HomeMy WebLinkAbout10-27-14 Regular Meeting of La Porte City Council
LOUIS R. RIGBYDARYL LEONARD
MayorCouncilmember District 3Councilmember District 3
JOHN ZEMANEKTOMMY MOSER
Councilmember At Large ACouncilmember At Large ACouncilmember District 4Councilmember District 4
DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTIN
Mayor Pro-TemCouncilmember District 5Councilmember District 5
Councilmember At Large BCouncilmember At Large B
MIKE CLAUSEN
Councilmember District 6Councilmember District 6
DANNY EARP
Councilmember District 1Councilmember District 1
CHUCK ENGELKENCHUCK ENGELKEN
Councilmember District 2Councilmember District 2
CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held October 27, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held October
27,
2014, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, 2014, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway,
La Porte,
Texas, for the purpose of considering the following agenda items. All agenda items are subject to Texas, for the purpose of considering the following agenda items. All agenda items are
subject to
action.
1.CALL TO ORDERCALL TO ORDER
2.INVOCATIONINVOCATION
––The invocation will be given by Reid Morgan, St. John's Episcoal Church.The invocation will be given by Reid Morgan, St. John's Episcoal Church.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
––The Pledge of Allegiance will be led by Councilmember Chuck The Pledge of Allegiance will be led by Councilmember Chuck
Engelken.Engelken.
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)
Proclamation Proclamation -- Robert (Bob) McLaughlin Day Robert (Bob) McLaughlin Day -- Mayor Rigby Mayor Rigby
(b)
Presentation Presentation -- The City of La Porte The City of La Porte--Distinguished Budget Presentation Award Distinguished Budget Presentation Award -- Mayor Rigby Mayor Rigby
(c)
Presentation Presentation -- 2013 Comprehensive Annual Financial Report 2013 Comprehensive Annual Financial Report -- Mayor Rigby Mayor Rigby
(d)
Presentation Presentation -- 2013 Popular Annual Financial Report 2013 Popular Annual Financial Report -- Mayor Rigby Mayor Rigby
5.PUBLIC COMMENTSPUBLIC COMMENTS
(Limited to five minutes per person.) (Limited to five minutes per person.)
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
(a)
Consider approval or other action regarding minutes of regular meeting held on October 13, Consider approval or other action regarding minutes of regular meeting held on October 13,
2014 2014 -- P. Fogarty P. Fogarty
(b)
Consider approval or other action awarding Bid No. 14033 for the West D Street Drainage Consider approval or other action awarding Bid No. 14033 for the West D Street Drainage
Improvements in the amount of $88,305.50 plus a 12 percent contingency with a total Improvements in the amount of $88,305.50 plus a 12 percent contingency with a total
allocation for the construction contract equal to $98,900.00 allocation for the construction contract equal to $98,900.00 -- D. Mick D. Mick
(c)
Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing
the westernmost portion of the alley in Block 50, La Porte, retaining a 16 footthe westernmost portion of the alley in Block 50, La Porte, retaining a 16 foot--wide water and wide water
and
sanitary sewer easement within the area to be closed sanitary sewer easement within the area to be closed -- T. Tietjens T. Tietjens
(d)
Consider approval or other action regarding an Ordinance vacating, abandoning and closing a Consider approval or other action regarding an Ordinance vacating, abandoning and closing
a
portion of the North 3rd Street Rightportion of the North 3rd Street Right--ofof--Way and the alley in Block 330, La Porte, Harris Way and the alley in Block 330, La Porte, Harris
County, Texas County, Texas -- T. Tietjens T. Tietjens
(e)
Consider approval or other action regarding an amendment to the Meet and Confer Consider approval or other action regarding an amendment to the Meet and Confer
Agreement between the City of La Porte and the La Porte Police Officers' Association to Agreement between the City of La Porte and the La Porte Police Officers' Association to
clarify procedures used to determine the annual market adjustment and updated pay scales clarify procedures used to determine the annual market adjustment and updated pay scales
for officers, sergeants, and lieutenants for officers, sergeants, and lieutenants -- K. Adcox K. Adcox
(f)
Consider approval or other action regarding an Ordinance amending the City of La Porte's Consider approval or other action regarding an Ordinance amending the City of La Porte's
Fiscal Year 2013Fiscal Year 2013--14 Budget for $329,700.00 in the Grant Fund for the HOME Grant 14 Budget for $329,700.00 in the Grant Fund for the HOME Grant - Phase II.
(The agreement was approved by City Council at the July 28, 2014, meeting)(The agreement was approved by City Council at the July 28, 2014, meeting)
- M. Dolby
(g)
Consider approval or other action to utilize DIR Contract DIRConsider approval or other action to utilize DIR Contract DIR--SDD 1951 for the lease of City SDD 1951 for the lease of City
(This item was pulled at the October 13, 2014 (This item was pulled at the October 13, 2014
desktop computers and laptops desktop computers and laptops -- J. Suggs J. Suggs
meeting)meeting)
(h)
Consider approval or other action authorizing the City Manager to execute a purchase Consider approval or other action authorizing the City Manager to execute a purchase
agreement in the amount of $62,165.88 for three (3) Stryker Power Load Systems to be agreement in the amount of $62,165.88 for three (3) Stryker Power Load Systems to be
funded from Emergency Services District Fund (034) funded from Emergency Services District Fund (034) -- R. Nolen R. Nolen
7.PUBLIC HEARINGS AND ASSOCIATED ORDINANCESPUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a)
Public Hearing to receive comments regarding recommendation by the Planning and Zoning Public Hearing to receive comments regarding recommendation by the Planning and Zoning
Commission to deny Special Conditional Use Permit # 14Commission to deny Special Conditional Use Permit # 14--91000001 for CST Brands, Inc., on 91000001 for CST Brands, Inc., on
behalf of Port Crossing Land LP. behalf of Port Crossing Land LP. -- E. Ensey E. Ensey
(b)
Consider approval or other action regarding an Ordinance amending Chapter 106, Zoning of Consider approval or other action regarding an Ordinance amending Chapter 106, Zoning of
the Code of Ordinances of the City of La Porte by granting Special Conditional Use Permit # the Code of Ordinances of the City of La Porte by granting Special Conditional Use Permit
#
1414--91000001 to CST Brands, Inc., on behalf of Port Crossing Land LP for the purpose of 91000001 to CST Brands, Inc., on behalf of Port Crossing Land LP for the purpose of
developing a convenience store and gas station at the southwest corner of State Highway 146 developing a convenience store and gas station at the southwest corner of State Highway 146
south and Wharton Weems Blvd south and Wharton Weems Blvd -- E. Ensey E. Ensey
(c)
Public Hearing to receive comments regarding recommendation by the Planning and Zoning Public Hearing to receive comments regarding recommendation by the Planning and Zoning
Commission to approve an update to the Future Land Use Plan component of the Commission to approve an update to the Future Land Use Plan component of the
Comprehensive Plan of the City of La Porte to change future land use classification for 1.0833 Comprehensive Plan of the City of La Porte to change future land use classification for
1.0833
acre tract of land located at 11814 N. P Street and 1502 Sens Rd. from Commercial to Large acre tract of land located at 11814 N. P Street and 1502 Sens Rd. from Commercial to Large
Lot Residential Lot Residential -- E. Ensey E. Ensey
(d)
Consider approval or other action regarding an Ordinance adopting an update to the Future Consider approval or other action regarding an Ordinance adopting an update to the Future
Land Use Plan component of the Comprehensive Plan of the City of La Porte to change future Land Use Plan component of the Comprehensive Plan of the City of La Porte to change future
land use classification for 1.0833 acre tract of land located at 11814 N. P Street and 1502 land use classification for 1.0833 acre tract of land located at 11814 N. P Street and 1502
Sens Rd. from Commercial to Large Lot Residential Sens Rd. from Commercial to Large Lot Residential -- E. Ensey E. Ensey
(e)
Public Hearing to receive comments regarding recommendation by the Planning and Zoning Public Hearing to receive comments regarding recommendation by the Planning and Zoning
Commission to approve Rezone Request 14Commission to approve Rezone Request 14--92000002 for the rezoning of a 1.0833 acre tract 92000002 for the rezoning of a 1.0833 acre tract
of land located at 11814 N. P Street and 1502 Sens Rd. from General Commercial (GC) to of land located at 11814 N. P Street and 1502 Sens Rd. from General Commercial (GC) to
Land Lot (LL) Land Lot (LL) -- E. Ensey E. Ensey
(f)
Consider approval or other action regarding an Ordinance amending Chapter 106, 'Zoning' of Consider approval or other action regarding an Ordinance amending Chapter 106, 'Zoning' of
the Code of Ordinances of the City of La Porte by changing the zoning classification for a the Code of Ordinances of the City of La Porte by changing the zoning classification for a
1.0833 acre tract of land located at 11814 N. P Street and 1502 Sens Rd. from General 1.0833 acre tract of land located at 11814 N. P Street and 1502 Sens Rd. from General
Commercial (GC) to Land Lot (LL) Commercial (GC) to Land Lot (LL) -- E. Ensey E. Ensey
8.REPORTSREPORTS
(a)
Receive report of Fiscal Affairs Committee Receive report of Fiscal Affairs Committee -- Councilmember Engelken Councilmember Engelken
(b)
Receive report of La Porte Development Corporation Board Meeting Receive report of La Porte Development Corporation Board Meeting -- Councilmember Councilmember
EngelkenEngelken
(c)
Receive Quarterly Strategic Plan Update Receive Quarterly Strategic Plan Update -- T. Leach T. Leach
(d)
Receive Quarterly Delinquent Tax Report Receive Quarterly Delinquent Tax Report -- T. Leach T. Leach
(e)
Receive Animal Shelter and Adoption Center Report Receive Animal Shelter and Adoption Center Report -- R. McPhail R. McPhail
(f)
Receive Drainage Report Receive Drainage Report -- B. Eng B. Eng
(g)
Receive the Quarterly Planning Department Audit Report Receive the Quarterly Planning Department Audit Report -- T. Tietjens T. Tietjens
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
•
La Porte Development Corporation Board Meeting, Monday, November 10, 2014La Porte Development Corporation Board Meeting, Monday, November 10, 2014
•
City Council Meeting, Monday, November 10, 2015City Council Meeting, Monday, November 10, 2015
•
City Council Meeting, Monday, December 8, 2014City Council Meeting, Monday, December 8, 2014
10.COUNCIL COMMENTSCOUNCIL COMMENTS
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies ––Councilmembers Engelken, Earp, Clausen, Martin, Moser, Kaminski, Councilmembers Engelken, Earp, Clausen, Martin, Moser, Kaminski,
Zemanek Leonard and Mayor RigbyZemanek Leonard and Mayor Rigby
11.EXECUTIVE SESSIONEXECUTIVE SESSION
Texas Government Code, Section 551.072Texas Government Code, Section 551.072
-- For the purpose of deliberating the purchase, exchange, For the purpose of deliberating the purchase, exchange,
lease, or value of real property: former Parks and Wildlife Building surronding property.lease, or value of real property: former Parks and Wildlife Building surronding property.
Texas Government Code, Section 551.074Texas Government Code, Section 551.074
-- Personnel Matters: Deliberation concerning the appointment, Personnel Matters: Deliberation concerning the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Corby employment, evaluation, reassignment, duties, discipline, or dismissal of
a public officer or employee: Corby employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Corby employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee: Corby
Alexander, City ManagerAlexander, City Manager
12.RECONVENERECONVENE
into regular session and consider action, if any, on item(s) discussed in executive into regular session and consider action, if any, on item(s) discussed in executive
session.session.
13.ADJOURNADJOURN
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the October 27, 2014, agenda of items to be considered by the City Council was posted on the City I certify that a copy of the October 27, 2014, agenda of items
to be considered by the City Council was posted on the City
Hall bulletin board on October 21, 2014 .Hall bulletin board on October 21, 2014 .
Council Agenda Item Council Agenda Item
October 27, 2014 October 27, 2014
1.CALL TO ORDERCALL TO ORDER
2.INVOCATIONINVOCATIONThe invocation will be given by Reid Morgan, St. John's Episcoal Church.The invocation will be given by Reid Morgan, St. John's Episcoal Church.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCEThe Pledge of Allegiance will be led by Councilmember Chuck The Pledge of Allegiance will be led by Councilmember Chuck
Engelken.Engelken.
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)Proclamation Proclamation -- Robert (Bob) McLaughlin Day Robert (Bob) McLaughlin Day -- Mayor Rigby Mayor Rigby
(b)Presentation Presentation -- The City of La Porte The City of La Porte--Distinguished Budget Presentation Award Distinguished Budget Presentation Award -- Mayor Rigby Mayor Rigby
(c)Presentation Presentation -- 2013 Comprehensive Annual Financial Report 2013 Comprehensive Annual Financial Report -- Mayor Rigby Mayor Rigby
(d)Presentation Presentation -- 2013 Popular Annual Financial Report 2013 Popular Annual Financial Report -- Mayor Rigby Mayor Rigby
5.PUBLIC COMMENTSPUBLIC COMMENTS (Limited to five minutes per person.) (Limited to five minutes per person.)
****************************************************************** ******************************************************************
Whereas, Bob McLaughlin was born September 13, 1932, in Beaumont, Texas, but called
LaPorte, Texas, his home. After graduating from high school, Bob went to Wharton Junior
College on a baseball scholarship, before joining the U.S. Army in January, 1953. Upon
returning from active duty in the Korean War, Bob worked for DuPont at their La Porte facility
for 37 years and retired in 1992; and
Whereas, After retiring hmber of
their Board of Directors. He was very active with the Bay Area Heritage Society and the
La Porte Chamber of Commerce. When his sons were young, he spent countless hours
coaching baseball and football for their little league teams. Bob was also an avid sportsman
and loved fishing and duck hunting and during his lifetime made many long lasting
friendships; and
Whereas, Bob was a member of the La Porte Volunteer Fire Department from 1967 to 1974,
and he was the La Porte Fire Marshal and a certified Peace Officer from 1975 to 1986. Bob
also served his community as a La Porte City Councilman from 1989 to 1998.
Now, Therefore, I, Louis R. Rigby, Mayor, along with members of the La Porte City Council,
do hereby proclaim October 27 as
th
Bob McLaughlin Day
IN WITNESS THEREOF, I have hereto set my hand and caused the Seal of the City to be
affixed hereto, this the 27 day of October, 2014.
th
CITY OF LA PORTE
___________________________
Louis R. Rigby, Mayor
Distinguished Budget Presentation Award
The Government Finance Officers Association of the United States and Canada
(GFOA) is pleased to announce that the City of La Porte, Texas has received the
GFOA’s Distinguished Budget Presentation Award for its annual budget for the fiscal
year beginning October 1, 2013.
The award represents a significant achievement by the City. It reflects the commitment
of the City Council and staff to meeting the highest principles of governmental
budgeting. In order to receive the budget award, the City had to satisfy nationally
recognized guidelines for effective budget presentation. These guidelines are designed
to assess how well the City’s budget serves as (1) a policy document; (2) a financial
plan; (3) an operations guide, and (4) a communicationsdevice. Budget documents
must be rated “proficient” in all four categories, and the fourteen mandatory criteria
within those categories, to receive the award.
For budgets including fiscal period 2013,over 1,400participants have received the
Award. Award recipients have pioneered efforts to improve the quality of budgeting and
provide an excellent example for other governments throughout North America. The
City of La Porte has received this award since 1990.
The Government Finance Officers Association is a nonprofit professional association
serving nearly 18,000government finance professionals throughout North America.
The GFOA’s Distinguished Budget Presentation Awards Program is the only national
th
awards program in governmental budgeting. This is the twenty-fourth (24) consecutive
year that the city has received this prestigious award.
City staff currently responsible for budget presentation include: City Manager’s Office,
Directorof FinanceMichael Dolby, Treasurer Shelley Wolnyand Accountant Gay
Collins.
Request Photo and Press Release
COMPREHENSIVE ANNUAL FINANCIAL REPORT CERTICATION
The Certificate of Achievement for excellence in Financial Reporting has been awarded to the City of La Porte by the
Government Finance Officers Association of the United States and Canada for its annual comprehensive annual financial
report (CAFR) for the fiscal year 2013. The Certificate of Achievement is the highest form of recognition in the area of
governmental accounting and financial reporting and its attainment represents a significant accomplishment by a
government and its management. The CAFR has been judged by an impartial panel to meet the high standards of the
d
motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving
approximately 17,500 government finance professionals with offices in Chicago Illinois and Washington, DC. The City of
La Porte has received this prestigious award for thirty-three consecutive years.
Council Agenda Item Council Agenda Item
October 27, 2014 October 27, 2014
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
(a)Consider approval or other action regarding minutes of regular meeting held on October 13, Consider approval or other action regarding minutes of regular meeting held on October 13,
2014 2014 -- P. Fogarty P. Fogarty
(b)Consider approval or other action awarding Bid No. 14033 for the West D Street Drainage Consider approval or other action awarding Bid No. 14033 for the West D Street Drainage
Improvements in the amount of $88,305.50 plus a 12 percent contingency with a total Improvements in the amount of $88,305.50 plus a 12 percent contingency with a total
allocation for the construction contract equal to $98,900.00 allocation for the construction contract equal to $98,900.00 -- D. Mick D. Mick
(c)Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing
the westernmost portion of the alley in Block 50, La Porte, retaining a 16 footthe westernmost portion of the alley in Block 50, La Porte, retaining a 16 foot--wide water and wide water
and
sanitary sewer easement within the area to be closed sanitary sewer easement within the area to be closed -- T. Tietjens T. Tietjens
(d)Consider approval or other action regarding an Ordinance vacating, abandoning and closing a Consider approval or other action regarding an Ordinance vacating, abandoning and closing
a
portion of the North 3rd Street Rightportion of the North 3rd Street Right--ofof--Way and the alley in Block 330, La Porte, Harris Way and the alley in Block 330, La Porte, Harris
County, Texas County, Texas -- T. Tietjens T. Tietjens
(e)Consider approval or other action regarding an amendment to the Meet and Confer Consider approval or other action regarding an amendment to the Meet and Confer
Agreement between the City of La Porte and the La Porte Police Officers' Association to Agreement between the City of La Porte and the La Porte Police Officers' Association to
clarify procedures used to determine the annual market adjustment and updated pay scales clarify procedures used to determine the annual market adjustment and updated pay scales
for officers, sergeants, and lieutenants for officers, sergeants, and lieutenants -- K. Adcox K. Adcox
(f)Consider approval or other action regarding an Ordinance amending the City of La Porte's Consider approval or other action regarding an Ordinance amending the City of La Porte's
Fiscal Year 2013Fiscal Year 2013--14 Budget for $329,700.00 in the Grant Fund for the HOME Grant 14 Budget for $329,700.00 in the Grant Fund for the HOME Grant - Phase II.
(The agreement was approved by City Council at the July 28, 2014, meeting)(The agreement was approved by City Council at the July 28, 2014, meeting)- M. Dolby
(g)Consider approval or other action to utilize DIR Contract DIRConsider approval or other action to utilize DIR Contract DIR--SDD 1951 for the lease of City SDD 1951 for the lease of
City
desktop computers and laptops desktop computers and laptops -- J. Suggs J. Suggs (This item was pulled at the October 13, 2014 (This item was pulled at the October 13, 2014
meeting)meeting)
(h)Consider approval or other action authorizing the City Manager to execute a purchase Consider approval or other action authorizing the City Manager to execute a purchase
agreement in the amount of $62,165.88 for three (3) Stryker Power Load Systems to be agreement in the amount of $62,165.88 for three (3) Stryker Power Load Systems to be
funded from Emergency Services District Fund (034) funded from Emergency Services District Fund (034) -- R. Nolen R. Nolen
****************************************************************** ******************************************************************
LOUIS RIGBY
Mayor
DARYL LEONARD
JOHN ZEMANEK
Councilmember District 3
Councilmember At Large A
TOMMY MOSER
DOTTIE KAMINSKI
Councilmember District 4
Mayor Pro Tem
JAY MARTIN
Councilmember At LargeB
Councilmember District 5
DANNY EARP
MIKE CLAUSEN
Councilmember District 1
Councilmember District 6
CHUCK ENGELKEN
Councilmember District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
OCTOBER 13, 2014
Monday,October13, 2014,
The City Council of the City of La Porte met in aregular meetingon at the City
6:00 p.m
Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the following
items of business:
1. CALL TO ORDER
Mayor Rigby called the meeting to order at 6:00 p.m. Members of Council present: Councilmembers
Kaminski, Clausen, Earp, Zemanek, Moser, Engelken, Leonard and Martin. Also present were City
Secretary Patrice Fogarty, City Manager Corby Alexander, andAssistant City Attorney Clark Askins.
2. INVOCATION
- The invocation was given by Michael Thannisch,Congregation Benim Avraham.
3. PLEDGE OF ALLEGIANCE
-The Pledge of Allegiance was led by Councilmember Daryl Leonard.
4. PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)
Proclamation Rosemarie Harmon Day Mayor Rigby
Mayor Rigby presented a proclamation to Rosemarie Harmon in appreciation of her notable
achievements and valuable service to the City of La Porte.
(b)
Presentation Lifesaving Awards Mayor Rigby
Mayor Rigby presented Lifesaving Awards to Cassie Briscoe, Thomas Dees and Dan Rager. EMS
Chief Ray Nolen thanked EMS personnel, Cassie Briscoe, Thomas Dees and Dan Rager for the roles
they played in saving Mr. She.
5.PUBLIC COMMENTS
(Limited to five minutes per person.)
Chuck Rosa, 812 S. Virginia, thanked Council for the street lights near the high school and suggested
the need for sidewalks for the kids walking to and from school.
Rhonda Lunsford, 10280 N. H, addressed Council in regards to the LED Digital Billboard and provided
ideas for usage of the billboard.
Nolan Allen, 10730 N. Ave L, addressed Council in regards to the LED Digital Billboard and informed
he is in the outdoor advertising business. Mr. Allen advised he is concerned with the types of
advertisement on the billboard and competing with the City as a taxpayer and a business owner.
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October 13, 2014, Council Meeting Minutes
Mike Henley, 201 S. Blackwell, addressed Council in regards to advertisement on the LED Digital
Billboard andencouraged Council to decide on a reasonable method for advertisement.
Dave Klingman, 3810 Pecan Circle, addressed Council in regards to the LED Digital Billboard and
suggested it would be beneficial for the City to maintain usage of the sign.
6. CONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be
removed and considered separately.)
(a)
Consider approval or other action regarding the minutes of the Regular Meeting held on
September 22, 2014 S. Harris
(b)
Consider approval or other action regarding change in City Council meeting dates for the
months of November and December due to holiday schedule C. Alexander/P. Fogarty
(c)
Consider approval or other action regarding purchase of consolidated card access system J.
Suggs
(d)
Consider approval or other action authorizing the City Manager to approve a lease agreement
with Dell Computers to replace laptop and desktop computers J. Suggs
(e)
Consider approval or other action authorizing the City Manager to approve the purchase of
Microsoft Office 2013 through SHI Government Solutions Inc. J. Suggs
(f)
Consider approval or other action authorizing the City Manager to approve quote from Datavox
to replace routers and switches utilizing a DIR contract J. Suggs
(g)
Consider approval or other action regarding an Ordinance authorizing the execution by the City
of La Porte of an Industrial District Agreement with GSL Partners Sub 50, LLC K. Powell
(h)
Consider approval or other action regarding a Resolution authorizing the resale of certain tax
delinquent properties located in Block 1125, Lots 26, 27, & 28, Block 1129, Lot 16, Town of La
Porte K. Powell
(i)
Consider approval or other action utilizing the BuyBoard contract for uniform rental and cleaning
services through G&K Services C. Daeumer
(j)
Consider approval or other action authorizing the City Manager to execute an Agreement Letter
for provision of Emergency Medical Services with companies located within the Battleground
Industrial District for the City of La Porte EMS R. Nolen
(k)
Consider approval or other action authorizing the City Manager to execute an Agreement Letter
for provision of Emergency Medical Services with the companies located within the Association
of Bayport Companies for the City of La Porte EMS R. Nolen
(l)
Consider approval or other action authorizing an order for the fourth fire truck in the 5-truck
series purchase agreement with Sutphen Corporation for an additional 1.5% for the additional
safety equipment D. Ladd
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October 13, 2014, Council Meeting Minutes
(m)
Consider approval or other action awarding Bid No. 14031 for Self Contained Breathing
Apparatus D. Ladd
(n)
Consider approval or other action authorizing the City Manager to enter into a cost share grant
agreement with TxDot Aviation to fund eligible airport maintenance and half of the cost of the
Spencer Highway frontage sign D. Mick
(o)
Consider approval or other action authorizing the City Manager to enter into an Interlocal
Agreement with Harris County Precinct 2 for (8) mowing cycles to the Brookglen Subdivision
parcels owned and maintained by Harris County Flood Control District D. Mick
Regarding item E, Mayor Rigby advised that City Manager Corby Alexander suggested the item be
voted on separately.
Regarding item C, Councilmember Earp questioned whether 64 card readers are a sufficient amount
for future technology use. Emergency Management Coordinator Jeff Suggs es.
Regarding item D, Councilmember Earp advised Council pull the item and suggests Emergency
Management Coordinator Jeff Suggs negotiate pricing with Dell for the lease of City desktops and
computers.
Regarding item H, Councilmember Zemanek questioned the location of the property. Finance Director
ndth
responded S. 2 and S. 7 Streets.
Regarding item N, Councilmember Zemanek questioned if airport maintenance was included in the
recent budget proceedings. Public Works Director Dave Mick responded staff proceeded to move
forward with maintenance items now and apply for grant applications. Councilmember Zemanek
questioned the 50% contingency. Mr. Mick responded the Federal Aviation Administration has identified
obstructions to be addressed, and the 50% contingency is an approximate amount.
Councilmember Clausen moved to approve Consent Agenda Items A, B, C, F, G, H, I, J, K, L, M, N and
MOTION PASSED.
Opursuant to staff recommendations. Councilmember Moser seconded.
Ayes: Mayor Rigby, Councilmembers Engelken,Moser, Zemanek,
Clausen, Kaminski, Earp, Leonard and Martin
Nays: None
Absent: None
Ordinance 2014-3540:
Prior to council action, Assistant City Attorney Clark Askins read the caption of AN
ORDINANCE AUTHORIZING THE EXECUTION BY THE CITY OF LA PORTE OF AN INDUSTRIAL DISTRICT
AGREEMENT WITH GSL PARTNERS SUB 51, LLC, A TEXAS CORPORATION (9655 NEW CENTURY DR)
FOR THE TERM COMMENCING JANUARY 1, 2008, AND ENDING DECEMBER 31, 2019, MAKING VARIOUS
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
Councilmember Earp moved to postpone Consent Agenda Item D to the next meeting when information
MOTION PASSED.
is available. Councilmember Moser seconded.
Ayes: Mayor Rigby, Councilmembers Engelken, Moser, Zemanek,
Clausen, Kaminski, Earp, Leonard and Martin
Nays: None
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Absent: None
Emergency Management Coordinator Jeff Suggs presented a summary for Consent Agenda Item E,
the purchase of Microsoft Office 2013 Standard instead of Professional with a cost savings of
approximately $26,000.00.
Councilmember Clausen questioned if the upgrade is a one-year license. Emergency Management
Coordinator Jeff Suggs responded it is a volume license.
Councilmember Martin questioned whether Office 365 is an option for the City. Emergency
Management Coordinator Jeff Suggs stated he did not think so because of the limited features.
Councilmember Zemanek stated there are 90 computers that will not be upgraded and asked why.
Emergency Management Coordinator Jeff Suggs responded not all of the computers at the community
centers require the Microsoft Office 2013 upgrade, and some employees have already been upgraded
to the Microsoft Office 2013.
Councilmember Earp moved to purchase Standard Microsoft Office 2013 instead of Professional
MOTION PASSED.
Microsoft Office 2013. Councilmember Leonard seconded.
Ayes: Mayor Rigby, Councilmembers Engelken, Moser, Zemanek,
Clausen, Kaminski, Earp, Leonard and Martin
Nays: None
Absent: None
7. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a)
Public hearing to receive comments regarding condemnation of eight (8) substandard buildings
R. Davidson
Deputy Building Official Russell Davidson presented a summary and advised Council the homeowner
of 3322 Clarksville has established a plan of action for the property, and he has received a voluntary
th
consent to demolish property at 316 N. 5 Street. Mr. Davidson stated the City has five voluntary
consents to demolish, and they are expected to be demolished this week.
The public hearing was opened at 6:54 p.m.
Rufina Lopez119 S. Carroll St., and advised she is
in the process of obtaining estimates for foundation repair to determine whether the home is repairable.
Her son did not state his name while addressing Council.
Mayor Rigby questioned how much time is needed. The son responded two months. Mayor Rigby
asked if the work can be completed in sixty days. The son responded yes if the foundation is fine to
proceed with repairing the home; if not, they will sign a voluntary consent to demolish the home.
Councilmember Zemanek asked whether the home is on a concrete foundation or pier and beam. The
son responded pier and beam
Gilbert Diaz, 500 W. Main, addressed Council and advised he has been trying to repair the structure for
three years and seven months and has not been able to obtain a permit from the City to begin repairs.
Mr. Diaz informed he has been fined for not making repairs, was told the building will be demolished;
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and he feels it is unfair. In addition, Mr. Diaz requested Council review the plans and advised it will take
two weeks for architectural designs and another three weeks for structural engineers.
Councilmember Zemanek asked Mr. Diaz who told him the structure will be destroyed. Mr. Diaz
responded the previous owner, owner of Kings BBQ. Councilmember Zemanek askedMr. Diaz if the
City is continually denying his permits. Mr. Diaz responded yes. Councilmember Zemanek requested
initial permit was denied due to repairs being 50 percent more than the value of structure and
requested the Inspections Department to provide information of any other permits being denied.
Planning and Development Director Tim Tietjens informed the City has not received any permits or
reviewable drawings and has requested the owners come into the City for permits.
Councilmember Zemanek questioned when the rear of the building was demolished and the current
HCAD value of the building. City Manager Corby Alexander responded the rear of the building was
demolished three months ago.
Mr. Diaz advised Council he can get the building up to code.
Councilmember Zemanek commented to Mr. Diaz, he has two concerns. One, the City telling him not
to get a permit; and two, what is the reason for taking this long. Mr. Diaz responded he can get the
building up to code.
City Manager Corby Alexander advised the current HCAD improvements valuation is $42,539.00,
approximately $46,000.00 is the value of the land,with a total of $88,464.00 for land and
improvements.
Councilmember Moser questioned Planning and Development Director Tim Tietjens when the Zoning
Board of Adjustment ruled the building can be saved and whether plans were brought into the City. Mr.
Tietjens responded the ruling was in 2012; and according to staff, the City has not seen a draft set of
plans.
Councilmember Clausen questioned Mr. Diaz according to the plans he passed out to Council, which
part of the building does he plan to save; and which part will be demolished. Mr. Diaz responded he will
tear out the back portion and build 22 feet backwards, with all of the building the same level. Mr. Diaz
advised if Council wants improving to 50% of the value of the building, he can comply; and he can also
build something nice, as well.
Diana Diaz, 500 W. Main, addressed Council and advised that in the beginning of the process they met
with two City Inspectors and were given a list of items to be done in order to proceed with the building.
Ms. Diaz advised the property has been surveyed, tested for asbestos, and the property taxes are paid.
She feels it has been an unfair battle with three City permits being denied.
Councilmember Zemanek questioned Ms. Diaz if she recalls coming before City Council a year ago and
being asked to demolish the rear of the building. Ms. Diaz responded yes, and the rear of the building
has been demolished. Councilmember Zemanek questioned how many times in the last calendar year
has she come into the City to request permits. Mr. Diaz informed he met with the City Mana
about two months ago and requested a permit be issued. In addition, Mr. Diaz advised he had a permit
application at the time but did not turn it into the Inspections Department. Councilmember Zemanek
advised Mr. Diaz a permit application must be submitted to the City in order for a permit to be issued.
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Planning and Development Director Tim Tietjens requested to provide information that was secured
during the meeting. Mr. Tietjens advised there are three permit applications on file that were denied
prior to the 2012 City Council Meeting or the Planning and Zoning50 percent ruling.
permit.
Randy Cernosek, 303 S. Iowa St., addressed Council and requested he be allowed 30days to repair
the carport structure.
Councilmember Clausen questioned Mr. Cernosek why did it take this action to get him to begin
repairs. Mr. Cernosek responded he has not worked on the carport recently but requests 30days to get
the carport repaired.
The public hearing closed at 7:31 p.m.
The public hearing was re-opened at 7:32 p.m. to allow additional comments from the public.
es
advised his parents purchased the property over a year ago knowing there are issues. Mr. Perales
provided Council a list of plans with the back garage and kitchen cabinets demolished. Mr. Perales
advised it will take 60 days to bring the property up to code, and estimated the garage can take up to 4
months.
The public hearing closed at 7:43 p.m.
(b)
Consider approval or other action regarding Ordinances authorizing the condemnation of seven
(7) substandard buildings R. Davidson
Councilmember Martin made a motion to move forward with the condemnation process of the three (3)
substandard buildings,with the exception of 303 S. Iowa; 500 W. Main; 119 S. Carroll St.; and 3322
Clarksville,granting the four (4) properties a sixty (60) day extension to get their permits in order.
Councilmember Leonard seconded.
Ordinance 2014-3541:
Assistant City Attorney Clark Askins read the caption of AN ORDINANCE DECLARING A
MOBILE HOME STRUCTURE AND TWO ACCESSORY STORAGE BUILDINGS LOCATED ADJACENT TO
SAID MOBILE HOME STRUCTURE LOCATED AT BLK 5, LT 75 & 75, SPENCER HIGHWAY ESTATES,
HARRIS COUNTY, TEXAS, TO BE IN FACT A NUISANCE; ORDERING SUCH BUILDINGS CONDEMNED;
FINDING THAT FRANCES DAVID TURRENTINE & LINDA DAVIS GARNER (C/O DOROTHEA F. HILL,
DECEASED) ARE THE RECORD OWNERS OF SAID PROPERTY; ORDERING THE SAID OWNERS TO
ENTIRELY REMOVE OR TEAR DOWN SUCH BUILDING(S) ORDERING THE SAID OWNERS TO COMMENCE
SAID REMOVAL OR DEMOLITION WITHIN TEN (10) DAYS FROM THE EFFECTIVE DATE OF THIS
ORDINANCE; AND TO COMPLETE SAID REMOVAL OR DEMOLITION WITHIN FORTY-FIVE (45) DAYS
FROM THE EFFECTIVE DATE OF THIS ORDINANCE; ORDERING THE DANGEROUS BUILDING
INSPECTION BOARD TO PLACE A NOTICE ON SAID BUILDINGS; ORDERING THE CITY SECRETARY TO
FORWARD A COPY OF THIS ORDINANCE TO SAID OWNERS; PROVIDING FOR THE REMOVAL OF SAID
BUILDINGS BY THE CITY OF LA PORTE IF NOT REMOVED BY SAID OWNERS IN THE MANNER PROVIDED
HEREIN; PROVIDING AN EFFECTIVE DATE HEREOF; AND FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW.
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Ordinance 2014-3542:
Assistant City Attorney Clark Askins read the caption of AN ORDINANCE DECLARING A
MOBILE HOME STRUCTURE AND TWO ACCESSORY STORAGE BUILDINGS LOCATED ADJACENT TO
SAID MOBILE HOME STRUCTURE ALL LOCATED ON THE SOUTHWEST PORTION OF BLK 6, LT 92 & 93
SPENCER HIGHWAY ESTATES, HARRIS COUNTY, TEXAS, TO BE IN FACT A NUISANCE; ORDERING
SUCH BUILDINGS CONDEMNED; FINDING THAT ELISEO GUZMAN AND MARIA S. CAMPOS ARE THE
RECORD OWNERS OF SAID PROPERTY; ORDERING THE SAID OWNERS TO ENTIRELY REMOVE OR
TEAR DOWN SUCH BUILDING(S) ORDERING THE SAID OWNERS TO COMMENCE SAID REMOVAL OR
DEMOLITION WITHIN TEN (10) DAYS FROM THE EFFECTIVE DATE OF THIS ORDINANCE; AND TO
COMPLETE SAID REMOVAL OR DEMOLITION WITHIN FORTY-FIVE (45) DAYS FROM THE EFFECTIVE
DATE OF THIS ORDINANCE; ORDERING THE DANGEROUS BUILDING INSPECTION BOARD TO PLACE A
NOTICE ON SAID BUILDINGS; ORDERING THE CITY SECRETARY TO FORWARD A COPY OF THIS
ORDINANCE TO SAID OWNERS; PROVIDING FOR THE REMOVAL OF SAID BUILDINGS BY THE CITY OF
LA PORTE IF NOT REMOVED BY SAID OWNERS IN THE MANNER PROVIDED HEREIN; PROVIDING AN
EFFECTIVE DATE HEREOF; AND FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW.
Ordinance 2014-3543:
Assistant City Attorney Clark Askins read the caption of AN ORDINANCE DECLARING
THE BUILDING WITH ATTACHED STORAGE SHED LOCATED AT BLK 73, LT 17&18,BAY FRONT TO LA
PORTE, HARRIS COUNTY, TEXAS, TO BE IN FACT A NUISANCE; ORDERING SUCH BUILDINGS
CONDEMNED; FINDING THAT JEANETTE LA FOSSE & GILGERT VILLA ARE THE RECORD OWNERS OF
SAID PROPERTY; ORDERING THE SAID OWNERS TO ENTIRELY REMOVE OR TEAR DOWN SUCH
BUILDING(S) ORDERING THE SAID OWNERS TO COMMENCE SAID REMOVAL OR DEMOLITION WITHIN
TEN (10) DAYS FROM THE EFFECTIVE DATE OF THIS ORDINANCE; AND TO COMPLETE SAID REMOVAL
OR DEMOLITION WITHIN FORTY-FIVE (45) DAYS FROM THE EFFECTIVE DATE OF THIS ORDINANCE;
ORDERING THE DANGEROUS BUILDING INSPECTION BOARD TO PLACE A NOTICE ON SAID BUILDINGS;
ORDERING THE CITY SECRETARY TO FORWARD A COPY OF THIS ORDINANCE TO SAID OWNERS;
PROVIDING FOR THE REMOVAL OF SAID BUILDINGS BY THE CITY OF LA PORTE IF NOT REMOVED BY
SAID OWNERS IN THE MANNER PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE HEREOF; AND
FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW.
Councilmember Zemanek questioned Planning and Development Director Tim Tietjens if any of the four
properties with a motion on the table for a sixty (60) day extension have been on the dangerous buildings list prior
tothis time. Planning and Development Director Tim Tietjens responded yes, 500 W. Main,3322 Clarksville, and
119 S. Carroll.
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Ayes: Mayor Rigby, Councilmembers Engelken, Clausen, Leonard and
Martin
Nays: Councilmembers Moser, Kaminski, Zemanek and Earp
Absent: None
MOTION PASSED.
8. AUTHORIZATIONS
(a)
Consider approval or other action regarding an Ordinance authorizing the donation of Lots 23 & 24,
Block 648, Town of La Porte, Lots 31 & 32 of Block 648, Town of La Porte and Lots 16 & 17 of
Block 22, Bayfront to La Porte, Harris County, Texas, to Bay Area Habit of Humanity Houston, Inc.,
for the construction of affordable housing T. Tietjens
Planning and Development Director Tim Tietjens presented a summary.
Councilmember Moser moved to authorize the donation of Lots 23 & 24, Block 648, Town of La Porte,
Lots 31 & 32 of Block 648, Town of La Porte and Lots 16 & 17 of Block 22, Bayfront to La Porte, Harris
County, Texas, to Bay Area Habit of Humanity Houston, Inc., for the construction of affordable housing.
MOTION PASSED.
Councilmember Zemanek seconded.
Ayes: Mayor Rigby, Councilmembers Engelken, Moser, Clausen, Earp,
Engelken, Martin, Leonard and Kaminski
Nays: None
Absent: None
Ordinance 2014-3541:
Prior to Council vote, Assistant City Attorney Clark Askins read the caption of AN
ORDINANCE APPROVING AND AUTHORIZING THE DONATION OF LOTS 23 AND 24, BLOCK 648, TOWN
OF LA PORTE, AND LOTS 16 AND 17 OF BLOCK 22, BAYFRONT TO LA PORTE, HARRIS COUNTY, TEXAS,
TO BAY AREA HABITAT TO HUMANITY-HOUSTON, INC., A TEXAS NON-PROFIT CORPORATION, FOR
THE CONSTRUCTION OF AFFORDABLE HOUSING, MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
(b)
Consider approval or other action authorizing the Human Resources Manager to execute an
agreement with Aetna to incorporate into City Retiree Health Insurance Coverage the Post 65
Medicare Advantage Plan A. Curry
Human Resources Manager Allison Curry presented a summary.
Councilmember Moser moved to authorize the Human Resources Manager to execute an agreement
with Aetna to incorporate into City Retiree Health Insurance Coverage the Post 65 Medicare Advantage
MOTION PASSED.
Plan.Councilmember Leonard seconded.
Ayes: Mayor Rigby, Councilmembers Engelken, Moser, Clausen, Earp,
Engelken, Martin, Leonard and Kaminski
Nays: None
Absent: None
9. DISCUSSION OR OTHER ACTION
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(a)
Discussion or other action regarding Galveston Bay Foundation Project C. Alexander
City Manager Corby Alexander provided a summary and introduced Bob Stokes, Executive Director of
Galveston Bay Foundation; and he gave a presentation regarding the Galveston Bay Foundation
Project for construction of a new Galveston Bay Foundation Headquarters and Education Center.
Councilmember Leonard questioned Mr. Stokes if the Galveston Bay Foundation currently works with
any groups at La Porte High School. Mr. Stokes responded the Education Director does work with La
Porte students, and they are always looking for more opportunities to expand with students.
Councilmember Martin questioned Mr. Stokes if the Galveston Bay Foundation was classified as tax
exempt and if they intend to pay any property taxes. Mr. Stokes responded Galveston Bay Foundation
is 501(c)(3) Tax Exempt; and the intention is not to pay taxes but to generate sales taxes with the
questioned who are the stakeholders for
Galveston Bay Foundation? Mr. Stokes responded, the entire community; different facilities along the
bay; and they work with local communities doing projects. Councilmember Martin questioned if there is
a financing plan in place. Mr. Stokes responded the plan is to raise money for the purchase; they have
access to capital to ultimately pay cash. Councilmember Martin questioned if there is an interest in a
lease agreement. Mr. Stokes responded the goal is to own; but if the city is interested in a lease, heis
open to discussion. Councilmember Martin questioned if the Galveston Bay Foundation owned the
property, how accessible will it be to individuals? Mr. Stokes responded they will have programs for
adults and children with access along the water.
Councilmember Moser questioned if Galveston Bay Foundation has a position on the Ike Dike. Mr.
Stokes responded the Galveston Bay Foundation is absolutely supportive of the discussion of storm
surge suppression and does not take a position pro or con on either the Centennial Gate or the Ike Dike
because neither are completely studied at this time.
Councilmember Zemanek questioned the anticipated capital outlay for the Galveston Bay Foundation
Project. Mr. Stokes responded between $12-14 million; up to $4 million for land purchase;
approximately $5 million for construction; $1 million to be invested in education activities.
Mayor Rigby questioned City Manager Corby Alexander if the project will be discussed in Executive
Session and a possible decision reached after reconvening. City Manager Corby Alexander responded
yes.
(b)
Discussion or other action regarding appointment to the La Porte Area Water Authority P. Fogarty
City Secretary Patrice Fogarty presented a summary.
Councilmember Moser moved to appoint Charlie Perry to the La Porte Area Water Authority.
MOTION PASSED.
Councilmember Kaminski seconded.
Ayes: Mayor Rigby, Councilmembers Engelken, Leonard, Moser,
Clausen, Earp, Engelken, Martin, and Kaminski
Nays: None
Absent: None
th
(c)
Discussion or other action regarding renaming N. 5 Street to Martin Luther King, Jr., Blvd. C.
Alexander
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City Manager Corby Alexander presented a summary.
th
Councilmember Zemanek questioned how many properties abut either side of N. 5 Street, and how
many are controlled by the City. City Manager Corby Alexander responded 66 abut, andhe would have
to confirm how many are controlled by the City.
Councilmember Moser moved to give the City Manager authority to sign the petition to rename
th
MOTION PASSED.
N. 5 Street to Martin Luther King, Jr., Blvd. Councilmember Kaminski seconded.
Ayes: Mayor Rigby, Councilmembers Engelken, Leonard, Moser,
Clausen, Engelken, Martin, and Kaminski
Nays: Councilmember Earp
Absent: None
(d)
Discussion or other action regarding LED Digital Billboard Mayor Rigby
Mayor Rigby opened the discussion.
Councilmember Earp requested an update on the cost of $285,000.00 for the LED Digital Billboard,
inquiring whether the quote is outdated. Assistant City Manager Traci Leach provided an update and
informed the quote was from November 2013 from a billboard company for a one-sided digital sign with
the size and dimensions, including $25,000.00 for land acquisition. Councilmember Earp asked about
the proposed location for the billboard. Ms. Leach responded the feeder of Fairlane St. and Highway
146. Councilmember Earp commented he would like to see a detailed business plan before spending
money on a billboard.
Councilmember Leonard commented he has a concern with the price being from 2013, and there may
be legal issues with the sign having to be available for all businesses to advertise.
Assistant City Manager Traci Leach advised Council that staff is in need of direction from Council for
gathering information for the cost.
Councilmember Zemanek questioned if the city ordinance allows construction for the size and location
of the billboard. Assistant City Manager Traci Leach responded yes.
City Manager Corby Alexander advised if Council is interested in the concept of an LED Digital
Billboard, staff will obtain information onthis item back at a later
date.
Councilmember Moser moved to move forward with a concept and allow staff to come back with
MOTION
pricing; policy proposal; ideas; and any legal issues. Councilmember Martin seconded.
PASSED.
Ayes: Mayor Rigby, Councilmembers Earp, Engelken, Leonard, Moser,
Engelken, Martin, and Kaminski
Nays: Councilmember Clausen
Absent: None
10. ADMINISTRATIVE REPORTS
Zoning Board of Adjustment Meeting, Thursday, October 23, 2014
Page 10 of 12
October 13, 2014, Council Meeting Minutes
Fiscal Affairs Committee Meeting, Monday, October 27, 2014
La Porte Development Corporation Board Meeting, Monday, October 27, 2014
City Council Meeting, Monday, October 27, 2014
Planning and Zoning Commission Meeting, Thursday, October 30, 2014
There were no additional reports.
11. COUNCIL COMMENTS
regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information
or existing policies Councilmembers Leonard, Engelken, Earp, Clausen, Martin, Moser, Kaminski,
Zemanek and Mayor Rigby.
Councilmember Leonard congratulated Rosemarie Harmon for receiving a proclamation and the recipients of
the Life Saving Awards;Councilmember Engelken also congratulated Rosemarie Harmon for receiving a
proclamation; recipients of the Life Saving Awards and welcomed City Secretary Patrice Fogarty back to
Council meetings; Councilmember Earp also congratulated Rosemarie Harmon for receiving a proclamation;
recipients of the Life Saving Awards; welcomed City Secretary Patrice Fogarty back to meetings; thanked
Emergency Management Coordinator Jeff Suggs and City Manager Corby Alexander for their assistance with
the computer savings; and requested an update on the Animal Shelter and Adoption Center and noted it has
been 400 days, today, since the beginning of construction; Councilmember Clausen deferred to
cilmember Martin congratulated Rosemarie Harmon for
receiving a proclamation; recipients of the Life Saving Awards; reported he attended the TML Conference and
gave kudos to Golf Course Manager Alex Osmond and staff for the Bayforest Junior Golf Championship with
over 80 players and $6500 being raised in revenue for the City; Councilmember Moser congratulated
Rosemarie Harmon for receiving a proclamation; recipients of the Life Saving Awards and gave kudos to the
City of Emergency First Responders; Councilmember Kaminski congratulated Rosemarie Harmon
for receiving a proclamation; recipients of the Life Saving Awards and welcomed City Secretary Patrice Fogarty
back to meetings; comments
on the City of La Porte Emergency First Responders, reported the La Porte Police Officers Association Golf
Tournament is this Friday; the Salute to Industry Golf Tournament has been rescheduled to October 22, 2014,
and welcomed back City Secretary Patrice Fogarty; and Mayor Rigby congratulated recipients of the Life
Saving Awards; thanked the City of La Porte Emergency First Responders, and reported the car show held on
W. Main was a nice events despite the rain on Saturday.
12.EXECUTIVE SESSION:
The City reserves the right to meet in closed session on any agenda item
should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Texas Government Code, Section
Government Code, including, but not limited to, the following:
551.072
For the purpose of deliberating the purpose of the purchase, exchange, lease or value of real
property: Klein Retreat property and former Happy Harbour property.
City Council recessed the regular Council meeting to convene an executive session at 9:08 p.m. forthe
purpose of deliberating the purchase, exchange, lease or value of real property: Klein Retreat property
and former Happy Harbour property.
13. RECONVENE
into regular session and consider action, if any on item(s) discussed in executive
session.
Council reconvened into the regular Council meeting at 9:47 p.m.
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October 13, 2014, Council Meeting Minutes
Regarding the executive session pertaining to Section 551.072,For the purpose of deliberating the
purchase, exchange, lease or value of real property: Klein Retreat property and former Happy Harbour
property,Councilmember Zemanek moved authorize the City Manager to meet and negotiate with
MOTION
Galveston Bay Foundation for the property discussed. Councilmember Leonard seconded.
PASSED.
Ayes: Mayor Rigby, Councilmembers Moser, Clausen, Kaminski,
Engelken, Zemanek, Earp, and Leonard
Nays: Councilmember Martin
Absent: None
14. ADJOURN
There being no further business, the meeting adjourned at 9:49 p.m.
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on October 27, 2014.
________________________________
Mayor Louis R. Rigby
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Drainage (019) Drainage (019)
D. Mick D. Mick Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Public Works Public Works
Department:
120,000 120,000
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$98,900 (contract) $98,900 (contract)
Other:
Amount Requested:Amount Requested:
$7,000 (incidentials) $7,000 (incidentials)
Attachments :Attachments :
Budgeted Item:Budgeted Item:YESYESNONO
1. Plan Sheet1. Plan Sheet
2. Bid Tabulation2. Bid Tabulation
3. Engineers Recommendation3. Engineers Recommendation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The West D Street Ditch Improvement project includes reshaping the drainage ditch located in the unimproved The West D Street Ditch Improvement project includes reshaping the drainage
ditch located in the unimproved
thth
West D Street rightWest D Street right--ofof--way between Hwy 146 S and 8way between Hwy 146 S and 8 Street. The FY 15 project budget is $120,000. Street. The FY 15 project budget
is $120,000.
(Note: The project bid packet was titled (Note: The project bid packet was titled ““Broadway and D Street Drainage ProjectBroadway and D Street Drainage Project””. . The West D Street
The West D Street
improvement (only) is included with this bid. The city/consultant design services contract includes this West D improvement (only) is included with this bid. The city/consultant design
services contract includes this West D
Street ditch improvement and along with future storm drainage improvements on S. Broadway to be designed and Street ditch improvement and along with future storm drainage improvements
on S. Broadway to be designed and
constructed with a future project.)constructed with a future project.)
Bid #14033 was advertised in the Bay Area Observer on Sept 25 & Oct 2, posted on Public Purchase, City of La Bid #14033 was advertised in the Bay Area Observer on Sept 25 & Oct 2, posted
on Public Purchase, City of La
Porte’s website and Civcast. Staff received three bids, which were opened October 10, 2014. Brooks Concrete s website and Civcast. Staff received three bids, which were opened October
10, 2014. Brooks Concrete
Inc. submitted the lowest qualified bid at $88,305.50. Previous Brooks Concrete Inc. projects completed for the Inc. submitted the lowest qualified bid at $88,305.50. Previous Brooks
Concrete Inc. projects completed for the
city include the FY 13 Shady River Road and the FY 13 concrete street and drainage repair projects. Staff city include the FY 13 Shady River Road and the FY 13 concrete street and drainage
repair projects. Staff
recommends the award to Brooks Concrete in the amount $88,305.50 plus a 12% contingency for a total allocation recommends the award to Brooks Concrete in the amount $88,305.50 plus a
12% contingency for a total allocation
for the construction contract equal to $98,900.00. for the construction contract equal to $98,900.00.
thth
Benefits:
The existing channel slope is flat and the storm sewer outfalls outletting at 8 The existing channel slope is flat and the storm sewer outfalls outletting at 8 Street partially silted
in. Street partially silted in.
The existing 1:1 to 1.7:1 slopes along the south bank is unstable and prone to erosion. The project design includes The existing 1:1 to 1.7:1 slopes along the south bank is unstable
and prone to erosion. The project design includes
a concrete flowline to accommodate streets division equipment needed to better maintain the flowline and concrete a concrete flowline to accommodate streets division equipment needed
to better maintain the flowline and concrete
slopes on the south side to support the south ditch slope. slopes on the south side to support the south ditch slope.
Liabilities of Status Quo:Liabilities of Status Quo:
The south embankment, also supporting the north end of the parking lot curb located The south embankment, also supporting the north end of the parking lot curb located
thth
at the top of the bank, is sloughing and unstable. The silt buildat the top of the bank, is sloughing and unstable. The silt build--up at the discharge end of the 8up at the discharge
end of the 8 Street storm Street storm
sewers and the 6sewers and the 6’’x 6x 6’’inlet at Hwy 146 S may negatively impact the storm water capacity of these facilities. inlet at Hwy 146 S may negatively impact the storm water
capacity of these facilities.
Operating Costs:Operating Costs:
No appreciable difference for the life of the improvements. No appreciable difference for the life of the improvements.
Other Considerations: Other Considerations:
thth
Public Works plans to utilize a Streets Division crew to remove silt from the 8Public Works plans to utilize a Streets Division crew to remove silt from the 8 Street storm sewer outlets
Street storm sewer outlets
and from the 6and from the 6’’x6x6’’box. box.
Additional costs associated with this project include $3,000 for materials testing and up to $4,000 for an Additional costs associated with this project include $3,000 for materials
testing and up to $4,000 for an
attachment for existing city equipment or equipment rental to aid city crew efforts to remove the silt from attachment for existing city equipment or equipment rental to aid city crew
efforts to remove the silt from
the 6’x 6x 6’’box. box.
Action Required of Council:Action Required of Council:
Consider approval or other action for the award of Bid No. 14033 to Brooks Construction Consider approval or other action for the award of Bid No. 14033 to Brooks Construction
Inc. for the West D Street Drainage Improvements in the amount of $88,305.50 plus a 12% Inc. for the West D Street Drainage Improvements in the amount of $88,305.50 plus a 12%
contingency with a total allocation for the construction contract equal to $98,900.00.contingency with a total allocation for the construction contract equal to $98,900.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
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Page 1
G. W. Phillips Concrete Construction,
$ 179,900.00
22,000.0012,000.002,000.003,000.0030,000.003,550.0072,550.00$ $ 91.00 88,998.0093,398.002,750.008,802.002,400.00
$ $ 40.00 4,400.00
$ 13,952.00
165,948.00
$ $ $ $ $ $
$
Item DescriptionUnitQuantityUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended Price
$ $ $ $
$
$
Bidder No. 3
Inc.
$$
$ $ 55.00 $ 9.00 $ $ 200.00
$ 143,593.64
Aztec Remodeling & Landscaping
48,000.004,473.0064,473.0063,128.0010,992.72
500.001,000.00500.00$ $ 56.00 54,768.00$ $ 76.00 8,360.003,000.001,999.92
10,000.00
$ 15,992.64
127,601.00
$ $
$ $
$ $ $
$
Bidder No. 2
Co.
$$
$ $ 0.63 $ $ 60.00 $ $ 11.24 $
$ 166.66
10,000.001,000.00500.00
500.0048.00
$
$ $
$$
$ 88,305.50
3,000.006,500.004,500.001,000.0013,000.003,550.0031,550.00SY978 $ 43.00 42,054.008Bank Sand, 3” Compacted in Place (02320)TON110 $ 20.00 2,200.0044,254.003,500.006,601.502,4
00.00
75,804.0012,501.50
$ $ $ $
$
Brooks Concrete Inc.
$
Bidder No. 1
$$
SF7,100 $ 0.50 CY50 $ 70.00 SY978 $ 6.75 TON12 $ 200.00
3,000.006,500.004,500.001,000.00
13.00
$
$ $ $ $
5Excavation, earthwork and Grading (02315)CY1000
LS1LS1LS1LS1
Project Name: Broadway & D Street Drainage Project
SUBTOTAL EXTRA WORK ITEM
D:\\cfa\\2014\\12022.Broadway_&_D\\ENG\\Bid Phase\\Bid Tab Drainage
Flexterra Flexible Growth Medium – FGM 3,500 TOTAL BID PRICE
SUBTOTAL GENERAL
Remove and Dispose of Unsuitable Subgrade,
Cement Stabilized Sand for Subgrade Repair;
SUBTOTAL PAVING
Concrete Slope Paving – 4 1/2” thick with #3
Complete in Place (Engineer's Approval
24” Lime Stabilized Subgrade (02336)
BASE BID ITEM SUBTOTAL
bars 18” O.C. EA. Way (02775)
2Clearing and Grubbing (02233)
Bid Date: October 10, 2014
4Trench Safety (01561)
EXTRA WORK ITEMS
Client: City of La Porte
3SWPPP Protection
3Lime (8%) (02336)
BASE BID ITEMS
lbs/AC (02921)
1Mobilization
GENERAL
Required)
PAVING
No.
Item
671
Page 1
G. W. Phillips Concrete Construction,
$ 179,900.00
22,000.0012,000.002,000.003,000.0030,000.003,550.0072,550.00$ $ 91.00 88,998.0093,398.002,750.008,802.002,400.00
$ $ 40.00 4,400.00
$ 13,952.00
165,948.00
$ $ $ $ $ $
$
Item DescriptionUnitQuantityUnit PriceExtended PriceUnit PriceExtended PriceUnit PriceExtended Price
$ $ $ $
$
$
Bidder No. 3
Inc.
$$
$ $ 55.00 $ 9.00 $ $ 200.00
$ 143,593.64
Aztec Remodeling & Landscaping
48,000.004,473.0064,473.0063,128.0010,992.72
500.001,000.00500.00$ $ 56.00 54,768.00$ $ 76.00 8,360.003,000.001,999.92
10,000.00
$ 15,992.64
127,601.00
$ $
$ $
$ $ $
$
Bidder No. 2
Co.
$$
$ $ 0.63 $ $ 60.00 $ $ 11.24 $
$ 166.66
10,000.001,000.00500.00
500.0048.00
$
$ $
$$
$ 88,305.50
3,000.006,500.004,500.001,000.0013,000.003,550.0031,550.00SY978 $ 43.00 42,054.008Bank Sand, 3” Compacted in Place (02320)TON110 $ 20.00 2,200.0044,254.003,500.006,601.502,4
00.00
75,804.0012,501.50
$ $ $ $
$
Brooks Concrete Inc.
$
Bidder No. 1
$$
SF7,100 $ 0.50 CY50 $ 70.00 SY978 $ 6.75 TON12 $ 200.00
3,000.006,500.004,500.001,000.00
13.00
$
$ $ $ $
5Excavation, earthwork and Grading (02315)CY1000
LS1LS1LS1LS1
Project Name: Broadway & D Street Drainage Project
SUBTOTAL EXTRA WORK ITEM
D:\\cfa\\2014\\12022.Broadway_&_D\\ENG\\Bid Phase\\Bid Tab Drainage
Flexterra Flexible Growth Medium – FGM 3,500 TOTAL BID PRICE
SUBTOTAL GENERAL
Remove and Dispose of Unsuitable Subgrade,
Cement Stabilized Sand for Subgrade Repair;
SUBTOTAL PAVING
Concrete Slope Paving – 4 1/2” thick with #3
Complete in Place (Engineer's Approval
24” Lime Stabilized Subgrade (02336)
BASE BID ITEM SUBTOTAL
bars 18” O.C. EA. Way (02775)
2Clearing and Grubbing (02233)
Bid Date: October 10, 2014
4Trench Safety (01561)
EXTRA WORK ITEMS
Client: City of La Porte
3SWPPP Protection
3Lime (8%) (02336)
BASE BID ITEMS
lbs/AC (02921)
1Mobilization
GENERAL
Required)
PAVING
No.
Item
671
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
T. Tietjens T. Tietjens Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. Utility Easement2. Utility Easement
3. Special Warranty Deeds3. Special Warranty Deeds
4. Area Map4. Area Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City has received and processed an application from Mr. Hadi Pirzadeh and Mr. Behrous Zamani to vacate, The City has received and processed an application from Mr. Hadi Pirzadeh
and Mr. Behrous Zamani to vacate,
abandon and close the westernmost portion of the east/west alley in Block 50, La Porte (see Area Map). The abandon and close the westernmost portion of the east/west alley in Block
50, La Porte (see Area Map). The
applicants desire this closing to facilitate future development of their property.applicants desire this closing to facilitate future development of their property.
Staffs review of the application has determined an existing 3s review of the application has determined an existing 3waterline and an 8waterline and an 8sanitary sewer line are
located sanitary sewer line are located
within the subject alley for which a water and sanitary sewer easement will be retained by the City. Centerpoint within the subject alley for which a water and sanitary sewer easement
will be retained by the City. Centerpoint
Energy, Comcast and AT&T have each reviewed the closing and issued letters of no objection. Energy, Comcast and AT&T have each reviewed the closing and issued letters of no objection.
In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the alley been In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal
of the alley been
conducted to determine fair market value. The appraisal has established a value of $5.00 per square foot. The conducted to determine fair market value. The appraisal has established
a value of $5.00 per square foot. The
City has subsequently received payment in the amount of $7,380 (75% of Fair Market Value per the ordinance) City has subsequently received payment in the amount of $7,380 (75% of Fair
Market Value per the ordinance) City has subsequently received payment in the amount of $7,380 (75% of Fair Market Value per the ordinance) City has subsequently received payment in
the amount of $7,380 (75% of Fair Market Value per the ordinance)
for the closing.
Action Required of Council:Action Required of Council:
Consider approval or other action of an ordinance or other action vacating, abandoning, and closing the Consider approval or other action of an ordinance or other action vacating, abandoning,
and closing the
westernmost portion of the alley in Block 50, La Porte; retaining a 16 footwesternmost portion of the alley in Block 50, La Porte; retaining a 16 foot--wide water and sanitary sewer
wide water and sanitary sewer
easement within the area to be closed and authorizing the City Manager to execute a deed to the adjacent owners easement within the area to be closed and authorizing the City Manager
to execute a deed to the adjacent owners
for the subject alley.for the subject alley.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
EXHIBIT “A”
(16’ Water & Sanitary Sewer Easement in Block 50, La Porte)
Being a 0.045acre tract of land (1,968 square feet) situated in Block 50, La Porte,
Harris County, Texas, and being more particularly described by metes & bounds
as follows;
BEGINNING at the southwest corner of Lot 9, Block 50, La Porte, said
point being located at the intersection of the north line of the alley in Block 50,
th
La Porte and the east line of the North 11 Street Right-of-Way (60’ wide);
THENCE in an easterly direction, along the south line of Lot 9, Block 50, La
Porte, a distance of 125 feet to a point located at the southeast corner of Lot 9,
Block 50, La Porte;
THENCE in a southerly direction, a distance of 8 feet to a point located on
the centerline of the alley in Block 50, La Porte;
THENCE in a westerly direction, along the centerline of the alley in Block
50, La Porte, a distance of 4 feet;
THENCE in a southerly direction, a distance of 8 feet to a point marking
the intersection of the south line of the alley in Block 50, La Porte and the
northeast corner of Lot 15, Block 50, La Porte;
THENCE in a westerly direction, along the south line of the alley in Block
50, La Porte, a distance of 121 feet to its intersection with the east line of the
th
Street Right-of-Way;
North 11
th
THENCE in a northerly direction along the east line of the North 11
Street Right-of-Way, a distance of 16 feet to the POINT OF BEGINNING of the
herein described tract.
µ
AREA MAP
W
P
O
L
K
S
T
PROP. ALLEY CLOSING
& EASEMENT
AIN ST
W M
1 inch = 100 feet
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
T. Tietjens T. Tietjens Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. Utility Easement2. Utility Easement
3. Deeds3. Deeds
4. Area Map4. Area Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City has received and processed an application from Mr. Marcel Fadi to vacate, abandon and close the North The City has received and processed an application from Mr. Marcel Fadi
to vacate, abandon and close the North
rd
3 St. Right-ofof--Way between N. Way between N. EESt. and BarbourSt. and Barbours Cut Blvd. and the alley in Block 330, La Porte (see s Cut Blvd. and the alley in Block 330, La
Porte (see
attached exhibit).attached exhibit).
rd
Staff has reviewed the closing request and determined that storm sewer facilities are located within the North 3Staff has reviewed the closing request and determined that storm sewer
facilities are located within the North 3
St. Right-of-Way and water and sanitary sewer mains exist within the alley of Block 330, La Porte. The applicant Way and water and sanitary sewer mains exist within the alley of Block
330, La Porte. The applicant
and adjacent owner have each executed individual easements to the City for these facilities (see attached). and adjacent owner have each executed individual easements to the City for
these facilities (see attached).
Additionally, Centerpoint Energy, AT&T and Comcast have each issued letters of no objection to the closing. Additionally, Centerpoint Energy, AT&T and Comcast have each issued letters
of no objection to the closing.
In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the subject rightsIn accordance with Section 62.35 of the Code of Ordinances, an independent
appraisal of the subject rights-of-
way has been conducted to determine fair market value. The appraisal has established a value of $3.00 per way has been conducted to determine fair market value. The appraisal has established
a value of $3.00 per way has been conducted to determine fair market value. The appraisal has established a value of $3.00 per way has been conducted to determine fair market value.
The appraisal has established a value of $3.00 per
square foot. The City has subsequently received payment from the applicant in the amount of $86,400 (75% of square foot. The City has subsequently received payment from the applicant
in the amount of $86,400 (75% of
Fair Market Value per the ordinance) for the closings.Fair Market Value per the ordinance) for the closings.
Action Required of Council:Action Required of Council:
rdrd
Consider approval or other action regarding an ordinance vacating, abandoning, and closing the North 3Consider approval or other action regarding an ordinance vacating, abandoning, and
closing the North 3 St. St.
Right-of-Way between North Way between North EESt. and BarbourSt. and Barbours Cut Blvd. and the alley in Block 330, La Porte; authorize s Cut Blvd. and the alley in Block 330,
La Porte; authorize
approval of utility easements for existing public facilities within the subject rightsapproval of utility easements for existing public facilities within the subject rights--ofof--way
and the execution and way and the execution and
delivery of deeds to the adjoining landowners.delivery of deeds to the adjoining landowners.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
ORDINANCE NO. 2014-________________
AN ORDINANCE VACATING, ABANDONING AND CLOSINGA PORTION OF THENORTH
RD
3STREETRIGHT-OF-WAYAND THE ALLEY IN BLOCK 330, LA PORTE, HARRIS
COUNTY, TEXAS; RETAININGUTILITY EASEMENTS ANDAUTHORIZING THE
EXECUTION AND DELIVERY OF A DEED TO THE ADJOINING LANDOWNERS, FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE
HEREOF.
WHEREAS, the City Council of the City of La Porte has been
requested by the record owners of all of the property abuttingthe
rd
hereinafter described portion of the North 3Street Right-of-Way and
the alley in Block 330, La Porte,to vacate, abandon, and permanently
rd
Street Right-
close the hereinafter described portion of theNorth 3
of-Way and the alley in Block 330, La Porte, and,
WHEREAS, the City Council of the City of La Porte has determined
and does hereby find, determine, and declare that the hereinafter
rd
describedportion of the North 3Street Right-of-Way and the alley in
Block 330, La Porte, isnot suitable, needed, or beneficial to the
public as a public road, street, or alley, and the closing of
rd
Street Right-of-Way and
hereinafter described portion of the North 3
the alley in Block 330, La Porte,is for the protection of the public
and for the public interest and benefit, and that the hereinafter
rd
Street Right-of-Way and the alley in
describedportion of the North 3
Block 330, La Porte,should be vacated, abandoned, and permanently
closed.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1.
Under and by virtue of the power granted to the City
of La Porte under its home rule charter and Chapter 253, Section
253.001, Texas Local Government Code, the hereinafter described
rd
Street Right-of-Way and the alley in Block
portion of the North 3
330, La Porte, is hereby permanently vacated, abandoned, and closed by
the City of La Porte, to wit:
EXHIBIT 'B' TO DEED
8
A
44444
4444
4444
44444
PROPOSED CLOSING OF
N. 3RD ST. RIGHT-OF-WAY
330
329
105
106
1 inch = 100 feet
8
7A
PROPOSED CLOSING
ALLEY IN BLOCK 330, LP
4A
44444
444444
44444
4
330
331
329
PROPOSED CLOSING
N. 3RD ST. R-O-W
104
105
106
1 inch = 135 feet
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
K. Adcox K. Adcox
Requested By:
Account Number:Account Number:
Police Police
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Amendment to Meet and Confer Agreement1. Amendment to Meet and Confer Agreement
2. Meet and Confer Agreement2. Meet and Confer Agreement
3. New Pay Scale3. New Pay Scale
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
As previously setAs previously set--out in the approved City of La Porte/ La Porte Police Officer Association multiout in the approved City of La Porte/ La Porte Police Officer Association
multi--year Meet and year Meet and
Confer Agreement, management representatives of the City of La Porte and representatives of La Porte Police Confer Agreement, management representatives of the City of La Porte and representatives
of La Porte Police
OfficersAssociation recently met to review median salary adjustments for civil service employees, which took Association recently met to review median salary adjustments for civil service
employees, which took
effect on October 1, 2014. During the meetings it was determined that Article III effect on October 1, 2014. During the meetings it was determined that Article III WagesWages,
, Section 2 of the Section 2 of the
existing Meet and Confer Agreement should be amended to include a standard procedure, which will assist in the existing Meet and Confer Agreement should be amended to include a standard
procedure, which will assist in the
consistent calculation of agreed upon market adjustments, which are to take place annually for the remainder of consistent calculation of agreed upon market adjustments, which are to
take place annually for the remainder of
the agreement (September 30, 2016). With the exception of this small, procedural amendment, the remainder of the agreement (September 30, 2016). With the exception of this small, procedural
amendment, the remainder of
the Meet and Confer Agreement will remain in effect. The agreement and amendment are pursuant to the the Meet and Confer Agreement will remain in effect. The agreement and amendment
are pursuant to the
provisions of the Texas Local Government Code, Chapter 142 et. seq., Subsection B. The attached amendment provisions of the Texas Local Government Code, Chapter 142 et. seq., Subsection
B. The attached amendment
has been voted on and approved with 66 for, 3 against and 2 ballots not being returned by the members of the La has been voted on and approved with 66 for, 3 against and 2 ballots not
being returned by the members of the La
Porte Police OfficersPorte Police OfficersPorte Police OfficersPorte Police OfficersAssociation and is now being presented to City Council for their consideration and approval.Association
and is now being presented to City Council for their consideration and approval.Association and is now being presented to City Council for their consideration and approval.Association
and is now being presented to City Council for their consideration and approval.
The amendment would take effect on October 14, 2014 and run through the expiration of the base agreement on The amendment would take effect on October 14, 2014 and run through the expiration
of the base agreement on
September 30, 2016. September 30, 2016.
Highlights of the Amendment are: Highlights of the Amendment are:
1.Adding language to coordinate the salary survey with the LPPOA appointed representative and the CityAdding language to coordinate the salary survey with the LPPOA appointed representative
and the Citys
HR Manager;HR Manager;
2.Clarifying that the Median Salary Worksheet will be utilized to calculate the median minimum and maximum Clarifying that the Median Salary Worksheet will be utilized to calculate the
median minimum and maximum
salary ranges based on completed salary survey utilizing agreed upon Cities and that the City of La Porte salary ranges based on completed salary survey utilizing agreed upon Cities
and that the City of La Porte
salaries will not be included when determining that median;salaries will not be included when determining that median;
3.Clarifying the method that will be used to set the minimum and maximum salary for each range;Clarifying the method that will be used to set the minimum and maximum salary for each
range;
4.Incorporating a method to determine salaries, should the new rates exceed the set 3% cap of an overall Incorporating a method to determine salaries, should the new rates exceed the
set 3% cap of an overall
adjustment, by reducing the increase by the same percentage for each step to meet the 3% maximum adjustment, by reducing the increase by the same percentage for each step to meet the
3% maximum
overall increase.overall increase.
Additionally, City staff and the Association bargaining team members have met and agreed upon the updated Additionally, City staff and the Association bargaining team members have met
and agreed upon the updated
proposed pay scales as outlined in Article III, number 3 which is subject to the approval of City Council.proposed pay scales as outlined in Article III, number 3 which is subject to
the approval of City Council.
Action Required of Council:Action Required of Council:
1.Consider approval or other action of an amendment to the Meet and Confer Agreement between the City Consider approval or other action of an amendment to the Meet and Confer Agreement
between the City
of La Porte and the La Porte Police Officerof La Porte and the La Porte Police Officers Association to clarify procedures used to determine the s Association to clarify procedures
used to determine the
annual market adjustment.annual market adjustment.
2.Consider approval or other action of the updated pay scales for officers, sergeants, and lieutenants, as Consider approval or other action of the updated pay scales for officers, sergeants,
and lieutenants, as
outlined in Article III, number 3.outlined in Article III, number 3.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
AMENDMENT TO MEET AND CONFER AGREEMENT
SECTION 1
ΛğΜ
ΛĬΜ
ΛĭΜ
ΛķΜ
ΛĻΜ
ΛŅΜ
SECTION 2
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
M. Dolby M. Dolby Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Finance Finance
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. Exhibit A&B2. Exhibit A&B
3. Explanations and Backup3. Explanations and Backup
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City Council adopted the Fiscal Year 2013The City Council adopted the Fiscal Year 2013--14 Budget on September 9, 2013.14 Budget on September 9, 2013.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to The Summary of Funds, which is shown below, represents the amendments which
council previously approved to
the
FY 2013-14 Budget. (*denotes funds with current changes)14 Budget. (*denotes funds with current changes)
Previously Amended Previously Amended
BudgetBudget
Original BudgetOriginal BudgetProposed Proposed
Amended Amended
BudgetBudget
General Fund $41,447,347$41,447,347$41,647,865$41,647,865$41,647,865$41,647,865
Grant Fund929,986929,9861,082,9541,082,9541,412,6541,412,654**
Street Maintenance Sales Tax FundStreet Maintenance Sales Tax Fund1,422,0001,422,0001,422,0001,422,0001,422,0001,422,000
Emergency Services District Sales Tax Emergency Services District Sales Tax 950,920950,920950,920950,920950,920950,920
Fund
Hotel/Motel Occupancy TaxHotel/Motel Occupancy Tax579,378579,378693,378693,378693,378693,378
Economic Development CorporationEconomic Development Corporation1,351,1331,351,1331,997,1331,997,1331,997,1331,997,133
Tax Increment Reinvestment ZoneTax Increment Reinvestment Zone2,850,0802,850,0802,850,0802,850,0802,850,0802,850,080
Utility8,122,0748,122,0748,157,0748,157,0748,157,0748,157,074
Airport 145,091145,091152,091152,091152,091152,091
La Porte Area Water AuthorityLa Porte Area Water Authority1,138,4311,138,4311,138,4311,138,4311,138,4311,138,431
Motor Pool 3,153,3283,153,3283,153,3283,153,3283,153,3283,153,328
Insurance 5,648,3645,648,3645,671,0045,671,0045,671,0045,671,004
Fund
Technology FundTechnology Fund230,000230,000272,068272,068272,068272,068
General Capital Improvement General Capital Improvement 3,568,0003,568,0003,965,8633,965,8633,965,8633,965,863
Utility Capital Improvement Utility Capital Improvement 1,168,0001,168,0001,168,0001,168,0001,168,0001,168,000
Sewer Rehabilitation Capital Improvement Sewer Rehabilitation Capital Improvement 570,000570,000570,000570,000570,000570,000
Drainage Improvement FundDrainage Improvement Fund453,000453,000453,000453,000453,000453,000
2010 Certificates of Obligation Bond Fund2010 Certificates of Obligation Bond Fund1,711,8471,711,8471,711,8471,711,8471,711,8471,711,847
General Debt Service General Debt Service 3,859,1253,859,1253,859,1253,859,1253,859,1253,859,125
Utility Debt Service Utility Debt Service 287,044287,044287,044287,044287,044287,044
La Porte Area Water Authority Debt La Porte Area Water Authority Debt La Porte Area Water Authority Debt La Porte Area Water Authority Debt 688,650688,650688,650688,650688,650688,650688,650688,650688
,650688,650688,650688,650
Service
Total of All Funds Total of All Funds $80,273,798$80,273,798$81,891,855$81,891,855$82,221,555$82,221,555
Action Required of Council:Action Required of Council:
Consider approval or other action to adopt an Ordinance Amending Fiscal Year 2013Consider approval or other action to adopt an Ordinance Amending Fiscal Year 2013--14 Budget for 14 Budget
for
$329,700 in the Grant Fund for the HOME Grant $329,700 in the Grant Fund for the HOME Grant Phase II.Phase II. ((The agreement was approved by City The agreement was approved by City
Council at the July 28, 2014 Meeting.Council at the July 28, 2014 Meeting.))
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 13-14FY 13-14
RevenuesExpenses
Governmental Fund Types:
General Fund$38,841,726$41,447,347
Grant Fund760,606929,986
Street Maintenance Sales Tax995,7191,422,000
Emergency Services District900,300950,920
Hotel/Motel Occupancy Tax501,500579,378
Economic Development Corporat1,992,9381,351,133
Tax Increment Reinvestment2,605,4492,850,080
Total Governmental Types46,598,23849,530,844
Enterprise:
Utility8,050,7508,122,074
Airport56,000145,091
La Porte Area Water Authority1,293,1881,138,431
Total Enterprise9,399,9389,405,596
Internal Service
Motor Pool2,549,6433,153,328
Insurance Fund5,772,0815,648,364
Technology Fund322,115230,000
Total Internal Service8,643,8399,031,692
Capital Improvement:
General2,172,0003,568,000
Utility1,200,5001,168,000
Sewer Rehabilitation300,500570,000
Drainage Improvement Fund266,500453,000
2010 C/O Bond Fund-1,711,847
Total Capital Improvement3,939,5007,470,847
Debt Service:
General4,040,9323,859,125
Utility287,544287,044
La Porte Area Water Authority688,650688,650
Total Debt Service5,017,1264,834,819
Total All Funds$73,598,641$80,273,798
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 13-14FY 13-14
RevenuesExpenses
Governmental Fund Types:
General Fund$38,841,726$41,647,865
Grant Fund1,238,4141,412,654
Street Maintenance Sales Tax995,7191,422,000
Emergency Services District900,300950,920
Hotel/Motel Occupancy Tax501,500693,378
Economic Development Corporat1,992,9381,997,133
Tax Increment Reinvestment2,605,4492,850,080
Total Governmental Types47,076,04650,974,030
Enterprise:
Utility8,050,7508,157,074
Airport56,000152,091
La Porte Area Water Authority1,293,1881,138,431
Total Enterprise9,399,9389,447,596
Internal Service
Motor Pool2,549,6433,153,328
Insurance Fund5,772,0815,671,004
Technology Fund322,115272,068
Total Internal Service8,643,8399,096,400
Capital Improvement:
General2,324,8633,965,863
Utility1,200,5001,168,000
Sewer Rehabilitation300,500570,000
Drainage Improvement Fund266,500453,000
2010 C/O Bond Fund-1,711,847
Total Capital Improvement4,092,3637,868,710
Debt Service:
General4,040,9323,859,125
Utility287,544287,044
La Porte Area Water Authority688,650688,650
Total Debt Service5,017,1264,834,819
Total All Funds$74,229,312$82,221,555
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:July 28, 2014
Source of Funds:Fund 032
Requested By: Tim Tietjens
Account Number:032-9892-519-1100
Department: Planning
Amount Budgeted:
Report: X Resolution: Ordinance: X
Amount Requested:$114,900.00
(reimbursable)
Exhibits:Ordinance
Budgeted Item:Yes
Exhibits: Agreement
Exhibits: Exhibits
Exhibits: Floor Plan
ExhibitsLocation Map
ExhibitsHarris County Agreement with Amendment
SUMMARY & RECOMMENDATION
In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant Program.
In April 2014, the City issued Request for Qualifications #14602 for Phase II of the Northside
Neighborhood IV HOME Grant Program. A single response wasreceived from Bayway Homes, Inc.
nd
Bayway Homes, Inc. will construct a home at 218 N. 2Street, more specifically described as Lots 1-2 of
Block 62. The cost to construct this home is $114,900.00.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay
the builder and then submit a request for reimbursement from Harris County Community Services, as
stipulated in Section IV –Payment Procedures of the City’s executed Agreement with Harris County.
Council is asked to authorize a contract between the City and Bayway Homes, Inc.to construct Plan
#1428 with 1,428sq. ft.
Under HOME Program guidelines, eligible applicants must be qualified with an income in the low to
moderate range (not exceeding 80% of the area median income). Qualified applicants are then eligible to
receive Down Payment Assistance (DAP) inthe amount of $14,200 from the Harris County DAP
Program.
Project Benefits, Liability and Annual Maintenance Costs
Construction of the home is part of an overall project that willprovide affordable housing stock and
ongoing renewal to the northside neighborhood.
However, in the event the City does not have a qualified buyer at the time home construction is complete,
the City will be responsible for costs associated with utilities, mowing/landscaping, and if vandalism
occurs, the cost for repairing damage to the structure.
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90
days of the Certificate of Occupancy, and if not, it will become an affordable rental unit, which the City
would be required to manage. Annual operating costs to manage the unit as a rental property are
unknown at this time.
Action Required by Council:
Approval or other action of an ordinance authorizing an agreement between the City and Bayway Homes,
nd
Inc. to construct a home at 218 N. 2Streetfor a cost of $114,900.00.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:July 28, 2014
Source of Funds:Fund 032
Requested By: Tim Tietjens
Account Number:032-9892-519-1100
Department: Planning
Amount Budgeted:
Report: X Resolution: Ordinance: X
Amount Requested: $109,900.00
(reimbursable)
Exhibits: Ordinance
Budgeted Item:Yes
Exhibits: Agreement
Exhibits: Exhibits
Exhibits: Floor Plan
ExhibitsLocation Map
ExhibitsHarris County Agreement with Amendment
SUMMARY & RECOMMENDATION
In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant Program.
In April 2014, the City issued Request for Qualifications #14602 for Phase II of the Northside
Neighborhood IV HOME Grant Program. A single response wasreceived from Bayway Homes, Inc.
rd
Bayway Homes, Inc. will construct a home at 524N. 3Street, more specifically described as Lots 5-6 of
Block 106. The cost to construct this home is $109,900.00.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay
the builder and then submit a request forreimbursement from Harris County Community Services, as
stipulated in Section IV –Payment Procedures of the City’s executed Agreement with Harris County.
Council is asked to authorize a contract between the City and Bayway Homes, Inc.to construct Plan
#1317 with 1,317sq. ft.
Under HOME Program guidelines, eligible applicants must be qualified with an income in the low to
moderate range (not exceeding 80% of the area median income). Qualified applicants are then eligible to
receive Down Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP
Program.
Project Benefits, Liability and Annual Maintenance Costs
Construction of the home is part of an overall project that will provide affordable housing stock and
ongoing renewal to the northside neighborhood.
However, in the event the City does not have a qualified buyer at the time home construction is complete,
the City will be responsible for costs associated with utilities, mowing/landscaping, and if vandalism
occurs, the cost for repairing damage to the structure.
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90
days of the Certificate of Occupancy, and if not, it will become an affordable rental unit, which the City
would be required to manage. Annual operating costs to manage the unit as a rental property are
unknown at this time.
Action Required by Council:
Approve an ordinance authorizing an agreement between the City and Bayway Homes, Inc.to construct a
rd
home at 524 N. 3Streetfor a cost of $109,900.00.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:July 28, 2014
Source of Funds:Fund 032
Requested By: Tim Tietjens
Account Number:032-9892-519-1100
Department: Planning
Amount Budgeted:
Report: X Resolution: Ordinance: X
Amount Requested: $104,900
(reimbursable)
Exhibits:Ordinance
Budgeted Item:Yes
Exhibits: Agreement
Exhibits: Exhibits
Exhibits: Floor Plan
ExhibitsLocation Map
ExhibitsHarris County Agreement with Amendment
SUMMARY & RECOMMENDATION
In March 2014, the City closed out Phase I of the Northside Neighborhood IV HOME Grant Program.
In April 2014, the City issued Request for Qualifications #14602 for Phase II of the Northside
Neighborhood IV HOME Grant Program. A single response wasreceived from Bayway Homes,Inc.
rd
Bayway Homes, Inc. will construct a home at 520N. 3 Street, more specifically described as Lots 7-8 of
Block 106. The cost to construct this home is $104,900.00.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay
the builder and then submit a request for reimbursement from Harris County Community Services, as
stipulated in Section IV –Payment Procedures of the City’s executed Agreement with Harris County.
Council is asked to authorize a contract between the City and Bayway Homes, Inc.to construct Plan
#1267 with 1,267 sq. ft.
Under HOME Program guidelines, eligible applicants must be qualified with an income in the low to
moderate range (not exceeding 80% of the area median income). Qualified applicants are then eligible to
receive Down Payment Assistance (DAP) in the amount of $14,200 from the Harris County DAP
Program.
Project Benefits, Liability and Annual Maintenance Costs
Construction of the home is part of an overall project that willprovide affordable housing stock and
ongoing renewal to the northside neighborhood.
However, in the event the City does not have a qualified buyer at the time home construction is complete,
the City will be responsible for costs associated with utilities, mowing/landscaping, and if vandalism
occurs, the cost for repairing damage to the structure.
Additionally, in accordance with our agreement with Harris County, the home must be sold within 90
days of the Certificate of Occupancy, and if not, it will become an affordable rental unit, which the City
would be required to manage. Annual operating costs to manage the unit as a rental property are
unknown at this time.
Action Required by Council:
Approve an ordinance authorizing an agreement between the City and Bayway Homes, Inc.to construct a
rd
home at 520 N. 3Streetfor a cost of $104,900.00.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
IT Budget IT Budget
J. Suggs J. Suggs Source of Funds:Source of Funds:
Requested By:
00160665192093 00160665192093
Information Technology Information Technology Account Number:Account Number:
Department:
105,000 105,000
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
52,982 52,982
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Dell Financial Services Lease Proposal/Quote1. Dell Financial Services Lease Proposal/Quote
2. DIR Contract No. DIR2. DIR Contract No. DIR--SDDSDD--19511951
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
On October 13, 2014, Council requested that this agenda item be tabled to gather more information to better On October 13, 2014, Council requested that this agenda item be tabled to
gather more information to better
understand the difference between the online advertised price for desktops and laptops versus the current State of understand the difference between the online advertised price for desktops
and laptops versus the current State of
Texas Department of Information Resources (DIR) pricing that is available to local governments. The desktops Texas Department of Information Resources (DIR) pricing that is available
to local governments. The desktops
and laptops needed by the City for this round of replacement require certain specifications that are higher end than and laptops needed by the City for this round of replacement require
certain specifications that are higher end than
consumer grade models. Some of the computer applications needed by the City are for special services, such as consumer grade models. Some of the computer applications needed by the
City are for special services, such as
those needed to support public safety. The specifications for desktops and laptops the City needs for this those needed to support public safety. The specifications for desktops and
laptops the City needs for this
replacement period are attached for reference. The DIR pricing schedule offers these specified computers at a replacement period are attached for reference. The DIR pricing schedule
offers these specified computers at a
reduced price. The City discussed various features with DELL and was able to identify a small cost savings by reduced price. The City discussed various features with DELL and was able
to identify a small cost savings by
reducing minor features users would not need on some of the computer models. The City believes utilizing the reducing minor features users would not need on some of the computer models.
The City believes utilizing the
DIR contract to purchase desktops and laptops will result in the greatest benefit to the City by allowing us to DIR contract to purchase desktops and laptops will result in the greatest
benefit to the City by allowing us to
purchase the specified computers needed, while still providing an overall cost savings to the City.purchase the specified computers needed, while still providing an overall cost savings
to the City.purchase the specified computers needed, while still providing an overall cost savings to the City.purchase the specified computers needed, while still providing an overall
cost savings to the City.
In 2008, the City began utilizing a DIR contract with Dell Computers to replace computer workstations In 2008, the City began utilizing a DIR contract with Dell Computers to replace
computer workstations
throughout the City, including desktops and laptops (See the Exhibits for a copy of DIR Contract Number DIRthroughout the City, including desktops and laptops (See the Exhibits for a
copy of DIR Contract Number DIR-
SDD-1951). The City entered into a threeThe City entered into a three--year lease agreement with Dell for the computer replacement year lease agreement with Dell for the computer replacement
program. The lease agreement provides the City with continued customer support and maintenance work, when program. The lease agreement provides the City with continued customer support
and maintenance work, when
needed. City Council first approved use of the DIR contract for this project on November 10, 2008. This lease needed. City Council first approved use of the DIR contract for this
project on November 10, 2008. This lease
would replace 132 computers or roughly 1/3 of the Citywould replace 132 computers or roughly 1/3 of the Citys fleet of computers.s fleet of computers.
Purchasing items through DIR contracts enables the DIR to leverage the purchasing power of all agencies when Purchasing items through DIR contracts enables the DIR to leverage the purchasing
power of all agencies when
negotiating contracts with the vendor community. Utilizing DIR contracts can provide for reduced information negotiating contracts with the vendor community. Utilizing DIR contracts
can provide for reduced information
technology costs, decreased administrative costs, and common IT procurement processes. technology costs, decreased administrative costs, and common IT procurement processes.
The original lease agreement with Dell was for a term of three years. Under the agreement, oneThe original lease agreement with Dell was for a term of three years. Under the agreement,
one--third of the third of the
computer fleet is replaced each year and paid out over a threecomputer fleet is replaced each year and paid out over a three--year period (See the Exhibits for a copy of the year period
(See the Exhibits for a copy of the
Master Lease Agreement). The City would like to continue utilizing the DIR contract with Dellfor replacement of Master Lease Agreement). The City would like to continue utilizing the
DIR contract with Dellfor replacement of
additional workstations throughout the City. The goal is to provide the City with new and updated computers additional workstations throughout the City. The goal is to provide the
City with new and updated computers
every three years. every three years.
The yearly payment will be $52,981.63 for a total lease payment of $155,352.21 over the threeThe yearly payment will be $52,981.63 for a total lease payment of $155,352.21 over the three--year
term, for this year term, for this
portion of the computer fleet (See the Exhibits for a copy of the Dell Financial Services Lease Proposal). The portion of the computer fleet (See the Exhibits for a copy of the Dell
Financial Services Lease Proposal). The
cost may vary each year depending on the required level of specialty for each computer (Ex: Engineering, Police cost may vary each year depending on the required level of specialty for
each computer (Ex: Engineering, Police
laptops, etc.).
Action Required of Council:Action Required of Council:
Consider approval or other action to utilize DIR Contract DIRConsider approval or other action to utilize DIR Contract DIR--SDD 1951 for the lease of City desktop computers SDD 1951
for the lease of City desktop computers
and laptops.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
DELL FINANCIAL SERVICES LEASE PROPOSAL
City of La Porte
October 15, 2014
Thank you for the opportunity to provide leasing information to you on the proposed acquisition of Dell products. Dell Financial Services (DFS) is a leasing
institution fully integrated into Dell Computers’ systems and operations allowing you to benefit from one stop shopping for all your hardware, software,
peripherals, service, support, and financing needs.
If you have any questions or comments, please don't hesitate to call me at 512-724-5095.
Thank you for your interest in Dell Financial Services.
Sincerely,
Missy Totten
Dell Financial Services
Fair Market Value
LEASE PROGRAM:
Lease
DellTotal Amount PaymentLease Rate Lease Payments
EquipmentUnit PriceQty.Term
Quote #FinancedFrequencyFactor(In Advance)
(months)
692992667Latitude 15 5000 $ 1,239.61 30 $ 37,188.30 Annual360.32890 $ 12,231.23
692992674OptiPlex 9020 $ 999.64 93 $ 92,966.52 Annual360.32890 $ 30,576.69
691078701Latitude E6430 ATG $ 2,799.71 9 $ 25,197.39 Annual360.32890 $ 8,287.42
$ 155,352.21 0.012142 $ 1,886.29
Property Management Fee:
CustomerAgreement #: DIR-SDD-1951TOTAL: $ 52,981.63
City of La Porte
LESSEE:
Dell Financial Services LLC, and/or its successors and assigns.
LESSOR:
END OF LEASE OPTIONS:
Fair Market Value
Options available to lessee upon completion of the base lease term are as follows:
1) Exercise the option to purchase the products for its then fair market value.
2) Return all products to lessor at lessee’s expense. Or 3) Renew the Lease on a fair market renewal basis.
LEASEQUOTE:TheLeaseQuoteisexclusiveofshippingcosts,maintenancefees,filingfees,licensingfees,propertyorusetaxes,insurancepremiums
andsimilaritemswhichshallbeforLessee'saccount.LesseewillpayPaymentsandallotheramountswithoutset-off,abatementorreductionforany
youare
reasonwhatsoever.Additionally,Lesseeshalldeclareandpayallsales,useandpersonalpropertytaxestotheappropriatetaxingauthorities.If
sales tax exempt, please fax a copy of your Exemption Certificate with the Lease Contract.
PURCHASEORDER:ThePurchaseOrderwillbemadeouttoDellFinancialServices,OneDellWay,RR3Box8405,RoundRock,TX78682.ThePurchase
Orderwillincludethequotenumber,quantityanddescriptionoftheequipment.PleasebesuretoindicatethatthePOisforaleaseorderandshowsthe
typeoflease,thetermlength,andpaymentfrequency.Thedateoftheleasequotereferencedshouldbeincluded.Pleasebesuretoincludeanyapplicable
shipping costs as a line item. Please include your address as the SHIP TO destination.
INSURANCE:TheriskoflossontheEquipmentisbornesolelybytheLessee.LesseeshallberequiredtopurchaseandmaintainduringtheTerm(i)
comprehensivepublicliabilityinsurancenamingLessorasadditionalinsured;(ii)"all-risk"physicaldamageinsuranceinaminimumamountofthe
Purchase Price, naming Lessor as first loss payee; and, (iii) workmen's compensation insurance.
APPROPRIATIONCOVENANT:TheLeaseshallcontainanappropriationoffundsclause.TheLesseewillcovenantthatitshalldoallthingslegallywithinits
powertoobtainandmaintainfundsfromwhichthepaymentsmaybepaidandLesseewillnotgivepriorityorparityintheapplicationoffundstoany
functionally similar equipment.
DOCUMENTATION:DulyexecutedAgreementandotherappropriatedocuments,including,opinionsofcounsel,UCCfinancingstatements,audited
financials and such other documentation as is reasonably requested by Lessor.
PROPOSALVALIDITY/APPROVALS:Thisisaproposalbaseduponmarketconditionsandisvalidfor30days,issubjecttofinalcreditapproval,reviewof
the economics of the transaction, and execution of mutually acceptable documentation.
QUOTATION
(* Amount denoted in $)
QUOTATION
(* Amount denoted in $)
QUOTATION
(* Amount denoted in $)
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Emergency Services Emergency Services
R. Nolen R. Nolen
Requested By:
Source of Funds:Source of Funds:
District Fund (034) District Fund (034)
Emergency Medical Services Emergency Medical Services
Department:
03450595228021 03450595228021
Account Number:Account Number:
Report:Resolution:Resolution:Ordinance:Ordinance:
75,000 75,000
Amount Budgeted:Amount Budgeted:
Other:
62,165 62,165
Amount Requested:Amount Requested:
Attachments :Attachments :
Budgeted Item:Budgeted Item:YESYESNONO
1. Vendor Quote1. Vendor Quote--StrykerStryker
2. Sole Source Vendor Letter2. Sole Source Vendor Letter
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
EMS requested funding during the FY 2014EMS requested funding during the FY 2014--15 budget period to purchase Stryker Power Load Systems to install 15 budget period to purchase Stryker
Power Load Systems to install
on three frontline ambulances. Stryker Power Load Systems were designed to mechanically lift a patient loaded on three frontline ambulances. Stryker Power Load Systems were designed
to mechanically lift a patient loaded
Stryker stretcher from the ground level to facilitate a smoother and safer transition into the rear compartment of Stryker stretcher from the ground level to facilitate a smoother and
safer transition into the rear compartment of
the ambulance without lifting assistance from EMS personnel.the ambulance without lifting assistance from EMS personnel.
Stryker is the sole source manufacturer and supplier of the Stryker Stryker is the sole source manufacturer and supplier of the Stryker Power Load SystemPower Load Systemdesigned
specifically to designed specifically to
load Stryker manufactured stretchers. EMS standardized utilizing Stryker stretchers several years ago and has load Stryker manufactured stretchers. EMS standardized utilizing Stryker
stretchers several years ago and has
been extremely pleased with the performance of their equipment. been extremely pleased with the performance of their equipment.
Studies evaluating risk mitigation of back injuries for EMS personnel have shown to be significantly reduced by Studies evaluating risk mitigation of back injuries for EMS personnel
have shown to be significantly reduced by
the use of this system.the use of this system.the use of this system.the use of this system.
Study Results:
Study results suggest a decrease in the rating of over exertion by up to 35% when using a powered fastener Study results suggest a decrease in the rating of over exertion by up to 35%
when using a powered fastener
and powered cot as compared to manual equipment throughout lifting, loading and unloading process.and powered cot as compared to manual equipment throughout lifting, loading and unloading
process.
Results suggest adding powered fasteners and powered cots to the loading process may decrease the risk Results suggest adding powered fasteners and powered cots to the loading process
may decrease the risk
of developing a low back disorder by up to 62%.of developing a low back disorder by up to 62%.
Stryker Power Load Systems are DC powered and come with a one (1) year parts and labor warranty. An Stryker Power Load Systems are DC powered and come with a one (1) year parts and
labor warranty. An
annual maintenance service agreement will need to be secured upon the expiration of the factory warranty. annual maintenance service agreement will need to be secured upon the expiration
of the factory warranty.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the City Manager to execute a purchase agreement in the amount of Consider approval or other action authorizing the City Manager to execute
a purchase agreement in the amount of
$62,165.88 for three (3) Stryker Power Load Systems to be funded from Emergency Services District Fund (034).$62,165.88 for three (3) Stryker Power Load Systems to be funded from Emergency
Services District Fund (034).
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Comprehensive Quotation
Sales Account ManagerRemit to:
Lauren Kuhner
P.O. Box 93308
Lauren.Kuhner@stryker.com
Chicago, IL 60673-3308
1-800-327-0770
End User Shipping AddressShipping AddressBilling Address
115375511537551185161
CITY OF LA PORTE EMSFrazerCITY OF LA PORTE
10428 SPENCER HWY7227 Rampart St604 W FAIRMONT PKWY
LA PORTE, TX 77571Houston, TX 77081LA PORTE, TX 77571
Customer ContactRef NumberDatePO NumberReference FieldQuote Type
adam fischer375130810/20/2014QUOTE
Line
QuantityItem DescriptionPart #Unit PriceExtended PriceItem Comments
#
1.003PowerLOAD6390000000$20,721.96$62,165.88
Options
3PowerLOAD6390000000$20,721.96$62,165.88
3Standard Comp 6390 Power Load6390026000
3EnglishManual6390600000
31 year parts, labor & travel7777881660
Product Total$62,165.88
Note:
Freight$0.00
Tax$0.00
Total Incl Tax & Freight$62,165.88
Signature: _____________________________________________ Title/Position: _____________________________________________ Date: ___________________
This is a quote and not a commitment. This quote is subject to final credit, pricing, and documentation approval. Legal documentation must be signed before
Deal Consummation:
your equipment can be delivered. Documentation will be provided upon completion of our review process and your selection of a payment schedule.
Recipient will not disclose to any third party the terms of this quote or any other information, including any pricing or discounts, offered to be provided by Stryker
Confidentiality Notice:
Net 30 Days. FOB origin.
Terms:
In the event of damaged or defective shipments, please notify Stryker within 30 days and we will remedy the situation. Cancellation of orders must be
Cancellation and Return Policy:
received 30 days prior to the agreed upon delivery date. If the order is cancelled within the 30 day window, a fee of 25% of the total purchase order price and return shipping charges
will apply.
Page 1 of 1
Medical
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
E. Ensey E. Ensey Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The request is for consideration of a Special Conditional Use Permit (SCUP) to allow construction of a The request is for consideration of a Special Conditional Use Permit (SCUP) to
allow construction of a
convenience store and gas station at the property known as convenience store and gas station at the property known as Reserve HReserve HBlock 4, Port Crossing William P. Harris Block
4, Port Crossing William P. Harris
Survey, Abstract 30, La Porte, Harris County, Texas as described in the attached ordinanceSurvey, Abstract 30, La Porte, Harris County, Texas as described in the attached ordinance
Planning and Zoning Commission RecommendationPlanning and Zoning Commission Recommendation::
The Planning and Zoning Commission conducted a public hearing at their September 25, 2014, meeting. Public The Planning and Zoning Commission conducted a public hearing at their September
25, 2014, meeting. Public
testimony was provided with the vast majority of the public expressing their opposition to the request for a variety testimony was provided with the vast majority of the public expressing
their opposition to the request for a variety
of reasons. Additionally, the La Porte ISD submitted a resolution to the Commission in opposition to the proposed of reasons. Additionally, the La Porte ISD submitted a resolution to
the Commission in opposition to the proposed
SCUP. The Commission voted unanimously to recommend denial of the proposed SCUP.SCUP. The Commission voted unanimously to recommend denial of the proposed SCUP.
Background InformationBackground Information::
The subject site is approximately 3.4551 acres and is located at the southwest corner of the intersection of State The subject site is approximately 3.4551 acres and is located at the
southwest corner of the intersection of State
Highway 146 and Wharton Weems Boulevard. The legal description of the property is Highway 146 and Wharton Weems Boulevard. The legal description of the property is Reserve HReserve
HBlock 4, Port Block 4, Port
Crossing William P. Harris Survey, Abstract 30, La Porte, Harris County, Texas.Crossing William P. Harris Survey, Abstract 30, La Porte, Harris County, Texas.
The site is part of the General Plan for the former Texas Import/Export Park (TIEP). It was later renamed Port The site is part of the General Plan for the former Texas Import/Export
Park (TIEP). It was later renamed Port
thth
Crossing Business Park, consisting of approximately 286 acres of land along 16Crossing Business Park, consisting of approximately 286 acres of land along 16 Street west of Highway 146.
Street west of Highway 146.
Attached is a copy of the Port Crossing Business Park General Plan that identifies land uses for the business park, Attached is a copy of the Port Crossing Business Park General Plan
that identifies land uses for the business park,
which in this case is commercial.which in this case is commercial.
The site is currently zoned PUD, Planned Unit Development, and is vacant. The site contains a Port Crossing The site is currently zoned PUD, Planned Unit Development, and is vacant.
The site contains a Port Crossing
entry sign and associated landscaping. The following table summarizes the surrounding zoning and land uses:entry sign and associated landscaping. The following table summarizes the surrounding
zoning and land uses:
ZoningZoningLand UseLand Use
PUD, Planned PUD, Planned Vacant, Port Vacant, Port
North
Unit DevelopmentUnit DevelopmentCrossing Business Crossing Business
Park (identified in Park (identified in
the Future Land the Future Land
Use Plan as Use Plan as
Business Industrial)Business Industrial)
PUD, Planned PUD, Planned Vacant, Port Vacant, Port
South
Unit DevelopmentUnit DevelopmentCrossing Business Crossing Business
Park (identified in Park (identified in
the Future Land the Future Land
Use Plan as Parks Use Plan as Parks
and Open Space)and Open Space)
PUD, Planned PUD, Planned Vacant, Port Vacant, Port
West
Unit DevelopmentUnit DevelopmentCrossing Business Crossing Business
Park (identified in Park (identified in
the Future Land the Future Land
Use Plan as Use Plan as
Business Industrial)Business Industrial)
PUD, Planned PUD, Planned Single family Single family
East
Unit DevelopmentUnit Developmentresidential (Lakes at residential (Lakes at
Fairmont Green)Fairmont Green)
The City of La Porte The City of La Portes Land Use Map identifies this parcel as s Land Use Map identifies this parcel as commercial.commercial.
Analysis:
There are a number of different considerations staff evaluated during the review of this application. The following There are a number of different considerations staff evaluated during
the review of this application. The following There are a number of different considerations staff evaluated during the review of this application. The following There are a number of
different considerations staff evaluated during the review of this application. The following
describes staffs analysis of those considerations:s analysis of those considerations:
Site Plan.
The applicant has submitted a conceptual site plan, floor plan, building elevations and photographs of similar The applicant has submitted a conceptual site plan, floor plan, building
elevations and photographs of similar
convenience stores to provide an example of what is proposed at this site. At this time there has been no formal convenience stores to provide an example of what is proposed at this
site. At this time there has been no formal
application for a site development plan as required in the cityapplication for a site development plan as required in the citys Development Ordinance. A formal application for a s
Development Ordinance. A formal application for a
site development plan is not required until after a SCUP is approved. Should City Council approve the proposed site development plan is not required until after a SCUP is approved. Should
City Council approve the proposed
SCUP, the applicant will be required to submit application for a site development plan in compliance with SCUP, the applicant will be required to submit application for a site development
plan in compliance with
applicable code requirements.applicable code requirements.
Port Crossing Entry FeaturePort Crossing Entry Feature..
This corner of Highway 146 and Wharton Weems represents a primary entry point to the Port Crossing Business This corner of Highway 146 and Wharton Weems represents a primary entry point
to the Port Crossing Business
Park. An entry feature, including signage and landscaping was installed. Although the applicantPark. An entry feature, including signage and landscaping was installed. Although the applicants
preliminary site s preliminary site
plan indicates removal of the sign and landscaping, staff does not support removal of this entry feature or any of plan indicates removal of the sign and landscaping, staff does not
support removal of this entry feature or any of
the landscaping. Should the City Council approve the requested SCUP, the attached ordinance stipulates that the the landscaping. Should the City Council approve the requested SCUP, the
attached ordinance stipulates that the
applicant must retain both elements and shall be required to maintain such as an entry to the business park.applicant must retain both elements and shall be required to maintain such
as an entry to the business park.
Land Use.
The citys Future Land Use Plan identifies this site as s Future Land Use Plan identifies this site as commercial.commercial.The The commercialcommercialclassification includes
classification includes
uses that are in conformance with the uses permitted in the NC, Neighborhood Commercial, or GC, General uses that are in conformance with the uses permitted in the NC, Neighborhood Commercial,
or GC, General
Commercial, districts. The proposed convenience store and gas station use (Standard Industrial Classification Commercial, districts. The proposed convenience store and gas station use
(Standard Industrial Classification
#5541) is a permitted use in the GC District, but not the NC District.#5541) is a permitted use in the GC District, but not the NC District.
The applicant, CST Brands, Inc., asserts in their application that the proposed development will be branded as a The applicant, CST Brands, Inc., asserts in their application that the
proposed development will be branded as a
corner store. The application indicates that the store will offer foodservice and the sale of convenience items as corner store. The application indicates that the store will offer foodservice
and the sale of convenience items as
well as beer and wine. They further assert that there is no proposed longwell as beer and wine. They further assert that there is no proposed long--term 18term 18--wheeler parking and
no showers wheeler parking and no showers
or other truck stop related amenities. Additionally, CST Brands, Inc. has agreed to a deed restriction on the or other truck stop related amenities. Additionally, CST Brands, Inc. has
agreed to a deed restriction on the
property prohibiting longproperty prohibiting long--term overnight parking of 18term overnight parking of 18--wheelers. These items have been included as part of the wheelers. These
items have been included as part of the
proposed ordinance.proposed ordinance.
Fuel Pumps:
The preliminary site plan for the proposed CST convenience store and gas station indicates seven (7) automobile The preliminary site plan for the proposed CST convenience store and gas
station indicates seven (7) automobile
vehicular pumps serving three grades of unleaded gasoline and diesel as well as four (4) separate pumps for diesel vehicular pumps serving three grades of unleaded gasoline and diesel
as well as four (4) separate pumps for diesel
only, 18-wheeler trucks. Due to the location of the site in close proximity to the Port Crossing Business Park and wheeler trucks. Due to the location of the site in close proximity
to the Port Crossing Business Park and
the 18-wheeler traffic associated with the development there as well as the fact that Highway 146 is a designated wheeler traffic associated with the development there as well as the
fact that Highway 146 is a designated
truck route, the site will attract 18truck route, the site will attract 18--wheeler traffic for fueling purposes. wheeler traffic for fueling purposes.
Staff finds that a total of four (4) separate pumps are excessive for this site and recommends consideration of Staff finds that a total of four (4) separate pumps are excessive for
this site and recommends consideration of
reducing or eliminating that number. Should the City Council approve the requested SCUP, a condition could be reducing or eliminating that number. Should the City Council approve the
requested SCUP, a condition could be
added to this SCUP to reduce this number.added to this SCUP to reduce this number.
Traffic ImpactsTraffic Impacts..
The project is located along Highway 146 and the southwest corner of Wharton Weems Boulevard. Highway 146 The project is located along Highway 146 and the southwest corner of Wharton
Weems Boulevard. Highway 146
is a primary arterial and a designated truck route, while Wharton Weems is categorized as a local arterial that is a primary arterial and a designated truck route, while Wharton Weems
is categorized as a local arterial that is a primary arterial and a designated truck route, while Wharton Weems is categorized as a local arterial that is a primary arterial and a designated
truck route, while Wharton Weems is categorized as a local arterial that
thth
terminates at 16terminates at 16 Street to the west and Broadway to the east. Street to the west and Broadway to the east.
Due to the potential of increased vehicular and truck traffic at the intersection, staff is recommending submittal of Due to the potential of increased vehicular and truck traffic at
the intersection, staff is recommending submittal of
a traffic study and appropriate mitigation as required by the study. The report will need to demonstrate minimal a traffic study and appropriate mitigation as required by the study.
The report will need to demonstrate minimal
impact of the proposed development on the intersection, especially to the portion of Wharton Weems between impact of the proposed development on the intersection, especially to the portion
of Wharton Weems between
Highway 146 and Broadway which is used more by residential/local traffic patterns as opposed to truck traffic.Highway 146 and Broadway which is used more by residential/local traffic
patterns as opposed to truck traffic.
Although the proposed site plan identifies two 50Although the proposed site plan identifies two 50--foot wide curb cuts along HWY 146, the applicant would need foot wide curb cuts along
HWY 146, the applicant would need
to receive approval by TXDOT for any access points to the site along HWY 146. Additionally, access to Wharton to receive approval by TXDOT for any access points to the site along HWY
146. Additionally, access to Wharton
Weems requires approval from Harris County. Access points would also need to comply with city requirements Weems requires approval from Harris County. Access points would also need to
comply with city requirements
for access points and maximum widths as called out in the Zoning Ordinance. These items would be verified at the for access points and maximum widths as called out in the Zoning Ordinance.
These items would be verified at the
time staff reviews an application for site development review.time staff reviews an application for site development review.
Public UtilitiesPublic Utilities..
Public utility facilities and services are sufficient to handle the proposed development. A 12Public utility facilities and services are sufficient to handle the proposed development.
A 12water line and 12water line and 12
sanitary sewer line are both available within the Wharton Weems rightsanitary sewer line are both available within the Wharton Weems right--ofof--way. way.
Drainage.
Drainage is available and has been accommodated for this site as part of the Port Crossing Business Park regional Drainage is available and has been accommodated for this site as part
of the Port Crossing Business Park regional
drainage plan. There have been detention ponds sized adequately to detain drainage for this site and the rest of the drainage plan. There have been detention ponds sized adequately to
detain drainage for this site and the rest of the
Port Crossing Business Park. This stormwater detention facility has been designed in accordance with both the Port Crossing Business Park. This stormwater detention facility has been
designed in accordance with both the
citys and HCFCDs and HCFCDs specifications. s specifications.
Conclusion:
Should the City Council desire to approve the proposed Special Conditional Use Permit, staff recommends a Should the City Council desire to approve the proposed Special Conditional Use
Permit, staff recommends a
number of conditions be considered in the approval. The applicant has agreed to restrictions to the site including number of conditions be considered in the approval. The applicant has
agreed to restrictions to the site including
recording a deed restriction that would prohibit overrecording a deed restriction that would prohibit over--night parking and not including showers or other amenities night parking and
not including showers or other amenities
common with a traditional truck stop. The following is a recommendation of conditions for City Council common with a traditional truck stop. The following is a recommendation of conditions
for City Council
consideration:
1.A site development plan shall be submitted in accordance with applicable requirements of the City of La A site development plan shall be submitted in accordance with applicable requirements
of the City of La
Portes Development Ordinance.s Development Ordinance.
2.The plan shall comply with all other provisions of Chapter 106, The plan shall comply with all other provisions of Chapter 106, ZoningZoningof the Cityof the Citys Code of Ordinances
s Code of Ordinances
and all other department reviews and applicable laws and ordinances of the City of La Porte and the State and all other department reviews and applicable laws and ordinances of the City
of La Porte and the State
of Texas.of Texas.
1.All necessary documentation for building permit review must be submitted in conjunction with the cityAll necessary documentation for building permit review must be submitted in conjunction
with the citys
building permit application process.building permit application process.
2.Existing landscaping and monument signage at the intersection of Wharton Weems and SH146 planted as a Existing landscaping and monument signage at the intersection of Wharton Weems
and SH146 planted as a
gatewaygatewayto the Port Crossing Business Park shall be maintained and incorporated into the landscape plan to the Port Crossing Business Park shall be maintained and incorporated
into the landscape plan
and irrigation system required otherwise for the development which shall also be maintained in compliance and irrigation system required otherwise for the development which shall also
be maintained in compliance
with the Citywith the Citys Code of Ordinances.s Code of Ordinances.
3.Landscaping, including a combination of trees and shrubs shall be provided between the west edge of Landscaping, including a combination of trees and shrubs shall be provided between
the west edge of
pavement and the west property line in a manner so as to provide screening to the adjacent property. pavement and the west property line in a manner so as to provide screening to the
adjacent property.
Additional landscaping shall be provided in the area between the south edge of pavement and the south Additional landscaping shall be provided in the area between the south edge of pavement
and the south
property line. This landscaping shall include a mix of trees and shrubs planted in a manner so as to create property line. This landscaping shall include a mix of trees and shrubs planted
in a manner so as to create
an amenity to the site. At no time shall the landscape area south of the pavement edge show in the proposal an amenity to the site. At no time shall the landscape area south of the pavement
edge show in the proposal
be paved or allowed for vehicle use or circulation.be paved or allowed for vehicle use or circulation.
4.A traffic study performed by a licensed engineer shall be required. The study must ensure that the proposed A traffic study performed by a licensed engineer shall be required. The
study must ensure that the proposed
development will not adversely impact the SH146 development will not adversely impact the SH146 -- Wharton Weems intersection as well as the SH 146 Wharton Weems intersection as well
as the SH 146
frontage road east of the proposed facility. Any mitigation required by the study will be the responsibility of frontage road east of the proposed facility. Any mitigation required by
the study will be the responsibility of
the applicant.the applicant.
5.Vehicles may park within designated parking spaces only, except when fueling. No overVehicles may park within designated parking spaces only, except when fueling. No over--night parking
of night parking of
vehicles is permitted onvehicles is permitted on--site. The applicant shall record a separate legal deed restricting the overnight site. The applicant shall record a separate legal deed
restricting the overnight
parking of vehicles on this site prior to the approval of a site development plan by the city.parking of vehicles on this site prior to the approval of a site development plan by the
city.
1.No more than ____ diesel truck fueling pumps are permitted.No more than ____ diesel truck fueling pumps are permitted.
1.TxDOT and Harris County driveway permits shall be presented prior to permit issuance for all driveways TxDOT and Harris County driveway permits shall be presented prior to permit issuance
for all driveways
requested. Maximum driveway widths shall be provided in compliance with city code requirements.requested. Maximum driveway widths shall be provided in compliance with city code requirements.
1.The pavement shall remain in good, operable, dust free condition over time, and that repairs shall be made The pavement shall remain in good, operable, dust free condition over time,
and that repairs shall be made
as necessary upon written notification by the city.as necessary upon written notification by the city.
2.No trucks transporting No trucks transporting Hazardous CargoHazardous Cargoare allowed onare allowed on--site at any time. Appropriate signage prohibiting site at any time. Appropriate
signage prohibiting
vehicles carrying hazardous cargo shall be posted at all driveway entrances to the site.vehicles carrying hazardous cargo shall be posted at all driveway entrances to the site.
1.No loiteringNo loiteringsigns shall be conspicuously posted outside the facility.signs shall be conspicuously posted outside the facility.
1.No shower facilities for customers are permitted on site at any time.No shower facilities for customers are permitted on site at any time.
2.Minor amendments to the plans shall be subject to approval by the Director of Planning. A significant Minor amendments to the plans shall be subject to approval by the Director of
Planning. A significant
change in the approved concept shall be subject to the Planning and Zoning Commissionchange in the approved concept shall be subject to the Planning and Zoning Commissions review.s
review.
1.Any additional conditions requested by the Planning and Zoning Commission.Any additional conditions requested by the Planning and Zoning Commission.
Action Required of Council:Action Required of Council:
1.Conduct public hearing.Conduct public hearing.
2.Consider action based on a recommendation by the Planning and Zoning Commission to deny Special Consider action based on a recommendation by the Planning and Zoning Commission to deny
Special
Conditional Use Permit #14Conditional Use Permit #14--91000001 for CST Brands, Inc., on behalf of Port Crossing Land LP.91000001 for CST Brands, Inc., on behalf of Port Crossing Land
LP.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
E. Ensey E. Ensey Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. P&Z Recommendation Letter2. P&Z Recommendation Letter
3. SCUP Application3. SCUP Application
4. Port Crossing General Plan4. Port Crossing General Plan
5. Area Map5. Area Map
6. Surrouding Zoning Map6. Surrouding Zoning Map
7. Land Use Map7. Land Use Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The request is for consideration of a Special Conditional Use Permit (SCUP) to allow construction of a The request is for consideration of a Special Conditional Use Permit (SCUP) to
allow construction of a
convenience store and gas station at the property known as convenience store and gas station at the property known as Reserve HReserve HBlock 4, Port Crossing William P. Harris Block
4, Port Crossing William P. Harris
Survey, Abstract 30, La Porte, Harris County, Texas as described in the attached ordinanceSurvey, Abstract 30, La Porte, Harris County, Texas as described in the attached ordinance
Planning and Zoning Commission RecommendationPlanning and Zoning Commission Recommendation::
The Planning and Zoning Commission conducted a public hearing at their September 25, 2014, meeting. Public The Planning and Zoning Commission conducted a public hearing at their September
25, 2014, meeting. Public
testimony was provided with the vast majority of the public expressing their opposition to the request for a variety testimony was provided with the vast majority of the public expressing
their opposition to the request for a variety
of reasons. Additionally, the La Porte ISD submitted a resolution to the Commission in opposition to the proposed of reasons. Additionally, the La Porte ISD submitted a resolution to
the Commission in opposition to the proposed
SCUP. The Commission voted unanimously to recommend denial of the proposed SCUP.SCUP. The Commission voted unanimously to recommend denial of the proposed SCUP.
Background InformationBackground Information::
The subject site is approximately 3.4551 acres and is located at the southwest corner of the intersection of State The subject site is approximately 3.4551 acres and is located at the
southwest corner of the intersection of State
Highway 146 and Wharton Weems Boulevard. The legal description of the property is Highway 146 and Wharton Weems Boulevard. The legal description of the property is Reserve HReserve
HBlock 4, Port Block 4, Port
Crossing William P. Harris Survey, Abstract 30, La Porte, Harris County, Texas.Crossing William P. Harris Survey, Abstract 30, La Porte, Harris County, Texas.
The site is part of the General Plan for the former Texas Import/Export Park (TIEP). It was later renamed Port The site is part of the General Plan for the former Texas Import/Export
Park (TIEP). It was later renamed Port
thth
Crossing Business Park, consisting of approximately 286 acres of land along 16Crossing Business Park, consisting of approximately 286 acres of land along 16 Street west of Highway 146.
Street west of Highway 146.
Attached is a copy of the Port Crossing Business Park General Plan that identifies land uses for the business park, Attached is a copy of the Port Crossing Business Park General Plan
that identifies land uses for the business park,
which in this case is commercial.which in this case is commercial.
The site is currently zoned PUD, Planned Unit Development, and is vacant. The site contains a Port Crossing The site is currently zoned PUD, Planned Unit Development, and is vacant.
The site contains a Port Crossing
entry sign and associated landscaping. The following table summarizes the surrounding zoning and land uses:entry sign and associated landscaping. The following table summarizes the surrounding
zoning and land uses:
ZoningZoningLand UseLand Use
PUD, Planned PUD, Planned Vacant, Port Vacant, Port
North
Unit DevelopmentUnit DevelopmentCrossing Business Crossing Business
Park (identified in Park (identified in
the Future Land the Future Land
Use Plan as Use Plan as
Business Industrial)Business Industrial)
PUD, Planned PUD, Planned Vacant, Port Vacant, Port
South
Unit DevelopmentUnit DevelopmentCrossing Business Crossing Business
Park (identified in Park (identified in
the Future Land the Future Land
Use Plan as Parks Use Plan as Parks
and Open Space)and Open Space)
PUD, Planned PUD, Planned Vacant, Port Vacant, Port
West
Unit DevelopmentUnit DevelopmentCrossing Business Crossing Business
Park (identified in Park (identified in
the Future Land the Future Land
Use Plan as Use Plan as
Business Industrial)Business Industrial)
PUD, Planned PUD, Planned Single family Single family
East
Unit DevelopmentUnit Developmentresidential (Lakes at residential (Lakes at
Fairmont Green)Fairmont Green)
The City of La PorteThe City of La Portes Land Use Map identifies this parcel as s Land Use Map identifies this parcel as commercial.commercial.
Analysis:
There are a number of different considerations staff evaluated during the review of this application. The following There are a number of different considerations staff evaluated during
the review of this application. The following
describes staffs analysis of those considerations:s analysis of those considerations:
Site Plan.
The applicant has submitted a conceptual site plan, floor plan, building elevations and photographs of similar The applicant has submitted a conceptual site plan, floor plan, building
elevations and photographs of similar
convenience stores to provide an example of what is proposed at this site. At this time there has been no formal convenience stores to provide an example of what is proposed at this
site. At this time there has been no formal
application for a site development plan as required in the cityapplication for a site development plan as required in the citys Development Ordinance. A formal application for a s
Development Ordinance. A formal application for a
site development plan is not required until after a SCUP is approved. Should City Council approve the proposed site development plan is not required until after a SCUP is approved. Should
City Council approve the proposed
SCUP, the applicant will be required to submit application for a site development plan in compliance with SCUP, the applicant will be required to submit application for a site development
plan in compliance with
applicable code requirements.applicable code requirements.
Port Crossing Entry FeaturePort Crossing Entry Feature..
This corner of Highway 146 and Wharton Weems represents a primary entry point to the Port Crossing Business This corner of Highway 146 and Wharton Weems represents a primary entry point
to the Port Crossing Business
Park. An entry feature, including signage and landscaping was installed. Although the applicantPark. An entry feature, including signage and landscaping was installed. Although the applicants
preliminary site s preliminary site
plan indicates removal of the sign and landscaping, staff does not support removal of this entry feature or any of plan indicates removal of the sign and landscaping, staff does not
support removal of this entry feature or any of
the landscaping. Should the City Council approve the requested SCUP, the attached ordinance stipulates that the the landscaping. Should the City Council approve the requested SCUP, the
attached ordinance stipulates that the
applicant must retain both elements and shall be required to maintain such as an entry to the business park.applicant must retain both elements and shall be required to maintain such
as an entry to the business park.
Land Use.
The citys Future Land Use Plan identifies this site as s Future Land Use Plan identifies this site as commercial.commercial.The The commercialcommercialclassification includes
classification includes
uses that are in conformance with the uses permitted in the NC, Neighborhood Commercial, or GC, General uses that are in conformance with the uses permitted in the NC, Neighborhood Commercial,
or GC, General
Commercial, districts. The proposed convenience store and gas station use (Standard Industrial Classification Commercial, districts. The proposed convenience store and gas station use
(Standard Industrial Classification
#5541) is a permitted use in the GC District, but not the NC District.#5541) is a permitted use in the GC District, but not the NC District.
The applicant, CST Brands, Inc., asserts in their application that the proposed development will be branded as a The applicant, CST Brands, Inc., asserts in their application that the
proposed development will be branded as a
corner store. The application indicates that the store will offer foodservice and the sale of convenience items as corner store. The application indicates that the store will offer foodservice
and the sale of convenience items as
well as beer and wine. They further assert that there is no proposed longwell as beer and wine. They further assert that there is no proposed long--term 18term 18--wheeler parking and
no showers wheeler parking and no showers
or other truck stop related amenities. Additionally, CST Brands, Inc. has agreed to a deed restriction on the or other truck stop related amenities. Additionally, CST Brands, Inc. has
agreed to a deed restriction on the
property prohibiting longproperty prohibiting longproperty prohibiting longproperty prohibiting long--term overnight parking of 18term overnight parking of 18term overnight parking of
18term overnight parking of 18--wheelers. These items have been included as part of the wheelers. These items have been included as part of the wheelers. These items have been included
as part of the wheelers. These items have been included as part of the
proposed ordinance.proposed ordinance.
Fuel Pumps:
The preliminary site plan for the proposed CST convenience store and gas station indicates seven (7) automobile The preliminary site plan for the proposed CST convenience store and gas
station indicates seven (7) automobile
vehicular pumps serving three grades of unleaded gasoline and diesel as well as four (4) separate pumps for diesel vehicular pumps serving three grades of unleaded gasoline and diesel
as well as four (4) separate pumps for diesel
only, 18-wheeler trucks. Due to the location of the site in close proximity to the Port Crossing Business Park and wheeler trucks. Due to the location of the site in close proximity
to the Port Crossing Business Park and
the 18-wheeler traffic associated with the development there as well as the fact that Highway 146 is a designated wheeler traffic associated with the development there as well as the
fact that Highway 146 is a designated
truck route, the site will attract 18truck route, the site will attract 18--wheeler traffic for fueling purposes. wheeler traffic for fueling purposes.
Staff finds that a total of four (4) separate pumps are excessive for this site and recommends consideration of Staff finds that a total of four (4) separate pumps are excessive for
this site and recommends consideration of
reducing or eliminating that number. Should the City Council approve the requested SCUP, a condition could be reducing or eliminating that number. Should the City Council approve the
requested SCUP, a condition could be
added to this SCUP to reduce this number.added to this SCUP to reduce this number.
Traffic ImpactsTraffic Impacts..
The project is located along Highway 146 and the southwest corner of Wharton Weems Boulevard. Highway 146 The project is located along Highway 146 and the southwest corner of Wharton
Weems Boulevard. Highway 146
is a primary arterial and a designated truck route, while Wharton Weems is categorized as a local arterial that is a primary arterial and a designated truck route, while Wharton Weems
is categorized as a local arterial that
thth
terminates at 16terminates at 16 Street to the west and Broadway to the east. Street to the west and Broadway to the east.
Due to the potential of increased vehicular and truck traffic at the intersection, staff is recommending submittal of Due to the potential of increased vehicular and truck traffic at
the intersection, staff is recommending submittal of
a traffic study and appropriate mitigation as required by the study. The report will need to demonstrate minimal a traffic study and appropriate mitigation as required by the study.
The report will need to demonstrate minimal
impact of the proposed development on the intersection, especially to the portion of Wharton Weems between impact of the proposed development on the intersection, especially to the portion
of Wharton Weems between
Highway 146 and Broadway which is used more by residential/local traffic patterns as opposed to truck traffic.Highway 146 and Broadway which is used more by residential/local traffic
patterns as opposed to truck traffic.
Although the proposed site plan identifies two 50Although the proposed site plan identifies two 50--foot wide curb cuts along HWY 146, the applicant would need to foot wide curb cuts
along HWY 146, the applicant would need to
receive approval by TXDOT for any access points to the site along HWY 146. Additionally, access to Wharton receive approval by TXDOT for any access points to the site along HWY 146.
Additionally, access to Wharton
Weems requires approval from Harris County. Access points would also need to comply with city requirements Weems requires approval from Harris County. Access points would also need to
comply with city requirements
for access points and maximum widths as called out in the Zoning Ordinance. These items would be verified at the for access points and maximum widths as called out in the Zoning Ordinance.
These items would be verified at the
time staff reviews an application for site development review.time staff reviews an application for site development review.
Public UtilitiesPublic Utilities..
Public utility facilities and services are sufficient to handle the proposed development. A 12Public utility facilities and services are sufficient to handle the proposed development.
A 12water line and 12water line and 12
sanitary sewer line are both available within the Wharton Weems rightsanitary sewer line are both available within the Wharton Weems right--ofof--way. way.
Drainage.
Drainage is available and has been accommodated for this site as part of the Port Crossing Business Park regional Drainage is available and has been accommodated for this site as part
of the Port Crossing Business Park regional
drainage plan. There have been detention ponds sized adequately to detain drainage for this site and the rest of the drainage plan. There have been detention ponds sized adequately to
detain drainage for this site and the rest of the
Port Crossing Business Park. This stormwater detention facility has been designed in accordance with both the Port Crossing Business Park. This stormwater detention facility has been
designed in accordance with both the
citys and HCFCDs and HCFCDs specifications. s specifications.
Conclusion:
Should the City Council desire to approve the proposed Special Conditional Use Permit, staff recommends a Should the City Council desire to approve the proposed Special Conditional Use
Permit, staff recommends a
number of conditions be considered in the approval. The applicant has agreed to restrictions to the site including number of conditions be considered in the approval. The applicant has
agreed to restrictions to the site including
recording a deed restriction that would prohibit overrecording a deed restriction that would prohibit over--night parking and not including showers or other amenities night parking and
not including showers or other amenities
common with a traditional truck stop. The following is a recommendation of conditions for City Council common with a traditional truck stop. The following is a recommendation of conditions
for City Council
consideration:
1.A site development plan shall be submitted in accordance with applicable requirements of the City of La A site development plan shall be submitted in accordance with applicable requirements
of the City of La
Portes Development Ordinance.s Development Ordinance.
2.The plan shall comply with all other provisions of Chapter 106, The plan shall comply with all other provisions of Chapter 106, ZoningZoningof the Cityof the Citys Code of Ordinances
s Code of Ordinances
and all other department reviews and applicable laws and ordinances of the City of La Porte and the State and all other department reviews and applicable laws and ordinances of the City
of La Porte and the State
of Texas.of Texas.
1.All necessary documentation for building permit review must be submitted in conjunction with the cityAll necessary documentation for building permit review must be submitted in conjunction
with the citys
building permit application process.building permit application process.
2.Existing landscaping and monument signage at the intersection of Wharton Weems and SH146 planted as a Existing landscaping and monument signage at the intersection of Wharton Weems
and SH146 planted as a
gatewaygatewayto the Port Crossing Business Park shall be maintained and incorporated into the landscape plan to the Port Crossing Business Park shall be maintained and incorporated
into the landscape plan
and irrigation system required otherwise for the development which shall also be maintained in compliance and irrigation system required otherwise for the development which shall also
be maintained in compliance
with the Citywith the Citys Code of Ordinances.s Code of Ordinances.
3.Landscaping, including a combination of trees and shrubs shall be provided between the west edge of Landscaping, including a combination of trees and shrubs shall be provided between
the west edge of
pavement and the west property line in a manner so as to provide screening to the adjacent property. pavement and the west property line in a manner so as to provide screening to the
adjacent property.
Additional landscaping shall be provided in the area between the south edge of pavement and the south Additional landscaping shall be provided in the area between the south edge of pavement
and the south
property line. This landscaping shall include a mix of trees and shrubs planted in a manner so as to create property line. This landscaping shall include a mix of trees and shrubs planted
in a manner so as to create
an amenity to the site. At no time shall the landscape area south of the pavement edge show in the proposal an amenity to the site. At no time shall the landscape area south of the pavement
edge show in the proposal an amenity to the site. At no time shall the landscape area south of the pavement edge show in the proposal an amenity to the site. At no time shall the landscape
area south of the pavement edge show in the proposal
be paved or allowed for vehicle use or circulation.be paved or allowed for vehicle use or circulation.
4.A traffic study performed by a licensed engineer shall be required. The study must ensure that the proposed A traffic study performed by a licensed engineer shall be required. The
study must ensure that the proposed
development will not adversely impact the SH146 development will not adversely impact the SH146 -- Wharton Weems intersection as well as the SH 146 Wharton Weems intersection as well
as the SH 146
frontage road east of the proposed facility. Any mitigation required by the study will be the responsibility of frontage road east of the proposed facility. Any mitigation required by
the study will be the responsibility of
the applicant.the applicant.
5.Vehicles may park within designated parking spaces only, except when fueling. No overVehicles may park within designated parking spaces only, except when fueling. No over--night parking
of night parking of
vehicles is permitted onvehicles is permitted on--site. The applicant shall record a separate legal deed restricting the overnight site. The applicant shall record a separate legal deed
restricting the overnight
parking of vehicles on this site prior to the approval of a site development plan by the city.parking of vehicles on this site prior to the approval of a site development plan by the
city.
1.No more than ____ diesel truck fueling pumps are permitted.No more than ____ diesel truck fueling pumps are permitted.
1.TxDOT and Harris County driveway permits shall be presented prior to permit issuance for all driveways TxDOT and Harris County driveway permits shall be presented prior to permit issuance
for all driveways
requested. Maximum driveway widths shall be provided in compliance with city code requirements.requested. Maximum driveway widths shall be provided in compliance with city code requirements.
1.The pavement shall remain in good, operable, dust free condition over time, and that repairs shall be made The pavement shall remain in good, operable, dust free condition over time,
and that repairs shall be made
as necessary upon written notification by the city.as necessary upon written notification by the city.
2.No trucks transporting No trucks transporting Hazardous CargoHazardous Cargoare allowed onare allowed on--site at any time. Appropriate signage prohibiting site at any time. Appropriate
signage prohibiting
vehicles carrying hazardous cargo shall be posted at all driveway entrances to the site.vehicles carrying hazardous cargo shall be posted at all driveway entrances to the site.
1.No loiteringNo loiteringsigns shall be conspicuously posted outside the facility.signs shall be conspicuously posted outside the facility.
1.No shower facilities for customers are permitted on site at any time.No shower facilities for customers are permitted on site at any time.
2.Minor amendments to the plans shall be subject to approval by the Director of Planning. A significant Minor amendments to the plans shall be subject to approval by the Director of
Planning. A significant
change in the approved concept shall be subject to the Planning and Zoning Commissionchange in the approved concept shall be subject to the Planning and Zoning Commissions review.s
review.
1.Any additional conditions requested by the Planning and Zoning Commission.Any additional conditions requested by the Planning and Zoning Commission.
Action Required of Council:Action Required of Council:
1.Conduct public hearing.Conduct public hearing.
2.Consider action based on a recommendation by the Planning and Zoning Commission to deny Special Consider action based on a recommendation by the Planning and Zoning Commission to deny
Special
Conditional Use Permit #14Conditional Use Permit #14--91000001 for CST Brands, Inc., on behalf of Port Crossing Land LP.91000001 for CST Brands, Inc., on behalf of Port Crossing Land
LP.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
plantedin amanner soastocreate anamenitytothe site.Atnotimeshallthelandscapearea south
of thepavement edge show inthe proposal be paved or allowedforvehicleuse or circulation.
6.A trafficstudyperformedby a licensedengineershall be required. The study mustensurethatthe
proposed development will not adverselyimpacttheSH146 - WhartonWeems
intersectionaswell astheSH 146 frontage roadeast of the proposed facility.Anymitigation
required by thestudywill be theresponsibility of theapplicant.
7.Vehicles mayparkwithin designated parking spaces only, exceptwhen fueling. Noover-night
parking of vehiclesispermitted on-site. The applicantshallrecord a separatelegaldeed
restricting
the overnight parking of vehicles on thissite prior tothe approval of a sitedevelopmentplan by the
city.
8.Nomorethan_ dieseltruckfuelingpumpsarepermitted.
forall
9.TxDOTandHarris County drivewaypermitsshall be presented prior topermitissuance
drivewaysrequested.Maximumdrivewaywidthsshall be provided incompliancewithcitycode
requirements.
10.The pavementshall remainin good, operable,dustfree condition overtime,andthatrepairs
shall be madeasnecessary upon writtennotificationbythecity.
11.No trucks transporting "Hazardous Cargo"areallowed on-siteatanytime. Appropriatesignage
prohibiting vehiclescarryinghazardouscargoshallbe posted atalldriveway entrancestothesite.
12."Noloitering" signs shall be conspicuously posted outside thefacility.
13.No shower facilitiesforcustomersarepermitted on siteatanytime.
14.Minor amendmentstothe plans shallbe subjecttoapproval bytheDirector of Planning.A
significant change intheapprovedconceptshall be subjecttothe Planning and Zoning
Commission’s review.
Any additional conditions requested by City Council.
15.
Failureto occupy the building within 12 months afterissuance or as scheduled under theterms of a special
conditional usepermitshallvoidthepermitas approved, except upon an extension of timegranted
afterapplicationtothe Planning and Zoning Commission.
If contractoragreementisterminatedaftercompletionofanystageandthereisampleevidence
thatfurtherdevelopmentisnotcontemplated,theordinanceestablishingsuchspecialconditional
usepermitmayberescindedbytheCityCouncil,uponitsownmotionoruponthe
recommendationofthePlanningandZoningCommissionoftheCityofLaPorte,andthe
previouszoningoftheentiretractshallbeinfulleffecton theportionwhichisundeveloped.
ValidationDate:
Director of Planning
CitySecretary
4
EXHIBIT "C"
AREA MAP
SCUP REQ. #14-91000001
A
4
4
44
4
4
4
4
44
4
4
4
4
4
4
4
444
4444A
444
444
A
4444444444A
444444444A
44A
44444
44
1 inch = 1,000 feet
4
4444
444
44A
EXHIBIT "E"
SURROUNDING ZONING MAP
SCUP REQ. #14-91000001
PUD
A
4
4
44
4
4
4
4
44
4
4
4
4
4
4
4
444
4444A
MH
R-3
444444444A
44A
44444
44
R-1
1 inch = 1,000 feet
4
4444
444
44A
EXHIBIT "F"
LAND USE MAP
SCUP REQ. #14-91000001
LI
BI
HI
A
4
4
44
4
4
4
4
44
4
4
4
4
4
4
4
COM
PO
444
4444A
MHDR
PI
444444444A
44A
44444
44
Legend
LOW-DENSITY RESIDENTIAL
MID-HIGH DENSITY RESIDENTIAL
LDR
COMMERCIAL
BUSINESS INDUSTRIAL
LIGHT INDUSTRIAL
HEAVY INDUSTRIAL
PARKS AND OPEN SPACE
1 inch = 1,000 feet
PUBLIC / INSTITUTIONAL
4
4444
444
44A
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
E. Ensey E. Ensey Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The request is for consideration of an amendment to the CityThe request is for consideration of an amendment to the Citys Future Land Use Map in response to the proposed s Future Land
Use Map in response to the proposed
zone change application #14zone change application #14--92000002. This request would amend the city92000002. This request would amend the citys Future Land Use Map for the subject
s Future Land Use Map for the subject
property from Commercial to Large Lot Residential.property from Commercial to Large Lot Residential.
Planning and Zoning Commission RecommendationPlanning and Zoning Commission Recommendation::
The Planning and Zoning Commission reviewed this request at the September 25, 2014 meeting. The Commission The Planning and Zoning Commission reviewed this request at the September 25,
2014 meeting. The Commission
voted unanimously to recommend approval of the amendment to the Future Land Use Map from Commercial to voted unanimously to recommend approval of the amendment to the Future Land Use
Map from Commercial to
Large Lot Residential.Large Lot Residential.
Background Information:Background Information:
Staff is presenting a request for an amendment to the cityStaff is presenting a request for an amendment to the citys Future Land Use Plan as a result of an application for s Future
Land Use Plan as a result of an application for
a rezoning of a tract of land owned by Joe Berry (owner of 11814 N. P Street) and Judy Berry (owner of 1502 a rezoning of a tract of land owned by Joe Berry (owner of 11814 N. P Street)
and Judy Berry (owner of 1502
Sens Road). Judy Berry is proposing to sell a 36.9Sens Road). Judy Berry is proposing to sell a 36.9--foot by 100foot by 100--foot squared (3,690 square feet) portion of her lot foot
squared (3,690 square feet) portion of her lot
to her son Joe Berry. Mr. Berry is seeking to purchase a portion of property from his mother for the purpose of to her son Joe Berry. Mr. Berry is seeking to purchase a portion of property
from his mother for the purpose of
constructing an accessory structure to be used as a storage/workshop on that portion of property. The requested constructing an accessory structure to be used as a storage/workshop on
that portion of property. The requested
rezone would also remove the nonconforming status of his property, as his property is currently a single family rezone would also remove the nonconforming status of his property, as
his property is currently a single family
detached large lot use located in a General Commercial zone.detached large lot use located in a General Commercial zone.
Section 213.003 of the Texas Local Government Code (LGC) specifies requirements for amending the city Section 213.003 of the Texas Local Government Code (LGC) specifies requirements
for amending the citys
Future Land Use Map, which was adopted as a component of the Comprehensive Plan. The LGC requires review Future Land Use Map, which was adopted as a component of the Comprehensive Plan.
The LGC requires review
of the proposed amendment by the Planning and Zoning Commission and approval by the City Council. This item is of the proposed amendment by the Planning and Zoning Commission and approval
by the City Council. This item is
being presented to the City Council as a public hearing in accordance with LGC requirements.being presented to the City Council as a public hearing in accordance with LGC requirements.
The City of La Porte The City of La Portes Land Use Map currently identifies this parcel as commercial; however, the existing use of s Land Use Map currently identifies this parcel
as commercial; however, the existing use of
the site is residential. In order to rezone the property, the citythe site is residential. In order to rezone the property, the citys Land Use Map would need to be amended to s Land
Use Map would need to be amended to
identify this site as Large Lot Residential.identify this site as Large Lot Residential.
The Future Land Use Plan identifies the following surrounding land uses:The Future Land Use Plan identifies the following surrounding land uses:
Land UseLand UseSite ImprovementsSite Improvements
CommercialCommercialExisting gas station Existing gas station
North
(across N. P Street)(across N. P Street)
CommercialCommercialAd Pac (1606 Sens Ad Pac (1606 Sens
South
Road)Road)
Large Lot Large Lot Existing single family Existing single family
West
ResidentialResidentiallarge lot residential large lot residential
(11800 & 11810 N. P (11800 & 11810 N. P
Street)Street)
CommercialCommercialExisting single family Existing single family
East
residence at 1502 Sens residence at 1502 Sens
Road (owned by Judy Road (owned by Judy
Berry)Berry)
The proposed amendment will leave adequate commercial land for this area. Currently, there are commercial The proposed amendment will leave adequate commercial land for this area. Currently,
there are commercial
designated lands to the north, south and east of the subject site along Sens Road. Additionally, should the Berry designated lands to the north, south and east of the subject site along
Sens Road. Additionally, should the Berry
family choose to sell their properties (this property and the adjacent site at 1502 Sens Road, a future owner could family choose to sell their properties (this property and the adjacent
site at 1502 Sens Road, a future owner could
then petition the city for a rezoning back to commercial.then petition the city for a rezoning back to commercial.
The proposal would bring an existing nonconforming single family large lot residential property into conformance The proposal would bring an existing nonconforming single family large
lot residential property into conformance
with the citys code. In essence, this would allow the applicant the ability to use his property as a large lot s code. In essence, this would allow the applicant the ability to use
his property as a large lot
residential use, including improvements such as construction of accessory structures.residential use, including improvements such as construction of accessory structures.residential
use, including improvements such as construction of accessory structures.residential use, including improvements such as construction of accessory structures.
The proposed large lot residential use is consistent with the existing large lot residential uses and LL zoned The proposed large lot residential use is consistent with the existing
large lot residential uses and LL zoned
properties adjacent to the west of this property.properties adjacent to the west of this property.
Action Required of Council:Action Required of Council:
1.Conduct public hearing.Conduct public hearing.
2.Consider approval or other action on a recommendation by the Planning and Zoning Commission to approve Consider approval or other action on a recommendation by the Planning and Zoning
Commission to approve
Rezone Request #14Rezone Request #14--92000002, rezoning the referenced property from GC to LL.92000002, rezoning the referenced property from GC to LL.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
E. Ensey E. Ensey Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Lot Configuration and Legal Description of 1. Lot Configuration and Legal Description of
the Map Amendmentthe Map Amendment
2. Land Use Map2. Land Use Map
3. Ordinance3. Ordinance
4. P&Z Recommendation Letter4. P&Z Recommendation Letter
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The request is for consideration of an amendment to the CityThe request is for consideration of an amendment to the Citys Future Land Use Map in response to the proposed s Future Land
Use Map in response to the proposed
zone change application #14zone change application #14--92000002. This request would amend the city92000002. This request would amend the citys Future Land Use Map for the subject
s Future Land Use Map for the subject
property from Commercial to Large Lot Residential.property from Commercial to Large Lot Residential.
Planning and Zoning Commission RecommendationPlanning and Zoning Commission Recommendation::
The Planning and Zoning Commission reviewed this request at the September 25, 2014 meeting. The Commission The Planning and Zoning Commission reviewed this request at the September 25,
2014 meeting. The Commission
voted unanimously to recommend approval of the amendment to the Future Land Use Map from Commercial to voted unanimously to recommend approval of the amendment to the Future Land Use
Map from Commercial to
Large Lot Residential.Large Lot Residential.
Background Information:Background Information:
Staff is presenting a request for an amendment to the cityStaff is presenting a request for an amendment to the citys Future Land Use Plan as a result of an application for s Future
Land Use Plan as a result of an application for
a rezoning of a tract of land owned by Joe Berry (owner of 11814 N. P Street) and Judy Berry (owner of 1502 a rezoning of a tract of land owned by Joe Berry (owner of 11814 N. P Street)
and Judy Berry (owner of 1502
Sens Road). Judy Berry is proposing to sell a 36.9Sens Road). Judy Berry is proposing to sell a 36.9--foot by 100foot by 100--foot squared (3,690 square feet) portion of her lot foot
squared (3,690 square feet) portion of her lot
to her son Joe Berry. Mr. Berry is seeking to purchase a portion of property from his mother for the purpose of to her son Joe Berry. Mr. Berry is seeking to purchase a portion of property
from his mother for the purpose of
constructing an accessory structure to be used as a storage/workshop on that portion of property. The requested constructing an accessory structure to be used as a storage/workshop on
that portion of property. The requested
rezone would also remove the nonconforming status of his property, as his property is currently a single family rezone would also remove the nonconforming status of his property, as
his property is currently a single family
detached large lot use located in a General Commercial zone.detached large lot use located in a General Commercial zone.
Section 213.003 of the Texas Local Government Code (LGC) specifies requirements for amending the city Section 213.003 of the Texas Local Government Code (LGC) specifies requirements
for amending the citys
Future Land Use Map, which was adopted as a component of the Comprehensive Plan. The LGC requires review Future Land Use Map, which was adopted as a component of the Comprehensive Plan.
The LGC requires review
of the proposed amendment by the Planning and Zoning Commission and approval by the City Council. This item is of the proposed amendment by the Planning and Zoning Commission and approval
by the City Council. This item is
being presented to the City Council as a public hearing in accordance with LGC requirements.being presented to the City Council as a public hearing in accordance with LGC requirements.
The City of La Porte The City of La Portes Land Use Map currently identifies this parcel as commercial; however, the existing use of s Land Use Map currently identifies this parcel
as commercial; however, the existing use of
the site is residential. In order to rezone the property, the citythe site is residential. In order to rezone the property, the citys Land Use Map would need to be amended to s Land
Use Map would need to be amended to
identify this site as Large Lot Residential.identify this site as Large Lot Residential.
The Future Land Use Plan identifies the following surrounding land uses: The Future Land Use Plan identifies the following surrounding land uses:
Land UseLand UseSite ImprovementsSite Improvements
CommercialCommercialExisting gas station Existing gas station
North
(across N. P Street)(across N. P Street)
CommercialCommercialAd Pac (1606 Sens Ad Pac (1606 Sens
South
Road)Road)
Large Lot Large Lot Existing single family Existing single family
West
ResidentialResidentiallarge lot residential large lot residential
(11800 & 11810 N. P (11800 & 11810 N. P
Street)Street)
CommercialCommercialExisting single family Existing single family
East
residence at 1502 Sens residence at 1502 Sens
Road (owned by Judy Road (owned by Judy
Berry)Berry)
The proposed amendment will leave adequate commercial land for this area. Currently, there are commercial The proposed amendment will leave adequate commercial land for this area.
Currently, there are commercial
designated lands to the north, south and east of the subject site along Sens Road. Additionally, should the Berry designated lands to the north, south and east of the subject site along
Sens Road. Additionally, should the Berry
family choose to sell their properties (this property and the adjacent site at 1502 Sens Road, a future owner could family choose to sell their properties (this property and the adjacent
site at 1502 Sens Road, a future owner could
then petition the city for a rezoning back to commercial.then petition the city for a rezoning back to commercial.
The proposal would bring an existing nonconforming single family large lot residential property into conformance The proposal would bring an existing nonconforming single family large
lot residential property into conformance
with the citys code. In essence, this would allow the applicant the ability to use his property as a large lot s code. In essence, this would allow the applicant the ability to use
his property as a large lot
residential use, including improvements such as construction of accessory structures.residential use, including improvements such as construction of accessory structures.
The proposed large lot residential use is consistent with the existing large lot residential uses and LL zoned The proposed large lot residential use is consistent with the existing
large lot residential uses and LL zoned The proposed large lot residential use is consistent with the existing large lot residential uses and LL zoned The proposed large lot residential
use is consistent with the existing large lot residential uses and LL zoned
properties adjacent to the west of this propertyproperties adjacent to the west of this property
Action Required of Council:Action Required of Council:
1.Conduct public hearing.Conduct public hearing.
2.Consider approval or other action on a recommendation by the Planning and Zoning Commission to approve Consider approval or other action on a recommendation by the Planning and Zoning
Commission to approve
Rezone Request #14Rezone Request #14--92000002, rezoning the referenced property from GC to LL.92000002, rezoning the referenced property from GC to LL.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
SubjectSite:
ProposedMap
Amendment
EXHIBIT "B"
SURROUNDING LAND USE MAP
ZONE CHANGE REQ. #14-92000002
LI
MILAM DR
44444A
BI
LL
COM
PO
LAND USE
LARGE LOT RESIDENTIAL
LDR
LOW-DENSITY RESIDENTIAL
COMMERCIAL
BUSINESS INDUSTRIAL
4444A
44444
444
LIGHT INDUSTRIAL
1 inch = 200 feet
PARKS AND OPEN SPACE
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
E. Ensey E. Ensey Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Applicants (Joe Berry and Judy Berry) are seeking to rezone 1.0833 acres of land situated in the Enoch Brinson Applicants (Joe Berry and Judy Berry) are seeking to rezone 1.0833 acres
of land situated in the Enoch Brinson
Survey, A-5, Harris County, Texas, further known as 11814 N. P Street, from GC, General Commercial, to LL, 5, Harris County, Texas, further known as 11814 N. P Street, from GC, General
Commercial, to LL,
Large Lot Residential.Large Lot Residential.
Planning and Zoning Commission RecommendationPlanning and Zoning Commission Recommendation::
The Planning and Zoning Commission conducted a public hearing at the September 25, 2014, meeting concerning The Planning and Zoning Commission conducted a public hearing at the September
25, 2014, meeting concerning
this rezoning request. One public hearing notice response was received by the City in support of the application this rezoning request. One public hearing notice response was received
by the City in support of the application
(from the adjacent property to the north; Mr. Ralph Mercado III, 11800 N. P Street). No public testified for or (from the adjacent property to the north; Mr. Ralph Mercado III, 11800
N. P Street). No public testified for or
against the application at the meeting. The Commission voted unanimously to recommend approval of the rezoning against the application at the meeting. The Commission voted unanimously
to recommend approval of the rezoning
of the subject property from GC, General Commercial to LL, Large Lot Density Residential. The Commissionof the subject property from GC, General Commercial to LL, Large Lot Density Residential.
The Commissionof the subject property from GC, General Commercial to LL, Large Lot Density Residential. The Commissionof the subject property from GC, General Commercial to LL, Large
Lot Density Residential. The Commissionss
approval was subject to the condition that applicant be required to replat the subject property to recognize the lot approval was subject to the condition that applicant be required
to replat the subject property to recognize the lot
configuration. The applicant shall have 180 days from the City Councilconfiguration. The applicant shall have 180 days from the City Councils approval of the rezoning request to s
approval of the rezoning request to
secure the necessary plat approval, or said rezoning would not take effect.secure the necessary plat approval, or said rezoning would not take effect.
Background Information:Background Information:
The subject site proposed to be rezoned is approximately 1.0833 acres and is located on the south side of N. P The subject site proposed to be rezoned is approximately 1.0833 acres and
is located on the south side of N. P
Street just west of Sens Road. The legal description of the parcel is as described in the draft ordinance. Should the Street just west of Sens Road. The legal description of the parcel
is as described in the draft ordinance. Should the
City Council approve the rezoning of this tract of land, the applicant will replat the property. The applicant has City Council approve the rezoning of this tract of land, the applicant
will replat the property. The applicant has
already submitted application of a minor subdivision plat in accordance with applicable code provisions. If a already submitted application of a minor subdivision plat in accordance
with applicable code provisions. If a
rezoning is not approved by the City Council, then the plat will not be recorded.rezoning is not approved by the City Council, then the plat will not be recorded.
The attached Proposed Berry Acres Plat shows the proposed lot configuration. Judy Berry is proposing to sell a The attached Proposed Berry Acres Plat shows the proposed lot configuration.
Judy Berry is proposing to sell a
36.9-foot by 100foot by 100--foot squared (3,690 square feet) portion of her lot to her son Joe Berry. Joe Berry is seeking to foot squared (3,690 square feet) portion of her lot to
her son Joe Berry. Joe Berry is seeking to
purchase this portion of property from his mother for the purpose of constructing an accessory structure to be purchase this portion of property from his mother for the purpose of constructing
an accessory structure to be
used as a storage/workshop.used as a storage/workshop.
Both properties are currently zoned GC, General Commercial, but have single family residences on them. As a Both properties are currently zoned GC, General Commercial, but have single
family residences on them. As a
result, the use of both of these properties is classified as nonconforming according to the provisions of Division 9, result, the use of both of these properties is classified as nonconforming
according to the provisions of Division 9,
Article II (Nonconforming Buildings, Structures and Uses) of Chapter 106 (Zoning Ordinance). According to the Article II (Nonconforming Buildings, Structures and Uses) of Chapter 106
(Zoning Ordinance). According to the
provisions of this section, a nonconforming use cannot be expanded and the construction of a new building on the provisions of this section, a nonconforming use cannot be expanded and
the construction of a new building on the
site would constitute an expansion of the nonconforming use.site would constitute an expansion of the nonconforming use.
Joe Berry is seeking approval of a rezoning from GC to LL for 11914 N. P Street including the additional 3,690 Joe Berry is seeking approval of a rezoning from GC to LL for 11914 N.
P Street including the additional 3,690
square foot portion of 1502 Sens Road. This rezoning would remove this property from being classified as square foot portion of 1502 Sens Road. This rezoning would remove this property
from being classified as
nonconforming and would allow for the construction of the workshop the applicant is proposing. The site at 1502 nonconforming and would allow for the construction of the workshop the
applicant is proposing. The site at 1502
Sens Road is not proposed to be rezoned and thus will remain zoned GC.Sens Road is not proposed to be rezoned and thus will remain zoned GC.
The site is currently zoned GC, General Commercial, and contains a single family residence. The following table The site is currently zoned GC, General Commercial, and contains a single
family residence. The following table
summarizes the surrounding zoning and land uses:summarizes the surrounding zoning and land uses:
ZoningZoningLand UseLand Use
GC, General GC, General Existing single gas Existing single gas
North
CommercialCommercialstation (across N. P station (across N. P
Street)Street)
GC, General GC, General Ad Pac (1606 Sens Ad Pac (1606 Sens
South
CommercialCommercialRoad)Road)
LL, Large Lot LL, Large Lot Existing single family Existing single family
West
ResidentialResidentiallarge lot residential large lot residential
(11800 & 11810 N. (11800 & 11810 N.
P Street)P Street)
GC, General GC, General Existing single family Existing single family
East
CommercialCommercialresidence at 1502 residence at 1502
Sens Road (owned Sens Road (owned
by Judy Berry)by Judy Berry)
The site is currently identified as commercial in the Land Use Map. As a result, in order to rezone the property The site is currently identified as commercial in the Land Use Map.
As a result, in order to rezone the property The site is currently identified as commercial in the Land Use Map. As a result, in order to rezone the property The site is currently
identified as commercial in the Land Use Map. As a result, in order to rezone the property
the citys Land Use Map will need to be amended to identify this site as Large Lot Residential. The previous item s Land Use Map will need to be amended to identify this site as Large
Lot Residential. The previous item
on the agenda represents this request.on the agenda represents this request.
Staff concurs with the Planning and Zoning Commission Staff concurs with the Planning and Zoning Commissions recommendation to conditionally approve the rezoning s recommendation
to conditionally approve the rezoning
request. The proposed rezoning is consistent with all applicable zoning regulations and the Cityrequest. The proposed rezoning is consistent with all applicable zoning regulations and
the Citys Comprehensive s Comprehensive
Plan.
Action Required of Council:Action Required of Council:
1.Conduct public hearing.Conduct public hearing.
2.Consider approval or other action on a recommendation by the Planning and Zoning Commission to approve Consider approval or other action on a recommendation by the Planning and Zoning
Commission to approve
Rezone Request #14Rezone Request #14--92000002, rezoning the referenced property from GC to LL.92000002, rezoning the referenced property from GC to LL.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
E. Ensey E. Ensey Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Ordinance1. Ordinance
2. P&Z Recommendation Letter2. P&Z Recommendation Letter
3. Zone Change Application3. Zone Change Application
4. Zoning Map4. Zoning Map
5. Land Use Map5. Land Use Map
6. Proposed Berry Acres Plat6. Proposed Berry Acres Plat
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Applicants (Joe Berry and Judy Berry) are seeking to rezone 1.0833 acres of land situated in the Enoch Brinson Applicants (Joe Berry and Judy Berry) are seeking to rezone 1.0833 acres
of land situated in the Enoch Brinson
Survey, A-5, Harris County, Texas, further known as 11814 N. P Street, from GC, General Commercial, to LL, 5, Harris County, Texas, further known as 11814 N. P Street, from GC, General
Commercial, to LL,
Large Lot Residential.Large Lot Residential.
Planning and Zoning Commission RecommendationPlanning and Zoning Commission Recommendation::
The Planning and Zoning Commission conducted a public hearing at the September 25, 2014, meeting concerning The Planning and Zoning Commission conducted a public hearing at the September
25, 2014, meeting concerning
this rezoning request. One public hearing notice response was received by the City in support of the application this rezoning request. One public hearing notice response was received
by the City in support of the application
(from the adjacent property to the north; Mr. Ralph Mercado III, 11800 N. P Street). No public testified for or (from the adjacent property to the north; Mr. Ralph Mercado III, 11800
N. P Street). No public testified for or (from the adjacent property to the north; Mr. Ralph Mercado III, 11800 N. P Street). No public testified for or (from the adjacent property to
the north; Mr. Ralph Mercado III, 11800 N. P Street). No public testified for or
against the application at the meeting. The Commission voted unanimously to recommend approval of the rezoning against the application at the meeting. The Commission voted unanimously
to recommend approval of the rezoning
of the subject property from GC, General Commercial to LL, Large Lot Density Residential. The Commissionof the subject property from GC, General Commercial to LL, Large Lot Density Residential.
The Commissions
approval was subject to the condition that applicant be required to replat the subject property to recognize the lot approval was subject to the condition that applicant be required
to replat the subject property to recognize the lot
configuration. The applicant shall have 180 days from the City Councilconfiguration. The applicant shall have 180 days from the City Councils approval of the rezoning request to s
approval of the rezoning request to
secure the necessary plat approval, or said rezoning would not take effect.secure the necessary plat approval, or said rezoning would not take effect.
Background Information:Background Information:
The subject site proposed to be rezoned is approximately 1.0833 acres and is located on the south side of N. P The subject site proposed to be rezoned is approximately 1.0833 acres and
is located on the south side of N. P
Street just west of Sens Road. The legal description of the parcel is as described in the draft ordinance. Should the Street just west of Sens Road. The legal description of the parcel
is as described in the draft ordinance. Should the
City Council approve the rezoning of this tract of land, the applicant will replat the property. The applicant has City Council approve the rezoning of this tract of land, the applicant
will replat the property. The applicant has
already submitted application of a minor subdivision plat in accordance with applicable code provisions. If a already submitted application of a minor subdivision plat in accordance
with applicable code provisions. If a
rezoning is not approved by the City Council, then the plat will not be recorded.rezoning is not approved by the City Council, then the plat will not be recorded.
The attached Proposed Berry Acres Plat shows the proposed lot configuration. Judy Berry is proposing to sell a The attached Proposed Berry Acres Plat shows the proposed lot configuration.
Judy Berry is proposing to sell a
36.9-foot by 100foot by 100--foot squared (3,690 square feet) portion of her lot to her son Joe Berry. Joe Berry is seeking to foot squared (3,690 square feet) portion of her lot to
her son Joe Berry. Joe Berry is seeking to
purchase this portion of property from his mother for the purpose of constructing an accessory structure to be purchase this portion of property from his mother for the purpose of constructing
an accessory structure to be
used as a storage/workshop.used as a storage/workshop.
Both properties are currently zoned GC, General Commercial, but have single family residences on them. As a Both properties are currently zoned GC, General Commercial, but have single
family residences on them. As a
result, the use of both of these properties is classified as nonconforming according to the provisions of Division 9, result, the use of both of these properties is classified as nonconforming
according to the provisions of Division 9,
Article II (Nonconforming Buildings, Structures and Uses) of Chapter 106 (Zoning Ordinance). According to the Article II (Nonconforming Buildings, Structures and Uses) of Chapter 106
(Zoning Ordinance). According to the
provisions of this section, a nonconforming use cannot be expanded and the construction of a new building on the provisions of this section, a nonconforming use cannot be expanded and
the construction of a new building on the
site would constitute an expansion of the nonconforming use.site would constitute an expansion of the nonconforming use.
Joe Berry is seeking approval of a rezoning from GC to LL for 11814 N. P Street including the additional 3,690 Joe Berry is seeking approval of a rezoning from GC to LL for 11814 N.
P Street including the additional 3,690
square foot portion of 1502 Sens Road. This rezoning would remove this property from being classified as square foot portion of 1502 Sens Road. This rezoning would remove this property
from being classified as
nonconforming and would allow for the construction of the workshop the applicant is proposing. The site at 1502 nonconforming and would allow for the construction of the workshop the
applicant is proposing. The site at 1502
Sens Road is not proposed to be rezoned and thus will remain zoned GC.Sens Road is not proposed to be rezoned and thus will remain zoned GC.
The site is currently zoned GC, General Commercial, and contains a single family residence. The following table The site is currently zoned GC, General Commercial, and contains a single
family residence. The following table
summarizes the surrounding zoning and land uses:summarizes the surrounding zoning and land uses:
ZoningZoningLand UseLand Use
GC, General GC, General Existing single gas Existing single gas
North
CommercialCommercialstation (across N. P station (across N. P
Street)Street)
GC, General GC, General Ad Pac (1606 Sens Ad Pac (1606 Sens
South
CommercialCommercialRoad)Road)
LL, Large Lot LL, Large Lot Existing single family Existing single family
West
ResidentialResidentiallarge lot residential large lot residential
(11800 & 11810 N. (11800 & 11810 N.
P Street)P Street)
GC, General GC, General GC, General GC, General Existing single family Existing single family Existing single family Existing single family
EastEast
CommercialCommercialresidence at 1502 residence at 1502
Sens Road (owned Sens Road (owned
by Judy Berry)by Judy Berry)
The site is currently identified as commercial in the Land Use Map. As a result, in order to rezone the property the The site is currently identified as commercial in the Land Use Map.
As a result, in order to rezone the property the
citys Land Use Map will need to be amended to identify this site as Large Lot Residential. The previous item on s Land Use Map will need to be amended to identify this site as Large
Lot Residential. The previous item on
the agenda represents this request.the agenda represents this request.
Staff concurs with the Planning and Zoning CommissionStaff concurs with the Planning and Zoning Commissions recommendation to conditionally approve the rezoning s recommendation to
conditionally approve the rezoning
request. The proposed rezoning is consistent with all applicable zoning regulations and the Cityrequest. The proposed rezoning is consistent with all applicable zoning regulations and
the Citys Comprehensive s Comprehensive
Plan.
Action Required of Council:Action Required of Council:
1.Conduct public hearing.Conduct public hearing.
2.Consider approval or other action on a recommendation by the Planning and Zoning Commission to approve Consider approval or other action on a recommendation by the Planning and Zoning
Commission to approve
Rezone Request #14Rezone Request #14--92000002, rezoning the referenced property from GC to LL.92000002, rezoning the referenced property from GC to LL.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
AREA MAP
ZONE CHANGE REQUEST #14-92000002
4444A
444
BI
LI
R-1
MILAM DR
PROPOSED REZONE
GC TO LL
LLD
GC
BI
1 inch = 200 feet
R-1
LAND USE MAP
ZONE CHANGE REQ. #14-92000002
LI
MILAM DR
44444A
BI
LL
COM
PO
LAND USE
LARGE LOT RESIDENTIAL
LDR
LOW-DENSITY RESIDENTIAL
COMMERCIAL
BUSINESS INDUSTRIAL
4444A
44444
444
LIGHT INDUSTRIAL
1 inch = 200 feet
PARKS AND OPEN SPACE
Council Agenda Item
October 27,2014
Receive report of Fiscal Affairs Committee Councilmember Engelken
***********************************************************************************
Council Agenda Item
October 27, 2014
Receive report of La Porte Development Corporation Board Councilmember Engelken
***********************************************************************************
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
T. Leach T. Leach
Requested By:
Account Number:Account Number:
Administration Administration
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Strategic Plan Update1. Strategic Plan Update
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the April 8, 2013 meeting of City Council, the final version of the Strategic Plan was presented, which included At the April 8, 2013 meeting of City Council, the final version of
the Strategic Plan was presented, which included
a more detailed listing of action items associated with each goal and objective, plus the addition of four additional a more detailed listing of action items associated with each goal
and objective, plus the addition of four additional
goals incorporated by staff. goals incorporated by staff.
In order to provide Council with timely updates, staff will be providing a quarterly update outlining the progress In order to provide Council with timely updates, staff will be
providing a quarterly update outlining the progress
made towards the stated goals and objectives. The updated status report is attached as an exhibit. Any objective made towards the stated goals and objectives. The updated status
report is attached as an exhibit. Any objective
that is shown in grey has been completed in a previous quarter.that is shown in grey has been completed in a previous quarter.
Staff will be available to respond to questions.Staff will be available to respond to questions.
Action Required of Council:Action Required of Council:
Recieve report
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
T. Leach T. Leach
Requested By:
Account Number:Account Number:
Administration Administration
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Report1. Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the request of the City Council, staff is providing a quarterly update of delinquent taxes on properties within La At the request of the City Council, staff is providing a quarterly
update of delinquent taxes on properties within La
Porte. The following reports are attached and are current through September 2014:Porte. The following reports are attached and are current through September 2014:
Account Breakdown by CategoryAccount Breakdown by Category
Payment reportPayment report
BankruptciesBankruptcies
DeferralsDeferrals
DelinquentDelinquent
LitigationLitigation
Partial PaymentsPartial Payments
Struck off propertiesStruck off properties
Uncollectable accountsUncollectable accounts
Staff will be present to take note of any accounts that Council has questions about and will provide follow Staff will be present to take note of any accounts that Council has questions
about and will provide follow
up as necessary.up as necessary.
Action Required of Council:Action Required of Council:
Receive report
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Due to the volume of this report, a copy is
available for review in the City Secretary’s Office.
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
R. McPhail R. McPhail Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
As of October 1, 2014, construction of the Animal Shelter and Adoption Center is approximately 80% As of October 1, 2014, construction of the Animal Shelter and Adoption Center is approximately
80%
complete. The project is estimated to be substantially complete by December 1, 2014.The project is estimated to be substantially complete by December 1, 2014. The major items The major
items
remaining to be completed are HVAC, millwork, canopies, concrete floor finish and fencing.remaining to be completed are HVAC, millwork, canopies, concrete floor finish and fencing. Area
fencing Area fencing
cannot be completed until the City completes site work outside building and paving footprints.cannot be completed until the City completes site work outside building and paving footprints.
To date, the City has expended $881,699.45 (76%) of the construction contract.To date, the City has expended $881,699.45 (76%) of the construction contract.
Action Required of Council:Action Required of Council:
Receive update from Staff on the construction status of the Animal Shelter and Adoption Center.Receive update from Staff on the construction status of the Animal Shelter and Adoption
Center.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
B. Eng B. Eng
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Report1. Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Staff will again be providing quarterly updates of active drainage projects for Council review. The initial quarterly Staff will again be providing quarterly updates of active drainage
projects for Council review. The initial quarterly
update is attached as an exhibit. Staff will be present to answer any questions that Council may have regarding the update is attached as an exhibit. Staff will be present to answer
any questions that Council may have regarding the
report.
Action Required of Council:Action Required of Council:
Receive Drainage Report update from staff.Receive Drainage Report update from staff.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
October 27, 2014October 27, 2014AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
T. Tietjens T. Tietjens Source of Funds:Source of Funds:
Requested By:
Account Number:Account Number:
Planning & Development Planning & Development
Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
Attachments :Attachments :
1. Implementation Matrix1. Implementation Matrix--ImmediateImmediate
2. Implementation Matrix2. Implementation Matrix--Short TermShort Term
3. Implementation Matrix3. Implementation Matrix--Long TermLong Term
4. Audit Report4. Audit Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the February 25, 2013, meeting of City Council, the Planning Department Audit Report was presented along At the February 25, 2013, meeting of City Council, the Planning Department
Audit Report was presented along
with a subsequent Implementation Matrix showing the priority and timeline for delivery of each line item in the with a subsequent Implementation Matrix showing the priority and timeline
for delivery of each line item in the
order listed within the report. The Implementation Matrix listed the report items into three different priorities for order listed within the report. The Implementation Matrix listed
the report items into three different priorities for
initiating action: immediate, shortinitiating action: immediate, short--term, and longterm, and long--term. City Council directed staff to report progress quarterly, and term. City Council
directed staff to report progress quarterly, and
this item represents the fourth quarterly report. this item represents the fourth quarterly report.
Planning staff first addressed the immediate and then short term matrix for the first three reporting periods, and Planning staff first addressed the immediate and then short term matrix
for the first three reporting periods, and
has been meeting bihas been meeting bi--weekly to ensure the project is on schedule. But because implementation activity has now weekly to ensure the project is on schedule. But because
implementation activity has now
been accomplished within all three categories, those three matrices are attached to this report. Each been accomplished within all three categories, those three matrices are attached
to this report. Each
Implementation Matrix graphically shows the degree of completion of each line item by a color coded Gantt chart Implementation Matrix graphically shows the degree of completion of each
line item by a color coded Gantt chart
During this reporting period, 4 additional items have been During this reporting period, 4 additional items have been During this reporting period, 4 additional items have been During
this reporting period, 4 additional items have been
with comments if applicable to that line item. with comments if applicable to that line item.
completed and progress was made on 7 more. Overall, 30 of the 31 items to be commenced in the completed and progress was made on 7 more. Overall, 30 of the 31 items to be commenced in
the
immediate-priority list are now complete. 31 of the 32 items in the shortpriority list are now complete. 31 of the 32 items in the short--term priority list are now term priority list
are now
complete, and now that work has begun on the longcomplete, and now that work has begun on the long--term priority, 7 of the 17 are now complete.term priority, 7 of the 17 are now complete.
The attached Audit Report consists of the originally approved narrative document that now also contains fifth The attached Audit Report consists of the originally approved narrative
document that now also contains fifth
quarter activity highlighted, with written entry below each applicable recommendation describing what action was quarter activity highlighted, with written entry below each applicable
recommendation describing what action was
achieved for that recommendation. (Those reported in the first four quarters are no longer highlighted, but are in achieved for that recommendation. (Those reported in the first four
quarters are no longer highlighted, but are in
bold italics print).bold italics print).
The department continues to receive positive feedback regarding the Predevelopment and Applicant Consultation The department continues to receive positive feedback regarding the Predevelopment
and Applicant Consultation
(PAC) meetings. More data has been, and will be linked to the City(PAC) meetings. More data has been, and will be linked to the Citys electronic systems and internet based s electronic
systems and internet based
information for ease of access. information for ease of access.
Action Required of Council:Action Required of Council:
Receive report.Receive report.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
4/14
3/14
2/14
1/14
12/13
11/13
10/13
9/13
8/13
7/13
6/13
5/13
P&Z Subcommittee completed SIC to NAICS use table recommendation
All forms are posted and fillable PDFs complete. Additional data being
COMMENTS
generated
CompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteComplet
eCompleteCompleteCompleteComplete
Planning Audit Recommendations 2013
Immediate Priority Recommendations
May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13May-13
START
ImmediateImmediateImmediateImmediateImmediateImmediateImmediateImmediateImmediate
DURATION
6 mo.3 mo.2 mo.3 mo.1 mo.6 mo.1 mo.1 mo.2 mo.2 mo.3 mo.1 mo.1 mo.3 mo.1 mo.1 mo.3 mo.
2 wk.2 wk.2 wk.2 wk.
1 yr.
REPORT PAGE
10101111111111121212121212131314141515151919192527
466778
7) Ensure all department comments are simultaneuos with Inspection comments
9) Provide inspection technicians same access to electronic systems and notes
7) Enforce policy that additional comments will not be added to resubmittals4) Enforce policy that additional comments will not be added to resubmittals
14) Use automated letter above in place of the "building permit release" form
16) Make available a good site plan example to use as preparation reference
9) Ensure automated Naviline notices are being sent to site plan reviewers1) Consider 19 identified amendments to Zoning Ordinance and processes
8) Research ability of Naviline to use HCAD parcel ID for project number
RECOMMENDATION TYPES AND RECOMMENDATIONS
2) Establish response protocol of Planning and reviewing departments
3) Establish clear responsibility/accountability for various processes
13) Automate the final site plan approval letter sent to the applicant
8) Provide CMO notification of potential public relations situations
10) Simultaneously inspect clearing permit by Parks and Planning
4) Assign duties of former eliminated positions to specific staff
12) Ensure Naviline is holding pemits until site plan is approved
4) Ensure all reviewers are submitting comments electronically
5) Ensure reviewer deadlines are communicated and enforced
10 Post annual schedule of deadlines for all milestone activity
4) Communicate the need for address and utility verifications
5) Use mailmerge to generate labels for zoning notifications
1) Revise Predevelopment-meeting routines with customers3) Develop and consistently use checklists for each reviewer
6) Establish review turn-around time goals for re-submittals
5) Post all application forms and pertainant data on website
11) Copy reviewers on comment letter sent to applicants
1) Compile and finalize staff comments prior to meeting
7) Post department office hours outside of intake area
ORGANIZATIONAL/CULTURE RECOMMENDATIONS:
3) Establish and enforce permit review time goals
1) Track certain permit types outside of Navaline
7) Update the Survey Party Chief job description
PROCESS RECOMMENDATIONS:
DEPARTMENT COHESIVENESS
CODE RECOMMENDATIONS:
PERMIT INTAKE/ISSUANCE
CUMBERSOME PROCESS
COMMUNICATION
ZONING CODES
SITE PLANS
MISC.
6/14
5/14
4/14
3/14
2/14
1/14
12/13
11/13
10/13
9/13
8/13
7/13
Developing map of highest concentration of CE
Second meeting held in June 2014
Ongoing direction soughtOngoing direction soughtOngoing direction sought
COMMENTS
CompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteCompleteComplet
eCompleteComplete
Planning Audit Recommendations 2013
Short Term Recommendations
Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13Jul-13
START
DURATION
OngoingOngoing
6 mo.3 mo.1 mo.3 mo.3 mo.6 mo.3 mo.3 mo.6 mo.3 mo.6 mo.3 mo.6 mo.6 mo.3 mo.6 mo.6 mo.2 mo.3 mo.2 mo.3 mo.3 mo.2 mo.3 mo.3 mo.1 mo.3 mo.3 mo.
2 wk.
3 mo
REPORT PAGE
131314151516161717171818191920222223232425252626
56789999
1) Build consensus regarding desired customer service philosophy for department
1) Create system for Inspectors to electronically transfer comments into Naviline 4) Create system for Inspectors to electronically transfer comments into Naviline
2) Establish culture of trust and open communication amongst staff and Council
6) Program Naviline to automatically print work orders for water and sewer taps
1) Consider changing name of Planning Department to better reflect the mission
4) Resolve customer issues prior to review and comment meetings with them
17) Re-evaluate the site plan application form for necessity of all information
RECOMMENDATION TYPES AND RECOMMENDATIONS
3)Encourage a culture of problem solving over minor technical compliance
6) Inspection Technicians should receive/log planning-related applications
15) Develop a screening questionnaire to help applicants better prepare
5) Eliminate redundant paper logs when electronic systems capture data8) Cross train Inpection Technicians and ensure the same job description
4) Establish culture of mutual respect for CC, P&Z, staff and customers2) Establish staff member to shepherd applications through all phases
5) Support staff when using agreed upon common sense parameters
6) Establish priority processing of permits rather than chronological
1) Establish culture of trust and open communication amongst staff
2) Develop updated mission statement for Planning Department
Those listed in red indicate need for City Council policy guidance
3) Create centralized database of previous code interpretations
3) Conduct quarterly forums with citizen groups and HOAs
1) Re-evaluate the need for extended hours in Inspections
3) Allow trade permits to be finalized prior to building CO
2) Involve inspector in commercial plan review process
5) Publish plan review time goals for common permits
ORGANIZATIONAL/CULTURE RECOMMENDATIONS:
2) Modify driveway permit to include culvert sizing
2) Host periodic forums for development dialogue
7a) Review all job descriptions within department
9) Revise P & Z public hearing agenda format
5) Create an on-line inspection request system
7) Establish simplified fence permit process
8) Purge paper files after issuance of C of O
PROCESS RECOMMENDATIONS:
DEPARTMENT COHESIVENESS
PERMIT INTAKE/ISSUANCE
CUMBERSOME PROCESS
CODE ENFORCEMENT
COMMUNICATION
MISSION/GOALS
INSPECTIONS
SITE PLANS
TRUST
MISC.
City of La Porte
Planning Department Organizational
Review
Final Report and Recommendations
Mueller Management/Ron Cox Consulting
February 6, 2013
City of La Porte
Planning Department Organizational Review
Final Report and Recommendations
Table of Contents
Page
I.Introduction 2
II.Recommendations 4
Process Recommendations
A.Communication 4
B.Cumbersome Processes 8
C.Site Plan Review Process 10
D.Permitting Intake/Issuance 14
E.Code Enforcement 16
F.Inspections 17
G.Miscellaneous 19
Organizational Culture Recommendations
H.Mission & Goals 21
I.Departmental Cohesiveness 25
J.Trust 27
Code Recommendations
K. Code Recommendations 28
Zoning Code 28
Development Ordinance 31
Other 33
III.Conclusion 34
IV.Exhibits
A. Site Plan Review Flowchart
B. Permit Intake/Issuance Flowchart
1 Planning Department Review Mueller Management/Ron Cox Consulting
I. Introduction
On September 24, 2012, the City of La Porte engaged Mueller Management, in association with Ron Cox Consulting, to
perform an organizational review of the Planning Department. The desire for organizational reviews in various
departments of the City was identified by the City Council during the FY 2013 budget planning process. The Planning
Department was chosen as the initial candidate for review due to its high frequency of customer/citizen interaction
points. The results of these interactions can have a
government as a whole.
Specifically, the purpose of this review was directed toward evaluating departmental policies, procedures, practices, and
codes to identify improvements that may add value, shorten response times, and improve customer service. In
particular, the processes involved with site planning and permit issuance were identified as areas of emphasis.
The underlying strategy of the analysis by the consulting team was to identify
participants (employees) align or differ from external participants (City Council, Planning Commission, customers) was
analyzed to identify gaps in desired-versus-provided service levels.
Internal perceptions were gathered from individual interviews with each member of the Planning Department and
members of other City departments who are involved with the site plan and building permit processes. Further, the site
plan review process and the permit intake and issuance processes were flowcharted to identify potential gaps or
inefficiencies in those processes.
External perceptions were obtained by individual interviews with each member of the City Council and Planning and
Zoning Commission. To further validate the perceptions communicated during those interviews, three separate focus
groups were convened one focused on code enforcement; one with contractors/designers; and one with business
owners.
An interim report, summarizing the internal and external observations, organized under 10 major themes, was
presented to City Council on December 10, 2012. Subsequent to the interim report presentation, the consulting team
conducted the following activities:
The interim report and several specific customer concerns that were expressed in the focus groups were
reviewed with the Planning Department division managers. This review provided an opportunity for the
staff to better understand and accept the reality of the issues at hand and begin to be part of the
recommended solutions.
Management recommendations were developed to address the organizational culture, communication,
and trust themes that were identified in the interim report.
The flow-charted processes were analyzed for efficiency and communication improvement opportunities.
Organizational, process, and communication improvements were developed. Suggestions offered by the
elected and appointed officials, customers and employees were incorporated.
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The zoning and development codes were evaluated for potential recommendations to improve their
functionality and address concerns raised by the customer groups.
Implementation Recommendations:
Implementation of the recommendations will present many opportunities for organizational and leadership
development within the department and with customers. An effective method of implementation is the use of task
forces organized around a specific set of the recommendations. Membership in the task forces should primarily consist
of employees within the department, but should also consist of representatives of the customer groups identified
earlier. Each task force should be managed by a team leader appointed by the Director. Each team leader will be
responsible for completing and reporting on the final implementation.
It is also important to reinforce the revised processes with underlying improvements in culture, trust, and cohesiveness.
The process improvements will not be fully successful until the underlying organizational culture is redirected toward
better cooperation internally and a customer focus externally. A variety of tools are available designed to enhance the
organizational culture. A commitment by City Council and management toward this holistic approach will enhance the
full implementation of the improved customer service attitude.
Acknowledgements:
The consulting team wishes to thank all
Planning Department, and the customer focus group participants. We received great cooperation from each person we
spoke with and encountered no obstacles in obtaining the information we requested. All participants were very candid
in their comments and believed their negative and positive comments would be used in the spirit of improvement for
the department. Many positive suggestions were put forth by the individuals and groups we worked with that were
incorporated into these recommendations.
The consulting team appreciates this opportunity to be of service to the city of La Porte. It is our hope that these
This report concludes our engagement, however, we are available to provide additional assistance should you or the
staff desire an additional engagement to assist with implementation.
II. Findings and Recommendations
The internal observations, external perceptions, and a preliminary assessment of the implications of these observations
and perceptions were documented in the interim report. The topics presented in this report generally correspond to the
themes that were covered in the interim report. A set of findings are presented for each topic along with a series of
recommendations designed to address each finding. The topics are grouped into process, organizational culture, and
code-related recommendations.
Process Recommendations
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The following process-related recommendations are intended to respond to concerns expressed by customers and
incorporate procedural improvement possibilities observed by the consulting team. These improvements are designed
to improve communication and access to information; reduce the time required to obtain permits and improve the
customer experience when interacting with the Department.
A.Communication
Findings
The variety of independent prerequisites before the issuance of a building permit provides multiple opportunities
for ambiguity and difficulty in coordination. Currently, there is not a single person charged with coordinating all
aspects of a project from initial application to final approval so it can be challenging for customers to know exactly
which sub-applications apply for a particular project and the correct submittal sequence.
Staff acknowledged that multiple resubmittals do occur, but generally believe those cases are a result of poor plans
being submitted or designers modifying unrelated items (on which the additional comments are based). There is a
gap between the perceptions of the customers and the staff that needs to be resolved.
Recommendations
1.Pre-Development Meetings with customers:
i.Establish routine days and times for pre-development meetings when staff will be available.
ii.Establish which staff is required to attend the pre-development meetings, and hold those staff
accountable for attendance. Establish a protocol and assign responsibility to the appropriate
person for notifying the staff of their attendance requirement.
iii.Publicize the availability and schedule of pre-development meetings on the web site and in the
Planning Department lobby. Encourage staff to reinforce the preference for using the pre-
development meeting format whenever possible in their interactions with the public.
iv.Develop a pre-development meeting checklist that outlines all of the permits that may be
necessary for a particular project, so that the applicant is made aware of the multiple steps that
may be needed before they make their first submittal. Also, provide fee schedules associated
with each of the applicable permits.
v.Utilize the pre-development meeting to review the checklist and have staff available to
elaborate and answer questions. Also, utilize this meeting to communicate lessons learned from
similar projects, such as critical review items and long lead-time aspects of the permitting
process, to assist the customer in planning their overall schedule.
Staff is creating a predevelopment applicant consultation packet, which includes a comprehensive
checklist of all development processes. The checklist also contains website links to further explain
each process.
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2.Host periodic forums for the development/contractor/business community to open and maintain an
opportunity for dialogue. These forums can be utilized to communicate such topics as new codes,
frequently encountered problems, and to receive feedback and suggestions from developers and
contractors. The goal is to establish and maintain open lines of communication between the
department and customers to reduce the perception that involving management or council is required
in order to achieve solutions. Establishing open rapport will facilitate a collaborative problem-solving
environment between staff and customers.
i.Initially a quarterly schedule is recommended; re-evaluate frequency after the first year.
ii.Depending on the interest of participants, the city may want to break the forums into more
focused topic sub-groups (for example, separate planning, engineering, and inspections forums).
The first quarterly meeting, which was held in January, addressed GIS Resources and Open Meetings.
th
The second quarterly meeting was held June 12 and focused on the Predevelopment & Applicant
Consultation (PAC) meetings and development flow processes. Staff will seek topics of interest from
the development community for discussion during future forums.
3.Establish a centralized database of previous code interpretations accessible to the staff and public; or
display in a FAQ format.
The ICC Code and Commentary books used for interpreting building and residential code are available
for public viewing. Previous code interpretations that have been adopted by policy are also available
for public viewing.
4.Ensure that the need for address verification and utility verification is communicated consistently;
document the need on related forms and communicate early in the application process.
The need for property identification (HCAD Number) and address, if existing, has been noted on our
existing forms, the newly created predevelopment checklist, and is being communicated verbally
during initial meetings with applicants.
The utility verification process has been replaced by the publication of GIS utility layers on the City
website. Utility verifications will be performed by Public Works on a case-by-case basis only when
utility verification is in question. If a utility extension is necessary, applicant will be advised of the
utility extension processes.
The culvert request process has been replaced by the internal permit review process, wherein staff will
determine culvert size for any driveway construction or culvert installation. Local driveway permits
will be issued regardless of jurisdictional status; the most onerous regulation will govern.
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5.Ensure that all permit application forms and related information (that was provided to the consultants
in the binder) are available on the website. At a minimum, provide printable PDF files, but preferably
as live forms that can be completed and submitted electronically.
Many forms are currently available to the public on the website. These forms, as well as additional
forms, will be updated and converted to fillable .pdf forms as the audit is implemented.
6.To the greatest extent possible with the current computer system, make information available on-line
so that applicants can obtain status updates as easily as possible. Where the computer system falls
short, establish an information base that will track status of projects and provide contact information to
the customer for obtaining that information. The objective is to develop a system within the constraints
of the current computer software system, to provide substantive information to the customer on a
timely basis.
Status of building permit activity is available through Click2Gov. Work is underway to implement
Click2Gov for Code Enforcement and Business Licenses, with Planning/Engineering to roll-out with the
implementation of One Solution.
7.Post the office hours by the outside door. City hall hours are posted, which may cause customers to
think the office is closed when it is actually open.
Division hours of operation were immediately posted on a temporary sign on the exterior doors to the
Inspection Division. The temporary sign has since been replaced with permanent signage.
Additionally, directional signage for Inspections/Permitting has been placed at the main entrance to
City Hall.
8.Departmental staff should proactively notify the city management of customer interactions that may
be reasonably expected to evolve into more difficult public relations situations.
Staff continues to utilize the chain of command to notify city management of potential public relations
situations.
9.Revise the Planning & Zoning Commission public hearing agenda format. The following agenda
sequence is proposed:
i.Staff Presentation
ii.Applicant Presentation
iii.Public Comments (for, against, or simply questions)
iv.Question and Answer
The current public hearing agenda format encourages the Commission to ask questions before all of the
information has been presented and also puts the staff in the position of answering questions better
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answered by the applicant. The Commission should allow all information to be presented in items i-iii
before asking questions under item iv. Any questions posed by the public during item iii should be
noted by the Commission and then asked by the Commission during the question and answer period.
During the question and answer period, questions should be directed by the Commission to either the
staff or applicant, depending on who is in the better position to answer the particular question.
Revising the public hearing agenda format was placed on the Planning and Zoning Commission
agenda for discussion. The Commission agreed staff should utilize the public hearing agenda format
proposed by the consultant when preparing future meeting agendas.
B.Cumbersome Processes
Findings
The cumbersome nature of the NaviLine software system appears to contribute to some of the sluggishness and
inconsistencies that customers experience. Ironically, if customers find the processes too difficult to navigate and
work without permits, this also increases the workload of the code enforcement division.
Recommendations
1.Track certain permits outside of the NaviLine system to eliminate excess data entry that does not add
value for example: fill dirt, utility verification, culvert, address assignment, site plan review.
i.A separate logging and tracking system (database or spreadsheet) needs to be developed and
made available on the server so all staff members have access to update information and check
Planning staff will continue to utilize Naviline to enter data for all identified processes.
Necessary staff training has been scheduled to ensure the ability to use the system as
intended.
2.The driveway permit process should be modified so that culvert sizing is handled as part of driveway
permit process rather than as a separate application. When a driveway permit (issued by the
Inspections Division) requires a culvert, a separate culvert permit (issued by the Engineering Division) is
also required. The culvert permit primarily consists of specifying the correct diameter for the culvert
pipe. If the culvert is for a non-driveway application, the culvert application would still be a separate
application.
The driveway permit process has been modified so that culvert sizing is handled as part of the
building permit or driveway permit, if applicable. Additionally, an internal staff review step
has been added to the building permit review process in Naviline.
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3.Complete the water and sewer GIS layer and make available to the public. The internal utility
verification process can be eliminated completely by allowing the public, land owners, and engineers to
access the data directly. However, in the interim, within the current utility verification process:
i.Ensure that the drawing of the existing utilities is provided to the applicant as part of the
response to the applicant.
ii.If NaviLine is continued to be used to track utility verification requests, save a PDF of the utility
drawing as an attachment to the NaviLine file so that all data related to the request can be
obtained in one location.
Efforts are currently underway to collect and assign elevation data to our sanitary sewer and
storm sewer system features. To date, approximately 5% of this work has been completed by
GIS staff.
4.Until NaviLine is able to produce the information needed for the monthly reports, the reports should
be reconfigured to eliminate the time and effort needed to track information manually. Currently,
some data for the monthly and quarterly reports is tracked manually because it is not accessible from
NaviLine.
The Department has considered dispensing of manual collection of information that may no longer
have administrative value.
5.Establish and publish plan review time goals for the most commonly issued permits. This information
will provide the customer with a reasonable expectation and establish accountability for the staff.
There has been an unwritten policy that dictates building plan review turn-around time goals. These
review time goals have now been incorporated into a written department policy by which the public
can reasonably expect response.
6.Allow simple plan sets to be reviewed quickly while more complex plan sets are being reviewed in the
background. To expedite simpler plan sets, establish and use a priority process rather than a
chronological (first come-first served) policy.
Permits that require a shorter plan review time, such as fence, roof, fill dirt, portable sign, demolition,
etc. continue to be fast-tracked. Additionally, staff continues to issue over-the-counter permits for
plumbing, electrical and mechanical work.
7.Establish a simplified fence permitting process. The current system is both time consuming and
expensive and is a source of consistent frustration and complaints. To expedite standard fence
replacements in the same location, do not require site plans or formal surveys. Utilize standard details
as a condition of approval (setting posts, attachment of runners and pickets, etc.). If a fence is on a
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common property line, perhaps require consent from the neighbor to waive the site plan requirement.
As a further relaxation, the site plan requirement for new fences could also be waived with location
restrictions being issued as permit conditions.
The fence permitting process has been simplified by eliminating the requirement for a survey. In lieu
of a survey, staff is allowing the customer to submit plan grade information. This has been adopted
by departmental policy.
8.Upon issuance of the certificate of occupancy, paper inspection files should be purged. Maintaining
the paper copies of plan review comments, permits, and inspection results takes considerable staff time.
The content of these files is generally redundant to data that has been or should have been entered into
the NaviLine permit file.
Plan review comments, permits, and inspection results are permanently maintained in Naviline. Paper
records are retained and ultimately destroyed in accordance with the adopted retention schedule.
9.Establish a consistent philosophy to utilize to simplify, rather than complicate, development
applications. Several people who were interviewed reported t
actually makes approval of a project more difficult, rather than facilitating the unique situations they are
intended to benefit. Consistent with the organizational culture initiatives previously discussed, an
attit
requirements, should be encouraged and enforced by management and City Council.
As part of the overall review of the zoning code, the Chapter 106 Zoning Review Subcommittee
determined no changes to the PUD development process were warranted.
C.Site Plan Review Process
Findings
The site plan review process affects a wide variety of businesses and may be the first interaction an applicant has
with the City. As currently structured and administered, the process causes confusion for many applicants and
creates a poor first impression.
Recommendations
1.Compile and agree upon staff review comments before meeting with the applicant.
The site plan meeting has been incorporated into the predevelopment applicant consultation meeting
to systematically include collection, compilation, and distribution of reviewers comments prior to
meeting with the applicant.
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2.Establish appropriate review protocol between the Planning and Fire Departments. Evaluate need for
fire marshal to be involved with site plan review; consider whether or not one Fire Department
representative can handle all fire-related review comments. This will better define and possibly reduce
the number of people involved in the review process.
A meeting was held to discuss review protocol between the Planning and Fire Departments. It was
determined that representatives from both Fire Prevention and Fire Suppression Divisions must be in
attendance at the predevelopment applicant consultation meetings.
3.Develop and consistently use checklists for each reviewer. The contents of each checklist should be
unique to the items for which each reviewer is responsible and approved by the Planning Director.
Periodically update the checklists as new or recurring issues arise. The checklists can be provided
directly to the applicants in advance to better inform them of the requirements. Further the completed
checklists can also be provided to the applicants to eliminate the time and effort required to compile all
comments into one review letter.
The predevelopment applicant checklist will be provided to applicants during predevelopment
meetings and will contain website links to department specific applications, processes and
development criteria.
4.Ensure all reviewers are submitting comments electronically in a consistent form (Word document or
NaviLine) using the checklists described above; also consider requiring reviewers to provide marked-up
plan sets for return to the applicant.
All reviewers have been submitting comments electronically. Staff has implemented the Naviline
response protocol as the standard of operation. Subsequent training was provided to reviewers on 4-
30-13. Additionally, training on electronic mark-ups of redlines will be scheduled after acquisition of
Adobe Pro for all reviewers.
5.Ensure review deadlines for each application are communicated and enforced for all reviewers (inside
and outside of the Planning Department).
Five day review deadlines have been communicated via memo from the Planning Director to all
reviewers and will be reiterated in a project memo with each Naviline application.
6.Establish review turn-around time goals for re-submittals.
The goal is to complete the review of resubmitted plans within three (3) business days, but not to
exceed five (5) business days from the date of resubmittal. If the plan is not approved, written
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communication will be provided to the applicant outlining the deficiencies. Once the plan is approved,
a signed copy of the plan will be returned to the applicant.
7.Establish and enforce a policy that additional comments will not be added on resubmittals. Exception:
when the applicant has made changes to the plans subsequent to the prior submittal.
A policy has been created disallowing additional comments on resubmittals, except when the
applicant has made changes to the plans subsequent to the prior submittal.
8.Research the ability of NaviLine to assign a project number using an HCAD parcel number (if NaviLine
tracking of site plans is continued). Currently, site plan applications can not be entered until an address
is assigned. This sometimes results in a delay of processing while the address verification process is
completed.
Naviline does not have the ability to substitute sequential project numbers for HCAD numbers. HCAD
parcel number entry is standard operating procedure for applications.
9.Ensure NaviLine is sending automatic notices of new site plan applications received to all reviewers (if
NaviLine tracking of site plans is continued).
Testing demonstrated that all site plan reviewers are receiving notices of site plan applications.
10.Establish and post annually a schedule of deadline dates for submittals, return of comments,
resubmittals, and the corresponding Planning and Zoning Commission meeting date on which action
will be taken (if applicable).
A schedule has been posted on the Planning Department webpage.
11.Consolidated review comments that are sent to the applicant should be provided to all reviewers.
These consolidated comments will allow each reviewer to be aware of the full context of comments that
were made.
All reviewers are receiving a copy of the comments letter sent to the applicant.
12.Ensure NaviLine is placing a hold on release of building permits until site plan is approved.
A hold on building permit issuance is being placed on all site plans entered in Naviline until such time
an approved site plan is received.
13.Automate the generation of the final site plan approval letter sent to the applicant.
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A step has been added in Naviline to ensure the site plan approval letter to the applicant is
automatically being generated.
14.the Inspections Division
with the automated letter described above.
Incorporated into Step 13 above.
15.Develop a screening questionnaire to help applicants better prepare the application; this can be
reviewed and provided at the pre-development meeting.
i.Communicate to applicants the need for an address request to accompany or precede a site
plan application.
ii.Communicate to applicants that the proposed electric meter location is critical for determining a
proper address.
iii.Communicate to applicants the need for a utility verification request to accompany or precede a
site plan application.
The predevelopment applicant consultation helps applicants better prepare by providing a
comprehensive list of processes, which are discussed during the consultation or are otherwise provided
in writing.
16.Make available to applicants a sample of a good site plan application to use as a reference in
preparing their application.
A sample site plan has been prepared which shows the necessary information as ideally arranged.
17.Re-evaluate the site plan application form to ensure all requested information is necessary; remove
unnecessary or unused information to make submittal simpler for the applicant.
The Major and Minor Development Site Plan applications have been re-evaluated and revised.
D.Permitting Intake/Issuance
Findings
Customers perceive difficulty in timely receipt of consistent plan review comments and issuance of permits. In some
cases, customers also experience complications in obtaining access to status information. Reducing redundant
internal procedures will free up staff time for more meaningful tasks and customer communications. Providing a
process to streamline the issuance of more routine permits to trade contractors would address several customer
concerns.
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Recommendations
1.Investigate and implement the ability to allow permit applications to be completed and submitted
electronically with payments made on-line, over-the-phone by credit card, or with an escrow fund.
Permit applications and payments can be completed and submitted electronically.
2.Allow contractors to open escrow accounts against which permit fees can be charged to eliminate the
need for recurring checks and trips to city hall to pay for trade type permits.
In addition to traditional payment methods, the City now accepts credit card payments online or over
the phone, which negates the need for establishing individual escrow accounts.
3.Ensure that building plan review turn-around time goals are established and enforced for all staff
members involved with plan review.
There has been an unwritten policy that dictates building plan review turn-around time goals. These
review time goals have now been incorporated into a written department policy.
4.Establish and enforce a policy that additional comments will not be added on resubmittals. Exception:
when the applicant has made changes to the plans subsequent to the prior submittal.
A policy has been created disallowing additional comments on resubmittals, except when the
applicant has made changes to the plans subsequent to the prior submittal.
5.Redundant paper logs should be eliminated with the data being retrieved from NaviLine when
needed. There are multiple paper logs used for tracking various permit applications and the status of
those applications. Examples include: permits issued log (tracks applications during plan review), over
the counter log (tracks resubmittals and other delivered documents), roof permits log, temporary and
portable sign log, clearing/fill dirt/storm water quality log, new code enforcement case log, and a follow
up code enforcement log. Periodically, the data on these logs are typed into a spreadsheet for archiving,
but the original paper logs are also maintained. Additionally, there is a separate database maintained
for water and sewer taps.
Most of the information entered on the logs is also entered into NaviLine as part of the process to set up
the permit file in the system. If NaviLine is incapable of appropriately tracking the review steps, a
separate database should be set up in place of the paper logs, so that the tracking information can be
easily entered, updated, queried, and accessed from the network by all staff members. The database
should be set up to track the info needed for the various permit types, but only require the relevant data
fields for the particular permit type. The database should also be made available to the public so that
applicants can see the review status of their applications.
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The following paper logs have been eliminated: roof permit log, temporary and portable sign log, and
clearing/fill dirt/storm water quality log. All applicable data that was kept in these logs is being
captured electronically in Naviline.
6.The Inspections Services Technicians should log Planning Division-related applications, such as site
plans and zone changes. A consistent logging process as described above should be developed for all
Planning Department applications to eliminate the differentiation between processes for each division.
Inspection Services Technicians are being trained to receive and log all applications for the
Department.
7.Ensure the fire marshal building plan review comments are coordinated with the Inspections Division
comments and returned simultaneously with the Inspections comments.
Comments provided by the Fire Marshal will be solicited by Inspection Reviewers and will be sent out
by the goal date.
8.Ensure all three front counter technicians have the same job descriptions and are adequately cross-
trained; each have areas of specialty, but workload should always be balanced.
All three front counter technicians have been cross-trained in the same job duties and workloads are
balanced.
9.Ensure all three front counter technicians have access to the same standard inspection notes files and
all relevant NaviLine modules.
All front counter technicians have access to Code Enforcement, Building Permits, Business Licenses,
Planning & Engineering, and Land Management Naviline modules.
10.Plan review for clearing permits conducted by a Parks Department representative and Engineering
and Planning Divisions should be done simultaneously rather than serially. A simultaneous review
process will expedite the issuance of the permits.
Procedure for reviewing/approving clearing permits has been revised to exclude the address
requirement, which has been the primary cause of delay.
11.Adopt one consistent suite of building codes. Currently, a mixture of the International and Uniform
suite of codes should be adopted and utilized.
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E.Code Enforcement
Findings
Some customers report difficulty in ascertaining the status of service requests. Inefficient internal processes affect
the timeliness of data being available and add a redundant burden to the Inspection Services Technicians. From a
broader perspective, there are differing opinions as to the preferred focus of code enforcement efforts an even
distribution, or a focus on hot spots or repeat offenders.
Recommendations
1.Implement a method to allow the inspection notes/results to be transferred electronically to
NaviLine. Currently the notes are taken in the iPad, printed, and then input into NaviLine by the
Inspection Services Technicians.
Hardware and software to allow inspection notes to be transferred from the field to Naviline has been
included in the 2013-14 Budget.
2.Develop the GIS so that the status of code enforcement cases can be displayed graphically and
accessed directly by the public. This will aid citizens in being able to quickly ascertain the status of a
complaint they called in or to know the status of cases in their neighborhood. Additionally, the graphical
representation will assist staff in identifying recurring problem trends as an aid to targeted enforcement.
Code enforcement staff will be implementing Arc GIS online to track case status. Naviline does not
currently interface with GIS, but Sungard has assured staff
Staff is currently in the process of implementing ArcGIS online, which is cloud based software that
allows users access to the status of code enforcement cases. A database of code enforcement cases of
the past five years has been mapped for utilization by staff. Sungard has assured staff that this GIS
data can be mapped and displayed with the implementation of One Solution.
Conduct quarterly forums with citizens and homeowners groups. These forums can be utilized to
a system for follow up.
Naviline Cognos is incapable of producing a report in a format compatible with GIS. Staff has
manually developed a map depicting the highest concentration of code enforcement issue areas.
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F.Inspections
Findings
customer suggestions centered on interactivity improvements such topics as the ability to submit permit
applications, request inspections, or view inspection results on-line. Customers also requested improvements to
consistency in the interpretations made by different inspectors. Internally, there are several paper-based tracking
processes that are redundant to electronic processes.
Recommendations
1.Assign inspectors by project rather than geographically. This system will allow the customer to have a
consistent representative throughout the construction process; other inspectors are still available to
cover vacations or for consultation when needed.
Inspectors are assigned by project rather than exclusively by location.
2.Provide an opportunity for the assigned inspector to be involved with the commercial plan review
before final approval. This system will reduce the occurrence of the field inspectors enforcing codes
differently than the plan reviewer.
All Inspectors have been given the opportunity to participate in the commercial plan review process.
3.Allow trade permits to be finalized as the work is completed prior to the final building certificate of
occupancy. Several customers commented that the current process does not allow them to receive
trade finals until the final certificate of occupancy for the building is approved. This practice causes
delays in subcontractors being able to close out their contracts and receive final payment.
Trade permit inspections are being allowed prior to final building certificate of occupancy, upon
request.
4.The inspectors should use their iPads to document field inspection notes and results for direct transfer
to the NaviLine system. The current process requires the inspectors to hand-write notes and inspection
results in the field. The results are then entered by the Inspection Services Technicians into the NaviLine
system. To complete this change, a method to electronically link the iPad with NaviLine needs to be
identified. This change would free up office staff time and allow inspection results to be posted much
more quickly, while not adding additional work for the inspectors.
Hardware and software to allow inspection notes to be transferred from the field to Naviline has been
included in the 2013-14 Budget.
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5.Implement an on-line inspection request system that could interface directly with NaviLine to save
considerable staff time. The process of pulling inspection requests from the answering machine,
-consuming.
The current process of attaching the white ticket to the inspection folder and then re-stapling it into the
ticket book is redundant and should be eliminated as all of the needed information should be
transferred to the NaviLine file.
Customers have the ability to request inspections by either leaving a message on a designated phone
line or by submitting requests online. Inspection requests received by phone are now systematically
6.Interface the NaviLine system with the website so that inspection results can be viewed on-line by the
contractor or owner.
L nspection results may now be viewed online.
G.Miscellaneous
Findings
During the course of the review, the consulting team noted several other observations, which are addressed in the
following recommendations.
Recommendations
1.Re-evaluate the need for extended office hours; shift technicians to a standard 8-5 shift with a
rotation for one technician to arrive early to pull morning inspection requests.
Evaluation and customer polling indicates extended hours are desired by the public.
2.Executed utility reimbursement agreements should be added as an attachment to the relevant water
and/or sewer line database file in GIS. This will facilitate tracking, help to ensure proper payments are
required of new development, and identify when the full cost has been reimbursed to the initial
developer.
Utility Extension Agreement related data will be included in utility attributes layer accessible online
through GIS. GIS Technician will create attributes for water and sewer that will identify utilities
constructed under active utility extension agreements.
17 Planning Department Review Mueller Management/Ron Cox Consulting
3.Establish streamlined street and alley abandonment procedures available under state law; establish a
prioritized schedule for systematically abandoning unused rights-of-way, rather than inefficiently
responding to ad hoc requests.
State law allows for ad-hoc abandonment requests; therefore the City must continue to respond to
those requests. Staff will review the need for unused rights-of-way in the context of the
Comprehensive Plan goals.
4.The duties formerly assigned to eliminated Planning Division personnel should be assigned to specific
employees to ensure clear lines of accountability. With the recent reduction of Planning Division
personnel, duties of prior employees have been split between the planner and the office coordinator,
but specific responsibility for tasks varies on case by case basis.
Staff responsibility for duties has been discussed and reassignment has occurred.
5.Zoning notification letters and mailing labels should be generated from the notification list by a mail
merge function rather than manually.
Mail merge will be used on future zoning notifications as well as other notifications.
6.The NaviLine system should be programmed to automatically print water and sewer tap work orders
to avoid the delays and manual steps inherent in the current method. Currently, when a work order
request for a new water or sewer tap is generated by an Inspections Services Technician, the utility
superintendent does not receive an automatic notification. The superintendent has to periodically
check the system to see if there are new work order requests. Additionally, the superintendent has to
perform several administrative steps in order for NaviLine to print the work order.
Naviline has been configured to automatically notify the Utility Superintendent that a work order
request for a water or sewer tap is pending.
7.The Survey Party Chief job description should be updated. The job description does not match the
current duties of the position.
Job Description has been rewritten to adequately address job functions.
a. All Department job descriptions have been reviewed.
8.GIS Division:
i.The non-GIS tasks assigned to the GIS Manager should be shifted to other staff members so that
the GIS manager can appropriately focus on development of the GIS and management of GIS-
related personnel. If the efficiency and automation recommendations related to the Inspections
18 Planning Department Review Mueller Management/Ron Cox Consulting
Services Technicians are implemented, those individuals should be freed up to assist with more
productive work.
ii.Provide additional GIS and Laserfiche licenses and training to relevant Inspections Division staff
members to allow staff to obtain information more directly without having to involve the GIS
Manager.
iii.Properly fund and execute the GIS development program to facilitate data availability for
customers. A more functional GIS will improve ability to get the information they
need to prepare better plan submittals, and will free up staff time currently occupied with
manually obtaining that data for customers.
i. While certain tasks have been shifted from GIS, the Department is still evaluating
future priorities and resources of the GIS program, which may allow for further shifting
of non-GIS duties.
ii. GIS is now available online for all department/city staff. Additional Laserfiche licenses
have been provided to Department staff and we will continue to monitor the need for
additional licenses and training as necessary.
iii. In addition to multiple GIS layers created over the past several years, work is
underway to implement new GIS tools for vertically mapping sanitary and storm sewer
features as well as documentation of Utility Extension Agreements. New applications
currently underway will provide Code Enforcement officers the ability to document
case status from the field. Efforts are also underway to implement tools allowing for
the geographical mapping of all addresses within the City with the support of the
Organizational Culture Recommendations
This engagement has identified many process issues within the Planning Department. It is believed that making the
changes that have been identified in the first part of this report will bring immediate results. It is also believed that
to ensure a more complete and more meaningful change in the organization, more than just process should be
findings and
recommendations are addressed below. It is also believed there is a need to better align the organizational culture
of the Planning Department with the philosophy of the City Council. Working together the Department and the
Council can place the City on a better tract toward the same goals and ensure success both with these organizational
and process changes, but the success of the City.
H.Mission & Goals
Findings
There is an opportunity to -in for the mission and goals
of the City and Council and management for the department. Developing improved processes and procedures will
19 Planning Department Review Mueller Management/Ron Cox Consulting
overall goals.
Recommendations
1.Discern a consensus between City Council and management regarding the desired customer service
philosophy for the Planning Department.
i.The City Council and staff should work together to discuss and develop the economic
development philosophy of the City. The result of this discussion should provide staff with
better guidance on what development projects are/are not acceptable in the community. This
gives better guidance to staff when approached for zoning changes and other development
considerations.
ii.The City Manager, Planning Director, and City Council should discuss and establish an
understanding regarding the degree to which City Council desires staff to interpret codes in
favor of customer perspectives and expediting projects. This discussion should give definition to
with their interpretations. The result of this discussion should encourage staff to make better
judgment calls with the security to know they will be supported by the City Council.
iii.City Council should establish for themselves guidelines for appropriate Council responses to
citizen complaints/concerns.
iv.The City Manager and City Council should discuss and agree upon the appropriate channel and
method for communicating complaints/concerns including whether or not City Council should
coordinate through the City Manager or directly with department employees. These protocols
syndrome some feel is present.
v.The City Manager, Planning Director and City Council should discuss and come to an
understanding regarding the preparation, presentation and process of amendments to the
various codes and ordinances (staff has been told by previous councils it is not their job to bring
proposed amendments). This should assist the staff in knowing when and how to present
needed amendments to meet changes in state law, changes in process and changes in local
environment to enhance customer service.
vi.Staff should develop meaningful communication opportunities regarding the successes and
responding to City Council and customer inquiries.
Department welcomes the opportunity to achieve consensus with City Council regarding the
desired customer service philosophy as it relates to:
economic development
code interpretation
guidelines for City Council response to complaints
Planning Department Review Mueller Management/Ron Cox Consulting
20
appropriate channels for communicating
methodology for presenting amendments to various codes and ordinances
2.Develop an updated mission statement, guiding principles, and goals for the Planning Department and
each Division.
Department has updated its mission statement, guiding principles and primary objectives.
Mission Statement:
The Planning Department will use a comprehensive, community-based approach to short and long-
term planning to facilitate development within the City of La Porte.
-quality infrastructure, a wide range of housing,
robust economic development opportunities, and an excellent social service delivery system.
Guiding Principles:
We will perform our duties promptly, with superior quality, innovation and fairness. Our community-
based planning approach will allow our employees to provide technical assistance and direct quality
of life improvements based upon identified community needs, thus delivering public services in a
timely and proficient manner.
Primary Objectives:
1.To preserve, protect and enhance the quality of life of the City.
2.To preserve, protect and enhance the natural environment of the City.
3.To provide safe, efficient and cost-effective infrastructure and public services to the citizens to the
citizens of La Porte.
4.To ensure that all capital improvements made in La Porte are of safe design that meets current
engineering standards
5.To effectively convey desired expectations regarding minimum design standards established for
6.To ensure public safety with regard to buildings and other structures
7.To ensure public health with regard to environmental problems.
3.Encourage a departmental culture of problem solving, assisting all customers with solutions and
overcoming impediments, rather than focusing on minor technicalities.
Inculcate an attitude of collaboration with citizens and customers, instead of power and control, to
over
Planning Department Review Mueller Management/Ron Cox Consulting
21
i.Conduct periodic all-employee meetings to reinforce departmental philosophies-mission,
guiding principles and goals.
Weekly divisional meetings are held to identify issues and formulate solutions. Additionally,
an all-employee meeting to convey new department mission statement, guiding principles and
primary objectives has been held.
ii.Conduct periodic employee organizational development exercises to overcome existing internal
trust and communication barriers.
The department is scheduling appropriate teamwork and communication training.
iii.Use a more structured new employee orientation and training/mentoring system to ensure new
employees adopt and express the desired customer service philosophies.
The department orients its new employees within a mentoring system to express the desired
customer service philosophy.
4.Establish and enforce a culture of mutual respect between the City Council, Planning Commission,
staff, and customers.
i.Conduct facilitated sessions between
leadership philosophy regarding economic development within the City.
ii.Conduct facilitated sessions between the City Council, Planning & Zoning Commission and staff
to deliver that philosophy as well as align the actions the Commission and staff need to take
within their respective authorities.
iii.Meet periodically with customers to ensure that philosophy is both conveyed and is in line with
community needs.
iv.Conduct regular follow up sessions with Council, Commission and staff to ensure long-term
alignment.
Department welcomes a facilitated session between City Council, the Planning and Zoning
Commission, and staff regarding economic development philosophy and department authority. The
department would convey the agreed upon philosophy to the public through periodic communication
forums.
5.Establish an understanding that staff will be supported by City Council and management when making
judgment calls consistent with the agreed upon . As stated earlier, frank
discussions between City Council and staff should allow for the development of common
22 Planning Department Review Mueller Management/Ron Cox Consulting
s to issues that do not overstep authority of the staff or provide the basis for
discriminatory decision making.
Department welcomes facilitated guidance regarding the degree of flexibility the staff should have to
-when interpreting code issues.
6.Establish Planning Commission bylaws and rules of procedure including such topics as:
i.Conflict of interest, participation, abstentions, and voting.
ii.Differentiate member roles for zoning, site plan, platting, and administrative functions of the
Commission.
iii.Define and enforce appropriate protocol and decorum expectations.
iv.Ensure Commission members are availed of training and education opportunities.
v.Establishing a schedule and process for periodic review of codes and ordinances directly related
to the work of the Planning Commission.
Anticipate 6-month duration to establish Planning Commission bylaws and rules of procedure to begin
following approval of the Zoning Ordinance amendments.
I.Departmental Cohesiveness
Findings
There is an internal tension between the divisions of the department that may cause communication errors and
process difficulties. A lack of cohesion could easily translate to processes not functioning as efficiently as possible
and customers experiencing difficulty.
Recommendations
1.
similar to better reflect the overall mission and responsibilities of the department. A divide between
the Inspections and Planning/Engineering Divisions has been identified. One possible cause for the
divide is the name of the department does not represent all aspects of the department. There is a
Planning Division, which has only one member, within the Planning Department. There is an
Engineering Division that is not identified at all within the department. The name of the department
implies that planning is its primary function, which tends to diminish the perceived importance of the
other divisions within the department. A different name for the department would be more inclusive of
all departmental functions and could serve as a first step in reducing internal tensions.
It is recommended the Department name be changed to to better reflect
the overall mission and activity of the Department, as suggested by the consultant.
23 Planning Department Review Mueller Management/Ron Cox Consulting
2.Establish one staff member, with a department-wide focus, responsible for shepherding applications
through all phases from inception to final acceptance. This person should be charged with
communicating all steps and prerequisite permits, for a particular project at the pre-development
meeting. This person should be empowered with the authority to make judgments (ĭƚƒƒƚƓ ƭĻƓƭĻ
ķĻĭźƭźƚƓƭ), to reconcile conflicting inter-division requirements and to facilitate timely and successful
completion of projects.
Currently, applicants with complex projects must interact serially with the various divisions and multiple
contact persons. This system allows staff members to be more concerned with their individual
processes/permits rather than on a department-wide focus of achieving an overall successful and timely
an
internal, rules-based focus as opposed to an external project-completion focus.
The City Planner has been established as the position having the authority to shepherd applicants
through the processes.
3.Establish clear lines of responsibility/accountability for the various permitting processes. Define an
When
employees have to fill voids created by others, resentment between employees is generated; process is
slowed; and customers experience conflicting guidance, confusion, and frustration.
Approvers and reviewers have been defined for each major process. Accountability for those roles will
be enforced.
4.Develop a review and comment system that will resolve all issues prior to meeting with the customer.
Recognize that individuals involved with inspections, code enforcement, and engineering generally tend
--oriented, and individuals involved with planning-related fields
--oriented. When employees interact with other
members of the department, recognizing these different perspectives will facilitate communication and
problem-
official interpretations to the customer should both expedite the process and enhance the quality of
service to the customer.
White paper description of process reorganization addresses that issues will be resolved amongst staff
prior to interaction with customers. This cohesiveness will ensure consistent messages to the
applicants.
J.Trust
Findings
24 Planning Department Review Mueller Management/Ron Cox Consulting
There is a lack of trust between some members of the department resulting in staff members overcompensating for
the deficiencies they perceive. This situation becomes evident to customers, creating confusion and uncertainty as
to the correct staff direction to follow. Processes are not as efficient as they could be due to the gaps and overlaps
caused by ad-hoc modifications made in response to these patterns.
Recommendations
1.Establish a culture of greater trust and open communication among the staff members of the
department.
i.One outward sign of a lack of trust within the department are the examples of one division
needing a sign-off from another division before a process can proceed. These situations appear
to be based more on self-protection than on actual documented procedural requirements.
ii.Organizational development exercises to identify gaps in trust with a plan of action on closing
those gaps should have the effect of extending better service to the customers.
Department will schedule organizational development exercises to identify gaps in trust amongst
staff.
2.Establish a culture of greater trust and open communication between the staff and City Council.
Earlier recommendations spoke to City Council and staff working together to determine their working
relationship for customer complaints, code revisions, and overall economic development philosophy.
Resolution of these issues through frank discussion and clear directives also allows for open
communication and the building of trust between the groups.
Department welcomes a frank discussion of directives for open communication.
3.Revise the monthly and quarterly report format to emphasize communication of successes, problems,
and obstacles in lieu of purely statistical data. The statistical portions of the reports should be
augmented to provide more context such as current month versus same month previous year; or year-
to-date versus same date previous year. This format provides more meaningful benchmark type
information to both the management and City Council and helps measure progress and/or provide
information on gaps that need to be closed.
In the weekly memo to City Council, Staff will continue to convey any relevant successes or problems.
Current statistical data will be augmented to include benchmark information as denoted above.
K.Code Recommendations
Findings
25 Planning Department Review Mueller Management/Ron Cox Consulting
The zoning code and development ordinance were reviewed in light of opportunities to reinforce improvements
recommended under the themes identified during the departmental review. This review was focused on items that
This review was not intended to be the exhaustive review that should be conducted to ensure the codes are
consistent with the recently adopted update of the comprehensive plan.
Recommendations
1.Zoning Code Recommendations:
i.106-62. Planning & Zoning Commission Membership and Structure
The current Commission size and appointment method is atypical. Appointment of members by
district may promulgate any district tensions that may exist at the Council level and may be an
impediment to a city-wide planning perspective. The Commission should be a more typical
seven members with the only condition that they are qualified voters of the City and
appointments made by a majority vote of the entire City Council. The Commission should select
its own chairperson and other officers. The City Council should consider advertising vacancies
on the Board as broadly as possible, requiring an application form, and conducting interviews of
applicants before appointment.
ii.106-64 (10) Bylaws and Rules of Procedure
This section permits the Commission to establish bylaws and rules of procedure. The staff
should prepare drafts of such documents for review and consideration by the Commission.
iii.106-65 Review of Chapter
This section requires an annual review by the Commission of the zoning and development
ordinances. The staff should establish an annual schedule and lead the effort to present
proposed revisions to the Commission.
iv.106-87 Board of Adjustment Rules
If not already in place, the staff should prepare rules of procedure for review and consideration
by the Board.
v.106-333 Table B, Residential Area Requirements, footnote 12
opaque screening requirement applies.
vi.106-333 Table B, Residential Area Requirements, footnote 14
This footnote requires an additional 25--family and single-family
developments. It is unclear if this buffer is intended to be landscaping only or if parking, for
example, is allowed within the buffer.
vii.106-334 Special Use Performance Standards; Residential
Generally: There are a variety of special conditions in this section that relate back to other
underlying zoning districts. These conditions should be cross-referenced back to the underlying
districts, so that the reader can be aware of these requirements.
viii.106-334 Special Use Performance Standards; Residential; Subsection (a)
26 Planning Department Review Mueller Management/Ron Cox Consulting
Subsection (a) of this section requires landscape buffers, but it is unclear as to when or where
this buffer requirement applies.
ix.106-441 Table A, Commercial Uses
This table uses SIC codes to delineate uses. Staff should develop an alternate table using NICS
codes for consideration.
x.106-444 Special Use Performance Standards; Commercial; Subsection (a.1)
Subsection (a.1) of this section requires planting strips, but it is unclear as to when or where this
requirement applies.
xi.106-444 Special Use Performance Standards; Commercial; Subsection (a.3)
This subsection requires certain parking lots to be screened; if the requirement is intended to
apply to the front of such parking lots, the required six-foot height is excessive. This subsection
also requires manufactured housing parks and subdivisions to be screened from abutting uses,
but it is unclear if the screening requirement is the responsibility of the commercial owner or
the manufactured housing/subdivision owner. Additionally, for large commercial lots that are
only partially developed, this screening requirement should only apply if the site is developed in
proximity to the abutting use.
xii.106-441 Table A, Industrial Uses
This table uses SIC codes to delineate uses. Staff should develop an alternate table using NICS
codes for consideration.
xiii.106-637 Procedures for establishing a PUD; Subsection (c)
The individual items on the list of 12 submittal requirements should be optional if the specific
item is not applicable to the scope or context of the project site.
xiv.106-637 Procedures for establishing a PUD; Subsection (h)
The code should be modified to allow certain development authorizations to be issued prior to
final approval of the PUD and all related general plans and plats. This will facilitate construction
phasing on large or complex projects. Examples of early permits that should be allowed include
clearing and grading, detention, and utilities, provided that the corresponding subset of the
plans have been approved prior to commencement of construction.
xv.106-659 PUD Special Regulations and Procedures; Subsection (b.3)
The a sufficient amount o
should be quantified. Developers generally prefer a specific regulation so they do not have to
guess and negotiate the requirement.
xvi.106-678 PUD Building Height
The maximum building height limitation should be removed to provide additional flexibility.
Surrounding residential properties are still protected via the setback requirements of Section
106-696(c.2).
xvii.Article V: Supplementary District Regulations
Generally: There are a variety of special conditions in this Article that relate back to various
underlying zoning districts. These conditions should be cross-referenced back to the underlying
districts, so that the reader can be aware of these requirements.
xviii.106-801 Tree Preservation
27 Planning Department Review Mueller Management/Ron Cox Consulting
V
-inch diameter;
however, Section 106-802 allows removal of a protected tree as part of a building permit if the
tree is replaced with replacement trees. There is a conflict in this language as it appears all tree
removal is prohibited, but also allowed under certain conditions.
xix.106-835 Design Standards
This section including all related figures should be consolidated into the Public Improvements
Criteria Manual or a new Private Improvements Criteria Manual, as applicable. These moves will
consolidate technical criteria, allow easier updating as warranted by new conditions or
technology
needed to expedite a project.
The Planning and Zoning Commission Chapter 106 Committee is reviewing the Zoning
Ordinance in its entirety. The subcommittee is approximately 90% complete with their
recommendations for revisions to Chapter 106 of the Code of Ordinances. The subcommittee
should be ready to present their recommendations to the Commission in mid-summer.
2.Development Ordinance recommendations:
i.General Comments:
1.The Development Ordinance should be codified to eliminate the need for customers and
staff to cross-reference multiple ordinance revisions to determine the full code
requirements.
2.Submittal copies: References to submittal or distribution of a specific number of copies
of various documents (general plans, plats, etc.) should be removed from the ordinance
and established by separate policy so that staff can readily update the requirements
based on the latest needs.
3.Submittal dates: References to specific submittal deadlines should be removed from
the ordinance and established by separate policy so that staff can readily update the
requirements based on the latest needs. Additionally, as previously discussed, submittal
and re-submittal deadlines and review time goals should be established and published
by staff. References to statutory Planning Commission action deadlines should remain
in the ordinance.
4.Appendices: Staff should have the authority to update the appendices (technical
specifications and procedures) as new conditions warrant. This can be accomplished by
adding a section to the ordinance authorizing staff to update the appendices or by
removing the appendices from the ordinance and placing them in the criteria manual.
Regardless of which method is chosen, any staff changes to the appendices should only
be effective after an appropriate notice and waiting period, say 30 days, after posting
the proposed change on the website.
5.n outdated
28 Planning Department Review Mueller Management/Ron Cox Consulting
6.Do not put building setback lines on plats inside the city limits; rely on zoning ordinance
to establish setbacks to avoid potential conflicts.
ii.4.00 Sketch Plans
The submittal of sketch plans is optional so it should be removed from the code. Additionally,
the intent of the sketch plan review process will be accomplished more fully if the pre-
development meeting recommendations are implemented.
iii.4.01 (D) Official General Plan
The code states that an approved general plan expires after one year if a plat has not been filed
and upon written notice to the subdivider. This potentially creates a gray area if the city fails to
send the written notice. The general plan should simply expire after one year without notice.
Further, this section allows the subdivider to request a one-year extension, but does not
stipulate if the extension is automatically approved or if the Commission needs to act to
approve the request.
iv.4.03 (C) Preliminary Plats: Effect of Approving Authority Action
The code states that an approved preliminary plat expires after one year if a final plat has not
been filed and upon written notice to the subdivider. This potentially creates a gray area if the
city fails to send the written notice. The preliminary plat should simply expire after one year
without notice. Further, this section allows the subdivider to request a one-year extension, but
does not stipulate if the extension is automatically approved or if the Commission needs to act
to approve the request.
v.4.04 (D) Final Plats: Recordation and Construction of Public Improvements
The code states that an approved final plat expires after one year if a construction of the public
improvements has not commenced and upon written notice to the subdivider. This potentially
creates a gray area if the city fails to send the written notice. The final plat approval should
simply expire after one year without notice. Further, this section allows the subdivider to
request a one-year extension, but does not stipulate if the extension is automatically approved
or if the Commission needs to act to approve the request. Additionally, an alternative should be
provided to allow the subdivider to submit a performance bond for completion of the public
improvements if they wish to record the plat before the public improvements are completed.
vi.5.01 General Street Standards
Table 5-2 (Street Geometric Design Standards) should be moved to the Public Improvement
Criteria Manual.
vii.5.01 (J) Alleys
The City should consider the practice of continuing to allow new alleys to be platted. Based on
the prior complications and cost of maintaining alleys, the provision of alleys, at a minimum,
should be at the discretion of the City rather than the developer.
viii.5.04 Building Lines
The building line requirements in this section should be consolidated into the Zoning Ordinance
to avoid conflicts and the need to cross-reference multiple locations to find the same
information. Setbacks applicable to the ETJ should be specifically specified.
ix.10.00 Fees and Charges
29 Planning Department Review Mueller Management/Ron Cox Consulting
The fee schedule should be pulled from this ordinance and combined with other city fees in a
consolidated fee ordinance that can be readily revised on an annual basis or as needed.
x.12.00 Open Space and Park Dedication
State laws regarding park dedication requirements have been updated subsequent to 1985
when the Development Ordinance was adopted. This section should be reviewed for
conformance with current law. Additionally, the fee in lieu of dedication should be removed
from this section and combined with other fees for easier updating as needed.
Anticipated 6-month duration for review of the Development Ordinance will begin after approval of
the amendments to the Zoning Ordinance.
3.Other Code Recommendations:
i.Industrial District water and sewer agreements are calculated based on number of employees
Need an alternate method because the number of employees is often not known at the time the
agreements are prepared, particularly in the case of companies starting new operations within
the City.
ii.Comprehensive Plan sidewalk requirements: Develop a specific list of streets to which the
sidewalk requirements apply and corresponding sidewalk criteria; place these requirements in
the Development Ordinance.
iii.Resolve questions about whether or not fill dirt permits should be required for projects involving
fewer than five loads.
iv.Establishing minimum finished floor elevations for infill development in the floodplain could be
accomplished with a pier and beam requirement rather than by utilizing dirt fill to minimize the
perception of run-off impacts on neighboring properties.
v.Several focus group members suggested the removal of the requirement for gates on dumpster
enclosures as being impractical ineffective.
vi.Staff has compiled a list of proposed ordinance updates based on recent experiences. This list
should be presented to the Commission for review and recommendation to City Council.
Anticipated 6-month duration for review of the Development Ordinance will begin after approval of
the amendments to the Zoning Ordinance.
III. Conclusion
The consulting team believes implementation of these recommendations will move the City toward its goals of
improving the customer service responsiveness, efficiency, and effectiveness. We appreciate this opportunity to be of
service to the City and we are available for questions or additional engagements to assist with the implementation
phase.
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31 Planning Department Review Mueller Management/Ron Cox Consulting
Council Agenda Item Council Agenda Item
October 27, 2014 October 27, 2014
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
La Porte Development Corporation Board Meeting, Monday, November 10, 2014La Porte Development Corporation Board Meeting, Monday, November 10, 2014
City Council Meeting, Monday, November 10, 2015City Council Meeting, Monday, November 10, 2015
City Council Meeting, Monday, December 8, 2014City Council Meeting, Monday, December 8, 2014
10.COUNCIL COMMENTSCOUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Engelken, Earp, Clausen, Martin, Moser, Kaminski, Councilmembers Engelken, Earp, Clausen, Martin, Moser, Kaminski,
Zemanek Leonard and Mayor RigbyZemanek Leonard and Mayor Rigby
11.EXECUTIVE SESSIONEXECUTIVE SESSION
Texas Government Code, Section 551.072Texas Government Code, Section 551.072-- For the purpose of deliberating the purchase, exchange, For the purpose of deliberating the purchase,
exchange,
lease, or value of real property: former Parks and Wildlife Building surronding property.lease, or value of real property: former Parks and Wildlife Building surronding property.
Texas Government Code, Section 551.074Texas Government Code, Section 551.074-- Personnel Matters: Deliberation concerning the appointment, Personnel Matters: Deliberation concerning
the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Corby employment, evaluation, reassignment, duties, discipline, or dismissal of
a public officer or employee: Corby
Alexander, City ManagerAlexander, City Manager
12.RECONVENERECONVENE into regular session and consider action, if any, on item(s) discussed in executive into regular session and consider action, if any, on item(s) discussed in executive
session.session.
13.ADJOURNADJOURN
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