properly funded.
Board member Clausen asked whether funds would be appropriated for the incentive grant after the
project is complete. Economic Development Coordinator Scott Livingston responded yes, the
incentive is tied to performance and development.
Board member Zemanekimplied if Mr. Johnson is not awarded the $66,000.00 incentive grant,
would an agreement for a new Retail Development be prevented. Board member Zemanek then
commented he would like to see Mr. Johnson close on the property before awarding an incentive
grant.
Board member Woodard commented he would ask Mr. Rob Johnsonto attend a future meeting and
introduce himself to the Board members.
Board member Engelkenmoved to table the item for another time when a representative or Mr.
MOTION PASSED.
Johnson can be present. Board Zemanek seconded.
Ayes: Board members Engelken, Woodard, Ojeda, Clausenand
Zemanek
Nays: None
Absent:President Warren and Vice-President Cooksley
6.
Consider approval or other action authorizing the Board President to execute an Economic
Consider approval or other action authorizing the Board President to execute an Economic
Consider approval or other action authorizing the Board President to execute an Economic
Development Incentive Agreement between the La Porte Development Corporation and LP Group,
Development Incentive Agreement between the La Porte Development Corporation and LP Group,
Development Incentive Agreement between the La Porte Development Corporation and LP Group,
LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds –S.
LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds –S.
LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds –S.
Livingston
Livingston
Economic Development Coordinator Scott presented a summary.
Board member Woodardmoved toauthorize the Board President to execute an Economic
Development Incentive Agreement between the La Porte Development Corporation and LP Group,
LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds.Board
LLC (Intergulf Corporation) for use of Type B Development Corporation Sales Tax Funds.Board
MOTION PASSED.
member Zemanekseconded.
MOTION PASSED.
Ayes: Board members Engelken, Woodard, Ojeda, Clausen and
Zemanek
Nays: None
Absent:President Warren and Vice President Cooksley
Page 2of 4
June 10, 2013, La Porte Development Corporation Board Minutes
REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENDA ITEM
Budget
Agenda Date Requested:13January 2014
Source of Funds:4B Board
Requested By:Scott D. Livingston
Account Number: 038 (General Revenue)
Department: Administration/Economic Development
Amount Budgeted: N/A
Report: Resolution:Ordinance:
Amount Requested:$66,000
Exhibit:Development Agreement for RJI
Budgeted Item:YESNO
Exhibit:
SUMMARY & RECOMMENDATION
On July 8, 2013, Rob Johnson, Owner of Rob Johnson Interests, requested an economic
$66,000
development incentive in the amount up to to demolish and remove theconcrete slabs
ontwo (2) tracts of land for Phase #1 of a proposed, new retail development in thesouthwest
quadrant of Spencer Highway and SH 146.
Per the Board’s directiononJuly 8, 2013, staff published at least 60 day notice of a public
hearingto discuss the project during the 4B Board meeting on September23,2013.By
September 23,2013, no qualified petition had been received. The project was presented and
discussed at both the 4B Board and City Council meetings on September 23, 2013.
The enclosed development agreement outlines theminimum thresholds for key performance
indicators such asactual expenses for infrastructure and site improvements, capital investment,
and primary job creation.
Action Required by the La Porte Development Corporation Board:
Consider approval or other action to authorize Richard Warren, President of the 4B Board, to
execute a development agreement in anamount not to exceed $66,000forRob Johnson Interests.
Approved for the La Porte Development CorporationAgenda
Corby D. Alexander,City ManagerDate
REQUEST FOR LA PORTE DEVELOPMENT CORPORATION AGENT FOR LA PORTE DEVELOPMENT CORPORATION AGENDA
SD
ITEMITEM
April 14, 201April 14, 201AppropriatioAppropriatio
44nn
Agenda Date Requested:equested:
R
4B Board 4B Board
S. Livingston S. Livingston Source of Funds:Source of Funds:
Requested By
::
Retained Earnings Retained Earnings
Economic Development/Tourism Economic Development/Tourism Account Number:Account Number:
Department:
/A/A
NN
Amount Budgeted:Amount Budgeted:
ReportResolution:Resolution:Ordinance:Ordinance:
:
$40,000 $40,000
Amount Requested:Amount Requested:
Exhibits:
Budgeted Item:Budgeted Item:YESYESOO
NN
1. Develoloppment Ament Aggreementreement
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Rob Johnson Interests (RJI) has been pursuing and negotiating with multiple, retail prospects to lease spterests (RJI) has been pursuing and negotiating with multiple, retail prospects
to lease space in ace
n
Phase #1 of the new, proposed retail development on the southwest corner of Spencer Hwy and SH 146. I new, proposed retail development on the southwest corner of Spencer Hwy and SH
146. In order
en
to accommodate a larger, national retail tenant in the retail center, RJI must construct a larger building with e a larger, national retail tenant in the retail center, RJI must construct
a larger building with
t
firewalls between the adjoining lease spaces. In order to keep the construction costs within limits that will seen the adjoining lease spaces. In order to keep the construction costs
within limits that will still
allow RJI to offer competitive and attractive lease rates to the prospective national retail tenant, RJI is requer competitive and attractive lease rates to the prospective national
retail tenant, RJI is requesting
fe
$40,000$40,000
an additional incentive in the amount of entive in the amount of ..
c
On January 13, 2014, the 4B Board authorized staff to publish public notice of a 62014, the 4B Board authorized staff to publish public notice of a 6-day petition period and -day petition
period and
00
$40,00$40,0000
schedule a public hearing on March 24, 2014 to discuss the incentive grant request in the amount of ic hearing on March 24, 2014 to discuss the incentive grant request in the amount
of for
l
Rob Johnson Interests to construct a new retail strip center and attract new retail development to the City oterests to construct a new retail strip center and attract new retail development
to the City of La
n
Porte at the La Porte Plaza”on the southwest corner of Spencer Hwy and SH 146. Porte Plaza”on the southwest corner of Spencer Hwy and SH 146.
“a
On 24 March 2014, both the 4B Board and City Council voted to approve this project and award an incenti014, both the 4B Board and City Council voted to approve this project and award
an incentive in
2v
$40,000$40,000
the amount of to Rob Johnson Interests. to Rob Johnson Interests.
Staff and the City Attorney have created a development agreement with the ity Attorney have created a development agreement with the Rob Johnson Realty Rob Johnson Realty
C““
Corporatio”(dba/aka ba/aka Rob Johnson Interests”) with the following key terms:Rob Johnson Interests”) with the following key terms:
nd““
Certificate of OccuCertificate of Occuppancancyy
Proof of a received a received for a minimum 20, for a minimum 20,000 sf retail building, 000 sf retail building,
f
50%50%
Proof of a signed leases for a signed leases for of the constructed space, of the constructed space,
f
$2.75 million$2.75 million
Minimum construction value of the 20,000 sf building of at least construction value of the 20,000 sf building of at least , and , and
m
ote: Job creation was already included in the original incentive/development agreement regarding $66,000 tion was already included in the original incentive/development agreement regarding
$66,000 for
Na
this project.
Project Information Previously Shared on 13 January and 24 March, 2014tion Previously Shared on 13 January and 24 March, 2014
a
Mr. Rob Johnson is the Owner of Rob Johnson Interests, which is a local Real Estate Development Compan is the Owner of Rob Johnson Interests, which is a local Real Estate Development
Company.
on
ShoShoppppes of Town Ses of Town Sqquareuare
He developed the he on Center Street and Pasadena Blvd in Deer Park, Texas. on Center Street and Pasadena Blvd in Deer Park, Texas. He
H
recently placed a portion of the Jay Marks Chevrolet dealership under contract to construct a new a portion of the Jay Marks Chevrolet dealership under contract to construct a new
d
retail/commercial development. al development.
i
Phase #1 is planned to encompass 2.86 acres, while Phase #2 is planned to encompass 1.67 acres. Mr. Jonned to encompass 2.86 acres, while Phase #2 is planned to encompass 1.67 acres.
Mr. Johnson
h
lans to complete Phase #1 in 2014 and Phase #2 by either late 2014 or early 2015.te Phase #1 in 2014 and Phase #2 by either late 2014 or early 2015.
pe
Rob Johnson has been pursuing and negotiating with multiple, retail prospects to lease sps been pursuing and negotiating with multiple, retail prospects to lease space in Phase #1 of
the ace in Phase #1 of
a
new, proposed retail development. In order to accommodate a larger, national retail tenant in the retail centretail development. In order to accommodate a larger, national retail tenant
in the retail center, Rob e
must construct a larger building with firewalls between the adjoining lease spaces. In order to keep his a larger building with firewalls between the adjoining lease spaces. In order
to keep his
construction costs within limits that will still allow him to offer competitive and attractive lease rates to the sts within limits that will still allow him to offer competitive and
attractive lease rates to the
$40,000$40,000
rospective national retail tenant, Rob is requesting an additional incentive in the amount of ional retail tenant, Rob is requesting an additional incentive in the amount of ..
pt
The subject property of both Phases #1 and #2 is on the tax rolls for $700,000, which yields approximately perty of both Phases #1 and #2 is on the tax rolls for $700,000, which
yields approximately $4,970
o
(at $0.71/$100 of assessed value) annually in taxes to the City of La Porte. Once development has been f assessed value) annually in taxes to the City of La Porte. Once development
has been
o
completed on both phases, the estimated taxable value of the new development will be $6,000,000 to $8,000oth phases, the estimated taxable value of the new development will be $6,000,000
to $8,000,000.
,
Excluding sales tax revenue, the estimated annual taxes would be $42,600 to $56,800. Taking an average o tax revenue, the estimated annual taxes would be $42,600 to $56,800. Taking
an average of the
sf
two, if the estimated taxable value were to be $7,000,000, the annual taxes would be $49,700. Therefore, tmated taxable value were to be $7,000,000, the annual taxes would be $49,700.
Therefore, the h
$44,730$44,730
estimated annual increase in taxes upon completion of the multl increase in taxes upon completion of the mult--hase project is hase project is ..
aiipp
$106,000$106,000
Assuming a total incentive grant of l incentive grant of ($66,000 plus $40,000) and new annual taxes ($49,700 - $4,9 ($66,000 plus $40,000) and new annual taxes ($49,700 - $4,970) of
a7
($66,000 plus $40,000) and new annual taxes ($49,700 - $4,970) of
l incentive grant of
$106,000$106,000
$44,73022yyears ears 4 months 4 months
, the breaea-even point would be -even point would be anan..
rkkdd
Action Required bred byy the La Porte Develo the La Porte Developpment Corment Corpporation:oration:
Cidlhihiididihdidhllhihiididihdidhld
Consider approval or other action authorizing Board President Richard Warren to sign and execute the enclval or other action authorizing Board President Richard Warren to sign and execute
the enclosed
o
development agreement with the reement with the Rob Johnson Realty Rob Johnson Realty CorporatioCorporatio”.”.
g““nn
Approved for the La Porte Develothe La Porte Developpment Corment Corpporation Aoration Aggendendaa
Corby D. Alexander, Citxander, Cityy Mana ManaggeerrDateDate
Wolny, Shelley
From:Bedford, Michelle
Sent:Tuesday, April 08, 2014 9:09 AM
To:Wolny, Shelley
Cc:Bergeron, Betsy
Subject:OCDETF
Shelley,WepreviouslyreceivedanawardforOCDETFovertimeforthisFY.Itwasoriginallyor$5000.00.However,they
canextenditupto$17,200andhavebeenaddingtotheoriginalawardasneeded.Wearerequestingthebudgetbe
adjustedfortheentireamountof$17,200thatcouldbeavailabletousthisyear.
Thankyou,
Michelle Bedford
OfficeCoordinator
2818423190
bedfordm@laportetx.gov
1
Wolny, Shelley
From:Bedford, Michelle
Sent:Monday, April 14, 2014 3:43 PM
To:Wolny, Shelley
Subject:FW: Budget Increase
From: Adcox, Kenith
Sent: Monday, April 14, 2014 3:43 PM
To: Bedford, Michelle
Subject: FW: Budget Increase
Approved
From: Bedford, Michelle
Sent: Thursday, April 10, 2014 11:29 AM
To: Adcox, Kenith
Subject: Budget Increase
Anincreaseourcurrentbudgetaccountnumber00152585212017intheamountof$6880isbeingrequested.Thisis
duetoammunitionthathadbeenpreviouslybackorderedandreceivedthisfiscalyear.
Ifyouapprove,pleaseadvise.
Michelle Bedford
OfficeCoordinator
2818423190
bedfordm@laportetx.gov
1
Wolny, Shelley
From:Bedford, Michelle
Sent:Thursday, April 10, 2014 12:41 PM
To:Wolny, Shelley
Cc:Collins, Gay
Subject:RE: 2nd Quarter Budget Amendment
Shelley,Wealsoneedtoadd$8100to03252565214019forICACrentalcarreimbursements.Wepayforthisandthey
reimburseusfortheexpenseoftherentalvehicle.
1
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: January 27, 2014
Source of Funds: Fund 001 (General,
Requested By: David Mick
Solid Waste)
Account Number: To be Created
Department:Public Works
Amount Budgeted: $0
Report: Resolution: Ordinance:
Amount Requested: Up to $7,500
Exhibits:Event Flyer_2014 HHW Collection Day
Budgeted Item:No
Exhibits: LEPC Contribution Background
ExhibitsWCA Contribution Background
SUMMARY & RECOMMENDATION
The City hosted two prior Household Hazardous Waste (HHW) Collection Events previously in
April 2011 and April 2013. Staff is proposing to host a third event April 5, 2014 primarily
utilizing private donations to fund the event. A summary of the 2014 event details is included in
the attached event flyer
Miscellaneous event information:
The 2014 event will serve La Porte, Shoreacres, and Morgan’s Point residents as did the
prior two events.
A total of 25-tons of hazardous waste and 3-tons of electronic waste was accepted and
properly recycled, treated or disposed at the 2011 and 2013 events (combined).
All three member cities of the La Porte, Shoreacres, Morgan’s Point Local Emergency
Planning Committee (LEPC) will provide staff for the events, and LEPC along with local
industries will provide volunteers.
The final cost for the 2011 and 2013 event was $28,500 and $20,500respectively.
Projected out of pocket cost for the 2014 event is $24,500
though staff recommends a
budget estimate of $30,000.
Proposed funding includes a firm $12,500 from WCA, the City’s commercial solid waste
contractor, to go along with LEPC’s projected $10,000 - $14,000 (Estimate $12,000)
Projected WCA + LEPC
proceeds from LEPC’s planned March 5 golf outing.
contribution to the 2014 event is $24,500.
Assuming a scenario of total event cost equal to $30,000 (high estimate) - $22,500 total
from WCA and LEPC (low estimate) = $7,500 maximum contribution by the city. The
final city out-of-pocket contribution may also be ZERO.
Action Required by Council:
Consider approval or other action to authorize the City Manager to:
1)Expend up to $30,000 for the 2014 Household Hazardous Waste Collection Event.
2)Accept contributions from WCA and LEPC to fund the event.
3)Expend up to $7,500 from the General Fund Solid Waste Division budget in the event
that the final collection event cost exceeds the WCA and LEPC contributions.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
Wolny, Shelley
From:Suggs, Jeff
Sent:Friday, April 11, 2014 9:42 AM
To:Wolny, Shelley
Subject:FW: Whelen Towers
From: Leach, Traci
Sent: Thursday, April 10, 2014 11:06 AM
To: Suggs, Jeff; Alexander, Corby
Cc: Dolby, Michael
Subject: RE: Whelen Towers
IwouldrecommendweincludethisinthebudgetamendmentthatgoestoCouncilinAprilandpullfundsfrom
contingencyamount.
Lķalsorecommendweallocateatotalof$15,000forWhelenrepairs,seeingashowwearenothavingmuchluckthis
yearwiththem.Thiswouldprovidesomeadditionalcushionintheeventwegetanotheranteatenbox.
From: Suggs, Jeff
Sent: Thursday, April 10, 2014 9:39 AM
To: Leach, Traci; Alexander, Corby
Cc: Dolby, Michael
Subject: Whelen Towers
Importance: High
Ihave2towersthatarebadthatthepubliciscallingaboutweekly.
Onewillcost$4400torepair(antsateuptheelectronics)andtheother$10,000.Ittookadirectlightninghit.We
ŷğǝĻƓƷhadthismanyexpensiverepairsinabout5or6years.
IwasabletoasktheLEPCtobudget$5000forrepairsthisyearandwewouldtakeontheother$5000.Ournormal
repairbillis$10000.Wehavealmostexceededtheseamountsthisyear.IwillasktheLEPCtopayforthecurrenttower
repairsof$4400howeverIneedanadditional$10000forthesirenonCanadaRoad.
Thiswouldbeclassifiedassomethingtheemergencycontingencycanbeusedforwithyourblessing.TheCanadaroad
sirenhasbeenoutfor2weeks.Itwilltakeanother2weekstogettheequipmenttomaketherepairs.Weneeda
decisiononthisasap.
Jeff Suggs,
®
CEM
EMERGENCY MANAGEMENT COORDINATOR/
INFORMATION TECHNOLOGY MANAGER
City of La Porte, Texas
2814700010office
2814700009direct
7134081329cell
2814701590fax
www.lpoem.org
Take the pledge
TEXTING & DRIVING... It Can Wait.today and pass it on.
1
Wolny, Shelley
From:Suggs, Jeff
Sent:Monday, February 17, 2014 9:14 AM
To:Dolby, Michael; Wolny, Shelley
Cc:Leach, Traci
Subject:Budget Amendment - SAN Replacement
TheStorageAreaNetwork(SAN)isabudgeteditemintheTechnologyFund.
ItiscrucialtoupgradetheSANsoonerthanlaterfor5mainreasons:
1.SANEndofLife(earlierthanexpected),
2.OneSolutionImplementation,
3.CurrentlyoutofSpace(crucial),
4.ISEImplementation(criticalcybersecurityprotection),and
5.CoreEquipmentEndofLife(hardwareservers).
ThemostcriticalreasontomoveforwardwiththeupgradewouldbethattheequipmentisendoflifeAugust
2014.Thismeanstheywillquitsupportingthehardwarethatisthecoreofournetwork.OneSolutionisahuge
implementationthatwilltakethemajorityofourstafffor18+months.Itiscomingupverysoonandwewillnot
beabletoupgradetheSANduringthistime.Therewillbealongperiodoftimewherewehaveboth
OneSolutionandNaviline,wewillhavetosupportbothsystems.Wedonothavethespacetohavebothcache
ofdatarunningatthesametime.Anothercriticalreasonweneedtoupgradesoonerthanlateristhefactthat
weareoutofspaceforcurrentmachinesinuse.Thispreventscurrentprojectsinprocessfrombeingfully
implementedaswellaspreventingfutureexpansionandservicesprovided.Thereareseveralnewtechnologies
thatarebecomingpopularlikeBYOD(bringyourowndevice)andasthetechnologyisbroughtintothecitywe
needtobeabletomanageandaccommodateitwhilenotcompromisingnetworkintegrityorsecurity.
TheISE(IdentityServicesEngine)projectrequiredavirtualserver.SincewestartedrollingoutISEwehavebeen
receivingperformanceissuesthatsometimesevencausestheISEservicetolapse.WeneedtomovetheISE
servertotheprimarySANatthePD,butitisoutofspace.Thisisahugesecurityconcern.Thefinalreasonisthat
dwillbeendoflifesoon.TheserverSQL02isaphysicalmachinethat
theSQLserversarenearly7yearsoldan
weareconsideringmovingtotheSANasavirtualserver.Thatwillrequiremoreresourcesandstorage.
Jeff Suggs
EMERGENCY MANAGEMENT COORDINATOR/
INFORMATION TECHNOLOGY MANAGER
City of La Porte, Texas
2814700010office
2814700009direct
7134081329cell
2814701590fax
www.lpoem.org
Take the pledge
TEXTING & DRIVING... It Can Wait.today and pass it on.
1
CITY OF LA PORTEAccount Executive, East
Texas, Public Sector
Jeff SuggsTara Hayes
ProductQtyYour PriceTotal
Note:
Note:
Additional Comments
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy, unless there is
an existing agreement between SHI and the Customer.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested:October 14, 2013
Source of Funds:
Requested By:Traci E. Leach
Account Number:
Department:Administration
Amount Budgeted:$67,000.00
Report: XResolution: Ordinance:
Amount Requested:$64,445.25
Exhibits:
Budgeted Item:YES
Exhibits:
SUMMARY & RECOMMENDATION
As part of the FY 2014 budget, the Council approved funding for Community Coop projects,
where theCity would partner with HOAs and other neighborhood groups to complete small
beautification and quality of life projects. A total of $20,000 was budgeted with a maximum
City contribution per project of $5,000. All projects would be considered on a firstcome, first
served basis.
The Brookglen HOA was the first to approach the City regarding a project and their project
request is as follows:
Installation of a shade structure over the playground equipment at Brookglen Park.
Addition of threepicnic tables
The cost estimate for the shade structure is $11,950 and the picnic tables are estimated to cost
$2,893 for a total project cost of $14,843.
Brookglen HOA has committed to fund $10,000. The City will contribute $4,843.
As this would be an addition to aCity-owned and maintained facility, the on-going maintenance
responsibility would lie with the City. Staff estimates that the life of the fabric cover is
approximately 10 years and replacement (in today’s dollars) is approximately $3,000.
Staff recommends approval of this project.
Action Required by Council:
Consider approval or other action authorizing the City Manager to execute a Memorandum of
Agreement with the Brookglen HOA for a community cooperation project (installation of a
playground shade structure and 3 picnic tables) for a total City contribution of $4,843.
Approved for City Council Agenda
Corby D. Alexander,City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: February 10, 2014 Appropriation
Requested By: Traci Leach Source of Funds: Fund 015
Department: Administration Acct Number:
Report: Resolution: Ordinance: Amount Budgeted: $20,000
Attachments: HOA Commitment Requested: $5,000
Attachments: Budgeted Item(s): YES NO
_____________________________________________________________________________________________
SUMMARY & RECOMMENDATION
As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where
the City would partner with HOAs and other neighborhood groups to complete small beautification
and quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per
project of $5,000. All projects would be considered on a first come, first served basis. The
Brookglen HOA had a project approved in October 2013 and a second project for Shady Oaks was
approved on January 13, 2014. There is $13,825remaining.
The Fairmont HOA has requested Council consideration of an entrywayproject with a scope as
follows:
Installation of electrical service at two entryways- one at Spencer Highway and Farrington
and another at Spencer Highway and Valleybrook
Installation of irrigation system to serve the flower beds at each of the two entryways
The Fairmont HOA Board has approved a contribution of $5,000.Staff solicited quotes from three
electrical companies and received a low quote from Kevin Heine Electrical Services for $7,850 for
electrical work. Irrigation materials and installationis estimated to cost $2,150 for a total project
budget of $10,000. In-house forces will be utilized for the irrigation work.
Staff recommends approval of this project.
A
ction Required by Council:
Consider approval or other action authorizing the City Manager to execute a Memorandum of
Agreement with the Fairmont Park HOA for a community cooperation project (installation of
electrical and irrigation at 2 entryways) for a total City contribution of $5,000.
Approved for City Council Agenda
____________________________________ _______________________
Corby D. Alexander, CityManager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: February 24, 2014 Appropriation
Requested By: Stephen L. Barr Source of Funds: Fund 015
Department: Parks & Recreation Acct Number: 015-9892-662-1100
Report: Resolution:Ordinance:Amount Budgeted: 145,000
Exhibits: Bid Information (Bidder’s List, Bid Tab, Design)Amount Requested: 155,600
Exhibits: Romtec, Inc. information Budgeted Item: YES NO
Exhibits:
SUMMARY& RECOMMENDATION
th
Sealed Bid #14016for Fairmont Pool Building and Pump Building was released January 16with 29
contractors invited to bid, and eightcontractors attendingthe pre-bid conference. The bids were opened on
rd
February 3and sevenbids were received. As Council may recall, the building replacement is one of three
components for this overall project which included a new basketball court and the renovation of the existing
swimming pool. The total budget for all three components was $365,000 and of this, the initial budgeted
amount for the pool building replacement was $145,000.The other two components are well underway and
are within the budget estimate. There were some unexpected expenses associated with the pool building
demolition (asbestos) and the pool renovation (replace main drain) that cut into the available construction
$139,332remaining for construction
dollars for the project by approximately $17,000, which has left .
Follis Construction, Inc.
submitted the low bid of $260,595for the project. Unfortunately that bid is
substantially higher than the available budget request for this portion of the project. With a $10,000
contingency, and $6,600 for identified for concrete testing/pump house slab, the total amount to complete the
$137,863in additional funding
project is $277,195, which would require appropriating approximately .
Should Council desire to accept this bid as submitted, staff proposes consideration of the Park Zone Fund as a
source for the additional appropriation. There is currently a $181,000 balance in the Park Zone Fund.
Staff met with the low bidder to discuss value engineeringoptions. The project budget could be reduced by
approximately $30,000 by taking out the “extras” that beefed up the construction for the chlorine
environment and replacing galvanized steel gates with chain link gates. Staff also evaluated an option to
substantially reduce the size of the building by eliminating the storage, breezeway, and the steel roof.
However, this is not a viable option, as there is not sufficient time to re-design, re-bid, and construct the
projectbefore the opening of the swim season in June.
However, staff evaluated an in-budget option for Council consideration- a prefabricated building from
Romtec, Inc
for $125,000installed. The proposed Romtec, Inc. building measures 21’ x 16’ andincludes 3
over-sized restroom/family changing rooms for pool patronsand an office area for pool employees. City
storage that was previously in the pool house building can be accommodated in existing buildings at
Fairmont Park and the equipment currently stored by the football association is minimal and can be stored by
Association members. Romtec, Incis a TXMas company (like BuyBoard) so the purchase could be made
without goingthrough the standard City bid process.Delivery time for the building is approximately 6-8
weeks and with construction, the building can comfortably be completed in time for the opening of pool
season.With a $7,700contingency(6% of construction) and $6,600 for identified for concrete testing/pump
house slab, the total amount to complete the project is $139,300.
At this time, the three most viable options for Council consideration are as follows:
as submitted
Award the bid, , to Follis Construction in the amount of $260,595, plus a $10,000
contingency and $6,600 for concrete testing/pump house slab for a total project budget of $277,195.
s modified
Award the bid, a, to Follis Construction in the amount of $230,595, plus a $10,000
contingency and $6,600 for concrete testing/pump house slab for a total project budget of $247,195
Reject all bids and approve the purchase of a pre-fabricated building from Romtec, Inc. for $125,000
installed, plus a $7,700 contingency and $6,600 in concrete testing/pump house slab for a total budget
of $139,300.
Time is of the essence at this point, given the opening of pool season on June 7, 2014. All three options can
be completed in time for pool season opening should the Council take action on the item this evening.
Action Required by Council:
Consider approval or other action to:
as submitted
Award the bid, , to Follis Construction in the amount of $260,595, plus a $10,000
contingency and $6,600 for concrete testing/pump house slab for a total project budget of $277,195;
or
s modified
Award the bid, a, to Follis Construction in the amount of $230,595, plus a $10,000
contingency and $6,600 for concrete testing/pump house slab for a total project budget of $247,195;
or
Reject all bids and approve the purchase of a pre-fabricated building from Romtec, Inc. for $125,000
installed, plus a $7,700 contingency and $6,600 in concrete testing/pump house slab for a total budget
of $139,300.
_____________________________________________________________________________
Approved for City Council Agenda
____________________________________ _______________________
Corby D. Alexander,CityManagerDate
Wolny, Shelley
From:Dolby, Michael
Sent:Tuesday, April 15, 2014 2:38 PM
To:Wolny, Shelley
Cc:MayorsOffice - public e-mail
Subject:FW: Water meters
Shelley
Publicworksisreplacingtheiroldcommercialmetersandtheyareinneedofanadditional$20,000.00dollars;please
addtheirrequesttotheupcomingbudgetamendment.
Thanks
Michael
From: Mayo, Ray
Sent: Tuesday, April 15, 2014 10:01 AM
To: Dolby, Michael
Subject: RE: Water meters
Noproblem.OneofthemetersIorderedwasforLaQuinta.
Account00261765154005isdepleted.
Canyouprovideadifferentaccountnumbertouseforcommercialmeteroralittlebudgetadjustmentforme.
$20,000willbesufficient.
Thanksinadvance
Ray
From: Lucio, Martin
Sent: Tuesday, April 15, 2014 9:52 AM
To: Robinson, Jackie
Cc: Powell, Kathy; Dolby, Michael; Mayo, Ray
Subject: Water meters
GoodmorningJackie
Iamsendingarequestforthreebusinessmetersthatneedreplacingbecausetheseareoldsensusmeters.
ThefirstoneisTheLaQuintahotellocatedrightbehindBaytownseafoodrestaurantonHighway146S.
TheothertwoarelocatedonCstbothbelongingtotheschools.Oneislocatedinsidethepracticefieldandtheotheris
adjacentacrossthestreetinavault.IftheguyshaveanyquestionsorneedhelplocatingthemetersjustletthemknowI
amjustaphonecallawayandwillcometoassistinanyway.Thankyou
1
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
001 & 016 001 & 016
M. Dolby M. Dolby Source of Funds:Source of Funds:
Requested By:
50015001--Audit Audit
Finance Finance Account Number:Account Number:
Department:
67,500 67,500
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
67,500 67,500
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Engagement letter1. Engagement letter--City of La PorteCity of La Porte
2. Engagement Letter2. Engagement Letter--LPAWALPAWA
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The finance office is requesting to continue the current contract with Whitley Penn to perform the September 30, The finance office is requesting to continue the current contract with
Whitley Penn to perform the September 30,
2014 yearend audit. Whitley Penn has performed the city2014 yearend audit. Whitley Penn has performed the citys year end for the past three years and offer stability s year end for
the past three years and offer stability
and continuity to the City of La Porte. Based on performance and experience, staff believes Whitley Penn will do and continuity to the City of La Porte. Based on performance and experience,
staff believes Whitley Penn will do
an excellent job.an excellent job.
The City appreciates the size of the firm, the qualifications and availability of professional personnel assigned to The City appreciates the size of the firm, the qualifications and
availability of professional personnel assigned to
the Citys audit. Whitley Penn has assisted staff in preparing an award winning CAFR. Staff believes the firm is s audit. Whitley Penn has assisted staff in preparing an award winning
CAFR. Staff believes the firm is
well qualified to perform the financial audit of the City. The audit fee proposed by Whitley Penn is $67,500. There well qualified to perform the financial audit of the City. The audit
fee proposed by Whitley Penn is $67,500. There
are sufficient funds budgeted for the audit fees. At this time, staff recommends proceeding with a one year are sufficient funds budgeted for the audit fees. At this time, staff recommends
proceeding with a one year
engagement with Whitley Penn for financial auditing services for the City of La Porte for fiscal year 2014.engagement with Whitley Penn for financial auditing services for the City of
La Porte for fiscal year 2014.
This item was discussed at the Fiscal Affairs Committee meeting on March 10, 2014 and the Fiscal Affairs This item was discussed at the Fiscal Affairs Committee meeting on March 10,
2014 and the Fiscal Affairs
Committee was in agreement to renew the audit contract with Whitley Penn for fiscal year 2014.Committee was in agreement to renew the audit contract with Whitley Penn for fiscal year
2014.
Action Required of Council:Action Required of Council:
Approve audit contract renewal.Approve audit contract renewal.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Texas City Offi ce
600 Gulf Freeway
Suite 226
Texas City, Texas 77591
409.948.4406 Main
whitleypenn.com
April 8, 2014
To the Honorable Mayor and
Members of City Council
La Porte, Texas
We are pleased to confirm our understanding of the services we are to provide City of La Porte, Texas (“the City”)
for the year ended September 30, 2014. We will audit the financial statements of the governmental activities, the
business-type activities, each major fund, and the aggregate remaining fund information, including the related
notes to the financial statements, which collectively comprise the basic financial statements, of the City as of and
for the year ended September 30, 2014.
Accounting standards generally accepted in the United States of America provide for certain required
supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the
City’s basic financial statements. Such information, although not a part of the basic financial statements, is
required by the Governmental Accounting Standards Board who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or historical context.
As part of our engagement, we will apply certain limited procedures to the City’s RSI in accordance with auditing
standards generally accepted in the United States of America. These limited procedures will consist of inquiries of
management regarding the methods of preparing the information and comparing the information for consistency
with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained
during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance. The following RSI is required by generally accepted accounting principles and will be
subjected to certain limited procedures, but will not be audited:
1)Management’s Discussion and Analysis.
2)Required supplementary pension information
3)Budgetary schedules
We have also been engaged to report on supplementary information other than RSI that accompanies the City’s
financial statements. We will subject the following supplementary information to the auditing procedures applied
in our audit of the financial statements and certain additional procedures, including comparing and reconciling
such information directly to the underlying accounting and other records used to prepare the financial statements
or to the financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America and will provide an opinion on it in relation to the financial
statements as a whole:
1)Schedule of expenditures of federal awards.
2)Combining and individual fund statements and schedules
The following other information accompanying the financial statements will not be subjected to the auditing
procedures applied in our audit of the financial statements, and our auditor’s report will not provide an opinion or
any assurance on that other information.
1)Introductory section
2)Statistical section
An Independent
Member of
DallasFort WorthHouston
City of La Porte, Texas
April 8, 2014
Page 2
Audit Objectives
The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly
presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report
on the fairness of the supplementary information referred to in the second paragraph when considered in relation
to the financial statements as a whole. The objective also includes reporting on—
Internal control related to the financial statements and compliance with the provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a material effect on the financial
statements in accordance with Government Auditing Standards.
Internal control related to major programs and an opinion (or disclaimer of opinion) on compliance with
laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material
effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
The reports on internal control and compliance will each include a paragraph that states that the purpose of the
report is solely to describe (1) the scope of testing of internal control over financial reporting and compliance and
the result of that testing and not to provide an opinion on the effectiveness of internal control over financial
reporting or on compliance, (2) the scope of testing internal control over compliance for major programs and
major program compliance and the result of that testing and to provide an opinion on compliance but not to
provide an opinion on the effectiveness of internal control over compliance, and (3) that the report is an integral
part of an audit performed in accordance with Government Auditing Standards in considering internal control
over financial reporting and compliance and OMB Circular A-133 in considering internal control over compliance
and major program compliance. The paragraph will also state that the report is not suitable for any other purpose.
Our audit will be conducted in accordance with auditing standards generally accepted in the United States of
America; the standards for financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB
Circular A-133, and will include tests of accounting records, a determination of major program(s) in accordance
with OMB Circular A-133, and other procedures we consider necessary to enable us to express such opinions and
to render the required reports. We cannot provide assurance that unmodified opinions will be expressed.
Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or
other-matter paragraphs. If our opinions on the financial statements or the Single Audit compliance opinions are
other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to
complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to
issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for the basic financial statements, schedule of expenditures of federal awards, and all
accompanying information as well as all representations contained therein. Management is also responsible for
identifying government award programs and understanding and complying with the compliance requirements, and
for preparation of the schedule of expenditures of federal awards in accordance with the requirements of OMB
Circular A-133. As part of the audit, we will assist with preparation of your financial statements, schedule of
expenditures of federal awards, and related notes. You will be required to acknowledge in the written
representation letter our assistance with preparation of the financial statements and schedule of expenditures of
federal awards and that you have reviewed and approved the financial statements, schedule of expenditures of
federal awards, and related notes prior to their issuance and have accepted responsibility for them. You agree to
assume all management responsibilities for any nonaudit services we provide; oversee the services by designating
an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience;
evaluate the adequacy and results of the services; and accept responsibility for them.
City of La Porte, Texas
April 8, 2014
Page 3
Management is responsible for establishing and maintaining effective internal controls, including internal controls
over compliance, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and
objectives are met and that there is reasonable assurance that government programs are administered in
compliance with compliance requirements. You are also responsible for the selection and application of
accounting principles; for the preparation and fair presentation of the financial statements in conformity with U.S.
generally accepted accounting principles; and for compliance with applicable laws and regulations and the
provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information available to us and for
ensuring that management is reliable and financial information is reliable and properly recorded. You are also
responsible for providing us with (1) access to all information of which you are aware that is relevant to the
preparation and fair presentation of the financial statements, (2) additional information that we may request for
the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it
necessary to obtain audit evidence.
Your responsibilities also include identifying significant vendor relationships in which the vendor has
responsibility for program compliance and for the accuracy and completeness of that information. Your
responsibilities include adjusting the financial statements to correct material misstatements and confirming to us
in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the
current engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and
for informing us about all known or suspected fraud affecting the government involving (1) management, (2)
employees who have significant roles in internal control, and (3) others where the fraud could have a material
effect on the financial statements. Your responsibilities include informing us of your knowledge of any
allegations of fraud or suspected fraud affecting the government received in communications from employees,
former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring
that the entity complies with applicable laws, regulations, contracts, agreements, and grants. Additionally, as
required by OMB Circular A-133, it is management’s responsibility to follow up and take corrective action on
reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan.
The summary schedule of prior audit findings should be available for our review during scheduled field work.
You are responsible for preparation of the schedule of expenditures of federal awards in conformity with OMB
Circular A-133. You agree to include our report on the schedule of expenditures of federal awards in any
document that contains and indicates that we have reported on the schedule of expenditures of federal awards.
You also agree to include the audited financial statements with any presentation of the schedule of expenditures of
federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written
representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards
in accordance with OMB Circular A-133; (2) that you believe the schedule of expenditures of federal awards,
including its form and content, is fairly presented in accordance with OMB Circular A-133; (3) that the methods
of measurement or presentation have not changed from those used in the prior period (or, if they have changed,
the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations
underlying the measurement or presentation of the schedule of expenditures of federal awards.
City of La Porte, Texas
April 8, 2014
Page 4
You are also responsible for the preparation of the other supplementary information, which we have been engaged
to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on
the supplementary information in any document that contains and indicates that we have reported on the
supplementary information. You also agree to include the audited financial statements with any presentation of
the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us
in the written representation letter that (1) you are responsible for presentation of the supplementary information
in accordance with GAAP; (2) that you believe the supplementary information, including its form and content, is
fairly presented in accordance with GAAP; (3) that the methods of measurement or presentation have not changed
from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have
disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the
supplementary information.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and
recommendations. Management is also responsible for identifying for us previous financial audits, attestation
engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives
section of this letter. This responsibility includes relaying to us corrective actions taken to address significant
findings and recommendations resulting from those audits, attestation engagements, performance audits, or
studies. You are also responsible for providing management’s views on our current findings, conclusions, and
recommendations, as well as your planned corrective actions, for the report, and for the timing and format for
providing that information.
Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgment about the number of transactions to be examined and the
areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether from (1)
errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental
regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity.
Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to
provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and
because we will not perform a detailed examination of all transactions, there is a risk that material misstatements
or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed
in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition,
an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that
do not have a direct and material effect on the financial statements or major programs. However, we will inform
the appropriate level of management of any material errors, any fraudulent financial reporting, or
misappropriation of assets that come to our attention. We will also inform the appropriate level of management of
any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and
of any material abuse that comes to our attention. We will include such matters in the reports required for a Single
Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later
periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,
and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial
institutions. We will request written representations from your attorneys as part of the engagement, and they may
bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written
representations from you about the financial statements and related matters.
City of La Porte, Texas
April 8, 2014
Page 5
Audit Procedures—Internal Control
Our audit will include obtaining an understanding of the entity and its environment, including internal control,
sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing,
and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain
controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial
statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance
matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in
scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be
expressed in our report on internal control issued pursuant to Government Auditing Standards.
As required by OMB Circular A-133, we will perform tests of controls over compliance to evaluate the
effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material
noncompliance with compliance requirements applicable to each major federal award program. However, our
tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no
opinion will be expressed in our report on internal control issued pursuant to OMB Circular A-133.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material
weaknesses. However, during the audit, we will communicate to management and those charged with governance
internal control related matters that are required to be communicated under AICPA professional standards,
Government Auditing Standards, and OMB Circular A-133.
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of the City’s compliance with provisions of applicable laws, regulations, contracts, and
agreements, including grant agreements. However, the objective of those procedures will not be to provide an
opinion on overall compliance and we will not express such an opinion in our report on compliance issued
pursuant to Government Auditing Standards.
OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable assurance about
whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant
agreements applicable to major programs. Our procedures will consist of tests of transactions and other applicable
procedures described in the OMB Circular A-133 Compliance Supplement for the types of compliance
requirements that could have a direct and material effect on each of the City’s major programs. The purpose of
these procedures will be to express an opinion on the City’s compliance with requirements applicable to each of
its major programs in our report on compliance issued pursuant to OMB Circular A-133.
Engagement Administration, Fees, and Other
We may from time to time, and depending on the circumstances, use third-party service providers in serving your
account. We may share confidential information about you with these service providers, but remain committed to
maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies,
procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure
confidentiality agreements with all service providers to maintain the confidentiality of your information and we
will take reasonable precautions to determine that they have appropriate procedures in place to prevent the
unauthorized release of your confidential information to others. In the event that we are unable to secure an
appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your
confidential information with the third-party service provider. Furthermore, we will remain responsible for the
work provided by any such third-party service providers.
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request
and will locate any documents selected by us for testing.
City of La Porte, Texas
April 8, 2014
Page 6
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that
summarizes our audit findings. It is management’s responsibility to submit the reporting package (including
financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings,
auditors’ reports, and corrective action plan) along with the Data Collection Form to the federal audit
clearinghouse. We will coordinate with you the electronic submission and certification. If applicable, we will
provide copies of our report for you to include with the reporting package you will submit to pass-through entities.
The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt
of the auditors’ reports or nine months after the end of the audit period, unless a longer period is agreed to in
advance by the cognizant or oversight agency for audits.
The audit documentation for this engagement is the property of Whitley Penn and constitutes confidential
information. However, pursuant to authority given by law or regulation, we may be requested to make certain
audit documentation available to a federal agency providing direct or indirect funding, or the U.S. Government
Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out
oversight responsibilities. We will notify you of any such request. If requested, access to such audit
documentation will be provided under the supervision of Whitley Penn personnel. Furthermore, upon request, we
may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or
decide, to distribute the copies or information contained therein to others, including other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report release
date or for any additional period requested by a federal agency. If we are aware that a federal awarding agency,
pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit
finding for guidance prior to destroying the audit documentation.
We expect to begin our audit in August 2014 and to issue our reports no later than March 31, 2015. Tom Pedersen
is the engagement partner and is responsible for supervising the engagement and signing the reports or
authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates plus
out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except
that we agree that our gross fee, including expenses, will not exceed $61,500. Our standard hourly rates vary
according to the degree of responsibility involved and the experience level of the personnel assigned to your audit.
Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In
accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and
may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our
engagement will be deemed to have been completed upon written notification of termination, even if we have not
completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all
out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your
personnel and the assumption that unexpected circumstances will not be encountered during the audit. If
significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we
incur the additional costs.
We would like to make the following comments regarding fee estimates:
The City’s personnel are responsible for the preparation of the items requested in the “PBC listing” and
received by the date requested. Any delays caused by not preparing the items when requested may result
in additional fees, as well as the possibility of postponing our fieldwork. The “PBC listing” will be
provided to you during the planning process of the engagement.
Time incurred for audit adjustments identified during our audit and the related additional testing required
has not been considered in our fee estimates. Prior to performing any additional testing, we will notify
you of the expectations and obtain approval for any additional fees which may be incurred.
City of La Porte, Texas
April 8, 2014
Page 7
We appreciate the opportunity to be of service to the City of La Porte, Texas and believe this letter accurately
summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree
with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
RESPONSE:
This letter correctly sets forth the understanding of City of La Porte, Texas.
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
Texas City Offi ce
600 Gulf Freeway
Suite 226
Texas City, Texas 77591
409.948.4406 Main
whitleypenn.com
April 8, 2014
To Board of Directors
La Porte Area Water Authority
La Porte, Texas
We are pleased to confirm our understanding of the services we are to provide La Porte Area Water Authority
(“the Authority”) for the year ended September 30, 2014. We will audit the financial statements of the business-
type activities including the related notes to the financial statements, which collectively comprise the basic
financial statements of the Authority as of and for the year ended September 30, 2014. Accounting standards
generally accepted in the United States of America provide for certain required supplementary information (RSI),
such as management’s discussion and analysis (MD&A), to supplement the Authority’s basic financial statements.
Such information, although not a part of the basic financial statements, is required by the Governmental
Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic
financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we
will apply certain limited procedures to the Authority’s RSI in accordance with auditing standards generally
accepted in the United States of America. These limited procedures will consist of inquiries of management
regarding the methods of preparing the information and comparing the information for consistency with
management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during
our audit of the basic financial statements. We will not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance. The following RSI is required by generally accepted accounting principles and will be
subjected to certain limited procedures, but will not be audited:
1)Management’s Discussion and Analysis.
2)Budgetary schedules
We have also been engaged to report on supplementary information other than RSI that accompanies the
Authority’s financial statements. We will subject the following supplementary information to the auditing
procedures applied in our audit of the financial statements and certain additional procedures, including comparing
and reconciling such information directly to the underlying accounting and other records used to prepare the
financial statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America and will provide an opinion on it in relation
to the financial statements as a whole:
1)Texas Commission on Environmental Quality (“TCEQ”) Supplemental Schedules
An Independent
Member of
DallasFort WorthHouston
Board of Directors
La Porte Area Water Authority
April 8, 2014
Page 2
Audit Objective
The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly
presented, in all material respects, in conformity with generally accepted accounting principles and to report on
the fairness of the supplementary information referred to in the second paragraph when considered in relation to
the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally
accepted in the United States of America and will include tests of the accounting records and other procedures we
consider necessary to enable us to express such opinions. We cannot provide assurance that unmodified opinions
will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add
emphasis-of-matter or other-matter paragraphs. If our opinions on the financial statements are other than
unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the
audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as
a result of this engagement.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information as well as all
representations contained therein. You agree to assume all management responsibilities for any nonattest services
we provide; oversee the services by designating an individual, preferably from senior management, with suitable
skill, knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for
them.
Management is responsible for establishing and maintaining effective internal controls, including monitoring
ongoing activities; for the selection and application of accounting principles; and for the preparation and fair
presentation of the financial statements in conformity with U.S. generally accepted accounting principles.
Management is also responsible for making all financial records and related information available to us and for
the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all
information of which you are aware that is relevant to the preparation and fair presentation of the financial
statements, (2) additional information that we may request for the purpose of the audit, and (3) unrestricted access
to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and confirming
to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during
the current engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and
for informing us about all known or suspected fraud affecting the government involving (1) management, (2)
employees who have significant roles in internal control, and (3) others where the fraud could have a material
effect on the financial statements. Your responsibilities include informing us of your knowledge of any
allegations of fraud or suspected fraud affecting the government received in communications from employees,
former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the
entity complies with applicable laws and regulations.
Board of Directors
La Porte Area Water Authority
April 8, 2014
Page 3
You are responsible for the preparation of the supplementary information in conformity with U.S. generally
accepted accounting principles. You agree to include our report on the supplementary information in any
document that contains and indicates that we have reported on the supplementary information. You also agree to
\[include the audited financial statements with any presentation of the supplementary information that includes our
report thereon OR make the audited financial statements readily available to users of the supplementary
information no later than the date the supplementary information is issued with our report thereon\]. Your
responsibilities include acknowledging to us in the representation letter that (1) you are responsible for
presentation of the supplementary information in accordance with GAAP; (2) that you believe the supplementary
information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods of
measurement or presentation have not changed from those used in the prior period (or, if they have changed, the
reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations
underlying the measurement or presentation of the supplementary information.
Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgment about the number of transactions to be examined and the
areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than
absolute assurance about whether the financial statements are free of material misstatement, whether from (1)
errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental
regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and
because we will not perform a detailed examination of all transactions, there is a risk that material misstatements
may exist and not be detected by us, even though the audit is properly planned and performed in accordance with
U.S. generally accepted auditing standards. In addition, an audit is not designed to detect immaterial
misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on
the financial statements. However, we will inform the appropriate level of management of any material errors, any
fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the
appropriate level of management of any violations of laws or governmental regulations that come to our attention,
unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and
does not extend to any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,
and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial
institutions. We will request written representations from your attorneys as part of the engagement, and they may
bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written
representations from you about the financial statements and related matters.
Audit Procedures—Internal Control
Our audit will include obtaining an understanding of the entity and its environment, including internal control,
sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing,
and extent of further audit procedures. An audit is not designed to provide assurance on internal control or to
identify deficiencies in internal control. However, during the audit, we will communicate to management and
those charged with governance internal control related matters that are required to be communicated under
AICPA professional standards.
Board of Directors
La Porte Area Water Authority
April 8, 2014
Page 4
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement,
we will perform tests of the Authority’s compliance with the provisions of applicable laws, regulations, contracts,
and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and
we will not express such an opinion.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any
documents selected by us for testing.
We expect to begin our audit in August 2014 and to issue our reports no later than March 31, 2015. Tom Pedersen
is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing
another individual to sign it. Our fee for these services will be at our standard hourly rates plus out-of-pocket
costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree
that our gross fee, including expenses will not exceed $6,000. Our standard hourly rates vary according to the
degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices
for these fees will be rendered each month as work progresses and are payable on presentation. In accordance
with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be
resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement
will be deemed to have been completed upon written notification of termination, even if we have not completed
our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket
costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and
the assumption that unexpected circumstances will not be encountered during the audit. If significant additional
time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.
We would like to make the following comments regarding fee estimates:
The City’s personnel are responsible for the preparation of the items requested in the “PBC listing” and
received by the date requested. Any delays caused by not preparing the items when requested may result
in additional fees, as well as the possibility of postponing our fieldwork. The “PBC listing” will be
provided to you during the planning process of the engagement.
Time incurred for audit adjustments identified during our audit and the related additional testing required
has not been considered in our fee estimates. Prior to performing any additional testing, we will notify
you of the expectations and obtain approval for any additional fees which may be incurred.
Board of Directors
La Porte Area Water Authority
April 8, 2014
Page 5
We appreciate the opportunity to be of service to the Authority and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of
our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
RESPONSE:
This letter correctly sets forth the understanding of La Porte Area Water Authority.
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
Board of Directors
La Porte Area Water Authority
April 8, 2014
Page 6
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/A N/A
Tim Tietjens Tim Tietjens Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. Utility Easement2. Utility Easement
3. Deed
4. Area Map4. Area Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City has processed an application from Rob Johnson Interests to vacate, abandon and close the west 110 The City has processed an application from Rob Johnson Interests to vacate,
abandon and close the west 110of
the alley in Block 47, La Porte (see Area Map). The company desires this closing to accommodate future the alley in Block 47, La Porte (see Area Map). The company desires this closing
to accommodate future
development in the 1100 block of West Main Street.development in the 1100 block of West Main Street.
Staffs review of the application has determined an existing 2s review of the application has determined an existing 2waterline and a 4waterline and a 4sanitary sewer line are located
sanitary sewer line are located
within alley for which a public utility easement will be retained by the City. Centerpoint Energy, Comcast and within alley for which a public utility easement will be retained by the
City. Centerpoint Energy, Comcast and
AT&T have each reviewed the request, procured easements and issued letters of no object to the closing. AT&T have each reviewed the request, procured easements and issued letters of
no object to the closing.
In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the alley has In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal
of the alley has
established a value of $7.00 per square foot for the 1,760 square foot area to be closed. The applicant has placed established a value of $7.00 per square foot for the 1,760 square
foot area to be closed. The applicant has placed
established a value of $7.00 per square foot for the 1,760 square foot area to be closed. The applicant has placed established a value of $7.00 per square foot for the 1,760 square
foot area to be closed. The applicant has placed
$9,240 closing fees in escrow (after 25% discount by ordinance) pending consideration and final action by Council.$9,240 closing fees in escrow (after 25% discount by ordinance) pending
consideration and final action by Council.
$9,240 closing fees in escrow (after 25% discount by ordinance) pending consideration and final action by Council.$9,240 closing fees in escrow (after 25% discount by ordinance) pending
consideration and final action by Council.
Action Required of Council:Action Required of Council:
Consider approval of an ordinance or other action vacating, abandoning, and closing the west 110Consider approval of an ordinance or other action vacating, abandoning, and closing the
west 110of the alley in of the alley in
Block 47, La Porte; retaining a 16Block 47, La Porte; retaining a 16foot wide public utility easement within the area to be closed and authorizing foot wide public utility easement
within the area to be closed and authorizing
the City Manager to execute a deed to the adjacent owner for the area subject to closing.the City Manager to execute a deed to the adjacent owner for the area subject to closing.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
AREA MAP
PROPOSED CLOSING OF
ALLEY IN BLOCK 47, LP &
PUBLIC UTILITY EASEMENT
DEDICATION
(16' x 110' = 1,760 s.f.)W MAIN ST
47
Legend
ABANDONED R-O-W
PARCEL
Council Agenda Item
April 28, 2014
7. (a)Receive report of La Porte Development Corporation Board Councilmember Engelken
***********************************************************************************
Council Agenda Item
April 28, 2014
7. (b) Receive report of Fiscal Affairs Committee Councilmember Engelken
***********************************************************************************
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/A N/A
Traci Leach Traci Leach Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Administration Administration
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Delinquent Tax Report1. Delinquent Tax Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the request of the City Council, staff is providing a quarterly update of delinquent taxes on properties within La At the request of the City Council, staff is providing a quarterly
update of delinquent taxes on properties within La
Porte. The following reports are attached and are current through March 2014:Porte. The following reports are attached and are current through March 2014:
Account Breakdown by Category Account Breakdown by Category
Payment report Payment report
Bankruptcies Bankruptcies
Deferrals Deferrals
Delinquent Delinquent
Litigation Litigation
Partial Payments Partial Payments
Struck off properties Struck off properties Struck off properties Struck off properties
Uncollectable accounts Uncollectable accounts
Staff will be present to take note of any accounts that Council has questions about and will provide follow up as Staff will be present to take note of any accounts that Council has
questions about and will provide follow up as
necessary.
Action Required of Council:Action Required of Council:
None.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Due to the volume of this report, a copy is
available for review in the City Secretary’s Office.
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 28, 2014April 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/A N/A
T. Leach T. Leach Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Administration Administration
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Strategic Plan Update1. Strategic Plan Update
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the April 8, 2013 meeting of City Council, the final version of the Strategic Plan was presented, which included At the April 8, 2013 meeting of City Council, the final version of
the Strategic Plan was presented, which included
a more detailed listing of action items associated with each goal and objective, plus the addition of four additional a more detailed listing of action items associated with each goal
and objective, plus the addition of four additional
goals incorporated by staff. goals incorporated by staff.
In order to provide Council with timely updates, staff will be providing a quarterly update outlining the progress In order to provide Council with timely updates, staff will be providing
a quarterly update outlining the progress
made towards the stated goals and objectives. Highlighted information indicates that a timeline was changed from made towards the stated goals and objectives. Highlighted information
indicates that a timeline was changed from
the previous update. The updated status report is attached as an exhibit.the previous update. The updated status report is attached as an exhibit.
Staff will be available to respond to questions. Staff will be available to respond to questions.
Action Required of Council:Action Required of Council:
Receive report
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Three is no contract work budgeted in FY 14 . 4500-feet of water main construction by city crews is proposed in FY 14. Carroll/Lobit. Replacement of 500/600 blocks of S. 3rd/4th St
water main is underway to be followed by a water main
City crews have replaced 2500 lin. ft to date including 500/600/700 blocks of S. Idaho, 300/400/500 blocks of S.
Continuous. Major improvements on 5-Yr CIP. Isolated improvements on-going. Next comprehensive graded
5 Year CIP developed and presented to City Council April 12. Anticipate adoption by CC this summer.
CURRENT STATUS
extension along Airport Blvd between Spencer and N. D Street.
Efficiency Measure of whether we are completing as much work as possible given the dollars available; includes in-house & contract work, personnel for in-house work, materialsEfficiency
Measure of whether we are completing as much work as possible given the dollars available; includes in-house & contract work, personnel for in-house work, materials
Output measure of whether we are hitting the target of 5.5-6 miles of street repair per year 2.0 mile Asphalt; 1.04 mile concrete (3rd Street Primarily) in FT 14
5-YR CIP developed. 5-YR CIP developed.
inspection in FY 17.
On-going.On-going.
Output measure of whether we are hitting the target of 3 miles of water main replaced per year <1.0 Mile budgeted in FY 14
Effectiveness Measure of the I & I program; the more successful the program, the lower number of reportable overflows
LEAD DOG
D. MICK
D. MICKD. MICKD. MICKD. MICKD. MICKD. MICKD. MICKD. MICKD. MICKD. MICK
D. MICK
Q1 each yearQ3 each yearQ1 each yearQ3 each yearQ3 each yearQ3 each year
Q4 2018All Year
FINISH
----
Q4 each yearQ2 each yearQ4 each yearQ4 each yearQ2 each yearQ4 each yearQ2 each yearQ4 each yearQ2 each yearQ4 each year
Q2 2013All Year
START
REPORTING FREQUENCY
QuarterlyQuarterlyQuarterlyQuarterly
AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually
ContinuousContinuous
DURATION
3 months3 months3 months3 months3 months3 months
Replace 3 miles of water main per year (staff recommends 15,000 linear feet per year)
Street repair at 5.5 to 6 miles per year (staff recommends 30,000 feet per year)
Televising storm sewer lines, outfall inspections, and observation after rain
Complete $300,000 in smaller, isolated drainage repairs per year
STRATEGIC PLAN GOALS AND OBJECTIVES
Prioritize lines to be rehabbed based on testing
Prioritize drainage repairs based on evaluation
Prioritize work and ID miles to be rehabbedPrioritize work and ID miles to be rehabbed
COUNCIL GOAL NO. 1: IMPROVE INFRASTRUCTURE
In progress. Staff has gone out about ten (10) times and travelled as far as 6th Street (heading west) on both sides of
are very interested in the new electronic billboard sign which we are trying to install on SH 146. Staff is working with
first week of November each year. Staff was unable to attend this annual meeting in 2013 to learn more about Main
By in large, this still needs to be completed by the end of 2014. Staff did receive copies of all the presentations from
portion of S. Broadway. Information about the LPEPG was mailed to each tax payer on Main Street and S. Broadway Traci to contact Union Pacific Railroad to obtain an easement for the
proposed sign. Staff is also working to get new
blue directional signs from TXDOT for the highway frontage for W. Fairmont Parkway and Main Street. CMO staff is
hosted a Main Street Town Hall meeting in February 2014. CMO staff is planning to host additional Main Street Town Enhancement Grant Program (LPEGP). Information about the LPEGP was
mailed to each tax payer on Main Street and S. Broadway during the last week of March 2014. Two (2) new businesses on Main Street (The Gates and the new Jean Retail Trade Show in Dallas.
This year, however, the two shows will occur on consecutive weeks, rather than the same The City Manager's Office hosted a Main Street Town Hall meeting on February 27, 2013. The owners
on Main Street planning to host additional Main Street Town Hall meetings several times each year. Staff continues to research ideas
Street Revitalization and Downtown Redevelopment because it occurred at the same time as the annual ICSC Texas
Main Street. The City Manager's Office (Corby, Traci, Jaree, and I, along with many members from the City Council)
In progress. Staff continues to meet with each of the business owners on Main Street and S. Broadway to promote (www.texasdowntown.org), which meets during the
In progress. Staff continues to meet with each of the business owners on Main Street and promote the La Porte
the La Porte Enhancement Grant Program (LPEGP). The LPEGP was expanded in October 2013 to include a large
to improve the Main Street Program. Please also note the comments in the section above regarding the Texas
Lafitte Restaurant/Grill & Bar in the former Main Street Ice Station) have expressed plans to submit an LPEGP
week. Staff is planning to attend the Texas Downtown Association annual conference this year.
By in large, this still needs to be completed by the end of 2014.
Texas Downtown Association
during the last week of March 2014.
the 2013 annual meeting of the
Downtown Association.
Hall meetings.
application.
C. ASKINS/C.
C. ALEXANDERC. ALEXANDERC. ALEXANDER
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
R. MCPHAILR. MCPHAIL
ALEXANDER
E.ENSEY
TBDTBDTBDTBD
Q3 2014Q4 2013Q3 2015Q4 2017Q2 2014Q4 2017
Q4 2014
Output measure to demonstrate effectiveness of commercial recruitment to Main Street.
As structures are ID'edAs structures are ID'ed
---
Output measure to demonstrate effectiveness of Main Street re-development.
Q2 each year
Q4 2013Q2 2014Q2 2014Q4 2012Q3 2014Q1 2014Q2 2013Q4 2013
Q1 2014
Input measure to demonstrate attention to Main Street.Input measure to demonstrate attention to Main Street.
QuarterlyQuarterlyQuarterlyQuarterly
AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually
Dependent on THC process
Dependent on state of title
12 months
3 months
12 month
Long-termLong-termLong-termLong-term
6 month
Identify & survey communities whose Main St program and development
Identify funding for renovation/rehabilitation (public and private entities)Identify additional historic structures that may be eligible for inclusion in Heritage
restoration and utilization as a tourist attraction (including furniture and
Structure an incentive program and/or set of initiatives to support and
Complete a feasibility assessment to determine the scope and cost for
Optimize Main Street in a way that encourages small business development
Develop agreement with LPBHS to operate it as part of the Museum
Identify steps needed to further improve our own Main St program
Develop agreements with LPBHS to operate as part of the Museum
% of Main Street Business Owners personally contacted about the EGP.
Review short-term financial incentives to attract Main St development
Review existing zoning with a goal to encourage small business growth
$ of Added Value Improvements to Main Street as a result of the EGP.
ID funding sources and set up installation/operational budgets
Explore and ID other potential structures and prepare a listing
# of Zoning Permits for new commercial businesses on Main Street.
represent our goals & aspirations to find out what they did
# of Leads worked for the Main Street Enhancement Program.
Review and promote the Enhancement Grant Program
Identify ways to broaden and strengthen the Program
Meet with each business owner on Main Street
Create scope of work based on structures ID'ed
Continue to promote the Enhancement Grant Program
Secure historical designation from the State
Begin rehabilitation/renovation work
On April 30th, an email will be sent to all departments in preparation for hurricane season, reminding them to update
their hurricane delineation plans, COOP plan and other emergency plans. Update of the Emergency Operations Plan
2014. Council recently approved installation of window screens at City Hall - project should be complete in Q3. Will
pushed to coordinate with the CIMA Zone 4 drill. This drill will involve participation from the City, LEPC and La Porte
The next Active Shooter Drill will take place at Public Works during Q3 or Q4 of 2014; Training and Exercise Committee Annual Shelter in Place drill is tentatively scheduled for November
2014; normally takes place in September, but was
Generators at lift stations, WWTP and additional connectivity for existing buildings will be completed by June/July
OEM will set a meeting with HR to discuss program in Q3.
look at window screens for additional buildings in FY15.
will begin in Q3 and be completed by the end of FY15.
plans to begin COOP drills in Q4.
ISD.
J. SUGGS/D. MICK/D.
J. SUGGS/A. CURRY
EACH DEPT
J. SUGGSJ. SUGGSJ. SUGGSPENNELL
Q3 each yearQ4 each yearQ4 each year
Q2 2014
OngoingOngoing
Q2 each yearQ1 each yearQ1 each year
Output measure demonstrating that we are hitting the target for the year
Q2 2013
Quarterly
AnnuallyAnnuallyAnnuallyAnnuallyAnnually
12 months12 months12 months
3 months
OngoingOngoing
Distribute emergency plans to departments to review, revise, and update by May
Add new facility preparation (generators, window treatments, recovery systems)
Conduct city-wide drill simulating a specific emergency event or disaster on an
Ensure HR has proper information to provide to new employees regarding their
Assign a department emergency coordinator the responsibility of training new
Conduct an annual drill to include EOC staff, LEPC members, LPISD, and critical
Conduct an annual drill to include EOC staff and critical personnel from all
Ensure that emergency plans are up-to-date
northern strip center has bee unresponsive. Staff recently mailed a letter on city letterhead to make contact with the
in a coordinated effort to redevelop the two retail strip centers. However, the owner of the northern strip center has
competitive/concessionary lease rates, cash grants (for demolition, infrastructure, buying down the cost of land), buy
owner of the northern strip center, which contains Family Dollar, to see if he/she would be interested in participating
the last week of March 2014. Staff is still in discussions with the owner of the strip center with O' Garrio's Restaurant
meet with each of the business owners on Main Street and S. Broadway to promote the La Porte Enhancement Grant Program (LPEGP). Information about the LPEGP was mailed to each tax payer
on Main Street and S. Broadway during
land and give it to a developer for a specific retailer, profit sharing (unusual, but possible), fast-track permitting, and
continues to promote Rob Johnson's retail development on the southwest corner of SH 146 and
unresponsive. Staff recently mailed a letter on city letterhead to make contact with the owner of the northern strip
on the northeast corner of W. Fairmont Parkway and S. Broadway. The owner has tried to contact the owner of the
corner of Fairmont Parkway and S. Broadway. The owner of the southern retail strip center has tried to contact the
infrastructure participation (build roads, build bridges, extend utilities, drainage, retention, etc.), give away or sell city-devised a strategy to attract a hybrid of a retail commercial
anchor that needs warehouse/distribution to the west and Staff shared the 2008 Beautification Project/Plan with the owner of the retail shopping center on the northeast corner strip
center with O' Garrio's Restaurant on the northeast corner of W. Fairmont Parkway and S. Broadway. The owner
owned land at a discount, offer retailers/restaurants space on city-owned land through a long term ground lease at
pursued HEB to encourage them to place its new and
In progress. Staff continues to meet with each of the business owners on Main Street and S. Broadway to promote has tried to contact the owner of the northern strip center, which contains
Family Dollar, to see if he/she would be
Section 380 tax rebates (City of La Porte) in lieu of abatement, Section 380 cash grants (LPDC) in lieu of abatement,
been unresponsive. During the first week of April, staff mailed a letter on city letterhead to make contact with the
Main Street and S. Broadway during the last week of March 2014. Staff is still in discussions with the owner of the
the La Porte Enhancement Grant Program (LPEGP). Information about the LPEGP was mailed to each tax payer on
continues to promote and use Capital Retail Partners' project west of
In progress. The EGP was expanded in October 2013 to include a large portion of S. Broadway. Staff continues to
Staff continues to promote opportunities for new retail development and
interested in participating in a coordinated effort to redevelop the two retail strip centers, but the owner of the
promotes restaurant development opportunities along SH 146 and the bayfront, Discussions are still in progress to redevelop one and maybe both of the retail strip centers on the northeast
A list of incentives include, but are not limited to, the following: sales tax rebates, real property tax abatement,
coordinated effort to redevelop the two retail strip centers, but the owner of the northern strip center has bee
retail re-development at Five Points Plaza, Main Street, and S. Broadway to successful businesses/developers.
northern strip center, which contains Family Dollar, to see if he/she would be interested in participating in a
perhaps east side of Bay Area Blvd. between Spencer Hwy and W. Fairmont Parkway,
retailers and developers at the international retail trade show called ICSC in May.
retail development on the southwest corner of Canada Drive and Spencer Hwy,
Carl's Jr. on Spencer Hwy to attract additional retail development to La Porte,
marketing literature to brokers and developers by the end of January 2014,
in the interior pages of the March, April, and May issues of REDNews, and
(5)
development of the new Hampton Inn & Suites on SH 146,
On-going, as per the quarterly updates to the Council.
(2)
of S. Broadway and W. Fairmont Parkway.
Spencer Hwy called the "La Porte Plaza",
(2)
owner of the northern strip center.
owner of the northern strip center.
(6)
expanded store in La Porte,
increased police patrols.
(1)
In process. Staff
center.
(1)
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
T. TIETJENS
Q2 2014Q2 2015
--
Q3 2013Q1 2014Q1 2015Q3 2015Q3 2013
Quarterly
AnnuallyAnnuallyAnnuallyAnnually
Based on Planning Audit
12 months12 months
Long-term
3 month
timeline
Review, promote, and implement a broader, more robust Enhancement
Implement recommendation from Planning Audit to streamline these
ID incentives that may be used to attract new retail development/re-
Offer incentives to retail similar to those offered to industrial (retail zones)
Implement a broader, more robust program to attract new retail
Remove obstacles to building permits/site inspections for business
development by using the new retail incentives
ID ways to strengthen and broaden the Program
Dress up facades on Broadway shopping centers
Meet with owners of shopping centers
introduce a marketing campaign that represents La Porte in a more accurate/favorable light. Jaree and staff continue
prospective, local restaurant owners to explore their interest in opening a second restaurant on city-owned property,
is working to set up meetings with retailers and developers at the is working to set up meetings with retailers and developers at the
support and encourage the proposed retail development on the support and encourage the proposed retail development on the
supports and encourages development of the new Hampton supports and encourages development of the new Hampton
mailed out 1,800 pieces of marketing literature to brokers mailed out 1,800 pieces of marketing literature to brokers
Finished in October 2013. Jennifer Anderson and I, also, created new retail ads, and three (3) trade show banners to
continues to promote Rob Johnson's retail development on the southwest corner of continues to promote Rob Johnson's retail development on the southwest corner of
is currently under option by the developer for phase #2 of the development as a prime location for a nice, casual sit-is currently under option by the developer for phase #2 of the development
as a prime location for a nice, casual sit-
SH 146 and Spencer Hwy called the "La Porte Plaza". Staff is particularly working to promote the 2 acre pad site which continues to promote and use Capital Retail Partners' project
west of Carl's Jr. on Spencer Hwy to hybrid of a retail commercial anchor that needs warehouse/distribution to the west and perhaps east side of Bay Area SH 146 and Spencer Hwy called
the "La Porte Plaza". Staff is particularly working to promote the 2 acre pad site which continues to promote and use Capital Retail Partners' project west of Carl's Jr. on Spencer
Hwy to hybrid of a retail commercial anchor that needs warehouse/distribution to the west and perhaps east side of Bay Area
placed advertisement on the cover and in the interior pages of the placed advertisement on the cover and in the interior pages of the
north of Sylvan Beach. After giving the opportunity serious consideration, one restaurant owner (Monument Inn)
Completed this item with the 4B Board and City Council on Monday, July 8, 2013, but this will likely be an ongoing
This project is "on hold", pending the outcome of the commercial appraisal and further direction from Council.
The main work was completed by October 2013. Jaree and staff regularly update the economic development
pursued HEB to encourage them to place its new and expanded store in La Porte, pursued HEB to encourage them to place its new and expanded store in La Porte,
discussion. Corby has ordered a commercial appraisal of the subject property. Staff has contacted two (2)
webpage, and create new ads, mailouts, covers for development magazines, and other marketing pieces.
Started in October 2013 and implementing the findings daily to attract new investment to La Porte.Started in October 2013 and implementing the findings daily to attract new investment
to La Porte.
to create new ads, mailouts, and other marketing pieces for retail/commercial development.
promotes restaurant development opportunities along SH 146 and the bayfront,promotes restaurant development opportunities along SH 146 and the bayfront,
(8)(8)
(4)(4)
Blvd. between Spencer Hwy and W. Fairmont Parkway, Blvd. between Spencer Hwy and W. Fairmont Parkway,
southwest corner of Canada Drive and Spencer Hwy, southwest corner of Canada Drive and Spencer Hwy,
(3) (3)
(10)(10)
international retail trade show called ICSC in May.
attract additional retail development to La Porte,attract additional retail development to La Porte,
March, April, and May issues of REDNews, and March, April, and May issues of REDNews, and
(9)(9)
and developers by the end of January 2014, and developers by the end of January 2014,
(1)(1)
Constantly in process. Staff Constantly in process. Staff
(5)(5)
declined the opportunity.
Inn & Suites on SH 146, Inn & Suites on SH 146,
Constantly in process.
(2) (2)
down restaurant, down restaurant,
In process.
B. STERLING/S.
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
LIVINGSTON
Q4 2014Q4 2017Q4 2017Q4 2017Q3 2013Q1 2014Q4 2017Q4 2017
Q1 2014Q3 2013Q3 2013Q3 2013Q3 2013Q3 2013Q3 2013Q3 2013Q3 2013
Included in weekly Included in weekly Included in weekly Included in weekly
department updatedepartment updatedepartment update
AnnuallyAnnuallyAnnuallyAnnuallyAnnually
Annually
ContinuousContinuousContinuousContinuousContinuousContinuous
3 months3 months6 months3 months3 months6 months
Survey the City Council P & Z Commission, ED Board, and leading citizens to
the airport is to them and identify what would need to be done to attract
Ask the Governor's Office and DOT what improvements should be made to Identify and survey prospective businesses to determine their current level Identify which improvements will be
necessary to attract new business to Get involved with HCREN, BACREN, ICSC, SIOR, ACRP, AND CCIM events to Get involved with HCREN, BACREN, ICSC, SIOR, ACRP, AND CCIM events to
of interest and prospective interest if further improvements were to be
the airport so that we can use the airport as an asset to attract more
determine what types of development the community will support
Create development maps and marketing collateral
Utilize Bay Frontage for possible economic development
Create a development map of available properties
Implement findings of the Catalyst Retail Study
Implement findings from Catalyst Retail Study
Market to brokers, developers, and end users
Breakwater Marina with waterfront restaurant
Promote opportunities for retail on Spencer
prospective, local restaurant owners to explore their interest in opening a second restaurant on city-owned property,
is working to set up meetings with retailers and developers at the
support and encourage the proposed retail development on the
supports and encourages development of the new Hampton
mailed out 1,800 pieces of marketing literature to brokers
continues to promote Rob Johnson's retail development on the southwest corner of
is currently under option by the developer for phase #2 of the development as a prime location for a nice, casual sit-
SH 146 and Spencer Hwy called the "La Porte Plaza". Staff is particularly working to promote the 2 acre pad site which continues to promote and use Capital Retail Partners' project
west of Carl's Jr. on Spencer Hwy to hybrid of a retail commercial anchor that needs warehouse/distribution to the west and perhaps east side of Bay Area
placed advertisement on the cover and in the interior pages of the
north of Sylvan Beach. After giving the opportunity serious consideration, one restaurant owner (Monument Inn)
The main work was completed by October 2013. Jaree and staff regularly update the economic development
pursued HEB to encourage them to place its new and expanded store in La Porte,
webpage, and create new ads, mailouts, covers for development magazines, and other marketing pieces.
Started in October 2013 and implementing the findings daily to attract new investment to La Porte.
promotes restaurant development opportunities along SH 146 and the bayfront,
(8)
(4)
Blvd. between Spencer Hwy and W. Fairmont Parkway,
southwest corner of Canada Drive and Spencer Hwy,
(3)
(10)
international retail trade show called ICSC in May.
attract additional retail development to La Porte,
March, April, and May issues of REDNews, and
(9)
and developers by the end of January 2014,
(1)
Constantly in process. Staff
(5)
declined the opportunity.
Inn & Suites on SH 146,
(2)
down restaurant,
In process.
S.LIVINGSTONS.LIVINGSTONS.LIVINGSTONS.LIVINGSTONS.LIVINGSTON
Output measure to demonstrate effectiveness of commercial recruitment throughout the City.Output measure to demonstrate effectiveness of commercial recruitment throughout the City.
Q3 2013Q1 2014Q4 2017Q4 2017Q4 2017
Q3 2013Q3 2013Q3 2013Q3 2013Q3 2013
Included in weekly Included in weekly
department updatedepartment update
AnnuallyAnnually
Annually
ContinuousContinuousContinuous
3 months6 months
Survey the City Council P & Z Commission, ED Board, and leading citizens to
Get involved with HCREN, BACREN, ICSC, SIOR, ACRP, AND CCIM events to
$ of Added Taxable Value to the City as a result of commercial recruitment.
determine what types of development the community will support
Create development maps and marketing collateral
% Growth in City Sales Tax Revenue from the Prior Year
Implement findings from Catalyst Retail Study
Market to brokers, developers, and end users
Course work will include skills to help up and coming employees be prepared to take on leadership roles within the
Completed. Training will be completed in-house.
Audit funds re-appropriated to fund truck study
First classes begin end of April.
organization.
CompletedCompleted
T. LEACH/HR MGRT. LEACH/HR MGRT. LEACH/HR MGRT. LEACH/HR MGR
C. ALEXANDER/T. C. ALEXANDER/T.
C. ALEXANDERC. ALEXANDER
LEACHLEACH
Outcome measure demonstrating effectiveness of customer service training and follow through by staff
Output measure demonstrating commitment to making sure every supervisor is properly trained
Output measure demonstrating commitment to making sure every employee is properly trained
Q4 2013Q2 2014
---
Q3 each yearQ1 each year
Q3 2013Q2 2014Q3 2014
QuarterlyQuarterlyQuarterly
AnnuallyAnnually
dependent on program
Unknown at this time;
Currently underway
selected
3 months
3 days
Conduct quality professional development to ensure that all employees are properly trained
Develop a comprehensive training program that addresses issues facing existing
Provide customer service workshop for managers/staff who will train others Evaluate options for in-house versus 3rd party training modules to address
Evaluation of succession training to prepare current line employees to
Procure professional services (when appropriate) to conduct reviews
% of residents rating employee Customer Service as "Excellent" (based on
Provide Customer service Excellence training for 80-120 employees
supervisors and prepares line employees to step into supervisory roles
% existing supervisors receiving Supervisory Training each Fiscal Year
% Employees receiving customer service training in each Fiscal Year
successfully become effective managers and supervisors
Conduct audit on 100% of processes of all City departments
Determine which department to review and when
Implementation of selected supervisory training
Identify areas of need for existing supervisors
on Customer Service Excellence in the future
cost of land), buy land and give it to a developer for a specific retailer, profit sharing (unusual, but possible), fast-track
Finished in October 2013. Staff is slowly developing a simple profile for each property in the city which is available for Finished in October 2013. Staff is slowly developing a simple
profile for each property in the city which is available for
restaurants for sites along SH 146, including the former Ford dealership (which recently engaged a new broker for the
is working to set up meetings with retailers and developers at the
support and encourage the proposed retail development on the
supports and encourages development of the new Hampton
mailed out 1,800 pieces of marketing literature to brokers
away or sell city-owned land at a discount, offer retailers/restaurants space on city-owned land through a long term
ground lease at competitive/concessionary lease rates, cash grants (for demolition, infrastructure, buying down the
continues to promote Rob Johnson's retail development on the southwest corner of
is currently under option by the developer for phase #2 of the development as a prime location for a nice, casual sit-
SH 146 and Spencer Hwy called the "La Porte Plaza". Staff is particularly working to promote the 2 acre pad site which continues to promote and use Capital Retail Partners' project
west of Carl's Jr. on Spencer Hwy to hybrid of a retail commercial anchor that needs warehouse/distribution to the west and perhaps east side of Bay Area development of the "La Porte
Plaza" to the site of the former Chevy dealership on the southwest corner of SH 146 and
abatement, Section 380 tax rebates (City of La Porte) in lieu of abatement, Section 380 cash grants (LPDC) in lieu of
placed advertisement on the cover and in the interior pages of the All these materials were created in 2013, but staff continues to regularly supplement these materials with current
Is working with Capital Retail Partners and the Director of Real Estate on a project to replace the
abatement, infrastructure participation (build roads, build bridges, extend utilities, drainage, retention, etc.), give
In process. A list of incentives include, but are not limited to, the following: sales tax rebates, real property tax
the southern end of the retail strip center on S. Broadway and W. Fairmont Pkwy to prospective retailers and
pursued HEB to encourage them to place its new and expanded store in La Porte,
attracted the Richard Industrial Group to the 1200/Mustang Building on SH 146.
attracted First Choice ER to the former Blockbuster,
Started in October 2013 and implementing the findings daily to attract new investment to La Porte.Started in October 2013 and implementing the findings daily to attract new investment
to La Porte.
Shell station on the southeast corner of Spencer Hwy and Canada Drive with a new retail project,
is promoting the former Kroger building to prospective retailers/commercial users,
promotes restaurant development opportunities along SH 146 and the bayfront,
news articles and other information to attract new development to the City.
(8)
(4)
Blvd. between Spencer Hwy and W. Fairmont Parkway,
southwest corner of Canada Drive and Spencer Hwy,
(3)
(10)
international retail trade show called ICSC in May.
(1)
attract additional retail development to La Porte,
March, April, and May issues of REDNews, and
permitting, and increased police patrols. Staff
(9)
Completed. See text in the block direct above.
and developers by the end of January 2014,
(1)
Constantly in process. Staff
(5)
(7)
Inn & Suites on SH 146,
commercial users, and
Constantly in process.
(2)
down restaurant,
(3)
development. development.
Spencer Hwy,
In process.In process.
(5)
site),
B. STERLING/S. B. STERLING/S.
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
S. LIVINGSTONS. LIVINGSTON
LIVINGSTONLIVINGSTON
Promote greenfield tract development along SH 146 by facilitating contact, providing information, and offering incentives to development types consistent with our industry/market
Q1 2014Q4 2017Q4 2017Q4 2017Q4 2017Q4 2013Q1 2014Q4 2017Q4 2017
Q3 2013Q3 2013Q3 2013Q3 2013Q1 2014Q3 2013Q3 2013Q3 2013Q3 2013
Included in weekly Included in weekly Included in weekly
department updatedepartment updatedepartment update
AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually
Create abatement programs/EDC incentives and infrastructure inputs consistent with needs of applicants
ContinuousContinuousContinuousContinuousContinuous
6 months3 months3 months3 months6 months
6 months
Target retail & office users that cater to our industry types for a campus-style development park
Get involved with HCREN, BACREN, ICSC, SIOR, ACRP, AND CCIM events to Create a plan to put the necessary infrastructure inputs into place that will Get involved with HCREN, BACREN, ICSC,
SIOR, ACRP, AND CCIM events to
y y g
Production of data (census, current demographic stats, BDG, etc) for use of
attract new retail development and redevelopment
Create a development map of available properties Create a development map of available properties
infrastructure inputs needed to attract new retail
Implement findings from Catalyst Retail StudyImplement findings from Catalyst Retail Study
Market to brokers, developers, and end users
Market our City to ICSC and site selector consultants
Survey active and prospective customers
cost of land), buy land and give it to a developer for a specific retailer, profit sharing (unusual, but possible), fast-track
Finished in October 2013. Staff is slowly developing a simple profile for each property in the city which is available for
restaurants for sites along SH 146, including the former Ford dealership (which recently engaged a new broker for the
is working to set up meetings with retailers and developers at the
support and encourage the proposed retail development on the support and encourage the proposed retail development on the
supports and encourages development of the new Hampton supports and encourages development of the new Hampton
mailed out 1,800 pieces of marketing literature to brokers mailed out 1,800 pieces of marketing literature to brokers
away or sell city-owned land at a discount, offer retailers/restaurants space on city-owned land through a long term
ground lease at competitive/concessionary lease rates, cash grants (for demolition, infrastructure, buying down the
continues to promote Rob Johnson's retail development on the southwest corner of
is currently under option by the developer for phase #2 of the development as a prime location for a nice, casual sit-is currently under option by the developer for phase #2 of the development
as a prime location for a nice, casual sit-
continues to promote and use Capital Retail Partners' project west of Carl's Jr. on Spencer Hwy to hybrid of a retail commercial anchor that needs warehouse/distribution to the west
and perhaps east side of Bay Area development of the "La Porte Plaza" to the site of the former Chevy dealership on the southwest corner of SH 146 and SH 146 and Spencer Hwy called the
"La Porte Plaza". Staff is particularly working to promote the 2 acre pad site which continues to promote and use Capital Retail Partners' project west of Carl's Jr. on Spencer Hwy
to hybrid of a retail commercial anchor that needs warehouse/distribution to the west and perhaps east side of Bay Area
abatement, Section 380 tax rebates (City of La Porte) in lieu of abatement, Section 380 cash grants (LPDC) in lieu of
placed advertisement on the cover and in the interior pages of the placed advertisement on the cover and in the interior pages of the
Is working with Capital Retail Partners and the Director of Real Estate on a project to replace the
abatement, infrastructure participation (build roads, build bridges, extend utilities, drainage, retention, etc.), give
In process. A list of incentives include, but are not limited to, the following: sales tax rebates, real property tax
the southern end of the retail strip center on S. Broadway and W. Fairmont Pkwy to prospective retailers and
pursued HEB to encourage them to place its new and expanded store in La Porte, pursued HEB to encourage them to place its new and expanded store in La Porte,
attracted the Richard Industrial Group to the 1200/Mustang Building on SH 146.
attracted First Choice ER to the former Blockbuster,
Started in October 2013 and implementing the findings daily to attract new investment to La Porte.
Shell station on the southeast corner of Spencer Hwy and Canada Drive with a new retail project,
is promoting the former Kroger building to prospective retailers/commercial users,
promotes restaurant development opportunities along SH 146 and the bayfront,promotes restaurant development opportunities along SH 146 and the bayfront,
(8)(8)
(4)(4)
Blvd. between Spencer Hwy and W. Fairmont Parkway, Blvd. between Spencer Hwy and W. Fairmont Parkway,
southwest corner of Canada Drive and Spencer Hwy, southwest corner of Canada Drive and Spencer Hwy,
(3) (3)
(10)
international retail trade show called ICSC in May.
(1)
attract additional retail development to La Porte,attract additional retail development to La Porte,
March, April, and May issues of REDNews, and
permitting, and increased police patrols. Staff
(9)(9)
Completed. See text in the block direct above.
and developers by the end of January 2014, and developers by the end of January 2014,
Promote revitalization and development (where appropriate) along SH 146, Main Street, and Broadway by facilitating contact, providing information, and offering incentives to development
types consistent with our industry/market
(1)
Constantly in process. Staff
(5)(5)
(7)
Inn & Suites on SH 146, Inn & Suites on SH 146,
commercial users, and
Constantly in process.
(2) (2)
down restaurant, down restaurant,
(3)
development.
Spencer Hwy,
In process.
(5)
site),
T. TIETJENS/B. ENG
B. STERLING/S.
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
S. LIVINGSTONS. LIVINGSTONS. LIVINGSTON
LIVINGSTON
Q4 2017Q4 2017Q4 2017Q1 2014Q4 2017Q4 2017
Q3 2013Q1 2014Q1 2014Q3 2013Q3 2013Q3 2013
Included in weekly Included in weekly
department updatedepartment update
Quarterly
AnnuallyAnnuallyAnnually
ContinuousContinuousContinuousContinuous
3 months3 months6 months
6 months
Create a development map of available properties and marketing collateral
Create a plan to put the necessary infrastructure inputs into place that will
Get involved with HCREN, BACREN, ICSC, SIOR, ACRP, AND CCIM events to
Target code enforcement on said thoroughfares through a "carrot versus stick"
Create abatement program/ED incentives and infrastructure inputs consistent
y y g
attract new retail development and redevelopment
infrastructure inputs needed to attract new retail
Market the City at ICSC and Site Selector Consultants
Implement findings from Catalyst Retail Study
Market to brokers, developers, and end users
Survey active and prospective customers
Output measure to show emphasis of commercial recruitment to SH 146, Main Street, and Broadway.Output measure to show emphasis of commercial recruitment to SH 146, Main Street, and Broadway.
# of Leads worked for new commercial development on SH 146, Main Street, and
broadcast in real-time within the police department’s dispatch center. Two large 80’ monitors have been procured and installed
continue. Currently looking at a new system for tracking employee accountability. Hope system will be implemented
warning beacons and notification devices have been installed at additional public buildings. We continue to promote
for this purpose. The final stage of the project, which is expected to be completed by the end of April, is IT related and involves
Department currently employees 75 commissioned officers. With an estimated population of 35,000, La Porte’s ratio of police
The police department will be issuing its new narrow band radio’s over the next two weeks (expects to be completed by May 1, According to the FBI, the accepted standard police to citizen
ratio in the U.S. is 2.2 officers per 1000 citizens. The La Porte Police The Police Department recruits and hires experienced and licensed police officers via its lateral entry program,
which The Police Department's retention incentives include the maintenance of competitive salaries and benefits, which are The Police Department maintains a comprehensive employee development
program at all levels of the organization, The Police Department is in the final stages of implementing a comprehensive covert camera system. The Police Department has The PD utilizes
a CompStat system, in which staff reviews geographical crime patterns on a daily and weekly basis. A Chief's Association. The Department underwent its first tri-annual on-site inspection/
review in October, 2013 and was
Maintenance continues of outdoor warning sirens as needed with the LEPC funding a portion of the repairs. Indoor
City Council recently approved, and allocated funding for, a complete overhaul of the City’s emergency dispatch center. The taken delivery of 6 complete covert camera systems, which
can be deployed to monitor hot-spot areas as they are identified
equipment. Additionally, during the FY 2013/2014 budget, the City created a technology replacement fund. Money will be
multiple communications tools for the public to use during an emergency (Call system, social media, website, etc.)
within the city. The cameras will not only record activity at the locations being monitored, video from each camera will be
The Police Department is one of only a handful of Texas Police Department's that is certified by the Texas Police
Hot Spots program is also in place and allows for additional resources to be deployed ad-hoc in response to any
Training has been conducted with OEM/FD for our chemical plant worst case scenarios. Ongoing training will
Multi-year maintenance contracts have been procured for all of the City’s new emergency communications and radio
2014). The above improvements will make the police department compliant with all Y2016 FCC mandates.
placed in this fund each year, from which future large technology replacement costs may be drawn.
which includes formal leadership training, staff mentoring, and a career ladder program.
found to be in complinace with all best practices standards. Recertification was granted.
The PD has conducted 9 operational audits thus far in 2014 (first quarter).
overhaul included the replacement of all of the City’s Dispatch Consoles.
is established through Meet and Confer rather than Civil Service.
established and adjusted annually based on a market approach.
officers to citizens is very close to the national standard at 2.14.
the installation of required servers and software.
and employees trained by end of Q3.
developing concerns.
K. ADCOX/M. BOAZEK. ADCOX/M. BOAZEK. ADCOX/M. BOAZEK. ADCOX/M. BOAZEK. ADCOX/M. BOAZEK. ADCOX/M. BOAZEK. ADCOX/M. BOAZE
M. BOAZE/J. SUGGS
J. SUGGS/K. ADCOX
K. ADCOX/M. BOAZE/HR MGRK. ADCOX/M. BOAZE/HR MGR
K. ADCOX
J. SUGGS
Identify and employ best strategies, management practices, policies and procedures, and organizational systems that promote accountability, open communication, collective responsibility,
Q3 2013Q4 2016Q3 2013Q3 2013Q3 2014Q3 2014Q3 2014Q2 2014Q2 2014Q4 2017
Input measure indicating achievement of stated staffing levels for the Police Department
--
Ongoing
Effectiveness measure of retention program and employee development
Q1 2013Q1 2013Q2 2013Q3 2013Q4 2013Q4 2013Q1 2014Q1 2014Q4 2013Q1 2013Q3 2013Q3 2013
QuarterlyQuarterly
AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually
Maintain appropriate staffing level in all emergency services departments for both paid employees and volunteer members
36 months
Completed
6 months3 months9 months9 months6 months3 months6 months
OngoingOngoingOngoingOngoing
Identify national standards relating to recommended staffing level for each
Comparison to Department of Justice ratio of 2.2 Police Officers employees/1,000
Ensure all radio systems meet current and future standards (when known)
Identify current deficiencies within all communications systems and work to
Develop crime prevention measures, such as cameras, air monitors, LPRs
Focus on trend/pattern analysis using incident geo-mapping in order to
Work to attract and hire the most qualified candidates by developing a
Create and maintain an employee development program for existing
visionary leadership, fiscal responsibility, and organizational effectiveness.
Seek out and attain available state and national “best-practices”
Put a system in place to ensure proper system maintenance and
Enhance communications infrastructure and promote interoperability
Identify and capitalize on advanced technologies as force multipliers
residents and 3.2 Police Dept employees per 1,000 residents
Create appropriate inspection and auditing systems
organizational certifications and accreditations.
employees at all levels within the organization
Improve the community warning system
comprehensive recruitment program
Develop a response safety program
Ideas for neighborhood preservation presented at the Council Pre-Budget Retreat.
Working with neighborhoods now on Community Cooperation projects
Areas will be addressed for the Safe Sidewalk Program.
On hold.
Done.Done.
DoneDone
T. TIETJENS/T. LEACHT. TIETJENS/T. LEACH
R. MCPHAIL
T. LEACHT. LEACHT. LEACHT. LEACH
S. BARRS. BARRS. BARRS. BARRS. BARR
ALL
Output measure demonstrating level of consistent communication with neighborhood groups
Q4 2015Q4 2017Q4 2014Q3 2014Q4 2014Q4 2015Q3 2013Q4 2014Q4 2013Q2 2014
----
Q 1 2014
Q1 2015Q1 2015Q1 2014Q4 2013Q3 2014Q1 2015Q3 2013Q1 2014Q4 2013Q2 2014Q3 2014Q4 2013Q2 2014
STAFF GOAL NO. 10: PROVIDE DIVERSE AND TIMELY COMMUNICATIONS THAT PROMOTE AND INFLUENCE A POSITIVE PUBLIC PERCEPTION OF LA PORTE
QuarterlyQuarterlyQuarterlyQuarterlyQuarterlyQuarterly
AnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnuallyAnnually
12 months12 months12 months12 months
3 months3 months3 months2 months
On-goingOn-goingOn-goingOn-going
Ongoing
1 month
Develop a communication strategy that ensures that information about the
Evaluate options and cost-benefit analysis for potential locations of future Include recommended location(s) into the City’s Capital Improvement Plan Create centralized database of neighborhood/HOA
and leaders with contact Actively seek neighborhood input and comments regarding issues impacting
Create an environment of open communication and cooperation with existing
important City matters and issues affecting neighborhoods, such as new
spray parks and make recommendations for implementation at next Pre-Recruit and hire individual to fill communications, marketing, and public
City is disseminated in a timely and professional manner and meets the
Establish regular communications with neighborhood groups regarding
planning and police, to comprehensively address neighborhood issues
Create a cross departmental team, including engineering, inspecting,
Improve City coordination to respond to neighborhood issues and concerns
Obtain easements for equestrian/bicycle/pedestrian trail in Lomax
Create a neighborhood matching grant program for community
Create education/outreach program (Neighborhood University)
Replacing lighting system at 9 soccer fields at Northwest Park
needs of the various audiences within and outside of the City
STAFF GOAL NO. 9: CREATE A NEIGHBORHOOD PRESERVATION PROGRAM
Continue paving sections of various sections of infill trail
Continue to offer modern and cost-effective aquatic facilities
Continue investing in neighborhood improvement initiativesIdentify scope and job description for Marketing/PR position
Engage development partners to positively promote the city
# communications sent to HOA and neighborhood groups
Maintain and improve sports field infrastructure
information and update at least annually
magazines to promote La Porte's positive qualities and opportunities for both tourims
to promote the available development opportunities in La Porte and
seeks opportunities to develop partnerships with publications like the
regularly monitors articles and news both in print (Houston
out 1,800 pieces of marketing literature to brokers and developers by the end of January 2014 to promote La Porte's
Texas and San Jacinto Monument and local businesses (restaurants, Main Street, hoteliers, Sylvan Beach Pavilion) to recommends special or new advertising opportunities like
Commercial Real Estate Network, Houston Realty Business Council, Association of Commercial Realty Professionals, Commercial Real Estate Network, and C.R.E.A.M. (development group for
Montgomery County, but professionals from all over the Greater Houston Area attend the meetings) to promote La Porte and network with prospective developers
regularly uses positive news and articles to promote the City of La Porte
and its available opportunities for tourism and development to tourisms and prospective developers, respectively,
the 100th Anniversary of the Battleship Texas to promote brand La Porte's unique relationship with the Battleship
continues to promote Rob Johnson's retail development on the southwest corner of SH 146 and
Business Journal, Houston Chronicle, and many trade and development magazines) and on the internet (Google,
regularly attends public functions like the Commercial Real Estate Network, Bay Area
twice a year to promote La Porte's positive attributes and opportunities for new retail/restaurant development.
Spencer Hwy called the "La Porte Plaza" to prove up the market for new retail/commercial development,
positive attributes and opportunities for new retail/restaurant development, and
Greater Houston Economic Development Guide
(3)
(4)
capitalize on new tourism development opportunities,
Texas to promote long-term and sustainable tourism,
REDNews
(7)
La Porte's positive, quality of life attributes,
(5)
Twitter, Facebook, etc.) about La Porte,
of the March, April, and May issues of
Change
placed advertisement in the
(8)
and new development,
and
(9)
Bay Area Houston
and investors,
T. LEACH/S.
LIVINGSTON
Q2 2014
Q2 2014
Quarterly
2 months
Create effective methods for utilizing development partners to help promote the
TBD based on the communication strategy and specific goals outlined therein