HomeMy WebLinkAbout03-24-16 Special Meeting of La Porte City Council
LOUIS RIGBYLOUIS RIGBYDARYL LEONARDDARYL LEONARD
MayorCouncilmember District 3Councilmember District 3
JOHN ZEMANEKJOHN ZEMANEKKRISTIN MARTINKRISTIN MARTIN
Councilmember at Large ACouncilmember at Large ACouncilmember District 4Councilmember District 4
DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTINJAY MARTIN
Councilmember at Large BCouncilmember at Large BMayor ProMayor Pro-Tem
DANNY EARPDANNY EARP Councilmember District 5Councilmember District 5
Councilmember District 1Councilmember District 1 MIKE CLAUSENMIKE CLAUSEN
CHUCK ENGELKENCHUCK ENGELKEN Councilmember District 6Councilmember District 6
Councilmember District 2 Councilmember District 2
CITY COUNCIL MEETING SPECIAL AGENDA CITY COUNCIL MEETING SPECIAL AGENDA
Notice is hereby given of a Special Meeting of the La Porte City Council to be held March 24, Notice is hereby given of a Special Meeting of the La Porte City Council to be held March
24,
2016, beginning at 6:00 PM, in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, 2016, beginning at 6:00 PM, in the City Hall Council Chambers, 604 W. Fairmont Parkway,
La Porte,
Texas, for the purpose of considering the following agenda items. All agenda items are subject to Texas, for the purpose of considering the following agenda items. All agenda items are
subject to
action.
1. CALL TO ORDER CALL TO ORDER
2. DISCUSSION AND POSSIBLE ACTIONDISCUSSION AND POSSIBLE ACTION-- The purpose of this meeting is to discuss and The purpose of this meeting is to discuss and
formulate City Council and staff plans, operations, policies, and/or future projects, including the formulate City Council and staff plans, operations, policies, and/or future projects,
including the
following: following:
(a) (a) Discussion or other action regarding plans for the upcoming 125th Anniversary Celebration. Discussion or other action regarding plans for the upcoming 125th Anniversary Celebration.
3.COUNCIL COMMENTSCOUNCIL COMMENTS--
Regarding matters appearing on the agenda; recognition of community Regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information or members, city employees, and upcoming events; inquiry of staff regarding specific
factual information or
existing policies existing policies -- Councilmembers Clausen, J. Martin, K. Martin, Kaminski, Zemanek, Leonard, Engelken, Councilmembers Clausen, J. Martin, K. Martin, Kaminski, Zemanek,
Leonard, Engelken,
existing policies existing policies Councilmembers Clausen, J. Martin, K. Martin, Kaminski, Zemanek, Leonard, Engelken, Councilmembers Clausen, J. Martin, K. Martin, Kaminski, Zemanek,
Leonard, Engelken,
Earp and Mayor Rigby.Earp and Mayor Rigby.
4. ADJOURN ADJOURN
The City Council reserves the right to meet in a closed session on any agenda item should the need arise and if applicable The City Council reserves the right to meet in a closed session
on any agenda item should the need arise and if applicable
pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations In compliance with the Americans with Disabilities Act, the City
of La Porte will provide for reasonable accommodations
for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the for persons attending public meetings. To better serve attendees,
requests should be received 24 hours prior to the
meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the March 24, 2016, agenda of items to be considered by the City Council was posted on the I certify that a copy of the March 24, 2016, agenda of items to be
considered by the City Council was posted on the
City Hall bulletin board and website on March 16, 2016.City Hall bulletin board and website on March 16, 2016.
Patrice Fogarty, City SecretaryPatrice Fogarty, City Secretary
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
March 24, 2016March 24, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
T. LeachT. Leach
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the February 22, 2016, and March 14, 2016, meeting, City Council discussed plans for the upcoming At the February 22, 2016, and March 14, 2016, meeting, City Council discussed plans
for the upcoming
th
125 Anniversary Celebration. One of the components that may be included in the process is a Anniversary Celebration. One of the components that may be included in the process is a
planning committee. The committee can assist staff in identifying events that will be of interest to the planning committee. The committee can assist staff in identifying events that
will be of interest to the
community. As staff was discussing the specifics and logistics of the committee, it would be helpful to community. As staff was discussing the specifics and logistics of the committee,
it would be helpful to
obtain Council direction/input on several additional policy questions that tie together with the concept of obtain Council direction/input on several additional policy questions that
tie together with the concept of
the committee.the committee.
The issues for discussion include:The issues for discussion include:
Overall Scope of the Anniversary Celebrations: This is perhaps one of the most important Overall Scope of the Anniversary Celebrations: This is perhaps one of the most important
philosophical decisions related to the event, as the scale will determine what type of resources philosophical decisions related to the event, as the scale will determine what type of
resources philosophical decisions related to the event, as the scale will determine what type of resources philosophical decisions related to the event, as the scale will determine
what type of resources
will ultimately be necessary to plan, staff, and work the event(s). During previous discussions, it will ultimately be necessary to plan, staff, and work the event(s). During previous
discussions, it
has been discussed that there could be several smaller scale events leading up to a largehas been discussed that there could be several smaller scale events leading up to a large--scale
scale
weekend concert event to commemorate the Cityweekend concert event to commemorate the Citys anniversary. Under this scenario, there would s anniversary. Under this scenario, there
would
certainly be more opportunities for a committee to provide both input and assist in logistics of certainly be more opportunities for a committee to provide both input and assist in logistics
of
planning the event. However, should the Cityplanning the event. However, should the Citys scope/responsibility be narrowed to include just a s scope/responsibility be narrowed to
include just a
single large scale event and then have a more grasssingle large scale event and then have a more grass--roots, community driven effort to host small roots, community driven effort to
host small
events throughout the year, perhaps a committee for the purposes of planning component pieces events throughout the year, perhaps a committee for the purposes of planning component pieces
of the event is not as necessary. Under any scenario, staff believes that it is important to obtain of the event is not as necessary. Under any scenario, staff believes that it is
important to obtain
community input regarding the types of events and activities the community would like to see. community input regarding the types of events and activities the community would like to
see.
Whether that is in the form of a formal committee or a more informal method, such as via social Whether that is in the form of a formal committee or a more informal method, such as via
social
media, this is certainly an aspect of the planning that is critical to help plan a budget for the media, this is certainly an aspect of the planning that is critical to help plan a budget
for the
celebration.celebration.
Scope of Committee Responsibilities: Previous anniversaries had a fairly robust volunteer effort Scope of Committee Responsibilities: Previous anniversaries had a fairly robust volunteer
effort
with community members chairing and presumably organizing various facets of the celebrations. with community members chairing and presumably organizing various facets of the celebrations.
Theres some components of the event that the City will handle by default, such as the purchase s some components of the event that the City will handle by default, such as the purchase
of all products, services; equipment and public safety requirements and deployment; logistics for of all products, services; equipment and public safety requirements and deployment;
logistics for
other equipment necessary for planning an event (ieother equipment necessary for planning an event (ie--barricades, portable restrooms, lighting, barricades, portable restrooms, lighting,
etc). As stated in the first bullet above, the scope and reach of the committee will depend on how etc). As stated in the first bullet above, the scope and reach of the committee will
depend on how
bigthe vision is for the anniversary celebration.the vision is for the anniversary celebration.
What is Our Primary Purpose (Who are we Trying to Reach?): Is the purpose of the anniversary What is Our Primary Purpose (Who are we Trying to Reach?): Is the purpose of the anniversary
celebration more to focus on hosting events for La Porte residents or are events intended to be celebration more to focus on hosting events for La Porte residents or are events intended
to be
larger in reach and more regional in nature? Traditionally, cost recovery has not been a primary larger in reach and more regional in nature? Traditionally, cost recovery has not been
a primary
consideration during the planning of special events. The philosophy behind this approach is that consideration during the planning of special events. The philosophy behind this approach
is that
all City events should be accessible to any La Porte resident that would like to attend. If the all City events should be accessible to any La Porte resident that would like to attend.
If the
primary focus of the event(s) is to host for primarily La Porte residents, staff would continue primary focus of the event(s) is to host for primarily La Porte residents, staff would
continue
forward using the current philosophy of noforward using the current philosophy of no--cost events for all. If the primary focus of events is to cost events for all. If the primary
focus of events is to
generate interest in La Porte from visitors outside the City, it would be useful to discuss Councilgenerate interest in La Porte from visitors outside the City, it would be useful to
discuss Councils
desire regarding gate fees, sponsorship efforts, and overall expectations on cost recovery. As desire regarding gate fees, sponsorship efforts, and overall expectations on cost recovery.
As
was evident during the Jake concert event, the mechanics for a dual cost structure can be more was evident during the Jake concert event, the mechanics for a dual cost structure can
be more
difficult to both market and implement. difficult to both market and implement. Staff can make just about any configuration work; the Staff can make just about any configuration work;
the
philosophy just needs to be set now so logistics can be planned.philosophy just needs to be set now so logistics can be planned.
At this time, staff is prepared to take direction from the Council regarding these issues and begin At this time, staff is prepared to take direction from the Council regarding these
issues and begin
moving forward based on that feedback.moving forward based on that feedback.
Action Required of Council:Action Required of Council:
thth
Provide input/direction regarding preferred approach to the 125Provide input/direction regarding preferred approach to the 125 Anniversary Celebration. Anniversary Celebration.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate