HomeMy WebLinkAbout12-12-16 Regular Meeting of the La Porte City Council
LOUIS R. RIGBYCHUCK ENGELKENCHUCK ENGELKEN
MayorCouncilmember District 2Councilmember District 2
JOHN ZEMANEKDARYL LEONARD
Councilmember At Large ACouncilmember At Large ACouncilmember District 3Councilmember District 3
DOTTIE KAMINSKIDOTTIE KAMINSKIKRISTIN MARTIN
Councilmember At Large BCouncilmember At Large BCouncilmember District 4Councilmember District 4
DANNY EARPJAY MARTIN
Mayor Pro-TemCouncilmember District 5Councilmember District 5
Councilmember District 1Councilmember District 1 MIKE CLAUSEN
Councilmember District 6Councilmember District 6
CITY COUNCIL MEETING AGENDACITY COUNCIL MEETING AGENDA
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held December 12, Notice is hereby given of a Regular Meeting of the La Porte City Council to be held December
12,
2016, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, 2016, beginning at 6:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway,
La Porte,
Texas, for the purpose of considering the following agenda items. All agenda items are subject to Texas, for the purpose of considering the following agenda items. All agenda items are
subject to
action.
1.CALL TO ORDERCALL TO ORDER
2.INVOCATIONINVOCATIONThe invocation will be given by Clark Askins, Assistant City Attorney.The invocation will be given by Clark Askins, Assistant City Attorney.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCEThe Pledge of Allegiance will be led by Councilmember Dottie The Pledge of Allegiance will be led by Councilmember Dottie
Kaminski Kaminski
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)Recognition Recognition -- Employees of the Third Quarter (2016) Employees of the Third Quarter (2016) -- Rachel Gomez and Trudy Rayburn Rachel Gomez and Trudy Rayburn -
City of La Porte Emergency Medical Services (EMS) Department City of La Porte Emergency Medical Services (EMS) Department -- Mayor Rigby Mayor Rigby
5.PUBLIC COMMENTSPUBLIC COMMENTS (Limited to five minutes per person.) (Limited to five minutes per person.)
6.CONSENT AGENDACONSENT AGENDA(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council
and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
(a)Consider approval or other action regarding minutes of the meeting held on November 14, Consider approval or other action regarding minutes of the meeting held on November 14,
2016 2016 -- P. Fogarty P. Fogarty
(b)Consider approval or other action awarding Request For Proposal #17502 for Delinquent Ad Consider approval or other action awarding Request For Proposal #17502 for Delinquent Ad
Valorem Tax Collection Services Valorem Tax Collection Services -- M. Dolby M. Dolby
(c)Consider approval or other action regarding a Resolution authorizing publication of a notice of Consider approval or other action regarding a Resolution authorizing publication of
a notice of
intention to issue certificates of obligation intention to issue certificates of obligation -- M. Dolby M. Dolby
(d)Consider approval or other action authorizing the Mayor to execute amendments to the Local Consider approval or other action authorizing the Mayor to execute amendments to the Local
Government Code Chapter 380 Agreement between the City of La Porte and Ybarra Government Code Chapter 380 Agreement between the City of La Porte and Ybarra
Restaurants, Inc., for waiver of payment for closure of street rightRestaurants, Inc., for waiver of payment for closure of street right--ofof--way in connection with way in connection
with
the construction of a new El Toro restaurant the construction of a new El Toro restaurant -- T. Leach T. Leach
(e)Consider approval or other action regarding an Ordinance amending Chapter 70 Consider approval or other action regarding an Ordinance amending Chapter 70 Traffic and
VehiclesVehiclesof the Code of Ordinances by amending truck route regulations to add site plan of the Code of Ordinances by amending truck route regulations to add site plan
requirements for establishments offering fuel to commercial vehicles requirements for establishments offering fuel to commercial vehicles -- C. Alexander C. Alexander
(f)Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement
with the City of Morgan's Point to provide an emergency water main interconnect with the City of Morgan's Point to provide an emergency water main interconnect -- D. Pennell
(g)Consider approval or other action awarding Bid# 17005 for plastic garbage bags Consider approval or other action awarding Bid# 17005 for plastic garbage bags -- D. Pennell
(h)Consider approval or other action regarding an Ordinance vacating, abandoning, and closing a Consider approval or other action regarding an Ordinance vacating, abandoning, and closing
a
portion of N. 25th Street and West Polk Street rightsportion of N. 25th Street and West Polk Street rights--ofof--way way -- B. Sterling B. Sterling
(i)Consider approval or other action regarding an Ordinance abandoning and releasing an Consider approval or other action regarding an Ordinance abandoning and releasing an
existing 16existing 16--footfoot--wide public utility easement located within the abandoned east/west alley of wide public utility easement located within the abandoned east/west alley
of
Block 48, Town of La Porte, Harris County, Texas Block 48, Town of La Porte, Harris County, Texas -- B. Sterling B. Sterling
(j)Consider approval or other action regarding a Resolution reaffirming the City's Investment Consider approval or other action regarding a Resolution reaffirming the City's Investment
Policy Policy -- S. Wolny S. Wolny
7.PUBLIC HEARINGS AND ASSOCIATED ORDINANCESPUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a)Continue public hearing to receive comments on the Dangerous Building Board Continue public hearing to receive comments on the Dangerous Building Board
recommendation of condemnation of dangerous/substandard buildings located at 0 S. Lobit recommendation of condemnation of dangerous/substandard buildings located at 0 S. Lobit
and 3313 Bayer; consider approval or other action regarding ordinances for condemnation of and 3313 Bayer; consider approval or other action regarding ordinances for condemnation of
dangerous/substandard buildings located at 0 S. Lobit and 3313 Bayer dangerous/substandard buildings located at 0 S. Lobit and 3313 Bayer -- M. Huber M. Huber
8.AUTHORIZATIONSAUTHORIZATIONS
(a)Consider approval or other action Bid# 16018 for City of La Porte Depot Expansion Consider approval or other action Bid# 16018 for City of La Porte Depot Expansion - C.
AlexanderAlexander
9.DISCUSSION AND POSSIBLE ACTIONDISCUSSION AND POSSIBLE ACTION
(a)Discussion and possible action regarding the City of La Porte's participation in branch early Discussion and possible action regarding the City of La Porte's participation in branch
early
voting with La Porte Independent School District during the May 2017 general election voting with La Porte Independent School District during the May 2017 general election - P.
FogartyFogarty
10.REPORTSREPORTS
(a)Receive report of La Porte Development Corporation Board Receive report of La Porte Development Corporation Board -- Councilmember Engelken Councilmember Engelken
(b)Receive report on the Gilley's development project Receive report on the Gilley's development project -- T. Leach/ D. Miles T. Leach/ D. Miles
(c)Receive report for ONE Solution Receive report for ONE Solution -- M. Dolby M. Dolby
11.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Zoning Board of Adjustment Meeting, Tuesday, December 13, 2016 Zoning Board of Adjustment Meeting, Tuesday, December 13, 2016
Christmas Holidays, Friday, December 23, 2016 and Monday, December 26, 2016Christmas Holidays, Friday, December 23, 2016 and Monday, December 26, 2016
New Year Holiday, Monday, January 2, 2017New Year Holiday, Monday, January 2, 2017
City Council Meeting, Monday, January 9, 2017City Council Meeting, Monday, January 9, 2017
City Council Meeting, Monday, January 23, 2017City Council Meeting, Monday, January 23, 2017
12.COUNCIL COMMENTSCOUNCIL COMMENTS regarding matters appearing on the agenda; recognition of regarding matters appearing on the agenda; recognition of
communitymembers, city employees, and upcoming events; inquiry of staff regarding specific factual communitymembers, city employees, and upcoming events; inquiry of staff regarding specific
factual
information or existing policies information or existing policies -- Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Kaminski, Zemanek, Leonard, Engelken,
Earp,
Clausen, J. Martin, K. Martin and Mayor RigbyClausen, J. Martin, K. Martin and Mayor Rigby
13.ADJOURNADJOURN
The City Council reserves the right to meet in closed session on any agenda item should the need arise and if The City Council reserves the right to meet in closed session on any agenda
item should the need arise and if
applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code (the Texas open applicable pursuant to authorization by Title 5, Chapter 551, of the Texas
Government Code (the Texas open
meetings laws).meetings laws).
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte
will provide for reasonable In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable In compliance with the Americans with Disabilities
Act, the City of La Porte will provide for reasonable
accommodations for persons attending public meetings. To better serve attendees, requests should be received accommodations for persons attending public meetings. To better serve attendees,
requests should be received
24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the December 12, 2016, agenda of items to be considered by the City Council was posted on the I certify that a copy of the December 12, 2016, agenda of items
to be considered by the City Council was posted on the
City Hall bulletin board on December 6, 2016. City Hall bulletin board on December 6, 2016.
Council Agenda Item Council Agenda Item
December 12, 2016 December 12, 2016
1.CALL TO ORDERCALL TO ORDER
2.INVOCATIONINVOCATIONThe invocation will be given by Clark Askins, Assistant City Attorney.The invocation will be given by Clark Askins, Assistant City Attorney.
3.PLEDGE OF ALLEGIANCEPLEDGE OF ALLEGIANCEThe Pledge of Allegiance will be led by Councilmember Dottie The Pledge of Allegiance will be led by Councilmember Dottie
Kaminski Kaminski
4.PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONSPRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
(a)Recognition Recognition -- Employees of the Third Quarter (2016) Employees of the Third Quarter (2016) -- Rachel Gomez and Trudy Rayburn Rachel Gomez and Trudy Rayburn -
City of La Porte Emergency Medical Services (EMS) Department City of La Porte Emergency Medical Services (EMS) Department -- Mayor Rigby Mayor Rigby
5.PUBLIC COMMENTSPUBLIC COMMENTS (Limited to five minutes per person.) (Limited to five minutes per person.)
****************************************************************** ******************************************************************
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Council Agenda Item Council Agenda Item
December 12, 2016 December 12, 2016
6.CONSENT AGENDACONSENT AGENDA(All consent agenda items are considered routine by City Council and will be enacted by (All consent agenda items are considered routine by City Council
and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember requests an item be one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be
removed and considered separately.)removed and considered separately.)
(a)Consider approval or other action regarding minutes of the meeting held on November 14, Consider approval or other action regarding minutes of the meeting held on November 14,
2016 2016 -- P. Fogarty P. Fogarty
(b)Consider approval or other action awarding Request For Proposal #17502 for Delinquent Ad Consider approval or other action awarding Request For Proposal #17502 for Delinquent Ad
Valorem Tax Collection Services Valorem Tax Collection Services -- M. Dolby M. Dolby
(c)Consider approval or other action regarding a Resolution authorizing publication of a notice of Consider approval or other action regarding a Resolution authorizing publication of
a notice of
intention to issue certificates of obligation intention to issue certificates of obligation -- M. Dolby M. Dolby
(d)(d)Consider approval or other action authorizing the Mayor to execute amendments to the Local Consider approval or other action authorizing the Mayor to execute amendments to the
Local Consider approval or other action authorizing the Mayor to execute amendments to the Local Consider approval or other action authorizing the Mayor to execute amendments to the
Local
Government Code Chapter 380 Agreement between the City of La Porte and Ybarra Government Code Chapter 380 Agreement between the City of La Porte and Ybarra
Restaurants, Inc., for waiver of payment for closure of street rightRestaurants, Inc., for waiver of payment for closure of street right--ofof--way in connection with way in connection
with
the construction of a new El Toro restaurant the construction of a new El Toro restaurant -- T. Leach T. Leach
(e)Consider approval or other action regarding an Ordinance amending Chapter 70 Consider approval or other action regarding an Ordinance amending Chapter 70 Traffic and
VehiclesVehiclesof the Code of Ordinances by amending truck route regulations to add site plan of the Code of Ordinances by amending truck route regulations to add site plan
requirements for establishments offering fuel to commercial vehicles requirements for establishments offering fuel to commercial vehicles -- C. Alexander C. Alexander
(f)Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement
with the City of Morgan's Point to provide an emergency water main interconnect with the City of Morgan's Point to provide an emergency water main interconnect -- D. Pennell
(g)Consider approval or other action awarding Bid# 17005 for plastic garbage bags Consider approval or other action awarding Bid# 17005 for plastic garbage bags -- D. Pennell
(h)Consider approval or other action regarding an Ordinance vacating, abandoning, and closing Consider approval or other action regarding an Ordinance vacating, abandoning, and closing
a portion of N. 25th Street and West Polk Street rightsa portion of N. 25th Street and West Polk Street rights--ofof--way way -- B. Sterling B. Sterling
(i)Consider approval or other action regarding an Ordinance abandoning and releasing an Consider approval or other action regarding an Ordinance abandoning and releasing an
existing 16existing 16--footfoot--wide public utility easement located within the abandoned east/west alley of wide public utility easement located within the abandoned east/west alley
of
Block 48, Town of La Porte, Harris County, Texas Block 48, Town of La Porte, Harris County, Texas -- B. Sterling B. Sterling
(j)Consider approval or other action regarding a Resolution reaffirming the City's Investment Consider approval or other action regarding a Resolution reaffirming the City's Investment
Policy Policy -- S. Wolny S. Wolny
****************************************************************** ******************************************************************
LOUIS RIGBY
CHUCK ENGELKEN
Mayor
Councilmember District 2
JOHN ZEMANEK
DARYL LEONARD
Councilmember At Large A
Councilmember District 3
DOTTIE KAMINSKI
KRISTIN MARTIN
Councilmember At Large B
Councilmember District 4
DANNY EARP
JAY MARTIN
Mayor Pro-Tem
Councilmember District 5
Councilmember District 1
MIKE CLAUSEN
Councilmember District 6
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
NOVEMBER 14, 2016
The City Council of the City of La Porte met in a regular meeting on Monday, November 14, 2016, at the
City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m. to consider the
following items of business:
1. Mayor Rigby called the meeting to order at 6:00 p.m. Members of Council present:
Councilmembers Engelken, J. Martin, K. Martin, Leonard, Earp, Zemanek, Clausen, and Kaminski.
Also present were City Secretary Patrice Fogarty, City Manager Corby Alexander, and Assistant
City Attorney Clark Askins.
2. INVOCATION – The invocation was given by Dee Spears, Fairmont Park Church.
3. PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was led by Councilmember Kristin Martin.
4. PRESENTATIONS, PROCLAMATIONS and RECOGNITIONS
(a) Recognition – 2016 City University Participants – Mayor Rigby
Mayor Rigby recognized the 2016 City University Participants.
(b)Proclamation – Tony Constanzo Day – Mayor Rigby
Mayor Rigby presented Tony Constanzo with a proclamation for Tony Constanzo Day.
(c) Recognition – Employees of the Third Quarter (2016) – Rachel Gomez and Trudy Rayburn
– City of La Porte Emergency Medical Services (EMS) Department – Mayor Rigby
Recognition of Employees of the Third Quarter 2016 were rescheduled to the December 12, 2016,
Council meeting.
5. PUBLIC COMMENTS (Limited to five minutes per person.)
There were no public comments.
6. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be
enacted by one motion. There will be no separate discussion of these items unless a
Councilmember requests an item be removed and considered separately.)
(a)Consider approval or other action regarding minutes of meeting held on October 24, 2016 –
P. Fogarty
Page1 of 5
Nov. 14, 2016, Council Meeting Minutes
(b)Consider approval or other action regarding a Resolution appointing one representative and
one alternate to the H-GAC 2017 General Assembly and Board of Directors – P. Fogarty
(c)Consider approval or other action authorizing the Mayor to execute an Interlocal Agreement
with Harris County to construct sidewalk, drainage and traffic control improvements along
Park Drive from S. Blackwell to Fairmont Parkway – S. Valiante
(d)Considerapproval or other action authorizing the Mayor to execute an Interlocal Agreement
with Harris County to construct a sidewalk along Park Drive from S. Lobit to San Jacinto
Street – S. Valiante
(e)Consider approval or other action awarding bid for vehicle and equipment replacements for
Fiscal Year 2016-2017 – S. Valiante
(f)Consider approval or other action regarding the purchase of playground equipment in the
amount of $52, 949.52 from GameTime, for Lomax Park and Tom Brown Park – R. Epting
(g)Consider approval or other action authorizing the purchase of medical treatment devices in
the amount of $57,603.33 from Physio-Control, Inc. – R. Nolen
(h)Consider approval or other action regarding the purchase of computers through PCMG
(PCMall Gov) utilizing Buy Board Contract 498-15) – R. Valdez
(i)Consider approval or other action regarding to roll over requested encumbrances from
La Porte Fiscal Year 2016 Budget to La Porte Fiscal 2017 Budget – M. Dolby
(j)Consider approval or other action accepting the Fiscal Year 2016 audit/asset forfeiture
report and associated financial records as required by Chapter 59 of the Texas Code of
Criminal Procedure – K. Adcox
Councilmember J. Martin made a motion to approve the Consent Agenda items pursuant to staff
recommendations. Councilmember Kaminski seconded the motion. MOTION PASSED
UNANIMOUSLY 9/0.
7. AUTHORIZATIONS
(a)Consider approval or other action regarding recommendation of City Staff and the Chapter
172 Employee Retiree Insurance and Benefits Committee for award of bid proposal to
vendors for Medical; Pharmacy; Stop Loss; Medical and Vision benefits plans – M. Hartleib
Human Resources Manager Matt Hartleib introduced John Heerwagen, who presented a summary.
These are the following staff recommendations:
Third Party Administration of Medical and Pharmacy Plans – Recommended is the proposal
received from the City’s current provider, Aetna, which reduces administrative costs and increases
the share of Rx rebates the City retains;
Stop Loss – Recommended is the proposal received from Partner RE which would result in a
projected savings over the current plan with Highmark.
Medicare – Recommended is the proposal received from Aetna, which is the current provider. This
recommendation will result in no change to our retirees’ coverage and no increase to City cost.
Vision – The City’s current provider for the voluntary vision plan did not submit a proposal.
Recommended is the proposal from Avesis, which includes benefits that closely match the current
plan and a slight reduction in cost to participants.
Page2 of 5
Nov. 14, 2016, Council Meeting Minutes
Councilmember Zemanek made a motion to approve the recommendation of City Staff and the
Chapter 172 Employee Retiree Insurance and Benefits Committee for award of bid proposal to
vendors for Medical; Pharmacy; Stop Loss; Medical and Vision benefits plans. Councilmember K.
Martin seconded the motion.MOTION PASSED UNANIMOUSLY 9/0.
(b)Consider approval or other action regarding vendor service contract for mowing of
City-maintained properties – R. Epting
Parks and Recreation Director Rosalyn Epting presented a summary.
Mayor Rigby asked if Camp Landscape Services were the only bidder, would the City have to go
out for bid a second time. Finance Director Dolby and Purchasing Manager Cherell Daeumer both
responded, probably not.
Mayor Rigby asked Assistant City Attorney Clark Askins if there is a fourth option. Mr. Askins
responded the City should choose from the bids that were submitted.
Councilmember Earp made a motion to reject the first bids and accept the bid of $286,280 from
Cornerstone Maintenance. Councilmember Leonard seconded the motion. MOTION PASSED 8/1.
Ayes: Councilmembers Earp, Zemanek, Kaminski, Leonard,
Clausen, J. Martin, K. Martin and Engelken
Nays: Mayor Rigby
Absent: None
8. DISCUSSION AND POSSIBLE ACTION
th
(a)Discussion and possible action regarding design of the elevated storage tank artwork on 4
Street and Main Street – S. Valiante
Public Works Director Sharon Valiante presented a summary.
Councilmember Zemanek commented he likes La Porte in the middle of the tank, the La Porte logo
on the left and the Bulldog artwork on the right.
Councilmember Clausen made a motion for the Bulldog logo at 0º and 180º and the word “La Porte”
at 90º and 270º. Councilmember Zemanek seconded the motion. MOTION PASSED
UNANIMOUSLY 9/0.
(b)Discussion and possible action regarding City of La Porte Parks and Recreation Department
Operational Analysis – R. Epting
Parks and Recreation Director Rosalyn Epting presented a summary and introduced Melissa Chew,
Project Consultant with GreenPlay LLC.
After the presentation, Councilmember Leonard asked if Staff and the Parks and Recreation
Department were made aware of alternative funding opportunities that other cities have used. Ms.
Chew responded yes, they were provided with a list of over 100 funding strategies.
Councilman Zemanek stated the entire report is all of the negatives and none of the positives, and
he indicated concern for the cost of making changes to comply with the proposed organization
chart.
Councilmember Earp asked if the Master Plan was reviewed and re-evaluated. Ms. Chew
responded yes. He also asked if the comparison to other cities was apples to apples or if it is
slightly skewed. Ms. Epting responded that there are definitely subtle differences between what
each city does, which means the information is skewed somewhat. She will be looking at this very
closely.
Page3 of 5
Nov. 14, 2016, Council Meeting Minutes
Councilmember Engelken stated he is disappointed in the entire study and overall product,
including performance metrics indicating some strengths don’t coincide with indicated weaknesses.
He said the study indicates staff doesn’t know what the metrics are, so what are they being
evaluated on? He said the study indicates the City does not advertise and toot our horn; however,
the website and newsletters indicate all events.
Mayor Rigby asked if two new positions were being recommended on the organizational chart. Ms.
Chew responded there are no additional full-time positions being recommended. Mayor Rigby
asked if the Manager position is considered higher than the Superintendent position. Ms. Chew
responded yes. Mayor Rigby commented Staff should not do anything with the organization until
Human Resources Manager Matt Hartleib has completed the compensation study.
Mayor Rigby asked if the plan is to take additional comments. City Manager Corby Alexander
asked Council to provide additional feedback before the next City Council meeting. Council does
not have to reiterate what was said at this meeting, but any additional comments are welcome.
(c)Discussion and possible action regarding future operations of the La Porte Boys Baseball
Association – C. Alexander
Parks and Recreation Director Rosalyn Epting presented a summary.
Councilmember Engelken commented he is disappointed in the timeline of meeting the objective
set this past summer, and there needs to be more accountability on the accounting side.
Councilmember Earp questioned how tournaments are handled. Heath Patterson, President of the
La Porte Boys Baseball Association advised the association does not have a Tournament Director;
but the association will host their own tournaments, and payments will be accepted by cashier’s
checks and credit cards.
Councilmember Zemanek commented he has a problem with subletting out the field.
Mayor Rigby stated there needs to be an agreement between the City of La Porte and the La Porte
Boys Baseball Association.
Councilmember Engelken commented there was clear direction that a good and solid agreement
was to be done by September 11, 2016; and here we are, two months later without one.
Councilmember Zemanek asked Finance Director Michael Dolby if he is confident that the changes
have been addressed with the La Porte Boys Baseball Association. Mr. Dolby responded the
association is working very well with Staff and are being very forthcoming.
Parks and Recreation Director Rosalyn Epting asked Council for direction to review the current
agreement with the association; information regarding tournament play; general bookkeeping and
registration; concession stand operation; umpires and fields.
Councilmember Clausen made a motion for Staff and the La Porte Boys Baseball Association to
draft an agreement with items discussed and also those found in the agenda request and come
back at a later date for approval. Councilmember Kaminski seconded the motion. MOTION
PASSED UNANIMOUSLY 9/0.
9. REPORTS
(a) Receive report of Fiscal Affairs Committee – Councilmember Engelken
Councilmember Engelken provided a report of the Fiscal Affairs Committee meeting held prior to
the City Council Meeting.
Page4 of 5
Nov. 14, 2016, Council Meeting Minutes
10. ADMINISTRATIVE REPORTS
There were no administrative reports.
11. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual
information.
Councilmembers K. Martin; Zemanek and Clausen congratulated Tony Constanzo; participants of
the 2016 City University and wished everyone a Happy Thanksgiving; Councilmember Kaminski
congratulated Tony Constanzo; participants of the 2016 City University and commented she
attended the Harvest Banquet that was well attended; Councilmember Leonard congratulated the
participants of the 2016 City University and expressed condolences on the passing of La Porte
Independent School District’s retired teacher and coach Jerry Schima; Councilmember Engelken
congratulated Tony Constanzo; participants of the 2016 City University; thanked the Parks and
Recreation Department for the report; La Porte Boys Baseball Association President Heath
Patterson and wished everyone a Happy Thanksgiving; Councilmember Earp congratulated Tony
Constanzo; participants of the 2016 City University; wished everyone a Happy Thanksgiving and
thanked La Porte Boys Baseball Association President Heath Patterson; Councilmember J. Martin
congratulated Tony Constanzo; participants of the 2016 City University; the City for moving forward
with the Park Drive sidewalks and Human Resources Manager Matt Hartleib for a great job on the
Medical; Pharmacy; Stop Loss; Medical and Vision benefits plans and Mayor Rigby congratulated
Tony Constanzo; participants of the 2016 City University; informed he attended the Veterans Day
Ceremony at the high school; thanked Councilmember Leonard for serving the country and advised
he and Mayors Bechtel; Mouton and Don Carlos attended a meeting in Austin with Speaker of the
Texas House of Representatives Joe Straus to speak and address issues in the upcoming
legislative session such as revenue caps; annexation and transportation. Lastly, Mayor Rigby
wished Public Works Director Sharon Valiante the best in her future endeavors at the City of
Fulshear.
12. ADJOURN - There being no further business, Councilmember Engelken made a motion to adjourn
the meeting at 8:30 p.m. Councilmember Leonard seconded the motion. MOTION PASSED
UNANIMOUSLY 9/0.
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on December 12, 2016.
________________________________
Mayor Louis R. Rigby
Page5 of 5
Nov. 14, 2016, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AAppropriationppropriation
Agenda Date Requested:te Requested:
20162016
N/N/AA
Source of Funds:Source of Funds:
Michael DolbMichael Dolbyy, Director of , Director of
AAccount Number:ccount Number:
Requested BByy::
Finance Finance
AAmount Budmount Budggeted:eted:
FinanceFinance
Department:t:
AAmount Requested:mount Requested:
Report:Resolution:Resolution:Ordinance:Ordinance:
BudBudggeted Item:eted Item:YESYESNONO
Other:
Attachments :ts :
1.RFP Evaluation FormsP Evaluation Forms
2.Performance Recordformance Record
3.RPF MatriF Matrixx
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
At the October 10, 2016, Council Meetinber 10, 2016, Council Meetingg, Council reviewed the evaluation matrix for the Request , Council reviewed the evaluation matrix for the Request
for
Proposal for delinquent tax collection services. Staff was instructed to proceed with the RFP usinr delinquent tax collection services. Staff was instructed to proceed with the RFP
using the
evaluation matrix that was presented. matrix that was presented.
RFP 17502 for Delinquent Ad Valorem Tax Collections Services was advertised in the Bafor Delinquent Ad Valorem Tax Collections Services was advertised in the Bayy Area Area
Observer on
n
thhthth
October 20 & 27 & 27, posted on Public Purchase and the Cit, posted on Public Purchase and the Cityy’s website. Proposals were received ’s website. Proposals were received from
LinebargerGogganBlair&SampsonLLP(Linebarger)andPerdueBrandonFielderCollins&MotLinebarger GoGogganBlair&SampsonLLP(Linebarger)andPerdueBrandonFielderCollins&MottLLPGoggggan Blair & Sampson,
LLP an Blair & Sampson, LLP ((LinebarLinebarggerer)) and Perdue Brandon Fielder Collins & Mo and Perdue Brandon Fielder Collins & Mott LLP t
(Perdue). The proposals were evaluated usinhe proposals were evaluated usingg the approved matrix with Linebar the approved matrix with Linebargger scoriner scoringg a 90 a 90 and
a
Perdue a 75. .
Based on the evaluation of the proposals, staff is recommendine evaluation of the proposals, staff is recommendingg award of RFP #17502 for the award of RFP #17502 for the
Delinquent Ad Valorem Tax Collection Services to Linebar
Ad Valorem Tax Collection Services to Linebargger Goer Goggggan Blair & Sampson, LLP. an Blair & Sampson, LLP.
Action Required of Council:uired of Council:
Consider approval or other action awardinproval or other action awardingg for Request For Proposal #17502 for Delinquent Ad V for Request For Proposal #17502 for Delinquent Ad Valorem
a
Tax Collection. - M. Dolbon. - M. Dolbyy
Approved for City Council Agendaor City Council Agenda
Corby D. Alexander, City Manageexander, City ManagerrDateDate
CITY OF LA PORTE
RFQ EVALUATION FORM
RFP 17502 DELINQUENT AD VALOREM TAX COLLECTION SERVICE
Vendor Name:Linebarger Goggan Blair & Sampson, LLP
CriterionScore
Maximum Points
1.) Demonstrated results of the performance of the firm for
delinquent tax collections. Based on a three year (2013-2016 tax
20
30
years) summary for four surrounding existing municipal clients of
delinquent tax collections that have been achieved.
2.) Proven experience in the field of delinquent property tax
25
25
collections.
3.) Experience of personnel assigned to the City's account in
20
20
connection with the collection of delinquent taxes.
4.) Historical performance levels and demonstrated capabilities.
(Factors for this criteria will be based on suits filed and dismissals
20
20
from July 1,2013- June 30, 2016 from four surrounding existing
municipal clients)
5.) Clarity of proposal and supporting data.
5
5
90
Totals:
Signature:Cherell Daeumer, Purchasing Manager
S:\\Purchasing\\2017 FY\\RFP's\\#17502 Delinquent Tax Collection Services\\Evaluations\\RFQ Evaluation Form.xls
CITY OF LA PORTE
RFQ EVALUATION FORM
RFP 17502 DELINQUENT AD VALOREM TAX COLLECTION SERVICE
Vendor Name:Perdue Brandon Fielder Collins and Mott LLP
CriterionScore
Maximum Points
1.) Demonstrated results of the performance of the firm for
delinquent tax collections. Based on a three year (2013-2016 tax
10
30
years) summary for four surrounding existing municipal clients of
delinquent tax collections that have been achieved.
2.) Proven experience in the field of delinquent property tax
25
25
collections.
3.) Experience of personnel assigned to the City's account in
20
20
connection with the collection of delinquent taxes.
4.) Historical performance levels and demonstrated capabilities.
(Factors for this criteria will be based on suits filed and dismissals
15
20
from July 1,2013- June 30, 2016 from four surrounding existing
municipal clients)
5.) Clarity of proposal and supporting data.
5
5
Totals:75
Signature:Cherell Daeumer, Purchasing Manager
S:\\Purchasing\\2017 FY\\RFP's\\#17502 Delinquent Tax Collection Services\\Evaluations\\RFQ Evaluation Form.xls
PERFORMANCERECORD
LINEBARGERGOGGANBLAIR&SAMPSON,LLP
MissouriJuly1,2013July1,2014July1,20153Year
DickinsonGalvestonLeagueCityCityJune30,2014DickinsonGalvestonLeagueCityMissouriCityJune30,2015DickinsonGalvestonLeagueCityMissouriCityJune30,2016Average
CollectionRecords
NumberofAccounts11634132248613632286n/an/an/a1374n/an/an/an/an/an/a2286
BeginningDelinquentTaxesReceivableforall
delinquenttaxyearsonJuly1.
$318,423$2,078,335$1,361,832$885,632$1,161,056$323,272$2,043,220$1,452,635$949,419$1,192,137$335,355$2,164,246$1,371,229$1,026,732$1,224,391$1,192,528
TotalDelinquentTaxesCollected121,91$0$1,014,932$698,857$421,621$564,330$94,126$912,558$667,516$486,600$540,200$132,390$1,154,493$676,903$570,649$633,609$579,380
TotalPenaltiesandInterestCollected33,119$$206,500$88,996$81,395$102,503$19,833$124,032$58,555$86,321$72,185$29,993$215,636$89,965$105,447$110,260$94,983
CollectionPercentage(Base,P&I)foralldelinquent
taxyears48.69%58.77%57.85%56.80%55.53%35.25%50.73%49.98%60.34%49.08%48.42%63.31%55.93%65.85%58.38%54%
LitigationRecords
SuitsFiled9017812158112742319936110682317558108110
PrimarySuitsFiled47178944892392315828893723157339090
IntervenorSuits4302710203504182131018251920
NumberofDemandLetters4731388717278413415949748552833131451610261005287913571337
Dismissals24586522422379291136125225222835
5źƭƒźƭƭğƌƭğƭğіƚŅƭǒźƷƭŅźƌĻķЋАіЌЌіЎЍіЌБіЌБіЌЊіЌЍіЋВіЌЊіЌЋіЊБіЋЌіЌЌіЌБіЋЏі 32%
LGB&S
PERFORMANCERECORD
PERDUEBRANDONFIELDERCOLLINS&MOTTLLP
July1,2013July1,2014July1,20153Year
RosenbergFriendswoodLakeJacksonAlvinJune30,2014RosenbergFriendswoodLakeJacksonAlvinJune30,2015RosenbergFriendswoodLakeJacksonAlvinJune30,2016Average
CollectionRecords
NumberofAccounts1333103848111591003133110755261184102913021134476112810101014
BeginningDelinquentTaxesReceivableforall
delinquenttaxyearsonJuly1.$379,774$506,517$111,565$454,960$363,204$326,615$404,775$104,695$438,611$318,674$303,836$493,309$127,581$437,830$340,639$340,839
TotalDelinquentTaxesCollected194,440$$251,083$62,055$188,566$174,036$52,613$117,995$46,538$152,329$92,369$12,880$150,054$73,746$179,612$104,073$123,493
TotalPenaltiesandInterestCollected39,345$$52,707$13,592$45,506$37,788$43,822$26,024$11,046$54,159$33,763$31,335$27,536$14,347$51,490$31,177$34,242
CollectionPercentage(Base,P&I)foralldelinquent
taxyears61.56%59.98%67.81%51.45%60.20%29.53%35.58%55.00%47.08%41.80%14.55%36.00%69.05%52.78%43.10%48%
LitigationRecords
SuitsFiled5621112558667101676425116141726364
PrimarySuitsFiled2919113824489161622271314282122
IntervenorSuits2720381719101592430281413
NumberofDemandLetters10115984721216824163239839299485412964784201061814831
Dismissals20233814965462437141211
5źƭƒźƭƭğƌƭğƭğіƚŅƭǒźƷƭŅźƌĻķЌЏіЊЊЉіЋАіЌіЊЏіЊЌіЏЉіЌЊіЎіЊЍіЍАіЊВіЎЉіБіЊВі 16%
PBFC&M
PERFORMANCERECORD
LINEBARGERGOGGANBLAIR&SAMPSON,LLP
MissouriJuly1,2013July1,2014July1,20153Year
LeagueCityCityJune30,2014June30,2015June30,2016Average
DickinsonGalvestonDickinsonGalvestonLeagueCityMissouriCityDickinsonGalvestonLeagueCityMissouriCity
CollectionRecords
NumberofAccounts1099427721521380222711454084225014122223116341322486136322862245
BeginningDelinquentTaxesReceivableforall
delinquenttaxyearsonJuly1.$318,423$2,078,335$1,361,832$885,632$1,161,056$323,272$2,043,220$1,452,635$949,419$1,192,137$335,355$2,164,246$1,371,229$1,026,732$1,224,391$1,192,528
TotalDelinquentTaxesCollected121,910$$1,014,932$698,857$421,621$564,330$94,126$912,558$667,516$486,600$540,200$132,390$1,154,493$676,903$570,649$633,609$579,380
TotalPenaltiesandInterestCollected33,119$$206,500$88,996$81,395$102,503$19,833$124,032$58,555$86,321$72,185$29,993$215,636$89,965$105,447$110,260$94,983
CollectionPercentage(Base,P&I)foralldelinquent
taxyears
48.69%58.77%57.85%56.80%55.53%35.25%50.73%49.98%60.34%49.08%48.42%63.31%55.93%65.85%58.38%54%
LitigationRecords
SuitsFiled9017812158112742319936110682317558108110
PrimarySuitsFiled47178944892392315828893723157339090
IntervenorSuits4302710203504182131018251920
NumberofDemandLetters4731388717278413415949748552833131451610261005287913571337
Dismissals24586522422379291136125225222835
ķЋАіЌЌіЎЍіЌБіЌБіЌЊіЌЍіЋВіЌЊіЌЋіЊБіЋЌіЌЌіЌБіЋЏі 32%
5źƭƒźƭƭğƌƭğƭğіƚŅƭǒźƷƭŅźƌĻ
LGB&S
PERFORMANCERECORD
PERDUEBRANDONFIELDERCOLLINS&MOTTLLP
July1,2013July1,2014July1,20153Year
RosenbergFriendswoodLakeJacksonAlvinJune30,2014RosenbergFriendswoodLakeJacksonAlvinJune30,2015RosenbergFriendswoodLakeJacksonAlvinJune30,2016Average
CollectionRecords
NumberofAccounts1333103848111591003133110755261184102913021134476112810101014
BeginningDelinquentTaxesReceivableforall
delinquenttaxyearsonJuly1.$379,774$506,517$111,565$454,960$363,204$326,615$404,775$104,695$438,611$318,674$303,836$493,309$127,581$437,830$340,639$340,839
TotalDelinquentTaxesCollected194,440$$251,083$62,055$188,566$174,036$52,613$117,995$46,538$152,329$92,369$12,880$150,054$73,746$179,612$104,073$123,493
TotalPenaltiesandInterestCollected39,345$$52,707$13,592$45,506$37,788$43,822$26,024$11,046$54,159$33,763$31,335$27,536$14,347$51,490$31,177$34,242
CollectionPercentage(Base,P&I)foralldelinquent
taxyears61.56%59.98%67.81%51.45%60.20%29.53%35.58%55.00%47.08%41.80%14.55%36.00%69.05%52.78%43.10%48%
LitigationRecords
SuitsFiled5621112558667101676425116141726364
PrimarySuitsFiled2919113824489161622271314282122
IntervenorSuits2720381719101592430281413
NumberofDemandLetters10115984721216824163239839299485412964784201061814831
Dismissals20233814965462437141211
5źƭƒźƭƭğƌƭğƭğіƚŅƭǒźƷƭŅźƌĻķЌЏіЊЊЉіЋАіЌіЊЏіЊЌіЏЉіЌЊіЎіЊЍіЍАіЊВіЎЉіБіЊВі 16%
PBFC&M
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
N/AN/A
Source of Funds:Source of Funds:
Michael Dolby, Director of Michael Dolby, Director of
N/AN/A
Account Number:Account Number:
Requested By:Requested By:
Finance Finance
Amount Budgeted:Amount Budgeted:
FinanceFinance
Department:Department:
N/AN/A
Amount Requested:Amount Requested:
Report:Resolution:Resolution:Ordinance:Ordinance:
Budgeted Item:Budgeted Item:YESYESNONO
Other:
AttachmentsAttachments : :
1.Plan of Finance 11 22 16Plan of Finance 11 22 16
2.ResolutionResolution
3.Debt CapacityDebt Capacity
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
During Council budget workshops, Staff presented several key wastewater infrastructure improvement During Council budget workshops, Staff presented several key wastewater infrastructure
improvement
projects that require funding. Staff applied for and received approval of a loan of ($10,635,000) through projects that require funding. Staff applied for and received approval of
a loan of ($10,635,000) through
the Texas Water Development Board. the Texas Water Development Board.
Staff is requesting to move forward with funding the projects through a certificate of obligation. Staff is Staff is requesting to move forward with funding the projects through a certificate
of obligation. Staff is
requesting permission to publish a notice of intent to issue debt in a newspaper of general circulation requesting permission to publish a notice of intent to issue debt in a newspaper
of general circulation
within the City for two consecutive weeks. The date of the first publication is to be at least thirtywithin the City for two consecutive weeks. The date of the first publication
is to be at least thirty--one one
days (31) before date set as passage of ordinance authorizing the sale.days (31) before date set as passage of ordinance authorizing the sale.
Timing for this funding is as follows:Timing for this funding is as follows:
Council gives Notice of Intent to Issue: December 12, 2016Council gives Notice of Intent to Issue: December 12, 2016
Council meets to approve Issuance: January 23, 2017Council meets to approve Issuance: January 23, 2017
Anticipated Closing: February 15, 2017Anticipated Closing: February 15, 2017
Action Required of Council:Action Required of Council:
Consider approval or other action regarding a resolution authorizing publication of a notice of intention to Consider approval or other action regarding a resolution authorizing publication
of a notice of intention to
issue certificates of obligation.issue certificates of obligation.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Robert V. Henderson
Managing Director,
Phone: (210) 805-1118
Facsimile: (210) 805-1119
robert.henderson@rbccm.com
C ITY OF L A P ORTE, T EXAS
P RELIMINARY P LAN OF F INANCE
D ATED: N OVEMBER 21, 2016
I NTRODUCTION:
-term capital planning, the City has anticipated significant improvements to its
combined utility system. The City Manager, the Director of Finance
advisors,
improvements with minimal financial impact to the citizens of La Porte. Given the focus on maintaining
competitive utility rates in the area, this examination has primarily focused on the debt capacity of the General
Fund within the historical 10.5 cent Interest and Sinking Fund tax rate. The purpose of this report is to provide
the results of that analysis and to provide a formal recommendation as to a Plan of Finance to fund the needed
improvements
F INANCIAL B ACKGROUND:
Including the recently issued General Obligation Refunding Bonds Series 2016, the City of La Porte currently
has ten ad valorem property tax secured debt obligations outstanding as follows:
Original Currently Final
Issue: Amount: Outstanding: Maturity:
Certificates of Obligation, Series 2005 $1,800,000 $ 90,000 3/15/2017
General Obligation Bonds, Series 2005 7,675,000 400,000 3/15/2017
Certificates of Obligation, Series 2006 5,765,000 315,000 3/15/2017
General Obligation Bonds, Series 2006 1,200,000 140,000 3/15/2018
Certificates of Obligation, Series 2010 6,265,000 4,535,000 3/15/2026
General Obligation Ref. Bonds, Series 2010 4,295,000 1,705,000 3/15/2020
General Obligation Ref. Bonds, Series 2012 9,435,000 9,125,000 3/15/2025
General Obligation Ref. Bonds, Series 2014 9,300,000 8,310,000 3/15/2025
Certificates of Obligation, Series 2015 7,770,000 7,395,000 3/15/2030
General Obligation Ref. Bonds, Series 2016 3,165,000 3,135,000 3/15/2029
D EBT C APACITY IN THE G ENERAL F UND:
The City continues to enjoy growth in it taxable assessed valuation (TAV). However, for the purposes of this
analysis, the TAV is assumed to be the recent figure of $2.65 billion. We also assume a conservative 98.5%
collection ratio. With the savings derived from the January 2016 refunding and the rapidity of existing debt
repayment, the debt capacity within l Interest and Sinking Fund tax rate of
10.5 cents is calculated to be approximately $10,000,000 assuming a 20-year final maturity. Meaning, this debt
can be issued with no tax rate increase.
303 Pearl Parkway, Suite 220 (210) 805-1118 RBC Capital Markets
San Antonio, TX 78215 Member NYSE/SIPC
City of La Porte, Texas
November 21, 2016
Page 2
F INANCING A LTERNATIVES:
to the public markets as it did with the Series 2015 Certificates of Obligation. However, given the nature of the
utility improvements that are the focus of this financing, the City has the additional option of seeking funding
through the Texas Water Development Board (TWDB) under the Clean Water State Revolving Fund (CWSRF).
The significant advantage of this program is that the State charges below market interest rates on this program
on the basis of funds received from the Federal Government under the Clean Water Act. As a result of this
subsidy, the TWDB has estimated an interest rate on this loan of 2.5% (please keep in mind this is an estimate
provided by the TWDB prior to the Presidential election and is subject to change). Based on this interest rate
estimate, the Debt Capacity of the City is increased to approximately $10,800,000. This amount exceeds the
$10,635,000 value of the application submitted to the TWDB. It is our recommendation that the City avail itself
of this program with its subsidized borrowing rates.
C OMPLETING THE F INANCING:
City adminis
Consequently, resolutions requesting TWDB assistance and applications have already been filed and approved.
Of course, the City is not obligated pending City Council approval. Should the Council approve, the next step
would be to pass a resolution giving and authorizing publication of a Notice of Intent to issue Certificates. This
State law requires this notice be published in a newspaper of local circulation twice, the first publication being
not less than 30 prior to the Council taking action to actually issue the Certificates. Given that requirement and
the dates of the regularly scheduled City Council meetings, this indicates the action to actually sell the
Certificates cannot take place before the January 23, 2017 meeting. If approved by the Council on that date, the
issue would close in mid-February at which time the City would take delivery of the full value of borrowing
less fees and expenses.
As a reminder from previous written plans submitted to the Council, there are three generally prescribed
methods for selling public debt; Selling by competitive bid, selling on a negotiated sale basis and conducting a
private placement. Selling the Certificates of Obligation to the TWDB constitutes a private placement method.
As a result, the City will be able to avoid the costs of ratings, the preparation of public offering documents and
the expenses related to an underwriting firm. However, please be aware that the TWDB does charge a fee for
this program designed to approximate the avoided costs. It is our opinion that the subsidized interest rates more
than offsets the TWDB related fees.
T IMING:
Timing has largely been discussed above but to recap:
Council gives Notice of Intent to Issue: December 12, 2016
Council meets to approve Issuance: January 23, 2016
Anticipated Closing: February 15, 2017
S UMMARY:
303 Pearl Parkway, Suite 220 (210) 805-1118 RBC Capital Markets
San Antonio, TX 78215 Member NYSE/SIPC
City of La Porte, Texas
November 21, 2016
Page 3
The City has multiple options with respect to financing these improvements. The result of our analysis is that
the most cost effective of these alternatives is the private placement of Certificates of Obligation with the Texas
Water Development Board. Further, our analysis indicates that the City can issue and pay for this debt while,
barring unforeseen circumstances, keeping its Interest and Sinking Fund at its recently historical rate of 10.5
cents. It is our recommendation that the City proceed with the TWDB option.
303 Pearl Parkway, Suite 220 (210) 805-1118 RBC Capital Markets
San Antonio, TX 78215 Member NYSE/SIPC
RESOLUTION NO. 2016-__
RESOLUTION AUTHORIZING PUBLICATION OF NOTICE OF INTENTION
TO ISSUE CERTIFICATES OF OBLIGATION
STATE OF TEXAS §
COUNTY OF HARRIS §
CITY OF LA PORTE §
Porte, Texas (the
Porte, Texas, Combination Tax and Surplus R
accordance with the notice hereinafter set forth;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LA PORTE, TEXAS:
Section 1. Preamble. The facts and recitations contained in the preamble of this
Resolution are hereby found and declared to be true and correct.
Section 2. Authorization of Notice. The City Secretary is hereby authorized and
directed to deliver the Notice, in the form set forth in Exhibit A hereto, and to publish such
Notice on behalf of the City once a week for two (2) consecutive weeks in a newspaper which is
of general circulation in the City, the date of the first publication to be at least thirty-one (31)
days before the date tentatively set in the Notice for the passage of the ordinance authorizing the
issuance of the Certificates.
Notwithstanding any other provision of this Resolution, the Mayor and City Manager are
each hereby authorized to make or approve such revisions, additions, deletions, and variations to
the Notice as, in the judgment of the Mayor and/or City Manager and in the opinion of Bond
Counsel to the City, may be necessary or convenient to carry out or assist in carrying out the
purposes of this Resolution, or as may be required for approval of the Certificates by the
Attorney General of Texas; provided, however, that any change to the Notice resulting in
material substantive amendments shall be subject to the prior approval of City Council.
Section 3. Authorization of Other Matters Relating Thereto. The Mayor, City
Secretary and other officers and agents of the City are hereby authorized and directed to do any
and all things necessary or desirable to carry out the provisions of this Resolution.
Section 4. Effective Date. This Resolution shall take effect immediately upon its
passage.
HOU:3738151.1
Section 5. Public Meeting. It is officially found, determined and declared that the
meeting at which this Resolution is adopted was open to the public and public notice of the time,
place and subject matter of the public business to be considered at such meeting, including this
Resolution, was given all as required by the Texas Government Code, Chapter 551, as amended.
(execution page follows)
HOU:3738151.1
2
PASSED AND APPROVED the 12th day of December, 2016
CITY OF LA PORTE, TEXAS
Mayor
ATTEST
City Secretary
(SEAL)
S-1
HOU:3738151.1
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
NOTICE IS HEREBY GIVEN that the City Council of the City of La Porte, Texas (the
Fairmont Parkway, La Porte, Texas at 6:00 p.m. on January 23, 2017, which is the time and
place tentatively set for the passage of an ordinance and such other action as may be deemed
valorem taxation and a pledge of surplus net revenues of the water and sewer system of the City,
in the maximum aggregate principal amount of $10,635,000, bearing interest at any rate or rates,
not to exceed the maximum interest rate now or hereafter authorized by law, as shall be
determined within the discretion of the City Council at the time of issuance and maturing over a
period of years not to exceed forty (30) years from the date thereof, for the purpose of evidencing
the indebtedness of the City to pay all or any part of the costs associated with (i) the planning,
acquisition, design and construction of wastewater system improvements and (ii) professional
services rendered in connection therewith.
S-1
HOU:3738151.1
City of La Porte, Texas
Debt Capacity Analysis - Interest and Sinking Fund Supported
Last Revised:12/5/2016
Base Case Study @ 10.5 Cent I & S Tax Rate
ABCDEFGHIJKLMNOPQRST
FiscalCurrently Outstanding I & S Tax Supported DebtFiscal
YearNet TaxableTotalOtherTotalProjectedProjectedPrjctdYear
EndingAssessedLT BondsCert ObligGen ObligCert ObligGen ObligCert ObligGO RefGO RefGO RefCert ObligOutstndngAvailableNetPrjctdCert ObligTotal NetTotal Ending
9-30ValuationSer 2002Ser 2005Ser 2005Ser 2006Ser 2006Ser 2010Ser 2010Ser 2012Ser 2014Ser 2015Debt ServFundsDebt ServI & SSeries 2017Debt ServI & S 9-30
2016$ 275,8052,639,625,327$ 39,824$ 404,338$ 155,949$ 72,365$ 549,619$ 349,156$ 147,289$ 241,859$ 568,539$ 2,804,742$ 75,000$ $ 0.10502,729,742
-$ 2,729,742$ 0.10502016
2017 -3,018,139,000 38,276 408,250 155,949 74,305 548,369 336,789 146,754 285,519 544,263 2,538,474 75,000
0.08292,463,474 657,500 0.10503,120,9742017
2018 -3,093,592,475 - - - 71,435 549,769 323,773 190,556 496,391 543,913 2,175,837 50,000
0.06982,125,837 676,263 0.09202,802,1002018
2019 -3,170,932,287 - - - - 548,669 309,745 283,011 665,051 543,263 2,349,739 135,000 0.07092,214,739
676,263 0.09262,891,0012019
2020 -3,170,932,287 - - - - 546,969 215,475 279,115 699,045 547,238 2,287,841 75,000
0.07082,212,841 676,263 0.09252,889,1042020
2021 -3,170,932,287 - - - - 549,569 - 773,687 473,137 545,838 2,342,231
75,000 0.07262,267,231 676,263 0.09422,943,4932021
2022 -3,170,932,287 - - - - 547,331 - 768,210 476,246 544,138 2,335,925
75,000 0.07242,260,925 676,263 0.09402,937,1872022
2023 -3,170,932,287 - - - - 545,088 - 765,345 472,199 547,062 2,329,693
75,000 0.07222,254,693 676,263 0.09382,930,9562023
2024 -3,170,932,287 - - - - 546,591 - 758,976 473,419 544,612 2,323,598
75,000 0.07202,248,598 676,263 0.09362,924,8612024
2025 -3,170,932,287 - - - - 546,700 - 752,878 253,062 546,788 2,099,428
75,000 0.06482,024,428 676,263 0.08652,700,6912025
2026 -3,170,932,287 - - - - 545,700 - - - 545,255 1,090,955
75,000 0.03251,015,955 676,263 0.05421,692,2182026
2027 -3,170,932,287 - - - - - - - - 988,937 988,937
- 0.0317988,937 676,263 0.05331,665,2002027
2028 -3,170,932,287 - - - - - - - - 986,062 986,062
- 0.0316986,062 676,263 0.05321,662,3252028
2029 -3,170,932,287 - - - - - - - - 985,250 985,250
- 0.0315985,250 676,263 0.05321,661,5132029
2030 -3,170,932,287 - - - - - - - - 710,500 710,500
- 0.0227710,500 676,263 0.04441,386,7632030
2031 -3,170,932,287 - - - - - - - - - -
- -- 676,263 0.0217676,2632031
2032 -3,170,932,287 - - - - - - - - - -
- -- 676,263 0.0217676,2632032
2033 -3,170,932,287 - - - - - - - - - -
- -- 676,263 0.0217676,2632033
2034 -3,170,932,287 - - - - - - - - - -
- -- 676,263 0.0217676,2632034
2035 -3,170,932,287 - - - - - - - - - -
- -- 676,263 0.0217676,2632035
2036 -3,170,932,287 - - - - - - - - - -
- -- 676,263 0.0217676,2632036
$ 78,100275,805$ 812,588$ 311,897$ 218,105$ 6,024,372$ 1,534,938$ 4,865,821$ 4,535,928$ 9,691,658$ 28,349,212$ $ 27,489,212$ 13,506,488$ 40,995,700
Notes:1. Assumed current tax rate collection ratio is 98.5%
2. Using $2,650,000,000 Assessed Value for FYE 2016; assumes a growth rate of 2.5% per year for 4 years; at 0% thereafter.
3. Series 2017 Debt Service figures are based on a $10,635,000 issue with a 20 year debt structure assuming 2.5% .
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
N/AN/A
Source of Funds:Source of Funds:
Traci LeachTraci Leach
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.Amended 380 AgreementAmended 380 Agreement
2.Guaranty of PaymentGuaranty of Payment
3.Deed Without WarrantyDeed Without Warranty
4.Real Estate LienReal Estate Lien
5.Deed of TrustDeed of Trust
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
El Toro Mexican Restaurant is a local well known restaurant that has being doing business in La Porte El Toro Mexican Restaurant is a local well known restaurant that has being doing
business in La Porte
for over 50 years. It is owned and operated by the Ybarra family, which not only grew up in La Porte but for over 50 years. It is owned and operated by the Ybarra family, which not only
grew up in La Porte but
still live there. still live there.
Mr. Roland Ybarra (dba as Ybarra Restaurants Inc.) is planning on building a brand new El Toro Mr. Roland Ybarra (dba as Ybarra Restaurants Inc.) is planning on building a brand new
El Toro
restaurant with a Hacienda feel that will not only attract local patrons but also ones visiting or staying restaurant with a Hacienda feel that will not only attract local patrons but
also ones visiting or staying
here. The proposed restaurant will be a minimum of 7,500 square feet, seat over 400 patrons, and will here. The proposed restaurant will be a minimum of 7,500 square feet, seat over
400 patrons, and will
have patio dining, as well. All 35 existing employees will be retained in La Porte and approximately 100 have patio dining, as well. All 35 existing employees will be retained in La
Porte and approximately 100
employees will be hired as a result of building this restaurant.employees will be hired as a result of building this restaurant.employees will be hired as a result of building this restaurant.employe
es will be hired as a result of building this restaurant.
thth
In order to construct the proposed restaurant, El Toro applied for closure of the N. 25In order to construct the proposed restaurant, El Toro applied for closure of the N. 25 Street
right of Street right of
thth
way (El Toro owns property on both sides of the N. 25way (El Toro owns property on both sides of the N. 25 Street right of way). This application was Street right of way). This application
was
approved by the Council at the October 10, 2016 meeting, along with a development agreement to approved by the Council at the October 10, 2016 meeting, along with a development agreement
to
waive closure fees. waive closure fees.
Unfortunately, the closure that was approved did not include a small rectangle of property Unfortunately, the closure that was approved did not include a small rectangle of property
thth
(approximately 1,800 square feet) abutting the property to the north of the N. 25(approximately 1,800 square feet) abutting the property to the north of the N. 25 Street right Street
right--ofof--way. way.
This corner property was not included in the original closure application in 2015 due to lack of This corner property was not included in the original closure application in 2015 due
to lack of
participation by the abutting property owner. In the interest of moving forward with the El Toro project, participation by the abutting property owner. In the interest of moving forward
with the El Toro project,
that corner piece was carved out of the closure application. Subsequent to those initial discussions in that corner piece was carved out of the closure application. Subsequent to those
initial discussions in
2015, the abutting property owner did agree to participate in the closure and signed the appropriate 2015, the abutting property owner did agree to participate in the closure and signed
the appropriate
documents to allow the closure to move forward. The exhibits for the closure were never updated to documents to allow the closure to move forward. The exhibits for the closure were
never updated to
reflect the agreement of the credit union. reflect the agreement of the credit union.
As such, staff has considered this secondary closure as a phase two of the initial application. The 75% As such, staff has considered this secondary closure as a phase two of the initial
application. The 75%
valuation calculation method has been applied to this closure and no additional application fees were valuation calculation method has been applied to this closure and no additional
application fees were
charged to the applicant. The charged to the applicant. The no objectionno objectionletters from the utilities are valid for two years from the date letters from the utilities
are valid for two years from the date
of issue, so all letters are still applicable. The ordinance to close this additional 1,800 square foot area of issue, so all letters are still applicable. The ordinance to close this
additional 1,800 square foot area
is a companion item on this agenda.is a companion item on this agenda.
The attached documents amend the development agreement and associated supporting documents to The attached documents amend the development agreement and associated supporting documents
to
reflect the additional closure of this property. The 1,800 square foot area adds $8,100 to the value of the reflect the additional closure of this property. The 1,800 square foot area
adds $8,100 to the value of the
incentive offered to El Toro for the construction of the new restaurant. All performance benchmarks and incentive offered to El Toro for the construction of the new restaurant. All
performance benchmarks and
timelines remain unchanged from the original documents approved on October 10, 2016. Only the timelines remain unchanged from the original documents approved on October 10, 2016. Only
the
references to the total value of the closure has been changed.references to the total value of the closure has been changed.
Staff recommends approval of the amended Chapter 380 Agreement between the City of La Porte and Staff recommends approval of the amended Chapter 380 Agreement between the City of La
Porte and
Ybarra restaurants to construct a new El Toro restaurant.Ybarra restaurants to construct a new El Toro restaurant.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the Mayor to execute amendments to a Chapter 380 Consider approval or other action authorizing the Mayor to execute amendments to a Chapter
380
Agreement between the City of La Porte and Ybarra Restaurants, Inc. and all associated documents for Agreement between the City of La Porte and Ybarra Restaurants, Inc. and all associated
documents for
waiver of payment for closure of street right of way for the construction of a new El Toro restaurant.waiver of payment for closure of street right of way for the construction of a new
El Toro restaurant.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
DEED WITHOUT WARRANTY
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE
OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS
FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR
DRIVER'S LICENSE NUMBER.
Date: ___________, 2016
Grantor: City of La Porte, Texas, a municipal corporation
Mailing Address: 604 West Fairmont Parkway, La Porte, TX 77571
Grantee: Ybarra Restaurants, Inc., a Texas corporation
Mailing Address: 7529 Bayway Drive, Baytown, Texas 77520
Consideration: Ten and No/100 Dollars ($10.00) cash
and other good and valuable considerations
Vendor's Lien Note: $124,200.00
Further Consideration: The execution and delivery by the said Grantee of one certain amended promissory note of
even date herewith in the principal sum shown above as Vendor's Lien Note, payable to the order of Grantor,
bearing interest at the rate therein specified, providing for attorney's fees and acceleration of maturity at the rate
and in the events therein set forth, and payment of said note being secured by Vendor's Lien and Superior Title
retained herein in favor of said Grantor, and by amended and restated Deed of Trust of even date herewith, from
Grantee to CLARK T. ASKINS, Trustee, to which reference is here made for all purposes; have GRANTED,
SOLD and CONVEYED, and by these presents does GRANT, SELL and CONVEY unto the said Grantee, the
following described property, to-wit:
Property (including any improvements):
BEGINNING at a point located at the northwest corner of Block 708, Town of La Porte, said point
being located on the east line of the North 25th Street Right-ofWay and the south line of the West
Polk Street Right-of-Way;
THENCE in a westerly direction, along the projected south line of the West Polk Street Right-of-
Way to its intersection with the center line of the North 25th Street Right-of-Way;
THENCE in a northerly direction along the projected center line of the North 25th Street Right-of-
Way to its intersection with the north line of the West Polk St. Right-of-Way;
THENCE in an easterly direction, along the north line of the W of the North 25th Street Right-of-
Way to its intersection with the east line of the North 25th Street Right-of-Way;
THENCE in a southerly direction, along the projected east line of the North 25th Street Right-of-
Way to the POINT OF BEGINNING of the herein described tract,
which was vacated, abandoned and closed by City of La Porte Ordinance No. 2016-_______
passed and approved by the City Council of the City of La Porte on the ______ day of
_____________, 2016.
Reservations from and Exception to Conveyance and Warranty: This conveyance is made subject to all and
singular the restrictions, conditions, oil, gas, and other mineral reservations, easements, and covenants, if any,
applicable to and enforceable against the above described property as reflected by the records of the county clerk
of the aforesaid county.
Grantor for the consideration and subject to the reservations from and exceptions to conveyance, conveys to
Grantee the property without express or implied warranty, and all warranties that might arise by common law and
the warranties in §5.023 of the Texas Property Code (or its successor) are excluded.
Attest: City of La Porte, Texas
__________________________________ By:_________________________________
Patrice Fogarty Corby D. Alexander
City Secretary City Manager
Approved:
____________________________
Clark T. Askins
Assistant City Attorney
STATE OF TEXAS §
§
COUNTY OF HARRIS §
This instrument was acknowledged before me on _____ day of ______________, 2016, by Corby D.
Alexander, City Manager of the City of La Porte, Texas, a municipal corporation.
____________________________________
Notary Public, State of Texas
AFTER RECORDING RETURN TO: PREPARED IN THE LAW OFFICE OF:
ASKINS & ASKINS, P.C. ASKINS & ASKINS, P.C.
P.O. Box 1218 P.O. Box 1218
La Porte, TX 77572-1218 La Porte, TX 77572-1218
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested December 12, 2016
Source of Funds:N/A
Requested By: Corby Alexander
Account Number:N/A
Department:City Manager
Amount Budgeted:N/A
Report:Resolution: Ordinance:
Amount Requested: N/A
Exhibit: Chapter 70 Ordinance Amendment
Budgeted Item:YESNO
SUMMARY & RECOMMENDATION
While enforcing Chapter 70 s (which regulates truck parking), staff
discovered a potential area of concern with the ordinance as currently written. The ordinance clearly
addresses parking requirements for commercial motor vehicles in La Porte. However, the ordinance is
less clear on regulations regarding where these commercial motor vehicles re-fuel. Council met with the
City Attorney to discuss options and ascertain the level of restriction desired that should be imposed. The
enclosed ordinance clarifies that commercial motor vehicles will only be permitted to re-fuel at approved
locations ling in combination (i.e. both truck and
trailer). Vehicles not in combination (bobtails) will be allowed to fuel elsewhere in the community,
provided those location have a site plan approved to accommodate commercial motor vehicles. This
approach mirrors that taken to truck parking in the most recent amendment to this ordinance.
Action Required by Council:
Consider approval or other action s.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
ORDINANCE NO. ________
AN ORDINANCE AFFIC AND VEHICLES
ORDINANCES BY AMENDING TRUCK ROUTE REGULATIONS TO ADD SITE PLAN
REQUIREMENTS FOR ESTABLISHMENTS OFFERING FUEL TO COMMERCIAL VEHICLES;
PROVIDING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING THAT ANY PERSON VIOLATING
THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON
CONVICTION SHALL BE FINED IN A SUM NOT TO EXCEED FIVE HUNDRED DOLLARS;
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING AN EFFECTIVE
DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
Section 1: Section
70-233 Exception to Section 70-232: point of origin; parking of commercial motor vehicles
Texas Code of Ordinances is hereby amended to read as follows:
ec. 70-233. - Exception to Section 70-232: point of origin; parking of commercial motor vehicles; acquiring fuel.
(a) The provisions of Section 70-232 of this Code notwithstanding, in those instances where any commercial
motor vehicles originating within the corporate limits of the city, shall have as its point of origin a point
located off a designated truck route, it shall proceed to the nearest point on a designated truck route by the
most direct route possible. If such commercial motor vehicles shall originate outside the corporate limits of the
city and enter the city at a point which is not on a designated truck route, it shall proceed to the nearest point
on a designated truck route by the most direct route possible.
(b) In those cases where commercial motor vehicles originate off a designated truck route, whether inside or
outside the corporate limits of the city, and the destination of the commercial motor vehicle is nearer the origin
or point of entering the corporate limits of the city than is the nearest point on a designated truck route by the
most direct route possible, it shall not be necessary to proceed to the nearest designated truck route.
(c) Commercial motor vehicles not in combination with a trailer or transporting a placarded load of hazardous
materials may travel to and park at locations off a designated truck route by taking the most direct route
possible, regardless of whether the operator of the commercial motor vehicle is loading or unloading cargo,
providing services, or seeking repairs at a legitimate repair facility, provided that the location is not in a
residentially zoned area and is at a site physically capable of accommodating customer commercial motor
vehicle parking by means of a parking facility striping plan 1) configured to allow for the safe parking of
commercial motor vehicles, and 2) approved by the Planning Department of the City in accordance with the
requirements of Section 70-237 of this Chapter.
(d) Combination commercial motor vehicles, other than vehicles transporting a placarded load of hazardous cargo,
may travel to and park at locations contiguous to and fronting a designated truck route, regardless of whether
the operator of the commercial motor vehicle is loading or unloading cargo, providing services, or seeking
repairs at a legitimate repair facility, provided that the location is at a site physically capable of
accommodating customer commercial motor vehicle parking specific to commercial motor vehicles in
combination with a trailer, by means of a parking striping plan 1) configured to allow for the safe parking of
combination commercial motor vehicles, and 2) approved by the Planning Department of the City in
accordance with the requirements of Section 70-237 of this Chapter.
(e) Commercial motor vehicles not in combination with a trailer, other than vehicles transporting a placarded load
of hazardous cargo, may travel to establishments located contiguous to and fronting a designated truck route,
regardless of whether the operator of the commercial motor vehicle is loading or unloading cargo, providing
services, or seeking repairs at a legitimate repair facility, for the purpose of acquiring fuel for the operation of
the vehicle. However, in such cases the commercial motor vehicle is eligible to acquire fuel only where the
establishment is equipped with fuel dispensing facilities that are designed to safely accommodate customer
commercial motor vehicles not in combination with a trailer, in accordance with a site use plan approved by
the Planning Department of the City pursuant to Section 70-237(b) of this Chapter.
(f) Combination commercial motor vehicles, may travel to establishments 1) located contiguous to and fronting a
-1 of this Code,
regardless of whether the operator of the commercial motor vehicle is loading or unloading cargo, providing
services, or seeking repairs at a legitimate repair facility, for the purpose of acquiring fuel for the operation of
the vehicle. However, in such cases the commercial motor vehicle is eligible to acquire fuel only where the
establishment is equipped with fuel dispensing facilities that are designed to safely accommodate customer
commercial motor vehicles (including those in combination with a trailer), in accordance with a site use plan
approved by the Planning Department of the pursuant to Section 70-237(b) of this Chapter.
Section 2:
70-or Accommo
Ordinances is hereby amended to read as follows:
Sec. 70-237. Parking Plan for Accommodation of Commercial Motor Vehicle; Site Use Plan for use of Fuel Dispensing
Facilities.
(a) The owner or operator of any existing or proposed site in which parking is sought for accommodation of customer
commercial motor vehicles, including combination commercial motor vehicles, where the site is physically capable of safely
accommodating such vehicles, shall be required to submit to the Planning and Development Department for approval a parking
facility striping plan as a component of a proposed site plan, or as an amending document to a previously approved (if one
exists) site plan. The applicant for the site plan or amended site plan shall be allowed the option of striping up to 15% of the
required automobile parking as dual use parking spots for the accommodation of commercial motor vehicle parking, and shall
be so striped and labeled. Such allocation shall generally be located within the parking spaces least used.
(b) The owner or operator of any existing or proposed site in which fuel dispensing facilities are proposed for use by
commercial motor vehicles (including those in combination with a trailer), where the site is physically capable of safely
2
accommodating such vehicles, shall be required to submit to the Planning and Development Department for approval a site use
plan as a component of a proposed site plan, or as an amending document to a previously approved (if one exists) site plan. The
site use plan shall 1) provide maneuvering space in proximity to fuel dispensing facilities to allow commercial motor vehicles to
safely position into and depart from lanes dedicated for use of fuel dispensing facilities; 2) provide that such lanes be of
sufficient width to accommodate commercial motor vehicles using the fuel dispensing facilities; and 3) provide adequate height
clearance for commercial motor vehicles using the fuel dispensing facilities.
Section 3. Any person, as defined in Section 1.07 (27), Texas Penal Code, who shall violate any provision of
the ordinance, shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to
exceed FIVE HUNDRED DOLLARS ($500.00).
Section 4. Each and every provision, paragraph, sentence and clause of this Ordinance has been separately
considered and passed by the City Council of the City of La Porte, Texas, and each said provision would have been
separately passed without any other provision, and if any provision hereof shall be ineffective, invalid or
unconstitutional, for any cause, it shall not impair or affect the remaining portion, or any part thereof, but the valid
portion shall be in force just as if it had been passed alone.
Section 5. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such
conflict only.
Section 6. The City Council officially finds, determines, recites and declares that a sufficient written notice of
the date, hour, place and subject of this meeting of the City Council is posted at
a place convenient to the public at the City Hall of the city for the time required by law preceding this meeting,
this meeting has been open to the public as required by
law at all times during which this ordinance and the subject matter thereof has been discussed, considered and
formally acted upon. The City Council further ratifies, approves and confirms such written notice and the
contents and posting thereof.
Section 7. This Ordinance shall be effective sixty (60) days after its passage and approval. The City Secretary
shall give notice of the passage of this ordinance by causing the caption hereof to be published in the official
newspaper of the City of La Porte at least once within ten (10) days after the passage of this ordinance.
PASSED AND APPROVED this the______ day of NOVEMBER, 2016.
CITY OF LA PORTE, TEXAS
By:
Louis R. Rigby, Mayor
ATTEST:
3
City Secretary
APPROVED:
Assistant City Attorney
4
ORDINANCE NO. ________
AN ORDINANCE AFFIC AND VEHICLES
ORDINANCES BY AMENDING TRUCK ROUTE REGULATIONS TO ADD SITE PLAN
REQUIREMENTS FOR ESTABLISHMENTS OFFERING FUEL TO COMMERCIAL VEHICLES;
PROVIDING A REPEALING CLAUSE; CONTAINING A SEVERABILITY CLAUSE; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING THAT ANY PERSON VIOLATING
THE TERMS OF THIS ORDINANCE SHALL BE DEEMED GUILTY OF A MISDEMEANOR AND UPON
CONVICTION SHALL BE FINED IN A SUM NOT TO EXCEED FIVE HUNDRED DOLLARS;
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING AN EFFECTIVE
DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
Section 1: Section
70-233 Exception to Section 70-232: point of origin; parking of commercial motor vehicles
Texas Code of Ordinances is hereby amended to read as follows:
ec. 70-233. - Exception to Section 70-232: point of origin; parking of commercial motor vehicles; acquiring fuel.
(a) The provisions of Section 70-232 of this Code notwithstanding, in those instances where any commercial
motor vehicles originating within the corporate limits of the city, shall have as its point of origin a point
located off a designated truck route, it shall proceed to the nearest point on a designated truck route by the
most direct route possible. If such commercial motor vehicles shall originate outside the corporate limits of the
city and enter the city at a point which is not on a designated truck route, it shall proceed to the nearest point
on a designated truck route by the most direct route possible.
(b) In those cases where commercial motor vehicles originate off a designated truck route, whether inside or
outside the corporate limits of the city, and the destination of the commercial motor vehicle is nearer the origin
or point of entering the corporate limits of the city than is the nearest point on a designated truck route by the
most direct route possible, it shall not be necessary to proceed to the nearest designated truck route.
(c) Commercial motor vehicles not in combination with a trailer or transporting a placarded load of hazardous
materials may travel to and park at locations off a designated truck route by taking the most direct route
possible, regardless of whether the operator of the commercial motor vehicle is loading or unloading cargo,
providing services, or seeking repairs at a legitimate repair facility, provided that the location is not in a
residentially zoned area and is at a site physically capable of accommodating customer commercial motor
vehicle parking by means of a parking facility striping plan 1) configured to allow for the safe parking of
commercial motor vehicles, and 2) approved by the Planning Department of the City in accordance with the
requirements of Section 70-237 of this Chapter.
(d) Combination commercial motor vehicles, other than vehicles transporting a placarded load of hazardous cargo,
may travel to and park at locations contiguous to and fronting a designated truck route, regardless of whether
the operator of the commercial motor vehicle is loading or unloading cargo, providing services, or seeking
repairs at a legitimate repair facility, provided that the location is at a site physically capable of
accommodating customer commercial motor vehicle parking specific to commercial motor vehicles in
combination with a trailer, by means of a parking striping plan 1) configured to allow for the safe parking of
combination commercial motor vehicles, and 2) approved by the Planning Department of the City in
accordance with the requirements of Section 70-237 of this Chapter.
(e) Commercial motor vehicles not in combination with a trailer, other than vehicles transporting a placarded load
of hazardous cargo, may travel to establishments located contiguous to and fronting a designated truck route,
regardless of whether the operator of the commercial motor vehicle is loading or unloading cargo, providing
services, or seeking repairs at a legitimate repair facility, for the purpose of acquiring fuel for the operation of
the vehicle. However, in such cases the commercial motor vehicle is eligible to acquire fuel only where the
establishment is equipped with fuel dispensing facilities that are designed to safely accommodate customer
commercial motor vehicles not in combination with a trailer, in accordance with a site use plan approved by
the Planning Department of the City pursuant to Section 70-237(b) of this Chapter.
(f) Combination commercial motor vehicles, may travel to establishments 1) located contiguous to and fronting a
-1 of this Code,
regardless of whether the operator of the commercial motor vehicle is loading or unloading cargo, providing
services, or seeking repairs at a legitimate repair facility, for the purpose of acquiring fuel for the operation of
the vehicle. However, in such cases the commercial motor vehicle is eligible to acquire fuel only where the
establishment is equipped with fuel dispensing facilities that are designed to safely accommodate customer
commercial motor vehicles (including those in combination with a trailer), in accordance with a site use plan
approved by the Planning Department of the pursuant to Section 70-237(b) of this Chapter.
Section 2:
70-n for Accommo
Ordinances is hereby amended to read as follows:
Sec. 70-237. Parking Plan for Accommodation of Commercial Motor Vehicle; Site Use Plan for use of Fuel Dispensing
Facilities.
(a) The owner or operator of any existing or proposed site in which parking is sought for accommodation of customer
commercial motor vehicles, including combination commercial motor vehicles, where the site is physically capable of safely
accommodating such vehicles, shall be required to submit to the Planning and Development Department for approval a parking
facility striping plan as a component of a proposed site plan, or as an amending document to a previously approved (if one
exists) site plan. The applicant for the site plan or amended site plan shall be allowed the option of striping up to 15% of the
required automobile parking as dual use parking spots for the accommodation of commercial motor vehicle parking, and shall
be so striped and labeled. Such allocation shall generally be located within the parking spaces least used.
2
(b) The owner or operator of any existing or proposed site in which fuel dispensing facilities are proposed for use by
commercial motor vehicles (including those in combination with a trailer), where the site is physically capable of safely
accommodating such vehicles, shall be required to submit to the Planning and Development Department for approval a site use
plan as a component of a proposed site plan, or as an amending document to a previously approved (if one exists) site plan. The
site use plan shall 1) provide maneuvering space in proximity to fuel dispensing facilities to allow commercial motor vehicles to
safely position into and depart from lanes dedicated for use of fuel dispensing facilities; 2) provide that such lanes be of
sufficient width to accommodate commercial motor vehicles using the fuel dispensing facilities; and 3) provide adequate height
clearance for commercial motor vehicles using the fuel dispensing facilities.
Section 3. Any person, as defined in Section 1.07 (27), Texas Penal Code, who shall violate any provision of
the ordinance, shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to
exceed FIVE HUNDRED DOLLARS ($500.00).
Section 4. Each and every provision, paragraph, sentence and clause of this Ordinance has been separately
considered and passed by the City Council of the City of La Porte, Texas, and each said provision would have been
separately passed without any other provision, and if any provision hereof shall be ineffective, invalid or
unconstitutional, for any cause, it shall not impair or affect the remaining portion, or any part thereof, but the valid
portion shall be in force just as if it had been passed alone.
Section 5. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such
conflict only.
Section 6. The City Council officially finds, determines, recites and declares that a sufficient written notice of
the date, hour, place and subject of this meeting of the City Council is posted at
a place convenient to the public at the City Hall of the city for the time required by law preceding this meeting,
hat this meeting has been open to the public as required by
law at all times during which this ordinance and the subject matter thereof has been discussed, considered and
formally acted upon. The City Council further ratifies, approves and confirms such written notice and the
contents and posting thereof.
Section 7. This Ordinance shall be effective sixty (60) days after its passage and approval. The City Secretary
shall give notice of the passage of this ordinance by causing the caption hereof to be published in the official
newspaper of the City of La Porte at least once within ten (10) days after the passage of this ordinance.
PASSED AND APPROVED this the______ day of NOVEMBER, 2016.
CITY OF LA PORTE, TEXAS
By:
Louis R. Rigby, Mayor
3
ATTEST:
City Secretary
APPROVED:
Assistant City Attorney
4
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
City of Morgan's City of Morgan's
Source of Funds:Source of Funds:
PointPoint
Don PennellDon Pennell
Requested By:Requested By:
Public WorksPublic WorksAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.MPT Draft Water Purchase Interlocal MPT Draft Water Purchase Interlocal
AgreementAgreement
2.Attachment for ILAAttachment for ILA
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Water supply problems can arise in all phases of emergency or disasterWater supply problems can arise in all phases of emergency or disaster--management cycles. As with management cycles.
As with
other elements of emergency management, water supplies can be designed and maintained in ways other elements of emergency management, water supplies can be designed and maintained in
ways
that help to reduce the health impacts of disasters/emergencies.that help to reduce the health impacts of disasters/emergencies.
The City of MorganThe City of Morgans Point approached City staff with this in mind and proposed an emergency water s Point approached City staff with this in mind and proposed an
emergency water
line interconnect that would, in cases of emergency/disaster, allow for a backline interconnect that would, in cases of emergency/disaster, allow for a back--up source of potable up
source of potable
water. The City of Morganwater. The City of Morgans Point presented the Interlocal Agreement (ILA) to its City Council November s Point presented the Interlocal Agreement (ILA) to
its City Council November
8, 2016 at its regular City Council meeting and received approval to present to the City of La Porte8, 2016 at its regular City Council meeting and received approval to present to the
City of La Portes City
Council for consideration. Council for consideration.
This ILA will establish the right and duties of each City in relation to water capacity, whereby MorganThis ILA will establish the right and duties of each City in relation to water
capacity, whereby Morgans
Point may purchase additional potable water from the City of La Porte on an emergency basis. Point may purchase additional potable water from the City of La Porte on an emergency basis.
Morgans Point shall compensate La Porte at a rate equal to 150% of the standard utility rate charged to s Point shall compensate La Porte at a rate equal to 150% of the standard utility
rate charged to
customers situated within La Porte. The City of La Porte reserves the right to suspend water service to customers situated within La Porte. The City of La Porte reserves the right to
suspend water service to
Morgans Point through the water interconnect if there is not an adequate water supply available to meet s Point through the water interconnect if there is not an adequate water supply
available to meet
the demands of the City of La Porte customers. the demands of the City of La Porte customers.
The approval of this ILA commits the City of MorganThe approval of this ILA commits the City of Morgans Point to design and construct a new metered s Point to design and construct
a new metered
water main at the intersection of Blackwell and East Main Street in the City of La Porte and extending water main at the intersection of Blackwell and East Main Street in the City of
La Porte and extending
approximately 350 LF east to connect to the Morganapproximately 350 LF east to connect to the Morgans Point water distribution system. The design and s Point water distribution system.
The design and
construction requires approval from the TCEQ prior to releasing water into the Morganconstruction requires approval from the TCEQ prior to releasing water into the Morgans Point system.
s Point system.
Morgans Point will coordinate all reviews and approvals. In addition Morgans Point will coordinate all reviews and approvals. In addition Morgans Point is prohibited from s Point
is prohibited from
using this interconnect to meet its minimum requirements for capacity.using this interconnect to meet its minimum requirements for capacity.
Both cities believe this to be of mutual benefit relating to mutual aid and to protect public health. The Both cities believe this to be of mutual benefit relating to mutual aid and
to protect public health. The
agreement is proposed as a fiveagreement is proposed as a five--year term, with an additional fiveyear term, with an additional five--year term with mutual agreement by year term with
mutual agreement by
both parties.
Action Required of Council:Action Required of Council:
Consider approval or other action authorizing the Mayor to execute and the City Secretary to attest to an Consider approval or other action authorizing the Mayor to execute and the City
Secretary to attest to an
Interlocal Agreement with the City of MorganInterlocal Agreement with the City of Morgans Point to provide an emergency water main interconnect.s Point to provide an emergency water
main interconnect.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
AN INTERLOCAL AGREEMENT BETWEEN
FOR PURCHASE OF TREATED WATER
This Interlocal Agreement is made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter
City of La Porte, Texas ("La Porte") and the City of , Texas ("") for the purpose of
providing an emergency water main interconnection to function as a backup source of potable .
TERMS OF AGREEMENT
IN CONSIDERATION of the mutual promises, covenants, obligations, and benefits in this Agreement, the above-
mentioned parties agree upon the terms outlined below, and in accordance therewith may file this Agreement and request
:
RIGHTS AND DUTIES OF LA PORTE
1.1 La Porte represents that it has the right to purchase additional water capacity through its existing
agreement with the City of Houston Southeast Water Treatment Plant in amounts sufficient to cover anticipated
La Porte agrees that on an emergency basis, it will sell treated water to
as a source of potable water through the water main interconnect to be constructed by in La Porte,
into water distribution system .
1.2 La Porte shall provide water of the same quality and standard being furnished to its own customers. La
Porte shall have no responsibility for the quality or pressure of water once it passes through the Project into
distribution system.
1.3 through
the water main interconnect if for any reason there is not an adequate water supply to meet the requirements of the
citizens of La Porte.
1.4 La Porte agrees to waive all standby or other charges for any period of time
not receive water through the Project.
1.5 La Porte shall provide a written notice of any rate increases at least sixty (60) days
prior to the effective date of the rate increase.
2.1 he new metered water main interconnect at or near
the intersection of S. Blackwell Street and East Main Street in La Porte, and extending approximately 350 feet
east to connect to the existing water distribution system. shall 1) provide an
engineered design of the Project compatible with the Neptune Automated Meter Reading system utilized by the
City of La Porte to the Public Works Director of La Porte for approval; 2) manage the construction of the Project;
and 3) be responsible for all maintenance of the Project for the period that the interconnect remains connected to
La Porte-
Page 1 of 4
both water distribution systems. The Project shall include double check valve assembly and backflow
2.2 shall coordinate with the TCEQ on securing all necessary reviews and approvals for the
Project. La Porte shall also approve the design, construction, and any maintenance activity on the interconnect
Project prior to releasing water into the system.
2.3 Subject to Texas Administrative Code Section 290.46(k) or subsequent revisions made thereto, the
interconnect will not be operated, if for any reason the water in either system is not of
safe sanitary quality.
is prohibited from using the capacity obtained through the interconnect to comply with
any current or future TCEQ minimum capacity requirement for public water systems.
2.5 Whenever possible, shall inform La Porte twenty-four (24) hours prior to water usage so
as to allow La Porte sufficient time to make any necessary system changes to supply the requested water. When
prior notification is not possible, shall contact the La Porte Public Works Department (during
regular business hours) or the La Porte Police Department (after hours).
2.6 shall compensate La Porte at a rate equal to 150% of the standard utility rate charged to
customers situated within La Porte. This Agreement is subject to the Texas Prompt Payment Act. T EX. G OVT
C ODE § 2251.001, et seq.
of the water main interconnect and ensure
the water delivery rate shall not exceed 600 gallons per minute. In any case where the water delivery rate exceeds
600 gallons per minute, the flow shall not be for a period longer than four (4) consecutive hours. Normal
anticipated daily flow rate is equal to 120 gallons per minute (based on a 4 year average of 176,000 gallons per
day (2016)). The seasonal peak anticipated daily flow rate is equal to 200 gallons per minute (based on the daily
average of the peak usage month 287,000 gallons per day (July 2014)).
TERM AND TERMINATION
3.1 This Agreement shall continue in force and effect for five (5) years from the Effective Date
and shall be renewable for one (1) additional five (5) year term mutual agreement of both
parties, unless sooner terminated for cause or by mutual written consent of the parties. Additionally, either party may
terminate this Agreement without cause. Notice of intent to terminate with or without cause, or to not renew, shall be
provided by the terminating party to the opposite party a minimum of thirty (30) days prior to the intended date of
termination.
MISCELLANEOUS
4.1 Choice of Law. This Agreement shall be governed by and construed and enforced under the laws of the
La Porte-
Page 2 of 4
State of Texas.
4.2 INDEMNIFICATION. LA PORTE SHALL NOT BE RESPONSIBLE TO OR
ANY OTHER PARTY OR PARTIES FOR ANY CLAIMS, DEMANDS, LOSSES, SUITS, JUDGMENTS FOR
DAMAGE OR INJURIES TO PERSONS OR PROPERTY BY REASON OF THE CONSTRUCTION,
MAINTENANCE, INSPECTION, OPERATION OF THE REQUESTED INTERCONNECT PROJECT OR
THE ASSOCIATED SUPPLY OF WATER (INCLUDING THE QUALITY OR PRESSURE) TO
POINT. HEREBY AGREES TO INDEMNIFY AND HOLD LA PORTE HARMLESS
AGAINST ALL SUCH CLAIMS, LOSSES, DEMANDS, SUITS AND JUDGMENTS TO THE EXTENT
PERMITTED BY LAW.
4.2 Modification. This Agreement shall be subject to change or modification only with the written mutual
consent of each of the parties hereto.
4.3 Assignability of this Agreement. This Agreement shall be binding upon the parties hereto and their
respective successors, heirs, representatives, and assigns. This Agreement, and all rights, duties, and obligations
hereunder, shall not be assignable by either Party without the prior written consent of the other Party.
4.4 Relationship of Parties. Neither party shall be considered the agent, partner, fiduciary or employee of any
other party, in its performance of any and all duties under any transactions contemplated by this Agreement. No
Party shall be deemed to have any fiduciary relationship to any other party.
4.5 Severability. Should and provision of this Agreement be declared void by a court of competent jurisdiction,
the remaining provisions of this Agreement shall remain in full force and effect.
4.6 Parties in Interest. This Agreement shall be for the sole and exclusive benefit of the parties, and shall not be
construed to confer any benefit or right upon any third party. This Agreement is for the sole benefit of, and may be
enforced only by, the parties to this Agreement. No other third party shall have standing to enforce any provision
of this Agreement.
4.7 Merger. This Agreement, together with the exhibits attached hereto, constitutes the entire agreement between
the parties relative to the subject matter hereof.
4.8 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be
deemed an original instrument, but all such counterparts together shall constitute but one agreement.
4.9 No Third Party Beneficiaries. This Agreement shall be for the sole and exclusive benefit of La Porte and
4.10 Authority to Contract. Both parties warrant and represent that this Agreement has been approved by the
governing bodies of each city prior to execution.
La Porte-
Page 3 of 4
CITY OF LA PORTE, TEXAS
Louis Rigby, Mayor
ATTEST:
Patrice Fogarty, TRMC
City Secretary
CITY OF POINT, TEXAS
Michel Bechtel, Mayor
ATTEST:
Megan Mayes,
City Secretary
La Porte-
Page 4 of 4
Main Street
Yellow line represents proposed water line
of Blackwell Street and Main Street. Line runs
east 350 feet to the east connecting with the City
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
General Fund General Fund
Source of Funds:Source of Funds:
Don Pennell Don Pennell
Requested By:Requested By:
001001--70727072--532532--
Account Number:Account Number:
20152015
Public WorksPublic Works
Department:Department:
$ 148,995$ 148,995
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
$ 148,995$ 148,995
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.#17005 Public Bid Tabulation#17005 Public Bid Tabulation
2.#17005 Notifications & Access Report#17005 Notifications & Access Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The Citys solid waste ordinance (Section 58s solid waste ordinance (Section 58--36) stipulates that residential solid waste customers use 36) stipulates that residential solid waste
customers use
plastic garbage bags provided by the City. The City orders 27,500 rolls of garbage bags most years. plastic garbage bags provided by the City. The City orders 27,500 rolls of garbage
bags most years.
Each residential account is eligible for 3 free rolls of bags per year and residents may purchase Each residential account is eligible for 3 free rolls of bags per year and residents
may purchase
additional rolls throughout the year if needed. additional rolls throughout the year if needed.
The Public Works Department with assistance from the Parks Department plan to deliver garbage bags The Public Works Department with assistance from the Parks Department plan to deliver
garbage bags
to door steps February 8, 9 and 10, 2017. Where bags cannot be placed at the doorstep they will be to door steps February 8, 9 and 10, 2017. Where bags cannot be placed at the doorstep
they will be
placed at the side of the driveway as close to the house as possible. Where the bags cannot be placed placed at the side of the driveway as close to the house as possible. Where the
bags cannot be placed
the Public Works or Parks employee will note to their Supervisor the location and a letter will be mailed the Public Works or Parks employee will note to their Supervisor the location
and a letter will be mailed
to the resident to pick up their bags at Public Works or City Hall.to the resident to pick up their bags at Public Works or City Hall.to the resident to pick up their bags at Public
Works or City Hall.to the resident to pick up their bags at Public Works or City Hall.
The Solid Waste Division will order 33,000 rolls of garbage bags. Currently there are approximately The Solid Waste Division will order 33,000 rolls of garbage bags. Currently there
are approximately
10,350 residential accounts at 3 rolls per residence equals 31,050 rolls. This will leave 1,950 rolls city 10,350 residential accounts at 3 rolls per residence equals 31,050 rolls. This
will leave 1,950 rolls city
for sales and new customer distribution in addition to 1920 rolls Public Works currently has in stock as for sales and new customer distribution in addition to 1920 rolls Public Works
currently has in stock as
of November 17, 2016. of November 17, 2016.
Bids for the advertised sealed bid (Bid #17005) for plastic garbage bags were opened and read on Bids for the advertised sealed bid (Bid #17005) for plastic garbage bags were opened
and read on
October 15, 2016. Bid notification was accessed online by 25 vendors, with 7 returning bids. A request October 15, 2016. Bid notification was accessed online by 25 vendors, with
7 returning bids. A request
for bids was also advertised in the Bay Area Observer and posted on the City website. for bids was also advertised in the Bay Area Observer and posted on the City website.
The lowest and best bid for the bag sizes was submitted by Houston Poly Bag for $4.39 per 52 bag roll The lowest and best bid for the bag sizes was submitted by Houston Poly Bag for
$4.39 per 52 bag roll
of 33 gallon bags representing a total of $144,870.00 for 33,000 rolls (a 2 percent decrease over last of 33 gallon bags representing a total of $144,870.00 for 33,000 rolls (a 2 percent
decrease over last
year at $4.48 per roll).year at $4.48 per roll).
Solid Waste performed a hang test on sample bags provided by the proposed vendor and confirmed Solid Waste performed a hang test on sample bags provided by the proposed vendor and confirmed
that the vendorthat the vendors bag has adequate strength. The hang test consists of placing 75s bag has adequate strength. The hang test consists of placing 75--lbs of sand inside
lbs of sand inside
the bag and hanging the bag for a minimum of two minutes. the bag and hanging the bag for a minimum of two minutes.
The FY 16-17 budget for this item is $148,995. 17 budget for this item is $148,995.
Action Required of Council:Action Required of Council:
Consider approval or other action awarding Bid No. 15017 for 33,000 rolls of 1.5 mil, 33 gallon plastic Consider approval or other action awarding Bid No. 15017 for 33,000 rolls of 1.5
mil, 33 gallon plastic
garbage bags to Houston Poly Bag in the amount of $144,870.00 and $4,125 in contingency to purchase garbage bags to Houston Poly Bag in the amount of $144,870.00 and $4,125 in contingency
to purchase
additional bags should counter sales or new residential services increase. additional bags should counter sales or new residential services increase.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Sealed Bid #17005
Central Poly CorpHouston Poly Bag
Jadcore, LLCInterboro PackagingDyna PakWaste ZeroAll American Poly
Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended Unit Extended
PricePricePricePricePricePricePricePricePricePricePricePricePricePrice
QTYUOM
33 gallon 1.5 mil plastic
garbage bags as per
specifications30500RLS4.83$147,3155.48$167,1404.76$145,1804.69$143,0454.8$146,4004.39$133,8958.9$271,450
10-14 30-40 14-21 30 days
ARO30 AROAROBUS daysARO
Delivery30 ARO10-30 ARO
Bid tabulation is preliminary information only and does not indicate any type of award. Other considerations may apply.
Notification and Access Report to Sealed Bid #17005 - Plastic Garbage Bags
NOTIFICATIONS REPORT:
Vendor NameDate
All American 2016-10-20 07:27:06
Alta One, LLC2016-10-20 07:27:06
Ambassador Services2016-10-20 07:27:06
Building Blocks of Wealth Empowerment, LLC2016-10-20 07:27:06
Calico Industries, Inc.2016-10-20 07:27:06
Caltex Plastics Inc.2016-10-20 07:27:06
CENTRAL POLY-BAG CORP. 2016-10-20 14:38:55
CrimeTech, Inc.2016-10-20 07:27:06
Discount Plastic Bags and Packaging LLC2016-10-20 07:27:06
DYNA PAK CORP2016-10-20 14:38:55
Element Solutions International LLC2016-10-20 07:27:06
FOX-RICH TEXTILES INC.2016-10-20 07:27:06
HD SUPPLY FACILITIES MAINTENANCE, LTD.2016-10-20 07:27:06
Hillyard, Inc.2016-10-20 07:27:06
Houston Poly Bag2016-10-21 10:38:42
HUCKSTER PACKAGING AND SUPPLY2016-10-20 14:38:55
Interboro Packaging Corporation2016-10-20 14:38:55
Jadcore, Inc.2016-10-20 14:38:55
JetCo Solutions2016-10-20 07:27:06
Kleen Janitorial Supply Co2016-10-20 07:27:06
Maglin Site Furniture2016-10-20 07:27:06
Nasco2016-10-20 07:27:06
National Shipping Supply2016-10-20 07:27:06
Onvia2016-10-20 14:38:55
Platinum Paper and Packaging2016-10-20 07:27:06
Pollock Paper Distributors2016-10-20 07:27:06
Pumps, Motors & Controls, Inc.2016-10-20 07:27:06
Ritz Safety LLC2016-10-20 14:38:55
Royal Media Network Inc.2016-11-03 13:42:51
Safeway Supply, Inc.2016-10-20 14:38:55
Semiconductor Equipment Services Corporation2016-10-20 07:27:06
SiteOne Landscape Supply2016-10-20 07:27:06
Sunset Survival & First Aid, Inc.2016-10-20 07:27:06
Unipak Corp.2016-10-20 14:38:55
WasteZero, Inc2016-10-20 07:27:06
ACCESS REPORT:
VENDOR NAME:DATE
All American 2016-10-20 03:32 PM CDT#17005 Plastic Garbage Bags.pdf
Aziaa Corp2016-10-25 03:15 AM CDT
BidClerk2016-11-01 01:34 PM CDT
Calico Industries of Florida LLC2016-10-20 10:21 AM CDT#17005 Plastic Garbage Bags.pdf
CAPITAL PLASTICS INT'L INC.2016-10-21 02:24 AM CDT#17005 Plastic Garbage Bags.pdf
CENTRAL POLY-BAG CORP. 2016-10-20 08:50 AM CDT#17005 Plastic Garbage Bags.pdf
Charter Communications2016-10-25 06:53 AM CDT
DYNA PAK CORP2016-10-20 11:26 AM CDT#17005 Plastic Garbage Bags.pdf
global soft inc2016-10-27 03:18 PM CDT
HD SUPPLY FACILITIES MAINTENANCE, LTD.2016-10-28 02:03 PM CDT#17005 Plastic Garbage Bags.pdf
Hendee Enterprises, Inc. 2016-11-01 02:06 PM CDT#17005 Plastic Garbage Bags.pdf
Hillyard, Inc.2016-10-21 01:17 PM CDT#17005 Plastic Garbage Bags.pdf
Houston Poly Bag2016-10-21 10:38 AM CDT#17005 Plastic Garbage Bags.pdf
HUCKSTER PACKAGING AND SUPPLY2016-10-20 02:12 PM CDT#17005 Plastic Garbage Bags.pdf
Interboro Packaging Corporation2016-10-20 09:46 AM CDT#17005 Plastic Garbage Bags.pdf
Jadcore, Inc.2016-10-20 09:37 AM CDT#17005 Plastic Garbage Bags.pdf
Lindsay Circle, LLC2016-10-26 10:56 PM CDT
North America Procurement Council2016-10-22 03:31 AM CDT#17005 Plastic Garbage Bags.pdf
Onvia2016-10-20 01:01 PM CDT#17005 Plastic Garbage Bags.pdf
Perkens WS Corporation2016-10-24 04:18 PM CDT#17005 Plastic Garbage Bags.pdf
QT & Associates of Miami, Inc2016-10-21 09:29 AM CDT#17005 Plastic Garbage Bags.pdf
Ritz Safety LLC2016-10-20 01:40 PM CDT#17005 Plastic Garbage Bags.pdf
Royal Media Network Inc.2016-11-03 02:43 PM CDT
Safeway Supply, Inc.2016-10-20 11:09 AM CDT#17005 Plastic Garbage Bags.pdf
Sam Anderson Pvt Ltd2016-10-20 08:52 AM CDT
SMS AMBASSADORS CORP2016-10-25 12:10 PM CDT#17005 Plastic Garbage Bags.pdf
The Blue Book Building & Construction Network2016-10-27 04:00 PM CDT#17005 Plastic Garbage Bags.pdf
Tukmol General Contractor2016-10-21 03:25 AM CDT
Unipak Corp.2016-10-20 08:39 AM CDT#17005 Plastic Garbage Bags.pdf
Vendor Support Account2016-10-26 01:06 PM CDT
WasteZero, Inc2016-10-20 08:36 AM CDT#17005 Plastic Garbage Bags.pdf
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
N/AN/A
Source of Funds:Source of Funds:
Brian Sterling Brian Sterling
Requested By:Requested By:
N/AN/A
Account Number:Account Number:
Planning & DevelopmentPlanning & Development
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.OrdinanceOrdinance
2.DeedDeed
3.Appraisal SummaryAppraisal Summary
4.CenterPoint ResponseCenterPoint Response
5.AT&T ResponseAT&T Response
6.Comcast ResponseComcast Response
7.Area MapArea Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Staff has received and processed an application from El Toro Mexican Restaurants to vacate, abandon Staff has received and processed an application from El Toro Mexican Restaurants to
vacate, abandon
thth
and close a 1,800 square foot remnant of the intersection of the North 25and close a 1,800 square foot remnant of the intersection of the North 25 Street and West Polk Street Street
and West Polk Street
Rights-of-Way (see Area Map). Way (see Area Map). The purpose of the closing request is to complete the companyThe purpose of the closing request is to complete the companys s
thth
acquisition of the entire North 25acquisition of the entire North 25 Street Right Street Right--ofof--Way from West Main St. to the north line of the West Way from West Main St. to the
north line of the West
Polk Street RightPolk Street Right--ofof--Way. Way.
SStafftaffs review of the closing application has determined that no public or franchised utilities exist within s review of the closing application has determined that no public or
franchised utilities exist within s review of the closing application has determined that no public or franchised utilities exist within s review of the closing application has determined
that no public or franchised utilities exist within
the subject rightsthe subject rights--ofof--way to be closed. way to be closed.
In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal of the subject In accordance with Section 62.35 of the Code of Ordinances, an independent appraisal
of the subject
right-of-way has been conducted to determine fair market value. The appraisal established a value of way has been conducted to determine fair market value. The appraisal established
a value of
$6.00 per square foot for 1,800 sq. feet of right$6.00 per square foot for 1,800 sq. feet of right--ofof--way to be closed. The total closing fee for the subject way to be closed.
The total closing fee for the subject
abandonment (with 25% discount by ordinance) is $8,100.abandonment (with 25% discount by ordinance) is $8,100.
Action Required of Council:Action Required of Council:
Consider approval of an ordinance or other action vacating, abandoning, and Consider approval of an ordinance or other action vacating, abandoning, and closing a 1,800 square foot closing
a 1,800 square foot
thth
portion of the North 25portion of the North 25 Street and West Polk Street Rights Street and West Polk Street Rights--ofof--Way and authorizing the City Manager to Way and authorizing
the City Manager to
execute a deed to the adjacent owner for the subject tract.execute a deed to the adjacent owner for the subject tract.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
ORDINANCE NO. 2016-________________
TH
AN ORDINANCE VACATING, ABANDONING AND CLOSING A PORTION OF THE NORTH 25
STREET AND WEST POLK STREETRIGHTS-OF-WAY; AUTHORIZING THE EXECUTION AND
DELIVERY OF A DEED TO THE ADJOINING LANDOWNER, FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the City Council of the City of La Porte has been requested by the record
th
owner of the property abutting the hereinafter described portion of the North 25 Street and
West Polk Street Rights-of-Way; and,
WHEREAS, the City Council of the City of La Porte has determined and does hereby find,
th
determine, and declare that the hereinafter described portion of the North 25 Street and West
Polk Street Rights-of-Way is not suitable, needed, or beneficial to the public as a public road,
th
street, or alley, and the closing of hereinafter described portion of the North 25 Street and
West Polk Street Rights-of-Way is for the protection of the public and for the public interest and
th
benefit, and that the hereinafter described portion of the North 25 Street and West Polk Street
Rights-of-Way should be vacated, abandoned, and permanently closed.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. Under and by virtue of the power granted to the City of La Porte under its home
rule charter and Chapter 253, Section 253.001, Texas Local Government Code, the hereinafter
th
described portion of the North 25 Street and West Polk Street Rights-of-Way is hereby
permanently vacated, abandoned, and closed by the City of La Porte, being generally illustrated
on Exhibit “A” incorporated herein, and further described to wit:
BEGINNING at a point located at the northwest corner of Block 708, Town of La
Porte, said point being located on the east line of the North 25th Street Right-of-
Way and the south line of the West Polk Street Right-of-Way;
THENCE in a westerly direction, along the projected south line of the West Polk
Street Right-of-Way to its intersection with the center line of the North 25th
Street Right-of-Way;
2
THENCE in a northerly direction along the projected center line of the North 25th
Street Right-of-Way to its intersection with the north line of the West Polk St.
Right-of-Way;
THENCE in an easterly direction, along the north line of the W of the North 25th
Street Right-of-Way to its intersection with the east line of the North 25th Street
Right-of-Way;
THENCE in a southerly direction, along the projected east line of the North 25th
Street Right-of-Way to the POINT OF BEGINNING of the herein described tract.
Section 2. The City Council officially finds, determines, recites, and declares that a sufficient
written notice of the date, hour, place, and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the City for the time required by
law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas
Government Code; and that this meeting has been open to the public as required by law at all
times during which this ordinance and the subject matter thereof has been discussed,
considered, and formally acted upon. The City Council further ratifies, approves, and confirms
such written notice and the contents and posting thereof.
Section 4. This ordinance shall be effective from and after its passage and approval, and it is so
ordered.
4
DEED WITHOUT WARRANTY
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY
REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR
SOCIAL SECURITYNUMBER OR YOUR DRIVER'S LICENSE NUMBER.
Date:___________, 2016
Grantor:City of La Porte, Texas, a municipal corporation
Mailing Address:604 West Fairmont Parkway, La Porte, TX 77571
Grantee:Ybarra Restaurants, Inc., a Texas corporation
Mailing Address: 7529 Bayway Drive, Baytown, Texas 77520
Consideration: Ten and No/100 Dollars ($10.00) cash
and other good and valuable considerations
Vendor'sLien Note:$124,200.00
Further Consideration: The execution and delivery by the said Grantee of one certain amended
promissory note of even date herewith in the principal sum shown above as Vendor's Lien Note,
payable to the order of Grantor, bearing interest at the rate therein specified, providing for attorney's
fees and acceleration of maturity at the rate and in theevents therein set forth, and payment of said
note being secured by Vendor's Lien and Superior Title retained herein in favor of said Grantor, and
by amended and restated Deed of Trust of even date herewith, from Grantee to CLARK T.ASKINS,
Trustee, to which reference is here made for all purposes; have GRANTED, SOLD and
CONVEYED, and by these presents does GRANT, SELL and CONVEY unto the said Grantee, the
following described property, to-wit:
Property (including any improvements):
BEGINNING at a point located at the northwest corner of Block 708, Town of La
Porte, said point being located on the east line of the North 25th Street Right-ofWay
and the south line of the West Polk Street Right-of-Way;
THENCE in a westerly direction, along the projected south line of the West Polk
Street Right-of-Way to its intersection with the center line of the North 25th Street
Right-of-Way;
THENCE in a northerly direction along the projected center line of the North 25th
Street Right-of-Way to its intersection with the north line of the West Polk St. Right-
of-Way;
THENCE in an easterly direction, along the north line of the W of the North 25th
Street Right-of-Way to its intersection with the east line of the North 25th Street
Right-of-Way;
THENCE in a southerly direction, along the projected east line of the North 25th
Street Right-of-Way to the POINT OF BEGINNING of the herein described tract,
which was vacated, abandoned and closed by City of La Porte Ordinance No. 2016-
_______passed and approved by theCity Council of the City of La Porte on the
______ day of _____________, 2016.
Reservations from and Exception to Conveyance and Warranty: This conveyance is made subject
to all and singular the restrictions, conditions, oil, gas, and other mineral reservations, easements,
and covenants, if any, applicable to and enforceable against the above described property as reflected
by the records of the county clerk of the aforesaid county.
Grantor for the consideration and subject to the reservations from and exceptions to conveyance,
conveys to Grantee the property without express or implied warranty, and all warranties that might
arise by common law and the warranties in §5.023 of the Texas Property Code (or its successor) are
excluded.
Attest:City of La Porte, Texas
__________________________________By:_________________________________
Patrice FogartyCorby D. Alexander
City SecretaryCity Manager
Approved:
____________________________
Clark T.Askins
Assistant City Attorney
STATE OF TEXAS §
§
COUNTY OF HARRIS §
This instrument was acknowledged before me on _____ day of ______________, 2016, by Corby
D. Alexander, City Manager of the City of La Porte, Texas, a municipal corporation.
____________________________________
Notary Public, State of Texas
AFTER RECORDING RETURN TO: PREPARED IN THE LAW OFFICE OF:
ASKINS & ASKINS, P.C. ASKINS & ASKINS, P.C.
P.O. Box 1218 P.O. Box 1218
La Porte, TX 77572-1218 La Porte, TX 77572-1218
671672673
41
698697696
60
PROPOSED CLOSING OF
N. 25TH & W. POLK ST R-O-W
(30' x 60' = 1,800 SQ. FT.)
W POLK ST
61
707708709
Legend
CITY_BLOCKS
SPENCER HWY
ABANDONED RIGHT-OF-WAY
PARCEL
R.C. Chuoke & Associates, Inc.
Appraisers & Consultants
P.O. Box 1447 Office- 281-338-9633
League City, Texas 77574 Fax- 281-338-9533
May 2, 2015
City of La Porte
P.O. Box 1115
La Porte, Texas 77572
RE: Restricted Appraisal regarding the estimated Market Value of a portion
of the unopened 25th Street right of way adjoining the north line of (West
Main (Spencer), La Porte, Harris County, Texas.
Dear Sirs:
In accordance with your request, I have inspected the following described
property for the purpose of estimating the Market Value following described
property as of the date of this Restricted Appraisal. As per our agreement, the
data and analysis is presented in an abbreviated Restricted Appraisal format
and is not intended to contain the full analysis.
BRIEF LEGAL DESCRIPTION OF PROPERTY
Known as portion of the unopened 25th Street right of way adjoining the north
line of (West Main (Spencer), between Blocks 707 and 708, La Porte, Harris
County, Texas. (See site plan in addenda).
I hereby certify that I have personally inspected the property described via a
street inspection and that all data gathered by my investigation is from
sources believed reliable and true. In preparing this Restricted Appraisal, a
study of comparable sales and other related market data was performed.
.....Page 2 Continued......
It should clearly be understood that this letter only constitutes only a
statement of the final value and that does not presume to be the complete
analysis of the subject property nor a complete appraisal format and is subject
to the preparation of a detailed appraisal report.
The market values in the subject neighborhood appear to vary generally from
+-$2.00 PSF to over $9.00 PSF for tracts generally similar to the subject
property with locations that range from primary to secondary type roadways.
The area has general access public utilities. The subject site appears to be
generally flat and level. The subject property is not located in the 100 year
flood plain. The Highest and Best Use of the subject property is determined to
be for use a street right of way or for use by adjacent property owners due to
its configuration. Adjacent property uses on the north, east and west
boundaries of the subject property are commercial tracts of land with frontage
along West Main Street or Sens Road. The client and intended user of this
appraisal is the City of La Porte only. The intended use is to estimate the
current market value of the subject property of this analysis as described
above for use in street abandonment procedures. There has been no transfer of
the subject property noted for the past 36 months per appraisal district
records. The effective date of the appraisal is March 29, 2015. The effective
date of the report is May 2, 2015. The estimated exposure time is up to 24
months.
After a review of the comparable sales it is my opinion the estimated unit
value range of between $4.00 PSF to $8.00 PSF would be placed on the
subject property with a mid-range value of $6.00 PSF being indicated for the
subject property before any discounting. Therefore the unit market value of
the subject tract is estimated at $6.00 PSF which is based on 100% fee
simple ownership with no discounting applied.
Respectfully Submitted,
Chris Chuoke, President
R.C. CHUOKE & ASSOCIATES , INC.
AREA MAP
CLP PROJECT NO. 15-25000002
PROPOSED
R-O-W CLOSING
1 inch = 200 feet
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
N/AN/A
Source of Funds:Source of Funds:
Brian Sterling Brian Sterling
Requested By:Requested By:
N/AN/A
Account Number:Account Number:
Planning & DevelopmentPlanning & Development
Department:Department:
N/AN/A
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
N/AN/A
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.OrdinanceOrdinance
2.Public Utility ESMT Public Utility ESMT -- Signed Signed
3.Area MapArea Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City has received a request from Whataburger to release an existing public utility easement located The City has received a request from Whataburger to release an existing public
utility easement located
in the abandoned east/west alley in Block 48, Town of La Porte. The easement in question was in the abandoned east/west alley in Block 48, Town of La Porte. The easement in question
was
retained by the City as part of an alley closing in Block 48, which was approved by Council in 2011. retained by the City as part of an alley closing in Block 48, which was approved
by Council in 2011.
Whataburger has coordinated with each of the CityWhataburger has coordinated with each of the Citys franchised utility companies to remove and s franchised utility companies to remove
and
relocate all franchised utilities from the subject alley. Additionally, the City maintains no public utilities relocate all franchised utilities from the subject alley. Additionally,
the City maintains no public utilities
within this alley.within this alley.
Action Required of Council:Action Required of Council:
Consider approval or other action of an ordinance authorizing the release of a sixteen (16) foot wide Consider approval or other action of an ordinance authorizing the release of a sixteen
(16) foot wide
public utility easement from the abandoned east/west alley in Block 48, Town of La Porte to facilitate public utility easement from the abandoned east/west alley in Block 48, Town of
La Porte to facilitate
development of a new Whataburger restaurant at 1201 W. Main St.development of a new Whataburger restaurant at 1201 W. Main St.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
2
EXHIBIT “A”
(16’ Public UtilityEasement in Block 48, La Porte)
Being a 4,256 square foottract of land situated in Block 48,La
Porte, Harris County, Texas, and being more particularly
described by metes & bounds as follows;
BEGINNINGat the southeastcorner of Lot 27, Block 48, La Porte;
THENCEin an westerly direction along the southline of Lots27
through 31 and Lots 1 through 6, inclusive, to the southwest
corner of Lot 6, a distance of266feet, said point being
th
located on the east right-of-way line of South 12Street;
THENCEin a southerly direction along the eastright-of-way line
th
ofSouth 12Street, a distance of 16 feet tothe northwest
corner of Lot 7;
THENCEin an easterlydirection along the projectednorthline
of Lots7 and 26, a distance of 266feetto a point for corner
at the northeast corner of Lot 26, said point being located on
th
the west right-of-way line of South 11Street;
THENCEin a northerly direction, along the west right-of-way
th
line of South 11Street, a distance of 16 feet, to POINT OF
BEGINNING, containing a total area of4,256 square feetof land.
3
AREA MAP
LOTS 1-6
LOTS 27-31
EXIST. 16' PUBLIC U.E.
(FOR RELEASE BY CITY)
LOTS 23-26
LOTS 7-16
LOTS 17-22
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
Source of Funds:Source of Funds:
Shelly Wolny, TreasurerShelly Wolny, Treasurer
Requested By:Requested By:
Account Number:Account Number:
FinanceFinance
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.Resolution for annual review 2016Resolution for annual review 2016
2.Investment Policy_2016Investment Policy_2016
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City Council of the City of La Porte originally adopted an Investment Policy on January 13, 1992, by The City Council of the City of La Porte originally adopted an Investment Policy
on January 13, 1992, by
Ordinance No. 1802. The Investment Policy governs how the City will invest the CityOrdinance No. 1802. The Investment Policy governs how the City will invest the Citys funds and
s funds and
outlines administrative and legal guidelines for the Investment Officers to follow for the preservation of outlines administrative and legal guidelines for the Investment Officers to
follow for the preservation of
capital. The Public Funds Investment Act requires that a City must present the Investment Policy to capital. The Public Funds Investment Act requires that a City must present the Investment
Policy to
Council annually for review or amendment. The policy was last reviewed on October 12, 2015.Council annually for review or amendment. The policy was last reviewed on October 12, 2015.
On November 14, 2016, the Finance Department presented the Investment Policy to the Fiscal Affairs On November 14, 2016, the Finance Department presented the Investment Policy to the
Fiscal Affairs
Committee for review. No changes to the actual policy are recommended at this time; however, staff is Committee for review. No changes to the actual policy are recommended at this
time; however, staff is
recommending adding Cantor Fitzgerald to the list of approved brokers.recommending adding Cantor Fitzgerald to the list of approved brokers.
Action Required of Council:Action Required of Council:
Consider approval or other action regarding a Resolution reaffirming the CityConsider approval or other action regarding a Resolution reaffirming the Citys Investment Policy. s Investment
Policy.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
City of La Porte, Texas
Investment Policy
Adopted by the City Council
Of the City of La Porte
On January 13, 1992, by
Ordinance No. 1802
Amended:
November 1995
August 1997
City of La Porte, Texas
November 2000
Michael G. Dolby, CPA
February 2003
Director of Finance
February 2005
October 2005
Shelley Wolny
July 2009
Treasurer
May 2011
October 2013
October 2014
I.POLICY
It is the policy of the City of La Porte, Texas (the "City") to administer and invest its funds in a
manner which will preserve the principal and maintain the liquidity through limitations and
diversification while meeting the daily cash flow requirements of the City. The City will invest all
available funds in conformance with legal and administrative guidelines, seeking to optimize
interest earnings to the maximum extent possible.
The purpose of this investment policyis to comply with all statutes governing the investment of
the City’s funds,including the Public Funds Investment Act, Chapter 2256 of the Texas
Government Code (the “ Act”), which requires the City to adopt a written investment policy
regarding the investment of its funds and funds under its control. The Investment Policy
addresses the methods, procedures and practices that must be exercised to ensure effective and
judicious fiscal management of the City’s funds.
II.SCOPE
The City will strive toearn a return on funds invested at the highest investment return possible
after taking in consideration the primary goals of preservation of principal and liquidity of funds
invested, consistent with the policy objectives described below. This investment policy applies to
the investment activities of the government of the City of La Porte, Texas.
FUNDS INCLUDED The City’s funds, which are pooled together and constitute the investment
portfolio, include all financialassets of all funds managed by the City, including but not limited
to receipts of tax revenues, charges for services, bondproceeds, interest incomes, loans and funds
received by the City where the City performs a custodial function.These funds are accounted for
in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund
Special Revenue Funds
Debt Service Funds
Capital Projects Funds
Enterprise Funds
Internal Service Funds
Investment income will be allocated to the various funds basedon their respective participation
and in accordance with generally accepted accounting principles.
III.OBJECTIVES
SAFETYThe primary objective of the City's investment activity is the preservation of capital
and the protection of investment principalin the overall portfolio. Each investment transaction
shall seek first to ensure that capital losses are avoided, whether they are from securities defaults
or erosion of market value.The City will strive to minimize credit risk by limiting investments to
the safest types of investments, prequalifying the financial institutions and broker/dealers with
which the City conducts business, and diversify the investment portfolio so that potential losses
on individual issuers will be minimized. To minimize interest rate risk, the City will ladder the
portfolio and match investments with future cash requirements and invest operating funds in
shorter, more liquid securities and investments.
1
LIQUIDITY The City's investment portfolio will remain sufficiently liquid to enable the City to
meet operating requirements that might be reasonably anticipated. Liquidity shall be achieved by
matching investment maturities with forecasted cash flow requirements and by investing in
securities with active secondary markets.Because all possible cash demands cannot be
anticipated, a portion of the portfolio will be invested in shares of money market mutual funds or
local government investment pools that offer same day liquidity.
PUBLIC TRUSTAll participants in the investment process shall seek to act responsibly as
custodians of the public trust. Investment Officials shall avoid any transaction that might impair
public confidence in the City's ability to govern effectively. The governing body recognizes that
in a diversified portfolio, occasional measured losses due to market volatility are inevitable, and
must be considered within the context of the overall portfolio's investment return, provided that
adequate diversification has been implemented.
YIELD(Optimization of Interest Earnings)The City's cash management portfolio shall be
designed with the objective of regularly meetingor exceeding the average rate of return on U.S.
Treasury Bills at a maturity level comparable to the City’sweighted average maturity in days.
The investment program shall seek to augment returns above this threshold consistent with risk
limitations identified herein and prudent investment principles.
INVESTMENT STRATEGYThe City maintains a commingled portfolio for investment
purposes which incorporates the specific uses and the unique characteristics of the funds in the
portfolio. The investment strategy has as its primary objective assurance that anticipated
liabilities are matched and adequate investment liquidity provided. The City shall pursue
conservative portfolio management strategy. This may be accomplished by creating a laddered
maturity structure with some extension for yield enhancement.The maximum dollar weighted
average maturity of 2 years or less will be calculated using the stated final maturity date of each
security.
IV.RESPONSIBILITY AND CONTROL
Oversight Responsibility for the investment activity of the City of La Porte shall rest with the
Fiscal Affairs Committee and the City Manager.They will designate investment officer(s),
receive and review quarterly reporting, approve and provide for investment officer training,
approve broker/dealers, and review and adopt the Investment Policy and Strategy at least
annually.
DELEGATIONManagement responsibility for the investment program is hereby delegated to
the Director of Finance, who shall establish written procedures for the operation of the investment
program, consistent with this investment policy. Such procedures shall include explicit delegation
of authority to persons responsible for investment transactions.
SUBORDINATESAll persons involved in investment activities will be referred to as
"Investment Officers." No person shall engage in an investment transaction except as provided
under the terms of this policy and the procedures established by the Director of Finance. The
Director of Finance shall be responsible for all transactions undertaken, and shall establish a
system of controls to regulate the activities of Subordinate Investment Officers.All investment
officers,including the Director of Finance,will demonstrate competence in the execution of the
city’s investments. All Investment Officers will insure compliance with the investment program
with ongoing training and evaluation by management.
2
PRUDENCEInvestments shall be made with judgment and care, under prevailing circumstances,
that a person of prudence, discretion and intelligencewouldexercise in the management of the
person’sown affairs, not for speculation,but for investment,considering the probable safety of
capital and the probable income to be derived. Investment Officers acting in accordance with
written procedures and this investment policy and exercising due diligence shall be relieved of
personal responsibility for an individual security's credit risk or market price changes, provided
deviations from expectations are reported in a timely fashion and the liquidity and the sale of
securities are carried out in accordance with the terms of this policy.
IMDEMNIFICATIONThe Director of Finance and the Investment Officer, acting in accordance
with written procedures and exercising due diligence, shall not be held personally responsible for
a specific investment’s credit risk or market price changes, provided that these deviations are
reported immediately and the appropriate action is taken to control adverse developments.
ETHICS DISCLOSURE AND CONFLICTS OF INTERESTOfficers and employees involved
in the investment process shall refrain from personal business activity that could conflict with
proper execution and management of the investment program, or which could impair their ability
to make impartial investment decisions. Employees and Investment Officers shall disclose to the
City Manager any material interests in financial institutions that conduct business with the City of
La Porte, and shall further disclose any personal financial or investment positions that could be
related to the performance of the City's investment portfolio. Employees and Investment Officers
shall refrain from undertaking personal investment transactions with the same individual with
which business is conducted on behalf of the City of La Porte.
An Investment Officer of the City of La Porte who has a personal business relationship with an
organization seeking to sell an investment to the City of La Porte shall file a statement disclosing
that personal business interest. An Investment Officer who is related within thesecond degree by
affinity or consanguinity to an individual seeking to sell an investment to the City of La Porte
shall file a statement disclosing that relationship. A statement required under subsection
2256.005(i) of the Act must be filed with the TexasEthics Commission and the governing body
of the City of La Porte.
TRAININGInvestment Officers shall attend 10 hours of investment training within 12 months
after taking office or assuming duties, and 10 hours every succeeding two yearsthat begins on the
st
first day of the fiscal year, which is October 1, and consists of the two consecutive fiscal years
after that date. The investments training shall be provided from an independent source approved
by the Fiscal Affairs Committeeto insure the quality and capability of investment management in
compliance with the Act.For the purposes of this policy, an "independent source" is defined as a
professional organization, an institute of higher learning or any other sponsor other than a
Business Organization with whom the City may engage in investment transactions. Training
shall be in accordance with the Act and shall include education in investment controls, security
risks, strategy risks, market risks, diversification of investment portfolio, and compliance with
statutes governing the investment of public funds.
V.REPORTING
Investment reports shall be prepared quarterly and be signed and submitted by the Investment
Officers, in a timely manner. These reports will be submitted to the CityManager and City
Council. This report shall describe in detail the investment position of the City, disclose the
market value and book value of each fund group as well as each separate investment, and state the
maturity date of each security and accrued interest for the reporting period. The report shall
3
include all information as required by Section 2256.023 of the Act. It must also express
compliance of the portfolio to the investment strategy contained in the City’s Investment Policy
and the Act.
MONITORINGThe market price of each investment shall be obtained monthly from a source
such as the Wall Street Journal newspaper,the City’s custodial bank,a reputable brokerage firm
or security pricing service and reported on the investment reports.Investments with minimum
rating requirements will be monitored for rate changes and liquidation of such investments will be
determined at such time.
Monitoring credit ratings –The Investment Officer shall monitor, on no less than a monthly basis,
the credit rating on all authorized investments in the portfolio based upon independent
information from a nationally recognized rating agency. If any security falls below the minimum
rating required by Policy, the Investment Officer shall notify the City Manager of the loss of
rating, and liquidate the investment within one week.
Monitoring FDIC Status for Mergers and Acquisitions –The Investment Officer shall monitor, on
no less than a weekly basis, the status and ownership of all banks issuing brokered CDs owned by
the City based upon information from the FDIC. If any bank has been acquired or merged with
another bank in which brokered CDs are owned, the Investment Officer or Advisor shall
immediately liquidate any brokered CD which places the City above the FDIC insurance level.
VI.INVESTMENTS
ACTIVE PORTFOLIO MANAGEMENTThe City intends to pursue active versus passive
portfolio management philosophy. That is, securities may be sold before they mature if market
conditions present an opportunity for the City to benefit from the trade.
AUTHORIZED INVESTMENTSThe following are authorized investments for the City andall
are authorized and further defined by the Act. Only those investments listed in this section are
authorized.
A.Obligations, including letters of credit, of the United States or its agencies and
instrumentalities;direct obligations of this state or its agencies and instrumentalities;other
obligations, the principal and interest of which are unconditionally guaranteed or insured by,
or backed by the full faith and credit of, this state or the United States or their respective
agencies and instrumentalities, including obligations that are fully guaranteed or insured by
the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United
States; andobligations of states, agencies, counties, cities, and other political subdivisions of
any state rated as to investment quality by a nationally recognized investment rating firm not
less than A or its equivalent.(Section 2256.009 (a)of the Act)
The following are not authorized investments under Section2256.009 (b)of the Act:
obligations whose payment represents the coupon payment on the outstanding
principal balance of the underlying mortgage-backed security collateral and pays not
principal (Interest only bonded);
obligations whose payment represents the principal stream of cash from the
underlying mortgage-backed security collateral and pays no interest (Principal only
bonds);
4
collateralized mortgage obligations that have a final stated maturity date of greater
than10 years; and
collateralized mortgage obligations, the interest rate of which is determined by an
index that adjusts opposite to the changes in a market index.
B.Fully collateralized certificatesof deposit issued by a depository institution or an approved
broker that has its main office or branch office in Texas, selected from a list adopted by the
City,andguaranteed or insured by the Federal Deposit Insurance Corporation or its successor
or the National Credit Union Share Insurance Fund orits successor;secured by obligations
authorized by this subchapter, or secured in any other manner and amount provided by law
for deposits of the City.(Section 2256.010of the Act)
C.FDIC insured, brokered certificates of deposit securities from a bank in any USstate,
delivered versus payment to the City safekeeping agent, not to exceed one year to maturity.
Before purchase, the Investment Officer must verify the FDIC status of the bank on
www.fdic.govto assure thatthe bank is FDIC insured.
D.AAA-rated, or an equivalent rating, no-load money market mutual fundsregistered with and
regulated by the Securities and Exchange Commission;havinga dollar-weighted average
stated maturity of 90 days or fewer; andincludes inits investment objectives the maintenance
of a stable net asset value of $1 for each share.(Section 2256.014of the Act)The Fund must
provide the Citywith a prospectus and other information required by the Securities and
Exchange Act of 1934 (15 U.S.C. Section 80a-1 et seq.);
The Cityis not authorized by Section 2256.014 (c)of the Actto:
invest in the aggregate more than 15 percent of its monthly average fund balance,
excluding bond proceeds and reserves in other funds held for debt service, in mutual
funds described inthe Act(Section 2256.014);
invest any portion of bond proceeds, reserves and funds held for debt service, in
mutual funds described in the Act (Section 2256.014);or
invest its funds or funds under its control, including bond proceeds and reserves and
other funds held for debt service, in any one mutual fund described in the Act
(Section 2256.014)in an amount that exceeds 10 percent of the total assets of the
mutual fund.
E.AAA-rated, or an equivalent rating by at least one nationally recognized rating service,
constant dollar, investment poolsas authorized by the City Council and as further defined by
the Act, which invests in eligible securities as authorized by Section 2256.016 of the Act.
EXISTING INVESTMENTSThe Investment Officer is not required to liquidate investments
that were authorized investments at the time of purchase. Any investments currently held that do
not meet the guidelines of this policy shall be reviewed to determine the ability to liquidate. An
investment that requires a minimum rating under this subchapter does not qualify as an authorized
investment during the period the investment does not have the minimum rating. An entity shall
take all prudent measures that are consistent with its investment policy to liquidate an investment
that does not have the minimum rating. If the investment cannot be liquidated because of
material adverse change in the value since the time of purchase, and holding the investment to
maturity does not negatively affect disbursements or cash flow, a recommendation of holding said
investment to maturity is acceptable.
5
MAXIMUM MATURITIESThe maximum stated maturity, from the date of purchase, for any
individual investment may not exceed 5 years and the maximum dollar-weighted average
maturity for the pooled fund group (investment portfolio) may not exceed 2 years.
DIVERSIFICATIONIt is the policy of the City to diversify its investment portfolios. Assets
held in the pooled investment portfolio shall be diversified to eliminate the risk of loss resulting
from over-concentration of assets in a specific maturity, specific issuer or specific class of
securities. Diversification strategies shall be determined and revised periodically by the Fiscal
Affairs Committee.
FINANCIAL INSTRUMENTSMaximum allowable percentages of the total portfolio for
investments are stated as follows:
Investment TypeMaximum Limit
1.Investment Pools100%
2.Money Market Accounts10%
3.Certificates of Deposit60%
4.U.S. Government Securities80%
5.U.S. Agency Securities80%
VII.SELECTION OF FINANCIAL INSTITUTIONS AND BROKER DEALERS
SELECTION OF FINANCIAL INSTITUTIONSDepositories shall be selected through the City's
banking services procurement process, which shall include a formal request for proposal (RFP)
issued every five(5) years. In selecting depositories, the services available, service costs, and
creditworthiness of institutions shall be considered, and the Director of Finance shall conduct a
comprehensive review of prospective depositories’credit characteristics and financial history.
The depository contract will provide for collateral if balance exceeds FDIC Insurance amounts.
The City shall select financial institutions from which the City may purchase certificates of
deposit in accordance with the Act and this policy and will have a written depository agreement
withthe selected institution, which was approved by resolution of the Bank’s Board if collateral
is required.The Investment Officer shall monitor the fiscal condition of financial institutions
where certificates of deposit are held.
AUTHORIZED FINANCIAL BROKER/DEALERS AND INSTITUTIONSThe Investment
Officer shall maintain a list of broker/dealers and financial institutions authorized to provide
investment services. These may include primary dealers or regional dealers that qualify under
Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). All financial
institutions and broker/dealers who desire to become qualified bidders for investment transactions
must submit: audited financial statements, proof of National Association of Security Dealers
certification, and proof of state registration.
Before engaging in investment transactions with a financial institutions or broker/dealers, the
Investment Officershall have received, from a Qualified Representative of said firm, a signed
Certification Form. (Exhibit B) This form shall attest that the individual responsible for the City's
account with that firm has(1) received and reviewed the investment policy of the City; and (2)
acknowledged that the business organization has implemented reasonable procedures and controls
in an effort to preclude investment transactions conducted between the City and the organization
that are not authorized by the City’s investment policy, except to the extent that this
6
authorization is dependent on an analysis of the makeup of the City’s entire portfolio or requires
an interpretation of subjective investment standards.Investment Officersof the Citymay not
acquire or otherwise obtainany authorized investment described in the investment policy from a
person who has not delivered a signed Certification Form. The Fiscal Affairs Committee shall at
least annually review, revise, and adopt a list of qualified broker/dealersand other financial
institutions that are authorized to engage in investment transactions with the City. (Exhibit A)
COMPETITIVE BIDDINGAll investment transactions must be competitively transacted and
executed with broker/dealers or financial institutions that have been authorized by the City. The
City will obtain at least three competitive offers. Exception: New issues will not be required to
be competitively transacted as all broker/dealers would show the same price and yield.
VIII.COLLATERAL
COLLATERALIZATION OF PUBLIC DEPOSITSCollateralization requirements are governed
by the Texas Government Code Chapter 2257 (Public Funds Collateral Act). All bank deposits,
certificates of deposit, and repurchase agreements shall be secured by pledged collateral. In order
to anticipate market changes and provide a level of security for all funds, the required minimum
collateral level will be a market value equal to noless than 102% of the deposits.Collateral
levels should be monitored andmaintained by the financial institution. Repurchase agreements
shall be documented by specific agreement noting the collateral pledged in each agreementand
should be monitored daily. Collateral shall be reviewed monthly to assure the market value of the
securities pledged equals or exceeds the related bank balances.
Collateral shall always be held in the City’s name by an independent third party with whom the
City of La Porte has a current custodial agreement. Evidence of the pledged collateral shall be
maintained by a written agreement. A safekeeping receipt must be supplied to the City of La
Porte for any transaction involving sales/purchases/maturities of securities and/or underlying
collateral, which the City of La Porte will retain. The right of collateral substitution is granted
provided the substitution has prior approval of the City and is followed by the delivery of an
original safekeeping receipt to the City, and replacement collateral is received prior to the release
of original collateral.
COLLATERAL DEFINEDThe City shall accept only the following securities as collateral:
A.FDIC insurance coverage;
B.United States Treasuries and Agencies;
C.Obligations, including letters of credit, of the United States or its agencies and
instrumentalities.
D.Other securities as approved by the Fiscal Affairs Committee.
SUBJECT TO AUDITAll collateral shall be subject to inspection and audit by the Director of
Finance or the City's independent auditors.
IX.SAFEKEEPING AND CUSTODY
SAFEKEEPING AGREEMENTAll securities owned by the City shall be held in the City’s
designated third party safekeeping. The third party custodian shall be required to issue
safekeeping receipts to the City listing each specific security, description, maturity, cusip number
yield and/or coupon, market valueand other pertinent information. Each safekeeping receipt
7
shall clearly indicate that the instrument is held for the City of La Porte. All safekeeping
arrangements shall be documented by the Investment Officer.
DELIVERY VERSUS PAYMENTAll investment transactionsshall be executedon a delivery
versus paymentbasis. That is, funds shall not be wired or paid until verification has been made
that the collateral was received by the Trustee. The collateral shall be held in the name of the
City. The Trustee's records shall assure the notation of the City's ownership of or explicit claim
on the securities. The original copy of all safekeeping receipts shall be delivered to the City.
X.MANAGEMENT AND INTERNAL CONTROLS
TheDirector of Finance shall establish a system of internal controls, which shall be reviewed by
an independent auditor. The controls shall be designed to prevent losses of public funds arising
from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial
markets, or imprudent actions by employees or Investment Officersof the City.
Controls and managerial emphasis deemed most important that shall be employed where practical
are:
A.Control of collusion
B.Separation of duties
C.Separation of transaction authority from accounting and record keeping
D.Custodian safekeeping receipts records management
E.Avoidance of physical delivery securities
F.Clear delegation of authorityto subordinate staff members
G.Documentation on investment bidding events
H.Written confirmation of transactionsfor investments and wire transfers
I.Reconcilement and comparisons of security receipts with the investment subsidiary records
J.Compliance with investment policies
K.Accurate andtimely reports
L.Validation of investment maturity decisions with supporting cash flow data
M.Adequate training and development of Investment Officers
O.Review of financial condition of all brokers, dealers and financial institutions
P.Staying informed about market conditions, changes, and trends that require adjustments in
investment strategies
Q. Monitor credit ratings
R. Monitor FDIC status for mergers and acquisitions for brokered CD’s
COMPLIANCE AUDITThe City shall perform, in conjunction with its annual financial audit, a
compliance audit of management controls on investments and adherence to the entity's
established investment policies. The audit shall include a formal review of the quarterly
investment reports by an independent auditor and the results reported to the governing body by
the independent auditor. Also, the governing body shall review its investment policy and
investment strategy not less than annually and adopt a written instrument by rule, order,
ordinance, or resolution stating that it has reviewed the investment policy and strategy, and
recorded any changes made to them.
8
Exhibit A
City of La Porte
Approved List of Brokers/Dealers and Investment Pools
Brokers/Dealers
Coastal Securities
Wells Fargo
Cantor Fitzgerald
Amegy Bank
Investment Pools
TexPool
LOGIC Investment Pool
9
Exhibit B
TEXAS PUBLIC FUNDS INVESTMENT ACT CERTIFICATION FORM
As required by Texas Government Code 2256.005 (k-l)
CITY OF LA PORTE, TEXAS
Thiscertification is executed on behalf of the City of La Porte, Texas (the Investor) and
___________________________ (the Seller) pursuant to the Public Funds Investment Act,
Chapter 2256, Government Code, Texas Codes Annotated (the Act) in connection with
investment transactions conducted between the Investor and Dealer.
The Undersigned Qualified Representative of the Seller hereby certifies on behalf of the Seller
that:
1.The Qualified Representative is duly authorized to execute this Certification on behalf of
the Seller, and
2.The Qualified Representative has received and reviewed the Investment Policy furnished
by the Investor, and
3.The Seller has implemented reasonable procedures and controls in an effort to preclude
investment transactions conducted between the Seller and the Investor that are not
authorized by the entity’s investment policy, except to the extent that this authorization is
dependent on an analysis of the makeup of the entity’s entire portfolio or requires an
interpretation of subjective investment standards.
Qualified Representative
________________________________
Signature
________________________________
Name (Printed):
________________________________
Title:
________________________________
Date:
10
Exhibit C
City of La Porte, Texas
Investment Strategy Statement
The City of La Porte, Texas (the "City") will strive to administer and invest its pooled funds at
the highest investment return possible while always taking into account the primary goals of
preservation of principal and liquidity of funds invested consistent with the City's investment
policy.
The City's funds, which are pooled together and constitute the investment portfolio, include all
financial assets of all funds managed by the City, including but not limited to receipts of tax
revenues, charges for services, bond proceeds, interest incomes, loans and funds received by the
City where the City performs a custodial function.
The City will never invest its funds in a security that is deemed unsuitable to the financial
requirements of the City. Maturities will be staggered in a manner that meets the cash flow
needs of the City.
The primary investment objective is the preservation and safety of principal. Each investment
transaction shall seek first to ensure that principal losses are avoided, whether they are from
security defaults or erosion of market value.
The City's investment portfolio will remain sufficiently liquid to enable the City to meet
operating requirements that might be reasonably anticipated. Liquidity shall be achieved by
matching investment maturities with forecasted cash flow requirements and by investing in
securities with active secondary markets.
The City shall always maintain a highly diversified investment portfolio in order to reduce the
amount of credit and market risk exposed to the City's portfolio.
After first considering safety and liquidity, the City's investment portfolio shall be designed with
the objective of regularly exceeding the average rate of return on U.S. Treasury Bills ata
maturity level comparable to the City’s weighted average maturity in days. The City shall seek
to augment returns above this threshold consistent with risk limitations identified in the City's
investment policy and prudent investment principles.
11
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
Source of Funds:Source of Funds:
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.PresentationPresentation
2.OrdinancesOrdinances
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The Dangerous Building Inspection Board, as established by Sect. 82The Dangerous Building Inspection Board, as established by Sect. 82--472 of the City472 of the Citys Code of s Code
of
Ordinances, is composed of the Deputy Building Official (Mike Collier), the Fire Chief (Mike Boaze) and Ordinances, is composed of the Deputy Building Official (Mike Collier), the Fire
Chief (Mike Boaze) and
the Fire Marshal (Clif Meekins).the Fire Marshal (Clif Meekins).
On September 12, 2016, Council granted five property owners 90 days to complete repairs on On September 12, 2016, Council granted five property owners 90 days to complete repairs on
structures located at 0 S. Lobit, 3142 Fondren, 727 S. Kansas, 202 N. Forrest, and 3313 Bayer. Prior to structures located at 0 S. Lobit, 3142 Fondren, 727 S. Kansas, 202 N. Forrest,
and 3313 Bayer. Prior to
tonights meeting, courtesy letters both regular mail and certified, were sent to all property owners as a s meeting, courtesy letters both regular mail and certified, were sent to all
property owners as a
reminder of the upcoming deadline.reminder of the upcoming deadline.
The current status of each property is as follows:The current status of each property is as follows:The current status of each property is as follows:The current status of each property
is as follows:
0 S. Lobit: Negligible improvements0 S. Lobit: Negligible improvements
3142 Fondren: To be Demolished by owner Demolition Permit issued 3142 Fondren: To be Demolished by owner
Demolition Permit issued
11/11/2016
727 S. Kansas: Anticipate completion of repairs by December 12. Remodel Permit issued 727 S. Kansas: Anticipate completion of repairs by December 12. Remodel
Permit issued
09/02/2016
202 N. Forrest: Demolished by owner Demolition Permit issued 202 N. Forrest: Demolished by owner
Demolition Permit issued
11/04/2016
3313 Bayer: Negligible improvements3313 Bayer: Negligible improvements
At this time, staff is recommending Council consider authorizing the removal of dangerous buildings At this time, staff is recommending Council consider authorizing the removal of dangerous
buildings
located at 0 S. Lobit and 3313 Bayer to prevent devaluation of adjoining properties. Should the Council located at 0 S. Lobit and 3313 Bayer to prevent devaluation of adjoining properties.
Should the Council
approve the condemnation ordinances for 0 S. Lobit and 3313 Bayer, staff will obtain quotes for the approve the condemnation ordinances for 0 S. Lobit and 3313 Bayer, staff will obtain
quotes for the
demolition. It is estimated that each structure will cost approximately $5,000 demolition. It is estimated that each structure will cost approximately $5,000 -- $7,000 to demolish.
$7,000 to demolish.
Action Required of Council:Action Required of Council:
Consider approval or other action of ordinances to proceed with removal of the dangerous buildings Consider approval or other action of ordinances to proceed with removal of the dangerous
buildings
located at 0 S. Lobit and 3313 Bayer.located at 0 S. Lobit and 3313 Bayer.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Possible Dangerous Building List
12/12/2016
Properties with Voluntary Demolition
3142 Fondren(April 2016)
3142 Fondren(Nov. 2016)
Note: Property should be completely demolished by the December 12 meeting.
202 N. Forrest (April 2016)
202 N. Forrest (Nov. 2016)
Property with Substantial Progress
727 S. Kansas (April 2016)
727 S. Kansas (Nov. 2016)
Properties with Negligible Progress
0 S. Lobit(April 2016)
0 S. Lobit(Nov. 2016)
3313 Bayer (April 2016)
3313 Bayer (Nov. 2016)
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
Hotel/Motel FundHotel/Motel Fund
Source of Funds:Source of Funds:
Corby AlexanderCorby Alexander
Requested By:Requested By:
N/AN/A
Account Number:Account Number:
AdministrationAdministration
Department:Department:
$ 135,000$ 135,000
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
$ 147,106.49$ 147,106.49
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.#16018 Bid Tabulation#16018 Bid Tabulation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
During the FY 2015During the FY 2015--2016 Budget cycle Council approved funding for improvements to the Depot 2016 Budget cycle Council approved funding for improvements to the Depot
Museum, operated by the local Heritage Society. The initial project was to provide funding to construct a Museum, operated by the local Heritage Society. The initial project was to
provide funding to construct a
facility to house the Societyfacility to house the Societys Model T car. The project was designed and published for bid. Bids were s Model T car. The project was designed and published
for bid. Bids were
above budget. Staff returned to the drawing board in consultation with the Heritage Society. The above budget. Staff returned to the drawing board in consultation with the Heritage
Society. The
Society has come to the conclusion that additional meeting/exhibit space would be more desirable than Society has come to the conclusion that additional meeting/exhibit space would be
more desirable than
storage space for the Model T. Staff then worked with the architect to revise the drawing for the project. storage space for the Model T. Staff then worked with the architect to revise
the drawing for the project.
Enclosed is the bid tab for the revised project. The low bidder is Sage Construction with a base bid of Enclosed is the bid tab for the revised project. The low bidder is Sage Construction
with a base bid of
$139,126.49. The bid included two alternates. Alternate 1 was to install gravel underneath the new $139,126.49. The bid included two alternates. Alternate 1 was to install gravel
underneath the new
construction, and alternate 2 was to install an elevated deck to connect the new structure to the exist construction, and alternate 2 was to install an elevated deck to connect the new
structure to the exist construction, and alternate 2 was to install an elevated deck to connect the new structure to the exist construction, and alternate 2 was to install an elevated
deck to connect the new structure to the exist
facility. Please note that the Heritage Society has agreed to participate in the cost of construction in the facility. Please note that the Heritage Society has agreed to participate
in the cost of construction in the
amount of $7,900 to offset the cost of alternate 2.amount of $7,900 to offset the cost of alternate 2.
Should Council wish to proceed, staff recommends moving forward with the base bid and alternate 2.Should Council wish to proceed, staff recommends moving forward with the base bid and
alternate 2.
Action Required of Council:Action Required of Council:
Consider approval bid award for construction of Depot Museum expansion. Consider approval bid award for construction of Depot Museum expansion.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Sealed Bid #16018 - City of La porte Depot Expansion Bid Tabulation
General
Sage Commercial Aztec Remodeling Contractor
Group, LLC& LandscapingServices, Inc.
ItemDescription
Lump SumProject as SpecifiedLump Sum$139,126.49$145,000.00$179,068.00
Alternate 1Add gravel fill and edging (A351)$9,664.00$2,000.00$2,271.00
Add extension of raised wood
decking and stairs, including
railings (2A100)
Alternate 2$7,980.00$8,100.00$12,778.00
Bid Tabulation reflects opening information only and does not imply any basis for award. Other factors may apply.
Addendum Acknowledgement
No. 1NANANA
No. 2YesYesYes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested December 12, 2016
Source of Funds:
Requested By Patrice Fogarty
Account Number:
Department: City Secretary
Amount Budgeted:
Report X Resolution: Ordinance:
Amount Requested:
Exhibits: N/A
Exhibits:
Budgeted Item:YESNO
SUMMARY & RECOMMENDATION
For many years the City of La Porte (City) and La Porte Independent School District (ISD) have conducted joint
elections for officers, together with the San Jacinto College (College). The joint elections encompassed both
early voting and election day voting. For the May 6, 2017, election, the College plans to join with the City and
the ISD in a joint election.
The ISD has utilized branch early voting in its last few elections and desires to continue. Branch early voting
provides for one or more polling places in addition to the main early voting polling place for the convenience of
voters. The main early voting polling place is City Hall, and the ISD desires the branch polling place to be the
Instructional Technology Building (ITC Building) at 9832 Spencer Highway, which is across the parking lot from
The question before Council is whether the City will participate in branch voting during the early voting period
associated with the May 6, 2017, general election for officers if the City and the ISD hold a joint election.
If the City utilizes the additional branch location, qualified voters who present at the ITC location will receive a
full ballot reflecting ,and the .
If the City does not enter into branch early voting, aqualified voter who presents to vote at the ITC Building will
not receive only the ISD and the College will be on aballot at that location. If the voter wants
to vote s ballot, they would need to also vote at City Hall, the main early voting polling place. However,
if the voter initially presents to vote at City Hall, the voter would receive both ballots the City and the
ISD/Collegeballot.
Total costs would be split three ways if all three entities make use of the branch early voting polling place.
Estimate for manpower at the branch location with three election clerks each day during early voting would be
approximately $2,340.00, or $780 per entity. Additional necessary costs such as election forms and incidentals
could drive the per entity cost to $1,000 or more for the branch location.
Staff is requesting Council determine whether the City will participate in branch early voting if the City and the
ISD each hold an election on the May uniform election date. Staff does not contemplate operating a branch early
voting polling place if the ISD is not holding an election unless Council desires to do so.
Action Required by Council:
Consider approval or other action regarding the Cityin branch early voting during the May 2017
general election if the City and the ISD enter into a joint election agreement. Staff does not contemplate operating
a branch early voting polling place if the ISD is not holding an election on the May uniform election date unless
Council desires to do so.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
Council Agenda Item
December 12, 2016
10.(a) Receive report of the La Porte Development Corporation Board Councilmember Engelken
***********************************************************************************
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
N/AN/A
Source of Funds:Source of Funds:
Traci E. LeachTraci E. Leach
Requested By:Requested By:
Account Number:Account Number:
AdministrationAdministration
Department:Department:
Amount Budgeted:Amount Budgeted:
Report:Resolution:Resolution:Ordinance:Ordinance:
Amount Requested:Amount Requested:
Other:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
David Miles with Spherical Development would like to brief the Council on the GilleyDavid Miles with Spherical Development would like to brief the Council on the Gilleys development
s development
project.
Action Required of Council:Action Required of Council:
None.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
December 12, December 12, AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
20162016
N/AN/A
Source of Funds:Source of Funds:
Michael Dolby, Director of Michael Dolby, Director of
N/AN/A
Account Number:Account Number:
Requested By:Requested By:
FinanceFinance
Amount Budgeted:Amount Budgeted:
FinanceFinance
Department:Department:
N/AN/A
Amount Requested:Amount Requested:
Report:Resolution:Resolution:Ordinance:Ordinance:
Budgeted Item:Budgeted Item:YESYESNONO
Other:
AttachmentsAttachments : :
1.Implementation Issues and TimelineImplementation Issues and Timeline
2.Reasons for upgrading to One SolutionReasons for upgrading to One Solution
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
In FY 15, the City began a major transition to the primary software system that is utilized by every In FY 15, the City began a major transition to the primary software system that is
utilized by every
department and impacts critical functions such as accounts payable, accounts receivable, payroll, department and impacts critical functions such as accounts payable, accounts receivable,
payroll,
budgeting, code enforcement, inspections, land management, and purchasing. The new software, budgeting, code enforcement, inspections, land management, and purchasing. The new software,
called ONE Solution, is an upgrade from the Citycalled ONE Solution, is an upgrade from the Citys current system, Naviline. Both versions of the s current system, Naviline. Both
versions of the
software are products of a company called SunGard.software are products of a company called SunGard.
As with any upgrade of this magnitude, staff expected to encounter issues that were not identified during As with any upgrade of this magnitude, staff expected to encounter issues that
were not identified during
the planning stage of the project plan. However, the volume of issues and the critical nature of the the planning stage of the project plan. However, the volume of issues and the critical
nature of the
issues have forced delays in the issues have forced delays in the issues have forced delays in the issues have forced delays in the go livego livego livego livelaunch of the
upgraded software. Staff has been very diligent launch of the upgraded software. Staff has been very diligent launch of the upgraded software. Staff has been very diligent launch
of the upgraded software. Staff has been very diligent
in trying to keep SunGard staff on track. in trying to keep SunGard staff on track.
Attached are two documents that should be used as a reference for this discussion. The first document Attached are two documents that should be used as a reference for this discussion.
The first document
outlines the reasons why staff recommended moving to ONE Solution. ONE Solution represented a outlines the reasons why staff recommended moving to ONE Solution. ONE Solution represented
a
much more streamlined and efficient way to process almost every one of the core financial functions. much more streamlined and efficient way to process almost every one of the core
financial functions.
While the Naviline module is not yet at end of life, it is at the end of new development, which means that While the Naviline module is not yet at end of life, it is at the end of new
development, which means that
the Citys ability to incorporate new software and online services would be very limited in the future due s ability to incorporate new software and online services would be very limited
in the future due
to the fact that no resources are being dedicated towards new software integration and development for to the fact that no resources are being dedicated towards new software integration
and development for
Naviline. This would not immediately negatively impact the City; however, staff wanted to proactively Naviline. This would not immediately negatively impact the City; however, staff
wanted to proactively
address this impending address this impending end of developmentend of developmentphase of the Naviline software and allow the continued phase of the Naviline software and allow
the continued
enhancement for City services. enhancement for City services.
The second document outlines the various issues and delays that the project has encountered since The second document outlines the various issues and delays that the project has encountered
since
launching the process almost two years ago. launching the process almost two years ago.
The Citys initial request was $442,545 to complete the upgrade. To date, the City has paid $198,986 s initial request was $442,545 to complete the upgrade. To date, the City has paid
$198,986
dollars.
Representatives from SunGard will be available to answer any questions. Representatives from SunGard will be available to answer any questions.
Action Required of Council:Action Required of Council:
Receive report on ONE Solution.Receive report on ONE Solution.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
LƒƦƌĻƒĻƓƷğƷźƚƓ LƭƭǒĻƭ ğƓķ źƒĻƌźƓĻ
Staff encountered several pitfalls at the beginning of the process (January 2015). We were given training by SunGard
staff on general ledger and financials prior to ever seeing the full module working. There were constant interruptions in
our training due to connectivity issues which resulted in repeated technical support calls. This pattern of constant
training interruptions continued for the next six months; so , we scheduled a call with Sun Guard (July 2015); to discuss:
payroll system problems preventing parallel testing, PO order format; workflows not working; accounts payable not
working, cash and account receivable not working, and general ledger training. The next several months was more of
the same, so staff scheduled another call with SunGard, January 25, 2016, regarding training disruptions due to technical
support issues with their software. Payroll, cash receipts, accounts payable project ledgers not working, scheduling
issues with trainers. The next several months (May 16) was more of the same systems not working; however, staff felt
we should have a cooling off period and allow SunGard to develop modules that function. The Finance Director, along
with City Manager Corby Alexander and Rene Valdez (IT Manager), met with Tom Amburgey VP Public Administration
(June 1, 2016). We discussed 16.1 upgrade, cloud team configuration, web services set up and having our team fly out to
Chico, California for intensive one on one training with the Sun Gard team. The trip was postponed until SunGard was
able to correct its issues with the software not working. We have continued to hold weekly calls with our project
manager and we have made some headway cash receipts is working, project numbers are working, most of the
purchasing functions were working but we recently have taken a step back.
The specific challenges for finance are listed below:
Payroll
Payroll has had continuous problems with the calculations. Since the beginning of the conversion process, we have not
been able to complete any parallels. In August of 2016, we have started working on a bi-weekly basis with consultant
Katie Lee on our calculations. These sessions have been the most productive for payroll to date, however, we still have
not been able to process a payroll from start to finish.
Specific items for payroll:
a. Scheduling for training on the payroll module has been an issue from day one. Sun Gard has continuously set up
our training on payroll weeks, even after multiple requests not to. Their response was that their trainers were
already set and could not be changed.
b. During the initial training for One Solution we had continuous connectivity issues, which would delay our
training, sometimes up to an hour at a time.
c. When uploading our payroll year to date information from Naviline to One Solution, all of the changes that we
had completed were wiped out twice, and we had start over the entry process, therefore doing double work.
d. Project numbers were not working with payroll. This is a very important piece that must work correctly with
General Ledger.
e. Premium Hour calculations are still being worked on.
f. Shift differentials had to be completely set up in a different fashion, because they did not exist in One Solution.
g. Imputed Income was not calculating correctly.
h. Since the One Solution Upgrade which was done in July 2016, we have gone backwards with our training. It has
caused multiple issues in payroll. Namely, the additional 2 digits that were added to the employee ID numbers
1
without notification. Because of this change, we could not move a file over from Executime until recently,
further delaying our payroll calculations. The Upgrade dropped all of the printers, which was another setback.
i. Some basic reporting (such as TMRS monthly report as one example) are not available with One Solution, and
we have been notified that the set up for these reports will cost the City extra. We also had to spend a lot of
time with Katie reviewing and outlining our report needs, because they do not have the reports we need for
payroll.
Accounts Payable
Initially Accounts Payable was working with some minor issues. However, when the Upgrade was done in July 2016 it set
back Accounts Payable as well.
Specific items for Accounts Payable:
a. No connectivity during the initial training process, which caused long stretches of inactivity during
training.
b. After the upgrade, the workflows did not process properly, and approvals did not flow, pending tasks
were not visible, etc. These items were working previously, so this was a setback for Accounts
Payable.
st
c. Projects were not set up during the 1 of the conversion, these are a must for Accounts Payable, and
have been a continuous issue.
d. We have been unable to process Accounts Payable completely since the upgrade.
e. Miscellaneous Vendors have been another major issue for Accounts Payable. It is important that this
feature works for Accounts Payable. Without Miscellaneous Vendors an exorbitant amount of time
would be spent creating new vendors for one time use. This feature was not available in One Solution,
and they are developing at this time. This is essential for Accounts Payable.
Cash Receipts/Accounts Receivable
The main aspect of Cash Receipts has been Web Services. Web Services is the program that will bring over cash reports
from Naviline (Utility Billing), or non-Naviline software (Parks, Golf, Court) to One Solution for processing to the General
Ledger through Cash Receipts. This is a VERY important piece that has never worked at all. We have been waiting for
the entire conversion for this module to be developed.
Specific items for Cash Receipts:
a. Connectivity issues during the initial training.
b. Continuously receiving errors when practicing in One Solution.
c. Receipts and postings would not print.
d. The City of La Porte was not notified that Click to Gov is not compatible with One Solution. Click to Gov is our
current online credit card processing utility. This means we will need to completely change our providers for
online credit card services.
e. After the Upgrade in July of 2016, there were different errors that seemed to crop up each time we practiced,
further delaying our learning of the system. Work orders had to be completed for each problem, and we waited
until they were resolved.
2
f. As of 11-16-16, Accounts Receivable was tested and errors were encountered and will not create an invoice at
this time. A work order will be entered today.
Fixed Assets
The main issue for Fixed Assets was the Uploads that would wipe out all corrections preciously done in the system.
a. Posting strategies had to be completely set up in the system. Would not come over during the Uploads.
b. Depreciation records would not update, and had to be manually entered into One Solution fields.
c. As of to date, we have not had any training on how to actually manually enter a fixed asset item.
d. Connectivity issues during the initial training process.
e. Fixed Assets also did not have any reporting, and had to be set up in Cognos by Paula Bradstreet.
Although we have had challenges with converting to One Solution it should be noted that finance has been able to
continue to provide superior financial reporting and service to our community with our current Naviline System.
IT:
ĻĬ {ĻƩǝźĭĻƭʹ Web Services and workflow have been the longest running, most problematic component to this
project from the IT perspective. After many months of delays, the first time we were told Web Services was
fixed, we test
and had not been reconfigured for Web Services. After many more months of being told it was delayed or it was
being built we got the notification we were ready to test again. The test was unsuccessful and they said that
an ETA for when it will be working again, it is kind of hard to get specifics from our project managers on what
fixing web services consists of. Additionally we have yet to complete an entire payroll successfully in
OneSolution from start to finish.
{ǒƓŭğƩķ tƩƚƆĻĭƷ ağƓğŭĻƒĻƓƷ Ļğƒ ǒƩƓƚǝĻƩʹ Over the span of this project we have dealt with many people
from SunGard. More times often than not, the person from SunGard was either unaware that we were hosted
with them, that we have been a hosted Naviline customer, or how they were supposed to access our SunGard
components.
ƩğźƓźƓŭ LƭƭǒĻƭʹ Almost every scheduled training had difficulties with using the application or accessing it,
had issues during training there was a slow response from SunGard, sometimes taking days, sometimes hours,
but we could not get priority or escalation while trainers were onsite. This held up training, eroded knowledge
retention and disrupted classes. The training schedule seemed out of order as well. Advanced topics such as
workflow and CDD reporting were introduced long before we had seen the system or had access to what they
were training us on. For example, one Sungard staff member trained us on CDD and workflow, but he had to say
relation to security. Users had trouble understanding what they were supposed to be learning. Trainers started
with screens masks and moved around the system before explaini
used. We had to ask them to show menu navigation so we could comprehend. It seems the trainers are too used
It felt as if the trainers need to be
trained on how to introduce the application to new clients.
{ǒƓŭğƩķ 5ğƷğĭĻƓƷĻƩ
ƦŭƩğķĻ: On top of all this, SunGard has moved our data to a new datacenter. While this is
supposed to make access to the data faster and more resilient, it changed the we our users were trained to
access OneSolution. We now launch a Citrix session to access OneSolution and all of the URLs we documented
3
during training have changed. We have also changed the usernames our end users log in with to be the same
account they log into their computer with. While the username change should make it easier to log in and
remember, we have not gotten everyone on the same page yet. We have also had many project managers,
consultants, and trainers that have left, been fired or promoted to different roles, making the new people filling
s history with issues.
4
Upgrade to One Solution
The upgrade of the financial software to One Solution was to provide the following
Reports
Click, drag and drill (CD
Users will be able to investigate transactions interactively from their desktop
Users may view scanned documents such as invoices attached to transactions
Lower learning curve, easier to use, less cumbersome reporting software
Modernized reporting software, actively see data as you pull fields into your report
Dashboards help turn data into actionable information
Web based mobility focused application, can access from any computer in the network
Accounts Payable
Email entries for electronic approvals
Support recurring payments
Better internal control to detect theft
Scan and route invoices via document capture (electronic)
Replace paper form for check request with Web form. Supporting documents can be scanned and
attached
Use freight codes for splitting freight charges and faster data entry
Automatically transfer capital purchases to fixed assets.
Payroll
Currently we have a process for project numbers in payroll that is very time consuming, One Solution
will be able to process these without all of the manual processing.
Currently we manually calculate the overtime, overtime account numbers, both of these items can be
done electronically by the One Solution system.
The reporting that is available to us in One Solution will save time. Currently, Naviline has very limited
reporting options, which means we have to do manual spreadsheets for departmental questions, etc. We
will be able to drag and drop for any type of reporting needed.
We will be able to have W4s and W2s on line for the employees. Currently, we spend quite a bit of
time, going to each department to distribute W2s. They will also be able to reprint W2s if they have lost
theirs.
Changes to payroll check deductions (for the entire city, such as dental, vision, etc.) is a much quicker
process.
Automatically upload Payroll ACH file to bank
Paperless functionality
Employee Online will allow employees to view and print previous w2s and check stubs.
General Ledger and Bank Reconciliations
Import electronic bank statements for reconciliation purposes
Journal entries and budget adjustments will be entered by departments and then approved and update by
Finance personnel
Recurring journal entries can be set once to be processed monthly
Њ
Automatically generates the CAFR
Budgeting
Will be able to attach the backup electronically to the budget adjustment
Work flow will allow for email notification to the division once entry completed in the system
Ability to add additional number in account code-will be beneficial to expand on project numbers
Reporting abilities extremely important as it will reduce manual entry (reducing keying errors) and
increase efficiency (reduce time to complete reports)
Purchasing
Increase efficiencies and streamline processes for issuing purchase orders.
Opportunity for better contract utilization and consiste
and documents routed accordingly for the requisitioning and purchase order issuance processes.
Use workflow to route Purchase Request based on business rules (approvals, etc.). Electronic
distribution to vendors and others.
Use Fixed Asset flagging to route Capital items and to take advantage of auto-creation of asset
record upon receipt.
Utilize Workflow to email PDF copy of Purchase Order to Vendor and Department.
Increased access to data and reporting capabilities
-
Improved capital project close out processes available
Implement decentralized online receiving.
Vendors-Employees added by AP using Human Resources to Person Entity interface.
Custom Business Rule to route requisitions over certain dollar amount.
Set Pay Tolerance (allowable amount to overpay a Purchase Order) to 5% or 10% with a dollar
amount limit.
Use Freight codes for splitting freight and faster data entry.
Webform replaces email requests from vendors; workflow routes to Purchasing and Finance
P-card invoice file directly to A/P
Use payment terms to capture cost savings
Contracts
Setup retainage on Purchase Orders.
Mandate retainage on certain contracts.
Consider retainage release for contracts on Check Request Webform.
Reduce use of blankets by utilizing P Cards.
Create workflow notification when contracts are ending
Ћ
General System wide improvements
One Solution is not dependent on Java. Java has caused many of our problems over the last decade
All application windows can scale to fit the entire monitor instead of the fixed size of Naviline
Within each application the elements on the screen can be adjusted for the task at hand
Data is easier to enter and to access within the system
Search capabilities from the home page allow quick access to the applications needed
Screen specific data dictionaries describe each field and what the reporting elements are for more
efficient report building
Most applications have been optimized to do more on one screen than Naviline could on 3 or 4 screens
Human Resources
Eliminate the need for dual entry in two systems
ADP will not be needed once we are live in One Solution
Employee portal will allow employees to make changes such as address, marital status, etc. that will
notify HR to review and accept or modify employee data.
Applicant Online will allow us to streamline the onboarding process.
Applicants applying for poste
selected for the job, automated processes will generate employee IDs and other typical time consuming
tasks.
Ќ
Council Agenda Item Council Agenda Item
December 12, 2016 December 12, 2016
11.ADMINISTRATIVE REPORTSADMINISTRATIVE REPORTS
Zoning Board of Adjustment Meeting, Tuesday, December 13, 2016 Zoning Board of Adjustment Meeting, Tuesday, December 13, 2016
Christmas Holidays, Friday, December 23, 2016 and Monday, December 26, 2016Christmas Holidays, Friday, December 23, 2016 and Monday, December 26, 2016
New Year Holiday, Monday, January 2, 2017New Year Holiday, Monday, January 2, 2017
City Council Meeting, Monday, January 9, 2017City Council Meeting, Monday, January 9, 2017
City Council Meeting, Monday, January 23, 2017City Council Meeting, Monday, January 23, 2017
12.COUNCIL COMMENTSCOUNCIL COMMENTS regarding matters appearing on the agenda; recognition of regarding matters appearing on the agenda; recognition of
communitymembers, city employees, and upcoming events; inquiry of staff regarding specific factual communitymembers, city employees, and upcoming events; inquiry of staff regarding specific
factual
information or existing policies information or existing policies information or existing policies information or existing policies -- Councilmembers Kaminski, Zemanek, Leonard, Engelken,
Earp, Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp,
Clausen, J. Martin, K. Martin and Mayor RigbyClausen, J. Martin, K. Martin and Mayor Rigby
13.ADJOURNADJOURN
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