HomeMy WebLinkAbout04-22-17 Special Meeting of the La Porte City Council - Budget Retreat
LOUIS RIGBYLOUIS RIGBYCHUCK ENGELKENCHUCK ENGELKEN
MayorCouncilmember District 2Councilmember District 2
JOHN ZEMANEKJOHN ZEMANEKDARYL LEONARDDARYL LEONARD
Councilmember at Large ACouncilmember at Large ACouncilmember District 3Councilmember District 3
DOTTIE KAMINSKIDOTTIE KAMINSKIKRISTIN MARTINKRISTIN MARTIN
Councilmember at Large BCouncilmember at Large BCouncilmember District 4Councilmember District 4
DANNY EARPDANNY EARPJAY MARTINJAY MARTIN
Mayor Pro-TemTemCouncilmember District 5Councilmember District 5
Councilmember District 1 Councilmember District 1 MIKE CLAUSENMIKE CLAUSEN
Councilmember District 6Councilmember District 6
CITY COUNCIL MEETING SPECIAL AGENDA CITY COUNCIL MEETING SPECIAL AGENDA
Notice is hereby given of a Special Meeting of the La Porte City Council to be held April 22, 2017, Notice is hereby given of a Special Meeting of the La Porte City Council to be held
April 22, 2017,
beginning at 8:30 AM, in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, beginning at 8:30 AM, in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte,
Texas, for the purpose of considering the following agenda items. All agenda items are subject to Texas, for the purpose of considering the following agenda items. All agenda items are
subject to
action.
1. CALL TO ORDER CALL TO ORDER
2. DISCUSSION AND POSSIBLE ACTIONDISCUSSION AND POSSIBLE ACTION-- The purpose of this meeting is to discuss and The purpose of this meeting is to discuss and
formulate City Council and staff plans, operations, policies, and/or future projects, including the formulate City Council and staff plans, operations, policies, and/or future projects,
including the
following: following:
(a) (a) Financial Overview Financial Overview -- M. Dolby M. Dolby
(b) (b) La Porte Cemetery Mowing (Councilmembers Kaminski and K. Martin) La Porte Cemetery Mowing (Councilmembers Kaminski and K. Martin) -- T. Leach T. Leach
(c) (c) Property donations to La Porte Cemetery (Councilmembers Kaminski and K. Martin) Property donations to La Porte Cemetery (Councilmembers Kaminski and K. Martin) - T.
LeachLeach
(d) (d) (d) (d) La Porte Cemetery Paving (Councilmembers Kaminski and K. Martin) La Porte Cemetery Paving (Councilmembers Kaminski and K. Martin) La Porte Cemetery Paving (Councilmembers
Kaminski and K. Martin) La Porte Cemetery Paving (Councilmembers Kaminski and K. Martin) ---- T. Leach T. Leach T. Leach T. Leach
(e) (e) Proposed Pedestrian and Bicycle Trail along E. Main Street from S. Broadway to S. Proposed Pedestrian and Bicycle Trail along E. Main Street from S. Broadway to S.
Blackwell St. (Councilmembers Kaminski and K. Martin) Blackwell St. (Councilmembers Kaminski and K. Martin) -- T. Leach T. Leach
(f) (f) Wave Pool Upgrades (Councilmembers Kaminski and K. Martin) Wave Pool Upgrades (Councilmembers Kaminski and K. Martin) -- R. Epting R. Epting
(g) (g) Main Street Decorations (Councilmembers Kaminski and K. Martin) Main Street Decorations (Councilmembers Kaminski and K. Martin) -- R. Epting R. Epting
(h) (h) Tom Brown Park Improvements (Councilmember K. Martin) Tom Brown Park Improvements (Councilmember K. Martin) -- R. Epting R. Epting
(i) Recreation & Fitness Center Options (Councilmembers Zemanek and Kaminski) Recreation & Fitness Center Options (Councilmembers Zemanek and Kaminski) -- R.
EptingEpting
(j) Pecan Park Field Maintenance (Councilmember Engelken) Pecan Park Field Maintenance (Councilmember Engelken) -- R. Epting R. Epting
(k) (k) Maintenance of former Happy Harbor property (Councilmember J. Martin) Maintenance of former Happy Harbor property (Councilmember J. Martin) -- T. Leach T. Leach
(l) City of La Porte Electronic Records Management City of La Porte Electronic Records Management -- P. Fogarty P. Fogarty
(m) (m) Medical Insurance Medical Insurance -- M. Hartleib M. Hartleib
(n) (n) La Porte Police Department Staffing La Porte Police Department Staffing -- K. Adcox K. Adcox
(o) (o) La Porte Police Department Fleet Vehicles La Porte Police Department Fleet Vehicles -- K. Adcox/S. Deardorff K. Adcox/S. Deardorff
(p) (p) CityCity--Wide Camera ProjectWide Camera Project-- K. Adcox/M. Daeumer K. Adcox/M. Daeumer
(q) (q) Northwest Pool Upgrades Northwest Pool Upgrades -- R. Epting R. Epting
(r) (r) PartPart--time Basketball Staff time Basketball Staff -- R. Epting R. Epting
3.COUNCIL COMMENTSCOUNCIL COMMENTS--Regarding matters appearing on the agenda; recognition of community Regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information or members, city employees, and upcoming events; inquiry of staff regarding specific
factual information or
existing policies existing policies -- Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen, J. Martin, K. Councilmembers Kaminski, Zemanek, Leonard, Engelken, Earp, Clausen,
J. Martin, K.
Martin and Mayor Rigby.Martin and Mayor Rigby.
4. ADJOURN ADJOURN
The City Council reserves the right to meet in a closed session on any agenda item should the need arise The City Council reserves the right to meet in a closed session on any agenda
item should the need arise
and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government
Code.
In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations In compliance with the Americans with Disabilities Act, the City
of La Porte will provide for reasonable accommodations In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations In compliance
with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations
for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the for persons attending public meetings. To better serve attendees,
requests should be received 24 hours prior to the
meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019.
CERTIFICATIONCERTIFICATION
I certify that a copy of the April 22, 2017, agenda of items to be considered by the City Council was posted on the City I certify that a copy of the April 22, 2017, agenda of items
to be considered by the City Council was posted on the City
Hall bulletin board and website on April 11, 2017.Hall bulletin board and website on April 11, 2017.
Patrice Fogarty, City SecretaryPatrice Fogarty, City Secretary
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Michael DolbyMichael DolbySource of Funds:Source of Funds:
Requested By:Requested By:
FinanceFinanceAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.Presentation of FinancialsPresentation of Financials
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
As a planning tool at the PreAs a planning tool at the Pre--Budget Retreat staff provides a brief overview of the current financial Budget Retreat staff provides a brief overview of
the current financial
conditions of the City and a preliminary projection of where current trends may lead. Highlighted in the conditions of the City and a preliminary projection of where current trends may
lead. Highlighted in the
presentation are the General Fund and the Utility Fund. presentation are the General Fund and the Utility Fund.
The projections are subject to change as more data becomes available in late spring/early summer.The projections are subject to change as more data becomes available in late spring/early
summer.
Action Required of Council:Action Required of Council:
No action required by Council.No action required by Council.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
CźƓğƓĭźğƌhǝĻƩǝźĻǞ
PropertyTaxGrowth
GeneralFundCurrentTaxCollections(O&M)
10YearHistory
$20,000,000
$17.93
$17.70
$18,000,000
$16,000,000
$15.76 $16.23
$14.34
$14.99
$14,000,000
$13.24
$13.06
$12.93
$12.51
$12,000,000
$11.58
$10,000,000
$8,000,000
$6,000,000
ActualActualActualActualActualActualActualActualActualCertifiedRevised
2007-082008-092009-102010-112011-122012-132013-142014-152015-162016-172016-17
InLieuofTaxesTrendsΑDĻƓĻƩğƌFund
$15,000,000
$14.38
$14.26
$14,000,000
$13,000,000
$12.27
$12,000,000
$11.55
$11.11
$11,000,000
$10.29
$10.47
$10.46
$10,000,000
$9.94
$9,000,000
$8,000,000
$7.76
$7,000,000
$6,000,000
2007-082008-092009-102010-112011-122012-132013-142014-152015-16Revised
2016-17
SalesTaxTrendsΑDĻƓĻƩğƌFund
HistoricalGrowth10Years
GeneralFund
StatementofRevenues,ExpendituresandChangesinFundBalances
FortheFifthMonthEndedFebruary28,2017withComparativeDataforthePriorYear
42%ofYearLapsed
Current YearPrior Year
ActualPercent ofActualPercent of
BudgetYear to DateVariance BudgetBudgetYear to Date Budget
REVENUES
Property taxes15,728,500$ 17,559,572$ 1,831,072$ 111.64%15,828,500$ 16,313,411$ 103.06%
Franchise taxes2,190,624 573,010 (1,617,614) 26.16%2,195,624 628,640 28.63%
Sales taxes4,425,000 1,171,768 (3,253,232) 26.48%4,868,750 1,202,651 24.70%
Industrial payments12,500,000 14,414,219 1,914,219 115.31%12,436,672 14,304,964 115.02%
Other taxes90,000 20,761 (69,239) 23.07%90,000 19,918 22.13%
Licenses and permits417,000 195,452 (221,548) 46.87%446,525 228,906 51.26%
Fines and forfeits1,598,200 727,971 (870,229) 45.55%1,603,823 660,659 41.19%
Charges for services5,517,747 2,225,299 (3,292,448) 40.33%5,622,129 2,183,422 38.84%
Interest150,000 137,982 (12,018) 91.99%80,000 55,058 68.82%
Miscellaneous 86,200 81,614 (4,586) 0.00%38,000 111,812 294.24%
Total revenues42,703,271 37,107,648 (5,595,623) 86.90%43,210,023 35,709,441 82.64%
GeneralFund
StatementofRevenues,ExpendituresandChangesinFundBalances
FortheFifthMonthEndedFebruary28,2017withComparativeDataforthePriorYear
42%ofYearLapsed
CurrentYearPriorYear
ActualPercentofActualPercentof
BudgetYeartoDateVarianceBudgetBudgetYeartoDateBudget
EXPENDITURES
General Government:
1
Administration 2,890,6057,786,074 4,895,469 37.13%7,027,619 2,709,763 38.56%
Finance4,145,962 1,136,783 3,009,179 27.42%3,801,793 1,458,901 38.37%
Planning & Engineering1,895,792 550,213 1,345,579 29.02%2,156,856 621,715 28.83%
Public Safety:
Fire and Emergency Services4,840,716 1,846,709 2,994,007 38.15%4,881,704 1,940,998 39.76%
Police12,643,007 4,777,143 7,865,864 37.78%12,594,725 4,788,041 38.02%
Public Works:
Public Works Administration494,575166,645 327,930 33.69%367,979120,947 32.87%
Streets 2,714,256 984,590 1,729,666 36.27%2,608,454 1,012,322 38.81%
Health and Sanitation:
Solidwaste2,597,9841,106,755 1,491,229 42.60%2,616,4561,076,048 41.13%
Culture and Recreation
Parks and Recreation4,363,690 1,390,378 2,973,312 31.86%4,357,121 1,542,650 35.41%
Total expenditures41,482,056 14,849,821 26,632,235 35.80%40,412,707 15,271,385 37.79%
Excess (deficiency) of revenues over
expenditures1,221,215 22,257,827 21,036,612 2,797,316 20,438,056
1
IncludesAdmin,HR,MC,IT,CitySecr,Legal,EmergencyManagement,CityCouncilandGolf.
GeneralFund
StatementofRevenues,ExpendituresandChangesinFundBalances
FortheFifthMonthEndedFebruary29,2016withComparativeDataforthePriorYear
42%ofYearLapsed
CurrentYearPriorYear
ActualPercentofActualPercentof
BudgetYeartoDateVarianceBudgetBudgetYeartoDateBudget
OTHER FINANCING SOURCES (USES)
Transfers in 125,126 52,136 (72,990) 41.67%124,374 51,823 41.67%
Transfers out(5,766,878) (2,402,866) 3,364,012 41.67%(3,133,582) (1,305,659) 41.67%
Total other financing sources (uses)(5,641,752) (2,350,729) 3,291,022 41.67%(3,009,208) (1,253,836) 41.67%
Net change in fund balances(4,420,537) 19,907,098 24,327,634 (211,892) 16,736,595
Fund balances—beginning 39,914,871 39,914,871 - 32,562,648 32,562,648
Fund balances—ending35,494,334$ 59,821,969$ 24,327,634$ 32,350,756$ 49,299,243$
1
Includes Admin, HR, MC, Purch, IT, City Secr, Legal, Emergency Management and City Council.
GeneralFundLongRangeFinancialPlan
AssumptionsRevenues
Propertytaxat97.5%collectionrate2.50%
IndustrialPayments(InLieu)1.00%
Salestax2.50%
FranchiseFeesRangeof1.00%to2.00%
Λ9ƌĻĭƷƩźĭğƌƦğǤƒĻƓƷƭĬğƭĻķƚƓĭƚƓƷƩğĭƷΜ
LicensesandPermits2.00%
Fines&Forfeits1.00%
ChargesforService2.00%
InterestEarnings2.00%
ΛCЋЉЊЏЊАƦƩƚƆĻĭƷźƚƓƭĬğƭĻķƚƓƷŷĻƚǝĻƩƓźŭŷƷƩğƷĻğƓķĭǒƩƩĻƓƷĻĭƚƓƚƒźĭĭƚƓķźƷźƚƓƭͳƚǒƷ
ǤĻğƩƭƦƩƚƆĻĭƷźƓŭЋіŭƩƚǞƷŷΜ
GeneralFundLongRangeFinancialPlan
AssumptionsExpenditures
PersonalServicesΑ ğǝĻƩğŭĻŭƩƚǞƷŷ 3.50%
Supplies3.00%
Maintenance3.00%
CapitalOutlay ƓƚŭƩƚǞƷŷĬǒźƌƷźƓğƭƩĻƨǒĻƭƷƭǝğƩǤŅƩƚƒǤĻğƩƷƚǤĻğƩ
BudgetRequestsΑaĻƩźƷЌ͵ЉЉі
GeneralFund
ProjectedRevenuesandExpenditures
ActualEstimatedProjectedProjectedProjectedProjectedProjected
FY 15-1616-1717-1818-1919-2020-2121-22
Revenues49,138,536$ 47,110,585$ 44,982,697$ 46,329,682$ 47,180,020$ 48,051,946$ 48,942,375$
Expenditures41,788,023 47,089,127 43,654,868 45,127,260 46,606,422 48,196,283 49,857,957
fund balance7,350,513$ 21,458$ 1,327,829$ 1,202,421$ 573,598$ (144,337)$ (915,581)$
$51,000,000
$50,000,000
$49,000,000
$48,000,000
$47,000,000
$46,000,000
$45,000,000
$44,000,000
$43,000,000
$42,000,000
$41,000,000
$40,000,000
ActualEstimatedProjectedProjectedProjectedProjectedProjected
15-1616-1717-1818-1919-2020-2121-22
RevenuesExpenditures
UtilityFund
StatementofRevenues,ExpendituresandChangesinFundBalances
FortheFifthMonthEndedFebruary28,2017withComparativeDataforthePriorYear
42%ofYearLapsed
Current YearPrior Year
ActualPercent ofActualPercent of
BudgetYear to DateVariance BudgetBudgetYear to Date Budget
Operating Revenues:
User fees8,215,400$ 3,500,246$ (4,715,154)$ 42.61%7,672,700$ 3,347,526$ 43.63%
Operating expenses:
Personal services3,318,895 1,227,299 2,091,596 36.98%3,320,363 1,189,404 35.82%
Supplies282,458 113,296 169,162 40.11%265,785 91,151 34.30%
Other services and charges4,516,826 1,522,835 2,993,991 33.71%4,444,643 1,270,656 28.59%
Total operating expenses8,118,179 2,863,429 5,254,750 35.27%8,030,791 2,551,211 31.77%
Operating income97,221 636,817 539,596 (358,091) 796,315
Nonoperating revenues (expenses):
Interest income6,500 18,697 12,197 287.64%3,250 5,729 176.28%
Debt Service Principal and Interest- - - 0.00%(267,409) (355,416) 132.91%
Income before contributions and transfers103,721 655,512 551,792 (622,250) 446,628
Transfers in2,300,000 958,333 (1,341,667) 41.67%1,300,000 541,667 41.67%
Transfers out(599,759) (249,900) 349,859 41.67%(852,998) (284,333) 33.33%
Change in net assets1,803,962 1,363,945 (440,016) (175,248) 703,962
Net position - beginning of the year 30,049,074 30,049,074 - 29,387,602 29,387,602
Net position - end of the year31,853,036$ 31,413,019$ (440,016)$ 29,212,354$ 30,091,564$
UtilityFundLongRangeFinancialPlan
AssumptionsΑwĻǝĻƓǒĻƭ&Expenses
WaterSales2.00%
WasteWaterSales2.00%
ΛБЎіƚŅğƷĻƩ{ğƌĻƭΜ
InterestEarnings2.00%
ΛCЋЉЊЏЊАƦƩƚƆĻĭƷźƚƓƭĬğƭĻķƚƓƷŷĻƚǝĻƩƓźŭŷƷƩğƷĻğƓķĭǒƩƩĻƓƷĻĭƚƓƚƒźĭ
ĭƚƓķźƷźƚƓƭͳƚǒƷǤĻğƩƭƦƩƚƆĻĭƷźƓŭЋіŭƩƚǞƷŷΜ
ExpensesarebasedonthesameassumptionsastheGeneralFund.
UtilityFundLongRangeProjection
OriginalRevisedProjected
FY16-1716-1717-1818-1919-2020-2121-22
8,117,4008,097,900 8,120,400 8,282,678 8,448,202 8,617,036 8,789,246
Total Revenues
Total Expenses 7,322,4787,322,478 7,464,406 8,244,703 8,463,310 8,584,618 8,794,892
794,922775,422 655,994 37,975 (15,108) 32,418 (5,646)
fund balance
9,500,000
9,000,000
8,500,000
8,000,000
7,500,000
7,000,000
OriginalRevisedProjected18-1919-2020-2121-22
16-1716-1717-18
Total RevenuesTotal Expenses
Questions?
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Traci LeachTraci LeachSource of Funds:Source of Funds:
Requested By:Requested By:
AdministrationAdministrationAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
25,000.0025,000.00
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item has been placed on the agenda by Councilpersons Kaminski and K. Martin.This item has been placed on the agenda by Councilpersons Kaminski and K. Martin.
The City has been in discussion with concerned citizens regarding the La Porte Cemetery. One of the The City has been in discussion with concerned citizens regarding the La Porte Cemetery.
One of the
areas of concern is maintenance of the cemetery. The Cemetery Association has requested that the areas of concern is maintenance of the cemetery. The Cemetery Association has requested
that the
City of La Porte assume responsibility for mowing the grounds and leveling of the grave sites. City of La Porte assume responsibility for mowing the grounds and leveling of the grave
sites.
Staff estimates an annual cost of $25,000 for mowing and leveling grave sites. Please, note that should Staff estimates an annual cost of $25,000 for mowing and leveling grave sites.
Please, note that should Staff estimates an annual cost of $25,000 for mowing and leveling grave sites. Please, note that should Staff estimates an annual cost of $25,000 for mowing
and leveling grave sites. Please, note that should
the City assume maintenance responsibilities, staff will recommend implementation of standards to the City assume maintenance responsibilities, staff will recommend implementation of
standards to
eliminate the current cluttered situation that now exists.eliminate the current cluttered situation that now exists.
Action Required of Council:Action Required of Council:
Receive report.Receive report.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Traci LeachTraci LeachSource of Funds:Source of Funds:
Requested By:Requested By:
AdministrationAdministrationAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.MapMap
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item has been placed on the agenda by Councilperson Kaminski and Councilperson K. Martin.This item has been placed on the agenda by Councilperson Kaminski and Councilperson K. Martin.
The City has been in discussion with concerned citizens regarding the La Porte Cemetery. One of the The City has been in discussion with concerned citizens regarding the La Porte
Cemetery. One of the
areas of concern is the need for future expansion. The City of La Porte owns approximately 1.14 acres areas of concern is the need for future expansion. The City of La Porte owns approximately
1.14 acres
adjacent to the current cemetery. Donating this property to the cemetery would provide ample room for adjacent to the current cemetery. Donating this property to the cemetery would
provide ample room for
future growth. future growth.
Staff is not aware any plans for the property currently owned by the City. Staff is not aware any plans for the property currently owned by the City.
Action Required of Council:Action Required of Council:
Receive report.Receive report.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
607
711
7539
1106
1105
1205
1222
Apr.1.14
Acres
Possible
Donation
to
Cemetery
1302
1401
1402
1401
1402
14021405
1401
1401
1406
1405
1404
1403
1406
1410
1406
1407
1405
1410
14081409
1407
1412
1411
1411
1418
1409
1413
1413
1501
1414
1415
702
1411
1422
706
1416
1415
1410
704
708
1419
1413
1420
1412
1415
814
902
906
908
818810
Legend
904
Parcels
City Limits
Railroad
Drainage Channels
807
801
803
805
Disclaimer: This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground
survey and represents
only the approximate relative location of property boundaries. Gov. C. §2501.102. The user is encouraged to independently verify all information contained in this product. The City of
La Porte makes no representation
or warranty as to the accuracy of this product or to its fitness for a particular purpose. The user: (1) accepts the product AS IS, WITH ALL FAULTS; (2) assumes all responsibility for
the use thereof; and (3) releases
the City of La Porte from any damage, loss, or liability arising from such use.
1 " = 171 '
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
La Porte GIS Mapping
(281) 471-5020
I
www.laportetx.gov
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
General FundGeneral Fund
Traci LeachTraci LeachSource of Funds:Source of Funds:
Requested By:Requested By:
AdministrationAdministrationAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
65,000.0065,000.00
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.Project MapProject Map
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item has been placed on the agenda by Councilperson Kaminski and Councilperson K. Martin.This item has been placed on the agenda by Councilperson Kaminski and Councilperson K. Martin.
The City has been in discussion with concerned citizens regarding the La Porte Cemetery. One of the The City has been in discussion with concerned citizens regarding the La Porte
Cemetery. One of the
areas of concern is the state of the drives within the cemetery. The interior circulator roadways in the areas of concern is the state of the drives within the cemetery. The interior
circulator roadways in the
cemetery are in poor condition. Approximately 16,500 square feet of paving would be rehabbed and recemetery are in poor condition. Approximately 16,500 square feet of paving would
be rehabbed and re-
paved with asphalt all of the circulator roads in the cemetery.paved with asphalt all of the circulator roads in the cemetery.
Staff did obtain two informal quotes to determine magnitude of cost. These estimates were adjusted to Staff did obtain two informal quotes to determine magnitude of cost. These estimates
were adjusted to
reflect construction next year, as well as bonding and insurance costs, which were specifically excluded reflect construction next year, as well as bonding and insurance costs, which
were specifically excluded
in the proposals. in the proposals.
Action Required of Council:Action Required of Council:
Receive report.Receive report.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:April22,2017Appropriation
RequestedBy:TraciLeachSourceofFunds:GeneralFund
Department:AdministrationAcctNumber:
Report:XResolution:Ordinance:_AmountBudgeted:
Exhibits:2003MasterplanMapAmountRequested:370,000.00
LocationMap
CostEstimateBudgetedItem:YESNO
SUMMARY&RECOMMENDATION
ThisitemhasbeenplacedontheagendaattherequestofCouncilpersonKaminskiandCouncilpersonK.
Martin.
TheCityadoptedatrailmasterplanin2003thatoutlinedaplantoimprovetheconnectivityofpedestrianand
bicycletrafficthroughouttheCity.SincetheƦƌğƓƭadoption,theCityhasmadegreatprogressimplementing
andconstructingportionsofthetrailsystem.
WhiletheplandoesimprovemobilitythroughoutmanyareasoftheCity,itwasneverintendedtoplacea
trailorsidewalkalongeveryroadway.Onesuchareathatisnotincludedasasiteforatrailpertheplanis
alongEastMainStreetfromSouthBroadwaytotheeasterncitylimitline.
TheproposedtrailwouldbeinstalledbeginningatFivePointsandextendtoS.Blackwell,alengthof
approximately4,000linearfeet.ThetrailwouldbeЏwideandinstalledonthesouthsideofthestreetand
bebufferedbyaslottedcurbsimilartothatalongS.Broadway.Atlocationswheretheproposedtrail
interfaceswithexistingdrivesandintersections,thedriveswillbereplacedandADArampswillbeinstalled
asrequiredatintersection.
ActionRequiredbyCouncil:
ProvidedirectionregardinginstallationofatrailalongE.MainStreetfromS.BroadwaytoS.Blackwell
Street.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
BATTLEGROUND
INDUSTRIAL DISTRICT
STRANG RD
STRANG RD
E 13TH ST
PORTER RD
E X ST
SAN JACINTO DR
DEAF SMITH DR
BOIS DARC DR
ALAMO DR
DEER PARK
N P ST
N P ST
BAY VISTA
PLAINBROOK RD
SUNSET RIDGE
FIELDCREST
FIELD CRESTDR
N L ST
L ST
N L ST
THRUSH ST
WREN ST
MORGAN'S POINT
VIOLA
N J ST
LOVINNIE
ROBIN ST
FAIRLANE
N H STN H ST
OURS CUT BLVD
E BARB
RIDGECRESTW BARBOURS CUT BLVD
ARCHWAY DRY
CAVALR
N E ST
PARKCREST DR
FLINTLOCK
GLENVIEW CT
N D STW MADISON STE. MADISON
CRESTWAY DR
N C ST
VALLEY VIEW DR
MEADOW PLACE DR
DR
GLENVALLEY
MEADOW CREST DR
W POLK STW POLK ST
CREEKVIEW DR
SPENCER HWY
SPENCER HWYW MAIN ST
D RD
OLD ORCHAR
E A ST
W A ST
ANTRIM LN
BAKERCATLETT LN
W B ST
SPRUCE DR
W C ST
BELFAST LN
C
HATTANOOGA
LINWOOD CT
GRAYWOOD CT
STONEMONT RD
DEFIANCE
CARLOW LN
DOGWOOD DR
W
D STW D ST
OAKHAVEN RD
PI
IDLEWOOD DRNEWOOD
CT
MULBERRY DR
W E ST
W E ST
COLLINGSWOOD DR
W F STW F ST
VENTURE LN
BIRCH DRBIRCH
RUSTIC GATE RD
MESQUITE DR
G ST
W G STW
PECAN DR
W H ST
CKY HOLLOW RD
CANIFF RDROPARK LN.
PECAN CIR
W I ST
PARKWAY DR
TEJAS CT
AIRMONT PKWY
E F
FAIRMONT PKWY
W K STW K ST
NEW CENTURY DR
W M ST
LITTLE CEDAR BAYOU DR
GARDEN WALK
NE
W DECADE DR
GALVESTON
DR
EXPORT
BAY
EDGEW
OOD
S BLVD
WEEM
ARTON
BAYPORT WH
REYNOLDS
INDUSTRIAL DISTRICT
OAKHURST AVE
SANDEL
JUNIPER
COR
AL DRCRESCENT VIEW
MC CABE RD
MC CABE RD
BAYSHORE AVE
BAYSIDE DR
LEGEND
E
FALK AV
DWIRE DR
BAY
OAKS DRBAY OAKS DR
HIKE & BIKE TRAIL SYSTEM
WATUMBA
MEADOWLAWN AVE
UNKNOWN
FOREST ST
TRAIL TYPE
SHOREACRES BLVD
CHOATE RD
SHOREACRES
EXIST HIKE / BIKE LANE (INTEGRATED INTO ROADWAY)LANE
OAKDALE AVE
SHADYLAWN AVE
BAYWOOD AVEBAYWOOD AVE
EXIST HIKE / BIKE TRAIL (SEPARATED FROM ROADWAY)
N. SHADY LN
N
S. SHADY L
PROP HIKE / BIKE LANE (INTEGRATED INTO ROADWAY)
PROP HIKE / BIKE TRAIL (SEPARATED FROM ROADWAY)
PASADENA
PUBLIC PARK
LA PORTE CITY LIMITS
PORT RD
PASADENA
CITY OF LA PORTE, TEXAS
HIKE & BIKE TRAIL MAP
00.512Miles
EL
Legend
Parcels
Streets
City Limits
Railroad
Drainage Channels
Disclaimer: This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground
survey and represents
only the approximate relative location of property boundaries. Gov. C. §2501.102. The user is encouraged to independently verify all information contained in this product. The City of
La Porte makes no representation
or warranty as to the accuracy of this product or to its fitness for a particular purpose. The user: (1) accepts the product AS IS, WITH ALL FAULTS; (2) assumes all responsibility for
the use thereof; and (3) releases
the City of La Porte from any damage, loss, or liability arising from such use.
1 " = 786 '
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
La Porte GIS Mapping
(281) 471-5020
I
www.laportetx.gov
BASE BID
ITEM NO.SPEC. NO.BID ITEM DESCRIPTIONUNITQUAN.UNIT PRICEAMOUNT
1-GENERAL REQUIREMENTS (LIMIT TO 5% OF TOTAL)LS1$15,295.75$15,295.75
2562Preparation of Right of WayLS1$15,000.00$15,000.00
313Remove Existing Concrete Sidewalk and CurbSY111$8.00$888.89
4105Concrete Sidewalk (6' Wide) Including Cement Stablized Sand SY2267$50.00$113,333.33
5105Concrete Slotted CurbLF3400$8.00$27,200.00
6105Curb Ramp (Type 7)EA22$1,200.00$26,400.00
8108Adjust Valve Boxes to GradeEA10$200.00$2,000.00
9109Concrete Driveway Replacement Commerical StrengthSY13$75.00$975.00
10109.1Concrete Driveway ReplacementSY272$60.00$16,320.00
11110Roadside ditch RegradingLF3400$7.50$25,500.00
12162Block Sodding (16" wide Sod)SY2267$5.00$11,333.33
14340Asphalt Pavement RepairSY39$40.00$1,564.44
15450Pedestrian RailLF60$90.00$5,400.00
16500Relocate Existing Mail Boxes EA8$200.00$1,600.00
17500Relocate Existing Roadway Signs EA2$200.00$400.00
19550Storm Box AdjustmentsLS1$25,000.00$25,000.00
20660Reflectorized Pavement Markings for Crosswalks and Stop Bars (Type 1) (24" White)LF300$10.00$3,000.00
21671Installation and Maintance of Traffic Control DevicesLS1$5,000.00$5,000.00
22501Tree Protection LS1$5,000.00$5,000.00
23560SWPPP Requirements (Silt Fence, Inlet Protection, Construction Entrances)LS1$10,000.00$10,000.00
24-Site Restoration LS1$10,000.00$10,000.00
Subtotal$321,210.75
/ƚƓƷźƓŭĻƓĭǤ ΛЊЎіΜ$48,181.61
tƩƚƆĻĭƷ ƚƷğƌ $369,392.36
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:April22,2017Appropriation
RequestedBy:RosalynEptingSourceofFunds:GeneralFund
Department:Parks&RecreationAcctNumber:
Report:XResolution:Ordinance:_AmountBudgeted:
Exhibits:Exampleof/ŷźƌķƭPoolwithAmenities_AmountRequested:
ExampleofWaveTypeMachineinUseBudgetedItem:YESNO
ExampleofLargeShadeStructures____
SUMMARY&RECOMMENDATION
ThisitemisrequestedbyCouncilwomenKaminskiandK.Martin
StaffhasbeenrequestedtolookintoaddingadditionalamenitiestotheWavePool.
Option#1:Approximately$7,000,000
ThisoptionwouldaddalazyriverwithaĭŷźƌķƩĻƓƭplaypoolcontainingaplaystructureandsplashpark
features.StaffwouldrecommendthattheFiscalYear2018budgetincludedesignandthensubsequent
budgetforconstructioninFiscalYear2019.Thisoptiondoesnottakeintoaccountupgradinganyofthe
existingwavepoolamenities.
Option#2:Adda22x52wavetypemachine$795,000$1,000,000
Thisoptionwouldallow5to6bodyboardersatonetime,orifsurfing2to3atatime.Examplephotos
havebeenattachedintheexhibits.Itisimportanttonotethatamenitieslikethisonearesomewhat
limitingastowhocanusethem.Also,thiswouldrequireoneormorelifeguardsdedicatedtothisarea
whenthepoolisopen.
Option#3:Multiplesmallerimprovementstoaddtotheaestheticsofthewavepool$410,000
ItemCost
Replasterthepoolandinstallmosaictileonthe$225,000
backwall.
Deckreplacementaroundthepool.$50,000
Shadestructurereplacementincludingconcrete$85,000
pads.
Umbrellasoverexisting5picnictables.$27,700
Miscellaneousrestroomupdates,includingpossibly$22,300
thesamemosaictilefromthebackwallofthepool.
Total$410,000
ActionRequiredbyCouncil:
DiscussoptionsforupgradesattheWavePoolandgivestaffdirectionforbudgetingpurposes.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:April22,2017Appropriation
RequestedBy:RosalynEptingSourceofFunds:GeneralFund
Department:Parks&RecreationAcctNumber:
Report:XResolution:Ordinance:_AmountBudgeted:
Exhibits:ExampleofLightsforMainStreet______AmountRequested:
PictureofPalmTree&Flamingos______BudgetedItem:YESNO
SUMMARY&RECOMMENDATION
ThisitemisrequestedbyCouncilwomenKaminskiandK.Martin.
StaffhasbeenrequestedtolookingintoadditionaldecorationsforMainStreet.
Optionscompiledareasfollows:
ItemDescriptionCost
LightingoverMainStreetfromThiswouldbestringlightinggoing$150,000
rd
3StreettoS.BroadwayoverMainStreet,asseeninthe
examplepictureontheattached
exhibit.
ReplacealllightpolebannersThiswouldincludeall4seasons,$12,371+shipping
th
onMainStreetandatFiveChristmas,and4ofJuly.Also,the
PointsPlaza.polesforbannersonMainwouldbe
replaced.
ChristmasPoleGarlandThegarlandthatgoesaroundthe$1,548+shipping
Lightingbannersisingoodshape,butwe
wouldreplaceallofthelightingwith
\[95ƭ͵
AdditionallightstructuresforWewouldaddtwolightedpalms$9,860+shipping
FivePointsPlazatreesΛЊЉǣЊЍeach)and2flamingos
ΛЎxБeach).Seetheattached
exhibitforanexample.
TotalCost$173,779+shipping
ActionRequiredbyCouncil:
DiscussoptionsforadditionaldecorationsforMainStreetandgivestaffdirectionforbudgetingpurposes.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
General FundGeneral Fund
Rosayln EptingRosayln EptingSource of Funds:Source of Funds:
Requested By:Requested By:
Parks & RecreationParks & RecreationAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.Aerial of Layout for Basketball CourtAerial of Layout for Basketball Court
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item is requested by Councilwoman Martin.This item is requested by Councilwoman Martin.
Tom Brown Park is located at 300 South Lobit. This park will have a new playground installed this Tom Brown Park is located at 300 South Lobit. This park will have a new playground
installed this
summer.
Staff was instructed to obtain pricing on two options for this park. The two options requested were:Staff was instructed to obtain pricing on two options for this park. The two options
requested were:
1.Basketball Court $47,000Basketball Court $47,000
The size of this court would be a 40 x 70. The surface of the basketball court will be painted The size of this court would be a 40 x 70. The surface of the basketball court will be
painted
similarly to the basketball court at Fairmont Park.similarly to the basketball court at Fairmont Park.similarly to the basketball court at Fairmont Park.similarly to the basketball court
at Fairmont Park.
2.Splash Park $550,000Splash Park $550,000
This splash park would need to be somewhat smaller than the other splash parks we currently This splash park would need to be somewhat smaller than the other splash parks we currently
have in the city, due to the space available. The splash parks at Fairmont Park and MLK, Jr. Park have in the city, due to the space available. The splash parks at Fairmont Park and
MLK, Jr. Park
are approximately 2,945 square feet. The proposed splash park would be approximately 2,400 are approximately 2,945 square feet. The proposed splash park would be approximately 2,400
square feet and placed in the same location as the proposed basketball court. Along with the square feet and placed in the same location as the proposed basketball court. Along with
the
splash park there would be a pump house and small bathroom. It is important to note that this splash park there would be a pump house and small bathroom. It is important to note that
this
amount does not include the annual chemicals, water and electric costs which have been amount does not include the annual chemicals, water and electric costs which have been
estimated to cost approximately $9,000 per year. This is also not taking into account additional estimated to cost approximately $9,000 per year. This is also not taking into account
additional
staff time for splash park maintenance and cleaning of the park.staff time for splash park maintenance and cleaning of the park.
If council chooses to add an upgrade to Tom Brown Park, staff recommends moving forward with If council chooses to add an upgrade to Tom Brown Park, staff recommends moving forward with
the basketball court due to the size of the park, location, and the amount of usage the park the basketball court due to the size of the park, location, and the amount of usage the park
receives.receives.
Action Required of Council:Action Required of Council:
Discuss the two options for upgrades at Tom Brown Park and give staff direction for budgeting Discuss the two options for upgrades at Tom Brown Park and give staff direction for budgeting
purposes.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Tom Brown BB Court
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
General FundGeneral Fund
Rosalyn EptingRosalyn EptingSource of Funds:Source of Funds:
Requested By:Requested By:
Parks & RecreationParks & RecreationAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item is requested by Councilman Zemanek and Councilwoman Kaminski.This item is requested by Councilman Zemanek and Councilwoman Kaminski.
With the heavy usage of the Recreation & Fitness Center (RFC) since the remodel, there is a need for With the heavy usage of the Recreation & Fitness Center (RFC) since the remodel,
there is a need for
more space and more equipment. The two options discussed were building a new facility or expanding more space and more equipment. The two options discussed were building a new facility
or expanding
the current one. A committee of frequent RFC users was assembled and have reviewed the options the current one. A committee of frequent RFC users was assembled and have reviewed the
options
and given input. When selecting committee members we made sure they were residents, frequent and given input. When selecting committee members we made sure they were residents, frequent
users of the facility, and represented a variety of ages. The members selected were as follows:users of the facility, and represented a variety of ages. The members selected were as
follows:
Resident Committee Members: Resident Committee Members:
Stephanie Bailey, adult female user trained by BeckyStephanie Bailey, adult female user trained by BeckyStephanie Bailey, adult female user trained by BeckyStephanie Bailey, adult female
user trained by Becky
Cesar Perez, teen maleCesar Perez, teen male
Brock Shuman, male personal trainerBrock Shuman, male personal trainer
Don Wilmore, senior citizen male userDon Wilmore, senior citizen male user
Manny Jalomo, adult male userManny Jalomo, adult male user
Staff that sit in on the committee: Staff that sit in on the committee:
Jeff Brown, staff user with special populations (senior and disability) knowledgeJeff Brown, staff user with special populations (senior and disability) knowledge
Megan Mainer, staff user and previous personal trainerMegan Mainer, staff user and previous personal trainer
It is important to note that staff contacted all of the personal trainers that use the facility to let them It is important to note that staff contacted all of the personal trainers
that use the facility to let them
know what the City was doing and that their input as frequent users of the facility was important. Staff know what the City was doing and that their input as frequent users of the facility
was important. Staff
also let the trainers know that details about the proposed plans and the past committee meeting are also let the trainers know that details about the proposed plans and the past committee
meeting are
available if they would like to see it. To date, no trainers have reached back out to the City.available if they would like to see it. To date, no trainers have reached back out to the
City.
Option #1: Convert current racquetball court into additional weight/cardio space.Option #1: Convert current racquetball court into additional weight/cardio space.
We currently have approximately 3,330 square feet of weight and cardio equipment. If we converted the We currently have approximately 3,330 square feet of weight and cardio equipment.
If we converted the
racquetball court into useable space, we would add approximately 800 square feet of additional space. racquetball court into useable space, we would add approximately 800 square feet
of additional space.
Work to convert this space would include but not be limited to adding a drop ceiling, running HVAC, Work to convert this space would include but not be limited to adding a drop ceiling,
running HVAC,
adding fans, and changing out the flooring.adding fans, and changing out the flooring.
Option #2: Expand RFC into Seniors and move Seniors to another facility. Option #2: Expand RFC into Seniors and move Seniors to another facility.
Changes needed:Changes needed:
Transform Senior Center into the weight room and move current weight equipment to this location Transform Senior Center into the weight room and move current weight equipment to this
location
(pull stage, rubber flooring, purchase more weight equipment, electrical needs, cable, mirrors, (pull stage, rubber flooring, purchase more weight equipment, electrical needs, cable,
mirrors,
ceiling fans, roll up door on kitchen window).ceiling fans, roll up door on kitchen window).
Purchase more cardio equipment to fill the current space where weight equipment is located and Purchase more cardio equipment to fill the current space where weight equipment is located
and
add rubber flooring.add rubber flooring.
Change small free weight area to rubber flooring and add a small amount of senior friendly Change small free weight area to rubber flooring and add a small amount of senior friendly
equipment.equipment.
HVAC overhaul along with a new roof (not including gym and natatorium roof)HVAC overhaul along with a new roof (not including gym and natatorium roof)
Open up the middle room into a hallway (currently used as storage) and the back art room Open up the middle room into a hallway (currently used as storage) and the back art room
becomes the new storage room.becomes the new storage room.
Move Seniors to Evelyn Kennedy and transport them to RFC for water aerobics classes.Move Seniors to Evelyn Kennedy and transport them to RFC for water aerobics classes.
Utilize the current racquetball court as a workout area for individual workouts with balls, ropes, Utilize the current racquetball court as a workout area for individual workouts with
balls, ropes,
etc. (This is currently being done in the hallway and the committee has requested a specific area etc. (This is currently being done in the hallway and the committee has requested a
specific area
for this.)for this.)
Issues presented:Issues presented:
What happens to the Normal L. Malone Senior Center name?What happens to the Normal L. Malone Senior Center name?What happens to the Normal L. Malone Senior Center name?What happens to
the Normal L. Malone Senior Center name?
More staffing will be needed.More staffing will be needed.
Memberships would need to be streamlined to remove the option of basic or deluxe.Memberships would need to be streamlined to remove the option of basic or deluxe.
Parking issues.Parking issues.
Evelyn Kennedy would need senior office space added and the kitchen updated to enable senior Evelyn Kennedy would need senior office space added and the kitchen updated to enable senior
lunch service (sinks, ovens, etc.)lunch service (sinks, ovens, etc.)
Evelyn Kennedy would no longer be able to be rented (senior pool table, piano, etc.)Evelyn Kennedy would no longer be able to be rented (senior pool table, piano, etc.)
Day camp would need to move to Jennie Riley and Brookglen, which means community center Day camp would need to move to Jennie Riley and Brookglen, which means community center
drop ins would not be available at that time.drop ins would not be available at that time.
Programs normally held at Evelyn Kennedy would move to Brookglen (karate, battleground Programs normally held at Evelyn Kennedy would move to Brookglen (karate, battleground
wrestling, and classes).wrestling, and classes).
We would lose rental revenue at Evelyn Kennedy. Last fiscal year we received revenue of We would lose rental revenue at Evelyn Kennedy. Last fiscal year we received revenue of
$18,190 from 233 rentals.$18,190 from 233 rentals.
Option #3: Build or Rent a new facility.Option #3: Build or Rent a new facility.
With our current equipment taking up approximately 3,330, we would need to double or triple the With our current equipment taking up approximately 3,330, we would need to double or triple
the
space to adequately accommodate the needs of the users. That would mean a 10,000 square space to adequately accommodate the needs of the users. That would mean a 10,000 square
foot facility would give us adequate space. Additional expenses for this option would include, but foot facility would give us adequate space. Additional expenses for this option would
include, but
not be limited to: additional staff, additional fitness/weight equipment, electrical, flooring, fans, not be limited to: additional staff, additional fitness/weight equipment, electrical,
flooring, fans,
televisions, front desk equipment, etc.televisions, front desk equipment, etc.
Action Required of Council:Action Required of Council:
Discuss future options for the Recreation & Fitness Center and give staff direction for budgeting Discuss future options for the Recreation & Fitness Center and give staff direction
for budgeting
purposes.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:April22,2017Appropriation
RequestedBy:RosalynEptingSourceofFunds:GeneralFund
Department:Parks&RecreationAcctNumber:
Report:XResolution:Ordinance:_AmountBudgeted:
Exhibits:_________________________________AmountRequested:
_________________________________BudgetedItem:YESNO
SUMMARY&RECOMMENDATION
ThisitemhasbeenplacedontheagendaattherequestofCouncilmanEngelken.Thisrequestistodiscuss
concernsaboutthefieldmaintenanceatPecanPark.Theconcernisregardingrainandwhyfieldsare
unplayableattimes.
Inordertocorrectlyaddressthisissue,thehistoryofthefieldsmustfirstbenoted.Thefieldsopenedin
2010onapieceoflandthatusedtobeheavilywooded.Pertheagreement,LaPorte.ƚǤƭBaseball
Association(LPBBA)wastaskedwithmaintainingtheinfields.DuringthetimeLPBBAmaintainedthe
infields,multipleproblemsaroseduetotrenchesbeingdug,toomuchsandbeingadded,andpoor
draggingtechniquestonameafew.InNovember2016staffbegantoassumealargerroleintheinfield
workfromLPBBA.
Inthethreemonthsstaffhadtorepairtheinfields,itwasnotedthattherewasanextremeamountof
sandandTurfaceQuickDryusedonthefields,bothofwhichcancausedrainageissues.Inaddition,
trencheshadtoberepairedandlipsremoved.Staffhasalsobeenworkingtoimprovethedrainageofthe
fields.Thesoilhasbeentestedandtwodifferentturfprofessionalslookedatitandindicatedthereisan
extremeamountofsandonthefields.TheƦƩƚŅĻƭƭźƚƓğƌƭsuggestionwastostopaddingsandandcontinue
todecreasetheamountofsandbytillinginmorereddirt.Allinall,staffhashadfrommidNovember
,PecanParksustained
untilFebruary20,2017toimprovetheleveloffieldmaintenanceOntopofthat
approximately10.64inchesofraininDecemberandJanuarycombined.
TheissueofcomparingLatƚƩƷĻƭfieldstoothershascomeupmanytimes.Thisisanapplestooranges
th
comparison.Forexample,onMarch11PecanParkfieldswereclosedduetorain.Otherfieldswere
playableinthesurroundingarea.TheMinchenComplexinDeerParkwasdestroyedbecauseoftheplay.
ThislocationisassociationmaintainedandDeerParkhadtocomeinduringtheweektorepairextensive
damage.Itisimportanttonotethatdifferentorganizationsusedifferentproductsandprefertheirfields
atdifferentlevelsofͻƭƚŅƷƓĻƭƭͼ͵Fieldscanbemadetoanylevel,howeverźƷƭamatterofhowmuchan
organizationiswillingtospendonbetterdirt,staffing,andequipment.
OptionstohelpimprovePecanParkfields,buttheimprovementalsodependsonweatherpatterns:
Reconstructallfields$63,000
Thisprocesswillgivethepropercrownonthefieldsandhelpswiththedrainage.Onheavilyusedfieldsthis
wouldbedoneannually.ThishasnotbeendonesincePecanParkopened.Withthecurrentusage,itmight
bepossibletodothiseveryotheryearoreverytwoyears.Themoreusagethefieldsget,themorefrequently
extensiveworkwillneedtobedone.
Servicesincludedinthequote:
Removelipsonallfieldsasneededandreplacesodwithbigroll419Bermuda
Addredinfielddirtandtillwithexistingdirt
Lasergradeeachfield
Rebuildpitchingmoundsandsodtheareainfrontofmounds
Addinfieldconditionertoeachfield
Haulawayspoilsfromsiteandcleanwhenfinished
mainasis):$800,000
Turfallinfields(exceptfields5and6tore
Theturfwouldbeforfields14and79.Itwouldincludetheinfieldsandfoulterritoryuptothefencing.
WhenspeakingwithLPBBA,theAssociationhasrequestedfields5and6remaindirtsothattheolderage
groupcanhavetheexperienceofplayingondirtfieldsbeforeheadingintohighschooltoplayonsimilar
fields.
Contractoutyearlyfieldmaintenance$188,600(notincludingregularfielddraggingandprep)
Thisoptionisadifficultonetoobtainpricingon.Inmeetingwithafieldmaintenancecompanytheysaidthat
theCityislocatedgeographicallyinapartoftheregionthatmakesitdifficulttoserve.Hisassumptionwas
thatwewouldgetlandscapecompaniestobidonitandwewouldgetlandscapecompanyqualitywork.That
isfineforthegrass,butaƌğƓķƭĭğƦĻƩƭknowledgeoffieldmaintenancewouldbetheissue.Todate,staffhas
notfoundanyonethatwoulddoturnkeyfieldmaintenance.OnecompanyhasbeenabletogivetheCitya
quotethatdoesnotincludetheregulardailymaintenance.
Servicesincludedinthequote:
Mowallfieldstwiceperweek
Fertilize5timesperyear
Applypreemergent2timesperyear
Postemergeweekcontrol2timesperyear
Edgefieldsonceevery2weeks
Repairmoundsonetimeperweek
ApplyryeseedNov.1st.onallfields
ActionRequiredbyCouncil:
DiscussthePecanParkFieldMaintenanceandgivedirectionforbudgetingpurposes.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:April22,2017Appropriation
RequestedBy:TraciE.LeachSourceofFunds:N/A
Department:AdministrationAcctNumber:N/A
Report:Resolution:Ordinance:_AmountBudgeted:N/A
Exhibits:MapAmountRequested:
BudgetedItem:YESNO
SUMMARY&RECOMMENDATION
ThisitemhasbeenplacedontheagendabyCouncilmanJ.Martin.
TheCityownsthepropertyalongthebaythatisbetweenSylvanBeachandSeabreezePark.Theproperty
wasformerlytheHappyHarborpropertyandthestructureshavebeenremovedfromtheproperty.Current
utilizationofthispropertyconsistsofindividualsaccessingitviaafewwellwornpathsthathavedeveloped
overtime.Thepropertyhasalsobecomeaplacewheretruckscometoͻƒǒķͼafterrainstormsanditis
frequentlyruttedasaresult.
Thepropertyisnotdesignatedasapark,buttheappearanceofthepropertyhasbecomeanissue.Torespond
tothisconcern,therearesomerecommendationsfordiscussion:
InstallationofsignagetodeterindividualsfromusingthepropertyforͻƒǒķķźƓŭͼ
Installationofsignagealongthenorthernpropertylinetoscreentheareafromviewforthiscitizen
Installationoffencingalongthestreettoeliminatevehiculartrafficontothesite
Installationofadditionalbulkheadmaterialtoreduceerosionalongthecoastline
Filling/gradingthesitetoeliminatetherutting
Installationoftrashcanstoeliminatesomeofthelitteringonsite
ActionRequiredbyCouncil:
ProvidestaffwithdirectionregardingtheformerHappyHarborproperty.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
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816
Legend
Parcels
City Limits
Railroad
811
Drainage Channels
Disclaimer: This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground
survey and represents
only the approximate relative location of property boundaries. Gov. C. §2501.102. The user is encouraged to independently verify all information contained in this product. The City of
La Porte makes no representation
or warranty as to the accuracy of this product or to its fitness for a particular purpose. The user: (1) accepts the product AS IS, WITH ALL FAULTS; (2) assumes all responsibility for
the use thereof; and (3) releases
the City of La Porte from any damage, loss, or liability arising from such use.
1 " = 206 '
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
La Porte GIS Mapping
(281) 471-5020
I
www.laportetx.gov
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested April 22, 2017
Source of Funds:
Requested By Patrice Fogarty, City Secretary
Account Number:
Department: City Council
Amount Budgeted:
Report X Resolution: Ordinance:
Amount Requested:
Exhibits:
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
As a topic for the Budget Retreat, staff requests input from Council to determine if this budget year is the
time to enhance departmental participation in the City’s electronic records management program.
In 1990, Ordinance 1675 was passed appointing the City Secretary as the City Records Management Officer
responsible for directing and coordinating all records management operations for City offices and
departments. In its infancy stage, the City’s program of electronic records management mainly addressed
permanent documents. The City bought Laserfiche software, which is a DoD certified search and retrieval
software. Mostly just permanent documents were scanned in, and that accomplished two things. It made
the records easily accessible and searchable and also safe from the destructive elements of time,
temperature, insects and natural disasters.
Expanding the program to encompass the scanning needs of other City departments’ records, even
non-permanent records, would greatly enhance the ability to easily locate records which are currently in
boxes in the records center and also make them accessible to staff at their fingertips without the need to go
offsite to try to locate them. In addition to enhanced location of documents for end users, it ensures the
State of Texas required retention of documents. Additionally, the Texas State Library and Archives
Commission permits the scanned copy to be the original copy for records management and retention
purposes.
One central strategy of cost-effective records management is the separation of active from semi-active or
inactive records and the removal of the latter from the active office space in each department of the local
government to a centralized records storage area. Scanning active records into Laserfiche accomplishes
this strategy. After scanning active records and checking for quality control, the paper copies can be
destroyed. After reaching the desired level of active records scanned into the system, inactive but valuable
records need to be reviewed for retention and scanning.
In order to ensure success on expanding the City-wide records management program, a position dedicated
to scanning is recommended. This position would be under the City Secretary’s Office. A document
scanner would not need to be purchased if this position could utilize the document scanner in the Finance
office. Annual cost for a position, including benefits, would be approximately $41,422.00 ($25,000 salary
+ 24% ($6k) for FICA, Medicare & Retirement + $10,422 for insurance).
Action Required by Council:
Provide direction regarding expanding the electronic records management program.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
N/AN/A
Matt HartleibMatt HartleibSource of Funds:Source of Funds:
Requested By:Requested By:
Human ResourcesHuman ResourcesAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.Medicine at Work Cost AnalysisMedicine at Work Cost Analysis
2.Utilization ReportUtilization Report
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
This item has been placed on the agenda to provide the Council with an update on the performance of This item has been placed on the agenda to provide the Council with an update on the
performance of
our medical insurance plans.our medical insurance plans.
IPS staff will present a utilization report of the City IPS staff will present a utilization report of the Citys medical, dental, and vision programs in addition to s medical, dental,
and vision programs in addition to
some updated projections for the remainder of the 2017 plan year, and a timeline for all required some updated projections for the remainder of the 2017 plan year, and a timeline for
all required
renewals.
Staff has discussed several options regarding plan improvement with the goals of managing costs Staff has discussed several options regarding plan improvement with the goals of managing
costs
while maintaining a competitive plan that will support our efforts to attract and retain employees. We while maintaining a competitive plan that will support our efforts to attract and
retain employees. We
would like to continue these conversations with IPS and the 172 Committee, and we seek direction and would like to continue these conversations with IPS and the 172 Committee, and we
seek direction and
guidance from Council on those efforts. Ideas being considered include the following:guidance from Council on those efforts. Ideas being considered include the following:guidance from
Council on those efforts. Ideas being considered include the following:guidance from Council on those efforts. Ideas being considered include the following:
Expanding the tobacco screening program to include a Expanding the tobacco screening program to include a Know Your NumbersKnow Your Numberstype biotype bio--metric metric
screening and education component in order for employees to receive a discounted rate.screening and education component in order for employees to receive a discounted rate.
Expanding required participation in tobacco or bioExpanding required participation in tobacco or bio--metric screening to covered spouses and metric screening to covered spouses and
dependents.dependents.
Establishing an employer funding limit for the Medical fund 10% of the prior yearEstablishing an employer funding limit for the Medical fund 10% of the prior years total revenuess
total revenues
Providing premium holidays should plan performance result in a surplus fund balanceProviding premium holidays should plan performance result in a surplus fund balance
Removing eligibility at Medicare ageRemoving eligibility at Medicare age
Exploring options for an onsite or employee clinicExploring options for an onsite or employee clinic
Action Required of Council:Action Required of Council:
Provide direction to staff regarding options to take to 172 Committee for further discussion and Provide direction to staff regarding options to take to 172 Committee for further discussion
and
recommendation.recommendation.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Client:City of LaPorte
Lives:400
Industry (Select From List)Government18%Annual EE Turn
Utilization / Yr:90%72.4Est. Physicals
Sites:1
PMPM Rate:$15.50 Service:
Local Physical Cost:5-day
Emp Hrly Rate:$35.00 3-day
Annual Emp Incr:2.0%2-day X
Medical Inflation:5.0%
Prescription Avoidances / Yr:3
Cost of prescription:$309
Medicine At Work ROI Estimator Hospital Avoidances / Yr:0.5
Cost of Hospital Stay$14,731
METHOD 1 - Medicine At Work Experiential Data
Value SummaryYr 1Yr 2Yr 3
Hard-Dollar Savings
Avoided Medical Claims(1)$144,810$152,051$159,653
Pre-Employment Physical Savings @ $25 per
Less: Medicine at Work Fees (74,400) (74,400) (74,400)
Annual (Investment) / Savings by Client 70,410 77,651 85,253
Soft-Dollar Savings
Productivity -- Time Away for Dr. Visits(2) 50,400 51,408 52,436
17,136 17,479 17,828
Productivity -- Untreated Conditions(3)
Reduced Prescribed Medications (4) 927 1,854 2,781
Avoided Hospital Stays (5) 7,366 7,734 8,120
Total Soft-Dollar Savings 67,536 68,887 70,264
Total Savings$137,946$146,537$155,517
With One-Half the Soft-Dollar Savings$104,178$112,094$120,385
Return on Investment (total savings)185%197%209%
Return on Investment (using half Soft-Dollar savings)140%151%162%
(1) Medicine at Work obtains data from customer surveys that states the employee's alternative if they did not use the clinic. Based on historical
apportionment, we determined the apportionment of clinic visits.
Would Have Gone Claim
Otherwise %Apportioned VisitsCharges**Savings
Emergency Room16% 58$1,800$103,680
Urgent Care Clinic16% 58$225$12,960
Walk-in Clinic11% 40$75$2,970
Clinic Visits40% 144$175$25,200
Done Nothing17% 61$0$0
100% 360$144,810
**Typical Avg. Cost of Care Episode
(2) Lost productivity cost is calculated assuming four (4) hours out of office for a doctor visit, times average employee hourly rate, times evidentiary
estimated number of doctor visits.
(3) Untreated case productivity cost is calculated assuming eight (8) hour day lost when employee does nothing (stays home), times average employee
hourly rate, times evidentiary number of cases.
(4) Reduced prescribed medication cost is estimated as the annual savings for number of unneccessary prescriptions eliminated due to improved health
management across the covered lives group.
(5) Avoided hospital stay cost is estimated as the annual savings for a number of avoided hospital stay days due to improved health management across
the covered lives group.
METHOD 2 - CDC Data - http://www.cdc.gov/nchs/fastats/physician-visits.htm
Value SummaryYr 1Yr 2Yr 3
Hard-Dollar Savings
$127,778$134,167$140,875
Avoided Medical Claims (6)
Pre-Employment Physical Savings @ $25 per$0$0$0
Less: Medicine at Work Fees (74,400) (74,400) (74,400)
Annual (Investment) / Savings by Client 53,378 59,767 66,475
Soft-Dollar Savings
50,400 51,408 52,436
Productivity -- Time Away for Dr. Visits(2)
Productivity -- Untreated Conditions(3) 17,136 17,479 17,828
927 1,854 2,781
Reduced Prescribed Medications (4)
Avoided Hospital Stays (5) 7,366 7,734 8,120
Total Soft-Dollar Savings 67,536 68,887 70,264
Total Savings$120,914$128,654$136,740
With One-Half the Soft-Dollar Savings$87,146$94,210$101,607
Return on Investment (total savings)163%173%184%
Return on Investment (using half Soft-Dollar savings)117%127%137%
(6) Based on CDC apportionment of clinic visit types, we apportioned the clinic visits
Claim
# of visitsApportionClinic RatesSavings
Emergency Room0.44 39$1,800$70,200
Urgent Care Visit0.32 28$225$6,313
Clinic Visits3.32 293$175$51,265
4.08 360$127,778
CityofLaPorte
NetEmployerCostandBudgetExhibitMedical,Rx
2017PlanYear
ABCD=A+B+CEFGHI=E+F+GHJKLM=J+K+LNO=I+M+NP=I+MQR=QP
1
ENROLLMENTCLAIMSDATAFIXEDCOSTEMPLOYERNETCOSTBUDGETDATA
23
MonthPPOAHF1000AHF1500TotalPPOAHF1000AHF1500StopLossAHFFundTotalAdminStopLossRxRebatesTotalEEContribsNetCostTotalCostBudgetSurplus
20170119915251 402$326,572$127,724$21,013$0$20,574$495,884$14,399$30,768$0$45,167($45,083)$495,967$541,051$615,380$74,329
20170219815252 402$321,747$122,737$17,919$0$30,565$492,969$14,400$30,878$0$45,278($45,273)$492,974$538,247$616,863$78,616
201703
201704
201705
201706
201707
201708
201709
201710
201711
201712
Total397304103804$648,318$250,462$38,933$0$51,140$988,853$28,799$61,646$0$90,445($90,356)$988,941$1,079,297$1,232,243$152,945
Avg/PEPM 19915252 402$1,633.04$823.89$377.99$0.00$125.65$1,229.92$35.82$76.67$0.00$112.49($112.38)$1,230.03$1,342.41$1,532.64$190.23
BUDGETANDCONTRIBUTIONDATAYeartoDateSummaryTotalPEPM
PPOPlan EEEESpEEChFam TotalNetPaidClaims$988,853$1,229.92
2017MaximumClaims$809.30$1,982.78$1,982.78$1,982.78TotalFixedCosts$90,445$112.49
EmployeeContributions$55.22$165.75$155.16$185.32 SubtotalTotalCosts$1,079,297$1,342.41
EmployerContributions$850.83$1,827.55$1,475.72$2,442.22 TotalCostas%ofBudget88%
PremiumEquivalents$906.05$1,993.30$1,630.88$2,627.54EmployeeContributions($90,356)($112.38)
FixedCostsAdmin$34.38$34.38$34.38$34.38 TotalNetEmployerCosts$988,941$1,230.03
FixedCostsStopLoss$41.29$96.21$96.21$96.21
AHF1000Plan EEEESpEEChFam
AHF1500
Med,71%Rx,29%
2017MaximumClaims$809.30$1,982.78$1,982.78$1,982.78
EmployeeContributions$22.71$130.35$120.08$155.61
EmployerContributions$628.20$1,301.66$1,051.57$1,732.03
AHF1000
Med,73%Rx,27%
PremiumEquivalents$650.91$1,432.01$1,171.65$1,887.64
FixedCostsAdmin$35.34$35.34$35.34$35.34
PPO
Med,72%Rx,28%
FixedCostsStopLoss$41.29$96.21$96.21$96.21
AHF1500Plan EEEESpEEChFam
0%10%20%30%40%50%60%70%80%90%100%
2017MaximumClaims$809.30$1,982.78$1,982.78$1,982.78
EmployeeContributions$14.65$105.00$95.25$120.68 ASOandStopLossDetail
EmployerContributions$616.62$1,283.80$1,041.04$1,710.01 Administration
PremiumEquivalents$631.27$1,388.80$1,136.29$1,830.69AdministratorAetna
FixedCostsAdmin$35.34$35.34$35.34$35.34NetworkAetna
FixedCostsStopLoss$41.29$96.21$96.21$96.21 StopLoss
CarrierSABenefits/PartnerRE
SpecificStopLossDeductible$165,000
Contract24/12
CoverageMedical/Rx
AggregateStopLossMedical/Rx
1
Duetocarrierenrollmentreporting,figuressuchasContributionsandBudgetmayvaryslightly.
2
EmployeeContributionsrepresentanestimatebasedonthemonthlyheadcountsmultipliedbythemonthlyemployeeNonTobaccocontributions,nottheactualemployeecontributionscollectedbyCityofLaPorte.
3
Budgetrepresentsthemonthlyheadcountsmultipliedbythe2017AHF&PPOfullyinsuredequivalentrates.
1
CityofLaPorte
StopLossExhibit
2017PlanYear
ABCD=A+B+CEFGH=E+F+GIJ=H+IKLM=J/K
ENROLLMENTCLAIMSDATAAGGREGATEACCUMULATION
Attachment
SpecificAggregate%ofExpected%ofMaximum
1
MonthPPOAHF1000AHF1500TotalPPOAHF1000AHF1500TotalStopLossClaimsPointClaimsClaims
20170119915251 402$326,572$127,724$21,013$475,309$0$475,309$628,09695%76%
20170219815252 402$321,747$122,737$17,919$462,404$0$462,404$630,44392%73%
201703
201704
201705
201706
201707
201708
201709
201710
201711
201712
Total397304103804$648,318$250,462$38,933$937,713$0$937,713$1,258,54093%75%
Avg/PEPM 19915252 402$1,633.04$823.89$377.99$1,166.31$0.00$1,166.31$1,565.35
ClaimFactors
PPOPlan EEEESpEEChFam
$1,400,000
2017MaximumClaims$809.30$1,982.78$1,982.78$1,982.78
$1,200,000
AHF1000Plan EEEESpEEChFam
2017MaximumClaims$809.30$1,982.78$1,982.78$1,982.78$1,000,000
AHF1500Plan EEEESpEEChFam
$800,000
2017MaximumClaims$809.30$1,982.78$1,982.78$1,982.78
$600,000
ASOandStopLossDetail
$400,000
Administration
$200,000
AdministratorAetna
NetworkAetna
$0
StopLoss
201701201702
CarrierSABenefits/PartnerRE
SpecificStopLossDeductible$165,000
AggregateClaimsYTDAttachmentPtYTD
Contract24/12
CoverageMedical/Rx
AggregateStopLossMedical/Rx
1
AttachmentPointrepresentsanestimatebasedonthemonthlyheadcountsmultipliedbythemonthlymaximumclaimsfactor.
2
CityofLaPorte
LargeClaimants>$50,000
January1February28,2017
ClaimantTotalPaidOver/UnderISLPrimaryDiagnosisPlanRelationship
NoClaimantstoReport
3
CityofLaPorte
MedicalHistoricalExperienceAnalysisPPO,AHF1000&AHF1500Plans,Combined
DatathroughFebruary2017
ENROLLMENTCLAIMSDATA
MonthEEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
1487457129408$299,346$172,224$0$471,571$1,088.96
201601
2016021457357129404$377,894$176,497$0$554,391$1,087.13
2016031447358129404$401,973$206,033$0$608,006$1,133.15
2016041497459128410$284,823$161,677$0$446,501$1,130.58
2016051487358130409$221,114$159,846$0$380,960$1,117.25
2016061477458132411$347,852$138,125$0$485,977$1,123.00
2016071487359132412$337,330$171,235$0$508,565$1,135.75
2016081407157125393$410,942$164,699$0$575,641$1,180.49
2016091367255127390$243,539$162,292($63,341)$342,490$1,178.54
2016101347254128388$450,425$134,602($48,434)$536,592$1,206.28
2016111347153129387$365,421$147,664($21,390)$491,695$1,237.16
2016121357354130392$286,917$172,176($36,955)$422,138$1,211.42
2017011447055133402$332,487$142,822$0$475,309$1,213.72
2017021427056134402$344,892$117,511$0$462,404$1,195.06
EnrollmentClaimsData
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
ExperiencePeriodsMarch2015throughFebruary2017
Mar16Feb171,7018666761,5574,800$4,027,716$1,878,683($170,120)$5,736,278$1,195.06
Mar15Feb161,4907695871,4454,291$3,057,692$1,607,187$0$4,664,879$1,087.13
PlanYearJanuarythroughDecember
Jan16Dec161,7088736791,5484,808$4,027,577$1,967,070($170,120)$5,824,527$1,211.42
Jan15Dec151,4327545701,4274,183$3,002,212$1,462,486$0$4,464,697$1,067.34
YeartoDateJanuarythroughFebruary
Jan17Feb17286140111267804$677,380$260,333$0$937,713$1,166.31
Jan16Feb16293147114258812$677,241$348,721$0$1,025,962$1,263.50
Jan15Feb1523513297240704$621,761$204,019$0$825,780$1,172.98
4
CityofLaPorte
MedicalHistoricalExperienceAnalysisPPOPlan
DatathroughFebruary2017
EnrollmentClaimsData
Month
EEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
20160159482781215$175,864$131,864$0$307,727$1,217.62
57482781213$198,995$126,522$0$325,517$1,177.06
201602
20160357472781212$218,598$159,918$0$378,516$1,238.24
20160458472781213$212,154$117,663$0$329,817$1,285.98
20160557462781211$114,661$114,466$0$229,127$1,293.04
20160657462781211$201,837$88,772$0$290,609$1,331.84
20160757452782211$159,763$110,396$0$270,160$1,331.68
20160856442777204$204,556$97,970$0$302,526$1,360.41
20160952452577199$100,943$106,797$0$207,740$1,348.26
20161050452575195$229,334$88,516$0$317,850$1,392.33
20161149442575193$241,924$91,635$0$333,559$1,443.81
20161249452575194$136,992$121,901$0$258,893$1,437.49
20170150432779199$222,184$104,388$0$326,572$1,454.54
20170249432779198$245,530$76,216$0$321,747$1,461.93
EnrollmentClaimsData
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
ExperiencePeriodsMarch2015throughFebruary2017
Mar16Feb176415403169432,440$2,288,476$1,278,637$0$3,567,114$1,461.93
Mar15Feb166094852939532,340$1,682,353$1,071,961$0$2,754,314$1,177.06
PlanYearJanuarythroughDecember
Jan16Dec166585503169472,471$2,195,621$1,356,419$0$3,552,040$1,437.49
Jan15Dec155864722869482,292$1,754,767$938,293$0$2,693,060$1,174.98
YeartoDateJanuarythroughFebruary
Jan17Feb17998654158397$467,714$180,604$0$648,318$1,633.04
Jan16Feb161169654162428$374,859$258,385$0$633,244$1,479.54
Jan15Feb15938347157380$447,273$124,718$0$571,991$1,505.24
5
CityofLaPorte
MedicalHistoricalExperienceAnalysisHealthFund$1000Plan
DatathroughFebruary2017
EnrollmentClaimsData
Month
EEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
20160168222135146$8,536$31,577$0$40,113$891.28
68212135145$139,092$43,132$0$182,224$936.59
201602
20160368222135146$158,915$38,478$0$197,393$973.93
20160471222135149$52,286$38,191$0$90,477$918.81
20160571222136150$85,624$38,440$0$124,064$888.72
20160670242136151$140,405$42,520$0$182,925$871.72
20160771242235152$173,157$52,379$0$225,535$924.63
20160867242133145$195,245$52,436$0$247,681$1,011.74
20160966242135146$129,923$46,182($63,341)$112,764$1,038.98
20161065242036145$202,151$35,261($48,434)$188,978$1,065.48
20161165241937145$117,588$48,279($21,390)$144,477$1,101.18
20161265252038148$121,645$40,653($36,955)$125,344$1,053.15
20170171242037152$95,327$32,398$0$127,724$1,098.98
20170269242138152$86,568$36,169$0$122,737$1,061.26
EnrollmentClaimsData
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
ExperiencePeriodsMarch2015throughFebruary2017
Mar16Feb178192832484311,781$1,558,834$501,387($170,120)$1,890,100$1,061.26
Mar15Feb168402762764661,858$1,220,585$519,600$0$1,740,185$936.59
PlanYearJanuarythroughDecember
Jan16Dec168152782494261,768$1,524,567$507,529($170,120)$1,861,976$1,053.15
Jan15Dec158462822844791,891$1,247,444$524,193$0$1,771,637$936.88
YeartoDateJanuarythroughFebruary
Jan17Feb17140484175304$181,895$68,567$0$250,462$823.89
Jan16Feb16136434270291$147,628$74,709$0$222,337$764.04
Jan15Feb15142495083324$174,488$79,302$0$253,789$783.30
6
CityofLaPorte
MedicalHistoricalExperienceAnalysisHealthFund$1500Plan
DatathroughFebruary2017
EnrollmentClaimsData
MonthEEEESpEEChFamTotalMedicalRxStopLossTotalPaidRollingPEPM
20160121491347$114,947$8,784$0$123,730$2,632.56
20160220491346$39,807$6,843$0$46,650$1,213.52
201603194101346$24,461$7,637$0$32,098$1,204.85
201604205111248$20,383$5,824$0$26,207$1,211.05
201605205101348$20,829$6,940$0$27,769$1,238.87
201606204101549$5,610$6,832$0$12,443$1,232.78
201607
204101549$4,410$8,460$0$12,870$1,180.37
20160817391544$11,140$14,293$0$25,434$1,120.22
20160918391545$12,673$9,313$0$21,986$1,083.58
20161019391748$18,940$10,825$0$29,765$920.22
20161120391749$5,909$7,750$0$13,659$907.23
20161221391750$28,279$9,622$0$37,901$721.46
20170123381751$14,977$6,037$0$21,013$537.16
20170224381752$12,794$5,125$0$17,919$481.98
EnrollmentClaimsData
BeginEndEEEESpEEChFamTotalMedicalRxStopLossTotalPaidPeriodPEPM
ExperiencePeriodsMarch2015throughFebruary2017
Mar16Feb1724143112183579$180,406$98,658$0$279,064$481.98
Mar15Feb1621484109153560$582,484$97,086$0$679,569$1,213.52
PlanYearJanuarythroughDecember
Jan16Dec1623545114175569$307,388$103,123$0$410,511$721.46
Jan15Dec1520992108151560$448,212$98,921$0$547,133$977.02
YeartoDateJanuarythroughFebruary
Jan17Feb174761634103$27,771$11,162$0$38,933$377.99
Jan16Feb16418182693$154,754$15,627$0$170,380$1,832.05
Jan15Feb153616172493$20,482$17,462$0$37,943$407.99
7
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Kenith AdcoxKenith AdcoxSource of Funds:Source of Funds:
Requested By:Requested By:
PolicePoliceAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.PresentationPresentation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City of La Porte Comprehensive Plan provides direction related to public safety staffing. With the The City of La Porte Comprehensive Plan provides direction related to public safety
staffing. With the
exception of the recent elimination of an ICAC detective assignment (which was reassigned to patrol exception of the recent elimination of an ICAC detective assignment (which was reassigned
to patrol
duties) that was approved by City Council in January 2017, the City has not allocated additional officers duties) that was approved by City Council in January 2017, the City has not
allocated additional officers
for general patrol duties since 1999. The Cityfor general patrol duties since 1999. The Citys population and demand for police service have grown s population and demand for police
service have grown
significantly since 1999. As a result, police staffing levels are now outside of the general parameters set significantly since 1999. As a result, police staffing levels are now outside
of the general parameters set
by the Comprehensive Plan. The Police Department is seeking direction from City Council relating to by the Comprehensive Plan. The Police Department is seeking direction from City
Council relating to
police department staffing for the 2017police department staffing for the 2017--2018 fiscal year.2018 fiscal year.
Action Required of Council:Action Required of Council:
Provide direction to the Police Department relating to staffing for the 2017Provide direction to the Police Department relating to staffing for the 2017--2018 fiscal year.2018 fiscal
year.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
19992016Comparison
19992016Diff.
Population33,47435,1481674
#ofOfficerstotal/71754*
#ofpatrolofficers
#ofOfficersper1000citizens2.12.10
FBIAverage:2.3(2015)
LaPorteComprehensivePlanCallsfor2.2
Crimes/CrimeRate733/22.3668/19.165/
14
•Thefourofficersince1999increaseincludes1additionalpositionforanSRO,asergeant,alieutenantandtheICACposition,
whichwasrecentlymovedtopatroloperations.
•Itisalsoimportanttonotethat,since1999,theDepartmenthasactuallyincreasedschooldedicated/fundedSROpositionsby
3officers(notjust1),meaningthe2additionalSROpositionswerepulleddirectlyfrompatrol.
CrimeRateTrend
-8%
-6%
-5%+7%
-0%
-3%
22.3
20.59
19.34
19.01
18.39
18.35
17.75
#±¨¬¤²¯¤±ͺǾ±¤²¨£¤³²
ͻͺͻͺͺͻͺͻͻͺͼͻͺͽͻͺ;ͻͺͿ
CallsforServiceTrend
+9%
+16%
-0%
+13%
-9%-10%
43,046
39,592
38,080
37,988
37,190
34,086
33,721
ͻͺͻͺͺͻͺͻͻͺͼͻͺͽͻͺ;ͻͺͿ
DetailedCallsforService
Comparison2010vs.2016
Category20102016Difference
TotalCFS37,19043,0465856/16%
Ave.ResponseTime4:504:100:40/9%
TotalAve.TimeonCall24:1921:453:34/11%
AssistaCitizen598950352/59%
CivilProblem514735221/43%
CVEInspection2,4133,6901,277/53%
Disturbance1,2441,596352/28%
IntoxicatedDriver2612296/369%
Accident681997316/46%
ParkingViolation146440294/201%
PrisonerProcess508656148/29%
RecklessDriver229604375/164%
Trespass90237147/163%
TrafficStop15,78717,8352,048/13%
CityOrdinanceViolation77348271/352%
WelfareConcern440789349/79%
2016CallsforService
2016CallsforService
2016CallsforService
2016CallsforService
Aremorepoliceofficersneeded?
Dependsonthestandardbeingused.
COLComprehensivePlan:2.2Officersper1000citizens:
77OfficersNeeded.(+2)
NationalAverage:2.3Officersper1000citizens:
81OfficersNeeded(+6)
BasedonIncreaseinCFS(+16%):
87OfficersNeeded(+12)
BasedonCrimeRate(13%)
65OfficersNeeded(10)
ComprehensiveAnalysis
ofPoliceServices
Abettermethodfordeterminingappropriatestaffinglevelsfor
policeagencies,includingassignmentpriorities,wouldbeto
conductacomprehensiveanalysisofpoliceservices.
Thesestudiesareveryinvolvedandwouldrequireustocontact
theserviceout.Thestudywouldprovideuswithathoroughand
unbiasedanalysisofpoliceservicepriorities,performance,and
needsutilizingacomplexdatadrivenforensicanalysistoidentify
actualworkload.
Thestudywoulduseinternalandexternalfocusgroupstoidentify
andrecommendappropriatestaffinganddeploymentlevelsfor
eachdiscreteoperationalandsupportunitofthedepartment.
ComprehensiveAnalysis
ofPoliceServices(Cont.)
ThestudywouldalsoexaminetheķĻƦğƩƷƒĻƓƷƭorganizational
structure,functions,andculture,whilecomparingthecurrent
stateofthedepartmenttonationalbestpracticesandindustry
standards.
Thestudywouldculminatewithaseriesofrecommendations,
includingarecommendedorganizationalframeworktoensure
accountability,increaseefficiency,andmaintain/improve
departmentperformance.
Therecommendationswouldspecificallyincludeneeded
staffingadjustments,ifapplicable.
ComprehensiveAnalysis
ofPoliceServices(Cont.)
Thesesortofstudiesare,however,verycostlyandtake67
monthstocomplete.
PrivateConsultingGroup1(WeissConsulting):$55,000
ICMA$54,450(includes10%ICMAmemberdiscount)
IACP$46,500
PrivateConsultant(PERF):$25,000
Options
Maintaincurrentstaffinglevel
Followoneofthetraditionalpolicestaffingmethods
(ietheratiosoutlinedearlier)
Allocatefundsduringnextfiscalyeartoconductamore
thoroughanalysisofpoliceserviceandstaffing
Outcomes
Currentannualcostpernewofficer,salaryandbenefits:
$76,009
Averageannualworkload/activitiesofanofficer:
1880hoursofcommunitypatrol
1100callsforservice
700selfinitiatedcontacts(i.e.trafficstops,suspicious
subjectchecks,etc.)
65arrests
300citations
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Kenith AdcoxKenith AdcoxSource of Funds:Source of Funds:
Requested By:Requested By:
PolicePoliceAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.PresentationPresentation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
Due to the continually increasing price of the Chevy Tahoe, the Police Department would like to present Due to the continually increasing price of the Chevy Tahoe, the Police Department
would like to present
Council with the alternative option of purchasing Ford Explorers as future Police Department fleet Council with the alternative option of purchasing Ford Explorers as future Police Department
fleet
vehicles. Staff believes that this alternative option is fiscally responsible and should be further vehicles. Staff believes that this alternative option is fiscally responsible and
should be further
considered.
Action Required of Council:Action Required of Council:
Seek direction from City Council on which Police fleet vehicle they would like to see purchased in the Seek direction from City Council on which Police fleet vehicle they would like
to see purchased in the
future.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
Asuitablealternative?
TahoevsExplorervsCrownVictoria
Overview
InitialCostofVehicles
OperatingCosts
WarrantyInformation
ComfortandUtilityBenefits
PurchasePriceandOperatingExpenses
Explorer Tahoe
$25,649.00$32,636.00
Fuel economy
City1615
Highway2320
Combined1817
ChevroletSilveradoSpecialServiceVehicle
•The Chevrolet Silverado is priced slightly lower than
the Ford Explorer at $25,400.00. However, when you
add a hard bed cover we would expect to spend and
additional $500-$800, bringing the cost slightly
above the Explorer.
•The Silverado is also not pursuit rated and the cargo
area is not climate controlled.
•With this in mind we believe that the Silverado is not
a viable choice for a standard patrol vehicle, but
could be considered when the existing DOT SUV
units are due to be replaced.
WarrantyInformation
ExplorerTahoe
BumpertoBumper
36month/36,000miles36month/36,000miles
Powertrain
60month/100,000*miles60month/60,000**miles
*QuotedfromChastangFord
**TakenfromChevroletwebsite
ComfortandUtility
ExplorerTahoeCrownVic
Headroomfront ЍЊ͵ЍͼЍЊ͵ЊͼЌВ͵Ќͼ
Hiproomfront ЎА͵ЌͼЏЍ͵ЍͼЎА͵Џͼ
Legroomfront ЍЋ͵ВͼЍЊ͵ЌͼЍЊ͵Џͼ
Shoulderroomfront ЏЊ͵ЎͼЏЎ͵ЌͼЏЉ͵Џͼ
MaxCargospace 85.1*111.8*20.6*
*CargospacemeasuredinCubicfeet
GroundClearance Џ͵ЎͼБ͵ЎͼЎ͵Џͼ
Sgt. Ed Mondichof the Pasadena Police
Department states “They are quick, handle
excellently, and virtually cannot be rolled. The
brakes are much more heavy duty than previous
years and the ride is excellent as well...a marked
difference from a Tahoe PPV.” Sgt. Mondich
believes adding the ecoboostengine to the Explorer
would boost performance dramatically but would put
the price more in line with a Tahoe PPV. He is of the
opinion that the normally aspirated engine, which is
over 300hp, is plenty. He also said the officers were
skeptical at first with the Explorers but now like
them as much as the Tahoes.
Lt. Ditrich and I also discussed the use of Explorers
with several Pasadena officers. They, without
exception, were leery at first but believe the
Explorer to be a great police vehicle. They perform
admirably with the standard power train and have
plenty of room in the passenger compartment even
when utilized by 2 officers, such as in an FTO
capacity. The only minor complaint that was voiced
was that they had to fill up daily. I’m not sure if this
is due to poor gas mileage or a small fuel tank or a
combination of the two.
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
Kenith AdcoxKenith AdcoxSource of Funds:Source of Funds:
Requested By:Requested By:
PolicePoliceAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
1.PresentationPresentation
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The City of La PorteThe City of La Portes existing public video camera system has reached its end of life. Additionally, s existing public video camera system has reached its end
of life. Additionally,
most city facilities are currently not equipped with any sort of video surveillance/security system, nor most city facilities are currently not equipped with any sort of video surveillance/security
system, nor
does the City of La Porte currently benefit from fixed license plate recognition technology, which has does the City of La Porte currently benefit from fixed license plate recognition
technology, which has
become a national public safety trend. become a national public safety trend.
To help inform City Council relating to these needs/options, the Police Department, working with City IT, To help inform City Council relating to these needs/options, the Police Department,
working with City IT,
has put together a comprehensive proposal, which is being referred to as the City Wide Camera has put together a comprehensive proposal, which is being referred to as the City Wide Camera
Project. The proposal includes provisions for completely replacing all existing city publicProject. The proposal includes provisions for completely replacing all existing city public--space
video space video
cameras, installing integrated video camera security systems at all city facilities, and implementing a cameras, installing integrated video camera security systems at all city facilities,
and implementing a
city-wide License Plate Recognition system, covering each of the citywide License Plate Recognition system, covering each of the citys major intersections. All s major intersections.
All
cameras would include a live feed into the Police Dispatch Center and would serve to enhance general cameras would include a live feed into the Police Dispatch Center and would serve
to enhance general cameras would include a live feed into the Police Dispatch Center and would serve to enhance general cameras would include a live feed into the Police Dispatch Center
and would serve to enhance general
public safety throughpublic safety through--out the city.out the city.
Due to the comprehensive and costly nature of the project, the proposal is broken down into individual Due to the comprehensive and costly nature of the project, the proposal is broken
down into individual
components, to allow Council to pick and choose only those portions of the project they would like to components, to allow Council to pick and choose only those portions of the project
they would like to
pursue and/or implement project components in phases over several fiscal years.pursue and/or implement project components in phases over several fiscal years.
Action Required of Council:Action Required of Council:
Seek input and direction from Council on the City Wide Camera Project proposal.Seek input and direction from Council on the City Wide Camera Project proposal.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate
CurrentSecurityEnvironment
•LackIntegratedVideoSurveillanceCoverage
•EndofLifeTechnology
•ReliabilityofVideoFeed
•NoCentralizedManagementofCitySurveillanceSingle
applicationtoviewallsites
•LackoffixedpostAutomaticLicensePlateRecognition
camerasandsoftware
•Unabletoviewallcamerasfrommobiledevices
CurrentCapabilities
•MilestoneandGenetecmanagementsoftware
•27overttraffic/securitycamerascitywideat21sites
•Eightcovertsurveillancecameras
•StandalonesurveillancesystemsatvariousCityfacilities
•FivemobileAutomaticLicensePlateReaders(ALPR)
•Nodedicatedcontrolcenterorvideowall
ExpectedSecurityEnvironment
•IntegratedVideoSurveillanceCoverage
•StateoftheArtTechnologyw/MaintenancePlan
•ReliableVideoFeed
•CentralizedManagementofCitySurveillanceSingle
applicationtoviewandcontrolallsites
•FixedPostAutomaticLicensePlateRecognitioncameras
andsoftware
•Abletoviewallcamerasfrommobiledevices
ExpectedBenefits
•Enhancedcoverageandbetterabilitytosolvecrimes
•Increasedtrafficmonitoring
•Abilitytotrackcommercialmotorvehiclesandcheck
themagainstnationaldatabases
•ImprovedcommunicationwithotherHomelandSecurity
organizations
•Abilitytoprovidebetterservicestoourcitizens
ProposedSolutionKey
Components
•Software
•Video
•Infrastructure
Genetec:Video&Access
ControlSoftware
•UnifiedSecurityPlatform
•Intuitiveuserinterface
•Webbased&mobileviewing
•PlanManager
•AlertMonitoring
•MotionDetection
Genetec:Mobility
•ViewLiveVideofromiPhone/iPad/Android
•SearchArchiveVideo
•UnlockDoors
•OverrideAccessControlSchedules
•ViewDoorStatus
SampleCameraTypes
AutoVuSharpVALPR
Axis P1405-E
•SharpVis an all-in-one specialized
•Outdoor bullet camera
automatic license plate recognition
•1080p/2MP with built-in IR
(ALPR) device which combines two
high-definition cameras with
onboard processing and illumination
in a ruggedized, environmentally
sealed unit.
Axis M3045-V
•Discreet indoor dome camera
•1080p/2 MP resolution
LicensePlateRecognition
ImprovedHomelandSecurity
Increasedabilitytosolvecrimes
Runalltrafficagainstalargedatabase
ProposedFixedSiteAutomaticLicense
PlateReaderCameras
SH 146 and Fairmont Parkway
SH 146 and Spencer Highway
SH 146 and Barbour’s Cut Blvd.
Fairmont Parkway and Luella
Spencer Highway and Luella
Main Street and Broadway
Fairmont Parkway and S. Broadway
rd
Spencer Highway and 23Street
SampleLayoutofIntersection
SH146andFairmontPkwy
CityFacilitiesandTrafficCams
Existing Stand Alone Systems
City HallRecreation Center
Pecan ParkFairmont Park
Municipal CourtAnimal Shelter
Existing Networked Systems
Police Department Alert Tower SH 146
BayshoreElementaryBeach Bait Shop
Beach RRFairmont Booster
Fairmont/Bay ParkFairmont/Underwood
Fuel IslandHwy 225
Five PointsWD Fairmont Tower
WD Lomax School RdWD Main Water Tower
WD #3, 4, 5, 7 and 9WD Sewer Treatment
CityFacilities
New City Facilities
Little Cedar Bayou ParkGolf Course and Clubhouse
Jennie Riley/MLK ParkLomax Arena
Northwest ParkBrookglennPark
San Jacinto ParkSeabreezePark
EMS Fire Stations
Public Works Airport
CityHall
PecanPark
VideoControlCenter
DedicatedstationintheCommunicationsCenter
Largevideowallthatalltelecommunicatorscanview
Takeadvantageofcurrentanalyticsoftware
EstimatedProjectCost
ALPRS$550,000
CityParksandBuildings$466,500
ExistingCameraReplacement$787,500
VideoWall/ControlStation$35,000
Server/Storage$20,000
VideoTechnician$70,000
AnnualFiber$25,200
AnnualMaintenance$53,000
Total$2,007,200
PhaseI
ALPRS$550,000
Replace6ExistingTrafficCameras$225,000
AnnualFiberContract$25,200
VideoWall/ControlStation$35,000
Server/Storage$20,000
AnnualMaintenance$53,000
VideoTechnician(ITDivision)$70,000
$978,200
Phase2
CityParksandBuildings$466,500
Phase3
ExistingSecurity$565,200
CameraReplacement
Questions?
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:April22,2017Appropriation
RequestedBy:RosalynEptingSourceofFunds:GeneralFund
Department:Parks&RecreationAcctNumber:
Report:XResolution:Ordinance:_AmountBudgeted:
Exhibits:CurrentPictures____________________AmountRequested:
ConceptualPlanofNewSplashParkBudgetedItem:YESNO
SUMMARY&RECOMMENDATION
Northwestpoolisinneedofmultipleupgrades.Thepoolwasbuiltin1987.Ten(10)yearsagowasthelast
timeanysignificantconstructionwasdoneatthelocation.Workincludedreconfiguringthepitduetopump
primingissues,replasteringthepool,andtheslideswereredone.Asforpoolusage,forsummer2016,we
had6,849paiddailyadmissionsand32rentals.
Staffhasinvestigatedtwooptionsforthislocation.
Option#1:RenovateNorthwestPool$1,284,000
Theseitemscanbemixedandmatched.Thepicturesintheexhibitshowsomeofthedeteriorationofthe
poolanditsamenities.Thereplasteristhehighestpriority.
NorthwestPoolRenovations
ItemEstimatedCost
Replaster$75,000.00
Redeck$100,000.00
ShadeStructurefordeck$20,000.00
Restrooms,Office,Pumphouse&Storage$800,000.00
WaterFeaturesestimate$75,000.00
Subtotal$1,070,000.00
10%Contingency$107,000.00
10%DesignCosts$107,000.00
EstimatedTotal$1,284,000.00
Option#2:ChangeNorthwestPoolintoaSplashPark$1,225,000
Removethepoolandreplaceitwithasplashparkforapproximately$1,225,000.Thissplashparkwouldbe
somewhatlargerthantheonespreviouslyinstalledintheCity.OurcurrentsplashparksatFairmontParkand
MLK,Jr.Parkareapproximately2,945squarefeet.Thenewsplashparkwouldbeapproximately4,379square
feetandincludeshadestructures,seatingareas,andarestroom.Ifthepoolisremoved,theCitywouldsave
approximately$50,000ayearonlifeguardsatthislocation.
ActionRequiredbyCouncil:
DiscussoptionsforupgradesatNorthwestPoolandgivestaffdirectionforbudgetingpurposes.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
NORTHWEST POOL PICTURES
Exposed concrete under the plaster Outdated lighting
Outdated water amenities Worn wood on slide
NORTHWEST POOL PICTURES
Damaged Concrete Decking
Open Air Showers and Restrooms
REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
April 22, 2017April 22, 2017AppropriationAppropriation
Agenda Date Requested:Agenda Date Requested:
General FundGeneral Fund
Rosalyn EptingRosalyn EptingSource of Funds:Source of Funds:
Requested By:Requested By:
Parks & RecreationParks & RecreationAccount Number:Account Number:
Department:Department:
Report:Resolution:Resolution:Ordinance:Ordinance:Amount Budgeted:Amount Budgeted:
Other:Amount Requested:Amount Requested:
Budgeted Item:Budgeted Item:YESYESNONO
AttachmentsAttachments : :
SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
The youth basketball program has grown since its inception in 2015 with 79 participants. In 2016 The youth basketball program has grown since its inception in 2015 with 79 participants.
In 2016
participation doubled to 16 teams and 128 athletes. This year another four teams were added for a total participation doubled to 16 teams and 128 athletes. This year another four teams
were added for a total
of 176 athletes. Sixty games were offered, totaling five hours on Saturdays in each gym (RFC & of 176 athletes. Sixty games were offered, totaling five hours on Saturdays in each gym
(RFC &
SPORT) for six weeks. Staff anticipates the program participation will continue to grow.SPORT) for six weeks. Staff anticipates the program participation will continue to grow.
There are two full time staff that managed this program and the City relied heavily on volunteers to There are two full time staff that managed this program and the City relied heavily
on volunteers to
coach each team, as well as assist with running the clock during games and managing the official coach each team, as well as assist with running the clock during games and managing the
official
books. Staff onsite tried to assist when volunteers were not present, however they were not available to books. Staff onsite tried to assist when volunteers were not present, however
they were not available to
address concerns parents had with the league, manage picture day, assist with jersey reorders, pick up address concerns parents had with the league, manage picture day, assist with jersey
reorders, pick up
trash in the gyms and resolve issues or inappropriate behavior during the games. trash in the gyms and resolve issues or inappropriate behavior during the games.
Staff is requesting to hire four seasonal partStaff is requesting to hire four seasonal part--time staff (2 for games at the Recreation & Fitness Center time staff (2 for games at the
Recreation & Fitness Center
and 2 for games at SPORT) to assist with score keeping and manage the books for a total of $2,170. and 2 for games at SPORT) to assist with score keeping and manage the books for a total
of $2,170.
This would include 1 person on the clock and 1 person on the books at each location (4 total staff), 8 This would include 1 person on the clock and 1 person on the books at each location
(4 total staff), 8
hours on Saturdays for 6 weeks (4 staff x 8 hours x 6 weeks x $11/hour + 2.75% benefits = $2,170)hours on Saturdays for 6 weeks (4 staff x 8 hours x 6 weeks x $11/hour + 2.75% benefits
= $2,170)
The financial breakdown for the season that was held in January and February 2017 is as follows:The financial breakdown for the season that was held in January and February 2017 is as
follows:
Revenue $7,765Revenue $7,765
Expenses $5,191 (referees, jerseys, balls, scorebooks)Expenses $5,191 (referees, jerseys, balls, scorebooks)
Profit $2,574Profit $2,574
Based on the numbers above, the staff expense would be covered in full by the program profits.Based on the numbers above, the staff expense would be covered in full by the program profits.
Action Required of Council:Action Required of Council:
Discuss the hiring of 4 staff for the basketball program and give staff the direction on whether or not to Discuss the hiring of 4 staff for the basketball program and give staff the
direction on whether or not to
move forward with budgeting for this expense for Fiscal Year 2018.move forward with budgeting for this expense for Fiscal Year 2018.
Approved for City Council AgendaApproved for City Council Agenda
Corby D. Alexander, City ManagerCorby D. Alexander, City ManagerDateDate