HomeMy WebLinkAbout11-13-17 Regular Meeting of the La Porte City Council
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In September 2017, the City began its third City University class. Ten citizens signed up for the class and met
every Thursday for ten
running smoothly on a daily basis. This unique opportunity gave participants hands on interaction with key
City Staff, tours of City facilities, a closer look at the services the City provides, and a chance to ask questions
about operations. The class of 2017 provided the City with citizen input and has shown our employees that
we have great leaders who can help influence the direction the City takes in the future by serving on boards
and commissions. We congratulate all of you for completing the course and look forward to working with you
in the future.
At this time I would like to recognize the following City University graduates:
Michael Urich
Sara Urich
Dan Parker
Dat Nguyen
Eddie Dove
Carl Crane
Blanca Solis
Rebecca Boyd
Linda Goines
Edith Strybos
LOUIS RIGBY
DARYL LEONARD
Mayor
Councilmember District 3
JOHN ZEMANEK
KRISTIN MARTIN
Councilmember At Large A
Mayor Pro-Tem
DOTTIE KAMINSKI
Councilmember District 4
Councilmember At Large B
JAY MARTIN
DANNY EARP
Councilmember District 5
Councilmember District 1
NANCY OJEDA
CHUCK ENGELKEN Councilmember District 6
Councilmember District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
OCTOBER 23, 2017
The City Council of the City of La Porte met in a regular meeting on Monday, October 23, 2017, at the City
Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m. to consider the following
items of business:
1. CALL TO ORDER Mayor Rigby called the meeting to order at 6:00 p.m. Members of Council present:
Councilmembers Ojeda, J. Martin, K. Martin, Kaminski, Leonard, Engelken, Zemanek, and Earp. Also
present were City Secretary Patrice Fogarty, City Manager Corby Alexander, and Assistant City
Attorney Clark Askins.
2. INVOCATION The invocation was given by Pastor Ben Rosenberger, Bayshore Baptist Church.
3. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember Danny Earp.
4. PUBLIC COMMENTS (Limited to five minutes per person.)
Chuck Rosa, 812 S. Virginia St., addressed Council concerning property at 621 W. Main St.; he is not
in favor of demolishing this building.
Drue Adams, 200 Crescent View St., addressed Council in regards to the fence and gate he wants
removed between Lots 3 & 4 in the Crescent View Subdivision. The gate has been left open, not
enough. Mr. Adams passed out a petition of people/neighbors indicating they want the gate taken
down. He urged the City to enforce the ordinance. He requests City Council support to have the fence
and gate removed, so that citizens will have open access to the Bay.
Becky Chatham, 306 Crescent View St., addressed Council regarding how she loves the area she lives
, and stated it is not legal to fence off open space and
right-of-way.
Terry Short, 2803 Crescent Dr., (gate owner), addressed Council on how none of his neighbors helped
to fix the bulkhead on this property. He has taken care of all maintenance on the land and the bulkhead
except one neighbor has helped mow a few times. He does intend to take it to Court to be granted
owner by adverse possession. His wife is afraid for her safety; once when she was home alone, three
individuals were peering through the window. In 19 years, no neighbors have used that land for
recreation.
Page 1 of 7
October 23, 2017, Council Meeting Minutes
Mark Mathews, 2807 Crescent Dr., addressed Council on a couple of points. He provided original
documents from 1926 which address the artesian well. They do not mention access to Galveston Bay.
There are number of issues involved before making a decision.
Amanda Kastl, 219 Crescent View St., addressed Council and stated everyone on their street is in
attendance at the council meeting except one member. If there is a concern about safety, Mr. Short
needs to fence his own yard and not the open area. , and it
should be removed. She continued
5. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be
enacted by one motion. There will be no separate discussion of these items unless a Councilmember
requests an item be removed and considered separately.)
(a) Consider approval or other action regarding the minutes of the meeting held on October 9,
2017 P. Fogarty
(b) Consider approval or other action regarding a Resolution appointing Chuck Engelken as
representative and Jay Martin as alternate to the Houston Galveston Area Council (H-GAC)
2018 General Assembly and Board of Directors P. Fogarty
(c) Consider approval or other action authorizing Staff to accept the quote from Athletic Field
Specialists for reconstructing all fields at Pecan Park, utilizing Buy Board Contract 476-15 R.
Epting
(d) Consider approval or other action regarding irrigation system upgrade at Bay Forest Golf
Course A. Osmond
(e) Consider approval or other action the purchase of computers through PCMG (PCMall Gov)
utilizing Buy Board Contract 498-15 G. Parker
(f) Consider approval or other action regarding an Ordinance vacating, abandoning and closing a
140-square foot portion of the West S Street right-of-way located adjacent to the Troon Drive
private access easement in the Retreat at Bay Forest North Subdivision I. Clowes
(g) Consider approval or other action authorizing the purchase of medical treatment devices in the
amount of $73,185.45 R. Nolen
(h) Consider approval or other action awarding Bid #17021 for Annual Concrete Street Repair
Project (Small Sections) D. Pennell
(i) Consider approval or other action rejecting all bids for Bid #17024 for Bulk Fuel Supply D.
Pennell
Councilmember Earp singled out Consent Agenda Items D, G, H, and I for questions. Staff addressed
his questions.
Consent Item F was requested by the city manager to be removed from Council consideration.
Regarding Items A thru E and G thru I, Councilmember Chuck Engelken made a motion to approve
these Consent Agenda Items pursuant to staff recommendations. Councilmember Danny Earp
seconded the motion. MOTION PASSED UNANIMOUSLY 9/0.
Page 2 of 7
October 23, 2017, Council Meeting Minutes
6. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a) Public hearing to receive comments regarding recommendation by the Planning and Zoning
the Comprehensive Plan for a 5.051-acre tract of land legally described as Blocks 1143 and
th
1144, La Porte Subdivision, generally located on S. 16 St., north of the West M Street right-of-
other acti
the Comprehensive Plan for a 5.051-acre tract of land legally described as Blocks 1143 and
th
1144, La Porte Subdivision, generally located on S. 16 St., north of the West M Street right-of-
I. Clowes
Item 6(a) was removed from consideration.
(b) Public hearing to receive comments regarding the recommendation by the Planning and Zoning
Commission to approve an Ordinance approving zone change request #17-92000003, to rezone a
5.051-acre tract of land legally described as Blocks 1143 and 1144, La Porte Subdivision, from General
Conditional (GC) to Planned Unit Development (PUD); and consider approval or other action regarding
changing the zoning classification of a 5.051-acre tract of land legally described as Blocks 1143 and
1144, La Porte Subdivision, from General Commercial (GC) to Planned Unit Development (PUD) I.
Clowes
Item 6(b) was removed from consideration.
(c) Public hearing to receive recommendation by the Planning and Zoning Commission to approve
Special Conditional Use Permit Request #17-91000002, an amendment to SCUP #03-011, to
allow for extended hours of operations at the truck pre-check facility located at 900 E. Barbours
Cut Blvd.; and consider approval or other action regarding an Ordinance amending the Code of
Ordinances of the City of La Porte, Chapter 106, more commonly referred to as the Zoning
Ordinance of the City of La Porte by granting Special Conditional Use Permit #17-91000002, as
amendment to Special Conditional Use Permit #03-011 for property located at 900 E. Barbours
Cut Blvd., and legally described as 20.796-acres along E. Barbours Cut Blvd., being Reserve A,
Block 1 Porte of Houston Authority La Porte, Harris County, Texas for the purpose of extending
the hours of operation for the existing truck pre-check facility in a Planned Unit Development
(PUD) Zone I. Clowes
The public hearing opened at 6:39 p.m.
City Planner Ian Clowes presented a summary regarding a recommendation by the Planning and
Zoning Commission to approve Special Conditional Use Permit Request #17-91000002, an
amendment to SCUP #03-011, to allow for extended hours of operations at the truck pre-check facility
located at 900 E. Barbours Cut Blvd.
There being no public comments, the public hearing closed at 6:46 p.m.
Councilmember J. Martin asked if a sound wall has been erected. City Planner Ian Clowes responded
yes, the sound wall has been constructed. Councilmember J. Martin also asked if public input from the
surrounding community was received. Per Mr. Clowes, no comment sheets came back; one or two
people spoke at the past Planning and Zoning Meeting, and they were unopposed to the SCUP; they
had concerns regarding the operations at the port.
Page 3 of 7
October 23, 2017, Council Meeting Minutes
Mayor Rigby asked will there be DOT officers available to cover the time frame. Police Chief Adcox
responded there will be schedule adjustments to extend the hours of the DOT officers, and with the
additional DOT Officer being filled within the next few months, that will help and makes it more
manageable.
Councilmember Zemanek requested confirmation whether the extended hours to cover will be straight
time hours and not overtime hours. Chief Adcox responded yes.
Councilmember Ojeda asked Ian Clowes whether, in his opinion, extending these hours will alleviate
truck traffic or increase the amount of trucks. Ian Clowes responded Jeff Davis from the Port might be
better to answer that question. His interpretation of the Port is that it is a 24-hour operation; truck traffic
necessarily increase; but if the hours are extended, it will space out the trucks throughout the day.
Councilmember Ojeda repeated her question to the applicant Jeff Davis from Port of Houston Authority.
Jeff Davis answered the facility will still be doing the same volume, but it gives the opportunity to spread
the hours along a longer period. They feel by spreading the hours, it will alleviate the traffic and eases
the burden of the facilities ability to operatee have every intention of filling the
facility.
The public hearing closed at 6:46 p.m.
Councilmember John Zemanek
of the City of La Porte, by granting Special Conditional Use Permit #03-011 for property located at 900
E. Barbours Cut Blvd., and legally described as 20.796-acres along E. Barbours Cut Blvd., being
Reserve A, Block 1 Port of Houston Authority, Harris County, Texas for the purpose of extending the
hours of operation for the existing truck pre-check facility in a Planned Unit Development (PUD) Zone.
Councilmember Daryl Leonard seconded. MOTION PASSED 8/1.
Ayes: Mayor Rigby, Councilmembers Leonard, Engelken, Earp,
Zemanek, Kaminski, J. Martin, and K. Martin
Nays: Councilmember Ojeda
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2017-3685: AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA PORTE, CHAPTER 106, MORE
COMMONLY REFERRED TO AS THE ZONING ORDINANCE OF THE CITY OF LA PORTE, BY GRANTING SPECIAL
CONDITIONAL USE PERMIT NO. 17-91000002, AN AMENDMENT TO SPECIAL CONDITINAL USE PERMIT NO 03-011,
FOR THAT CERTAIN PARCEL OF LAND LEGALLY DESCRIBED AS 20.769 ACRES ALONG EAST BARCOURS CUT
BOULEVARD, BEING RESERVE A, BLOCK 1 PORT OF HOUSTON AUTHORITY, LA PORTE, HARRIS COUNTY, TEXAS;
FOR THE PURPOSE OF EXTENDING THE HOURS OF OPERTATION FOR THE EXISTING TRUCK PRE-CHECK
FACILITY IN A PLANNED UNIT DEVELOPMENT (PUD) ZONE, MAKING CERTAIN FINDINGS OF FACT RELATED TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
7. DISCUSSION AND POSSIBLE ACTION
(a) Discussion and possible action regarding Infant Swimming Resource classes in the City of
La Porte R. Epting
Parks and Recreation Director Rosalyn Epting presented a summary.
After Council discussion, Councilmember Zemanek made a motion and Councilmember Leonard
seconded to direct staff to move forward with the program. MOTION PASSED 9/0.
Page 4 of 7
October 23, 2017, Council Meeting Minutes
(b) Discussion and possible action regarding gate and fence erected on property located between Lots
3 and 4, Cresent View Subdivision Councilmembers Earp/Zemanek/Kaminski
Councilmember Earp spoke first.
Councilmember Earp asked whether Mr. Short secured a permit to build the fence and gate. City
Manager Corby Alexander responded no, there is no permit. He stated Mr. Short eventually came in to
get a permit, but the City declined to issue a permit at that time due to the issue in controversy.
Councilmember Earp followed up asking if a citation has been issued to Mr. Short. Mr. Alexander
responded that the City had allowed the fence/gate to remain in place until the legality of it was
understood. Councilmember Earp asked if a title search has been done to determine who owns the
property. Mr. Alexander and City Attorney Clark Askins responded yes, and that no one owns the
property. Councilmember Earp also asked whether the City collects taxes on the property. Mr.
Alexander responded the property is not on any entity tax roll. Councilmember Earp asked if the City
collect taxes on it that means no one owns it?
City Attorney Clark Askins stated somebody owns it, and we have to start with the plat which is from
1926, and he believes the owner(s) are the heirs to the original owners of the Home Builders
Investment Company. The original plat from 1926 was filed under Home Builders Investment Company.
The strip of land was never a lot; it was just a strip of land shown on the plat. The street was never
dedicated to the public. There are no records of any court cases or litigation of somebody claiming
ownership.
Councilmember Earp asked are there clear definitive property lines of the lots on either side of the
property. Clark Askins answered there is; it is a distinct strip - but it is completely silent referring to the
strip.
Councilmember Earp asked does the City believe the strip to be City property. Clark Askins and Corby
Alexander said no.
Mr. Alexander mentioned the City removed waterlines and moved water meters to the edge of Crescent
View --
the sewer line.
Councilmember Zemanek asked is on allowing someone to fence in a property;
for example, can he fence in his ? Corby Alexander responded no.
Councilmember Zemanek stated whether the Shorts try to obtain this strip through adverse possession,
and within their rights, until such time as the Shorts actually own it, the gate needs to come down.
Mayor Rigby stated that since the City already has an ordinance in place that does not allow a
non-permitted gate, it must be taken down by Mr. Short or by the City without any further Council
direction. He also asked whether Mr. Alexander had clear direction, to which he stated yes, he has
clear direction from Council.
No Council action was taken.
(c) Discussion and possible action to create an In-City Municipal Utility District (MUD) in the City of La
Porte C. Alexander
City Manager Corby Alexander presented a summary.
Page 5 of 7
October 23, 2017, Council Meeting Minutes
Councilmember Zemanek asked if this property is in the TIRZ. Corby Alexander responded no
in the TIRZ.
Developer Paul Grohman introduced those with him: Jeff Anderson, with Beazer Homes, Attorney Katie
Sherborne, with Allen, Boone, Humphries, Robinson, LLP, Allen Mueller, business partner with Gromax
Development, and Craig Coleman, with Senior Engineers.
Beazer Home representative Jeff Anderson presented a report on small development in the City at
Bayside Crossing, the development which far exceeded expectations. He wants the opportunity to
create a master planned community in La Porteis large enough to
include amenities such as a Rec Center with a pool, trails, parks, etc. In order to develop the master
planned community, they need the ability to create a utility district over the property. To create a
Municipal Utility District (MUD), they need consent.
Attorney Katie Sherborne, with Allen, Boone, Humphries, Robinson, LLP, gave a tutorial of what is
meant by in-city MUDs.
Mayor Rigby would like to see this come in sooner rather than later, but is not making a decision tonight
and would like additional information.
Councilmember J. Martin made a motion to move forward with investigating creation of an in-city MUD.
Councilmember Kaminski seconded the motion. MOTION PASSED UNANIMOUSLY 9/0.
8. ADMINISTRATIVE REPORTS
There were no additional reports.
9. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual information.
Councilmember Earp commented Go Astros; Councilmember Ojeda acknowledged residents at
Crescent View coming and working together it will be a great time to discuss maintenance, cost, and
repair. Councilmember J. Martin provided no comments; Councilmember K. Martin provided no
comments; Councilmember Kaminski provided no comments; Councilmember Zemanek commented
that he was called out during public comments by a citizen, and perhaps that citizen should listen to the
comments that an engineer stated the building at 621 W. Main was not unsafe and that the engineer
who came to the council meeting was just thrown under the bus at the last minute; he stated Mr. Rosa
needs to understand that the engineer he thinks was thrown under the bus is the same person who
said there was nothing wrong with the building. Councilmember Leonard provided no comments;
Councilmember Engelken provided no comments; Mayor Rigby commented on attending the Chamber
of Commerce breakfast recognizing an organization of the month in the City of La Porte, and that that
organization was our First Responders - Fire, Police, EMS, and Office of Emergency Management. He
stated he appreciates the Chamber doing that, and it was well deserved after what everyone went
through with Hurricane Harvey.
10. ADJOURN - There being no further business, Councilmember Engelken made a motion to adjourn the
meeting at 8:10 p.m. Councilmember Leonard seconded the motion. MOTION PASSED
UNANIMOUSLY 9/0.
Page 6 of 7
October 23, 2017, Council Meeting Minutes
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on November 13, 2017.
________________________________
Mayor Louis R. Rigby
Page 7 of 7
October 23, 2017, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: November 13, 2017
Source of Funds: Various
Requested By: Michael Dolby
Account Number: Various
Department: Finance
Amount Budgeted: YES
Report: X Resolution: Ordinance:
Amount Requested:
Exhibits: Encumbrance Rollover Report
Budgeted Item: YES X NO
Exhibits:
Exhibits:
SUMMARY & RECOMMENDATION
The City’s fiscal year ended September 30, 2017. There are 27 outstanding purchase orders staff is requesting to roll-
over. The purchase orders represent goods that are ordered and budgeted funds committed to procure items necessary
to operate the City.
A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as
follows:
FundNumberAmount
General Fund14$ 297,358.92
Utility Fund 3 12,747.43
Insurance Fund2 22,654.85
La Porte Area Water Authority Fund1 249,725.53
Technology Fund1 49,954.53
Vehicle Maintenance Fund1 14,733.50
Grant Fund3 2,833.30
Emergency Services District Fund1 490.50
Economic Development Fund1 15,000.00
Totals27$ 665,498.56
The above encumbrances will not have an impact on the projected working capital balances for fiscal year 2018
because they were budgeted in the fiscal year 2017, and following approval by council, the system will automatically
increase each line item.
Action Required by Council:
Approve the encumbrance roll over request.
Approved for City Council Agenda
Corby Alexander, City Manager Date
CITY OF LAPORTE
ENCUMBRANCE ROLLOVER REPORT
For the Fiscal Year Ended September 30, 2017
P. O Encumbrance
FundNumberVendor NameAmountDescription
001170179City of Houston108.51radio services0015253-5214003
001170257Cap Fleet Outfitters1,445.52police department equipment0015253-5218050
001170540Bowling Bicycle, Inc3,150.00patrol bikes0015253-5212090
001170544Gall's Inc4,854.85uniforms for patrol0015253-5212003
001170549Barcodes LLC4,987.50mobil direct thermal printer0015253-5212090
001150181Sungard Public Sector Inc192,976.17One Solution software0016066-5195007
001170012La Porte ISD1,295.70rent for IT department0016066-5194022
001170247Kilgore Industries225.50contracted services0016064-5124006
001170193Irma Mata1,480.00Spanish translator for municipal court0016064-5125007
001170335Century Link Communications LLC14,872.00profession al services0016066-5195007
001170519Superion LLC6,572.80training0016141-5153020
001170045Century Asphalt35,052.87asphalt0017071-5314015
001170493Civil Concepts3,200.00land survey for Bay Harbor Drive0017071-5315007
001170541Kendig Keast Collaborative27,137.50professional consulting services0019090-5195004
14General Fund297,358.92
002150312Sungard Public Sector Inc5,440.00Onsite training for Navaline0026147-5153020
002150511Sungard Public Sector Inc4,500.00professional services0026147-5155007
002170006Gulf Coast Waste Disposal2,807.43waste disposal services0026176-5157006
3Utility Fund12,747.43
014170060Aetna Insurance12,931.14professional services0146144-5156025
014170218SA Benefit Service9,723.71stop loss insurance0146144-5156012
2Insurance Fund22,654.85
016170007City of Houston249,725.53water0167075-5337004
1La Porte Area Water Authority249,725.53
023170547Datavox49,954.53lines for data and phone0239904-5808023
1Techology Fund49,954.53
024170034Sun Coast Resources14,733.50annual contract0247074-5349095
1Vehicle Maintenance Fund14,733.50
032170081Sonya Cates750.00consultant for ROCK program0326064-5125007
032170116S & S Investigations & Security1,089.50contracted services0326064-5124080
032170133Harris County Treasurer993.80SETCIC Assists in Locating LaPorte Warrents0326064-5124081
3Grant Fund2,833.30
034170488Hoyt Breathing Air Products490.50daily set charge for air products0345051-5224002
1Emergency Services Fund490.50
038140474Richard Design Services Inc15,000.00professional services0386030-5659997
1Secttion 4B Sales Tax Fund15,000.00
27Total Encumbrances$665,498.56
C:\\attachedFiles\\10000120\\uploaded\\1509976942x_at.xlsx
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: November 13, 2017 Appropriation
Requested By: Shelley Wolny, Treasurer____ Source of Funds: ____________________
Department: Finance_____________________ Account Number: ____________________
Amount Budgeted: ___________________
Report: __ _ Resolution: _X Ordinance: _ _
Amount Requested: __________________
Exhibits: _ Resolution __ ___ __
Budgeted Item: YES NO
Exhibits: _ Investment Policy _____________
Exhibits: ______________________ _________
SUMMARY & RECOMMENDATION
The City Council of the City of La Porte originally adopted an Investment Policy on January 13, 1992, by
Ordinance No. 1802. The Investment Policy governs how the City will invest the City’s funds and outlines
administrative and legal guidelines for the Investment Officers to follow for the preservation of capital.
The Public Funds Investment Act requires that a City must present the Investment Policy to Council
annually for review or amendment. The policy was last reviewed on December 12, 2016.
On November 13, 2017, the Finance Department presented the Investment Policy to the Fiscal Affairs
Committee for review. Based on 2017 PFIA Legislative update, staff is proposing the following changes
to the City’s investment policy.
Section 2256.009 has been amended to include interest-bearing banking deposits that are
guaranteed or insured by: (A) the Federal Deposit Insurance Corporation or its successor; or (B)
the National Credit Union Share Insurance Fund or its successor.
Updated language for Section 2256.010 to read “depository institution that has its main office or
branch office in Texas.
Revised language in Section 2256.014 of the Government Code regarding no-load money market
mutual funds.
Revised language in Section 2256.016 regarding local government investment pools.
Updated language for the selection of financial institutions to include Financial Industry Regulatory
Authority (FINRA) certification.
Action Required by Council:
Recommend that the Council receive and approve/reaffirm the Investment Policy by resolution.
Approved for City Council Agenda
____________________________________ _______________________
Corby D. Alexander, City Manager Date
City of La Porte, Texas
Investment Policy
Adopted by the City Council
Of the City of La Porte
On January 13, 1992, by
Ordinance No. 1802
Amended:
November 1995
August 1997
City of La Porte, Texas
November 2000
Michael G. Dolby, CPA
February 2003
Director of Finance
February 2005
October 2005
Shelley Wolny
July 2009
Treasurer
May 2011
October 2013
October 2014
I. POLICY
It is the policy of the City of La Porte, Texas (the "City") to administer and invest its funds in a
manner which will preserve the principal and maintain the liquidity through limitations and
diversification while meeting the daily cash flow requirements of the City. The City will invest all
available funds in conformance with legal and administrative guidelines, seeking to optimize
interest earnings to the maximum extent possible.
The purpose of this investment policy is to comply with all statutes governing the investment of
the City’s funds, including the Public Funds Investment Act, Chapter 2256 of the Texas
Government Code (the “ Act”), which requires the City to adopt a written investment policy
regarding the investment of its funds and funds under its control. The Investment Policy addresses
the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal
management of the City’s funds.
II. SCOPE
The City will strive to earn a return on funds invested at the highest investment return possible after
taking in consideration the primary goals of preservation of principal and liquidity of funds
invested, consistent with the policy objectives described below. This investment policy applies to
the investment activities of the government of the City of La Porte, Texas.
FUNDS INCLUDED The City’s funds, which are pooled together and constitute the investment
portfolio, include all financial assets of all funds managed by the City, including but not limited to
receipts of tax revenues, charges for services, bond proceeds, interest incomes, loans and funds
received by the City where the City performs a custodial function. These funds are accounted for
in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund
Special Revenue Funds
Debt Service Funds
Capital Projects Funds
Enterprise Funds
Internal Service Funds
Investment income will be allocated to the various funds based on their respective participation and
in accordance with generally accepted accounting principles.
III. OBJECTIVES
SAFETY The primary objective of the City's investment activity is the preservation of capital and
the protection of investment principal in the overall portfolio. Each investment transaction shall
seek first to ensure that capital losses are avoided, whether they are from securities defaults or
erosion of market value. The City will strive to minimize credit risk by limiting investments to the
safest types of investments, prequalifying the financial institutions and broker/dealers with which
the City conducts business, and diversify the investment portfolio so that potential losses on
individual issuers will be minimized. To minimize interest rate risk, the City will ladder the
portfolio and match investments with future cash requirements and invest operating funds in
shorter, more liquid securities and investments.
1
LIQUIDITY The City's investment portfolio will remain sufficiently liquid to enable the City to
meet operating requirements that might be reasonably anticipated. Liquidity shall be achieved by
matching investment maturities with forecasted cash flow requirements and by investing in
securities with active secondary markets. Because all possible cash demands cannot be anticipated,
a portion of the portfolio will be invested in shares of money market mutual funds or local
government investment pools that offer same day liquidity.
PUBLIC TRUST All participants in the investment process shall seek to act responsibly as
custodians of the public trust. Investment Officials shall avoid any transaction that might impair
public confidence in the City's ability to govern effectively. The governing body recognizes that
in a diversified portfolio, occasional measured losses due to market volatility are inevitable, and
must be considered within the context of the overall portfolio's investment return, provided that
adequate diversification has been implemented.
YIELD (Optimization of Interest Earnings) The City's cash management portfolio shall be
designed with the objective of regularly meeting or exceeding the average rate of return on U.S.
Treasury Bills at a maturity level comparable to the City’s weighted average maturity in days. The
investment program shall seek to augment returns above this threshold consistent with risk
limitations identified herein and prudent investment principles.
INVESTMENT STRATEGY The City maintains a commingled portfolio for investment purposes
which incorporates the specific uses and the unique characteristics of the funds in the portfolio.
The investment strategy has as its primary objective assurance that anticipated liabilities are
matched and adequate investment liquidity provided. The City shall pursue conservative portfolio
management strategy. This may be accomplished by creating a laddered maturity structure with
some extension for yield enhancement. The maximum dollar weighted average maturity of 2 years
or less will be calculated using the stated final maturity date of each security.
IV. RESPONSIBILITY AND CONTROL
Oversight Responsibility for the investment activity of the City of La Porte shall rest with the Fiscal
Affairs Committee and the City Manager. They will designate investment officer(s), receive and
review quarterly reporting, approve and provide for investment officer training, approve
broker/dealers, and review and adopt the Investment Policy and Strategy at least annually.
DELEGATION Management responsibility for the investment program is hereby delegated to the
Director of Finance, who shall establish written procedures for the operation of the investment
program, consistent with this investment policy. Such procedures shall include explicit delegation
of authority to persons responsible for investment transactions.
SUBORDINATES All persons involved in investment activities will be referred to as "Investment
Officers." No person shall engage in an investment transaction except as provided under the terms
of this policy and the procedures established by the Director of Finance. The Director of Finance
shall be responsible for all transactions undertaken, and shall establish a system of controls to
regulate the activities of Subordinate Investment Officers. All investment officers, including the
Director of Finance, will demonstrate competence in the execution of the city’s investments. All
Investment Officers will insure compliance with the investment program with ongoing training and
evaluation by management.
PRUDENCE Investments shall be made with judgment and care, under prevailing circumstances,
that a person of prudence, discretion and intelligence would exercise in the management of the
2
person’s own affairs, not for speculation, but for investment, considering the probable safety of
capital and the probable income to be derived. Investment Officers acting in accordance with
written procedures and this investment policy and exercising due diligence shall be relieved of
personal responsibility for an individual security's credit risk or market price changes, provided
deviations from expectations are reported in a timely fashion and the liquidity and the sale of
securities are carried out in accordance with the terms of this policy.
IMDEMNIFICATION The Director of Finance and the Investment Officer, acting in accordance
with written procedures and exercising due diligence, shall not be held personally responsible for
a specific investment’s credit risk or market price changes, provided that these deviations are
reported immediately and the appropriate action is taken to control adverse developments.
ETHICS DISCLOSURE AND CONFLICTS OF INTEREST Officers and employees involved in
the investment process shall refrain from personal business activity that could conflict with proper
execution and management of the investment program, or which could impair their ability to make
impartial investment decisions. Employees and Investment Officers shall disclose to the City
Manager any material interests in financial institutions that conduct business with the City of La
Porte, and shall further disclose any personal financial or investment positions that could be related
to the performance of the City's investment portfolio. Employees and Investment Officers shall
refrain from undertaking personal investment transactions with the same individual with which
business is conducted on behalf of the City of La Porte.
An Investment Officer of the City of La Porte who has a personal business relationship with an
organization seeking to sell an investment to the City of La Porte shall file a statement disclosing
that personal business interest. An Investment Officer who is related within thesecond degree by
affinity or consanguinity to an individual seeking to sell an investment to the City of La Porte shall
file a statement disclosing that relationship. A statement required under subsection 2256.005(i) of
the Act must be filed with the Texas Ethics Commission and the governing body of the City of La
Porte.
TRAINING Investment Officers shall attend 10 hours of investment training within 12 months
after taking office or assuming duties, and hours every succeeding two years that begins on
st
thefirst day of the fiscal year, which is October 1, and consists of the two consecutive fiscal
yearsafter that date. The investments training shall be provided from an independent source
approvedby the Fiscal Affairs Committeeto insure the quality and capability of investment
management in compliance with the Act.For the purposes of this policy, an "independent
source" is defined as a professional organization, an institute of higher learning or any other
sponsor other than a Business Organization with whom the City may engage in investment
transactions. Training shall be in accordance with the Act and shall include education in
investment controls, security risks, strategy risks, market risks, diversification of investment
portfolio,and compliance with statutes governing the investment of public funds.
V.REPORTING
Investment reports shall be prepared quarterly and be signed and submitted by the Investment
Officers, in a timely manner. These reports will be submitted to the City Manager and City Council.
This report shall describe in detail the investment position of the City, disclose the market value
and book value of each fund group as well as each separate investment, and state the maturity date
of each security and accrued interest for the reporting period. The report shall include all
information as required by Section 2256.023 of the Act. It must also express compliance of the
portfolio to the investment strategy contained in the City’s Investment Policy and the Act.
3
MONITORING The market price of each investment shall be obtained monthly from a source such
as the Wall Street Journal newspaper, the City’s custodial bank, a reputable brokerage firm or
security pricing service and reported on the investment reports. Investments with minimum rating
requirements will be monitored for rate changes and liquidation of such investments will be
determined at such time.
Monitoring credit ratings – The Investment Officer shall monitor, on no less than a monthly basis,
the credit rating on all authorized investments in the portfolio based upon independent information
from a nationally recognized rating agency. If any security falls below the minimum rating required
by Policy, the Investment Officer shall notify the City Manager of the loss of rating, and liquidate
the investment within one week.
Monitoring FDIC Status for Mergers and Acquisitions – The Investment Officer shall monitor, on
no less than a weekly basis, the status and ownership of all banks issuing brokered CDs owned by
the City based upon information from the FDIC. If any bank has been acquired or merged with
another bank in which brokered CDs are owned, the Investment Officer or Advisor shall
immediately liquidate any brokered CD which places the City above the FDIC insurance level.
VI. INVESTMENTS
ACTIVE PORTFOLIO MANAGEMENT The City intends to pursue active versus passive
portfolio management philosophy. That is, securities may be sold before they mature if market
conditions present an opportunity for the City to benefit from the trade.
AUTHORIZED INVESTMENTS The following are authorized investments for the City and all
are authorized and further defined by the Act. Only those investments listed in this section are
authorized.
A.Obligations, including letters of credit, of the United States or its agencies and
instrumentalities; direct obligations of this state or its agencies and instrumentalities; other
obligations, the principal and interest of which are unconditionally guaranteed or insured by,
or backed by the full faith and credit of, this state or the United States or their respective
agencies and instrumentalities, including obligations that are fully guaranteed or insured by the
Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United
States; obligations of states, agencies, counties, cities, and other political subdivisions of any
state rated as to investment quality by a nationally recognized investment rating firm not less
than A or its equivalent; and interest-bearing banking deposits that are guaranteed or insured
by: the Federal Deposit Insurance Corporation or its successor; or the National Credit Union
Share Insurance Fund or its successor. (Section 2256.009 (a) of the Act)
The following are not authorized investments under Section 2256.009 (b) of the Act:
obligations whose payment represents the coupon payment on the outstanding
principal balance of the underlying mortgage-backed security collateral and pays not
principal (Interest only bonded);
obligations whose payment represents the principal stream of cash from the underlying
mortgage-backed security collateral and pays no interest (Principal only bonds);
collateralized mortgage obligations that have a final stated maturity date of greater than
10 years; and
4
collateralized mortgage obligations, the interest rate of which is determined by an
index that adjusts opposite to the changes in a market index.
B.Fully collateralized certificates of deposit issued by a depository institution or an approved
broker that has its main office or branch office in Texas, selected from a list adopted by the
City, and guaranteed or insured by the Federal Deposit Insurance Corporation or its successor
or the National Credit Union Share Insurance Fund or its successor; secured by obligations
authorized by this subchapter, or secured in any other manner and amount provided by law for
deposits of the City. (Section 2256.010 of the Act)
C.FDIC insured, brokered certificates of deposit securities from a depository institution that has
its main office or a branch office in Texas, delivered versus payment to the City safekeeping
agent, not to exceed one year to maturity. Before purchase, the Investment Officer must verify
the FDIC status of the bank on www.fdic.gov to assure that the bank is FDIC insured.
D. A no-load money market mutual fund is permitted as an authorized investment if it is registered
with and regulated by the Securities and Exchange Commission; and complies with federal
Securities and Exchange Commission Rule 2a-7 (17 C.F.R. Section 270.2a-7), promulgated
under the Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.). The Fund must
provide the City with a prospectus and other information required by the Securities and
Exchange Act of 1934 (15 U.S.C. Section 78a et seq.) or the Investment Company Act of 1940
(15 U.S.C. Section 80a-1 et seq.);
In addition to a no-load money market mutual fund permitted as an authorized investment as
described above, a no-load mutual fund is an authorized investment if the mutual fund is
registered with the Securities and Exchange Commission; has an average weighted average
maturity of less than two years; and either (1) has a duration of one year or more and is invested
exclusively in obligations approved in Subchapter A of the Act, or (2) has a duration of less
than one year and an the investment portfolio is limited to investment grade securities,
excluding asset-backed securities.
The City is not authorized by Section 2256.014 (c) of the Act to:
invest in the aggregate more than 15 percent of its monthly average fund balance,
excluding bond proceeds and reserves in other funds held for debt service, in mutual
funds described in the Act (Section 2256.014);
invest any portion of bond proceeds, reserves and funds held for debt service, in mutual
funds described in the Act (Section 2256.014); or
invest its funds or funds under its control, including bond proceeds and reserves and
other funds held for debt service, in any one mutual fund described in the Act (Section
2256.014) in an amount that exceeds 10 percent of the total assets of the mutual fund.
E.Investment pools, as authorized by the City Council, must be AAA or AAA-M rated, or an
equivalent rating by at least one nationally recognized rating service. A public funds
investment pool that uses amortized cost or fair value accounting must mark its portfolio to
market daily, and to the extent reasonably possible, stabilize at a $1.00 net asset value, when
rounded and expressed to two decimal places. To maintain eligibility to receive funds from
and invest on behalf of the City, an investment pool must adhere to reporting and investment
requirements defined by Section 2256.016 of the Act.
5
EXISTING INVESTMENTS The Investment Officer is not required to liquidate investments that
were authorized investments at the time of purchase. Any investments currently held that do not
meet the guidelines of this policy shall be reviewed to determine the ability to liquidate. An
investment that requires a minimum rating under this subchapter does not qualify as an authorized
investment during the period the investment does not have the minimum rating. An entity shall
take all prudent measures that are consistent with its investment policy to liquidate an investment
that does not have the minimum rating. If the investment cannot be liquidated because of material
adverse change in the value since the time of purchase, and holding the investment to maturity does
not negatively affect disbursements or cash flow, a recommendation of holding said investment to
maturity is acceptable.
MAXIMUM MATURITIES The maximum stated maturity, from the date of purchase, for any
individual investment may not exceed 5 years and the maximum dollar-weighted average maturity
for the pooled fund group (investment portfolio) may not exceed 2 years.
DIVERSIFICATION It is the policy of the City to diversify its investment portfolios. Assets held
in the pooled investment portfolio shall be diversified to eliminate the risk of loss resulting from
over-concentration of assets in a specific maturity, specific issuer or specific class of securities.
Diversification strategies shall be determined and revised periodically by the Fiscal Affairs
Committee.
FINANCIAL INSTRUMENTS Maximum allowable percentages of the total portfolio for
investments are stated as follows:
Investment Type Maximum Limit
1. Investment Pools 100%
2. Money Market Accounts 10%
3. Certificates of Deposit 60%
4. U.S. Government Securities 80%
5. U.S. Agency Securities 80%
VII. SELECTION OF FINANCIAL INSTITUTIONS AND BROKER DEALERS
SELECTION OF FINANCIAL INSTITUTIONS Depositories shall be selected through the City's
banking services procurement process, which shall include a formal request for proposal (RFP)
issued every five (5) years. In selecting depositories, the services available, service costs, and credit
worthiness of institutions shall be considered, and the Director of Finance shall conduct a
comprehensive review of prospective depositories’ credit characteristics and financial history. The
depository contract will provide for collateral if balance exceeds FDIC Insurance amounts.
The City shall select financial institutions from which the City may purchase certificates of deposit
in accordance with the Act and this policy and will have a written depository agreement with the
selected institution, which was approved by resolution of the Bank’s Board if collateral is required.
The Investment Officer shall monitor the fiscal condition of financial institutions where certificates
of deposit are held.
AUTHORIZED FINANCIAL BROKER/DEALERS AND INSTITUTIONS The Investment
Officer shall maintain a list of broker/dealers and financial institutions authorized to provide
investment services. These may include primary dealers or regional dealers that qualify under
Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). All financial
6
institutions and broker/dealers who desire to become qualified bidders for investment transactions
must submit: audited financial statements, proof of Financial Industry Regulatory Authority
(FINRA) certification, and proof of state registration.
Before engaging in investment transactions with a financial institutions or broker/dealers, the
Investment Officer shall have received, from a Qualified Representative of said firm, a signed
Certification Form. (Exhibit B) This form shall attest that the individual responsible for the City's
account with that firm has (1) received and reviewed the investment policy of the City; and (2)
acknowledged that the business organization has implemented reasonable procedures and controls
in an effort to preclude investment transactions conducted between the City and the organization
that are not authorized by the City’s investment policy, except to the extent that this authorization
is dependent on an analysis of the makeup of the City’s entire portfolio or requires an interpretation
of subjective investment standards. Investment Officers of the City may not acquire or otherwise
obtain any authorized investment described in the investment policy from a person who has not
delivered a signed Certification Form. The Fiscal Affairs Committee shall at least annually review,
revise, and adopt a list of qualified broker/dealers and other financial institutions that are authorized
to engage in investment transactions with the City. (Exhibit A)
COMPETITIVE BIDDING All investment transactions must be competitively transacted and
executed with broker/dealers or financial institutions that have been authorized by the City. The
City will obtain at least three competitive offers. Exception: New issues will not be required to be
competitively transacted as all broker/dealers would show the same price and yield.
VIII. COLLATERAL
COLLATERALIZATION OF PUBLIC DEPOSITS Collateralization requirements are governed
by the Texas Government Code Chapter 2257 (Public Funds Collateral Act). All bank deposits,
certificates of deposit, and repurchase agreements shall be secured by pledged collateral. In order
to anticipate market changes and provide a level of security for all funds, the required minimum
collateral level will be a market value equal to no less than 102% of the deposits. Collateral levels
should be monitored and maintained by the financial institution. Repurchase agreements shall be
documented by specific agreement noting the collateral pledged in each agreement and should be
monitored daily. Collateral shall be reviewed monthly to assure the market value of the securities
pledged equals or exceeds the related bank balances.
Collateral shall always be held in the City’s name by an independent third party with whom the
City of La Porte has a current custodial agreement. Evidence of the pledged collateral shall be
maintained by a written agreement. A safekeeping receipt must be supplied to the City of La Porte
for any transaction involving sales/purchases/maturities of securities and/or underlying collateral,
which the City of La Porte will retain. The right of collateral substitution is granted provided the
substitution has prior approval of the City and is followed by the delivery of an original safekeeping
receipt to the City, and replacement collateral is received prior to the release of original collateral.
COLLATERAL DEFINED The City shall accept only the following securities as collateral:
A.FDIC insurance coverage;
B.United States Treasuries and Agencies;
C.Obligations, including letters of credit, of the United States or its agencies and
instrumentalities.
D.Other securities as approved by the Fiscal Affairs Committee.
7
SUBJECT TO AUDIT All collateral shall be subject to inspection and audit by the Director of
Finance or the City's independent auditors.
IX. SAFEKEEPING AND CUSTODY
SAFEKEEPING AGREEMENT All securities owned by the City shall be held in the City’s
designated third party safekeeping. The third party custodian shall be required to issue safekeeping
receipts to the City listing each specific security, description, maturity, cusip number yield and/or
coupon, market value and other pertinent information. Each safekeeping receipt shall clearly
indicate that the instrument is held for the City of La Porte. All safekeeping arrangements shall be
documented by the Investment Officer.
DELIVERY VERSUS PAYMENT All investment transactions shall be executed on a delivery
versus payment basis. That is, funds shall not be wired or paid until verification has been made that
the collateral was received by the Trustee. The collateral shall be held in the name of the City. The
Trustee's records shall assure the notation of the City's ownership of or explicit claim on the
securities. The original copy of all safekeeping receipts shall be delivered to the City.
X. MANAGEMENT AND INTERNAL CONTROLS
The Director of Finance shall establish a system of internal controls, which shall be reviewed by
an independent auditor. The controls shall be designed to prevent losses of public funds arising
from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial
markets, or imprudent actions by employees or Investment Officers of the City.
Controls and managerial emphasis deemed most important that shall be employed where practical
are:
A. Control of collusion
B. Separation of duties
C. Separation of transaction authority from accounting and record keeping
D. Custodian safekeeping receipts records management
E. Avoidance of physical delivery securities
F. Clear delegation of authority to subordinate staff members
G. Documentation on investment bidding events
H. Written confirmation of transactions for investments and wire transfers
I. Reconcilement and comparisons of security receipts with the investment subsidiary records
J. Compliance with investment policies
K. Accurate and timely reports
L. Validation of investment maturity decisions with supporting cash flow data
M. Adequate training and development of Investment Officers
O. Review of financial condition of all brokers, dealers and financial institutions
P. Staying informed about market conditions, changes, and trends that require adjustments in
investment strategies
Q. Monitor credit ratings
R. Monitor FDIC status for mergers and acquisitions for brokered CD’s
COMPLIANCE AUDIT The City shall perform, in conjunction with its annual financial audit, a
compliance audit of management controls on investments and adherence to the entity's established
8
investment policies. The audit shall include a formal review of the quarterly investment reports by
an independent auditor and the results reported to the governing body by the independent auditor.
Also, the governing body shall review its investment policy and investment strategy not less than
annually and adopt a written instrument by rule, order, ordinance, or resolution stating that it has
reviewed the investment policy and strategy, and recorded any changes made to them.
9
Exhibit A
City of La Porte
Approved List of Brokers/Dealers and Investment Pools
Brokers/Dealers
Coastal Securities
Wells Fargo
Cantor Fitzgerald
FTN Financial
Amegy Bank
Investment Pools
TexPool
LOGIC Investment Pool
Texas Class
10
Exhibit B
TEXAS PUBLIC FUNDS INVESTMENT ACT CERTIFICATION FORM
As required by Texas Government Code 2256.005 (k-l)
CITY OF LA PORTE, TEXAS
This certification is executed on behalf of the City of La Porte, Texas (the Investor) and
___________________________ (the Seller) pursuant to the Public Funds Investment Act,
Chapter 2256, Government Code, Texas Codes Annotated (the Act) in connection with investment
transactions conducted between the Investor and Dealer.
The Undersigned Qualified Representative of the Seller hereby certifies on behalf of the Seller
that:
1.The Qualified Representative is duly authorized to execute this Certification on behalf of
the Seller, and
2.The Qualified Representative has received and reviewed the Investment Policy furnished
by the Investor, and
3.The Seller has implemented reasonable procedures and controls in an effort to preclude
investment transactions conducted between the Seller and the Investor that are not
authorized by the entity’s investment policy, except to the extent that this authorization is
dependent on an analysis of the makeup of the entity’s entire portfolio or requires an
interpretation of subjective investment standards.
Qualified Representative
________________________________
Signature
________________________________
Name (Printed):
________________________________
Title:
________________________________
Date:
11
Exhibit C
City of La Porte, Texas
Investment Strategy Statement
The City of La Porte, Texas (the "City") will strive to administer and invest its pooled funds at the
highest investment return possible while always taking into account the primary goals of
preservation of principal and liquidity of funds invested consistent with the City's investment
policy.
The City's funds, which are pooled together and constitute the investment portfolio, include all
financial assets of all funds managed by the City, including but not limited to receipts of tax
revenues, charges for services, bond proceeds, interest incomes, loans and funds received by the
City where the City performs a custodial function.
The City will never invest its funds in a security that is deemed unsuitable to the financial
requirements of the City. Maturities will be staggered in a manner that meets the cash flow needs
of the City.
The primary investment objective is the preservation and safety of principal. Each investment
transaction shall seek first to ensure that principal losses are avoided, whether they are from
security defaults or erosion of market value.
The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating
requirements that might be reasonably anticipated. Liquidity shall be achieved by matching
investment maturities with forecasted cash flow requirements and by investing in securities with
active secondary markets.
The City shall always maintain a highly diversified investment portfolio in order to reduce the
amount of credit and market risk exposed to the City's portfolio.
After first considering safety and liquidity, the City's investment portfolio shall be designed with
the objective of regularly exceeding the average rate of return on U.S. Treasury Bills at a maturity
level comparable to the City’s weighted average maturity in days. The City shall seek to augment
returns above this threshold consistent with risk limitations identified in the City's investment
policy and prudent investment principles.
12
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: November 13, 2017
Source of Funds: Fund 001/002
Requested By: Shelley Wolny, Treasurer
Account Number: Various
Department: Finance
Amount Budgeted: $122,556
Report: Resolution: Ordinance:
Amount Requested: $87,480
Exhibits: Public Purchase Access Report
Exhibits: Bid Tabulation
Budgeted Item:YES NO
Exhibits: Copy of bid from DataProse
SUMMARY & RECOMMENDATION
The City of La Porte currently leases a mail solution system through Pitney Bowes for $47,556 annually. Postage and
printing costs for the utility bills add approximately $75,000 annually, bringing the cost of preparing the bills in-house
to an estimated $122,556 a year. The contract expires in December, and staff has analyzed the benefits of continuing
with the mail system or outsourcing the printing and mailing for the Utility Bills, which is the largest use of the mail
system. Over the past year, staff has experienced multiple issues with the printing and stuffing of the bills. The
process is time consuming, and the equipment is old and at the end of life. On many occasions, the machine was
malfunctioning, which required staff to work overtime to manually fold thousands of bills to meet deadlines. The
process is time consuming, and staff could be more effective if time was spent on customer service. After careful
consideration, staff decided to pursue the option of outsourcing the function of printing and mailing bills.
Bid #17027-Printing and Mailing of Utility Bills were opened and read on October 4, 2017, seven bids were
thst
& Sept 21, posted on Public Purchase and on
received. Bids were advertised in the Bay Area Observer on Sept 14
the City’s website.
Bids were calculated based on 13,500 cycle bills and 1,500 delinquent bills per month. Once tabulation was
completed, the low bid, which met all specifications, was from DataProse for $87,480 annually. Not including
personnel costs, the City would save approximately $35,000 a year. The contract is for a two (2) year period with an
annual renewable option.
Staff would like to note that the bill format and size will not change. Additionally, departments will still have the
ability to insert flyers in to the water bills.
Staff received four outstanding references for DataProse regarding quality, ability to meet deadlines, customer service,
problem resolution and overall performance. Of special note, one City mentioned that DataProse went above and
beyond during Hurricane Harvey to insert newsletters that were not received within the usual timeframe and still met
deadlines for the City’s bills.
Action Required by Council:
Consider approval or other action authorizing the City Manager to enter into a contract with Data Prose for the
printing and mailing of the City’s utility bills in the amount of $87,480.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
BIDTABULATION
BID#17027PRINTINGANDMAILINGOFUTILITYBILLS
A.BaseBidItems
DATAPROSE
QUESTMARKINFORMATION
PEREGRINESERVICESNDSIPINNACLEDATASYSTEMSDIRECTSOLUTIONSMANAGEMENTBUSINESSINK,CO.INFOSEND
Item
No.UnitPriceTotalPriceUnitPriceUnitPriceUnitPriceUnitPriceUnitPriceUnitPrice
ItemDescription QtyTotalPriceTotalPriceTotalPriceTotalPriceTotalPriceTotalPrice
ProgammingServices
1IntialSetuporFormationgFee1$0.00$0.00$0.00$0.00$0.00$0.00$1,200.00$1,200.00$500.00$500.00$1,500.00$1,500.00$0.00$0.00
BillingServices
ProcessingStatements
113,500$0.023$310.50$0.005$67.50$0.071$958.50$0.0221$298.35$0.035$472.50$0.012$162.00$0.0488$658.80
PrintingForms
213,500$0.02$270.00$0.022$297.00$0.01$135.00$0.045$607.50$0.02$270.00$0.020$270.00$0.015$202.50
Fold,InsertandPrepareforPostOffice
313,500$0.015$202.50$0.02$270.00$0.01$135.00$0.036$486.00$0.025$337.50$0.035$472.50INCLUDED$0.00
4BillingEnvelopes13,500$0.02$270.00$0.017$229.50$0.015$202.50$0.0215$290.25$0.016$216.00$0.016$216.00$0.016$216.00
ReturnEnvelopes
513,500$0.016$216.00$0.013$175.50$0.014$189.00$0.0175$236.25$0.0155$209.25$0.012$162.00$0.014$189.00
TOTALMONTHLYCOST$1,269.00$1,039.50$1,620.00$3,118.35$2,005.25$2,782.50$1,266.30
DelinquentBillingServices
Item
No.UnitPriceTotalPriceUnitPriceUnitPriceUnitPriceUnitPriceUnitPriceUnitPrice
ItemDescription QtyTotalPriceTotalPriceTotalPriceTotalPriceTotalPriceTotalPrice
1ProcessingStatements1,5000.023$34.50$0.005$7.50$0.071$106.50$0.068$102.000.035$52.500.012$18.000.0488$73.20
2PrintingForms1,500$0.02$30.000.022$33.00$0.01$15.00$0.05$75.000.020$30.000.020$30.000.015$22.50
3Fold,Insert&PrepareforPostOffice1,5000.015$22.50$0.02$30.00$0.01$15.00$0.055$82.500.025$37.500.035$52.50INCLUDED$0.00
4BilingEnvelopes1,500$0.020$30.00$0.017$25.50$0.015$22.50$0.0215$32.250.016$24.000.016$24.000.016$24.00
5ReturnEnvelopes1,500$0.016$24.00$0.013$19.50$0.014$21.00$0.0175$26.250.016$23.250.012$18.000.014$21.00
TOTALMONTHLYCOST$141.00$115.50$180.00$318.00$167.25$142.50$140.70
Inserts
1PrintingofBlackandWhiteInserts13,5000.03$405.00$0.033$445.50$0.05$675.00$0.0517$697.95$0.02$270.00$0.05$675.00$0.055$742.50
2InsertingAdditionalItem13,500N/CN/C$0.007$94.50$0.005$67.50$0.001$13.50$0.005$67.50$0.005$67.50N/CN/C
Postage
Item
No ItemDescription QtyUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPrice
115,000$0.379$5,685.00$0.373$5,595.00$0.373$5,595.00$0.40$6,045.00$0.403$6,045.00$0.373$5,595.00$0.370$5,550.00
TOTALBASEBID$7,500.00$7,290.00$8,137.50$10,192.80$8,555.00$9,262.50$7,699.50
$9,481.35
TOTALBASEBIDEXCLUDINGINSERTS$7,095.00$6,750.00$7,395.00$8,217.50$8,520.00$6,957.00
B.AlternatePostCardOption
Item
No ItemDescription QtyUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPriceUnitPriceTotalPrice
1InitialSetuporDesignFee13,50000$0.00$0.00$0.00$0.00$1,200.00$1,200.00$500.00$500.00$1,500.00$1,500.00$0.00$0.00
2PrintingofPostcards13,5000.048$648.00$0.065$877.50$0.07$945.00$0.125$1,687.50$0.078$1,053.00$0.09$1,215.00$0.7380$996.30
3PrintingofDelinquentPostcards1,5000.048$72.00$0.12$180.00$0.07$105.00$0.20$300.00$0.078$117.00$0.09$135.00$0.1188$178.20
4Postage15,0000.26$3,900.00$0.253$3,795.00$0.30$4,500.00$0.266$3,990.00$0.274$4,110.00$0.253$3,795.00$0.250$3,750.00
TOTALALTERNATEBIDFORPOSTCARDS$4,620.00$4,852.50$5,550.00$7,177.50$5,780.00$6,645.00$4,924.50
REQUESTFORCITYCOUNCILAGENDAITEM
AgendaDateRequested:November13,2017Appropriation
RequestedBy:RosalynEptingSourceofFunds:015&032(ParkZone)
Department:Parks&RecreationAcctNumber:0158080552.1100&
0328080552.8032
Report:Resolution:Ordinance:_AmountBudgeted:$120,000
Exhibits:GameTimeQuoteAmountRequested:$102,092.48
LCBPlaygroundRendering
LCBPlaygroundAerialPlansBudgetedItem:YESNO
SeabreezePlaygroundRendering
SeabreezePlaygroundAerialPlans
SUMMARY&RECOMMENDATION
Thisfiscalyearthebudgetincludes$120,000totalfortwoplaygrounds,LittleCedarBayouParkand
SeabreezePark.Historically,whenthereismorethanoneplaygroundbeingreplaced,staffwillpurchase
one,installit,andthenpurchasetheotheroneatalatertimeoncethefirstplaygroundiscomplete.
However,GameTimehasamatchinggrantthatisguaranteeduntilthefundsrunout,butthe
playgroundsmusttotal$75,000(beforethegrant)toqualify.Therefore,staffislookingatpurchasing
bothplaygroundsatthesametimetogetthebestvalueforourdollars.Thisisthesamegrantthatwe
usedtopurchaseLomaxPlaygroundandTomBrownPlaygroundlastyear.
Withthebudgetforequipment,GameTimewillbeabletofinanciallymatchtheCityontheplay
structuresonly.Thematchdoesnotincludeanyadditionalseparatepieces(likeswingsets,individual
climbers,etc.),groundcover,orplaygroundborder.Inordertoreceivethegrant,theentirebalance
mustbepaidbycashorcheckatthetimeoftheorder.
Staffwouldliketoorderbothplaygroundsatthesametimeandreceivethematchinggrant.Withthis
granttheCitywillbeabletogetshadestructuresovermostoftheplaygroundatLittleCedarBayou.The
grantcoverstheshadestructureaswellbecauseitisattachedtotheplaystructure,notaseparate
standaloneitem.Theattachedexhibitsshowtheplaygroundsproposedforinstallation.Thecolorsare
changeable.
etotalgrantamountfromGameTime,including
Thevalueoftheeligibleplayequipmentis$145,796.Th
discounts,actuallyexceeds50%andhasatotalvalueof$75,258.58.Thecostbreakdownper
playgroundisasfollows:
LittleCedarBayouPlayground$75,959.50
SeabreezePlayground$17,891.50
Subtotal$93,851.00
Discount($2,435.58)
EstimatedFreight$10,677.06
TOTAL$102,092.48
Theadditionalfundsthatareremainingafterthepurchaseoftheplaygroundequipmentwillbeusedfor
playgroundbordersandengineeredwoodfiber(fallsurfacing).
StaffrecommendsCouncilapprovaloftheplaygroundequipmentpurchaseintheamountof$102,092.48
withGameTimeforplaygroundequipmentatLittleCedarBayouParkandSeabreezePark.
ActionRequiredbyCouncil:
Considerapprovalorotheractiontopurchaseplaygroundequipmentintheamountof$102,092.48for
LittleCedarBayouParkandSeabreezePark.
ApprovedforCityCouncilAgenda
___________________________________________________________
CorbyD.Alexander,CityManagerDate
by Total Recreation Products, Inc.
17802 Grant Road Cypress, Texas 77429
QUOTE
Phone: 281-351-2402
#78635
Toll Free: 800-392-9909
Fax: 281-351-2493
10/03/2017
TS-09048-17 City of La Porte - Seabreeze & Little Cedar Bayou Parks
Ship To Zip: 77571
City of La Porte
Attn: Scott Bradley
1302 S. Broadway
La Porte, TX 77571
Phone: 281-470-7275
BradleyS@laportetx.gov
QuantityQuantityQuantityQuantityPart #Part #Part #Part #DescriptionDescriptionDescriptionDescriptionUnit PriceUnit PriceUnit PriceUnit PriceAmountAmountAmountAmount
1Site-Little Cedar Bayou Park
1RDUGame Time - TS-09048-17-2A2 Modified$81,385.00$81,385.00
Cascadia 5-12 Unit with Shade
1GRANTGame Time - 2017 Grant Matching Funds($40,667.50)($40,667.50)
1RDUGame Time - TS-09048-17-2A1 Modified San$36,546.00$36,546.00
Gabriel's 2-5 PrimeTime Unit with Shade
1GRANTGame Time - 2017 Grant Matching Funds($18,248.00)($18,248.00)
1RDUGame Time - PrimeTime 2-Bay Swings with$2,793.00$2,793.00
(2) Tot Seats and (2) Belt Seats
1RDUGame Time - PrimeTime Solo Swing with (1)$2,322.00$2,322.00
Expression Swing
16223Game Time - Merry Musical$4,079.00$4,079.00
16237Game Time - Shadow Play Sky Runner$5,139.00$5,139.00
139009Game Time - Tot'S Lo Stratus Climber$2,298.00$2,298.00
139012Game Time - Tot'S Leaf$313.00$313.00
1Site-Sea Breeze Park
1RDUGame Time - TS-09048-17-2A3 Pirate's Cove$27,865.00$27,865.00
2-5 PrimeTime Unit
1GRANTGame Time - 2017 Grant Matching Funds($13,907.50)($13,907.50)
1RDUGame Time - PrimeTime 2-Bay Swings with$2,793.00$2,793.00
(2) Tot Seats and (2) Belt Seats
1283Game Time - Whale Animal Only$898.00$898.00
14893Game Time - "C"Spring-Loose Fill$243.00$243.00
Page 1 of 3
TS-09048-17 City of La Porte - Seabreeze & Little Cedar Bayou Parks
QUOTE
#78635
10/03/2017
Freight Calculated to Above Address; Customer is responsible forSubTotal:$93,851.00
meeting the truck for delivery and unloading. A forklift may be requiredDiscount:($2,435.58)
to unload material.Estimated Freight:$10,677.06
Total Amount:$102,092.48
Equipment Only; Installation NOT included.
DUE TO FLUCTUATING FUEL COSTS, FREIGHT SHOWN IS
ESTIMATED FREIGHT. ACTUAL FREIGHT WILL BE
DETERMINED AT THE TIME OF YOUR ORDER. PLEASE FEEL
FREE TO CONTACT US TO VERIFY CURRENT FREIGHT
CHARGES PRIOR TO PLACING YOUR ORDER.
100% funds match for payment in full at the time of your order.
GRANT MATCHING FUNDS ARE AVAILABLE THROUGH
NOVEMBER 15, 2017 OR UNTIL EXHAUSTION OF FUNDS.
Contract: Buy Board Contract #512-16
Important Terms & Conditions - Please Review
To place an order, you must provide one of the following: a Purchase Order assigned to GameTime; or this Price Quotation, signed by
an authorized purchaser, with a check made payable to GameTime. GameTime will also accept payment by Visa, MasterCard, or
American Express. A current approved credit application is required for Net 30 terms.
This quotation explicitly excludes any and all items not expressly specified or identified above. No other product, equipment, or service is
included, regardless of any Contract Document, Contract Section, Plans, Specifications, Drawing, or Addendum. Delivery for most
GameTime equipment is approximately 5-6 weeks after all order documents have been received and payment terms have been approved.
A current, approved credit application is required for N30 terms. To place an order, you must provide a purchase order or a signed
Total Recreation Products, Inc. (hereafter described as TRP) quote, assigned to GameTime. Neither general contractor nor
subcontractor contracts can be accepted. Purchase documents that contain indemnity or hold harmless conditions cannot be accepted.
Retainage is not permitted. The following must be received before your order can be processed: complete billing and shipping addresses,
a contact name and phone #, and all color choices. Manufacturer's colors may vary from year to year. You are responsible for ensuring
that any required submittal approvals are completed before placing your order for processing. TRP reserves the right to limit submittals
to one copy. Shop drawings, bluelines, sepias, are not available. Closeout documents may be limited to GameTime or TRP standard
issue. If Sales Tax Exempt, a copy of your tax exemption form or resale certificate must accompany your order, or any applicable sales
tax, will be added to your invoice. Most GameTime products are shipped from the Ft. Payne, AL plant. GameTime cannot hold orders or
store equipment. Equipment is invoiced when shipped. If a cash sale, your payment must be received in full before the order will be
processed. Contractors must also provide copies of current, fully executed bid/performance/payment bonds, as applicable. Pricing shown
does not include any charges for permits, bonding, prevailing wage, or additional insured certifications.Unless otherwise noted, any
quantity of surfacing or playcurbs quoted has been calculated specifically for the equipment and layout shown. No additional surfacing
or curbing is included, and no allowance has been made, for an unleveled, convoluted or larger site, or for a different layout. Neither
GameTime nor TRP is responsible for any surface, curbing, border, or drain that is provided by others. Also please confirm that your
area is adequate for the equipment that you are purchasing.
Installation charges, if quoted, are for a "standard" installation unless specifically noted to be otherwise. Installation charges are due
upon completion. Standard installations are based upon a soil work site, that is freely accessible by truck, (no fencing, tree/landscaping
or utility obstacles, etc.), and level, (+/- 1-2% maximum slope). An accessible water source must be available to the installer. Any site
work that is not expressly described is excluded. Standard installation does not include any extra or additional machinery, drillers, etc.,
for rock excavation. If rock conditions are encountered, additional charges will apply.Standard installations generally require from 2-10
business days to complete, depending upon the amount and type of equipment, site conditions, weather, and the installer's schedule.
Work may or may not be performed in consecutive days. Playcurbs are staked in, not set in concrete. Engineered wood fiber and
shredded rubber surfacings are spread, not compacted, rolled, or watered. Landscape timbers are not warranted. The Customer is
responsible for locating and clearly marking all underground utilities in the installation area before any installation work can begin. The
installer is not responsible for damages, repairs, or discontinuance of business due to damaged utilities.If applicable, sprinkler system
locates, re-working and repairs are excluded from installation charges. Installation of all products, (equipment, borders, fall surfacing
and amenities) are as quoted and approved by acceptance of quotes and drawings. As a precautionary measure, work in progress areas
will be taped off at the end of the workday. Pier spoils from installation shall be spread at site, site will be left rough grade. The installer
is not responsible for any damages or re-work resulting from after hours events or activities during the work in progress period.
Temporary fencing is only provided by specific request, and additional charges will apply. Collectively and/or individually, not the
manufacturer, TRP, their representatives, nor the installation company shall be held liable for any damages resulting from misuse,
vandalism, or neglect. Any deviations from approved and accepted placement of all items, along with additional work, over and above
quoted items, will be chargeable to the customer. Once work is completed the customer will be notified if present at the job site, and all
responsibility of any new work will be transferred to the customer. The customer is responsible for maintaining the integrity of
completed installation work until all components have seated and/or cured (concrete footings, etc.). Your project site must be completely
prepared and ready to receive your equipment before any installation work begins. Acquisition of any and all permits is the sole
responsibility of the customer. Additional charges may be billed for any extra hours or trips needed as a result of the work site not being
ready. Neither the installation contractor, GameTime nor TRP will be responsible for delays caused by shortages, incorrect parts,
weather conditions, other contractors, or lack of site readiness.
Page 2 of 3
TS-09048-17 City of La Porte - Seabreeze & Little Cedar Bayou Parks
QUOTE
#78635
10/03/2017
If you are receiving your equipment, you are responsible for unloading and accepting delivery from the freight company and reporting
any damaged freight or shortages on the freight bill at the time. You will also be responsible for a complete inventory of your received
equipment and reporting any discrepancies to us immediately. Neither the freight company nor the manufacturer will resolve shipment
discrepancies that are not reported immediately. Make sure that all items have been received before any type of installation work is
scheduled. The freight carrier will be instructed to call your designated contact 24 hours before delivery to arrange a delivery
appointment.
Once accepted, orders can only be changed or canceled with the consent of GameTime and TRP, and on terms that will indemnify them
against loss. Changed or canceled orders are subject to a $100.00 service charge. Additionally, canceled orders are subject to a 25%
restocking fee, plus freight charges (to and from). Built-to-order equipment orders are non-cancelable. Changes to orders that have been
shipped and invoiced are subject to the above $100.00 service charge plus additional restocking/return charges of 25%. Non-returnable
items shall be charged at full invoice value. Any return transportation charges shall be for the Buyer's account. Replacement parts are
also subject to the cancellation/returns policy. Please carefully review any research information that has been sent to you and confirm
that you are ordering the correct replacement parts for your equipment. This quotation is valid 30 days. After 30 days, please request an
updated quote. Prices may be subject to material and fuel surcharges at the time of shipment and are subject to change without notice.
Current prices will apply at the time of shipment. Acceptance of this quote indicates your agreement to GameTime's credit terms, which
are net 30 days, FOB shipping with approved credit. Any deviations from this proposal may invalidate the quoted pricing and/or terms.
THIS QUOTATION IS SUBJECT TO POLICES IN THE CURRENT GAMETIME PARK AND PLAYGROUND CATALOG AND THE
FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A
SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF
$1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO GAMETIME, C/O TOTAL RECREATION.
Please complete and return with your required form of payment:
Acceptance of quotation:
Accepted By (printed): _________________________________ P.O. No: _____________________________
Signature: ___________________________________________ Date: ________________________________
Title: _______________________________________________ Phone: ______________________________
Facsimilie: __________________________________________ Purchase Amount: $102,092.48
Order Information:
Bill To: _____________________________________________ Ship To: _________________________________________
Company: ___________________________________________ Company: ________________________________________
Attn: ________________________________________________ Attn: ____________________________________________
Address: _____________________________________________ Address: _________________________________________
City, State, Zip: _______________________________________ City, State, Zip: ___________________________________
Contact: ______________________________________________ Contact: _________________________________________
Email Address: _______________________________________ Email Address:_____________________________________
Tel: _________________________________________________ Tel: ____________________________________________
Fax: _________________________________________________ Fax: ___________________________________________
For non-taxable purchases: Please also provide a copy of your Sales Tax Exemption Certificate or Resale Certificate.
Page 3 of 3
EXHIBIT A - AREA MAP
EXISTING 42" CMP (x2)
(TO BE REMOVED
N
O
M
E
L
PROPOSED DUAL 10' x 8'
BOX STM. SEWER
P
E
U
N
E
V
A
4
0
0
E
-
D
0
C
0
-
F
0
C
0
-
H
1
0
1
F
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: December 11, 2017
Source of Funds: 052
Requested By: Don Pennell
Account Number:
Department: Public Works
Amount Budgeted $10,380,345
Report: Resolution: Ordinance
Amount Requested: $1,037,945.00
Exhibits: Access Report
Budgeted Item: yes
Exhibits: HDR Engineering Proposal and Agreement
Exhibits: Project Design Schedule
SUMMARY & RECOMMENDATION
The West Lomax Area Sanitary Sewer Extension Feasibility Study that was completed in April
2015 by consultant Cobb Fendley determined that eight (8) sanitary sewer lift stations in the area
could be eliminated by constructing one new lift station, replacing 10,600 feet of force main,
replacing 52 manholes, and replacing 20,720 feet of sanitary sewer.
In November 2015 the City received approval from the TWDB (Texas Water Development
Board) to apply for a loan to Design and Construct the sanitary sewer extension project Lomax
Area Wastewater Lift Station Consolidation. In January 2016 Council approved application for
the loan. In October 2016 the TWDB approved the loan. In January 2017 Council approved
issuance of certificates of obligation and in February 2017 the loan was closed for $10,380,345.
Request for Qualifications RFQ 17602 for Professional Engineering Services for the Lomax
Area Lift Station Consolidation Project was advertised on March 9 and March 16, posted on
Public Purchase and the City’s website. 61 companies downloaded the RFQ package and 12
submitted Statements of Qualifications.
An evaluation team consisting of the Director of Planning, Public Improvement Inspector and the
Asst. Utility Superintendent evaluated the Statement of Qualifications. Interviews were
conducted with the top two firms. After the interview process the evaluation team recommended
HDR Engineering for a Professional Services Contract.
Staff requested HDR Engineering to do a preliminary survey to confirm the 2015 study for
project feasibility with positive results from the survey. After numerous project discussions HDR
Engineering has provided a project planning and design proposal in the amount of
$1,037,945.00.
HDR has provided a project schedule with an estimated time frame to 90 percent design around
September 2018.
From May 2015 to present there has been 14 reported sanitary sewer overflows in the Lomax
service area. An estimated 192,319 gallons of wastewater was reported discharging into the
ditches and waterways in the area to the Texas Commission of Environmental Quality. Delaying
this project will allow time for additional rain events and sanitary sewer overflows.
Benefits and Cost Considerations:
Eliminate multiple lift stations reducing maintenance costs. Improved efficiency and reduced
electrical costs due to not re-pumping wastewater multiple times. Improved aesthetics in the area
due to elimination of lift stations. Replacement of a system that is over 50 years old.
Liabilities:
Maintaining the existing infrastructure will result in continued inflow and infiltration causing
overflows with potential environmental and health impacts. Possible fines due to the
environmental and health effects. Higher maintenance and repair costs. Loss of service.
Action Required by Council:
Consider approval or other action authorizing the City Manager to enter into a professional
services agreement with HDR Engineering in the amount of $1,037,945.00 for planning and
design of the Lomax Area Lift Station Consolidation Project.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
Access Report
AgencyCity of La Porte (TX)
Bid Number17602
Bid TitleProfessional EngineeringServices
VendorNameAccessedFirstTimeDocuments
Lockwood, Andrews & Newnam, Inc.2017-03-09 01:35 PM CSTRFQ 17602 Engineering Services Final.pdf
TRFQ 17602 Engineering Services Final.pdf
IDC Inc.2017-03-09 12:49 PM CS
Cobb, Fendley & Associates, Inc.2017-03-31 10:03 AM CDTRFQ 17602 Engineering Services Final.pdf
HVJ Associates, Inc.2017-03-10 07:50 AM CSTRFQ 17602 Engineering Services Final.pdf
DAC Services2017-03-16 10:25 AM CDTRFQ 17602 Engineering Services Final.pdf
Lyle & Perossa Engineering Inc2017-03-13 12:45 PM CDTRFQ 17602 Engineering Services Final.pdf
Binkley & Barfield, Inc.2017-03-17 08:42 AM CDTRFQ 17602 Engineering Services Final.pdf
Amani Engineering, Inc.2017-03-09 01:39 PM CSTRFQ 17602 Engineering Services Final.pdf
Onvia2017-03-09 01:01 PM CSTRFQ 17602 Engineering Services Final.pdf
BidClerk2017-03-13 04:33 PM CDTRFQ 17602 Engineering Services Final.pdf
Binkley and Barfield, Inc.2017-03-10 08:31 AM CSTRFQ 17602 Engineering Services Final.pdf
AZTEC Engineering Group2017-03-13 11:56 AM CDTRFQ 17602 Engineering Services Final.pdf
TRFQ 17602 Engineering Services Final.pdf
Perkens WS Corporation2017-03-20 12:43 AM CD
CDM Smith2017-03-20 09:57 AM CDTRFQ 17602 Engineering Services Final.pdf
Applied Pavement Technology, Inc.2017-03-09 12:52 PM CSTRFQ 17602 Engineering Services Final.pdf
Sam Anderson Pvt Ltd2017-03-09 08:51 PM CSTRFQ 17602 Engineering Services Final.pdf
Dannenbaum Engineering2017-03-10 10:47 AM CSTRFQ 17602 Engineering Services Final.pdf
CivilTech Engineering, Inc.2017-03-10 08:35 AM CSTRFQ 17602 Engineering Services Final.pdf
S&B Infrastructure, Ltd.2017-03-09 12:49 PM CSTRFQ 17602 Engineering Services Final.pdf
R. G. Miller Engineers2017-03-09 01:27 PM CSTRFQ 17602 Engineering Services Final.pdf
Shrader Engineering 2017-03-09 12:51 PM CSTRFQ 17602 Engineering Services Final.pdf
Professional Service Industries, Inc. (PSI)2017-03-09 01:11 PM CSTRFQ 17602 Engineering Services Final.pdf
Sander Engineering Corp.2017-03-10 11:05 AM CSTRFQ 17602 Engineering Services Final.pdf
TRFQ 17602 Engineering Services Final.pdf
PBK MEP2017-03-10 04:11 PM CS
North America Procurement Council2017-03-10 02:47 AM CSTRFQ 17602 Engineering Services Final.pdf
Michael Baker Jr., Inc.2017-03-13 07:52 AM CDTRFQ 17602 Engineering Services Final.pdf
DIG Engineers2017-03-09 01:05 PM CSTRFQ 17602 Engineering Services Final.pdf
McGraw-Hill Construction Dodge Reports2017-03-10 10:32 AM CSTRFQ 17602 Engineering Services Final.pdf
Bury+Partners2017-03-31 11:42 AM CDTRFQ 17602 Engineering Services Final.pdf
Geotech Engineering and Testing2017-03-10 07:51 AM CSTRFQ 17602 Engineering Services Final.pdf
Midwest Valley Consulting2017-03-09 11:10 PM CSTRFQ 17602 Engineering Services Final.pdf
Ninyo & Moore2017-03-10 10:56 AM CSTRFQ 17602 Engineering Services Final.pdf
IDS Engineering Group2017-03-09 01:43 PM CSTRFQ 17602 Engineering Services Final.pdf
Cobb, Fendley & Associates2017-03-09 01:05 PM CSTRFQ 17602 Engineering Services Final.pdf
Signature Automation2017-03-30 09:40 AM CDTRFQ 17602 Engineering Services Final.pdf
The Blue Book Building & Construction Net2017-03-09 10:42 PM CSTRFQ 17602 Engineering Services Final.pdf
Crenshaw Consulting Group, LLC2017-03-13 08:25 AM CDTRFQ 17602 Engineering Services Final.pdf
iTech Solutions2017-03-28 02:42 PM CDTRFQ 17602 Engineering Services Final.pdf
Freese and Nichols2017-03-10 11:01 AM CSTRFQ 17602 Engineering Services Final.pdf
NORRISLEAL LLC2017-03-10 09:30 AM CSTRFQ 17602 Engineering Services Final.pdf
Alpha Testing, Inc.2017-03-09 04:41 PM CSTRFQ 17602 Engineering Services Final.pdf
KSA Engineers, Inc.2017-03-10 12:02 PM CSTRFQ 17602 Engineering Services Final.pdf
VENTURI ENGINEERS LLC2017-03-10 08:53 AM CSTRFQ 17602 Engineering Services Final.pdf
TRFQ 17602 Engineering Services Final.pdf
GC engineering2017-03-10 10:29 AM CS
Braun Intertec2017-03-13 03:31 PM CDTRFQ 17602 Engineering Services Final.pdf
SO2017-03-10 03:52 AM CSTRFQ 17602 Engineering Services Final.pdf
IMS2017-03-09 03:01 PM CSTRFQ 17602 Engineering Services Final.pdf
Blackline Engineering, LLC2017-03-13 10:37 AM CDTRFQ 17602 Engineering Services Final.pdf
aztec remodeling &landscaping company2017-03-14 09:04 AM CDTRFQ 17602 Engineering Services Final.pdf
RPS Klotz Associates2017-03-13 11:06 AM CDTRFQ 17602 Engineering Services Final.pdf
ARCENEAUX & GATES CONSULTING EN2017-03-09 01:46 PM CSTRFQ 17602 Engineering Services Final.pdf
Datum Engineers2017-03-10 06:32 AM CSTRFQ 17602 Engineering Services Final.pdf
Klotz Associates, Inc.2017-03-09 01:40 PM CSTRFQ 17602 Engineering Services Final.pdf
Scheibe Consulting, LLC2017-03-17 10:35 AM CDTRFQ 17602 Engineering Services Final.pdf
TRFQ 17602 Engineering Services Final.pdf
McKim & Creed, Inc.2017-03-30 09:53 AM CD
Huitt-Zollars, Inc.2017-03-10 12:51 PM CSTRFQ 17602 Engineering Services Final.pdf
SWCA Environmental Consultants2017-03-27 04:33 PM CDTRFQ 17602 Engineering Services Final.pdf
Fivengineering2017-03-21 01:58 PM CDTRFQ 17602 Engineering Services Final.pdf
Costello, Inc.2017-03-13 08:59 AM CDTRFQ 17602 Engineering Services Final.pdf
Construction Software Technologies2017-03-14 04:17 AM CDTRFQ 17602 Engineering Services Final.pdf
Kimley-Horn and Associates, Inc.2017-03-10 09:13 AM CSTRFQ 17602 Engineering Services Final.pdf
Public Works2017-03-10 03:21 PM CSTRFQ 17602 Engineering Services Final.pdf
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: November 13 2017
Source of Funds: 033, 051
Requested By: Don Pennell
033-7071-531-1100
Department: Public Works
Account Number: 051-7071-531-1100
Report: ___ Resolution: _____ Ordinance: _________
$207,313.00
Amount Budgeted: $1,792,867.00
Exhibit Project Cross Section
Amount Requested: $1,947,094.00
Exhibit: Bid Recommendation &Bid Tabulation
Budgeted Item: YES
Exhibit: Access Report
Exhibit: Tolunay-Wong Proposal for Materials Testing
SUMMARY & RECOMMENDATION
City Council authorized a design services contract with Cobb Fendley on August 22, 2016 for the
design of the Pinebluff and Bayshore Paving and Drainage improvements. Staff provided Council
with a construction estimate equal to $2,000,000 with the 2016 design services agenda request.
Tonight’s request is to authorize project construction with a total funding allocation equal to
$1,947,094.00.
The existing pavement is asphalt 15-17 feet wide with open ditches. The pavement is built up to
an elevation above the front yards of the neighborhood and subject to ponding and flooding. The
new pavement (approximately 3600 linear feet) will be 22 feet wide curb and gutter eliminating
the ditches with a 100 year designed storm sewer system and the pavement lowered below the
neighborhood yards. The water mains and services will be replaced. The sanitary sewer system
has been rehabilitated.
Bid # 18001 for the Pinebluff Subdivision Improvements was opened and read on October 17,
2017. The bid was advertised in the Bay Area Observer on September 21st & 28th, posted on
Public Purchase and the City’s website. Forty-two vendors accessed the bid, and 2 bids were
received. Angel Brothers Construction submitted the lowest and best total bid at $1,829,338.00
after correction of mobilization bid price 5 percent of total bid maximum.
Contingency: Staff is requesting a $91,466.00 contingency equal to 5.0%.
Construction Materials Testing: Tolunay-Wong Engineers, Inc. submitted a price proposal for
subgrade and concrete testing in the amount of $26,290.00. As professional engineers, Tolunay-
Wong Engineers, Inc. falls within the purchasing category of Professional Services.
Final Project Cost: $1,829,338.00 total bid + $91,466.00 contingency + $26,290.00 materials
testing = $1,947,094.00.
Benefits:
The project will address several of the lowest rated asphalt street segments identified in the 2017
comprehensive street inspection report. Reduced drainage, streets, and utility maintenance.
Liabilities:
Deferring the project construction would add to future year maintenance responsibilities unless
substituted with a like project. The streets included in this project were constructed over 40-years
ago. Drainage issues and flooding of structures will continue to be a potential hazard.
Operating Costs:
Decrease in maintenance costs.
Action Required by Council:
Consider approval or other action to award Bid #18001 to Angel Brothers Construction, for the
Pinebluff Subdivision Improvements and authorize the City Manager to enter into a construction
contract in the amount of $1,829,338.00 with a total project funding allocation equal to
$1,947,094.00 including a $91,466.00 construction contingency and construction materials testing
expense of $26,290.00.
Approved for City Council Agenda
Corby D. Alexander Date
2301 Underwood Drive
La Porte, Texas 77571
Phone: 281.471.2042
10-25-2017
City of La Porte
rd
2963 North 23 Street
La Porte, Texas
(Via e-Mail: pennelld@laportetx.gov)
Attn: Mr. Don Pennell
2¤Ȁ Construction Materials Testing Services For:
Pine Bluff Subdivision Improvements
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Mr.: Pennell
Tolunay-Wong Engineers (TWE) appreciates the opportunity to submit our detailed proposal to provide
construction materials testing and inspection services for the above referenced project.
Upon your favorable review, we would appreciate the opportunity to meet with you to discuss the
details of our proposal, as well as answer any questions you may have regarding its content. As always,
our proposed scope of services and estimated quantities are negotiable as they are based upon
information available to us at this time.
We appreciate your consideration for this project. If we may be of immediate assistance, please do not
hesitate to contact this office.
Respectfully submitted,
Tolunay-Wong Engineers, Inc.
Michael Melendez
Project Manager Houston Area Industrial
mmelendez@tweinc.com
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P17-L124
INTRODUCTION
TWE understands the importance of this project to your company and the special needs associated
with construction of a project of this type. Of particular importance is for the overall project team
to be comprised of experienced professionals working together toward a common objective. This
objective is to obtain a quality project, meeting the intent of the project specifications, as well as
completion on schedule and within budget.
From our laboratory facility, we will provide experienced engineering technicians to perform the on-
site testing and inspection services. Additionally, we meet the requirements of ASTM E-329
minous Materials
WORK PLAN
directed by Senior Professional Engineers, experienced in their respective disciplines. Our assigned
Project Manager will provide communication, service direction, and overall project coordination. It
is presumed that the contractor and ready-mixed concrete producer will be encouraged to provide
their own formalized quality control program separate and apart from our acceptance
inspection/testing program stated herein.
We anticipate providing the majority of the required testing services for this particular project on a
Call-Out basis. The anticipated services required on this project are as follows:
A. In-Place Soil Compaction (nuclear method)
B. Cast In-Place Concrete Inspection/Testing
All reports of materials tests and inspection services provided will be issued to appropriate members
of the project team. In the event individual reports indicate potential problems or items of non-
conformance to the project specifications, you will be contacted as soon as possible.
SCOPE OF SERVICES
The specific materials engineering services and laboratory tests anticipated for this project are as
follows:
A. In-Place Soil Compaction (Nuclear Method)
The technician will obtain samples of soil, borrow material and/or base materials
and deliver them to our laboratory facility for testing. Laboratory testing will
include Moisture/Density Relationships, Atterberg Limit determinations and sieve
analysis.
The technician will perform in-place compaction testing (nuclear method) at the
frequency required by the project specifications to determine the moisture content
and degree of compaction.
DĻƚƷĻĭŷƓźĭğƌ 9ƓŭźƓĻĻƩźƓŭ 9ƓǝźƩƚƓƒĻƓƷğƌ {ĻƩǝźĭĻƭ /ƚƓƭƷƩǒĭƷźƚƓ ağƷĻƩźğƌƭ ĻƭƷźƓŭ 5ĻĻƦ CƚǒƓķğƷźƚƓƭ ĻƭƷźƓŭ
P17-L124
B. Cast In-Place Concrete Inspection/Testing
The technician will sample the concrete in order to perform standard field tests and
prepare test cylinders in accordance with project specifications. Standard field tests
include slump, air content and temperature.
TWE laboratory will cure the test specimens and perform compressive strength tests
at the age designated by project specifications.
The technician will visually estimate the slump of each load of concrete delivered
and perform actual slump tests and other standard field tests when test specimens
are prepared, or as necessary to control concrete consistency.
The on-site technician will monitor the concrete temperature, ambient
temperature, mixing time, and placement procedures. The technician will also
sample concrete at the frequency specified in the project specifications.
TWE will record detailed information regarding the location of the placement, date
of the placement, concrete mixture strength requirement and all other pertinent
information.
COST ESTIMATE & GENERAL NOTES
In this section of the proposal you will find our cost estimate. Additional services or tests requested
and not specifically addressed in Section III of this proposal will be invoiced per the standard fees set
forth in our 2016 Fee Schedule.
Based on information provided to us at this time and an estimated construction schedule, we have
established what we believe is the most realistic cost estimate for this project. Please remember
that the units stated are only an estimate. Due to factors beyond our control such as weather,
unforeseen conditions, subcontractor expertise, subcontractor scheduling, etc., the cost of our
services may vary from the estimated amount.
We estimate the cost of the construction materials testing for our proposed Scope of Services will
be $26.290.00 as detailed in the following section, although all services will be invoiced on a time
and materials basis.
A minimum 4-hour labor equivalent charge is applicable for all field testing and inspection services.
Overtime rates for field personnel are applicable for all hours worked in excess of 8 hours per day,
weekends, and holidays and are assessed at 1.5 times the standard rates. All field hours will be
charged portal to portal from our laboratory facility. All sample pick-ups will be charged travel time
from portal to portal and will include associated vehicle charges. Engineering consultation and
evaluation in connection with any laboratory testing service will be charged at a rate of
approximately one hour for each 20 hours of field work performed.
Our prices include copies of the reports distributed via e-mail in accordance with your instructions.
Additional copies can be mailed at $0.50 per page. Direct expenses incurred in connection with the
project will be invoiced at cost plus 15% for handling. Travel and lodging expenses for out of town
assignments will be invoiced at cost plus 15% or $150.00 per day, whichever is greater. Our terms
are net 30 days upon receipt of invoice. Invoices will be submitted on a monthly basis.
DĻƚƷĻĭŷƓźĭğƌ 9ƓŭźƓĻĻƩźƓŭ 9ƓǝźƩƚƓƒĻƓƷğƌ {ĻƩǝźĭĻƭ /ƚƓƭƷƩǒĭƷźƚƓ ağƷĻƩźğƌƭ ĻƭƷźƓŭ 5ĻĻƦ CƚǒƓķğƷźƚƓƭ ĻƭƷźƓŭ
P17-L124
COST SETIMATE SUMMARY
SERVICE DESCRIPTION UNITS UNIT RATE COST
1, 2
Construction Materials Technician , Hr. 400 $40.00 $16,000.00
Nuclear Gauge, day 40 $50.00 $2,000.00
Vehicle charge, day 50 $50.00 $2,500.00
Proctors, Ea. 3 $155.00 $375.00
3
Unconfined Compression Stabilized Soils, Ea. 4 $45.00 $180.00
4, 5
Comp. Strength of Concrete Test Cylinders, Ea. 56 $20.00 $1,120.00
Sample Pick Up, trip 2 $125.00 $250.00
Lime Determination, Ea. 2 $200.00 $400.00
Cores, Ea. Min 3 3 $90.00 $270.00
Core Preparation, Ea. 3 $25.00 $75.00
Core Compressive strength, Ea. 3 $40.00 120.00
6
Project Manager, Hr. 20 $100.00 $2,000.00
6
Admin, Hr. 20 $50.00 $1,000.00
TOTAL ESTIMATE $26,290.00
ASSUMPTIONS
The cost estimate is based on the following unit rates, our experience on similar projects and
the following assumptions:
1. 40 days of Soil testing at 8.0 hours
2. 10 days of Concrete testing at 8.0 hours
3. Cement-Sand molded for strength test
4. Cylinders - Paving / 10 sets of 4 (40 total)
5. Cylinders Driveway & curb / 4 sets of 4 (16 total)
6. Administration of project
DĻƚƷĻĭŷƓźĭğƌ 9ƓŭźƓĻĻƩźƓŭ 9ƓǝźƩƚƓƒĻƓƷğƌ {ĻƩǝźĭĻƭ /ƚƓƭƷƩǒĭƷźƚƓ ağƷĻƩźğƌƭ ĻƭƷźƓŭ 5ĻĻƦ CƚǒƓķğƷźƚƓƭ ĻƭƷźƓŭ
P17-L124
CLOSING
Tolunay-Wong Engineers has established a reputation for excellence in the materials engineering
field through a business philosophy based on quality professional services responsive to the needs
of our clients. We thank you for the opportunity to serve you with this philosophy.
Accepted by:
Name:
Date:
PO/Authorization:
DĻƚƷĻĭŷƓźĭğƌ 9ƓŭźƓĻĻƩźƓŭ 9ƓǝźƩƚƓƒĻƓƷğƌ {ĻƩǝźĭĻƭ /ƚƓƭƷƩǒĭƷźƚƓ ağƷĻƩźğƌƭ ĻƭƷźƓŭ 5ĻĻƦ CƚǒƓķğƷźƚƓƭ ĻƭƷźƓŭ
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: November 13, 2017
Fire ESD
Source of Funds: Motor Pool/Gen Fund
Requested By: Don Pennell
Account Number: 034/009/001
Department: Public Works
$ 18,000.00
Report: X Resolution: Ordinance:
$ 678,829.00
Amount Budgeted: $ 37,416.00
Exhibits: Summary of Vehicle Replacement
Amount Requested: $ 663,873.01
Exhibits: Texas BuyBoard HGACBuy worksheets
Budgeted Item: YES
Exhibits
SUMMARY & RECOMMENDATION
Competitive quotes were received through Texas BuyBoard and HGACBuy local government
purchasing cooperative, for replacement of eight full size sedans with eight Chevrolet Tahoe’s (for
Police and Fire Prevention) and one additional Tahoe for DOT patrol. Competitive quotes were
also received though the BuyBoard for one ½ Ton Crew Cab Pickup and two sedans. The
replacement vehicles and additional vehicle were approved during the budget workshop.
Competitive quotes were received through HGACBuy for the replacement of two front end wheel
loaders with trade in. One of the wheel loaders is incorrectly named 2000 case backhoe on the
summary of vehicle replacements. Competitive quotes were also received for replacement of one
ProGator Truckster and one Riding Greens Mower with trade in. The replacement of this
equipment was approved during the budget workshop.
A summary of the vehicle and equipment replacement is as follows;
VENDORBUDGET ITEMBUDGETEDBIDUSER
11
9 – SUV’s 329,498.00285,313.00 FIRE, PD
2
Caldwell Country 1 – ½ Ton Crew Cab Pickup 23,580.00 23,580.00 PD
3
1 – Sedan 17,369.00 16,262.00 INSP
4
Sam Pack’s 1 – Escape 16,955.00 18,155.40INSP
ASCO2 – Front End Wheel Loaders 288,122.00 269,038.30 PW
1 – ProGator Truckster 24,560.00 20,962.12 GC
Brookside Equipment
1 – Riding Greens Mower 34,161.00 30,562.19 GC
1
Replacing one Ford Fusion with one Tahoe. Additional funds from Fire ESD and General Fund
2
Additional Funds from Patrol Division Motor Pool
3
Replacing one Ford Ranger Pickup with one sedan
4
Deduct $803 from quote for delivery.
Action Required by Council:
Consider approval or other action to award purchase of nine sport utility vehicles
($285,313.00), one ½ Ton Crew Cab Pickup ($23,580.00), andone sedan ($16,262.00) to
Caldwell Country.
Consider approval or other action to award purchase of one Ford Escape (18,155.40) to Sam
Pack’s Five Star Ford.
Consider approval or other action to award purchase of two Case Wheel Loaders ($269,038.30)
with trade in to ASCO.
Consider approval or other action to award purchase of one ProGator Truckster ($20,962.12)
and one Greens Mower ($30,562.19) with trade in to Brookside Equipment Sales
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
CITY OF LA PORTE
SUMMARY OF VEHICLE REPLACEMENTS
FISCAL YEAR 2017-18
Account NumberAmountUnitDescription
009-5050-522-805020,99050-052010 Ford Fusion
009-5253-521-805037,40653-342012 Ford Police Interceptor
009-5253-521-805037,40653-352012 Ford Police Interceptor
009-5253-521-805037,40653-362012 Ford Police Interceptor
009-5253-521-805037,41453-182010 Ford Police Interceptor
009-5253-521-805037,41153-702009 Chevy Police Interceptor
009-5253-521-805037,41153-732009 Ford Police Interceptor
009-5253-521-805137,41653-7720 Ford Police Interceptor
009-5256-521-805015,43256-462008 Ford 150 Pickup
009-6049-551-80505,53149-112007 Agremetal Blower
009-6049-551-80502,62449-412000 Bush Hog Boxblade
009-6049-551-805034,16149-512013 John Deere Greens Mower
009-6049-551-805024,56049-622012 John Deere Truckster
009-7071-531-80504,30371-311999 Top Hat Utility Trailer
009-7071-531-8050132,19171-722000 Case Backhoe
009-7071-531-80503,24671-792008 Bush Hog 5FT Mower
009-7071-531-80503,24671-832008 Bush Hog 5FT Mower
009-7072-532-8050155,93172-48Hyundai Wheel Loader
009-8080-552-80503,32280-202007 6ft Bush Hog Mower
009-8080-552-80504,45280-221999 Top Hat Utility Trailer
009-8080-552-80505,94880-842002 Pintle Deck Trailer
009-9092-524-805017,36992-102005 Ford Ranger
009-9092-524-505016,95592-112004 Ford Escape
$712,131
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: 11-13-17
Source of Funds: Technology Fund
Requested By: Kenith Adcox
Account Number: 023-9903-580-4050
Department: Police
Amount Budgeted: $124,000
Report: X Resolution: Ordinance:
Amount Requested: $ 64,074
Budgeted Item: YES NO
Exhibits: COBAN Technologies – HGAC Quote
New Computers for Replacement Vehicles_______________
SUMMARY & RECOMMENDATION
The City entered into an agreement with Coban Technologies in 2012 to provide video and computing
capabilities for police patrol units. The original agreement will be completed in December 2017 and all
Coban equipment will then be owned by the City. IT established a replacement fund for video and
computing equipment for the police patrol units back in 2012, anticipating that effective 2017 the police
department would need to replace this equipment as it reached its end of life. To help spread future costs,
the plan is, however, to begin up-grading this technology only as vehicle replacement’s take place each
year as opposed to replacing all units at one time. As we will be purchasing a total of 8 patrol units this
fiscal year, we are recommending the replacement of 8 Coban in-car video/computing units this fiscal year.
Currently, all but a few police patrol units are fitted with 2012 model Coban M7 Titans, which have video
and computing capabilities all in one. The Coban M7 Titan is, however, no longer in production and Coban
will no longer offer an “all in one” video/computing option. Therefore, the police department is asking to
purchase eight (8) Coban Edge video only systems and will then use Dell ruggedized tablets for in-car
computing. We have been testing a unit with this configuration for over a year and are happy with its
performance.
This request/quote is only for the Coban Edge video units. Coban currently is a HGAC vendor and has
provided a quote for the eight (8) units that will be purchased in the 2017/18 budget, in the amount of
$64,074. The Dell tablets will be purchased separately from PCM-G Technologies at a total cost of
$25,477. This will bring the total in-car video and computing technology cost to just under $90,000. This
will leave approximately $34,000 within the listed technology account, which will be used to purchase eight
(8) in-car printers and an additional computer data storage server, which are estimated to cost of just under
$20,000.
Action Required by Council:
Approve the purchase of the COBAN Edge systems through COBAN Technologies, Inc.
Approved for City Council Agenda
Corby D. Alexander Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: November 13, 2017
Source of Funds: General Fund
Requested By: Mayor Rigby
Account Number: 001-9092-524-6021
Department: Planning and Development
Amount Budgeted: $60,000
Report: X Resolution: Ordinance:
Amount Requested: N/A
Exhibits: Progress Photos
Budgeted Item: YES X NO
Exhibits: Letter from Engineer
Exhibits Ordinance
SUMMARY & RECOMMENDATION
On September 25, 2017, the City Council voted to pass an ordinance declaring 621 West Main Street a dangerous
building and order the building demolished. This item is placed on the agenda to allow Council the opportunity to
reconsider demolition. Presently, staff is in the process of procuring bids. All bids are due for submission on
th
November 9.
th
Below is the original agenda item from the September 25 meeting.
The Dangerous Building Inspection Board, as established by Sect. 82-472 of the City’s Code of Ordinances, is
composed of the Building Official (or their designee), the Fire Chief (Mike Boaze) and the Fire Marshal (Clif
Meekins).
On September 12, 2016, Council conducted a public hearing and granted the property owner one (1) year to
complete repairs on the structure located at 621 W. Main St. Prior to tonight’s meeting, courtesy letters both regular
mail and certified, were sent to the new property owners as a reminder of the upcoming deadline.
The property was purchased by a new owner, J. Azimpoor, in December 2016 (8200 V Memorial LLC). The current
status of the property is the same as it was on September 12, 2016; no improvements have been made. The current
owner has submitted a letter from an engineer verifying that the structure does not show signs of deformation or
deflection, but advises that an engineered roofing system be designed and installed as soon as possible to curb
further damage. The Building Official agrees with the Engineer’s assessment.
On August 21, 2017, Mr. Azimpoor met with staff and was informed that he would need to submit two (2) sets of
engineered plans for a new roof. Mr. Azimpoor has agreed and is currently working on these plans. At this time,
staff is recommending Council grant the new owner time to submit plans and specifications for repair to become
code compliant.
Action Required by Council:
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
ORDINANCE NO. 2017-__________
AN ORDINANCE REPEALING ORDINANCE 2017-3682, CONCERNING CONDEMNATION OF THE
COMMERCIAL BUILDING LOCATED ON LOTS FOUR (4), FIVE (5) AND SIX (6), BLOCK 42, TOWN
OF LA PORTE, HARRIS COUNTY, TEXAS, MORE COMMONLY KNOWN AS 621 W. MAIN STREET;
CONTAINING A SEVERABLITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the City Council of the City of La Porte, passed and approved Ordinance 2017-3682 on
September 25, 2017, for the purpose of condemning and ordering the removal of the commercial building situated
on real property commonly known as 621 W. Main St., La Porte, Texas.
WHEREAS, subsequent to passage of Ordinance 2017-3682 by the La Porte City Council, 8200 V
MEMORIAL, LLC, the owner of real property and the commercial building lding situated thereon, located at the
said 621 W. Main St., made contact with the city and has requested additional time to the building; NOW
THEREFORE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. Ordinance 2017-3682, passed by the La Porte City Council on September 25, 2017, is
hereby repealed in its entirety.
Section 2. If any provision, section, subsection, sentence, clause, or phrase of this ordinance, or the
application of same to any person or set of circumstances is for any reason held to be unconstitutional, void or
invalid, the validity of the remaining portions of this ordinance or their application to other persons or sets of
circumstances shall not be affected thereby, it being the intent of the City Council in adopting this ordinance that
no portion hereof or provision or regulation contained herein shall become inoperative or fail by reason of any
unconstitutionality, vividness or invalidity of any other portion hereof, and all provisions of this ordinance are
declared to be severable for that purpose.
Section 3. The City Council officially finds, determines, and recites and declares that a sufficient
written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
Ordinance No. Page 2
convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open
to the public as required by law at all times during which this ordinance and the subject matter thereof has been
discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such
written notice and the contents and posting thereof.
Section 4. This Ordinance shall take effect and be in force from and after its passage and approval.
th
PASSED AND APPROVED this the 13 day of NOVEMBER 2017.
CITY OF LA PORTE, TEXAS
By:
Louis R. Rigby, Mayor
ATTEST:
Patrice Fogarty, City Secretary
APPROVED:
Clark T. Askins, Assist. City Attorney
Council Agenda Item
November 13, 2017
8 (a)Receive report of the Fiscal Affairs Committee Meeting Councilmember Engelken
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Council Agenda Item
November 13, 2017
8 (b) Receive report of the La Porte Development Corporation Board Meeting Councilmember Ojeda
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