HomeMy WebLinkAbout11-12-18 Regular Meeting of the La Porte City Council
Achievement in Excellence in Procurement Award
The Purchasing division has received the 2018 Achievement of Excellence in Procurement Award from the
National Procurement Institute. This award is earned by organizations that demonstrate excellence by obtaining
a high score based on standardized criteria. The criteria are designed to measure innovation, professionalism,
e-procurement, productivity, and leadership attributes of the procurement function. The City of La Porte is one
of only 50 agencies in Texas and one of only 68 Cities in the United State to receive this award. The city has
received the award for five consecutive years.
Distinguished Budget Presentation Award
TheGovernment Finance Officers Association of the United States and Canada (GFOA) is pleased
to announce that the City of La Porte, Texas has received the GFOA's Distinguished Budget
Presentation Award for its annual budget for the fiscal year beginning October 1, 2017.
Theaward represents a significant achievement by the City. It reflects the commitment of the City
Council and staff to meeting the highest principles of governmental budgeting. In order to receive
the budget award, the City had to satisfy nationally recognized guidelines for effective budget
presentation. These guidelines are designed to assess how well the City's budget serves as (1) a
policy document; (2) a financial plan; (3) an operations guide, and (4) a communications device.
Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory
criteria within those categories, to receive the award.
There are over 1,600 participants in the awards program. Award recipients have pioneered efforts to
improve the quality of budgeting and provide an excellent example for other governments throughout
North America. The City of La Porte has received this award since 1990.
TheGovernment Finance Officers Association is a major professional association serving
approximately 19,000 government finance professionals throughout North America. The
GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in
governmental budgeting. This is the twenty-eighth (28th) consecutive year that the city has received
thisprestigious award.
City staff currently responsible for budget presentation include: City Manager's Office, Director of
Finance Michael Dolby, Treasurer Shelley Wolny and Accountant Gay Collins.
Request Photo and Press Release
COMPREHENSIVE ANNUAL FINANCIAL REPORT CERTICATION
The Certificate of Achievement for excellence in Financial Reporting has been awarded to the City of La Porte by the
Government Finance Officers Association of the United States and Canada (GFOA) for its annual comprehensive annual
financial report (CAFR) for the fiscal year 2017. The Certificate of Achievement is the highest form of recognition in the
area of governmental accounting and financial reporting and its attainment represents a significant accomplishment by a
government and its management. The CAFR has been judged by an impartial panel to meet the high standards of the program
d motivate
potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving approximately
17,500 government finance professionals with offices in Chicago, Illinois and Washington, DC. The City of La Porte has
received this prestigious award for thirty-seven consecutive years.
POPULAR ANNUAL FINANCIAL REPORT
TheGovernment Finance Officers Association of the United States and Canada (GFOA) has given
an Award for Outstanding Achievement in Popular Annual Financial Reporting to the City of La Porte
for its Popular Annual Financial Report for the fiscal year ended September 30, 2017. The Award for
Outstanding Achievement in Popular Annual Financial Reporting is a prestigious national award recognizing
conformance with the highest standards for preparation of state and local government popular reports.
Inorder to receive an Award for Outstanding Achievement in Popular Annual Financial Reporting, a government
unit must publish a Popular Annual Financial Report, whose contents conform to program standards of creativity,
presentation, understandability and reader appeal.
An award for Outstanding Achievement in Popular Annual Financial Reporting is valid for a period of one year
only. The City of La Porte has received a Popular Award for the last six consecutive fiscal years. A copy of this
.
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In September 2018, the City began its forth City University class. Nine citizens signed up for the class and met
every Thursday for ten
running smoothly on a daily basis. This unique opportunity gave participants hands on interaction with key
City Staff, tours of City facilities, a closer look at the services the City provides, and a chance to ask questions
about operations. The class of 2018 provided the City with citizen input and has shown our employees that
we have great leaders who can help influence the direction the City takes in the future by serving on boards
and commissions. We congratulate all of you for completing the course and look forward to working with you
in the future.
At this time I would like to recognize the following City University graduates:
Katie Coones
Norma Elliott
Virginia Hollis
Aloisia Jones
Shirley Larkey
Christina Longoria
Brandon Lunsford
JoAnn Pitzer
tƩĻƭĻƓƷğƷźƚƓ Ʒƚ ĬĻ
ƒğķĻ ğƷ ƷŷĻ ƒĻĻƷźƓŭ͵
LOUIS RIGBY
BILL BENTLEY
Mayor
Councilmember District 3
JOHN ZEMANEK
KRISTIN MARTIN
Councilmember At Large A
Councilmember District 4
VACANT
JAY MARTIN
Councilmember At Large B
Councilmember District 5
DANNY EARP
NANCY OJEDA
Councilmember District 1
Councilmember District 6
CHUCK ENGELKEN Mayor Pro-Tem
Councilmember District 2
MINUTES OF THE REGULARMEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
OCTOBER 22, 2018
The City Council of the City of La Porte met in a regular meeting on Monday, October 22, 2018, at the
City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m. to consider the
following items of business:
1. CALL TO ORDER – Mayor Rigby called the meeting to order at 6:00 p.m. All members of Council
were present: Councilmembers Ojeda, Zemanek, J. Martin, K. Martin, Bentley, Engelken, and Earp.
Staff present: City Secretary Patrice Fogarty, City Manager Corby Alexander, Assistant City
Manager Jason Weeks, and Assistant City Attorney Clark Askins.
2. INVOCATION –The invocation was given by Assistant City Attorney, Clark Askins.
3. PLEDGE OF ALLEGIANCE – The pledge of allegiance was led by Councilmember John Zemanek.
4. PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS
rd
(a) Recognition – Employees of the 3Quarter 2018 – Officers Joshua Willhoite, Barrence
Rodgers and Sergio Torre – City of La Porte Police Department – Mayor Rigby
Mayor Rigby recognized Officers Joshua Willhoite, Barrence Rodgers, and Sergio Torre as
rd
Employees of the 3 Quarter 2018.
5. PUBLIC COMMENTS (Limited to five minutes per person.)
Chuck Rosa, 812 S. Virginia St., addressed Council regarding merit raises and stating the City
needs a pay scale for each job.
Jo Ann Pitzer, 10011 Carlow Lane, addressed Council regarding the fence on the south side of
Spencer. She is hoping Council will consider putting the south side fence on Myrtle Creek to Valley
Brook because there is no opposition by property owners in this section.
6. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be
enacted by one motion. There will be no separate discussion of these items unless a
Councilmember requests an item be removed and considered separately.)
(a) Consider approval or other action regarding minutes of the meeting held on October 8, 2018
– P. Fogarty
(b) Consider approval or other action regarding a Resolution confirming the appointment of
Ron Parker as the department head and chief of police of the La Porte Police Department
commencing October 8, 2018– P. Fogarty
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October 22, 2018 Council Meeting Minutes
(c) Consider approval or other action to purchase Neptune meters and parts from Core and
Main of Houston, as sole source provider – M. Dolby
(d) Consider approval or other action authorizing the purchase of Fiscal Year 2018-2019
Vehicle Replacements under HGAC contract number AM10-18 and Texas BuyBoard
contract numbers 515-16 and 529-17 – R. Mayo
(e) Consider approval or other action authorizing the purchase in the amount of $73,725.00 for
three (3) uSmart 3200T NexGen Ultrasound Tablet System devices from Terason, Division
of Teratech Corporation, as sole source provider, in the amount of $73,725.00 – R. Nolen
(f) Consider approval or other action authorizing the City Manager to execute a contract with
Public Management, Inc., for Grant Administration Services and overall management of
CDBG and HMGP funding, with a total authorization of $245,030.00 – L. Wingate
(g) Consider approval or other action regarding a Resolution approving a local commitment of
$125,000.00 to supplement the City’s allocation of $325,775.30 provided by the Texas
General Land Office for the 2015 Floods and Storms (DR-4223 and DR-4245) Community
Development Block Grant Disaster Recovery Program for the Northside Neighborhood
Drainage Improvement Project – L. Wingate
(h) Consider approval or other action regarding a Resolution adopting updated City of La Porte,
Texas Investment Policy – S. Wolny
Councilmember Earp had questions on consent Items F, G, and H. City Engineer Lorenzo
Wingate and Finance Director Dolby answered the questions.
Councilmember Bentley had question on consent Item E. EMS Chief Ray Nolen responded.
Councilmember Engelken made a motion to approve Consent Agenda items pursuant to staff
recommendations. Councilmember Earp seconded the motion. MOTION PASSED
UNANIMOUSLY 8/0.
7. PUBLIC HEARING AND ASSOCIATED ORDINANCES
(a) Public hearing to receive comments regarding the recommendation by the Planning and
Zoning Commission to deny an amendment to the City’s Future Land Use Map Component of the
Comprehensive Plan for a 1.0 acre tract of land located at 10410 N. L St., and legally described as
Tract 441C, La Porte Outlots Subdivision, by changing from “Large Lot Residential” to “Low Density
Residential”; consider approval or other action regarding an Ordinance amending the City’s Future
Land Use Map Component of the Comprehensive Plan for a 1.0 acre tract of land located at 10410
N. L St., and legally described as Tract 441C, La Porte Outlots Subdivision, by changing from
“Large Lot Residential” to “Low Density Residential” – I. Clowes
The public hearing opened at 6:19 p.m. City Planner Ian Clowes presented a combined summary
for Items A&B.
Jeff Feller, spoke in favor of an amendment to the City’s Future Land Use Map Component of the
Comprehensive Plan for a 1.0 acre tract of land located at 10410 N. L St.
After no further public comments, the public hearing was closed at 6:36 p.m.
Councilmember Earp made a motion to uphold the recommendation by the Planning and Zoning
Commission and deny an amendment to the City’s Future Land Use Map Component of the
Comprehensive Plan and to reimburse the applicants for expenses not to exceed $8,500.
Councilmember K. Martin seconded. MOTION PASSED 5/3.
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October 22, 2018 Council Meeting Minutes
Ayes: Councilmembers K. Martin, Zemanek,Earp, Ojeda and
Engelken
Nays: Mayor Rigby, Councilmembers Bentley and J. Martin
Absent: None
(b) Public hearing to receive comments regarding the recommendation by the Planning and
Zoning Commission to deny zone change request #18-92000009, for a change from Large Lot
Residential (LLD) to Low Density Residential (R-1) for a 1.0 acre tract of land located at 10410 N. L
St., legally described as Tract 441C, La Porte Outlots Subdivision ; consider approval or other
action regarding an Ordinance amending Chapter 106 “Zoning” of the Code of Ordinances by
changing the zoning classification of a 1.0 acre tract of land located at 10410 N. L. St., legally
described as Tract 441C, La Porte Outlots Subdivision, from Large Lot Residential (LLD) to Low
Density Residential (R-1) – I. Clowes
The public hearing opened at 6:39 p.m.
There being no public comments, the public hearing was closed at 6:39 p.m.
Councilmember Earp made a motion to uphold the recommendation by the Planning and Zoning
Commission and deny zone change request #18-92000009. Councilmember K. Martin seconded.
MOTION PASSED 5/3.
Ayes: Councilmembers K. Martin, Zemanek, Earp, Ojeda and
Engelken
Nays: Mayor Rigby, Councilmembers Bentley and J. Martin
Absent: None
(c) Public hearing to receive comments regarding the recommendation by the Planning and
Zoning Commission to deny Special Conditional Use Permit #18-9191000012 to allow for a
commercial and industrial machinery and equipment rental and leasing use in the Planned Unit
Development (PUD) Zoning District, on a 7.0 acre tract of land located on the south side of Spencer
th
Hwy., east of S. 25 St., and legally described as +/- 7 Acres out of 133.93 Acre Tract in the R
Pearsall Survey A-265; consider approval or other action regarding an Ordinance amending the
Code of Ordinances of the City of La Porte, Chapter 106 “Zoning,” by granting Special Conditional
Use Permit #18-91000012 to allow for a commercial and industrial machinery and equipment rental
and leasing use in the Planned Unit Development (PUD) Zoning District, on a 7.0 acre tract of land
th
located on the south side of Spencer Hwy., east of S. 25
St., and legally described as +/- 7 Acres
out of 133.93 Acre Tract in the R Pearsall Survey A-265, in the Planned Unit Development (PUD)
Zoning District – I. Clowes
The public hearing opened at 6:40 p.m. City Planner Ian Clowes presented a summary.
Larry Wiedemann, Vice President of Human Resources Manager for Atlas Copco Rental, provided
background information of Atlas Copco Rental. The applicant is seeking approval of City Council to
build a new North American Headquarters in the City of La Porte.
Rick Kight, representing PPG site property owner ODIA Fairmont LLC., where Atlas Copco Rentals
hopes to build, spoke in favor of the SCUP.
There being no further public comments, the public hearing was closed at 6:56 p.m.
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October 22, 2018 Council Meeting Minutes
Councilmember Ojeda made a motion to uphold the Planning & Zoning Commissions’ denial of the
SCUP. Councilmember K. Martin seconded. MOTION FAILED 3/5.
Ayes: Councilmembers Ojeda, K. Martin and J. Martin
Nays: Mayor Rigby, Councilmembers Zemanek, Earp, Bentley, and
Engelken
Absent: None
Councilmember Earp made a motion to approve Special Conditional Use Permit Request
#18-910000012. Councilmember Bentley seconded. MOTION FAILED 5/3.
Ayes: Mayor Rigby, Councilmembers Zemanek, Earp, Bentley, and
Engelken
Nays: Councilmembers Ojeda, K. Martin and J. Martin
Absent: None
(For Council to overturn the Planning & Zoning Commission’s negative recommendation to deny the SCUP,it required a
super majority vote, which, in this case, was 6 votes. At this time La Porte City Council is a body of eight members due to
the vacancy on the council. And because there were only 5 votes in favor of overturning the P&Z’s negative
recommendation, the motion failed.)
(d) Public hearing to receive comments regarding the recommendation by the Planning and
Zoning Commission to approve Special Conditional Use Permit #18-91000013 to allow for a
Hotel/Motel use in the General Commercial (GC) Zoning District, on a 3.77 acre tract of land
located at 1328 SH 146 South, and legally described as Reserve B, Block 1, M&K Development
Amend; consider approval or other action regarding an Ordinance amending the Code of
Ordinances of the City of La Porte, Chapter 106 “Zoning,” by granting Special Conditional Use
Permit #18-91000013, to allow for the development of a Hotel/Motel use in the General Commercial
(GC) Zoning District, on a 3.77 acre tract of land located at 1328 SH 146 South, and legally
described as Reserve B, Block 1, M&K Development Amend – I. Clowes
The public hearing opened at 7:01 p.m. City Planner Ian Clowes presented a summary.
Councilmember Bentley left the table at 7:02 p.m. and returned at 7:04 p.m.
Zoheh Manesia, the applicant, spoke seeking Council’s approval of building a Staybridge Hotel.
There being no further public comments the public hearing was closed at 7:14 p.m.
Councilmember Ojeda made a motion to accept the recommendation by the Planning and Zoning
Commission and approve Special Conditional Use Permit #18-91000013. Councilmember Bentley
seconded. MOTION PASSED 7/1.
Ayes: Councilmembers J. Martin, K. Martin, Bentley, Zemanek, Earp,
Ojeda and Engelken
Nays: Mayor Rigby
Absent: None
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2018-3727 AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA PORTE, CHAPER 106,
MORE COMMONLY REFERRED TO AS THE ZONING ORDINANCE OF THE CITY OF LA PORTE, BY
GRANTING SPECIAL CONDITIONAL USE PERMIT NO. 18-91000013, TO ALLOW FOR A HOTEL
(EXCEPT CASINO HOTELS) AND MOTEL UE IN A GENERAL COMMERCIAL (GC) ZONING DISTRICT,
ON A 3.77 ACRE TRACT OF LAND AND BEING LEGALLY DESCRIBED AS RESERVE B, BLOCK 1 M&K
DEVELOPMENT AMEND, LA PORTE, HARRIS COUNTY, TEXAS; MAKING CERTAIN FINDINGS OF FACT
RELATED TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
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October 22, 2018 Council Meeting Minutes
(e)Public hearing to receive comments regarding a request by Burger Libre, LLC, for a
variance to Section 6-2 of the Code of Ordinances of the City of La Porte, to allow the sale of
alcoholic beverages for on-premise consumption at Burger Libre, located at 9709 Spencer Hwy.,
within 300 feet of a public school; consider approval or other action regarding an Ordinance
authorizing a variance to Section 6-2 of the Code of Ordinances of the City of La Porte, by allowing
the sale of alcoholic beverages for on-premise consumption at Burger Libre, located at 9709
Spencer Hwy., within 300 feet of a public school – I. Clowes
The public hearing opened at 7:16p.m.City Planner Ian Clowes presented a summary.
There being no public comments the public hearing was closed at 7:20 p.m.
Councilmember Engelken made a motion to approve an Ordinance authorizing a variance to
Section 6-2 of the Code of Ordinances of the City of La Porte by allowing the sale of alcoholic
beverages for on-premise consumption at Burger Libre, located at 9709 Spencer Hwy.
Councilmember Zemanek seconded. MOTION PASSED 6/2.
Ayes: Mayor Rigby, Councilmembers K. Martin, Bentley, Zemanek,
Ojeda and Engelken
Nays: Councilmembers Earp and J. Martin
Absent: None
Prior to council action, Assistant City Attorney Clark Askins read the caption of Ordinance 2018-3728 AN
ORDINANCE WAIVING THE REQUIREMENTS OF SECTION 6-2 OF THE LA PORTE CODE OF
ORDINANCES AND AUTHORIZING THE SALE OF ALCOHOLIC BEVERAGES FOR BURGER LIBRE, LLC
D/B/A BURGER LIBRE, LOCATED AT 9709 SPENCER HWY., FOR ON-PREMISES CONSUMPTION OF
TH
GRADE CAMPUS,
ALCOHOLIC BEVERAGES WITHIN THREE-HUNDRED FEEF OF JAMES H. BAKER 6
A PUBLIC SCHOOL; CONTAINING A SEVERABILITY CLAUSE; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
8. DISCUSSION AND POSSIBLE ACTION
(a) Discussion and possible action regarding appointment of two Councilmembers to a Fitness
Center Committee to study and make recommendations regarding renovations of the
current fitness center and/or a new fitness center – P. Fogarty
City Secretary Patrice Fogarty presented a summary.
Councilmember Ojeda made a motion to nominate Councilmembers Zemanek and J. Martin for the
committee. Councilmember Earp seconded. MOTION PASSED UNANIMOUSLY 8/0.
(b) Discussion and possible action regarding City permitting process – Councilmember Ojeda,
Councilmember J. Martin, Councilmember Bentley
Councilmember Ojeda presented a summary and discussion followed regarding the City’s
permitting process and keeping up with violators who are building without a permit. Staff needs to
be more proactive rather than reactive. Councilmember Ojeda cited a location in particular that
continues to work without a permit, and that the amount of work is appalling as to what’s been done
without a permit.
There was no action taken on this item. Staff will begin working immediately on these issues.
(c) Discussion and possible action regarding City sponsorships – Councilmember Ojeda,
Councilmember Zemanek, Councilmember K. Martin
Councilmember Ojeda presented a summary. She stated that she is not clear on where funds
come from when the City is sponsoring an event, and feels that an application process would serve
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October 22, 2018 Council Meeting Minutes
the City well from now on. Several other councilmembers agreed that an application process would
be a good idea.
Mayor Rigby gave an example how sponsoring the Houston Yacht Club sailing event benefits the
City because competitors from all over the world stay in La Porte hotels putting “heads in beds.” He
stated Council has given the City Manager the approval for spending up to $50,000 without Council
approval; however, if a process needs to be put in place, an application process would be okay for
Council’s approval.
9. ADMINISTRATIVE REPORTS
City Manager Corby Alexander thanked Council for confirming the appointment of new Police Chief
Ron Parker, and he also introduced new Planning Director Teresa Evans.
10. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community
members, city employees, and upcoming events; inquiry of staff regarding specific factual
information or existing policies – Councilmembers Engelken, Earp, Ojeda, J. Martin, K. Martin,
Zemanek, Bentley and Mayor Rigby.
Councilmember Zemanek recognized all three officers, Joshua Willhoite, Barrence Rodgers and
Sergio Torre, and stated he felt proud of folks who jumped in to take care of business; he attended
the presentation of the Dottie Bowl on Saturday, and is very proud of the Texans and Cowboys
organizations for recognizing Dottie Kaminski.
Councilmember Bentley congratulated newly appointed Police Chief Parker for his dedication to the
city; attended Wednesday’s Habitat for Humanity house project. He complimented staff for their
dedication on working together to get things done and is very proud of staff.
Councilmember Engelken welcomed Teresa Evans to the City; and congratulated Chief Ron Parker
and the three officers who received the Employee of the Quarter awards; he mentioned the thank
you note council received from the family who tragically lost a family member; they reached out to
the city thanking our first responders’ for their hard efforts; and the technology EMS received tonight
will put us on a higher level than everyone else.
Councilmember Earp congratulated Chief Ron Parker and welcomed new Planning Director Teresa
Evans; also congratulated all three officers. As far as Habitat for Humanity, he was sorry he was
unable to attend.
Councilmember Ojeda mentioned how she loves how they are naming the football game between
the Texans and the Cowboys the Dottie Bowl, but was saddened all weren’t invited to attend.
Congratulated Parks and Rec’s Halloween Campout event, stating it was phenomenal. After
walking from tent to tent talking to families, she enjoyed hearing how visitors from surrounding cities
like to attend La Porte Parks and Rec events because their cities don’t offer these types of events.
Also, she stated she enjoyed looking at pictures of staff helping out for Habitat for Humanity work
day; and welcomed Teresa Evans. Lastly, she thanked PD for working on the hot spot.
Councilmember J. Martin congratulated Ron Parker and welcomed Teresa Evans and looks forward
to working with them. He thanked all three officers for their sacrifice and willingness to put
someone else in front of their own needs and safety. He also has family who attends the Halloween
campout, and he thought it was fantastic; he attended the grand opening of MRC Global, who
donated $75,000 to the Education Foundation, which was incredible; and wants to thank staff and
the Economic Development Corporation for making that happen.
Councilmember K. Martin congratulated all three officers for getting Employee of the Third Quarter
and congratulated Ron Parker stated it is well deserved. She also welcomed Teresa Evans. She
mentioned the Dottie Bowl was amazing; Dottie would have been proud looking forward to seeing
how this develops in years to come.
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October 22, 2018 Council Meeting Minutes
Mayor Rigby congratulated all three officers for getting Employee of the Third Quarter and
congratulated Chief Parker; he also welcomed Teresa Evans and is looking forward to working with
her. He mentioned that this past Monday, he met with an Eagle Scout Candidate who is working on
a project and wants to be involved with the City of La Porte. He sent the Mayor his proposal which
will be forwarded to City Manager to be placed on the next Council agenda. He said it is regarding
a place where people can drop off torn/tattered United States flags. Mayor Rigby also attended the
MRC Global grand opening; it is an impressive facility; it was mentioned that they have $137 million
worth of inventory. He welcomed them to the city and is looking forward to a long lasting
relationship.
11. ADJOURN - There being no further business, Councilmember Engelken made a motion to adjourn
the meeting at 8:13 p.m. Councilmember Zemanek seconded the motion. MOTION PASSED
UNANIMOUSLY 8/0.
_______________________________
Patrice Fogarty, City Secretary
Passed and approved on November 12, 2018.
________________________________
Mayor Louis R. Rigby
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October 22, 2018 Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriations
Agenda Date Requested: November 12, 2018
Source of Funds: N/A
Requested By: Ian Clowes, City Planner
Account Number: N/A
Department: Planning and Development
Amount Budgeted: N/A
Report: __X __Resolution: _____Ordinance: ____
Amount Requested: N/A
Exhibits: Proposed Amendments
P&Z Recommendation Letter
Budgeted Item: N/A
Port Crossing Development Agreement
Site Plan
______________________________________________________________________________
SUMMARY & RECOMMENDATION
The Port Crossing development is located on approximately 300 acres fronting the west side of Highway 146
and is bisected by Wharton Weems Blvd. This
Increment Re-investment Zone. As such, there is a development agreement in place with the owner/developer,
Liberty Property Trust. Exhibit B of the Development Agreement is a general plan identifying the individual
parcels and the underlying zoning designation for each. Exhibit C of the Development Agreement specifies what
land uses are and are not permitted within each underlying zoning district.
Liberty Property Trust, in their continual efforts to market the development, has identified a purchaser for
Reserves E1 and E2. The potential buyer, Core Trucking, would like to bring their truck transportation business
th
to the site. They would be relocating from their current lease site located at 501 S. 16. The new site would
allow for future expansion of their growing business. The new location would also allow for direct access to HWY
146 via Wharton Weems Blvd., keeping Core Trucking trucks off of Fairmont, where they currently gain access
to 146.
Reserves E1 and E2 have zoning designations of Business Industrial (BI) for reserve E1 and General Commercial
(GC) for reserve E2. According to Exhibit C of the Development Agreement, Core Trucking is not currently a
three potential
NAICS codes, 484110, 484121, and 484122, all of which deal directly with General Freight Trucking. In order to
permit the proposed use on reserves E1 and E2, Liberty Property Trust has proposed an amendment that would
permit the above listed NAICS codes, as additional permitted uses on the specified reserves. Below is the
proposed language to be added to Exhibit C Allowed land uses:
"In addition to the foregoing, the following uses are permitted within Reserves E1 and E2 as shown on the
Port Crossing General Plan attached as Exhibit B:
Uses permitted under North American Industry Classification System (NAICS) use codes 484110, 484121 and
484122 (and any functionally equivalent uses upon any modification of or replacement of the NAICS
system."
At their October 11, 2018 Special Meeting, the Planning and Zoning Commission were presented this proposal
by the developer in order to receive feedback prior to moving forward. The Planning and Zoning Commission
voted 7-0 to recommend approval of the proposed amendment with the condition that language be added
requiring specific screening along 146 to mitigate any potential view of trucks within the Core Trucking site. The
requested language has been added to the final draft version of the amendment.
Action Required by Council:
Consider approval or other action regarding amendments to the Port Crossing Development permitting
additional land uses on reserves E1 and E2.
Approved for City Council Agenda
_______________________________ _______________________
Corby D. Alexander, City Manager Date
9IL.L /
Land Use Exceptions'
Porte Zoning Ordinance Use Chart effective on September 11, 2006, under GC indicated with a
Building Construction General Contractors and Special Trade Contractors (152-161,
171-179)
Automotive Repair Services (751-754)
Outdoor Sales as a Primary or Accessory Use
Outdoor Storage as a Primary or Accessory Use
Residential Uses
In reserves where the General Plan indicate
are permitted here with the exception of:
Building Construction General Contractors and Special Trade Contractors (152-161,
171-179)
Automotive Repair Services (751-754)
Outdoor Sales as a Primary or Accessory Use
Outdoor Storage as a Primary or Accessory Use, including any storage of Shipping
Containers, unless:
A) The owner, lessee or other entity in legal control of the property complies
with the following requirements:
1) The area used for Outdoor Storage is situated east of Powell Road and west of
the drainage corridor.
2) The area used for Outdoor Storage is surrounded on all sides by screen
fencing no less than eight (8) feet in height at any point.
3) A landscaping buffer is installed adjacent to and along all portions of the exterior side
of the screen fencing, unless both the Owner-Developer and the City agree in writing
that any portion of the landscaping can be omitted for practical purposes.
4) Height of any Outdoor Storage item does not exceed the height of the screen
fencing.
5) No Outdoor Storage items consist of hazardous materials, including hazardous
chemicals.
6) Surface used for Outdoor Storage is constructed of concrete.
1 Attached to and incorporated into this exhibit is the use chart for the City of La Porte Zoning
Ordinance as of September 11, 2006. To the extent that the zoning ordinance for the City of La Porte
has been or is amended, after the date Special Conditional Use Permit #SCU06-006 was first adopted, to
modify, eliminate or replace the permitted uses or the districts described in this exhibit, this exhibit
controls unaffected by any change.
B) Additionally, as a prerequisite to the continued allowance for Outdoor Storage
-Developer (as
that term is defined in the Development Agreement) must:
1) Commence construction of two buildings fronting State Hwy 146, within
twenty-four (24) months of March 27, 2017.
2) Commence construction of all buildings proposed along State Hwy 146, within
thirty-six (36) months of March 27, 2017.
3) Should Owner-Developer fail to construct any building fronting State Hwy 146
in the prescribe timeline, a masonry fence shall be installed by Owner-
Developer, or its successor, to provide additional screening along the eastern
boundary of the BI portion of the Tract .
General Contractors, Heavy Construction (161, 162, 1541)
Off Premises Signs
In addition to the foregoing, the following uses are permitted within Reserves E1 and
E2 as shown on the Port Crossing General Plan attached as Exhibit B:
Uses permitted under North American Industry Classification System (NAICS) use
codes 484110, 484121 and 484122 (and any functionally equivalent uses upon
any modification of or replacement of the NAICS system.
In addition, a screening fence along with landscaping will be required along the
full length of eastern and northern portions of the property (not occupied by
buildings) in order to screen any and all parking/storage areas from view of SH
146.
- Fencing must be a minimum 8 tall, cyclone fence with slats inserted to
increase opacity.
- Landscaping shall consist of a combination of trees and shrubs and
must reach a minimum height of 15 within 4 years of planting.
I
are permitted here with the exception of:
Building Construction General Contractors and Special Trade Contractors (152-161,
171-179)
Automotive Repair Services (751-754)
Outdoor Sales as a Primary or Accessory Use
Outdoor Storage as a Primary or Accessory Use, including any storage of Shipping
Containers
General Contractors, Heavy Construction (161, 162, 1541)
Manufacturing of Chemicals and Allied Products (282-285
Off Premises Signs
An additional permitted use shall be SIC Manual Major Group 30 (Rubber and Misc.
Plastics Products
Porte Zoning Ordinance Use Chart effective on September 11, 2006, under LI (indicated with a
Building Construction General Contractors and Special Trade Contractors (152-161,
171-179)
Automotive Repair Services (751-754)
Outdoor Sales as a Primary or Accessory Use
Outdoor Storage as a Primary or Accessory Use, including any storage of Shipping
Containers
General Contractors, Heavy Construction (161, 162, 1541)
Manufacturing of Chemicals and Allied Products (282-285)
Off Premises Signs
An additional permitted use shall be SIC Manual Major Group 30 (Rubber and Misc.
Plastics Products)
Additional permitted uses are certain HI uses permitted in the City of La Porte Zoning
Ordinance associated with rail services such as:
A rail yard with a maximum of 22 rail lines is permitted;
Rail service to and distribution from warehouses proposed;
Rail service to light manufacturing not otherwise exempted herein.
City of La PortePlanning and Development Department
Established 1892 Teresa Evans, Director
October 12, 2018
Honorable Mayor Rigby and City Council
City of La Porte
RE: Port Crossing Development Agreement Amendment
Dear Mayor Rigby and City Council:
The La Porte Planning and Zoning Commission held a special meeting on October 11, 2018 to
discuss a proposed amendment to the Port Crossing Development Agreement. The proposed
amendment, would permit additional land uses for reserves E1 and E2.
The Commission voted 7-0 to recommend approval of the proposed amendment as presented,
with the addition of screening requirements for the proposed development to be located on
reserves E1 and E2.
Respectfully submitted
Ian Clowes, City Planner
On behalf of the Planning and Zoning Commission
City of La Porte 604 W. Fairmont Parkway Phone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215 Fax: (281) 470-5005
www.laportetx.gov
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: November 12, 2018
Source of Funds: Various
Requested By: Michael Dolby
Account Number: Various
Department: Finance
Amount Budgeted: YES
Report: X Resolution: Ordinance:
Amount Requested:
Exhibits: Encumbrance Rollover Report
Budgeted Item: YES X NO
Exhibits:
Exhibits:
SUMMARY & RECOMMENDATION
18. There are 31 outstanding purchase orders staff is requesting to roll-over. The purchase
orders represent goods that are ordered and budgeted funds committed to procure items necessary to operate the City.
A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as follows:
FundNumberAmount
General Fund26$ 420,853.79
Utility Fund 1 1,173.41
Utility CIP Fund1 8,450.00
Grant Fund3 17,450.14
Totals31$ 447,927.34
The above encumbrances will not have an impact on the projected working capital balances for fiscal year 2019 because they were
budgeted in the fiscal year 2018, and following approval by council, the system will automatically increase each line item.
Action Required by Council:
Consider approval or other action to roll over requested encumbrances from City of La Porte Fiscal Year 2018 budget to City of La
Porte Fiscal Year 2019.
Approved for City Council Agenda
Corby Alexander, City Manager Date
CITY OF LA PORTE
ENCUMBRANCE ROLLOVER REPORT
For the Fiscal Year ended September 30, 2018
FundEncumbrance AmountAccount Number
P O NumberVendor NameDescription
001P0150181SUNGARD PUBLIC SECTOR INC. 82,055.65
0016066-5195007
software
001 4,962.84
P0170519SUPERION LLC0016141-5153020
training
001 3,150.00
P0170540BOWLING BICYCLE, INC.
0015253-5212090
patrol bikes
001P0180018SUPERION LLC 105,389.44
0016066-5194055
software maintenance
001 19,899.97
P0180066LONGCLAW CONTRACTORS LLCMowing
0019092-5245007
001 23,221.54
P0180147CAP FLEET UPFITTERSPolice Department Equipment
0015253-5218050
001 2,743.69
P0180217HDR ENGINEERING INC.Ongoing professional GIS services
0019091-5195007
001 5,250.00
P0180292RECORDS CONSULTANTS INCScanning Imaging for Planning
0016067-5105007
001 4,055.40
P0180299COVERT CONCEPTS AND CONSULTINGSecurity Cameras at Parks Locations
0018081-5512032
001 6,200.00
P0180329G.T. DISTRIBUTORSAmmunition for Police dept
0015258-5212017
001 20,778.00
P0180372GRAPEVINE DODGE CHRYSLER JEEPNew Vehicle for support services
0015258-5218050
001 9,131.02
P0180374CAP FLEET UPFITTERSPolice Department Equipment
0015253-5218050
001 7,321.00
P0180379COBAN TECHNOLOGIESEdge system for new vehicles
0015258-5218050
001 1,040.00
P0180448Garrick ChanAnimal Disposal Services
0015258-5215007
001 2,465.29
P0180476CORE & MAIN LPCommercial Water Meters
0016146-5159093
001 3,749.00
P0180495JAMAR TECHNOLOGIES INCRadar Recorder for PD
0015252-5212090
001 6,000.00
P0180511KROGER- SOUTHWEST CUSTOMER CHAChili cookoff 2018
0016062-5156070
001 5,985.00
P0180514HOUSTON COMMUNICATIONSRadio for Fire Department
0015051-5224003
001 25,554.90
P0180519DATAVOXCisco Wireless controller
0016066-5194050
001 21,150.00
P0180522THE QUIKRETE COMPANIESPavement Repair supplies
0017071-5314015
001 3,000.00
P0180525HOUSTON-GALVESTON AREA COUNCIL2018 LiDAR data (cost share)
0019091-5195007
001 4,800.00
P0180527LEHNERTZ, TIMOTHY Scarpet for Pro Shop
0016048-5514011
001 2,188.15
P0180534GALL'S INC.Vest accessories for patrol
0015253-5212003
001 2,188.15
P0180534GALL'S INC.support service protective gear
0015258-5212003
001 8,574.75
P0180536BLACKTOP INDUSTRIES LLCSTREET SIGN SUPPLIES
0017071-5312010
001 40,000.00
P0180537HALFF ASSOCIATES, INC.P&R Master Plan
0018089-5505007
26
General Fund 420,853.79
002 1,173.41
P0180428SUPERION LLCNaviline training
0026147-5153020
1
Utility Fund 1,173.41
003 8,450.00
P0180467PRECISION PUMP SYSTEMSControl Panel for LS#27
0037087-5325110
1
Utility CIP Fund 8,450.00
032 993.80
P0170133HARRIS COUNTY TREASURER0326064-5124081
SETCIC Locating LaPorte Warrents
032 14,268.19
P0180530RANGE SYSTEMSSupplies for Gun Range
0325252-5218021
032 2,188.15
P0180534GALL'S INC.Vests for patrol
0325253-5212003
3
Grant Fund 17,450.14
31
Total Encumbrances $ 447,927.34
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: November 12, 2018
Source of Funds: Budget
Requested By: Ron Parker, Police Chief
Account Number: 001-5253-521-8050 &
Department: Police
009-5253-521-8050
Report: X Resolution: Ordinance:
Amount Budgeted: $42,000 & $231,306
Exhibits:
Amount Requested: $68,412.76
Vendor Quotes
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
Staff has received quotes from CAP Fleet Outfitters under Texas Buy Board Contract 4-17 for the purchase
and installation of equipment for budgeted vehicle replacements in the FY 2018-2019 Budget. This equipment
is needed to outfit six (6) marked Chevrolet .
The total cost for the equipment and installation for six replacement vehicles is $68,412.76. The Police
Department budgeted $42,000 for the cost of the upgrades from sedans to , and the vehicle replacement
fund will have a balance of $31,514 of the $231,306 budgeted for the vehicles for a total of $73,514 to outfit the
units with necessary Police equipment.
Iw.
Action Required by Council:
Consider approval or other action to purchase fleet equipment from CAP Fleet Outfitters under Texas Buy
Board Contract 524-17.
Approved for City Council Agenda
Corby Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: November 12, 2018
Source of Funds:
Requested By: Ron Parker, Police Chief
Account Number:
Department: Police
Amount Budgeted:
Report: X Resolution: Ordinance:
Amount Requested:
Exhibits: FY 2018 Chapter 59 Asset Forfeiture Report By Law
Budgeted Item: YES NO
Enforcement Agency and Related Financial Records Back Up
SUMMARY & RECOMMENDATION
Per Chapter 59 of the Texas Code of Criminal Procedure, Article 59.06 (g) (1),
and attorneys representing the state who receive proceeds or property under this chapter shall account for the
seizure, forfeiture, receipt, and specific expenditure of all such proceeds in an audit, which is to be performed
When officers seize funds or property for eligible cases the Asset Forfeiture Division of the Harris County District
Once the case is adjudicated the Asset Forfeiture Division will award cash amounts to our agency dependent upon
our involvement for both cash and property seizures. Those funds are then placed into a separate City account
and are eligible for approved expenditures. Each year, the Police department budgets for anticipated expenses
based on the current balance of the seizure account at the time of budget preparation.
In accordance with this requirement, a completed FY 2018 Chapter 59 Asset Forfeiture Audit Report By Law
Enforcement Agency is attached, along with a summary of the fund balance, revenues and expenditures provided
by the Finance Department, a financial print out for all revenues and expenditures reported under the state seizure
project number (SZST) and copies of all expenditure receipts are attached for council review.
Action Required by Council:
Review and approve attached FY 2018 audit/asset forfeiture report and associated financial records
as required by Chapter 59 of the Texas Code of Criminal Procedure.
Approved for City Council Agenda
Corby D. Alexander Date
ORDINANCE NO. _______________________
AN ORDINANCE PROVIDING FOR A PENALTY TO DEFRAY COSTS OF COLLECTING
DELINQUENT PROPERTY TAXES PURSUANT TO TEXAS PROPERTY TAX CODE
SECTION 33.11; PROVIDING FOR SEVERABILITY; FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, Section 33.11 of the Texas Property Tax Code authorizes a taxing unit to add an additional
early penalty not to exceed twenty percent (20%) of the amount of delinquent taxes, penalty and interest to each
delinquent tax imposed on tangible personal property that becomes delinquent on or after February 1 of a year,
if the taxing unit has contracted with an attorney pursuant to Section 6.30 of the Texas Property Tax Code and
the taxes become delinquent;
WHEREAS, the City of La Porte is under contract with a law firm pursuant to Section 6.30 of the Texas
Property Tax Code; and
WHEREAS, the City Council of the City of La Porte has determined that the Code of Ordinances, City of
La Porte, Texas, does not contain a provision to address tangible personal property delinquent taxes related to
Texas Property Tax Code Section 33.11; NOW THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS THAT:
Section 1. The matters and facts recited in the preamble of this resolution are hereby found and
determined to be true and correct.
Section 2. An additional early penalty on delinquent tangible personal property taxes for tax years
2018 and subsequent years is hereby authorized and imposed, as provided by Section 33.11 of the Texas
Property Tax Code, in the amount of 20% of the delinquent tax, penalty and interest if the tax becomes delinquent
th
on or after February 1 of a year and remains delinquent on the 60 day thereafter.
Section 3. The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council is posted at a place convenient to
the public at the City Hall of the city for the time required by law preceding this meeting, as required by Chapter
which this ordinance and the subject matter thereof has been discussed, considered, and formally acted upon.
The City Council further ratifies, approves, and confirms such written notice and the contents posting thereof.
Section 4.In the event any clause, phrase, provision, sentence, or part of this Ordinance or the
application of the same to any person or circumstance shall for any reason be adjudged invalid or held
unconstitutional by a court of competent jurisdiction, it shall not affect , impair, or invalidate this Ordinance as
a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the
City Council of the City of La Porte, Texas, declares that it would have passed each and every part of the same
notwithstanding the omission of any such part.
Section 5. This ordinance shall be effective from and after its passage and approval, and it is so
ordered.
PASSED AND APPROVED this ____ day of ___________________, 2018.
CITY OF LAPORTE, TEXAS
BY: ________________________
Louis R. Rigby
Mayor
ATTEST:
By: ____________________________________
Patrice Fogarty
City Secretary
APPROVED:
By: ____________________________________
Clark Askins
Assistant City Attorney
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested November 12, 2018
Source of Funds: N/A
Requested By: Patrice Fogarty
Account Number: N/A
Department: City Secretary
Amount Budgeted: N/A
Report X Resolution: Ordinance:
Amount Requested: N/A
Exhibit:
Budgeted Item: YES NO
SUMMARY & RECOMMENDATION
The Fiscal Affairs Committee consists of three regular members and one alternate. The regular members
are Chuck Engelken, Jay Martin and Dottie Kaminski. John Zemanek is the current alternate.
There is a regular member vacancy on this Committee, and Council is being asked to consider an
appointment to fill the vacancy. Members on this Committee serve without term, and they must be a
council member.
Councilmember Zemanek has agreed to serve as a regular member, should Council wish to appoint him to
fill the vacancy.
If Council determines to appoint Councilmember Zemanek to the vacant regular member position,
Council should then consider appointing a councilmember to the resultant vacancy in the alternate
position.
Action Required by Council:
Discussion and possible action to consider an appointment to fill the vacant regular member position on
the La Porte Fiscal Affairs Committee. If Councilmember Zemanek is appointed to the vacant regular
member position, then Council should consider an appointment to fill the resultant alternate member
position.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Budget
Agenda Date Requested: November 12, 2018
Source of Funds: Insurance Fund
Requested By: Matt Hartleib, HR Manager
Account Number: 014-6144-515
Department: Admin Human Resources
Amount Budgeted: $479,489
Report: Resolution: Ordinance:
Amount Requested: $444,357
Exhibits: Stop Loss Recommendation
Budgeted Item: YES NO
Exhibits: BAFO detail
Exhibits
SUMMARY & RECOMMENDATION
On September 20, 2018, RFP#19500 was released for Stop Loss/Reinsurance coverage for the 2019 plan year of
the City of La Porte Health Fund. This RFP was advertised on the City website, Public Purchase board, and in
thth
the Bay Area Observer on September 20 and September 27. As part of the RFP process, it was requested that
potential venders submit bids based on different specific deductible levels ($100,000, $165,000 and $200,000).
The RFP generated an initial response of 7 bids which were opened on October 12, 2018. Negotiations
continued with vendors as bids were firmed up as additional claims data was reviewed by vendors.
On November 1, 2018, the Chapter 172 Committee met to review the firm bids for Stop Loss coverage. The 172
Committee discussed three main decisions as part of a recommendation to Council: should the City continue to
purchase Stop Loss coverage, should there be an adjustment to the Specific Deductible level (which determines
when some reimbursements are paid out), and what carrier is recommended for the 2019 plan year. It is the 172
Committee This
practice is consistent with all other self-funded plans staff is aware of and is a prudent practice that mitigates
risk for the fund. Secondly, based on advice from our benefits consultant (IPS) after cost and actuarial analysis,
172 Committee recommends we maintain the specific deductible at $165,000. Based on our recent history of
high individual claims and the cost differences associated with an adjusted Specific Deductible (higher or
lower), the $165,000 level provides the most likely scenario for the fund to maximize the cost benefit ratio for
Stop Loss. Adjusting the Specific Deductible level to $100,000 or $200,000 would require a volume of high
claims outside of recent history and projections to be a worthwhile change. Lastly with the first two decisions
made, 172 Committee reviewed the firm bids at the $165,000 with the lowest bid provided by Vista
Underwriters for a total cost of $444,357. Vista is an A+ rated firm, their bid is $18,625 lower than the bid from
our current carrier, and a transition will result in zero disruption to plan members.
Therefore, it is the recommendation of the 172 Committee that the City select Vista Underwriters as the Stop
Loss provider for the 2019 plan year at a total cost of $444,357.
Action Required by Council:
Consider approval or other action of a recommendation from the Chapter 172 Employee/Retiree Insurance and
Benefits Board regarding Stop Loss coverage for the 2019 plan year.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
CITYOFLAPORTE
STOPLOSSRENEWALANALYSIS
PLANYEAR20162017CURRENT2018RENEWAL2019PROPOSED
TPA:AetnaAetnaAetnaAetnaAetna
STOPLOSSCARRIER:HIGHMARKPartnerRePartnerRePartnerReVistaUW
MGU:StealthSABSSABSSABSSABS
PBM:AetnaAetnaAetnaAetnaAetna
PPO:AetnaAetnaAetnaAetnaAetna
SPECIFICSTOPLOSSDEDUCTIBLE:$165,000$165,000$165,000$165,000$165,000
SPECIFICSTOPLOSSLIFETIMEMAXIMUM:UnlimitedUnlimitedUnlimitedUnlimitedUnlimited
SPECIFICSTOPLOSSANNUALMAXIMUMUnlimitedUnlimited$2,000,000$2,000,000$2,000,000
SPECIFICCONTRACT:24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)
SPECIFICPREMIUM:CompositePEPM$77.49$73.72$79.22$95.88$92.07
MONTHLYTOTAL$28,981$27,571$29,628$35,859$34,434
ANNUALTOTAL$347,775$330,855$355,539$430,309$413,210
AGGREGATEPREMIUM:CompositePEPM$3.60$3.41$6.22$7.28$6.94
MONTHLYTOTAL$1,346$1,275$2,326$2,723$2,596
ANNUALTOTAL$16,157$15,304$27,915$32,673$31,147
ANNUALTOTALSTOPLOSSPREMIUM$363,932$346,159$383,455$462,982$444,357
DOLLARFROMPRIORYEARN/A$17,772$37,295$79,527$60,902
PERCENTAGEFROMPRIORYEARN/A4.9%10.8%20.7%15.9%
(A)ADDITIONALLASERLIABILITYN/AN/A$0$0$0
ANNUALTOTALSTOPLOSSPREMIUM
INCLUDINGLASERS(A)$363,932$346,159$383,455$462,982$444,357
DOLLARFROMPRIORYEARN/A$17,772$37,295$79,527$60,902
PERCENTAGEFROMPRIORYEARN/A4.9%10.8%20.74%15.88%
SINGLE147
FAMILY227
TOTAL374
AGGREGATESTOPLOSSFACTOR:
COMPOSITEFACTORSINGLE/FAMILY$1,459.25$1,575.00$1,774.41$1,824.43$1,870.04
MONTHLYAGGREGATEACCUMULATION$545,760$589,050$663,629$682,337$699,394.96
ANNUALAGGREGATEACCUMULATION$6,549,114$7,068,600$7,963,552$8,188,042$8,392,740
EXPECTEDCLAIMSCARRIER$5,239,291$5,654,880$6,370,842$6,550,433$6,714,192
DOLLARFROMPRIORYEARN/A$415,589$715,962$179,592$343,350
PERCENTAGEFROMPRIORYEARN/A7.93%13.67%2.82%5.39%
PLANYEAR
20162017CURRENT2018RENEWALPROPOSED
STOPLOSSCARRIER:HIGHMARKPartnerRePartnerRePartnerReVistaUW
LaserLiability:NoneNoneNoneNoneNone
RatesLockedinDate:N/AN/AN/AFIRMthru11/13/2018FIRMthru11/13/2018
Notes:N/AN/AAggRI/ROMax$1,030,045AggRI/ROMax$1,023,545AggRI/ROMax$1,258,911
CITYOFLAPORTE
STOPLOSSRENEWALANALYSIS
NOFIRMOFFERS$100KSABSSTEALTHPNRECPT11/7/18
PLANYEAR
20162017CURRENT2018RENEWAL2019PROPOSEDPROPOSED
TPA:AetnaAetnaAetnaAetnaAetnaAetna
STOPLOSSCARRIER:HIGHMARKPartnerRePartnerRePartnerReBerkshireHathawayPartnerRe
MGU:StealthSABSSABSSABSStealthSABC
PBM:AetnaAetnaAetnaAetnaAetnaAetna
PPO:AetnaAetnaAetnaAetnaAetnaAetna
SPECIFICSTOPLOSSDEDUCTIBLE:$165,000$165,000$165,000$165,000$100,000$100,000
SPECIFICSTOPLOSSLIFETIMEMAXIMUM:UnlimitedUnlimitedUnlimitedUnlimitedUnlimitedUnlimited
SPECIFICSTOPLOSSANNUALMAXIMUMUnlimitedUnlimited$2,000,000$2,000,000$2,000,000$2,000,000
SPECIFICCONTRACT:24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)
SPECIFICPREMIUM:CompositePEPM$77.49$73.72$79.22$95.88$166.06$168.67
MONTHLYTOTAL$28,981$27,571$29,628$35,859$62,106$63,083
ANNUALTOTAL$347,775$330,855$355,539$430,309$745,277$756,991
AGGREGATEPREMIUM:CompositePEPM$3.60$3.41$6.22$7.28$5.56$5.26
MONTHLYTOTAL$1,346$1,275$2,326$2,723$2,079$1,967
ANNUALTOTAL$16,157$15,304$27,915$32,673$24,953$23,607
ANNUALTOTALSTOPLOSSPREMIUM$363,932$346,159$383,455$462,982$770,231$780,598
DOLLARFROMPRIORYEARN/A$17,772$37,295$79,527$386,776$397,143
PERCENTAGEFROMPRIORYEARN/A4.9%10.8%20.7%100.9%103.6%
(A)ADDITIONALLASERLIABILITYN/AN/A$0$0$0$0
ANNUALTOTALSTOPLOSSPREMIUM
INCLUDINGLASERS(A)$363,932$346,159$383,455$462,982$770,231$780,598
DOLLARFROMPRIORYEARN/A$17,772$37,295$79,527$386,776$397,143
PERCENTAGEFROMPRIORYEARN/A4.9%10.8%20.74%100.87%103.57%
ENROLLMENTASSUMPTIONS:
SINGLE147
FAMILY227
TOTAL374
AGGREGATESTOPLOSSFACTOR:
COMPOSITEFACTORSINGLE/FAMILY$1,459.25$1,575.00$1,774.41$1,824.43$1,728.04$1,844.20
MONTHLYAGGREGATEACCUMULATION$545,760$589,050$663,629$682,337$646,287$689,731
ANNUALAGGREGATEACCUMULATION$6,549,114$7,068,600$7,963,552$8,188,042$7,755,444$8,276,770
EXPECTEDCLAIMSCARRIER$5,239,291$5,654,880$6,370,842$6,550,433$6,204,355$6,621,416
DOLLARFROMPRIORYEARN/A$415,589$715,962$179,592$166,487$250,574
PERCENTAGEFROMPRIORYEARN/A7.93%13.67%2.82%2.61%3.93%
PLANYEAR
20162017CURRENT2018RENEWAL2019PROPOSEDPROPOSED
STOPLOSSCARRIER:HIGHMARKPartnerRePartnerRePartnerReBerkshireHathawayPartnerRe
LaserLiability:NoneNoneNonrNoneTBDTBD
RatesLockedinDate:N/AN/AN/AFIRMthru11/13/2018NoresponseNoresponse
Notes:
CITYOFLAPORTE
STOPLOSSRENEWALANALYSIS
PLANYEAR
20162017CURRENT2018RENEWAL2019PROPOSED
TPA:AetnaAetnaAetnaAetnaAetna
STOPLOSSCARRIER:HIGHMARKPartnerRePartnerRePartnerReVistaUnderwriting
MGU:StealthSABSSABSSABSSABS
PBM:AetnaAetnaAetnaAetnaAetna
PPO:AetnaAetnaAetnaAetnaAetna
SPECIFICSTOPLOSSDEDUCTIBLE:$165,000$165,000$165,000$165,000$200,000
SPECIFICSTOPLOSSLIFETIMEMAXIMUM:UnlimitedUnlimitedUnlimitedUnlimitedUnlimited
SPECIFICSTOPLOSSANNUALMAXIMUMUnlimitedUnlimited$2,000,000$2,000,000$2,000,000
SPECIFICCONTRACT:24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)24/12(M/Rx)
SPECIFICPREMIUM:CompositePEPM$77.49$73.72$79.22$95.88$76.66
MONTHLYTOTAL$28,981$27,571$29,628$35,859$28,671
ANNUALTOTAL$347,775$330,855$355,539$430,309$344,050
AGGREGATEPREMIUM:CompositePEPM$3.60$3.41$6.22$7.28$8.04
MONTHLYTOTAL$1,346$1,275$2,326$2,723$3,007
ANNUALTOTAL$16,157$15,304$27,915$32,673$36,084
ANNUALTOTALSTOPLOSSPREMIUM$363,932$346,159$383,455$462,982$380,134
DOLLARFROMPRIORYEARN/A$17,772$37,295$79,527$3,321
PERCENTAGEFROMPRIORYEARN/A4.9%10.8%20.7%0.9%
(A)ADDITIONALLASERLIABILITYN/AN/A$0$0$0
ANNUALTOTALSTOPLOSSPREMIUM
INCLUDINGLASERS(A)$363,932$346,159$383,455$462,982$380,134
DOLLARFROMPRIORYEARN/A$17,772$37,295$79,527$3,321
PERCENTAGEFROMPRIORYEARN/A4.9%10.8%20.74%0.87%
ENROLLMENTASSUMPTIONS:
SINGLE147
FAMILY227
TOTAL374
AGGREGATESTOPLOSSFACTOR:
COMPOSITEFACTORSINGLE/FAMILY$1,459.25$1,575.00$1,774.41$1,824.43$1,896.54
MONTHLYAGGREGATEACCUMULATION$545,760$589,050$663,629$682,337$709,305.96
ANNUALAGGREGATEACCUMULATION$6,549,114$7,068,600$7,963,552$8,188,042$8,511,672
EXPECTEDCLAIMSCARRIER$5,239,291$5,654,880$6,370,842$6,550,433$6,809,337
DOLLARFROMPRIORYEARN/A$415,589$715,962$179,592$438,496
PERCENTAGEFROMPRIORYEARN/A7.93%13.67%2.82%6.88%
PLANYEAR
20162017CURRENT2018RENEWALPROPOSED
STOPLOSSCARRIER:UHC/BPUHC/BPPartnerRePartnerReVistaUnderwriting
NoneNone
LaserLiability:NoneNoneNone
RatesLockedinDate:N/AN/AN/A
FIRMthru11/13/2018FIRMthru11/13/2018
Notes:AggRI/ROMax$1,030,045AggRI/ROMax$1,023,545AggRI/ROMax$1,276,751
2019 Plan Year
Stop Loss Insurance
Also called “re-insurance” it is insurance for our medical fund.
Mitigates risk of potential high cost claims.
Reimbursements are triggered by exceeding either a specific
or aggregate deductible.
Specific –if costs associated with any one claim exceed a
threshold (currently $165,000)
Aggregate –if the total claims exceed a threshold in the plan year
(125% of projected claims)
Historic performance
Plan YearPremium PaidReimbursementsDelta
2018 (throughSep)$305,332$109,104$196,228
2017$367,030$256,409$110,621
2016$387,578$170,120$217,458
2015$392,711$52,035$340,676
2014$360,000$108,465$251,535
Average$362,530$139,226$233,303
Total$1,812,651$696,133$1,116,518
Firm bids received
CarrierVistaBerkshirePartnerREVistaPartnerRE
Hathaway
Specific$200,000$100,000$100,000$165,000$165,000
Deductible
Total Cost$380,134$770,231$780,598$444,357$462,982
Recommendation from 172
CarrierVistaBerkshirePartnerREVistaPartnerRE
Hathaway
Specific$200,000$100,000$100,000$165,000$165,000
Deductible
Total Cost$380,134$770,231$780,598$444,357$462,982
Council Agenda Item
November 12, 2018
9 (a) Receive report of the Drainage and Flooding Committee Meeting – Councilmember
Jay Martin