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HomeMy WebLinkAbout11-14-18 Special Meeting of the La Porte City Council LOUIS RIGBY BILL BENTLEY Mayor Councilmember District 3 JOHN ZEMANEK KRISTIN MARTIN Councilmember at Large A Councilmember District 4 VACANT JAY MARTIN Councilmember at Large B Councilmember District 5 DANNY EARP NANCY OJEDA Councilmember District 1 Mayor Pro Tem CHUCK ENGELKEN Councilmember District 6 Councilmember District 2 CITY COUNCIL SPECIAL MEETING AGENDA Notice is hereby given of a Special Meeting of the La Porte City Council to be held Wednesday, November 14, 2018, beginning at 5:00 PM in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte, Texas, for the purpose of considering the following agenda items. All agenda items are subject to action. 1. CALL TO ORDER 2. DISCUSSION AND POSSIBLE ACTION Interview, discuss, and consider candidates for the position of City Secretary of the City of La Porte, Texas. 3. CLOSED EXECUTIVE SESSION The City Council reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code. Notice is hereby given that the City Council may go into Executive Session in accordance with the following provision of the Texas Government Code: Texas Government Code, Section 551.074 - Personnel Matters: Conduct interviews of candidates for the position of City Secretary, and deliberate the evaluation, appointment, duties, and employment of a public officer or employee: the City Secretary. 4. RECONVENE into regular session and consider action, if any, on item(s) discussed in Executive Session. 5. ADJOURN In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meeting. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION I certify that a copy of the November 14, 2018, special meeting agenda of items to be considered by the City Council was posted on the City Hall bulletin board on November 8, 2018, at 7:30 a.m. Patrice Fogarty, City Secretary I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the ____ day of ________________, 2018. ____________________________________ Title: _______________________________ Page 1 of 1 November 14, 2018, City Council Agenda Crystal R. Dozier, TRMC 801 Cleveland Street #3323 HOUSTON, TX 77019 (832) 235-9010 mrs.crdozier@gmail.com Experience CITY OF HUNTERS CREEK VILLAGE, HOUSTON, TEXAS City Secretary 2014 – Present Administer all municipal legislative processes and programs Direct government relations, public information, and records management activities Serve as liaison between elected and appointed officials and city staff Process agendas for city council and various boards and commissions Preside as official records manager, public information officer, and chief administrator for municipal elections Supervise municipal court clerk Manage website pages for multiple divisions Oversee department budget C ITY OF HUNTERS CREEK VILLAGE, HOUSTON, TEXAS Permit Administrative Assistant/Assistant City Secretary 2012 – 2014 Cultivate pro-business and pro-city mentality by providing support to building official, city administrator, and city secretary and performing all duties of city secretary as required Preside as accountant for department payroll and external customers, including building permits and fees Manage commercial and residential customers by providing excellent, responsive customer service Respond to public information and media requests Process materials for elected and appointed officials, boards, and commissions ABERCROMBIE BUILDERS, INC., HOUSTON, TEXAS Administrative Assistant/Personal Assistant 2008 – 2012 Managed contractual bids for busy commercial building company Processed accounts payable and receivables Scheduled inspections and served as liaison between clients and company SAFE HOME, INC., HOUSTON, TEXAS Office Coordinator 2005 – 2008 Initiated new customer accounts and maintained existing contracts Provided new hire orientation to internal and external vendors Created certification manuals for various clientele CITY OF PINEY POINT VILLAGE, HOUSTON, TEXAS Administrative Assistant/Assistant City Secretary/Permit Clerk 2002 – 2005 Served as liaison between city and citizens; created newsletters and publications Administered permits for city utilities and services and established external contractor accounts and services Scheduled meetings and processed agendas Accreditations/Education Texas Registered Municipal Clerk – University North Texas April 2016 International Institute of Municipal Clerks March 2016 Calhoun High School—Port Lavaca, TX June 1998 REFERENCES Crystal Roan 18101 Point Lookout Houston, TX 77058 (713)677-9398 Years known: 5 years Krystal Hayes 305 Boliver Ave. Lake Dallas, TX 75065 (214)316-8352 Years known: 5 years Miranda King-Lobit 7214 Benwich Circle Houston, TX 77095 (713)894-9976 Years known: 13 years Jenny Page 20710ArborBendCourt,Humble,Texas77346 832-405-5188 | 409-429-4719 Jpage924@yahoo.com October 15, 2018 City of La Porte 604 W. Fairmont Parkway La Porte, Texas 77571 Re: City Secretary Position Honorable Mayor and Council Members: I am writing because I understand that the City of La Porte is searching for a City Secretary and I wish to apply for the position. Having worked for six municipalities in executive, managerial, and administrative positions for over twenty years, I feel that I have the skills you are looking for. I am currently the City Secretary for the City of Humble, Texas. Although I have only been here for five months, I have already discovered this is not a good fit for me. While I have enjoyed my time and learning experiences in Humble, I feel that it is time for a new challenge and adventure. Additionally, I would consider it an honor to work with City Manager Corby Alexander, who I worked with briefly in College Station many, many years ago. Allow me to tell you a little about myself. I have worked in various jobs over the years that have given me a strong background in business, finance, and government. Being in business for myself was an experience that taught me what it takes to succeed. At age twenty- four, I opened my own retail antique store at my home as a way to supplement my income while raising my son. Over the next ten years I relocated to the downtown district and my business grew into a thriving business with twenty vendors leasing space. In 1995, I sold my business and went to work as a Deputy Clerk for the Tyler County District Clerk. I enjoyed this job because of the variety of tasks I had to perform and the unpredictability of the judicial system. In a small rural area like Tyler County, you have to do a little of everything. The greatest skill I gained was attention to detail. If a case is not filed properly, the results can be tremendous. As the Utility Billing and Customer Service Supervisor for the City of Woodville (Pop. 2,400), I had the responsibility of supervising the daily activities of the Utility Billing department. This was a very fast paced and challenging position where I refined accounting, collections, and management skills. Customer relations played a critical part in this position. When I started working for the City, their past due accounts were severely out of hand. Conflict resolution became a major job skill. Through payment agreements and termination of service, most of these accounts were cleared or current within the first year. I also acted as backup for Accounting, Municipal Court, Police, and occasionally recorded minutes for Council Meetings. In a city with a small budget, it is necessary to do a little of everything. After moving to College Station in 1999 (Pop. 60,000), I worked for the City of College Station for two and a half years. I started as a Secretary for Fiscal Services and within a year, promoted to the Administration department as the Budget and Strategic Planning Assistant. Fiscal Services included Finance, Accounting, Purchasing, Risk Management, and Municipal Court. I was involved in all departments of Fiscal Services and honed my accounting and auditing skills while learning about purchasing and risk management. After promoting to Budget and Strategic Planning, my duties were to assist the Budget Team with various administrative duties and publishing the Budget and CIP manuals. Meeting with each department to discuss next yearÔs budget request was always exciting! After moving back to my home town of Woodville in 2000 because of my husbandÔs job, I reopened my antique shop for a couple of years and I became very active in our local Chamber of Commerce with the hopes of bringing business, jobs and tourism to Woodville. I was chosen as the 2002 Member of the Year. In 2003, I was employed at Edward Jones Investments in Jasper, Texas. I enjoyed the challenge of learning about securities, investments, and the highly volatile world of the stock market. Every day is different, fast paced and extremely unpredictable. It was very exciting and I gained many new skills from this experience, but decided to come 1 back to a more familiar environment that would continue to add to the retirement benefits and knowledge that I have already earned from working within municipalities for many years. In November of 2003, I returned to municipal government at the City of Jasper (Pop. 7,000) as Executive Assistant to the City Manager. I enjoyed a wide variety of duties as administrative support to the City Manager, Mayor, and Council while acting as liaison to all city staff and citizens as well. As most cities do, a season of discontent had swept over the leadership of the city that resulted in thirty seven of the one hundred fifteen employees leaving by choice or termination, including the City Manager, Human Resource Director, and several other key management positions. I filled in as the only ÑHR personÒ for five months with a freeze on hiring for four of those months. I coordinated the hiring of approximately eighteen in the last month while performing all HR functions and my regular duties. Still extremely short staffed, Hurricane Katrina evacuees inundated Jasper and then one month later, Hurricane Rita hovered over the city for six hours, devastating the city. It was the most memorable and educational event that I experienced while working in Jasper. Under the direction of the Finance Director/Interim City Manager, the employees pulled together and ÑlivedÒ at City Hall for two weeks straight until electric and water services were restored. Then came FEMA! The administrative process was a nightmare and job descriptions were greatly expanded. I became responsible for insurance claims on city property, coordinating repairs, and ensuring FEMA documentation for reimbursement was completed. The leadership of the City of Jasper continued to crumble and I decided it was time for a calmer atmosphere that provided a challenge and chance for advancement. In 2006, I was offered the position of City Secretary in Dayton, Texas. As I have mentioned before, in a small town (Pop. 7,000) you do a little of everything and this opportunity offered me quite an education. I become the Ñgo toÒ person for everything that went on in City Hall. My duties included preparation of agendas and minutes, coordinating council, P&Z, and Park Commission meetings, records management, public information request, general, special, and bond elections, media liaison, vehicle title and registration, contract management, bid publications, openings, and notification, prepare and administer department budget, certify alcohol permits, coordinate special events, maintain reference and law library, track legal issues, and provide administrative support to the City Manager, Mayor, and Council. On the early morning of September 13, 2008, Hurricane Ike blew through bringing havoc and devastation once again. Located 50 miles from the hardest hit areas of Galveston Bay and Bolivar Peninsula, I found myself in recovery mode. It was a wild and scary night sleeping on the floor of my office and a very trying several weeks to follow, but once again, I earned the ÑI SurvivedÉÒ T-shirt! While in Dayton I enrolled in the Texas Municipal ClerkÔs Certification Program and received my certification in 2009. I have recertified in 2013 and will recertify the third term in 2018. Membership in the Texas Municipal Clerks Association has given me the confidence, resources, and knowledge to carry my personal and professional future to a higher level. I hope to achieve my Master Clerk certification in the near future with the International Institute of Municipal Clerks. I also plan on completing my degree in public administration or business management. Completion of my degree will give me the credentials to parallel the experience I have gained with twenty years of municipal experience. I feel that if you ever stop learning, your life is over. Wanting bigger challenges, I moved to the City of Frisco, Texas (Pop. 180,000), in 2009 were I served as City Secretary for nine years. I have enjoyed working in a very dynamic and affluent city that has been designated as the fastest growing city in the United States and one of the ÑTop 5 Cities to Live InÒ. It is affectionately referred to as the Bright and Shining Star. It has been very exciting and challenging, I love what I do, and learned a great deal. Some of the business deals that transpired in Executive Session were amazing! The past few years have brought The Dallas Cowboys World Headquarters and other developments that have named a one mile stretch along the Dallas North Tollway, as the Ñ5 Billion Dollar MileÒ and growing. Frisco has challenges that rival Dallas, Fort Worth, Austin, or Houston and as the Council and City Manager work through these issues, I have been fortunate to be there learning. I decided that my career in Frisco was an unbelievable learning experience and even though my position would be desirable by many Municipal Clerks, I was ready for a new challenge. I have been exploring the Ñright fitÒ for several months and hoped the City of Humble was it since it would afford me the opportunity to be closer to family and my home in Woodville, Texas where I plan to retire in the future. I have enjoyed living in the area and glad to be closer to home. I will be glad to discuss my reasons for seeking other employment in an interview. A move to the City of La Porte as City Secretary would be a challenge I am ready for. My previous experience of being a resident and employee of Dayton, Humble, and my husband working in Galveston for three years, has given 2 me the opportunity to explore and know La Porte and the surrounding area like no other applicant you might consider. With friends and family close by, I have continued to keep in touch with the growth of the area. I believe my twenty year municipal career has given me the experience to step into this position with ease. Responsibility, dependability, and sensibility are words that describe the work ethic instilled in me at an early age; therefore, I am confident that my knowledge and experience gained from six municipalities and the willingness to get the job done will be an asset to your team. I am looking forward to meeting with you to discuss why I should become the next City Secretary for the City of La Porte. Respectfully, Jennifer L. Page 3 Jenny Page 20710ArborBendCourt,Humble,Texas77346 832-405-5188 | 409-429-4719 Jpage924@yahoo.com EXPERIENCE CITY SECRETARY, CITY OF HUMBLE, TX -JUNE Ï OCTOBER 2018 Under the direction ofthe City Manager, provides administrative support for the City Council. Serves as Department Director and member of the Management Team. Attend all meetings of the City Council, develops official agendas and minutes of the proceedings, and administration of Council legislation and codification. Ensure City Council meetings are in compliance with the Open Meetings Act, serving as a liaison with citizens requesting data from or appearances in front of Council. Direct publication and posting of all legal notices. Hold and maintain the seal of the City and affixes the seal to all appropriate documents and authenticate by signature. Serve as the Records Management Officer and responsible for preservation of all historical, public and legal documents for the City in compliance with the Public Information Act and Texas State Library. Chief Election Officer responsible for coordination of City elections. Public Information Officer responsible for ensuring compliance with the Public Information Act and open records requests from citizens. Develops and administers the City Secretary and Records Management divisionÔs budgets, long-range goals, objectives, policies and priorities. Direct and manage department staff including hiring, training, disciplining, prioritizing and reviewing work. Oversees the administration of the issuance of state and city alcohol permits pursuant to TABC guidelines. CITY SECRETARY, CITY OF FRISCO, TX - 2009-2018 Under the direction of the City Manager, provided administrative support for the City Council. Served as Department Director and member of the Management Team. Attended all meetings of the City Council, develops official agendas and minutes of the proceedings, and administration of Council legislation and codification. Ensured City Council meetings are in compliance with the Open Meetings Act, serving as a liaison with citizens requesting data from or appearances in front of Council. Managed the administrative support for boards and commissions including coordinating the application and selection process, Open Government training, and annual recognition. Direct publication and posting of all legal notices. Held and maintained the seal of the City and affixes the seal to all appropriate documents and authenticate by signature. Served as the Records Management Officer and responsible for preservation of all historical, public and legal documents for the City in compliance with the Public Information Act and Texas State Library. Chief Election Officer responsible for coordination of City elections with the Collin and Denton County elections administrators, monitor campaign finance reports, and election education of voters. Coordinated petition verification, General, Vacancy, Bond, Local Option, and Initiative/Referendum Elections. Oversee the administration of the issuance of state and city alcohol permits pursuant to TABC guidelines. Managed and coordinated all legal actions against the City and records preservation with City Attorney. Public Information Officer responsible for ensuring compliance with the Public Information Act and open records requests from citizens. 4 Developed and administered the City Secretary and Records Management divisionÔs budgets, long- range goals, objectives, policies and priorities. Direct and manage department staff including hiring, training, disciplining, prioritizing and reviewing work. CITYSECRETARY,CITYOFDAYTON,TX-2006-2009 Perform duties and responsibilities of the City SecretaryÔs office as outlined in the city charter, state law, and City ManagerÔs direction. Coordination and preparation of agendas and minutes. Administrative support to City Manager, Mayor, and Council. Chief Elections Officer. Coordinate boards and commissions meetings for P&Z, Parks Commission and various other boards. Prepare and administer department budget. Records Management and Public Information Officer. Administer bid process through publication, receiving bid documents, coordinate bid openings and contract administration. Certify state alcohol permits. Perform vehicle registration and title preservation functions. Coordination of legislation codification process. Supervision of office staff. Coordinate special events and meetings. EXECUTIVE ASSISTANT TO THE CITY MANAGER, CITY OF JASPER, TX - 2003-2006 Performed executive administrative functions for the City Manager and Council requiring specialized knowledge of administrative management operation and familiarity with basic functions of all departments. Made effective decisions without constant supervision. Compiled statistics and maintain statistical records and reports. Interacted effectively with City Council, department heads and other city employees. Assisted the public with questions requiring knowledge of policies and procedures. Schedule calendar of events for the Sandy Creek Park, City Council, and coordinate all special events and meetings. Published news releases. Created and maintained monthly newsletter. Coordinated group health insurance and TMRS benefits for Human Resources. Managed Human Resource Department for 5 months while searching for director. Coordinated all TML Risk Pool claims for damage to city property and assisted FEMA inspectors after Hurricane Rita. Assisted with FEMA administrative documentation for reimbursement after Hurricane Rita. BRANCH OFFICE ADMINISTRATOR, EDWARD JONES INVESTMENTS, JASPER, TX -2003 Managed all administrative functions including banking and accounts payable. Placed buy and sell orders under the direction of a licensed broker. Six months training program and testing on securities exchange procedures. Set up new accounts, researched questions about accounts for customers, issued check request for customers. Maintained files and records as specified by the SEC and other regulatory entities using specific Electronic Records Management procedures. Coordinated seminars and special marketing events. BUDGET AND STRATEGIC PLANNING ASSISTANT, CITY OF COLLEGE STATION, TX - 2000-2001 Published quarterly financial reports for City Manager and City Council. Created and distributed End of Month reports to department directors. Assisted with annual Budgets, CIP Reports, Strategic Plan, and Forecast Report. Participated in budget reviews with departments to determine proposed budget requirements. Coordinated budget calendar to get materials and information to departments. 5 Performed all purchasing duties for department. Power User technological support for Fiscal Services and Budget department. Maintained department library in compliance with State Record Management requirements. FISCALSERVICESSECRETARY,CITYOFCOLLEGESTATION,TX-1999-2000 Performed ACH wires and transfers, moved drafts, and daily reconciliation. Reviewed and routed contracts to ensure compliance with state and city regulations. Send and receive bid packet information for competitive bidding. Managed all vendor applications and information. Updated web site with latest bidding information. Managed Risk Management claim information for citizens and employees. Recorded time productivity for Risk Management claims. UTILITYBILLING/CUSTOMERSERVICE,CITYOFWOODVILLE,TX-1994-1998 Managed Utility Billing/Customer Service department. Monthly meter calculations and billing. Implemented an aggressive collection program that increased revenues, decreased delinquent accounts, and developed considerable knowledge of conflict resolution techniques. Researched account histories for customers with billing disputes. Scheduled and executed delinquent account report for termination of service. Performed daily cash reconciliation and cash reports. Prepared various monthly reports for audit purposes. Supervised billing clerk and student aide. EDUCATION WOODVILLEHIGHSCHOOL, WOODVILLE, TX Graduation in 1980 with honors ANGELINA COLLEGE, LUFKIN, TX 2004 - 2009 Studies in Business Management UNIVERSITY OF NORTH TEXAS, DENTON, TX - Texas Municipal Clerks Certification Program Ï Texas Registered Municipal Clerk (TRMC) Certification in 2009, Recertification in 2013 and 2018. INTERNATIONAL ISTITUTE OF MUNICIPAL CLERKS, RANCHO CUCAMONGA, CA- Certified Municipal Clerk (CMC)(2015) and working towards and Master Municipal Clerk (MMC) certification. LICENSES & CERTIFICATIONS Texas Notary Public Commission Texas Municipal Registered Clerk IIMC Certified Municipal Clerk FEMA/NIMS CERTIFICATIONS IS 100.b IS 701-a IS 100PW IS 702-a IS 200.b IS 703-a IS 200ICS IS 704 IS 400ICS Adv IS 800 IS 700 DHS Sr. Official All-Hazards Preparation ORGANIZATIONS INTERNATIONAL INSTITUTE OF MUNICIAL CLERKS (IIMC) Ï 2010 - 2018 (Program Excellence in Governance Award (PEGA) for Innovated Customer Service by CSO Team 2017) IIMC ATHENIAN LEADERSHIP SOCIETY MEMBER Ï 2010 Ï 2018 (Achieved Fellowship in 2016) TEXAS MUNICIPAL CLERKÔS ASSOCIATION (TMCA) Ï 2006 - 2018 (Served on multiple committees, nominated as 2015 Clerk of the Year) LONE STAR CHAPTER TMCA Ï 2008 Ï 2018 (2014 Member of the Year, 2015 Clerk of the Year, served on multiple committees, 2014 Secretary, 2015 President-Elect, 2016 President, 2017 Immediate-Past President) 6 NORTH TEXAS CHAPTER TMCA Ï2011 - 2012 SALTGRASS CHAPTER TMCA Ï 2007 - 2009 LEADERSHIP SOUTHEAST TEXAS - 2009 TYLERCOUNTYCHAMBEROFCOMMERCE- 2002 Member of the Year, Coordinated annual Christmas Craft Fair CHEROKEECOMMUNITYCHURCHHOMECOMINGÏHeritageVillageMuseum,Woodville,TXÏ Volunteer Coordinator of the annual event PRESENTER AT SEMINARS/ PROFESIONAL PUBLICATIONS ÏPublic Information Requests 2015 ÏLocal Option Elections and Petitions 2015, 2016, 2017, and 2018, Organizing Your Election Calendar 2019 Ï Co-authored Chapter 8 - Petitions SECRETARYOFSTATEANNUALELECTIONLAWÏ Local Option Elections and Petitions 2016 WORK REFERENCES CITY OF DAYTONCITY OF COLLEGE STATION Mendy Davis Jeff Kersten Finance Director Assistant City Manager 117 Cook Street 1101 Texas Avenue Dayton, TX 77535 College Station, TX 77842 936-258-2642979-764-3745 CITY OF JASPERCITY OF WOODVILLE Joe Whitener Terri Bible HR Director City Secretary 465 S. Main Street 404 W. Bluff Street Jasper, TX 75951 Woodville, TX 75979 409-384-4651409-283-2234 CITY OF FRISCO Kristi Morrow City Secretary 6101 Frisco Square Blvd. Frisco, Texas 75035 PERSONAL AND PROFESSIONAL REFERENCES Peggy Burnside, Administrative Director, UNT, Texas Municipal Clerks Association, 1155 Union Circle #305067, Denton, Texas 76203, 940-565-3488. Dr. Amy Holt, Education Director, UNT, Texas Municipal Clerks Association, 1155 Union Circle #305067, Denton, Texas 76203, 940-565-3488. 7 TMCA NEWS SEPTEMBER 2013 6 UNDDQ!Fevdbujpo!Ejsfdups“t!Dpsofs Tfobuf!Cjmm!2548!Tbwft!Nvojdjqbm! Dmfslt“!Ujnf!boe!Uby!Qbzfst“!Epmmbst As you well know, municipal clerks are a strong driving force in local government and are often the most direct And, for municipalities like Frisco, involved since Frisco is located in Collin the spotlight. Both are important. In - TMCCP Education Director to serve your profession and your col- clerks since as early as 1999. For instance, leagues in other municipalities. City of - sons licensed to make regulated loans recently helped create legislation that in Texas, or a title insurance company, cost savings and other municipal clerks documents or other documents elec- in terms of saving time. tronically for recording with a county documents with the county clerk (e.g. liens, development agreements, annexations, easements, deeds, etc.) TMCA NEWS SEPTEMBER 2013 7 UNDDQ!Fevdbujpo!Ejsfdups“t!Dpsofs UNDDQ!Dfsujgjdbuft!Fbsofe for the designated course. along with Frisco Assistant City Secretary Wendy Withers, Course 1 Course 3 Linda Asbell, Lakewood Village Linda Asbell, Lakewood Village TRMC, and Stacey Kemp traveled to Austin in April 2013 in Shannon Bennett, Deer Park Roxanne Benitez, Hedwig Village Angela Cantu, La Vernia Janice England, Saginaw Gay Ferguson, Nederland Jana Faucett, Temple Jannette Goodall, Austin Paula Favors, Wharton Amy Shelley, Colleyville Gay Ferguson, Nederland Angie Wade, Duncanville Amber Fuller, Hubbard Blanca Garcia, McKinney Course 4 technological advances to increase production and stream- Deborah Gurka, Texas City Linda Asbell, Lakewood Village Amanda Jacobs, Bedford Kara Atwood, Lufkin line government processes. They further pointed out how Leticia Saenz, San Antonio Shannon Bennett, Deer Park Mary Supino, Arlington Christe Whitley Smith, Port ArthurTerry Blanchard, Rockdale Leonardo Bonanno, Jr. Course 2 Machiel Covey, Clarendon and the resulting time and money savings would present Deborah Dane, Kilgore Linda Asbell, Lakewood Village Jana Faucett, Temple Kara Atwood, Lufkin Asucena Garcia, Decatur Christy Badilla, Brady Jannette, Goodall, Austin Shannon Bennett, Deer Park Shelley Major, Hudson Oaks Leonardo Bonanno, Jr. Krista Cain, WeatherfordDiana Gordon Offord, Fulshear Jacky Casey, Rockwall Baudelia Rojas, Alton Patricia Cortes, Cedar Hill Amy Shelley, Colleyville Deborah Dane, Kilgore Melinda Uriegas, San Antonio Sabra Davis, Granger Jennifer Faircloth, Lucas Jana Faucett, Temple Asucena Garcia, Decatur Seth Gipson, Hutto Lyn Hill, Cedar Hill Traci Paprocki, Schertz Baudelia Rojas, Alton Amy Shelley, Colleyville - Mary Supino, Arlington Christe Whitley Smith, Port Arthur REGULAR CITY COUNCIL MEETING FRISCO CITY HALL GEORGE A. PUREFOY MUNICIPAL CENTER COUNCIL CHAMBERS 6101 FRISCO SQUARE BLVD. FRISCO, TEXAS 75034 5:00 PM TUESDAY, DECEMBER 05, 2017 MINUTES For complete details on each item, please view a video of the meeting on the City of Frisco website. CALL TO ORDER Mayor Jeff Cheney called the meeting to order at 5:20 p.m. with a full quorum present. 1.ROLL CALL Mayor Jeff Cheney Present Mayor Pro-Tem Will Sowell Present Deputy Mayor Pro-Tem John Keating Present Council Member Brian Livingston Present Council Member Tim Nelson Present Council Member Shona Huffman Present Council Member Bill Woodard Present Representing Staff: George Purefoy, City Manager; Henry Hill, Deputy City Manager; Nell Lange, Assistant City Manager; Ben Brezina,Interim Assistant City Manager; Jenny Page, City Secretary; Richard Abernathy, City Attorney; Department Directors, and other Staff members. CLOSED SESSION Page 1 of 13 2.Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, to wit; Council Member Bill Woodard moved to Recess into Closed Sessionat 5:23 p.m. Mayor Pro-Tem Will Sowell seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) A.Section 551.071. Meeting with City Attorney regarding a matter(s) in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with the Open Meetings Act regarding: i.Receive legal advice regarding theCause No. PR-2014-00099 in the case styled FLCT, LTD. v. City of Frisco, Texas. ii.Receive legal advice regarding Exide cleanup/remediation of hazardous and non-hazardous waste. iii.Receive legal advice regarding Civil Action No. 4:17-cv-00311, Exide Technologies v. The City of Frisco, Frisco Economic Development Corporation,and Frisco Community Development Corporation in the United States District Court for the Eastern District of Texas. iv.Receive legal advice from the City Attorney regarding Holl request for reduction in development requirements due to possible sale of land to Frisco Independent School District. v.Receive legal advice regarding possible eminent domain proceedings for water and sewer easements and temporary construction easement at the southwest corner of Westridge Boulevardand Custer Road. B.Section 551.072. To deliberate the purchase, exchange, lease,or value of real property located: i.South of US 380, west of Preston Road, north of Eldorado Parkway, and east of Teel Parkway. ii.South of Warren Parkway, north of SH 121, east of Legacy Drive, and west of Preston Road. iii.South of Eldorado Parkway, west of the Preston Road, east of Legacy Drive, and north of Stonebrook Parkway. C.Section 551.074. Personnel Matters: Section 551.074 authorizes certain Page 2 of 13 deliberations about officers and employees of the governmental body to be held in Executive Session: i.Discussion regarding the annual evaluation of the City Manager George Purefoy. D.Section 551.087. Deliberation regarding commercial or financial information that the City has received from a business prospect and to deliberate the offer or other incentives to a business prospect. 3.Reconvene into Regular Session and take any action necessary as a result of the Closed Session. Deputy Mayor Pro-Tem John Keating moved to reconvene into Regular Session at 7:18 p.m. Council Member Shona Huffman seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) As a result of Closed Session there was no action to take. INVOCATION Deputy Mayor Pro-Tem John Keatingintroduced Todd Crayton who led the invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop Cub Pack 90 led the Pledges to the United States and Texas Flags. PROCLAMATIONS 4.Frisco Liberty Girls' Cross Country 1st at State Mayor Cheney presented a Proclamation tothe Frisco Liberty Girls' Cross Country Team in recognition of receiving1st Place at States. 5.Cameron Kraemer -Recognition for 20 years of Service Mayor Cheney presented a Proclamationto Assistant Fire Chief, Cameron Kraemer, in recognition of 20 years of service. Chief Kraemer was joined on Page 3 of 13 stage by his wife and sons. 6.Gene Pilkington -Recognition for 20 years of Service Mayor Cheney presented a Proclamationto Fire Captain, Gene Pilkington, in recognition of 20 years of service.CaptainPilkington was joined on stage by his wife, daughter, and sons. 7.Jay Reim -Recognition for 20 years of Service Mayor Cheney presented a Proclamationto Police Sargent, Jay Reim, in recognition on 20 years of service. SargentReim was joined on stage by his wife, son, and daughter. Mayor Cheney continued with Citizen Input at 7:42 p.m. REPORTS 8.Presentation of Plaque to the Frisco Police Department from the Little Elm Police Department in appreciation for their assistance and support during the loss of Officer Jerry Walker. The Little Elm Police Department presented a plaque to the Frisco Police Department in appreciation of their assistance and support during the loss of Officer Jerry Walker. 9.Library usage report. Library Director Shelley Holley reported on Library usage. 10.Parks and Recreation monthly report regarding park and trail development, facilities, special events and youth development. Director of Parks and RecreationShannon Keleher reported on park and trail development, facilities, special events, and youth development. 11.Public Works and Engineering report on activities related to roadways, traffic control and transportation, stormwater drainage, water and wastewater, and solid waste collection. Director of Public Works and EngineeringPaul Knippel reported on activities related to roadways, traffic control and transportation, stormwater drainage, water and wastewater, and solid waste collection. 12.Council Subcommittee reports for current activities of the Legislative, Governance, Budget and Audit Committee, Frisco Square Management District, Page 4 of 13 also including the Dallas Regional Mobility Commission, North Central Texas Emergency Preparedness Committee, Frisco Veterans Advisory Committee, North Texas Commission,and Regional Transportation Council. Mayor Pro-Tem Will Sowell reported on the Budget and Audit Committee Meeting that they had today with auditors to discuss employee benefits and they decided to leave as is. Deputy Mayor Pro-TemJohn Keating reported on the VeteransAdvisory Committee Meeting and the goals that they will be working on for 2018. Council Member Tim Nelson mentioned that he will report on the North Central Texas Emergency Preparedness Committee Meeting at the next City Council th Meeting onDecember 7. Mayor Cheney continued with the Consent Agenda. CITIZEN INPUT (to begin approximately at 7:30 p.m.) No one wished to speak. Mayor Cheney continued with Reports, Item 8. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non-controversial. The Consent Agenda can be acted upon in one motion. A majority of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) Council Member Shona Huffman moved to approve the Consent Agenda. Council Member Bill Woodard seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) 13.Consider and act upon approval of Minutes. (CSO/JP) A.November 7, 2017 Work Session. B.November 7, 2017 Regular City Council Meeting. 14.Consider and act upon adoption of a Resolution authorizing the City Manager to Page 5 of 13 execute a Release of Property from Agreement by and between the City of Frisco and Frisco Office Developments, LLC. (CMO/BB) RESOLUTION 17-12-78R 15.Consider and act upon adoption of a Resolution authorizing the City Manager to execute a Reimbursement, Acknowledgement, Release, Hold Harmless, and Indemnity Agreement by and between the City of Frisco and Calatlantic Homes of Texas, Inc. and PCR Land Company LLC.(CMO/BB) RESOLUTION 17-12-79R 16.Consider and act upon authorization for the City Manager to execute Interlocal Cooperation Agreements by and between the City of Frisco and Denton County for the provision of Fire Protection Services and for the provision of Ambulance Services. (FIRE / MP) 17.Consider and act upon award of Competitive Sealed Bid #1810-007 West Rowlett Creek Trail to Ratliff Hardscape, Ltd. and approval authorizing the City Manager to execute an agreement for these services. (Parks/KL) 18. Ford for the purchase of three (3) pickup trucksfor various departments. (Administrative Services/DF) 19.Consider andact upon approval of a purchase order to Silsbee Ford for the purchase of sixteen (16) pickup trucksfor various departments. (Administrative Services/DF) 20.Consider and act upon approval of purchase orders to Securadyne Systems for the purchase of traffic monitoring cameras during FY 2018. (Engineering/DF) 21.Consider and act upon approval of purchase orders to Johnston Technical Services, Inc. for the purchase of traffic signal communication equipment during FY 2018. (Engineering/DF) 22.Consider and act upon award of Request for Proposal #1709-108 Stop Loss Insurance to Cigna and approval authorizing the City Manager to execute an agreement for these services. (Human Resources/DF) 23.Consider and act upon approval of a purchase order to Soil Express, Ltd. for the purchase and installation of engineered wood fibar for park playgrounds. (Parks & Recreation/DF) 24.Consider and act upon approval of a purchase order to Caldwell Country Chevrolet for the purchase of fifteen (15) police pursuit vehicles for the Police Department. (Police/DF) Page 6 of 13 25.Consider and act upon approval of a purchase order to Tymco, Inc. for the purchase of one (1) street sweeper. (Public Works/DF) 26.Consider and act upon approval of a purchase order to RDO Equipment Company for the purchase of one (1) John Deere compact excavator. (Public Works/DF) 27.Consider and act upon whether to direct Staff to submit a written notice of appeal on behalf of the City Council to Development Services, pursuant to Subsection 6.19 ofthe Zoning Ordinance and/or Section 4.02 of the Subdivision Ordinance, regarding action taken by the Planning & Zoning Commission on any site plan or plat. Any written notice of appeal must be submitted to Development Services. (Development Services) LEGISLATIVE AGENDA (These items may legally require Council Action, but by Council Policy should be the City Manager's responsibility. The Legislative Agenda can be acted upon in one motion. The concurrence of two council members is required to remove any item for separate discussion and action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) Council Member Brian Livingston moved to pull Item 32 from the Legislative Agendaso that he might vote against the itemas he did in a previous Public Hearing. Council Member Tim Nelson seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) Council Member Shona Huffman moved to approve the remainder of the Legislative Agenda. Council Member Bill Woodard seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) Mayor Pro-Tem Will Sowell moved to approve Item 32. Council Member Shona Huffman seconded the motion. Passed Vote: 51 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Page 7 of 13 Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard; Against:Council Member Brian Livingston 28.Consider and act upon an adoption of an Ordinance for a Specific Use Permit on 2.5± acres to allow the use of a Licensed Child-Care Facility on the northwest corner of Hillcrest Road and Panther Creek Parkway. Zoned Planned Development-2-Business Park/Neighborhood Commercial/RV. Neighborhood #9 Zoning Case No. SUP17-0007 (Development Services/SS) ORDINANCE 17-12-80 29.Consider and act upon an adoption of an Ordinance for a Specific Use Permit on 4.8± acres to allow the use of one Private Athletic Club on the northwest corner of John W. Elliott Drive and All Stars Avenue. Zoned Commercial-1 Neighborhood #46 Zoning Case No. SUP17-0011 (Development Services/SS) ORDINANCE 17-12-81 30.Consider and act upon an adoption of an Ordinance for a Specific Use Permit on 4.6± acres to allow a Licensed Child-Care Center on the east side of Independence Parkway, 2,300± feet north of Eldorado Parkway. Zoned Single Family-8.5 with a Specific Use Permit (S-174) for a Church. Neighborhood #6 Zoning Case No. SUP17-0010 (Development Services/SS) ORDINANCE 17-12-82 31.Consider and act upon approval of an Ordinance to amend Chapter 18 (Division 12Irrigation Systems), Sections 18-377, 18-379, 18-382, 18-383, 18-385 and 18-389 (Irrigation Ordinance). (PW /JW)ORDINANCE17-12-83 32.Consider and act upon an adoption of an Ordinance to rezone 89.4± acres from Planned Development-181-Commerical-1/Office-2 and Commercial-1 to Planned Development-Office-2/Retail/Residential, on the west side of Dallas Parkway, 3,000± feet north of Main Street. Zoned Planned Development-181- Commercial-1/Office-2 and Commercial-1. Neighborhood #46. Zoning Case No. Z17-0002 (Development Services/JH)ORDINANCE 17-12-84 REGULAR AGENDA 33.Public Hearing: Zoning Case No. Z17-0029. A request to amend Ordinance No. 17-06-47 and all other Ordinances governing the zoning of that certain property consisting of 251.2± acres on the southwest corner of John Hickman Parkway the Zoning Ordinance (Ordinance NO. 11-04-09, as amended) and to rezone the Property as Planned Development-Retail/Office-2/Residential (PD-244), adopting development standards and signage standards applicable to the Property and approving and ratifying all permits and other approvals heretofore issued by the City of Frisco on the Property and consider to direct Staff to Page 8 of 13 prepare an Ordinance of the same. Zoned Planned Development-244- Retail/Office-2/Residential (PD-244). Neighborhood #31.(Development Services/KH) Senior Planner Anthony Saterino asked for Item 34 to be considered at the same time since it was related. Mayor Pro-TemWill Sowell moved to open the Public Hearing. Council Member Bill Woodard seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) Russell Laughlin,9800 Hillwood Parkway Suite 300, FortWorth, Texas, ExecutiveVice President with Hillwood, and representing the applicant,spoke in support of the project. Debbie Manos, 3181 Seneca Drive, Frisco, Texas, spoke in support of the project. Mike Strand, 5620 Fairfax Drive, Frisco, Texas, spoke in support of the project. Council Member Bill Woodard moved to close the Public Hearing. Mayor Pro- Tem Will Sowell seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) 34.Consider and act upon an adoption of an Ordinance to amend Ordinance No. 17-06-47 and all other ordinances governing the zoning of that certain property consisting of 251.2± acres on the southwest corner of John Hickman Parkway the Zoning Ordinance (Ordinance NO. 11-04-09, as amended) and to rezone the Property as Planned Development-Retail/Office-2/Residential (PD-244), adopting development standards and signage standards applicable to the Property and approving and ratifying all permits and other approvals heretofore issued by the City of Frisco on the Property. Zoned Planned Development-244- Retail/Office-2/Residential (PD-244). Neighborhood #31. Zoning Case No. Z17- Page 9 of 13 0029. (Development Services/KH)ORDINANCE 17-12-85 Council Member Bill Woodard moved to approvethe rezoning as approved by the planning and zoning commission which is reflected in the Ordinance in our packet. Deputy Mayor Pro-Tem John Keating seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) 35.Public Hearing: A request to repeal Ordinance No. 12-02-07 and all other Ordinances governing the zoning of that certain property consisting of 35.1± acres on the southwest corner of Teel Parkway and Lebanon Road, (the "Property"), to amend Zoning Ordinance (Ordinance No. 11-04-09, as amended) and to rezone the Property as Single Family-8.5, and to consider to direct Staff to prepare an Ordinance of thesame. Zoned Planned Development-227-Townhome. Neighborhood #37. Zoning Case No. Z17-0026 (Development Services/JH) Council Member Bill Woodard moved to open the Public Hearing. Council Member Shona Huffman seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) Council Member Bill Woodard moved to close the Public Hearing. Council Member Shona Huffman seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) Council Member Shona Huffman moved to approve Public Hearing: A request to repeal Ordinance No. 12-02-07 and all other Ordinances governing the zoning of that certain property consisting of 35.1± acres on the southwest corner of Teel Parkway and Lebanon Road, (the "Property"), to amend Zoning Page 10 of 13 Ordinance (Ordinance No. 11-04-09, as amended) and to rezone the Property as Single Family-8.5, and to consider to direct Staff to prepare an Ordinance of the same. Zoned Planned Development-227-Townhome. Neighborhood #37. Zoning Case No. Z17-0026 Council Member Bill Woodard seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) 36.Consider and act upon award of bid #1810-010 Preston Road Water Ground Storage Tank Demolition to Whittaker Lane Contracting. (CMO/DF) Mayor Pro-Tem Will Sowellmoved to approve award of bid #1810-010 Preston Road Water Ground Storage Tank Demolition to Whittaker Lane Contracting and asked Staff to look into a historical marker on the site of the storage tank. Council Member Shona Huffman seconded the motion. Historical marker for tank. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) 37.Consider and act on a Resolution to cast a ballot electing a Member to the Board of Directors for the Denton Central Appraisal District. (CSO/JP) RESOLUTION 17-12-80R David Terre, 3941 Teal Cove, The Colony, Texas,addressed Council with his appreciation for their nomination. Deputy Mayor Pro-Tem John Keating moved to approve a Resolution to cast a ballot electing David Terre to the Board of Directors for the Denton Central Appraisal District. Council Member Brian Livingston seconded the motion. Passed Vote: 42 For:Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Brian Livingston; Against:Mayor Pro-Tem Will Sowell, Council Member Bill Woodard, 38.City Council discussion with City Staff concerning any actions required by City Page 11 of 13 Staff as a result of any item on tonight's agenda. No items for discussion were presented. Mayor Pro-Tem Will Sowell moved to enter recess at8:35p.m. Deputy Mayor Pro-Tem John Keating seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against: Deputy Mayor Pro-Tem John Keating moved to reconvene into Regular Session at 9:58p.m. Council Member Bill Woodard seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) 39.Discussion on Governance Monitoring of present City Council Meeting. Mayor Pro-Tem Will Sowell gave Council an A for Governance Monitoring of the present City CouncilMeeting. ADJOURN Deputy Mayor Pro-Tem John Keating moved to adjournat 9:59 p.m. Council Member Bill Woodard seconded the motion. Passed Vote: 60 For:Mayor Pro-Tem Will Sowell, Deputy Mayor Pro-Tem John Keating, Council Member Tim Nelson, Council Member Shona Huffman, Council Member Bill Woodard, Council Member Brian Livingston; Against:(None) Approved this 16thday of January2018. _______________________ Jeff Cheney, Mayor Page 12 of 13 ATTEST: _______________________ Jenny Page, City Secretary Please note these are preliminary results and are not official until approved at the next scheduled meeting. Approved/signed minutes are available at www.friscotexas.gov/docs. Page 13 of 13 City of Frisco, Texas To: Honorable Jeff Cheney and Members of the Frisco City Council Cc: George A. Purefoy, City Manager From:Jenny Page, City Secretary Date:02/06/2018 Agenda Caption: Consider and act upon calling the May 5, 2018 Joint General Election with FISD, LISD, Denton County and Collin County. (CSO/JP) Action Requested:Approval of an Ordinance to order the May 5, 2018 Joint General Election with Frisco Independent School District, Lewisville Independent School District, andto be administered by the Denton and Collin County Election Administrators respectively. For consideration on the City of Frisco Ballot will be two At-Large Council Members for Place 1 and Place 3. Background Information: The City of Frisco annually holds aJoint General Election with Frisco Independent School District (FISD) in Collin County, and with Lewisville Independent School District (LISD) and Frisco Independent School District in Denton County. Polling Locations: A committee was formed in 2014 to review the polling locations used by the City and FISD. The committee was comprised of representatives from FISD and City of Frisco. The goal of the committee was to provide consistency and convenience to the voter in an effort to increase turnout and ensure both entities were fairly represented in future joint elections and with future growth of the City and District in mind. A Memorandum of Understanding was drafted and executed by FISD, ations and a suggested outline for political signage at shared polling locations. The number of polling locations were increased from four to eight and split equally between schools and fire stations with an equal number of locations in each county. It was agreed that all eight locations would be used for both Early Voting and Election Day. This would allow voters to have a consistent location from year to year and allow for growth. FISD/City Polling Locations for Early Voting and Election Day: Fire Station 8 Collin County Maus Middle School Collin County Hunt Middle School Collin County Collin College Preston Ridge Collin County Fire Station 4 Denton County Fire Station 7 Denton County Griffin Middle School Denton County Staff also recommends using these locations for a Runoff Election if needed. LISD has also agreed to allow the use of their school which is in the City of Frisco, as a joint polling location for Election Day: Tom Hicks Elementary Denton County Staff does not recommend using this location for Early Voting in the General or Runoff Elections, as safety of elementary age children is a concern and the need for additional security. Voters in LISD could easily travel to Fire Station 4 or 7 for Early Voting.These locations would be out of the LISD boundaries, but it has not been a problem for LISD in the past. (At this time, neither Collin nor Denton County have approved the use of county polling locations and subject to change.) Contract Administration: Contracting with Denton County for election services and holding joint elections with FISD and LISD (includes Little Elm ISD): All entities will be on the same ballot. Denton County/Frisco residents can vote at any location in Denton County for Early Voting, but only in the precinct in which they reside on Election Day. Cost of the election will depend on how many entities hold/cancel elections in the County and an estimate has not been provided at this time. The cost is split evenly between all entities joining the county election. Contracting with Collin County for election services and holding joint election with FISD: Collin County residents can vote at any location in Collin County during Early Voting and also on Election Day. Collin County is part of a pilot program that allows county wide Vote Centers on Election Day. FISD will be able to join with the cities of Plano and McKinney allowing FISD voters to vote in one location. (Plano and McKinney are 4 year terms, odd year elections) Estimated cost of the General Election is $45,000.This does not include the Runoff Election. Staff will coordinate a separate election with each county and combine results on election night. ARunoff Election Day would be on Saturday, June 16, 2018. The statutory deadline for candidates to file for office is February 16, 2018 at 5:00 p.m. and the statutory deadline to call the General Election is February 16, 2018 by midnight. At the time of posting this agenda, two (2) candidates have submitted an application for a place on the May 5, 2018 ballot for Place 1 and will be contested.One (1) candidate has filed for Place 3 and is still unopposed. Alternatives:Approve subject to changes as desired by Council or table and approve at a Special Called Meeting before midnight on February 16, 2018. Supporting Documents: Ordinance calling the May 5, 2018 Joint General Election, and map of proposed Early Voting and Election Day polling locations. Staff Recommendation: Staff recommends approval of the Ordinance calling the General Election in compliance with the Texas Election Code. FRISCO CITY HALL 101 Office of the City Secretary ROLE OF THE CITY SECRETARY The profession of the Municipal Clerk dates back prior to biblical times and is recognized as one of the oldest Ancient Greece had a City Secretary who read official documents publicly. At the opening of a meeting, one of the first duties was to decree a curse upon anyone who should seek to deceive the people. ROLE OF THE CITY SECRETARY Office of the City Secretary Staff Jenny Page City Secretary Denika Pease Administrative Assistant Kristi MorrowAngela Lunsford Assistant City SecretaryRecords Manager Julie DavidsonCheri Russell Open Records Records Management CoordinatorClerk Responsibilities Maintains The City Seal Elections Administrator: http://friscotexas.gov/672/Elections Records Management Officer, Custodian of all official records of the City: http://friscotexas.gov/710/Records Records and Public Information Requests and Subpoena for Records: http://friscotexas.gov/690/Open-Records- Request Official Legal Notices Records Documents at Collin and Denton County Responsibilities Records Minutes from Council Meetings: http://friscotexas.gov/712/Agendas-Meetings-Ordinances Execution of Council Legislation and Contracts Petitions Boards & Commissions: http://friscotexas.gov/593/Boards- Commissions Alcohol Permits Elections Prepares for and conducts City elections in coordination with School and County Officials. Compiles the election results and reports to the media and council. Responds to voter and candidate questions regarding elections and voter registration. http://friscotexas.gov/672/Elections Records Management Oversee Records Management Policies Management of On-site and Off-site Records Retention and destruction of records according to Texas State Library regulations Legal Holds on records involved in litigation Records research Ordinances and Resolutions Citizens Request Staff Request Zoning and Development Ordinances are first approved by the Planning & Zoning Commission Public Hearings held for some Ordinances Public Information Act GOVERNMENT IN THE SUNSHINE! Texas Public Information Act enacted in 1973 made most local government meetings and records open for the public. Violation of the Public Information Act can result in investigation by the Attorney General and fines. Public Information Act Toformallybecomeapublicinformationrequest,allrequests mustbeinwriting.EitherontheCityprovidedwebsite,form, yourownletter,orviaemail. http://friscotexas.gov/690/Open-Records-Request PublicInformationwillbeprovidedasquicklyasavailable,there aretimesrecordsarestoredoff-site,thuscreatingalongertime toprovideinformation.Avoluminousrequestmaytakelonger. IfanAGOpinionissought,thetimewilltakelongerfor youtoreceivetheinformation. TheCityofFriscochargesforpublicinformation accordingtothelawslaidoutintheTexasPublic InformationAct. Open Meetings Act Ensuresallmeetingsareopentothepublicwithafew exceptions. Requirespostingofnotice(Agenda)ofthemeeting72 hoursinadvanceofthemeeting. Aquorumofmembersmustbepresent. Arecordofthemeeting/actionmustbemaintained permanently. Memberscannotdiscussbusinessoutsideofanopen meeting. Boards and Commissions More Information: http://friscotexas.gov/593/Boards- Commissionsor E-mail: csoboards@friscotexas.gov Board of Adjustment / Housing Authority Board Construction Board of North Texas Municipal Appeals Water District Board Collin County Appraisal Parks and Recreation Board District Planning & Zoning Community Development Commission Corporation (CDC) Public Art Board Convention Visitors Bureau Red Light Camera Denton Central Appraisal Committee District Social Services and Housing Downtown Advisory Board Board Economic Development Urban Forestry Board Corporation (EDC) Board Meetings & Agendas Board & Commission Meeting Dates and Agendas: www.friscotexas.gov Government Agendas & Meetings Boards and Commissions Applications are accepted online July 1, 2018 to July 31, 2018 at the following webpage: http://friscotexas.gov/593/Boards-Commissions Appointments will be made by City Council at the September 18, 2018 City Council Meeting. Applicants must live in the City of Frisco for prior to applying. If interested it is recommended that you attend several of the board meetings prior to applying. Additionally, reaching out to discuss your interest with Council is also encouraged. E-mail: CSOBOARDS@friscotexas.govfor additional questions Questions? http://friscotexas.gov/606/City-Secretary 972-292-5020 \[ĻĻ ‘ƚƚķǞğƩķ tƚƭƷ hŅŅźĭĻ .ƚǣ ЊЏЊАͲ IǒƓƷƭǝźƌƌĻͲ ĻǣğƭͲ ААЌЍЋ ВЌЏΏЎБЊΏЏЎБЋ October 14, 2018 It is a bittersweet pleasure to have the opportunity to apply to follow in Patrice Fogartys footsteps. She has been a mentor since I began working in municipal government and has always provided an outstanding reflection of her city. Likewise, I have been fortunate to meet and work with members of her/your staff, primarily through our professional affiliations, and know that they hold the same standards and dedication to serving their community. Nonetheless, Patrice will be missed. My time as city secretary has been one of unending education, training, and skill development, which I hope to share with and continue to develop. Backgrounds in customer service, teaching, and problem solving in a few different fields make me uniquely positioned to excel in the position. In the last decade, I have been grateful to receive commendations from my Councilmembers, recognition from my peers, and awards and credentials from those who ensure our achievements exceed the standards in our field. My current position requires the ability to work with a variety of personalities, to find new solutions to involve and support our residents, to train staff across the organization so that we are especially responsible and responsive to statute in areas such as those involving the Public Information Act, Open Meetings Act, and records management, to provide feedback and resources for our Mayor and Councilmembers, and to handle all sorts of interesting and unusual other duties that may arise. As we are a small community that is also the largest in our county and a county seat, we are obligated to accomplish a lot without the benefit of additional staff or funding, so we think creatively, collaborate with other departments, and work hard. I seek to be results-driven and use critical thinking and teambuilding to find solutions, meet deadlines, and engage others. It would be an honor to serve the City of La Porte and I look forward to discussing my qualifications and this position with you. Sincerely, Lee Woodward Lee Woodward, TRMC, MMC, CPM, PRP Lee Woodward Post Office Box 1617, Huntsville, Texas, 77342 936-581-6582 City Secretary/Municipal Clerk City of Huntsville, Texas 2009-present The City Secretary is a City official appointed by the City Council and is responsible for/as: Council administration, Public Information Officer (both as PIO/media/communications and for the Public Information Act/public information requests), elections officer, Records Management Officer (RMO)/records maintenance & training), boards and commissions, liquor licensing, , and serving as part of the Citys emergency management team. The City Secretary is accountable for the City seal and acts as the parliamentarian for the Council. The City Secretary is charged with neutrality, honesty, integrity, and upholding applicable law and the City Charter. -Texas Registered Municipal Clerk, 2011 Texas Municipal Clerks Association (TMCA) -Master Municipal Clerk, 2015 International Institute of Municipal Clerks (IIMC) -Certified Municipal Clerk, 2013 International Institute of Municipal Clerks (IIMC) -Certified Public Manager (CPM), 2014 William P. Hobby Center for Public Service, Texas State University and Sam Houston State University -Professional Registered Parliamentarian (PRP), 2018 National Association of Parliamentarians (NAP) Selected additional clerk-related and contributing experience - Texas Municipal Clerks Association (TMCA) - Election Law Seminar presenter 2014, 2015, 2016, 2017 - 2018 Board, Trustee - Certification Committee 2016 & 2017 Chairman (& member of Advisory Mgmt. Comm. by virtue of position); 2013-14 & 2014-15 member - Texas Municipal Clerks Handbook, Tenth Edition 2013-14 co-author; Eleventh Edition, 2018 co-author - Resolutions Committee 2013 Chair - Major Vendor Scholarship recipient, 2013 & 2017 - Scholarship Committee 2012, member - TMCA Salt Grass Chapter (SGC) - 2017 Clerk of the Year - 2015 President; 2014 Vice President; 2013 Secretary; August-December 2012 Historian - Annual Public Information Seminar presenter, 2017 thth - Co-author of 10 & 11 editions of the TMCA Municipal Clerks Handbook - Audit Committee 2013 member - Banquet & Holiday Committee 2014 Chair - Bylaws Committee 2018 Co-Chair; 2011 member - Honorary Member Committee chair, 2017 - Nominating Committee 2016 member - Outreach Committee 2016 Chair; 2014 & 2017 member - Retirement Committee 2016 Chair - Scholarship Committee member, 2012 & 2017 - Patrice Fogarty Athenian Dialogue Scholarship recipient 2013, 2014, 2016, 2017 - Deloris McKenzie Scholarship recipient 2014, 2016, 2017 - Texas Notary Public, held since 2009 - Texas City Managers Association (TCMA), member since 2013 - TCMA Texas Women Leading Government (WLG), Gulf Coast Chapter, charter member - 2018-2019 President - 2017 Conference Program Committee Chair for 2018 conference - 2016-2017 Vice President - International Institute of Municipal Clerks (IIMC) - Athenian Dialogue Fellow and Facilitator - Policy Committee 2016-17 Vice Chair - Public Relations and Marketing Committee 2015-16 Chair; 2014-15 Vice Chair - Education and Professional Development Committee 2013-14 & 2014-15, member - MCEF 2016 Task Force on Scholarships, member - Houston-Galveston Area Council (H-GAC) Election Law Seminar presenter 2013, 2015, 2016, 2017 - Texas Municipal League (TML) - 2018 presenter on panel for TMCA session, Ethics in a World of Social Media - 2017 presenter Parliamentary Procedure 101 at August Newly-Elected Officials Conference - 2011 Annual Conference Program Planning Committee member - 2012 Legislative Committee on Personnel and Pension Reform member - Texas Association of Municipal Information Officers (TAMIO) - 2015 Annual Conference presenter - 2013-present, member - National Association of Parliamentarians (NAP) 2013-present, member Professional Registered Parliamentarian - Texas State Association of Parliamentarians (TSAP) - 2013-present, member - 2018-19 Strategic Plan Chairman - 2016-17 member of Scholastic Committee & Ad Hoc Committee on Sarbanes-Oxley Conflict of Interest Policy Issues - 2016-17 Nominating Committee Chairman - 2015-16 Mid-Winter Meeting instructor/presenter - 2015 Charter (and continuing) member of Brazos Valley Parliamentarians Unit - 2014-15 Public Relations Subcommittee on Municipal Outreach Chairman - 2013-14 Annual Convention Committee Chairman - 2013-14 Nominating Committee member - 2013-14 Mid-Winter Meeting organizing committee member - National Book Awards at SHSU Steering Committee member, 2015, 2016, 2017, 2018 - Nominee for inaugural League of Women in Government Leadership Trailblazer Award, 2018 - Panel speaker for Houston Chapter of National Forum for Black Public Administrators - SHSU High Performing Employee Leadership Academy, 2017-18 cohort - Daughters of the American Revolution (DAR) 2013-present, member - City of Huntsville Representative on the Huntsville-Walker County Chamber of Commerce Board of Directors, 2017- 2019 - Huntsville ISD Strategic Design Committee member, 2016-2018 - Promoting Our Positives HISD Community Committee member, 2014-present - FEMA/NIMS/ICS certified - HOSA (Health Occupation Students of America) SLC State high school/collegiate parliamentary procedure judge, 2016 & 2017 - Scholarship application reviewer for the Anita Borg Institute for the 2016, 2017, & 2018 Grace Hopper Celebration of Women in Computing (GHC) Conferences Texas A&M University, B.S. Psychology; minor Biological Sciences O FFICE OF C ITY C LERK M ARIE B ALTHROP,TRMC/CMC,C ITY C LERK K IA W EATHERSBY,D EPUTY C ITY C LERK October 22, 2018 To Whom It May Concern: It is my pleasure to recommend Lee Woodward for the position of City Secretary for the City of La Porte, Texas. As a fellow City Clerk and current President of the Texas Municipal Clerks Association, (TMCA) I have known and worked with Lee since 2009. Over the past year I have thoroughly enjoyed getting to work more closely with Lee while she has served as a Trustee for the TMCA Executive Board. Lee has very high standards, and an exceptional work ethic. She has served our organization for many years serving on and chairing committees, sharing her expertise as an instructor at seminars, and most recently serving on a session panel at the Texas Municipal League Annual Conference. Her knowledge and expertise e, as well as Public Information, and Parliamentary Procedure will make her a great addition to any leadership team. Ms. Woodward is a dedicated team player, and although she is never afraid to speak her opinion, she never fails to support the decision of the group for the greater good of the organization. She is a true team player, who always fosters positive discussion to draw out the thoughts and opinions of others in the group. I confidently recommend Lee Woodward to join the City of La Porte. As a dedicated and knowledgeable professional, who genuinely has deep passion for the City Secretary profession, I have no doubt that she will be a beneficial addition to your organization. Sincerely, Marie Balthrop, TRMC, CMC City Clerk, City of Wichita Falls President, Texas Municipal Clerks Association TH 1300 7 S TREET, P. O. B OX 1431, W ICHITA F ALLS, T EXAS 76307 - P HONE: 940-761-7410