HomeMy WebLinkAbout07-27-15 Regular Meeting of La Porte City Council
LOUIS R. RIGBYDARYL LEONARD
MayorCouncilmember District 3Councilmember District 3
JOHN ZEMANEKVACANT
Councilmember At Large ACouncilmember At Large ACouncilmember District 4Councilmember District 4
DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTIN
Councilmember At Large BCouncilmember At Large BMayor Pro-Tem
Councilmember District 5Councilmember District 5
DANNY EARP
Councilmember District 1Councilmember District 1
MIKE CLAUSEN
Councilmember District 6Councilmember District 6
CHUCK ENGELKENCHUCK ENGELKEN
Councilmember District 2Councilmember District 2
CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held July 27, 2015, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held
July 27, 2015,
beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La
Porte, Texas,
for the purpose of considering the following agenda items. All agenda items are subject to action.for the purpose of considering the following agenda items. All agenda items are subject
to action.
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Don Hill, La Porte InterChurch Council.The invocation will be given by Don Hill, La Porte InterChurch Council.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led by Councilmember Jay Martin.The Pledge of Allegiance will be led by Councilmember Jay Martin.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
Presentation Presentation -- Resolution Resolution -- Tribute to Tommy Charles Moser Tribute to Tommy Charles Moser -- State Representative, (District State Representative, (District
(a)
128,) Wayne Smith. City Flag presentation by Mayor Rigby.128,) Wayne Smith. City Flag presentation by Mayor Rigby.
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the City Council meeting held on Consider approval or other action regarding the minutes of the City Council meeting held on
(a)
July 13, 2015 July 13, 2015 -- P. Fogarty P. Fogarty
Consider approval or other action regarding a resolution to the TML Resolution Committee Consider approval or other action regarding a resolution to the TML Resolution Committee
(b)
requesting statewide support of a coastal barrier system, and including a request for funding requesting statewide support of a coastal barrier system, and including a request for funding
for design, construction, and maintenance for a coastal barrier system protecting the for design, construction, and maintenance for a coastal barrier system protecting the
HoustonHouston--Galveston Ship Channel region Galveston Ship Channel region -- Mayor Rigby Mayor Rigby
Consider approval or other action authorizing the Mayor to execute a Facility Use Agreement Consider approval or other action authorizing the Mayor to execute a Facility Use Agreement
(c)
with the City of Morgan's Point for the use of City of La Porte facilities for disaster response with the City of Morgan's Point for the use of City of La Porte facilities for disaster
response -
C. AlexanderC. Alexander
Consider approval or other action regarding an Ordinance amending Fiscal Year 2014Consider approval or other action regarding an Ordinance amending Fiscal Year 2014-15
(d)
Budget Budget -- M. Dolby M. Dolby
Consider approval or other action regarding recommended date of September 14, 2015, for Consider approval or other action regarding recommended date of September 14, 2015, for
(e)
the Public Hearing on the City's Fiscal Year 2015the Public Hearing on the City's Fiscal Year 2015--2016 Proposed Budget 2016 Proposed Budget -- M. Dolby M. Dolby
Consider approval or other action regarding an ordinance amending Chapter 74 of the City Consider approval or other action regarding an ordinance amending Chapter 74 of the City
(f)
Code of Ordinances by establishing regulations and fees related to the rental of fire hydrant Code of Ordinances by establishing regulations and fees related to the rental of fire hydrant
meters meters -- S. Wolny S. Wolny
Consider approval or other action regarding a contract with Trikings Construction for the Consider approval or other action regarding a contract with Trikings Construction for the
(g)
construction of a concrete parking lot at 114 South 3rd Street in the amount of $69,170.92, construction of a concrete parking lot at 114 South 3rd Street in the amount of $69,170.92,
plus a five (5) percent construction contingency of $3,458.55 for a combined total of plus a five (5) percent construction contingency of $3,458.55 for a combined total of plus a five
(5) percent construction contingency of $3,458.55 for a combined total of plus a five (5) percent construction contingency of $3,458.55 for a combined total of
$72,629.47 $72,629.47 -- B. Eng B. Eng
7.REPORTSREPORTS
Receive report of the Fiscal Affairs Committee Receive report of the Fiscal Affairs Committee -- Councilmember Engelken Councilmember Engelken
(a)
8.DISCUSSION AND POSSIBLE ACTIONDISCUSSION AND POSSIBLE ACTION
Discussion and possible action regarding development of a multiDiscussion and possible action regarding development of a multi--use convention center along use convention center along
(a)
the waterfront of Citythe waterfront of City--owned acreage owned acreage -- Councilmembers Martin, Earp and Zemanek Councilmembers Martin, Earp and Zemanek
Discussion and possible action regarding further exploring the City options and opportunities Discussion and possible action regarding further exploring the City options and opportunities
(b)
related to energy saving performance contracting related to energy saving performance contracting -- C. Alexander C. Alexander
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Budget Workshop Meeting, Monday, August 10, 2015Budget Workshop Meeting, Monday, August 10, 2015
City Council Meeting, Monday, August 24, 2015City Council Meeting, Monday, August 24, 2015
Planning and Zoning Commission Meeting, Thursday, August 20, 2015Planning and Zoning Commission Meeting, Thursday, August 20, 2015
Zoning Board of Adjustment Meeting, Thursday, August 27, 2015Zoning Board of Adjustment Meeting, Thursday, August 27, 2015
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
10.COUNCIL COMMENTSCOUNCIL COMMENTS
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies -- Councilmembers Martin, Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Martin, Kaminski, Zemanek, Leonard, Engelken, Earp,
Clausen, and Mayor RigbyClausen, and Mayor Rigby
11.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda
item should the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code (the Texas open meetings laws).Code (the Texas open meetings laws).
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the July 27, 2015, agenda of items to be considered by the City Council was posted on the City Hall I certify that a copy of the July 27, 2015, agenda of items
to be considered by the City Council was posted on the City Hall
bulletin board on July 21, 2015.bulletin board on July 21, 2015.
Council Agenda Item Council Agenda Item
July 27, 2015 July 27, 2015
1.CALL TO ORDERCALL TO ORDER
The invocation will be given by Don Hill, La Porte InterChurch Council.The invocation will be given by Don Hill, La Porte InterChurch Council.
2.INVOCATIONINVOCATION
The Pledge of Allegiance will be led by Councilmember Jay Martin.The Pledge of Allegiance will be led by Councilmember Jay Martin.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCE
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
Presentation Presentation -- Resolution Resolution -- Tribute to Tommy Charles Moser Tribute to Tommy Charles Moser -- State Representative, (District State Representative, (District
(a)
128,) Wayne Smith. City Flag presentation by Mayor Rigby.128,) Wayne Smith. City Flag presentation by Mayor Rigby.
(Limited to five minutes per person.) (Limited to five minutes per person.)
5.PUBLIC COMMENTSPUBLIC COMMENTS
****************************************************************** ******************************************************************
Council Agenda Item Council Agenda Item
July 27, 2015 July 27, 2015
6.CONSENT AGENDACONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
Consider approval or other action regarding the minutes of the City Council meeting held on Consider approval or other action regarding the minutes of the City Council meeting held on
(a)
July 13, 2015 July 13, 2015 -- P. Fogarty P. Fogarty
Consider approval or other action regarding a resolution to the TML Resolution Committee Consider approval or other action regarding a resolution to the TML Resolution Committee
(b)
requesting statewide support of a coastal barrier system, and including a request for funding requesting statewide support of a coastal barrier system, and including a request for funding
for design, construction, and maintenance for a coastal barrier system protecting the for design, construction, and maintenance for a coastal barrier system protecting the
HoustonHouston--Galveston Ship Channel region Galveston Ship Channel region -- Mayor Rigby Mayor Rigby
Consider approval or other action authorizing the Mayor to execute a Facility Use Agreement Consider approval or other action authorizing the Mayor to execute a Facility Use Agreement
(c)
with the City of Morgan's Point for the use of City of La Porte facilities for disaster response with the City of Morgan's Point for the use of City of La Porte facilities for disaster
response -
C. AlexanderC. AlexanderC. AlexanderC. Alexander
Consider approval or other action regarding an Ordinance amending Fiscal Year 2014Consider approval or other action regarding an Ordinance amending Fiscal Year 2014-15
(d)
Budget Budget -- M. Dolby M. Dolby
Consider approval or other action regarding recommended date of September 14, 2015, for Consider approval or other action regarding recommended date of September 14, 2015, for
(e)
the Public Hearing on the City's Fiscal Year 2015the Public Hearing on the City's Fiscal Year 2015--2016 Proposed Budget 2016 Proposed Budget -- M. Dolby M. Dolby
Consider approval or other action regarding an ordinance amending Chapter 74 of the City Consider approval or other action regarding an ordinance amending Chapter 74 of the City
(f)
Code of Ordinances by establishing regulations and fees related to the rental of fire hydrant Code of Ordinances by establishing regulations and fees related to the rental of fire hydrant
meters meters -- S. Wolny S. Wolny
Consider approval or other action regarding a contract with Trikings Construction for the Consider approval or other action regarding a contract with Trikings Construction for the
(g)
construction of a concrete parking lot at 114 South 3rd Street in the amount of $69,170.92, construction of a concrete parking lot at 114 South 3rd Street in the amount of $69,170.92,
plus a five (5) percent construction contingency of $3,458.55 for a combined total of plus a five (5) percent construction contingency of $3,458.55 for a combined total of
$72,629.47 $72,629.47 -- B. Eng B. Eng
****************************************************************** ******************************************************************
LOUIS RIGBY
Mayor
DARYL LEONARD
JOHN ZEMANEK
Councilmember District 3
Councilmember At Large A
VACANT
DOTTIE KAMINSKI
Councilmember District 4
Councilmember At LargeB
JAY MARTIN
DANNY EARP
Mayor Pro-Tem
Councilmember District 1
Councilmember District 5
CHUCK ENGELKEN
MIKE CLAUSEN
Councilmember District 2
Councilmember District 6
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
July 13, 2015
Monday,July 13, 2015,
The City Council of the City of La Porte met in aregular meeting on at the City Hall
6:00 p.m
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at . to consider the following items
of business:
1. CALL TO ORDER
Mayor Rigby called the meeting to order at 6:00 p.m. Members of Council present: Councilmembers
Kaminski, Earp,Engelken,Clausen and Zemanek. Absent: Councilmembers Leonard and Martin.Also
present were City Secretary Patrice Fogarty and City Manager Corby Alexander.
2. INVOCATION
The invocation was given by Rickie Edwards, New Hope Missionary Baptist.
3. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Rigby.
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)
Proclamation
The representative for requested the proclamation be presented at the August 10,
2015, meeting.
5. PUBLIC COMMENTS
(Limited to five minutes per person.)
th
Safety Manager of NDS, Jo Soto, 326 S. 16, addressed Council representing the company with
concerns of the truck ordinance; andshe requested Council review the ordinance and the effect on
businesses.
Mike Cobb, 109 Summerwinds Dr., addressed Council in opposition to the proposed 124-unit
apartment complex located at the southwest corner of Underwood Rd. and Caniff Rd. that will be
presented at the July 16, 2015, Planning and Zoning Commission Meeting.
6. CONSENT AGENDA
(All consent agenda items are considered routine by City Council and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be
removed and considered separately.)
(a)
Consider approval or other action regarding the minutes of the regular meeting held on
June 22, 2015, and special called city council meeting held on June 29, 2015 P. Fogarty
17
Page of
July 13, 2015, Council Meeting Minutes
(b)
Consider approval or other action regarding a Resolution authorizing the City Manager to
execute all contracts and agreements with the State of Texas and such other parties that shall
be necessary for conducting a business study of the La Porte Municipal Airport with
expenditures from Fiscal Year 2016 Budget of $9,000.00 D. Mick
(c)
Consider approval or other action regarding aResolution to approve revised Harris County
Multi-Hazard Mitigation Plan for the City of La Porte K.Gauthier
(d)
Consider approval or other action
the City of La Porte Code of Ordinances by revising certain regulations related to
enforcement of school zones within the corporate limits of the City of La Porte K. Adcox
(e)
Consider approval or other action authorizing the Mayor to execute an agreement between San
Jacinto Community College District and the City of La Porte for the transfer of obsolete Self
Contained Breathing Apparatus equipment and parts T. Leach
Regarding Consent Agenda Item D, Councilmember Earp questioned if the different timings in school
zones can be on the same schedules. Chief of Police Ken Adcox commented the City can work with the
District on the various school zone schedules. Councilmember Clausen commented the
various/staggered timings are due to there not being enough buses and drivers to get students out of
school at the same time. Councilmember Zemanek asked if the public can be notified of the school
zone times before the flashing lights on Spencer Highway. Chief of Police Ken Adcox responded with
the ordinance change, the signage will have to be adjusted
Councilmember Engelken moved to approve Consent Agenda items pursuant to staff
MOTION PASSED.
recommendations. Councilmember Clausen seconded.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
Prior to Council vote, Assistant City Attorney Clark Askins read the caption of the ordinance from the Consent
Agenda:
Ordinance 2015-3587
AN ORDINANCE
BY REVISING CERTAIN REGULATIONS RELATED TO ENFORCEMENT OF SCHOOL ZONES WITHIN THE
CORPORATE LIMITS OF THE CITY OF LA PORTE;PROVIDING A REPEALING CLAUSE; CONTAINING A
SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING THAT
ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A
MISDEMEANOR AND UPON CONVICTION SHALL BE FINED IN A SUM NOT TO EXCEED TWO HUNDRED
DOLLARS; PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
7. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a)
Public hearing to receive comments regarding recommendation of the La Porte Planning and
Ordinances of the City of La Porte by adding definitions, and revising regulations related to
exterior storage, tree preservation and temporary signs E. Ensey
27
Page of
July 13, 2015, Council Meeting Minutes
The public hearing opened at 6:12 p.m.
City Planner Eric Ensey presented a summary and advised that the Planning and Zoning Commission
recommended approval of the request.
Councilmember Earp asked if the trees are replanted, will it replace the payment. City Planner Eric
Ensey responded yes, the ordinance is written for an individual to receive credit for replanting trees on
their property. Councilmember Earp asked how the tree fund is utilized. Mr. Ensey responded for
planting trees in the community.
Councilmember Zemanek asked if there are plans in the future to utilize the $600,000.00 in the tree
fund account. City Manager Corby Alexander responded the City has ideas for utilizing the tree fund
monies but will have to solidify plans.
Mayor Rigby asked if having a tree ordinance was a requirement. City Manager Corby Alexander
responded he is not aware that an ordinance is required for tree preservation.
Councilmember Clausen asked if there is an ordinance for landscaping. Mr. Ensey responded yes.
Councilmember Zemanek asked if the dead trees at 5 Points and the entrance to Highway 225 can be
replaced from the tree fund account. City Manager Corby Alexander responded yes.
Councilmember Earp asked if a citizen will have to pay a $200.00 per sign fee for garage sale signs in
the proposed ordinance. Mr. Ensey advised he will confirm but does not believe fees have been
charged for garage sale signs.
Mayor Rigby requested City Secretary Patrice Fogarty confirm if the City has an existing ordinance for
garage sales and forward findings to City Council and City Planner Eric Ensey.
Paula Bridges, 813 River Creek Dr., addressed Council with clarification for the definition of exterior
storage. City Planner Eric Ensey responded exterior storage outside of a building.
Maggie Anderson, 909 Garden Walk, addressed Council and requested a committee be formed to
research a resolution for the possible cost of posting garage sale signs.
The public hearing closed at6:26 p.m.
Councilmember Earp moved to approve exterior storage as written,send the tree preservation and
temporary signs back to the Planning and Zoning Commission for review. Councilmember seconded
MOTION PASSED.
Engelken.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
8. DISCUSSION OR OTHER ACTION
(a)
Discussion and possible action regarding report on list of Dangerous Buildings in La Porte R.
Davidson
37
Page of
July 13, 2015, Council Meeting Minutes
Deputy Building Official Russell Davidson presented a summary for Dangerous Buildings in
th
La Porte. Mr. Davidson informed a voluntary consent has been signed for 201 N. 7. The following
th
structures remain on the Dangerous Buildings List: 203 Bay Oaks Dr.; 204 N. Forrest Ave; 302 N. 7
thththndthst
St.; 313 S. 7 St.; 330 S. 5 St.; 402 S. 15 St.; 422 S. 2 St.; 514 N. 5 St., and 626 N. 1St.
Mayor Rigby asked if there are other structures that need to be destroyed but are not due to lack of
funding. Mr. Davidson responded no, there is not a budgetary constraint.
Councilmember Earp asked if homeowners are contacted and advised what needs to be resolved with
the structures before reaching City Council on the Dangerous Building List. Mr. Davidson responded
yes.
Councilmember the buildings. Councilmember
MOTION PASSED.
seconded Kaminski.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
(b)
Discussion and possible action regarding request of WCA to increase commercial containerized
solid waste collection fees, under terms of City of La Porte-WCA commercial solid waste collection
franchise agreement D. Mick
Public Works Director Dave Mick presented a summary and advised the agreement will be starting year
3 of 5 on November 1, 2015. WCA District Manager Kenneth Ramzinski presented a summary on
labor and insurance costs and requested a 5 percent increase.
MOTION
Councilmember Engelken moved to deny the increase. Councilmember seconded Earp.
PASSED.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
9. REPORTS
(a)
Receive report of the Drainage and Flooding Committee Councilmember Clausen
Councilmember Clausen provided a report of the Drainage and Flooding Committee meeting held on
June 29, 2015.
10. ADMINISTRATIVE REPORTS
City Manager Corby Alexander advised the City will provide
s which were given during her public comments; and
advised everyone how pleased and comforted the Moser family is by the support shown by Council and
City staff during their time of bereavement.
11. COUNCIL COMMENTS
regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information
47
Page of
July 13, 2015, Council Meeting Minutes
or existing policies Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, Martin,
and Mayor Rigby
Councilmember Zemanek commented he hopes the Houston Astros start winning baseball games
th
again; and Mayor Rigby commented on the great time everyone had during the July 4 festivities and
thanked the Rotary and George Watkins for all their hard work.
12. EXECUTIVE SESSION
The City reserves the right to meet in closed session on any agenda item
should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government Code, including, but not limited to, the following:
Texas Government Code, Section 551.074
Deliberation concerning the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager
Corby Alexander.
Texas Government Code, Section 551.087(1)
Deliberation regarding Economic Development
Negotiations: Meet with City Manager and City Attorney to discuss property developer proposal for
development of residential dwellings in City northside.
Texas Government Code, Section 551.087(1)
Deliberation regarding Economic Development
Negotiations: Meet with City Manager and City Attorney to discuss property developer proposal for
residential and commercial development near Bay Area Blvd.
Texas Government Code, Section 551.087(1)
Deliberation regarding Economic Development
Negotiations: Meet with City Manager and City Attorney to discuss property developer proposal for
mixed use residential and commercial complex in City eastside.
Texas Government Code, Section 551.071(2)
Consultation with Attorney: Meet with City Attorney
and City Manager to discuss effect of Obergefell vs. Hodges decision on City employment policies and
procedures.
City Council recessed the regular Council meeting to convene an executive session at 7:21 p.m.
regarding the items listed above.
13. RECONVENE
into regular session and consider action, if any on item(s) discussed in executive
session.
Council reconvened into the regular Council meeting at 9:06 p.m.
Regarding Section 551.074 Deliberation concerning the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee: City Manager Corby
Alexander.
Councilmember Engelken moved to increase City Manager Corby Alexander salary by $1000per
month and changes will also be made to the terms of his contract. Councilmember Zemanek seconded.
MOTION PASSED.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
57
Page of
July 13, 2015, Council Meeting Minutes
Regarding Section 551.087(1) Deliberation regarding Economic Development Negotiations: Meet with
City Manager and City Attorney to discuss property developer proposal for development of residential
dwellings in City northside.
Councilmember Zemanek moved to approve the waiver of permit fees for future construction of
properties and certain home sites and to deny the Madison St. right-of-way and reimbursement of
MOTION PASSED.
already paid permit fees. Councilmember Engelken seconded.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
Regarding Section 551.087(1) Deliberation regarding Economic Development Negotiations: Meet with
City Manager and City Attorney to discuss property developer proposal for residential and commercial
development near Bay Area Blvd.
MOTION
Councilmember Clausen moved to deny the proposal. Councilmember Earp seconded.
PASSED.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp and Engelken
Nays: None
Absent: Councilmembers Leonard and Martin
Regarding Section 551.087(1) Deliberation regarding Economic Development Negotiations: Meet with
City Manager and City Attorney to discuss property developer proposal for mixed use residential and
commercial complex in City eastside.
Councilmember Engelken moved for staff to explore the possibility of development. Councilmember
MOTION PASSED.
seconded Earp.
Ayes: Mayor Rigby, Councilmembers Clausen, Zemanek, Kaminski,
Earp, Engelken, Leonard, and Martin
Nays: None
Absent: Councilmembers Leonard and Martin
Regarding Section 551.071(2) Consultation with Attorney: Meet with City Attorney and City Manager to
discuss effect of Obergefell vs. Hodges decision on City employment policies and procedures.
No action was taken.
14. ADJOURN -
There being no further business, Councilmember Engelken made a motion to adjourn the
meeting at 9:10 p.m.Councilmember Zemanek seconded. Motion passed unanimously.
_______________________________
Patrice Fogarty, City Secretary
67
Page of
July 13, 2015, Council Meeting Minutes
Passed and approved on July 27, 2015.
________________________________
Mayor Louis R. Rigby
77
Page of
July 13, 2015, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 27, 2015July 27, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Mayor RigbyMayor RigbySource of Funds:Source of Funds:
Requested By:Requested By:
N/AN/A
City CouncilCity CouncilAccount Number:Account Number:
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. TML Resolution Cover Sheet TML Resolution Cover Sheet
2. Resolution for TML Resolution Committee Resolution for TML Resolution Committee
regarding Support for Coastal Barrier regarding Support for Coastal Barrier
System, including fundingSystem, including funding
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Council is being asked to consider submitting a resolution to the TML Resolution Committee, which Council is being asked to consider submitting a resolution to the TML Resolution Committee,
which
meets at the Annual Conference in September, requesting statewide support of a coastal barrier meets at the Annual Conference in September, requesting statewide support of a coastal
barrier
system, and including a request for funding for design, construction and maintenance for a coastal system, and including a request for funding for design, construction and maintenance
for a coastal
barrier system protecting the Houstonbarrier system protecting the Houston--Galveston Ship Channel region.Galveston Ship Channel region.
The TML Constitution states that a resolution for consideration at the Annual Conference must be The TML Constitution states that a resolution for consideration at the Annual Conference
must be
submitted to the TML headquarters 45 calendar days prior to the first day of the Annual Conference. For submitted to the TML headquarters 45 calendar days prior to the first day of the
Annual Conference. For
2015, this provision means that a resolution from any member city, TML region, or TML affiliate must 2015, this provision means that a resolution from any member city, TML region, or
TML affiliate must
arrive at the TML headquarters no later than 5 pm on August 10, 2015.arrive at the TML headquarters no later than 5 pm on August 10, 2015.
Action Required of Council:Action Required of Council:
Consider approval or other action of a resolution to be sent to the TML Resolution Committee showing Consider approval or other action of a resolution to be sent to the TML Resolution
Committee showing
statewide support of a coastal barrier system, and including the request for funding for design, statewide support of a coastal barrier system, and including the request for funding
for design,
construction, and maintenance for the Houstonconstruction, and maintenance for the Houston--Galveston Ship Channel region.Galveston Ship Channel region.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
2015
TML RESOLUTION COVER SHEET
Sponsoring Entity:
_City of La Porte, Region 14_______________________________________________
(City, TML Affiliate, and/or TML Region)
The Houston-Galveston Ship Channel Region is home to a large percentage of the_
Brief Background:
Texas population, the largest and most important concentration of petroleum refining and petro_____
chemical processing plants in the U.S.,and the Port of Houston, the second busiest port in the nation._
All are extremely vulnerable to the devastating and costly destruction of hurricane storm surge._____
This resolution is intended to show statewide support
What the Resolution is Intended to Accomplish
:
for Hurricane Storm Surge Protection by means of a coastal barrier system for this nationally________
strategic area, request state funding for additional studies and planning, and request the entire Texas
Federal delegation to seek and support federal funding for the design, construction and_______
maintenance of a coastal barrier system for the Houston-Galveston Ship Channel region. ___________
:
Municipal governments along
How the Resolution is City-Related/How it Addresses a Municipal Issue
the Texas coast and Galveston Bay would be severely impacted with respect to infrastructure,
facilities, tax base and economies by a major storm event. Damage from hurricane storm surge can__
be mitigated by a coastal barrier system.__________________________________________________
The Houston-Galveston Ship Channel area is the economic engine of the State
Statewide Importance
:
of Texas and the entire United States. Three words sum up the importance: People, Economy, Jobs!
To date, a coastal barrier system for hurricane storm surge protection is supported by 24__________
municipalities, 12 community organizations, The Harris County Mayors and Council Association, The
Chambers County Mayors Coalition and the 130 industry members of the East Harris County______
Manufacturers Association._________________________________________________________ _
__________________________________________________________________________________
Submitted ByName:
: Louis R. Rigby
Title:
Mayor
City:
City of La Porte, Texas
Email
:rigbyl@laportetx.gov
Telephone:
281-470-5019
PLEASE DO NOT WRITE ON THE BACK OF THIS FORM
A RESOLUTION OF THE TEXAS MUNICIPAL LEAGUE SUPPORTING A COASTAL
BARRIER SYSTEM TO PROTECT THE HOUSTON/GALVESTON REGION FROM
STORM SURGE AND SUB-TROPICAL RAIN EVENTS; REQUESTING FUNDING
FROM THE STATE OF TEXAS TO PROVIDE FOR COMPREHENSIVE STUDIES TO
DETERMINE THE MOST EFFECTIVE COASTAL BARRIER SYSTEM TO
SAFEGUARD THE REGION; REQUESTING THE TEXAS FEDERAL DELEGATION
TO SEEK AND SUPPORT FEDERAL FUNDING FOR THE DESIGN, CONSTRUCTION
AND MAINTENANCE OF A COASTAL BARRIER SYSTEM FOR THE AREA; AND
PROVIDING FOR DELIVERY OF SUCH RESOLUTION TO ALL TEXAS STATE
LEGISLATORS AND THE ENTIRE TEXAS FEDERAL DELEGATION
REPRESENTING TEXAS CITIZENS IN WASHINGTON, D.C.
WHEREAS,
the Houston/Galveston region is home to the largest and most important
concentration of petroleum refining and petrochemical processing plants in the United States, and
the Port of Houston is the second-busiest port in the nation; and
WHEREAS
, the region is hit by a major hurricane about every 15 years; and the Perryman
-
of $73 billion in gross product, $61.3 billion in income and 863,000 jobs while causing an
enormous amount of damage to the economy of the United States; and
WHEREAS
, storm surge entering Galveston Bay as a result of a hurricane or other
significant storm event tends to increase in height as it moves further up into the Bay and the
Houston Ship Channel, endangering human life, destroying property, and damaging sensitive
ecosystems; and
WHEREAS
, a coastal barrier system, using manmade sand dunes (revetments covered
with sand and natural grasses) along the length of the coast connecting to the existing Galveston
Seawall as well as large moveable flood gates, is essential to protect the industries, citizens, and
WHEREAS
, such a coastal barrier system currently under serious study is based on a
proven concept directly modeled from other technologies successfully installed around the world
- including in Rotterdam, the Netherlands, St. Petersburg, Russia, along the Thames River in
London, England, and in New Orleans, Louisiana; and
WHEREAS
, such a coastal barrier system is technically feasible, economically sound,
environmentally friendly and socially equitable, and justifies funding from the State of Texas to
conduct comprehensive studies to determine the most effective coastal barrier system to safeguard
the entire Houston/Galveston region to include the coastal barrier system currently under study
modeled from proven technologies used in the Netherlands and elsewhere.
NOW, THEREFORE, BE IT RESOLVED:
The Texas Municipal League fully endorses and supports state funding for studies to advance the
continued development of a coastal barrier system, which would provide comprehensive
protection to the people, industries, businesses, schools, government facilities, residences, and
associated infrastructure within the Houston/Galveston region.
In addition, the Texas Municipal League respectfully encourages and requests our federal Texas
delegation to seek and support federal funding for the design, construction and maintenance of a
coastal barrier system to provide Hurricane Storm Surge Protection for this nationally strategic
area of our state.
PASSED, APPROVED and ADOPTED
by the membership of the Texas Municipal League this
the ______ day of September,2015.
APPROVED
By: ________________________
President
ATTEST:
_______________________
Bennett Sandlin
Executive Director
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 27, 2015July 27, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
C. AlexanderC. AlexanderSource of Funds:Source of Funds:
Requested By:Requested By:
N/AN/A
AdministrationAdministrationAccount Number:Account Number:
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Facility Use Agreement with Morgan's Facility Use Agreement with Morgan's
Point
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In March, the City of La Porte allowed MorganIn March, the City of La Porte allowed Morgans Point to use the Citys Point to use the Citys Emergency Operations Center s Emergency
Operations Center
for the emergency response related to the ship collision in the Houston Ship Channel. Subsequent to for the emergency response related to the ship collision in the Houston Ship Channel.
Subsequent to
this event, the City of La Porte was approached by representatives from City of Morganthis event, the City of La Porte was approached by representatives from City of Morgans Point
recently s Point recently
to discuss emergency operations center arrangement in the event that Morganto discuss emergency operations center arrangement in the event that Morgans Point experienced s Point experienced
another disaster in the future. another disaster in the future.
The attached Facility Use Agreement sets forth basic provisions for the use of La PorteThe attached Facility Use Agreement sets forth basic provisions for the use of La Portes Emergency
s Emergency
Operations Center (or other office space as determined by event circumstances) for disaster response Operations Center (or other office space as determined by event circumstances) for
disaster response
by up to six Morganby up to six Morgans Point employees. La Portes Point employees. La Portes current EOC and Police Station can accommodate s current EOC and Police Station can
accommodate
these employees in the event of a disaster. This agreement does not preclude either city from seeking these employees in the event of a disaster. This agreement does not preclude either
city from seeking
reimbursement for eligible expenses incurred by each city related to the disaster response. reimbursement for eligible expenses incurred by each city related to the disaster response.
reimbursement for eligible expenses incurred by each city related to the disaster response. reimbursement for eligible expenses incurred by each city related to the disaster response.
Staff recommends approval of the Interlocal Agreement with MorganStaff recommends approval of the Interlocal Agreement with Morgans Point for the provision of office s Point for the
provision of office
space in the City facilities for disaster response.space in the City facilities for disaster response.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the Mayor to execute a Facility Use Agreement with the Consider approval or other action authorizing the Mayor to execute a Facility Use
Agreement with the
City of MorganCity of Morgans Point for the use of City facilities for disaster response.s Point for the use of City facilities for disaster response.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
FACILITY USE AGREEMENT
WHEREAS
were one to occur;
and
WHEREAS
, the City of La Porte, Texas has volunteered to assist the City in its
disaster recovery efforts following a disaster by providing office space and office
equipment for employees and storage space for equipment ; NOW,
THEREFORE,
Porte facilities, and other services as may be agreed upon by the Parties during a disaster.
TERMS
The Parties mutually agree as follows:
1. La Porte will make available office space and office equipment for up to six
employees and storage space for equipment at its facilities located in
La Porte, Texas, provided its facilities are deemed safe to be occupied.
2.
and as it may be extended.
Additional disaster recovery space or services may be provided by La Porte, upon
their City Council
3.
City Manager, or City Attorney, as follows, or to an emergency location as
determined during an emergency:
1415 Main Street
, TX 77571
City of La Porte
604 W. Fairmont
La Porte, TX 77571
Entered into this the __th day of _________, 20__.
1
____________________________________
Michel Bechtel, Mayor
ATTEST:
_________________________
Megan Mayes,
City Secretary
CITY OF LA PORTE, TEXAS
Louis R. Rigby, Mayor
ATTEST:
_________________________
Patrice Fogarty, TRMC, MMC
2
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: July 27, 2015
Source of Funds: N/A
Requested By: Michael Dolby, CPA
Account Number: N/A
Department: Finance
Amount Budgeted: N/A
Report: Resolution: Ordinance: XX
Amount Requested: N/A
Exhibits:
Ordinance
Budgeted Item: YES NO
Exhibits:
Excerpt from FY 2015 Adopted Budget
& Amended Budget (Exhibit A & B)
Exhibits:
Explanations / Backup for Amendment
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2014-15 Budget on September 8, 2014.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2014-15 Budget. (*denotes funds with current changes)
Previously Proposed
Original Budget Amended BudgetAmended Budget
General Fund $ 42,524,058 $ 42,852,320 $ 44,380,886
Grant Fund 502,678 1,114,282 1,144,334
Street Maintenance Sales Tax Fund 795,000 795,000 795,000
Emergency Services District Sales Tax Fund 1,322,638 1,390,917 1,390,917
Hotel/Motel Occupancy Tax 826,039 828,589 833,589
Economic Development Corporation 1,418,611 1,518,611 1,518,611
Tax Increment Reinvestment Zone 2,807,737 2,807,737 2,807,737
Utility 8,056,291 8,133,236 8,133,236
Airport 47,496 78,082 78,082
La Porte Area Water Authority 1,129,481 1,129,481 1,129,481
Motor Pool 3,130,099 3,177,768 3,177,768
Insurance Fund 6,247,649 6,247,649 6,247,649
Technology Fund 220,000 269,600 269,600
General Capital Improvement 1,615,000 1,790,000 1,790,000
Utility Capital Improvement 1,175,000 1,375,000 1,375,000
Sewer Rehabilitation Capital Improvement 350,000 350,000 350,000
Drainage Improvement Fund 240,000 240,000 240,000
2010 Certificates of Obligation Bond Fund 280,000 280,000 280,000
General Debt Service 4,358,723 4,358,723 4,358,723
Utility Debt Service 277,226 277,226 277,226
La Porte Area Water Authority Debt Service 691,838 691,838 691,838
Total of All Funds $78,015,564 $79,706,059 $81,269,677
Action Required by Council:
Adopt Ordinance Amending Fiscal Year 2014-15 Budget for the following items:
A.$30,052 in the Grant Fund for the installation of playground equipment in Glen Meadows Park. Park Zone
3 funds will be utilized. (The transfer from the General Fund to the General CIP fund can be reduced by
the same amount and funds reallocated to the RFC reconstruction.)
B.$1,500,000 in the General Fund to transfer the reserve for health insurance into the Insurance Fund.
C.$28,566 in the General Fund for repairs to the PD/EOC. The funding will come from reimbursement
monies for the use of the EOC during the chemical event that occurred in the ship channel in March.
D.$5,000 in the Hotel/Motel Fund for a catch up payment to the La Porte Heritage Society.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 14-15FY 14-15
RevenuesExpenses
Governmental Fund Types:
General Fund$ 41,057,475$ 42,524,058
Grant Fund 409,287 502,678
Street Maintenance Sales Tax 1,105,715 795,000
Emergency Services District 1,104,815 1,322,638
Hotel/Motel Occupancy Tax 576,500 826,039
Economic Development Corporat 2,213,130 1,418,611
Tax Increment Reinvestment 2,688,633 2,807,737
Total Governmental Types 49,155,555 50,196,761
Enterprise:
Utility 8,079,000 8,056,291
Airport 59,500 47,496
La Porte Area Water Authority 1,284,359 1,129,481
Total Enterprise 9,422,859 9,233,268
Internal Service
Motor Pool 2,668,048 3,130,099
Insurance Fund 5,781,791 6,247,649
Technology Fund 477,688 220,000
Total Internal Service 8,927,527 9,597,748
Capital Improvement:
General 1,020,000 1,615,000
Utility 2,100,500 1,175,000
Sewer Rehabilitation 300,500 350,000
Drainage Improvement Fund 267,750 240,000
2010 C/O Bond Fund - 280,000
Total Capital Improvement 3,688,750 3,660,000
Debt Service:
General 4,228,560 4,358,723
Utility 277,726 277,226
La Porte Area Water Authority 691,838 691,838
Total Debt Service 5,198,124 5,327,787
Total All Funds$ 76,392,815$ 78,015,564
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 14-15FY 14-15
RevenuesExpenses
Governmental Fund Types:
General Fund$ 41,057,475$ 44,380,886
Grant Fund 1,011,947 1,144,334
Street Maintenance Sales Tax 1,105,715 795,000
Emergency Services District 1,104,815 1,390,917
Hotel/Motel Occupancy Tax 579,050 833,589
Economic Development Corporat 2,388,130 1,518,611
Tax Increment Reinvestment 2,688,633 2,807,737
Total Governmental Types 49,935,765 52,871,074
Enterprise:
Utility 8,148,161 8,133,236
Airport 60,086 78,082
La Porte Area Water Authority 1,284,359 1,129,481
Total Enterprise 9,492,606 9,340,799
Internal Service
Motor Pool 2,684,011 3,177,768
Insurance Fund 5,781,791 6,247,649
Technology Fund 477,688 269,600
Total Internal Service 8,943,490 9,695,017
Capital Improvement:
General 1,020,000 1,790,000
Utility 2,100,500 1,375,000
Sewer Rehabilitation 300,500 350,000
Drainage Improvement Fund 267,750 240,000
2010 C/O Bond Fund - 280,000
Total Capital Improvement 3,688,750 4,035,000
Debt Service:
General 5,832,377 4,358,723
Utility 277,726 277,226
La Porte Area Water Authority 691,838 691,838
Total Debt Service 6,801,941 5,327,787
Total All Funds$ 78,862,552$ 81,269,677
Wolny, Shelley
From:Dolby, Michael
Sent:Thursday, May 28, 2015 9:44 AM
To:Wolny, Shelley
Subject:FW: Park Zone and Rec Center
Shelley,
PleasesetupabudgetamendmenttoincreaseParkZone3for$30,052.33toinstallplaygroundequipment;
reduceplaygroundrenovations(Gen620)infund15by$30,052.33;increasetheRFC15projectaccount$30,052.33and
reduceourCIPtransferinnondepartmentalby$30,053.33.
thanks
CƩƚƒʹLeach,Traci
{ĻƓƷʹWednesday,May27,20154:38PM
ƚʹEpting,Rosalyn;Dolby,Michael
{ǒĬƆĻĭƷʹFW:ParkZoneandRecCenter
RozandMichael:
PleaseseetheemailchainbelowregardingthespecialtyflooringattheRecreationCenter.
MichaelPleaseinitiatethepaperworktogetthisontheupcomingquarterlybudgetamendmentandgetthosePark
ZonefundsmovedwheretheyneedtobetopayfortheplaygroundequipmentforGlenMeadowsPark(currently
fundedviaFund015).YouwilllikelyneedtogetwithScottondoingtheJEfortheaccountingpieceofit,asIamnot
ountofthatPOfortheequipmentreplacement,nordoIknowthestatusofpayment.
100%suretheexactam
RozIthinkthisgivesusenoughfundingtogetthewoodfloorsandthespecialrubberflooringinthecardio/weight
areas.Pleaseconfirmthat$30Kwillgapusfromreplacementtoupgradedflooring.
Bothofyouguysletmeknowifyouforeseeanyasnafusinthemechanicsofthisproposedplan.
Thankseveryoneforthepatienceaswetrytofigureoutawaytogetsomereallynicefloorsforthefacility!
Traci
City of La Porte
General Fund (001) Summary
Beginning Fund Balance 9/30/13$ 27,356,085
Plus Estimated 13-14 Revenues 40,854,898
Less Estimated 13-14 Expenditures 40,843,582
Reserve for Health Insurance 1,500,000
Reserve for Health Insurance1,500,000
Reserve for Utility System Improvements 5,000,000
Estimated Fund Balance 9/30/14 20,867,401
Plus 14-15 Revenues:
General Property Taxes 14,728,500
Franchise Fees 2,158,666
Sales Tax 4,417,259
Industrial Payments 12,054,598
Other Taxes 60,000
License & Permits 388,050
Fines & Forfeits 1,461,800
Charges for Services 4,090,650
Parks & Recreation 230,000
Recreation & Fitness Center 200,900
Golf Course 1,031,545
Miscellaneous 40,000
Operating Transfers 124,507
Interest Income 71,000
Total Revenues 41,057,475
Equals Total Resources 61,924,876
Less 14-15 Expenditures:
Emergency Services 4,626,227
Police 11,921,484
Golf Course 1,489,527
Administration 5,232,287
Finance 1,518,104
Non-Departmental 6,422,172
Public Works 5,418,221
Parks 3,940,908
Planning 1,955,128
Total Expenditures 42,524,058
Ending Fund Balance 9/30/15$ 19,400,818
EstimatedProjected
2013-142014-15
Revenues$ 40,854,898$ 41,057,475
Expenditures 47,343,582 42,524,058
Revenues over Expenditures$ (6,488,684) $ (1,466,583)
Targeted Reserve- 120 days of expenditures
Estimated days - 167 days
Goal: $13,967,516
1 Day = $116,396
77
Wolny, Shelley
From:Dolby, Michael
Sent:Thursday, June 04, 2015 12:49 PM
To:Leach, Traci
Cc:Alexander, Corby; Gauthier, Kristin; Wolny, Shelley
Subject:RE: Check from Gallagher Marine Services
Traci,
Sinceweareincreasingthebudgetforanunappropriateditem,isabudgetamendmentrequired?Wearegoingto
councilagainnextmonthforabudgetamendmentforthecontingencyaccount,sowecanaddthisitem.
thanks
CƩƚƒʹLeach,Traci
{ĻƓƷʹThursday,June04,20159:57AM
ƚʹDolby,Michael
/ĭʹAlexander,Corby;Gauthier,Kristin
{ǒĬƆĻĭƷʹCheckfromGallagherMarineServices
Michael:
OEMisexpectingacheckfromGallagherMarineServicesinanamountjustshortof$38,000asreimbursementforuse
ofthe/źƷǤƭEOCduringthechemicaleventthatoccurredintheShipChannelinMarch.TherehavebeenseveralEOC
relatedrepairsandmodificationsthatneedtobemadeasaresultofthesustaineduseofthefacilityduringthis
event.Atthistime,itappearsthattherepairsandEOCworkwillcomeinaround$10,000.IhaveaskedKristintomove
forwardwiththeseimprovementsnowsowecanhavetheminplaceforthisǤĻğƩƭseasonshouldanactivationbe
required.
Itismyunderstandingthattheremainderofthefundsmayhavebeendiscussedasafundingopportunitytomakeother
ng.ThereareafewoftheserequestsreflectedinthePDproposedFY16
improvementsthroughoutthePDbuildi
budget.AdecisionontheseadditionalimprovementshasnotyetbeenmadebyCMO.Ianticipatediscussingthese
itemsduringourdepartmentmeetingswithCorbyfortheFY16budget.
So,fortheinterim,pleasecoordinatewithKristinonmakingsurethosefundsareavailablefortheEOCrepairs.
PleasecontactmeorKristinifyouhaveanyquestions.
Thanks!
Traci
TraciLeach
AssistantCityManager
2814705012(office)
2818136094(mobile)
leacht@laportetx.gov
ͻŷĻCityofLaPorteembracesitsheritage,communityvalues,andopportunities,whileimprovingthequalityoflifefor
ourƩĻƭźķĻƓƷƭ͵ͼ
1
Wolny, Shelley
From:Bedford, Michelle
Sent:Tuesday, July 07, 2015 3:54 PM
To:Wolny, Shelley
Subject:Use of Funds Received from 15SHIP Incident for Painting at PD
TheCityreceivedacheckforutilizationofthePD/EOCfacilitiesandrelatedreimbursementsintheamountof
$37,645.21fromGallagherMarineSystems.ThefundsweredepositedonoraboutJune8,2015byFinanceintothe
GeneralRevenueAccountfortheCity.
easwereidentifiedasneedingtobepainted.Itwas
Duetotheamountofthepeopleinourfacility,severalcommonar
decidedthatallcommonareasshouldbepaintedatthesametimeandquoteswereobtained.Thelowquotewasfor
$18,566.00.CityManagementdiscussedutilizationoffundsreceivedforthisandotherprojectsthathavebeen
budgetedforintheFY15/16budget.ChiefAdcoxverifiedthroughMs.Leachthattheuseofthefundingisapproved.
Thankyou.
1
Wolny, Shelley
From:Leach, Traci
Sent:Thursday, June 04, 2015 1:07 PM
To:Wolny, Shelley
Cc:Dolby, Michael; Alexander, Corby
Subject:Budget Amendment Item
Shelley:
IneedtoaddanitemtothequarterlybudgetamendmentfortheLaPorteHeritageSociety03760635656030.The
Cityremitsanannualpaymentof$5,000eachyearfordocents.Typically,thispaymentIsmadeattheendofthe
calendaryearoncetheCityreceivestheannualreportofdocenthours,etc.TheCitydidnotreceivethisreportforFY
2014andthusdidnotmakeapayment.DuringtheFY2015budgetreview,welookedatprioryearexpendituresand
reducedthatlineitemtobeconsistentwithPYexpenditures.TheFY2015budgethas$10,000budgetedforHeritage
Societyandincluded$5,000forthisǤĻğƩƭpaymentpluscostsforrepairstotheDepot.However,theCityhasjust
receivedthereportsforthepast2yearsandweneededtomake2paymentstocatchup.Inordertodothis,thebudget
amountmustbeincreasedby$5,000toaccountfortheextrapaymentfortheyearthatwasmissed.
Pleaseletmeknowifyouhaveanyquestions.
Thankyou!
TraciLeach
AssistantCityManager
2814705012(office)
2818136094(mobile)
leacht@laportetx.gov
ͻŷĻCityofLaPorteembracesitsheritage,communityvalues,andopportunities,whileimprovingthequalityoflifefor
ourƩĻƭźķĻƓƷƭ͵ͼ
1
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 27, 2015July 27, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
M. DolbyM. DolbySource of Funds:Source of Funds:
Requested By:Requested By:
N/AN/A
FinanceFinanceAccount Number:Account Number:
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Budget Calendar Budget Calendar
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In accordance with Article IV, Section 4.03 of the CityIn accordance with Article IV, Section 4.03 of the Citys Charter and Section 102 of the Local s Charter and Section 102 of the
Local
Government Code, Council shall determine the place and time of the Public Hearing on the proposed Government Code, Council shall determine the place and time of the Public Hearing on
the proposed
budget, and shall cause to be published a notice of the place and time. Not less than ten (10) days after budget, and shall cause to be published a notice of the place and time. Not
less than ten (10) days after
date of publication, Council will hold a Public Hearing on the proposed budget.date of publication, Council will hold a Public Hearing on the proposed budget.
Staff is recommending that a Public Hearing for the Fiscal Year 2015Staff is recommending that a Public Hearing for the Fiscal Year 2015--2016 Proposed Budget be held on 2016 Proposed
Budget be held on
Monday, September 14, 2015, at a Regular Called meeting of the City Council to begin at 6:00 p.m.Monday, September 14, 2015, at a Regular Called meeting of the City Council to begin
at 6:00 p.m.
Additionally, staff is would like to discuss the proposed dates for the budget workshops. Staff Additionally, staff is would like to discuss the proposed dates for the budget workshops.
Staff
thth
recommends holding the budget workshops during the week of August 10recommends holding the budget workshops during the week of August 10..
Action Required of Council:Action Required of Council:
Approve the recommended date of September 14, 2015, for the Public Hearing on the CityApprove the recommended date of September 14, 2015, for the Public Hearing on the Citys FYs FY
2015-2016 Proposed Budget.2016 Proposed Budget.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
BUDGET CALENDAR
FY 2015-2016
DAY DATE ACTIVITY
Saturday April 18 Pre-Budget Workshop with Council
Monday April 20 Budget Kickoff – Initial Discussion and Packet Distribution
Begin Departmental Input of 2014-2015 Estimates
(Level 150)
Begin Departmental Input of 2015-2016 Projections (
Level 200)
Friday April 24 Overtime Projections due from Divisions for FY 2014 Estimates and FY 2015
Projections
Monday May 6 Complete Input of All Capital Outlay Requests in Operational Budgets
Wednesday
Friday May 15 Complete Departmental Input of 2014-2015 Estimates
(Level 150)
Complete Departmental Input of 2015-2016 Projections
(Level 200)
Revenue Estimates and Projections due to Finance
Goals, Objectives and Performance Measures due to Finance
Thursday May 28 Proposed budgets to City Manager (Revenues & Expenditures)
Week June 15-19 City Manager review with Departments
Thursday June 25 Final Revenue Estimates Prepared
Monday July 6 Budget review compilations by City Manager
Monday July 13 City Council to determine place and time of Public Hearing
Monday July 27 City Manager sends City Council Proposed Budget
Week Aug 10-14 City Manager Budget Workshops with Council
Monday Aug 10 City Council to decide on dates of Public Hearings on tax rate (if needed)
15 days
30 days*
Thursday Aug 27 Post Notice of Public Hearing and Notice of Property Tax Revenue Increase
10 days
Monday Sep 14 City Council Adopts Budget/Public Hearing
Monday Sep 28 City Council Adopts Tax Rate– IF NOT ADOPETED WITH BUDGET
*30 days prior to setting the tax levy.
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 27, 2015July 27, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
S. WolnyS. WolnySource of Funds:Source of Funds:
Requested By:Requested By:
N/AN/A
FinanceFinanceAccount Number:Account Number:
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Ordinance Ordinance
2. Fire Hydrant Meter Rental Application Fire Hydrant Meter Rental Application
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City currently provides fire hydrant meters to contractors within the City. Currently, the deposit is The City currently provides fire hydrant meters to contractors within the City.
Currently, the deposit is
only $600, and the contractors are charged a daily fee of $1.00 and $2.00 per each 1,000 gallons. The only $600, and the contractors are charged a daily fee of $1.00 and $2.00 per each
1,000 gallons. The
meters cost approximately $1,500 to replace. The current deposit is not enough to cover replacement meters cost approximately $1,500 to replace. The current deposit is not enough to
cover replacement
or damage to the meters. Additionally, the low fee does not encourage contractors to return the meters or damage to the meters. Additionally, the low fee does not encourage contractors
to return the meters
in a timely manner.in a timely manner.
Staff is recommending that the deposit be increased to $1,500, and the daily fee be increased to $15 Staff is recommending that the deposit be increased to $1,500, and the daily fee
be increased to $15
dollars a day. The consumption charges would be based on the current commercial rate for a 3dollars a day. The consumption charges would be based on the current commercial rate for
a 3meter meter
as outlined in Appendix A of the Cityas outlined in Appendix A of the Cityas outlined in Appendix A of the Cityas outlined in Appendix A of the Citys Code of Ordinances. Additionally,
staff recommends that a fee of s Code of Ordinances. Additionally, staff recommends that a fee of s Code of Ordinances. Additionally, staff recommends that a fee of s Code of Ordinances.
Additionally, staff recommends that a fee of
$25.00 be charged for the initial attachment to the hydrant and any subsequent relocation of the meter, $25.00 be charged for the initial attachment to the hydrant and any subsequent
relocation of the meter,
which will be handled by the meter readers.which will be handled by the meter readers.
Action Required of Council:Action Required of Council:
Consider approval or other action of an ordinance establishing the fire hydrant meter fees as indicated Consider approval or other action of an ordinance establishing the fire hydrant
meter fees as indicated
with an effective date of October 1, 2015.with an effective date of October 1, 2015.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
FOR OFFICE USE ONLY:
Employee Initials
Deposit Amount Paid:
Receipt#:
Deposit Receipt #:
Account #:
Service Order #(if any)
FIRE HYDRANT METERRENTAL APPLICATION
Applicant agreestopay a depositof$1,500.00for a firehydrantmeter to besetbytheCityattherequestedaddress.An
initial setup fee of $25.00 will be required at each location. Readingswill be obtained monthly by a meter technician.The
water usage rates will be charged at the commercial rate for a 3meter as outlined in Exhibit A of the Citys Code of
”’
Ordinances. A daily fee of $15 per day will be charged monthly in addition to the monthly consumption billed. Incase
Waterservice will not
a meterisreportedaslostorstolen,the deposit of $1,500 will be forfeited toreplacesuchmeter.
beprovideduntilthisfeehasbeenpaid.
Date of Application:/ /
ContractorInformation
ContractorName:
FederalTaxpayerID:
Billing Address:StreetAddress:
City:State:ZipCode:
ServiceAddress/Installation Location
(ifnostreetaddressisassigned please providenameofsubdivision and/ornamesofnearest
:
streetintersection(s))
Authorized Representative/Contact Person:
Title of Authorized Representative:Mobile Phone #:
Office Phone #:Fax #:
E-mail Address:
Purpose of fire hydrant usage:
Estimateperiod oftimeused:
Meter#:Beginning Read:
IfthisisforaCityofLa Portejob,pleasefilloutthefollowing:
Cityof La Porte Ordinance # or CIP#:
Cityof La Porte Contact Name/Title:
Bysigningbelow,thecontractorunderstandsthatthemeterremainsthepropertyofthecity. The contractor
understands that the meters are not to be moved from one location to another without authorization from City
personnel. A $25.00 moving fee will be required to relocate the meter to a new site. Thecontractorisliablefor
thelossoranydamagesustainedtothemeter, valve orconnectionsduringitsperiodofuse.
SignatureofAuthorizedRepresentativeDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 27, 2015July 27, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Fund 15Fund 15
B. EngB. EngSource of Funds:Source of Funds:
Requested By:Requested By:
015015--98929892--649649--
Planning & DevelopmentPlanning & Development
Department:Department:
Account Number:Account Number:
11001100
Report:Resolution:Resolution:Ordinance:Ordinance:
$125,000.00$125,000.00
Amount Budgeted:Amount Budgeted:
Other:
$72,629.47$72,629.47
Amount Requested:Amount Requested:
AttachmentsAttachments : :
Budgeted Item:Budgeted Item:YESYESNONO
1. Notification Report Notification Report
2. Bid from Trikings Construction Bid from Trikings Construction
3. Bid Tabulation Bid Tabulation
4. Site Plan Site Plan
5. Trikings Construction References Trikings Construction References
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
rd
The City received bids to provide for the construction of a concrete parking lot located at 114 South 3The City received bids to provide for the construction of a concrete parking lot
located at 114 South 3
Street. The parking lot will provide much needed parking along Main Street for patrons to their Street. The parking lot will provide much needed parking along Main Street for patrons
to their
thth
businesses from 5businesses from 5 Street to Broadway along Main Street. The project is funded by an Economic Street to Broadway along Main Street. The project is funded by an Economic
Development Fund transfer.Development Fund transfer.
To expedite the completion of the project our Public Works Department has completed the subTo expedite the completion of the project our Public Works Department has completed the sub--base
base
and sub-grade work. Public Works has also installed the electrical conduits and secured the lighting for grade work. Public Works has also installed the electrical conduits and secured
the lighting for
the parking lot. The total amount spent or encumbered to date is $36,331.00. This leaves a current the parking lot. The total amount spent or encumbered to date is $36,331.00. This
leaves a current
remaining project balance is $88,669.00. remaining project balance is $88,669.00.
The contractorThe contractors bid was examined and it is staffs bid was examined and it is staffs recommendation to award the contract to Trikings s recommendation to award the contract
to Trikings
Construction for $ 69,170.92, plus a 5% construction contingency in the amount of $3,458.55 for a total Construction for $ 69,170.92, plus a 5% construction contingency in the amount
of $3,458.55 for a total
requested amount of $72,629.47. While Trikings is a newly formed company, staff conducted requested amount of $72,629.47. While Trikings is a newly formed company, staff conducted
background reference checks and recommends awarding the bid to Trikings.background reference checks and recommends awarding the bid to Trikings.
The current project balance minus the award amount leaves $16,039.53 and should cover the The current project balance minus the award amount leaves $16,039.53 and should cover the
remaining work which will be wiring and installing lights and providing landscaping and irrigation. remaining work which will be wiring and installing lights and providing landscaping
and irrigation.
Action Required of Council:Action Required of Council:
Consider approval or other action of a contract with Trikings Construction for the construction of a Consider approval or other action of a contract with Trikings Construction for the
construction of a
rdrd
concrete parking lot at 114 South 3concrete parking lot at 114 South 3 Street in the amount of $69,170.92, plus a 5% construction Street in the amount of $69,170.92, plus a 5% construction
contingency of $3,458.55 for a combined total of $72,629.47.contingency of $3,458.55 for a combined total of $72,629.47.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: July27,2015
Source of Funds: Fund 15
Requested By: _Bob Eng______
Account Number:015-9892-649-1100
Department: __Planning____________
Amount Budgeted: $125,000.00
Report: _X__Resolution: ____Ordinance: ____
Amount Requested: $72,629.47
Budgeted Item: XYES NO
Exhibits:
1.Notification Report
2.Bid from Trikings Construction
3.Bid Tabulation
4.Site Plan
5.Trikings Construction References
SUMMARY & RECOMMENDATION
The City received bids to provide for the construction of a concrete parking lot located at 114 South 3 rd
Street. The parking lot will provide much needed parking along Main Street for patrons to their businesses
th
from 5 Street to Broadway along Main Street. The project is funded by an Economic Development Fund
transfer.
To expedite the completion of the project our Public Works Department has completed the sub-base and
sub-grade work. Public Works has also installed the electrical conduits and secured the lighting for the
parking lot. The total amount spent or encumbered to date is $36,331.00. This leaves a current remaining
project balance is$88,669.00.
recommendation to award the contract to Trikings
Construction for $ 69,170.92, plus a 5% construction contingency in the amount of $3,458.55 for a total
requested amount of $72,629.47. While Trikings is a newly formed company, staff conducted
background reference checks and recommends awarding the bid to Trikings.
The current project balance minus the award amount leaves $16,039.53 and should cover the remaining
work which will be wiring and installing lights and providing landscaping and irrigation.
_________
_____________________________________________________________________
Action Required of Council:
Consider approval or other action of a contract with Trikings Construction for the construction of a
concrete parking lot at 114 South 3 rd Street in the amount of $69,170.92, plus a 5%construction
contingency of $3,458.55 for a combined total of $72,629.47.
Approved for City Council Agenda
$15,038.19$141,302.81$1,793.00$1,025.00$159,159.00
Paskey Incorporated
Extended
Price
15038.1985.69179325
Unit price
$7,161.96$92,228.57$5,774.47$1,227.78$106,392.78
Precise Services, Inc.
Extended
Price
7161.9655.935774.4768.21
Unit price
$6,000.00$90,826.92$900.00$594.50$98,321.42
Brooks Concrete, Inc.
Extended
Price
600055.0890014.5
Unit price
$3,500.00$87,397.00$750.00$3,075.00$94,722.00
AAA Asphalt Paving
Extended
Price
Sealed Bid #15010 - S. 3rd Street Public Parking Lot
35005375075
Unit price
$5,000.00$84,099.00$850.00$1,025.00$90,974.00
Aztec Remodeling &
Extended
Landscaping, Inc.
Price
50005185025
Unit price
$750.00$80,471.20$900.00$738.00$82,859.20
Extended
Taylor & Taylor
Price
Construction
75048.890018
Unit price
$5,000.00$59,495.92$1,600.00$3,075.00$69,170.92
Trikings Construction
Extended
Price
500036.08160075
Unit price
1649
QTY
41
11
UOM
LSSYLS
EA
6" concrete with 4" rebar on 12" centers
Mobilization for entire project
Remove and replace car stops
Description
Striping as specified
TOTAL BID
Item
1234
References for TriKings Construction: Syed Omar-Owner
1) Paul Eley 281-319-6403 /TxDOT Area Office Construction Project Manager
Comment: Works well with others, professional, punctual, fast learner, dependableworker.
2003-2004/ Project: IH- 610 West Loop from IH 610 South Loop to IH-10.24/7 job
Project Inspector for: bridge structures and slabs, concrete paving, concrete testing, utilities relocations, traffic
signals foundations, embankment, rip rap andmonthly pay sheets.
2) Glen Scantlin 281-319-6400 /TxDOT Area Office Construction Project Manager
Comment: hard worker, takes initiative, coordinates with Contractor, responsible for monthly pay sheets.
2004-2007/Project: IH 610/IH 10 West Loop Interchange.
Project Inspector for: bridge structures and slabs, concrete paving and testing, embankment, rip rap, high mast
lighting and pay sheets.
3) Alan Hohle 713- 802-5347 TxDOT Computerized Traffic Management Systems (CTMS) Supervisor
2007-2010: Various locations in Houston
Comment: Works well with limited supervision and knowledgeable about material testing, requirements and
specifications. Ability to make decisions in the field to ensure successful project completion.
Project Manager for: CTMS projects including all book keeping and records as well as field coordination and
inspections. This job entailedplacement of Computerized Traffic Management Systems (CTMS). With this
placement concrete sidewalks, ramps, rip rap, and traffic signals needed to be relocated or replaced. Includes
all material testing approvals and payment.
4) Ugonna Ughanzie,TxDOT 713-802-5661 Director of Traffic Engineering out of Country
5) Dock Gee, TxDOT713-802-5405 Director of Traffic Management Systems and Construction out on
medical leave.
Council Agenda Item
July 27,2015
7. (a) Receive report of Fiscal Affairs Committee Councilmember Engelken
***********************************************************************************
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date RequestedJuly 27, 2015__Appropriation:
:
Requested By:Councilman Jay Martin___ Source of Funds: N/A
Department: City Council _ Account Number: N/A
Report:__ __Resolution: _____Ordinance: _ ___Amount Budgeted: N/A
Exhibits:Conference Centers Research Amount Requested: N/A
Exhibits: ConceptPictures Budgeted Item: N/A
Exhibits: Deer Park Civic Center, Proposed
Exhibits: Deer Park, E-Mail
Exhibits: Uses Surrounding the Hagerty Conference Center
Exhibits: Kingwood Community Center Rental Rates
_____________________________________________________________________________________
SUMMARY & RECOMMENDATION
The City of La Porte does not have a multi-use civic center. An opportunity may exist for the
City of La Porte and/or the Economic Development Board to construct a multi-use civic center
on the 7.5 acres of property that the City of La Porte owns on the waterfront of Galveston Bay.
This facility would be available for use by the citizens of La Porte, businesses of La Porte, and
visitors from other communities.
Management of the facility could be contracted out like the concession business at the golf
course. Another, or same, contractor could manage the catering, setup, booking, etc.
twelve
Economic Development Staff collected information on (12) conference/civic/community
centers. Seven of the centers are publicly-owned facilities in the Greater Houston Area, while
the other five are privately-owned facilities across North America. Each of the five
privately-owned and operated conference centers are on the waterfront.
For information on each of the twelve (12) conference/civic/community centers surveyed, please
see the enclosed Excel spreadsheet. In summary, please note the following:
$3.5
The best estimate to construct a 26,250 square-foot community/conference center is
million
. Please note the files regarding the City of Deer Park.
The Evelyn Kennedy Civic Center, which is 5,198 square feet in size, will serve a
maximum capacity of 200 people. A 26,250-square-foot community/conference center
five times
would be roughly as large as the Evelyn Kennedy Civic Center.
Based upon the square footage (i.e. size), maximum capacity, location, and pricing to
reserve each facility, staff proposes that the best projects with which to compare a
proposed project on the waterfront in La Porte are the:
Hagerty Conference Center in Traverse City, Michigan,
o
Proposed Conference Center in Deer Park, Texas,
o
Kingwood Community Center in Houston, Texas, and
o
City Centre in Missouri City, Texas
o
Based upon the square footage (i.e. size), maximum capacity, location, and pricing to
reserve each facility, staff proposes that the second best projects with which to compare a
proposed project on the waterfront in La Porte are the:
Bridge Water Events in Baytown, Texas
o
Waterfront Event Center in Galveston, Texas
o
Trolley Station Ballroom on the Strand in Galveston, Texas
o
Waterfront Banquet & Conference Center in Ontario, CANADA, and
o
Pasadena Convention Center
o
Staff included a map showing the parks, resorts, hotels, restaurants, and retail in the area
surrounding the Hagerty Conference Center on Lake Michigan.
Staff included the Rate Sheet for the Kingwood Community Center, because their rates
were the highest among all the public-owned community centers surveyed in the Greater
Houston Area.
Action Required by Council:
Provide staff with direction regarding this proposed project.
Approved for City Council Agenda
___________________________________ _______________________
Corby D. Alexander, City Manager Date
From: Debbie Westbeld \[mailto:dwestbeld@deerparktx.org\]
Sent: Monday, July 13, 2015 3:01 PM
To: Livingston, Scott
Subject: Deer Park civic center
Scott,
Attached is the handout that was shown to City Council last month by our architect. It shows 3 different
options.
City Council likes Option #3 the best. That is the one I was telling you about. It's a 20,000 sf facility that
would be built next to our existing Jimmy Burke Activity Center.
They are trying to figure out how to pay for it. They have not voted on anything....this is all just being
discussed.
It's a 20,000 sf building that would cost $3.5 million.
The 2 big conference rooms could be combined, forming an 11,000 sf room.
With no tables or chairs, that 11,000 sf room could fit over 1,000 people (they say to figure 10 sf of
"cushioned personal space" per person if they are standing around socializing).
Also, here's a guide that I found, which shows the various ways a room can be set up and how many
people it would hold:
Hope this helps. I'll keep you posted.
Debbie
Debbie Westbeld
Economic Development Administrator
City of Deer Park
281-478-2042 (office)
281-628-5114 (cell)
dwestbeld@deerparktx.org
710 E. San Augustine, Deer Park, TX 77536
Kingwood
Community Center
4102 Rustic Woods Drive, 77345
(281) 348-2570
G9-060.14
Kingwood Community Center Rental Rates
4102 Rustic Woods Drive, 77345
For reservations call (281) 348-2570
Damage Deposit - is refundable and is
equal to the total rental fee.
Facilities Available
Commercial Rate
For Rent
Out by 7:00 pm Out after 7:00 pm Each Additional Out by 7:00 pm Out after 7:00 pm Each Additional
For 1st - 3 hours For 1st - 3 hours Hour For 1st - 3 hours For 1st - 3 hours Hour
Auditorium-Full $362.95 $379.00 $90.74 $725.91 $741.96 $181.48 Clean-Up/Set-Up $156.00
Auditorium-Half $181.47 $197.52 $25.92 $362.95 $379.00 $51.85 Clean-Up/Set-Up $78.00
Commercial Kitchen $129.62 $129.62 $51.85 $259.25 $259.25 $103.70
Meeting Room 1 $42.82 $58.87 $10.70 $85.64 $101.69 $16.05 Clean-Up/Set-Up $16.00
(Up to 30 persons)
Meeting Room 1 $58.87 $74.93 $16.05 $101.69 $117.75 $21.40 Clean-Up/Set-Up $16.00
(30+ persons)
Meeting Room 2 $42.82 $58.87 $10.70 $85.64 $101.69 $16.05 Clean-Up/Set-Up $16.00
(Up to 30 persons)
Meeting Room 2 $58.87 $74.93 $16.05 $101.69 $117.75 $21.40 Clean-Up/Set-Up $16.00
(30+ persons)
Servery $25.93 $25.93 N/A $25.93 $25.93 N/A
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
July 27, 2015July 27, 2015AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
C. AlexanderC. AlexanderSource of Funds:Source of Funds:
Requested By:Requested By:
N/AN/A
AdministrationAdministrationAccount Number:Account Number:
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Local Government Code Local Government Code
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Section 302 of the Texas Local Government Code, entitled Section 302 of the Texas Local Government Code, entitled energy savings performance contractingenergy savings performance contracting
for local governments, allows municipalities to contract with vendor to make facility improvements for local governments, allows municipalities to contract with vendor to make facility
improvements
funded by energy savings associated with those improvements. Under performance contracting, the funded by energy savings associated with those improvements. Under performance contracting,
the
City would contract with a third party to address energy efficiency needs for the various City facilities. City would contract with a third party to address energy efficiency needs
for the various City facilities.
The third party would perform an assessment and identify a projected dollar value associated with those The third party would perform an assessment and identify a projected dollar value
associated with those
efficiency improvements. The identified saving would then be used to pay for improvements. The third efficiency improvements. The identified saving would then be used to pay for improvements.
The third
party would be under contract to guarantee those savings.party would be under contract to guarantee those savings.
This item is placed on the agenda for Council direction and feedback. Should Council have any interest This item is placed on the agenda for Council direction and feedback. Should
Council have any interest
in further exploring the City options/opportunities related to energy saving performance contracting, staff in further exploring the City options/opportunities related to energy saving
performance contracting, staff
will move forward with requesting qualifications for vendor specializing in performance contracting. We will move forward with requesting qualifications for vendor specializing in performance
contracting. We will move forward with requesting qualifications for vendor specializing in performance contracting. We will move forward with requesting qualifications for vendor
specializing in performance contracting. We
could then select a vendor to help make the determination whether or not actually executing a could then select a vendor to help make the determination whether or not actually executing
a
performance contract would be advantageous to City of La Porte.performance contract would be advantageous to City of La Porte.
Action Required of Council:Action Required of Council:
Provide direction/feedback on whether we should pursue the energy savings performance contracting Provide direction/feedback on whether we should pursue the energy savings performance
contracting
options/opportunities.options/opportunities.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 1of 9
LOCAL GOVERNMENT CODE
TITLE 9. PUBLIC BUILDINGS AND GROUNDS
SUBTITLE C. PUBLIC BUILDING PROVISIONS APPLYING TO MORE THAN ONE
TYPE OF LOCAL GOVERNMENT
CHAPTER 302. ENERGY SAVINGS PERFORMANCE CONTRACTS FOR LOCAL
GOVERNMENTS
This section was amended by the 84th Legislature. Pending
publication of the current statutes, see H.B. 1184, 84th
Legislature, Regular Session, for amendments affecting this section.
Sec. 302.001. DEFINITIONS. In this chapter:
(1) "Baseline" means a calculation or set of calculations
in an energy savings performance contract that may be based on
historical costs, revenues, accuracy, or related components and used
for determining:
(A) the costs for energy or water usage by a local
government and related net operating costs;
(B) the billable revenues from providing energy,
water, or other utilities to users; or
(C) the efficiency or accuracy of metering or related
equipment, systems, or processes or procedures.
(2) "Energy or water conservation or usage measures"
means:
(A) the installation or implementation of any of the
items, equipment, modifications, alterations, improvements, systems,
and other measures described by Subdivision (4) that are intended to
provide:
(i) estimated energy savings;
(ii) an estimated increase in billable revenues;
or
(iii) an estimated increase in meter accuracy; or
(B) the training for, or services related to, the
operation of the items, equipment, modifications, alterations,
improvements, systems, or other measures described by Paragraph (A).
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 2of 9
(3) "Energy savings" means an estimated reduction in net
fuel costs, energy costs, water costs, stormwater fees, other
utility costs, or related net operating costs from or as compared to
an established baseline of those costs. The term does not include
an estimated reduction due to a decrease in energy rates that is not
derived from increased conservation or reduced usage.
(4) "Energy savings performance contract" means a contract
between a local government and a provider for energy or water
conservation or usage measures in which the estimated energy
savings, increase in billable revenues, or increase in meter
accuracy resulting from the measures is subject to guarantee to
offset the cost of the energy or water conservation or usage
measures over a specified period. The term includes a contract for
the installation or implementation of the following in new or
existing facilities, including all causally connected work:
(A) insulation of a building structure and systems
within the building;
(B) storm windows or doors, caulking or weather
stripping, multiglazed windows or doors, heat-absorbing or heat-
reflective glazed and coated window or door systems, or other window
or door system modifications that reduce energy consumption;
(C) automatic energy control systems, including
computer software and technical data licenses;
(D) heating, ventilating, or air-conditioning system
modifications or replacements that reduce energy or water
consumption;
(E) lighting fixtures that increase energy efficiency;
(F) energy recovery systems;
(G) electric systems improvements;
(H) water-conserving fixtures, appliances, and
equipment or the substitution of non-water-using fixtures,
appliances, and equipment;
(I) water-conserving landscape irrigation equipment;
(J) landscaping measures that reduce watering demands
and capture and hold applied water and rainfall, including:
(i) landscape contouring, including the use of
berms, swales, and terraces; and
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 3of 9
(ii) the use of soil amendments that increase the
water-holding capacity of the soil, including compost;
(K) rainwater harvesting equipment and equipment to
make use of water collected as part of a storm-water system
installed for water quality control;
(L) equipment for recycling or reuse of water
originating on the premises or from other sources, including treated
municipal effluent;
(M) equipment needed to capture water from
nonconventional, alternate sources, including air-conditioning
condensate or graywater, for nonpotable uses;
(N) metering or related equipment or systems that
improve the accuracy of billable-revenue-generation systems; or
(O) other energy or water conservation-related
improvements or equipment, including improvements or equipment
relating to renewable energy or nonconventional water sources or
water reuse.
(5) "Guarantee" means a written guarantee of a provider
that the energy savings, increase in billable revenues, or increase
in meter accuracy from the energy or water conservation or usage
measures will at least equal the cost of the energy or water
conservation or usage measures, all causally connected work, and
ancillary improvements provided for in an energy savings performance
contract.
(6) "Increase in billable revenues" means an estimated
increase in billable revenues as compared to an established baseline
of billable revenues.
(7) "Increase in meter accuracy" means an estimated
increase in efficiency or accuracy of metering or related equipment,
systems, or processes or procedures that is calculated or determined
by using applicable industry engineering standards.
(8) "Local government" means a county, municipality, or
other political subdivision of this state. The term does not
include a school district authorized to enter into an energy savings
performance contract under Section 44.901, Education Code.
(9) "Meter guarantee" means a guarantee of a stipulated or
agreed upon increase in billable revenues to result from the
estimated increase in meter accuracy, based on stipulated or agreed
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 4of 9
upon components of a billable revenue calculation in an energy
savings performance contract.
(10) "Provider" means an entity in the business of
designing, implementing, and installing of energy or water
conservation or usage measures or an affiliate of such an entity.
Added by Acts 1997, 75th Leg., ch. 635, Sec. 1, eff. June 11, 1997.
Amended by Acts 2001, 77th Leg., ch. 573, Sec. 6, eff. Sept. 1,
2001; Acts 2003, 78th Leg., ch. 1310, Sec. 78, eff. June 20, 2003.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 527 (S.B. 831), Sec. 4, eff.
June 16, 2007.
Acts 2011, 82nd Leg., R.S., Ch. 982 (H.B. 1728), Sec. 5, eff.
September 1, 2011.
Sec. 302.002. ENERGY SAVINGS PERFORMANCE CONTRACTS. (a) The
governing body of a local government may enter into an energy
savings performance contract in accordance with this chapter.
(b) Each energy or water conservation or usage measure must
comply with current local, state, and federal construction,
plumbing, and environmental codes and regulations. Notwithstanding
Section 302.001, an energy savings performance contract may not
include improvements or equipment that allow or cause water from any
condensing, cooling, or industrial process or any system of
nonpotable usage over which public water supply system officials do
not have sanitary control to be returned to the potable water
supply.
Added by Acts 1997, 75th Leg., ch. 635, Sec. 1, eff. June 11, 1997.
Amended by Acts 2001, 77th Leg., ch. 573, Sec. 6, eff. Sept. 1,
2001; Acts 2001, 77th Leg., ch. 1319, Sec. 4, eff. Sept. 1, 2001;
Acts 2003, 78th Leg., ch. 1310, Sec. 79, eff. June 20, 2003.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 527 (S.B. 831), Sec. 5, eff.
June 16, 2007.
Sec. 302.003. PAYMENT AND PERFORMANCE BOND. Notwithstanding
any other law, before entering into an energy savings performance
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 5of 9
contract, the governing body of the local government shall require
the provider of the energy or water conservation or usage measures
to file with the governing body a payment and performance bond
relating to the installation of the measures in accordance with
Chapter 2253, Government Code. The governing body may also require
a separate bond to cover the value of the guarantee.
Added by Acts 1997, 75th Leg., ch. 635, Sec. 1, eff. June 11, 1997.
Amended by Acts 2001, 77th Leg., ch. 573, Sec. 6, eff. Sept. 1,
2001; Acts 2001, 77th Leg., ch. 1319, Sec. 5, eff. Sept. 1, 2001;
Acts 2003, 78th Leg., ch. 1310, Sec. 80, 121(23), eff. June 20,
2003.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 527 (S.B. 831), Sec. 6, eff.
June 16, 2007.
Sec. 302.004. METHOD OF FINANCING; TERMS OF CONTRACT. (a) An
energy savings performance contract may be financed:
(1) under a lease-purchase contract that has a term not to
exceed 20 years from the final date of installation and that meets
federal tax requirements for tax-free municipal leasing or long-term
financing;
(2) with the proceeds of bonds; or
(3) under a contract with the provider of the energy or
water conservation or usage measures that has a term not to exceed
the lesser of 20 years from the final date of installation or the
average useful life of the energy or water conservation or usage
measures.
(a-1) Notwithstanding other law, the governing body of a local
government may use any available money, other than money borrowed
from this state, to pay the provider of the energy or water
conservation measures under this section, and the governing body is
not required to pay for such costs solely out of the savings
realized by the local government under an energy savings performance
contract. The governing body may contract with the provider to
perform work that is related to, connected with, or otherwise
ancillary to the measures identified in the scope of an energy
savings performance contract.
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 6of 9
(b) An energy savings performance contract shall contain
provisions requiring the provider of the energy or water
conservation or usage measures to provide a guarantee. If the term
of the contract exceeds one year, the local government's contractual
obligations in any one year during the term of the contract
beginning after the final date of installation may not exceed the
total energy and water savings, the net operating cost savings, and
the stipulated or agreed upon increase in billable revenues
resulting from the estimated increase in meter accuracy, divided by
the number of years in the contract term.
Added by Acts 1997, 75th Leg., ch. 635, Sec. 1, eff. June 11, 1997.
Amended by Acts 1999, 76th Leg., ch. 361, Sec. 4, eff. Sept. 1,
1999; Acts 2001, 77th Leg., ch. 573, Sec. 6, eff. Sept. 1, 2001;
Acts 2001, 77th Leg., ch. 1319, Sec. 6, eff. Sept. 1, 2001; Acts
2003, 78th Leg., ch. 1310, Sec. 81, eff. June 20, 2003.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 527 (S.B. 831), Sec. 7, eff.
June 16, 2007.
Acts 2011, 82nd Leg., R.S., Ch. 982 (H.B. 1728), Sec. 6, eff.
September 1, 2011.
Sec. 302.005. BIDDING PROCEDURES; AWARD OF CONTRACT. (a) An
energy savings performance contract under this chapter may be let in
accordance with the procedures established for procuring certain
professional services by Section 2254.004, Government Code. Notice
of the request for qualifications shall be published in the manner
provided for competitive bidding.
(b) Before entering into an energy savings performance
contract, the governing body must require that the energy savings,
increase in billable revenues, or increase in meter accuracy
estimated or projected by a provider be reviewed by a licensed
professional engineer who:
(1) has a minimum of three years of experience in energy
calculation and review;
(2) is not an officer or employee of a provider for the
contract under review; and
(3) is not otherwise associated with the contract.
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 7of 9
(c) In conducting the review, the engineer shall focus
primarily on the proposed improvements from an engineering
perspective, the methodology and calculations related to cost
savings, increases in revenue, and, if applicable, efficiency or
accuracy of metering equipment. An engineer who reviews a contract
shall maintain the confidentiality of any proprietary information
the engineer acquires while reviewing the contract. Sections
1001.053 and 1001.407, Occupations Code, apply to work performed
under the contract.
Added by Acts 1997, 75th Leg., ch. 635, Sec. 1, eff. June 11, 1997.
Amended by Acts 2001, 77th Leg., ch. 573, Sec. 12, eff. Sept. 1,
2001; Acts 2001, 77th Leg., ch. 1319, Sec. 7; Acts 2003, 78th
Leg., ch. 1276, Sec. 12.005, eff. Sept. 1, 2003; Acts 2003, 78th
Leg., ch. 1310, Sec. 82, eff. June 20, 2003.
Amended by:
Acts 2007, 80th Leg., R.S., Ch. 527 (S.B. 831), Sec. 8, eff.
June 16, 2007.
Sec. 302.006. METER GUARANTEES. (a) This section applies to
any energy savings performance contract that:
(1) provides for any metering or related equipment,
system, or process or procedure; and
(2) includes a meter guarantee by the provider, regardless
of whether the meter guarantee is a part of a broader guarantee
applicable to other energy or water conservation or usage measures
or causally connected work.
(b) Not later than the fifth anniversary of the effective date
of an energy savings performance contract, an engineer shall test a
statistically relevant sample of the meters installed or implemented
under the contract to determine or calculate the actual average
accuracy and shall compare the actual average accuracy to the
baseline average accuracy of those tested meters.
(c) A meter guarantee applies if the engineer reports to the
local government and the provider that the average accuracy of the
tested meters as of the testing date is less than the baseline
average accuracy of the tested meters as of the testing date.
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 8of 9
(d) The amount payable under the meter guarantee must be
determined for each year subject to the engineer's report and is
equal to the difference between:
(1) the agreed increase in billable revenues based on the
estimated accuracy of all of the meters for each year, according to
the energy savings performance contract; and
(2) the revenues for the same year that would result from
applying the engineer's reported actual average accuracy of the
tested meters to all of the meters subject to the energy savings
performance contract, using the same contract components that were
used to calculate the agreed increase in billable revenues for that
year, assuming the annual decrease in actual average accuracy of all
the meters was a pro rata percentage of the reported total decrease
in actual average accuracy.
(e) Notwithstanding Subsection (d), if the meter guarantee in
the contract is part of a broader guarantee applicable to other
energy or water conservation or usage measures or causally connected
work under the contract, the amount payable under the meter
guarantee for any year during the measurement period is reduced or
offset by the difference between:
(1) the sum of the energy savings and the increase in
billable revenues resulting from the other energy or water
conservation or usage measures or causally connected work for that
year during the measurement period; and
(2) the guaranteed amount of the energy savings and the
increase in billable revenues from the other energy or water
conservation or usage measures or causally connected work for that
year during the measurement period.
(f) A test conducted under this section must be performed in
accordance with the procedures established by the International
Performance Measurement and Verification Protocol or succeeding
standards of the United States Department of Energy.
(g) An engineer conducting a test under this section shall:
(1) verify that the tested meters have been properly
maintained and are operating properly; and
(2) comply with Section 302.005(c).
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
LOCAL GOVERNMENT CODE CHAPTER 302. ENERGY SAVINGS PERFORMAN...Page 9of 9
Added by Acts 2007, 80th Leg., R.S., Ch. 527 (S.B. 831), Sec. 9,
eff. June 16, 2007.
Sec. 302.007. EXEMPTION FROM OTHER CONTRACTING LAW. Chapter
2269, Government Code, does not apply to this chapter.
Added by Acts 2011, 82nd Leg., R.S., Ch. 1129 (H.B. 628), Sec. 3.04,
eff. September 1, 2011.
Amended by:
Acts 2013, 83rd Leg., R.S., Ch. 161 (S.B. 1093), Sec. 22.002
(25), eff. September 1, 2013.
http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.302.ht720201
m//5
Council Agenda Item Council Agenda Item
July 27, 2015 July 27, 2015
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Budget Workshop Meeting, Monday, August 10, 2015Budget Workshop Meeting, Monday, August 10, 2015
City Council Meeting, Monday, August 24, 2015City Council Meeting, Monday, August 24, 2015
Planning and Zoning Commission Meeting, Thursday, August 20, 2015Planning and Zoning Commission Meeting, Thursday, August 20, 2015
Zoning Board of Adjustment Meeting, Thursday, August 27, 2015Zoning Board of Adjustment Meeting, Thursday, August 27, 2015
regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
10.COUNCIL COMMENTSCOUNCIL COMMENTS
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies -- Councilmembers Martin, Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Martin, Kaminski, Zemanek, Leonard, Engelken, Earp,
Clausen, and Mayor RigbyClausen, and Mayor Rigby
11.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code (the Texas open meetings laws).Code (the Texas open meetings laws).
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the July 27, 2015, agenda of items to be considered by the City Council was posted on the City Hall I certify that a copy of the July 27, 2015, agenda of items
to be considered by the City Council was posted on the City Hall
bulletin board on July 21, 2015.bulletin board on July 21, 2015.
****************************************************************** ******************************************************************