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HomeMy WebLinkAbout09-08-14 Regular Meeting of La Porte City Council LOUIS R. RIGBYDARYL LEONARD MayorCouncilmember District 3Councilmember District 3 JOHN ZEMANEKTOMMY MOSER Councilmember At Large ACouncilmember At Large ACouncilmember District 4Councilmember District 4 DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTIN Mayor Pro-TemCouncilmember District 5Councilmember District 5 Councilmember At Large BCouncilmember At Large B MIKE CLAUSEN Councilmember District 6Councilmember District 6 DANNY EARP Councilmember District 1Councilmember District 1 CHUCK ENGELKENCHUCK ENGELKEN Councilmember District 2Councilmember District 2 CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA Notice is hereby given of a Regular Meeting of the La Porte City Council to be held September 8, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held September 8, 2014, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, 2014, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. 1.CALL TO ORDERCALL TO ORDER ––The invocation will be given by Windell Gill, First Baptist Church of La Porte.The invocation will be given by Windell Gill, First Baptist Church of La Porte. 2.INVOCATIONINVOCATION   ––The Pledge of Allegiance will be led by Councilmember Dottie The Pledge of Allegiance will be led by Councilmember Dottie 3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE Kaminski.Kaminski.   (Limited to five minutes per person.) (Limited to five minutes per person.) 4.PUBLIC COMMENTSPUBLIC COMMENTS 5.5.CONSENT AGENDACONSENT AGENDACONSENT AGENDACONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.)removed and considered separately.) Consider approval or other action regarding the minutes of the Regular Meeting, including a Consider approval or other action regarding the minutes of the Regular Meeting, including a (a) Budget Workshop Meeting held on August 11Budget Workshop Meeting held on August 11--12, 2014 and the minutes of the Regular 12, 2014 and the minutes of the Regular Meeting held on August 25, 2014 Meeting held on August 25, 2014 -- S. Harris S. Harris Consider approval or other action regarding a Resolution authorizing the resale of certain tax Consider approval or other action regarding a Resolution authorizing the resale of certain tax (b) delinquent properties located in Block 201, Lots 9, 10 & 11 and Block 201, Lot 12, Town of La delinquent properties located in Block 201, Lots 9, 10 & 11 and Block 201, Lot 12, Town of La Porte Porte -- K. Powell K. Powell Consider approval or other action authorizing the City Manager to execute an amended Consider approval or other action authorizing the City Manager to execute an amended (c) agreement between the City of La Porte and the La Porte Boy's Baseball Association agreement between the City of La Porte and the La Porte Boy's Baseball Association regarding the use of Designated Youth Baseball Facilities regarding the use of Designated Youth Baseball Facilities (This item was pulled from the (This item was pulled from the   -- T. Leach/R. Epting T. Leach/R. Epting agenda at the August 25, 2014 meeting)agenda at the August 25, 2014 meeting) Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing (d) the northernmost 159' of the alley in Block 715, La Porte; retaining a 16' foot wide utility the northernmost 159' of the alley in Block 715, La Porte; retaining a 16' foot wide utility easement easement -- T. Tietjens T. Tietjens Consider approval or other action awarding Bid No. 14028 for Temporary Personnel Services Consider approval or other action awarding Bid No. 14028 for Temporary Personnel Services (e) -- Solid Waste Worker Solid Waste Worker -- D. Mick D. Mick 6.PUBLIC HEARINGS AND ASSOCIATED ORDINANCESPUBLIC HEARINGS AND ASSOCIATED ORDINANCES Public hearing to receive comments regarding recommendation by City Staff  to authorize a Public hearing to receive comments regarding recommendation by City Staff  to authorize a (a) variance to Section 6variance to Section 6--2, of the Code of Ordinances of the City of La Porte, by allowing the sale 2, of the Code of Ordinances of the City of La Porte, by allowing the sale of alcoholic beverages for onof alcoholic beverages for on--premise consumption at  Broadway Cafe located at 1023 S. premise consumption at  Broadway Cafe located at 1023 S. Broadway Broadway Broadway Broadway T. T. (This item was pulled from the agenda at the August 25, 2014 meeting) (This item was pulled from the agenda at the August 25, 2014 meeting) (This item was pulled from the agenda at the August 25, 2014 meeting) (This item was pulled from the agenda at the August 25, 2014 meeting) -- TietjensTietjens Consider approval or other action regarding an Ordinance authorizing a variance to Section 6Consider approval or other action regarding an Ordinance authorizing a variance to Section 6- (b) 2 of the Code of Ordinances by allowing the sale of alcoholic beverages for on2 of the Code of Ordinances by allowing the sale of alcoholic beverages for on-premises consumption at Broadway Cafe, located at 1023 S. Broadway St. consumption at Broadway Cafe, located at 1023 S. Broadway St. (This item was pulled (This item was pulled T. Tietjens T. Tietjens from the agenda at the August 25, 2014 meeting) from the agenda at the August 25, 2014 meeting) -- Public Hearing to receive comments regarding the City of La Porte's Fiscal Year 2014Public Hearing to receive comments regarding the City of La Porte's Fiscal Year 2014-2015 (c) Proposed Budget Proposed Budget -- M. Dolby M. Dolby Consider approval or other action regarding an Ordinance approving and adopting the City of Consider approval or other action regarding an Ordinance approving and adopting the City of (d) La Porte's Fiscal Year2014La Porte's Fiscal Year2014--2015 Proposed Budget 2015 Proposed Budget -- M. Dolby M. Dolby 7.AUTHORIZATIONS/RESOLUTIONSAUTHORIZATIONS/RESOLUTIONS Consider approval or other action ratifying property tax revenue increase reflected in 2014Consider approval or other action ratifying property tax revenue increase reflected in 2014- (a) 2015 Fiscal Year Budget 2015 Fiscal Year Budget -- M. Dolby M. Dolby Consider approval or other action regarding a Resolution adopting the 2014 Appraisal Roll of Consider approval or other action regarding a Resolution adopting the 2014 Appraisal Roll of (b) the Harris County Appraisal District the Harris County Appraisal District -- M. Dolby M. Dolby Consider approval or other action regarding an Ordinance establishing the tax rate for the Consider approval or other action regarding an Ordinance establishing the tax rate for the (c) current tax year (2014) for a total tax rate of $0.71 per hundred dollar valuation current tax year (2014) for a total tax rate of $0.71 per hundred dollar valuation -- M. Dolby M. Dolby Consider approval or other action awarding Bid No. 14020 for purchase of Electric Golf Carts Consider approval or other action awarding Bid No. 14020 for purchase of Electric Golf Carts - (d) A. OsmondA. Osmond 8.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS Fiscal Affairs Committee Meeting, Monday, September 22, 2014Fiscal Affairs Committee Meeting, Monday, September 22, 2014 • La Porte Development Corporation Board Meeting, Monday, September 22, 2014La Porte Development Corporation Board Meeting, Monday, September 22, 2014 • City Council Meeting, Monday, September 22, 2014City Council Meeting, Monday, September 22, 2014 • Planning and Zoning Commission Meeting, Thursday, September 25, 2014Planning and Zoning Commission Meeting, Thursday, September 25, 2014 • regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community 9.COUNCIL COMMENTSCOUNCIL COMMENTS members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies or existing policies ––Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Martin, Moser and Mayor RigbyMartin, Moser and Mayor Rigby   10.ADJOURNADJOURN The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code (the Texas open meetings laws).Code (the Texas open meetings laws). In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATIONCERTIFICATION I certify that a copy of the September 8, 2014, agenda of items to be considered by the City Council was posted on the I certify that a copy of the September 8, 2014, agenda of items to be considered by the City Council was posted on the City Hall bulletin board on September 2, 2014 .City Hall bulletin board on September 2, 2014 . Council Agenda Item Council Agenda Item September 8, 2014 September 8, 2014 1.CALL TO ORDERCALL TO ORDER ––The invocation will be given by Windell Gill, First Baptist Church of La Porte.The invocation will be given by Windell Gill, First Baptist Church of La Porte. 2.INVOCATIONINVOCATION   ––The Pledge of Allegiance will be led by Councilmember Dottie The Pledge of Allegiance will be led by Councilmember Dottie 3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE Kaminski.Kaminski.   (Limited to five minutes per person.) (Limited to five minutes per person.) 4.PUBLIC COMMENTSPUBLIC COMMENTS ****************************************************************** ****************************************************************** Council Agenda Item Council Agenda Item September 8, 2014 September 8, 2014 5.CONSENT AGENDACONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.)removed and considered separately.) Consider approval or other action regarding the minutes of the Regular Meeting, including a Consider approval or other action regarding the minutes of the Regular Meeting, including a (a) Budget Workshop Meeting held on August 11Budget Workshop Meeting held on August 11--12, 2014 and the minutes of the Regular 12, 2014 and the minutes of the Regular Meeting held on August 25, 2014 Meeting held on August 25, 2014 -- S. Harris S. Harris Consider approval or other action regarding a Resolution authorizing the resale of certain tax Consider approval or other action regarding a Resolution authorizing the resale of certain tax (b) delinquent properties located in Block 201, Lots 9, 10 & 11 and Block 201, Lot 12, Town of La delinquent properties located in Block 201, Lots 9, 10 & 11 and Block 201, Lot 12, Town of La Porte Porte -- K. Powell K. Powell Consider approval or other action authorizing the City Manager to execute an amended Consider approval or other action authorizing the City Manager to execute an amended (c) agreement between the City of La Porte and the La Porte Boy's Baseball Association agreement between the City of La Porte and the La Porte Boy's Baseball Association regarding the use of Designated Youth Baseball Facilities regarding the use of Designated Youth Baseball Facilities regarding the use of Designated Youth Baseball Facilities regarding the use of Designated Youth Baseball Facilities (This item was pulled from the (This item was pulled from the (This item was pulled from the (This item was pulled from the   -- T. Leach/R. Epting T. Leach/R. Epting agenda at the August 25, 2014 meeting)agenda at the August 25, 2014 meeting) Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing (d) the northernmost 159' of the alley in Block 715, La Porte; retaining a 16' foot wide utility the northernmost 159' of the alley in Block 715, La Porte; retaining a 16' foot wide utility easement easement -- T. Tietjens T. Tietjens Consider approval or other action awarding Bid No. 14028 for Temporary Personnel Services Consider approval or other action awarding Bid No. 14028 for Temporary Personnel Services (e) -- Solid Waste Worker Solid Waste Worker -- D. Mick D. Mick ****************************************************************** ****************************************************************** LOUIS RIGBY DARYL LEONARD Mayor Councilmember District 3 JOHN ZEMANEK TOMMY MOSER Councilmember At Large A Councilmember District 4 DOTTIE KAMINSKI JAY MARTIN Councilmember At Large B Councilmember District 5 DANNY EARP Mayor Pro-Tem Councilmember District 1 MIKE CLAUSEN CHUCK ENGELKEN Councilmember District 6 Councilmember District 2 MINUTES OF THE REGULAR MEETING INCLUDING A BUDGET WORKSHOP ON PROPOSED 2014-2015 FISCAL YEAR BUDGET OF THE CITY COUNCIL OF THE CITY OF LA PORTE AUGUST 11 and 12, 2014 Monday, The City Council of the City of La Porte met in a regular meeting on two back-to-back evenings on August 11, Tuesday, August 12, 2014, and at the City Hall Council Chambers, 604 West Fairmont Parkway, 6:00 p.m La Porte, Texas, beginning each evening at . to consider the following items of business: 1. CALL TO ORDER Mayor Rigby called the meeting to order at 6:00 p.m. each evening. Members of Council present on Monday, August 11, 2014, were: Mayor Rigby, Councilmembers Engelken, Martin, Earp, Zemanek, Kaminski, Clausen, Moser and Leonard. Members of Council present on Tuesday, August 12, 2014, were: Mayor Rigby, Councilmembers Engelken, Martin, Earp, Zemanek, Kaminski, Leonard, and Moser. Councilmember Clausen was absent. Also present on Monday, August 11, and Tuesday, August 12, 2014, were Assistant City Secretary Sharon Harris and City Manager Corby Alexander. City Attorney Knox Askins was present on August 11, but not August 12, 2014. 2. INVOCATION -The invocation was given by Dr. B.L. Worsham, Second Baptist Church. 3. PLEDGE OF ALLEGIANCE -The pledge of allegiance was led by Councilmember Daryl Leonard. 4. PUBLIC COMMENTS (Limited to five minutes per person.) There were no public comments. 5CONSENT AGENDA . (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) (a) Consider approval or other action regarding the minutes of the regular City Council meeting held on July 28, 2014 P. Fogarty (b) Consider approval or other action regarding an Ordinance establishing a speed limit of 25mph for all streets within the Shady River Subdivision K. Adcox Councilmember Martin moved to approve the Consent Agenda pursuant to recommendations by City MOTION PASSED. Staff. Councilmember Moser seconded. Page 1 of 8 August 11-12, 2014 City Council Meeting Minutes Ayes: Mayor Rigby, Councilmembers Leonard, Earp, Zemanek, Clausen, Moser, Engelken, Kaminski and Martin Nays: None Absent: None Ordinance 2014-3532: Prior to council action, City Attorney Knox Askins read the caption of AN ORDINANCE FACIE SPEED LIMITS ESTABLISED FOR VEHICLES UNDER THE PROVISIONS OF SEC. 545.356, TEXAS TRANSPORTATION CODE, UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF LA PORTE; PROVIDING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE FINDING COMPLIANCE WITH THE OPEN MEETINS LAW; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALL BE FINDED IN A SUM NOT TO EXCEED TWO HUNDRED DOLLARS; PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING AN EFFECTIVE DATE HEREOF. 6. DISCUSSION OR OTHER ACTION (a) Discussion or other action concerning the proposed 2014-2015 Fiscal Year Budget of the City of La Porte, Texas C. Alexander Mayor Rigby and Council proposed 9:00 p.m. as the time to recess each budget meeting. Finance Director Michael Dolby began the presentation by discussing the 2015 Budget Summary for Fiscal Year 2015 and an in depth budget discussion followed. Councilmember Martin questioned how a 2.4% increase is calculated over the current year estimate. Public Works Director Dave Mick responded the estimates take place in March and April and is an average cost estimate price per gallon for the next fiscal year. Mayor Rigby questioned the location of Park Fees in the proposed budget. Treasurer Shelly Wolny responded in the Grant Fund as Park Development. Fire Chief Mike Boaze presented the 2014-2015 Fiscal Year proposed budget for the Fire Department. Councilmember Zemanek questioned the decrease in electrical. City Manager Corby Alexander responded the Fire Marshal Office was paying an electrical bill and has now moved into the new Fire Administration Building. Mayor Rigby questioned the decrease in overtime for the Emergency Medical Services Division. Emergency Medical Services Chief Ray Nolen responded the regular earnings will cover the overages in overtime when fully staffed. Mayor Rigby then asked if there are enough Toughbooks for Emergency vehicles. Chief Mike Boaze responded they are all covered. Councilmember Earp questioned how old are the ambulances that will have Stryker Power Load Systems. Chief Mike Boaze responded they will be placed in the newest ambulances that will be operating the longest. Police Chief Ken Adcox presented the 2014-2015 Fiscal Year proposed budget for the Police Department. Page 2 of 8 August 11-12, 2014 City Council Meeting Minutes Mayor Rigby questioned why the Police Administration salaries decreased by $6,000. Police Chief Ken Adcox advised he did not have an answer and the calculations come from the Finance Department. Councilmember Zemanek questioned why Machinery/Tools and Equipment was listed in two different accounts in the Patrol Division. Police Chief Adcox responded the 8021 account is a capital account and the expenditure is over $5,000. Councilmember Martin questioned why request $17,000 in the Physical Fitness Account when only $12,500 was expended in the Patrol Division. Police Chief Adcox responded it is budgeted for all police officers to participate in the program and to pass the tests. Assistant City Manager Traci Leach presented the 2014-2015 Fiscal Year proposed budget for the for the Administration Department. Mayor Rigby questioned the account for water in the Community Investment Fund. Assistant City Manager Traci Leach responded for utilities at Five Points. Councilmember Martin questioned if the account for water should be accounted in the Parks and Recreation Department. Finance Director Michael Dolby responded it can be in either account. City Manager Corby Alexander and Finance Director Michael Dolby advised Council they will follow-up on the item. Councilmember Zemanek questioned if there were any plans on replacing the dead palm tree at Five Points. City Manager Corby Alexander responded yes during this budget cycle. Emergency Management Coordinator Jeff Suggs presented the 2014-2015 Fiscal Year proposed budget for Information Technology and Emergency Management. Municipal Court Judge Denise Mitrano presented the 2014-2015 Fiscal Year proposed budget for the Municipal Court. Golf Course Manager Alex Osmond presented the 201- 2015 Fiscal Year proposed budget for the Golf Course. City Council recessed for a break at 7:28 p.m. and reconvened at 7:40 p.m. Assistant City Secretary Sharon Harris presented the 2014-2015 Fiscal Year budgets for the City Secretary Office and City Council. Councilmember Martin questioned if the existing iPads are purchased or leased and what will happen to the older iPads. City Manager Corby Alexander responded the iPads are purchased and the older ones will be repurposed. Finance Director Michael Dolby presented the 2014-2015 proposed Fiscal Year Budget for the Finance Department. Councilmember Zemanek questioned the increase comparison between HCAD and the contract with Hugh Landrum for the Industrial District in the Tax Office. Finance Director Michael Dolby responded he does not have the numbers available and will follow-up with Council. Page 3 of 8 August 11-12, 2014 City Council Meeting Minutes Public Works Director Dave Mick presented the 2014-2015 proposed Fiscal Year Budget for the Public Works Department. Councilmember Zemanek questioned if the 4015 account for Paving was for concrete, asphalt or a combination of the two. Public Works Director Dave Mick responded in the Streets Division primarily concrete and reinforcing steel. Councilmember Zemanek asked where the Street Maintenance Tax will be in the Public Works Department. Mr. Mick responded in the General Fund Budget. Councilmember Moser questioned if account 4007 (Fire Hydrants) is for new fire hydrants or repairs in Water Distribution. Public Works Director Dave Mick responded for repairs. Councilmember Moser where is water sampling testing for commercial customers. Assistant Public Works Director Dave Mick responded account 5007 (Other Professional Services) in the Wastewater Division. Public Works Director Dave Mick presented the Airport Fund and advised Council he and City Manager Corby Alexander had meet with the Federal Aviation Administration and Texas Department of Transportation Aviation regarding options for the La Porte Municipal Airport. Mayor Rigby questioned if Council will have to decide whether to continue with the Economic Development Study of the La Porte Municipal Airport or use the funds for another Master Plan. City Manager Corby Alexander responded yes. Councilmember Martin asked if there was an update on the Air National Guard Building. City Manager Corby Alexander reported the Army National Guard will not move into the building until the Air National Guard cleans the fuel leaks. and the City of Shoreacres for the La Porte Area Water Authority Fund. Finance Director Michael Dolby advised Council he does not have the numbers available and will follow-up with Council. Councilmember Zemanek questioned the cost for mowing at the La Porte Municipal Airport vs. other city facilities on an annual basis. City Manager Corby Alexander advised Council staff will generate figures. Councilmember Moser requested a copy of the scheduled Street Maintenance List. Parks and Recreation Director Stephen Barr presented the 2014-2015 proposed Fiscal Year Budget for the Parks and Recreation Department. The meeting recessed at 8:53 p.m. to reconvene on Tuesday, August 12, 2014, at 6:00 p.m. Tuesday, August 12, 2014 Mayor Rigby called the meeting to order at 6:00 p.m. on Tuesday, August 12, 2014. Members of Council present: Councilmembers Engelken, Martin, Leonard, Kaminski, Earp, Zemanek and Moser. Absent: Councilmember Clausen. Also present were Assistant City Secretary Sharon Harris and City Manager Corby Alexander. Page 4 of 8 August 11-12, 2014 City Council Meeting Minutes Parks and Recreation Director Stephen Barr began the meeting by presenting the Special Services Division to complete the 2014-2015 proposed Fiscal Year Budget for the Parks and Recreation Department. Councilmember Martin questioned the use for account 5007 (Other Professional Services) in the Recreation Department. Parks and Recreation Director Stephen Barr responded life guard services at the swimming pools. Councilmember Zemanek questioned the cost of $4,850 for equipment maintenance and the fee of $3,606 to lease a 75 horse power tractor with wing mower. Public Works Director Dave Mick responded the calculations are based on the maintenance cost for the last four years and staff will go back and gather a summary with additional information. Public Works Director provided a handout with answers to questions during the previous night meeting. Mayor Rigby questioned if citizens express wishes that the Hazardous Waste Collection Day be held more often than once a year. Public Works Director Dave Mick responded there are calls from citizens that missed the Hazardous Waste Collection Day and want to know what to do with hazardous materials. Councilmember Earp questioned if the Public Works Department can provide a disposal site for hazardous materials. Public Works Director Dave Mick advised staff will confirm the options and liabilities for providing the services. Mayor Rigby questioned if the hazardous materials were disposed by city employees. Public Works Director Dave Mick responded a contractor trained with handling the disposal of the materials in accordance with environmental laws disposes of hazardous materials. Finance Director Michael Dolby provided and handout with answers to questions during the previous night meeting. City Manager Corby Alexander advised Council account 8050 (Motor Vehicles) in the Emergency Medical Services Budget will decrease by $17,500. Planning and Development Director Tim Tietjens presented the 2014-2015 proposed Fiscal Year Budget for the Planning Department. Mayor Rigby questioned if there was enough budgeted for training when transitioning over to ONESolution in the GIS Division. Planning and Development Director Tim Tietjens responded the actual training is expected to take place in a year or two. Councilmember Moser commented he noticed mowing in District 4 has decreased. Planning and Development Director Tim Tietjens responded the decrease of mowing was due to being without one of the two Code Enforcement Officers, in addition to other staff shortages in the Planning and Development Department. Councilmember Zemanek questioned if the employees in the Inspections Department are cross- trained to continue providing services to the City. Planning and Development Director Tim Tietjens responded employees are trained and staff shortages in the department may have had an impact on customer service in the past. Page 5 of 8 August 11-12, 2014 City Council Meeting Minutes Mayor Rigby commented Council does not have an issue with new positions being requested if they can be justified. Councilmember Martin questioned if the post office can be issued citations for complaints of tall trees and high grass. Planning and Development Director Tim Tietjens responded yes. Councilmember Earp questioned if most code enforcement issues are reported or discovered by the Code Enforcement Officers. Planning and Development Director Tim Tietjens responded most are reported and the Code Enforcement Officers are driving looking for violations as well. Councilmember Leonard questioned if both the Chief Building Official and Deputy Building Official are trained in code enforcement. Planning and Development Director Tim Tietjens responded yes. Assistant City Manager Traci Leach presented the 2014-2015 proposed Fiscal Year Budget for the Hotel/Motel Fund. Mayor Rigby questioned $25,000 requested in account 9997 (Request for Special Programs). Assistant City Manager Traci Leach responded Decorative Lighting on Main Street. Mayor Rigby questioned why the Decorative Lighting was not a Capital Improvement Project. Treasurer Shelley Wolny advised it will be transferred to the Capital Improvement Project. Councilmember Zemanek questioned if the $25,000 will include metering. Assistant City Manager Traci Leach responded yes. Councilmember Zemanek requested the towers on the Gateway have more lighting to work properly. Councilmember Earp requested revenue figures for advertising. Economic Development Coordinator Scott Livingston presented the 2014-2015 proposed Fiscal Year Budget for Economic Development. Councilmember Zemanek questioned the difference between Training & Seminars and Trade Shows. Finance Director Michael Dolby responded a classification requested by the La Porte Development Corporation Board to track seminars and trade shows separately. Human Resources Manager Allison Curry presented the 2014-2015 proposed Fiscal Year Budget for Human Resources, Health Fund and Insurance. Councilmember Martin questioned if there are any conditions for Tuition Reimbursements if an employee decides to leave the City. Human Resources Manager Allison Curry responded no, employees are encouraged to seek higher education and are only reimbursed if they pass the class. Councilmember Engelken questioned if there is a point system for employees for the annual Driver License Audit. Human Resources Manager Allison Curry responded there is not a point system. Councilmember Engelken then questioned if there was any driving training for employees to reduce liability. City Manager Corby Alexander responded the City is not currently providing any type of training but it is something the City can look into. Page 6 of 8 August 11-12, 2014 City Council Meeting Minutes Councilmember Earp questioned if before employment. Human Resources Manager Allison Curry responded yes. Councilmember Engelken and Councilmember Zemanek questioned the number of traffic accidents and incidents last year. Human Resources Manager Allison Curry and City Manager Corby Alexander advised a report can be generated by TML. Councilmember Leonard questioned if TML subrogates with other insurance companies when there is an accident. Human Resources Manager Allison Curry responded not if the damage are less than the deductible. Resources Manager Allison Curry responded she does not have the information but will forward it. Councilmember Martin questioned the percentage of employees and retirees using In-Network vs. Out-ofNetwork. Human Resources Manager Allison Curry advised she will forward the information to Council. Councilmember Earp questioned if a Wellness Program is being promoted due to the low amount requested. Human Resources Manager Allison Curry responded there is a Wellness Program with Aetna and additional funding does not have to be included. Ms. Curry also informed the Wellness Program is not being utilized and there will be more emphasis on wellness the coming year. Councilmember Zemanek commented he would like to see information from the City of Pasadena regarding their City Employee Medical Clinic. City Manager Corby Alexander advised Council, staff will generate a report by disease category and prescription drugs. City Council recessed for a break at 7:37 p.m. and reconvened at 7:49 p.m. City Manager Corby Alexander and Public Works Director presented the 2014-2015 proposed Fiscal Year Budget for Capital Improvement Projects. Mayor Rigby informed Council that Councilmember Clausen advised, he has no problem revisiting Fairmont Park Spray Park next year. Councilmember Zemanek commented he would like to move forward with the project. Councilmember Martin commented he has no problem revisiting Fairmont Park Spray Park. Council agreed to move forward with the project. th Councilmember Moser commented he has concerns with the street light at 7 Street on th Fairmont Parkway and would like to see it moved to 8 Street. Public Works Director Dave Mick advised Harris County may consider the Fairmont Parkway Corridor Study as a federal grant project. 7. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies Councilmembers, Moser, Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Martin and Mayor Rigby. Councilmembers Moser, Kaminski, Leonard, Earp and Engelken thanked staff for their hard work on the budget process; Councilmember Zemanek thanked staff and requested departmental sections for Page 7 of 8 August 11-12, 2014 City Council Meeting Minutes the slide presentations with increases and decreases; Councilmember Martin thanked staff and commented City streets and sidewalks are also a priority in the City, Mayor Rigby thanked staff for the budget process and requested all Councilmembers be provided any additional information requested at . 8. ADJOURN There being no further business, Councilmember Engelken moved to adjourn the meeting on Tuesday, MOTION PASSED August 12, 2014 at 8:21 p.m. Councilmember Zemanek seconded. UNANIMOUSLY. Respectfully submitted, ____________________________________ Sharon Harris, Assistant City Secretary Passed and approved on August 25, 2014. ____________________________________ Mayor Louis R. Rigby Page 8 of 8 August 11-12, 2014 City Council Meeting Minutes LOUIS RIGBY Mayor DARYL LEONARD JOHN ZEMANEK Councilmember District 3 Councilmember At Large A TOMMY MOSER DOTTIE KAMINSKI Councilmember District 4 Mayor Pro Tem JAY MARTIN Councilmember At Large B Councilmember District 5 DANNY EARP MIKE CLAUSEN Councilmember District 1 Councilmember District 6 CHUCK ENGELKEN Councilmember District 2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE AUGUST 25, 2014 Monday, August 25, 2014, The City Council of the City of La Porte met in a regular meeting on at the City Hall 6:00 p.m Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the following items of business: 1. CALL TO ORDER Mayor Rigby called the meeting to order at 6:02 p.m. Members of Council present: Councilmembers Kaminski, Clausen, Earp, Engelken, Zemanek, Moser and Martin. Councilmember Absent: Councilmember Leonard. Also present were Assistant City Secretary Sharon Harris, City Manager Corby Alexander, and Assistant City Attorney Clark Askins. 2. INVOCATION - The invocation was given by Dee Spears, Fairmont Park Church. 3. PLEDGE OF ALLEGIANCE -The Pledge of Allegiance was led by Councilmember Tommy Moser. 4. PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS (a) Recognition Retirement of Stephen Barr (Parks and Recreation Director) Mayor Rigby Mayor Rigby recognized Stephen Barr for twenty years of service as the Parks and Recreation Director for the City of La Porte and wished him well in his retirement. Stephen Barr spoke kind words and thanked everyone for allowing him to serve the City. 5.PUBLIC COMMENTS (Limited to five minutes per person.) Steve Clark, 2601 S. Broadway #58, addressed Council with concerns of lack of proper payment for utility services from Pelican Bay Association. Mr. Clark advised Council the Board members acknowledge the underpayment and he requested it be resolved by the City. Daniel Pring, 21 North Forrest Ave., addressed Council with concerns of safety in his neighborhood due to the lack of street lighting and speed bumps. Mr. Pring also advised Council of an accident in the neighborhood caused by a drunk driver. Patricia Rothermel, 2601 S. Broadway #32, addressed Council to defend her character as a business owner, citizen and Treasurer of Pelican Bay Association. Ms. Rothermel advised Council of a resident of Pelican Bay attempting to publicly defame her character. nd Bill Manning, 108 S. 2 St., thanked the City for the Main Street Town Hall Meeting and expressed concerns of electronic signage on Hwy 146 not being considered in the upcoming budget year. 16 Page of August 25, 2014, Council Meeting Minutes Kathryn Aguilar, 3119 Fondren, thanked Council for the considering the Street Overlay Project and advised of the need to enforce code violations in her Bayside Terrace community. Virginia Pierson-Turner, 231 Bayside, addressed Council and thanked them for considering the Street Overlay Project and requested culverts and drainage also be observed during the repairs in her Bayside Terrace Community. Don Berkemeyer, 3111 Fondren, addressed Council as a Board member of the Bayside Terrace Civic Club and thanked them for considering the Street Overlay Project in the community. Aubry Sartori, owner of Stepping Stone Funeral Home on Broadway, thanked Council for their support of businesses in the La Porte community and requested Council reconsider the electronic signage on Hwy 146, in addition to speaking in support of Items 7 A and 7 B. 6. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) (a) Consider approval or other action authorizing the City Manager to execute an amended agreement between the City of La Porte and the La Porte Livestock Show and Rodeo Association regarding the use of Designated Rodeo Arena and Facilities at Lomax Park S. Barr (b) Consider approval or other action authorizing the City Manager to execute an amended agreement between the City of La P the use of Designated Youth Baseball Facilities S. Barr (c) Consider approval or other action regarding installation of permanent window coverings at the P.D./E.O.C. Building; EMS Station; Municipal Court Building and Fire Stations 2,3, and 4 J. Suggs (d) Consider approval or other action authorizing the City Manager to execute a contract with Forde Construction Company Inc., in the amount of $577,477.00 for Street Overlay Project D. Mick (e) Consider approval or other action to award Bid No. 14023 for Lift Station 39 Force Main Replacement D. Mick (f) between the City of La Porte and the La Porte Area Water Authority D. Mick (g) Consider approval or other action regarding an Ordinance authorizing the release of an eight (8) foot wide utility easement from the east line of Lot 9, Block 6, Shady River Subdivision, Sec 3 T. Tietjens Regarding Items A and B, Mayor Rigby informed Council the items were requested to be pulled by City Manager Corby Alexander, until the September 8, 2014 meeting, due to last minute revisions on both items. 26 Page of August 25, 2014, Council Meeting Minutes Regarding Item D, Mayor Rigby questioned if references were checked on Forde Construction Company Inc. Public Works Director Dave Mick responded references were checked from the contract the previous year and Forde Construction Company Inc. is highly recommended. Regarding Item D, Councilmember Zemanek questioned if there is a need for a motion to address asphalt changes on Boyette St. Assistant City Attorney Clark Askins advised a motion to include the changes are acceptable. Item 6 (D) was pulled for a separate vote. Regarding Item C, Councilmember Martin questioned if the concerns of were addressed with Municipal Court Judge Denise Mitrano in regards to installation of permanent window coverings at the Municipal Court Building. Emergency Management Coordinator Jeff Suggs responded yes Judge Mitrano concerns were addressed and she is all for the project. Councilmember Engelken moved to approve the Consent Agenda Items C, E, F and G pursuant to staff MOTION PASSED. recommendations. Councilmember Moser seconded. Ayes: Mayor Rigby, Councilmembers Engelken, Zemanek, Clausen, Kaminski, Earp, Moser and Martin Nays: None Absent: Councilmember Leonard Ordinance 2014-3533: Prior to council action, Assistant City Attorney Clark Askins read the caption of AN ORDINANCE RELEASING AN EIGHT (8) FOOT WIDE UTILITY EASEMENT LOCATED WITHIN LOT 9, BLOCK 6 SHADY RIVER SUBDIVISION, SECTION 3, HARRIS COUNTY, TEXAS, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Councilmember Zemanek moved to approve the Consent Agenda Item D and have staff address the MOTION changes and concerns with overlay on Boyette St. Councilmember Martin seconded. PASSED. Ayes: Mayor Rigby, Councilmembers Engelken, Zemanek, Clausen, Kaminski, Earp, Moser and Martin Nays: None Absent: Councilmember Leonard 7. AUTHORIZATIONS (a) Consider approval or other action regarding an Ordinance authorizing and approving an amendment to Chapter 6 of the La Porte Code of Ordinances to provide for variance procedures for alcohol sales within 300 feet of schools; churches and hospitals T. Tietjens Planning and Development Director Tim Tietjens presented a summary. Mayor Rigby questioned if the Ordinance is to grant an alcohol permit or to provide for consideration of a variance. Planning and Development Director Tim Tietjens responded it is an amendment to Chapter 6 for a procedure for variance going forward. 36 Page of August 25, 2014, Council Meeting Minutes Councilmember Martin moved to authorize and approve amending Chapter 6 of the La Porte Code of Ordinances to provide for variance procedures for alcohol sales within 300 feet of schools; churches MOTION PASSED. and hospitals. Councilmember Kaminski seconded. Ayes: Mayor Rigby, Councilmembers Clausen, Earp, Engelken, Martin, Kaminski, Zemanek and Moser Nays: None Absent: Councilmember Leonard Ordinance 2014-3534: Prior to council action, Assistant City Attorney Clark Askins read the caption of AN ORDINANCE AMENDING CHAPTER 6 OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE, RELATING TO THE GRANTING OF VARIANCES TO DISTANCE REQUIREMENTS FOR THE SALE OF ALCOHOL NEAR CHURCHES, PUBLIC SCHOOLS AND PUBLIC HOSPITALS; PROVIDING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. (b) Consider approval or other action regarding an Ordinance authorizing a variance to Section 6-2 of the Code of Ordinances by allowing the sale of alcoholic beverages for on-premises consumption at Broadway Café, located at 1023 S. Broadway St. T. Tietjens Mayor advised Council the item was not posted on the agenda as a public hearing and will come back to the September 8, 2014 meeting for consideration and posted as a public hearing on the agenda. (c) Consider approval or other action regarding an Ordinance authorizing and approving an amendment to Chapter 70, of the Code of Ordinance by establishing a speed limit of 45 MPH along BS 146D from S. Broadway to SH 146 (Wharton Weems Boulevard), a distance of approximately 0.672 miles B. Eng City Engineer Bob Eng presented a summary. Councilmember Zemanek questioned if the concern is that the speed limit of 55 MPH is on a side street going into a subdivision. City Engineer Bob Eng responded the concern is cars turning in and out of a street with a speed limit of 55 MPH. Councilmember Zemanek commented he has concerns with the speed limit of 55 MPH with several subdivision with entrances on Fairmont Parkway that are not being observed. Councilmember Martin questioned if the study was initated from a citizen concern. Public Works Director Dave Mick responded he initated the study due to traffic safety concerns and Texas Department of Transportation (TxDot) proposed to reduce the speed limit to 45 MPH after completion of the study. Councilmember Martin questioned if there is signage warning motorists that the lanes merge. City Engineer Bob Eng responded no just a 55 MPH sign. Councilmember Zemanek commented a simple solution is to remove the second lane. Mayor Rigby agreed. Councilmember Zemanek moved to postpone the item until information can be gathered from Texas Department of Transportation to close the second lane and avoid a merge along BS 146 D from S. MOTION PASSED. Broadway to SH 146 (TxDot) Councilmember Kaminski seconded. 46 Page of August 25, 2014, Council Meeting Minutes Ayes: Mayor Rigby, Councilmembers Clausen, Earp, Engelken, Martin, Kaminski, Zemanek, and Moser Nays: None Absent: Councilmember Leonard 8. DISCUSSION OR OTHER ACTION (a) Discussion or other action regarding appointing members to various City boards, commissions and committees Mayor Rigby Assistant City Secretary Sharon Harris presented a summary for the 2014-2015 annual appointments to boards, commissions and committees. Council was advised to consider Commission; David Brady to replace David Janda as one of the directors on the La Porte Area Water Authority; Trey Kendrick, District 1 to replace Doretta Finch on the Planning and Zoning Commission; and Nick Barrera, At-Large B, to replace Phillip Hoot on the Planning and Zoning Commission. Council was also reminded of the three Planning and Zoning Commission positions that are off schedule according the ordinance and was advised to consider appointing Hal Lawler as Chair; Richard Warren to District 2; and Helen La Cour to District 3; with one-year terms expiring August 30, 2015, to Councilmember Zemanek moved to approve the appointments to the boards, committees, and MOTION PASSED. commissions. Councilmember Moser seconded. Ayes: Mayor Rigby, Councilmembers Clausen, Earp, Engelken, Martin, Kaminski, Zemanek, and Moser Nays: None Absent: Councilmember Leonard 9. REPORTS (a) Receive report of La Porte Development Corporation Board Councilmember Engelken Councilmember Engelken provided a report from the La Porte Development Corporation Board meeting held on August 18, 2014. 10. ADMINISTRATIVE REPORTS (a) Receive report from City Manager Labor Day Holiday Observed, Monday, September 1, 2014 City Council Meeting, Monday, September 8, 2014 Fiscal Affairs Committee Meeting, Monday, September 22, 2014 La Porte Development Corporation Board Meeting, Monday, September 22, 2014 City Council Meeting, Monday, September 22, 2014 City Manager Corby Alexander advised that staff will respond to the comments made during public comments and will report back to Council. 11. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information 56 Page of August 25, 2014, Council Meeting Minutes or existing policies Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Martin, Moser, and Mayor Rigby. Councilmembers Kaminski, Zemanek, Engelken, Earp and Clausen thanked Stephen Barr for his services to the City and wished him the best in his retirement; Councilmember Martin thanked Stephen Barr for his services to the City, thanked David Janda for serving on the La Porte Area Water Authority, thanked the Bayside Terrace citizens for their comments and attending the meeting tonight; Councilmember Moser thanked Stephen Barr for his services to the City and thanked the Main Street group for their comments and attending the meeting tonight and Mayor Rigby thanked Stephen Barr for his services and his wife Marci Barr for sharing him for all of the years. 12. ADJOURN There being no further business, the meeting adjourned at 6:48 p.m. _______________________________ Sharon Harris, Assistant City Secretary Passed and approved on September 8, 2014. ________________________________ Mayor Louis R. Rigby 66 Page of August 25, 2014, Council Meeting Minutes REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: Kathy Powell Kathy Powell Requested By: Account Number:Account Number: Finance Finance Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Resolution1. Resolution 2. Deed 3. Map 4. Summary of Foreclosure Activity4. Summary of Foreclosure Activity SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS  If a property is sold or struck off to a taxing unit that is party to the judgment, the taxing unit may sell the If a property is sold or struck off to a taxing unit that is party to the judgment, the taxing unit may sell the property at any time by public or private sale.property at any time by public or private sale.    The City of La Porte has had these properties on the public The City of La Porte has had these properties on the public resale list for more than an adequate amount of time and has received a bid for the minimum bid amount set by resale list for more than an adequate amount of time and has received a bid for the minimum bid amount set by the judgment or higher; at this time the City is asking the City Council to pass a resolution to approve the sale of the judgment or higher; at this time the City is asking the City Council to pass a resolution to approve the sale of these properties for the amount that has been offered.these properties for the amount that has been offered.    P213(1) –Lots 9, 10 & 11 Block 201Town of La PorteLots 9, 10 & 11 Block 201Town of La Porte––Offer $7,667.01 Offer $7,667.01  P213(3) –Lot 12 Block 201 Town of La Porte Lot 12 Block 201 Town of La Porte ––Offer $4,432.99Offer $4,432.99     Action Required of Council:Action Required of Council: Consider approval or other action of the Resolution authorizing the sale of:Consider approval or other action of the Resolution authorizing the sale of:  P213(1) –Lots 9, 10 & 11 Block 201Town of La Porte Lots 9, 10 & 11 Block 201Town of La Porte  P213(3) –Lot 12 Block 201 Town of La PorteLot 12 Block 201 Town of La Porte Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate Notice of confidentiality rights: If you are a natural person, you may remove or strike any of the following information from this instrument before it is filed for record in the public records: your social security number or your driver's license number (Language pursuant section 11.008 of the Texas Property Code) THE STATE OF TEXAS § § TAX RESALE DEED COUNTY OF HARRIS § KNOW ALL MEN BY THESE PRESENTS that the CITY OF LA PORTE, TRUSTEE, for the use and benefit of itself, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, HARRIS COUNTY FLOOD CONTROL DISTRICT, PORT OF HOUSTON AUTHORITY OF HARRIS COUNTY, HARRIS COUNTY HOSPITAL DISTRICT and the SAN JACINTO COMMUNITY COLLEGE DISTRICT, acting by and through it authorized by Section 34.05, Texas Property Tax Code, for and in consideration of the sum of TEN DOLLARS AND 00/100 ($10.00) AND OTHER GOOD AND VALUABLE CONSIDERATION, in hand paid by JACOB BRUNDIGE quitclaimed and by these presents do convey and quitclaim unto said Grantee all right, title and interest of the CITY OF LA PORTE, TRUSTEE, for the use and benefit of itself, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, HARRIS COUNTY FLOOD CONTROL DISTRICT, PORT OF HOUSTON AUTHORITY OF HARRIS COUNTY, HARRIS COUNTY HOSPITAL DISTRICT and the SAN JACINTO COMMUNITY COLLEGE DISTRICT in the property herein conveyed, acquired by tax foreclosure sale heretofore held, in Cause No. 2004-48872, styled City of La Porte and La Porte Independent School District vs. Charles W.F. Compton, said property being described as: LOTS 9, 10 AND 11, BLOCK 201, OF LA PORTE, AN ADDITION IN HARRIS COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT FILED IN THE REAL PROPERTY RECORDS OF HARRIS COUNTY, TEXAS. (ACCOUNT NUMBER 024-005-001-0009) LOT 12, BLOCK 201, OF LA PORTE, AN ADDITION IN HARRIS COUNTY, TEXAS, ACCORDING TO THE MAP OR PLAT THEREOF FILED IN THE REAL PROPERTY RECORDS OF HARRIS COUNTY, TEXAS. (ACCOUNT NUMBER 024-005-001-0012) This conveyance is made and accepted subject to the following matters to the extent that the same are in effect at this time: any and all rights of redemption, restrictions, covenants, conditions, easements, encumbrances and outstanding mineral interests, if any, relating to the hereinabove described property, but only to the extent they are still in effect, shown of record in the hereinabove mentioned County and State, and to all zoning laws, regulations and ordinances of municipal and/or other governmental authorities, if any but only to the extent that they are still in effect, relating to the hereinabove described property. TO HAVE AND TO HOLD said premises, together with all and singular the rights, privileges and appurtenances thereto in any manner belonging unto the said LINDA LINTHICUM, her heirs and assigns forever, so that neither the CITY OF LA PORTE, TRUSTEE, for the use and benefit of itself, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, HARRIS COUNTY FLOOD CONTROL DISTRICT, PORT OF HOUSTON AUTHORITY OF HARRIS COUNTY, HARRIS COUNTY HOSPITAL DISTRICT and the SAN JACINTO COMMUNITY 1 COLLEGE DISTRICT any person claiming under it shall at any time hereafter have, claim or demand any right or title to the aforesaid premises or appurtenances, or any part thereof. Grantee accepts ct to any environmental conditions that might have or still exist on said property, and subject to any title defects and deficiencies, and subject to the right of redemption, if any, provided under the Texas Property Tax Code. Grantee acknowledges and agrees that this conveyance is expressly made without warranty. This transaction is in full satisfaction of all taxes, penalties, interest, and costs that have accrued until the date hereof. Pro rata taxes for the current year are assumed by Grantee. IN TESTIMONY WHEREOF, CITY OF LA PORTE, TRUSTEE, for the use and benefit of itself, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, HARRIS COUNTY FLOOD CONTROL DISTRICT, PORT OF HOUSTON AUTHORITY OF HARRIS COUNTY, HARRIS COUNTY HOSPITAL DISTRICT and the SAN JACINTO COMMUNITY COLLEGE DISTRICT has caused these presents to be executed this ________day of ______________________ 2014. CITY OF LA PORTE, TRUSTEE LOUIS R RIGBY, MAYOR ACCEPTED: ______________________________ JACOB BRUNDIGE 2 THE STATE OF TEXAS § § COUNTY OF HARRIS § BEFORE ME , the undersigned authority, on this day personally appeared LOUIS R RIGBY, Mayor of the City of La Porte, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of __________________________, 2014. ________________________________ NOTARY PUBLIC, in and for the STATE OF TEXAS My Commission Expires: ____________ THE STATE OF TEXAS § § COUNTY OF HARRIS § BEFORE ME , the undersigned authority, on this day personally appeared JACOB BRUNDIGE known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed same for the purposes and consideration therein expressed, in the capacity therein stated, and with the conditions and the limitations therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of __________________________, 2014. ________________________________ NOTARY PUBLIC, in and for the STATE OF TEXAS My Commission Expires: ____________ After Recording Return To: JACOB BRUNDIGE 233 SAN JACINTO ST LA PORTE, TX 77571 3 AREA MAP LOTS 9, 10 & 11, BLOCK 201, TOWN OF LA PORTE (HCAD NO. 024-005-001-0009) E A ST LOTS 12, BLOCK 201, TOWN OF LA PORTE (HCAD NO. 024-005-001-0009) 1 inch = 100 feet REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: N/A N/A T. Leach/R. Epting T. Leach/R. Epting Source of Funds:Source of Funds: Requested By: Account Number:Account Number: Parks & Recreation Parks & Recreation Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Proposed Agreement1. Proposed Agreement SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS This item originally appeared on the August 25, 2014 Agenda.  There was one late adjustment to some This item originally appeared on the August 25, 2014 Agenda.  There was one late adjustment to some wording to clarify the trash disposal for the Sunday games at Fairmont Park.  Staff requested that the wording to clarify the trash disposal for the Sunday games at Fairmont Park.  Staff requested that the item be postponed to provide additional time for all parties to fully review the one change.  The text item be postponed to provide additional time for all parties to fully review the one change.  The text below is identical to what appeared in the August 25 agenda.below is identical to what appeared in the August 25 agenda.  The La Porte Boy The La Porte Boy’’s Baseball Association is requesting the use of Fairmont Park Practice Fields for use during s Baseball Association is requesting the use of Fairmont Park Practice Fields for use during the Associationthe Association’’s Sunday Fall League series to take care of overflow league games that cans Sunday Fall League series to take care of overflow league games that can’’t be played at the t be played at the Pecan Park fields. This proposed use is not covered under the existing agreement so it needs to be amended to Pecan Park fields. This proposed use is not covered under the existing agreement so it needs to be amended to allow this special use.allow this special use.  Proposed changes to the agreement are shown in the agreement in green. Proposed changes to the agreement are shown in the agreement in green. Proposed changes to the agreement are shown in the agreement in green. Proposed changes to the agreement are shown in the agreement in green.  Highlights of the proposed changes are: Highlights of the proposed changes are: 1.A maximum of eight Sundays are to be used for this purpose and the City must be notified 30 days prior to A maximum of eight Sundays are to be used for this purpose and the City must be notified 30 days prior to the first use.the first use. 2.The Association is responsible for preparation, cleanup, litter removal, restroom cleaning, supplies and The Association is responsible for preparation, cleanup, litter removal, restroom cleaning, supplies and materials necessary to accomplish this series of events.materials necessary to accomplish this series of events. 3.The Financial section of the agreement is adjusted to reflect the actual documentation that is provided by The Financial section of the agreement is adjusted to reflect the actual documentation that is provided by the Association to the City; an approved statement as approved by the Citythe Association to the City; an approved statement as approved by the City’’s Finance Department.s Finance Department. 4.Tournament/League games at Fairmont Park cannot begin before 7am or end after 8pm on Saturdays, nor Tournament/League games at Fairmont Park cannot begin before 7am or end after 8pm on Saturdays, nor begin before 9am or end after 6pm on Sundays.begin before 9am or end after 6pm on Sundays. 5.The advertising signage language has been adjusted to align with the CityThe advertising signage language has been adjusted to align with the City’’s offs off--premises Sign Ordinance.premises Sign Ordinance.  The Association has over 50 teams from all over the Houston area that participate in this Fall League.  The Association has over 50 teams from all over the Houston area that participate in this Fall League. These visitors have a big economic impact on the businesses in the areas around both Pecan Park and These visitors have a big economic impact on the businesses in the areas around both Pecan Park and Fairmont Park. Safeguards on time of use, and light use for these games should ensure that they have a Fairmont Park. Safeguards on time of use, and light use for these games should ensure that they have a minimal impact on the surrounding Fairmont community. minimal impact on the surrounding Fairmont community.   Staff recommends that the agreement be amended as presented. Staff recommends that the agreement be amended as presented. Action Required of Council:Action Required of Council: Consider approval or other action authorizing the City Manager to execute an amended agreement between the Consider approval or other action authorizing the City Manager to execute an amended agreement between the City of La Porte and the La Porte BoyCity of La Porte and the La Porte Boy’’s Baseball Association regarding the use of Designated Youth Baseball s Baseball Association regarding the use of Designated Youth Baseball Facilities. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: T. Tietjens T. Tietjens Requested By: Account Number:Account Number: Planning & Development Planning & Development Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Ordinance1. Ordinance 2. Utility Easement2. Utility Easement 3. Deed 4. Area Map4. Area Map SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The City has processed an application from Analytic Stress Relieving, Inc. to vacate, abandon and close the The City has processed an application from Analytic Stress Relieving, Inc. to vacate, abandon and close the northernmost 159northernmost 159’’of the alley in Block 715, La Porte (see Area Map).  The company desires this closing to of the alley in Block 715, La Porte (see Area Map).  The company desires this closing to facilitate plans for the construction of a new 2facilitate plans for the construction of a new 2--story office building at the southwest corner of the intersection of story office building at the southwest corner of the intersection of th North 17 and West Polk Streets. and West Polk Streets.  Staff’s review of the closing application has determined that a 6s review of the closing application has determined that a 6””sanitary sewer main is located within the subject sanitary sewer main is located within the subject for which a 16’wide utility easement will be retained.  Centerpoint Energy, Comcast and AT&T have each issued wide utility easement will be retained.  Centerpoint Energy, Comcast and AT&T have each issued letters of no object to the closing.  letters of no object to the closing.    In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the alley has  In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the alley has  In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the alley has  In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the alley has established a value of $2.50 per square foot for the 2,544 square foot area to be closed.  Closing fees for the alley established a value of $2.50 per square foot for the 2,544 square foot area to be closed.  Closing fees for the alley established a value of $2.50 per square foot for the 2,544 square foot area to be closed.  Closing fees for the alley established a value of $2.50 per square foot for the 2,544 square foot area to be closed.  Closing fees for the alley (with 25% discount by ordinance) total $4,770 for which payment has been received pending final action by (with 25% discount by ordinance) total $4,770 for which payment has been received pending final action by Council. Action Required of Council:Action Required of Council: Consider approval or other action of an ordinance vacating, abandoning, and closing the northernmost 159Consider approval or other action of an ordinance vacating, abandoning, and closing the northernmost 159’’of the of the alley in Block 715, La Porte; retaining a 16alley in Block 715, La Porte; retaining a 16’’foot wide utility easement within the area to be closed and authorizing foot wide utility easement within the area to be closed and authorizing the City Manager to execute a deed to the adjacent owner for the area subject to closing.the City Manager to execute a deed to the adjacent owner for the area subject to closing. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate ORDINANCE NO. 2014-________________ AN ORDINANCE VACATING, ABANDONING AND CLOSING A PORTION OF THE ALLEY IN BLOCK 715, LA PORTE; RETAINING A 16’ WIDE PUBLIC UTILITY EASEMENT AND AUTHORIZING THE EXECUTION AND DELIVERY OF A DEED TO THE ADJOINING LANDOWNER, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the City Council of the City of La Porte has been requested by the record ownerof the property abutting the hereinafter described alley in Block 715, La Porte; and, WHEREAS, the City Council of the City of La Porte has determined and does hereby find, determine, and declare that the hereinafter described alley in Block 715, La Porteis not suitable, needed, or beneficial to the public as a public road, street, or alley, and the closing of hereinafter described alley in Block 715, La Porte is for the protection of the public and for the public interest and benefit, and that the hereinafter described alley in Block 715, La Porte should be vacated, abandoned, and permanently closed. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. Under and by virtue of the power granted to the City of La Porte under its home rule charter and Chapter 253, Section 253.001, Texas Local Government Code, the hereinafter described alley in Block 715, La Porte is hereby permanently vacated, abandoned, and closed by the City of La Porte, being generally illustrated on Exhibit “A” incorporated herein, and further described to wit: BEGINNING at the northwest corner of Lot 30, Block 715, La Porte, said point being located on the south right-of-way line of West Polk Street (60’ wide); THENCE in a westerly direction, a distance of 16 feet along the south line of West Polk St. (60’ wide) to a point at the northeast corner of Lot 1, Block 715, La Porte; THENCE in a southerly direction along the east line of Lots 1 through 6, Block 715, La Porte, a distance of 159 feet to the southeast corner of Lot 6, Block 715, La Porte; THENCE in an easterly direction, crossing the alley in Block 715, La Porte, a distance of 16 feet to a point at the southwest corner of Lot 25, Block 715, La Porte; THENCE in a northerly direction along the west line of Lots 25 through 30, Block 715, La Porte, a distance of 159 feet to the POINT OF BEGINNING of the herein described tract containing 2,544 square feet. 2 Section 2. The City of La Porte hereby retains for itself and its successors and assigns, a sixteen (16) foot wide Public Utility Easement within the entire area of the above-described 16 (16) foot wide alley to be closed by this ordinance. Section 3. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place, and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered, and formally acted upon. The City Council further ratifies, approves, and confirms such written notice and the contents and posting thereof. Section 4. This ordinance shall be effective from and after its passage and approval, and it is so ordered. 4 AREA MAP PROPERTY LOCATION (16' x 159' = 2,544 S.F.) W POLK ST 715 W MAIN ST REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 001 (General Fund) 001 (General Fund) Dave Mick Dave Mick Source of Funds:Source of Funds: Requested By: 001001--70727072--532532--5005 5005 Public Works Public Works Account Number:Account Number: Department: 50,000 50,000 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: 80,000 80,000 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Bid Tabluation1. Bid Tabluation 2. Vendor Access Report2. Vendor Access Report 3. Request for Proposal (Selected Pages)3. Request for Proposal (Selected Pages) SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS   Public Works routinely utilizes 2 Public Works routinely utilizes 2 ––4 temporary help employees in the Solid Waste Division.  Staff 4 temporary help employees in the Solid Waste Division.  Staff Summary:  originally bid this item June 30, 2014 and received one bid of $17.40/hour.  The item was bid a second time July 29, originally bid this item June 30, 2014 and received one bid of $17.40/hour.  The item was bid a second time July 29, 2014 and the City received bids of $13.11/hour and $16.68/hour.  The request is for City Council authorization of 2014 and the City received bids of $13.11/hour and $16.68/hour.  The request is for City Council authorization of both the agreement between the City and the staffing company and the expenditures over $50,000 for temporary both the agreement between the City and the staffing company and the expenditures over $50,000 for temporary help.  The cost of two temporary employees is approximately $45,000/year.  The total cost over any 12help.  The cost of two temporary employees is approximately $45,000/year.  The total cost over any 12--month month period may increase to over $50,000 depending on the frequency that a third or fourth temporary employee may be period may increase to over $50,000 depending on the frequency that a third or fourth temporary employee may be utilized.     The Solid Waste Division has utilized temporary staffing from outside agencies to fill in vacant The Solid Waste Division has utilized temporary staffing from outside agencies to fill in vacant Background:  Solid Waste Worker positions for short term leave due to vacation, sick, bereavement, and end of employment for Solid Waste Worker positions for short term leave due to vacation, sick, bereavement, and end of employment for over 25 years. This position has a high turnover rate and the temporary staffing is used regularly from a budgeted over 25 years. This position has a high turnover rate and the temporary staffing is used regularly from a budgeted account 001-70727072--532532--5005. 5005.    Beginning in September 2011 one of the eight full time Solid Waste Worker positions was left unfilled after an Beginning in September 2011 one of the eight full time Solid Waste Worker positions was left unfilled after an employee left City employment and a temporary worker was utilized on a daily basis to fill the position. Beginning employee left City employment and a temporary worker was utilized on a daily basis to fill the position. Beginning in April 2012 a second full time Solid Waste Worker position was left unfilled after an employee left City in April 2012 a second full time Solid Waste Worker position was left unfilled after an employee left City employment and a temporary worker was utilized on a daily basis to fill the position. employment and a temporary worker was utilized on a daily basis to fill the position.    The permanent, City hired, full time Solid Waste Worker for this position work schedule is 4 The permanent, City hired, full time Solid Waste Worker for this position work schedule is 4 ––ten hour days and ten hour days and is paid 40 hours per week. The average amount of actual time worked per week is 28 is paid 40 hours per week. The average amount of actual time worked per week is 28 ––32 hours per week. The 32 hours per week. The entry level wages ($11.75 per hour) and benefits for this position are as follows:  entry level wages ($11.75 per hour) and benefits for this position are as follows:     Annual Salary                         $24,446.00Annual Salary                         $24,446.00   Benefits   FICA                                            1870.12FICA                                            1870.12   TMRS                                          4192.49TMRS                                          4192.49   Medical Insurance                     10422.00Medical Insurance                     10422.00   Life Insurance                                  28.80Life Insurance                                  28.80   Workers Comp.                             387.00Workers Comp.                             387.00       Total Salary and Benefits:     $41,346.41Total Salary and Benefits:     $41,346.41    The annual cost to fill a Solid Waste Worker position with a temporary worker based on an average 32 hours per The annual cost to fill a Solid Waste Worker position with a temporary worker based on an average 32 hours per week actual pay at $13.11 per hour is an annual cost of $21,815.00 per year. A savings of $19,531.41 per year per week actual pay at $13.11 per hour is an annual cost of $21,815.00 per year. A savings of $19,531.41 per year per full time position filled with temporary workers.full time position filled with temporary workers.    Bid 14028 for Temporary Personnel Services for Solid Waste Worker was advertised in the Houston Chronicle, Bid 14028 for Temporary Personnel Services for Solid Waste Worker was advertised in the Houston Chronicle, posted on the Cityposted on the City’’s website and Public Purchase and sent to 4 local companies directly on July 10, 2014.  Two s website and Public Purchase and sent to 4 local companies directly on July 10, 2014.  Two responses were opened and read on 7/29/2014.  Tungsten Staffing is the low bidder at $13.11 per hour for one responses were opened and read on 7/29/2014.  Tungsten Staffing is the low bidder at $13.11 per hour for one temporary worker. Tungsten is currently the vendor providing temporary worker services to the City. Tungsten temporary worker. Tungsten is currently the vendor providing temporary worker services to the City. Tungsten has consistently provided workers as needed on a scheduled and on demand basis. Employee Training Centers is has consistently provided workers as needed on a scheduled and on demand basis. Employee Training Centers is second bid at $16.68 per hour. Staff recommends Tungsten Staffing as primary vendor and Employee Training second bid at $16.68 per hour. Staff recommends Tungsten Staffing as primary vendor and Employee Training Centers as an alternate. Centers as an alternate.    This is a one-year contract with an option for up to two additional years with annual CPI adjustments.  year contract with an option for up to two additional years with annual CPI adjustments.      Action Required of Council:Action Required of Council:   Consider approval or other action to: 1) Award Bid No. 14028 to Tungsten Staffing as Consider approval or other action to: 1) Award Bid No. 14028 to Tungsten Staffing as primary vendor in the amount of $13.11 per hour and Employee Training Centers as an primary vendor in the amount of $13.11 per hour and Employee Training Centers as an alternate vendor in the amount of $16.68 per hour for a maximum $70,000 per year. 2) alternate vendor in the amount of $16.68 per hour for a maximum $70,000 per year. 2) Authorize additional excess funding from 001Authorize additional excess funding from 001--70727072--532532--1010 regular earnings (the budget 1010 regular earnings (the budget for city solid waste division employee salaries) to be transferred to 001for city solid waste division employee salaries) to be transferred to 001--70727072--532532--5005 5005 personnel services (the budget for solid waste division contract services) for both FY 14 and personnel services (the budget for solid waste division contract services) for both FY 14 and FY 15 as funding becomes available utilizing temporary staffing on a regular basis in lieu of FY 15 as funding becomes available utilizing temporary staffing on a regular basis in lieu of regular full time employees.regular full time employees.      Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate Access Report AgencyCity of La Porte (TX) Bid Number14028 Bid TitleTemporary Personnel Services-Solid Waste Worker Vendor NameAccessed First TimeDocuments Protouch Nurses2014-07-17 04:43 PM CDT#14028 Temporary Personnel Service Final.pdf Employee Solution2014-07-10 09:01 AM CDT#14028 Temporary Personnel Service Final.pdf FW Services, Inc.2014-07-10 04:26 AM CDT#14028 Temporary Personnel Service Final.pdf JIm Kodam Inc.2014-07-11 01:02 AM CDT#14028 Temporary Personnel Service Final.pdf Employment & Training Centers, Inc.2014-07-10 01:31 PM CDT#14028 Temporary Personnel Service Final.pdf makro2014-07-11 10:08 AM CDT#14028 Temporary Personnel Service Final.pdf Sent by email directly toTungsten Laborfinders Meador Pacesetters #14028 Temporary Personnel Service Final.pdf #14028 Temporary Personnel Service Final.pdf #14028 Temporary Personnel Service Final.pdf #14028 Temporary Personnel Service Final.pdf #14028 Temporary Personnel Service Final.pdf #14028 Temporary Personnel Service Final.pdf Invitation to Bid Bid#14026–Temporary Personnel Services-Solid Waste Worker required for use by The City of La PortePublic Works Department issued by City of La Porte Procurement Division Office 604 W. Fairmont Parkway, La Porte, Texas 77571 Phone: 281-470-5126 Fax: 281-470-5127 Information: Forms furnished by the City of La Porte may be obtained without deposit fromPublicPurchase.com; the Purchasing Division Office located at 604 W. Fairmont Pkwy, La Porte, TX 77571; or, by emailing purchasing@laportetx.gov. Bid Opening Date: Monday, June 30, 2014 Bid Opening Time: 2:00p.m., Central Standard Time Bid ReceivingLocation: City Hall Information Desk, 604 W. Fairmont Parkway, La Porte, Texas 77571 Sealed Bids must be received at the CityHall Information Desk, 604 W. Fairmont Parkway, La Porte, Texas 77571 no later than date and time stated above. The bids will be opened and publicly read in Council Chambersimmediately after the closing hour for the bids on said date. No late bids will be considered Bid must be submitted in sealed envelope(s) or packages(s). The outside of the envelope or package must clearly state the name of the project, the bid number, and the time and date specified for receipt. The name and address of the Bidder must also be clearly printed on the outside of the envelope(s) or packages. Bid package must be complete and returned in its entirety. Published:June 12, 2014 June 19, 2014 General Information to Bidders From Bid Advertisement to Bid Submission Article 1. Requirements for Bidding and Instructions to Bidders 1.1 The Bid Documents The Bid Documents include this Invitation for Bids, Bid Proposal Pages, Requirements for Bidding and Instructions for Bidders, Standard Terms and Conditions, Special Conditions, Supplemental Special Conditions (if any), Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other exhibits attached hereto, and any and all clarifications and addenda issued by the City. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents. 1.2 Preparing the Bid Bids are to be prepared and submitted in accordance with the provisions herein. Failure to do so may result in rejection of the bid. Bids must be prepared and submitted only on the forms provided within the solicitation package. Where a signature is required, an authorized representative of the bidder must do so. Evidence as to such authority may be required. 1.3 Obtaining the Bid Documents Bid Documents are typically provided to a bidder at no cost. If a fee is to be charged it will be so stated in the Invitation to Bidders 1.3.1 Downloadable Bid Documents The primary method to obtain documents is by downloading the solicitation package from the City's third party provider, PublicPurchase.com. 1.3.1.1 All Bidders that download from the City's third party resource, Public Purchase, or that receive Bid Documents by any other means are responsible for checking the Public Purchase website for clarifications, supplemental instructions and/or addenda. The City will only publish this information on Public Purchase and will not be responsible for a bidder’s failure to consider additional information contained therein in preparing its bid. Further, failure to obtain the proper forms, clarifications and/or addenda from Public Purchase website and acknowledge them in the Bid Documents when submitting the bid will render the bid non-responsive. Any harm to the bidder resulting from such failure to obtain all necessary documents will not be valid grounds for a protest against award(s) made under this bid solicitation. 1.3.1.2 Printable Documents If a prospective bidder is unable to download the Bid Documents by registering at PublicPurchase.com or by other electronic means, these documents are available by contacting the Purchasing Division Office located at 604 W. Fairmont Parkway, La Porte, Texas 77571. Telephone 281-470-5126, FAX 281-470-5127. Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda 4.6 Warranty and Product information Contractor must provide original product warranty and related services for products provided under this Contract in accordance with the standard warranty regularly provided by the original equipment manufacturer for that product, unless the Detailed Specifications call for a different warranty. Contractor warrants that the title to products provided under this agreement is good and its transfer is rightful, and that the products delivered to the City are free from all liens or security interest or other encumbrance. Additionally, in addition to any implied warranty, the items shall conform to specifications, drawings, and other requirements in the Detailed Specifications and shall be free from defects in materials and workmanship including defects in design except to the extent that they are non-standard products manufactured pursuant to detailed designs furnished by the City and the defect is in the portion of the design furnished by the City. Said warranties, including warranties implied by law, shall run to City, its successors, assigns, customers and to users of the goods. ARTICLE 5 Scope of Work and Detailed Specifications 5.1 Intent The City of La Porte is requesting competitive sealed bids for an annual contract to furnish temporary personnel on an on-call basis for a Solid Waste Worker in the Public Works Department. See Exhibit D for Job Description. The successful Contractor shall abide by all labor laws. 5.2 Period of Contract: The initial term of the contract shall be for a period of one (1) year from the date of approval by City Council. If agreed to by both parties, the contract may be extended for up to two (2) additional one (1) year terms. A price adjustment based on the Consumer Price Index will be considered upon renewal. In the event services are scheduled to end because of the expiration of this contract, the Contractor shall continue the service upon the request of the Purchasing Manager. The extension period shall not extend for more that 90 days beyond the expiration date of the existing contract. The Contractor shall be compensated for the service at the rate in effect when the extension clause is invoked by the City. 5.3 Hours/City Holidays Hours of work shall normally be eight (8) hours per day Monday through Friday. Hours may vary due to departmental work schedules. Approximate work hours are 7 hours Mon/Tues and 5.5 hours Thurs/Fri. Hours worked will be reported in whole and quarter hours. The City will specify the time for the temporary employee=s arrival and departure from the work site. Temporary employees are responsible for their own transportation to and from the work site. The City will not be responsible for payment for time spent applying and testing/interviewing for City jobs nor for any time not actually spent in productive work for the City. Official City holidays include: New Year's Day Labor Day Good Friday Thanksgiving Memorial Day (Observed) Day after Thanksgiving Day Independence Day Christmas Day Christmas Eve 5.4 Contract Award The City may award to multiple vendors or to one vendor, or use any combination that best serves the interest of the City. The City makes no guarantee as to the specific amount of service required from the vendor. 5.5 Price The price per hour bid for each classification shall include, but not be limited to, taxes, insurance, benefits, workers= compensation and wages. The City will not provide workers= compensation, health benefits, vacation leave, sick leave, etc. for temporary personnel. Price will remain the same for a period of one year. At all times and for purposes of benefits and wages, temporary employees are considered to be employees of the Contractor providing them and not in any way employees of the City. 5.6 Job Knowledge Successful Contractor shall ensure that temporaries maintain proof of employment eligibility and meet job experience and knowledge requirements. Upon request, the Contractor shall provide a copy of the temporary’s resume, application, or other documentation stating the skills and experience which qualifies them for assignment. 5.7 Attire Successful Contractor shall ensure that temporaries are informed of proper attire for the work assignment. Laborers shall wear long pants, short or long sleeved shirts, and safety shoes. The temporary employee or the staffing agency is also responsible for safety glasses, if required. The City will not furnish uniforms, footwear, hard hats, rain gear, safety glasses or other personal protective gear. The City may elect to provide some safety equipment, i.e., safety vests for traffic control, etc. 5.8 Safety The contractor shall ensure all laborers receive and understand Exhibit E - Solid Waste Safety Rules 5.9 Notice of Temporary Services The City will normally provide a twenty-four (24) hour notice to the Contractor of the need for a temporary, but in some instances, advance notice may not be given. If the Contractor fails to provide a temporary within the time frame specified, the City reserves the right to fill the position through other employment agencies. The City reserves the right to directly hire temporary personnel, if needed. 5.10 Performance The Contractor will use the City’s job classifications in order to avoid confusion of placement and payment. The Contractor shall supply personnel that are capable of performing all required functions in a satisfactory and acceptable manner. The City shall be the sole judge of satisfactory performance. The City reserves the right to require a replacement of any temporary. The City will be responsible for payment for services rendered only until the time the Contractor is notified of unsatisfactory performance. If for any reason the temporary leaves before the assignment is complete, the Contractor shall replace the temporary as soon as possible, but not later than 24 hours thereafter. Temporary assignments may only be authorized by a City of La Porte Purchase Order. Daily requests for staffing will be done by the City of La Porte Solid Waste Division Supervisor. Requests for temporaries will be confirmed in writing by the City’s’ Human Resources Department. When placing an order for a temporary employee the Human Resources Department will provide the following information: Department/Division requesting services Job classification of the individual needed Job Duties Location of Work site Working hours Person to whom the temporary employee reports Approximate length of time temporary employee will be needed 5.11 Pre-screening/Background Checks All temporaries assigned to the City shall be pre-screened and tested by the Contractor before being assigned to ensure temporary meets the requirements of the assignment. Contractor is responsible for all costs associated with pre-screening requirements and background searches. All temporaries shall meet the job skill requirements of the assignment as indicated by the attached job descriptions. All temporary personnel assigned to the City shall be screened for drugs using a five (5) panel drug screen. No temporary failing drug screening will be sent to the City for employment. Proof of drug screening must be provided to the City on the first day of employment. Drug screening for temporary positions requiring a CDL must be in accordance with the Federal Department of Transportation guidelines. Verification of driver=s license record is also required. The vendor shall perform a criminal history search through the Texas Department of Public Safety (DPS) public access crime records website. Information pertaining to this service may be obtained at: https://records.txdps.state.tx.us/accountinfo.cfm. The DPS public database shall be searched for any conviction record and sex offender registration status for each temporary prior to assignment with the City. Results of this search shall be provided to the City prior to the placement of an individual in an assignment. The City reserves the right, at its sole discretion, to accept or reject personnel for a job assignment based on the results of this search. Contractor must adhere by the attached Exhibit F - City of La Porte Background Check Policy for all potential temporary personnel. The Contractor shall verify that personnel provided for assignment to City positions, are fully documented and authorized to work in the United States. Such documentation shall be provided to City upon request. 5.12 Performance The Contractor will waive all charges for employees who report to work and are deemed unsatisfactory within the first two (2) hours. If the employee works more than two (2) hours and is then deemed unsatisfactory, the Contractor may bill the City for all hours worked in the shift. 5.13 Overtime Temporary employees may be required to work overtime or beyond the work shift with prior authorization from the hiring supervisor/manager. Time and one-half the regular hourly rate will be paid for hours worked in excess of a consecutive forty (40) hour period calculated from Monday to Sunday. 5.14 Hiring of Temporary The Contractor shall not be eligible for any fee if any person assigned to the City under this contract is subsequently hired by the City through a competitive hiring process after working 500 hours as a temporary employee. 5.15 Qualifications of Contractor Bidders shall furnish evidence satisfactory to the City that he/she has sufficient means and experience in the type of work called for to assure completion of the Contract in a satisfactory manner. Bidders, who have not held this contract within the immediately preceding three (3) years, shall include the following information to describe the experience and capability factors of the company: 5.15.1 Number of years in operation. 5.15.2 Kind of company, i.e., corporation, partnership or sole proprietor. If corporation, please list names and addresses of three top corporate officers. If partnership, please list names and addresses of partners. 5.15.3 Largest dollar amount of contract currently in effect with a business. 5.15.4 References from at least three (3) businesses with which your company has completed similar type work within the last two (2) years including the business name, address, phone number, and a contact person. ARTICLE 6 Insurance Requirements 6.1 Contractor shall not commence work under this contract until all insurance requirements have been met as presented under this Article and such insurance has been approved by the City, nor shall the contractor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been so obtained and approved. Contractor is required to maintain, at all times during the performance of the contract, the insurance detailed in the bid specifications (Exhibit B). ARTICLE 7 Proposal Pages 7.1 Contractor agrees to charge to the public the retail prices, exclusive of any sales tax, as shown on Exhibit A , attached hereto, incorporated by reference herein, and made a part hereof for all purposes. Contractor shall offer no other item for sale that is not on the approved price list. Initial pricing shall be in accordance with Exhibit A. Contractor may add, delete, or make other adjustments to items or pricing from time to time, provided each item or price change is pre-approved, in writing, by the City prior to its offering. ARTICLE 8 Execution and Exception Page Bid execution and acceptance pages follow. Please complete only the Execution page appropriate for your business type. Remainder of this page intentionally blank. Article 9 EXHIBITS Exhibit pages to follow Remainder of page intentionally blank Exhibit B Insurance Requirements Contractor shall keep and maintain during the term of this contract, insurance as detailed in this Exhibit. Each policy obtained by the Contractor for work with this Contract, with exception of the Worker's Compensation policy, shall name the City of La Porte as an additional insured, and shall contain waiver of subrogation in favor of the City of La Porte. The coverage and amounts designated are minimum requirements and do not establish limits of the Contractor's liability. Additional coverage may be provided at the Contractor's option and expense. General Liability: Commercial General Liability General Aggregate $2,000.000 Personal Injury $1,000,000 Each Occurrence $1,000,000 Automobile Liability: Combined Single Limit $1,000,000 Excess Liability: Umbrella Each Occurrence $1,000,000 Each Aggregate $1,000,000 Worker's Compensation: A. Definitions: Certificate of coverage ("certificate"). A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWC-81, TWCC-82, TWCC-83 or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the Contractor's work on the project has been completed and accepted by the Owner. Persons providing services on the project - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner- operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services include without limitation providing, hauling or delivering equipment or materials, or providing labor, transportation or other services related to the project. CITY OF LA PORTE SOLID WASTE WORKER JOB DESCRIPTION FLSA: Non-ExemptPAY GRADE: 010 DEFINITION To perform heavy manual labor in the collection and the removal of refuse, trash, brush, and solid waste. SUPERVISION RECEIVED AND EXERCISED Receives general supervision fromhigher level solid waste personnel ESSENTIAL JOB FUNCTIONS Duties may include, but are not limited to, the following: Pick up and empty refuse material into refuse truck. Pick up brush, bulky items and other debris and place it into refuse truck. Operate mechanism for loading, compressing, and dumping refuse material. Provide direction to truck operator in backing up and moving refuse truck in collections operations. Clean and perform minor maintenance on refuse vehicles as required. Perform related duties as assigned. QUALIFICATIONS Knowledge of: Proper lifting techniques. Refuse collection equipment operations. Rules, policies, and procedures relating to refuse collection and safety. Ability to: Perform heavy manual labor. Work in unfavorable weather conditions. Understand and carry out written and oral instructions. Establish and maintain effective working relationships with those contacted in the course of work. TRAINING AND EXPERIENCE Some experience in heavy manual labor and completion of formal or informal training sufficient to read and write at a level necessary for adequate job performance. Possession of a High School Diploma or GED, is desirable. Rev Apr 2014 SOLID WASTE WORKER JOB DESCRIPTION PAGE2 *Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. *Duties, responsibilities and actions may change at any time with or without notice. The City of La Porte is an Equal Opportunity and Affirmative Action Employer. Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position. Employee NameDate Rev Apr 2014 City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures SOLID WASTE SAFETY RULES, POLICIES, AND PROCEDURES The following safety rules have been prepared to assist you based on your job descriptions and nature of regular full timetemporary work these rules apply to all and employees. All Employees 1.MUST wear a safety vest, work boots, back brace belt, and gloves when performing the daily duties, temporary the City of La Portedo not supply workers with safety equipment, but all employees regular full time or temp shall abide by all safety rules/policies.In the case of a temporary worker not having proper safety equipment and we have the equipment needed,we will provide the equipment and receive it back at the end of the work day. If we don’t have the safety equipment the temporary will be sent back to temporary service. 2.DO NOT, under any circumstances, move the truck or heavy equipment until the driver can see the ground crew or spotter either by direct view or in the rear-view mirror. 3.Before the driver moves the vehicle, visually inspect footwear to verify that it is free from mud, oil, or any other slippery material to prevent slippage off the pedals. must 4.All employees wear the seat belt,if the vehicle that you are drivingor riding inis designed with a seat belt for you. V-1Implemented on 12/16/2013 City of La Porte Solid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures Curbside Pickup (Truck Operators, Waste Collection, Recycling, Cleanup Program 1.Bend at the knees, not at your back when lifting garbage cans and bags. 2.Test the weight of the garbage container before lifting it by pushing the load along its resting surface; if the load is too heavy or bulky, ask for assistance from your co-worker. 3.Wear your back brace belt at all times when working. 4.Do not ride or sit in the garbage hopper at any time. Sit in the cab of the truck when finished with dailyroute. 5.Do not dismount the truck until it has come to a complete stop. 6.Do not stand on any area on the truck other than the platform which was designed to accommodate hangers. 7.Look up and down the street before crossing. 8.Press the emergency buzzer to alert the truck driver of any danger you anticipate or experience. 9.Stand clear of the packer mechanism while the packer is in operation. 10.Do not restrict the PTO (Power Take Off) control to the packer. . 11.Always enter and exit vehicles using the climb supports; never jump into or out of vehicles Bulky Waste Pickup (Crane, Truck Operators) 1.Test the high voltage warning system on the crane by hitting the “test” switch before raising the boom. If it is non-operational, do not operate the crane until it has been repaired. Never operate the crane within 10 feet of high tension lines (you need greater clearances for lines with voltages over 50 kV). 2.Do not hoist loads over co-workers/crew. 3.Follow the crane signals given by your helper only. 4.Make sure that the load is secured before proceeding to the next site. Heavy Equipment Operations 1.Only trained andauthorized personnel shalloperate the equipment. 2.Do not climb onto the tub grinder while it is in operation. V-2Implemented on 12/16/2013 City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures Required Safety Equipment for Trash and Recycling Collectors 1.Safety Shoes–Ankle high shoes are required. Safety shoes utilized in this application are to have a composition construction sole; i.e., the outer sole should be of a hard, durable, cut and break resistant material whichis skid resistant and which resists the degradation caused by oil. The upper portion of the sole needs to be soft and pliable; to allow the ultimate in cushioning to the foot when jumping or running occurs. This type of sole, known as the polyurethane sole, will provide ultimate protection and also has good long wear qualities. 2.Reflective Vests–Reflective vest or OSHA approved reflective shirt shall be worn at all times. 3.Lumbar Sacral Support Belts–After appropriate training support belts is providedand should be worn at all times. 4.Hard Hats–These are requiredfor the Trash Division due to the hazards of items such as tree branches and other debrisbeing lifted overhead. Daily Vehicle Inspection Report It is requiredthat each Waste Truck Driver perform aninspection of the vehicle each day prior to leaving the yard to go out on the route. The truck’s height and weight classification shall be displayed prominently at all times on the dash board. As part of the inspection procedure, the driver MUST verify the status of each item on the “Drivers Responsibility Checklist,” listed below and must complete the Driver’s Vehicle Inspection Report, This approach will result in enhancement of the safe operation of the vehicle, identifying safety infractions or potential safety hazards. The driver MUST inspect the vehicle each day, utilizing the waste collectors/crew for the day, to assist with the inspection, thus causing for the waste collectors/crew to be more safety conscious. Copies of the driver’s vehiclesafety inspection reports MUST be submitted on a daily basis to the supervisor prior to departing the yard to go out on the route. Driver’s Responsibility Checklist Below are the responsibilities for Waste Truck Drivers: 1.Become familiar with the job description of Waste Truck Driver. 2.Absence or tardiness of crew members should be reported before 7:30 a.m. to supervisors. 3.Confirm crew attendance and readiness. 4.Complete and turn in (1) keys and (2) equipment checklist daily before leaving for, and upon return from route. V-3Implemented on 12/16/2013 5. City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures 5.Report all injuries and accidents to Supervisor however minor these may appear to be. 6.Adhere to all safety regulations. garbage is left behind that cannot be collected. 7.Submit information sheet whenever 8.Report all out of the ordinary instances to the Supervisor during operations, such as trouble with the . crew or citizen complaints that you were not able to handle at the location 9.Become familiar with the hazards on your route; plan ahead for collection in areas with known hazards and/or prior incidents such as areas with low-hanging utility wires and narrow streets. 10.While turning ontofor heavy traffic areas and exposing the hanger to hazard, only allow curb side hanger on truck at this time.The hanger exposed to must traffic ride in cab of vehicle Streets deemed heavy traffic areas are Sens, Main, Canada, Old Broadway, Driftwood, Fleetwood, Valleybrook and Farrington. 11.Be surethe truck is emptied, fueled up, and cab and body cleaned, at the end of each working day (spares included when used). 12.Proper uniforms and approved safety equipment MUST be worn by crew as required. 13.Become familiar with and utilize the chain of command. 14.Show courtesy when dealing with the public and fellow employees. 15.All vehicle accidents must be reported to your immediate supervisor/superintendent and the City of La PortePolice Department. 16.All breakdowns are to be reported to the Shop supervisor and Solid Waste supervisor. 17.Pay close attention to hangers especially during summer months for heat related issues;give hangers a 5 min. break at least once per hour. Backing of Garbage and Trash Vehicles Backing should be minimized to the greatest degree possible. Supervisors will work with crews to evaluate collection routes in order to minimize backing only to those cul-de-sacs and other areas where trash and garbage collection cannot be otherwise accomplished. Once established, these collection patterns MUST not be violated unless an unusual circumstance occurs, such as roadwork or unexpected vehicle parking. These unusual occurrences shall be reported to the crew’s supervisor at the end of the work day. V-4Implemented on 12/16/2013 City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures The following rules shall apply when backing is required: 1.The driver is responsible for knowing exactly where other members of the crew, other persons in the vicinity, vehicles, etc., are before the driver begins backing the vehicle. This means that waste collector/crew positions must be visible in the truck mirrors before backing begins. 2.Waste collectors are responsible for assisting the driver in the backing process by positioning themselves to the rear of the truck visible to the driver. 3.Waste collectors shall carefully observe the backing process. If it appears that the truck may strike a MUST shout and raise both to arms to the person, vehicle or other obstacle, the collector vertical . These signals shall tell the driver to STOP IMMEDIATELY! 4.NEVERmount the truck while it is backing or moving. 5.NEVERdismount the truck while it is backing or moving. 6.NEVERrideon the step while the truck is backing. 7.REPORTall spills or leaks to the operator, operator shall stop truck once notified of leakand report to supervisor. Guiding and Directing the Backing Vehicle 1.On a two-person crew or larger, a helper should be designated to guide the backing vehicle. The driver and helper should work together as a team. 2.Do not back up unless a helper is guiding and the location of other workers is known. On a single person operation, check carefully to the rear to make sure the way is clear before backing. 3.The helper shall be standing to the side and to the rear of the truck, visible to the driver. 4.If the helper is not in sight, stop the truck immediately and do not resume backing until the helper is again in view and in a position to signal properly. 5.The helper must be off the truck in a position that gives the helper an unobstructed view of the ground over which the truck is about to be moved. 6.The helper must face the driver at all times while signaling. 7.The helper must be positioned as to observe for the most immediate hazards to the truck. This will require the helperto stop the truck and change positions one or more times to guide the driver effectively. 8.Wherever possible, the helper must be stationed at the point where the backing maneuver is to end, so that the helper avoids the hazards of walking backward over surfaces the helper cannot see. V-5Implemented on 12/16/2013 9. City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures 9.The rest of the crew shall be standing to the front of the truck, clearly visible by the driver. 10.The driver must continuously alternate looking into both sideview mirrors. Back the vehicle at a slow (about 3 mph), even rate. 11. All signals should be made with the hand away from the head and body so the driver will 12. see the signaling to the side and/or above the outline of the helper’s head and body. HandSignals Voice communications are sometimes impossible in certain working situations due to distance and noise. Hand signals can prevent accidents and save time. By using this hand signals it will give you an easy and effective way to communicate. 1.COME TO ME –Raise the right arm vertically overhead, palm to the front, and rotate in large horizontal circles. 2.MOVE TOWARD ME –Look and point toward the person(s), vehicle(s) you want moved. Hold one hand in front of you, palm facing you, and move your forearm back and forth. 3.THIS FAR TO GO –Place hands in front of face, palms facing each other. Move hands together or further apart to indicate how far to go. 4.LOWER EQUIPMENT –Point toward the ground with forefinger of one hand while moving the hand in circular motion. 5.RAISE EQUIPMENT –Point upward with forefinger, making a circle at head level with your hand. 6.SLOW DOWN –Extend the right arm horizontally sideward, palm down, and wave arm downward 45 degree minimum several times, keeping the arm straight. Do not move arm above horizontal. 7.START ENGINE –Move arm in a circle at waist level as though you were cranking an engine. 8.STOP –Raise the right hand upward, arm fully extended, and palmto the front. Hold that position until the signal is understood. 9.STOP ENGINE –Move your right arm across your neck from left to right in a “throat-cutting” motion. The following are a few more signal descriptions for which illustrations are not provided. 10.MOVE TO THE RIGHT –Raise the right hand above the shoulder and with the thumb pointing to the right, make repeated motions to the right with the hand. 11.MOVE TO THE LEFT –Raise right hand above the shoulder and with the index finger pointing to the left, make repeated motions to the left with thehand. 12.BACK –With the right hand raised above the head and the palm of the hand turned inward, roll the arm and hand in a circular motion toward the body. V-6Implemented on 12/16/2013 City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies andProcedures 13.GO FORWARD –Raise right hand above the shoulder and with the index finger pointing ahead, repeatedly move the hand in a forward motion. 14.LOW HANGING OBJECTS –Whenever the helper may be endangered by low hanging or other two short signals of projections being passed by the moving truck, the driver will warn the helper by the truck horn. Garbage and Trash Vehicle Waste Collector Safety Rules 1.Before leaving the yard, assist the driver in checking the truck back-up alarm, drivers warning buzzer and all lights particularly stop signal and tail lights. 2.Riding on the trash vehicle riding step is NOT PERMITTEDif: a. The truck is backing up; b. Forward speeds are expected to exceed 10 mph; and, c. If the truck is expected to travel more than two-tenths(0.2) of a mile without stopping. 3.When riding on the riding step, stand facing the truck and use both hands on the grab-handle. 4.Stand well clear when the tailgate is in motion and during unloading. DO NOTstand under raised tailgate. 5.Tie-down of the joy-stick (packer lever) is prohibited. 6.Try to make all of our jobs safer. If you have ideas for improving safety, tell yoursupervisor and follow-up to determine if anything has been done about your idea. Riding on steps 1.Always wait until the truckhas come to a complete stop before mounting or dismounting. 2.Keep the step clear of waste material and grease; to avoid a slip and fall situation. 3.If there is a button that signals the driver, remember to use it onlyin emergency situations. Make sure thebutton works before using the vehicle. 4.When the truck is traveling a long distance (more than two-tenths of a mile), ride in the cab and wear the seat belt. 5.Do not ride on the step while backing. 6.Do not block the rear signal lights. V-7Implemented on 12/16/2013 City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures 7.If there are not enough riding steps for a multi-man crew, ride in the cab, not in the hopper. 8.Ride in the cab, not on the step, at the landfill and other disposal sites. Getting On and Off the Rear Riding Step 1.Dismount to the side and keep an eye on the ground. 2Keep your body facing the truck when dismounting. 3.Keep a hold on the grab handle when stepping onto or off the riding step. 4.Check the road surface before dismounting to be sure that there are no slippery spots, puddles, or objects in the way. 5.Place feet flatly on the surface 6.Avoid painted, slippery curbs, and wet grass when stepping off the truck. clean 7.Keep steps dry and of waste and/or debris 8.Always wait until the truck has come to a complete stop before mounting or dismounting. 9.Keep the step clear of waste material and grease; to avoid a slip and fall situation. 10.If there is a button that signals the driver, remember to use it onlyin emergency situations. Make sure the button works before using the vehicle. 11.When the truck is traveling a long distance (more than two-tenths of a mile), ride in the cab and wear the seat belt. 12.Do not ride on the step while backing. 13.Do not block the rear signal lights. 14.If there are not enough riding steps for a multi-man crew, ride in the cab, not in the hopper. 15.Ride in the cab, not on the step, at the landfill and other disposal sites. V-8Implemented on 12/16/2013 City of La PorteSolid Waste Department Safety Handbook Solid Waste Safety Rules, Policies and Procedures Safe Lifting Techniques Solid Waste personnel will be given periodic training concerning Back Safety and Safe Lifting Techniques. Always evaluate the load before lifting it and get assistance from a co-worker to lift heavy and/or bulky objects. To provide safety to your back while lifting, be sure to follow the safety guidelines below: 1.Wear Back Brace Belt tight. 2.Tighten the stomach muscles. 3.Get a firm footing with a wide base of support. 4.Bend the knees. 5.Lift with the legs. 6.Keep the load close. 7.Keep the spine upright. strain or injury can be minimized Training will also emphasize that if the worker: 1.Never leans forward without bending the knees or extending one leg back. 2.Never lift anything of significant weight above the elbows. Reviewed and approved (12/16/2013) David Mick, Director of Public Works V-9Implemented on 12/16/2013 Background Check Policy (Excluding Police, Fire and EMS Personnel) As part of the application process, the City of La Porte conducts pre-employment identify any incidents as requested on the employment application, unless allowed by law, and the subsequent revelation of the incident pursuant to the criminal history background checks will automatically disqualify the applicant from employment with the City of La Porte. Culpability of any of the offenses listed below, as shown by a conviction, a plea of no contest, or deferred adjudication, shall constitute grounds for disqualification of potential employment or volunteer opportunities with the City of La Porte. Each incident will be evaluated on a case by case basis and will require the approval of the City Manager and Director of Human Resources. The list below is intended to illustrative and not inclusive of all offenses. The City of La Porte reserves the right to exercise sound business judgment when making a determination of disqualification of an applicant whose employment could have an adverse impact on the City of La Porte. Offense Within the Last Disorderly Conduct 3 years Reckless Driving 3 years Any alcohol-related offense while under 21 3 years OR 2 in 5 years Criminal Mischief (misdemeanor grade) 5 years Harassment 5 years Selling/furnishing alcohol to a minor 5 years Driving with a suspended drivers license 5 years DWI/DUI 5 years OR 2 in 10 years Possession of a controlled substance 10 years Any offense involving theft or fraudulent activity 10 years Any offense involving the use of a threat of violence 10 years Public Lewdness/Indecent Exposure Disqualified Any offense involving bribery or corrupt influence 10 years Any offense involving perjury or other falsification 10 years Any offense involving obstructing governmental operation 10 years Any offense involving the abuse of office 10 years Any offenses related to the manufacture/distribution of a 10 years controlled substance Any offense involving a deadly weapon 10 years Any sexual offense Disqualified Any offense with the grade of Felony 10 years REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: N/A N/A T. Tietjens T. Tietjens Source of Funds:Source of Funds: Requested By: Account Number:Account Number: Planning & Development Planning & Development Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS This item originally appeared on the August 25, 2014 agenda.  However, due to a captioning error, the This item originally appeared on the August 25, 2014 agenda.  However, due to a captioning error, the item was not considered for action at that time.  A second public hearing notice was placed in the Bay item was not considered for action at that time.  A second public hearing notice was placed in the Bay Area Observer and the item is now ready for a Public hearing and Council action at this meeting. The Area Observer and the item is now ready for a Public hearing and Council action at this meeting. The following text is exactly as it appeared on the August 25, 2014 agenda.  following text is exactly as it appeared on the August 25, 2014 agenda.  The owner of the Broadway Café, (formerly OgarrioThe owner of the Broadway Café, (formerly Ogarrio’’s) Jaime Suarez, located at 1023 S. Broadway, has applied s) Jaime Suarez, located at 1023 S. Broadway, has applied for a permit to serve alcohol to patrons of the restaurant on site. The Alcohol Sales Chapter (Chapter 6) of the La for a permit to serve alcohol to patrons of the restaurant on site. The Alcohol Sales Chapter (Chapter 6) of the La Porte Code of Ordinances specifies distance requirements to certain land uses for establishments selling alcohol. Porte Code of Ordinances specifies distance requirements to certain land uses for establishments selling alcohol. The distances required to sell alcohol are 300 feet to a church, daycare or school as measured from nearest The distances required to sell alcohol are 300 feet to a church, daycare or school as measured from nearest property line to nearest property line. After review by the Planning Department, it was found that the property, on property line to nearest property line. After review by the Planning Department, it was found that the property, on which the Broadway Café is located, is within 60 feet of LPISD property containing the La Porte High School. A which the Broadway Café is located, is within 60 feet of LPISD property containing the La Porte High School. A which the Broadway Café is located, is within 60 feet of LPISD property containing the La Porte High School. A which the Broadway Café is located, is within 60 feet of LPISD property containing the La Porte High School. A subsequent request for a variance has been received by the City Secretary and is before City Council for subsequent request for a variance has been received by the City Secretary and is before City Council for consideration.  The following additional findings are applicable to this application:The following additional findings are applicable to this application: The Broadway Café is located within a strip center, which faces west toward Broadway and away from The Broadway Café is located within a strip center, which faces west toward Broadway and away from the high school. the high school. The distance from the Café front door to the high school property line is approximately 172 feet, while the The distance from the Café front door to the high school property line is approximately 172 feet, while the distance to the nearest building on the high school campus is approximately 467 feet. distance to the nearest building on the high school campus is approximately 467 feet. An existing alcohol establishment (carry out facility) is within the same strip center further to the north of An existing alcohol establishment (carry out facility) is within the same strip center further to the north of this location that is also within 60 feet of the LPISD property line, but is grandfathered from these this location that is also within 60 feet of the LPISD property line, but is grandfathered from these regulations. regulations. An existing convenience store selling alcohol is located approximately 176 feet from, and southwest of the An existing convenience store selling alcohol is located approximately 176 feet from, and southwest of the LPISD property line. LPISD property line.  The proposed ordinance attached hereto allows a variance for the Broadway Café to sell alcohol.The proposed ordinance attached hereto allows a variance for the Broadway Café to sell alcohol.  In anticipation of a variance request Mr. Suarez submitted a request for consideration to the LPISD School Board In anticipation of a variance request Mr. Suarez submitted a request for consideration to the LPISD School Board who then took up the issue on June 10, 2014. A letter from LPISD was received by the City Secretary (attached) who then took up the issue on June 10, 2014. A letter from LPISD was received by the City Secretary (attached) deferring the decision to the city without objection to the application.deferring the decision to the city without objection to the application.  The Texas Alcoholic Beverages Code (TABC) allows a local variance process if adopted by ordinance and in The Texas Alcoholic Beverages Code (TABC) allows a local variance process if adopted by ordinance and in accordance with rules promulgated by the TABC as defined in Section 109.33 (e) with specific standards.accordance with rules promulgated by the TABC as defined in Section 109.33 (e) with specific standards.  Distance requirements otherwise required by TABC and Chapter 6 can be varied if the City Council determines Distance requirements otherwise required by TABC and Chapter 6 can be varied if the City Council determines that the variance is in the best interest of the community for any of six specified reasons.that the variance is in the best interest of the community for any of six specified reasons.   Action Required of Council:Action Required of Council: Consider approval or other action of an ordinance authorizing and approving a variance to Chapter 6 of the La Consider approval or other action of an ordinance authorizing and approving a variance to Chapter 6 of the La   Porte Code of Ordinances by allowing for alcohol sales within the Broadway Café.Porte Code of Ordinances by allowing for alcohol sales within the Broadway Café. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: T. Tietjens T. Tietjens Requested By: Account Number:Account Number: Planning & Development Planning & Development Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Ordinance1. Ordinance 2. TABC Prequalification Packet2. TABC Prequalification Packet 3. Area Map3. Area Map 4. Letter from LPISD School Board4. Letter from LPISD School Board 5. Public Response5. Public Response SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS This item originally appeared on the August 25, 2014 agenda.  However, due to a captioning error, the This item originally appeared on the August 25, 2014 agenda.  However, due to a captioning error, the item was not considered for action at that time.  A second public hearing notice was placed in the Bay item was not considered for action at that time.  A second public hearing notice was placed in the Bay Area Observer and the item is now ready for a Public hearing and Council action at this meeting. The Area Observer and the item is now ready for a Public hearing and Council action at this meeting. The following text is exactly as it appeared on the August 25, 2014 agenda.  following text is exactly as it appeared on the August 25, 2014 agenda.  The owner of the Broadway Café, (formerly OgarrioThe owner of the Broadway Café, (formerly Ogarrio’’s) Jaime Suarez, located at 1023 S. Broadway, has applied s) Jaime Suarez, located at 1023 S. Broadway, has applied for a permit to serve alcohol to patrons of the restaurant on site. The Alcohol Sales Chapter (Chapter 6) of the La for a permit to serve alcohol to patrons of the restaurant on site. The Alcohol Sales Chapter (Chapter 6) of the La Porte Code of Ordinances specifies distance requirements to certain land uses for establishments selling alcohol. Porte Code of Ordinances specifies distance requirements to certain land uses for establishments selling alcohol. The distances required to sell alcohol are 300 feet to a church, daycare or school as measured from nearest The distances required to sell alcohol are 300 feet to a church, daycare or school as measured from nearest property line to nearest property line. After review by the Planning Department, it was found that the property, on property line to nearest property line. After review by the Planning Department, it was found that the property, on property line to nearest property line. After review by the Planning Department, it was found that the property, on property line to nearest property line. After review by the Planning Department, it was found that the property, on which the Broadway Café is located, is within 60 feet of LPISD property containing the La Porte High School. A which the Broadway Café is located, is within 60 feet of LPISD property containing the La Porte High School. A subsequent request for a variance has been received by the City Secretary and is before City Council for subsequent request for a variance has been received by the City Secretary and is before City Council for consideration.  The following additional findings are applicable to this application:The following additional findings are applicable to this application: The Broadway Café is located within a strip center, which faces west toward Broadway and away from The Broadway Café is located within a strip center, which faces west toward Broadway and away from the high school. the high school. The distance from the Café front door to the high school property line is approximately 172 feet, while the The distance from the Café front door to the high school property line is approximately 172 feet, while the distance to the nearest building on the high school campus is approximately 467 feet. distance to the nearest building on the high school campus is approximately 467 feet. An existing alcohol establishment (carry out facility) is within the same strip center further to the north of An existing alcohol establishment (carry out facility) is within the same strip center further to the north of this location that is also within 60 feet of the LPISD property line, but is grandfathered from these this location that is also within 60 feet of the LPISD property line, but is grandfathered from these regulations. regulations. An existing convenience store selling alcohol is located approximately 176 feet from, and southwest of the An existing convenience store selling alcohol is located approximately 176 feet from, and southwest of the LPISD property line. LPISD property line.  The proposed ordinance attached hereto allows a variance for the Broadway Café to sell alcohol.The proposed ordinance attached hereto allows a variance for the Broadway Café to sell alcohol.  In anticipation of a variance request Mr. Suarez submitted a request for consideration to the LPISD School Board In anticipation of a variance request Mr. Suarez submitted a request for consideration to the LPISD School Board who then took up the issue on June 10, 2014. A letter from LPISD was received by the City Secretary (attached) who then took up the issue on June 10, 2014. A letter from LPISD was received by the City Secretary (attached) deferring the decision to the city without objection to the application.deferring the decision to the city without objection to the application.  The Texas Alcoholic Beverages Code (TABC) allows a local variance process if adopted by ordinance and in The Texas Alcoholic Beverages Code (TABC) allows a local variance process if adopted by ordinance and in accordance with rules promulgated by the TABC as defined in Section 109.33 (e) with specific standards.accordance with rules promulgated by the TABC as defined in Section 109.33 (e) with specific standards.  Distance requirements otherwise required by TABC and Chapter 6 can be varied if the City Council determines Distance requirements otherwise required by TABC and Chapter 6 can be varied if the City Council determines that the variance is in the best interest of the community for any of six specified reasons.that the variance is in the best interest of the community for any of six specified reasons.   Action Required of Council:Action Required of Council: Consider approval or other action of an ordinance authorizing and approving a variance to Chapter 6 of the La Consider approval or other action of an ordinance authorizing and approving a variance to Chapter 6 of the La Porte Code of Ordinances by allowing for alcohol sales within the Broadway Café.Porte Code of Ordinances by allowing for alcohol sales within the Broadway Café. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate AREA MAP W F A IR M O N TY PKW KT P WON YIRM FA E 1 inch = 100 feet REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: N/A N/A M. Dolby M. Dolby Source of Funds:Source of Funds: Requested By: Account Number:Account Number: Finance Finance Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Notice of Public Hearing1. Notice of Public Hearing 2. Presentation2. Presentation SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS th On July 28, Council approved that a Public Hearing for the Fiscal Year 2014, Council approved that a Public Hearing for the Fiscal Year 2014--2015 Proposed Budget be held on 2015 Proposed Budget be held on Monday, September 8, 2013, at the regularly scheduled Council meeting, which began0 at 6:00 p.m.Monday, September 8, 2013, at the regularly scheduled Council meeting, which began0 at 6:00 p.m. The City Council held budget workshops on August 11 through August 12, 2014 to discuss The City Council held budget workshops on August 11 through August 12, 2014 to discuss   proposed budgets for the fiscal year beginning October 1, 2014 and ending September 30, proposed budgets for the fiscal year beginning October 1, 2014 and ending September 30, 2015. The following presentation summarizes the result of the workshops held with City Council.The following presentation summarizes the result of the workshops held with City Council.    All changes made by Council were incorporated into the various budgets.All changes made by Council were incorporated into the various budgets.    These changes These changes include: include:   PD Administration PD Administration --  salary line items increased by $7,488  salary line items increased by $7,488 Administration Administration ––$$20,200 added for council chamber renovations20,200 added for council chamber renovations Parks Administration Parks Administration ––increased salary line items by $11,842 for Partincreased salary line items by $11,842 for Part--time Caretakertime Caretaker EMS –Emergency Services District vehicles account reduced by $17,500 to reflect budget adopted by Emergency Services District vehicles account reduced by $17,500 to reflect budget adopted by board Hotel/Motel Hotel/Motel -- added $45,000 for the San Jacinto Monument Museum Expansion added $45,000 for the San Jacinto Monument Museum Expansion Action Required of Council:Action Required of Council: Conduct the Public Hearing on the CityConduct the Public Hearing on the City’’s FY 2014s FY 2014--2015 Proposed Budget.2015 Proposed Budget. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate CǒƓķźƓŭΜ 2015 CIP for ğǣ Year balance {ğƌĻƭ Employees ağźƓƷĻƓğƓĭĻ Fiscal Fund millionmillion Service General for {ƷƩĻĻƷ $5 $5 Civil millionmillion approximatelyapproximately Summary excess rate ees ŅƩƚƒ Non increase tax ypy $2$2 lo ƒźƌƌźƚƓ of for p property ofof em drawdown replacementreplacement COLA for υЊ͵ЉЍ rate ofof Budget projects projects increases 2.5% fund in ΛLƓĭƌǒķźƓŭ increase Intentional Proposed utility CapitalCapital VehicleVehicle Merit NoNo budget er Budget Ctkk reflect a t Expansion are C me to titi $17,500 Museum ar Ptt Proposed P renovations or by ff $11842842Monument reduced , $7,488 $11 chamber y account bb by ems Jacinto Published increased itit council ne vehicles lili San ary the items l l for sa District for board d id added ncrease line $45,000 by Services salary from ΑυЋЉͲЋЉЉ i adopted Α ΑğķķĻķ on Adiitti ti Administration Α9ƒĻƩŭĻƓĭǤ ra t Changes Administration s i Hotel/Motel n i m Ad s EMS Pkk ar PD P Assumptions ķƚǞƓͼ estimate ͻƦğǤ Insurance ncrease year ƒźƌƌźƚƓ ncrease current ii υЊ͵Б Health Expenditure 106% 6% ii . ƷŷĻ 10 106% 6% over ƚŅ Employee . Α 10 ǤĻğƩ ees increase Α 15% 1715% FF ŅźƓğƌ ees ease . FF 17 to ƷŷĻ ease LL Changes Α ogy ΑЋ͵Ѝі źƭ raterate C—ЋЉЊЎ LL l Thl e no l Vhil TMRSTMRS c hi Fuel h ec No e VT Funds All Expenditures Funds All of Summary Consolidated (In millions) Funds All Revenues Citywide Positions Employee Capital Fdd un Working F Gll enera of G Days orking CapitalWDays of W Sources Revenue Fund General Revenues Fund General Taxes Revenues Valorem Ad dd Fun & Taxes ll Genera of Lieu In years 26 in raised not has *Council Years Rate* Rate* Fiscal TaxTax PropertyProperty Ten Last *Based on 2013 average home value with 20% homestead exemption. dollars $710.70 tax ($0.71/$100 Valuation) services: year your services per city fields Services household these for permitting activities streets 124* softball support Medical get ,$, ServicesServices 125 public Protection average services gg Protection & includin & $ facilities Inspections Emergency to you all EnforcementEnforcement Value $59.23 of Control by facilities, Police MaintenanceRecreational Fire Home What paid hourhourhour Building Animal month taxes CodeCode Park e gg 242424 Avera City Per ΘΘΘΘΘΘΘΘ ΘΘ DepartmentDepartment byby BreakdownBreakdown RateRate TaxTax s t Pt Trends aymen Historical P Idtill a i r t us d n I Interest and Waste Revenues Solid Residential dd Fun Taxes, ll Genera Franchise Tax, Sales EngineeringEngineering Fund Services Recreation Administration General Works Course Emergency && PlanningPlanning Finance & Public Police Parks Golf Activity by Expenditures * *Budget to Budget Expenditures Fund General TreatmentTreatment Collection DepartmentalDepartmental Distribution Fund Production Billing WastewaterWastewaterWastewater Utility WaterWater Utility NonNon Capital Fdd un Working F y UtilitUtilit of Days g CapitalnDays of Workin son Expenses i Ci ompar vs. C d Fd Revenues un F y UtilitUtilit Trends Sales Sewer & Water snnue in millioneReve Funds Authority Enterprise Water Area Fund Other Porte Airport La son Expenses Cii ompar C vs. d Fd un Revenues F t Ait rpor Ai son Cii ompar Expenses C ty hii or h Aut vs. Water Revenues Area Porte La Funds Services Service Health Fund Fund Fund ReplacementReplacement Maintenance Division Pool Technology Employee Insurance Internal Motor Risk son Cii Expenses ompar C d Fd vs. un Revenues F Pll oo P or Mtt o M son Expenses Cii ompar C vs. Fdd un Revenues F nsurance II son i Ci Expenses ompar C Fdd vs. un Revenues F ogy Thll no h ec T Funds FundFund Fund TaxTax Fund District Tax Revenue SalesSales Development Occupancy Services MaintenanceMaintenance Special l/ll Mote Emergency Fund Economic Fund l/ StreetStreet Grant Hote TIRZ Expenditures son Cii ompar C vs. dd Fun Revenues rant GG arison pp Com Expenditures Fund Tax Sales vs. Revenues Maintenance Street ComparisonComparison Expenditures FundFund DistrictDistrict vs. ServicesServices Revenues EmergencyEmergency ComparisonComparison Expenditures FundFund TaxTax OccupancyOccupancy vs. Revenues Hotel/MotelHotel/Motel arison pp Expenditures Com Fund ment vs. pp Revenues Develo Economic Revenues2,688,633Ending Balance 9/30/15:$536,039 $655143 143 2,807,7372,807,737 , 655 $ Fund Fiscal Year 2014-15 Proposed Budget TIRZ EstimatedBalance9/30/14:9/30/14: Balance ExpendituresExpenditures Estimated Summary Projects Improvement *Includes CIP contingencies. Capital ons (Iilli)) illi n m (I Budget Total$1,515,000 Spraypark$550,000Street$140,000transfer)$150,000 20,00060,00025,000 $550,000$550,000 20000000 NameProject , 20 Improvements$PlaygroundRenovations$$$transfer)$ HotelMotel CIP Motel Hotel Fund (via (via s Renovation Pjtt ec Lighting j ro Main P General on Decorative Ctiti Extensionto Schoolhouse oopera Spraypark Spaypa Security C Street y Citit Northside ommun Sidewalk Hall Fairmontaot Historic Project Main City C Budget Total$1,105,000 Relocation$160,000000 40,00045,00020,00050,00040,00070,00090,00095,000 30000000 NameProject ,$, , 465 30 #3$ Replacement$Replacement$lacement$Replacement$house)$$$Boxes$Replacement$$ Consolidation CIPCIP Fdd WWTPWWTP Lift (in un // ReplacementProgram Sewer atat Equipment Equipment F ReplacementReplacement Drive pp Re Line LomaxTrunk RotorGear y ment Utility Clarifier UtilitUtilit Water Meter 3 Wastewater pqp ui Station SensRoad PumpPump q House Aerator E Replace Project n WaterWater gg Valve Desi LiftLiftLift In Budget CIPCIP 350,000 Total$350,000 NameProject d Fd Rehabilitation$ un F on ti Rhbilitti a bilit a h e R ewer SanitarySewer Project SS Budget Total$240,000 Street)$120,000 50,00020,000 50,000 NameProject System$ Rehabilitation$Work$ CIPCIP th Fdd 8 Sewer to un 146 Sanitary (Hwy House F Sewer Ditch nage Estates In for Storm Street Materials Mission Inspectionof D Dii W. ra Construct e Drainage gg Project Draina D TV CIPCIP Budget Total$795,000 Construction$200,000air$150,000Projects$100,000 30,00060,00050,000 60,000000 75000000 Fdd NameProject ,,, 7570 un Crews)$Resurfacing$ Repair$Construction)$$$$$ F Street enance B (W. Street th Eligible 4 and Mitt (Contract/City n ) rd StudyStudy Drainage/CDBG i 3 S. a to CorridorCorridor Crew M Ramp/Sidewalk pp th Re 6 11 (S. ase Jacking Street/Inlet Materials(City Reclamation Sttt Street PhPh ParkwayParkway ree Future Stt)t) Slab ree 16 D W. St DesignFY FairmontFairmontfor Handicap ConcreteConcrete St Asphalt Project DD Design Street . Study WW o tt Budget Total$280,000 $250,000 30,000 NameProject CIPCIP $ Street Fdd un and B Brook/CarlowStreet(W. F Street s Bd d th 4 on and ) rd 3 B Catlett/Belfast/Piney S. to COCO th 6 11 (S. ase Improvement Street PhPh 20102010 Stt)t) ree D W. St Construct Project DD Design Utility . WW o tt Budget CIP Total$2,990,000 $1,750,0002)$1,100,000 140,000 NameProject Fund Coating$ Bond and Brook/CarlowStreet Infrastructure Re Interior Catlett/Belfast/Piney Scotchmoss(Phase Tank Improvement Proposed Elevated ConstructConstruct Fairmont Project Utility Summary Service Debt ons (Iilli)) illi n m (I Questions? REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: N/A N/A M. Dolby M. Dolby Source of Funds:Source of Funds: Requested By: Account Number:Account Number: Finance Finance Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Ordinance1. Ordinance 2. Public Hearing Notice2. Public Hearing Notice SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The City Council held budget workshops on August 11 through August 12, 2014 to discuss proposed budgets for the The City Council held budget workshops on August 11 through August 12, 2014 to discuss proposed budgets for the fiscal year beginning October 1, 2014 and ending September 30, 2015.fiscal year beginning October 1, 2014 and ending September 30, 2015.   The Summary of Funds, which is shown below, represents the result of the workshops held with City Council.  All The Summary of Funds, which is shown below, represents the result of the workshops held with City Council.  All changes made by Council were incorporated into the various budgets.changes made by Council were incorporated into the various budgets.     Revised 2014Revised 2014Proposed 2015Proposed 2015 General Fund                                   $ 47,343,582$ 47,343,582$ 42,524,058 Grant FundGrant Fund717,954717,954717,954717,954502,678502,678 Street Maintenance Sales Tax FundStreet Maintenance Sales Tax Fund1,985,3561,985,356795,000 Emergency Services District Sales Tax FundEmergency Services District Sales Tax Fund984,442984,4421,322,638 Hotel/Motel Occupancy TaxHotel/Motel Occupancy Tax685,508685,508826,039 Economic Development CorporationEconomic Development Corporation1,630,5281,630,5281,418,611 Tax Increment Reinvestment ZoneTax Increment Reinvestment Zone2,910,4092,910,4092,807,737 Utility7,901,6057,901,6058,056,291 Airport                                     60,11460,114138,496 La Porte Area Water AuthorityLa Porte Area Water Authority1,080,1711,080,1711,129,481 Motor Pool                                3,708,8923,708,8923,130,099 Insurance Fund                                               Insurance Fund                                               5,614,6495,614,6496,247,649 Technology FundTechnology Fund230,000230,000220,000 General Capital Improvement  General Capital Improvement  7,280,8767,280,8761,615,000 Utility Capital Improvement    Utility Capital Improvement    1,162,9751,162,9751,175,000 Sewer Rehabilitation Capital Improvement  Sewer Rehabilitation Capital Improvement  350,000350,000350,000 Drainage Improvement FundDrainage Improvement Fund531,280531,280240,000 2010 Certificates of Obligation Bond Fund2010 Certificates of Obligation Bond Fund1,507,1191,507,119280,000 General Debt Service                             General Debt Service                             3,857,8853,857,8854,358,723 Utility Debt Service                               Utility Debt Service                               287,044287,044277,226 La Porte Area Water Authority Debt ServiceLa Porte Area Water Authority Debt Service688,650688,650691,838 Total of All Funds                          Total of All Funds                          $90,519,039$90,519,039$78,106,564  There is no change in the Tax Rate, which has remained constant for the last twentyThere is no change in the Tax Rate, which has remained constant for the last twenty--six years.six years.   Action Required of Council:Action Required of Council: Consider approval or other action of an Ordinance approving Fiscal Year 2014Consider approval or other action of an Ordinance approving Fiscal Year 2014--15 Proposed Budget. 15 Proposed Budget. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: M. Dolby M. Dolby Requested By: Account Number:Account Number: Finance Finance Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS House Bill 3195, passed by the Texas Legislature in 2007, amends Section 102.007 of the Texas Local House Bill 3195, passed by the Texas Legislature in 2007, amends Section 102.007 of the Texas Local Government Code to require that the Council must take a separate vote to ratify increased property tax revenues Government Code to require that the Council must take a separate vote to ratify increased property tax revenues that are reflected in the budget.  The FY 2014that are reflected in the budget.  The FY 2014--15 budget is projected to raise more property tax revenues than in 15 budget is projected to raise more property tax revenues than in FY 2013-14; therefore, the Council is required to take a separate vote to ratify the property tax revenue increase.  14; therefore, the Council is required to take a separate vote to ratify the property tax revenue increase.  The projected increase in revenues from property taxes is reflected in the budget as presented.The projected increase in revenues from property taxes is reflected in the budget as presented.  The budget for FY 2014The budget for FY 2014--15 includes projected revenues from property taxes that are greater than the revenues 15 includes projected revenues from property taxes that are greater than the revenues from property taxes in the FY 2013from property taxes in the FY 2013--2014 budget by $1,129,059.00 and of that amount $191,576.32 is tax revenue 2014 budget by $1,129,059.00 and of that amount $191,576.32 is tax revenue to be raised from new property added to the tax roll this year.   to be raised from new property added to the tax roll this year.    Action Required of Council:Action Required of Council: Request Council to vote on ratification of property tax revenue increase.Request Council to vote on ratification of property tax revenue increase. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: M. Dolby M. Dolby Requested By: Account Number:Account Number: Finance Finance Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Resolution1. Resolution 2. Certification from HCAD2. Certification from HCAD SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS   On August 27, 2014, the City of La Porte received the Certified Appraisal Roll from the Harris County Appraisal On August 27, 2014, the City of La Porte received the Certified Appraisal Roll from the Harris County Appraisal District.  Section 26.04 of the State Property Tax Code requires the submission of the Appraisal Roll to the Governing Section 26.04 of the State Property Tax Code requires the submission of the Appraisal Roll to the Governing Body.  The 2014 Certified Tax Roll for the City of La Porte, as received from the Harris County Appraisal District The 2014 Certified Tax Roll for the City of La Porte, as received from the Harris County Appraisal District (HCAD), shows a total appraised value of $2,971,999,556 and a total taxable value of $2,432,195,832.(HCAD), shows a total appraised value of $2,971,999,556 and a total taxable value of $2,432,195,832. Action Required of Council:Action Required of Council: Consider approval or other action of Resolution for acceptance of the appraisal roll.Consider approval or other action of Resolution for acceptance of the appraisal roll. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Source of Funds:Source of Funds: M. Dolby M. Dolby Requested By: Account Number:Account Number: Finance Finance Department: Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Ordinance1. Ordinance 2. Effective Tax Rate Calculation2. Effective Tax Rate Calculation SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The Fiscal Year 2014The Fiscal Year 2014--15 Budget was built around a tax rate of .71 cents per hundred dollar 15 Budget was built around a tax rate of .71 cents per hundred dollar valuation.  A breakdown of the tax rate is as follows:A breakdown of the tax rate is as follows:     General Fund = .605   General Fund = .605cents per hundred dollar valuationcents per hundred dollar valuation     Debt Service = .105 cents per hundred dollar valuation   Debt Service = .105 cents per hundred dollar valuation  The tax rate of .71 cents is the same rate that has been adopted for the last twentyThe tax rate of .71 cents is the same rate that has been adopted for the last twenty--six years.six years.  The Effective Tax Rate = 0.71 cents per hundred dollar valuation, which is the maximum rate without The Effective Tax Rate = 0.71 cents per hundred dollar valuation, which is the maximum rate without advertisements and a public hearing.advertisements and a public hearing. Action Required of Council:Action Required of Council: Approve Ordinance establishing the tax rate for Fiscal Year 2014Approve Ordinance establishing the tax rate for Fiscal Year 2014--15 at 71 cents per hundred 15 at 71 cents per hundred dollar valuation.dollar valuation. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate 2014 Property Tax Rates in City of La Porte This notice concerns the 2014 property tax rates for City of La Porte. It presents information about three tax rates. Last year's tax rate is the actual tax rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers start rollback procedures.In each case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with adjustments as required by state law. The rates are given per $100 of property value. Last year's tax rate: Last year's operating taxes $15,937,812 Last year's debt taxes $2,491,906 Last year's total taxes $18,429,718 Last year's tax base $2,595,734,930 Last year's total tax rate $0.710/$100 This year's effective tax rate: Last year's adjusted taxes $17,779,044 (after subtracting taxes on lost property) ÷ This year's adjusted tax base $2,503,960,636 (after subtracting value of new property) =This year's effective tax rate $0.710/$100 (Maximum rate unless unit publishes noticesand holds hearings.) This year's rollback tax rate: $15,901,455 Last year's adjusted operating taxes (after subtracting taxes on lost property and adjusting for any transferred function, tax increment financing, state criminal justice mandate, and/or enhanced indigent healthcare expenditures) ÷ This year's adjusted tax base $2,503,960,636 =This year's effective operating rate $0.635/$100 x 1.08=this year's maximum operating rate $0.685/$100 + This year's debt rate $0.105/$100 = This year's total rollback rate $0.790/$100 Statement of Increase/Decrease If City of La Porte adopts a 2014 tax rate equal to the effective tax rate of $0.710 per $100 of value, taxes would decrease compared to 2013 taxes by $-404,728. Schedule A -Unencumbered Fund Balance The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Property Tax FundBalance General Fund20,867,401 General Debit Service Fund2,747,099 Schedule B -2014 Debt Service The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Principal or Contract Interest to be Other Amounts Description of DebtPayment to be Paid Paid from Total Payment to be Paid from Property TaxesProperty Taxes General Obligation Bonds, 270,00017,2800287,280 Series 2002 Certificate of Obligation 325,0005,8500330,850 Bonds, Series 2004 Certificate of Obligation 85,0009,041094,041 Bonds, Series 2005 General Obligation Bonds, 365,00039,7040404,704 Series 2005 General Obligation Bonds, 60,00010,490070,490 Series 2006 Certificate of Obligation 290,00037,2500327,250 Bonds, Series 2006 Certificate of Obligation 330,000161,6320491,632 Bonds, Series 2007 General Obligation 480,00080,8130560,813 Refunding Bonds, Series 2010 Certificate of Obligation 355,000190,4940545,494 Bonds, Series 2010 General Obligation 80,000262,2200342,220 Refunding Bonds, Series 2012 General Obligation 635,000268,9500903,950 Refunding Bonds, Series 2014 Total required for 2014 debt service $4,358,724 -Amount (if any) paid from Schedule A$85,000 -Amount (if any) paid from other resources$1,603,660 -Excess collections last year$0 = Total to be paid from taxes in 2014$2,670,064 + Amount added in anticipation that the unit will $0 collect only 100.00% of its taxes in 2014 = Total debt levy$2,670,064 This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at City Hall 604 W Fairmont Parkway, La Porte, TX 77571. Name of person preparing this notice:Katherine R Powell Title:Tax Manager Date Prepared:08/28/2014 2014 Effective Tax Rate Worksheet City of La Porte Date: 08/28/2014 02:08 PM 1. 2013 total taxable value.Enter the amount of 2013 taxable value on the 2013 tax roll today. Include any adjustments since last year's certification; exclude Tax Code Section 25.25(d) one-third over-appraisal corrections from these adjustments. This total includes the $2,580,066,026 taxable value of homesteads with tax ceilings (will deduct in Line 2) and the captured value for tax increment financing (will deduct taxes in Line 14). 2. 2013 tax ceilings.Counties, cities and junior college districts. Enter 2013 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 $0 or older or disabled. Other taxing units enter 0. If your taxing units adopted the tax ceiling provision in 2013 or a prior year for homeowners age 65 or older or disabled, use this step. 3. Preliminary 2013 adjusted taxable value. Subtract Line 2 from Line 1.$2,580,066,026 4. 2013 total adopted tax rate.$0.710/$100 5. 2013 taxable value lost because court appeals of ARB decisions reduced 2013 appraised value. Original 2013 ARB Values. A. $99,590,730 2013 values resulting from final court decisions. B. $88,953,761 2013 value loss. C. Subtract B from A. $10,636,969 6. 2013 taxable value, adjusted for court-ordered reductions. Add Line 3 and Line 5C.$2,590,702,995 7. 2013 taxable value of property in territory the taxing unit deannexed after Jan. 1, $0 2013. Enter the 2013 value of property in deannexed territory. 8. 2013 taxable value lost because property first qualified for an exemption in 2014. Note that lowering the amount or percentage of an existing exemption does not create a new exemption or reduce taxable value. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost to freeport or goods-in-transit exemptions. Absolute exemptions. A. Use 2013 market value:$126,782 Partial exemptions. B. 2014 exemption amount or 2014 percentage exemption times 2013 $5,973,076 value: Value loss. C. Add A and B.$6,099,858 9. 2013 taxable value lost because property first qualified for agricultural appraisal (1- d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2014. Use only properties that qualified in 2014 for the first time; do not use properties that qualified in 2013. 2013 market value: A. $10,120 2014 productivity or special appraised value: B. $61 Value loss. C. Subtract B from A.$10,059 10. Total adjustments for lost value.Add lines 7, 8C and 9C.$6,109,917 11. 2013 adjusted taxable value. Subtract Line 10 from Line 6.$2,584,593,078 12. Adjusted 2013 taxes. Multiply Line 4 by line 11 and divide by $100.$18,350,610 13. Taxes refunded for years preceding tax year 2013.Enter the amount of taxes refunded by the taxing unit for tax years preceding tax year 2013. Types of refunds include court decisions, Tax Code Section25.25(b) and (c) corrections and Tax Code Section 31.11 $35,727 payment errors. Do not include refunds for tax year 2013. This line applies only to tax years preceding tax year 2013. 14. Taxes in tax increment financing (TIF) for tax year 2013. Enter theamount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the $607,293 taxing unit has no 2014 captured appraised value in Line 16D, enter 0. 15. Adjusted 2013 taxes with refunds and TIF adjustment. Add Lines 12 and 13, subtract $17,779,044 Line 14. 16. Total 2014 taxable value on the 2014 certified appraisal roll today. This value includes only certified values and includes the total taxable value of homesteads with tax ceilings (will deduct in Line 18).These homesteads include homeowners age 65 or older or disabled. Certified values: A. $2,432,195,832 Counties: B. Include railroad rolling stock values certified by the Comptroller's office:$0 Pollution control exemption: C. Deduct the value of property exempted for the current tax year for the first time as pollution control property:$0 D. Tax increment financing: Deduct the 2014 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which the 2014 taxes will be deposited $112,006,297 into the tax increment fund. Do not include any new property value that will be included in Line 21 below. Total 2014 value. E. Add A and B, then subtract C and D.$2,320,189,535 17. Total value of properties under protest or not included on certified appraisal roll. 2014 taxable value of properties under protest. A. The chief appraiser certifies a list of $168,400,167 properties still under ARB protest. The list shows the appraisal district's value and the taxpayer's claimed value, if any, or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value. 2014 value of properties not under protest or included on certified appraisal roll. B. $50,141,339 The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about, but are not included in the appraisal roll certification. These properties also are not on the list of properties that are still under protest. Onthis list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value. Total value under protest or not certified: C. Add A and B. $218,541,506 18. 2014 tax ceilings. Counties, cities and junior colleges enter 2014 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older $0 or disabled. Other taxing units enter 0. If your taxing units adopted the tax ceiling provision in 2013 or a prior year for homeowners age 65 or older ordisabled, use this step. 19. 2014 total taxable value. Add Lines 16E and 17C. Subtract Line 18.$2,538,731,041 20. Total 2014 taxable value of properties in territory annexed after Jan. 1, 2013. Include both real and personal property. Enter the 2014value of property in territory $4,781,508 annexed. 21. Total 2014 taxable value of new improvements and new personal property located in new improvements. New means the item was not on the appraisal roll in 2013. An improvement is a building, structure,fixture or fence erected on or affixed to land. New additions to existing improvements may be included if the appraised value can be $29,988,897 determined. New personal property in a new improvement must have been brought into the do taxing unit after Jan. 1, 2013, andbe located in a new improvement. New improvements include property on which a tax abatement agreement has expired for 2014. 22. Total adjustments to the 2014 taxable value. Add Lines 20 and 21.$34,770,405 23. 2014 adjusted taxable value. Subtract Line 22 from Line 19.$2,503,960,636 24. 2014 effective tax rate.Divide Line 15 by Line 23 and multiply by $100.$0.710/$100 25. COUNTIES ONLY. Add together the effective tax rates for each type of tax the county levies. The total is the 2014 county effective tax rate. A county, city or hospital district that adopted the additional sales tax in November 2013 or in May 2014 must adjust its effective tax rate. The Additional Sales Tax Rate Worksheet sets out this adjustment. Do not forget to complete the Additional Sales Tax Rate Worksheet if the taxing unit adopted the additional sales tax on these dates. 2014 Rollback Tax Rate Worksheet City of La Porte Date: 08/28/2014 26. 2013 maintenance and operations (M&O) tax rate.$0.614/$100 27. 2013 adjusted taxable value.Enter the amount from Line 11.$2,584,593,078 28. 2013 M&O taxes. A. Multiply Line 26 by Line 27 and divide by $100.$15,869,401 Cities, counties and hospital districts with additional sales tax: B. Amount of additional sales tax collected and spent on M&O expenses in 2013. Enter amount from full year's sales $0 tax revenue spent for M&O in 2013 fiscal year, if any. Other taxing units enter 0. Counties exclude any amount that was spent for economic development grants from the amount of sales tax spent. Counties: C. Enter the amount for the state criminal justice mandate. If second or later year, the amount is for increased cost above last year's amount. Other taxing units enter 0.$0 Transferring function: D. If discontinuing all of a department, function or activity and transferring it to another taxing unit by written contract, enter the amount spent by the taxing unit discontinuing the function in the 12 months preceding the month of this calculation. If the taxing unit did not operate this function for this 12-month period, use the amount spent $0 in the last full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function will subtract this amount in H below. The taxing unit receiving the function willadd this amount in H below. Other taxing units enter 0. Taxes refunded for years preceding tax year 2013: E. Enter the amount of M&O taxes refunded in the preceding year for taxes before that year. Types of refunds include court $32,054 decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2013. This line applies only to tax years preceding tax year 2013. Enhanced indigent health care expenditures: F. Enter the increased amount forthe current year's enhanced indigent health care expenditures above the preceding tax year's $0 enhanced indigent health care expenditures, less any state assistance. Taxes in TIF: G. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2014 captured $0 appraised value in Line 16D, enter 0. H. Adjusted M&O Taxes. Add A, B, C, E and F. For unit with D, subtract if discontinuing function and add if receiving function. SubtractG. $15,901,455 29. 2014 adjusted taxable value. Enter Line 23 from the Effective Tax Rate Worksheet.$2,503,960,636 30. 2014 effective maintenance and operations rate.Divide Line 28H by Line 29 and $0.635/$100 multiply by $100. 31. 2014 rollback maintenance and operation rate. Multiply Line 30 by 1.08.$0.685/$100 32. Total 2014 debt to be paid with property taxes and additional sales tax revenue. "Debt" means the interest and principalthat will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year and (4) are not classified in the taxing unit's budget as M&O expenses Debt A. also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only $4,358,724 amounts that will be paid from property tax revenue. Do not include appraisal district budget payments. List the debt in Schedule B: Debt Service. unencumbered fund amount B. Subtract used to reduce total debt. $85,000 amount paid C. Subtract from other resources. Adjusted debt. D. Subtract B and C from A. $1,603,660 $2,670,064 33. Certified 2013 excess debt collections.Enter the amount certified by the collector.$0 34. Adjusted 2014 debt. Subtract Line 33 from Line 32D.$2,670,064 35. Certified 2014 anticipated collection rate. Enter the rate certified by the collector. If 100.00% the rate is 100 percent or greater, enter 100 percent. 36. 2014 debt adjusted for collections. Divide Line 34 by Line 35$2,670,064 37. 2014 total taxable value . Enter the amount on Line 19.$2,538,731,041 38. 2014 debt tax rate.Divide Line 36 by Line 37 and multiply by $100.$0.105/$100 39. 2014 rollback tax rate. Add Lines 31 and 38.$0.790/$100 40. COUNTIES ONLY.Add together the rollback tax rates for each type of tax the county levies. The total is the 2014 county rollback tax rate. A taxing unit that adopted the additional sales tax must complete the lines for the Additional Sales Tax Rate. A taxing unit seeking additional rollback protection for pollution control expenses completes the Additional Rollback Protection for Pollution Control. REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM September 8, 2014September 8, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: General Fund General Fund Alex Osmong Alex Osmong Source of Funds:Source of Funds: Requested By: 00160485512090 00160485512090 Golf Course Golf Course Account Number:Account Number: Department: 56,140 56,140 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: 54,390 54,390 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Purchasing Evaluation/Access Report1. Purchasing Evaluation/Access Report 2. Bid Tabulation2. Bid Tabulation 3. Email from Purchasing Staff3. Email from Purchasing Staff SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS t.ht.h Sealed Bid #14020 was advertised in the Houston Chronicle Bay Area Edition on April 17th and 24Sealed Bid #14020 was advertised in the Houston Chronicle Bay Area Edition on April 17th and 24, 2014., 2014.  Bids were publicly opened and read April 29, 2014. The City received 3 bids. Bids were publicly opened and read April 29, 2014. The City received 3 bids.  The bid was to replace the fleet of 74 electric golf carts.The bid was to replace the fleet of 74 electric golf carts.      There were 3 payment plans requested by the City. There were 3 payment plans requested by the City. The options are a onetime purchase, a straight lease, and a four year annual equal payment purchase.The options are a onetime purchase, a straight lease, and a four year annual equal payment purchase.    After After reviewing the options, Staff recommends the four annual equal payments as the City has done for the last 3 cart reviewing the options, Staff recommends the four annual equal payments as the City has done for the last 3 cart fleets purchased. fleets purchased.       Yamaha Golf-Car Company submitted the low bid meeting specifications. It is four equal payments of Car Company submitted the low bid meeting specifications. It is four equal payments of $54,390.$54,390.  City Staff recommends the purchase of 74 electric carts from Yamaha Golf City Staff recommends the purchase of 74 electric carts from Yamaha Golf ––Car Company for four payments Car Company for four payments of $54,390 per year for a total of $217,560.of $54,390 per year for a total of $217,560.   Action Required of Council:Action Required of Council: Consider approval or other action to award bid #14020 for 74 electric golf carts in the amount of $217,560 to Consider approval or other action to award bid #14020 for 74 electric golf carts in the amount of $217,560 to Yamaha Golf- car Company to be paid in four annual installments of $54,390.00. car Company to be paid in four annual installments of $54,390.00. Approved for City Council AgendaApproved for City Council Agenda Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate Access Report AgencyCity of La Porte (TX) Bid Number14020 Bid TitleElectric Golf Cars Vendor NameAccessed First TimeMost Recent Access Club Car LLC2014-04-28 09:57 AM CDT2014-04-28 10:08 AM CDT South Ranger Construction Inc.2014-04-21 07:41 AM CDT2014-04-23 04:03 PM CDT The Blue Book of Building and Construction2014-04-17 11:43 PM CDT2014-04-28 11:57 PM CDT Coastal Cruizers Custom Carts, LLC2014-04-22 01:17 PM CDT2014-04-22 01:17 PM CDT Acme Inc2014-04-18 01:28 AM CDT2014-04-18 01:28 AM CDT North America Procurement Council2014-04-22 10:34 AM CDT2014-04-22 10:35 AM CDT JIm Kodam Inc.2014-04-18 03:01 AM CDT2014-04-28 06:05 AM CDT RICHMOND EQUIPMENT2014-04-28 09:34 AM CDT2014-04-28 09:36 AM CDT Monhar Construction, Inc.2014-04-18 01:32 AM CDT2014-04-18 01:32 AM CDT GOLF CARS OF HOUSTON2014-04-22 02:45 PM CDT2014-04-22 02:45 PM CDT Yamaha Golf-Car Company2014-04-24 08:29 AM CDT2014-04-29 01:27 PM CDT Advanced Starlight International2014-04-23 03:43 PM CDT2014-06-16 08:28 PM CDT E-Z-GO a division of Textron Inc.2014-04-22 08:56 PM CDT2014-04-22 08:59 PM CDT Morgan Construction2014-06-30 08:33 PM CDT2014-07-11 02:35 PM CDT U-Pick U-Pull Auto Parts2014-05-31 02:17 PM CDT2014-07-01 02:55 PM CDT DocumentsMost Recent Response Date #14020 - Electric Golf Cars.pdf #14020 - Electric Golf Cars.pdf #14020 - Electric Golf Cars.pdf #14020 - Electric Golf Cars.pdf #14020 - Electric Golf Cars.pdf 2014-04-29 01:26 PM CDT #14020 - Electric Golf Cars.pdf Scarborough, SandieScarborough, Sandie From:From:                                                                                  Tuesday, August 12, 2014 3:36 PMTuesday, August 12, 2014 3:36 PM Sent:Sent:                                                                                      Osmond, AlexOsmond, Alex To:To:                                                                                              Purchasing Purchasing --StaffStaff Cc:Cc:                                                                                              Re Bid #14020 Re Bid #14020 --Electric Golf CarsElectric Golf Cars Subject:Subject:                                                                          AccessReport Sealed Bid 14020.xlsAccessReport Sealed Bid 14020.xls Attachments:Attachments:                                                       Alex, Sealed Bid #14020 advertised in the Houston Chronicle Bay Area Edition on April 17, 2014 and Alex, Sealed Bid #14020 advertised in the Houston Chronicle Bay Area Edition on April 17, 2014 and April 24, 2014.  The bid was opened and publicly read in Council Chambers on April 29, 2014 at 2:00 April 24, 2014.  The bid was opened and publicly read in Council Chambers on April 29, 2014 at 2:00 p.m. Central Standard Time.p.m. Central Standard Time.    The bid was advertised in the Houston Chronicle, posted to the CityThe bid was advertised in the Houston Chronicle, posted to the City’’s website, and published on s website, and published on PublicPurchase.com.  The Public Purchase access report (attached) shows that 15 vendors viewed PublicPurchase.com.  The Public Purchase access report (attached) shows that 15 vendors viewed the bid with 6 downloading the bid, and 3 responding.the bid with 6 downloading the bid, and 3 responding.    The bid tabulation demonstrates that the installment purchase option (4 annual payments of $54390 The bid tabulation demonstrates that the installment purchase option (4 annual payments of $54390 @ 4.2%) proposed by Yamaha is the best value for the City.  Finance has reviewed and concurs with @ 4.2%) proposed by Yamaha is the best value for the City.  Finance has reviewed and concurs with this selection.  this selection.     Alex, we are no longer sending a Alex, we are no longer sending a ““bidders listbidders list””with the council backwith the council back--up info.up info.    Thanks!Thanks! SandieSandie    Sandie Scarborough, C.P.M.Sandie Scarborough, C.P.M.Sandie Scarborough, C.P.M.Sandie Scarborough, C.P.M. City of La Porte Purchasing DivisionCity of La Porte Purchasing Division 604 W. Fairmont Parkway La Porte, TX 77571604 W. Fairmont Parkway La Porte, TX 77571 PH: 281PH: 281--470470--5126  FAX: 2815126  FAX: 281--470470--51275127 scarboroughs@laportetx.govscarboroughs@laportetx.gov       Council Agenda Item Council Agenda Item September 8, 2014 September 8, 2014 8.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS Fiscal Affairs Committee Meeting, Monday, September 22, 2014Fiscal Affairs Committee Meeting, Monday, September 22, 2014 • La Porte Development Corporation Board Meeting, Monday, September 22, 2014La Porte Development Corporation Board Meeting, Monday, September 22, 2014 • City Council Meeting, Monday, September 22, 2014City Council Meeting, Monday, September 22, 2014 • Planning and Zoning Commission Meeting, Thursday, September 25, 2014Planning and Zoning Commission Meeting, Thursday, September 25, 2014 • regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community 9.COUNCIL COMMENTSCOUNCIL COMMENTS members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies or existing policies ––Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Martin, Moser and Mayor RigbyMartin, Moser and Mayor Rigby   10.ADJOURNADJOURN ****************************************************************** ******************************************************************