HomeMy WebLinkAbout06-13-16 Regular Meeting of the La Porte City Council
LOUIS R. RIGBYDARYL LEONARD
MayorCouncilmember District 3Councilmember District 3
JOHN ZEMANEKKRISTIN MARTIN
Councilmember At Large ACouncilmember At Large ACouncilmember District 4Councilmember District 4
DOTTIE KAMINSKIDOTTIE KAMINSKIJAY MARTIN
Councilmember At Large BCouncilmember At Large BCouncilmember District 5Councilmember District 5
DANNY EARPMIKE CLAUSEN
Mayor Pro-TemCouncilmember District 6Councilmember District 6
Councilmember District 1Councilmember District 1
CHUCK ENGELKENCHUCK ENGELKEN
Councilmember District 2Councilmember District 2
CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held June 13, 2016, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held
June 13, 2016,
beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La
Porte, Texas,
for the purpose of considering the following agenda items. All agenda items are subject to action.for the purpose of considering the following agenda items. All agenda items are subject
to action.
1.CALL TO ORDERCALL TO ORDER
2.INVOCATIONINVOCATIONThe invocation will be given by Assistant City Attorney Clark Askins.The invocation will be given by Assistant City Attorney Clark Askins.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCEThe Pledge of Allegiance will be led by Councilmember Danny Earp.The Pledge of Allegiance will be led by Councilmember Danny Earp.
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)Presentations Presentations -- Public Works Coloring Book Contest Winners Public Works Coloring Book Contest Winners -- Mayor Rigby Mayor Rigby
5.PUBLIC COMMENTSPUBLIC COMMENTS (Limited to five minutes per person.) (Limited to five minutes per person.)
6.CONSENT AGENDACONSENT AGENDA(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council
and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
(a)Consider approval or other action regarding minutes of the meeting held on May 23, 2016 Consider approval or other action regarding minutes of the meeting held on May 23, 2016 - P.
FogartyFogarty
(b)Consider approval or other action awarding quote for the City of La Porte Fiscal Year 2016 Consider approval or other action awarding quote for the City of La Porte Fiscal Year 2016
Headworks Improvements Headworks Improvements -- S. Valiante S. Valiante
(c)Consider approval or other action awarding Bid #16016 for the City of La Porte Fiscal Year Consider approval or other action awarding Bid #16016 for the City of La Porte Fiscal Year
2016 Concrete Street Repairs 2016 Concrete Street Repairs -- S. Valiante S. Valiante
(d)Consider approval or other action regarding revisions to the Employee Policy Handbook, Consider approval or other action regarding revisions to the Employee Policy Handbook,
Chapter 7, Section 13, "Bereavement Leave" Chapter 7, Section 13, "Bereavement Leave" -- M. Hartleib M. Hartleib
(e)Consider approval or other action awarding RFP #16506 for City group health plan Insurance Consider approval or other action awarding RFP #16506 for City group health plan Insurance
Benefits Consultant Benefits Consultant -- M. Hartleib M. Hartleib
(f)Consider approval or other action regarding a Resolution authorizing the resale of Lot 23, Consider approval or other action regarding a Resolution authorizing the resale of Lot 23,
Block 1219 Town of La Porte; Lot 24, Block 1219 and Tract 18, 19 and 20, Block 715, Town of Block 1219 Town of La Porte; Lot 24, Block 1219 and Tract 18, 19 and 20, Block 715, Town of
La Porte La Porte -- K. Powell K. Powell
(g)Consider approval or other action regarding acquisition of the power and cooling component Consider approval or other action regarding acquisition of the power and cooling component
for the City's technology infrastructure update project for the City's technology infrastructure update project -- R. Valdez R. Valdez
7.AUTHORIZATIONSAUTHORIZATIONS
(a)(a)Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement
Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement
with Goose Creek Consolidated Independent School District for property tax collection with Goose Creek Consolidated Independent School District for property tax collection
services services -- M. Dolby M. Dolby
(b)Consider approval or other action authorizing the City Manager to execute a contract with the Consider approval or other action authorizing the City Manager to execute a contract
with the
Brook Agency, Inc., for turnBrook Agency, Inc., for turn--key presentation of the entertainment production for the City of key presentation of the entertainment production for the City
of
La Porte 125th Anniversary Celebration La Porte 125th Anniversary Celebration -- T. Leach T. Leach
8.DISCUSSION AND POSSIBLE ACTIONDISCUSSION AND POSSIBLE ACTION
(a)Discussion and possible action regarding recommendation of the 125th Anniversary Discussion and possible action regarding recommendation of the 125th Anniversary
Celebration Committee for the City of La Porte 125th Anniversary Celebration Celebration Committee for the City of La Porte 125th Anniversary Celebration -- T. Leach T. Leach
(b)Discussion and possible action regarding proposal to include a portion of Bay Area Blvd. on Discussion and possible action regarding proposal to include a portion of Bay Area Blvd.
on
the City of La Porte truck route the City of La Porte truck route -- T. Tietjens T. Tietjens
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, June 16, 2016Planning and Zoning Commission Meeting, Thursday, June 16, 2016
Zoning Board of Adjustment Meeting, Thursday, June 23, 2016Zoning Board of Adjustment Meeting, Thursday, June 23, 2016
La Porte Development Corporation Board Meeting, Monday, June 27, 2016La Porte Development Corporation Board Meeting, Monday, June 27, 2016
City Council Meeting, Monday, June 27, 2016City Council Meeting, Monday, June 27, 2016
10.COUNCIL COMMENTSCOUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Earp, Clausen, J. Martin, Councilmembers Earp, Clausen, J. Martin, K. Martin, Kaminski, Zemanek, K. Martin, Kaminski, Zemanek,
Leonard, Engelken and Mayor RigbyLeonard, Engelken and Mayor Rigby
11.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need The City Council reserves the right to meet in closed session on any agenda item should
the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government
Code (the Texas open meetings laws).Code (the Texas open meetings laws).
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the June 13, 2016, agenda of items to be considered by the City Council was posted on the City I certify that a copy of the June 13, 2016, agenda of items to
be considered by the City Council was posted on the City
Hall bulletin board on June 7, 2016.Hall bulletin board on June 7, 2016.
Council Agenda Item Council Agenda Item
June 13, 2016 June 13, 2016
1.CALL TO ORDERCALL TO ORDER
2.INVOCATIONINVOCATIONThe invocation will be given by Assistant City Attorney Clark Askins.The invocation will be given by Assistant City Attorney Clark Askins.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCEThe Pledge of Allegiance will be led by Councilmember Danny Earp.The Pledge of Allegiance will be led by Councilmember Danny Earp.
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)Presentations Presentations -- Public Works Coloring Book Contest Winners Public Works Coloring Book Contest Winners -- Mayor Rigby Mayor Rigby
5.PUBLIC COMMENTSPUBLIC COMMENTS (Limited to five minutes per person.) (Limited to five minutes per person.)
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Since 1960, the American Public Works Association has sponsored National Public Works Week.
Across North America. The association has more than 29,000 members in the U.S. and Canada and
use this week to energize and educate the public on the importance of public works to their daily
lives: planning, building, managing and operating at the heart of their local communities to improve
everyday quality of life.
rd
During the 3 week in May of each year, across the US and Canada, many local cities take time to
organize activities that promote the education of Public Works within their communities. There are
many different types of activities and events that take place. The City of La Porte participated in this
promotional opportunity this year with a few activities including hosting a coloring book page coloring
contest within one of the local elementary schools at the third grade level. The participating school,
Bayshore Elementary, and the third grade teacher, Ms. Joanne Holt, allowed our Public Works staff to
come and give the students a little background on our contest. The teach chose a specific page out
of the PW Paws coloring Book and the kids went to work! There were 17 kiddos that did an
outstanding job of coloring! The challenge with our PW judging committee was to choose the top 3.
After much deliberation and consideration, the winners were chosen.
We were and are very proud to present the following contest winners:
rd
3 Place: Lorelai Young
nd
2 Place: Melonni Pulido
st
1 Place: Brandon Guerra
Please help me in congratulating our winners!
Council Agenda Item Council Agenda Item
June 13, 2016 June 13, 2016
6.CONSENT AGENDACONSENT AGENDA(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council
and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
(a)Consider approval or other action regarding minutes of the meeting held on May 23, 2016 Consider approval or other action regarding minutes of the meeting held on May 23, 2016 - P.
FogartyFogarty
(b)Consider approval or other action awarding quote for the City of La Porte Fiscal Year 2016 Consider approval or other action awarding quote for the City of La Porte Fiscal Year 2016
Headworks Improvements Headworks Improvements -- S. Valiante S. Valiante
(c)Consider approval or other action awarding Bid #16016 for the City of La Porte Fiscal Year Consider approval or other action awarding Bid #16016 for the City of La Porte Fiscal Year
2016 Concrete Street Repairs 2016 Concrete Street Repairs -- S. Valiante S. Valiante
(d)(d)Consider approval or other action regarding revisions to the Employee Policy Handbook, Consider approval or other action regarding revisions to the Employee Policy Handbook, Consider
approval or other action regarding revisions to the Employee Policy Handbook, Consider approval or other action regarding revisions to the Employee Policy Handbook,
Chapter 7, Section 13, "Bereavement Leave" Chapter 7, Section 13, "Bereavement Leave" -- M. Hartleib M. Hartleib
(e)Consider approval or other action awarding RFP #16506 for City group health plan Insurance Consider approval or other action awarding RFP #16506 for City group health plan Insurance
Benefits Consultant Benefits Consultant -- M. Hartleib M. Hartleib
(f)Consider approval or other action regarding a Resolution authorizing the resale of Lot 23, Consider approval or other action regarding a Resolution authorizing the resale of Lot 23,
Block 1219 Town of La Porte; Lot 24, Block 1219 and Tract 18, 19 and 20, Block 715, Town of Block 1219 Town of La Porte; Lot 24, Block 1219 and Tract 18, 19 and 20, Block 715, Town of
La Porte La Porte -- K. Powell K. Powell
(g)Consider approval or other action regarding acquisition of the power and cooling component Consider approval or other action regarding acquisition of the power and cooling component
for the City's technology infrastructure update project for the City's technology infrastructure update project -- R. Valdez R. Valdez
****************************************************************** ******************************************************************
LOUIS RIGBY
DARYL LEONARD
Mayor
Councilmember District 3
JOHN ZEMANEK
KRISTIN MARTIN
Councilmember At Large A
Councilmember District 4
DOTTIE KAMINSKI
JAY MARTIN
Councilmember At Large B
Mayor Pro-Tem
DANNY EARP
Councilmember District 5
Councilmember District 1
MIKE CLAUSEN
CHUCK ENGELKEN
Councilmember District 6
Councilmember District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
MAY 23, 2016
The City Council of the City of La Porte met in a regular meeting on Monday, May 23, 2016, at the City
Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m. to consider the
following items of business:
Mayor Rigby called the meeting to order at 6:00 p.m. Members of Council present:
Councilmembers Engelken, Earp, Zemanek, Clausen, K. Martin, Leonard, Kaminski and J. Martin.
Also present were City Secretary Patrice Fogarty, City Manager Corby Alexander, and Assistant
City Attorney Clark Askins.
2. INVOCATION – The invocation was given by Brian Christen, La Porte Community Church.
3. PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was led by Councilmember Chuck
Engelken.
4. PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a) Proclamation – National Bike Month in the City of La Porte – Mayor Rigby
Mayor Rigby presented a proclamation to Planning and Development Director Tim Tietjens in honor
of National Bike Month in the City of La Porte.
(b) Recognition – Employee of the First Quarter 2016 – Christopher Sandoval – City of La Porte
Police Department – Mayor Rigby
Mayor Rigby recognized Officer Christopher Sandoval as Employee of the First Quarter 2016.
5. PUBLIC COMMENTS(Limited to five minutes per person.)
Chuck Rosa, 812 S. Virginia, addressed Council regarding the attendance records of Board
members of the Planning and Zoning Commission and La Porte Development Corporation Board.
6. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Councilmember requests an
item be removed and considered separately.)
(a)Consider approval or other action regarding minutes of the meeting held on
May 9, 2016 – P. Fogarty
(b)Consider approval or other action awarding Bid No. 16014 for La Porte FY 2016 Street
Overlay – S. Valiante
th
(c)Consider approval or other action awarding Bid No. 16012 for D Street and 4 Street Paving
and Drainage Improvements – S. Valiante
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May 23, 2016, Council Meeting Minutes
(d)Consider approval or other action regarding a three (3) year lease agreement with Dell
Financial Services for computer equipment – R. Valdez
(e)Consider approval or other action regarding an Ordinance vacating, abandoning, and
closing the entire east/west and north/south alleys in Block 1112, Town of La Porte, and a
portion of the east/west alley in Block 1113, Town of la Porte; and abandoning in place an
existing 8” sanitary sewer main located in the north/south alley of Block 1112, Town of
La Porte – T. Tietjens
(f)Consider approval or other action regarding an Ordinance vacating, abandoning, and
closing a portion of the East A Street right-of-way – B. Sterling
(g)Consider approval or other action authorizing the City Manager to execute a Water Service
Agreement and a Sanitary Sewer Service Agreement with Carson Bayport 3, LLC., for its
facility located at 4111 Malone Dr., in the Bayport Industrial District – S. Sterling
(h)Consider approval or other action authorizing the City Manager to execute a Water Service
Agreement and a Sanitary Sewer Service Agreement with Carson Bayport 3, LLC., for its
facility located at 4033 Malone Dr., in the Bayport Industrial District – S. Sterling
(i)Consider approval or other action authorizing the City Manager to execute a Water Service
Agreement and a Sanitary Sewer Service Agreement with Carson Bayport 3, LLC., for its
facility located at 10322 New Decade Dr., in the Bayport Industrial District – S. Sterling
(j)Consider approval or other action authorizing the City Manager to execute a Water Service
Agreement and a Sanitary Sewer Service Agreement with Carson Bayport 3, LLC., for its
facility located at 10344 New Decade Dr., in the Bayport Industrial District – S. Sterling
City Manager Corby Alexander requested Item D be removed from the agenda.
Councilmember Engelken moved to approve the Consent Agenda items pursuant to staff
recommendations. Councilmember Earp seconded. MOTION PASSED UNANIMOUSLY 9/0.
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2016-3629: AN
ORDINANCE VACATING, ABANDONING AND CLOSING THE ENTIRE EAST/WEST AND NORTH/SOUTH ALLEYS IN
BLOCK 1112, TOWN OF LA PORTE, AND A PORTION OF THE EAST/WEST ALLEY IN BLOCK 1113, TOWN OF LA
PORTE, ABANDONING IN PLACE AN EXISTING 8” SANITARY SEWER MAIN LOCATED IN THE NORTH/SOUTH
ALLEY OF BLOACK 1112, TOWN OF LA PORTE; AND AUTHORIZING THE EXECUTION AND DELIVERY OF A DEED
TO THE ADJOINING LANDOWNER; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2016-3630: AN
ORDINANCE VACATING, ABANDONING AND CLOSING A PORTION OF THE EAST “A” STREET RIGHT-OF-WAY
AND AUTHORIZING THE EXECUTION AND DELIVERY OF A DEED TO THE ADJOINING LANDOWNER, FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF.
7. PUBLIC HEARING AND ASSOCIATED ORDINANCES
(a)Public hearing to receive comments regarding the recommendation by the Planning and
Zoning Commission to amend Chapter 106, “Zoning” of the Code of Ordinances of the City
of La Porte, Texas by amending provisions related to zoning permits; amendments
procedures; special exceptions; notification of confirming status; official zoning map;
commercial and industrial uses; location of heavy truck uses; interpretation of zoning district
boundaries; yard requirements; parking design standards; development of towers; and
building exterior design standards; and consider approval or other action regarding an
Ordinance amending Chapter 106, “Zoning” of the Code of Ordinances of the City of La
Porte, Texas by amending provisions related to zoning permits; amendments procedures;
special exceptions; notification of confirming status; official zoning map; commercial and
industrial uses; location of heavy truck uses; interpretation of zoning district boundaries;
Page2 of 5
May 23, 2016, Council Meeting Minutes
yard requirements parking design standards; development of towers; and building exterior
design standards – E. Ensey
The public hearing opened at 6:18 p.m.
City Planner Eric Ensey presented a summary and recommendation by the Planning and Zoning
Commission.
Councilmember Zemanek questioned who is the City Enforcement Officer per Section 106-145.
Planning and Development Director Tim Tietjens responded, the Deputy Building Official.
Councilmember Earp asked if there were changes to the livestock provisions. City Planner Eric
Ensey responded no.
There being no public comments the public hearing closed at 6:21 p.m.
Councilmember Earp moved to approve an Ordinance amending Chapter 106, “Zoning” of the
Code of Ordinances of the City of La Porte, Texas by amending provisions related to zoning
permits; amendments procedures; special exceptions; notification of confirming status; official
zoning map; commercial and industrial uses; location of heavy truck uses; interpretation of zoning
district boundaries; yard requirements parking design standards; development of towers; and
building exterior design standards.Councilmember Kaminski seconded. MOTION PASSED
UNANIMOUSLY 9/0.
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2016-3631 AN
ORDINANCE AMENDING CHAPTER 106, “ZONING” OF THE CODE OF ORDINANCES OF THE CITY OF LA PORTE,
TEXAS BY AMENDING PROVISIONS RELATED TO ZONING PERMITS; AMENDMENTS PROCEDURES; SPECIAL
EXCEPTIONS; NOTIFICATION OF CONFIRMING STATUS; OFFICIAL ZONING MAP; COMMERCIAL AND
INDUSTRIAL USES; LOCATION OF HEAVY TRUCK USES; INTERPRETATION OF ZONING DISTRICT BOUNDARIES;
YARD REQUIREMENTS PARKING DESIGN STANDARDS; DEVELOPMENT OF TOWERS; AND BUILDING
EXTERIOR DESIGN STANDARDS; PROVIDING THAT ANY PERSON VIOLATING THE TERMS OF THIS ORDINANCE
SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON CONVICTION SHALL BE FINDED IN A SUM NOT TO
EXCEED TWO THOUSAND DOLLARS; PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
8. DISCUSSION AND POSSIBLE ACTION
(a)Discussion and possible action regarding an Ordinance appointing a member of the City
Council to serve as Mayor Pro-Tem of the City of La Porte, Texas, for the period of
June 1, 2016 through May 31, 2017 – P. Fogarty
Councilmember Martin moved to approve an Ordinance appointing Councilmember Danny Earp to
serve as Mayor Pro-Tem of the City of La Porte, Texas, for the period of June 1, 2016, through
May 31, 2017.Councilmember Engelken seconded. MOTION PASSED UNANIMOUSLY 9/0.
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2016-3632: AN
ORDINANCE PROVIDING FOR THE ELECTION OF A MEMBER OF THE CITY COUNCIL TO SERVE AS MAYOR
PRO-TEM OF THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD JUNE 1, 2016, THROUGH MAY 31, 2017, OR
UNTIL A SUCESSOR HAS BEEN APPOINTED AND HAS QUALIFIED, FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF.
(b)Discussion and possible action regarding proposed concept design for the Wharton Weems
Blvd., entryway monument – T. Leach
Assistant City Manager Traci Leach presented a summary.
Councilmember Martin moved to approve concept design No. 3 for the Wharton Weems Blvd.
entryway monument.Councilmember Clausen seconded. MOTION PASSED UNANIMOUSLY 9/0.
Page3 of 5
May 23, 2016, Council Meeting Minutes
9. REPORTS
(a)Receive report of the La Porte Development Corporation Board – Councilmember Engelken
Councilmember Engelken provided a report of the meeting of the La Porte Development
Corporation Board held immediately prior to the City Council meeting.
10. ADMINISTRATIVE REPORTS - There were no additional reports.
11. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual
information.
Councilmembers Engelken, Clausen, K. Martin, Zemanek and Leonard congratulated
Councilmember Earp for being appointed as Mayor Pro-Tem and Officer Sandoval as the
Employee of the First Quarter 2016; Councilmember Earp congratulated Officer Sandoval as the
Employee of the First Quarter 2016 and thanked Public Works Director Sharon Valiante for the tour
of the Waste Water Treatment Plant; Councilmember J. Martin congratulated Councilmember Earp
for being appointed as Mayor Pro-Tem; Officer Sandoval as the Employee of the First Quarter 2016
and commented he appreciates Mr. Rosa’s comments; Councilmember Kaminski congratulated
Officer Sandoval as the Employee of the First Quarter 2016; commented she will be looking for
everyone riding bikes to work on Friday and how much she enjoyed the Public Works event and
congratulated Councilmember Earp for being appointed as Mayor Pro-Tem; and Mayor Rigby
congratulated Officer Sandoval as the Employee of the First Quarter 2016, commented he
appreciates all City employees; thanked Public Works Director Sharon Valiante for a great job
during the Public Works Week; congratulated Councilmember Earp for being appointed as Mayor
Pro-Tem and thanked Councilmember J. Martin for his service as Mayor Pro-Tem for the past year.
12. EXECUTIVE SESSION – The City reserves the right to meet in closed session on any agenda item
should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the
Texas Government Code, including, but not limited to, the following:
Texas Government Code, Section 551.071 (2) – Consultations with Attorney: Meet with City
Attorney to discuss legal issues presented by use of Harris County issued overweight/oversize
permits by commercial motor vehicles operating in La Porte corporate limits.
City Council recessed the regular Council meeting to convene an executive session at 6:39 p.m.
regarding the item listed above.
13. RECONVENE into regular session and consider action, if any on item(s) discussed in executive
session.
City Council reconvened into the regular Council meeting at 8:01 p.m.
Regarding thelegal issues presented by use of Harris County issued overweight/oversize permits
by commercial motor vehicles operating in La Porte corporate limits, Councilmember Earp moved to
direct the City Attorney to continue the prosecution of the tickets as written. Councilmember Leonard
seconded.MOTION PASSED 8/1.
Ayes: Councilmembers K. Martin, J. Martin, Clausen, Kaminski,
Zemanek, Leonard, Earp and Engelken
Nays: Mayor Rigby
Absent: None
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May 23, 2016, Council Meeting Minutes
14. ADJOURN - There being no further business, Councilmember Engelken made a motion to adjourn
the meeting at 8:02 p.m. Councilmember Leonard seconded. MOTION PASSED UNANIMOUSLY
9/0.
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on June 13, 2016.
________________________________
Mayor Louis R. Rigby
Page5 of 5
May 23, 2016, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
CIP Utility FundCIP Utility Fund
Sharon ValianteSharon ValianteSource of Funds:Source of Funds:
Requested By:Requested By:
003.7087.532.1100003.7087.532.1100
Public WorksPublic WorksAccount Number:Account Number:
Department:Department:
$300,000.00$300,000.00
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Amount
Other:
$129,433.00$129,433.00
Requested:Requested:
AttachmentsAttachments : :
Budgeted Item:Budgeted Item:YESYESNONO
1. Sole Source Letter Sole Source Letter
2. Quote Quote
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The headworks of a waste water treatment plant is typically the first treatment in the treatment plant The headworks of a waste water treatment plant is typically the first treatment
in the treatment plant
process. The headworks removes larger objects such as small flushed toys, plastic, rags and other process. The headworks removes larger objects such as small flushed toys, plastic, rags
and other
objects that have entered the waste water collection system with some type of screening device. In objects that have entered the waste water collection system with some type of screening
device. In
smaller plants less than .5 million gallons per day (MGD) there is typically a bar screen with 1/2 to 3/4 smaller plants less than .5 million gallons per day (MGD) there is typically
a bar screen with 1/2 to 3/4
inch openings that an Operator manually removes debris with a rake and shovel as needed. In larger inch openings that an Operator manually removes debris with a rake and shovel as needed.
In larger
plants there are automatic screens that mechanically remove the debris and dump into a waste plants there are automatic screens that mechanically remove the debris and dump into a waste
container to haul to the landfill. Typically all waste treatment plants have redundant equipment so that if/ container to haul to the landfill. Typically all waste treatment plants have
redundant equipment so that if/
when a piece of equipment fails there is another backup piece available to put in place. when a piece of equipment fails there is another backup piece available to put in place.
The La Porte Wastewater Treatment Plant (WWTP) is rated at 7.56 MGD and has one manual bar The La Porte Wastewater Treatment Plant (WWTP) is rated at 7.56 MGD and has one manual bar
screen and one automatic bar screen. In the summer of 2012 the automatic bar screen at the La Porte screen and one automatic bar screen. In the summer of 2012 the automatic bar screen
at the La Porte screen and one automatic bar screen. In the summer of 2012 the automatic bar screen at the La Porte screen and one automatic bar screen. In the summer of 2012 the automatic
bar screen at the La Porte
WWTP, which had been in service 10 years, went out of service when the drive sprockets, chain and WWTP, which had been in service 10 years, went out of service when the drive sprockets,
chain and
bearings failed from wear. The bar screen was out of service for 26 days while being refurbished. This bearings failed from wear. The bar screen was out of service for 26 days while
being refurbished. This
required the manual bar screen to be cleaned numerous times during the day, evening, and in the required the manual bar screen to be cleaned numerous times during the day, evening, and
in the
middle of the night incurring overtime. The openings on the manual bar screen are ¾ inch compared to middle of the night incurring overtime. The openings on the manual bar screen are
¾ inch compared to
¼ inch on the automatic bar screen allowing larger items to pass through and into the treatment plant. ¼ inch on the automatic bar screen allowing larger items to pass through and into
the treatment plant.
Smaller openings are not possible on the manual screen due to channel size and hydraulic flow Smaller openings are not possible on the manual screen due to channel size and hydraulic
flow
reduction. To clean the bar screen, an operator has to go up on top of the headworks to access the bar reduction. To clean the bar screen, an operator has to go up on top of the headworks
to access the bar
screen. This presents a safety hazard, because the location is one of the highest points in the WWTP, screen. This presents a safety hazard, because the location is one of the highest
points in the WWTP,
especially when there is inclement weather. Fortunately the unit was not out for a longer period of time especially when there is inclement weather. Fortunately the unit was not out
for a longer period of time
or during a tropical storm. Had there been a second bar screen stored at the WWTP, the second unit or during a tropical storm. Had there been a second bar screen stored at the WWTP,
the second unit
could have been installed the same day and been left in service while the original unit was being could have been installed the same day and been left in service while the original unit
was being
refurbished.
Request for quotes were sent out to vendors for an exact replacement make and model of the existing Request for quotes were sent out to vendors for an exact replacement make and model
of the existing
automatic screen in order to have interchangeable parts, matching spare parts, match up to existing automatic screen in order to have interchangeable parts, matching spare parts, match
up to existing
control panel, and wash press. The manufacture, Vulcan Industries replied that HRM Environmental control panel, and wash press. The manufacture, Vulcan Industries replied that HRM Environmental
LLC is the sole vendor/distributer representing Vulcan Industries in the State of Texas. LLC is the sole vendor/distributer representing Vulcan Industries in the State of Texas.
A formal quote was received from HRM Environmental LLC for an exact replacement automatic bar A formal quote was received from HRM Environmental LLC for an exact replacement automatic
bar
screen, control panel, wash press, and spare parts for $165,173.00. Staff contacted other automatic bar screen, control panel, wash press, and spare parts for $165,173.00. Staff contacted
other automatic bar
screen manufacture representatives and were given informal written quotes of $90,000 for an automatic screen manufacture representatives and were given informal written quotes of $90,000
for an automatic
bar screen only that will fit into the existing flow channel. The quote of $86,618 for the automatic bar bar screen only that will fit into the existing flow channel. The quote of $86,618
for the automatic bar
screen only from HRM Environmental is in line with other types of automatic bar screens. screen only from HRM Environmental is in line with other types of automatic bar screens.
With the support of the Purchasing Division, staff recommends purchase of the automatic bar screen With the support of the Purchasing Division, staff recommends purchase of the automatic
bar screen
(Item 1 in Quote), washing press (Item 3), and spare parts (Item 4) along with freight (Item 5) for (Item 1 in Quote), washing press (Item 3), and spare parts (Item 4) along with freight
(Item 5) for
$129,433.00. The existing control panel is stainless steel and all electrical components are available $129,433.00. The existing control panel is stainless steel and all electrical components
are available
locally. Staff does not recommend a replacement control panel (Item 2). locally. Staff does not recommend a replacement control panel (Item 2).
Benefits:
The availability of a second or standThe availability of a second or stand--by unit provides the following benefits:by unit provides the following benefits:
1.Redundancy for operations Redundancy for operations -- When the automatic bar screen is removed from service for repair a When the automatic bar screen is removed from service for
repair a
replacement unit is available to put into immediate servicereplacement unit is available to put into immediate service
2.Removes/reduces the potential safety concernsRemoves/reduces the potential safety concerns
3.Reduce extended use of the manual bar screen that allows larger waste objects into the Reduce extended use of the manual bar screen that allows larger waste objects into the
treatment plant process that will wear equipment, clog pumps and piping, add to additional treatment plant process that will wear equipment, clog pumps and piping, add to additional
processing of solids.processing of solids.
4.Cost savings for future headworks expansion Cost savings for future headworks expansion an automated bar screen is a major cost an automated bar screen is a major cost
component of an expansion. component of an expansion.
Liabilities:
Cost
Operating Costs:Operating Costs:
Reduce overtimeReduce overtime
Action Required of Council:Action Required of Council:
Consider approval or other action to award quote to HRM Environmental LLC for the purchase of Consider approval or other action to award quote to HRM Environmental LLC for the purchase
of
Automatic Bar Screen, Washing Press, and spare parts for $129,433.00 including freight.Automatic Bar Screen, Washing Press, and spare parts for $129,433.00 including freight.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
April 25, 2016
Ashley Ellison,
Purchasing Divison
City of La Porte, TX
Ashley:
HRM Environmental, LLC is the sole representative / distributor for Vulcan Industries,
Inc. products in the State of Texas. The proposed replacement stair screen offered from
Vulcan Industries through our representative, HRM Environmental, is a duplicate design
of the existing Vulcan stair screen in regards to size and materials currently installed in
--ewater treatment
facility. The proposed Vulcan replacement stair screen is a captive replacement piece of
equipment only available through Vulcan Industries.
Please contact me if you require additional information.
Sincerely,
Norm Jackman
National Sales Manager
(712) 642-2755
$3,687.00$2,640.00
$86,618.00$35,740.00$36,488.00
$86,618.00
$165,173.00
Extended Price
$3,687.00
$86,618.00$35,740.00$36,488.00
Unit Price
1111
Quantity
Unit
Total base Bid and alternates:
EAEAEAlump sum
Item Description
May 2016
BASE BID UNIT ITEMS Vulcan ESR-28/1570/6 Stair Screen Total Base BidAlternates Stair Screen Control PanelVulcan EWP 250/1200 Washing Press with washing valves and controls Spare Parts
listedFreight/Shipping
12345
No.
Item
City of La PorteLa Porte FY 16 Headworks Improvements
Bid Date: A.
P.O. BOX 390 / 212 SO. KIRLIN ST. MISSOURI VALLEY, IA 51555, USA
TELEPHONE (712) 642-2755 TELEFAX (712) 642-4256
QUOTATION
To:City of La PorteQuotation No.: 16/140
La Porte, TX
Subject:La Porte FY 16 Headworks ImprovementsDate: 5/9/2016
La Porte, TX
Bid Date:N/AF.O.B.: Factory Frt Allowed
Equipment: shipped 18-22 weeks after receipt of approved purchase order
MECHANICALLY CLEANED STAIR SCREEN
SCREENINGS WASHING PRESS
Vulcan Industries proposes to furnish and deliver One (1) Model ESR 28/1563/6 stair screen and
one (1) Model EWP 250/1200 washing press for installation in owner’s treatment plant. This
proposal includes stair screen drive unit, chain drives, moving and stationary lamellas, moving
and stationary frames, and discharge chute, washing press housing, compaction screw, drain pan,
discharge piping, inlet hopper, wash and flush water valves, all required electrical control panels
and other necessary items as listed below.
STAIR SCREEN QUANTITY:One (1)
NUMBER OF PIECES:Minimum practical for shipment and installation
PROJECT DETAILS:
Channel size:6'-0" wide x 4'-6" deep (4'-6" invert to operating floor level)
Lamella thickness:3 mm
Lamella clear spacing:6 mm (1/4")
Angle of inclination:57° from horizontal
Debris discharge height:4'-7" above top of channel
Motor power:3.0 hp
Electrical supply:460 volt, 3 phase, 60 cycle (by others)
MATERIALS OF CONSTRUCTION:
Moving lower lamellas:316 Stainless steel
Stationary lower lamellas:316 Stainless steel
Moving upper lamellas:Plastic
Stationary upper lamellas:Plastic
Side Frames:316 Stainless steel
Discharge Chutes:316 Stainless steel
Drive chains:Hardened carbon steel
Sprockets:Hardened carbon steel
Gear Reducers:Cast Iron/Manufacturers Standard
Motor:Cast Iron, TEFC
Enclosures:316 Stainless steel
Quotation Notes SQN-01 and Standard Terms and Conditions STC-001-1 and STC-001-2 accompanying are made part of this Quotation by reference hereto.
Vulcan Industries, Inc. - Page: 2 of 4Quotation No: 16/140
WASHER/COMPACTOR QUANTITY: One (1)
NUMBER OF PIECES:Minimum practical for shipment and installation
PROJECT DETAILS:
Capacity:Up to 33 cubic feet per hour each (batch)
Up to 99 cubic feet per hour each (continuous)
Screw Size:8-1/2" diameter
Angle of inclination:Horizontal
Debris discharge point:To match original press
Motor power:5.0 h.p.
Electrical supply:460 volt, 3 phase, 60 cycle (by others)
MATERIALS OF CONSTRUCTION:
Housings:316 Stainless Steel
Support legs:316 Stainless Steel
Compaction screws:Carbon steel
Discharge Piping:316 Stainless Steel
Inlet Hoppers:316 Stainless Steel
Gear Reducers:Cast Iron/Manufacturers Standard
Motors:Cast iron, explosion-proof
CONTROLS:
Main (remote) panel:NEMA 4X, One (1) panel required for each stair screen and
washer compactor.
Screen Control sequence:Programmable timers with differential level override
system. Motor starters, Allen-Bradley MicroLogix
programmable logic controller, Red Lion G307 operator
interface terminal, necessary relays, internal wiring and
other necessary components provided with control panel
per contract documents.
Washer/Compactor Control sequence:
Batch mode signaled by mechanical bar screen operation.
Programmable logic controller, operator interface terminal,
circuit breakers, control power transformers, necessary
relays, internal wiring and other necessary components
provided in stair screen control panel.
Screen Local panel:NEMA 4X stainless steel (1 local station provided for stair
screen). Includes Hand-Off-Auto switches and Emergency
Stop pushbuttons
Washer/Compactor local panel:
NEMA 4X stainless steel (1 local station provided for
washing press). Includes Hand-Off-Auto, Forward-Off-
Reverse selector switches, Initiate and Emergency Stop
pushbuttons
Vulcan Industries, Inc. - Page: 3 of 4Quotation No: 16/140
PAINTING:
Motors and Gear Reducers:Tnemec 69 epoxy
All other components:Cleaned and shop passivated after fabrication
SPARE PARTS:
a.Eight (8) stair screen plastic chain wheels
b.One (1) stair screen drive shaft key set
c.Six (6) stair screen chain tensioners
d.Twenty-five (25) feet stair screen cover retainer strip
e.Two hundred (200) stair screen lamella spacers
f.Three (3) washer compactor solenoid valve
g.One (1) washer compactor swivel joint
FIELD SERVICE:
Number of Trips:None included
Number of Days:None included
FREIGHT:
Number of containers:Minimum practical
Cost of Freight:Included to LaPorte, TX, USA
ITEMS PROVIDED BY OTHERS:
Installation of Equipment (including concrete, grout, etc.)
Interconnecting electrical wiring and conduit
Hand rails, platforms, grating
Other items not specifically included in this Quotation
STAIR SCREEN PRICE (Base Bid).....................................$86,618.00
TOTAL BASE BID PRICE.....................................$86,618.00
CONTROL PANEL PRICE (Alternate Bid)....................................$35,740.00
(includes controls for stair screen and washing press)
WASH PRESS PRICE (Alternate Bid)....................................$36,488.00
SPARE PARTS PRICE (Alternate Bid).....................................$3,687.00
FREIGHT PRICE (Alternate Bid).....................................$2,640.00
TOTAL BASE BID AND ALTERNATE BID....................................$165,173.00
Vulcan Industries, Inc. - Page: 4 of 4Quotation No: 16/140
NOTES:
1.This quotation is subject to our Standard Quotation Notes below and the Standard Terms and Conditions,
STC-001 included and made a part of this Quotation by reference hereto.
2.Additional information is available from the sales representative as follows:
HRM EnvironmentalAttn: Scott Hawkins
1426 Stone Trail DriveTel: 281-343-1993
Sugar Land, TX 77479FAX 281-343-1995
Mobile: 281-923-2023
3.SPECIFICALLY NOT INCLUDED: Unless otherwise outlined and defined within the written scope of the
quotation are:
Installation or demolition.
a)
b)Construction Items: Such as concrete foundations, base slabs, grout, sealants, field specified preparations and
coatings, etc.
Mechanical Items: Such as interconnecting pipe, pipe fittings, gaskets, hangers, supports, etc.
c)
d)Electrical Items: Such as motor control centers, disconnect switches, contactors, instrumentation, conduit,
interconnecting wire, potting, etc.
e)Maintenance Items: Such as tools, oil, grease, solvents, chemicals, light bulbs or tubes, etc.
4.SHIPMENT: The schedule outline on Page 1 of the quotation is our best estimate based upon material
availability. Vulcan Industries cannot assume any liability for delay caused by the unavailability of material which
is beyond our reasonable control.
5.PAYMENT: Payment shall be in accordance with Sheet STC-001, Article 4 ; B. The terms for payment are
independent of, and are not contingent on, third party contracts or commitments.
6.DELIVERIES: The equipment will be shipped on a flat bed truck to the first specified destination provided
suitable access roads exist for the delivering carrier. If delivering carrier cannot negotiate the construction site roads,
the Buyer shall provide for unloading at the nearest accessible site and shall be responsible for any additional transport
required to reach the project site.
30 days from the bid date by letter of intent or
7.ACCEPTANCE: The Buyer shall accept this quotation within
purchase order with payment terms that conform to the Terms and Conditions for Quotation or Sale, Sheet STC-001.
Price is subject to change without notice after this interval.
Purchase order, or agreement forms, that involve changes, disclaimers, special terms, etc. which conflict with our
Standard Quotation Notes and/or Terms and Conditions, may require additional time for processing of up to several
weeks, depending on the extent of legal and/or financial involvement that may be associated in a detailed examination.
Additionally, if such requirements involve added cost such charges shall be presented for written authorization prior
to further processing.
Where a mutual agreement cannot be reached VULCAN INDUSTRIES reserves the right to return all purchase
documents without further obligation or liability.
VULCAN INDUSTRIES
Norm Jackman
Sales Manager
STANDARDTERMSANDCONDITIONS8.ASSIGNMENT:Neitherpartyshallassignortransferthiscontract
1.DEFINITION:Thedefinitionoftermsused,interpretationofsalewithoutpriorwrittenconsentoftheotherparty.Asaconditionofany
agreementandrightsofpartiesheretoshallbeconstruedunderandsuchwrittenconsent,suchassignmentshallbesubjecttothetermsand
conditionshereinandnogreaterrightsorremediesshallbeavailableto
theassignee.
hereinmeanstheperson,companyorcorporationtowhomthequotation
9.PATENTS:TheSellershalldefendtheBuyerandtheultimateownerof
servicesdescribedherein.ThesetermsandconditionsapplyunlesstheEquipmentfromallegedoractualinfringementofanyUnitedStates
specificallynotedonthequotation.patentbytheequipmentfurnishedpursuantheretoifproperlynotified
andgivenanopportunitytodosowithfriendlyassistance.TheSeller
2.ACCEPTANCE:Allquotationsareforacceptancewithinthelimitsshallpayalldamagesandcostawardedbyacompetentcourtinany
establishedthereinandbeyondwhicharesubjecttochangewithoutnotice.litigationthusdefendedorofwhichitmayhavehadnoticeand
Ifthisquotationconstitutesanacceptanceofanoffer,suchacceptanceisopportunitytodefendasaforesaid.Specificallyexceptedwouldbeparts
ofspecialdesign,construction,ormanufacturespecifiedbyand
quotation.originatingwiththeBuyerortheultimateowner.
Anytermsproposedinbuyersacceptanceofthisquotationwhichaddto,10.WARRANTY:TheSellerwarrantsallEquipmentofitsownmanufacture
varyfrom,orconflictwiththetermshereofareherebyobjectedtoandtobefreeofdefectscausedbyfaultymaterialorworkmanshipand
rejectedandshallnotconstituteanypartofanycontractresultingfrom
thisquotation.Anysuchproposedtermsshallhavenoforceoreffectandfactory,suchpartorpartsthereofthatprovedefectiveundernormal
thetermshereinshallconstitutethecompleteandexclusivestatementofusewithineighteen(18)monthsfromdateofshipmentortwelve(12)
thetermsandconditionsofanycontractresultingfromthisquotation
andmaybemodifiedonlybywritteninstrumentexecutedbytheauthorizedobligationunderthiswarrantyislimitedtotheaboveanddoesnot
representativeofbothparties.applytoreplacementorrepairs,whicharerequiredastheresultof
improperinstallation,misuse,maladjustment,abnormaloperating
3.PRICES:PricesforEquipmentincludedinthisquotationaresubjecttoconditions,orlackofroutinemaintenance.Nordoesthiswarranty
thespecificoutlineherein.includefurnishingofserviceformaintenanceorproblemsarisingfrom
theforegoingcauses.
4.PAYMENT:(A.Domestic)Net30days,basicorders;(B.Domestic)
90%Net30days,10%Net30daysafterstart-upbutnottoexceed120TheSellershallnotbeliableforanyclaims,losses,laborexpensesor
daysafterinitialbilling.(C.Domestic)95%Net30days,5%Net30daysdamages,directorconsequential,resultingdirectlyorindirectlyfrom
afterstart-upbutnottoexceed120daysafterinitialbilling.(D.theuseof,orinabilitytouse,itsproducts,ortheotherconsequential
International)IrrevocableLetterofCredit-Paymentdueatsight,lossofdamageofanynaturearisingfromanycause.
availableatFirstNationalBank,Attn:InternationalTradeServices,134
South13thStreet,Suite100,Lincoln,NE68508USA,Telex:484410ThiswarrantyisthesolewarrantyoftheSellerandanyother
FIRSTNATBKOMA,SWIFT:FNBOUS44LIN.Tel:402-323-5258Fax:warrantiesexpress,impliedinlaw,impliedinfactincluding
402-323-5219;ABA#104000016(E.International)Paymentwillbeanywarrantiesofmerchantabilityandfitnessforuse,arehereby
wiredtoouraccountperthefollowing:30%withpurchaseorder,30%specificallyexcluded.
withapprovalofsubmittals,30%upondeliverytoplantand10%after
unitStart-up(tobesentwithfactoryservicetech).11.QUALIFICATIONS:ThiswarrantyisvoidunlesstheBuyerprovides
protectivestorage,installsandmaintainstheequipmentinaccordance
Ifbuyerdelaysshipment,paymentshallbecomeduefromthescheduled
datewhenequipmentisreadyforshipment.IfBuyerdelayscompletionrepresentativeshastheauthoritytoalter,orenlargethetermsofthis
ofmanufacture,SellermayrequirepaymentaccordingtothepercentagewarrantyorobligatetheSellerbeyondthetermsofthiswrittenwarranty.
ofEquipmentcompletion.EquipmentheldfortheBuyershallbeatthe
12.LIABILITYLIMITATIONS:TheaggregatetotalliabilityoftheSeller
Seller.inconnectionwiththeperformanceofthiscontract,whetherforbreach
ofcontractorwarranty,negligenceorotherwise,shallinnoevent
Accountspastdueshallaccrueinterestchargesatarateof1.5%perexceedthepurchasepriceoftheunitofEquipmentuponwhichsuch
month,(18%annualrate),wherepermittedbyapplicablelaw.Buyershallliabilityisbased.
paySellerreasonablecostofcollectionorsecuringmoneydueandunpaid,
13.CANCELLATION:Anycontractresultingfromthisquotationcannot
becancelledexceptwithwrittenconsentoftheSelleranduponterms,
5.TAXES:Pricesdonotincludepresentorfuturesales,use,occupation,whichwillindemnifytheSellerfromanyloss,occasionedthereby.
exciseorothertaxesinrepeatofmanufacturesales,ordeliveryof
EquipmentwhichshallbepaidbytheBuyerunlessthisisspecifically14.CHANGES:IftheBuyerrequestschangesofdesign,configuration,or
definedandoutlinedinthebodyofthequotationaspaidbytheSeller.Ifquantities,otherthanasoutlinedbythequotation,theseshallbein
tax-exempt,BuyershallsupplytotheSelleravalidexemptioncertificate.writingrecognizinganypriceincreaseorreductionresultingtherefrom.
Ifnotexempt,BuyershallsupplyallothertaxinformationrequiredbyTheSellerreservestherighttochangeormodifythedesign,
Seller.constructionormaterialthatareequaltoorsuperiortothatoriginally
coveredbythequotation,subjecttoapprovalbyapplicablereviewing
6.SCHEDULE:Deliverydatesshallbeinterpretedasestimatedandinnoauthorities.
15.SHORTAGES:AllclaimsbytheBuyerforshortagesmustbemadein
strikes,labordifficulties,fires,actsofgovernmentormilitaryforces,writingtotheSellerwithinthirty(30)daysaftershipmentorwithten
transportation,procurementoranyothercausebeyondthereasonable(10)daysafterreceiptbytheBuyer,whicheverfirstoccurs.
controloftheSeller.Noprovisionforliquidateddamagesforanycause
shallapplyunderthisorder.16.O.S.H.A.:TheSellershallendeavortocomplywiththeOccupational
HealthandSafetyActof1970inthedesignandmanufactureof
7.TITLE/RISKOFLOSS:TitleandriskoflossshallpasstotheBuyerEquipmentunderthiscontract.Complianceforthetotalinstallation,
upontenderofdeliveryF.O.B.manufacturingfacilityunlessotherwiseuse,operationandothermattersbeyondthecontroloftheSellercannot
agreeduponbytheparties,exceptthatasecurityinterestintheEquipmentbeassumedbytheSellerastoresponsibilityforcompliancewithsuch
shallremainwiththeSeller,regardlessofmodeofattachmenttorealtyorlawsandregulation,orotherStateandLocallawsandregulation,whether
otherproperty,untilfullpaymenthasbeenmadetherefore.Buyeragreesbywayofindemnity,warrantyorotherwise.
todoallthingsandactsnecessarytoprotectsaidsecurityinterest.
STC-001
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
033033
Sharon ValianteSharon ValianteSource of Funds:Source of Funds:
Requested By:Requested By:
033.7071.531.1100033.7071.531.1100
Public WorksPublic WorksAccount Number:Account Number:
Department:Department:
$447,083$447,083
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Amount
Other:
$337,779$337,779
Requested:Requested:
AttachmentsAttachments : :
Budgeted Item:Budgeted Item:YESYESNONO
1. Access Report Sealed Bids Access Report Sealed Bids
2. Bid Tab FY 2016 Bid Tab FY 2016
3. Bid Form Bid Form--16015 Precise Services, Inc.16015 Precise Services, Inc.
4. Concrete Repair List Concrete Repair List
5. Concrete Street Repair Location Map Concrete Street Repair Location Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Pavement Management Programs are designed to manage and maintain existing infrastructure. Until Pavement Management Programs are designed to manage and maintain existing infrastructure.
Until
March of 2013, Public Works staff relied solely on citizen requests for pavement repairs and staff noted March of 2013, Public Works staff relied solely on citizen requests for pavement
repairs and staff noted
repair sites to determine the candidates for the repair program. In March 2013, staff contracted with a repair sites to determine the candidates for the repair program. In March 2013,
staff contracted with a
firm to conduct an assessment to provide a condition rating for all the street segments in the City. The firm to conduct an assessment to provide a condition rating for all the street
segments in the City. The
information from the assessment is used as a planning tool that assists the Department in developing a information from the assessment is used as a planning tool that assists the Department
in developing a
city-wide paving improvement program. The goal of a street condition assessment is to determine wide paving improvement program. The goal of a street condition assessment is to determine
which streets will require repair and maintenances. which streets will require repair and maintenances.
The assessment assigns a condition rating to street segments. The condition rating ranges in The assessment assigns a condition rating to street segments. The condition rating ranges
in
magnitude (1magnitude (1magnitude (1magnitude (1----9, with a 1 being very poor or failing and a 10 being very good) depending on the severity 9, with a 1 being very poor or failing
and a 10 being very good) depending on the severity 9, with a 1 being very poor or failing and a 10 being very good) depending on the severity 9, with a 1 being very poor or failing
and a 10 being very good) depending on the severity
of the distresses that each segment is rated against. On the rating scale, those segments or areas of the distresses that each segment is rated against. On the rating scale, those
segments or areas
within those segments that rate in the range between a 1 and a 5 are candidates for concrete repairs. within those segments that rate in the range between a 1 and a 5 are candidates
for concrete repairs.
Historically, each year, the Public Works Department has identified failed concrete pavement sections Historically, each year, the Public Works Department has identified failed concrete
pavement sections
as candidates for repairs, prepared bid documents and solicited bids to perform the work. This yearas candidates for repairs, prepared bid documents and solicited bids to perform the
work. This years
program is much the same. Utilizing the condition assessments, staff noted sites, and customer program is much the same. Utilizing the condition assessments, staff noted sites, and
customer
requests for site repairs, contract documents and specifications were prepared by Lyle & Perossa for requests for site repairs, contract documents and specifications were prepared by
Lyle & Perossa for
an annual contract to repair concrete street failure locations that will be repaired as they are identified. an annual contract to repair concrete street failure locations that will
be repaired as they are identified.
The bid was prepared on a unit price basis with an option to renew the contract for an additional year at The bid was prepared on a unit price basis with an option to renew the contract
for an additional year at
the same unit prices bid. The unit prices will be used to prepare work orders that will be issued to the the same unit prices bid. The unit prices will be used to prepare work orders
that will be issued to the
contractor.
Solicitations for bids for the Bid #16016 Solicitations for bids for the Bid #16016 FY 2016 Concrete Street RepairFY 2016 Concrete Street Repairwas issued on April 14, was issued
on April 14,
2016. Twenty2016. Twenty--seven (27) vendors accessed the bid document and five (5) contractors returned bids. seven (27) vendors accessed the bid document and five (5) contractors
returned bids.
The lowest and best bid was received from Precise Services, Inc. with a total base bid of $269,779. The lowest and best bid was received from Precise Services, Inc. with a total base
bid of $269,779.
Precise Services, Inc. is located in Porter, Texas, and has successfully completed concrete paving Precise Services, Inc. is located in Porter, Texas, and has successfully completed
concrete paving
work for the Cities of Bay City, Shore Acres, and Conroe. Current projects include Annual Sidewalk and work for the Cities of Bay City, Shore Acres, and Conroe. Current projects include
Annual Sidewalk and
Maintenance Project for the City of Pearland, Sidewalk Project for the City of Deer Park, and Road Maintenance Project for the City of Pearland, Sidewalk Project for the City of Deer
Park, and Road
Construction for Harris County Pct1. Construction for Harris County Pct1.
This annual concrete street repair project is budgeted out of the Street Maintenance Tax Program Fund This annual concrete street repair project is budgeted out of the Street Maintenance
Tax Program Fund
(033) with available funding of $447,083. Staff expect to spend the minimum total base bid ($269,779) (033) with available funding of $447,083. Staff expect to spend the minimum total
base bid ($269,779)
and recommend an option to spend an additional $68,000 for other streets as deemed necessary, and recommend an option to spend an additional $68,000 for other streets as deemed necessary,
making the total project budget $337,779. This contract can also be utilized for emergency repairs making the total project budget $337,779. This contract can also be utilized for
emergency repairs
throughout the year. throughout the year.
The following streets are scheduled for repair in FY 2016: The following streets are scheduled for repair in FY 2016:
1.Valley Brook Valley Brook Parkcrest to Ridgecrest and at Valley Brook CtParkcrest to Ridgecrest and at Valley Brook Ct
2.Beachhaven Beachhaven Somerton to GladwyneSomerton to Gladwyne
3.Farrington Farrington Glenview to CrestwayGlenview to Crestway
4.Bay Forest Dr.Bay Forest Dr.
5.Old Hickory @ Quiet HillOld Hickory @ Quiet Hill
6.Green Leaf Green Leaf culcul--dede--sacsac
If, by mutual agreement, the contract is renewed for an additional year in FY 17, a listing of streets for If, by mutual agreement, the contract is renewed for an additional year in
FY 17, a listing of streets for
FY 17 will be presented to the Contractor at the time of renewal. FY 17 will be presented to the Contractor at the time of renewal. Staff would expect to spend a similar Staff would
expect to spend a similar
amount in FY 17. amount in FY 17.
Project Benefits, Liabilities, and Operating Cost: Project Benefits, Liabilities, and Operating Cost:
Benefits:
The proposed project provides cost effective approach to pavement management and timely The proposed project provides cost effective approach to pavement management and timely
maintenance of existing public facilities that have been identified for necessary repairs.maintenance of existing public facilities that have been identified for necessary repairs.
Liabilities of Maintaining the Status Quo:Liabilities of Maintaining the Status Quo:
Level of service decline Level of service decline -- A citizen request for service likely kicked off the initial investigation of a A citizen request for service likely kicked off the
initial investigation of a
few of the pavement repair areas that will be addressed in this program. few of the pavement repair areas that will be addressed in this program.
Deferred maintenance Deferred maintenance -- adds cost, and some cases significant costs (reconstruction) and work adds cost, and some cases significant costs (reconstruction) and work
hours to future budget years. hours to future budget years.
Operating Costs:Operating Costs:
No new facilities will be added with this project. No new facilities will be added with this project.
Action Required of Council:Action Required of Council:
Consider approval or other action to award bid # 16016 FY2016 Concrete Street Repair Contract to Consider approval or other action to award bid # 16016 FY2016 Concrete Street Repair
Contract to
Precise Services, Inc. at the unit prices bid and allocate an additional $68,000 for emergency repairs Precise Services, Inc. at the unit prices bid and allocate an additional $68,000
for emergency repairs
and other street repairs as necessary for a total contract price of $337,779. and other street repairs as necessary for a total contract price of $337,779.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Access Report
AgencyCity of La Porte (TX)
Bid Number16015
Bid TitleFY 2016 Concrete Street Repair
Vendor NameAccessed First Time
BidClerk2016-04-18 05:49 AM CDT
AMTEK2016-04-21 01:22 PM CDT
Brooks Concrete Inc2016-04-19 09:06 AM CDT
Legion Contracting Services, Inc.2016-05-02 11:41 AM CDT
Conrad Construction Co., LTD2016-04-21 11:18 AM CDT
Detail Construction2016-04-17 09:11 PM CDT
Perkens WS Corporation2016-04-14 11:48 AM CDT
ISI Contracting, Inc.2016-04-14 11:28 AM CDT
North America Procurement Council2016-04-14 10:02 PM CDT
Teamwork Cnstruction2016-04-14 09:55 PM CDT
aztec remodeling &landscaping company2016-04-15 02:32 PM CDT
TLC Trucking & Contracting, Inc.2016-04-15 09:05 AM CDT
Onvia2016-04-14 03:22 PM CDT
The Blue Book Building & Construction Network2016-04-22 09:48 AM CDT
I Sqft Plan Room2016-04-15 05:02 AM CDT
El Dorado Services Inc.2016-04-15 08:55 PM CDT
All Points Inspection Services, Inc.2016-04-22 08:41 AM CDT
Taylor & Taylor Construction2016-04-14 10:41 AM CDT
Hearn Company2016-04-15 02:32 PM CDT
GW Phillips Construction, INC. 2016-04-14 11:36 AM CDT
AAA Asphalt Paving Inc.2016-04-14 10:37 AM CDT
Precise Services Inc.2016-04-22 08:05 AM CDT
Construction Software Technologies2016-05-04 04:28 AM CDT
Texas concrete and remodeling 2016-05-06 11:15 AM CDT
iSqFt2016-04-16 02:44 PM CDT
Public Works2016-05-10 07:55 AM CDT
RAC Industries, LLC2016-05-02 09:56 AM CDT
FY 2016 Concrete Street Repair
Documents
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Bid 16015 FY 2016 Concrete Street Repair
Price
Extended
Contracting
Price
ISI
Unit
Price
Extended
Industries
Price
RAC
Unit
Price
Concrete
Extended
Price
Phillips
Unit
GW
Price
Extended
Concrete
Price
Brooks
inc
Price
$269,779.00$330,069.76$336,034.00$380,714.80$464,206.00
Services,
PriceExtended
Precise
Unit
LF1780$3.65$6,497.00$6.55$11,659.00$6.00$10,680.00$7.00$12,460.00$4.00$7,120.00LF100$3.65$365.00$6.76$676.00$7.00$700.00$10.00$1,000.00$6.00$600.00LF100$33.00$3,300.00$20.80$2,080.00$6.00$600.00$21.0
0$2,100.00$5.00$500.00LS6$750.00$4,500.00$520.00$3,120.00$1,500.00$9,000.00$1,610.00$9,660.00$3,000.00$18,000.00LF100$7.50$750.00$7.80$780.00$8.00$800.00$7.00$700.00$12.00$1,200.00
SY3094$10.50$32,487.00$8.24$25,494.56$18.00$55,692.00$7.00$21,658.00$33.00$102,102.00SY320$29.00$9,280.00$14.56$4,659.20$18.00$5,760.00$9.00$2,880.00$42.00$13,440.00SY3094$50.00$154,700.00$69.00$213,
486.00$58.00$179,452.00$79.70$246,591.80$76.00$235,144.00SY100$23.75$2,375.00$8.24$824.00$12.00$1,200.00$5.10$510.00$14.00$1,400.00SY700$55.25$38,675.00$72.80$50,960.00$68.00$47,600.00$99.20$69,440.0
0$78.00$54,600.00SF100$7.00$700.00$6.89$689.00$58.00$5,800.00$10.00$1,000.00$9.00$900.00SF100$5.00$500.00$5.89$589.00$7.00$700.00$10.00$1,000.00$8.00$800.00SY100$5.00$500.00$4.16$416.00$6.50$650.00$6
.00$600.00$5.00$500.00
EA6$200.00$1,200.00$200.00$1,200.00$450.00$2,700.00$115.00$690.00$300.00$1,800.00EA6$200.00$1,200.00$155.00$930.00$700.00$4,200.00$230.00$1,380.00$250.00$1,500.00
Ton150$38.50$5,775.00$41.69$6,253.50$35.00$5,250.00$31.30$4,695.00$84.00$12,600.00Ton150$46.50$6,975.00$41.69$6,253.50$35.00$5,250.00$29.00$4,350.00$80.00$12,000.00
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DescriptionUnitQuantityUnit
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ITEMS
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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Matt Hartleib, HR ManagerMatt Hartleib, HR ManagerSource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
Human ResourcesHuman Resources
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Proposed Policy Language Proposed Policy Language--Bereavement Bereavement
LeaveLeave
2. Current Policy Current Policy
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The current Employee Policies Handbook includes a section covering Bereavement Leave for The current Employee Policies Handbook includes a section covering Bereavement Leave for
employees experiencing a loss of a family member. The intent of this policy is allow employees time off employees experiencing a loss of a family member. The intent of this policy is
allow employees time off
from work to attend the funeral or attend to other related matters. A recent review of the language of the from work to attend the funeral or attend to other related matters. A recent
review of the language of the
policy revealed some potential unintended limitations.policy revealed some potential unintended limitations.
Specifically the current language provides only three days of bereavement leave per calendar year. It is Specifically the current language provides only three days of bereavement leave
per calendar year. It is
conceivable that an employee may experience more than one qualifying loss in a calendar year. Staff conceivable that an employee may experience more than one qualifying loss in a calendar
year. Staff
recommends changing recommends changing per calendar yearper calendar yearto to per incidentper incidentto align with the intent of this benefit.to align with the intent of this
benefit.
Secondly, the list of covered relations currently does not include grandchildren. Spouses, siblings, Secondly, the list of covered relations currently does not include grandchildren.
Spouses, siblings,
parents, foster parents, and grandparents are included. Staff recommends the addition of grandchildren parents, foster parents, and grandparents are included. Staff recommends the addition
of grandchildren parents, foster parents, and grandparents are included. Staff recommends the addition of grandchildren parents, foster parents, and grandparents are included. Staff
recommends the addition of grandchildren
to the approved list and removing the reference to foster parents. The resulting list of spouse, child, to the approved list and removing the reference to foster parents. The resulting
list of spouse, child,
parent, sibling, grandparent, and grandchildren provides clarity of covered relations and allows for parent, sibling, grandparent, and grandchildren provides clarity of covered relations
and allows for
reasonable management discretion regarding the specific nature of those relations (step, foster, etc.)reasonable management discretion regarding the specific nature of those relations
(step, foster, etc.)
Action Required of Council:Action Required of Council:
Consider approval or other action to change Handbook Chapter 7 Section 13 Bereavement Leave to Consider approval or other action to change Handbook Chapter 7 Section 13 Bereavement Leave
to
provide leave per incident and to include grandchildren in the list of covered family members.provide leave per incident and to include grandchildren in the list of covered family members.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
7.13 Bereavement Leave
The City will grant a maximum of 3 days bereavement leave per incident for an employee to attend the funeral
of a family member including spouse, and the following of either the employee or spouse: child, sibling, parent,
grandparent, or grandchild. Department Directors may approve the employee's request to take sick and/or
vacation leave in addition to the 3 days bereavement leave as follows:
1. The first 3 days will be charged to bereavement leave
2. Days 4 through 6 may be charged to sick leave. Leave exceeding 6 days will be charged to
vacation.
3. Employees have the option to use vacation rather than sick leave for days 4 through 6
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
ConsultingConsulting
Matt Hartleib, HR ManagerMatt Hartleib, HR ManagerSource of Funds:Source of Funds:
Requested By:Requested By:
0146144515500401461445155004
Human ResourcesHuman ResourcesAccount Number:Account Number:
Department:Department:
$40,000.00$40,000.00
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$47,500.00$47,500.00
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Access Report from Public Purchase Access Report from Public Purchase--
16506
2. Detailed Evaluation Summary Detailed Evaluation Summary
3. IPS Presentation IPS Presentation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
stst
On March 1 the City initiated the RFP process for a benefits consultant in preparation for the previous the City initiated the RFP process for a benefits consultant in preparation for
the previous
contract with McGriff, Seibels & Williams of Texas, Inc. expiring in May 2017. The request for proposals contract with McGriff, Seibels & Williams of Texas, Inc. expiring in May 2017.
The request for proposals
ththstst
was advertised on March 24was advertised on March 24 and March 31 and March 31 in the Bay Area Observer and posted on Public Purchase in the Bay Area Observer and posted on Public Purchase
and the Citys website. Additionally, 34 firms received a direct email notification. 14 firms downloaded s website. Additionally, 34 firms received a direct email notification. 14 firms
downloaded
the RFP from Public Purchase and proposals were received from Crystal Company, Gallagher Benefit the RFP from Public Purchase and proposals were received from Crystal Company, Gallagher
Benefit
Services, and IPS Advisors. An independent internal review was conducted by staff (Assistant City Services, and IPS Advisors. An independent internal review was conducted by staff (Assistant
City
Manager, Director of Finance, and Human Resources Manager) with IPS Advisors as the consensus Manager, Director of Finance, and Human Resources Manager) with IPS Advisors as the consensus
top pick. Staff reviewed the proposals received and the staff evaluation ratings with the 172 Committee top pick. Staff reviewed the proposals received and the staff evaluation ratings
with the 172 Committee
th
on April 29. At that meeting, it was decided to request in. At that meeting, it was decided to request in--person presentations from each of the three person presentations from each
of the three
firms to better determine their ability to meet the needs of the City. Those presentations were conducted firms to better determine their ability to meet the needs of the City. Those
presentations were conducted
ththth
on May 13 and May 16 and May 16. Reference discussions were conducted with current clients of IPS Advisors . Reference discussions were conducted with current clients of IPS Advisors
and Gallagher in addition to the reference surveys on all proposals included in the RFP process. At a and Gallagher in addition to the reference surveys on all proposals included in
the RFP process. At a
rdrd
172 Committee meeting held on May 23172 Committee meeting held on May 23 a unanimous decision was made to recommend IPS a unanimous decision was made to recommend IPS
Advisors as the benefits consultant for the City.Advisors as the benefits consultant for the City.
The contract with IPS includes a rate guarantee for three years and also places 100% of the fee at The contract with IPS includes a rate guarantee for three years and also places 100%
of the fee at-risk
based on a mutually agreed upon performancebased on a mutually agreed upon performance--based criteria. Specific logistics of the performancebased criteria. Specific logistics of the
performance-
based criteria are being finalized by IPS and City staff for inclusion in the contract. A representative of based criteria are being finalized by IPS and City staff for inclusion in
the contract. A representative of
IPS will be present at the Council meeting to answer any questions from Council. IPS will be present at the Council meeting to answer any questions from Council.
This account has a total budget of $40,000. The City paid McGriff, Seibels & Williams a total of $17,500 This account has a total budget of $40,000. The City paid McGriff, Seibels
& Williams a total of $17,500
for services through the end of the current contract, which leaves a $22,500 account balance. The for services through the end of the current contract, which leaves a $22,500 account
balance. The
value of the IPS contract through this current fiscal year is $15,833.33. value of the IPS contract through this current fiscal year is $15,833.33.
Action Required of Council:Action Required of Council:
Consider approval or other action to contract with IPS Advisors as the CityConsider approval or other action to contract with IPS Advisors as the Citys benefits consultant at an s
benefits consultant at an
annual fee not to exceed $47,500.00.annual fee not to exceed $47,500.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Access Report
AgencyCity of La Porte (TX)
Bid Number16506
Bid TitleInsurance Benefits Consulting Services
Vendor NameAccessed First TimeMost Recent Access
Marsh & McLennan Agency2016-03-24 12:37 PM CDT2016-03-24 12:38 PM CDT
Perkens WS Corporation2016-03-24 12:52 PM CDT2016-04-11 12:39 PM CDT
BancorpSouth Insurance Services, Inc.2016-03-29 03:28 PM CDT2016-03-29 03:30 PM CDT
North America Procurement Council2016-03-25 10:15 PM CDT2016-04-27 04:40 AM CDT
SWBC Insurance Services, Inc.2016-03-24 04:24 PM CDT2016-03-24 04:24 PM CDT
Onvia2016-03-24 04:49 PM CDT2016-05-25 04:19 AM CDT
Kelsey-Seybold Clinic2016-03-28 08:56 AM CDT2016-03-28 08:57 AM CDT
OPEN MINDS2016-04-01 09:30 AM CDT2016-04-01 09:30 AM CDT
Station & Ayers Insurance Planning2016-03-24 09:32 AM CDT2016-03-24 09:39 AM CDT
IPS Advisors2016-03-24 09:06 AM CDT2016-03-30 11:11 AM CDT
Financial Benefit Services2016-03-28 10:07 AM CDT2016-03-28 10:10 AM CDT
The Segal Company2016-03-24 11:12 AM CDT2016-03-24 11:13 AM CDT
Crystal 7 Company2016-04-04 12:04 PM CDT2016-04-08 04:21 PM CDT
Gallagher Benefits2016-03-30 04:43 PM CDT2016-03-30 04:44 PM CDT
Documents
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
RFP 16506 Insurance Benefits Consulting Services.pdf
BC
Advisors
A
Consultant
CompanyIPS
Benefits
BC
&
A
Insurance
#16506
RFP
GallagherCrystal
BC
for
J.
Arthur
4.43.854.554.554.23.854.955.25.28.98.359.059.058.78.359.189.439.43
Worksheet
40%3.22.83.23.22.82.83.644
cost)26.326.1$28.0
Evaluation
Cost)
Final
(including
(before
Experience
&
Total
Services15%1.21.051.351.351.41.051.351.21.2
Results
Sub
FINAL
CriteriaWeightA QualificationsAdditonalCost45%4.54.54.54.54.54.54.234.234.23 Cost$45,000.00$45,000.00$47,500.00
ArthurJ.GallagherIPSAdvisors
Crystal&Company
BCBCBC
CriteriaAAA
CostEstimate
1010101010109.49.49.4
Qualifications/Experience
87887791010
AdditionalServices879997988
IPS
Approach
Why
Proposition
IntroductionIPS Advisors TeamStrategy and TrendsValue Project Methodology Summary
BenefitCloud
Sample Monthly Reporting Package
I.II.III.IV.V.VI.Appendices a. Sample Five Year Benefit Strategyb. c.
TABLE OF CONTENTS
and
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Brian Wilson Brian joined IPS in June, 2011. He has been in the industry since 1996, working on the broker and carrier side of the business. His experience in account management and
renewals provide the expertise that our clients expect. Brian currently is the Account Manager for the City of La Porte handles the South Texas Region for IPS Advisors Dominique DominiqueworkscostBu
siness Charlotte CharlottebackgroundBrentresponsibilitiesRequest
YOUR
2016
2001
AND TRENDS
The New Health Care Imperative Survey
Although health care trends have reduced to historically low levels they continue to outpace inflation. Plan design and contribution strategies have contributed significantly to the
lower inflation rates.Signs point to future escalation ahead including expected double digit trend rates for pharmacy.
III. STRATEGY
Source: Towers Watson / NBGH
HEALTH CARE COST TRENDS:
PER CAPITA COSTS
AND TRENDS
health care costs are expected to reach $12,041 per employee per year in 2015, up 4.1% from $11,567
TowersWatsonWillis
Total from 2014.Per Capita Health Care costs vary greatly by industry.
STRATEGY
Source:
HEALTH CARE COST TRENDS
AND TRENDS
widespread trend in healthcare strategy recalibration is underway across the country due to
A rising employer costs, economic factors and the Patient Protection and Affordable Care Act.
STRATEGY
STRATEGY RECALIBRATION
AND TRENDS
The New Health Care Imperative Survey
STRATEGY
Source: Towers Watson / NBGH
TOP 10 STRATEGIC FOCUS AREAS FROM EMPLOYERS
and
Engagement
Consumerism
Health
Improvement
Funding
Employer
AND TRENDS
Delivery
Healthcare
Pharmacy
Multiple studies indicate that the emerging strategies and best practices in the following areas will drive health care strategic direction over the next three years. Employers who
have implemented the most best practices show a significant difference in per employee costs than those who have implemented the fewest. Both Mercer and Willis Towers Watson surveys
have shown that cost varies from $700 to $2,000 per employee per year.
STRATEGY
EMERGING STRATEGIES AND BEST PRACTICES
industry and
solutions
with some of the leading carriers in the
standard benefits
-
PROPOSITION
LEVERAGE
VALUE
you:
IV.
MARKET IPS maintains over 300 clients with over 277,000 employee lives. Our size allows our clients access to our relationships gives
to
IPS
the
who
apply
25
in
advises
The
collective
.
that
team
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and
size
Welfare
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Alliance
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local
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and
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and
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Health
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opportunities
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over
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plans
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Services
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municipalities
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participation
of
With
PROPOSITION
behalf
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clients
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000
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EXPERIENCE Municipal / State Government:Intohaspublic7 Government Associations IPSpurchasingour Interlocal Agreements IPSBenefitsArrangements
and statistics to help you:
benefits plan, contribution structure and utilization data against
term health care strategy
-
SERVICES
prepare monthly and quarterly claim reporting to include (but not benchmark the
SERVICES
Review
Drill down to root causes of health care cost (includes benchmarking)Measure ROI of wellness and disease management activities Improve plan and benefit design Develop a long
· · · ·
IV. CORECORE
CLAIMS / BENEFIT ANALYSIS Utilization information, medical claims, pharmacy claims, Monthly Claims / Quarterly Claims Updates IPS Advisors will limited to) monthly medical / prescription
/ dental claims by plan, large claims analysis, (as applicable), monthly enrollment by plan, and monthly budget reconciliation. Benchmarking Analysis IPS Advisors will our data base.
Benchmarking will be broken down by industry, size, and geographic location. This information will be used in our analysis and recommendations.
:
Modeling
Modeling and Subsidy Analysis
Active, Pre and Post 65 Retirees
of our clients utilize alternative funding benefits strategies.
-
PROPOSITION
50%
Benefit Design ACA Impact Analysis Cadillac Tax Assessment
Budget Projections Contribution
· · ·
· ·
Analysis
VALUE
CLAIMS / BENEFIT ANALYSIS Actuarial IPS Advisors has on staff actuarial services. These services include but are not limited to Alternative Funding Strategies IPS Advisors has extensive
experience in implementing alternative funding strategies for health and welfare programs. These strategies include MERP, GAP, Partial Self Funding, Minimum premium and more. Currently,
Retiree Benefit Strategies IPS will assist the City of La Porte in establishing strategies to manage pre and post 65 retiree liabilities. These include but are not limited to carve
out options, subsidy strategies, policy recommendations and benchmarking.
and
order
network
perform a
client savings. These
files and
strength, network alternatives
including
City
disruption and maximize
view of network
determine if direct contracts are needed in
medical and pharmacy claim
transparent
providers to
to make informed decisions.
PROPOSITION
ability
PROPOSAL
Analysis
.
VALUE
maximize claims savings. IPS will assist the City in negotiating and drafting contracts with
REQUEST FOR RFP Process and Analysis IPS will manage the entire RFP process on behalf of the IPS will provide analysis and recommendations for Finalists. We will then request and
negotiate best and final offer and present analysis includingplan design, network and contribution alternatives. NETWORK AND DISCOUNT ANALYSIS Network As part of the RFP process, IPS
will collect disruption, discount and pharmacy analysis to limit processes will provide the City with a Direct Contracting IPS Advisors will evaluate the local to providers
Initiatives
program and will provide strategic recommendations to maximize
PROPOSITION
Health and Wellness Clinics
Site
-
programs implemented.
Accountable Care OrganizationsTelemedicineIncentive Plan DesignsOnTobacco Cessation and Weight Management Programs
Value Based Plan DesignsConcierge and Transparency ServicesDirect Contracting for Primary and Preventive CareBiometric Screening and HRA Executive Physicals and Concierge Medicine
·· · ··
·· · · ·
VALUE
HEALTH RISK MANAGEMENT IPS will provide the City with guidance and support in identifying and implementing feasible solutions to impact participant health and behavior, while ensuring
they are receiving the highest quality care throughout the health care continuum.
IPS will evaluate the participation and return on investment. IPS will assist in securing vendor services where needed, participate in implementation processes and will actively
monitor the success and return on investment of
implementation,
-
offering only
. This will include analysis of Employer Mandate and
% are offering a consumer driven health
PROPOSITION
60
employees.
mail blasts, communication booklets, lunch and learns, and webinars. These efforts are a
-
(HSA or HRA) as an option to traditional plans and 15% have
VALUE
lan
CONSUMERISM Consumer Driven Health Plans IPS Advisors has extensive experience in creating and implementing effective Consumer Driven Health Plan strategies. In our base of clients,
pimplemented a full replacement CDHP strategy CDHP options to As part of employee education, IPS will assist the City in providing preimplementation, and post implementation communications
campaigns. These communication efforts include ehighly critical step in achieving and maintaining a successful CDHP platform. HEALTH CARE REFORM Patient Protection and Affordable Care
Act With the passage of Health Care Reform, IPS is armed with compliance and actuarial expertise to benefits plan and claims/utilization dataCadillac Tax assessments.
will
.
ERISA
IPS
include
.
will
needed
as
USERRA,
contracts
which
ARRA,
City
the
insurance
HIPAA,
forrepresentatives
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all
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and
audit
Dto
COBRA
Part
Manual
/
PPACA,
PROPOSITION
training
Compliance
to)
and
a
Audit
Medicare
, ARRA, HIPAA, USERRA, ERISA, and FMLA.
limited
guidance
conduct
not
is
will
applicable),
VALUE
Compliance Department IPS has a dedicated internal compliance team with access to industry attorneys that we can call upon to help the City with complex compliance or regulatory questions.
Their expertise includes a wide variety of benefits compliance topics, including PPACA, COBRA Compliance IPS(but(asprovide Industry Alerts / Seminars / Webinars IPS will send Industry
Alerts to the City with timely legislative state and federal updates pertinent to your plan. Additionally, IPS holds periodic seminars targeting compliance related issues in the Group
Benefits industry.
COMPLIANCE
statements
website
compensation
, total
Website.
line benefits administration technology. This program
employees access to benefit plan content, decision
-
communication initiatives
Line Enrollment
-
COBRA Administration
PROPOSITION
Round On
a full service communication department which will assist the City in drafting and -
YearAggregated Billing Total Compensation Statements Full Service Call Center for Employee Support
· · · ··
VALUE
enefits surveys, and provide access to the Benergy
COMMUNICATION / ADMINISTRATION Benefits Communication IPS Advisors has printing customized communication materials for employees. The department will create and maintain employee
communication booklets, benefits b Benefit Cloud City employees will have access to a customizable employee facing benefits communication and mobile application. Benefit Cloud provides
making tools and health and wellness resources. Benefit Connector IPS will provide the City with our proprietary onincludes:
SERVICE MODEL
OUR
analysis and renewals
APPROACH
, utilization data, trend
plan document wording
a. Review, benchmarking, gap analysis of current benefit design and b. Detailed historical claims analysis including review of large claimsc. Retiree / employer contribution
analysis d. Historical financial funding analysise. Network provider analysisf. Compliance auditg. Health risk management strategies and reportingh. Report and recommendations
PROJECT
Evaluate current employee benefits programs and provide written analysis within thirty (30) days of receipt of necessary data; update as necessary. Analysis to include the following:
V. 1. Evaluate Current Employee Benefits Program
including but not
Benefits Plan Strategy
APPROACH
the following plan components:
for benefit modifications
5 Year Employee
limited to
a. Review and recommend short and long term strategic initiativesb. Provide plan design recommendation, with estimated cost implication c. Project funding requirements and funding level
analysis/developmentd. Meet with City staff to discuss options a. Advise and assist in the RFP process
PROJECT
2. Develop 3. Coordinate Competitive Purchasing Process
and brief
for clarification and
discuss specifications
council meetings
enrollment process
revisions
APPROACH
concerning recommendations
for additional information
a. Develop implementation and communication plans b. Prepare retiree communications as neededc. Prepare/review plan documents / contracts: recommend/implement d. Conduct and/or assist
with the annual
b. Prepare the bid/proposal specificationsc. Attend meetings as requested with City staff to d. Monitor RFP/bid process and respond to questions requests e. Brief staff on the proposal
analysis, attend members
PROJECT 4. Implement Benefit Program
3. Coordinate Competitive Purchasing Process (Continued)
employee
analysis and trends.
plans
benefits plans
APPROACH
including claim
,
to facilitate implementation and administration of
. Assist with compliance related questions
a. Keep staff advised on new developments involving employee b. Act as liaison between carriers/service providers as needed employee benefits c. Assist in resolution of claim problems/billing
issues with programsde. Keep City informed of state and/or federal legislation affecting f. Meet as needed with City staff to review employee benefits programg. Be available to meet
with and provide reports to various City representatives
5. Ongoing Services
PROJECT
to include
analyzing
City Employees
public
vendor
benefits
programs
necessary regulatory
line Enrollment Services and direct
-
cooperative arrangements with other
and other parties who might be prospective provider
approaches to its employee and retiree
APPROACH
when such a change occurs
information on benefit plans and
including
,
list
h. Assist City in periodically reviewing, benchmarking and alternative programentities i. Respond to and keep City abreast of inquiries from insurance companies organizations mailing
j. Assist, as needed, with the transition between insurance providers k. Participate in marketing and educational l. Provide Benergy, a benefits communication website for m. Create
and maintain employee and retiree benefits booklets summary notice requirementsn. Provide Benefit Connector On800 support for employee questions / issues on benefit Programs.
5. Ongoing Services (Continued)
PROJECT
it
supporting
by
and never take
our clients
client loyalty
maintain
strive to earn and
the valuable relationship with
We
.
COMMITMENT TO OUR CLIENTS
We are committed to upholding the highest standards of integrity and honesty in our business.and concerns.In recommending products and services, we will consider foremost the interest
of our clients.We will actively monitor the benefits marketplace for quality and cost effective products, services, and solutions.We will communicate clearly and openly information
related to overall strategy, product procurement, implementation, and associated compensation.
We appreciate for grantedfirm adherence to the following standards:
OUR
.
based on a mutually (City and IPS) agreed upon set
AND FINAL PRICING
100% of its annual fees at risk
based criteria. Results will be measured annually for the initial term of this contract.
-
ƭĻĻ ğƦƦĻƓķźĭĻƭ
the Scope of Services as outlined by the City of La Porte, IPS Advisors proposes an annual health
VI. BEST
FEE PROPOSAL For consulting fee of $47,500. IPS will guarantee this fee for 36 months of the consulting contract. IPS will not charge additional for travel or expenses to the City
of La Porte and agrees not to accept any contingent compensation from contracted carriers / providers Custom Communication Materials (design and printing) BenefitCloudCompliance AuditIf
projects are requested outside of the scope of services we will evaluate each of them on an individual basis. Typically, unless it is an extraordinary requests, IPS will not charge
a fee outside of the agreed upon consulting fee.IPS is willing to put of performance
5.00 PEPM
TBDTBD$$1.50 PEPM$25.00 Per EE
in the consulting fee include:
not included
Line Enrollment
going Measurement Periods
-
-
AND FINAL PRICING
Year Round OnConfirmation StatementsBenefit StatementsCOBRA AdministrationTracking of OnTracking of New Hire Measurement PeriodsNotifications to Employer of Newly Eligible EmployeesEmployer
Reporting
BEST
OPTIONAL SERVICES AND FEES
Additional services and pricing 457 Plan ConsultingGASB 45 Valuation Benefit Connector Health Care Reform Administration Preparation of Employee Benefit Statements (Only)
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Contents
Introduction ...................................................................................................................................... 2
Background ...................................................................................................................................... 3
Key Observations ............................................................................................................................. 5
Goals ................................................................................................................................................ 6
Framework ....................................................................................................................................... 7
Health Risk Management Strategy ................................................................................................ 7
Financial Solvency Strategy ............................................................................................................ 9
Compliance Strategy ....................................................................................................................... 9
Employee Engagement Strategy .................................................................................................. 10
Catastrophic Risk Strategy............................................................................................................ 11
Ancillary Program Strategy ............................................................................................................ 15
EXHIBITS......................................................................................................................................... 16
Sample Company 5 Year Benefits Strategy
Introduction
At year-end 2010, Sample Companys health care costs totaled $581 per employee per month
(PEPM) and 5 years later actual 2014 plan year costs total $1,128 PEPM. From 2010 to 2014, the
Sample Company has experienced an average 12.1% increase per year. Over the same 5 year time
period, the Nation experienced an average 8.3% increase per year. Although, the National trends
were lower, the Sample Company outperformed the Nation in terms of total PEPM medical plan
in all years except for the 2014 plan year which was driven by a significant increase the number
of individual catastrophic claimants. While recent months have experienced more positive
trending back below National PEPM cost, the 2014 and 2015 claims experience has significantly
exceeded budget projections and appropriate adjustments to future funding is warranted.
Health care trend expectations combined with the continually changing regulatory horizon make
it critical for Sample Company to craft a long term strategic plan to maintain a competitive and
affordable benefits package for its employees. The 5 Year Benefits Strategy is a working
document and will be used as a guide for short and long term Health and Welfare benefits
considerations.
SAMPLE COMPANY PEPM MEDICAL PLAN COSTS
$1,400
$1,240
$1,159
$1,128
$1,200
$1,063
$1,012
$964
$892
$1,000
$805
$1,116
$800
$1,011
$874
$782
$600
$621
$581
$400
$200
$-
2010201120122013201420152016
(Est.)(Proj.)
ActualNationalIPS Projected
The establishment of and any amendments to the 5 Year Benefits Strategy will take into account
Sample Company Compensation Philosophy. Key Guiding Principles and Objectives stated
within the Philosophy with respect to Health and Welfare benefits include:
Utilize a fair and equitable compensation system that will assist the Sample Company in
attracting, hiring, developing and retaining a championship workforce.
Provide competitive group health benefits programs for all current and future full-time
.
Provide emaccess to group-sponsored medical and dental plans
that foster wellness and preventative care as well as provide security and peace of mind in
the event of a serious condition.
Provide life and disability programs for qualified employees. In lieu of participation in the
Federal Social Security Disability and Death Benefits program, Sample Company provides
full-time employees with Long-Term Disability coverage as well as Basic Life insurance
coverage.
Offer post-employment benefits at group costs to employees who retire from Sample
Company service. These opportunities are offered to ensure retirees and their families
have access to healthcare and other services and programs as they did prior to retirement
from the Sample Company.
Offer a menu of appropriate ancillary benefits to full-time employees. A wide array of
ancillary benefits is offered to employees so they may tailor their overall benefits
selections to meet their personal needs.
Maintain a benefits burden as it relates to total compensation. Sample Company
burden will be calculated annually utilizing the same proce
and the Federal Bureau of Labor statistics. The benefits burden will be calculated by
dividing the costs of benefits by total compensation. The benefits burden will be no
greater than what is listed in these benchmarks for the private sector.
SAMPLE COMPANY PROJECTED BENEFITS BURDEN FOR FY 2015
38%
35.6%
36%
34.9%
34%
31.4%
31.2%
32%
30%
28%
26%
24%
22%
Sugar Land FY15State & Local GovtPrivate SectorPrivate Sector
Estimate100+500+
Background
Sample Company offers a comprehensive menu of benefits available to all full-time employees.
After 15 years of being fully insured, the Sample Company transitioned to partial self-funding for
its medical coverage in 2012 while retaining fully-insured coverage for its dental and vision
benefits. This decision was made in order to benefit from its relatively low claims costs when
compared to similar entities. Furthermore, the Sample Company would be provided significantly
more flexibility and discretion to implement programs and strategies to mitigate future health
care costs.
The Sample Company sponsors two health plan options unique from traditional PPO health plans.
The Kelsey Care HMO program provides participants with a medical home where employees
utilize Kelsey Care providers to treat and direct care throughout the health care continuum. This
single point of entry is designed to provide higher quality and more efficient care than the
fragmented healthcare system that exists today. The Health Savings Account plan combines a
high deductible health plan with a tax free Health Savings Account to assist in paying for up front
deductible expenses. The HSA plan is designed so that participants become educated health care
consumers and are rewarded for good health.
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HSA Plan
191
KelseyCare
456
Plan
Currently the Kelsey Care HMO plan retains over 70% of the enrolled population and has
experienced the most favorable results in terms of per capita annual claims costs when compared
to the HSA Plan. As noted in the introduction, per capita paid claims trend for Sample Company
has trended closely to projected national medical inflation over the past 5 years and this trend
continued since becoming partial self-insured.
0%2 #!0)4! !..5!, #,!)-3 #/34
$14,000
$12,684
$11,620
$12,000
$9,805
$9,793
$9,049
$10,000
$8,603
$8,128
$7,997 $8,184
$7,527
$7,796
$7,413
$8,000
$6,000
$4,000
$2,000
$0
All PlansHSAHMO*
2012201320142015 LTM
All Plans % HSA % HMO* %
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The plan offerings are accompanied by a comprehensive wellness program designed to assist
employees in their journey toward health and wellness. The Sample Company has implemented a
comprehensive Wellness Program that includes biometric screenings, health risk assessments,
coaching and self-help resources, chronic condition coaching, on-site gym with training
programs, and wellness events and activities. A critical component to maintaining and improving
health outcomes, the Wellness Program is particularly important for partial self- insured
municipalities to maintain health plan costs and a productive workforce. Unfortunately, only
13% of employees have elected to participate in this program over the past year.
+¤¸ /¡²¤±µ ³¨®²
After reviewing the current benefits program, cost centers, and strategic focus areas, below are
salient points and recommendations that will be key strategic focus areas in establishing a 5 year
benefits strategy. This list is not all encompassing but establishes a foundation for our 5 year
benefits strategy moving forward.
Although non-traditional plans are offered, the Sample Company
sharing elements (Deductible, Copays, etc.) are competitive with like entities. A detailed
benchmarking analysis is included in Exhibit B.
The Sample Company has incentivized employees to enter into the Health Savings Account
through a combination of reduced premiums and HSA contributions; however the plans
actuarial value including the Health Savings Account contribution exceeds the actuarial
value of the Kelsey Care HMO Plan. Claims data combined with employer HSA
contributions has justified the actuarial values as the HSA plan is the highest cost program
to the Sample Company since moving to a partially self-insured funding arrangement.
Shifting to a more equitable funding strategy based on plan value will be important to
maintaining future health plan costs.
Additional adjustments to health plan cost sharing elements (Deductible, Copays, etc.) for
both the Kelsey Care plan and HSA plan are recommended to encourage efficient and
effective use of health care benefits. These are included in Exhibit C.
The Sample Company offers a Health and Wellness Program to the employee population
that is underutilized. Only 13% of participants have participated in the biometric
screening initiative sponsored by the Sample Company. Incentive structures warrant
adjustments for the Sample Company to realize return on investment from its initiatives.
Furthermore, expansion of the program and incentives to spouses is recommended.
The financial foundation of the Sample Company-insured benefits program
is adequate. The Sample Companybut Not Reported Reserve and Contingency
reserves are within acceptable ranges. However, the Sample Company maintains a
conservative individual stop loss level and gradual adjustments are recommended.
The communication of the benefits program and resources available to participants is
adequate but additional resources to empower members and communicate value are
warranted for consideration.
Compliance with PPACA has been an important strategic focus for the Sample Company
and this will continue as the employer mandate and fees are implemented for the
remainder of 2014 and into 2015.
The TMRS and 457 retirement plans provide employees with adequate retirement
alternatives, however additional due diligence of 457 plan providers and investment
options is warranted.
Although the Sample Company has provided access to a comprehensive ancillary / fringe
benefits package, there are a few key benefit limitations within the Dental, Life, and
Disability plans that warrant adjustments to provide comparable coverage to like entities.
Goals
The following are important organizational goals as it pertains to the health and welfare benefits
package at Sample Company.
Establish a 5 Year Benefits Strategy that will allow the Sample Company to attract and retain
quality employees while evaluating and implementing plan designs and encouraging behavior
that leads to controlled costs.
Benchmark plan design, contribution levels and cost centers to ensure the Sample Company is
offering a competitive group health benefits programs for all current and future full-time
Formulate recommendations to management for enhancements to the benefits program(s)
offered to Sample Company employees.
Maintain a benefits burden as it relates to total compensation. Sample Company
Bureau of Labor statistics. The benefits burden will be calculated by dividing the costs of benefits
by total compensation. The benefits burden will be no greater than what is listed in these
benchmarks for the private sector.
Increase participation in wellness programs, quantify results, and shift from incentivizing
participation to impacting outcomes, particularly to reducing, when possible, the existence of
chronic and catastrophic conditions within the Sample Company
Continue to monitor and maintain appropriate reserve and risk retention levels to ensure a
financially solvent benefits program.
Ensure compliance with Federal, State and Local government regulations. Specifically, with
regard to PPACA Employer Mandate, comply with required eligibility, affordability and minimum
coverage / value requirements.
Provide participants with educational resources and materials to understand and effectively use
their benefits to their advantage
Framework
The proposed framework for the 5 Year Benefits Strategy has been established with the
assistance of IPS Advisors, our benefits consultant. The framework identifies strategic areas of
focus that will have substantial influence in the Sample Company
competitive and cost effective benefits program. These areas include:
Health Risk Management Strategy
Financial Solvency Strategy
Compliance Strategy
Employee Engagement Strategy
Catastrophic Risk Strategy
- Health Plan
- Life Insurance Plan
- Disability Insurance Plan
- Retirement Plan
Ancillary Risk Strategy
- Dental Plan
- Vision Plan
- Employee Assistance Program
- Indemnity Insurance
Recommended short term (1 to 2 years) and long term (3-5 years) strategies are provided for
each strategic focus area. Recommendations are founded upon trend reports, market
benchmarking data (Exhibit B), literature on best practices, historical data, and our
recommendations.
A timeline (Exhibit A) incorporating the strategic recommendations is also attached to provide
additional perspective on potential implementation dates of the strategic recommendations
contained within this report.
(¤ «³§ 2¨²ª - ¦¤¬¤³ 3³± ³¤¦¸
Employee and spousal participation within the Sample Company
is paramount for future cost control. The Sample Company and its Wellness Committee have
developed comprehensive wellness programs including but not limited to biometric screenings,
health risk assessments, coaching and self-help resources, chronic condition coaching, on-site
gym with training programs, and wellness events and activities.
The Sample Company uses a participatory strategy rewarding employees for healthy behaviors.
Employees can earn up to $100 for participation in the wellness opportunities. Although the
Sample Company has developed a platform to encourage, develop, and maintain healthy
lifestyles, participation in the programs has been minimal (less that 13% of employees
participated in Biometrics in 2013).
Short Term Strategies:
Maintain a participatory wellness program. To increase engagement, revise the incentive
structure to include a health insurance premium reduction between $25 and $50 per
paycheck for employee completion of Health Assessment, Biometric Screening and Health
Coaching is recommended.
Establish a health insurance premium reduction for non-Tobacco Users. A per paycheck
reduction between $25 and $50 for employees, retirees and spouses is recommended.
Include spouses in Wellness Program and rate differential / incentive structures starting
in 2016 for premium reduction in 2017.
Re-launch the Sample CompanyP
MotivateMe incentive platform and Zensey digital engagement platform.
Implement and incentivize use of Cigna Healthy Baby program to target expectant
mothers and high risk pregnancies.
Establish plan participation and performance criteria to measure the short and long term
success of the Wellness Program. Example:
- Annual Participation: Minimum of 50% of population participates in one core
program annually.
- Biometric Participation: 80% of population participates in Biometric Screening
and Health Risk Assessment.
- Health Risk Reduction: Annual health risk shift of 2+% is defined as a decrease in
the high-risk cohort or those with Metabolic Syndrome. Baseline biometric
measurement in 2015 and compare to biometric measurement in 2016 (Cigna
will provide reporting if screenings are provided by Summit Health).
- Return on Investment (claims or risk factor models): 0.5:1 at the end of first year
of full program implementation. 2:1 at the end of the second year.
Re-evaluate disease management strategies and participation incentives for programs.
Long Term Strategies:
Consider moving from a participatory approach to wellness to a results based approach,
providing incentives to participants who meet pre-established biometric criteria centered
on risk for Metabolic Syndrome.
Consider on-site or near-site physician services to enhance primary and preventive care
utilization.
Evaluate targeted coaching and educational programs for employees with high risk health
conditions (ex. Diabetes) and incentive programs for participation.
&¨ ¢¨ « 3®«µ¤¢¸ 3³± ³¤¦¸
To ensure financial solvency of the health care plan, it is critical to establish and maintain
appropriate risk retention levels (Stop Loss) and reserves. Individual stop loss caps the Sample
Companytop loss caps the Sample
Company, at a minimum,
Incurred But Not Reported (IBNR) claims and a contingency reserve is established to offset high
claims years. Both IBNR and contingency reserves typically range from 20% to 25% of projected
paid claims.
The Sample Company currently retains individual stop loss at a $125,000 specific deductible level
and aggregate stop loss capping the Sample Companyof
expected claims. The Sample Companyreserve is $1,250,000 or 24.6% of projected
claims for fiscal year 2013 2014.
Short Term Strategies:
For the 2015 plan year, IPS Advisors has recommended a specific stop loss deductible
range based on actuarial projections at $132,029 low end and $218,673 high end.
Movement from $125,000 to $137,500 was implemented for the 2015 stop loss renewal.
IPS Advisors recommended IBNR Reserve is $532,915 at year end 2014 and the total
reserve cap of $1,250,000 is adequate based off projected 2014 and 2015 paid claims.
Long Term Strategies:
Evaluate stop loss coverage policies and limitations annually to ensure appropriate risk
retention levels.
Continue monitoring of total reserve amounts against projected paid claims to ensure
adequacy of reserve.
#®¬¯«¨ ¢¤ 3³± ³¤¦¸
Compliance with federal and local government legislation is becoming increasingly complex
within the benefits industry. The ramp up of the Affordable Care Act will continue over the next
several years. The most significant new requirement placed upon the Sample Company is the
Employer Mandate effective January 1, 2015. The mandate requires the Sample Company to
implement 30 Hour eligibility for health coverage, ensure premiums for employee-only coverage
do not exceed 9.5% of W-2 earnings for the base plan (HSA Plan) and the minimum actuarial
value of the base plan exceeds 60% for the base plan (HSA Plan). The Sample Company currently
meets most employer mandate requirements except the eligibility requirement of 30 hours which
will be adjusted from 40 hours, January 1, 2015.
Legislation allows the Sample Company to establish a measurement period not to exceed 12
months to determine if an employee would meet the 30 hour eligibility for health insurance
coverage. The Sample Company will implement a 12 month measurement period to offset
potential liability from part-time and seasonal employment.
Short Term Strategies:
Comply with Key Affordable Care Act Requirements for 2014 2015.
o Health Plan Identifier application will be filed with Health and Human Services by
November 5, 2014.
o The Employer Mandate becomes effective January 1, 2015.
40 hour eligibility will be revised to 30 hours for the Sample Company
requiring a policy update.
A 12 month measurement period is employed to limit liability to the Sample
Company.
o Out of pocket cost sharing limits for health plan revised to $6,600 and $13,200.
o The Health and Human Services (HHS) Reinsurance Fee filing deadline of eligible
participants with HHS is November 15, 2014. Payment of $63 per plan participant
will be due and payable by January 15, 2015. (2 installment payments are allowed)
o The annual Patient Centered Outcome and Reinsurance Fee of $2 per participant is
due and payable by July 1, 2015.
IPS Advisors will conduct a Compliance Audit of all policies and procedures to ensure the
Sample Company is in compliance with legislation including but not limited to ACA,
COBRA, HIPAA, USERRA, etc.
Long Term Strategies:
Continue close monitoring of compliance and ACA requirements with assistance from IPS
Advisors.
Reinsurance Fee will reduce to $44 per plan participant payable January 15, 2016 and the
third and final annual installment payable in 2017 will be determined at a later date
depending on total aggregate employer collections received by HHS.
Form 6065 - Minimum Essential Coverage and Form 6056 - Employer Sponsored
Coverage filing with HHS required by March 31, 2016 or penalties will apply.
The PCORI fee will continue at $2 per plan participant until 2020.
thresholds which apply to high cost plans starting in 2018.
%¬¯«®¸¤¤ %¦ ¦¤¬¤³ 3³± ³¤¦¸
Engaging and educating Employees, Retirees and Spouses so that they are not only aware of the
health and welfare benefits available, but also effectively and efficiently utilizing them is an
important component to our benefits strategy. Human Resources currently provides participants
guidance and information through open enrollment communication meetings, health fairs,
benefits communication guides, monthly newsletters, lunch and learns and carrier self-help tools
(87% of Employees registered currently on MyCigna.com).
Short Term Strategies:
Continue to maintain current resources for employee communication and engagement.
Consider implementation of total compensation statements so that participants are fully
aware of the benefits and total compensation provided by Sample Company. Work with
SmartBen to include TMRS data in existing online tool.
Consider implementation of Compass Professional Health Services for those participating
in the Health Savings Account plan. Services provided by Compass include telephonic
access to a specialist who assists the participant with benefits, provider and claims
questions. Most importantly the service provides Medical, Prescription and Dental pricing
and quality information for employees to make informed choices which will in turn save
dollars for both the Sample Company and employees.
Activate additional functions on SmartBen, the on-line benefits administration platform to
provide additional tools and resources to employees and their dependents
Long Term Strategies:
Educational resources will continue to be reviewed and modified as necessary to ensure
participants are aware and able to utilize benefits available.
# ³ ²³±®¯§¨¢ 2¨²ª 3³± ³¤¦¸
(¤ «³§ 0«
The Sample Company currently provides two Health Plan options, the Kelsey Care HMO plan and
the Health Savings Account plan, for employees and retirees to choose from. The Kelsey Care
plan is crafted upon the principles of a Medical Home, which is designed to eliminate inefficiency
of the fragmented PPO system and deliver higher quality care. The Health Savings Account plan
is a consumer driven health plan designed to engage participants in health care purchasing
decisions by shifting away from traditional copay based structure to deductible and coinsurance
based plan structures.
The Sample Company funds the Kelsey Care premium cost at 92.8% for employee only costs and
68.0% for dependents (the Houston area average is 62% for dependents). In comparison, the
Sample Company funds the Health Savings Account premium cost at 92.1% for employee only
costs and 76.0% for dependents. An additional $1,000 account contribution for employee and
$2,000 for employee and dependents is funded into the HSA account. Retirees may
participate in either program at the group insurance rates with no employer funding.
Short Term Strategies:
Adjustment of the premium rate structures for the HSA plan are recommended as it is the
highest cost plan when HSA contributions of $1,000 for an individual and $2,000 for a
family are factored in. It is recommended to evaluate implementation of equitable funding
between the HSA Plan and Kelsey Care Plan where the Sample Company establishes a
consistent funding amount across both plans. Rate structures were re-developed based
upon plan utilization and the Sample Company standardized its contribution to all plans at
93.9% of the employee only rate and 72.9% of dependent rates. Employee rates for the
HSA were increased by7.8% for Employee Only and approximately 44% for dependents.
There were not increases to the Kelsey Care rates. Further the Sample Company
discontinued its contribution to the HSA plan in order to continue its migration to a cost
neutral funding strategy.
Gradual reductions in dependent subsidies are recommended to align with benchmarks.
The Sample Company took a first step in evaluation of dependents subsidies and
standardized its subsidies at 72.9% across all plans. The Sample Company continues to
exceed benchmarks of approximately 62% (2015 Benchmark).
Cost sharing adjustments are recommended to the Kelsey Care plan to encourage efficient
utilization of benefits. See Exhibit D for for adjustments made in 2016. The Sample
Company
Consider implementation of coinsurance and increasing the out of pocket maximum
amount.) for the Health Savings Account Consumer Driven Health Plan. This change will
encourage continued consumerism after the deductible has been met. Completed
coinsurance was implement of 90% and out of pocket maximums were increased January
2016.
Consider changing the amount of Sample Company
or the schedule of these contributions: consider quarterly or semi-annual contributions
for HSA enrollees who have held an account for one or more years. Completed HSA
contributions discontinued as of January 2016.
Consider implementation of programs targeting musculoskeletal spend as it is the highest
cost diagnostic category at the Sample Company. The Airrosti program is recommended
for evaluation as their treatment approach has had significant success in mitigating
surgeries, high cost imaging and pharmaceuticals. Airrosti is part of the Cigna network for
the HSA Plan, however not part of the Cigna network for Kelsey Care Plan. A direct
contract with Airrosti is recommended for consideration. Completed Airrosti has been
added as an in-network provider at a $20 copay level for Kelsey Care.
Obtain annual performance guarantees from Cigna surrounding claims processing,
account management, network discounts and client / participant satisfaction. Completed
and are being offered by Cigna Annually.
Consider implementation of a Telemedicine program as an alternative to using ER and
urgent care for minor illnesses and conditions. Telemedicine currently implemented for
Kelsey Care evaluation for HSA participants is also recommended for 2017.
Conduct a request for proposal process for the partial self-insured health plan for the
1/1/17 renewal date. Scheduled to be released April 2016.
Begin using Zywave data warehousing tools through IPS Advisors to monitor Health and
Prescription claims to provide greater insight into plan cost drivers and utilization
patterns. - Zywave Reporting scheduled for delivery in March 2016.
Long Term Strategies:
Evaluate direct contracting with local high quality hospital providers to provide bundled /
all-inclusive pricing for targeted health conditions (musculoskeletal, obesity, etc.)
Conduct health claims and pharmacy claims audits of Cigna through independent third
party providers. Audits are performed to ensure payments are made timely, accurately
and in accordance with the plan document / provider contracts.
Evaluate risk adjusted group insurance rates for retiree populations that participate
within the health plan.
Consider implementation of a Private Insurance Exchange for Employee and Retiree
populations with a defined contribution approach to providing health and welfare
benefits.
Consider implementation of a base Bronze Level/Catastrophic insurance option with low
monthly premiums and gap insurance to cover deductible liability.
,¨¥¤ )²´± ¢¤ 0«
The Sample Company provides employees with a flat $50,000 of life and accident insurance
benefits. Through TMRS, the Sample Company also provides a 1 x base annual earnings benefit
for active employees and a flat $10,000 benefit upon retirement. In addition, the Sample
Company provides supplemental life and accident coverage where an employee may purchase
coverage on themselves, a spouse, or dependent(s).
Short Term Strategies:
Consider increasing the basic employer paid life insurance from $50,000 to 1 X BAE
benefit with a minimum of $50,000 to better align with benchmarks.
Conduct a request for proposal process for the basic and supplemental life insurance for
the 1/1/16 renewal date.
Long Term Strategies:
Monitor claims, participation levels, benefit levels and premiums costs annually.
$¨² ¡¨«¨³¸ 0lan
The Sample Company currently does not participate in Social Security Program therefore;
employees do not receive supplemental retirement of disability benefits. To offset for this loss,
the Sample Company pays for a Long Term Disability Policy through Cigna providing a monthly
income replacement ratio of 66.7% for Executives and 60% for all other employees upon meeting
a 90 day elimination period. The monthly maximum benefit is $6,000 for Executives and $5,000
for all other employees. These major provisions of Sample Co LTD contract substantially
exceed the benefits otherwise available through Social Security Disability.
An Optional STD is also offered with a weekly benefit of 70% to a
$1,000 maximum. Multiple elimination periods are offered for selection; however the maximum
among both options is 90 days.
Short Term Strategies:
Consider increasing the STD and LTD maximums to accommodate higher income
employees is recommended.
Conduct a request for proposal process for disability insurance for the 1/1/16 renewal
date.
Long Term Strategies:
Monitor claims, benefit levels and premium costs annually.
# ³ ²³±®¯§¨¢ ,¤ µ¤ 0®«¨¢¸
The Sample Company implemented a Catastrophic Leave policy in 2013 which is funded by
employees donations of their accrued vacation time. When an employee experiences a
catastrophic illness, injury or other medical condition that prevents the employee from working
for a period of time, the incapaSample Company may necessitate that the employee take leave
without pay and/or experience hardships related to the catastrophic condition. This program is
intended to bridge the waiting periods to the onset of STD or LTD for those employees who have
not accrued enough, or previously exhausted, their paid leave. The impact of this policy is to
those employees dealing with a catastrophic condition who: have not elected STD or STD does
not apply, new employees that have not had the opportunity to accrue enough paid time off, or
who have exhausted their time because of dealing with a long-term catastrophic condition.
Long Term Strategies:
Monitor catastrophic leave usage and review policy annually.
2¤³¨±¤¬¤³ 0«
All eligible full-time employees contribute 7% of gross pretax earnings to TMRS and the Sample
Company matches the contribution 2:1 with 5 year vesting. Two 457 plans are offered in
addition to TMRS and are administered by Dearborn & Creggs and ICMA-RC. Employees may
contribute tax-deferred to the 457 plan or to an after-tax ROTH 457 plan. Up to $17,500 (plus an
additional $5,500 if age 50 and older) can be invested annually.
Short Term Strategies:
Consider contracting with consulting firm to conduct independent review of both
programs including compliance requirements, investment due diligence, fee review with
report and recommendations.
Long Term Strategies:
Monitor investment returns, investment options, and compliance requirements annually.
!¢¨«« ±¸ 0±®¦± ¬ 3³± ³¤¦¸
$¤³ « 0« $¤²¨¦
The Sample Company offers a fully insured Core DHMO and Buy Up DPPO plan through Cigna.
The DHMO plan provides access to a restricted group of providers with copay levels for services.
The Buy Up DPPO plan provides employees access to a broad network of plan providers;
preventive services, basic services and major services are covered at 100%, 80% and 50%
respectively after a deductible is met.
The Sample Company funds a portion of the employee only premium costs (60% & 70%
respectively) and 50% & 40% (respectively) for dependents. Retirees may continue coverage at
100% of established monthly rate.
Short Term Strategies:
Consider increasing the DPPO annual plan maximum from $1,000 to $1,500 with
completion of a preventive exam. The increase in annual maximum would occur the plan
year immediately following the preventive exam.
Conduct a request for proposal process for dental insurance for the 1/1/16 renewal date.
Long Term Strategies:
Monitor claims, participation levels, benefit levels and premium costs annually.
Vision 0«
The Sample Company offers a fully insured optional vision plan for Employees through Cigna.
The Vision plan provides coverage including but not limited to exams, contact lenses and frames.
The Sample Company provides no funding for Vision Benefits. Retirees may continue coverage at
100% of established monthly rate.
Short Term Strategies:
The current plan of benefits and funding levels are in line with benchmarks.
Conduct a request for proposal process for vision insurance for the 1/1/16 renewal date.
Long Term Strategies:
Monitor claims, participation levels, benefit levels and premium costs annually.
%¬¯«®¸¤¤ !²²¨²³ ¢¤ 0±®¦± ¬
The Sample Company provides employees and dependents with 24 hour work/life guidance and
confidential counseling through a comprehensive Employee Assistance Program (EAP) through
Cigna. Participants receive up to five (5) counseling sessions per issue, per year. The program
also includes resources for legal and financial assistance, health and wellness and personal and
professional support. The Sample Company funds the entire cost of this program which is
available to employees and all members of their households.
Short Term Strategies:
The current plan of benefits and funding levels are in line with benchmarks.
Conduct a request for proposal process for EAP services for the 1/1/16 renewal date.
Long Term Strategies:
Monitor plans, participation, benefit levels and financial costs annually.
Indemnity Insurance
The Sample Company offers access to Aflac for supplementary voluntary indemnity insurance
coverage. Cancer Indemnity and Accident plans are offered with no Sample Company funding. A
voluntary legal access plan through Legal Shield also provides discounts for the most common
legal needs encountered by employees and their families.
The Sample Company provides no funding for the program for employees.
Short Term Strategies:
The current plan of benefits and funding levels are in line with benchmarks.
Long Term Strategies:
Monitor plans, participation, benefit levels and financial costs annually.
SampleCompany
LargeClaimants>$25,000
January1December31,2014
ClaimantTotalPaidOver/UnderISLDiagnosisCodeDiagnosisPlan
1$47,071($82,929)71536LOCOANOSLOWERLEGBuyUp
2$97,527($32,473)V700ROUTINEMEDICALEXAMBase
3$33,865($96,135)72210LUMBARDISCDISPLACEMENTBase
4$45,790($84,210)9962MECHCOMPNERVSYSTDEVBuyUp
5$33,308($96,692)311DEPRESSIVEDISORDERNECBase
6$66,328($63,672)42731ATRIALFIBRILLATIONBuyUp
7$62,744($67,256)3384CHRONICPAINSYNDROMEBase
8$76,850($53,150)20510CMLW/OREMISSIONBase
9$40,015($89,985)34690MIGRAINENOSW/OSMBase
10$609,609$479,6095856 ESRD Base
11$50,293($79,707)1478NASOPHARYNXCANECBuyUp
12$88,883($41,117)42833AC&CHRDIASTOLICHFBase
13$69,195($60,805)41401CORASNATIVEVESSELBase
14$185,367$55,3674240MITRALVALVEDISORDERBase
15$53,627($76,373)25000DM2/NOSUNCOMPNSUBuyUp
16$43,629($86,371)71885JTDERANGNECPELVISBuyUp
17$33,753($96,248)5849ACUTEKIDNEYFAILURENOSBase
18$57,863($72,137)6120RECONSTBREASTDEFORMITYBuyUp
19$92,490($37,510)81000CLSDFXCLAVICLENOSBuyUp
20$174,948$44,9484240MITRALVALVEDISORDERBase
21$54,547($75,453)44021ASEXTWINTERMITTCLAUDBuyUp
22$41,224($88,776)V5881FIT/ADJUSTVASCCATHBuyUp
23$38,154($91,846)V5789REHABILITATIONPXNECBase
24$70,060($59,940)19602ND/NOSHEAD/NECKLNCABase
25$26,041($103,959)5569ULCERATIVECOLITISNOSBase
26$33,920($96,080)57511CHRONICCHOLECYSTITISBase
27$37,608($92,392)72610ROTATORCUFFSYNDNOSBase
28$27,245($102,755)85180OTHCEREBLAC/CONTUNOSBase
29$25,286($104,714)57411GBCALWCHOLNECOBSTRBase
30$146,722$16,7221418TONGUECANECBase
SampleCompany
MedicalHistoricalExperienceAnalysisHSAPlan
DatathroughDecember2014
EnrollmentClaimsData
MonthEEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
2013011735328$147$0$0$147$5.25
2013021735328$730$129$0$859$17.96
2013031736329$1,269$720$0$1,989$35.23
2013041646329$19,227$62$0$19,289$195.47
2013051646329$15,027$581$0$15,608$264.98
2013061646329$510$848$0$1,358$228.20
2013071646329$3,765$310$0$4,075$215.55
201308
1546328$3,992$971$0$4,963$210.86
2013091546328$8,819$1,078$0$9,897$226.40
2013101546328$6,193$965$0$7,157$229.27
2013111446327$3,966$1,770$0$5,736$227.81
2013121446327$23,011$2,024$0$25,035$283.52
20140128612753$11,620$418$0$12,037$296.71
20140229612754$20,493$158$0$20,650$327.68
20140330613655$9,977$404$0$10,381$327.37
20140429613654$3,879$737$0$4,616$275.54
20140529613654$3,887$554$0$4,441$236.80
20140628613653$3,420$928$0$4,348$231.30
20140728613653$4,802$2,147$0$6,950$226.09
20140828613653$20,123$3,571$0$23,694$250.36
20140926513549$6,551$1,143$0$7,694$237.04
20141026513549$4,642$1,131$0$5,772$226.08
20141126513448$16,513$1,561$0$18,074$238.69
201412
26513448$5,714$2,913$0$8,627$204.31
EnrollmentClaimsData
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
ExperiencePeriodsJanuary2013throughDecember2014
Jan14Dec143336815468623$111,620$15,664$0$127,285$204.31
Jan13Dec13188457036339$86,655$9,457$0$96,112$283.52
PlanYearJanuarythroughDecember
Jan13Dec13188457036339$86,655$9,457$0$96,112$283.52
YeartoDateJanuarythroughDecember
Jan14Dec143336815468623$111,620$15,664$0$127,285$204.31
Jan13Dec13188457036339$86,655$9,457$0$96,112$283.52
5
SampleCompany
MedicalHistoricalExperienceAnalysisBasePlan
DatathroughDecember2014
EnrollmentClaimsData
Month
EEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
201201242579597491$133,745$41,866$0$175,611$470.38
02
2012244579296489$109,677$34,206$0$143,883$467.60
201203250569198495$175,092$43,105$0$218,197$479.00
201204250559295492$145,875$45,014$0$190,889$478.15
201205248569295491$157,218$32,240$0$189,458$446.35
201206249569096491$203,116$41,550$0$244,666$444.73
201207249588897492$131,501$40,520$0$172,021$427.55
201208245578898488$178,798$40,376$0$219,175$438.29
201209248568798489$185,922$51,619$0$237,541$448.72
201210253578796493$203,118$37,095$0$240,214$456.32
201211252558995491$126,472$33,873$0$160,345$429.89
201212251558894488$204,305$56,421$0$260,726$416.42
201301243637996481$244,507$41,674($8,913)$277,268$434.42
201302242637895478$131,921$46,631($12,854)$165,698$438.95
201303241638095479$134,569$30,440($30,912)$134,097$425.78
201304246627997484$199,002$48,398($16,868)$230,531$433.15
201305243657895481$160,875$38,865($9,159)$190,581$434.08
201306238657995477$162,070$37,309($10,039)$189,340$425.62
201307234657893470$184,327$42,459($15,297)$211,489$434.04
201308235647897474$154,908$49,399($17,399)$186,908$429.51
201309234637797471$177,894$51,110($7,770)$221,234$428.03
201310235657795472$142,054$47,714($19,337)$170,431$417.45
201311238657693472$314,042$52,305($49,906)$316,441$446.09
201312239657693473$130,688$49,030($40,406)$139,312$426.00
201401228688488468$164,741$49,943$0$214,684$415.99
201402228688585466$114,456$39,400$0$153,856$414.79
201403227668386462$193,445$49,805$0$243,250$435.28
201404225678483459$133,974$48,022$0$181,997$428.61
201405226678483460$243,447$80,555($47,053)$276,949$445.57
201406224668285457$208,474$102,825($44,785)$266,514$460.93
201407226678185459$220,426$49,843($105,449)$164,819$453.49
201408235648286467$227,094$43,703($173,236)$97,561$438.07
201409233688285468$176,306$56,782($65,621)$167,467$428.67
201410236688186471$135,892$63,942($83,656)$116,178$419.03
201411239668187473$185,000$48,100($40,369)$192,731$396.80
201412235668387471$198,074$51,999($36,477)$213,596$410.25
ClaimsData
Enrollment
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
4
ExperiencePeriodsJanuary2013throughDecember201
Jan14Dec14276280199210265581$2,201,328$684,920($596,646)$2,289,603$410.25
Jan13Dec13286876893511415712$2,136,857$535,334($238,861)$2,433,331$426.00
PlanYearJanuarythroughDecember
Jan13Dec13286876893511415712$2,136,857$535,334($238,861)$2,433,331$426.00
Jan12Dec122981675107911555890$1,954,840$497,887$0$2,452,727$416.42
YeartoDateJanuarythroughDecember
Jan14Dec14276280199210265581$2,201,328$684,920($596,646)$2,289,603$410.25
Jan13Dec13286876893511415712$2,136,857$535,334($238,861)$2,433,331$426.00
Jan12Dec122981675107911555890$1,954,840$497,887$0$2,452,727$416.42
6
SampleCompany
MedicalHistoricalExperienceAnalysisBuyUpPlan
DatathroughDecember2014
EnrollmentClaimsData
MonthEEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
201201671341195$91,017$17,867$0$108,884$661.72
201202691331196$56,267$23,198$0$79,465$656.19
201203691431197$99,369$17,451$0$116,820$662.66
04
2012671431195$53,470$18,174$0$71,644$658.12
201205661431194$60,745$17,089$0$77,833$697.93
201206671431195$46,790$12,074($7,808)$51,055$684.92
201207671431195$54,672$17,277($20,525)$51,424$671.85
201208661431194$61,748$22,150($25,625)$58,273$673.50
201209661431194$221,119$21,225($70,779)$171,565$786.88
201210631431191$57,227$12,898($18,895)$51,230$809.90
201211611431189$149,975$28,719($51,381)$127,312$894.08
201212581431186$271,370$13,244($239,812)$44,802$901.26
20130154144981$130,695$18,601$0$149,296$949.16
20130252124977$130,909$9,680$0$140,589$1,021.92
20130355124980$69,132$23,138$0$92,270$1,015.21
20130457125882$129,739$14,339($50,339)$93,739$1,048.57
20130556125881$34,961$16,898($8,408)$43,451$1,028.71
20130657115881$43,560$16,196($892)$58,864$1,050.26
20130755115879$45,544$15,532($925)$60,151$1,075.41
20130858115882$63,598$35,257($380)$98,475$1,128.36
20130955117881$36,700$12,061($129)$48,632$1,019.00
20131056117882$33,733$12,761($130)$46,364$1,023.39
20131153117879$98,472$6,476($44)$104,904$1,010.85
20131253117879$64,249$13,373($131)$77,492$1,052.10
20140142103762$120,475$31,234$0$151,709$1,075.81
2014024293761$50,275$14,003$0$64,278$1,012.19
2014034283760$27,459$13,224$0$40,683$977.71
2014044183759$27,038$14,746$0$41,784$944.45
2014054183759$76,370$12,079$0$88,449$1,020.58
2014063883756$96,307$28,315$0$124,622$1,129.37
2014073783755$120,217$13,319$0$133,536$1,252.67
2014083683754$25,934$13,589$0$39,523$1,222.33
2014093694756$28,696$19,266$0$47,962$1,261.55
2014103594755$18,771$7,816$0$26,587$1,280.99
2014113594755$13,553$21,586$0$35,139$1,226.11
2014123594755$62,331$9,577$0$71,908$1,260.81
Enrollment
ClaimsData
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
4
ExperiencePeriodsJanuary2013throughDecember201
Jan14Dec144601034084687$667,426$198,752$0$866,178$1,260.81
Jan13Dec136611396599964$881,292$194,313($61,377)$1,014,227$1,052.10
PlanYearJanuarythroughDecember
Jan13Dec136611396599964$881,292$194,313($61,377)$1,014,227$1,052.10
Jan12Dec12786166371321121$1,223,768$221,365($434,825)$1,010,308$901.26
YeartoDateJanuarythroughDecember
Jan14Dec144601034084687$667,426$198,752$0$866,178$1,260.81
Jan13Dec136611396599964$881,292$194,313($61,377)$1,014,227$1,052.10
Jan12Dec12786166371321121$1,223,768$221,365($434,825)$1,010,308$901.26
7
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Kathy PowellKathy PowellSource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
FinanceFinance
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Resolution Resolution
2. Resale P162 Resale P162
3. Resale P163 Resale P163
4. Resale P284 Resale P284
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
If a property is sold or struck off to a taxing unit that is party to the judgment, the taxing unit may sell the If a property is sold or struck off to a taxing unit that is party to
the judgment, the taxing unit may sell the
property at any time by public or private sale. property at any time by public or private sale. The City of La Porte has had these properties on our The City of La Porte has had these
properties on our
public resale list for more than an adequate amount of time and has received a bid for the minimum bid public resale list for more than an adequate amount of time and has received a
bid for the minimum bid
amount set by the judgment or higher; at this time we are asking the city council to pass a resolution to amount set by the judgment or higher; at this time we are asking the city council
to pass a resolution to
approve the sale of these properties for the amount that has been offered.approve the sale of these properties for the amount that has been offered.
P162 Lot 23 Block 1219 Town of La PorteLot 23 Block 1219 Town of La PorteOffer $1,600.00Offer $1,600.00
(Adjudged Value $1,600, Cost +Taxes $2,931.96)(Adjudged Value $1,600, Cost +Taxes $2,931.96)
P163 P163 Lot 24 Block 1219 Town of La Porte Lot 24 Block 1219 Town of La Porte Lot 24 Block 1219 Town of La Porte Lot 24 Block 1219 Town of La Porte Offer $1,600.00Offer $1,600.00Offer
$1,600.00Offer $1,600.00
(Adjudged Value $3,100, Cost +Taxes $1,585.05)(Adjudged Value $3,100, Cost +Taxes $1,585.05)
P284 Tr 18, 19 & 20 Block 715 Town of La Porte Tr 18, 19 & 20 Block 715 Town of La Porte Offer $15,100.00Offer $15,100.00
(Adjudged Value $20,248, Cost +Taxes $15,059.97)(Adjudged Value $20,248, Cost +Taxes $15,059.97)
Action Required of Council:Action Required of Council:
Consider approval or other action of the Resolution authorizing the sale on the properties listed above.Consider approval or other action of the Resolution authorizing the sale on the
properties listed above.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
SUMMARY OF FORECLOSURE ACTIVITY
HCAD ACCOUNT NO:024-235-019-0029
CAUSE NO:1999-37587
PLAINTIFF(S):City of La Porte & La Porte Independent School District
JUDGMENT AGAINST:La Porte - Houston Realty Co
JUDGMENT DATE:August 14, 2001STRUCK OFF DATE:July 2, 2002
ORDER OF SALE:March 22, 2002
DEED RECORDED DATE:STRUCK OFF TO:City of La Porte
CONSTABLE:Bill Bailey, Constable Precint No 8
PROPERTY ADDRESS:South Broadway Street
LEGAL DESCRIPTION:Lot 23 Block 1219 La Porte
ADJUDGED VALUE ( IN JUDGMENT):$1,600.00
SQUARE FOOTAGE:3,125
SUMMARY OF SALE ACTIVITY
BIDDER:Enoc GuerraBIDDER'S ADDRESS:12422 Corning Dr
AMOUNT OF BID:$1,600.00Houston, TX 77089-6101
AMOUNT OF DEPOSIT:$160.00
AMOUNT DUE:$1,440.00BIDDER'S PHONE NO:832-691-5045
PRORATED PERCENTAGED OF TAXES DUE TO EACH JURISDICTION BASED UPON JUDGMENT
COUNTY,
JUDGMENT TOET AL.%SCHOOL%CITY%TOTAL
AMOUNT DUE
$571.3522.79%$1,298.0451.78%$637.5725.43%$2,506.96
ASSOCIATED COSTS ON ORIGINAL AND SEALED BID SALES
ADRESEARCH FEE & ESTIMATED AMOUNT
AMOUNT OF COURT CONSTABLE/PUBLICALITEM DEED RECORDING TO BE PRORATED TO
BIDCOSTTION FEE (TISD)FEEFEETAXES
$1,600.00$0.00$175.00$0.00$250.00$1,175.00
PRORATED TAX AMOUNTS TO EACH JURISDICTION
OWED TOCOUNTY%SCHOOL%CITY%TOTAL
PRORATED
AMOUNT
$267.7922.79%$608.3951.78%$298.8325.43%$1,175.00
Amount of Bid:$1,600.00
Costs:
-District Clerk$0.00
-Tax Master$0.00
-Constable Fee$0.00
-Publication$175.00
-Abstract Fee$250.00
-Cost$0.00
-Ad Litem Fee$0.00
Total:$1,175.00
Taxing
Jurisdictions:Amount in Judgment:%Amount Received
City of La Porte$637.5725.43%$298.83
La Porte ISD$1,298.0451.78%$608.39
Harris County$488.5919.49%$229.00
San Jacinto CCD$82.763.30%$38.79
State of Texas$0.000.00%$0.00
$2,506.96100.00%$1,175.00
Costs + Taxes
$2,931.96
Adjudged Value$ 1,600.00
P162
AREA MAP
µ
LOCATION OF
PROPERTY
(024-235-019-0029)
1 inch = 100 feet
Notice of confidentiality rights: If you are a natural person, you may remove or strike any of
the following information from this instrument before it is filed for record in the public
records: your social security number or your driver's license number
(Language pursuant section 11.008 of the Texas Property Code)
THE STATE OF TEXAS§
§TAX RESALE DEED
COUNTY OF HARRIS §
KNOW ALL MEN BY THESE PRESENTS that the CITY OF LA PORTE, TRUSTEE, for the use and benefit
of itself, the, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY
EDUCATION DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY AUTHORITY, HARRIS
COUNTY FLOOD CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL DISTRICT, STATE OF
TEXAS and SAN JACINTO COMMUNITY COLLEGE DISTRICT, acting by and through its duly elected
officials (“GRANTOR”) as authorized by Section 34.05, Texas Property Tax Code, for and in consideration of
the sum of TEN DOLLARS AND 00/100 ($10.00) AND OTHER GOOD AND VALUABLE
CONSIDERATION, in hand paid by ENOC GUERRA(“GRANTEE”) the receipt of which is hereby
acknowledged and confessed, has conveyed and quitclaimed and by these presents do convey and quitclaim unto
said Grantees all right, title and interest of the CITY OF LA PORTE, LA PORTE INDEPENDENT SCHOOL
DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF HOUSTON
OF HARRIS COUNTY AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE HARRIS
COUNTY HOSPITAL DISTRICT, STATE OF TEXAS and SAN JACINTO COMMUNITY COLLEGE
DISTRICTin the property herein conveyed, acquired by tax foreclosure sale heretofore held, in Cause No. 1999-
37587, styled City of La Porte, La Porte Independent School District, the State of Texas, the San Jacinto
Community College District, and Harris County vs. Norman Adoue,et alsaid property being described as:
TRACT 20:LOT 23, BLOCK 1219, OF THE TOWN OF LA PORTE, AN ADDITION IN
HARRIS COUNTY, TEXAS ACCORDING TO THE PLAT OR MAP THEREOF FILED IN
THE REAL PROPERTY RECORDS OF HARRIS COUNTY, TEXAS.(ACCOUNT NUMBER
0242350190029)
This conveyance is made and accepted subject to the following matters to the extent that the same are in
effect at this time: any and all rights of redemption, restrictions, covenants, conditions, easements, encumbrances
and outstanding mineral interests, if any, relating to the hereinabove described property, but only to the extent
they are still in effect, shown of record in the hereinabove mentioned County and State, and to all zoning laws,
regulations and ordinances of municipal and/or other governmental authorities, if any but only to the extent that
they are still in effect, relating to the hereinabove described property.
TO HAVE AND TO HOLD said premises, together with all and singular the rights, privileges and
appurtenances thereto in any mannerbelonging unto the saidENOC GUERRA,hisheirsand assigns forever, so
that neither the CITY OF LA PORTE, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY,
HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY
AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL
DISTRICT, STATE OF TEXAS and SAN JACINTO COMMUNITY COLLEGE DISTRICTnorany person
claiming under it shall at any time hereafter have, claim or demand any right or title to the aforesaid premises or
appurtenances, or any part thereof.
Grantee acceptsthe property in “AS IS, WHERE IS” condition and subject to any environmental
conditions that might have or still exist on said property, and subject to any title defects and deficiencies, and
Resale Property P162
subject to the right of redemption, if any, provided under the Texas Property Tax Code. Grantee acknowledge
and agree that this conveyance is expressly made without warranty.
This transaction is in full satisfaction of all taxes, penalties, interest, and costs that have accrued until the
date hereof.
IN TESTIMONY WHEREOF, CITY OF LA PORTE, TRUSTEE, for the use and benefit of itselfLA
PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION
DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY AUTHORITY, HARRIS COUNTY FLOOD
CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL DISTRICT, STATE OF TEXAS and SAN
JACINTO COMMUNITY COLLEGE DISTRICThas caused these presents to be executed this ________day
of ______________________ 2016.
CITY OF LA PORTE, TRUSTEE
LOUIS R. RIGBY,MAYOR,
CITY OF LA PORTE
ACCEPTED:
______________________________
ENOC GUERRA
Resale Property P162
THE STATE OF TEXAS§
§
COUNTY OF HARRIS§
BEFORE ME, the undersigned authority, on this day personally appeared LOUIS R. RIGBY, Mayor,
City of La Porte, known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed same for the purposes and consideration therein expressed, in the capacity
therein stated, and with the conditions and the limitations therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of
__________________________, 2016.
________________________________
NOTARY PUBLIC, in and for the
STATE OF TEXAS
My Commission Expires: ____________
THE STATE OF TEXAS§
§
COUNTY OF HARRIS§
BEFORE ME, the undersigned authority, on this day personally appeared ENOC GUERRA, known to
me to be the person whose name is subscribed to the foregoing instrument,and acknowledged to me that he
executed same for the purposes and consideration therein expressed, in the capacity therein stated, and with the
conditions and the limitations therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of
__________________________, 2016.
________________________________
NOTARY PUBLIC, in and for the
STATE OF TEXAS
My Commission Expires: ____________
After Recording
Return To:Enoc Guerra
12422 Coming Dr
Houston, TX 77089-6101
Resale Property P162
SUMMARY OF FORECLOSURE ACTIVITY
HCAD ACCOUNT NO:024-235-019-0041
CAUSE NO:1999-37587
PLAINTIFF(S):City of La Porte & La Porte Independent School District
JUDGMENT AGAINST:La Porte - Houston Realty Co
JUDGMENT DATE:August 14, 2001STRUCK OFF DATE:July 2, 2002
ORDER OF SALE:March 22, 2002
DEED RECORDED DATE:STRUCK OFF TO:City of La Porte
CONSTABLE:Bill Bailey, Constable Precint No 8
PROPERTY ADDRESS:South Broadway Street
LEGAL DESCRIPTION:Lot 24 Block 1219 La Porte
ADJUDGED VALUE ( IN JUDGMENT):$3,100.00
SQUARE FOOTAGE:3,125
SUMMARY OF SALE ACTIVITY
BIDDER:Enoc GuerraBIDDER'S ADDRESS:12422 Corning Dr
AMOUNT OF BID:$1,600.00Houston, TX 77089-6101
AMOUNT OF DEPOSIT:$160.00
AMOUNT DUE:$1,440.00BIDDER'S PHONE NO:832-691-5045
PRORATED PERCENTAGED OF TAXES DUE TO EACH JURISDICTION BASED UPON JUDGMENT
COUNTY,
JUDGMENT TOET AL.%SCHOOL%CITY%TOTAL
AMOUNT DUE
$285.1224.58%$605.1052.16%$269.8323.26%$1,160.05
ASSOCIATED COSTS ON ORIGINAL AND SEALED BID SALES
ADRESEARCH FEE & ESTIMATED AMOUNT
AMOUNT OF COURT CONSTABLE/PUBLICALITEM DEED RECORDING TO BE PRORATED TO
BIDCOSTTION FEE (TISD)FEEFEETAXES
$1,600.00$0.00$175.00$0.00$250.00$1,175.00
PRORATED TAX AMOUNTS TO EACH JURISDICTION
OWED TOCOUNTY%SCHOOL%CITY%TOTAL
PRORATED
AMOUNT
$288.7924.58%$612.9052.16%$273.3123.26%$1,175.00
Amount of Bid:$1,600.00
Costs:
-District Clerk$0.00
-Tax Master$0.00
-Constable Fee$0.00
-Publication$175.00
-Abstract Fee$250.00
-Cost$0.00
-Ad Litem Fee$0.00
Total:$1,175.00
Taxing
Jurisdictions:Amount in Judgment:%Amount Received
City of La Porte$269.8323.26%$273.31
La Porte ISD$605.1052.16%$612.90
Harris County$243.3220.97%$246.46
San Jacinto CCD$41.803.60%$42.34
State of Texas$0.000.00%$0.00
$1,160.05100.00%$1,175.00
Costs + Taxes
$1,585.05
Adjudged Value$ 3,100.00
P163
AREA MAP
µ
LOCATION OF
PROPERTY
(024-235-019-0041)
1 inch = 100 feet
Notice of confidentiality rights: If you are a natural person, you may remove or strike any of
the following information from this instrument before it is filed for record in the public
records: your social security number or your driver's license number
(Language pursuant section 11.008 of the Texas Property Code)
THE STATE OF TEXAS§
§TAX RESALE DEED
COUNTY OF HARRIS §
KNOW ALL MEN BY THESE PRESENTS that the CITY OF LA PORTE, TRUSTEE, for the use and benefit
of itself, the, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY
EDUCATION DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY AUTHORITY, HARRIS
COUNTY FLOOD CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL DISTRICT, STATE OF
TEXAS and SAN JACINTO COMMUNITY COLLEGE DISTRICT, acting by and through its duly elected
officials (“GRANTOR”) as authorized by Section 34.05, Texas Property Tax Code, for and in consideration of
the sum of TEN DOLLARS AND 00/100 ($10.00) AND OTHER GOOD AND VALUABLE
CONSIDERATION, in hand paid by ENOC GUERRA(“GRANTEE”) the receipt of which is hereby
acknowledged and confessed, has conveyed and quitclaimed and by these presents do convey and quitclaim unto
said Grantees all right, title and interest of the CITY OF LA PORTE, LA PORTE INDEPENDENT SCHOOL
DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF HOUSTON
OF HARRIS COUNTY AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE HARRIS
COUNTY HOSPITAL DISTRICT, STATE OF TEXAS and SAN JACINTO COMMUNITY COLLEGE
DISTRICTin the property herein conveyed, acquired by tax foreclosure sale heretofore held, in Cause No. 1999-
37587, styled City of La Porte, La Porte Independent School District, the State of Texas, the San Jacinto
Community College District, and Harris County vs. Norman Adoue,et alsaid property being described as:
TRACT 21:LOT 24, BLOCK 1219, OF THE TOWN OF LA PORTE, AN ADDITION IN
HARRIS COUNTY, TEXAS ACCORDING TO THE MAP OR PLAT THEREOF, ALSO
DESCRIBED IN A GENERAL WARRANT DEED FILED IN THE REAL PROPERTY
RECORDS OF HARRIS COUNTY, TEXAS UNDER VOLUME 190, BEGINNING ON PAGE
608.(ACCOUNT NUMBER 0242350190041)
This conveyance is made and accepted subject to the following matters to the extent that the same are in
effect at this time: any and all rights of redemption, restrictions, covenants, conditions, easements, encumbrances
and outstanding mineral interests, if any, relating to the hereinabove described property, but only to the extent
they are still in effect, shown of record in the hereinabove mentioned County and State, and to all zoning laws,
regulations and ordinances of municipal and/or other governmental authorities, if any but only to the extent that
they are still in effect, relating to the hereinabove described property.
TO HAVE AND TO HOLD said premises, together with all and singular the rights, privileges and
appurtenances thereto in any manner belonging unto the saidENOC GUERRA,hisheirsand assigns forever, so
that neither the CITY OF LA PORTE, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY,
HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY
AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL
DISTRICT, STATE OF TEXAS and SAN JACINTO COMMUNITY COLLEGE DISTRICTnorany person
claiming under it shall at any time hereafter have, claim or demand any right or title to the aforesaid premises or
appurtenances, or any part thereof.
Grantee acceptsthe property in “AS IS, WHERE IS” condition and subject to any environmental
conditions that might have or still exist on said property, and subject to any title defects and deficiencies, and
Resale Property P163
subject to the right of redemption, if any, provided under the Texas Property Tax Code. Grantee acknowledge
and agree that this conveyance is expressly made without warranty.
This transaction is in full satisfaction of all taxes, penalties, interest, and costs that have accrued until the
date hereof.
IN TESTIMONY WHEREOF, CITY OF LA PORTE, TRUSTEE, for the use and benefit of itselfLA
PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY, HARRIS COUNTY EDUCATION
DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY AUTHORITY, HARRIS COUNTY FLOOD
CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL DISTRICT, STATE OF TEXAS and SAN
JACINTO COMMUNITY COLLEGE DISTRICThas caused these presents to be executed this ________day
of ______________________ 2016.
CITY OF LA PORTE, TRUSTEE
LOUIS R. RIGBY,MAYOR,
CITY OF LA PORTE
ACCEPTED:
______________________________
ENOC GUERRA
Resale Property P163
THE STATE OF TEXAS§
§
COUNTY OF HARRIS§
BEFORE ME, the undersigned authority, on this day personally appeared LOUIS R. RIGBY, Mayor,
City of La Porte, known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed same for the purposesand consideration therein expressed, in the capacity
therein stated, and with the conditions and the limitations therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of
__________________________, 2016.
________________________________
NOTARY PUBLIC, in and for the
STATE OF TEXAS
My Commission Expires: ____________
THE STATE OF TEXAS§
§
COUNTY OF HARRIS§
BEFORE ME, the undersigned authority, on this day personally appeared ENOC GUERRA, known to
me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he
executed same for the purposes and consideration therein expressed, in the capacity therein stated, and with the
conditions and the limitations therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of
__________________________, 2016.
________________________________
NOTARY PUBLIC, in and for the
STATE OF TEXAS
My Commission Expires: ____________
After Recording
Return To:Enoc Guerra
12422 Coming Dr
Houston, TX 77089-6101
Resale Property P163
SUMMARY OF FORECLOSURE ACTIVITY
HCAD ACCOUNT NO:024-087-015-0018Property Struck off for:Taxes
CAUSE NO:2012-14670+ Post Judgment Taxes
PLAINTIFF(S):City of La Porte & La Porte Independent School District
JUDGMENT AGAINST:Cornlious Michell
JUDGMENT DATE:December 13, 2013STRUCK OFF DATE:June 3, 2014
ORDER OF SALE:March 12, 2014
DEED RECORDED DATE:June 27, 2014STRUCK OFF TO:City of La Porte
CONSTABLE:Phil Sandlin, Constable Precinct No 8
PROPERTY ADDRESS:0 West Main Street
LEGAL DESCRIPTION:Trs 18, 19 & 20 Block 715
Town of La Porte
ADJUDGED VALUE ( IN JUDGMENT):$20,248.00
SQUARE FOOTAGE:5,785
SUMMARY OF SALE ACTIVITY
BIDDER:Mark DomingueBIDDER'S ADDRESS:4903 Linden Street
AMOUNT OF BID:$15,100.00Bellaire, TX 77401
AMOUNT OF DEPOSIT:$1,510.00
AMOUNT DUE:$13,590.00BIDDER'S PHONE NO:281-470-2778
PRORATED PERCENTAGED OF TAXES DUE TO EACH JURISDICTION BASED UPON JUDGMENT
COUNTY,
JUDGMENT TOET AL.%SCHOOL%CITY%TOTAL
AMOUNT DUE
$2,535.5920.11%$6,777.7853.76%$3,294.0526.13%$12,607.42
ASSOCIATED COSTS ON ORIGINAL AND SEALED BID SALES
CONSTABLE/ AD ESTIMATED AMOUNT
AMOUNT OF COURT PUBLICATION FEE LITEM RESEARCH FEE & TO BE PRORATED TO
BIDCOST(TISD)FEEDEED RECORDING FEETAXES
$15,100.00$523.00$575.00$1,000.00$354.55$12,647.45
PRORATED TAX AMOUNTS TO EACH JURISDICTION
OWED TOCOUNTY%SCHOOL%CITY%TOTAL
PRORATED
AMOUNT
$2,543.6420.11%$6,799.3053.76%$3,304.5126.13%$12,647.45
Amount of Bid:$15,100.00
Costs:
-District Clerk$523.00
-Tax Master$0.00
-Constable Fee$400.00
-Publication$175.00
-Abstract Fee$250.00
-Cost$4.55
-Advertising Fee/Deed
Recording
$100.00
-Ad Litem Fee$1,000.00Daejan-Elizabeth Crisby
Total:$12,647.45
Taxing
Jurisdictions:Amount in Judgment:%Amount Received
City of La Porte$3,294.0526.13%$3,304.51
La Porte ISD$6,777.7853.76%$6,799.300
Harris County$2,535.5920.11%$2,543.640
San Jacinto CCD$0.000.00%$0.00
State of Texas$0.000.00%$0.00
$12,607.42100.00%$12,647.45
Costs + Taxes
$15,059.97
Adjudged Value$20,248.00
P284
AREA MAP
W POLK ST
µ
LOCATION OF
PROPERTY
(024-087-015-0018)
W MAIN ST
1 inch = 100 feet
Notice of confidentiality rights: If you are a natural person, you may remove or strike any of
the following information from this instrument before it is filed for record in the public
records: your social security number or your driver's license number
(Language pursuant section 11.008 of the Texas Property Code)
THE STATE OF TEXAS§
§TAX RESALE DEED
COUNTY OF HARRIS §
KNOW ALL MEN BY THESE PRESENTS that the CITY OF LA PORTE, TRUSTEE, for the use and benefit
of itself, the, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY EDUCATION DISTRICT
(LA PORTE –HCED), HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF
HOUSTON OF HARRIS COUNTY AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE
HARRIS COUNTY HOSPITAL DISTRICT, and SAN JACINTO COMMUNITY COLLEGE DISTRICT, acting
by and through its duly elected officials (“GRANTOR”) as authorized by Section 34.05, Texas Property Tax
Code, for and in consideration of the sum of TEN DOLLARS AND 00/100 ($10.00) AND OTHER GOOD AND
VALUABLE CONSIDERATION, in hand paid by MARK DOMINGUE(“GRANTEE”) the receipt of which is
hereby acknowledged and confessed, has conveyed and quitclaimed and by these presents do convey and
quitclaim unto said Grantees all right, title and interest of the CITY OF LA PORTE, LA PORTE INDEPENDENT
SCHOOL DISTRICT, HARRIS COUNTY EDUCATION DISTRICT (LA PORTE –HCED), HARRIS
COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY
AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL
DISTRICT, and SAN JACINTO COMMUNITY COLLEGE DISTRICTin the property herein conveyed,
acquired by tax foreclosure sale heretofore held, in Cause No. 2012-14670, styled La Porte Independent ISD vs.
Cornelious Michell, Deceasedsaid property being described as:
TRACT 21:LOTS NO. EIGHTEEN (18), NINETEEN (19) AND TWENTY (20), IN BLOCK
NO. SEVEN HUNDRED FIFTEEN (715), TOWN OF LA PORTE, IN HARRIS COUNTY,
TEXAS ACCORDING TO THE MAP OR PLAT THEREOF RECORDED IN THE OFFICE
OF THE COUNTY CLERK OF SAID COUNTY, TO WHICH REFERENCE IS HERE MADE
FOR ALL PURPOSES, SAVE AND EXCEPT THE PORTIONS THEREOF DEDICATED
FOR ROADWAYS.(ACCOUNT NUMBER 0240870150018)
This conveyance is made and accepted subject to the following matters to the extent that the same are in
effect at this time: any and all rights of redemption, restrictions, covenants, conditions, easements, encumbrances
and outstanding mineral interests, if any, relating to the hereinabove described property, but only to the extent
they are still in effect, shown of record in the hereinabove mentioned County and State, and to all zoning laws,
regulations and ordinances of municipal and/or other governmental authorities, if any but only to the extent that
they are still in effect, relating to the hereinabove described property.
TO HAVE AND TO HOLD said premises, together with all and singular the rights, privileges and
appurtenances thereto in any manner belonging unto the saidMARK DOMINGUE,hisheirsand assigns forever,
so that neither the CITY OF LA PORTE, LA PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS
COUNTY EDUCATION DISTRICT (LA PORTE –HCED), HARRIS COUNTY, HARRIS COUNTY
EDUCATION DEPARTMENT, PORT OF HOUSTON OF HARRIS COUNTY AUTHORITY, HARRIS
COUNTY FLOOD CONTROL DISTRICT, THE HARRIS COUNTY HOSPITAL DISTRICT, and SAN
JACINTO COMMUNITY COLLEGE DISTRICTnorany person claiming under it shall at any time hereafter
have, claim or demand any right or title to the aforesaid premises or appurtenances, or any part thereof.
Resale P284
Grantee acceptstheproperty in “AS IS, WHERE IS” condition and subject to any environmental
conditions that might have or still exist on said property, and subject to any title defects and deficiencies, and
subject to the right of redemption, if any, provided under the Texas Property Tax Code. Grantee acknowledge
and agree that this conveyance is expressly made without warranty.
This transaction is in full satisfaction of all taxes, penalties, interest, and costs that have accrued until the
date hereof.
IN TESTIMONY WHEREOF, CITY OF LA PORTE, TRUSTEE, for the use and benefit of itselfLA
PORTE INDEPENDENT SCHOOL DISTRICT, HARRIS COUNTY EDUCATION DISTRICT (LA PORTE –
HCED), HARRIS COUNTY, HARRIS COUNTY EDUCATION DEPARTMENT, PORT OF HOUSTON OF
HARRIS COUNTY AUTHORITY, HARRIS COUNTY FLOOD CONTROL DISTRICT, THE HARRIS
COUNTY HOSPITAL DISTRICT, and SAN JACINTO COMMUNITY COLLEGE DISTRICThas caused
these presents to be executed this ________day of ______________________ 2016.
CITY OF LA PORTE, TRUSTEE
LOUIS R. RIGBY,MAYOR,
CITY OF LA PORTE
ACCEPTED:
______________________________
MARK DOMINGUE
Resale P284
THE STATE OF TEXAS§
§
COUNTY OF HARRIS§
BEFORE ME, the undersigned authority, on this day personally appeared LOUIS R. RIGBY, Mayor,
City of La Porte, known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed same for the purposes and consideration therein expressed, in the capacity
therein stated, and with the conditions and the limitations therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of
__________________________, 2016.
________________________________
NOTARY PUBLIC, in and for the
STATE OF TEXAS
My Commission Expires: ____________
THE STATE OF TEXAS§
§
COUNTY OF HARRIS§
BEFORE ME, the undersigned authority, on this day personally appeared MARK DOMINGUE, known
to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he
executed same for the purposes and consideration therein expressed, in the capacity therein stated, and with the
conditions and the limitations therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _______ day of
__________________________, 2016.
________________________________
NOTARY PUBLIC, in and for the
STATE OF TEXAS
My Commission Expires: ____________
After Recording
Return To:Mark Domingue
4903 Linden St
Bellaire, TX 77401
Resale P284
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested:
Source of Funds: Technology Fund
Requested By: Rene Valdez
Account Number: Refer Project Funds
Department: Administration
Amount Budgeted: $684,357.26
Report: Resolution: Ordinance:
Amount Requested: $680,002.05
Budgeted Item: YES NO
Exhibits DataVox, Inc. SOW’s (attached)
SUMMARY & RECOMMENDATION
On May 9, 2016, City Council passed the proposal to upgrade the City’s technology
infrastructure.
These improvements included improvements to the Police Department datacenter electrical and
cooling systems, refresh the server farm, upgrade to existing switching and routing hardware, an
upgrade to the existing Voice over IP (VoIP) telephone system, an offsite disaster recovery (DR)
system, and an upgrade to the wide area network communication links. Due to the fact that each
of the budgeted projects is related to the others, staff requested DataVox to develop a
comprehensive project to address all of these needs. This project uses Texas Department of
Information Resources contracts. Staff recommended approval of the contract with Datavox in
the amount of $647,621 and a 5% project contingency amount ($32,381) for a total project
budget of $680,002. Council took action on and passed all except the Power and Cooling portion
due to Council questions regarding the price for this component. Staff was directed to revisit this
part of the project to determine options.
With further review, Information Technology (IT) discovered that all information pertaining to
the power and cooling project quotation was not presented during the May 9th City Council
meeting. It was discovered that the equipment costs were not included and only the installation
was included in the Council packet at the May meeting. When taking the equipment cost into
account, the total cost of the project increased from $92,425.00 to $177,278.27. The total
amount omitted was $84,853.27. IT has worked with Datavox to redesign the deliverables for
the power and cooling project.
The power and cooling component, as presented tonight, includes an increase in the tonnage for
the air conditioning units and a full redesign of the duct work and venting. Instead of venting to
the exterior of the building as originally proposed, the new design vents the warm air into the
building plenum. The redesigned project can be installed at a lower cost than the proposal
originally proposed - $86,701.68 instead of $92,425.00.
Staff not only reviewed the project design, but informal quotes were sought from another vendor
to identify if the pricing quoted by Datavox and the DIR contract were competitive. The costs
quoted by the other vendor were significantly higher than the cost included in the proposal under
consideration now.
Staff recommends approval of the power and cooling proposal in the amount of $86,701.68.
Action Required by Council:
Consider approval or other action of technology infrastructure project as proposed.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
cost
excludes sales tax
DataVox Standard Terms and Conditions
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Michael DolbyMichael DolbySource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
FinanceFinance
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Spreadsheet Spreadsheet
2. Contract Contract
3. PowerPoint PowerPoint
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The Citys Revenue Manager is retiring effective September 6, 2016. Due to the impending retirement, s Revenue Manager is retiring effective September 6, 2016. Due to the impending
retirement,
staff feels the best course of action for the City is to outsource tax collections to a consortium that will staff feels the best course of action for the City is to outsource tax collections
to a consortium that will
provide the City with a satellite office. Based upon current pricing for this service, the City will save provide the City with a satellite office. Based upon current pricing for this
service, the City will save
approximately $211,232 dollars over the next three years. The cost for collections is based on $3.40 approximately $211,232 dollars over the next three years. The cost for collections
is based on $3.40
per account charge. The City has 17,056 accounts, which calculates to a total cost of $57,990.40. per account charge. The City has 17,056 accounts, which calculates to a total cost
of $57,990.40.
($3.40 x 17,056 = $57,990.40) ($3.40 x 17,056 = $57,990.40)
In addition to the upcoming retirement and cost savings, a few other factors have influenced staffIn addition to the upcoming retirement and cost savings, a few other factors have influenced
staffs s
recommendation to outsource collections. First, the current software that the City is using cannot recommendation to outsource collections. First, the current software that the City
is using cannot
handle new regulations that have been enacted over the last several years. This requires staff to utilize handle new regulations that have been enacted over the last several years.
This requires staff to utilize
spreadsheets to complete calculations regarding over 65 exemptions. The One Solution software spreadsheets to complete calculations regarding over 65 exemptions. The One Solution software
spreadsheets to complete calculations regarding over 65 exemptions. The One Solution software spreadsheets to complete calculations regarding over 65 exemptions. The One Solution
software
package currently has no plans to develop a tax application. Secondly, participating in a consortium package currently has no plans to develop a tax application. Secondly, participating
in a consortium
would allow for greater efficiencies of the billing and collection functions. Details of the process are would allow for greater efficiencies of the billing and collection functions.
Details of the process are
outlined in the attached PowerPoint presentation. outlined in the attached PowerPoint presentation.
La Porte citizens will still be able to make tax payments at City Hall and receive answers to inquiries. La Porte citizens will still be able to make tax payments at City Hall and receive
answers to inquiries.
Furthermore, if La Porte citizens need to sign up for a payment plan, they can do so at Goose Creek Furthermore, if La Porte citizens need to sign up for a payment plan, they can do
so at Goose Creek
ISD. Ms. Piggot with Goose Creek Independent School District Tax Office will be present to answer any ISD. Ms. Piggot with Goose Creek Independent School District Tax Office will be
present to answer any
questions and provide information on how the process would work. Ms. Piggot has over thirty years of questions and provide information on how the process would work. Ms. Piggot has
over thirty years of
experience as a registered tax assessor collector. experience as a registered tax assessor collector.
Should the Council desire to move forward with outsourced tax collections, staff recommends approval Should the Council desire to move forward with outsourced tax collections, staff
recommends approval
of the attached interof the attached inter--local agreement. The initial term of the agreement is a three year term with one local agreement. The initial term of the agreement is a
three year term with one
year renewals thereafter. Fees may not be increased during the initial year; after that, the charges may year renewals thereafter. Fees may not be increased during the initial year;
after that, the charges may
not increase more than $0.10 per year and not more than $0.25 over a threenot increase more than $0.10 per year and not more than $0.25 over a three--year period. Each party year period.
Each party
agrees to a 180 day termination agreement. Goose Creek ISD will contract to provide daily deposits of agrees to a 180 day termination agreement. Goose Creek ISD will contract to provide
daily deposits of
the Citys tax collections during the peak season, and will provide offs tax collections during the peak season, and will provide off--season deposits as collections season deposits
as collections
reach $10,000.reach $10,000.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the Mayor to execute an interConsider approval or other action authorizing the Mayor to execute an inter--local agreement with Goose local
agreement with Goose
Creek ISD for collection of property taxes. Creek ISD for collection of property taxes.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Estimated Savings Associated with Outsourcing Tax Services to Goose Creek ISD
3 Year Projection
Year 1Year 2Year 3
Revenue Collections Manager
Salary 85,885.54 88,462.11 91,115.97
Benefits 30,974.41 31,590.98 32,226.05
Memberships & Training 2,280.00 2,280.00 2,280.00
Printing & Postage 11,000.00 11,000.00 11,000.00
Software 325.00 325.00 325.00
Resale Maintenance 250.00 250.00 250.00
Total Budget Reduction 130,714.95 133,908.09 137,197.02
GCISD Costs for Collections (57,990.40) (59,696.00) (61,401.60)
One-time Set-up Fee (7,000.00)
Annual Cash Bonding Fee (1,500.00) (1,500.00) (1,500.00)
Estimated Net Savings 64,224.55 72,712.09 74,295.42
Cumulative Savings for 3 Year Period 211,232.06
STATE OF TEXAS
COUNTY OF HARRIS
INTERLOCAL CONTRACT FOR PROPERTY TAX COLLECTION SERVICES
On this the 13th day of June, 2016, Goose Creek Consolidated Independent School District, located in
Harris and Chambers Counties, Texas, hereafter called , Texas,
pursuant to the authority granted by Sections 6.23 and 6.24 of the Texas Tax Code and Chapter 791 of the
Texas Government Code.
WITNESSETH
WHEREAS, the SCHOOL DISTRICT and the TAXING UNIT are local political subdivisions established
and existing under the constitution and laws of the State of Texas and are governed by duly elected boards or
councils who are authorized to enter into interlocal agreements; and
WHEREAS, the TAXING UNIT and the SCHOOL DISTRICT, the parties to this agreement, wish to
consolidate the assessment and collection of property taxes under one agency, the SCHOOL DISTRICT, and
the parties enter into this
eliminate duplication of the existing systems and to promote governmental efficiency and economy;
NOW THEREFORE, the parties do hereby agree as follows:
I.
TERM
2.01 The initial term of this Agreement shall be from September 1, 2016 through August 31, 2019
, and shall automatically renew thereafter for successive one (1) year terms , commencing on
st
September 1 of each year of the applicable one (1) year renewal unless the cancelling
party gives notice of its intention to not renew the Agreement to the other party at least one hundred and
eighty (180) days before the end of the Primary Term or a Renewal term, as the case may be.
2.02 Either party may terminate this Agreement without cause, but in such event notice of
st
termination must be provided at least one hundred and eighty (180) days before August 31 of the then
current contract year. Such notice shall be in writing and directed to the presiding officer of the governing
body of the other party. Such termination shall be effective at the end of the contract year (August 31) in
which such notice is provided. Upon the effective date of termination, the TAXING UNIT shall be liable for
the remaining payments due to SCHOOL DISTRICT for services provided in the contract year that concludes
at the date of termination and the SCHOOL DISTRICT shall be responsible for providing the services
2
required under this Agreement until such termination date. Upon termination, the SCHOOL DISTRICT shall
records in a tab delineated flat file format and other formats, as designated by the TAXING UNIT and
approved by SCHOOL DISTRICT.
II.
SERVICES TO BE PERFORMED
2.01 The SCHOOL DISTRICT agrees to assess and collect the property taxes owing to the TAXING
UNIT.
2.02 For each contract year that this Agreement is in effect, the SCHOOL DISTRICT shall perform all
to, the following: submission of the tax appraisal roll to the governing body of the TAXING UNIT; calculation
of tax; preparation of current and delinquent tax rolls; proration of taxes; correction of tax rolls; collection of
current and delinquent tax rolls; issuance of tax refunds; issuance of tax certificates; remittance of funds
collected to the TAXING
the Central Appraisal District, and furnish the TAXING UNIT collection reports as required by law as well as
other reports required by the TAXING UNIT, including, but not limited to, reports concerning assessed values,
corrections/supplements, collections, delinquent accounts, and top ten taxpayers.
2.03 The SCHOOL DISTRICT agrees to prepare current and delinquent tax statements, individual or
consolidated, for each taxpayesdiction beginning with the 2016 tax
statements. The SCHOOL DISTRICT shall mail said tax statements to each taxpayer or authorized agent for
property within the TAXING UNIT in accordance with the Texas Property Tax Code.
2.04 The SCHOOL DISTRICT on behalf of the TAXING UNIT shall receive information from the
Harris County Appraisal District for the purposes of the certified appraisal roll and monthly changes thereto
and provide tax roll and payment data to mortgage companies, property owners and tax representatives.
2.05 The SCHOOL DISTRICT shall be responsible for preparing and publishing all notices that are
TAXING UNIT notifies SCHOOL DISTRICT in
writing to the contrary. The TAXING UNIT expressly agrees to set and deliver notice of its tax rate to the
SCHOOL DISTRICT within sixty (60) days of receipt of certified roll delivery provided by the Harris County
Appraisal District.
2.06 The TAXING UNIT hereby designates the Tax Assessor-Collector of the SCHOOL DISTRICT as
the person responsible for calculating the effective and rollback tax rates for the TAXING UNIT as required by
Section 26.04 of the Texas Tax Code. The TAXING UNIT shall provide the SCHOOL DISTRICT with the
amount needed to pay principal and interest on
3
debt and the amount needed to pay any contractual obligations for debt issued by the TAXING UNIT on
behalf of another political subdivision, which amounts are required by law for calculation of the effective tax
rate. The TAXING UNIT shall also furnish the SCHOOL DISTRICT with the estimated fund balances required
to be published with the effective tax rate.
2.07
appropriate computer system in the same manner and form as the SCHOOL
2.08 The SCHOOL DISTRICT shall provide values of all land and all other tangible property, real,
personal or mixed, in TAXING UNIT.
2.09 The SCHOOL DISTRICT shall train designated employee of City of La Porte to collect taxes at
the TAXING UNIT Administration Building, 604 W. Fairmont Parkway, La Porte, Texas. The SCHOOL
equipment, as necessary, to allow both parties to perform under the terms of this Agreement.
2.10 The SCHOOL DISTRICT shall provide secure connection to the TAXING UNIT at the TAXING
UNIT location.
III.
REMITTANCE OF FUNDS COLLECTED
3.01 The SCHOOL DISTRICT agrees to receive and post on a timely basis all tax payments,
article. TAXING UNIT agrees to
receive and post on a timely basis all tax payments received at TAXING UNIT location and in accordance with
procedures designated by SCHOOL DISTRICT.
3.02 The SCHOOL DISTRICT agrees to electronically transfer to TAXING UNIT the taxes, penalties
and interest collected by deposit into a depository selected by TAXING UNIT. Such payments shall be made
when a total of $10,000.00 is collected, but not more often than once a day or less often than once a week
during the entire collection year. A report of each deposit will be completed to show the amount and
distribution of monies deposited. This report will be forwarded to TAXING UNIT with each electronic deposit
transfer to TAXING UNIT.
IV.
BOND
The SCHOOL DISTRICT shall maintain a bond conditioned on the faithful performance of its
duties as Assessor and Collector of the TAXING UNIT. TAXING UNIT
4
agrees to maintain a bond conditioned on the faithful performance of their assigned employee, for its duties as
a Tax Collection Clerk.
V.
ACCOUNTING
5.01 The SCHOOL DISTRICT shall provide a monthly and annual accounting of all funds collected
and payments received from the TAXING UNIT. A copy of the accounting report shall be provided to the
TAXING UNIT at no additional cost. TAXING UNIT will provide accounting report of all funds collected each
business day at the TAXING UNIT location by assigned employee in format designated by SCHOOL
DISTRICT at no additional cost.
5.02 The SCHOOL DISTRICT shall make available to the TAXING UNIT all records of funds
collected and payments received from the TAXING UNIT. Such records shall be made available to the
TAXING UNIT or its auditor upon request at no additional charge.
5.03 The SCHOOL DISTRICT shall provide and make available to the TAXING UNIT all records
which relate in any way to the initial one-time set-up fee assessed in Section 6.01 and any increase in the per
account charge as authorized by Section 6.03. A copy of the records shall be provided to the TAXING UNIT at
no additional cost.
VI.
PAYMENT
6.01 In consideration of the services to be provided to the TAXING UNIT by the SCHOOL
DISTRICT pursuant to this Agreement, the TAXING UNIT will pay the SCHOOL DISTRICT:
a. a one-time initial branch set up fee based upon the set-up costs actually incurred by the
SCHOOL DISTRICT to perform services required in this Agreement SCHOOL DISTRICT will
provide TAXING UNIT with a detailed accounting of all set-up costs; and, a one-time software
conversion fee of $7,000;
b. during each contract year THREE DOLLARS AND 40/100 CENTS ($3.40) per annum per
TAXING UNIT property account which is within the current boundaries of the TAXING UNIT
or any future account(s) which is within the boundaries of the TAXING UNIT, which amount
the services required under this Agreement.
6.02 The SCHOOL DISTRICT shall have the option of increasing the per property account charge
established in Section 6.01(b) above, no more than one time during any contract year (other than in the first
year of the Primary Term, when SCHOOL DISTRICT shall not have the option of increasing the per property
account charge), that the SCHOOL DISTRICT and the TAXING UNIT have contracted for tax collections
services under the terms of this Agreement if
5
the costs of collection increase, provided that at all times during the term of this Agreement, (i) the per
services required under this Agreement, and (ii) the per property account charge shall never increase more
than $0.10 per year and not more than $0.25 over a three-year period.
6.03 In the event such collection costs increase, the SCHOOL DISTRICT shall furnish the TAXING
UNIT the calculations reflecting such increases at least thirty (30) days prior to June 1 in the contract year in
which such increases are to take effect.
6.04 The payments for services rendered by the SCHOOL DISTRICT under this Agreement shall be
billed to the TAXING UNIT annually at the tax year-end. The TAXING UNIT agrees to pay for such services
within thirty (30) days of receipt of such billing nonpayment will result in applicable interest being charged as
allowed by law.
6.05 Further, if the TAXING UNIT does not have sufficient sums of money in its collected tax
account at the SCHOOL DISTRICT to cover its share of taxes refunded, TAXING UNIT agrees to reimburse the
notice this such refund has been paid.
6.06 Pursuant to Section 791.011 of the Texas Government Code, the TAXING UNIT shall pay all
sums required herein from its then current revenues.
VII.
ADMINISTRATIVE PROVISIONS
7.01 The SCHOOL DISTRICT shall retain all fees charged for the issuance of tax certificates and
other charges made by the SCHOOL DISTRICT for collection of taxes. All such fees and charges shall not
exceed the actual cost of the service provided and shall not exceed the charge assessed by the SCHOOL
DISTRICT for the same services to its taxpayers.
7.02 The TAXING UNIT may authorize the SCHOOL DISTRICT to contract with an attorney or law
firm recommended by the SCHOOL DISTRICT for the collection of delinquent taxes due the TAXING UNIT or
may retain its own attorney or law firm for the collection of delinquent taxes due the TAXING UNIT. The
SCHOOL DISTRICT is authorized to forward from the funds collected under this Agreement, all sums payable
taxes.
7.03 The TAXING UNIT shall provide to the SCHOOL DISTRICT, without charge, copies of all
records necessary for performance by the SCHOOL DISTRICT under this Agreement, including, but not
limited to, hard copies and computer files (if available) containing all current and delinquent tax records for
the TAXING UNIT. Such records shall be kept in accordance with all applicable record retention policies.
6
VIII.
MISCELLANEOUS PROVISIONS
8.01 This instrument contains the entire Agreement between the parties relating to the rights
hereunder granted and the obligations herein assumed. Any oral representation or modifications concerning
this Agreement shall be of no force or effect, excepting a subsequent modification in writing signed by all
parties hereto.
8.02 The SCHOOL DISTRICT and the TAXING UNIT shall comply with all rules, regulations, and
laws of the United States of America, the State of Texas, and all laws, policies, regulations, and ordinances of
the TAXING UNIT, and SCHOOL DISTRICT as they now exist or may hereafter be enacted or amended.
8.03 Except as otherwise provided herein, all notices required to be given hereunder shall be given
in writing either by electronic mail, overnight, or facsimile transmission, certified or registered mail at the
respective addresses of the parties set forth herein or at such other address as may be designated in writing by
either party. Notice given by mail shall be deemed received five (5) days after the date of mailing thereof to
the following addresses:
DISTRICT
Goose Creek Consolidated Independent School District
Attn: Superintendent
P. O. Box 30
Baytown, TX 77522
Fax No. (281) 420-4854
TAX ENTITY
City of La Porte, Texas
Attn: City Manager
604 E. Fairmont Parkway
La Porte, TX 77571
Fax No. (281) 842-1259
8.04 Failure of either party hereto to insist on the strict performance of any of the agreements herein
or to exercise any rights or remedies accruing thereunder upon default or failure of performance shall not be
considered a waiver of the right to insist on and to enforce by an appropriate remedy, strict compliance with
any other obligation hereunder to exercise any right or remedy occurring as a result of any future default or
failure of performance. The rights and remedies contained in this Agreement shall not be exclusive but shall
be cumulative of all other rights and remedies, now or hereinafter existing, whether by statue, at law, or in
equity; provided that the parties shall not terminate this Agreement except in accordance with the provisions
hereof.
7
8.05 This Agreement shall in all respects be interpreted and construed in accordance with and
governed by the laws of the State of Texas. The place of making and the place of performance for all purposes
shall be Baytown, Harris County, Texas, venue for any legal proceeding relating to this Agreement shall be in
Harris County, Texas.
8.06 All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in
full force and effect.
8.07 This Agreement shall not bestow any rights upon any third party, but rather, shall bind and
benefit the SCHOOL DISTRICT and the TAXING UNIT only.
8.08 The article and section headings are used in this Agreement for convenience and reference
purposes only and are not intended to define, limit or describe the scope or intent of any provision of this
Agreement and shall have no meaning or effect upon its interpretation.
8.09 In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
8.10 The parties acknowledge that they have read, understand and intend to be bound by the terms
and conditions of this Agreement.
8.11 The officers executing this Agreement on behalf of the parties hereby represent that such
officers have full authority to execute this Agreement and to bind the party he/she represents.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple copies, each of
which shall be deemed to be an original, but all of which shall constitute but one and the same Agreement on
this 13th day of June, 2016, the date of execution by the Mayor of City of La Porte.
GOOSE CREEK CONSOLIDATED CITY OF LA PORTE, TEXAS
INDEPENDENT SCHOOL DISTRICT
___________________________ ________________________
Board President Mayor
ATTEST
___________________________ _______________________
Board Secretary City Clerk
GC TAX SERVICES
and this
occur
do not
We operate as a true interlocal the purpose and focus to reduce same service costs. Through shared service costs allows for a steady low cost to each entity for this service function.
We currently provide services to:Municipal Public School Districts
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Hotel/MotelHotel/Motel
Traci E. LeachTraci E. LeachSource of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
$250,000.00$250,000.00
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$288,925.00$288,925.00
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Contract Contract
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
thth
The centerpiece of many of the proposed events for the 125The centerpiece of many of the proposed events for the 125 Anniversary Celebration will be musical Anniversary Celebration
will be musical
entertainment. Staff is working with Mark Taylor, owner of the Brock Agency, Inc. and a producer with entertainment. Staff is working with Mark Taylor, owner of the Brock Agency, Inc.
and a producer with
over 40 years of experience to provide turnover 40 years of experience to provide turn--key services for acquisition, management, and key services for acquisition, management, and
implementation of all facets of musical entertainment. The contract calls for the producer to provide two implementation of all facets of musical entertainment. The contract calls
for the producer to provide two
headliner bands (one for Saturday and one for Friday nights), a band for the gospel brunch, band for the headliner bands (one for Saturday and one for Friday nights), a band for the
gospel brunch, band for the
Black Tie gala, and all opening acts on Saturday, May 12. The producer would handle acquisition of Black Tie gala, and all opening acts on Saturday, May 12. The producer would handle
acquisition of
staging, lighting, and sound for all musicians. The producer would also handle all payments. staging, lighting, and sound for all musicians. The producer would also handle all payments.
The producer will be working from a list of approved entertainers that were selected by the Committee The producer will be working from a list of approved entertainers that were selected
by the Committee
for Council consideration and were approved earlier this evening. The list includes:for Council consideration and were approved earlier this evening. The list includes:
Friday night headliner options at Battleship: Cody Johnson, Claire Dunn, Aaron Watson, John Friday night headliner options at Battleship: Cody Johnson, Claire Dunn, Aaron Watson, John
Pardi, Eric Paslay, Junior GordonPardi, Eric Paslay, Junior Gordon
Friday night band for Black Tie: Mambo Jazz KingsFriday night band for Black Tie: Mambo Jazz Kings
Saturday night headliner options: Clay Walker, Sam Hunt, Eli Young Band, Josh Abbott Band Saturday night headliner options: Clay Walker, Sam Hunt, Eli Young Band, Josh Abbott Band
The estimated contract price for all producer services is $288,925. The contract specifies a substantial The estimated contract price for all producer services is $288,925. The contract
specifies a substantial
percentage of the fee upfront at the time of contract execution. This is required to allow Brock Agency percentage of the fee upfront at the time of contract execution. This is required
to allow Brock Agency
to formally book talent, as each performer requires a deposit to guarantee a spot on the calendar. In to formally book talent, as each performer requires a deposit to guarantee a spot
on the calendar. In
order to protect the City, the contract requires a fidelity bond that would guarantee the funds that are order to protect the City, the contract requires a fidelity bond that would guarantee
the funds that are
fronted for the purposes of payment to third party vendors by Brock Agency. For the current fiscal year, fronted for the purposes of payment to third party vendors by Brock Agency.
For the current fiscal year,
it is estimated that total expenditures under this contract will total $144,462.50, which is within the it is estimated that total expenditures under this contract will total $144,462.50,
which is within the
budget currently allocated. budget currently allocated.
LGC 252.022 defines this type of service as a personal service that is exempted from formal bidding LGC 252.022 defines this type of service as a personal service that is exempted from
formal bidding
process. The Brock Agency has been the producer for the Sylvan Beach Festival for many years and is process. The Brock Agency has been the producer for the Sylvan Beach Festival for
many years and is
familiar with the park for set up purposes. The Chamber highly recommended this company and familiar with the park for set up purposes. The Chamber highly recommended this company
and
specifically Mr. Taylor. specifically Mr. Taylor.
Staff recommends approval of the contract with Brock Agency, Inc for the presentation of the Staff recommends approval of the contract with Brock Agency, Inc for the presentation of
the
thth
entertainment production for all musical talent for the 125entertainment production for all musical talent for the 125 Anniversary Celebration. Anniversary Celebration.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the City Manager to execute a Contract with the Brock Consider approval or other action authorizing the City Manager to execute a Contract
with the Brock
thth
Agency Inc. for turnAgency Inc. for turn--key presentation of the entertainment production for the 125key presentation of the entertainment production for the 125 Anniversary Anniversary
Celebration in an amount not to exceed $288,925.00.Celebration in an amount not to exceed $288,925.00.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
CONTRACT
THIS CONTRACT for the presentation of the entertainment production described below by the BROCK
AGENCY, INC., a Texas LLC City of La Porte, Texas (herein called
____ Day of ________, 2016 as follows:
1. PRODUCTION TO CONSIST OF:
Headline Performer & 1 opening performer (Friday, May 12, 2017)
Headline Performer & 2 opening performers (Saturday, May 13, 2017)
Opening Performers: performance times approx. 60 minutes each.
Complete Sound and Lighting system rental at both locations identified in Section 4 below-
to meet or exceed performer specifications (sound system coverage up to 10,000 people)
Stage rental for both locations identified in section 4 below to meet or exceed performer
specifications
Labor - stage hands, loaders, prod. manager, riggers both locations identified is sec. 4
below
Misc. equipment (fork lift rental) both locations identified in section 4 below
Backstage tent, tables & chairs both locations identified in section 4 below
Crew catering both locations identified in section 4 below
Performer catering, hospitality & hotel rms both locations identified in section 4 below
Barricade front of stage & cable track both locations identified in section 4 below
Power generator(s) rental both locations identified in section 4 below
Runner & vehicle rental both locations identified in section 4 below
Producer Fee: 10% of the aggregate of all items listed above, as stated in item 6a of this
contract.
2. DATES OF PERFORMANCES: Friday, May 12, 2017 and Saturday, May 13, 2017
3. Hours of Performances:
Production load in - To be determined (early a.m. 48 hours prior to day of show)
Performances:
Friday, May 12, 2017: 6 pm gates open (Battleship TEXAS/San Jacinto State Park)
6:30pm opening act (approx. 60 min)
8:30pm Headline Performer (approx. 90 minutes)
Friday, May 12, 2017: (Sylvan Beach Pavilion)
7:00pm 10:00pm
Saturday, May 13, 2017: 3 pm gates open
4:30 pm Opening Act (approx. 60 min.)
6:45 pm Opening Act (approx. 60 min.)
8:30 pm Headline Performer (approx. 90 Minutes)
4. Names and Addresses of Places/Locations of Performances:
Friday, May 12, 2017: Battleship TEXAS/San Jacinto State Park
Friday, May 12, 2017: Sylvan Beach Pavilion (Black Tie)
Saturday, May 13, 3027: Sylvan Beach Park, LaPorte, Texas
5. Type of Production: Battleship location Friday, May 12, 2017: Free Public event
Sylvan Beach Pavilion Black Tie dinner/dance Friday, May 12, 2017:
Ticketed event
Sylvan Beach Park Saturday, May 13, 2017: Ticketed event
6. Contract Price:
a. Total Cost: The total cost for services rendered under this contract shall not exceed $288,925. This
cost includes all items , duties, and responsibilities to ensure that Production of the event (as listed in
Section 1 above) is satisfactorily completed
b. Payment and Deposits
i. A deposit of $144,462.50 shall be due to Brock Agency within 15 days of contract execution.
Due.
ii. All payments to performers and other third parties listed in Section 1 above, including deposits,
shall be handled and paid directly to Brock Agency. The balance of $144,425.50 shall be due to
Brock Agency 15 calendar days before day of show.
7. Prohibition on Recording Performances:
No performance on the engagement shall be recorded, reproduced or transmitted from the place of
performance, in any means whatsoever in the absence of a specific written agreement relating to and
permitting such recording, reproduction or transmission.
8. This contract may not be changed, modified or altered except in writing and signed by both parties.
9. Documentation:
The City reserves the right to request documentation of any costs related to the services outlined in
Section 1. Documents to be requested could include, but are not limited to invoices and receipts for
services/equipment, contracts with artists, insurance documents, and internal accounting documenting
days.
10. Termination: This contract is non-cancelable by either party except as follows:
If Purchaser wishes to cancel, written notice of such intent shall be given to the Brock Agency, Inc.
Deposits paid to Brock Agency, Inc. are non-refundable. Except in the event that Brock Agency, Inc. or
any third party set forth in Section 1 above fail to perform as required.
11. Miscellaneous Terms and Conditions
A) If any contracted performer is unable to perform for any reason, Brock Agency shall substitute
another performer from list of approved performers acceptable to Purchaser.
B) All commissions and fees owed may be deducted from gross contract and/or deposit.
C) The Performer(s) shall at all times have complete supervision of, direction, control over and
responsibility for the services of their personnel on the engagement and are responsible for payments
of payroll taxes, appropriate insurance and charges under applicable federal law and local law.
D) Purchaser is responsible for obtaining and maintaining all applicable insurances to cover all City of
La Porte equipment and City of La Porte personnel while on the premises described in Section 4
above.
E) Purchaser to provide all security required for event including stage and backstage areas as may be
required by Producer.
F) Purchaser is responsible for site cleanup and repairs.
G) This constitutes the sole, complete and binding agreement between the parties to the contract. This
contract shall be construed to be in accordance with the laws of the State of Texas. In the event of
any such dispute, either party may effect service of process on the other party by certified mail,
return receipt requested.
12. Indemnity Hold Harmless
a. Producer covenants and agrees to defend, indemnify, keep and hold harmless to the fullest extent of
the law Purchaser its officers, agents, servants, officials, employees, elected officials, successors,
assigns and guarantors, and shall pay, defend, indemnify and hold harmless Purchaser its officers,
agents, servants, officials, employees, elected officials, successors, assigns and guarantors from and
against all allegations, demands, proceedings, suits, actions, claims, including claims of patent or
copyright infringement, damages, losses, expenses, including but not limited to attorney's fees, court
costs, and the cost of appellate proceedings, and all claim adjusting and handling expenses, related
to, arising from or out of or resulting from any actions, acts, errors, mistakes or omissions caused in
whole or part by Producer relating to work, services, and/or products provided in the performance of
this Contract, including but not limited to, any Subcontractor or anyone directly or indirectly
employed by or working as an independent contractor for Producer or said Subcontractors or anyone
for whose acts any of them may be liable and any injury or damages claimed by any of Producer's
and Subcontractor's employees or independent contractors.
The Contractor expressly understands and agrees that any insurance policies required by this
contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to
indemnify, keep and save harmless and defend the City of La Porte, its Council members, officers,
agents and employees and herein provided.
13. Bonding
At time of Contract execution and extending through the term of the Contract, Producer shall obtain a
Fidelity Bond for the total cost of the Contract, as defined in Section 6a.
X________________________________________ X__________________________________________
Signature of Purchaser Signature of Producer
Mr. Corby D. Alexander Mark W. Taylor
City of La Porte Brock Agency, Inc.
604 W. Fairmont Parkway P.O. Box 58865
La Porte, Texas 77571 Houston, Texas
281-470-5012 281-487-9955
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested June 13, 2016
Source of Funds: Hotel/Motel
Requested By Traci E. Leach
Account Number:
Department: Administration
Amount Budgeted: $250,000
Report Resolution: Ordinance:
Amount Requested: $525,625
Exhibits:
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
th
In order to move forward with the planning of the 125 Anniversary Celebration, Council
appointed a brainstorming committee to assist in identifying events and ideas that the community
would find meaningful and entertaining. The Committee members include: Dottie Kaminski,
Kristin Martin, George Watkins, Shane Steger, Jeannie Earp, Stephanie Zemanek, Terri Cook, and
Nancy Lotze. The Committee met on May 10 and again on May 26.
The following is the Committee’s recommendation for Council consideration:
Dates of the Celebration: May 12-14, 2017 and August 10, 2017
The Committee discussed the dates that were initially discussed during the Council meeting. There
were concerns raised about weather (particularly the heat) that would adversely impact the success
and attendance of the main events. The Committee is proposing that the main celebration occur
in May and then have a smaller scale recognition on the actual “founders’ day.”
Concert Entertainment:
The centerpiece of many of the proposed events below will be musical entertainment. Staff is
working with Brock Agency, Inc., a producer with over 40 years of experience, to provide turn-
key services for acquisition, management, and implementation of all facets of musical
entertainment. The contract calls for the producer to provide two headliner bands (one for Saturday
and one for Friday nights), a band for the gospel brunch, and all opening acts on Saturday, May
12. The producer would handle acquisition of staging, lighting, and sound for all musicians.
The producer will be working from a list of “approved” entertainers that were selected by the
Committee for Council consideration. The list includes:
Friday night headliner options at Battleship: Cody Johnson, Claire Dunn, Aaron Watson,
John Pardi, Eric Paslay, Junior Gordon
Friday night band for Black Tie: Mambo Jazz Kings
Saturday night headliner options: Clay Walker, Sam Hunt, Eli Young Band, Josh Abbott
Band
The estimated contract price for all producer services is $288,925.
Event Components for May 12-14, 2017:
For the main celebration weekend, the Committee is proposing a number of different events spread
throughout the City and throughout the entire weekend. The top recommendation for the headliner
for the Friday night concert is Cody Johnson and Clay Walker for the Saturday evening concert.
Estimated and very preliminary budget figures for these events (excluding musicians, which are
accounted for above) is $172,700.
Friday, May 12, 2017:
VenueEvent Option(s) Preliminary Budget Comments
and Event Pricing
Sylvan Beach Black Tie Gala Event pricing: We are penciled in at the
Pavilion $125 per couple Pavilion to hold date. If
approved by Council, staff
Budget: $26,500 will begin formalizing
reservation.
Battleship TEXAS Concert and Event Pricing: Since State Park prohibits
or San Jacinto Fireworks/Light Freealcohol, this event can be
Monument Showtargeted towards an under
Budget:21 audience.
$39,200
Lomax Arena Carnival Event Pricing: Free Could have this run the
admission- pay for entire weekend.
rides
Budget: $4,000
Pecan Park/LCB Softball Event pricing: Would extend out the
FieldsTournament $200 per team entire weekend
Budget: $7,500
Various Locations Geo-cache event Budget: $1,500
Saturday, May 13, 2017:
VenueEvent Option(s) Preliminary Budget Comments
and Event Pricing
Sylvan Beach Park Concerts starting at Event Pricing: Event would not be free.
4:30 pm $15 non-LP Tiered pricing for LP
$10 LP residents.
Budget: $53,000
La Porte Airport Airshow/Car Show Event Pricing: Car show could be done
Freewithout issue.
Budget: $7,000
Lomax Arena Carnival Event Pricing: Free Could have this run the
admission- pay for entire weekend.
rides
Budget: $4,000
Concert w/Local Event Pricing: Would provide
TalentFreeentertainment option for
patrons between parade and
Budget: $7,000 Sylvan concerts
S. Broadway/Main Parade Event Pricing: Free Art Cars; solicit Governor
Budget: $3,000 (OT) as Grand Marshal; solicit
local athletes and
celebrities to be a part
Fun Run Event Pricing: TBD Before the parade
Budget: 5,000
Sunday May 14, 2017
VenueEventPricing and Budget Comments
Sylvan Beach Gospel Brunch Event Pricing: $40 Could be on Sunday
Pavilion per ticket morning for Mothers’ Day
Budget: $19,000
Event Components for August 10, 2017:
The Committee is proposing that the City commemorate the actual day of incorporation as a
“Founder’s Day.” This single day celebration would be much smaller in scale. The estimated and
very preliminary budget for the Founders Day events is $8,500.
VenueEventPricing and Budget Comments
LPHS Football Founder’s Day Event Pricing: Idea is to host a family-
FieldFamily event Freefriendly event at the stadium
Budget: $5,000
TBD Time Capsule Budget: $500 Could include important
Dedication mementos from the events
held in May
S. Broadway/Main Parade Event pricing: Free Follow historic route that
Street“Octoberfest” parade used
Budget: $3,000 to take up Broadway
Miscellaneous Costs:
There additional costs that the City will likely incur in order to make these events happen. The
estimated and very preliminary budget for these items is $55,500.
Mural to both advertise the event and commemorate the anniversary after the events are
over. ($5,500)
Advertising and marketing for the events ($40,000)
Ticketing software (Event Brite or similar service) ($10,000)
The total estimated and very preliminary budget for the entire Anniversary Celebration, as
presented, is $525,625. This is more than the anticipated budget for the events. However, with
conservative revenue estimates from ticket sales of these events ($78,950) plus any potential
sponsorships, it is highly likely that all events will be well below the $500,000 budget.
Under the proposed scenario, City staff would be coordinating all events with the exception of the
musician component.
Action Required by Council:
Provide input/direction regarding the Committee’s recommended approach and schedule of
th
events for the 125 Anniversary Celebration.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
June 13, 2016June 13, 2016AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Source of Funds:Source of Funds:
Tim TietjensTim Tietjens
Requested By:Requested By:
Account Number:Account Number:
Planning & DevelopmentPlanning & Development
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1. Project Description Letter Project Description Letter
2. Conceptual Master Plan Conceptual Master Plan
3. Traffic Impact Analysis Traffic Impact Analysis
4. TIA Review Letter (Staff Prepared) TIA Review Letter (Staff Prepared)
5. PPG Response Letter to Staff's TIA PPG Response Letter to Staff's TIA
ReviewReview
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The Planning and Development Department received an inquiry from PPG requesting the City consider The Planning and Development Department received an inquiry from PPG requesting the
City consider
inclusion of a portion of Bay Area Boulevard as a truck route. The applicant is making such request in inclusion of a portion of Bay Area Boulevard as a truck route. The applicant is
making such request in
hopes of developing 80.8 acres of land east of Bay Area Boulevard and south of Spencer Highway with hopes of developing 80.8 acres of land east of Bay Area Boulevard and south of Spencer
Highway with
warehouse/distribution facilities. The development would be a portion of the overall PPG tract which is warehouse/distribution facilities. The development would be a portion of the overall
PPG tract which is
proposed to develop as residential subdivisions west of Bay Area Boulevard. The applicant has provided proposed to develop as residential subdivisions west of Bay Area Boulevard. The
applicant has provided
a Conceptual Master Plan intended to show possible development of the site. Additionally, a Traffic a Conceptual Master Plan intended to show possible development of the site. Additionally,
a Traffic
Impact Analysis (TIA) was performed to show the impact of the proposed development on Bay Area Impact Analysis (TIA) was performed to show the impact of the proposed development on Bay
Area
Boulevard. PPGBoulevard. PPGs request is for inclusion of only a portion of Bay Area Boulevard from Fairmont s request is for inclusion of only a portion of Bay Area Boulevard from
Fairmont
Parkway to the entrance to their site as a truck route.Parkway to the entrance to their site as a truck route.Parkway to the entrance to their site as a truck route.Parkway to the entrance
to their site as a truck route.
Staff has included its analysis of the proposed TIA along with this agenda item. There were a couple Staff has included its analysis of the proposed TIA along with this agenda item.
There were a couple
general discussion items that staff identified, including 1) a discussion as to why the proposed general discussion items that staff identified, including 1) a discussion as to why the
proposed
development could not access Spencer Highway, which is already a Truck Route; and 2) consideration development could not access Spencer Highway, which is already a Truck Route; and 2)
consideration
of interaction with future development on the west side of Bay Area Boulevard. Also attached is a letter of interaction with future development on the west side of Bay Area Boulevard.
Also attached is a letter
from PPG representatives in response to stafffrom PPG representatives in response to staffs comments on the TIA.s comments on the TIA.
Representatives from PPG will present their proposal as a discussion with the City Council in order to Representatives from PPG will present their proposal as a discussion with the City
Council in order to
gauge whether or not there is interest in or objection to the proposal. If there is interest, a subsequent gauge whether or not there is interest in or objection to the proposal. If
there is interest, a subsequent
action of City Council would be necessary to amend the ordinance.action of City Council would be necessary to amend the ordinance.
Action Required of Council:Action Required of Council:
Receive presentation by PPG representatives and provide input regarding whether or not there is Receive presentation by PPG representatives and provide input regarding whether or not
there is
interest in or objection to the proposal to include of a portion of Bay Area Boulevard as a truck route.interest in or objection to the proposal to include of a portion of Bay Area Boulevard
as a truck route.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Traffic Impact Analysis
Spencer Highway at Bay Area Boulevard
TBPE Registration #F-3158
801 Congress, Suite 325
Houston, Texas 77002
PH: (713) 270-8145
May2016
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
E XECUTIVE S UMMARY
I NTRODUCTION
Thisreportpresentsananalysisoftrafficimpactsoftheproposedwarehouse/distributioncenter
locatednearthesoutheastcorneroftheintersectionofBayAreaBoulevardandSpencerHighway(see
Figure1)inLaPorte,Texas.Thetimeframefordevelopmentisuncertain,butforpurposesofthisstudy
wasassumedtooccurin2017.Theexistinglanduseonthesubjectsiteisundevelopedland.Acourt
houseandapolicedepartmentarelocatedtothenorthofthesiteacrossSpencerHighway.Westofthe
siteisundevelopedland.Thedevelopmentstothesouthandeastofthesitearebusiness/industrial.
FIGURE1SITELOCATION
DrivewayaccesstothesiteisproposedtobeprovidedbytwodrivewaysonBayAreaBoulevard,and
twodrivewaysonSpencerHighway.ThesoutherndrivewayonBayAreaBoulevardwillprovideaccess
forheavytrucks,whiletheotherthreedrivewayswillservetheothervehicles.
SH146,SpencerHighway,andFairmontParkwayallserveasestablishedCityTruckRoutesaccordingto
Chapter70oftheCodeofOrdinancesoftheCityofLaPorte,Texas.BayAreaBoulevardiscurrentlynot
includedasaCityTruckRoute.Tousethesubjectlandasawarehouse/distributioncenter,theportion
Innovative Transportation Solutions Page i
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
ofBayAreaBoulevardbetweenthesoutherndrivewayofthesiteandFairmontParkwaywillneedto
functionasaCityTruckRoute.Thisstudywillevaluatethetrafficimpactsassociatedwiththebuildout
ofthewarehouse/distributioncenterontheroadwaysandintersectionswithinthestudyarea.
F INDINGSAND R ECOMMENDATIONS
Thefollowingfindingsandrecommendationsarebasedupontheforecast2017trafficoperationsinthe
studyarea:
Thewarehouse/distributioncenterwillnothavesignificanttrafficimpactsonthesurrounding
roadwaynetwork.Noimprovementsarerecommendedtomitigatethetrafficimpacts
associatedwiththedevelopment.TherearenoforeseenadverseeffectsofestablishingBay
AreaBoulevardasaTruckRoutefromtheproposedheavytruckdrivewaytoFairmontParkway.
Theprojectedqueuelengthscouldbeaccommodatedbytheexistingstoragelengthsonthe
leftturnlanesatthecriticalintersectionsofthesite.
ThemedianopeningonBayAreaBoulevardattheHeavyTruckDrivewayshouldbeconstructed
toallowingressrightturnsandegressleftturnsonly,asshownin Figure3.
Twostagegapacceptancecouldbeperformedbytheleftturnmovementofheavytrucks
theHeavyTruckDrivewayis741
exitingtoBayAreaBoulevard.Therequiredsightdistancefor
feetlookingleft(south)atthefirststageand761feetlookingright(north)atthesecondstage
onBayAreaBoulevard.
Innovative Transportation Solutions Page ii
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
TABLEOFCONTENTS
EXECUTIVESUMMARY..........................................................................................................................I
I NTRODUCTION..............................................................................................................................................I
INDINGSAND R ECOMMENDATIONS................................................................................................................II
F
INTRODUCTION...................................................................................................................................1
E XISTING L AND U SES.....................................................................................................................................1
E XISTING R OADWAY C ONDITIONS....................................................................................................................1
XISTING S ITE T URNING M OVEMENT C OUNTS...................................................................................................2
E
S ITE P LAN....................................................................................................................................................2
ANALYSIS.............................................................................................................................................4
T RIP G ENERATION.........................................................................................................................................4
RIP D ISTRIBUTIONAND T RIP A SSIGNMENT.......................................................................................................4
T
P ROJECTED S ITE T URNING M OVEMENT C OUNTS................................................................................................5
2017T RAFFIC O PERATIONS..........................................................................................................................11
UEUE L ENGTH A NALYSES............................................................................................................................12
Q
S IGHT D ISTANCE A NALYSIS............................................................................................................................12
FINDINGSANDRECOMMENDATIONS.................................................................................................14
LISTOFTABLES
T ABLE 1T HE D ISTRICT T RIP G ENERATION..............................................................................................................4
T ABLE 2AMPEAKI NTERSECTION L EVELOF S ERVICE............................................................................................11
ABLE 3PMPEAKI NTERSECTION L EVELOF S ERVICE............................................................................................11
T
TH
T ABLE 495P ERCENTILE Q UEUE L ENGTHS.........................................................................................................12
LISTOFFIGURES
F IGURE 1S ITE L OCATION.....................................................................................................................................I
IGURE 2T RAFFIC C ONTROLAND L ANE A SSIGNMENT S OF E X I STING I NTERSECTIONS....................................................2
F
F IGURE 3S ITE P LAN...........................................................................................................................................3
F IGURE 4T RIP D ISTRIBUTIONAND A SSIGNMENT.....................................................................................................4
IGURE 5B ACKGROUND AMP EAK V OLUMES........................................................................................................5
F
F IGURE 6S ITE G ENERATED AMP EAK V OLUMES....................................................................................................6
F IGURE 7B UILTOUT AMP EAK V OLUMES.............................................................................................................7
IGURE 8B ACKGROUND PMP EAK V OLUMES........................................................................................................8
F
F IGURE 9S ITE G ENERATED PMP EAK V OLUMES....................................................................................................9
F IGURE 10B UILTOUT PMP EAK V OLUMES.........................................................................................................10
IGURE 11I NTERSECTION S IGHT D ISTANCE..........................................................................................................13
F
Innovative Transportation Solutions
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
I NTRODUCTION
Thisreportpresentsananalysisoftrafficimpactsoftheproposedwarehouse/distributioncenter
locatednearthesoutheastcorneroftheintersectionofBayAreaBoulevardandSpencerHighway(see
Figure1)inLaPorte,Texas.Thetimeframefordevelopmentisuncertain,butforpurposesofthisstudy
wasassumedtooccurin2017.DrivewayaccesstothesitewillbeprovidedbytwodrivewaysonBay
AreaBoulevard,andtwodrivewaysonSpencerHighway.ThesoutherndrivewayonBayAreaBoulevard
willservetheheavytrucktraffic,whiletheotherthreedrivewayswillprovideaccesstotheemployee
andvisitorvehicles.
SH146,SpencerHighway,andFairmontParkwayserveastheCityTruckRoutesaccordingto Chapter70
oftheCodeofOrdinancesoftheCityofLaPorte,Texas.BayAreaBoulevardiscurrentlynotincludedin
theCityTruckRoutes.Tousethesubjectlandasawarehouse/distributioncenter,theportionofBay
AreaBoulevardbetweentheheavytruckdrivewayofthesitetoFairmontParkwaywillneedtofunction
asaCityTruckRoute.
Thepurposeofthisstudyistodeterminethetrafficimpactsassociatedwiththebuildoutofthe
intersectionswithinthestudyarea.
warehouse/distributioncenterontheroadwaysand
E XISTING L AND U SES
Thelandusestothenorthofthesubjectsiteareacourthouse,apolicedepartment,aswellas
undevelopedland.Thedevelopmentstothesouthandeastofthesitearebusiness/industrial.Westof
thesiteisundevelopedland,butanticipatedtoberesidentialsinglefamily.
E XISTING R OADWAY C ONDITIONS
TheportionofBayAreaBoulevardbetweenSpencerHighwayandFairmontParkwayisafourlane,
dividedroadwaywithacurbandguttercrosssection.Theroadwaytransitionstoatwolaneundivided
roadwaynorthofSpencerHighway.BayAreaBoulevardsouthofFairmontParkwayisaconstructedasa
fivelanecrosssectionwithTwoWayLeftTurnLane(TWLTL).ThepostedspeedlimitonBayArea
Boulevardis45mph.BayAreaBoulevardiscurrentlynotincludedintheCityTruckRoutes.
SH146NorthboundandSouthboundFrontageRoad,areonewayroadwayscontainthreelaneseach.
EachroadwayexpandsattheintersectionstofourlanestoprovideaUturnlane.Thepostedspeedlimit
onbothSH146frontageroadsis40mph.SH146functionsasaCityTruckRouteoftheCityofLaPorte.
TotalvolumesinbothdirectionsonSH146wereapproximately76,000vehiclesperday,consistingof
over11%heavytrucks(5axlesormore)Αnearly9,000heavytrucksperday.
SpencerHighwayisasevenlanecrosssectionwithTWLTL.ThepostedspeedlimitonSpencerHighway
is45mph.SpencerHighwayisincludedintheCityTruckRoutes.Itcarriesabout1,350heavytrucksper
day.
FairmontParkwayisafourlanedividedroadwaywithopenditches.ThepostedspeedlimitonFairmont
Parkwayis55mph.FairmontParkwayisalsoaCityTruckRoute.Theroadwaycarriesabout1,800heavy
trucksperday.SpencerHighwayandFairmontParkway(westofSH146)arethetwoprimaryeastwest
truckroutesprovidingaccesstoandfromSH146toandfromthewestofLaPorte.
Innovative Transportation Solutions 1|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
Existingcriticalintersectionswithinthestudyareaareasfollows:
BayAreaBoulevardatFairmontParkway
BayAreaBoulevardatSpencerHighway
FairmontParkwayatSH146(twointersections)
SpencerHighwayatSH146(twointersections)
Trafficcontrolandlaneassignmentofexistingintersectionsareshownin Figure2.
FIGURE2TRAFFICCONTROLANDLANEASSIGNMENTSOFEXISTINGINTERSECTIONS
E XISTING S ITE T URNING M OVEMENT C OUNTS
Turningmovementcounts(TMCs)werecollectedinMarch2016atthestudyintersectionsforAMand
PMpeakhours(see AppendixA).Accordingtothe2016TMCs,thepeakhoursontheadjacentstreetsof
thesiteare7:008:00AMand4:155:15PM.
S ITE P LAN
Thewarehouse/distributioncenterisproposedtobecomposedoffourbuildingswithatotalareaof+/
900,000squarefeet.DrivewayaccesswillbeprovidedbytwodrivewaysonBayAreaBoulevardandtwo
Innovative Transportation Solutions 2|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
drivewaysonSpencerHighway.ThesoutherndrivewayonBayAreaBoulevardwillbearightin,leftout
drivewaythatwouldonlyservetheheavytrucktraffic.Theotherthreedrivewayswillprovideaccessto
employeevehicles.ItisrecommendedthattheHeavyTruckDrivewayatthesiteshouldbeconfiguredto
allowingressrightturnsandegressleftturnsonly,asillustratedin Figure3.
FIGURE3SITEPLAN
Innovative Transportation Solutions 3|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
A NALYSIS
T RIP G ENERATION
Tripgenerationfortheemployeesofthewarehouse/distributioncenterwascalculatedbasedonthe
th
tripgenerationratesincludedinthe InstituteofTrafficEngineers(ITE),TripGeneration,9Edition.
Generatedtrucktripswereestimatedbasedonatypicalnumberoftrucktripsinthepeakhourfora
tractofthissize(estimatedtobe20trucksinandout)butwithabuffermultiplierfactorofthree;
resultingintheanalysisof60trucksenteringandexitinginthepeakhours.
TABLE1TRIPGENERATION
AMPeakHourPMPeakHour
8:009:00AM5:006:00PM
ITETripGenerationRate
EnterExitEnterExit
Employee(ITETripGenerationRatebasedon900,000SF)2095670211
HeavyTruck(Estimated)60606060
TripsAddedtoAdjacentStreet269111135271
T RIP D ISTRIBUTIONAND T RIP A SSIGNMENT
Theglobaltripdistributionsweredevelopedforthewarehouse/distributioncenteremployeeandheavy
trucktraffic,asshownin Figure6.Thedistributionsweredevelopedconsideringofthesurrounding
roadwaynetworkandthetruckrouteordinance.Thetripdistributionreflectstheassumptionthatthe
portionofBayAreaBoulevardbetweentheHeavyTruckDrivewayandFairmontParkwayispermitted
bythecitytofunctionasaTruckRoute.
FIGURE4TRIPDISTRIBUTIONANDASSIGNMENT
Innovative Transportation Solutions 4|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
P ROJECTED S ITE T URNING M OVEMENT C OUNTS
Trafficprojectionsweredevelopedforthe2017BackgroundandBuildoutconditionsatthestudyarea
intersections.TrafficprojectionsforBackgroundconditionsinclude2016trafficvolumesincreasedtwo
percentannuallybyoneyear.Thetwopercentannualgrowthisestimatedtobeappropriateforthe
nextseveralyears.
TrafficprojectionsforBuildoutconditionsincludeBackgroundtrafficprojectionsandtripsthatare
expectedtobegeneratedbydistributioncenter.Figure5Α10,aswellas AppendicesB and C illustrate
intersectiontrafficvolumesfor2017Backgroundconditions,2017sitegeneratedtrips,and2017Built
outvolumes.
Employee
Employee
Employee
Drwy #1
Drwy #2
Drwy #3
34
Spencer Hwy
17
8
9
Truck Drwy
SH 146
10
Bay Area Blvd
56
2
Fairmont Pkwy
FIGURE5BACKGROUNDAMPEAKVOLUMES
Innovative Transportation Solutions 5|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
FIGURE6SITEGENERATEDAMPEAKVOLUMES
Innovative Transportation Solutions 6|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
FIGURE7BUILTOUTAMPEAKVOLUMES
Innovative Transportation Solutions 7|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
FIGURE8BACKGROUNDPMPEAKVOLUMES
Innovative Transportation Solutions 8|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
FIGURE9SITEGENERATEDPMPEAKVOLUMES
Innovative Transportation Solutions 9|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
FIGURE10BUILTOUTPMPEAKVOLUMES
Innovative Transportation Solutions 10|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
2017T RAFFIC O PERATIONS
CapacityanalyseswereconductedforBackgroundandBuildoutconditionsatthestudyarea
intersections.Capacityanalysisprovidesinformationregardingtrafficoperationsatanintersectionand
isexpressedintermsofthelevelofservice(LOS).Thelevelofserviceindicatestheaveragesecondsof
delayexperiencedbyamotoristatasignalizedintersectionoratthestopcontrolledapproachesofan
unsignalizedintersection.Asaframeofreference,intersectionlevelsofservicerangefromAtoF,with
LOSArepresentingfreeflowconditionsandLOSFrepresentinghighlycongestedconditions.Ingeneral,
asignalizedintersectionoperatingatLOSDorbetterinanurbanareaischaracterizedbyacceptable
delays.
Resultsofthecapacityanalysesareprovidedin AppendixB(BackgroundConditions)and AppendixC
(BuiltoutConditions)and Tables23.
TABLE2AMPEAKINTERSECTIONLEVELOFSERVICE
AMPeak2017Background2017Builtout
SignalizedIntersectionLOSDelay(sec)LOSDelay(sec)
BayAreaBlvdatSpencerHwyB15.8B17.1
BayAreaBlvdatFairmontPkwyC21.8C22.8
SH146SBFRatSpencerHwyB19.3C20.3
SH146NBFRatSpencerHwyB17.9B18.1
SH146SBFRatFairmontPkwyD36.0D48.5
SH146NBFRatFairmontPkwyC26.9C29.0
UnsignalizedIntersectionNBSBEBWBNBSBEBWB
1
SpencerHwyatEmployeeDrwy#1CB
1
SpencerHwyatEmployeeDrwy#2CB
1
BayAreaBlvdatEmployeeDrwy#3AA
BayAreaBlvdatHeavyTruckDrwyC
1
LeftturnLevelofService
TABLE3PMPEAKINTERSECTIONLEVELOFSERVICE
PMPeak2017Background2017Builtout
SignalizedIntersectionLOSDelay(sec)LOSDelay(sec)
BayAreaBlvdatSpencerHwyC20.6C22.2
BayAreaBlvdatFairmontPkwyC31.9C34.7
SH146SBFRatSpencerHwyC23.0C24.4
SH146NBFRatSpencerHwyB16.3B16.7
SH146SBFRatFairmontPkwyD38.3D49.2
SH146NBFRatFairmontPkwyC26.8C28.6
UnsignalizedIntersectionNBSBEBWBNBSBEBWB
1
SpencerHwyatEmployeeDrwy#1CB
1
SpencerHwyatEmployeeDrwy#2CB
1
BayAreaBlvdatEmployeeDrwy#3AB
BayAreaBlvdatHeavyTruckDrwyC
1
LeftturnLevelofService
Acomparisonbetween2017BackgroundandBuiltoutscenariosreflectsthetrafficimpactassociated
withthewarehouse/distributioncenter.Asshownin Tables2 and 3,allstudyintersectionsoperateat
LOSDorbetterunderthe2017builtoutconditions.Noimprovementsarerecommendedtomitigate
thetrafficimpactsassociatedwiththedevelopment.
Innovative Transportation Solutions 11|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
Q UEUE L ENGTH A NALYSES
th
The95percentilequeuelengthanalysesfor2017Buildoutconditionswereconductedatintersections
mostlyimpactedbythesitegeneratedtrafficvolumes(see AppendixC).Thelongestqueuelengthof
theAMandPMpeakhourisprovidedin Table4.
Thequeuelengthanalysesindicatethatallprojectedqueuescouldbeaccommodatedbyexisting
storagesontheleftturnlanesattheanalyzedintersections.
TH
TABLE495PERCENTILEQUEUELENGTHS
IntersectionNorthboundSouthboundEastboundWestbound
BayAreaBlvdatSpencerHwy
118ft80ft71ft56ft
BayAreaBlvdatFairmontPkwy
205ft131ft99ft192ft
SpencerHwyatEmployeeDrwy#1
20ft
SpencerHwyatEmployeeDrwy#2
20ft
BayAreaBlvdatEmployeeDrwy#3
20ft
Notes:QueuelengthsarelongestforAMandPMpeakhour.Queuelengthsshorterthan20feetareshownas20feet.
S IGHT D ISTANCE A NALYSIS
SightdistanceanalysiswasconductedatintersectionofBayAreaBoulevardandHeavyTruckDriveway
inaccordancewiththeguidelinesin APolicyonGeometricDesignofHighwaysandStreets,(TheGreen
Book)6thEdition.AsthemedianwidthonBayAreaBoulevardis100feet,twostagegapacceptance
couldbeperformedbytheleftturnmovementofheavytrucksexitingfromthedriveway.Therequired
sightdistanceis741feetlookingleftatthefirststageand761feetlookingrightatthesecondstageon
BayAreaBoulevardwithaspeedlimitof45mph(see Figure11 and AppendixD).
Innovative Transportation Solutions 12|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
FIGURE11INTERSECTIONSIGHTDISTANCE
Innovative Transportation Solutions 13|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
F INDINGSAND R ECOMMENDATIONS
Thewarehouse/distributioncentercouldbecomposedoffourbuildingswithanareaof900,000square
feet.DrivewayaccesstothesitewillbeprovidedbytwodrivewaysonBayAreaBoulevardandtwo
drivewaysonSpencerHighway.ThesoutherndrivewayonBayAreaBoulevardwillbearightin/leftout
drivewaythatonlyservesheavytrucktraffic.Theotherthreedrivewayswillprovideaccesstoemployee
vehicles.
Thefollowingfindingsandrecommendationsarebaseduponthetrafficoperationsanalysesconducted
forwarehouse/distributioncenter:
Thewarehouse/distributioncenterwillnothavesignificanttrafficimpactsonthesurrounding
roadwaynetwork.Noimprovementsarerecommendedtomitigatethetrafficimpacts
associatedwiththedevelopment.TherearenoforeseenadverseeffectsofestablishingBay
AreaBoulevardasaTruckRoutefromtheproposedHeavyTruckDrivewaytoFairmontParkway.
Theprojectedqueuelengthscouldbeaccommodatedbytheexistingstoragelengthsonthe
leftturnlanesatthemostlyimpactedintersectionsofthesite.
ThemedianopeningonBayAreaBoulevardatHeavyTruckDrivewayshouldbeconstructedto
allowingressrightturnsandegressleftturnsonly,asshownin Figure3.
Twostagegapacceptancecouldbeperformedbytheleftturnmovementofheavytrucks
exitingtoBayAreaBoulevard.TherequiredsightdistancefortheHeavyTruckDrivewayis741
feetlookingleftatthefirststageand761feetlookingrightatthesecondstageonBayArea
Boulevard.
Innovative Transportation Solutions 14|Page
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
Appendices
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
AppendixA
2016TrafficCounts
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
100.0
22.9
328328Left
4.2
8011202326942821202572201616208219191529
---
100.0
Thru
41.4
593593182186105120
7.7
41423762555049322530262421383229
---
100.0
Right
35.6
509509187185
Bay Area Blvd
6.6
3935446959464040631713267418232211
Southbound
7
---
U-Turn
100.0
0.00.1
1110100000000000000000
---
Peds
0000000000000000000000
------
100.0
14311431Total
App.
18.5
450104157465142117109240276
9198976259685158806969
----
100.0
124124Left
1.64.7
3719391014122523
675357765387
---
100.0
21552155
Thru
27.981.2
708123138183264585149149137150393110133469120114127108
6585
---
100.0
Right
14.1
374374119
4.8
Spencer Hwy
71142114229621322221881824262031313126
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
Turning Movement Data
0.00.0
0000000000000000000000
----
5215 Sycamore Avenue
Peds
0000000000000000000000
------
100.0
26532653Total
App.TEI
34.3
816143166202305720180195162183506116143159611156148166141
88
----
100.0
30.7
332332118128Left
4.3
241838383043352033115311122010
967
---
100.0
Thru
58.1
627627160218152
8.1
3748354066694439972625192744443826
---
100.0
Right
11.2
121121
Bay Area Blvd
1.6
213810121844131211
34599723588
Northbound
---
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
10801080
Total
App.
14.0
299384106121148249
6470788791663937304268647047
----
100.0
15.5
398398156Left
5.1
70161914219619262130762012123233504033
---
Page No: 1Start Date: 03/10/2016Site Code:Count Name: Bay Area Blvd at Spencer Hwy
100.0
19361936
Thru
25.075.5
515119112161123473129123104117315109633155145128205
725183
---
100.0
Right
231231
3.09.0
Spencer Hwy
671311232051171732108118151830
98679
---
Eastbound
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
25652565Total
App.
33.2
652148142198164620157166133164423104151870206210186268
9870
----
Int. Total
100.0
772977292217218913172006
446476582713585599495510287282345403488502491525
-----
Spencer Hwy \[W\]
OutInTotal
299625655561
000
299625655561
023119363980
00000
023119363980
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
509509
UR
0000
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
14001400
948948332332593593
OutOut
T
00L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
1080108014311431 TEI
627627328328
InIn
T
00L00
Total2028202828312831Total
121121
RU
001010
PP
000000
PULTR
001242155374
00000
001242155374
503826532385
000
503826532385
TotalInOut
Spencer Hwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:Count Name: Bay Area Blvd at Spencer Hwy
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
100.00.707
29.7
Left
4.1
828219191529
--
100.00.789
Thru
43.5
120120
6.0
21383229
--
100.00.804
Right
26.8
Bay Area Blvd
3.7
747418232211
Southbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.863
Total
App.
13.8
276276
58806969
---
100.00.719
Left
1.13.8
2323
5387
--
Turning Movement Peak Hour Data (7:00 AM)
100.00.923
Thru
23.476.8
469469120114127108
--
100.00.960
Right
19.5
119119
5.9
Spencer Hwy
31313126
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.920
Total
App.TEI
30.5
611611156148166141
---
100.00.663
21.3
Left
2.6
535311122010
--
100.00.864
Thru
61.0
152152
7.6
44443826
--
100.00.846
Right
17.7
Bay Area Blvd
2.2
4444131211
8
Northbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.889
Total
App.
12.4
249249
68647047
---
100.00.780
17.9
156156Left
7.8
33504033
--
Page No: 3Start Date: 03/10/2016Site Code:Count Name: Bay Area Blvd at Spencer Hwy
100.00.772
Thru
31.672.8
633633155145128205
--
100.00.675
Right
4.09.3
Spencer Hwy
818118151830
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.812
Total
App.
43.4
870870206210186268
---
Int. Total
100.00.955
20062006
488502491525
----
Spencer Hwy \[W\]
OutInTotal
5968701466
000
Turning Movement Peak Hour Data Plot (7:00 AM)
5968701466
0816331560
00000
0816331560
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
7474
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
224224120120427427
OutOut
5353
T
00L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
TEI
249249152152276276
8282
InIn
T
00L00
TotalTotal
473473703703
4444
RU
000000
PP
000000
PULTR
0023469119
00000
0023469119
1370611759
000
1370611759
TotalInOut
Spencer Hwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:Count Name: Bay Area Blvd at Spencer Hwy
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:15 PM5:00 PM4:45 PM4:30 PM
Total %
Total
PHF
100.00.875
18.8
Left
4.0
989823262821
--
100.00.823
Thru
39.2
204204
8.2
37625550
--
100.00.790
Right
41.9
218218
Bay Area Blvd
8.8
44695946
Southbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.828
Total
App.
21.0
520520104157142117
---
100.00.632
Left
1.95.4
4848191014
5
--
Turning Movement Peak Hour Data (4:30 PM)
100.00.705
Thru
30.184.5
745745183264149149
--
100.00.695
Right
10.1
3.6
Spencer Hwy
898914222132
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.723
Total
App.TEI
35.6
882882202305180195
---
100.00.866
38.0
149149Left
6.0
38383043
--
100.00.761
Thru
53.6
210210
8.5
35406669
--
100.00.825
Right
Bay Area Blvd
1.38.4
333310
599
Northbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.810
Total
App.
15.8
392392106121
7887
---
100.00.769
11.7
Left
3.2
808014211926
--
Page No: 5Start Date: 03/10/2016Site Code:Count Name: Bay Area Blvd at Spencer Hwy
100.00.832
Thru
21.678.2
536536161123129123
--
100.00.750
Right
10.1
2.8
Spencer Hwy
6969232017
9
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.865
Total
App.
27.6
685685198164157166
---
Int. Total
100.00.869
24792479
582713585599
----
Spencer Hwy \[W\]
OutInTotal
11126851797
000
Turning Movement Peak Hour Data Plot (4:30 PM)
11126851797
069536800
00000
069536800
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
218218
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:30 PMEnding At03/10/2016 4:30 PM
321321149149204204379379
OutOut
T
00L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
TEI
392392210210520520
9898
InIn
T
00L00
TotalTotal
713713899899
3333
RU
000000
PP
000000
PULTR
004874589
00000
004874589
1549882667
000
1549882667
TotalInOut
Spencer Hwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:Count Name: Bay Area Blvd at Spencer Hwy
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Left
0.00.0
0000000000000000000000
----
100.0
Thru
11.774.9
698698214204111169
47455072596336462326332937463749
---
100.0
Right
25.0
233233
Bay Area Blvd
3.9
76141411375815181411511215111348121715
Southbound
4
---
U-Turn
100.0
0.00.1
1100000000000000010001
---
Peds
0000000000000000000000
------
100.0
Total
App.
15.6
932932290109262162218
615961748150573541444241585465
----
100.0
12.9
479479131147108Left
8.0
2531294632334735931817283026282727
---
100.0
29022902
Thru
48.777.9
773180184192217809196192219202522128113141140798235189228146
---
WB Fairmont Pkwy
100.0
Right
344344106123
5.89.2
18183832233829334518117015152020
79
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
Turning Movement Data
0.00.0
0000000000000000000000
----
5215 Sycamore Avenue
Peds
0000000000000000000000
------
100.0
3725372510101079Total
App.TEI
62.5
223233259295251263295270660164137180179976276232275193
----
100.0
43.7
570570182195108Left
9.6
3453544146803633851818222725292529
---
100.0
Thru
12.356.3
735735187263105180
39494356689150542236173051494535
---
Right
Bay Area Blvd
0.00.0
0000000000000000000000
Northbound
----
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
13051305
Total
App.
21.9
369102458114171190288
73979786874054395776787064
----
NaN
Left
0.0
0000000000000000000000
----
Page No: 1Start Date: 03/10/2016Site Code:Count Name: Bay Area at WB Fairmont Pkwy
Thru
NaN
0.0
0000000000000000000000
----
WB Fairmont Pkwy
Right
NaN
0.0
0000000000000000000000
----
Eastbound
U-Turn
NaN
0.0
0000000000000000000000
----
Peds
0000000000000000000000
------
Total
App.
0.0
0000000000000000000000
-----
Int. Total
100.0
596259621669179910121482
357394417501439515431414239232263278393368399322
-----
WB Fairmont Pkwy \[W\]
OutInTotal
370503705
000
370503705
00000
00000
00000
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
233233
UR
0000
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
1177117710801080
570570698698
OutOut
T
00L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
13051305 TEI
735735932932
InIn
T
00L0000
Total2482248220122012Total
RU
00001010
PP
000000
PULTR
004792902344
00000
004792902344
372537250
000
372537250
TotalInOut
WB Fairmont Pkwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:Count Name: Bay Area at WB Fairmont Pkwy
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
0.000
Left
0.00.0
000000
---
100.00.862
Thru
11.477.5
169169
37463749
--
100.00.706
Right
22.0
Bay Area Blvd
3.2
4848121715
Southbound
4
--
U-Turn
100.00.250
0.10.5
110001
--
Peds
000000
------
100.00.838
Total
App.
14.7
218218
41585465
---
100.00.964
11.1
108108Left
7.3
26282727
--
Turning Movement Peak Hour Data (7:00 AM)
100.00.849
Thru
53.881.8
798798235189228146
--
WB Fairmont Pkwy
100.00.875
Right
4.77.2
707015152020
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.884
Total
App.TEI
65.9
976976276232275193
---
100.00.931
37.5
108108Left
7.3
25292529
--
100.00.882
Thru
12.162.5
180180
51494535
--
0.000
Right
Bay Area Blvd
0.00.0
000000
Northbound
---
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.923
Total
App.
19.4
288288
76787064
---
0.000
NaN
Left
0.0
000000
---
Page No: 3Start Date: 03/10/2016Site Code:Count Name: Bay Area at WB Fairmont Pkwy
0.000
Thru
NaN
0.0
000000
---
WB Fairmont Pkwy
0.000
Right
NaN
0.0
000000
---
Eastbound
U-Turn
0.000
NaN
0.0
000000
---
Peds
000000
------
0.000
Total
App.
0.0
000000
----
Int. Total
100.00.929
14821482
393368399322
----
WB Fairmont Pkwy \[W\]
OutInTotal
9540954
000
Turning Movement Peak Hour Data Plot (7:00 AM)
9540954
00000
00000
00000
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
4848
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
277277108108169169251251
OutOut
T
00L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
TEI
288288180180218218
InIn
T
00L0000
TotalTotal
565565469469
RU
00001010
PP
000000
PULTR
0010879870
00000
0010879870
9769760
000
9769760
TotalInOut
WB Fairmont Pkwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:Count Name: Bay Area at WB Fairmont Pkwy
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:00 PM4:45 PM4:30 PM4:15 PM
Total %
Total
PHF
0.000
Left
0.00.0
000000
---
100.00.799
Thru
12.273.2
230230
72596336
--
100.00.568
Right
26.8
Bay Area Blvd
4.5
848437151814
Southbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.720
Total
App.
16.6
314314109
748150
---
100.00.840
14.3
158158Left
8.4
46323347
--
Turning Movement Peak Hour Data (4:15 PM)
100.00.941
Thru
43.774.6
824824217196192219
--
WB Fairmont Pkwy
100.00.803
Right
11.1
122122
6.5
32233829
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.936
11041104Total
App.TEI
58.5
295251263295
---
100.00.634
10.843.4
203203Left
41468036
--
100.00.728
Thru
14.156.6
265265
56689150
--
0.000
Right
Bay Area Blvd
0.00.0
000000
Northbound
---
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.684
Total
App.
24.8
468468114171
9786
---
0.000
NaN
Left
0.0
000000
---
Page No: 5Start Date: 03/10/2016Site Code:Count Name: Bay Area at WB Fairmont Pkwy
0.000
Thru
NaN
0.0
000000
---
WB Fairmont Pkwy
0.000
Right
NaN
0.0
000000
---
Eastbound
U-Turn
0.000
NaN
0.0
000000
---
Peds
000000
------
0.000
Total
App.
0.0
000000
----
Int. Total
100.00.916
18861886
501439515431
----
WB Fairmont Pkwy \[W\]
OutInTotal
111101111
000
Turning Movement Peak Hour Data Plot (4:15 PM)
111101111
00000
00000
00000
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
8484
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:15 PMEnding At03/10/2016 4:15 PM
388388203203230230387387
OutOut
T
00L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
TEI
468468265265314314
InIn
T
00L0000
TotalTotal
856856701701
RU
00000000
PP
000000
PULTR
00158824122
00000
00158824122
110411040
000
110411040
TotalInOut
WB Fairmont Pkwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:Count Name: Bay Area at WB Fairmont Pkwy
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
100.0
22.1
265265Left
4.2
7016151920661516161957111614167214151231
---
100.0
Thru
14.877.9
934934280285153216
54597394688465682932444849575357
---
Right
Bay Area Blvd
0.00.0
Southbound
0000000000000000000000
----
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
11991199Total
App.
18.9
350114351100210288
7074928381874048586463726588
----
NaN
Left
0.0
0000000000000000000000
----
NaNThru
0.0
0000000000000000000000
----
Right
NaN
Fairmont Pkwy
0.0
0000000000000000000000
----Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
Turning Movement Data
NaN
0.0
0000000000000000000000
----
5215 Sycamore Avenue
Peds
0000000000000000000000
------
Total
App.TEI
0.0
0000000000000000000000
-----
Left
0.00.0
0000000000000000000000
----
100.0
11311131
Thru
17.965.1
352103391160159229
7093869989433142414561595851
---
100.0
Right
34.9
606606147263105106
Bay Area Blvd
9.6
30413838694643902223242131242427
Northbound
---
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
17371737
Total
App.
27.4
499100144131124654168265135249335
865365656692838278
----
100.0
178178Left
2.85.2
311251161214351111106120161312
66793
---
Page No: 1Start Date: 03/10/2016Site Code:PkwyCount Name: Bay Area Blvd at EB Fairmont
100.0
26502650
Thru
41.978.1
719153181190195711170168190183509143102135129711185169148209
---
100.0
Right
16.7
Fairmont Pkwy
566566156165104141
8.9
30314451424232492321352524473040
---
Eastbound
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
33943394Total
App.
53.6
906189218241258927228219234246648177134173164913229232191261
----
Int. Total
100.0
633063301755193211071536
359436464496479584450419270247296294384387338427
-----
Fairmont Pkwy \[W\]
OutInTotal
033943394
000
033943394
056626501780
00000
056626501780
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
UR
000000
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
1500150013091309
934934
OutOut
T
0000L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
173717371131113111991199 TEI
265265
InIn
T
00L00
Total3237323725082508Total
606606
RU
000000
PP
000000
PULTR
00000
00000
00000
352103521
000
352103521
TotalInOut
Fairmont Pkwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:PkwyCount Name: Bay Area Blvd at EB Fairmont
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
100.00.581
25.0
Left
4.7
727214151231
--
100.00.947
Thru
14.175.0
216216
49575357
--
0.000
Right
Bay Area Blvd
0.00.0
Southbound
000000
---
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.818
Total
App.
18.8
288288
63726588
---
0.000
NaN
Left
0.0
000000
---
Turning Movement Peak Hour Data (7:00 AM)
0.000
NaNThru
0.0
000000
---
0.000
Right
NaN
Fairmont Pkwy
0.0
000000
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
NaN
0.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
0.000
Total
App.TEI
0.0
000000
----
0.000
Left
0.00.0
000000
---
100.00.939
Thru
14.968.4
229229
61595851
--
100.00.855
Right
31.6
106106
Bay Area Blvd
6.9
31242427
Northbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.910
Total
App.
21.8
335335
92838278
---
100.00.763
Left
4.06.7
616120161312
--
Page No: 3Start Date: 03/10/2016Site Code:PkwyCount Name: Bay Area Blvd at EB Fairmont
100.00.850
Thru
46.377.9
711711185169148209
--
100.00.750
Right
15.4
Fairmont Pkwy
141141
9.2
24473040
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.875
Total
App.
59.4
913913229232191261
---
Int. Total
100.00.899
15361536
384387338427
----
Fairmont Pkwy \[W\]
OutInTotal
0913913
000
Turning Movement Peak Hour Data Plot (7:00 AM)
0913913
0141711610
00000
0141711610
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
UR
000000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
357357216216290290
OutOut
T
0000L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
TEI
335335229229288288
7272
InIn
T
00L00
TotalTotal
692692106106578578
RU
000000
PP
000000
PULTR
00000
00000
00000
8890889
000
8890889
TotalInOut
Fairmont Pkwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:PkwyCount Name: Bay Area Blvd at EB Fairmont
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:15 PM5:00 PM4:45 PM4:30 PM
Total %
Total
PHF
100.00.875
18.0
Left
3.5
707019201516
--
100.00.848
Thru
15.882.0
319319
73946884
--
0.000
Right
Bay Area Blvd
0.00.0
Southbound
000000
---
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.853
Total
App.
19.2
389389114100
9283
---
0.000
NaN
Left
0.0
000000
---
Turning Movement Peak Hour Data (4:30 PM)
0.000
NaNThru
0.0
000000
---
0.000
Right
NaN
Fairmont Pkwy
0.0
000000
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
NaN
0.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
0.000
Total
App.TEI
0.0
000000
----
0.000
Left
0.00.0
000000
---
100.00.684
Thru
21.763.7
438438160
938699
--
100.00.595
Right
12.436.3
250250105
Bay Area Blvd
383869
Northbound
--
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.649
Total
App.
34.0
688688131124168265
---
100.00.688
Left
2.24.7
44441216
79
--
Page No: 5Start Date: 03/10/2016Site Code:PkwyCount Name: Bay Area Blvd at EB Fairmont
100.00.927
Thru
35.776.4
723723190195170168
--
100.00.877
Right
18.9
Fairmont Pkwy
179179
8.8
44514242
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.917
Total
App.
46.8
946946241258228219
---
Int. Total
100.00.866
20232023
464496479584
----
Fairmont Pkwy \[W\]
OutInTotal
0946946
000
Turning Movement Peak Hour Data Plot (4:30 PM)
0946946
0179723440
00000
0179723440
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
UR
000000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:30 PMEnding At03/10/2016 4:30 PM
498498319319482482
OutOut
T
0000L00
Bay Area Blvd \[S\]Bay Area Blvd \[N\]
TEI
688688438438389389
7070
InIn
T
00L00
Total11861186Total
250250871871
RU
000000
PP
000000
PULTR
00000
00000
00000
104301043
000
104301043
TotalInOut
Fairmont Pkwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:PkwyCount Name: Bay Area Blvd at EB Fairmont
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
100.0
11.030.0
828828235224138231Left
58595662415876493731393162425176
---
100.0
Thru
11.330.9
853853267233202151
56655492627240593045606751363034
---
100.0
Right
10821082
14.339.2
316102270236260
526696886271494748677499514961
Southbound
---
SH 146 SB
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
27632763Total
App.
36.5
818166190212250727191192187157576114124166172642212129130171
----
100.0
15.4
302302105Left
4.0
781818142825371726571414161362191717
9
---
100.0
16641664
Thru
22.084.6
390123431115111108366129477131122128
8695869768878296
---
Right
0.00.0
Spencer Hwy
0000000000000000000000
----Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
Turning Movement Data
0.00.0
0000000000000000000000
----
5215 Sycamore Avenue
Peds
0000000000000000000000
------
100.0
19661966Total
App.TEI
26.0
468104113100151536122152128134423101142539150139145105
8298
----
Left
0.00.0
0000000000000000000000
----
Thru
0.00.0
0000000000000000000000
----
Right
0.00.0
0000000000000000000000
Northbound
----
SH 146 SB
U-Turn
100.0100.0
247247
3.3
742212172380231021263811115512171511
97
---
100.0
Peds
2200000101001100000000
-----
100.0
Total
App.
247247
3.3
742212172380231021263811115512171511
97
----
Left
0.00.0
0000000000000000000000
----
Page No: 1Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 SB
100.0
20472047
Thru
27.179.2
587129137160161523131118129145347136590140138114198
626683
---
100.0
Right
20.8
538538178172
7.1
Spencer Hwy
235055504540414690222127209820222531
---
Eastbound
U-Turn
0.00.0
0000000000000000000000
----
100.0
Peds
1100000101000000000000
-----
100.0
25852585Total
App.
34.2
765152187215211695176158170191437110156688160160139229
8487
----
Int. Total
100.0
756175612125203814741924
444502544635512512506508291321381481534445429516
-----
Spencer Hwy \[W\]
OutInTotal
274625855331
000
274625855331
0538204700
10000
1538204700
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
10821082
247247
UR
00
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
19401940
853853
OutOut
T
0000L0000
SH 146 SB \[N\]
SH 146 SB \[S\]
27632763 TEI
247247828828
InIn
T
0000L00
Total2187218727632763Total
RU
00000000
PP
220000
PULTR
0030216640
00000
0030216640
484119662875
000
484119662875
TotalInOut
Spencer Hwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 SB
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
100.00.760
12.036.0
231231Left
62425176
--
100.00.740
Thru
23.5
151151
7.8
51363034
--
100.00.657
Right
13.540.5
260260
99514961
Southbound
--
SH 146 SB
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.757
Total
App.
33.4
642642212129130171
---
100.00.816
11.5
Left
3.2
6262191717
9
--
Turning Movement Peak Hour Data (7:00 AM)
100.00.910
Thru
24.888.5
477477131122128
96
--
0.000
Right
0.00.0
Spencer Hwy
000000
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.898
Total
App.TEI
28.0
539539150139145105
---
0.000
Left
0.00.0
000000
---
0.000
Thru
0.00.0
000000
---
0.000
Right
0.00.0
000000
Northbound
---
SH 146 SB
U-Turn
100.00.809100.0
2.9
555512171511
--
Peds
000000
------
100.00.809
Total
App.
2.9
555512171511
---
0.000
Left
0.00.0
000000
---
Page No: 3Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 SB
100.00.745
Thru
30.785.8
590590140138114198
--
100.00.790
Right
14.2
5.1
Spencer Hwy
989820222531
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.751
Total
App.
35.8
688688160160139229
---
Int. Total
100.00.901
19241924
534445429516
----
Spencer Hwy \[W\]
OutInTotal
7376881425
000
Turning Movement Peak Hour Data Plot (7:00 AM)
7376881425
09859000
00000
09859000
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
260260
5555
UR
00
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
366366151151
OutOut
T
0000L0000
SH 146 SB \[N\]
SH 146 SB \[S\]
TEI
231231642642
5555
InIn
T
0000L00
TotalTotal
421421642642
RU
00000000
PP
000000
PULTR
00624770
00000
00624770
1360539821
000
1360539821
TotalInOut
Spencer Hwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 SB
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:15 PM5:00 PM4:45 PM4:30 PM
Total %
Total
PHF
100.00.875
25.7
217217Left
9.9
56624158
--
100.00.761
Thru
12.733.1
280280
54926272
--
100.00.853
Right
15.841.2
348348102
968862
Southbound
--
SH 146 SB
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.845
Total
App.
38.4
845845212250191192
---
100.00.703
19.8
104104Left
4.7
14282537
--
Turning Movement Peak Hour Data (4:30 PM)
100.00.856
Thru
19.180.2
421421123115
8697
--
0.000
Right
0.00.0
Spencer Hwy
000000
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.863
Total
App.TEI
23.8
525525100151122152
---
0.000
Left
0.00.0
000000
---
0.000
Thru
0.00.0
000000
---
0.000
Right
0.00.0
000000
Northbound
---
SH 146 SB
U-Turn
100.00.793100.0
3.3
737317232310
--
100.0
Peds
110001
-----
100.00.793
Total
App.
3.3
737317232310
---
0.000
Left
0.00.0
000000
---
Page No: 5Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 SB
100.00.885
Thru
25.975.0
570570160161131118
--
100.00.864
Right
25.0
190190
8.6
Spencer Hwy
55504540
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
100.0
Peds
110001
-----
100.00.884
Total
App.
34.5
760760215211176158
---
Int. Total
100.00.867
22032203
544635512512
----
Spencer Hwy \[W\]
OutInTotal
7697601529
000
Turning Movement Peak Hour Data Plot (4:30 PM)
7697601529
019057000
10000
119057000
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
348348
7373
UR
00
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:30 PMEnding At03/10/2016 4:30 PM
647647280280
OutOut
T
0000L0000
SH 146 SB \[N\]
SH 146 SB \[S\]
TEI
217217845845
7373
InIn
T
0000L00
TotalTotal
720720845845
RU
00000000
PP
110000
PULTR
001044210
00000
001044210
1312525787
000
1312525787
TotalInOut
Spencer Hwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 SB
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Left
0.00.0
0000000000000000000000
----
Thru
0.00.0
0000000000000000000000
----
Right
0.00.0
SH 1496 NB
Southbound
0000000000000000000000
----
U-Turn
100.0100.0
194194
2.8
39111013521514144411165918161015
5989
---
Peds
0000000000000000000000
------
100.0
Total
App.
194194
2.8
39111013521514144411165918161015
5989
----
Left
0.00.0
0000000000000000000000
----
100.0
12281228
Thru
17.567.7
312100360258298
716675799595915063618481768556
---
100.0
Right
32.3
587587135156115181
8.4
Spencer Hwy
31373334285044342328273746544338
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
Turning Movement Data
0.00.0
0000000000000000000000
----
5215 Sycamore Avenue
Peds
0000000000000000000000
------
100.0
18151815Total
App.TEI
25.9
447102103108134516107145139125373121479127130128
73918894
----
100.0
10.034.0
701701161156146238Left
29433554354144363338354070655548
---
100.0
Thru
11.639.2
809809195207204203
52484748606045424544516452545938
---
100.0
Right
15.6
321321106
4.6
71172117166315102216812126132128342123
Northbound
---
SH 146 NB
U-Turn
100.0
11.2
232232
3.3
7022121719722020233512105512171511
985
---
100.0
Peds
1100000101000000000000
-----
100.0
20632063
Total
App.
29.5
497120124116137498130120131117466111116104135602162170150120
----
100.0
13.532.4
948948285278146239Left
56687091716068793234384261575962
---
Page No: 1Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 NB
100.0
19791979
Thru
28.367.6
543137130145131488112122140114350124598143113121221
676594
---
Right
0.00.0
Spencer Hwy
0000000000000000000000
----
Eastbound
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
29272927Total
App.
41.8
828193198215222766183182208193496132166837204170180283
9999
----
Int. Total
100.0
699969991811183213791977
420436449506435461492444294314333438511486468512
-----
Spencer Hwy \[W\]
OutInTotal
192929274856
000
192929274856
0019799480
00000
0019799480
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
232232
UR
0000
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
25382538
232232701701
OutOut
T
00L0000
SH 1496 NB \[N\]
SH 146 NB \[S\]
20632063 TEI
809809194194
InIn
T
00L0000
Total2295229527322732Total
321321194194
RU
0000
PP
110000
PULTR
0001228587
00000
0001228587
411518152300
000
411518152300
TotalInOut
Spencer Hwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 NB
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
0.000
Left
0.00.0
000000
---
0.000
Thru
0.00.0
000000
---
0.000
Right
0.00.0
SH 1496 NB
Southbound
000000
---
U-Turn
100.00.819100.0
3.0
595918161015
--
Peds
000000
------
100.00.819
Total
App.
3.0
595918161015
---
0.000
Left
0.00.0
000000
---
Turning Movement Peak Hour Data (7:00 AM)
100.00.876
Thru
15.162.2
298298
81768556
--
100.00.838
Right
37.8
181181
9.2
Spencer Hwy
46544338
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.921
Total
App.TEI
24.2
479479127130128
94
---
100.00.850
12.039.5
238238Left
70655548
--
100.00.860
Thru
10.333.7
203203
52545938
--
100.00.779
Right
17.6
106106
5.4
28342123
Northbound
--
SH 146 NB
U-Turn
100.00.809
2.89.1
555512171511
--
Peds
000000
------
100.00.885
Total
App.
30.5
602602162170150120
---
100.00.964
12.128.6
239239Left
61575962
--
Page No: 3Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 NB
100.00.676
Thru
30.271.4
598598143113121221
--
0.000
Right
0.00.0
Spencer Hwy
000000
---
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.739
Total
App.
42.3
837837204170180283
---
Int. Total
100.00.965
19771977
511486468512
----
Spencer Hwy \[W\]
OutInTotal
5368371373
000
Turning Movement Peak Hour Data Plot (7:00 AM)
5368371373
005982390
00000
005982390
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
5555
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
238238682682
OutOut
5555
T
00L0000
SH 1496 NB \[N\]
SH 146 NB \[S\]
TEI
602602203203
5959
InIn
T
00L0000
TotalTotal
657657106106741741
5959
RU
0000
PP
000000
PULTR
000298181
00000
000298181
1183479704
000
1183479704
TotalInOut
Spencer Hwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 NB
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:00 PM4:45 PM4:30 PM4:15 PM
Total %
Total
PHF
0.000
Left
0.00.0
000000
---
0.000
Thru
0.00.0
000000
---
0.000
Right
0.00.0
SH 1496 NB
Southbound
000000
---
U-Turn
100.00.933100.0
3.0
565613151414
--
Peds
000000
------
100.00.933
Total
App.
3.0
565613151414
---
0.000
Left
0.00.0
000000
---
Turning Movement Peak Hour Data (4:15 PM)
100.00.923
Thru
19.570.3
369369100
799595
--
100.00.780
Right
29.7
156156
8.2
Spencer Hwy
34285044
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.905
Total
App.TEI
27.7
525525134107145139
---
100.00.806
33.6
174174Left
9.2
54354144
--
100.00.888
Thru
11.241.1
213213
48606045
--
100.00.716
Right
12.2
3.3
636316151022
Northbound
--
SH 146 NB
U-Turn
100.00.850
13.1
3.6
6868192020
9
--
100.0
Peds
110010
-----
100.00.945
Total
App.
27.3
518518137130120131
---
100.00.797
15.336.5
290290Left
91716068
--
Page No: 5Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 NB
100.00.902
Thru
26.763.5
505505131112122140
--
0.000
Right
0.00.0
Spencer Hwy
000000
---
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.895
Total
App.
42.0
795795222183182208
---
Int. Total
100.00.936
18941894
506435461492
----
Spencer Hwy \[W\]
OutInTotal
5437951338
000
Turning Movement Peak Hour Data Plot (4:15 PM)
5437951338
005052900
00000
005052900
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
6868
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:15 PMEnding At03/10/2016 4:15 PM
174174715715
OutOut
6868
T
00L0000
SH 1496 NB \[N\]
SH 146 NB \[S\]
TEI
518518213213
5656
InIn
T
00L0000
TotalTotal
586586771771
63635656
RU
0000
PP
110000
PULTR
000369156
00000
000369156
1093525568
000
1093525568
TotalInOut
Spencer Hwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:Count Name: Spencer Hwy at SH 146 NB
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
100.0
10.329.8
975975297266168244103Left
709851786360737036275154495537
---
100.0
Thru
12.5
408408138129
4.3
293731413033293778231420216312241314
---
100.0
Right
13621362
14.441.6
338345311368110
838387859485848272798674969864
Southbound
---
SH 146 SB
U-Turn
100.0
16.1
527527187135102103
5.6
36525148292641392621312428322023
---
100.0
Peds
5520002301110000000000
-----
100.0
32723272Total
App.
34.7
960218270220252875216204227228659157141188173778199207168204
----
100.0
12.4
345345111111Left
3.7
351831272236262750121011177315212116
---
100.0
24262426
Thru
25.787.5
654134145179196685162158186179395102131692173149203167
9171
---
Right
Fairmont Pkwy
0.00.0
0000000000000000000000
----Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
100.0
Turning Movement Data
0.00.1
2200000210100000000000
---
5215 Sycamore Avenue
Peds
0000000000000000000000
------
100.0
27732773Total
App.TEI
29.4
765169163210223798185194213206445103113148765188170224183
81
----
NaN
Left
0.0
0000000000000000000000
----
Thru
NaN
0.0
0000000000000000000000
----
Right
NaN
0.0
0000000000000000000000
Northbound
----
SH 146 SB
U-Turn
NaN
0.0
0000000000000000000000
----
Peds
0000000000000000000000
------
Total
App.
0.0
0000000000000000000000
-----
Left
0.00.0
0000000000000000000000
----
Page No: 1Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146 SB
100.0
29012901
Thru
30.785.4
781182186219194925243235242205507129110131137688146165157220
---
100.0
Right
14.6
Fairmont Pkwy
494494167127106
5.2
3137613835323426942024282231293115
---
Eastbound
U-Turn
0.00.0
0000000000000000000000
----
Peds
0000000000000000000000
------
100.0
339533951052Total
App.
36.0
948213223280232278267276231601149134159159794177194188235
----
Int. Total
100.0
944094402673272517052337
600656710707679665716665409356460480564571580622
-----
Fairmont Pkwy \[W\]
OutInTotal
378833957183
000
378833957183
0494290100
00000
0494290100
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
13621362
UR
0000
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
12471247
408408527527
OutOut
T
0000L00
SH 146 SB \[N\]
SH 146 SB \[S\]
32723272 TEI
975975
InIn
T
000000L00
Total1247124737993799Total
527527
RU
000000
PP
000550
PULTR
0234524260
00000
0234524260
665127733878
000
665127733878
TotalInOut
Fairmont Pkwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146 SB
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
100.00.592
10.431.4
244244103Left
495537
--
100.00.656
Thru
2.78.1
636312241314
--
100.00.836
Right
15.747.3
368368110
969864
Southbound
--
SH 146 SB
U-Turn
100.00.805
13.2
103103
4.4
28322023
--
Peds
000000
------
100.00.940
Total
App.
33.3
778778199207168204
---
100.00.869
Left
3.19.5
737315212116
--
Turning Movement Peak Hour Data (7:00 AM)
100.00.852
Thru
29.690.5
692692173149203167
--
0.000
Right
Fairmont Pkwy
0.00.0
000000
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.854
Total
App.TEI
32.7
765765188170224183
---
0.000
NaN
Left
0.0
000000
---
0.000
Thru
NaN
0.0
000000
---
0.000
Right
NaN
0.0
000000
Northbound
---
SH 146 SB
U-Turn
0.000
NaN
0.0
000000
---
Peds
000000
------
0.000
Total
App.
0.0
000000
----
0.000
Left
0.00.0
000000
---
Page No: 3Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146 SB
100.00.782
Thru
29.486.6
688688146165157220
--
100.00.855
Right
13.4
Fairmont Pkwy
106106
4.5
31293115
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.845
Total
App.
34.0
794794177194188235
---
Int. Total
100.00.939
23372337
564571580622
----
Fairmont Pkwy \[W\]
OutInTotal
10607941854
000
Turning Movement Peak Hour Data Plot (7:00 AM)
10607941854
010668800
00000
010668800
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
368368
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
242242103103
OutOut
6363
T
0000L00
SH 146 SB \[N\]
SH 146 SB \[S\]
TEI
244244778778
InIn
T
000000L00
TotalTotal
242242103103881881
RU
000000
PP
000000
PULTR
00736920
00000
00736920
1697765932
000
1697765932
TotalInOut
Fairmont Pkwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146 SB
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:00 PM4:45 PM4:30 PM4:15 PM
Total %
Total
PHF
100.00.878
30.5
274274Left
9.9
78636073
--
100.00.811
Thru
14.8
133133
4.8
41303329
--
100.00.926
Right
12.638.7
348348
85948584
Southbound
--
SH 146 SB
U-Turn
100.00.750
16.0
144144
5.2
48292641
--
100.0
Peds
442011
-----
100.00.892
Total
App.
32.5
899899252216204227
---
100.00.771
13.6
111111Left
4.0
27223626
--
Turning Movement Peak Hour Data (4:15 PM)
100.00.895
Thru
25.486.1
702702196162158186
--
0.000
Right
Fairmont Pkwy
0.00.0
000000
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
100.00.500
0.10.2
220101
--
5215 Sycamore Avenue
Peds
000000
------
100.00.914
Total
App.TEI
29.5
815815223185194213
---
0.000
NaN
Left
0.0
000000
---
0.000
Thru
NaN
0.0
000000
---
0.000
Right
NaN
0.0
000000
Northbound
---
SH 146 SB
U-Turn
0.000
NaN
0.0
000000
---
Peds
000000
------
0.000
Total
App.
0.0
000000
----
0.000
Left
0.00.0
000000
---
Page No: 5Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146 SB
100.00.940
Thru
33.086.8
914914194243235242
--
100.00.914
Right
13.2
Fairmont Pkwy
139139
5.0
38353234
--
Eastbound
U-Turn
0.000
0.00.0
000000
---
Peds
000000
------
100.00.947
10531053Total
App.
38.1
232278267276
---
Int. Total
100.00.966
27672767
707679665716
----
Fairmont Pkwy \[W\]
OutInTotal
105010532103
000
Turning Movement Peak Hour Data Plot (4:15 PM)
105010532103
013991400
00000
013991400
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
348348
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:15 PMEnding At03/10/2016 4:15 PM
383383133133144144
OutOut
T
0000L00
SH 146 SB \[N\]
SH 146 SB \[S\]
TEI
274274899899
InIn
T
000000L00
Total10431043Total
383383144144
RU
000000
PP
000440
PULTR
021117020
00000
021117020
20058151190
000
20058151190
TotalInOut
Fairmont Pkwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146 SB
% All Vehicles (no
All Vehicles (no
% Pedestrians
*** BREAK ***
classification)classification)
Approach %
Hourly TotalHourly TotalHourly TotalHourly Total
PedestriansGrand Total
Start Time
5:45 PM5:30 PM5:15 PM5:00 PM4:45 PM4:30 PM4:15 PM4:00 PM8:45 AM8:30 AM8:15 AM8:00 AM7:45 AM7:30 AM7:15 AM7:00 AM
Total %
NaN
Left
0.0
0000000000000000000000
----
Thru
NaN
0.0
0000000000000000000000
----
Right
NaN
0.0
Southbound
0000000000000000000000
----
SH 146
U-Turn
NaN
0.0
0000000000000000000000
----
100.0
Peds
3300000201101100000000
-----
Total
App.
0.0
0000000000000000000000
-----
Left
0.00.0
0000000000000000000000
----
100.0
19371937
Thru
24.477.3
559113131137178599127146159167276503107152149
5953739195
---
100.0
Right
22.7
Fairmont Pkwy
568568143144118163
7.1
37353140313442372632233729316142
---Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
100.0
Turning Movement Data
0.00.0
1110001000000000000000
---
5215 Sycamore Avenue
Peds
0000000000000000000000
------
100.0
25062506Total
App.TEI
31.5
703150166168219743158180201204394128666124138213191
858596
----
100.0
10.654.5
841841212204173252Left
52495853554858433739405785726233
---
100.0
Thru
12.8
197197
2.5
471514123410441210157211172717
68797
---
100.0
Right
25.5
394394112114
5.0
243422328223242312861418243030323319
Northbound
---
SH 146
U-Turn
100.0
111111
1.47.2
211736153711
77439134876899
---
100.0
Peds
6640112100101010000000
-----
100.0
15431543
Total
App.
19.4
392100337339108475137129131
9896989583916878757878
----
100.0
16091609
20.241.2
454107127123586146162147131265304Left
976263697177827372
---
Page No: 1Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146
100.0
22902290
Thru
28.858.7
622155172148147617164137173143413105113120638122136124256
75
---
100.0
Right
Fairmont Pkwy
0.00.0
1100000100010000000000
---
Eastbound
U-Turn
100.0
0.10.1
4410001100011100010001
---
Peds
0000000000000000000000
------
100.0
3904390410771205Total
App.
49.1
252279275271310299320276679168138182191943199218197329
----
Int. Total
100.0
795379532172228514122084
500541541590563562612548331298356427460485541598
-----
Fairmont Pkwy \[W\]
OutInTotal
278239046686
000
278239046686
01229016094
00000
01229016094
PRTLU
281-487-5417 susan@trafficengineers.com
Turning Movement Data Plot
Pasadena, Texas, United States 77503
111111
UR
0000
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 6:00 PMEnding At03/10/2016 7:00 AM
23742374
112112841841
OutOut
T
00L0000
SH 146 \[S\]SH 146 \[N\]
15431543 TEI
197197
InIn
T
00L000000
Total1655165523742374Total
394394
RU
000000
PP
660330
PULTR
0101937568
00000
0101937568
519125062685
000
519125062685
TotalInOut
Fairmont Pkwy \[E\]
Page No: 2Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
7:45 AM7:30 AM7:15 AM7:00 AM
Total %
Total
PHF
0.000
NaN
Left
0.0
000000
---
0.000
Thru
NaN
0.0
000000
---
0.000
Right
NaN
0.0
Southbound
000000
---
SH 146
U-Turn
0.000
NaN
0.0
000000
---
Peds
000000
------
0.000
Total
App.
0.0
000000
----
0.000
Left
0.00.0
000000
---
Turning Movement Peak Hour Data (7:00 AM)
100.00.827
Thru
24.175.5
503503107152149
95
--
100.00.668
Right
24.5
Fairmont Pkwy
163163
7.8
29316142
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
0.000
0.00.0
000000
---
5215 Sycamore Avenue
Peds
000000
------
100.00.782
Total
App.TEI
32.0
666666124138213191
---
100.00.741
12.153.1
252252Left
85726233
--
100.00.667
Thru
15.2
3.5
727211172717
--
100.00.864
Right
24.0
114114
5.5
30323319
Northbound
--
SH 146
U-Turn
100.00.841
1.87.8
373711
899
--
Peds
000000
------
100.00.867
Total
App.
22.8
475475137129131
78
---
100.00.927
14.632.2
304304Left
77827372
--
Page No: 3Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146
100.00.623
Thru
30.667.7
638638122136124256
--
0.000
Right
Fairmont Pkwy
0.00.0
000000
---
Eastbound
U-Turn
100.00.250
0.00.1
110001
--
Peds
000000
------
100.00.717
Total
App.
45.2
943943199218197329
---
Int. Total
100.00.871
20842084
460485541598
----
Fairmont Pkwy \[W\]
OutInTotal
7569431699
000
Turning Movement Peak Hour Data Plot (7:00 AM)
7569431699
006383041
00000
006383041
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
3737
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 8:00 AMEnding At03/10/2016 7:00 AM
252252539539
OutOut
3737
T
00L0000
SH 146 \[S\]SH 146 \[N\]
TEI
475475
7272
InIn
T
00L000000
TotalTotal
512512114114539539
RU
000000
PP
000000
PULTR
000503163
00000
000503163
1418666752
000
1418666752
TotalInOut
Fairmont Pkwy \[E\]
Page No: 4Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146
% All Vehicles (no
All Vehicles (no
% Pedestrians
classification)classification)
Approach %
Pedestrians
Start Time
5:00 PM4:45 PM4:30 PM4:15 PM
Total %
Total
PHF
0.000
NaN
Left
0.0
000000
---
0.000
Thru
NaN
0.0
000000
---
0.000
Right
NaN
0.0
Southbound
000000
---
SH 146
U-Turn
0.000
NaN
0.0
000000
---
100.0
Peds
220011
-----
0.000
Total
App.
0.0
000000
----
0.000
Left
0.00.0
000000
---
Turning Movement Peak Hour Data (4:15 PM)
100.00.857
Thru
26.280.5
610610178127146159
--
100.00.875
Right
19.4
Fairmont Pkwy
147147
6.3
40313442
--Westbound
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
U-Turn
100.00.250
0.00.1
111000
--
5215 Sycamore Avenue
Peds
000000
------
100.00.865
Total
App.TEI
32.6
758758219158180201
---
100.00.922
58.0
214214Left
9.2
53554858
--
100.00.771
Thru
10.0
1.6
37371210
87
--
100.00.797
Right
27.6
102102
4.4
32232423
Northbound
--
SH 146
U-Turn
100.00.444
0.74.3
1616
3913
--
100.0
Peds
332001
-----
100.00.923
Total
App.
15.9
369369100
958391
---
100.00.892
24.848.2
578578123146162147Left
--
Page No: 5Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146
100.00.897
Thru
26.751.8
621621147164137173
--
0.000
Right
Fairmont Pkwy
0.00.0
000000
---
Eastbound
U-Turn
100.00.250
0.00.1
111000
--
Peds
000000
------
100.00.938
12001200Total
App.
51.6
271310299320
---
Int. Total
100.00.951
23272327
590563562612
----
Fairmont Pkwy \[W\]
OutInTotal
82512002025
000
Turning Movement Peak Hour Data Plot (4:15 PM)
82512002025
006215781
00000
006215781
PRTLU
281-487-5417 susan@trafficengineers.com
Pasadena, Texas, United States 77503
1616
UR
0000
Peak Hour Data
5215 Sycamore Avenue
Pedestriansclassification)All Vehicles (no03/10/2016 5:15 PMEnding At03/10/2016 4:15 PM
214214762762
OutOut
1616
T
00L0000
SH 146 \[S\]SH 146 \[N\]
TEI
369369
3737
InIn
T
00L000000
TotalTotal
385385102102762762
RU
000000
PP
330220
PULTR
010610147
00000
010610147
1482758724
000
1482758724
TotalInOut
Fairmont Pkwy \[E\]
Page No: 6Start Date: 03/10/2016Site Code:Count Name: Fairmont Pkwy at SH 146
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
AppendixB
2017BackgroundTrafficOperations
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
AppendixC
2017BuildoutTrafficOperations
Spencer Highway at Bay Area Boulevard Traffic Impact Analysis
AppendixE
SightDistanceAnalysis
Intersection Sight Distance
Location: Bay Area Boulevard at PPG Truck Driveway
Number of lanes on major street: 4
Median width: 100
Vehicle Type: Truck
ISD=Intersection Sight Distance (ft)
V
=Design speed of major road (mph)
major
t
=Time gap for minor road vehicle to enter the major road (seconds)
g
1.47 x V x t
ISD=
majorg
Case B1 - Left Turn from Stop
t for Passenger Car = 7.5 seconds (Two lane roadway with no median and less than 3% grade)
g
t for Single-unit truck (or bus) = 9.5, t for Combination truck = 11.5
gg
For undivided, multilane highways, add 0.5 seconds for each additional lane to be crossed (0.7 for trucks).
For medians that do not provide enough storage to store the vehicle, convert the median with to 12-foot
equivalent lanes and add 0.5 seconds for each equivalent.
For two stage gap acceptance (vehicle stores in median), calculate sight triangle using Case B3
ISD=760.725Calculated required sight distance (ft) to the right of the driver
V
=45Major Street Posted or Design Speed (MPH)
major
t
=11.5Enter calculated time gap here (seconds)
g
Case B2 - Right Turn from Stop
t for Passenger Car = 6.5 seconds (Two lane roadway with no median and less than 3% grade)
g
t for Single-unit truck (or bus) = 8.5, t for Combination truck = 10.5
gg
ISD=0Calculated required sight distance (ft) to the left of the driver
V
=0Major Street Posted or Design Speed (MPH)
major
t
g=0Enter calculated time gap here (seconds)
Case B3 - Crossing Maneuver from the minor road
t for Passenger Car = 6.5 seconds (Two lane roadway with no median and less than 3% grade)
g
t for Single-unit truck (or bus) = 8.5, t for Combination truck = 10.5
gg
For undivided, multilane highways, add 0.5 seconds for each additional lane to be crossed (0.7 for trucks).
For medians that do not provide enough storage to store the vehicle, convert the median with to 12-foot
equivalent lanes and add 0.5 seconds for each equivalent.
For medians that do provide enough storage to store the vehicle, calculate as two-stage gap acceptance.
ISD=740.88Calculated required Intersection Sight Distance (ft)
V
=45Enter Major Road Design Speed here (MPH)
major
t
=11.2Enter calculated time gap here (seconds)
g
Source: Exhibit 9-55 and Exhibit 9-58, A policy on Geometric Design of Highways and Streets, 2004
May 25, 2016
Reid Wilson
Wilson Cribbs & Goren
2500 Fannin Street
Houston, Texas 77002
RE: Traffic Impact Analysis – Bay Area Boulevard Truck Route
Dear Mr. Wilson:
The City of La Porte received the Traffic Impact Analysis (TIA) submitted by PPG for
consideration of Bay Area Boulevard as a City of La Porte designated Truck Route. The
following are comments that resulted from the city’s review of your TIA.
Report Comments:
1.Page 1: Please indicate the source of the daily truck traffic volumes and percent of heavy
trucks.
2.Page 1: Per Google Earth, the posted speed limit on Spencer Highway changes from 35
rd
MPH near 23 Street. Please confirm that the analysis was performed with the correct
speed limit.
3.Page 1: Per Google Earth, the posted speed limit on Fairmont Parkway from SH 146 to
Bay Area Boulevard is 35 MPH. Please confirm that the analysis was performed with the
correct speed limit.
4.Page 3: Please clarify how the access management at the truck driveway will be applied.
5.Page 4: Please specify the ITE Trip Generation Land Use Code, as the trip generation
count not be confirmed. Also, in Table 1, the total Trips Added to Adjacent Street in the
AM Peak Hour Exiting and PM Peak Hour Entering did not match the specific trip type’s
trip generation above. Also the peak hour times indicated within the table did not match
the times indicated on Page 2 of the report.
6.Page 7, Figure 7: The northbound through movement traffic volumes at the site
driveways on Bay Area Boulevard do not volume balance with the adjacent intersection.
Please clarify how this volume was derived.
7.Page 9, Figure 9: The northbound through movement traffic volumes at the site
driveways on Bay Area Boulevard do not volume balance with the adjacent intersection.
Please clarify how this volume was derived.
th
8.Page 12: Based on measurements from Google Earth, the 95 percentile queue length
will exceed the available storage not including taper at some locations. For example, at
the intersection of Bay Area Boulevard at Fairmont Parkway in the southbound direction,
th
the 95 percentile queue length is 131 feet while the measured storage area is 100 feet.
9.Please indicate that the need for turn lanes at the site driveways was evaluated.
City of La Porte 604 W. Fairmont Parkway Phone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215 Fax: (281) 470-5005
Mr. Reid Wilson
May 25, 2016
Page 2
General Discussion:
10.Please be prepared to address a couple different discussion topics:
a.With Spencer Highway already designated as a Truck Route, why should the city
add Bay Area Boulevard? The proposed development could be designed in a
manner where access to and from the site could be accommodated directly at
Spencer Highway.
b.Consideration should be given to how the traffic generated from this site will
interact with future development that will take place on the west side of Bay Area
Boulevard.
As we discussed on the phone earlier today, we have you scheduled for a workshop discussion
with City Council at their June 13, 2016 meeting at 6:00 p.m. Please provide me any additional
information that you would like me to include in the packet of information presented to City
th
Council by the end of the day on Thursday, May 26. If you have any further questions, please
don’t hesitate to contact me directly at 281-470-5063 or via email at enseye@laportetx.gov.
Sincerely,
Eric J. Ensey, AICP
City Planner
City of La Porte 604 W. Fairmont Parkway Phone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215 Fax: (281) 470-5005
Council Agenda Item Council Agenda Item
June 13, 2016 June 13, 2016
9.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, June 16, 2016Planning and Zoning Commission Meeting, Thursday, June 16, 2016
Zoning Board of Adjustment Meeting, Thursday, June 23, 2016Zoning Board of Adjustment Meeting, Thursday, June 23, 2016
La Porte Development Corporation Board Meeting, Monday, June 27, 2016La Porte Development Corporation Board Meeting, Monday, June 27, 2016
City Council Meeting, Monday, June 27, 2016City Council Meeting, Monday, June 27, 2016
10.COUNCIL COMMENTSCOUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information members, city employees, and upcoming events; inquiry of staff regarding specific
factual information
or existing policies or existing policies Councilmembers Earp, Clausen, J. Martin, K. Martin, Kaminski, Zemanek, Councilmembers Earp, Clausen, J. Martin, K. Martin, Kaminski, Zemanek,
Leonard, Engelken and Mayor RigbyLeonard, Engelken and Mayor Rigby
11.ADJOURNADJOURN
****************************************************************** ******************************************************************