HomeMy WebLinkAbout07-28-15 Regular Meeting of La Porte City Council
LOUIS R. RIGBYDARYL LEONARD
MayorCouncilmember District 3Councilmember District 3
JOHN ZEMANEKTOMMY MOSER
Councilmember At Large ACouncilmember At Large ACouncilmember District 4Councilmember District 4
DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTIN
Mayor Pro-TemCouncilmember District 5Councilmember District 5
Councilmember At Large BCouncilmember At Large B
MIKE CLAUSEN
Councilmember District 6Councilmember District 6
DANNY EARP
Councilmember District 1Councilmember District 1
CHUCK ENGELKENCHUCK ENGELKEN
Councilmember District 2Councilmember District 2
CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held July 28, 2014, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held
July 28, 2014,
beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La
Porte, Texas,
for the purpose of considering the following agenda items. All agenda items are subject to action.for the purpose of considering the following agenda items. All agenda items are subject
to action.
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Brian Christen, La Porte Community Church.The invocation will be given by Brian Christen, La Porte Community Church.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led Councilmember Jay Martin.The Pledge of Allegiance will be led Councilmember Jay Martin.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
4.PRESENTATIONS, PROCLAMATION, and RECOGNITIONSPRESENTATIONS, PROCLAMATION, and RECOGNITIONS
Recognition Recognition -- Certificate of Appreciation Certificate of Appreciation -- La Porte Community Civic Club La Porte Community Civic Club -- Mayor Rigby Mayor Rigby
(a)
Recognition Recognition -- The City of La Porte The City of La Porte--TAMI Award Recipient TAMI Award Recipient -- Mayor Rigby Mayor Rigby
(b)
Recognition Recognition -- Employee of the (Second) Quarter Employee of the (Second) Quarter -- Brian Sterling (GIS Manager) Brian Sterling (GIS Manager) -- Mayor Rigby Mayor Rigby
(c)
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the regular city council meeting Consider approval or other action regarding the minutes of the regular city council meeting
(a)
held on July 14, 2014 held on July 14, 2014 -- P. Fogarty P. Fogarty
Consider approval or other action authorizing the City Manager to enter into a contract with Consider approval or other action authorizing the City Manager to enter into a contract with
(b)
Utility Service Company in the amount of $90,000 with a project contingency of $10,000 for a Utility Service Company in the amount of $90,000 with a project contingency of $10,000 for
a
total project authorization equal to $100,000 total project authorization equal to $100,000 -- D. Mick D. Mick
Consider approval or other action regarding an Ordinance amending the City of La Porte Consider approval or other action regarding an Ordinance amending the City of La Porte
(c)
Fiscal Year 2013Fiscal Year 2013--2014 Budget 2014 Budget -- M. Dolby M. Dolby
Consider approval or other action regarding a Resolution authorizing the City Manager to sign Consider approval or other action regarding a Resolution authorizing the City Manager to
sign
(d)
a grant award and other documents for Speed and Intersection Traffic Control STEP grant a grant award and other documents for Speed and Intersection Traffic Control STEP grant -
K. AdcoxK. Adcox
Consider approval or other action regarding an Ordinance authorizing an agreement between Consider approval or other action regarding an Ordinance authorizing an agreement between
(e)
the City of La Porte and Bayway Homes, Inc., to construct a home at 218 N. 2nd Street for a the City of La Porte and Bayway Homes, Inc., to construct a home at 218 N. 2nd Street for
a
cost of $114,900 cost of $114,900 -- T. Tietjens T. Tietjens
Consider approval or other action regarding an Ordinance authorizing an agreement between Consider approval or other action regarding an Ordinance authorizing an agreement between
(f)
the City of La Porte and Bayway Homes, Inc., to construct a home at 520 N. 3rd Street for a the City of La Porte and Bayway Homes, Inc., to construct a home at 520 N. 3rd Street for
a
cost of $104,900 cost of $104,900 cost of $104,900 cost of $104,900 -- T. Tietjens T. Tietjens T. Tietjens T. Tietjens
Consider approval or other action regarding an Ordinance authorizing an agreement between Consider approval or other action regarding an Ordinance authorizing an agreement between
(g)
the City of La Porte and Bayway Homes, Inc., to construct a home at 524 N. 3rd Street for a the City of La Porte and Bayway Homes, Inc., to construct a home at 524 N. 3rd Street for
a
cost of $109,900 cost of $109,900 -- T. Tietjens T. Tietjens
Consider approval or other action authorizing the City Manager to execute a Memorandum of Consider approval or other action authorizing the City Manager to execute a Memorandum of
(h)
Agreement with the Shady River HOA for a Community Cooperation Project (materials for the Agreement with the Shady River HOA for a Community Cooperation Project (materials for the
construction of 2 picnic tables and cover for the pool equipment) for a total City contribution of construction of 2 picnic tables and cover for the pool equipment) for a total City
contribution of
$3,600 $3,600 -- T. Leach T. Leach
7.DISCUSSION OR OTHER ACTIONDISCUSSION OR OTHER ACTION
Discussion or other action regarding a recommended date of September 8, 2014, for the Discussion or other action regarding a recommended date of September 8, 2014, for the
(a)
Public Hearing on the City of La Porte's Fiscal Year 2014Public Hearing on the City of La Porte's Fiscal Year 2014--2015 Proposed Budget 2015 Proposed Budget -- M. Dolby
Discussion or other action regarding the Shady River Civic Association request to reduce the Discussion or other action regarding the Shady River Civic Association request to reduce
the
(b)
speed limit within the Shady River Subdivision speed limit within the Shady River Subdivision -- K. Adcox K. Adcox
Discussion or other action regarding proposed budget items for the Fiscal Year 2015 Budget Discussion or other action regarding proposed budget items for the Fiscal Year 2015 Budget
-
(c)
T. LeachT. Leach
8.REPORTSREPORTS
Receive Delinquent Tax Report Receive Delinquent Tax Report -- T. Leach T. Leach
(a)
Receive report of Fiscal Affairs Committee Receive report of Fiscal Affairs Committee -- Councilmember Engelken Councilmember Engelken
(b)
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Wrecker Committee Meeting, Tuesday, July 29, 2014Wrecker Committee Meeting, Tuesday, July 29, 2014
La Porte Development Corporation Board Meeting, Monday, August 11, 2014La Porte Development Corporation Board Meeting, Monday, August 11, 2014
Budget Workshop Meeting, Monday, August 11, 2014Budget Workshop Meeting, Monday, August 11, 2014
City Council Meeting, Monday, August 25, 2014City Council Meeting, Monday, August 25, 2014
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
10.COUNCIL COMMENTSCOUNCIL COMMENTS
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Martin, Moser, Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Martin, Moser, Kaminski, Zemanek, Leonard, Engelken,
Earp,
Clausen and Mayor RigbyClausen and Mayor Rigby
11.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code (the Texas open meetings laws).Code (the Texas open meetings laws).
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the July 28, 2014, agenda of items to be considered by the City Council was posted on the City Hall I certify that a copy of the July 28, 2014, agenda of items
to be considered by the City Council was posted on the City Hall
bulletin board on July 22, 2014 .bulletin board on July 22, 2014 .
Council Agenda Item Council Agenda Item
July 28, 2014 July 28, 2014
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Brian Christen, La Porte Community Church.The invocation will be given by Brian Christen, La Porte Community Church.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led Councilmember Jay Martin.The Pledge of Allegiance will be led Councilmember Jay Martin.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
4.PRESENTATIONS, PROCLAMATION, and RECOGNITIONSPRESENTATIONS, PROCLAMATION, and RECOGNITIONS
Recognition Recognition -- Certificate of Appreciation Certificate of Appreciation -- La Porte Community Civic Club La Porte Community Civic Club -- Mayor Rigby Mayor Rigby
(a)
Recognition Recognition -- The City of La Porte The City of La Porte--TAMI Award Recipient TAMI Award Recipient -- Mayor Rigby Mayor Rigby
(b)
Recognition Recognition -- Employee of the (Second) Quarter Employee of the (Second) Quarter -- Brian Sterling (GIS Manager) Brian Sterling (GIS Manager) -- Mayor Rigby Mayor Rigby
(c)
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
****************************************************************** ******************************************************************
WHEREAS,
we thank the committee members, Mary Gay, Juneteenth Coordinator, Charlie
Perry, President, and Betty Gibson, Secretary, who were involved with the coordination and
rd
planning of the 33 Annual Juneteenth Celebration events; and
WHEREAS,
starting with the Community Reunion, to the Ball Game held at the Deotis Gay
Ball Park,to the Parade, then the pageant and family activities at the Sylvan Beach Park were
enjoyed by all, and closing with the Religious Services held at the Jennie Riley Center; and
WHEREAS,
the citizens of the City of La Porte appreciate all the hard work put into this
event and we thank you for sharing your prideandallowing the communityto celebratethis
most Grand Celebration by making it so meaningful for everyone who attended;and
Now,Therefore,I, LouisR. Rigby,Mayor,along with members of the La Porte City Council,
do hereby thank the Juneteenth Committee for theirhard work and dedication.
IN WITNESS THEREOF,
I havehereto set my hand and caused the Seal of the City
to beaffixedhereto, this the28thday of July2014.
CITY OF LA PORTE
___________________________
Louis R. Rigby, Mayor
City of La Porte
TAMI Award Recipient
I am very pleased to recognize the City of La Porte for receiving its first ever TAMI Award.
The TAMI Awards is the leading recognition program in Texas honoring excellence for municipal
communication strategies.The award is presented by the Texas Association of Municipal Information Officers
(TAMIO) which includes members from municipal, county and other related agencies and organizations.
Winners of TAMI Awards are selected by a group of non-TAMIO members withexpertise in the topic areas for
TAMI goes to the highest scoring entry in each competing category, with a Silver and Bronze TAMI awarded to
second and third place entrants respectively.
The City of La Porte received the Gold TAMI for the category of Best One Time Special Event- Centennial Celebration
of Battleship TEXAS. The City officially sponsored the tribute video for the event but the scope of
participation and promotion went far beyond just the video. Jaree Hefner, Marketing Specialist, created print, online, and
television ads that promoted the event and emphasized that it was being held in La Porte; she recruited participation from
various groups such as the Blue Knights, Boy Scouts, and the La Porte Police and Fire Departments in the Welcome
Home Procession for the veterans that served on the Battleship; and organized a fantastic recognition, proclamation, and
custom guitar pick guard for Bill Whitbeck, bass player for Robert Earl Keen and
-
she stayed up well past 1 am the evening of the event to get the photos uploaded and sent out to every new media outlet so
Congratulations to Jaree and the City for a job well done. We look forward to this being the first of many TAMI Awards!
Employee of the Quarter:
Brian Sterling, GIS Manager
As a key member of the Planning Department, Brian has demonstrated his versatility by holding
numerous positions since he began in 1986. Among them Survey Tech, Draftsman, Engineering
Tech, and most
experience and enormous institutional knowledge have been an invaluable resource for La Porte.
But it has been his most recent contributions to the department and the City that deserve recognition
for the award. As the department began implementing the recommendations in the Planning Audit,
Brian has taken the lead in reformatting the electronic systems of how the department interacts with
the public and the information that was available to the public.
Perhaps even more importantly, over the last several months, the department has suffered staff
shortages by as much as 20%. Brian immediately stepped up and offered to take over the
development processing tasks associated with the previous Planner position. He not only took over a
majority of the duties, but also put into place measures that ensure better record-keeping
accountability and improved the system of contact with customers.
Brian demonstrated a whatever-it-takes attitude in processing projects. He was frequently at city hall
on weekends and in the evenings. I have heard from members of the internal review loops that the
level of detail and professionalism for the organization have improved as a result of his initiatives.
Not only is Brian willing to help wherever and whenever needed, but his solutions are innovative, and
his level of organization has stepped up the level of response for the department. We are very proud
of the work Brian accomplished through this difficult period and am pleased to present him with
Employee of the Quarter for the second quarter 2014.
Council Agenda Item Council Agenda Item
July 28, 2014 July 28, 2014
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the regular city council meeting Consider approval or other action regarding the minutes of the regular city council meeting
(a)
held on July 14, 2014 held on July 14, 2014 -- P. Fogarty P. Fogarty
Consider approval or other action authorizing the City Manager to enter into a contract with Consider approval or other action authorizing the City Manager to enter into a contract with
(b)
Utility Service Company in the amount of $90,000 with a project contingency of $10,000 for a Utility Service Company in the amount of $90,000 with a project contingency of $10,000 for
a
total project authorization equal to $100,000 total project authorization equal to $100,000 -- D. Mick D. Mick
Consider approval or other action regarding an Ordinance amending the City of La Porte Consider approval or other action regarding an Ordinance amending the City of La Porte
(c)
Fiscal Year 2013Fiscal Year 2013--2014 Budget 2014 Budget -- M. Dolby M. Dolby
Consider approval or other action regarding a Resolution authorizing the City Manager to sign Consider approval or other action regarding a Resolution authorizing the City Manager to
sign Consider approval or other action regarding a Resolution authorizing the City Manager to sign Consider approval or other action regarding a Resolution authorizing the City Manager
to sign
(d)(d)
a grant award and other documents for Speed and Intersection Traffic Control STEP grant a grant award and other documents for Speed and Intersection Traffic Control STEP grant -
K. AdcoxK. Adcox
Consider approval or other action regarding an Ordinance authorizing an agreement between Consider approval or other action regarding an Ordinance authorizing an agreement between
(e)
the City of La Porte and Bayway Homes, Inc., to construct a home at 218 N. 2nd Street for a the City of La Porte and Bayway Homes, Inc., to construct a home at 218 N. 2nd Street for
a
cost of $114,900 cost of $114,900 -- T. Tietjens T. Tietjens
Consider approval or other action regarding an Ordinance authorizing an agreement between Consider approval or other action regarding an Ordinance authorizing an agreement between
(f)
the City of La Porte and Bayway Homes, Inc., to construct a home at 520 N. 3rd Street for a the City of La Porte and Bayway Homes, Inc., to construct a home at 520 N. 3rd Street for
a
cost of $104,900 cost of $104,900 -- T. Tietjens T. Tietjens
Consider approval or other action regarding an Ordinance authorizing an agreement between Consider approval or other action regarding an Ordinance authorizing an agreement between
(g)
the City of La Porte and Bayway Homes, Inc., to construct a home at 524 N. 3rd Street for a the City of La Porte and Bayway Homes, Inc., to construct a home at 524 N. 3rd Street for
a
cost of $109,900 cost of $109,900 -- T. Tietjens T. Tietjens
Consider approval or other action authorizing the City Manager to execute a Memorandum of Consider approval or other action authorizing the City Manager to execute a Memorandum of
(h)
Agreement with the Shady River HOA for a Community Cooperation Project (materials for the Agreement with the Shady River HOA for a Community Cooperation Project (materials for the
construction of 2 picnic tables and cover for the pool equipment) for a total City contribution of construction of 2 picnic tables and cover for the pool equipment) for a total City
contribution of
$3,600 $3,600 -- T. Leach T. Leach
****************************************************************** ******************************************************************
Mayor
Councilmember District 3
Councilmember At Large A
Councilmember District 4
Mayor Pro Tem
Councilmember At Large B
Councilmember District 5
Councilmember District 1
Councilmember District 6
Councilmember District 2
The City Council of the City of La Porte met in a regular meeting on at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the following items
of business:
Mayor Rigby called the meeting to order at 6:00 p.m. Members of Council present: Councilmembers
Kaminski, Clausen, Earp, Moser and Martin. Also present were City Secretary Patrice Fogarty, City
Manager Corby Alexander, and Assistant City Attorney Clark Askins.
- The invocation was given by Don Hill, La Porte InterChurch Council.
-The Pledge of Allegiance was led by Councilmember Mike Clausen.
(Limited to five minutes per person.)
Chuck Rosa, 812 S. Virginia, addressed Council with concerns of the possibility of illegal immigrants
coming into the City. Mr. Rosa requested the City pass a resolution like the City of League City did.
(All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be
removed and considered separately.)
Consider approval or other action regarding the minutes of the regular city council meeting
held on June 23, 2014. P. Fogarty
Consider approval or other action awarding Bid No. 14024 for Ready Mix Concrete to Dorsett
in the amount of $79,610 with a total authorization of $87,510, including a 10% contingency
D. Mick
Consider approval or other action repealing Ordinance 2010-33 and designating the Bay Area
T. Leach
Page of
July 14, 2014, Council Meeting Minutes
Councilmember Moser moved to approve the Consent Agenda pursuant to staff recommendations.
Councilmember Clausen seconded.
Ayes: Mayor Rigby, Councilmembers Clausen, Kaminski, Earp, Moser
and Martin
Nays: None
Absent: Councilmembers Engelken, Leonard and Zemanek
Prior to council action, Assistant City Attorney Clark Askins read the caption of AN
ORDINANCE REPEALING ORDINANCE NO. 2010-3303, APPOINTING THE HOUSTON CHRONICLE AS THE
DESIGNATED NEWSPAPER OF THE CITY OF LA PORTE FOR PUBLICATION OF LEGAL NOTICES; MAKING
VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Public Hearing to receive comments regarding recommendation by the Planning and Zoning
Commission to approve Rezone Request # 14-92000001, rezoning property from General
Commercial (GC) to Low Density Residential (R-1) E. Ensey
The public hearing was opened at 6:09 p.m.
City Planner Eric Ensey presented a summary.
There being no public comments, the public hearing closed at 6:15 p.m.
Consider approval or other action regarding an Ordinance amending Chapter 106, Zoning of the
Code of Ordinances of the City of La Porte by changing the zoning classification for a .809 acre
tract of land on Farrington Boulevard just north and east of Fairmont Parkway from General
Commercial (GC) to Low Density Residential (R-1) E. Ensey
Councilmember Clausen moved to approve an Ordinance amending Chapter 106, Zoning of the Code
of Ordinances of the City of La Porte by changing the zoning classification for a .809 acre tract of land
on Farrington Boulevard just north and east of Fairmont Parkway from General Commercial (GC) to
Low Density Residential (R-1). Councilmember Martin seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Clausen, Kaminski, Earp
and Martin
Nays: None
Absent: Councilmembers Engelken, Leonard and Zemanek
Prior to council action, Assistant City Attorney Clark Askins read the caption of AN
PORTE BY CHANGING THE ZONING CLASSIFICATION FROM GENERAL COMMERCIAL (GC) TO LOW
DENSITY RESIDENTIAL (R-1) FOR A .809 ACRE TRACT OF LAND HEREIN DESCRIBED; MAKING CERTAIN
FINDINGS OF FACT RELATED TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Consider approval or other action authorizing the City Manager to enter into a Professional
Services Agreement with Shrader Engineering in the amount of $18,268 for design and basic
Page of
July 14, 2014, Council Meeting Minutes
construction coordination services for Phase 1 of the Hillridge Water Plant Improvements
including new controls for City Water Wells Nos. 1 and 2 and increase the Fiscal Year 2014
budget for Phase 1 improvements to the Hilldridge Water Plant from $231,000 to $306,000 D.
Mick
Public Works Director Dave Mick presented a summary.
Councilmember Clausen moved to authorize the City Manager to enter into a Professional Services
Agreement with Shrader Engineering in the amount of $18,268 for design and basic construction
coordination services for Phase 1 of the Hillridge Water Plant Improvements including new controls for
City Water Wells Nos. 1 and 2 and increase the Fiscal Year 2014 budget for Phase 1 improvements to
the Hilldridge Water Plant from $231,000 to $306,000. Councilmember Earp seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Clausen, Kaminski, Earp
and Martin
Nays: None
Absent: Councilmembers Engelken, Leonard and Zemanek
Consider approval or other action of a Paying Agent/Registrar Agreement of Resignation,
Appointment and Acceptance with Amegy Bank to serve as pay
outstanding bonds M. Dolby
Finance Director Michael Dolby presented a summary.
Councilmember Martin moved to approve acceptance of Amegy Bank to serve as a paying agent for
. Councilmember Moser seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Clausen, Kaminski, Earp
and Martin
Nays: None
Absent: Councilmembers Engelken, Leonard and Zemanek
Discussion or other action regarding Sylvan Beach Pier Night Fishing Fees S. Barr
Parks and Recreation Director Stephen Barr presented a summary indicating the amount of the
proposed all-night fee is a bargain when compared with other local all-night fishing fees.
Councilmember Martin moved to authorize a night fishing fee in the amount of $8.00; ratify and
authorize the execution of a proposed amended agreement. Councilmember Kaminski seconded.
Ayes: Mayor Rigby, Councilmembers Moser, Clausen, Kaminski, and
Martin
Nays: Councilmember Earp
Absent: Councilmembers Engelken, Leonard and Zemanek
Receive report of La Porte Development Corporation Board Councilmember Engelken
Page of
July 14, 2014, Council Meeting Minutes
Councilmember Martin provided a report from the La Porte Development Corporation Board meeting
which was held prior to the Council meeting.
Receive report of the Economic Alliance Houston Port Region S. Livingston
Chad Burke, President/CEO of the Economic Alliance Houston Port Region, provided a report.
Receive report on Adoption Center and Animal Shelter R. McPhail
Public Improvement Coordinator Reagan McPhail provided an update on the Adoption Center and
Animal Shelter, including a monthly rain report.
Mayor Rigby asked if the contractor is aware the City intends to enforce the $500.00 a day fine if the
project is not completed on time. Mr. McPhail responded the contractor is aware that staff is watching
the days.
Receive report from City Manager
La Porte Redevelopment Authority/ La Porte Tax Reinvestment Zone Number One Meeting,
Wednesday, July 23, 2014
Meet and Confer Meeting, Tuesday, July 22, 2014
City Council Meeting, Monday, July 28, 2014
Wrecker Committee Meeting, Tuesday, July 29, 2014
City Manager Corby Alexander reported the generators arrived and are connected at City Hall and the
Waste Water Plant and will be tested next week.
regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information
or existing policies Councilmembers Clausen, Martin, Moser, Kaminski, Earp and Mayor Rigby.
Councilmember Clausen thanked Public Improvement Coordinator Reagan McPhail for the report on
the Adoption Center and Animal Shelter.
Councilmember Martin thanked Chad Burke, President/CEO of the Economic Alliance Houston Port
Region, for the report and congratulated Rebecca Collins with the Bay Area Observer for being
th
l advertisement, and reported the 4 of July Parade
was a success.
Councilmember Moser thanked staff for going the extra mile when submitting paperwork for a grant for
the Old Dewalt Schoolhouse.
Councilmember Kaminski thanked Public Improvement Coordinator Reagan McPhail for the report on
the Adoption Center and Animal Shelter; Chad Burke, President/CEO of the Economic Alliance
Houston Port Region, for the report, and congratulated Rebecca Collins with the Bay Area Observer for
being designated as the Cs.
Councilmember Earp thanked everyone for attending the meeting; thanked Public Improvement
Coordinator Reagan McPhail; Chad Burke, President/CEO of the Economic Alliance Houston Port
Page of
July 14, 2014, Council Meeting Minutes
Region, for the report, and congratulated Rebecca Collins with the Bay Area Observer for being
s.
Mayor Rigby reported he attended the Dedication of the Volunteer Room
at the La Porte Police Department, presented a proclamation to the Deer Park Ladies Softball team for
th
winning the State Championship; sent kudos to everyone involved in the 4 of July Parade, commented
Fairmont Park Pool and the basketball court looks wonderful; and he looks forward to many years with
the new facilities.
There being no further business, Councilmember Moser moved to adjourn the meeting at 7:12 p.m.
Councilmember Martin seconded. .
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on July 28, 2014.
________________________________
Mayor Louis R. Rigby
Page of
July 14, 2014, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Utility Fund Utility Fund
David Mick David Mick Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Public Works Public Works
Department:
105,000 105,000
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
100,000 100,000
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Bid Tabulation1. Bid Tabulation
2. Engineer's Recommendation2. Engineer's Recommendation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
thth
The FY 14 budget includes a Utility Fund Capital Improvement line item for painting the interior of the 4The FY 14 budget includes a Utility Fund Capital Improvement line item for painting
the interior of the 4 Street Street
elevated water tank. Sealed bids for this project (City Bid #14022) were opened on June 23, 2014, and nine (9) elevated water tank. Sealed bids for this project (City Bid #14022) were
opened on June 23, 2014, and nine (9)
bids were received ranging in price from $90,000 to $200,000. Utility Service Company out of Perry, Georgia bids were received ranging in price from $90,000 to $200,000. Utility
Service Company out of Perry, Georgia
submitted the lowest responsive bid at $90,000. The contractor provided project experience and references with submitted the lowest responsive bid at $90,000. The contractor provided
project experience and references with
their bid proposal and is also known to Dunham Engineering, the citytheir bid proposal and is also known to Dunham Engineering, the citys design engineer for this project. Dunham
s design engineer for this project. Dunham
Engineering Inc.Engineering Inc.s recommendation is attached. s recommendation is attached.
Staff recommends award of the contract to Utility Service Company in the amount of $90,000 with a project Staff recommends award of the contract to Utility Service Company in the amount
of $90,000 with a project
contingency of $10,000 for a total authorization equal to $100,000. Additive #1 and #2 are both likely to be utilized contingency of $10,000 for a total authorization equal to $100,000.
Additive #1 and #2 are both likely to be utilized
during construction. The cost of these items is included in the $90,000 total bid price. during construction. The cost of these items is included in the $90,000 total bid price.
The existing tank is 52 The existing tank is 52--years old and is in good condition overall. The new interior coating to be years old and is in good condition overall. The new
interior coating to be
Benefits:
applied will protect the welded steel tank interior from corrosion. applied will protect the welded steel tank interior from corrosion.
The existing interior epoxy coating is 20 The existing interior epoxy coating is 20--years old and is no longer providing adequate protection for years old and is no longer providing
adequate protection for
Liabilities:
the entire interior. the entire interior.
No change. No change.
Operating Costs:Operating Costs:
The tank was overThe tank was over--coated with acrylic paint 8coated with acrylic paint 8--years ago. The next exterior coating, years ago. The next exterior coating,
Other Considerations: Other Considerations:
recommended 2 recommended 2 4 years from now will require shrouding the tank and sandblasting the prior coatings down to 4 years from now will require shrouding the tank and sandblasting
the prior coatings down to
the metal structure. The estimated future cost of recoating the exterior is $300,000 the metal structure. The estimated future cost of recoating the exterior is $300,000 -- $350,000.
Nearly half of the $350,000. Nearly half of the
expense of the exterior painting is in the cost of the shrouding the tanks. Staff considered the potential benefit of expense of the exterior painting is in the cost of the shrouding
the tanks. Staff considered the potential benefit of
the economy of scale of recoating the exterior and interior with one project with the design engineer and the economy of scale of recoating the exterior and interior with one project
with the design engineer and
concluded that the savings of performing both operations is in the range of $5,000. The cost of overconcluded that the savings of performing both operations is in the range of $5,000.
The cost of over--coating the coating the
exterior is $15,000 exterior is $15,000 -- $17,500/year assuming a 20 $17,500/year assuming a 20--year service life. Deferring the application of the exterior coat 2 year service life.
Deferring the application of the exterior coat 2
(+) years provides the greater economic benefit. (+) years provides the greater economic benefit.
Action Required of Council:Action Required of Council:
Consider approval or other action to authorize the City Manager to enter into a contract with Utility Service Consider approval or other action to authorize the City Manager to enter
into a contract with Utility Service
Company in the amount of $90,000 with a project contingency of $10,000 for a total project authorization equal to Company in the amount of $90,000 with a project contingency of $10,000
for a total project authorization equal to
$100,000.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
M. Dolby M. Dolby
Requested By:
Account Number:Account Number:
Finance Finance
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. Excerpt from FY 2014 Adopted Budget and 2. Excerpt from FY 2014 Adopted Budget and
Amended Budget (Exhibit A&B)Amended Budget (Exhibit A&B)
3. Explanation/Backup for Amendment3. Explanation/Backup for Amendment
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City Council adopted the Fiscal Year 2013The City Council adopted the Fiscal Year 2013--14 Budget on September 9, 2013.14 Budget on September 9, 2013.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to the The Summary of Funds, which is shown below, represents the amendments which
council previously approved to the
FY 2013-14 Budget. (*denotes funds with current changes)14 Budget. (*denotes funds with current changes)
PreviouslyPreviouslyProposedProposed
Original BudgetOriginal BudgetAmended BudgetAmended BudgetAmended Amended
BudgetBudgetBudgetBudget
General Fund General Fund $41,447,347$41,447,347$41,622,090$41,622,090$41,647,865$41,647,865*
Grant Fund929,986929,986992,954992,9541,082,9541,082,954*
Street Maintenance Sales Tax FundStreet Maintenance Sales Tax Fund1,422,0001,422,0001,422,0001,422,0001,422,0001,422,000
Emergency Services District Sales Tax FundEmergency Services District Sales Tax Fund950,920950,920950,920950,920950,920950,920
Hotel/Motel Occupancy TaxHotel/Motel Occupancy Tax579,378579,378679,378679,378978,378978,378*
Economic Development CorporationEconomic Development Corporation1,351,1331,351,1331,697,1331,697,1331,997,1331,997,133*
Tax Increment Reinvestment ZoneTax Increment Reinvestment Zone2,850,0802,850,0802,850,0802,850,0802,850,0802,850,080
Utility8,122,0748,122,0748,142,0748,142,0748,157,0748,157,074*
Airport 145,091145,091145,091145,091152,091152,091*
La Porte Area Water AuthorityLa Porte Area Water Authority1,138,4311,138,4311,138,4311,138,4311,138,4311,138,431
Motor Pool 3,153,3283,153,3283,153,3283,153,3283,153,3283,153,328
Insurance Fund Insurance Fund 5,648,3645,648,3645,671,0045,671,0045,671,0045,671,004
Technology FundTechnology Fund230,000230,000272,068272,068272,068272,068
General Capital Improvement General Capital Improvement 3,568,0003,568,0003,965,8633,965,8634,250,8634,250,863*
Utility Capital Improvement Utility Capital Improvement 1,168,0001,168,0001,168,0001,168,0001,168,0001,168,000
Sewer Rehabilitation Capital Improvement Sewer Rehabilitation Capital Improvement 570,000570,000570,000570,000570,000570,000
Drainage Improvement FundDrainage Improvement Fund453,000453,000453,000453,000453,000453,000
2010 Certificates of Obligation Bond Fund2010 Certificates of Obligation Bond Fund1,711,8471,711,8471,711,8471,711,8471,711,8471,711,847
General Debt Service General Debt Service 3,859,1253,859,1253,859,1253,859,1253,859,1253,859,125
Utility Debt Service Utility Debt Service 287,044287,044287,044287,044287,044287,044
La Porte Area Water Authority Debt ServiceLa Porte Area Water Authority Debt Service688,650688,650688,650688,650688,650688,650
Total of All Funds Total of All Funds $80,273,798$80,273,798$81,440,080$81,440,080$82,461,855$82,461,855
Action Required of Council:Action Required of Council:
Adopt Ordinance Amending Fiscal Year 2013Adopt Ordinance Amending Fiscal Year 2013--14 Budget for the following items:14 Budget for the following items:
1.$3,500 in the General Fund Emergency Medical Services Division for the tuition reimbursement.$3,500 in the General Fund Emergency Medical Services Division for the tuition reimbursement.
2.$15,000 in the General Fund Police Administration Division for air conditioning repairs.$15,000 in the General Fund Police Administration Division for air conditioning repairs.
3.$90,000 in the Grant Fund for the use of donations collected for the animal shelter.$90,000 in the Grant Fund for the use of donations collected for the animal shelter.
4.$7,275 in the General Fund for overtime and costs associated with the Food Distribution Program.$7,275 in the General Fund for overtime and costs associated with the Food Distribution
Program.
5.$15,000 in the Utility Fund for commercial water meter replacements.$15,000 in the Utility Fund for commercial water meter replacements.
6.$285,000 in the Hotel/Motel Fund for transfer to the General CIP Fund for digital signage on Highway 146.$285,000 in the Hotel/Motel Fund for transfer to the General CIP Fund for digital
signage on Highway 146.
7.$285,000 in the General CIP Fund for digital signage on Highway 146.$285,000 in the General CIP Fund for digital signage on Highway 146.
8.$14,000 in the Hotel/Motel Fund for event venue incentives.$14,000 in the Hotel/Motel Fund for event venue incentives.
9.$7,000 in the Airport Fund for equipment.$7,000 in the Airport Fund for equipment.
stststst
10.$300,000 in the Economic Development Fund for the 1$300,000 in the Economic Development Fund for the 1 payment to Ineos. payment to Ineos.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
From:Nolen, Ray
To:Wolny, Shelley
Cc:Camp, Lisa;Leach, Traci
Subject:EMS - Education Reimbursement
Date:Wednesday, June 25, 2014 3:26:32 PM
Importance:High
Sensitivity:Confidential
Shelley,
Paramedic Rachel Gomez has recently submitted an Education Reimbursement Request Form
including grades and receipts for two master degree courses totaling $3,806. I spoke to Tracy Leach
in reference to the reimbursement request and she recommended that I request a budget
amendment for $3,500 for my FY2013-14 budget to fund a new EMS line item of 20-94 to process
the request and to also request that $3,500 be added to that line item in the FY2014-15 EMS
budget.
I have also copied Tracy Leach in this email for her comments and approval reply.
Thanks,
\[This email and any files transmitted with it may contain PRIVILEGED or CONFIDENTIAL information and may be read or used
only by the intended recipient. If you are not the intended recipient of the email or any of its attachments, please be advised
that you have received this email in error and that any use, dissemination, distribution, forwarding, printing, or copying of this
email or any attached files is strictly prohibited. If you have received this email in error, please immediately purge it and all
attachments and notify the sender by reply email or contact the sender at the number listed.
A
From:Bedford, Michelle
To:Wolny, Shelley
Subject:FW: Budget Adjustment - Council - AC Repairs at PD
Date:Wednesday, July 16, 2014 11:15:14 AM
Shelley,
As you are aware, the Police Department has been faced with some unforeseen major air
conditioning repairs this fiscal year. Due to these repairs, an adjustment to account 001-5252-521-
4006 has been discussed with the City Manager. After review with Chief Adcox, we believe an
increase of $15,000 will be sufficient to the end of the year (providing there are no other large
repairs that are needed, but accounting for small repairs/call outs, regular maintenance fees and
items that are currently being worked on and/or pending invoices.
If you have any questions, please contact me.
Thank you for your assistance!
Michelle Bedford
Office Coordinator
281-842-3190
bedfordm@laportetx.gov
B
From:Bedford, Michelle
To:Wolny, Shelley
Cc:Adcox, Kenith;Anderson, Clarence
Subject:Shelter
Date:Wednesday, July 02, 2014 10:49:03 AM
Attachments:animal shelter accounts.xlsx
Shelley,
Please see attached spreadsheet indicating the amounts we need to budget in the 032 fund, to
expend donations that we are receiving for the Animal Shelter. We are still receiving
donations/sponsorships and we are budgeting for the max amount to ensure that we will be able to
utilize all funds received. Also, oncethese are moved to the grant fund, if we need to do a budget
into another account for the facility can we do that via a regular budget adjustment? We probably
should incorporate these accounts into next FY as well.
Thank you,
Michelle Bedford
Office Coordinator
281-842-3190
bedfordm@laportetx.gov
C
Donation Account:032-0000-408-0144 Project:AC_FAC
Accounts to Load:
032-5258-521-201519,000AC_FAC
032-5258-521-209041,000AC_FAC
032-5258-521-802130,000AC_FAC
$ 90,000.00
Estimated Donations:Acct.
Cat Colony10,0002090
Adoption Room50002090
Sign30,0008021
Landscaping100002015
Dog Kennels13,0002090
Cat Condos90002090
Benches/ Pergola/Table9,0002090
Misc/General40002015
90,000
From:Rigby, Marlene
To:Wolny, Shelley
Cc:Barr, Stephen
Subject:FW: Food Distribution Expenditures
Date:Wednesday, July 16, 2014 9:47:20 AM
Shelley,
The Parks (8080) cost per event is $340 forOT. (Annual cost - $5,100 with calculated FICA & TMRS
benefits).
The bags are $86.32 for each purchase, and we have spent $172.64 (8089-2015). We will probably
purchase 2 more times for an annual cost of $345.28.
We have spent $1025 (8089-6041) on the delivery fee for the pallets of food. Payments are through
May. We have 4 months left at $200 per month for a total annual cost of $1825.
Please let me know if you need additional information.
Marlene
From: Leach, Traci
Sent: Monday, May 12, 2014 3:31 PM
To: Barr, Stephen
Cc: Rigby, Marlene; Wolny, Shelley
Subject: RE: Food Distribution Expenditures
Yes. Please include in the next amendment.
From: Barr, Stephen
Sent: Monday, May 12, 2014 3:30 PM
To: Leach, Traci
Cc: Rigby, Marlene; Wolny, Shelley
Subject: Food Distribution Expenditures
Hi Traci,
As we prepare next year’s budget, Marlene noticed that we are still taking
the payments for the Houston Food Bank from our 5007 account,
miscellaneous expenses (plastic bags) from our 2015 account, and
overtime from the o.t. account. Weren’t we going to do a budget
amendment to cover these expenses? I spoke with Shelley and she
checked; so far we have not included this expenditure in the previous
amendments. The next one is coming up in July so I guess we need to
look at that. Do you want me to prepare the documents for Shelley or are
you going to? just let me know if you want me to do it.
Stephen L. Barr, Director
Parks & Recreation Department
D
From:Dolby, Michael
To:Pennell, Don
Cc:Collins, Gay;MayorsOffice - public e-mail;Wolny, Shelley
Subject:FW: Water meters
Date:Monday, May 05, 2014 3:58:41 PM
Ray has requested an additional $15,000; we will take that amount to council for a budget
amendment.
From: Mayo, Ray
Sent: Tuesday, April 15, 2014 10:01 AM
To: Dolby, Michael
Subject: RE: Water meters
No problem. One of the meters I ordered was for La Quinta.
Account 002-6176-515-4005 is depleted.
Can you provide a different account number to use for commercial meter or a little budget
adjustment for me.
$10,000 will be sufficient.
Thanks in advance-
Ray
From: Lucio, Martin
Sent: Tuesday, April 15, 2014 9:52 AM
To: Robinson, Jackie
Cc: Powell, Kathy; Dolby, Michael; Mayo, Ray
Subject: Water meters
Good morning Jackie
I am sending a request for three business meters that need replacing because these are old sensus
meters.
The first one is The La Quinta hotel located right behind Baytown seafood restaurant on Highway
146 S.
The other two are located on C st both belonging to the schools. One is located inside the practice
field and the other is adjacent across the street in a vault. If the guys have any questions or need
help locating the meters just let them know I am just a phone call away and will come to assist in
any way. Thank you
Martin Lucio
Meter Reader Supervisor
281-726-1051 Phone
281-470-5127 Fax
LucioM@laportetx.gov
E
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 27, 2014 Appropriation
Requested By: Traci Leach Source of Funds: Fund 037
Department: Administration Acct Number:
Report: X Resolution: Ordinance: Amount Budgeted:
Attachments: Follow-Up Information Requested: $312,000to $317,000
Attachments: Billboard Specifications/Detail Budgeted Item(s): YES NO
Attachments:FY 2014 Proposed Marketing Plan
_____________________________________________________________________________________________
SUMMARY & RECOMMENDATION
On December 9, 2013, staff presented information regarding a proposed marketing plan for tourism
and hotel promotion. The plan will focus effort into four key areas that have not been emphasized
in the past: cruise traffic, historical tourism, wedding tourism, and sports tourism. Staff presented
special initiatives that support these niche areas for Council consideration. These new initiatives
will help fill voids in service and provide the base from which La Porte can build upon in the future.
New tourism initiatives include:
Supporting a special event aimed at capturing cruisers that stay inLa Porte on Friday nights
in advance of Saturday departures ($5,300) –\[PROPOSED TO BE ELIMINATED UNTIL
FUTURE DATE\]
Transportation for Cruise Passengers and Crew ($13,000 to $18,000)
Battleship Texas 100th Anniversary Sponsorship ($50,000) – \[APPROVED ON 12-9-2013\]
Digital Signage on SH 146 ($285,000)
Event Venue Incentives ($14,000)
There were several questions regarding the shuttle service, thedigital signage, and the event venue
incentivesthat were asked by the Council:
Is the City covered by insurance for operating the shuttle?
What are the plans if the Parks bus/van is not available?
What amount of sales tax can City expect from events booked based on the incentive
program?
What are specifications/appearanceof the digital sign?
Staff is prepared to follow-up with the Council on these concerns.
A
ction Required by Council:
Consider approval or other action of the proposed FY 2014 Marketing Plan for tourism promotion.
Approved for City Council Agenda
____________________________________ _______________________
Corby D. Alexander, CityManager Date
F/G/H
Mayor Rigby commented Council, as a governmental body,still needsto provide direction to the
City Manager, whether it is zero tolerance, go back to what it was, wait until the investigation is
over, wait until weve hired a consultant
.we need to give the City Manager direction.
CouncilmemberMosteit stated the Chief has addressed that he is uncomfortable with zero
tolerance; and should let officers have discretion as is the common practice across the nation, and I
think we should respect that. He stated he also is concerned that if we quit writing citations, there
will be more abuse of it in areas where they shouldnt be. Let our police force enforce their
discretion, as they see fit asfar as the intent of the law. I think thats
.Id like to put that in the form
of a motion to let the police chief enforce the ordinance as he has been to this point.
Councilmember Moserseconded.
Councilmember Martin asked if the motion is to keep the status quo for now, is that basically what I
heard, to allow the police department to use their discretion? Mayor Rigby stated, Correct. He
then asked Chief Adcox if that is the way he understands it. Chief Adcox stated, yes.
Ayes: Mayor Rigby, Councilmembers Engelken, Kaminski, Martin,
Moser, Zemanek and Mosteit
Nays: Councilmember Leonard
Absent:Councilmember Clausen
Discussion or other action regarding the proposed 2014 Marketing Plan for tourism
promotion T. Leach
Assistant City Manager Traci Leach presented a summaryand provided an update to questions
from Council from the last discussion for the proposed 2014 Marketing Plan for tourism promotion.
Councilmember Mosteit left the table at 7:01 p.m. and returned at 7:04 p.m.
Ms. Leach informed Council the City would be covered under the category of governmental
functions as defined by the Texas Tort Claims Act (TTCA) for shuttle service and advised staff
proposed not to operate a shuttle with City staff and vehicles and recommendsto contract with a
service.
Councilmember Zemanek asked why arent the hoteliers supplying their own shuttle service.
Ms.Leach responded that Mr. Klingmanand Comfort Suites have been calling for car or taxi
service because the folks want to leave their cars at the hotel instead of parking at the Port;
therefore,some are providing some type of service. Councilmember Zemanek commented he fails
to see the need for the City to provide shuttle service.
Mayor Rigby also agreed he does not see the need for a shuttle service.
Councilmember Engelken suggested no shuttle service participationat all.
Mayor Rigby asked Council their thoughts on a Cab Voucher Program. Councilmember Leonard
commented not now;maybe a validation system later.
Councilmember Martin commented he would like to revisit the item in the future when retail
destination options are available in the City.
Assistant City Manager Traci Leach provided a summary for an Event Venue Incentive. Staff was
advised to move forward.
Assistant City ManagerTraci Leach provided a summary regarding a Digital Sign to promote
community and special City events.
Page of
January 27, 2014, Council Meeting Minutes
Councilmember Moser asked if the sign messages rotate. Ms. Leach responded the sign can be set
to cycle through messages.
Staff was advised to move forward. Councilmember Zemanek objected to staff moving forward.
Receive report of Fiscal Affairs Committee Councilmember Engelken
Councilmember Engelken provided a report of the Fiscal Affairs Committee which took place at a
meeting heldjust prior to this council meeting, including advising that a Franchise Fee Audit will be
coming to Council for awardin the near future,that theProcurement-Card Programwill be
expanded, and the next meeting will be held March 10, 2014.
Receive Quarterly Report on Planning Audit T. Tietjens
Planning and Development Director Tim Tietjens provided a Quarterly Report on the Planning
Audit.Mr. Tietjensreportedthe Long Term actionsareabout to beginand advisedCouncil of staff
concerns with Trade Permits.
Mayor Rigby advised Planning and Development Director Tim Tietjensto do what was advised in
the audit; and if it is an issue arises in the future, to come back to City Council.
(c) Receive Strategic Plan Update T. Leach
Assistant City Manager Traci Leach provided an update on the Strategic Plan.There were no
questions.
(d)Receive Delinquent Tax Report T. Leach
Assistant City Manager Traci Leach provided the Delinquent Tax Report. There were no questions.
Receive report from City Manager
La Porte Development Corporation Board Meeting, Monday, February 10, 2014
City Council Meeting, Monday, February 10, 2014
City Manager Corby Alexander congratulated the Finance Department on the awards
andthanked Emergency Services for working to keep everyone safe during the cold
weather and ice situation last Friday. In addition, Mr. Alexander informed Council his
goal is to continue City services on Tuesday and Wednesday, as well.
regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual
information or existing policies CouncilmembersEngelken, Mosteit, Clausen, Martin, Moser,
Kaminski, Zemanek,Leonardand Mayor Rigby.
Councilmember Engelken congratulated the Finance Department; Councilmember Mosteit
congratulated the Finance DepartmentandinvitedCouncil, staff and the public to visit the
renovated Lomax Arena; Councilmembers Martin, Zemanek and Leonard congratulated the
Finance Department and Karen Rigby for her Volunteer of the Year award from the LaPorte
Chamber of Commerce; Councilmember Moser congratulation the Finance Department;
Councilmember Moser congratulated the Finance Department and Karen Rigby for her Volunteer of
the Year award from the La PorteChamber of Commerce, and reminded everyone of the upcoming
Food Drive; Councilmember Kaminski congratulation the Finance Department,congratulated Karen
Rigby for her Volunteer of the Year award from the La Porte Chamber of Commerce, and thanked
the Public WorksandPolice and Emergency Medical Service Departments for their work during the
Page of
January 27, 2014, Council Meeting Minutes
From:Dolby, Michael
To:Harrison, Mary Ann
Cc:Wolny, Shelley;Daeumer, Cherell
Subject:RE: Account #
Date:Tuesday, July 15, 2014 12:17:37 PM
Attachments:image001.png
Mary Ann
Use 038-6030-565-9997; Shelley we need to amend the budget for this payment ($300,000; This is
a portion of the $1,00,000 dollars set aside for project nebula; the board approved the payment
last night; Mary Ann please give Shelley a copy of the agenda item;
thanks
From: Harrison, Mary Ann
Sent: Tuesday, July 15, 2014 12:01 PM
To: Dolby, Michael
Cc: Wolny, Shelley
Subject: Account #
Mr. Dolby,
Sorry, I forgot to ask what account number should I use to create the PO?
Thanks,
Mary Ann Harrison
City Manager's Office, City of La Porte
604.W. Fairmont Parkway
La Porte, Texas 77571
harrisonm@laportetx.gov
PH: 281-470-5013
FAX: 281-842-1259
CONFIDENTIALITY NOTICE: This email communication may contain private,
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the designated and/or duly authorized recipient(s). If you are not the
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I
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
K. Adcox K. Adcox
Requested By:
Account Number:Account Number:
Police Police
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Resolution1. Resolution
2. Texas Traffic Safety Program Grant 2. Texas Traffic Safety Program Grant
AgreementAgreement
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The La Porte Police Department has made its annual application for the TXDOT The La Porte Police Department has made its annual application for the TXDOT S.T.E.P.S.T.E.P.grant concerning
grant concerning
overtime reimbursement for Speed and Intersection Control for the fiscal year 2014/2015.overtime reimbursement for Speed and Intersection Control for the fiscal year 2014/2015. This
will mark the This will mark the
seventh year for which the department has applied for the grant. TXDOT has preliminarily approved the award seventh year for which the department has applied for the grant. TXDOT has
preliminarily approved the award
and forwarded the attached grant agreement for City Counciland forwarded the attached grant agreement for City Councils consideration and approval.s consideration and approval.
The grant will reimburse the City up to $50,664.78, with matching contributions from the City of The grant will reimburse the City up to $50,664.78, with matching contributions from
the City of
$46,879.36.
Although the grant pays only base salary, as in past years, the police department will continue to meet the Although the grant pays only base salary, as in past years, the police department
will continue to meet the
match through administrative costs, employee benefits, mileage, fuel, and City funded Speed and Intersection match through administrative costs, employee benefits, mileage, fuel, and
City funded Speed and Intersection match through administrative costs, employee benefits, mileage, fuel, and City funded Speed and Intersection match through administrative costs, employee
benefits, mileage, fuel, and City funded Speed and Intersection
Control overtime.Control overtime.
Action Required of Council:Action Required of Council:
Consider approval or other action of a Resolution authorizing the City Manager to sign a grant award and other Consider approval or other action of a Resolution authorizing the City
Manager to sign a grant award and other
documents for Speed and Intersection Traffic Control STEP grant.documents for Speed and Intersection Traffic Control STEP grant.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
RESOLUTION
* * * *
WHEREAS
, injuries and deaths from traffic crashes bring loss and suffering to the citizens of this community;
and
WHEREAS
, the cost of such injuries brings economic hardship to families; and
WHEREAS
by injuries of traffic crashes; and
WHEREAS
, research shows that speed is a causative factor in many traffic crashes; and
WHEREAS,
failure to obey traffic control devices, signs and signals at intersections causes many traffic
crashes; and
WHEREAS
, the National Highway Traffic Safety Administration statistics have shown that reducing speed
limit and traffic control violators prevents crashes, saves lives and reduces non-fatal injuries while resulting in
economic savings to society;
WHEREAS/
, the SpeedIntersection Traffic Control STEP includes public education and intensified law
enforcement to get the community to comply with speed limits and traffic control devices, signs and signals;
NOWTHEREFORE, BE IT RESOLVED
that The City of La Porte approves the City Manager to execute all
documents for the Speed/ITC STEP Grant for October 1, 2014 through September 30, 2015;joining public and
private sector leaders across Texas supporting the campaign; urging all residents and visitors of La Porte to
abide by traffic laws, to protect life and the quality of life in this community.
Signed by:
___________________________
Authorized Official
ATTEST: APPROVED:
City Secretary Mayor, City of La Porte
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Fund 032 Fund 032
T. Tietjens T. Tietjens Source of Funds:Source of Funds:
Requested By:
032032--98929892--519519--1100 1100
Planning & Development Planning & Development Account Number:Account Number:
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
114,900 114,900
Other:
Amount Requested:Amount Requested:
(reimbursable) (reimbursable)
Attachments :Attachments :
Budgeted Item:Budgeted Item:YESYESNONO
1. Ordinance1. Ordinance
2. Agreement2. Agreement
3. Exhibit A3. Exhibit A
4. Exhibit B4. Exhibit B
5. Floor Plan5. Floor Plan
6. Location Map6. Location Map
7. Harris County Agreement with Amendment7. Harris County Agreement with Amendment
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant Program. In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant
Program.
In April 2014, the City issued Request for Qualifications #14602 for Phase II of the Northside Neighborhood IV In April 2014, the City issued Request for Qualifications #14602 for Phase
II of the Northside Neighborhood IV
HOME Grant Program. A single response was received from Bayway Homes, Inc.HOME Grant Program. A single response was received from Bayway Homes, Inc.
ndnd
Bayway Homes, Inc. will construct a home at 218 N. 2Bayway Homes, Inc. will construct a home at 218 N. 2 Street, more specifically described as Lots 1 Street, more specifically described
as Lots 1--2 of Block 2 of Block
62. The cost to construct this home is $114,900.00.62. The cost to construct this home is $114,900.00.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay the Throughout construction, the builder will request draws as key milestones
are reached. The City will pay the
builder and then submit a request for reimbursement from Harris County Community Services, as stipulated in builder and then submit a request for reimbursement from Harris County Community
Services, as stipulated in
Section IV Payment Procedures of the CityPayment Procedures of the Citys executed Agreement with Harris County.s executed Agreement with Harris County.
Council is asked to authorize a contract between the City and Bayway Homes, Inc. to construct Plan #1428 with Council is asked to authorize a contract between the City and Bayway Homes,
Inc. to construct Plan #1428 with
1,428 sq. ft.
Under HOME Program guidelines, eligible applicants must be qualified with an income in the low to moderate Under HOME Program guidelines, eligible applicants must be qualified with
an income in the low to moderate
range (not exceeding 80% of the area median income). Qualified applicants are then eligible to receive Down range (not exceeding 80% of the area median income). Qualified applicants
are then eligible to receive Down
Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP Program.Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP Program.
Project Benefits, Liability and Annual Maintenance CostsProject Benefits, Liability and Annual Maintenance Costs
Construction of the home is part of an overall project that will provide affordable housing stock and ongoing Construction of the home is part of an overall project that will provide
affordable housing stock and ongoing
renewal to the northside neighborhood.renewal to the northside neighborhood.
However, in the event the City does not have a qualified buyer at the time home construction is complete, the City However, in the event the City does not have a qualified buyer at
the time home construction is complete, the City
will be responsible for costs associated with utilities, mowing/landscaping, and if vandalism occurs, the cost for will be responsible for costs associated with utilities, mowing/landscaping,
and if vandalism occurs, the cost for
repairing damage to the structure. repairing damage to the structure.
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90 days of the Additionally, in accordance with our agreement with Harris County, the
home must be sold within 90 days of the
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90 days of the Additionally, in accordance with our agreement with Harris County, the
home must be sold within 90 days of the
Certificate of Occupancy, and if not, it will become an affordable rental unit, which the City would be required to Certificate of Occupancy, and if not, it will become an affordable
rental unit, which the City would be required to
manage. Annual operating costs to manage the unit as a rental property are unknown at this time. manage. Annual operating costs to manage the unit as a rental property are unknown
at this time.
Action Required of Council:Action Required of Council:
Approval or other action of an ordinance authorizing an agreement between the City and Bayway Homes, Inc. to Approval or other action of an ordinance authorizing an agreement between
the City and Bayway Homes, Inc. to
ndnd
construct a home at 218 N. 2construct a home at 218 N. 2 Street for a cost of $114,900.00. Street for a cost of $114,900.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Funds 032 Funds 032
T. Tietjens T. Tietjens Source of Funds:Source of Funds:
Requested By:
032032--98929892--519519--1100 1100
Planning & Development Planning & Development Account Number:Account Number:
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
104, 900 104, 900
Other:
Amount Requested:Amount Requested:
(reimbursable) (reimbursable)
Attachments :Attachments :
Budgeted Item:Budgeted Item:YESYESNONO
1. Ordinance1. Ordinance
2. Agreement2. Agreement
3. Exhibit A3. Exhibit A
4. Exhibit B4. Exhibit B
5. Floor Plan5. Floor Plan
6. Location Map6. Location Map
7. Harris County Agreement with Amendment7. Harris County Agreement with Amendment
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant Program. In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant
Program.
In April 2014, the City issued Request for Qualifications #14602 for Phase II of the Northside Neighborhood IV In April 2014, the City issued Request for Qualifications #14602 for Phase
II of the Northside Neighborhood IV
HOME Grant Program. A single response was received from Bayway Homes, Inc.HOME Grant Program. A single response was received from Bayway Homes, Inc.
rdrd
Bayway Homes, Inc. will construct a home at 520 N. 3Bayway Homes, Inc. will construct a home at 520 N. 3 Street, more specifically described as Lots 7 Street, more specifically described
as Lots 7--8 of Block 8 of Block
106. The cost to construct this home is $104,900.00.106. The cost to construct this home is $104,900.00.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay the Throughout construction, the builder will request draws as key milestones
are reached. The City will pay the
builder and then submit a request for reimbursement from Harris County Community Services, as stipulated in builder and then submit a request for reimbursement from Harris County Community
Services, as stipulated in
Section IV Payment Procedures of the CityPayment Procedures of the Citys executed Agreement with Harris County.s executed Agreement with Harris County.
Council is asked to authorize a contract between the City and Bayway Homes, Inc. to construct Plan #1267 with Council is asked to authorize a contract between the City and Bayway Homes,
Inc. to construct Plan #1267 with
1,267 sq. ft.
Under HOME Program guidelines, eligible applicants must be qualified with an income in the low to moderate Under HOME Program guidelines, eligible applicants must be qualified with
an income in the low to moderate
range (not exceeding 80% of the area median income). Qualified applicants are then eligible to receive Down range (not exceeding 80% of the area median income). Qualified applicants
are then eligible to receive Down
Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP Program.Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP Program.
Project Benefits, Liability and Annual Maintenance CostsProject Benefits, Liability and Annual Maintenance Costs
Construction of the home is part of an overall project that will provide affordable housing stock and ongoing Construction of the home is part of an overall project that will provide
affordable housing stock and ongoing
renewal to the northside neighborhood.renewal to the northside neighborhood.
However, in the event the City does not have a qualified buyer at the time home construction is complete, the City However, in the event the City does not have a qualified buyer at
the time home construction is complete, the City
will be responsible for costs associated with utilities, mowing/landscaping, and if vandalism occurs, the cost for will be responsible for costs associated with utilities, mowing/landscaping,
and if vandalism occurs, the cost for
repairing damage to the structure. repairing damage to the structure.
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90 days of the Additionally, in accordance with our agreement with Harris County, the
home must be sold within 90 days of the
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90 days of the Additionally, in accordance with our agreement with Harris County, the
home must be sold within 90 days of the
Certificate of Occupancy, and if not, it will become an affordable rental unit, which the City would be required to Certificate of Occupancy, and if not, it will become an affordable
rental unit, which the City would be required to
manage. Annual operating costs to manage the unit as a rental property are unknown at this time. manage. Annual operating costs to manage the unit as a rental property are unknown
at this time.
Action Required of Council:Action Required of Council:
Approve an ordinance authorizing an agreement between the City and Bayway Homes, Inc. to construct a home Approve an ordinance authorizing an agreement between the City and Bayway Homes,
Inc. to construct a home
rd
at 520 N. 3 Street for a cost of $104,900.00. Street for a cost of $104,900.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Fund 032 Fund 032
T. Tietjens T. Tietjens Source of Funds:Source of Funds:
Requested By:
032032--98929892--519519--1100 1100
Planning & Development Planning & Development Account Number:Account Number:
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$109,900 $109,900
Other:
Amount Requested:Amount Requested:
(reimbursable) (reimbursable)
Attachments :Attachments :
Budgeted Item:Budgeted Item:YESYESNONO
1. Ordinance1. Ordinance
2. Agreement2. Agreement
3. Exhibit A3. Exhibit A
4. Exhibit B4. Exhibit B
5. Floor Plan5. Floor Plan
6. Location Map6. Location Map
7. Harris County Agreement with Amendment7. Harris County Agreement with Amendment
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant Program. In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant
Program.
In April 2014, the City issued Request for Qualifications #14602 for Phase II of the Northside Neighborhood IV In April 2014, the City issued Request for Qualifications #14602 for Phase
II of the Northside Neighborhood IV
HOME Grant Program. A single response was received from Bayway Homes, Inc.HOME Grant Program. A single response was received from Bayway Homes, Inc.
rdrd
Bayway Homes, Inc. will construct a home at 524 N. 3Bayway Homes, Inc. will construct a home at 524 N. 3 Street, more specifically described as Lots 5 Street, more specifically described
as Lots 5--6 of Block 6 of Block
106. The cost to construct this home is $109,900.00.106. The cost to construct this home is $109,900.00.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay the Throughout construction, the builder will request draws as key milestones
are reached. The City will pay the
builder and then submit a request for reimbursement from Harris County Community Services, as stipulated in builder and then submit a request for reimbursement from Harris County Community
Services, as stipulated in
Section IV Payment Procedures of the CityPayment Procedures of the Citys executed Agreement with Harris County.s executed Agreement with Harris County.
Council is asked to authorize a contract between the City and Bayway Homes, Inc. to construct Plan #1317 with Council is asked to authorize a contract between the City and Bayway Homes,
Inc. to construct Plan #1317 with
1,317 sq. ft.
Under HOME Program guidelines, eligible applicants must be qualified with an income in the low to moderate Under HOME Program guidelines, eligible applicants must be qualified with
an income in the low to moderate
range (not exceeding 80% of the area median income). Qualified applicants are then eligible to receive Down range (not exceeding 80% of the area median income). Qualified applicants
are then eligible to receive Down
Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP Program.Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP Program.
Project Benefits, Liability and Annual Maintenance CostsProject Benefits, Liability and Annual Maintenance Costs
Construction of the home is part of an overall project that will provide affordable housing stock and ongoing Construction of the home is part of an overall project that will provide
affordable housing stock and ongoing
renewal to the northside neighborhood.renewal to the northside neighborhood.
However, in the event the City does not have a qualified buyer at the time home construction is complete, the City However, in the event the City does not have a qualified buyer at
the time home construction is complete, the City
will be responsible for costs associated with utilities, mowing/landscaping, and if vandalism occurs, the cost for will be responsible for costs associated with utilities, mowing/landscaping,
and if vandalism occurs, the cost for
repairing damage to the structure. repairing damage to the structure.
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90 days of the Additionally, in accordance with our agreement with Harris County, the
home must be sold within 90 days of the
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90 days of the Additionally, in accordance with our agreement with Harris County, the
home must be sold within 90 days of the
Certificate of Occupancy, and if not, it will become an affordable rental unit, which the City would be required to Certificate of Occupancy, and if not, it will become an affordable
rental unit, which the City would be required to
manage. Annual operating costs to manage the unit as a rental property are unknown at this time. manage. Annual operating costs to manage the unit as a rental property are unknown
at this time.
Action Required of Council:Action Required of Council:
Approve an ordinance authorizing an agreement between the City and Bayway Homes, Inc. to construct a home Approve an ordinance authorizing an agreement between the City and Bayway Homes,
Inc. to construct a home
rd
at 524 N. 3 Street for a cost of $109,900.00. Street for a cost of $109,900.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
T. Leach T. Leach
Requested By:
Account Number:Account Number:
Administration Administration
Department:
$3,686 $3,686
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$3,600 $3,600
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Project Drawings by HOA1. Project Drawings by HOA
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
As part of the FY 2014 budget, the Council approved funding for Community Coop projects, where the City would As part of the FY 2014 budget, the Council approved funding for Community
Coop projects, where the City would
partner with HOAs and other neighborhood groups to complete small beautification and quality of life projects. A partner with HOAs and other neighborhood groups to complete small beautification
and quality of life projects. A
total of $20,000 was budgeted with a maximum City contribution per project of $5,000. All projects would be total of $20,000 was budgeted with a maximum City contribution per project
of $5,000. All projects would be
considered on a first come, first served basis. There is currently $3,686 remaining in the FY 2014 allocation.considered on a first come, first served basis. There is currently $3,686
remaining in the FY 2014 allocation.
The Shady River HOA has approached the City regarding a project and the project request includes materials The Shady River HOA has approached the City regarding a project and the project
request includes materials
purchase for the following improvements:purchase for the following improvements:
Two picnic tables; andTwo picnic tables; and
Cover for the existing pool pump equipmentCover for the existing pool pump equipmentCover for the existing pool pump equipmentCover for the existing pool pump equipment
The cost estimate for the picnic table materials is $1,200 and the materials for the pool equipment cover is The cost estimate for the picnic table materials is $1,200 and the materials
for the pool equipment cover is
estimated to cost $2,400 for a total project cost of $3,600.estimated to cost $2,400 for a total project cost of $3,600.
Shady River HOA has committed to fund all labor associated with the construction of the improvements, valued at Shady River HOA has committed to fund all labor associated with the construction
of the improvements, valued at
$2,400. The City will contribute funds for materials only, not to exceed $3,600. As this would be an addition to a $2,400. The City will contribute funds for materials only, not to
exceed $3,600. As this would be an addition to a
non-City owned and maintained facility, the onCity owned and maintained facility, the on--going maintenance responsibility would lie with the HOA. going maintenance responsibility would
lie with the HOA.
Staff recommends approval of this project.Staff recommends approval of this project.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the City Manager to execute a Memorandum of Agreement with the Consider approval or other action authorizing the City Manager to execute
a Memorandum of Agreement with the
Shady River HOA for a community cooperation project (materials for the construction of 2 picnic tables and cover Shady River HOA for a community cooperation project (materials for the
construction of 2 picnic tables and cover
for the pool equipment) for a total City contribution of $3,600.for the pool equipment) for a total City contribution of $3,600.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
M. Dolby M. Dolby
Requested By:
Account Number:Account Number:
Finance Finance
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Budget Calendar1. Budget Calendar
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In accordance with Article IV, Section 4.03 of the CityIn accordance with Article IV, Section 4.03 of the Citys Charter and Section 102 of the Local Government Code, s Charter and
Section 102 of the Local Government Code,
Council shall determine the place and time of the Public Hearing on the proposed budget, and shall cause to be Council shall determine the place and time of the Public Hearing on the
proposed budget, and shall cause to be
published a notice of the place and time. Not less than ten (10) days after date of publication, Council will hold a published a notice of the place and time. Not less than ten (10)
days after date of publication, Council will hold a
Public Hearing on the proposed budget.Public Hearing on the proposed budget.
Staff is recommending that a Public Hearing for the Fiscal Year 2014Staff is recommending that a Public Hearing for the Fiscal Year 2014--2015 Proposed Budget be held on Monday, 2015
Proposed Budget be held on Monday,
September 8, 2014, at a Regular Called meeting of the City Council to begin at 6:00 p.m.September 8, 2014, at a Regular Called meeting of the City Council to begin at 6:00 p.m.
Additionally, staff would like to discuss the proposed dates for the budget workshops. Staff recommends holding Additionally, staff would like to discuss the proposed dates for the
budget workshops. Staff recommends holding
Additionally, staff would like to discuss the proposed dates for the budget workshops. Staff recommends holding Additionally, staff would like to discuss the proposed dates for the
budget workshops. Staff recommends holding
thth
the budget workshops during the week of August 11the budget workshops during the week of August 11..
Action Required of Council:Action Required of Council:
Consider approval or other action of the recommended date of September 8, 2014, for the Public Hearing on the Consider approval or other action of the recommended date of September 8,
2014, for the Public Hearing on the
Citys FY 2014s FY 2014--2015 Proposed Budget.2015 Proposed Budget.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
BUDGET CALENDAR
FY 2014-2015
DAYDATEACTIVITY
SaturdayApril 12 Pre-Budget Workshopwith Council
MondayApril 21 Budget Kickoff – Initial Discussion and Packet Distribution
Begin Departmental Input of 2013-2014 Estimates
(Level 150)
Begin Departmental Input of 2014-2015 Projections (
Level 200)
WednesdayApril 30Overtime Projections due from Divisions for FY 2014 Estimates and FY 2015
Projections
Tue-FriApril29- Meetings with Public Works re: Costs for Requests for New Vehicles,
May 2 Upgrades to ScheduledReplacements.
MondayMay 5 Complete Input of All Capital Outlay Requestsin Operational Budgets
ThursdayMay 8 Report from Public Works re: Vehicle Purchases and Upgrades of Scheduled
Replacements Due to City Manager’s Office
FridayMay 16 Complete Departmental Input of 2013-2014 Estimates
(Level 150)
Complete Departmental Input of 2014-2015 Projections
(Level 200)
Revenue Estimates and Projections due to Finance
Goals, Objectives and Performance Measures due to Finance
MondayJune 2 Proposed budgets to City Manager(Revenues & Expenditures)
WeekJune 9-11City Manager review with Departments
ThursdayJune 26 Final Revenue Estimates Prepared
MondayJuly 7 Budget review compilationsby City Manager
MondayJuly 28 City Council to determine place and time of Public Hearing
MondayJuly 28 City Manager sends City Council Proposed Budget
WeekAug 11-15 City Manager Budget Workshops with Council
MondayAug 11 City Council to decide on dates of Public Hearings on tax rate (if needed)
15 days
ThursdayAug 28 Post Notice of Public Hearingand Notice of Property Tax Revenue Increase
30 days*
10 days
MondaySep 8 First Public Hearing on Tax Rate – IF NEEDED
MondaySep 8 City Council Adopts Budget/Public Hearing
MondaySep 15 Second Public Hearing on Tax Rate (Special Called Meeting) – IF NEEDED
MondaySep 22 City Council Adopts Tax Rate– IF NOT ADOPETED WITH BUDGET
*30 days prior to setting the tax levy.
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
K. Adcox K. Adcox
Requested By:
Account Number:Account Number:
Police Police
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Letter from Shady River Civic Association1. Letter from Shady River Civic Association
2. Police Department Traffic Evaluation2. Police Department Traffic Evaluation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The Shady River Civic Association (SRCA), on behalf of the residentThe Shady River Civic Association (SRCA), on behalf of the residents living within the Shady River subdivision, s
living within the Shady River subdivision,
is asking that the speed limit within the confines of the Shady River subdivision be reduced from 30 MPH to 25 is asking that the speed limit within the confines of the Shady River subdivision
be reduced from 30 MPH to 25
MPH. The residents feel that, due to the nature of the neighborhoodMPH. The residents feel that, due to the nature of the neighborhoods narrow streets, sharp curves, and an s narrow
streets, sharp curves, and an
abundance of pedestrians and children at play, such a reduction would improve traffic safety within the area.abundance of pedestrians and children at play, such a reduction would improve
traffic safety within the area.
In support of this request, the SRCA Board of Directors polled the residents living in the subdivision. Of the 166 In support of this request, the SRCA Board of Directors polled the
residents living in the subdivision. Of the 166
residents that would be affected by the reduction, 129 ballots were returned, representing 78% of the total residents that would be affected by the reduction, 129 ballots were returned,
representing 78% of the total
residents. Of the 129 residents who returned ballots, 120 (93%) were in favor of reducing the speed limit and 9 residents. Of the 129 residents who returned ballots, 120 (93%) were
in favor of reducing the speed limit and 9
(7%) were against reducing the speed limit. The SRCA has also agreed to reimburse the city for any cost (7%) were against reducing the speed limit. The SRCA has also agreed to reimburse
the city for any cost
associated with changing the speed limit signs located within the neighborhood. Public Works has estimated the associated with changing the speed limit signs located within the neighborhood.
Public Works has estimated the
total cost of making such a change, including new signs and their installation, to be $200.total cost of making such a change, including new signs and their installation, to be $200.total
cost of making such a change, including new signs and their installation, to be $200.total cost of making such a change, including new signs and their installation, to be $200.
A traffic speed study was also conducted within the neighborhood (Hackberry and Shady River streets) and the A traffic speed study was also conducted within the neighborhood (Hackberry
and Shady River streets) and the
general speed of vehicles (85% percentile) was found to between 27 and 31 miles per hour. The SRCA believes general speed of vehicles (85% percentile) was found to between 27 and 31
miles per hour. The SRCA believes
the residents in the area would like to see this average at or below 25 miles per hour and, although there have been the residents in the area would like to see this average at or below
25 miles per hour and, although there have been
no major traffic incidents within the neighborhood; the Association is making the request in an attempt to be no major traffic incidents within the neighborhood; the Association is making
the request in an attempt to be
proactive and improve the safety of its residents.proactive and improve the safety of its residents.
This request is now being forwarded to City Council for their consideration. The police department is This request is now being forwarded to City Council for their consideration.
The police department is
recommending that the request be approved, with a supermajority of the residents indicating a desire for the speed recommending that the request be approved, with a supermajority of
the residents indicating a desire for the speed
limit to be reduced. It is further recommended that the cost of changing the signage be passed on to the SRCA. limit to be reduced. It is further recommended that the cost of changing
the signage be passed on to the SRCA.
Should City Council grant the SRCAShould City Council grant the SRCAs request, the appropriate amendments will be made to Chapter 70, Article s request, the appropriate amendments
will be made to Chapter 70, Article
III, of the La Porte Municipal Code and brought back to City Council at the August 11, 2014 meeting for formal III, of the La Porte Municipal Code and brought back to City Council at
the August 11, 2014 meeting for formal
approval.
Action Required of Council:Action Required of Council:
Consider approval or other action of the request by the SRCA to reduce the speed limit within the Shady River Consider approval or other action of the request by the SRCA to reduce the
speed limit within the Shady River
Subdivision to 25 MPH.Subdivision to 25 MPH.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/A N/A
T. Leach T. Leach Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Administration Administration
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the April 12, 2014 Council Retreat, the May 12, 2014 meeting, and June 9, 2014 meeting Council requested At the April 12, 2014 Council Retreat, the May 12, 2014 meeting, and June
9, 2014 meeting Council requested
additional information on several topics related to the proposed Chamber renovation. At this time, the scope for additional information on several topics related to the proposed Chamber
renovation. At this time, the scope for
Council consideration includes replacement of the Council chairs, reconfiguration of TVs and dais wiring, and reCouncil consideration includes replacement of the Council chairs, reconfiguration
of TVs and dais wiring, and re-
upholstering the audience pews. If all components of the chamber renovation are selected, the total project cost is upholstering the audience pews. If all components of the chamber renovation
are selected, the total project cost is
approximately $20,200. All improvements would be funded through the General Fund. approximately $20,200. All improvements would be funded through the General Fund.
New Council Chairs: The option that was identified (full leather chair with logo embossed on New Council Chairs: The option that was identified (full leather chair with logo embossed
on
head cushion) is approximately $7,200 for replacement of all chairs.head cushion) is approximately $7,200 for replacement of all chairs.
Reconfigure wiring to run underneath dais: $1,500Reconfigure wiring to run underneath dais: $1,500
Reconfiguration of Audience TV Monitors: $1,500Reconfiguration of Audience TV Monitors: $1,500
Move both of the existing side monitors back to make for easier viewing by audience Move both of the existing side monitors back to make for easier viewing by audience
members in first 2 rowsmembers in first 2 rows
Reconfigure the existing camera to point at the speaker and have that camera feed to Reconfigure the existing camera to point at the speaker and have that camera feed to
the middle TV monitorthe middle TV monitor
ReRe--upholster the existing Audience Seating: $10,000upholster the existing Audience Seating: $10,000
Staff was also asked to provide additional information regarding the Safe Sidewalk proposal. Staff is continuing to Staff was also asked to provide additional information regarding
the Safe Sidewalk proposal. Staff is continuing to
work with LPISD to generate the student data requested and will present the information at a subsequent Council work with LPISD to generate the student data requested and will present
the information at a subsequent Council
meeting.
Action Required of Council:Action Required of Council:
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 28, 2014July 28, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
T. Leach T. Leach
Requested By:
Account Number:Account Number:
Administration Administration
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Report1. Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the request of the City Council, staff is providing an update of delinquent taxes on properties within At the request of the City Council, staff is providing an update of delinquent
taxes on properties within
La Porte. The following reports are attached and are current through the end of the second calendar year quarter La Porte. The following reports are attached and are current through
the end of the second calendar year quarter
2014:
Payments ReceivedPayments Received
Percentages of each delinquency account type in relation to the total amount of delinquencies.Percentages of each delinquency account type in relation to the total amount of delinquencies.
BankruptciesBankruptcies
DelinquentDelinquentDelinquentDelinquent
DeferralsDeferrals
Partial PaymentsPartial Payments
LitigationLitigation
Partial PaymentsPartial Payments
Uncollectable accountsUncollectable accounts
Struck off propertiesStruck off properties
Staff will be present to take note of any accounts that Council has questions about and will provide follow Staff will be present to take note of any accounts that Council has questions
about and will provide follow
up as necessary.up as necessary.
Action Required of Council:Action Required of Council:
None.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Council Agenda Item Council Agenda Item
July 28, 2014 July 28, 2014
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Wrecker Committee Meeting, Tuesday, July 29, 2014Wrecker Committee Meeting, Tuesday, July 29, 2014
La Porte Development Corporation Board Meeting, Monday, August 11, 2014La Porte Development Corporation Board Meeting, Monday, August 11, 2014
Budget Workshop Meeting, Monday, August 11, 2014Budget Workshop Meeting, Monday, August 11, 2014
City Council Meeting, Monday, August 25, 2014City Council Meeting, Monday, August 25, 2014
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
10.COUNCIL COMMENTSCOUNCIL COMMENTS
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Martin, Moser, Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Martin, Moser, Kaminski, Zemanek, Leonard, Engelken,
Earp,
Clausen and Mayor RigbyClausen and Mayor Rigby
11.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code (the Texas open meetings laws).Code (the Texas open meetings laws).
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