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Home My WebLink About02-11-19 Regular Meeting of the La Porte City Council Ʒŷ 9ƒƦƌƚǤĻĻ ƚŅ ƷŷĻ Ѝ vǒğƩƷĻƩ ЋЉЊБ {ŷƚƓķğ LƓŭƌĻ tǒĬƌźĭ ƚƩƉƭ {ĻĭƩĻƷğƩǤ Shonda joined the La Porte team in December of 2010 as a Secretary in the Public Works department. In that role she has consistently received excellent performance ratings every year. In fact her performance rating has increased almost every year of her 9 years with the City. duties include serving as a personnel/payroll liaison for the over 100 Public works employees and accounting functions to process payables and p-cards. She also has responsibilities for answering citizen questions and cal attitude everyday no matter who nominated her. has played a helpful role during the implementation of new software, identifying opportunities for improvement and identifying previously unseen challenges. pitch in to help her teammates after she has completed her tasks. She leaves no task undone and sees issues through to completion. During Hurricane Harvey, she received a call from a resident who had recently suffered a stroke. As a result this person had mobility and communication challenges. The citizen was very concerned about their safety and ability to evacuate if needed. Shonda took time to listen to the citizen and understand their concerns. She contacted all of the relevant parties that could assist this citizen in EMS, EOC, and the Parks Senior program. Shonda even registered the citizen with 211. her job make her a fantastic asset to the La Porte team. Congratulations Shonda on being the La th Porte 2018 Employee of the 4 Quarter. 9ƒƦƌƚǤĻĻƭ ƚŅ ƷŷĻ ĻğƩ Ώ ЋЉЊБ \[ğ tƚƩƷĻ t5 hŅŅźĭĻƩƭ Wƚƭŷǒğ źƌƌŷƚźƷĻͲ .ğƩƩĻƓĭĻ wƚķŭĻƩƭͲ {ĻƩŭźƚ ƚƩƩĻ th On Thursday September 13 La Porte Dispatch received a call for service regarding capsized boat in Galveston Bay near Hazel Street and two people were in the water. La Porte Police, Fire, and EMS units were dispatched. Officers, Willhoite, Rodgers, and Torre were the first units to locate the boat, which was actually closer to South R Street. Upon arrival, the officers discovered the capsized and adrift vessel and two individuals up against the rocky bank. One male was attempting to get a female, later determined to be his mother, out of the water. The female was unconscious, unresponsive, and her skin had developed a purplish skin tone. The situation was obviously critical, and these officers did not hesitate to take action. They assisted the male with extricating the female from the water onto the steep embankment and immediately began CPR. The officers continued administrating lifesaving actions until the arrival of Fire and EMS units. At that point they shifted their focus to moving the patient to a better location, using a ladder to carry her up an incline to the EMS stretcher. Lifesaving efforts continued throughout this process. esaving actions, Officers Willhoite, Rodgers, and Torre demonstrated the highest standard for La Porte first responders. Their commitment to protecting lives in the La Porte community is commendable and truly appreciated. Please join me in congratulating these officers as our Employees of the Year for 2018. ağƓğŭĻƩ ƚŅ ƷŷĻ ĻğƩ Ώ ЋЉЊБ ağƷƷ IğƩƷƌĻźĬ Iw ağƓğŭĻƩ Matt first joined the La Porte team in October of 2015 as the HR Manager. In October of 2017, Matt experienced a strange bout of temporary insanity and left La Porte to pursue an opportunity in the private sector. He quickly realized the error of his ways and returned to the La Porte team just a few months later. In all seriousness, s brief time away helped him remember how much he enjoys working in local government serving a community alongside like-minded teammates. Upon his return, Matt hit the ground running and led the HR team to a fantastic year. Some of their accomplishments include: Transitioning to a new benefits administration platform. This move not only reduced costs to the City but resulted in a well-received open enrollment process based on employee feedback. The change also Speaking of good stewardship, the HR departmental budget for 18/19 is a 9% reduction from the prior year. In the Insurance fund, savings were found in liability coverage and HR collaborated with their consultant and the 172 Committee to identify a pharmacy change that reduced costs by $250K with minimal disruptions to members. Matt developed and delivered two significant employee/leadership development programs in 2018. The Communicating with Customers class was attended by 114 employees over 8 sessions and resulted in 89% of attendees feeling better equipped to provide great service to our customers. Matt has also been facilitating a Book Club with the Executive Staff that has led to some informative and enjoyable discussions about leadership. In addition to the annual Christmas Party and Public Service Week Lunch, the HR team created some new programs in 2018. The Cards for Troops program resulted in over 3,600 signed Christmas cards being sent to US service men and women deployed overseas. And the Winning at Losing weight loss challenge helped 50 employees lose an average of 13.5 pounds. Matt played a key role in the hiring panel for key executive positions this year, to include the City Secretary, Police Chief and Director of Planning & Development. filling positions, processing terminations, and all of the human resource related activity in between. Matt loves being an HR leader, so his work style comes natural. He conducts himself with the highest HR integrity at all times. He welcomes every ideas and suggestions at any time to enhance processes or functions. He stays calm and professional during all unpleasant situations/meetings. Most managers have an impact over a single department; Matt has impacted all departments in some way, fashi For his exemplary work and leadership of the HR team, please join me in congratulating Matt Hartleib, our 2018 Manager of the Year. LOUIS RIGBY BILL BENTLEY Mayor Councilmember District 3 JOHN ZEMANEK KRISTIN MARTIN Councilmember At Large A Councilmember District 4 STEVE GILLETT JAY MARTIN Councilmember At Large B Councilmember District 5 DANNY EARP NANCY OJEDA Councilmember District 1 Councilmember District 6 CHUCK ENGELKEN Mayor Pro-Tem Councilmember District 2 MINUTES OF THE REGULARMEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE JANUARY 28, 2019 The City Council of the City of La Porte met in a regular meeting on Monday, January 28, 2019, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance: Councilmembers present: Louis Rigby, John Zemanek, Steve Gillett, Danny Earp, Chuck Engelken, Bill Bentley, Kristin Martin, Jay Martin and Nancy Ojeda. Councilmembers absent: None Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins, Assistant City Attorney 1. CALL TO ORDER – Mayor Rigby called the meeting to order at 6:00 p.m. 2. INVOCATION – The invocation was given by Assistant City Attorney Clark Askins. 3. PLEDGE OF ALLEGIANCE – The pledge of allegiance was led by Councilmember Nancy Ojeda. 4. PRESENTATIONS, PROCLAMATIONS, and RECOGNITIONS (a) Recognition – Retirement of City of La Porte Police Department K9 Officer Sylvester – Mayor Rigby b) Recognition – City of La Porte Emergency Medical Services (EMS) – Gold Plus Achievement Award – Mayor Rigby 5. PUBLIC COMMENTS (Limited to five minutes per person.) - Thomas Garza offered public comment. 6. CONSENT AGENDA (All consent agenda items are considered routine by City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember requests an item be removed and considered separately.) (a) Consider approval or other action regarding minutes of the meeting held on January 14, 2019 – L. Woodward (b) Consider approval or other action to appoint Karen Wheeler-Hall to the vacant At-Large A position on the Planning and Zoning Commission – Councilmembers Zemanek, D. Earp and K. Martin (c) Consider approval or other action regarding an Ordinance authorizing the sale of Lot 16, Block 715, Townside of La Porte, North 12.58 feet of Lot 16 – T. Evans (d) Consider approval or other action authorizing the City Manager to execute a professional services contract with Huitt Zollars for Public Works Facility Needs Assessment – D. Pennell (e) Consider approval or other action authorizing the City Manager to execute a contract with Gulf Coast Authority for the treatment of Domestic Sewage/Municipal Waste – D. Pennell Councilmember Zemanek moved to approve the consent agenda; the motion was unanimously adopted. 7. ADMINISTRATIVE REPORTS - City Manager Corby Alexander announced there was no report. Page 1 of 2 January 28, 2019 Council Meeting Minutes 8. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies – Those present: Councilmembers Engelken, Earp, Ojeda, J. Martin, K. Martin, Zemanek, Bentley and Mayor Rigby. Councilmembers lauded the career of K9 Sylvester and Officer Harness, and expressed their admiration and respect for La Porte’s first responders in EMS, fire, and police. They welcomed new City Secretary Lee Woodward. Several members addressed Mr. Garza’s request to discuss a recent decision on a hotel. Councilmember Martin praised the recent high school play; Councilmember Zemanek commended the La Porte Community Civic Club on their MLK Day activities and recognition of its founders; Councilmember Engelken suggested the pledge to the Texas flag be added to meeting ceremonies. 12. EXECUTIVE SESSION – The City reserves the right to meet in closed session on any agenda item should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code, including, but not limited to, the following: Texas Government Code, Section 551.074 – Personnel Matters: Deliberation regarding the positon of the City Prosecutor, and deliberate the evaluation, appointment, duties, and employment of a public officer or employee, the City Prosecutor. Texas Government Code, Section 551.074 – Personnel Matters: Deliberation regarding the positon of the City Manager, and deliberate the evaluation, appointment, duties, and employment of a public officer or employee, the City Manager, Corby Alexander. City Council adjourned into executive session at 6:36 p.m. 13. RECONVENE into regular session and consider action, if any, on item(s) discussed in executive session. The Council reconvened at 9:58 p.m. Mayor Rigby announced that the City Prosecutor discussion would be considered quarterly. Councilmember Engelken moved to approve a 4% increase to the City Manager’s salary; the motion was unanimously adopted. 14. ADJOURN – Adjournment was unanimously approved. _______________________________ Lee Woodward, City Secretary Page 2 of 2 January 28, 2019 Council Meeting Minutes REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 11, 2019 Appropriation Requested By: Rosalyn Epting Source of Funds: Department: Parks & Recreation Acct Number: Report: Resolution: Ordinance: Amount Budgeted: Exhibits: Amount Requested: Exhibits: Budgeted Item: YES NO SUMMARY & RECOMMENDATION Sealed Bid #19006 for the Fairmont Park Parking Lot Phase 2 was opened and publicly read on January 22, 2019. Three bids were received. Bids were advertised in the Bay Area Observer on January 3 and 17, as well as posted on Public Purchase and the City Website. Twenty-nine vendors downloaded the bid. The low bid was $58,376. The budget for the parking lot is $60,000. To date we have spent $1,500 for the engineered plans for the project. The remaining budget is $58,500. Although the bid came within $124 of our remaining budget, staff feel that they can get better pricing on this project if they inc annual asphalt overlay project. The better pricing plus the mobilization savings of $4,500 with give the city an anticipated savings of $10,946. Staff recommends rejecting all bids. Action Required by Council: Consider approval or other action to reject all bids for Bid #19006 for Fairmont Park Parking Lot Phase 2. Approved for City Council Agenda ____________________________________ _______________________ Corby D. Alexander, City Manager Date REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: February 11, 2019 Source of Funds: CIP FD 0001 Requested By: Donald Ladd, Assistant Fire Chief Account Number:015-5051-522-8002 Department: Fire Department Amount Budgeted: $80,000 Report: Resolution: Ordinance: Amount Requested: $70,000 Exhibits: Fire Field Addition Bid Aztec Remodeling #19005 Budgeted Item: YES X NO Exhibits: Notification & Access Report Exhibits SUMMARY & RECOMMENDATION Project FD0001 Fire Training Center Addition The La Porte Fire Department is requesting to construct a small building on the site directly west of the barn and storage building at the fire training facility. The new building would be used to store rescue boats and communication trailers. Currently, the rescue boats are being double stacked and some of the trailers are not sitting outside. By having the additional building will allow all trailers to be inside and therefore making deployment of these assets easier and in much timely manner. The City went out for bids and on May 15, 2018 opened bids but did not award due to all bids being over budget. Since the bids were over budget, Council rejected all bids at their June 25, 2018 council meeting. Recently, LPFD personnel revised the scope and sent the project back out for bids. Sealed Bid #19005 was opened and publicly read on Thursday, January 10, 2019 at 2:00 p.m. Seventy-seven (77)vendors were notified of the bid with forty-five (45) accessed the bid. Thirty-seven (37) vendors actually downloaded the bid documents. Only one vendor responded to the bid, which is attached for your review. Action Required by Council: La Porte Fire Department is requesting Council to award bid #19005 to Aztec Remodeling for the price of $70,000. Approved for City Council Agenda Corby Alexander, City Manager Date 19005 - Fire Field Training Addition - Re-Bid Notification Report:Access Report: Vendor NameReasonVendor NameReason 3J Ryan, Inc.Bid NotificationHearn CompanyBid Documents Advanced Starlight InternationaBid NotificationThe Blue Book Building & Cons Bid Documents AHRG, CorporationBid NotificationNorth America Procurement CoBid Documents All Pro General Construction, InBid NotificationOnviaBid Documents aztec remodeling &landscaping Bid NotificationDT Construction, LPBid Documents Baukus ElectricBid NotificationMAF Enterprises, Inc.Bid Documents BidClerkBid NotificationBidClerkBid Documents CDC NewsBid NotificationConstructConnectBid Documents Centennial Contractors EnterprBid NotificationReed Construction DataBid Documents Civil ConceptsBid NotificationThe Gonzalez GroupBid Documents CMC Development & Construct Bid NotificationSuperior GroutingBid Documents Comex CorporationBid NotificationPerkens WS CorporationBid Documents ConstructConnectBid NotificationBandy, IncorporatedBid Documents Construction JournalBid NotificationDurba ConstructionBid Documents Construction Software TechnoloBid NotificationConstructConnect Containerhouse International InBid NotificationWayne Enterprises Cox Commercial Construction, Bid NotificationCox Commercial Construction, Bid Documents D DavilaBid NotificationCardno DM Construction LLCBid NotificationPost Oak Construction LLCBid Documents Dodge Data & AnalyticsBid NotificationCMC Development & Construct Bid Documents Dort & O'Connor ContractorsBid NotificationCentennial Contractors EnterprBid Documents DT Construction, LPBid NotificationGrand Cayon Minority Contract Bid Documents El Dorado Services Inc.Bid NotificationKFT Fire Trainer, LLCBid Documents Facility Solutions GroupBid NotificationTUCON, LLCBid Documents Frost Construction Co., Inc.Bid NotificationAcme Inc General Contractor Services, InBid NotificationComex CorporationBid Documents Grand Cayon Minority Contract Bid NotificationHDR Engineering, Inc.Bid Documents HDR Engineering, Inc.Bid NotificationLinbeck Group, LLCBid Documents Hearn CompanyBid NotificationRamtech Building Systems, IncBid Documents HSCBid NotificationSO ILCOR BuildersBid NotificationMaxCon Construction, LLCBid Documents IMSBid NotificationIMSBid Documents IMSBid NotificationConstructConnect J.T.B. Services IncBid Notificationaztec remodeling &landscaping Bid Documents JDC ServicesBid NotificationGC Engineering JEBCO inc.Bid NotificationConstruction JournalBid Documents JetCo SolutionsBid NotificationScott Hughes Kessler PaintingBid NotificationILCOR BuildersBid Documents KFT Fire Trainer, LLCBid NotificationDodge Data & AnalyticsBid Documents L & M Contractors. Inc.Bid NotificationSmartProcureBid Documents L&L SuppliesBid NotificationContainerhouse International InBid Documents LEMCOBid NotificationCMS Linbeck Group, LLCBid NotificationConstruction Software TechnoloBid Documents Locus ConstructionBid NotificationTukmol General Contractor MAF Enterprises, Inc.Bid NotificationL&L SuppliesBid Documents MaxCon Construction, LLCBid NotificationAdvanced Starlight InternationaBid Documents McDonald ElectricBid NotificationLocus ConstructionBid Documents MCGrath Rentcorp Bid NotificationPublic WorksBid Documents MHB Construction, Inc.Bid Notification North America Procurement CoBid Notification OnviaBid Notification Patak Construction, Inc.Bid Notification Perkens WS CorporationBid Notification PLW Waterworks, LLCBid Notification Post Oak Construction LLCBid Notification Power Vac America, Inc.Bid Notification Public WorksBid Notification R.H. Shackelford, Inc.Bid Notification Ramtech Building Systems, IncBid Notification Reed Construction DataBid Notification road runner restorationBid Notification Royal Media Network Inc.Bid Notification SmartProcureBid Notification South Ranger Construction IncBid Notification Star Metal Fabrication, IncBid Notification Superior GroutingBid Notification The Blue Book Building & Cons Bid Notification The Gonzalez GroupBid Notification TUCON, LLCBid Notification United Constructors of TexasBid Notification Virtual Builders ExchangeBid Notification 70