HomeMy WebLinkAbout10-14-19 Regular Meeting of the La Porte City CouncilLOUIS R. RIGBY
Mayor
BRANDON LUNSFORD
CouncilmemberAt Large A
STEVE GILL ETT
CouncilmemberAt Large B
DANNY EARP
Cauncilmember District 1
CITY COUNCIL MEETING AGENDA
CHUCK ENGELKEN
Councilmember District 2
BILL BENTLEY
Mayor Pro -Tem
Cauncilmember District 3
THOMAS GARZA
Cauncilmember District 4
JAY MARTIN
Cauncilmember District 5
NANCY OJ EDA
Cauncilmember District 6
Notice is hereby given of a Regular Meeting of the La Porte City Council to be held October 14,
2019, beginning at 6:00 pm in the City Hall Council Chambers, 604 W. Fairmont Parkway, La Porte,
Texas, for the purpose of considering the following agenda items. All agenda items are subject to
action.
CALL TO ORDER
2. INVOCATION —The invocation will be given by Rev. Brian Christen, LaPorte Community Church.
PLEDGES — Will be led by Councilperson Brandon Lunsford.
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
(a) Proclamation - Domestic Violence Awareness and Prevention Month. [Mayor Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.)
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
wth staff recommendations provided. An item may be removed from the consent agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the special City Council meetings held on September 19 and
September 30, 2019, and the regular meeting held on September 23, 2019. [Mayor Rigby]
(b) Approve the purchases of various vehicles and equipment through Texas BuyBord and H -GAC
Cooperative purchasing programs, in accordance with the FY 2019-2020 Vehicle Replacement
Program schedule. [ Ray Mayo, Public Works Director]
(c) Approve amending meeting dates of regular City Council meetings in November and
December 2019. [Mayor Rigby]
(d) Authorize the City Manager to enter into US Communities contract #R -BB -19002 for Cintas to
provide uniform rental services. [Cherell Daeumer, Purchasing Manager]
(e) Authorize the City Manager to enter into agreements with Dunham Engineering for the design,
bid, and construction phase services for the Hillridge Ground Tank Replacement and for the
Coating of Lomax Elevated Storage Tank CIP projects. [Ray Mayo, Public Works Director]
6. STATUTORY AGENDA
(a) Presentation and discussion on adoption of Ordinance 2019-3758, to amend the Council Rules
of Procedure and Ethics Policy. [Mayor Rigby]
(b) Presentation, discussion, and possible action on a report from the compensation work group.
[Matt Hartleib, HR Manager]
7. REPORTS
(a) Receive report of the Drainage and Flooding Committee meeting. [Councilperson Jay Martin]
8. ADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, October 17, 2019
Zoning Board of Adjustment Meeting, Thursday, October 24, 2019
City Council Meeting, Monday, October 28, 2019
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items
of community interest; and/or inquiries of staff regarding specific factual information or existing policy
from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or
taken.
10. ADJOURNMENT
If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or
Executive Session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code,
Chapter 551, Section 551.071 - consultation with counsel on legal matters; Section 551.072 - deliberation regarding purchase,
exchange, lease or value of real property; Section 551.073 - deliberation regarding a prospective gift; Section 551.074 - personnel
matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; Section 551.076 - implementation of security personnel or devices; Section 551.087 - deliberation regarding economic
development negotiation; Section 551.089 - deliberation regarding security devices or security audits, and/or other matters as
authorized under the Texas Government Code. If a Closed or Executive Session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the
items addressed during Executive Session.
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact
the City Secretary's office (281-470-5019), two working days prior to the meeting for appropriate arrangements.
CERTIFICATE
I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 14, 2019, City Council agenda was posted on the City F-bll bulletin
board, a place convenient and readily accessible to the general public at all tirres, and to the City's website, www.LaWrteTXgov, in compliance
with Chapter 551, Texas Governrrent Code.
DATE OF POSTING
TIME OF POSTING
TAKEN DOWN
Lee Woodward, City Secretary
Council Agenda Item
October 14, 2019
1. CALL TO ORDER
2. INVOCATION —The invocation will be given by Rev. Brian Christen, LaPorte Community Church.
PLEDGES — Will be led by Councilperson Brandon Lunsford.
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
(a) Proclamation - Domestic Violence Awareness and Prevention Month. [Mayor Rigby]
4. PUBLIC COMMENTS (Limited to five minutes per person.)
******************************************************************
rortamatton
Office of the vapor
/HEREAS, one in three women and one in ten men report abuse in their relationships in the form of physical,
motional, sexual, psychological and economic. Domestic violence effects women, children and men of all racial,
Dcial, religious, ethnic and economic backgrounds; and
WHEREAS, approximately 3.3 million children witness domestic violence annually, which violence in the home is
the strongest indicator that will be transferred to the next generation; and everyone deserves to feel safe in their homes and
communities; and
WHEREAS, no one person, organization, agency or community can eliminate domestic violence on their own; but we can
work together to educate our entire population about what can be done to prevent domestic violence, support
victim/survivors and their significant others, and increase support for agencies providing services to victim/survivors; and
WHEREAS, Domestic Violence Awareness and Prevention Month provides an excellent opportunity for citizens of La Porte
and surrounding communities to reduce domestic violence through prevention, education, increased awareness,
encouraging every person to speak out when witnessing acts of violence, taking time to talk about creating a healthy,
respectful, and safe community, and holding perpetrators who commit acts of violence responsible for their actions.
NOW, THEREFORE, I, Louis R. Rigby, Mayor, do hereby proclaim the month of October 2019, as:
«Domotic Violence Awarento jftntb"
In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this the 14th day of
October, 2019.
Citp of la J)orte
Louis R. Rigby, Mayor
Council Agenda Item
October 14, 2019
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance
wth staff recommendations provided. An item may be removed from the consent agenda and added to the
Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the special City Council meetings held on September 19 and
September 30, 2019, and the regular meeting held on September 23, 2019. [Mayor Rigby]
(b) Approve the purchases of various vehicles and equipment through Texas BuyBord and H -GAC
Cooperative purchasing programs, in accordance with the FY 2019-2020 Vehicle Replacement
Program schedule. [ Ray Mayo, Public Works Director]
(c) Approve amending meeting dates of regular City Council meetings in November and
December 2019. [Mayor Rigby]
(d) Authorize the City Manager to enter into US Communities contract #R -BB -19002 for Cintas to
provide uniform rental services. [Cherell Daeumer, Purchasing Manager]
(e) Authorize the City Manager to enter into agreements with Dunham Engineering for the design,
bid, and construction phase services for the Hillridge Ground Tank Replacement and for the
Coating of Lomax Elevated Storage Tank CIP projects. [Ray Mayo, Public Works Director]
******************************************************************
LOUIS RIGBY
Mayor
BRANDON LUNSFORD
Councilperson At Large A
STEVE GILLETT
Councilperson At Large B
DANNY EARP
Councilperson District 1
CHUCK ENGELKEN
Councilperson District 2
MINUTES OF THE SPECIAL MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
SEPTEMBER 19, 2019
BILL BENTLEY
Councilperson District 3
Mayor Pro -Tem
THOMAS GARZA
Councilperson District 4
JAY MA RTI N
Councilperson District 5
NANCY OJEDA
Councilperson District 6
The City Council of the City of La Porte met in a regular meeting on Thursday, September 19, 2019, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 5:30 p.m., with the following in attendance:
Councilpersons present: Louis Rigby, Thomas Garza (arrived at 5:41 p.m.), Steve Gillett, Bill Bentley, Brandon Lunsford,
Danny Earp, Nancy Ojeda (arrived at 5:33 p.m.)
Councilpersons absent: Chuck Engelken, Jay Martin
Council -appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
1. CALL TO ORDER — Mayor Rigby called the meeting to order at 5:30 p.m.
2. INVOCATION — The invocation was given by Assistant City Attorney Clark Askins.
PLEDGES — The pledges of allegiance to the U.S. and Texas flags were led by Mayor Rigby.
3. STATUTORY AGENDA
(a) The City Council will hold a public hearing to accept comments on their consideration to accept a maximum
property tax rate of $0.71 per $100 valuation for the City's 2019-2020 fiscal year. [Corby Alexander, City
Manager; Michael Dolby, Finance Director]
City Manager Corby Alexander announced the next public hearing on the tax rate will be held on September 23,
2019, at 6 p.m. Mayor Rigby opened the public hearing at 5:32 p.m. No comments were offered. The Mayor closed
the public hearing at 5:32 p.m.
4. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city
employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies.
A Councilmember said the long-term continued tax rate demonstrated good management of the City; another proposed
a two -cent decrease in the City's property tax rate.
ADJOURN — Without objection, Mayor Rigby adjourned the meeting at 5:42 p.m.
Lee Woodward, City Secretary
Page 1 of 1
September 19, 2019, Council Meeting Minutes
LOUIS RIGBY
Mayor
BRANDON LUNSFORD
Councilperson At Large A
STEVE GILLETT
Councilperson At Large B
DANNY EARP
Councilperson District 1
CHUCK ENGELKEN
Councilperson District 2
MINUTES OF THE SPECIAL MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
SEPTEMBER 30, 2019
BILL BENTLEY
Councilperson District 3
Mayor Pro -Tem
THOMAS GARZA
Councilperson District 4
JAY MA RTI N
Councilperson District 5
NANCY OJEDA
Councilperson District 6
The City Council of the City of La Porte met in a regular meeting on Monday, September 30, 2019, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance:
Councilpersons present: Louis Rigby, Thomas Garza, Chuck Engelken, Jay Martin, Steve Gillett, Bill Bentley, Brandon
Lunsford, Nancy Ojeda
Councilpersons absent: Danny Earp
Council -appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
CALL TO ORDER — Mayor Rigby called the meeting to order at 6:00 p.m.
2. INVOCATION — The invocation was given by Assistant City Attorney Clark Askins.
PLEDGES — The pledges of allegiance to the U.S. and Texas flags were led by Assistant City Attorney Clark Askins.
3. STATUTORY AGENDA
(a) Presentation, discussion, and possible action to adopt Ordinance 2019-3757, setting the City's tax rate for
the 2019-20 Fiscal Year. [Michael Dolby, Finance Director]
Chuck Rosa and Phillip Hoot spoke in opposition to the $0.71 City property tax rate. Councilmember Bentley moved
that the property tax rate be increased by the adoption of a tax rate of $0.71 cents, which is effectively a 3.65 percent
increase in the tax rate, and adopt Ordinance 2019-3757 in support of same; the motion was adopted (roll call vote
required), 7-1, Councilperson Garza voting against.
(b) Presentation, discussion, and possible action to ratify property tax revenue increase reflected in the City
of La Porte 2019-2020 Fiscal Year Budget, in accordance with Texas Local Government Code, Sec.
102.007(c). [Michael Dolby, Finance Director]
Councilmember Martin moved that the Council ratify the property tax revenue increase as reflected in the budget.
Councilperson Garza requested a roll call vote, which was accepted without objection. The motion was adopted, 7-
1, Councilperson Garza voting against.
4. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city
employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies.
Councilmembers thanked staff for their work on the budget process; lauded the decision to hold water rates down to
benefit the citizens; noted Harris County was entertaining a double digit property tax increase; reminded all of the
citizens who have participated in the budget process; lamented the City's property tax rate remaining static for several
decades; reflected on the budget process that began in March and the need to amend the budget if the tax rate is
changed; recounted the budget and tax rate process and the need to understand the process.
ADJOURN — Without objection, Mayor Rigby adjourned the meeting at 6:46 p.m.
Page 1 of 2
September 30, 2019, Council Meeting Minutes
Lee Woodward, City Secretary
Page 2 of 2
September 30, 2019, Council Meeting Minutes
LOUIS RIGBY
Mayor
BRANDON LUNSFORD
Councilperson At Large A
STEVE GILLETT
Councilperson At Large B
DANNY EARP
Councilperson District 1
CHUCK ENGELKEN
Councilperson District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
SEPTEMBER 23, 2019
BILL BENTLEY
Councilperson District 3
Mayor Pro -Tem
THOMAS GARZA
Councilperson District 4
JAY MA RTI N
Councilperson District 5
NANCY OJEDA
Councilperson District 6
The City Council of the City of La Porte met in a regular meeting on Monday, September 23, 2019, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance:
Councilpersons present: Louis Rigby, Thomas Garza, Steve Gillett, Danny Earp, Chuck Engelken, Bill Bentley, Brandon
Lunsford, Jay Martin, Nancy Ojeda
Councilpersons absent: None
Council -appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
1. CALL TO ORDER — Mayor Rigby called the meeting to order at 6:00 p.m.
2. INVOCATION — The invocation was given by Reverend Alan Neel, Life Community Church.
PLEDGES — The pledges of allegiance to the U.S. and Texas flags were led by Councilperson Steve Gillett.
3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
Recognition - Retirement of Curtis Herrod (City of La Porte Public Works) [Louis R. Rigby, Mayor]
4. PUBLIC COMMENTS (Limited to five minutes per person) — Carol Schneider of Grace Church Houston discussed their
appreciation of cities month held earlier this year and thanked the Councilpersons for their service. Chuck Rosa spoke
against denying zoning applications with prejudice, against limiting the length of public comments, against banning
political signs on City property, in support of lowering the property tax rate, and asked for headset microphones. Deborah
Arrona spoke about disability mobility accessibility for the MLK Splashpad, thanked the Council for the improvements,
and asked for the appropriate striping and signage to be completed.
5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with
staff recommendations provided. An item maybe removed from the consent agenda and added to the StatutoryAgenda
for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the City Council meeting held on September 9, 2019. [Mayor Rigby]
(b) Approve the Mayor's nomination of Doug Martin to continue serving as the Chair of the Tax Increment
Reinvestment Zone Number One (TIRZ) Board of Directors and of the La Porte Redevelopment Authority
through May 2020. [Mayor Rigby]
(c) Award Bid #19016 for mowing of various City properties. [Corby Alexander, City Manager]
(d) Approve the nominations of Councilperson Engelken as the City's representative and of Councilperson
Bentley as the City's alternate to the Houston Galveston Area Council (H -GAC) 2020 General Assembly and
Board of Directors. [Mayor Rigby]
Councilperson Garza pulled item b. Councilperson Engelken moved to approve items a, c, and d; the motion was
adopted, 9-0. Councilperson Engelken moved to approve the Mayor's nomination of Doug Martin to continue serving
Page 1 of 4
September 23, 2019, Council Meeting Minutes
as the Chair of the Tax Increment Reinvestment Zone Number One (TIRZ) Board of Directors and of the La Porte
Redevelopment Authority through May 2020; the motion was adopted, 8-1, Councilperson Garza voting against.
6. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES
(a) The City Council will hold a second public hearing to accept comments on their consideration to accept a
maximum property tax rate of $0.71 per $100 valuation for the City's 2019-2020 fiscal year. [Corby
Alexander, City Manager; Michael Dolby, Finance Director]
Mayor Rigby opened the public hearing at 6:23 p.m. Bill Scott and Chuck Rosa spoke against the proposed $0.71
tax rate. The Mayor closed the public hearing at 6:29 p.m.
(b) The City Council will hold a public hearing to receive comments regarding a recommendation by the
Planning and Zoning Commission to adopt Ordinance 2019-3759 amending the City's Future Land Use Map
Component of the Comprehensive Plan for an approximately 12.608 -acre tract of land located at the
northwest corner of Fairmont Parkway and Canada Road, legally described as Tracts 710A and 711, La
Porte Outlots, by changing the land use designation from "Commercial" to "Mid -High Density Residential";
followed by discussion and possible action to adopt Ordinance 2019-3759 amending the City's Future Land
Use Map Component of the Comprehensive Plan for an approximately 12.608 -acre tract of land located at
the northwest corner of Fairmont Parkway and Canada Road, legally described as Tracts 710A and 711, La
Porte Outlots, by changing the land use designation from "Commercial" to "Mid -High Density Residential".
[Ian Clowes, City Planner]
Mayor Rigby opened the public hearing at 6:30 p.m. Ian Clowes gave a brief presentation on items 6b, c, and d.
Doak Brown, one of the owners of Brownstone, spoke on his proposed development. Chuck Rosa recounted the
item's appearance before the Planning and Zoning Commission. The Mayor closed the public hearing at 6:47 p.m.
Councilperson Engelken moved to adopt Ordinance 2019-3759 amending the City's Future Land Use Map
Component of the Comprehensive Plan for an approximately 12.608 -acre tract of land located at the northwest
corner of Fairmont Parkway and Canada Road, legally described as Tracts 710A and 711, La Porte Outlots; the
motion was adopted, 9-0,
(c) The City Council will hold a public hearing to receive comments regarding a recommendation by the
Planning and Zoning Commission to adopt Ordinance 2019-3760 amending the Code of Ordinances of the
City of La Porte, Chapter 106 "Zoning" by granting Zone Change #19-92000004, a change from General
Commercial (GC) to Planned Unit Development (PUD) for a 12.608 -acre tract of land located at the northwest
corner of Fairmont Parkway and Canada Road, legally described as Tracts 710 A and 711, La Porte Outlots;
followed by discussion and possible action to adopt Ordinance 2019-3760 amending the Code of
Ordinances of the City of La Porte, Chapter 106 "Zoning" by granting Zone Change #19-92000004, a change
from General Commercial (GC) to Planned Unit Development (PUD) for a 12.608 -acre tract of land located
at the northwest corner of Fairmont Parkway and Canada Road, legally described as Tracts 710 A and 711,
La Porte Outlots. [Ian Clowes, City Planner]
Mayor Rigby opened the public hearing at 6:49 p.m. There were no comments. The Mayor closed the public hearing
at 6:49 p.m. Councilperson Engelken moved to adopt Ordinance 2019-3760 amending the Code of Ordinances of
the City of La Porte, Chapter 106 "Zoning" by granting Zone Change #19-92000004, for a 12.608 -acre tract of land
located at the northwest corner of Fairmont Parkway and Canada Road; the motion was 9-0.
(d) The City Council will hold a public hearing to receive comments regarding a recommendation by the
Planning and Zoning Commission to adopt Ordinance 2019-3761 amending the Code of Ordinances of the
City of La Porte, Chapter 106 "Zoning" by granting Special Conditional Use Permit #19-91000006 to allow
for a multi -family use on a 12.608 -acre tract of land, legally described as Tracts 710A and 711, La Porte
Outlots in the Planned Unit Development (PUD) zoning district; followed by discussion and possible action
to adopt Ordinance 2019-3761 amending the Code of Ordinances of the City of La Porte, Chapter 106
"Zoning" by granting Special Conditional Use Permit #19-91000006 to allow for multi -family on a 12.608 -
acre tract of land, legally described as Tracts 710A and 711, La Porte Outlots in the Planned Unit
Development (PUD) zoning district. [Ian Clowes, City Planner]
Page 2 of 4
September 23, 2019, Council Meeting Minutes
Mayor Rigby opened the public hearing at 6:51 p.m. No comments were offered. The Mayor closed the public
hearing at 6:51 p.m. Councilperson Gillett moved to adopt Ordinance 2019-3761 amending the Code of Ordinances
of the City of La Porte, Chapter 106 "Zoning` by granting Special Conditional Use Permit #19-91000006 for a
12.608 -acre tract of land, legally described as Tracts 710A and 711, La Porte Outlots; the motion was adopted, 9-
0
(e) The City Council will hold a public hearing to receive comments regarding the recommendation by the
Planning and Zoning Commission to adopting Ordinance 2019-3762 amending the Code of Ordinances of
the City of La Porte, Chapter 106 "Zoning" by amending regulations related to the reconsideration of
previously denied zone change and special conditional use permit requests; followed by discussion and
possible action to adopt Ordinance 2019-3762 amending the Code of Ordinances of the City of La Porte,
Chapter 106 "Zoning" by amending regulations related to the reconsideration of previously denied zone
change and special conditional use permit requests. [Ian Clowes, City Planner]
Mayor Rigby opened the public hearing at 6:54 p.m. Ian Clowes presented a presentation. Chuck Rosa spoke
against the ordinance. The Mayor closed the public hearing at 7:16 p.m.
Councilperson Bentley moved to adopt Ordinance 2019-3762 amending the Code of Ordinances of the City of La
Porte, Chapter 106 "Zoning"; the motion was adopted, 8-1, Councilperson Garza voting against.
7. STATUTORY AGENDA
(a) Presentation and discussion on Ordinance 2019-3758, to amend the Council Rules of Procedure and Ethics
Policy. [Louis R. Rigby, Mayor]
Councilpersons worked from the beginning through Section 4.
8. REPORTS
(a) Receive a report of the La Porte Development Corporation Board Meeting. [Councilperson Nancy Ojeda]
Councilperson Ojeda reported on the La Porte Development Corporation Board meeting, relaying that the Board
voted to approve enhancement grants for Coastal Exterminating's project at 812 South 8th Street for $21,505.00
and for Frank Nance State Farm's project at 812 South 8th Street for $6,998.73.
9. ADMINISTRATIVE REPORTS
• City Council Special Meeting, Monday, September 30, 2019
• Drainage and Flooding Committee Meeting, Monday, October 14, 2019
• City Council Meeting, Monday, October 14, 2019
• Planning and Zoning Commission Meeting, Thursday, October 17, 2019
• Zoning Board of Adjustment Meeting, Thursday, October 24, 2019
• City Council Meeting, Monday, October 28, 2019
City Manager Corby Alexander said Public Works would look into the MLK Splashpad parking issue tomorrow.
10. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city
employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies.
Councilpersons congratulated and offered gratitude to Curtis Herrod for his many years of service; noted attendance at
the First Responders' Breakfast and Fire Department Awards Dinner; shared the success of the weekend's Regatta at
the Houston Yacht Club; wished Martha Gillett a happy birthday; thanked Mr. Mayo, Mr. Wingate, and others for helping
residents in last week's heavy rains; shared their good impressions of Mr. Brown's projects; addressed a citizen's
comment of the upkeep of City facilities, including the roof at the fitness center; noted those in the audience from four
separate churches and thanked them for their prayers; requested an update on the airport study; thanked Mr. Mayo and
his staff for new asphalt at Bayside Terrace; acknowledged a local student who attended the meeting for class credit;
expressed appreciation for the new sidewalk; commended the City's first responders, especially Fire, after experiencing
the issues of relatives in the Crosby area and realizing the work done during emergency and disaster; offered an apology
to the Mayor for speaking without being recognized; spoke in support and in concern about the tax rate's constancy
Page 3 of 4
September 23, 2019, Council Meeting Minutes
over the last thirty years; noted the loss of Keith Walker in Fire, who passed last week; shared the good attendance at
Saturday's Health and Safety Fair, and asked the City Manager for data over the last thirty years concerning population,
employees, and commodity costs.
ADJOURN — Without objection, Mayor Rigby adjourned the meeting at 8:14 p.m.
Lee Woodward, City Secretary
Page 4 of 4
September 23, 2019, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 14, 2019
Requested By: Ray Mayo, PW Director
Department: Public Works
Report Ir' Resolution" Ordinance
Exhibits: H -GAC and BuyBoard quotes
Appropriation
Source of Funds:
Various 009 / 034
Account Number:
n/a
Amount Budgeted:
$1,136,391
Amount Requested:
$856,052.76
Budgeted Item:;
Yes No
SUMMARY
Competitive quotes were received through the Texas BuyBoard and H -GAC Cooperative Purchasing Programs
for vehicles and golf course equipment eligible for replacement in the FY19-20 Vehicle Replacement Program.
There are four full-size sedans being replaced with four sport utility vehicles. There will be replacement with the
same type vehicle for three full-size sedans, one SUV, one Utility vehicle and one Gradall. There are two same -
type replacements for golf course equipment. A skid -steer with attachments and a track excavator are being
purchased with motor pool funds from a reclaimer that is now obsolete in the City's operations.
VENDOR
BUDGET ITEM
BUDGETED
BID
USER
Trimax Mowing
Snake S2 Wing Slope
$39,084
$34,437.30
Golf
Systems
Mower
Brookside
John Deere 2500 B Greens
$24,784
$30,299.06
Golf
Mower
Grapevine Dodge
3 Dodge Chargers
$95,345
$69,536.00
PD Admin
Caldwell County
4 SUVs
$159,438
$132,340.00
PD Patrol
Chevrolet
$90,686
$68,898.00
EMS
Caldwell Country
Chevrolet
2 SUVs (1 replacement, 1
additional
BUDGETED
BID
USER
ASCO Equipment
GradalI D 15 4 4X4
$367,061
$298,792.42
Streets
VENDOR
BUDGET ITEM
BUDGETED
BID
USER
Kubota SVL 95 Skid Steer
Landsdowne
w/Forestry Cutter and
$200 445
$102 157.05
Streets
Moody
Auger (replaced with funds
from 71-35)**
John Deere 85G Excavator
Doggett
(replaced with funds from
$143,000
$103,798.00
Streets
71-35)**
Brookside
John Deere XUV 835 Gator
$16,548
$15,794.93
water
Distribution
Totals
$1,136,391
$856,052.76
* Two Smaller Aerators being replaced with one larger unit.
** Both units utilizing Motor Pool funds from 71-35
Miscellaneous:
a) The vehicles to be purchased with this agenda request will replace existing vehicles that
are now at the end of their service lives with funding from the Vehicle Replacement Fund,
with the exception of the additional EMS vehicle.
b) The budgeted amount listed in the table for the replacement vehicles represents the total
funds deposited by each department through FY 2019 in the form of lease fees paid by the
department over the lease term designated for each vehicle.
c) The amounts listed in the table for vehicles/equipment are the funding amounts approved
by Council for the FY 2019-20 budget for equipment replacement. Each division will pay
lease fees over the life of the units to establish a funded amount for future replacements.
d) The balance remaining (funded amount minus replacement costs) either remains in the
divisional motor pool account to pre -fund a portion of the replacement vehicle or is
sometimes utilized by the division for up -fitting equipment. (e.g. light bar, trailer hitch,
patrol unit up -fitting).
e) The Purchasing Division of the Finance Department has reviewed the recommendation for
vehicle purchases and is in support of this recommendation. Pricing was checked on both
Cooperative Purchasing Programs.
RECOMMENDED MOTION
I move that the Council approve the purchases of:
1. One slope mower from Trimax Mowing Systems for $34,437.30;
2. One Greens Mower and one Gator Utility vehicle from Brookside
Equipment for $46,093.99;
3. Three Dodge Chargers from Grapevine Dodge for $69,536.00;
4. Six Chevrolet Tahoes to Caldwell Country Chevrolet for $201,238.00;
5. One Gradall from ASCO Equipment for $298,792.42;
6. One Kubota Skid Steer with attachments from Landsdowne Moody for
$102,157.05; and
7. One John Deere Track Excavator from Doggett Heavy Machinery for
$103,798.00.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
9 --- ev .
fi;ACBuyCONTRACT PRICING WORKSHEET
For Catalog & Price Sheet Type Purchases
Contract
No.. GRO1-18
Date
Prepared: € 09/17/2019
z: j Mi1ST b �a�ced t� H GAG � ��� �� � ��� Th�t•�f�ax�'���a�� �yp� ar �1'int le�lb�y ' � ��
Buying ;Ba Forest Golf Course
Agency, y
Contractor: ITrimax Mowing Systems Inc
Contact ?Mike Caldwell
Person:
prepared :Jenny Phillips
By:
Phone: .254-652-4310
phone: ;770-412-$402
]pax:
Fax: ::770-412-8403
Email: ;caldwellm@laportetx.gov
Email: jenny.phillips@trimaxmowers.corn
Catalog 1 Price Sheet
Name:
FTrimax Mowing Systems Inc- USA Price List November 2018
General Description
of Product:
Snalce 5214Iower - 320 Imperial
A Catalo :�Fiice:Sliet:Itenis:l;eiu : iii eh:ised: Ite�tize:Siriot:; Attach Atldifioiial Slteef If:iV:eee§sa ..::::::::::::::::::?< ::::::::::::::::::: >:::::
g........................g1..................}...............................................
..................................................... ........................... ................. .....................:..............:..............
Qua" Description Unit Pr Total
1 Snake S2 Mower - 320 (Imperial) 32485.3: 32485.3
0
0
0
0
0
0
0
0
0
0
0
Total From Other Sheets, If Any:
Subtotal A: 324$5.3
....................................................................................................................................................
I::If3tf li}ilistL0 titids' AcCes�d' :its St±ivat i'#tii►is)CEr tnriee�ti At'tcl7:Ac3clittitial:tieat:t£Necessar ::::::::: >:::::>:::.::::::::.:::.:::.:::.::.:.::
1?..........1?....>............................................................................. y.........................................
....................................................................................................................................................
IVo :e;:U .:. }aEisied: lte .. s: are:ari. h'etr:iwere: ri:at=siabizi€ to ::. f. ; a� a..:� :..t.... :. s: id >::::<::::::::::::=:: :::::::::.::::::::.:::::::::=::
...............npu........................m.._....._..._..._..w_..1..,.._._...,.._.,..,........_......._.i ._....n..;1....1 ..rl rail'................................................ .
.................................................
...................................................................................................................................................
Quan Description Unit Pr I Total
1 ;start- up kit 450-150-276 450; 450
2 ;Anit-Wear Skid 412-000-302 125: 250
0
0
Total From Other Sheets, If Any:
Subtotal li: 700
Check: Total cost ot UnpublishedOptions cannot exceed a of the total, For this transaction the percentage is: 2%
of
C;: i3t ler AIIQ . ances,. ? scouiitC3 404. 4':F h. Ma �e. eat .a . Mascei aneaus.Ci�ar as .................................:::::::::::::::: >::::::: :
& ..............y....................... g...............
Shipping & Handling 1252
Subtotal C:F
1252
Y3Q Days ARO
Ta ' liale
:.. a price: ..•+.•.R.•.+..0.•.�;.•:.
34137.3
D
aJOHN DEERE
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Prepared For:
City Of Laporte Parks & Rec
Mike Caldwell
2963 N 23rd St
La Porte, TX 77571
Business: 281-470-5126
4 Brt oks c e
Equlg3nanE Sales, nc.
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Brookside Equipment Sales
3715 S Sam Houston Pkwy E
Houston, TX 77047
713-943-7100
Quote Summary
BUYBOARD CONTRACT 529-17. MAKE PO
OUT TO: JOHN DEERE CO. 2000 JOHN
DEERE RUN. CARY, N.C. 27513. SEND PO TO
brlorth@brooksidusa.com
Delivering Dealer:
Brookside Equipment Sales
Brant North
3715 S Sam Houston Pkwy E
Houston, TX 77047
Phone: 713-943-7100
bnorth@brooksideusa.com
Quote ID: 20470995
Created On: 19 September 2019
Last Modified On: 20 September 2019
Expiration Date: 18 October 2019
Equipment Summary Suggested List Selling Price Qty
JOHN DEERE 25006 PrecisionCut $ 45,255.20 $ 35,299.06 X 1 =
Diesel Riding Greens Mower
Contract: TX BuyBoard Grounds Mtnc Equip, Irrigation 529-17 (PG 67 CG 70)
Price Effective Date: September 19, 2019
Equipment Total
Trade In Summary Qty Each
2015 JOHN DEERE 7700A PRECISIONCUT 1 $ 5,000.00
FAIRWAY - 1TC770AVAES010082
PayOff
Total Trade Allowance
Trade In Total
* Includes Fees and Non -contract items
Salesperson. X
Extended
$ 35,299.06
$ 35,299.06
Extended
$ 5,000.00
$ 0.00
$5,000.00
$ 5,000.00
Quote Summary
Equipment Total $ 35,299.06
Trade In $ (5,000.00)
SubTotal $ 30,299.06
Est. Service $ 0.00
Agreement Tax
Total $ 30,299.06
Accepted By: X
Confidential
PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD #521-16
Grapevine Dodge Chrysler Jeep 2601 Williams D Tate, Grapevine, TX 76051
End Use: CITY OF LAPORTE
Contact: DONNIE POPLASKI
Phone/Email: POP LASKID@LAPORTETX.GOV
Product Description: 2020 CHARGER PURSUIT CHIEF
A. Bid Series CHARGER PURSUIT
P Piih1khari nntinnc 1.1tPMi7P aarh halnwl
Rep: Dennis Thomas
Phonei R1 7-410-7541
Email:
- -
Email: dthomas(@F-raoevinedcj;com
Date:09 19 2019
A. Base Price: 21,770
Code
Options
Bid Price
Code
Options
Bid Price
LDDE48
CHARGER PURSUIT RWD
INCL
27A
V6/AUTO
INCL
COLOR CHOICE
NC
CXX9
CLOTH SEATING
NC
AES
STREET APPEARANCE GROUP
364
GXQ
ADDITIONAL KEYS
145
LNF/LNX
LED SPOTLAMP
349
Total of B. Published Options:
859
C. Unpublished Options $= 0.0%
Ontions Bid Price Options I Bid Price
D.
E.
F.
G.
H.
J.
K.
L.
M
N.
0.
Total of C. unpublished Options:
Pre -delivery Inspection:
Texas State Inspection:
Manufacturer Destination/Delivery:
Floor Plan Interest (for in -stock and/or equipped vehicles):
Lot Insurance (for in stock and/or equipped vehicles):
Contract Price Adjustment: 2019-2020 COST INCREASE
Additional Delivery Charge: miles
Subtotal:
Quantity Ordered x K =
Trade in:
BUYBOARD Administrative Fee ($400 per purchase order)
TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE
PRODUCT PRICING SUMM, W ASED-CllftCiI RACT
BUYBOARD #521-16
Grapevine Dodge Chrysler Jeep 2601 William D Tate, Grapevine, TX 76051
End Use: CITY OF LAPORTE
Contact: DONNIE POPLASKI
Phone/EmaiI:POPLASKID@LAPORTETX.GOV
Product Description: 2020 CHARGER PURSUIT OTHERS
A. Bid Series CHARGER PURSUIT
Rep: Dennis Thomas
Phone— 8 7-410- 541 —
Email: dJhomasPRraI2evInedri.com
Date: 09 19 2019
21,770
A. Base Price:
-r-
Code Options
Options
Bid Price
LDDE48 CHARGER PURSUIT RWD INCLV6/AUTO
INCL
COLOR CHOICE NCCLOTH
SEATING
NC
AEB STREET APPEARANCE GROUP 364ADDITIONAL
KEYS
146
7GXQ
Total of B. Published Options:
410
C. Unpublished Options $= 0.0%
Ontions Bid Price Options Bid Price
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
0.
Total of C. Unpublished Options:
Pre -delivery Inspection:
Texas State Inspection:
Manufacturer Destination/Delivery:
Floor Plan Interest (for in -stock and/or equipped vehicles):
Lot Insurance (for in stock and/or equipped vehicles):
Contract Price Adjustment: 2019-2020 COST INCREASE
Additional Delivery Charge: miles
Subtotal:
Quantity Ordered 2 x K
Trade in:
BUYBOARD Administrative Fee ($400 per purchase order)
TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE
UOTE# 92320.9 CONTRACT PRICING WORKSHEET
End User: CITY OF LA PORTE
Contractor: CALDWELL COUNTRY
Contact Name: DONNIE POPLASKI
CALDWELL COUNTRY
Email: POPLASKID@LAPORTETX.GOV
Prepared By: Dustin Adams
Phone 281-471-9650 EXT 5114
Email: dustin@caldwellaountry.com
Fax #:
Phone #: 979--567-6133
Location City & State: LA PORTE, TX
Fax #: 979-567-0853
Date Prepared: September 23,2019
Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD 521-16
Tax ID # 14-1856872
Product Description: 2020 CHEVROLET TAHOE 2WD CC15706
A Base Price & Options. $32,985
B Fleet Quote Option:
Code I Description Cost Code Description Cost
C Unpublished Options
Code IDescription Cost I Code I Description Cost
DOTE# 923201.9 CONTRACT PRICING WORKSHEET
End User: CITY OF LA PORTE Contractor: CALDWELL COUNTRY
Contact Name: DONNIE POPLASKI CALDWELL COUNTRY
Email: POPLASKID@LAPORTETX.GOV Prepared By: Dustin Adams
Phone : 281-471--9650 EXT.5114 Email: dustin@caldwellcountry.com
Fax #;
Phone #: 979-567-61.33
Location City & State: LA
PORTE, TX
Fax #: 979--567-0853
Date Prepared: September
23,2019
Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD 521-16
TTax ID # 14-1856872
Product Description: 2020
CHEVROLET
TAHOE 4WD PPV CK15706
A Base Price & Options:
$35,513
B Fleet Quote Option:
Code
Description
Cost
Code
Description
Cost
LH HALOGEN SPOT
INCL
LIGHT, SINGLE KEY
SYSTEM. 5.3L V8
ENGINE. SIX SPEED
AUTOMATIC. RECOVERY
HOOKS. FLEET
MAINTENANCE CREDIT.
BLACK INTERIOR.
DELETE XM RADIO.
BLUETOOTH, AM/FM
RADIO. REAR VISION
CAMERA. POLICE
PACKAGE.
GM WARRANTY
INCL
CALDWELL COUNTRY
5YR/100,000 MILES
PO BOX 27
POWERTRAIN @ N/C
CALDWELL, TEXAS 77836
(REAR DOORS, WINDOWS
AND LACKS WORKING)
Subtotal B I INCL
Code I Description I Cost I Code I Description I Cost
D Other Price Adjustments (Installation, Delivery, Etc-)
Subtotal D INCL
E' Unit Cost Before Fee &Non-Equ;pment Charges(A+B+C+D) $35,513
Quantity Ordered I 1
Subtotal E
F
I BUY BOARD FEE ON ORGA124AL PURCHASE I ,
G. Color of Vehicle: WHITE I I
I H. Total Purchase Price (E+F) -12 3'J' , bl3 I
Estimated Delivery Date: 60 TO 90 DAYS
APPROX
QUOTE# 9232019 CONTRACT PRICING WORKSHEET
End User: CITY OF LA PORTE Contractor: CALDWELL COUNTRY
Contact Name: DONNIE POPLASKI CALDWELL COUNTRY
Email. POPLASKID@LAPORTETX.GOV Prepared By: Dustin Adams
B Fleet Quote Option:
Code
Description
Cost
Code
Description
Cost
LH HALOGEN SPOT
INCL
LIGHT, SINGLE KEY
SYSTEM. 5.3L V8
ENGINE. SIX SPEED
AUTOMATIC. RECOVERY
HOOKS. FLEET
MAINTENANCE CREDIT.
BLACK INTERIOR.
DELETE XM RADIO.
BLUETOOTH, AM/EM
RADIO. REAR VISION
CAMERA. POLICE
PACKAGE.
GM WARRANTY
INCL
CALDWELL COUNTRY
5YR/100,000 MILES
PO BOX 27
POWERTRAIN @ N/C
CALDWELL, TEXAS 77836
C Unpublished Options
Code I Description Cost I Code I Description Cost
............. .
D Other Price Adjustments (Installation, Deli'v'ery, Etc...
Subtotal D JINCL
E Unit Cost Before Fee & Non -Equipment pment A
Char es ' 3..
g (f+B+C+D) X32, 985 _
I R Non -Equipment Charges (Trade -In, Warranty, Eta..)
I G. Color of Vehicle: SHADOW GREY I I
K74
Estimated Delivery Bate.I APROX 60 TO 90
DAYS
i� HGACuyCONTRACT PRICING WORKSHEET
�i For Standard Equipment Purchases
Contract
No.:
Date $/22�2aig
Prepared:
This •F. z7rin mast:be prepared.by Contractor. and -g' & rr :ta N .riser: End. irlser: issues PO hi Cnrrtrartnr,:and
X14 UST irlso fad•k•copy•ofP0,•togetliei••igd( cbinpleterl17ricW W&?ks reef, fo H -G 1� ;X13 -9A3=4'548.
...kas� typ:eor
B°''°� ;City of La Parte
Ag encYC
Contractor: :Associated Supply Co., Ina (ASCO)
C°°'°`' Do1111ie Poplaski
Per 3°n:
PrcFparea :S kipper Robinson
Phone: 1281-594-1819
Phone: 832-316-2507
Fax:
Far:
Email: poplaskidCa_lapOrtetx.goy
Email: isrobir3sorl(a�ascoea.carn
Product
€ EM19A77
Code-
Description: Discovery
Gradall D154 4x4 Discove Crossover
A: P•rodiief 3tein'HaseUi4t•Peteb•P r•±Cotitractgr's 1T -G C�onivac I' $183,065.96
$. Published Qptions- Iteniixe blow.- rittaclr a'dditia al'sheet if n> ecssaiy:= Inclad. . ..on.C. . in. . . .iptinn ifalpplic.
(Npte: j'iEbljsleci Qpiigns are Sltigns whit€; vyexe sabmitled'and pxiCed .
Description Cost Description Cost
Beacon, Single LED wl branch guard per—,7w$725,20
Boom rest guard : 0
D154 4x4 Chassis 1 $89 X10 46:
Step, Driver's LH Side Rear i _$735,0
Step Passenger Side„ x, �$9800�
Step, Passenger Side RH Rear $735.00
BOCE for Ditching Bucket $730.76
Bucket - Ditching - 60" Standard $5,167.54
Extra set of keys $20.00
Grapple Bucket $9,408.00
Subtotal B. E $108,026.46
C.•Uingublishedopthons-'Ifem' ize Uel'ow• -' Attach additional'she'et'if riocossary ;
(Dote: Unpublished options
.................. ale item's•which.3reie'ndt�uliniit#ed and pi iced in Contractoi's•bid.�.
....................... ............................
Description Cost Description Cost
Subtotal From Additional Sheet(s):
Subtotal C:
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit;
Price plus Published Options (A+$). For this transaction the percentage is: 0%
H. -Total Cost befoi•c'any;other'applicable'Charges,•Trade-In's,Alloivance's, Discounts,'Eitc:
Quantity Ordercd: 0 X Subtotal of A + B +'C:1
$291,092.42
= Subtotal D: ? $291,092.42
arges, Trace-Tns;;Allotivances; biscpyafs,;E. .
Description Cost Description Cost
Factory freight $7,100.00
Local delivery $600.00
Subtotal E: E $7,700.00
6aiVety•D1qe: 30-60 Days
•T+: Totai-P..e. .. s. . Pz'ia=e;(D} );:
$z9a,792.42
Lansdowne -Moody Co. LP.
Industrial & Farm Equipment
8445 East Freeway
713-672-8366
QUOTATION
The Pro Ponrorm ance Team 1
Customer Name City of LaPorte Buyer Donnie Poplaski
Address 2963 North 23rd Street
City LaPorte State Texas Zip 77571
Tel # (281 ) 470-5114 Fax # Cell #
Date 28 -Aug -19
Salesman
Jeff Sparks
Quantity
Your price Your Price
Kubota SVL95-2SFC High Flow, Cab unit with bucket
$ 66,072.05 $ 66,072.05
Demo Door Installed
Demo Kit/ Hydraulic Coupler Guard,Front Light Guard
$ 3,400.00 $ 3,400.00
Rear Light Guard, Hood Guard,Rear Door Screen, DEF
- Guard,Fuel Cap Guard
- Loftness 6113SH39132 61" Battle Ax w Quadco Teeth
$ 23,190.00 $ 23,190.00
Paladin Heavy Duty Auger with 6" and 12" Hex Bit
$ 3,450.00 $ 3,450.00
- Landpride AP-GB3080 80" Flat Bottom Grapple Bucket
$ 3,950.00 $ 3,950.00
- Back Up Camera Installed
$ 895.00 $ 895.00
- 1 Year extended warranty
$ 1,200.00 $ 1,200.00
- Buy Board # 1437611
$ ^
- *****Quote Gauranteed through October of 2019*****
$ -
Trade In Information
Model Year
Allowance Payoff
Description
Sub Total $ 102,157
$
Trade In $ -
Sub Total $ 102,157
ITax
Total $ 102,157.05
JOHN DEERE
Quote Summary
Prepared For:
CITY OF LA PORTE
2963 N 23rd St
La Porte, TX 77571
Business: 281470-5126
`]OGGETT
Prepared By:
PATRICK NICKERSON
Doggett Heavy Machinery
9111 North Freeway
Houston, TX 77037
Phone: 713-679-6700
patrick.nickerson@doggett.com
Quote ld: 20142099
E=xpiration Date: 05 August 2019
Equipment Summary
Selling Price
Qty
Extended
JOHN DEERE 85G EXCAVATOR
$ 103,798.00 X
1 -
$ 103,798.00
BUYBOARD CONTRACT PRICING
$ 0.00 X
1 -
$ 0.00
Buyboard Contract # 515-16
$ 0.00 X
1 -
$ 0.00
John Deere Extended Warranty -48
$ 0.00 X
1 -
$ 0.00
Month 5000 Flour Powertrain and
Hydraulic Warranty
Equipment Total
$ 103,798.00
Salesperson : X
Quote Summary
Equipment Total $ 103,798.00
SubTotal $ 103,798.00
Total $ 103,798.00
Balance Due $ 103,798.00
Confidential
Accepted By. X
JOHN DEERE
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Prepared For:
City Of Laporte
2963 N 23rd St
La Porte, TX 77571
Business: 281471-9650
�j-"ro�k�ide
Hqulptrtant Sa es, Sns.
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Brookside Equipment Sales
3715 S Sam Houston Pkwy E
Houston, TX 77047
713-943-7100
Quote Summary
Delivering Dealer:
Brookside Equipment Sales
Brant North
3715 S Sam Houston Pkwy E
Houston, TX 77047
Phone: 713-943-7100
bnorth@brooksideusa.com
BUYBOARD CONTRACT 529-17. Make PO out Quote ID: 20430319
to: John Deere Co. 2000 John Deere Run. Cary, Created On: 12 September 2019Last Modified On: 12 September 2019
N.C. 27513. Send to bnorth@brooksideusa.com Expiration Date: 11 October 2019
Note: The 825M is discontinued for late 2019.
The 835M will replace it as quoted.
Equipment Summary
Suggested List Selling Price
JOHN DEERE GatorTM XUV835M $ 17,747.12 $ 15,794.93 X
(Model Year 2019)
Contract: TX BuyBoard Grounds Mtnc Equip, Irrigation 529-17 (PG 67 CG 70)
Price Effective Date: September 12, 2019
Equipment Total
* Includes Fees and Non -contract items Quote Summary
Qty Extended
$ 15,794.93
$ 15,794.93
Equipment Total $ 15,794.93
Trade In
SubTotal
$ 15,794.93
Est. Service
$ 0.00
Agreement Tax
Total
$ 15,794.93
Down Payment
(0.00)
Rental Applied
(0.00)
Balance Due
$ 15,794.93
Salesperson : X Accepted By: X
Confidential
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 14, 2019
Requested By: Louis R. Rigby, Mayor
Department: City Council
Report Ir' Resolution " Ordinance
Exhibits: None
Appropriation
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: Yes No
SUMMARY
City Council has traditionally held one meeting per month during the months of November and December.
This year, it would entail holding regular meetings on November 11 and December 9, and cancelling the
November 25 and December 23, 2019, meetings. Should a need arise, a special session could be
scheduled.
RECOMMENDED MOTION
1 move that the Council cancel the November 11 and December 23, 2019, meetings.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 14, 2019
Requested By: C. Daeumer, Purchasing Mgr.
Department: Finance
Report Ir' Resolution" Ordinance
Exhibits Evaluation summary
Cintas proposal
Appropriation
General, Utility, Motor
Source of Funds: Pool
Account Number: Multiple
Amount Budgeted: $71,000
Amount Requested: $70,000
Budgeted Item:; Yes No
SUMMARY
The City's provider for uniform rental services, G & K Services, has been purchased by Cintas.
This prompted the City to post a Request for Proposal (RFP) for Uniform Services. Currently,
137 employees are provided eleven (11) sets of uniforms that are rotated out each week to be
laundered and repaired, if needed. Additionally, several departments also use the service for
mats, mop heads, and shop towels.
A committee was formed from various departments that utilize this service to provide input
on the scope of services and the evaluation criteria for the RFP. RFP #19503 for the annual
contract of uniform services was opened on August 2, 2019 - only one proposal was received,
from Cintas. Cintas offered pricing through their contract with US Communities, a cooperative
purchasing organization for municipal, county, and state entities. City staff reached out to
Unifirst, another uniform company. for comparison. Unifirst was awarded a contract for
uniform services through BuyBoard, which is also a purchasing cooperative. Unifirst offered
the City the same pricing and services through their contract with BuyBoard. The committee
evaluated the two proposals, submitted questions to both vendors, and rated each proposal
according to the criteria listed in the RFP.
The scores were tallied and Cintas was rated higher. Under the US Communities contract,
Cintas will offer three levels of pricing for the City: rental, lease and direct purchase. Under
the rental program, the employees will be provided eleven (11) sets of uniforms that will be
rotated out each week for laundry and repair. The lease program is for the employees who
preferto laundertheir own uniforms, and therefore will not be charged for cleaning. The direct
purchase will be for the purchase of items that have an embroidered City logo, such as polo -
or executive -style shirts.
The recommendation for this service is to award to Cintas, utilizing their contract with US
Communities. The estimated cost annually for the service is approximately $70,000.
Departments are charged according to their usage and sufficient funds are budgeted annually
for this service. If awarded, employees would be outfitted with all new uniforms at the start of
the new contract. The US Communities contract will be in effect until October 30, 2023.
RECOMMENDED MOTION
1 move that the Council authorize the City Manager to enter into US
Communities contract #R -BB -19002 for Cintas to provide uniform rental
services.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
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READY FOR THE WORK00'
August 5`h 2019
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
Attn: Harry Reba
RE: RFP # 1950' ) — Annual Contract for Uniform Services. Due Date: August 8h, 2019 @ 2:00 I?m CST
Purchasing Department,
I want to begin by thanking you for including Cintas in the RFP process for the City of La Porte's Uniform Services Program.
I
Cintas is proud to present this comprehensive best -value response as it specifically relates to RFP 419503. Professional
uniforms are the core business offering of our company and we are committed to providing you and your team with the most
professional level of service possible. We are excited about the opportunity and look forward to presenting our capabilities to
you in this best -value process.
As the number one ranked industrial laundry company, Cintas will operate as the prime contractor for the entirety of the
service. Through the RFP preparation, uniform fitting events, initial delivery of uniforms, the week -to -week service, and the
continuous customer service along the way, a variety of Cintas partners are here to make sure you become a Raving Fan of
Cintas. We pride ourselves on customer satisfaction, and we are here to serve you.
With our corporate headquarters in Mason, Ohio, over 400 facilities across the country (including 8 in the Greater Houston
area), and over 41,000 employees; Cintas is known across North America as the premier uniform provider. Cintas has been
named as the #1 "Diversified Outsourcing Company" by Fortune magazine as well as one of the "Most Trustworthy
Companies" by Forbe's magazine. Through FY'19, Cintas posted revenue of $6.89 billion dollars, has over 1,000,000
customers, and provides uniforms to over 5,000,000 employees every day. As the largest uniform program manager in the
world, Cintas is passionately focused on providing the best available uniforms through our dedicated service to our customers.
Our world-class service will be provided to you from the 248 Houston-based employee partners at our south Houston office
(#81) located at 1335 Kress Street just south of 1-10, east of downtown. As one of the largest locations in Cintas, this facility
has undergone several large capital expenditures to continue to position the location as the leader in the market in service,
quality, and compliance.
Cintas a2rees to be bound by the proposal submitted to provide for the services specified in the contract; based on the
mutual negotiation and agreement of the exceptions to the terms and conditions which are outlined on the followin
pages.. We look forward to future, discussions regarding Our response and your uniform needs, Please -let us know if you have
further questions or comments regarding our response and pricing proposal. My contact information is below and I can be
contacted at any time.
Best 4re-,a s,
v essl
Jere y essler
Governmental Regional Manager
Cintas Corporation
713-204-9328
dress leri a_ci ntas.com
CINE0
Firm Bac round
Cintas began humbly, established by Doc and Amelia Farmer in 1929 under the name Acme Wiper
Company. To make ends meet during the Great Depression, they laundered used rags from local factories
and sold them back to businesses.
In the 1940's, Doe's son Hershell took the helm. Then in 1957, Hershell's son Dick came on board and
was soon given full control of the company as Dick shifted the focus from rags to uniforms. By the
1960s, the core product offering became uniform rental, which expanded our growth across, the country.
In 1973, we began operating under the name Cintas and later became a publicly traded corporation in
1983. Over the years, Cintas has developed innovative offerings including a polyester/cotton blend fabric
that doubled uniform life, the first-ever Carhartt rental uniforms, and rental apparel designed exclusively
for women.
Today, Cintas is a $6.89 billion company with more than 40,000 employees that help to get more than
1,000,000 businesses of all types and sizes Ready for the Workday. Headquartered in Cincinnati, Ohio,
Cintas Corporation provides highly specialized services to businesses of all types. Cintas designs,
manufactures and implements corporate identity uniform programs, and provides entrance mats, restroom
supplies, promotional products, first aid and safety products, and fire protection services for businesses
across North America. Cintas is a publicly held company traded over the Nasdaq National Market under
the symbol CTAS, and is a Nasdaq -100 company and component of the Standard & Poor's 500 Index.
Cintas is vertically integrated which allows us to control the manufacturing and distribution of garments.
This also helps us to control our costs, and in turn saving the customer money. By manufacturing our own
garments for our Rental customers, Cintas garments have a consistent fit and look, so each Rental garment
our customer wears will feel and fit just as comfortable as the next. Our, network allows us to get clothing
from one of our 8, distribution centers (our closest competitor has 3) to one of our 400 rental locations
within 24 hours. This allows quicker tum -around time for our customers and provides them with the high-
quality service that Cintas prides itself on. Our garments are retail -inspired and provide an industry-
leading comfort for your employees. We have included details of those garments in this response. We
would encourage your employees to do a wear -trial with our garments. Their satisfaction with our clothes
will make you understand why we bring the most value to your program.
While our entire Houston (081), Texas operation of 248, partners help keep our customers happy, there are
certain partners who play a larger role than others in your account. The key partners who will play a
critical role in the set-up i and ongoing services of your account include:
General Manager — Lisa Peace
The General Manager at each Cintas location is responsible for the business results, safety record, and
high customer satisfaction ratings that our inside/outside agencies maintain. The General Manager leads
the direction of the Service, Production, Office and Sales Department.
Lisa has been a strong leading partner with Cintas for the past 17 years. Lisa's journey with Cintas started
as an Advanced Management Candidate. With her success in the program, she was promoted to a Service
Manager position in 2003,1followed by a General Manager position in 2005 in Corpus Christi. After
d '9
NTAs.
accumulating success throughout the region, Lisa was promoted to be the General Manager of one of our
Houston Area location in 2008, and has been consistently flourishing for the last I I years. With her
leadership, the Houston location has achieved 6 OAA's (Outstanding Achievement Awards), which is
earned by the best Cintas locations in the country.
* 17 -year Cintas Partner
o Started with Cintas in 2002
* Advanced Management Candidate 2002-2003
0 Service Manager: 2003-2005
* General Manager in Corpus Christi: 2005-2008,
* General Manager in Houston: 2008 -Present
Governmental Regional Manager — Jeremy Dressler
This role was created to better serve our governmental customers. The Governmental Regional Manager is
responsible for upper-level communication with customers and opportunity development. The
Governmental Regional Manager coordinates program implementation and is the primary field contact for
your account during the set-up and implementation. Working with other Cintas professionals, the
Governmental Regional Manager will set the direction for the team and ensure the highest quality service
and program support.
Jeremy is a 16 -year partner residing in Fort Worth, Texas. He began his career with Cintas in Houston
just after graduating from Texas A&M University in 2003. Jeremy participated in a 2 -year Management
Trainee program designed to give college graduates exposure to all sides of our business, in an effort to
develop them into managers in 5-7 years. Jeremy served as a Sales Representative for our Facility
Services Division and our Uniform Division, which are 100% new business -focused industrial sales. He
was then promoted to Dallas/Fort Worth to take over as a Market Sales Manager. Jeremy then took over
our Healthcare Division for North Texas in 2012, serving as the one point of contact for Sales and Service
to all of the hospitals in North Texas. Jeremy managed the Uniform, Facility Services, Document
Shredding, and Deep Clean relationships in this role. In 2014, Jeremy moved into a newly created Senior
Sales Executive role which focuses on the sales process to acquire and retain our largest local and regional
prospects. After 3 years of working with customers such as Dallas Area Rapid Transit, AAFES, Aloe
Vera, and Kraft, Jeremy moved into the newly created Governmental Regional Manager position.
0 Started with Cintas in 2003
• 16 -year Cintas partner
• Management Trainee: 2003-2005
• Facility Services Sales Representative: 2005-2007
• Uniform Sales Representative: 2007-2008
• Market Sales Manager: 2008-2012
• Healthcare Division Manager: 2012-2014
• Senior Sales Executive: 2014-2017
• Governmental Regional Manager: 2017 — present
dNTAs.
Plant Manner — Joe Walaszek
The Plant Manager oversees all aspects of our industrial plant. He: is responsible for production flow,
wastewater management, safety, and leads partners to prepare products for delivery to our customers. The
Plant Manager is in charge of monitoring cleaning quality, timely processing, maintaining stock room
inventory, inspection, repair of garments, and ordering products for our deliveries.
Joe is the most experienced partner in our location. He has been with Cintas for 32 years. He started his
journey with Cintas in 1987 as a route assistant in Chicago. With his hard work and dedication, he was
promoted through numerous positions throughout the country such as SSR, Stockroom Supervisor, and
Assistant Plant Manager. In 2013, he became the Plant Manager for our Southeast Houston location.
• 32 -year Cintas partner
• 'Service Sales Representative: 1987-1988
• Supervisor Assistant: 1988-1989
• Supervisor: 1989-1997
• Stockroom Supervisor: 1997
• Production & Interim Plant Manager: 1997-2006
• Field Service Representative Millennium Mats/Cintas: 2009-2011
• Plant Manager: 2011 -Present
Branch Manager — Stephen F9_jt
The Branch Manager is responsible for day-to-day operations to help drive profitable growth through new
business sales and customer retention. By offering additional products and services, throughout our team of
Service Sales Representatives (SERs), the branch increases value for our existing customers. This position
also focuses on reducing maintenance costs by streamlining production efficiencies and implementing
improvement ideas.
Stephen started out as a SSR in 2001. With dedication in his work, he was promoted to Service Supervisor
in 2002, followed by Service Manager in 2005. Stephen became a Branch Manager in 2008 and has
helped the location grow at a minimum of 5% per year for each of the last 10 years.
• Service Sales Representative (SSR): 2001
• Service Supervisor: 2002-2005
• Service Manager: 2005-2008
• Branch Manager: 2008 -Present
Service Managers — Dylan Brock
Service Managers oversee the daily deliveries and interactions with all of our customers and serve as an
additional point of contact for all our local customers. Our Service Managers are focused primarily on
customer satisfaction through our delivery system.
Our Service Manager Dylan Brock is a 4 -year Cintas partner. He started as a Management Trainee in
2015. With his excellence performance in the: program, he was promoted to his current role as Service
Manager in 2017.
Management Trainee: 2015
Service Manager: 2017 -Present
ciNrAs.
Service Sales Representative (SSR)
Service Sales Representatives are the liaison between your individual locations and the Cintas local office.
Our Service Sales Representatives are the service experts on your individual locations. They can answer
questions or service concerns,, and are empowered to work with you directly to make -adjustments or
changes that you request. They are directly responsible for the delivery and pick-up of uniforms on a
weekly basis.
The Service Sales Representative(s) have the ability to run their own business and manage their
customers. This ensures timely responses, changes, and solutions to our customers in a real-time face-to-
face interaction on a weekly basis. For your account, the following SSRs will be appointed:
- Orlando Corral — Uniform SSR
o Orlando will be responsible for servicing garments (uniform) for your account
- RQ Phillips — Facility Services SSR
o RQ will be responsible for servicing Facility Services (towels, mats, mops, etc.) for your
account
Customer Service Manager — Justin Kolakoff
Our Customer Service Team is located at our local office in Houston and operates from 8:00 AM - 5:00
PM Monday through Friday. Our Customer Service Team is trained to handle all types of calls, and to
work with the customer to find resolution to their requests, needs, and occasionally complaints.
As our Customer Service Manager, Justin Ko�lakoff is the main point of contact in the Customer Service
9
Department. He is located here in Houston, Texas and has been with Cintas for 12 years.
0
CIMAS.
Experience and References
As the largest uniform provider in the country, Cintas is well -versed and well-equipped to handle this
solicitation as our local Houston, TX operation puts nearly 30,000 employees in uniforms every day.
Cintas is familiar with working with municipal organizations as we have service in place for many local
Texas governmental agencies as well as, thousands of U.S. Communities/ON4NIA members across the
country. We currently service over $2.0 million dollars in revenue on a weekly basis with governmental
agencies such as cities, counties, school districts, and state contracts. While our people and our garments
are distinct competitive advantages, our service system and operating procedures are what gives us the
ability to provide industry-leading service to all our customers.
The following pages highlight some of our local references as well as reference letters, from agencies who
were managed throughout the implementation phase by Jeremy Dressier, our Governmental Regional
Manager.
CIIJrAs.
City of La Porte Purickasing Department
r.01'"em
Cherell Daeurner, Purchasing Manager
References:
Please PRINT or TYPE here, the names, addresses and other contact information, of persons in a management
capacity where other similar work has been provided within the last five (5) years, or is currently being provided that
may be milling to provide a reference and recommendation for your company. Failure to complete and submit this
form may be cause to disqualify your proposal. References provided must be for similar services.
At least 2 references should be current and of a similar size and scope. Contractor shall also indicate the date
services were performed and a brief description of the services involved for each reference provided.
Company Name Contact Address Telephone E-mail
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Company Name Contact Address Telephone E-mail!
Company Name Contact Address Telephone E-mail
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Company Name Contact Address Telephone E-mail
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Company Name Contact Address Telephone E-mail
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Company Name Contact Address Telephone E-mail
Dallas Area Rapid Transit
P.O. Box 660163
Dallas, TX 75266-M63
214/749-3278
0
To Whom It May Concern:
Please accept this letter of recommendation for Cintas Corporation. Dallas Area Rapid Transit is
currently using Cintas for our uniform contract, which encompasses approximately 900 employees at 15
locations throughout our 700 square mile service area.
Their professional sales staff which was led! by Jeremy Dressier played a key role in the acquisition and
implementation of this contract. Jeremy and his team were extremely knowledgeable of Cintas products
and industry standards that have placed them in the forefront of the uniform business. As we have
progressed through this contract from startup to daily service, we have received a 5 Star level of service
built on professionalism and responsive work ethics from all members of the Cintas team.
I! highly recommend Cintas Corporation, and our Contract Management staff looks forward to working
with Cintas throughout the term of this contract and beyond.
Perry Cole
Manager, Fleet Services Support
214 828-6795 (0)
972 670-2968 (C)
PcoleAdart orn
IN
UZMMMMZN�
City of Kansas City, Missouri
Ist Floor, Room lo2W,, City Hall
414 East 12th Street
Kansas CitY, Missouri 641o6-2793
(816) 513-0851 / Fax: (816�) 513�1156
I am writing this letter as a recommendation for the services andproducts provided by Cintas to
the City of Kansas City, Missouri. For the past few years, I have worked hand in hand with
Cintas to assist the City with various aj�oducts and servL
for the entire City as, well as rental floor mats and related supplies. Cintas also provides the City
with our monogrammed shirthlacket purchases.
Cintas brought to the City their expertise and provided us with a seamless supplier change
process, The feedback I received from our many City departments and divisions were all
Positive. Cintas has provided the; City with an excellent business model that has transformed
AVur service level.
I would like to hiatcl. - - Td (;�+no gak*un'm
RM=
Art Robemon, CPPE3
Pro posed.Servicing and Program Details
With Cintas being the current provider for the City of La Porte, the transition into the new contract will be
significantly easier than bringing in a new vendor. Our proposed plan to improve our service for the City
is to transition your account from the G&K program you originally signed up for, into a Cintas program.
We want to set your team up with the retail -inspired garments that Cintas offers through our distribution
network while getting your team all in the same uniforms as opposed to a mix of G&K uniforms and
Cintas uniforms.
Following the finalization of details regarding garment selection, garment colors, and emblem selection,
Cintas will coordinate the initial fitting events at each of your locations. Cintas will provide garments
(pre-shrunk) for each employee to try on to ensure that the proper size and appropriate garment for the job
function is selected. Those sizes are recorded and verified by each employee. These sizes will be
updated daily and reported to the designated City personnel to keep them updated on our progress and to
assist them in helping us coordinate fittings. Cintas will schedule several fitting events at each of your
sites in order to ensure we gather sizes for each employee. It is important for the City to communicate to,
their teams that these fitting events are mandatory so that we can make sure we get them the correct sized
uniforms.
During the time that we are fitting your employees, partners will be working behind the scenes with our
Distribution Planning Team to begin to allocate garments for, your account at our various Distribution
Centers. After all employees are fitted for their uniforms, Cintas will key the order into the system. From
there, emblems are ordered and shipped to our Distribution Centers to be applied to the garments.
Through our large contract order form, the typical lead time is 6-8 weeks for the initial set-up of an
account of your size once the garments are ordered.
Once the garments are ready for delivery, Cintas personnel will make the various deliveries at all your
locations. For the initial delivery, there will be an abundance of Cintas partners at each site to ensure
quick distribution of uniforms to your team, make changes as needed, and to ensure complete: satisfaction
with the new program.
After the program is, installed at each of your locations, a series of follow-up steps takes place. Each
location is contacted to ensure that they are satisfied with the installation and a variety of internal audits
take place to confirm your requirements have been met. In addition, our first follow-up visits will be
scheduled for the following week. We will use those visits to address any errors that may have taken
place during the initial set-up. We will also use that time to set-up, ongoing calls and/or visits to ensure the
smooth transition into your new uniform program.
Our facility located at 1335 Dress Street in Houston will likely be the new location to provide service to
the City of La Porte for the new contract. The following power -point highlights our service model
including our TruCount garment tracking program which provides total accountability of the uniforms. It
is a unique service advantage that only Cintas can provide to 100% of our customers. Garment tracking is
a competitive advantage that Cintas has over any competitors in the Rental part of a uniform program. If
your organization is interested in our other garment programs, we have included information that
highlights the differences, between a Rental, Lease, and a Purchase program.
CIMAS.
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Customer Satisfaction �Pro ram
In addition to communication between your team and our 'Service Sales Representatives, our Customer
Service Team is dere as well to make sure that all loose ends are tied up. Our local. Customer Service
Team offices out of each servicing location. so that they can have direct communication with everyone in
the operation regarding Customer Service items
The system we have developed to ensure that customer requests get completed is the Customer Request
Form. Every call to our Customer Service team is logged and all requests made by our customers are
tracked and recorded. At the end of the day each Service Sales representative must check in with
customer service and sign out before leaving for the day. If any requests have been called in on that day,
the Service Sales representative must complete the request. This system is set up as a measure of cheeks
and balances to ensure the customer that we are constantly striving to achieve the best customer service
possible. If any request is not completed by the day's end, then the request is brought to our General
Manager and the Service Sales representative is held accountable. We want to make sure that all
customer requests are addressed within 24 hours. Customer Service Representatives proactively call each
customer to make sure that the customer is highly satisfied with our response to the customer request.
Cintas operates five rental facilities in the Houston area. This proximity to additional resources provides
peace of mind knowing that in the event we have a strike, a hurricane, a tornado, a water -main breaking,
etc., Cintas has the resources available to re -allocate partners to various Cintas locations in order to make
sure that our customers receive the service they deserve.
cINTAs.
Pricing Description
The pricing used in our response is based on the pricing of our national relationship we have with the U.S,
Communities / ON4NIA purchasing organization as the single -award vendor for both uniform rental and
uniform purchase programs. The pricing for this governmental cooperative purchasing organization is
some of the most aggressive pricing we provide to our over 1,000,000 customers and is already discounted
significantly from our national account pricing. Pricing for our most popular items are included in this
response for both Rental and Purchase programs. Items that are not listed, are given 10% off of our
national account pricing
The unit pricing for the garments on the Rental Pricing Evaluation sheet is the charge for the rental of the:
garment only. At the start of the contract for a Rental program, Cintas purchases brand new uniforms for
every employee, applies the City of La Porte emblem, applies the department/name emblem, and applies
the TruCount scan ID tape on every garment free of charge for the initial outfit.
After the initial install, we provide two options to pay for the additional charges for name emblems,
company emblems, ID tapes, destroyed garments, size changes, etc. Along with the actual uniform
rental, the following optional Drogram would be charged on a weekly basis and would cover all of those
scenarios. The below options are similar to an "insurance" program where you pay weekly, but if a
garment is destroyed, new emblems are needed, new ID tapes are needed, etc., there will not be any
additional charges because the costs below cover those on a weekly basis.
• Emblem Advantage Charge (for shirts or jackets); this $0.08 per garment per week charge covers
both the name emblems and the City emblem; this program eliminates future charges for emblems
that would be incurred with size changes, add-ons, etc.
• Prep Advantage Charge (for all garments); this $0.04 per garment per week charge eliminates
future charges for ID tapes that would be incurred with size changes, add-ons, etc.
• Uniform Advantage Charge (for all garments); this $0.07 per garment per week charge eliminates
future charges for garments that would be incurred with stained, torn, or destroyed garments due to
accident or even negligence by the employee. This charge does not cover garments that are lost by
employee. Any rental garment that is lost by an employee or destroyed in the event the customer
is not participating in this program, will be charged at the amounts listed below.
• Premium Advantage Charge (for all FRC or ANSI garments); this $0.20 per garment per week
charge eliminates future charges for garments that would be incurred with stained, tom, or
destroyed garments due to accident or even negligence by the employee. This, charge does not
cover garments that are lost by employee. Any rental garment that is lost by an employee or
destroyed in the event the customer is not participating in this program, would be charged at the
amounts listed below.
Most customers, especially in the government vertical enroll in the optional programs above to keep their
invoicing flat and to help with budgeting purposes. However, they are optional and removing these
programs could either increase or decrease your total spend, depending on the total number of garments
that may be changed out or destroyed.
If the City of La Porte elects not to participate in these programs and wants to only pay the baseline
pricing, the additional charges the City could incur are as follows for size changes, add-ons, etc.:
* Company Emblem — $2.50 per emblem, per U.S. Communities
• Name/Department Emblem - $1.50 per emblem.
• ID Tape - $1.50 per ID tape
• Garment — No additional charge for the new set of uniforms, provided all old uniforms are returned
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Item
U.S. Communities ,� CIMNIA Pricing. Rental/Lease/Replacement Casts
Usg /E Price Description)
205
RENTAL
U
F
$
0.17
WOMENS SHIRT PKT
205
Unilease
U
F
$
0.13
WOMENS SHIRT PKT
205
Lass/Replace fee
U
D
$
17.00
WOMENS SHIRT PICT
259
RENTAL
U
F
$
0.23
PRO KNIT N'C
259
Unilease
U
F
$
0.17
PRO KNIT NG
259
Loss/Replace fee
U
D
$
2:0.470
PRO KNIT NG
268
RENTAL
U
F
$
0.17
T SHIRT PRO KNIT
268
Unilease
U
F
0.13
T SHIRT PRO KNIT
268
Lass/Replace fee
U
D
$
16.00
T SHIRT PRO KNIT
270
RENTAL
U
F
$
0.33
CARGO PANT
270
Unilease
U
F
$
0.25
CARGO PANT
270
Loss/Replace fee
U
D
$
27.00
CARGO PANT
273
RENTAL
U
F
$
0.25
HIGH IMAGE WORKSHIRT
273
Unilease
U
F
$
0.19
HIGH IMAGE WORK5HIRT
273
Loss/Replace fee
U
D
$
23.00
HIGH IMAGE WORKSHIRT
275
RENTAL
U!
F
$
0.34
HI PERFORMANCE POLO
275
Unilease
U
F
$
0.25
HI PERFORMANCE POLO
275
Lass/Replace fee
U
D
$
28.00
Hl PERFORMANCE POLO
280
RENTAL
U
F
$
0.55
CARHARTT FR JEAN
280
Loss/Replace fee
U
D
$
49.00
CARHARTT FR JEAN
290
RENTAL
U
F
$
0.55
CARHARTT FR CARP JiN
290
Loss/Replace fee
U
D,
$
49.00,
CARHARTT FR CARP JN
294
RENTAL
U
F
$
0.42
CARHARTT FR WORK SH
294
Loss/Replace fee
U
D
$
49.00
CARHARTT FR WORK SH
317
RENTAL
U
F
$
0.44
FROCK CR TAFF ELAS
317
Unilease
U
F
$
0.33
FROCK CR TAFF ELAS
317
Loss/Replace fee
U
D
$
25.00
FROCK +CIS TAFF ELAS
330
RENTAL
U
F
$
0.25
COTTON WORK SHIRT
330
Unilease
U
F
$
0.19 COTTON WORK SHIRT
330
Loss/Replace fee
U'
D
$
18.00
COTTON I WORK SHIRT
.340
RENTAL
U
F
$
0.34
COTTON WORK PANTS
340
Unilease
U
F
$
0.25
COTTON WORK PANTS
340
Loss/Replace fee
U
0
$
23.50
COTTON WORK PANTS
366
RENTAL
U
F
$
0.35
HIGH IMAGE JKT
366
Unilease
U
F
$
0.26
HIGH IMAGE JKT
366
Lass/Replace fee
U
LD
$
45.00
HIGH IMAGE JKT
370
RENTAL
U
F
$1
0.31
CARGO SHORTS
370,
Unilease
U
F
$
0.24
CARGO SHORTS
370
Loss/Replace fee
U
D
$
27.00
CARGO SHORTS
371
RENTAL
U
F
$
0.42 FR CARHARTT WORK PNT
371
Loss/Replace fee
U
D
$
44.00
FR CARHARTT WORK PNT
374
RENTAL
U
F
$
0.25
CIN'TAS OXFORD
374
Unllease
U
F
$
0.19
CINTAS OXFORD
374
Loss/Replace fee
U
D
$
22.00
CINTAS OXFORD
381
RENTAL
U
F
$
0.371
CARHARTT5 PKTJN
381
Unilease
U
F
0.28
CARHARTT5 PKTJN
381
Lass/Replace fee
U
D
$
27.00
CARHARTT 5 PKT JN'
382
RENTAL
U
F
$
0.37
CARHARTf CARP JN
382
Unilease
U
F
$
0.28
CARHARTT CARP JN
382
Lass/Replace fee
U
D
$
30.00
CARHARTT CARP JN
383
RENTAL
U
F
$
0.42
CARHARTT PANT
383
Unilease
U
F
$
0.32.
CARHARTT PANT
.383
Loss/Replace fee
U
D
$
25.00
CARHARTT PANT
384
RENTAL
U
F
$
0.33
CARHARTTSHIRT
384
Unilease
U
F
$
0.25
CARHARTT SHIRT
384
Loss/Replace fee
U
D
$
25.00
CARHARTTSHIRT
390
RENTAL
U
F
$
0.27
WVOMENS PANT SUSAN
390
Unilease
U
F
$1
0.20
UWOMENS PANT SUSAN
390
Loss/Replace fee
U
D
$
21.00
WOMENS PANT SUSAN
391
RENTAL
U'
F
$
0.88
CARHARTT FR CURL
391
Loss/Replace fee
U
D
$
84.00
CARHARTT FR CURL
394
RENTAL
U
F
$
0.29
CINTAS DENIM JEAN
394
Unilease
U
F
$
0.21
CINTAS DENIM JEAN
394
Lass/Replace fee
U
D
$
20.00
CINTAS DENIM JEAN
395
RENTAL
U
F
$
0.27
W6/OMENS PANT CATHY
395
Unilease
U
F
$
0.20
'1PWOMENS PANT CATHY
395
Loss/Replace fee
U
D
$
21.00
WWOMENS PANT CATHY
833
RENTAL
U
F
$
0.17
FOOD PROC SHIRT
833
Unilease
U
F
$
0.1.2
FOOD PROC SHIRT
833
Loss/Replace fee
U
D
$
13.50
FOOD PROC SHIRT
865
RENTAL
U
F
$
0.27
PLEATED PANT
865
Unilease
U
F
$
0.20
PLEATED PANT
865
Loss/Replace fee
U
D
$
22,00
PLEATED PANT
912
RENTAL
U
F
$
0.25
COVERALL.
912
Unilease
U
F
$
0.19
COVERALL
912
Loss/Replace fee
U
D
$
30.00
COVERALL
925
RENTAL
U
F
$
0.24
LAB COAT
925
Unilease
U
F
$
0.18
LAB COAT
925
Loss/Replace fee
U
D
$
25.00
LAB COAT
935
RENTAL
U',
F
$
0.17
COMFORT SHIRT
935
Unilease
U
F
$
0.15
COMFORT SHIRT
9135
Loss/Replace fee
U
D
$
15.00
COMFORT SHIRT
945
RENTAL
U
F
$
0.19
COMFORT PANT
945
Unilease
U
F
$
0.16
COMFORT PANT
945
Loss/Replace fee
U
D
$
18,00
COMFORT PANT
970
RENTAL
U
F
$
0.40
HIP LENGTH JKT
970
Unilease
U
F
$
0.30
HIP LENGTH JKT
970
Loss/Replace fee
U
D
$
31.00
HIP LENGTH JKT
5230
RENTAL
U
F
$
0.1.5
CR SIVE PREMIUM
5329
RENTAL
U
F
$
0,15
FR SPEC CUT CHG CURL
5330
RENTAL
U
F
$
0.15
FR SPEC CUT CHG PTH
7329
RENTAL
U
F
$
0.15
SPECIAL CUT CHARGE
66273
RENTAL
U
F
0,25
WWOM HI IMAGE WORK SH
66273
Unilease
U
F
$
0,19
WC7M HI IMAGE WORK SH
Garment
66273
Lass/Replace fee
U
D
23.00
WOM HI IMAGE WORK SH
66275
RENTAL
U
F
$
0.34
POLO WWMNS POLY SS
66275
66275
Unilease
Lass/Replace fee
U
U
F$
0
$
0.25
28.00
POLO WMNS POLY SS
POLO WMNS POLY SS
71.125
RENTAL
U
F
$
0.32
CHEF PANTS
71125
Unilease
U
F
$
0.25
CHEF PANTS
71125
Lass/Replace fee
U
Q
$
26.00
CHEF PANTS
82497
RENTAL
U
F
$
0.2.5
BUTCHER COAT
82497
Unilease
U
F
$
0.19
BUTCHER COAT
82497
Lass/Replace fee
U
D
$
24.00
BUTCHER COAT
82.670
RENTAL
U
F
$
0.24
CHEF COAT
82.670
Unilease
U
F
$
0.18
CHEF COAT
82670
Lass/Replace fee
U
D
$
2.3.00
CHEF COAT
Garment
U.S. Communities / OMNIA Pricing: Direct Purchase Catalog Items
#T IWII bescription,
205 Womens Comfort Work Shirt WW/Pocket 65/35/ Poly Cotton
Ceiling Price
$21.59
259
Pro-Knit Polo Shirts Moisture Wicking 100% Poly
$19.99
268
Pro-Knit Polo Shirts 10010 Poly
$16.19
270
Comfort WorkCargo Pant 65/35 Poly/Cotton
$24.99
273
High Image Work Shirt 65/35 Poly/Cotton
$26.99
275
High Image Performance (Polo Shirt 100% Microfiber Poly
$29.69
330
Cotton Work Shirt 100% Cotton
$19.99
332
Cintas Woven Chambray
$27.0097
340
366
Cotton Work Pant 100% Cotton
High Image Jacket 65/35 Poly/Cotton
$21.99
$59.99
370
Comfort WorkCargo Short 65/35 Poly/Cotton
$19.99
374
390
Executive Dress Shirt 57/43 Poly/Cotton
Womens Fit Comfort Work Pant 65/35 Poly/Cotton (Slim Fit)
$17.99
$17.99
394
Jean! Pant 100% Cotton
$25.19
395
Womens Fit Comfort Work pant 65/35 Poly/Cotton
$17.99
i 833
Food Processing Shirt White/Blue (no pockets, grippers) 65/35 Poly/Cotton
$20.691
865
Pleated Comfort Work Pant 65/35 Poly/Cotton
$17.99
912
Coverall 7.5 oz 65/35 Poly/Cotton
$25.99
935
Comfort Work Shirt 65/35 Poly/Cotton
$15.99
945
Comfort Work Pant 65/35 Poly/Cotton
$17.99
970
Lined Service Jacket 65/35 Poly/Cotton
$27.99
8723
Tecasafe Plus FR Coverall
$110.69
36550
Baggy Chef Pant 65/35 Poly/Cotton
$17.99
48480
Happy Chef Food Service, Chef Hat, Student (Beret)
$4.99
59925
White Lab Coat 80/20 Poly/Cotton! LS
$14.99
60087
Carhartt FR Work Shirt
$65.69
63869
Carhartt Canvas Jean
$74.69
65375
ChefWorks Cool Vent Chef Coat 65/35 Poly Cotton LS,
$29.69
65493
Cintas Gripper Snap Polo
$20.69
66,273
High Image Womens Work Shirt 65/35 Poly/Cotton
$26.99
66275
Womens High Image Performance Polo Shirt 100% Microfiber Poly
$29.69
70610
Carhartt FRCarpenterJean
$70.19
70644
UltraSoft PR Pant
$47.69
74307
Carhartt Pocket Jeans 100% Cotton
$38.69
74308
Carhartt Carpenter Jeans 1100%Cotton
$43.19
74309
Carhartt Work Pants 100% Cotton
$47.69
82497
White Polyester Butcher Coat 100% Poly
$25.19
82976
Cintas Bib Apron
$4.99
100446 Happy Chef Food Service, Skull Cap, Flat Top-Chicago
$6.919
106452 Cintas Classic Chef Coat
$35.99
106943 Cintas Classic Che Coat Womens
$35.99
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Additional Documentation
0
c i NTAsO
The undersigned agrees this submission becomes the property of the City of La Porte after the official opening
The undersigned affirms he has familiarized himself with the specification, drawings, exhibits and other
documents; the local conditions under which the work is to be performed; satisfied himself of the conditions of
delivery, handling and storage of materials and equipment; and all other matters that will! be required: for the
work before submitting a response.
The undersigned agrees, if this submission is accepted, to furnish any and all items/services upon which prices
are offered, at the price(s) and upon the terms and conditions contained in the specification. The period for
acceptance of this submission will be 90: calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this submission has not
been prepared in collusion with any other respondent, nor any employee of the City of La Porte, and that the
contents of this submission have not been communicated to any other respondent or to any employee of the
City of La Porte prior to the acceptance of this submission.
Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which
arise under the antitrust laws of the United States,, 15 USCA Section 1 et seg., and which arise under the
,antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
The undersigned affirms that they have, read and do understand the specifications, all exhibits and attachments
contained in this solicitation package.
The undersigned agrees that the solicitation package posted on the website are the official specifications and
shall not alter the electronic copy, without clearly identifying changes.
The undersigned understands they will be responsible for monitoring Public Purchasing Website at:
www.publicpurchase.com to ensure they have downloaded and signed all addendum(s) required for
submission with their response.
l certify that I have made no willful misrepresentations in this submission, nor have I withheld information in my
statements and answers to questions. I am aware that the information given by me in thus submission will be
investigated, with my full permission, and that any misrepresentations or omissions may cause my submission
to be rejected.
Acknowledge receipt of followi g addenda to the solicitation;
Addendum No 1 Dated Received
Addendum No 2 Dated Received
Addendum No 3 Dated Received
AUTI
Sign,
Date
Nam
Title
Tel IS
0
CONFLICT OF INTEREST QUESTIONNAIRE, FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176,006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Cod An
offense under this section is a misdemeanor,
El Name of vendor who has a business relationship with local glovernmentall, entity.
21 F-1 Check this box if you are filing an update to a previously filed questio, sire. (The lawnrequires that you file an updated
completed questionnaire with the appropriate filing authority not later t n the 7th business day after the date on which
t
you became aware that the originally filed questionnaire was into lete or inaccurate.)
31 Name of local government officer about whom the information 7 g disclosed.
Name of Off i r
AJ Describe each employment or other business relation ip with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Als escribe any family relationship with the local government officer.
Complete subparts A and B for each emplo siness relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local rnm t officer or a family member of the officer receiving or likely to receive taxabie income,
other t n inv t ' come, from the vendor?
Yes F-1 No
B. Ishe ven r receiving or likely to receive taxable income, other than investment income, from or at the direction
,
o h 10cal ; vernment officer or a family member of the officer AND the taxable income is not received from the
f the
local gov nme ntal entity?
F7yes E:1 No
-5J Describe ch employment or business, relationship that the vendor named in Section 1 maintains with as corporation or
otherbu ness entity with respect to which the local government officer, serves as an officer or director, or holds an
I
owners ip interest of one percent or more.
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
HOMR-W-61
the undersigned
representative of (Company or Business name
(hereafter referred to as company) being an adult over the
age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do
hereby depose and verify under loath that the company named -above, under the provisions
of Subtitle F, Title 10, Government Code Chapter 2270::
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract the above -,named
Company, business or individual with Bastrop County, Texas.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include on action made
for ordinary business purposes; and
2. "Company" means a for-profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiaryt, majority-owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit. % %
ON THIS THE v) day of 0 20 plersoinally
appeared 3e'V-e"Wq U're35)f�7'L the above-named
I
person, who after by me being duly sworn, did swear and confirm that the above
is true and correct.
PAYTON R. SELLERS
46blic, State of Texas
Comm. Expires 02-12-2023
1-10 - ; .. ' , I
Notary ID 131890328
UNIFORM RENTAL
Your team's image us a reflection of your public agency,
and there's nothing like having them report to work in
a clean, professional-Iooking uniform. With a Cintas
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M Z �� EVEN P WE WHERWIM
0
aNTAs,
READY FORTHE WORKDAY
FOR IMMEDIATE RELEASE December 13, 2018
Cintas Awarded the National U.S. Communities Facility Services Contract
Cintas, America's leader in the service industry awarded U. S. Communities Contract by Lead
Prince Williams County Public agency,
CINCINNATI— December 13, 2018 – Cintas Corporation (NASDAQ: CTAS), announces that it
has been awarded a renewed multi-year (60 month) contract (Renewal Extension 10/30/2023)
to provide facilities solutions to U.S. Communities Government Purchasing Alliance's
participating agencies. Cintas has been the agency service provider since 2012. Cintas offers
highly specialized services such as the and carpet cleaning, uniform rental and purchase, facility
solutions, first aid and safety products and training, fire protection and document shredding to
more than 900,000 business throughout North America and abroad.
"We are very excited about the opportunities that the relationship, affords to Cintas," said Mike
Thompson, Senior Vice President of Facility Services "Because Cintas offers a broad spectrum
of products and services to help businesses and public entities run more efficiently, Cintas is
able to provide unique solutions to the Public Agency marketplace," he added.
More than 90,000 state, local and municipal agencies, non-profit organizations, schools and
special districts will have access to all Cintas' solutions at competitive pricing. Harford County
Public Schools located outside Baltimore, MD, served as the lead public agency managing the
bid process and awarded Cintas Corporation the contract after carefully evaluating proposals
from several other respondents.
Through the U.S. Communities contract, Cintas can provide Public Agencies a solution set that
delivers cost savings across its full service line, Public Agencies will now enjoy a relationship
with the nation's leader in facilities solutions.
About Cintas:
Headquartered in Cincinnati, Ohio, Cintas Corporation provides highly specialized services to
businesses of ail types. Cintas designs, manufactures and implements corporate identity
uniform programs, and provides entrance mats, restroom supplies, promotional products, first
aid and safety products, fire protection services and document management services to
approximately 800,000 businesses. Cintas is a publicly held company traded over the Nasdaq
National Market under the symbol CTAS, and is a component of the Standard & Poor's 500
Index,
About U.S. Communities:
U.S. Communities is the leading national government purchasing cooperative, providing world
class government procurement resources and solutions for local and state government
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 14, 2019
Requested By: Ray Mayo, PW Director
Department: Public Works
Report Ir' Resolution" Ordinance
Exhibits: Letters of agreement for the Hillridge Ground Tank
the Lomax Elevated Tank
Appropriation
Source of Funds: 003 — Utility Fund
Account Number:
Amount Budgeted: $300,000 / $600,000
Amount Requested: $30,000 / $75,000
Budgeted Item:; Yes No
and
SUMMARY
The City approved two CIP projects in the FY2019-20 budget: 1) Hillridge Ground Tank Replacement, and 2)
Coating of the Lomax Elevated Storage Tank. The Hillridge Ground Tank is 45 years old and at the end of its
useful life. The Lomax Elevated Tower is in need of interior coating replacement, overcoating of the exterior, and
some minor structural repairs.
Dunham Engineering was awarded an RFQ in December 2014 for City of La Porte Water Storage Consultant
Services. Dunham Engineering has provided inspection services, engineering, and design services for the City
of La Porte for over 25 years. Staff recommends approval of the two proposals for engineering and design
services from Dunham Engineering.
RECOMMENDED MOTION
I move that the Council authorize the City Manager to enter into
agreements with Dunham Engineering for the design, bid, and
construction phase services for the Hillridge Ground Tank
Replacement for $30,000 and for the Coating of Lomax Elevated
Storage Tank for $75,000, for a total authorization of $105,000.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
College Station, TX U N H A M Phone: (979) 690.6555
McAllen, TX N G I N E E R I N C Fax: (979) 690-7034
Oklahoma City, OK ID TX Registrationft: F-2253
INSPECT1®N.DES1GN. RESULTS. www.DunhamEngineering.corn
Letter of Agreement
This is an Agreement made as of 2019 between City of La Porte, Texas
hereinafter known as the OWNER and Dunham I nginecring, Inc. of College Station, 'Texas
hereinafter known as the I NGINI3ER.
The MNLR intends for the ENGINEER to perform professional engineering service in the design
and construction inspection of the ``YORK
The WORD is defined as the Rehabilitation of the Lomax Elevated Water Storage 'Tank located in La
Porte, Texas.
WORK includes replacement of interior coating system, overcoating exterior coating system and
:minor repairs to structure. I-'stimated contractor cost is 5500,000.
PHA.SIF, I- DESIGN
The l'NGINE'ER agrees to prepare the design, produce engineering plans and specifications, prepare
the contract documents, advertise For bids to selected contractors and recommend award of a lump
suin construction contract to complete the WORK for the OWNER.
The I'NGINEE'Ragrees to provide a draft set of contract documents to the OWNI R for review and
approval no later than 30 days from the date of the Agreement.
The ENGINEER agrees to finalize the documents and advertise the WORK to selected contractors for
bid within 30 days after receipt of OWNER'S comments and approval.
The 0"EIR agrees to advertise in the local newspaper of record as required.
The ENGINEER agrees to assist the OWN] R in opening and reviewing bids and recommending a
contractor for award.
PHASE II- CONSTRUCTION
The ENGINEER agrees to periodically inspect the contractor during the construction period to insure
contract compliance.
TheENGINEER agrees to process Contractor progress payments and recommend paymentby the
OWNER.
The ENGINEER agrees to prepare and process Contract Change Orders as required during the course
of the construction contract.
The ENGINEER agrees to conduct a final inspection of the WORK and to recommend final payment
for the CONTRACTOR when the WORK is completed
The ENGINEER agrees to schedule and conduct a one year warranty inspection of the WORK prior
to the end of the warranty period and to coordinate completion of any required warranty repairs.
In consideration of the above services, the OWNER agrees to compensate the ENGINEER in
accordance with the following schedule:
Phase I -Design Fee
Total fee of $50,000 - Partial payments due as follows:
75% due when draft contract documents provided to OWNER.
25% when final contract documents provided to OWNER
Phase II -Construction
Total fee of $25,000 - Partial payments due as follows:
25% due when contractor mobilizes
25% due when contractor is 50% complete
25%a due when contractor is 75% complete
25% due contractor is 100% complete and tank is in service
tJim2myD. Dunhar�i, P.E.
Dunham Engineering, Inc.
2
OWNER
College Station, TX U N H A M Phone: (979) 590-6555
McAllen, TX N C I N EE R I N G Fax: (979)690.7034
Oklahoma City, OK 0 TX Registrationk: E-2253
INSPECTION. 13ESION. RESi1L:1S. www.DunhamEnginearing.com
Letter of Agreement
This is an Agreement made as of 2019 between City of LaPorte, 'Texas
hereinafter known as the OWNER acrd Dunham Engineering, Inc. of College Station,Texas
hereinafter known as the ENGINI ER.
The OWNI'R intends for the ENGINEER to perform professional engineering service in the design
and construction inspection of the WORK
The WORK is defined as the Replacement of Hillridge Water Storage "Tank also known as Fairmont
Booster Station in La Portc,'I'cxas.
WORK includes demolition of existing bolted steel tank, refurbishing of existing foundation and
erection of new similar sized epoxy coated bolted steel tank. Estimated contractor cost is $200,000.
PHASE I- DESIGN
The ENGINEER agrees to prepare the design, produce engineering plans and specifications, prepare
the contract documents, advertise for bids to selected contractors and recommend award of a lump
sum construction contract to complete the WORK for the O'vVNE'R.
'The ENGINEER agrees to provide a draft set of contract documents to the OWNER for review and
approval no later than 30 days from the date of the Agrecmcnt.
The I'NGINEER agrees to finalize the documents and advertise the WORK to selected contractors for
bid within 30 days after receipt of OWNER'S comments and approval.
The OWNI?
PHASE II- CONSTRUCTION
The ENGINEER agrees to periodically inspect the contractor during the construction period to insure
contract compliance.
The ENGINEER agrees to process Contractor progress payments and recommend payment by the
OWNER.
The ENGINEER agrees to prepare and process Contract Change Orders as required during the course
of the construction contract.
The ENGINEER agrees to conduct a final inspection of the WORK and to recommend final payment
for the CONTRACTOR when the WORK is completed
The ENGINEER agrees to schedule and conduct a one year warranty inspection of the WORK prior
to the end of the warranty period and to coordinate completion of any required warranty repairs.
In consideration of the above services, the OWNER agrees to compensate the ENGINEER in
accordance with the following schedule:
Phase I Design Fee
Total fee of $20,000 - Partial payments due as follows:
75% due when draft contract documents provided to OWNER.
25% when final contract documents provided to OWNER
Phase II -Construction
Total fee of $10,000 - Partial payments due as follows:
50% due when contractor mobilizes
50% due contractor is 100% complete and tank is in service
� �t cl
Jimmy D. Duntam, P.E. OWNER
Dunham Engineering, Inc.
K,
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 14, 2019
Requested By: Louis R. Rigby, Mayor
Department: City Council
' Report Ir' Resolution t Ordinance
Exhibits: Ordinance 2019-3758
Current, proposed redline, and proposed
clean versions of the Council Rules of
Procedure
Appropriation
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item:" Yes" No
SUMMARY
This item was discussed at the September 9 and 23 City Council meetings and has been placed as an
ongoing item for discussion.
The City Council adopted the current Organization and Procedures for City Council Meetings with
Ordinance 2003-2646A in May 2008 (first established by Ordinance 2003-2646 in July 2003). Changes
in custom, procedure, and law over the last decade make it appropriate for review and potential
amendment.
Additionally, it is proposed that the current City Council Ethics Policy (adopted in 2013) be made a part
of the Rules of Procedure, so it has been reviewed and several items near the end have been
recommended for deletion.
RECOMMENDED MOTION
No motion necessary for the October 14 reading, it has been brought for discussion at this
meeting.
ORDINANCE NO. 2019-3758
AN ORDINANCE AMENDING THE CITY COUNCIL'S ADOPTED RULES OF PROCEDURE
FOR CITY COUNCIL MEETINGS; AMENDING AN ETHICS AND CONFLICT OF INTEREST
POLICY FOR CITY OFFICIALS AND EMPLOYEES; FINDING COMPLIANCE WITH THE
TEXAS OPEN MEETINGS ACT; CONTAINING A REPEALING CLAUSE; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
WHEREAS, Section 2.07. Meetings. b. Rules. provides that "City council shall determine its own rules
and order of business."; and
WHEREAS, the City Council adopted Ordinance 2003-2646-A on May 19, 2008, updating the
organization and procedures for City Council meetings and thereby repealing Ordinances 1435 and 1435-
A; and
WHEREAS, the City Council adopted Ordinance 2013-3489 on July 22, 2013, establishing an ethics and
conflict of interest policy applicable to City officials and employees; and
WHEREAS, the passage of time has allowed for additional review of legislation and consideration of
suitable rules and guidelines for the procedures of City Council meetings and the conduct of members of
Council at all times.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The Rules of Procedure for the City Council of the City of La Porte are hereby amended as
attached.
Section 2. Open Meetings Law Notice. The City Council officially finds, determines, recites, and declares that
a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a
place convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Act, Chapter 551, Texas Government Code; and that this meeting has been
open to the public as required by law at all times during which this ordinance and the subject matter thereof has
been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
Section 1-226. Repeal. Ordinance 2003-2646-A and Ordinance 2013-3489 are repealed as of the effective date
hereof. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such
conflict only.
Section 1-227. Effective Date. This ordinance shall take effect immediately upon its passage and approval.
PASSED AND APPROVED, this day of , 2019.
CITY OF LA PORTE, TEXAS
Louis R. Rigby, Mayor
ATTEST:
APPROVED AS TO FORM:
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
ot ruy
q4- agpAjq
Please add to City Council Agenda requesting to change Ordinance No.
2646- Establishing City Council Meetings under Section 1-211 "Addressing
the Council" (B) Oral Communications (1).,.. that will allow Citizens, Tax
Payers to sign up on Council meeting nights to speak on any subject
regardless of whether the item is on the agenda. (limited to five minutes)
1, City Council member signature:
191�9�- d?22��
2.
ber signature:
3. qitKo9qcil member signature:
ORDINANCE NO. 2003- - 0
AN ORDINANCE ESTABLISHING ORGANIZATION AND PROCEDURES FOR CITY
COUNCIL MEETINGS; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1-201. Regular Meetings,
(A) Time. The City Council shall hold regular meetings on the second and
fourth Monday of each month, at 6:00 o'clock p.m.; provided, however,
that when the day fixed for any regular meeting of the Council falls upon a
day designated by law as a legal or national holiday, such meeting shall
be held on such other date as determined by City Council.
(B) Time. The City Council shall hold special or workshop meetings, if
necessary, on the third Monday of each month, at 6:00 o'clock p.m., or at
such other date and time as may be determined under Section 1-202
Special Meetings, hereof; provided, however, that when the day fixed for
any special or workshop meeting of the Council fails upon a day
designated by law as a legal or national holiday, such meetings shall be
held on such other date as determined by City Council.
(C) Place. All regular, special, and workshop meetings of the City Council
shall be held in the Council Chambers, City Hail, 604 West Fairmont
Parkway, in the City of La Porte, Harris County, Texas, unless otherwise
directed by City Council, or required by law.
Section 1-202. Special Meetings. The Mayor on his own motion or at the
request of the City Manager shall call special meetings of the City Council whenever in
their opinion the public business may require it, or at the express written request of any
three (3) members of the City Council. Such written request shall be filed with the City
Secretary, and shall contain the agenda item requested for the special meeting.
Whenever a special meeting shall be called, written notice thereof shall be delivered to
each member of the Council, or, if written notice cannot be timely delivered, telephone
notice shall be given, stating the date and hour of the meeting and the purpose for
which such meeting is called.
Section 1-203. Agenda. The Mayor, the City Manager, or the City Attorney, or
any three (3) members of the City Council by written request, may place an item on a
City Council agenda. The written request by three (3) members of City Council shall be
filed with the City Secretary, and shall contain the agenda item requested. All reports,
communications, ordinances, resolutions, contract documents, or other matters to be
submitted to the Council shall, at least seven (7) days prior to each Council meeting, be
delivered to the City Secretary, whereupon the City Secretary shall immediately arrange
a list of such matters according to the Order of Business and furnish each member of
the Council, the Mayor, the City Manager, and the City Attorney with a copy of the same
prior to the Council meeting and as far in advance of the meeting as time for preparation
will permit. None of the foregoing matters shall be presented to the Council by the
administrative officials except those of an urgent nature, and the same, when so
presented, shall have the written approval of the City Manager before presentation.
Section 1-204. The Presiding Officer --Duties. The presiding officer of the
Council shall be the Mayor. The Presiding Officer shall preserve strict order and
decorum at all regular and special meetings of the Council. He shall state every
question coming before the Council, announce the decision of the Council on all
subjects and decide all questions of order, subject, however, to an appeal to the
Council, in which event a majority vote of the Council shall govern and conclusively
determine such question of order. He shall be entitled to vote on all questions. He shall
sign all ordinances and resolutions adopted by the Council during his presence. In the
event of the absence of the Mayor, the Mayor Pro Tem shall sign ordinances or
resolutions as then adopted.
Section 1-205.Call to Order --Presiding Officer. The Mayor, or in his absence,
the Mayor Pro Tem, shall take the chair precisely at the hour appointed for the meeting,
and shall immediately call the Council to order. In the absence of the Mayor or the
Mayor Pro Tem, the City Secretary, or his or her Assistant, shall call the Council to
order, whereupon a temporary chairman shall be elected by members of the Council
present. Upon arrival of the Mayor or the Mayor Pro Tem, the temporary chairman shall
immediately relinquish the chair upon the conclusion of the business immediately before
the Council.
Section 1-206. Roll Call. Before proceeding with the business of the Council,
the City Secretary, or his or her deputy shall note in the minutes, the names of those
present. Late arrivals or departures of Council members shall be noted by the Presiding
Officer, and recorded by the City Secretary in the minutes.
Section 1-207. Quorum. A majority of all the members elected to the _Council
shall constitute a quorum at any regular or special meeting of the Council. In the
absence of a quorum, the Presiding Officer shall, at the request of any three (3)
members present, compel the attendance of absent members.
Section 1-208. Order of Business. All meetings of the Council shall be open
to the public, in accordance with the Texas Open Meetings Law. Promptly at the hour
set by law on the day of each regular meeting as posted as required by law, the
members of the Council, the City Secretary, the City Attorney, the Mayor, and the City
Manager, shall take their regular stations in the Council Chambers, and the business of
the Council shall be taken up for consideration and disposition in the following order:
1. Invocation and Pledge of Allegiance.
2. Proclamations and Presentations.
3. Consent Agenda. (Any member of the Council may remove any item from
the Consent Agenda for discussion.) These items are typically routine in
nature.
a. Approval of minutes of previous meeting.
2
b. Purchases, Contracts, or Transactions.
4. Petitions, remonstrances, communications, and citizens and taxpayers
wishing to address the Council.
5. Public Hearings,
6 New Business:
a. Introduction and adoption of resolutions and ordinances.
b. Receive reports and recommendations from City staff.
c. Report of Officers----Boards—Committees.
7. Previously tabled items.
8. Executive Session.
9. Workshop Items.
11. Administrative Reports.
12. Council Comments.
13. Adjournment.
Section 1-209. Reading of Minutes. Unless a reading of the minutes of a
Council meeting is requested by a member of the Council, such minutes may be
approved without reading if the City Secretary has previously furnished each member
with a copy thereof.
Section 1-210. Rules of Debate.
(A) Presiding Officer May Debate and Vote, Etc. The Mayor or Mayor Pro
Tem, or such other member of the Council as may be presiding may
move, second and debate from the chair, subject only to such limitations
of debate as are by these rules imposed on all members and shall not be
deprived of any of the rights and privileges of a Councilperson by reason
of his acting as the Presiding Officer.
(B) Getting the Floor -Improper References to be Avoided. Every member
desiring to speak shall address the Chair, and, upon recognition by the
Presiding Officer, shall confine himself to the question under debate,
avoiding all personalities and indecorous language.
(C) Interruptions. A member, once recognized, shall not be interrupted when
speaking unless it be to call him to order, or as herein otherwise provided.
If a member, while speaking, be called to order, he shall cease speaking
until the question of order be determined, and, if in order, he shall be
permitted to proceed.
(D) Privilege of Closing Debate. The Councilperson moving the adoption of
an ordinance or resolution shall have the privilege of closing the debate.
(E) Motion to Reconsider. A motion to reconsider any action taken by the
Council may be made only on the day such action was taken. It may be
made either immediately during the same session, or at a recessed or
adjourned session thereof. Such motion must be made by one of the
prevailing side, but may be seconded by any member, and may be made
3
at any time and have precedence over all other motions or while a
member has the floor; it shall be debatable. Nothing herein shall be
construed to prevent any member of the Council from making or remaking
the same or any other motion at a subsequent meeting of the Council.
(E) Remarks of Councilperson—When Entered in Minutes. A Councilperson
may request, through the Presiding Officer, the privilege of having an
abstract of his statement on any subject under consideration by the
Council entered in the minutes. If the Council consents thereto, such
statement shall be entered in the minutes.
(G) Synopsis of Debate—When Entered in Minutes. The City Secretary may
be directed by the Presiding Officer, with consent of the Council, to enter
in the minutes a synopsis of the discussion on any question coming
regularly before the Council.
Section 1-211. Addressing the Council. Before each meeting of City Council
the City Secretary shall place public comment cards on the table in the rear of the
Council Chambers, on which any taxpayer or resident, or his authorized representative,
or any member of the public, may sign his name and address, and indicate the subject
matter on which he wishes to speak or submit a written communication.
(A) Oral Communications. Individuals may address the Council by oral
communication in regard to matters appearing on the City Council
agenda, or any other subject matter, by completing all requested
information on the public comment card, and placing said public comment
card in the box located on the table in the rear of the Council Chambers,
not later than five (5) minutes before commencement of the meeting.
Oral communication to Council shall be in the manner provided in Section
1.212 hereof.
(B) Written Communications. Individuals may address the Council by written
communication in regard to matters appearing on the City Council
agenda, or any other subject matter, by completing all requested
information on the public comment card, and placing said public comment
card, along with the proposed written communication, in the box located
on the table in the rear of the Council Chambers, not later than five (5)
minutes before commencement of the meeting.
Section 1-212. Manner of Addressing Council
(A) Time Limit. Each person addressing the Council shall step up to the
podium, shall give his name and address in an audible tone of voice for
the records, and unless further time is granted by the Council, shall limit
his address to five (5) minutes. All remarks shall be addressed to the
Council as a body and not to any member thereof. No person, other than
the Council and the person having the floor shall be permitted to enter
into any discussion, either directly or through a member of the Council,
N
without the permission of the Presiding Officer. No question shall be
asked to a Councilperson except through the Presiding Officer. Any such
question shall be referred by City Council to the City manager, for further
handling.
(B) Limits on Repetitive or Redundant Presentations. The City Council shall
have the right to place reasonable limits on the number, frequency, and
length of presentations made during the comment period, in accordance
with law. For such purposes the City Council may limit the number of
persons who speak on a particular subject at a meeting, and the length of
the individual presentations made, on such topic; accordingly, the City
Council may place reasonable limits on the number of occasions that a
person or persons speak on a particular subject, at successive Council
meetings. Subject to the foregoing, the City Council shall not place limits
on discussion of specific subject matter as it relates to any constitutionally
guaranteed right of freedom of speech, or otherwise discriminate against
a particular point of view.
Section 1-213. Addressing the Council After Motion Made. After a motion is
made by the Council, no person shall address the Council without first securing the
permission of the Council so to do.
Section 1-214. Silence Constitutes Affirmative Vote. Unless a member of the
Council states that he is not voting, his silence shall be recorded as an affirmative vote.
Section 1-215, Decorum.
(A) By Council Members. While the Council is in session, the members must
preserve order and decorum, and a member shall neither, by
conversation or otherwise, delay or interrupt the proceedings or the peace
of the Council nor disturb any member while speaking or refuse to obey
the orders of the Council or its Presiding Officer, except as otherwise
herein provided.
(B) By Persons. Any person making personal, impertinent, or slanderous
remarks or who shall become boisterous while addressing the Council
shall be forthwith, by the Presiding Officer, barred from further audience
before the Council, unless permission to continue be granted by a
majority vote of the Council.
Section 1-216. Enforcement of Decorum. The Chief of Police, or such
member or members of the Police Department as he may designate, shall be Sergeant -
at -Arms of the Council meetings. He, or they, shall carry out all orders and instructions
given by the Presiding Officer for the purpose of maintaining order and decorum at the
Council meeting. Upon instructions of the Presiding Officer, it shall be the duty of the
Sergeant -at -Arms, or any of them present, to place any person who violates the order
and decorum of the meeting under arrest, and cause him to be prosecuted under the
provisions of this Code, the complaint to be signed by the Presiding Officer.
5
Section 1-217. Persons Authorized to be at Tables. No person shall be
permitted to be at the two tables in front of the Council table, without the express
consent of the Council.
Section 1-218. Special Committees. All special committees shall be
appointed by majority vote of the Council.
Section 1-219. Members May File Protests Against Council Action. Any
member shall have the right to have the reasons for his dissent from, or protest against,
any action of the Council entered on the minutes.
Section 1-220. Claims Against City. No account or other demand against the
City shall be allowed until the same has been considered and reported upon by the City
Manager and the City Attorney.
Section 1-221. Ordinances, Resolutions, Motions and Contracts.
(A) Preparation of Ordinances.All ordinances shall be approved by the
City Attorney. No ordinance shall be prepared for presentation to the
Council unless ordered by three (3) members of the Council, or requested
by the City Manager, or prepared by the City Attorney on his own
initiative, in consultation with the City Manager.
(B) Prior Approval by Administrative Staff. All ordinances, resolutions
and contract documents shall, before presentation to the Council, have
been approved as to form and legality by the City Attorney or his
authorized representative, and shall have been examined and approved
for administration by the City Manager or his authorized representative,
where there are substantive matters of administration involved.
(C) Introducing for Passage or Apgroval.
(1) Ordinances, resolutions, and other matters or subjects
requiring action by the Council must be introduced and
sponsored by a member of the Council, except that the City
Manager or City Attorney may present ordinances,
resolutions, and other matters or subjects to the Council, and
any Councilperson may assume sponsorship thereof by
moving that such ordinances, resolutions, matters or subjects
be adopted; otherwise, they shall not be considered.
(2) An ordinance may have final passage on the same day on
which it was introduced.
(3) No ordinance shall relate to more than one subject, which
shall be clearly expressed in its title, and no ordinance, or
section thereof, shall be amended or repealed unless the new
A
ordinance contains the title of the ordinance or section
amended or repealed, and when practical all ordinances shall
be introduced as amendments to existing ordinances or
sections thereof.
(4) Any resolution providing for the appropriation of money shall
designate the particular fund from which the appropriation is
to be made.
Section 1-222. Reports and Resolutions to be Filed with the City Secretary.
All reports and resolutions shall be filed with the City Secretary and entered on
the minutes.
Section 1-223, Adjournment. A motion to adjourn shall always be in order and
decided without debate.
Section 1-224. Executive Sessions. Every regular, special or called meeting
or session of City Council shall be open to the public. No closed or executive meeting
or session of City Council for any of the purposes for which closed or executive
meetings or sessions are authorized by the Open Meetings Law, Chapter 551, Texas
Government Code, shall be held unless City Council has first been convened in open
meeting or session for which lawful notice has been given and during which meeting or
session the Presiding Officer has publicly announced that a closed or executive meeting
or session will be held and identified the section or sections of said Act authorizing the
holding of such closed or executive session. No final action, decision, or vote with
regard to any matter considered in the closed meeting shall be made except in a
meeting which is open to the public and in compliance with the notice provisions of the
Act.
Section 1-225. Open Meetings Law Notice. The City Council officially finds,
determines, recites, and declares that a sufficient written notice of the date, hour, place
and subject of this meeting of the City Council was posted at a place convenient to the
public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that
this meeting has been open to the public as required by law at all times during which
this ordinance and the subject matter thereof has been discussed, considered and
formally acted upon. The City Council further ratifies, approves and confirms such
written notice and the contents and posting thereof.
Section 1-226. Repeal. Ordinance No. 1435 and Ordinance No. 1435-A are
repealed as of the effective date hereof.
Section 1-227. Effective Date. This ordinance shall be effective from and after
its passage and approval.
Irl
PASSED AND APPROVED, this day ofd , 2008.
CITY OF LA PORTE
By: r
Alton E. Porter, Mayor
ATTEST:
(�/� 11 &&
Martha A. Gillett, City Secretary
APPROVED:
Z1, � /f
Clark T. Askins, City Attorney
ORDINANCE NO. 2013 -
AN ORDINANCE ESTABLISHING AN ETHICS AND CONFLICT OF INTEREST
POLICY APPLICABLE TO CITY OFFICIALS AND EMPLOYEES; FINDING
COMPLIANCE WITH THE OPEN MEETINGS LAW; CONTAINING A
SEVERABILITY CLAUSE; CONTAINING A REPEALING CLAUSE; AND PROVIDING
AN EFFECTIVE DATE HEREOF.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA
PORTE:
Section 1. Policy and purposes.
(a) General policy statement. It is the policy of the city that all city officials and employees shall
conduct themselves both inside and outside the city's service so as to give no occasion for
distrust of their integrity, impartiality or devotion to the best interest of the city and the
public trust which the city holds.
(b) Appearance of impropriety. Public service is a public trust. All city officials and employees
are stewards of the public trust. They have a responsibility to the citizens of the city to
administer and enforce the City Charter and city ordinances. To ensure and enhance public
confidence in city government, each city official and employee must strive not only to
maintain technical compliance with the principles of ethical conduct set forth in this article
and in state law, but also to avoid the appearance of impropriety at all times.
(c) This code of ethics has three purposes:
(1) To encourage ethical conduct on the part of city officials and employees;
(Z) To encourage public service with the city;
(3) To establish standards for ethical conduct for city officials and employees by defining and
prohibiting conduct that is incompatible with the interests of the city;
(d)'This code of ethics is not intended to be used as a political weapon or to intimidate or
embarrass affected persons. The officials charged with administration of this code of ethics
shall administer it in a manner that avoids any such use of this code of ethics.
Section 2. Derinitions.
In this policy:
Benefit means anything reasonably regarded as pecuniary gain or pecuniary advantage, including
any money, real or personal property, purchase, sale, lease, contract, option, credit, loan,
discount, service or other tangible or intangible thing of value. Benefit includes a pecuniary gain
or pecuniary advantage to any other person in whose welfare the beneficiary has a direct and
substantial interest.
Business entity means a sole proprietorship, partnership, firm, corporation, holding company,
joint-stock company, receivership, trust, unincorporated association, or any other entity
recognized by law, including a nonprofit organization or governmental entity.
h'conomic interest includes a legal or equitable interest in real property, personal property, or
intangible property, or a contractual right, including but not limited to receipt of compensation
and/or benefits. Service by a city official or employee as an officer, director, advisor, or other
active participant in a nonprofit educational, religious, charitable, fraternal, or civic organization
docs not create for that city official or employee an economic interest in the property of the
organization. Ownership of an interest in a mutual or common investment fund that holds
securities or other assets is not an economic interest in the securities or other assets unless the
person in question participates in the management of the fund.
Employee means any person employed by the city, whether under civil service regulations or not,
including those individuals on a part-time basis, but not including any independent contractor.
Immediate family means the spouse, children, brothers, sisters and parents of an officer or
employee.
Officer or official meads the mayor or any member of the city council and any appointive
member of a city board, commission or committee established by ordinance, charter or state law.
Section 3. Prohibition against involvement in actions affecting economic interests.
(a) General rule. It shall be a violation of this policy for a city official or employee to participate
in any proceedings or take any official action that he or she knows is likely to:
(1) Affect an economic interest of
(A) The official or employee;
(B) IIis or her immediate family member;
(C) A member of his or her household;
(D) An outside employer of the official or employee or of his or her immediate family
member;
(E) A business entity in which the official or employee or his or her immediate family
member holds an economic interest;
(F) A business entity for which the city official or employee serves as an employee,
officer or director, or otherwise functions in any policy making position; or
(G) A person or business entity from whom the official or employee, or his or her
immediate family member, has solicited, received and not rejected, or accepted an offer of
employment within the past twelve months; or
(2) Confer a benefit on the official or employee, or deprive the official or employee of a
benefit, where the effect of the action on the official or employee is distinguishable from the
effect of the action on other employees or officials, members of the public in general or a
substantial segment of the public.
(b) Meaning of "affect".
(1) In subsection (a)(1) above, an action is likely to affect an official's or employee's
economic interest if it meets all of the following:
(A) The action is likely to have an effect on that interest, either positive or negative,
that is distinguishable from its effect on other employees or officials, members of the public
in general or a substantial segment of the public.
(S) The effect of the action on that interest is direct, and not secondary or indirect.
However, the action need not be the only producing cause of the effect in order for the effect
to be direct.
Q The effect on the interest must be more than insignificant or de minimis in nature
or value.
(2) In determining whether a person, entity or property is or was affected by an official's or
employee's participation in proceedings, vote or decision, it will not be necessary to prove the
actual existence or occurrence of an economic effect or consequence if the effect or consequence
would be reasonably expected to exist or occur.
(c) Recusal and disclosure. A city official or employee whose conduct would otherwise violate
subsection (a), or a state conflict of interest law if he or she participated in proceedings or took
an action, must abstain from participation in the action in accordance with the following:
(1) Immediately refrain from further participation in the matter, including discussions with
any persons likely to consider the matter, from the time he or she discovers or reasonably should
have discovered the matter triggering the recusal;
(2) Promptly file necessary documentation disclosing the nature and extent of the interest
triggering the recusal with the city clerk, if the person is an official, or with the person's
supervisor, if the person is an employee;
(3) Promptly notify the person's supervisor of the nature and extent of the interest triggering
the recusal, if the person is a city employee, so that the supervisor can reassign responsibility for
handling the matter to another person; and
(4) Promptly disclose the interest triggering the recusal, if the person is a member of the city
council, a city board or commission, to other members of the city council, board or commission,
and leave the room in which the city council, board or commission is meeting during the board
or commission's discussion of, or voting on, the matter.
(d) No prohibition established in this section shall be construed to prevent members of city
council, or the appointees to any board or commission of the city, or a city employee, from
voting on or participating in a matter relating to the adoption of laws, rules and/or policies that
apply generally to all employees, officials and/or members of the public and the effect of which
does not confer a benefit on the official or employee that is distinguishable from the effect on
other employees, officials or members of the public or a substantial segment of the public.
Section 4. Standards of conduct.
(a) Standards for immediate family members. A city official or employee commits a violation of
this policy if an immediate family member, with the official's or employee's knowledge,
intentionally or knowingly:
(1) Solicits, accepts or agrees to accept from another person any benefit that the member's
relative, who is a city officer or employee, is prohibited from soliciting, accepting or agreeing to
accept under state law;
(2) Misuses any official information obtained from the member's relative, who is a city
officer or employee, to which the relative has access by virtue of the relative's office or
employment and that has not been made public, in a manner prohibited as to the relative under
state law; or
(3) Misuse, as defined in V.T.C.A., Penal Code §39.01, any city property, services, personnel
or any other thing of value belonging to the city that has conic into the member's custody or
possession by virtue of the office or employment of the member's relative who is a city officer or
employee.
(b) Representation and appearance at meetings. No city official or employee shall knowingly:
(1) Appear before the body of which the officer or employee is a member, or otherwise
participate in any proceedings, as a representative for any private person, including the officer or
employee or any immediate family member, except that an official or employee may represent
their interests in their own property before a board, agency, commission or department of the
city.
(2) Participate in any proceedings, directly or indirectly, wherein the official or employee
represents the interests of any outside employer, business entity, group or interest in any matter,
action or proceeding against the interests of the city or in any litigation in which the city or any
department, agency, commission or board thereof is a party;
(3) Accept other employment or engage in outside activities incompatible with the full and
proper discharge of city duties or that might impair independent judgment in the performance of
city duties; or
(4) Make a false statement of material fact at a public meeting. This subsection shall not be
construed to deprive an officer or employee of the right to due process under the law, including
the right to represent himselfliersclf in a court proceeding.
(c) Representation by council members. No city council member shall knowingly represent any
private person, including the city council member or any immediate family member, or any
outside employer, business entity, group or interest in any matter before any department, agency,
commission or board of the city, except that city council members may represent their interests
in their own property before a board, agency, commission or department of the city.
(d) Representation in municipal court. In any action or proceeding in the municipal court which
is instituted by a city officer or employee in the course of official duties:
(1) No city council member shall knowingly represent any private person other than himself
or herself. If a city council member elects to have a trial in municipal court, the city council,
without the participation of the affected city council member, will appoint a special judge to
preside over the trial.
(2) No city officer or employee shall knowingly represent any private person other than
himself or herself, including any immediate family member, or any group or interest.
(e) Representation in land use and development matters. A member of the planning and zoning
commission shall not knowingly represent the member or any other person, group or interest in
any matter before the zoning board of adjustments involving land use or development, and a
member of the zoning board of adjustments shall not knowingly represent the member or any
other person, group or interest in any matter before the planning and zoning commission
involving land use or development. This subsection does not apply to members representing their
interests in their own property.
(f) Prohibited use of city position. A city official or employee shall not use his or her position to
unfairly advance or impede private interests, or to grant or secure, or attempt to grant or secure,
for any person (including himself or herself) any form of special consideration, treatment,
exemption, or advantage beyond that which is lawfully available to other persons. A city official
or employee who represents to a person that the official or employee may provide an advantage
or impediment to the person based on the official's or employee's office or position violates this
rule.
Section 5 . Contracts with city; eligibility for appointment or election to office.
(a) No member of the city council and no city employee shall have a financial interest in the sale
to the city of any land, materials, supplies or service, outside of the person's position with the
city. Any person having an interest shall be ineligible for election as a city council member or
appointment as a city employee, and any city council member or city employee who acquires an
interest shall forfeit the office or employment. Any violation of this subsection with the actual or
constructive knowledge of the city council member or employee shall render the contract
voidable by the city manager or the city council.
(b) In subsection (a) of this section and in subsection 2.425(c), the term "sale to the city"
includes a sale to city -sponsored entities and organizations subject to substantial control by the
city in one or more of the following respects:
(1) All or a majority of the governing body of the entity or organization is appointed by the
city council;
(2) The city provides more than one-half of the operating funds of the entity or organization;
(3) The city has approval authority over purchasing decisions made by the entity or
organization;
(4) The city has approval authority over bonds or other indebtedness issued by the entity or
organization; or
(5) The city has approval authority over the budget of the organization.
(c) This section does not apply to acquisition of property by the city as a result of eminent
domain proceedings or the threat of eminent domain proceedings.
Section 6. Restrictions on former employees.
(a) No former city employee shall, for a period of one year from the date of leaving city
employment, knowingly:
(1) Appear at a meeting of a board or commission staffed by members of the department of
which the employee was a member, as a representative for any private person, including the
employee or any immediate family member, or any group or interest.
(2) Represent, directly or indirectly, any private person, including the former employee or
any immediate family member, or any group or interest in any action or proceeding against the
interests of the city or in any litigation in which the city or any department, agency, commission
or hoard thereof is a party.
(b) Notwithstanding the foregoing prohibitions, a former employee may represent their interests
in their own property before a board, agency, commission or department of the city. Furthermore,
this subsection shall not be construed to deprive a former employee of the right to due process
under the law, including the right to represent himself in a court proceeding.
(e) In any action or proceeding in the municipal court which is instituted by a city officer or
employee in the course of official duties, no former city employee shall, for a period of one year
from the date of leaving city employment, knowingly represent any private person other than
himself or herself, including any immediate family member, or any group or interest.
(d) For a period of one year from the date of leaving employment, a former city employee shall
not have any financial interest in the sale to the city of any land, materials, supplies or service.
Any violation of this subsection with the actual or constructive knowledge of the former city
employee shall render the contract voidable by the city manager or the city council. This
subsection shall not apply to a former city employee whose employment was terminated as part
of a reduction in force.
Section 7. Each and every provision, paragraph, sentence and clause of this Ordinance has been
separately considered and passed by the City Council of the City of La Porte, Texas, and each said
provision would have been separately passed without any other provision, and if any provision
hereof shall be ineffective, invalid or unconstitutional, for any cause, it shall not impair or affect the
remaining portion, or any part thereof, but the valid portion shall be in force just as if it had been
passed alone.
Section $_ All ordinances or parts of ordinances in conflict herewith are hereby repealed to the
extent of such conflict only.
Section 4. The City Council officially finds, determines, recites, and declares that a sufficient
written notice of the date, hour, place and subject of this meeting of the City Council was posted at
a place convenient to the public at the City Hall of the City for the time required by law preceding
this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and
that this meeting has been open to the public as required by law at all times during which this
ordinance and the subject matter thereof has been discussed, considered and formally acted upon.
The City Council further ratifies, approves and confirms such written notice and the contents and
posting thereof.
Section 10. This Ordinance shall be in effect immediately upon its passage and approval.
PASSED AND APPROVED, this �ay of , 2013.
CITY ORTE
By:
ui 9. lti y ayor
A EST:
Patrice Fogarty
City Secretary
APP O D:
r
Clark T. Ask3ns
Assistant City Attorney
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i
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Amended XXXXX XX, bj /
First Adopted „ I , 24)" y 3
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Section 1— GENERAL I
Section 2 —A UTHORITY I
Section 3 -1V E I INGS
3.01. Regular. Meetings 1
3.02. Special Meetings 1
3.03. Agenda I
Section 4 - STANDARDS OF CONDUCT
4.01. City Counciluarsons 2
4.02. Council Relations with the Media 3
4.03. City Staff (During Meetings) 3
4.04. Citizens and Visitors 3
Section 5 - DUTIES AND PRIVILEGES OF COUNCILPERSONS
5.01. Seating Arrangement 3
5.02. Conflict of Interest 4
Section 6 - CHAIR AND DUTIES
6.01. 1 he Presiding Officer - Duties 4
6.02. Call to Order — Presiding Officer 4
6.03. Roll Call
6.06. Rules of Debate
6.07. Addressing the Council
6.08. Addressing the Council After Motion Made
6.09. Silence Constitutes Affirmative Vote
6.10. Decorum
6.11. Enforcement of Decorum
6.12. Special Boards. Commissions. or Committees
6.13. Claims Against City
6.14. Ordinances, Resolutions, and Contracts
6.15. Reports and Resolutions to be Filed .with .the .City -Secreta
Section 7 - CITY COUNCIL COMMITTEES
7.01. Council Committees Established 6
7.03. Council Committee Meetings 6
Section 8 - RULES SUSPENSION 7
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AN ORMNANC114 A-. OIRCANWA440N AND
PROLE aT Tom: VOR CIITv COUNC I , ,T i S; r,INDING
LAW;
BE IT OPJ)AINRP BY T14E CITY 90"GIL OF T14E CITY OF LA y _
Section 1— GENERAL
Parliamentary law and the rules of procedure derived from such law are essential to all deliberative
organizations so that they may consider all matters before them in an effective and efficient manner
and produce results that are legal and binding. Moreover, such procedural safeguards ensure due
procLess. during deliberations among members of the organization while at the same time protecting
the rights of both the group and each member. Accordingly, these rules of procedure establish
guidelines to be followed by all persons attendin4 City Council meetings, including members of the
City Council administrative staff news mediacitizens and visitors.
Section 2 — AUTHORITY
The City Charter of LaPorte, Texas, =provides in Article II. City Council, Section 2.017 that the
Council "shall meet regularly as such times as may be prescribed by its rules but not less freduentl
than once each month." and that the Council "shall determine its own rules and order of business."
Thus these rules of procedure are established. In the event of any conflict between the City Charter
and these rules of procedure, the City Charter shall prevail.
The parliamentary reference for the City Council is the most recent edition of Robert's Rules of
Order Newly Revised (RONR). When any issue concerning procedure arises that is not covered by
the Rules of Procedure, the City Charter, or state law, the Council will refer to RONR, which shall
determine such procedural issue.
Section 3 — MEETINGS
The City Council shall follow both the letter and the spirit of Chapter SS 1 of the Texas Government- -- Formatted: Justified
Code the Texas Open Meetings Act).
4.,etio.�e�Y� 83.01. Regular Meetings.
(A) Time. The City Council will generally sli&1l-hold regular meetings on the second and fourth
Monday of each month, at 6:00-� , p.m.; 19fevided, howevef:, that when the day A�ied
(C)OD Place. All regular, special, and workshop meetings of the City Council shall be
held in the Council Chambers, City Hall, 604 West Fairmont Parkway, in the City of La
Porte,a�-Texas, unless otherwise directed by City Council, or required by law.
9e•-�D.02. Special Meetings. The Mayor on his own motion or at the request of the City
Manager shall call special meetings of the City Council whenever in their opinion the public
business may require it, or at the express written request of any three (3) members of the City
Council. Such written request shall be filed with the City Secretary, and shall contain the agenda
item requested for the special meeting. Whenever a special meeting shall be called, wT�errn�*tea
del4,er@d telep One notice shall be given„
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gem o tea --'3.03. Agenda. The Mayor, the City Manager, the City Secretary, or the City Attorney,
or any three (3) members of the City Council by written request, may place an item on a City Council
agenda. The written requestPy� removed (a) 9/23 CC mIgzshall
include a clear description of the proposed action by th Council (in the form of a proposed motion),
or shall clearly state the item is for discussion purposes only, shall be of sufficient detail to allow
staff to contribute background information on the topic, and shall be filed with the City Secretary
by 5:00 p.m., Thursday, two weeks prior to the Monday night City Council meeting (and a
commensurate period for special meetings he filed v,nh-thl- 0;e r r "t-11 contai I W
and itei+i equested. Any deviations from or amendments to an agenda, either past the established
deadlines or once posted, should be exceedingly rare and of a clearly significant nature. All reports,
communications, ordinances, resolutions, contract documents, or other matters to be submitted to
the Council shall; at least seven (;` gays pFi to e"Gh Goune4l n etin t,also be delivered to the City
Secretary on the same schedule.
The Ci Secretary will coordinate the placement and content of items on the agenda with the City
Manager, who will resolve any conflicts with Mayor and Councilpersons. Agenda items may be
removed only by the person who initially placed that item on the agenda, A4e „ri^^ 4 °-�; ,
seeFetaFy shall
preparation will-pefflnt
Drafts of contracts, ordinances_resolutiomorother items requiring review should be submitted to
the City Attorney in a manner timely enough nough to allow for their review prior to this submittal deadline
above. None of the foregoing matters shall be presented to the Council by the administrative
officials except those of an urgent nature, and the same, when so presented, shall have the written
approval of the City Manager before presentation.
Section 4 e STANDARDS OF CONDUCT
4.01. City Councilpersons.
It is important that Councilpersons demonstrate civility to one another asindividuals, for the validity
of different opinions, for the democratic process, and for the community and citizens being served.
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Elected officials should exhibit appropriate behavior. All members of the City Council have equal
votes and all Councilpersons speak only for themselves.
4.02. Council relations with the Media.
All City press releases, media advisories story suggestions, or similar items should go through the
City Secretary's office for distribution, with exception of tactual police department bulletins which
designated officers may send directly with cony to the Citv Secretarv.
a
special guests is considered appropriate and encouraged. Reactions from the audience
not appropriate and not permitted. The presiding officer will ensure that the decorum of
the meeting is maintained and is appropriate.
in connection with presentations to the City Council, however, are pennitted.
With the exception of those locations designated as free speech venues, or for City -sponsored or
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political campaign -related functions or events. City resources or eguioraent may not be used for l at: 0.75"
other election campaigning which includes, but is not limited to, the passing out of campaign flyers, Formatted: Font: Italic
signs, buttons, or other campaif4n materials for any candidate or officeholder. No one may make a
contribution to a candidate or officeholder in City Hall ,, T� ^_n H2^ S, t "412201+ f r :,aR4i ate- —Formatted: Strikethrough
Campaign flyers signs, buttons, or
other campaign materials for any candidate or officeholder are prohibited in City Hallor on City
property except as allowed by state law or as the City Council shallformally restrict or authorize by
other ordinance or resolution.
Section 5 — DUT'IES AND PIiIVILEGES OF COUNCILPERSONS
5.101. Seating Arrangement.
The Mayor shalldetermine seating of the Council and Charter Officers.
5.102. Conflict of Interest.
A City Councilperson prevented from voting by a conflict of interest, shall step down from the dais
and leave the room (per Sec. 3(c)(4) of the City's adopted Ethics & Conflict of Interest Policy, Formatted: Not Highlight
attached_ as Appendix A), shall not vote on the matter, shall not participate in discussions regarding
the matter or attempt to influence the Council's deliberation of the matter in any way, shall not
attend executive sessions regarding the matter, and shall otherwise comply with the state law and
city ordinances concerning conflicts of interest including Chapter 171 of the Local Goverrunent
Code.
When a vote is called, every member present shall vote either "Aye" or "No" except on
matters mvolvmg a conflict of interest that compels a Councrlperson to abstain.
Any vote to which there is an objection shall be taken by counted vote; except that on
the demand of a single Councilperson, a roll call vote shall be taken. After the result of
a vote is announced, a member may not change a vote unless, before the adjournment of
that meeting, permission is given to change the vote by a majority vote of the members
resent.
Section 6 - CHAIR AND DUTIES
gn 46.01. The Presiding Officer -Duties. The presiding officer of the Council shall be the
Mayor. The Presiding Officer shall preserve strict order and decorum at all regular and special
meetings of the Council. He shall state every question coming before the Council, announce the
decision of the Council on all subjects and decide all questions of order, subject, however, to an
appeal to the Council, in which event a majority vote of the Council shall govern and conclusively
determine such question of order. He shall be entitled to vote on all questions. He shall sign all
ordinances and resolutions adopted by the Council during his presence. In the event of the absence
of the Mayor, the Mayor Pro Tem shall sign ordinances or resolutions as then adopted.
g ^�n>146.02. Call to Order -Presiding Officer. The Mayor, or in his absence, the Mayor Pro
Tem, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call
the Council to order. In the absence of the Mayor or the Mayor Pro Tem, the City Secretary, or his
or her Assistant, shall call the Council to order, whereupon a temporary chairman shall be elected
by members of the Council present. Upon arrival of the Mayor or the Mayor Pro Tem, the temporary
chairman shall immediately relinquish the chair upon the conclusion of the business immediately
before the Council.
cn o*44"6.03. Roll Call. Before proceeding with the business of the Council, the City
Secretary, or his or her deputy shall note in the minutes, the names of those present. Late arrivals or
departures of Council members shall be noted by the Presiding Officer, and recorded by the City
Secretary in theminutes.
44-6- s:,,,.�:�;�x-�:,s �ron 6.04.
. Jn the absence of a quorum, the
Presiding Officer shall, at the request of any three (3) members present, compel the attendance of
absentmembers._(2 1 9 exn� default to TOC 551.001(611
gnetio*44"6.05. Order of Business. All meetings of the Council shall be open to the public, in
accordance with the Texas Open Meetings L— . Act. Promptly at the hour set i" on the day of
each regular meeting as posted as required by law, the members of the Council, the City Secretary,
the City Attorney, the Mayor, and the City Manager, shall take their regular stations in the Council
Chambers, and the business of the Council shall__generally betaken up for consideration and
disposition in the following order:
I. Call to Order
i,.:2 Invocation and Pledges of Allegiance-
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3. Proclamations and Presentations -
2.A.. Public Comments
. . Consent Agenda. (Any member of the Council may remove any item from the Consent
Agenda for discussion.) These items are typically routine in nature.
4. r,
the Goune;l.
-. r4,;blie, Trulleafifl
€ N ew B u ests-
lfitroduet�ofi
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b.
e--7. Reports of Ci Office
11
12. G^, nen 9. Items of Community Interest (in accordance with statelaw)
12. 10. Executive and/or workshop sessions (as appropriate)
13. 11. Reconvene in public session (as needed following executive sessions)
l 3. VI ..... ...............12. Adjournment.
c
Secretary has pF@viOUSly fidrn�
Seetio " 2 r 06. Rules of Debate.
(A) Presiding Officer May Debate and Vote, Etc. The Mayor or Mayor Pro Tem, or such other
member of the Council as may be presiding may move, second and debate from the chair,
subject only to such limitations of debate as are by these rules imposed on all members and
shall not be deprived of any of the rights and privileges of a Councilperson by reason of his
acting as the Presiding Officer.
(B) Getting the Floor -Improper References to be Avoided. Every member desiring to speak
shall address the Chair, and, upon recognition by the Presiding Officer, shall confine
himself to the question under debate, avoiding all personalities and indecorous language.
(C) Interruptions. A member, once recognized, shall not be interrupted when speaking unless
it be to call him to order, or as herein otherwise provided. If a member, while speaking, be
called to order, he shall cease speaking until the question of order be determined, and, if in
order, he shall be permitted to proceed.
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(4))) Remarks of Councilperson--When Entered in Minutes. A Councilperson may
request, through the Presiding Officer, the privilege of having an abstract of his statement
on any subject under consideration by the Council entered in the minutes. If the Council
consents thereto, such statement shall be entered in the minutes.
(E) Synopsis of Debate --When Entered in Minutes. The City Secretary may be directed by the
Presiding Officer, with consent of the Council, to enter in the minutes a synopsis of the
discussion on any question coming regularly before the Council.
City Councilpersons, the Council expects that issues adequately addressed prior to the
meeting not be reprised during the meeting.
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eeti^°' ' 24 6.07. Addressing the Council. Before each meeting of City Council the City
l Formatted: Underline
Secretary shall make public comment G*F4-forms available^^ *"& aW 4^ *"a FL, ^+ *"�
Gouneil Ghan4 ,e on which any taxpayer or resident, or his authorized representative, or any
member of the public, may sign his name and address, and indicate the subject matter on which he
wishes to speak
(A) OFal G�.,,4.,,,,,4;.eati6, ,. Individuals may address the Council by oral communication i*
by
completing all requested information on the public comment car4form, and placing it at
the City Secretary's desk on the dais,
t*ble in thef:ea+4 the goni4eil Ghain4e not later than five (5) minutes before
commencement of the meeting. Oral communication to Council shall be in the manner
provided in Section 1.212 hereof.
{ }(I3) Time Limit.
Each person addressing the Council shall step up to the podium, shall Formatted: Numbered + Level:1 + Numbering Style: A,
give his name and address in an audible tone of voice for the records, and unless s, c, ... + Start at:1 + Alignment: Left + Aligned at:
further time is granted by the Council, shall limit his address to five (5) minutes. 0.65' + Indent at: 1.17"
All remarks shall be addressed to the Council as a body and not to any member
thereof. No person, other than the Council and the person having the floor shall
be permitted to enter into any discussion, either directly or through a member
of the Council, without the permission of the Presiding Officer. No question shall
be asked to a Councilperson except through the Presiding Officer. Any such
question shall be referred by City Council to the City mana{Manaer, for further
handling.
(C) FimitS Ori Repetitrve Or Redundant PreseritahoriS. The City Council shall have Formatted: Numbered + Level: 1 + Numbering Style: A,
the right to place reasonable limits on the fninibef, 4equeney, and length of B, C, ... + Start at:1 + Alignment: Left + Aligned at:
presentations made during the comment period, in accordance with law. For such 0.65' + Indent at: 1.17"
purposes the City Council may limit
art;eul e length of the individual presentations
made,
on the number of oeeas�Ons that a person oF pens�)ns speak on a partieulaF sub-Jeei,
at s ° Gouneil meetings. Subject to the foregoing, the City Council shall
not place limits on discussion of specific subject matter as it relates to any
constitutionally guaranteed right of freedom of speech, or otherwise discriminate
against a particular point of view. 7/19 addition in light of H13 2840 changes —Formatted: Font: Bold, Highlight
made above — Persons wishin>r to address the Council on more than one aaenda
item in a single meeting must speak on them all the first time they are called upon
(additional tune is not given for additional items — emailing writing, calling, or
visiting with Council persons outside of meetings -is. -of course, unlimited).
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geetlo°' 2i 46.09. Silence Constitutes Affirmative Vote. Unless a member of the Council states
that he is not voting, his silence shall be recorded as an affirmative vote.
Seed.,- i-�2i
�g�ae-�-®Decorum.
(A) By Councilpersons ra" - .'. While the Council is in session, the members must preserve
order and decorum, and a member shall neither, by conversation or otherwise, delay or
interrupt the proceedings or the peace of the Council nor disturb any member while speaking
or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein
provided.
(B) By Persons. Any person making personal, impertinent, or slanderous remarks or who shall
become boisterous while addressing the Council shall be forthwith, by the Presiding Officer,
barred from further audience before the Council, unless permission to continue be granted
by a majority vote of the Council.
S^6.11. Enforcement of Decorum. The Chief of Police, or such member or members
of the Police Department as he may designate, shall be Sergeant -at -Arms of the Council meetings.
He, or they, shall carry out all orders and instructions given by the Presiding Officer for the purpose
of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding
Officer, it shall be the duty of the Sergeant -at -Arms, or any of them present, to -p}aee- remove any
person who violates the order and decorum of the meeting=44Z--afft-ard— �ui�
}
eetlo^'44U6.12. Special Committees. The establishment and members of a4ll special committees
shall be appointed -decided by a majority vote of the Council, unless prescribed by the City Charter
or other action of the Council.
on the „+a
geetlo°' 2-2 6.13. Ordinances, Resolutions,' otio*s and Contracts.
o4nanee shall be pf:epaFed f;)F to the 99U4464 unles's' oF4@fed
All ordinances, resolutions and
contract documents shall, before presentation to the Council, have been approved as to form
and legality by the City Attorney or his authorized representative, and shall have been
examined and approved for administration by the City Manager or his authorized
representative, where there are substantive matters of administration involved.
(1) Ordinances, resolutions, and other matters or subjects requiring action by the Council
must initially be produced/written, introduced and sponsored -4y—^ �- ^+ *"a
feS04410ns' and toth may
J —aii not be per the guidelines of 3.013
Agenda above.
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(3)„(2) No ordinance shall relate to more than one subject, which shall be Formatted: Normal
clearly expressed in its title, and no ordinance, or section thereof, shall be amended or
repealed unless the new ordinance contains the title of the ordinance or section
amended or repealed, and when practical all ordinances shall be introduced as
amendments to existing ordinances or sections thereof.
(41 Any
IE#
eeti^* " 12 6.14. Reports and Resolutions to be Filed with the City Secretary. All reports and
resolutions shall be filed with the City Secretary and entered on the minutes.
Section 7 — CITY COUNCIL COMMITTEES
7.01. Council Committees Established.
committees of the City Council are established:
(1) Fiscal Affairs Committee
(2) Drainage and Flooding Committee
referred to it by the City Council or the City Manager. A standing committee may
by majority vote. recommend action to the City Council. but committee
recommendation is not necessary fora matter to be placed oiithe City COunctt
agenda. The committee chair may mare a statement on behalf of the committee on
an item in a meeting of the Council.
committees will be a majority of the members serving. Except when servin:r during a
meetinf4 for an absent member, an alternate to the committee should not be seated at
I`he committee chair shall develop committee meetin
coordination with fellow committee members and appropriate supporting staff
members. The committee chair will coordinate with the City Secretary to ensure
that the committee meeting agenda is posted as appropriate.
Val M" iTPPfillWltiflKgM'aTM=
The Mavor mav appoint ad hoc committees from time to time to study and review
specific issues. The Mayor shalldetermine the number of members and appoint a
chair of ad hoc committees. The ad hoc committees shall be established for a
designated period of time, which maybe extended by the Mayor and shall meet as
needed. The Mayor shall formally announce the establishment of any ad hoc
committee along with his appointments to that committee in a session of Council
prior t0 the committee convening to conduct business.
Section 8 — RULES SUSPENSION
m
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Any provision of these niles not governed by the..LL..Charte_r..LL..Code_..or..state law may be
1�Ln�orarilv suspended..by.a.two-thirds vote of the members of.the.Cj!j.Council present.
COMIS Shall he SPOR U; VRO PUBS. 140 SIO -Sed OF executive Meeting OF session Of Gity Gouneil faF
my some PUMOWS A Which closed OF exestAke meetings, OF 'S"es"'s I I I I .-
NWAP Law; ARMOF 55 1, Texas QOVeFMM@Rt GOd@, shall b@ held FIRIeSS' 94-y COMPSA IMS INSt
of SWNH WE he held alld identified the Section OF Sections of said Act AmoFiAng the holding of
such closed OF executive session. No final action, decision, oF voie with FegaFd to any matteF
GonsideFed in the closed Meding SAR he made except in a Meeting When is open to too public and
Notiee.Tke 9i", Gouneil Official
,-Rd deelafes that a SFif4cient NO= nakv@ of the date, bes, pose and Most of
the city Council Was posted at a piffee eonvenient to the p4lie at the City Poll of the go Aa: the
AMO FOEM40d by law 19feeeding this, Meeting, as Fequifed by the 019en Meetings Law, Chaptef 55 1,
Texas Goveomment code, alld Chat 01 Meeting has been Open to the pUbNe as FOEM070d by law at all
and the contents and POStffIg t4@F@Of-.
Seetion 4 227. okinan, shall 4@ efleetive IFon4 R144 afteF its passage and Formatted: Justified, Right: 0.03", Line SPWT
"Pfoval- MuRiple 034 Ii
12
APPENDIX
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ETHICS POLICY
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Section 1. Policy and purposes.
(A)Uener(d mlzcy statement. It is the policy of the city that all city officials and
employees shall conduct themselves both inside and outside the city's service so as to
give no occasion for distrust of their integrity, impartiality, or devotion to the best
interest of the city and the public trust which the city holds.
(B)Appewwnce of impropriety. Public service is a public trust. All city officials and -- Formatted: Indent: Left: 0.34", Hanging: 0.25', Right:
employees are stewards of the public trust. They have a responsibility to the citizens 0.09", Line spacing: Multiple 1.05 Ii, Tab stops: 0.6,
of the city to administer and enforce the City Charter and city ordinances. To ensure Left + Not at 0.56"
and enhance public confidence in city government, each city official and employee
must strive not only to maintain technical compliance with the principles of ethical
conduct set forth in this article and in state law_ but also to avoid the appearance of
impropriety at all times.
(C) This code of ethics has three purposes:
" Formatted: Font: 12 pt
L1) To encourage ethical conduct on the part of city officials and employees;
L2) To encourage public service with the city;
L3) To establish standards for ethical conduct for city officials and employees by
defining and prohibiting conduct that is incompatible with the interests of the city;
(D.17his code of ethics is not intended to be used as a political weapon or to intimidate or
embarrass affected persons. The officials charged with administration of this code of
ethics shall administer it in a manner that avoids any such use of this code of ethics.
Section 2. Definitions.
In this policy:
Benefit means anything reasonably regarded as pecuniarygain or pecuniary advantage,
including any money, real or personal property, purchase, sale, lease, contract, option,
credit loan discount, service or other tangible or intangible thing of value. BenefZt
includes a pecuniary gain or pecuniary advantage to any other person in whose welfare
the beneficiary has a direct and substantial interest.
Business entity means a sole proprietorship, partnership, firm, corporation, holding
company, joint-stock company, receivership trust unincorporated association, or any
other entity recognized by law including a nonprofit organization or governmental entity.
Economic interest includes a legal or equitable interest in real property, personal
property, or intangible property, or a contractual right, includimT but not limited to receirt
of compensation and/or benefits. Service by a city official or employee as an officer,
13
directoradvisor, or other active participant in a nonprofit educational, religious,
charitable fraternal, or civicorganizationdoes not create for that .city .official .2Lemployee
an economic interest in the 12roperly of the organization. ..Ownership .of.all..interest in a
mutual or common investment fund that holds securities or other assets is not an economic
interest in the securities or other assets unless the person in question participates ..in..the
management of the fund.
Employee means any person employed by the city, whether under civil service regulations
or not .-including ,.those .individuals on a part-time basis, but not including any independent
contractor.
Immediate family means the ..spouse _childre_n brothers, sisters and parents of an officer
or employ
Oicer or ofLici(d means the mayor .or.any .member of the city ..council .and .any -appointive
member of a.611. board_commission
.. or connnittee established ..by.ordinance, charter _or
state law.
Section 3. Prohibition against involvement in actions affecting economic in erests.
General rule. It shall be a violation of this policy for a city .official .or..e�Io employee
participate in any proceedings or take any official action that he or she knows .is.likely
to:
LIA Affect an economic interest of:
.(a) The official cyr en'i21()_yee'
(b) His .orher.immediate familymember;
,(c) A.meniber of his or her household;
or
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an offer of employment .within .the past twelve months; or
(2)Confer a benefit on the official or employee, or deprive the official or employee of
a benefit, where the effect of the action on the official or eWV1(),Lee is
distinguishable from the effect of the action on other employees or 4officiak, Formatted: Font: 12 pt
members of the public in iyeneral or a substantial segment of the public.
LB 1 Me(ming oL "(iffect "
(1)1n subsection(ate) above, an action is likely to affect an official's or employee's
economic interest if it meets all of the following:
.(a) The action is likely .to.have an effect on that ,interest, either .positive or negative,
that is distinaTuishable from its effect on other employees or officials, members
14
of the .public ..in general or a substantial segment of the Public.
(b) The effect of the action on that interest is direct, and not secondary or indirect.
F_lowever, the action need not be the only producing cause of the effect in order
for the effect to be direct.
.(c) The effect on the interest must be more than insignificant or de mimmis in
nature or value,
(2)jn..determining ..whether a person, entily or property is or was affected by an
official's or employee's participation in proceedings, vote _or_decision, itwill not be
necessary to prove the actual existence or occurrence of an economic effect or
consequence if the effect or consequence would be reasonably expected to exist or
occur.
Recusal crud disclosure. A city official or employee whose conduct would otherwise
violate subsection .(a),..or a state conflict of interest law ,.if.he..or.she participated in
proceedings or took an action, must abstain from participation in the action in
accordance with the following:
(I)linniediatell.refrain from further participation _iti_the _matter, _including discussions
with any persons likely ..to..consider .the matter, _ from the time he or she discovers
or. reasonabal. should have discovered the matter triggering the recu—s&il-
(2)Promptly file necessary documentation ..disclosing ..the nature.. and extent of the
interest triggering the recusal with the city clerk, if the person .is.all.official, or with
the person's supervisor, if the _person .isLiti_employee;
(3)Promptly notify the person's supervisor of the nature and extent of the interest
trig egg the recusal, if the person is a city employee, so that the supervisor can
reassign responsibility for handling the matter to another person; and
(4)Promptly disclose the interest triggering the recusal, ..if the person is a member of
the city council, a city board or commission, to other members of the city council,
board or coininission, and leave the room in which the city council, board or
commission is meeting ..during .the . board or commission's discussi2n_ior voting
onthe-matter.
LD.j No.pLohibition established in this section shall be construed to prevent members of
city council, or the appointees to any board or commission of the city, ora city
employee, ..from .voting .oii.or.,participating in a matter relating to the adoption of laws,
rules and/or .policies .that .apply generally to all employees. -officials -and/or members
of the public and the effect of which doA§ not confer a benefit on the official or Formatted: Font: 12 pt
employee that is distinguishable from the effect on other employees, officials or
members of the public or a substantial segyment of the public.
Section 4. Standards of conduct.
Standards .,Lc)r..iiiiiiiecli(ite family members. A city ..official ..or..employee commits a
violation of this policy if an immediate family memb_er, withtheofficial's or
employee's knowledge, intentionally or knowingly;
(I)Sohcits,..accepts ..or agrees to accept from another person any benefit that the
member's -relative, -who .is.a.city . officer or employee, is prohibited from soliciting,
accepting or agreeing to accept under state law;
(2)Misuses any official information obtained from the member's relativ—e who B a city
15
officer or employee, to which the relative has access by virtue of the relative's
office or employment and that has not been made public, .iii..a.manner _prohibited
as to the relative under state law _or
.(3)Mlsti,,e.-as--defined --in-V.-f.C.A.,-Penal ..Code ..-�31).O.I, any city property, services,
personnel or any ..other .thine ,.of value belonging to the city that has come into the
member's.. custody or.. possession by virtue of the office or employment of the
member's relative who is a city officer or employee.
(B) Representation and qL)L)!L,(nwnce at meetings. No city official.. or..employee sha
luiowingly:
(1) Appear before the body of which the officer or employee isamember, or
otherwise participate in any Proceedings, as a representative for any --private
person, including the officer or employee or any immediate family member,
except that an official .or..e�i loyeLe..mn represent their interests in their own
property before a board, agency, commission _or.department .of the city.
,(2) Participate in any proceedings, directly or indirectly, wherein the official or
employee represents the interests of any outside employer, business entity, group
or interest. in.,any .matter, action or proceeding against the interests of the .city .
in.A Ui.litigation.in.which the .city .or.any department, agency, commission or board
thereof is �iarty;
(3) Accept other employment or engage in outside activities incompatible with the
full and proper discharge of city duties or that might .impair .independent tid-yiiietit
in the performance of city dirties; or
(4) Make a false statement of material fact at a public meeting. This subsection shall
not be construed to deprive ..an..officer or employee.. of the right to due process
under the law, including the right to represent himself/herself in a court
proceeding.
(C) Representation by council members. No city council member shall luiowin-gyll
represent any private 12ersot_i..including .the ..city ..council ..member ..()r.. 11 unmediate
family. member ..or..2 ia..outside..eMploy�er—...btisitiess enti!y, group or interest ..irt..any
matter before ..any ..depLartnie_nt agency, commission or board ..of.the .city, except that
city council members may represent their interests in their own property ..before ..a
board agency, commission or department of the city.
Representation in municipal .court. jn.a! ai.action.or.,proceeding in the municipal court
which is instituted by a city officer or employee in the course of official duties:
.(I) No city council member shall knowingly represent any private .person .other . than
himself or herself. If.a..city ..council . member elects to have a trial ina-njqajLjgd
court the city council, without the participation of the affected city council
member, will appoint a special judge to preside over the trial.
.(2) No..city ..officer .or.employee shall knowingly represent any private person other
than himself or herself_including any immediate family .member, .or.any group or
interest.
(E)Representation in hind use and development matters. A member of the planning and
zoning commission shall not knowingly represent the member .or.any other person, group
W.
or interest in any matter before the zoning board ..of..adjustments involving ..land ..use ..or
development _aand aniember of the zoning board of adjustments shall not knowingly
represent the member or any other person, group or interest in any matter before the
planning and zoning commission involving land use or development. This subsection
does not apply. to.members .representing their interests in their L)wn�ro er .
(F)Lfrohi hit( cl use .L)LcitE position. A city .official or employee shall not use his or.her .position
to.unfairly .advance .or..impede private interests, or to grant orsecure _or -attempt to grant
or secure for any person (including himself or herself) any form of special consideration,
treatment, exemption, or advantage beyond that which is lawfully available to other
persons. ...A..city ..official ..or. employee who represents ..to..a person that the official or
employee may provide an advantage or impediment to the person based on the official's
or employee's office or position violates this rule.
Section 5. Contracts with city; cligihility for appointment or election to office.
No member .of.the ..city ..council ..and .tio.city employee shall have a financial interest in
the sale to the ..city ..of.any ..land, --materials, supplies or service, _outside of.the person's
.. grso
position with the city. Any person having an interest shall be ineligible for election as a
,dtty. council member or appointment .as.a..city employee, and any city council member or
city emi2loyee who acquires an interest shall forfeit the office or emi2loyment. Any
violation of this subsection with the actual or constructive knowledge of the .city .council
member or employee shall render the contract.voiclable.b theLL
... t
y Y manager
or..the ..city
council.
.LBIL,,..subsection ..Lal.of.this section and in subsection 2.425(c), the term "sale to the city"
includes a sale ..to..city-sponsored entities and organizations subject to substantial control
by the city in one or more of the following respects:
(1) All .ora .majority of the governing body of the entity or organization is appointed by
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18
CITY COUNCIL RULES
OF PROCEDURE
Amended XXXXX XX, 2019, by Ord. 2019-3758
First Adopted July 28, 2003
TABLE OF CONTENTS
(will be revised when all other changes are complete)
Section 1— GENERAL
Section 2 — AUTHORITY
Section 3 - MEETINGS
3.01. Regular Meetings
3.02. Special Meetings
3.03. Agenda
Section 4 - STANDARDS OF CONDUCT
4.01. City Councilpersons
4.02. Council Relations with the Media
4.03. City Staff (During Meetings)
4.04. Citizens and Visitors
2
3
3
3
Section 5 - DUTIES AND PRIVILEGES OF COUNCILPERSONS
5.01. Seating Arrangement 3
5.02. Conflict of Interest 4
5.03. Voting 4
Section 6 - CHAIR AND DUTIES
6.01. The Presiding Officer - Duties
6.02. Call to Order — Presiding Officer
6.03. Roll Call
6.04. Qttafum (9/18/19 emails & default to TGC 551.001(6))
6.05. Order of Business
6.06. Rules of Debate
6.07. Addressing the Council
6.08. Addressing the Council After Motion Made
6.09. Silence Constitutes Affirmative Vote
6.10. Decorum
6.11. Enforcement of Decorum
6.12. Special Boards, Commissions, or Committees
6.13. Claims Against City
6.14. Ordinances, Resolutions, and Contracts
6.15. Reports and Resolutions to be Filed with the City Secretary
Section 7 - CITY COUNCIL COMMITTEES
7.01. Council Committees Established
7.02 Appointment
7.03. Council Committee Meetings
7.04. Council Ad Hoc Committees
Section 8 - RULES SUSPENSION
APPENDIX— City Council Ethics Policy
P"
6
6
6
7
7
Section I — GENERAL
Parliamentary law and the rules of procedure derived from such law are essential to all deliberative
organizations so that they may consider all matters before them in an effective and efficient manner
and produce results that are legal and binding. Moreover, such procedural safeguards ensure due
process during deliberations among members of the organization while at the same time protecting
the rights of both the group and each member. Accordingly, these rules of procedure establish
guidelines to be followed by all persons attending City Council meetings, including members of the
City Council, administrative staff, news media, citizens, and visitors.
Section 2 — AUTHORITY
The City Charter of La Porte, Texas, provides in Article IL City Council, Section 2.07 that the
Council "shall meet regularly as such times as may be prescribed by its rules but not less frequently
than once each month." and that the Council "shall determine its own rules and order of business."
Thus, these rules of procedure are established. In the event of any conflict between the City Charter
and these rules of procedure, the City Charter shall prevail.
The parliamentary reference for the City Council is the most recent edition of Robert's Rules of
Order Newly Revised (RONR). When any issue concerning procedure arises that is not covered by
the Rules of Procedure, the City Charter, or state law, the Council will refer to RONR, which shall
determine such procedural issue.
Section 3 — MEETINGS
The City Council shall follow both the letter and the spirit of Chapter 551 of the Texas Government
Code (the Texas Open Meetings Act).
3.01. Regular Meetings.
(A) Time. The City Council will generally hold regular meetings on the second and fourth
Monday of each month, at 6:00 p.m.
(B) Place. All regular, special, and workshop meetings of the City Council shall be held in the
Council Chambers, City Hall, 604 West Fairmont Parkway, in the City of La Porte, Texas,
unless otherwise directed by City Council, or required by law.
3.02. Special Meetings. The Mayor on his own motion or at the request of the City Manager shall
call special meetings of the City Council whenever in their opinion the public business may require
it, or at the express written request of any three (3) members of the City Council. Such written
request shall be filed with the City Secretary, and shall contain the agenda item requested for the
special meeting. Whenever a special meeting shall be called, notice shall be given.
3.03. Agenda. The Mayor, the City Manager, the City Secretary, or the City Attorney, or any three
(3) members of the City Council by written request, may place an item on a City Council agenda.
The written request shall include a clear description of the proposed action by the Council (in the
form of a proposed motion), or shall clearly state the item is for discussion purposes only, shall be
of sufficient detail to allow staff to contribute background information on the topic, and shall be
filed with the City Secretary by 5:00 p.m., Thursday, two weeks prior to the Monday night City
3
Council meeting (and a commensurate period for special meetings) Any deviations from or
amendments to an agenda, either past the established deadlines or once posted, should be
exceedingly rare and of a clearly significant nature. All reports, communications, ordinances,
resolutions, contract documents, or other matters to be submitted to the Council shall also be
delivered to the City Secretary on the same schedule.
The City Secretary will coordinate the placement and content of items on the agenda with the City
Manager, who will resolve any conflicts with Mayor and Councilpersons. Agenda items may be
removed only by the person who initially placed that item on the agenda
Drafts of contracts, ordinances, resolutions, or other items requiring review should be submitted to
the City Attorney in a manner timely enough to allow for their review prior to this submittal deadline
above. None of the foregoing matters shall be presented to the Council by the administrative
officials except those of an urgent nature, and the same, when so presented, shall have the written
approval of the City Manager before presentation.
Section 4 - STANDARDS OF CONDUCT
4.01. City Councilpersons.
It is important that Councilpersons demonstrate civility to one another as individuals, for the validity
of different opinions, for the democratic process, and for the community and citizens being served.
Elected officials should exhibit appropriate behavior. All members of the City Council have equal
votes and all Councilpersons speak only for themselves.
4.02. Council Relations with the Media.
All City press releases, media advisories, story suggestions, or similar items should go through the
City Secretary's office for distribution, with exception of factual police department bulletins which
designated officers may send directly, with copy to the City Secretary.
4.03. Citizens and Visitors.
(A) Reactions from the audience following the recognition and rewarding of citizens and
special guests is considered appropriate and encouraged. Reactions from the audience
during staff presentations to the Council and during debate between Councilpersons are
not appropriate and not permitted. The presiding officer will ensure that the decorum of
the meeting is maintained and is appropriate.
(B) No placards, banners, or signs will be permitted in the City Council chamber or in any
other room in which the City Council is meeting. Exhibits, displays, and visual aids used
in connection with presentations to the City Council, however, are permitted.
With the exception of those locations designated as free speech venues, or for City -sponsored or
City co-sponsored Meet the Candidate forums for City elections, City Hall may not be used for
political campaign -related functions or events. City resources or equipment may not be used for
other election campaigning which includes, but is not limited to, the passing out of campaign flyers,
signs, buttons, or other campaign materials for any candidate or officeholder. No one may make a
contribution to a candidate or officeholder in City Hall. Campaign flyers, signs, buttons, or other
rd
campaign materials for any candidate or officeholder are prohibited in City Hall or on City property
except as allowed by state law or as the City Council shall formally restrict or authorize by other
ordinance or resolution.
Section 5 — DUTIES AND PRIVILEGES OF COUNCILPERSONS
5.01. Seating Arrangement.
The Mayor shall determine seating of the Council and Charter Officers.
5.02. Conflict of Interest.
A City Councilperson prevented from voting by a conflict of interest, shall step down from the dais
and leave the room (r.)e Sec� 3(c)(4) ol°the City's, a(lopte 'z, Cordlda.t of driterest d)ofi y,
attached as A]d)ld�)eri(fix A), shall notvote on the matter, shall notparticipate in discussions regarding
the matter or attempt to influence the Council's deliberation of the matter in any way, shall not
attend executive sessions regarding the matter, and shall otherwise comply with the state law and
city ordinances concerning conflicts of interest including Chapter 171 of the Local Government
Code.
5.03. Voting.
(A) When a vote is called, every member present shall vote either "Aye" or "No" except on
matters involving a conflict of interest that compels a Councilperson to abstain.
(B) Any vote to which there is an objection shall be taken by counted vote; except that, on
the demand of a single Councilperson, a roll call vote shall be taken. After the result of
a vote is announced, a member may not change a vote unless, before the adjournment of
that meeting, permission is given to change the vote by a majority vote of the members
present.
Section 6 - CHAIR AND DUTIES
6.01. The Presiding Officer -Duties. The presiding officer of the Council shall be the Mayor. The
Presiding Officer shall preserve strict order and decorum at all regular and special meetings of the
Council. He shall state every question coming before the Council, announce the decision of the
Council on all subjects and decide all questions of order, subject, however, to an appeal to the
Council, in which event a majority vote of the Council shall govern and conclusively determine
such question of order. He shall be entitled to vote on all questions. He shall sign all ordinances and
resolutions adopted by the Council during his presence. In the event of the absence of the Mayor,
the Mayor Pro Tem shall sign ordinances or resolutions as then adopted.
6.02. Call to Order -Presiding Officer. The Mayor, or in his absence, the Mayor Pro Tem, shall
take the chair precisely at the hour appointed for the meeting, and shall immediately call the Council
to order. In the absence of the Mayor or the Mayor Pro Tem, the City Secretary, or his or her
Assistant, shall call the Council to order, whereupon a temporary chairman shall be elected by
members of the Council present. Upon arrival of the Mayor or the Mayor Pro Tem, the temporary
chairman shall immediately relinquish the chair upon the conclusion of the business immediately
before the Council.
5
6.03. Roll Call. Before proceeding with the business of the Council, the City Secretary, or his or
her deputy shall note in the minutes the names of those present. Late arrivals or departures of Council
members shall be noted by the Presiding Officer, and recorded by the City Secretary in theminutes.
6.05. Order of Business. All meetings of the Council shall be open to the public, in accordance
with the Texas Open Meetings Act. Promptly at the hour set on the day of each regular meeting as
posted as required by law, the members of the Council, the City Secretary, the City Attorney, the
Mayor, and the City Manager, shall take their regular stations in the Council Chambers, and the
business of the Council shall generally betaken up for consideration and disposition in the following
order:
1. Call to Order
2. Invocation and Pledges of Allegiance
3. Proclamations and Presentations
4. Public Comments
5. Consent Agenda. (Any member of the Council may remove any item from the Consent
Agenda for discussion.) These items are typically routine in nature.
6. Statutory Agenda
7. Reports of City Officers and Staff
8. Administrative Reports.
9. Items of Community Interest (in accordance with state law)
10. Executive and/or workshop sessions (as appropriate)
11. Reconvene in public session (as needed following executive sessions)
12. Adjournment.
6.06. Rules of Debate.
(A) Presiding Officer May Debate and Vote, Etc. The Mayor or Mayor Pro Tem, or such other
member of the Council as may be presiding may move, second and debate from the chair,
subject only to such limitations of debate as are by these rules imposed on all members and
shall not be deprived of any of the rights and privileges of a Councilperson by reason of his
acting as the Presiding Officer.
(B) Getting the Floor -Improper References to be Avoided. Every member desiring to speak
shall address the Chair, and, upon recognition by the Presiding Officer, shall confine
himself to the question under debate, avoiding all personalities and indecorous language.
(C) Interruptions. A member, once recognized, shall not be interrupted when speaking unless
it be to call him to order, or as herein otherwise provided. If a member, while speaking, be
called to order, he shall cease speaking until the question of order be determined, and, if in
order, he shall be permitted to proceed.
(D) Remarks of Councilperson--When Entered in Minutes. A Councilperson may request,
through the Presiding Officer, the privilege of having an abstract of his statement on any
subject under consideration by the Council entered in the minutes. If the Council consents
thereto, such statement shall be entered in the minutes.
(E) Synopsis of Debate --When Entered in Minutes. The City Secretary may be directed by the
Presiding Officer, with consent of the Council, to enter in the minutes a synopsis of the
M
discussion on any question coming regularly before the Council.
(F) Relevance of Debate. In the interest of being respectful of the time commitment of City
Councilpersons, the Council expects that issues adequately addressed prior to the meeting
not be reprised during the meeting.
6.07. Addressing the Council. Before each meeting of City Council the City Secretary shall make
public comment forms available, on which any taxpayer or resident, or his authorized representative,
or any member of the public, may sign his name and address, and indicate the subject matter on
which he wishes to speak.
(A) Individuals may address the Council by oral communication by completing all requested
information on the public comment form, and placing it at the City Secretary's desk on the
dais, not later than five (5) minutes before commencement of the meeting. Oral
communication to Council shall be in the manner provided in Section 1.212 hereof.
(B) Time Limit. Each person addressing the Council shall step up to the podium, shall give his
name and address in an audible tone of voice for the records, and unless further time is
granted by the Council, shall limit his address to five (5) minutes. All remarks shall be
addressed to the Council as a body and not to any member thereof. No person, other than
the Council and the person having the floor shall be permitted to enter into any discussion,
either directly or through a member of the Council, without the permission of the Presiding
Officer. No question shall be asked to a Councilperson except through the Presiding
Officer. Any such question shall be referred by City Council to the City Manager, for
further handling.
(C) Limits on Repetitive or Redundant Presentations. The City Council shall have the right to
place reasonable limits on the length of presentations made during the comment period, in
accordance with law. For such purposes the City Council may limit the length of the
individual presentations made. Subject to the foregoing, the City Council shall not place
limits on discussion of specific subject matter as it relates to any constitutionally
guaranteed right of freedom of speech, or otherwise discriminate against a particular point
of view. 7/19 addition in light of HB 2840 changes made above — Persons wishing to
address the Council on more than one agenda item in a single meeting must speak on them
all the first time they are called upon (additional time is not given for additional items —
emailing, writing, calling, or visiting with Councilpersons outside of meetings is, of
course, unlimited).
6.09. Silence Constitutes Affirmative Vote. Unless a member of the Council states that he is not
voting, his silence shall be recorded as an affirmative vote.
6.10. Decorum.
(A) By Councilpersons. While the Council is in session, the members must preserve order and
decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the
proceedings or the peace of the Council nor disturb any member while speaking or refuse to
obey the orders of the Council or its Presiding Officer, except as otherwise herein provided.
(B) By Persons. Any person making personal, impertinent, or slanderous remarks or who shall
7
become boisterous while addressing the Council shall be forthwith, by the Presiding Officer,
barred from further audience before the Council, unless permission to continue be granted
by a majority vote of the Council.
6.11. Enforcement of Decorum. The Chief of Police, or such member or members of the Police
Department as he may designate, shall be Sergeant -at -Arms of the Council meetings. He, or they,
shall carry out all orders and instructions given by the Presiding Officer for the purpose of
maintaining order and decorum at the Council meeting. Upon instructions of the Presiding Officer,
it shall be the duty of the Sergeant -at -Arms, or any of them present, to remove any person who
violates the order and decorum of the meeting.
6.12. Special Committees. The establishment and members of all special committees shall be decided
by a majority vote of the Council, unless prescribed by the City Charter or other action of the
Council.
6.13. Ordinances, Resolutions, and Contracts.
(A) All ordinances, resolutions and contract documents shall, before presentation to the
Council, have been approved as to form and legality by the City Attorney or his authorized
representative, and shall have been examined and approved for administration by the City
Manager or his authorized representative, where there are substantive matters of
administration involved.
(1) Ordinances, resolutions, and other matters or subjects requiring action by the Council
must initially be produced/written, introduced, and sponsored per the guidelines of
3.03 Agenda, above.
(2) No ordinance shall relate to more than one subject, which shall be clearly expressed in
its title, and no ordinance, or section thereof, shall be amended or repealed unless the
new ordinance contains the title of the ordinance or section amended or repealed, and
when practical all ordinances shall be introduced as amendments to existing ordinances
or sections thereof.
6.14. Reports and Resolutions to be Filed with the City Secretary. All reports and resolutions
shall be filed with the City Secretary and entered on the minutes.
Section 7 — CITY COUNCIL COMMITTEES
7.01. Council Committees Established.
(A) The following standing committees of the City Council are established:
(1) Fiscal Affairs Committee
(2) Drainage and Flooding Committee
(B) Each standing committee shall review matters in its area of responsibility that are
referred to it by the City Council or the City Manager. A standing committee may,
by majority vote, recommend action to the City Council, but committee
recommendation is not necessary for a matter to be placed on the City Council
1.1
agenda. The committee chair may make a statement on behalf of the committee on
an item in a meeting of the Council.
7.02. Appointment. Appointment to and composition of the committees has been established
through prior Council action and may be amended by such.
7.03. Council Committee Meetings.
(A) Council standing committees shall meet as necessary. The quorum of Council
committees will be a majority of the members serving. Except when serving during a
meeting for an absent member, an alternate to the committee should not be seated at
the dais, nor participate in discussion or vote. (9/9/ & 9/18 additions from emails
w/Askins, Rigby, Alexander)
(B) The committee chair shall develop committee meeting agendas through
coordination with fellow committee members and appropriate supporting staff
members. The committee chair will coordinate with the City Secretary to ensure
that the committee meeting agenda is posted as appropriate.
7.04. Council Ad Hoc Committees.
The Mayor may appoint ad hoc committees from time to time to study and review
specific issues. The Mayor shall determine the number of members and appoint a
chair of ad hoc committees. The ad hoc committees shall be established for a
designated period of time, which may be extended by the Mayor and shall meet as
needed. The Mayor shall formally announce the establishment of any ad hoc
committee along with his appointments to that committee in a session of Council
prior to the committee convening to conduct business.
Section 8 — RULES SUSPENSION
Any provision of these rules not governed by the City Charter, City Code, or state law may be
temporarily suspended by a two-thirds vote of the members of the City Council present.
V7
APPENDIX A
ETHICS POLICY
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Section 1. Policy and purposes.
(A) General policy statement. It is the policy of the city that all city officials and
employees shall conduct themselves both inside and outside the city's service so as to
give no occasion for distrust of their integrity, impartiality, or devotion to the best
interest of the city and the public trust which the city holds.
(B)Appearance of impropriety. Public service is a public trust. All city officials and
employees are stewards of the public trust. They have a responsibility to the citizens
of the city to administer and enforce the City Charter and city ordinances. To ensure
and enhance public confidence in city government, each city official and employee
must strive not only to maintain technical compliance with the principles of ethical
conduct set forth in this article and in state law, but also to avoid the appearance of
impropriety at all times.
(C) This code of ethics has three purposes:
(1) To encourage ethical conduct on the part of city officials and employees;
(2) To encourage public service with the city;
(3) To establish standards for ethical conduct for city officials and employees by
defining and prohibiting conduct that is incompatible with the interests of the city;
(D)'This code of ethics is not intended to be used as a political weapon or to intimidate or
embarrass affected persons. The officials charged with administration of this code of
ethics shall administer it in a manner that avoids any such use of this code of ethics.
Section 2. Definitions.
In this policy:
Benefit means anything reasonably regarded as pecuniary gain or pecuniary advantage,
including any money, real or personal property, purchase, sale, lease, contract, option,
credit, loan, discount, service or other tangible or intangible thing of value. Benefit
includes a pecuniary gain or pecuniary advantage to any other person in whose welfare
the beneficiary has a direct and substantial interest.
Business entity means a sole proprietorship, partnership, firm, corporation, holding
company, joint-stock company, receivership, trust, unincorporated association, or any
other entity recognized by law, including a nonprofit organization or governmental entity.
Economic interest includes a legal or equitable interest in real property, personal
property, or intangible property, or a contractual right, including but not limited to receipt
of compensation and/or benefits. Service by a city official or employee as an officer,
10
director, advisor, or other active participant in a nonprofit educational, religious,
charitable, fraternal, or civic organization does not create for that city official or employee
an economic interest in the property of the organization. Ownership of an interest in a
mutual or common investment fund that holds securities or other assets is not an economic
interest in the securities or other assets unless the person in question participates in the
management of the fund.
Employee means any person employed by the city, whether under civil service regulations
or not, including those individuals on a part-time basis, but not including any independent
contractor.
Immediate family means the spouse, children, brothers, sisters and parents of an officer
or employee.
Officer or official means the mayor or any member of the city council and any appointive
member of a city board, commission or committee established by ordinance, charter or
state law.
Section 3. Prohibition against involvement in actions affecting economic interests.
(A) General rule. It shall be a violation of this policy for a city official or employee to
participate in any proceedings or take any official action that he or she knows is likely
to:
(1) Affect an economic interest of:
(a) The official or employee;
(b) His or her immediate family member;
(c) A member of his or her household;
(d) An outside employer of the official or employee or of his or her immediate
family member;
(e) A business entity in which the official or employee or his or her immediate
family member holds an economic interest;
(f) A business entity for which the city official or employee serves as an
employee, officer or director, or otherwise functions in any policy making
position; or
(g) A person or business entity from whom the official or employee, or his or her
immediate family member, has solicited, received and not rejected, or accepted
an offer of employment within the past twelve months; or
(2)Confer a benefit on the official or employee, or deprive the official or employee of
a benefit, where the effect of the action on the official or employee is
distinguishable from the effect of the action on other employees or officials,
members of the public in general or a substantial segment of the public.
(B) Meaning of "affect".
(1)In subsection (a)(1) above, an action is likely to affect an official's or employee's
economic interest if it meets all of the following:
(a) The action is likely to have an effect on that interest, either positive or negative,
that is distinguishable from its effect on other employees or officials, members
11
of the public in general or a substantial segment of the public.
(b) The effect of the action on that interest is direct, and not secondary or indirect.
However, the action need not be the only producing cause of the effect in order
for the effect to be direct.
(c) The effect on the interest must be more than insignificant or de minimis in
nature or value.
(2)In determining whether a person, entity or property is or was affected by an
official's or employee's participation in proceedings, vote or decision, it will not be
necessary to prove the actual existence or occurrence of an economic effect or
consequence if the effect or consequence would be reasonably expected to exist or
occur.
(C) Recusal and disclosure. A city official or employee whose conduct would otherwise
violate subsection (a), or a state conflict of interest law if he or she participated in
proceedings or took an action, must abstain from participation in the action in
accordance with the following:
(I)Immediately refrain from further participation in the matter, including discussions
with any persons likely to consider the matter, from the time he or she discovers
or reasonably should have discovered the matter triggering the recusal;
(2)Promptly file necessary documentation disclosing the nature and extent of the
interest triggering the recusal with the city clerk, if the person is an official, or with
the person's supervisor, if the person is an employee;
(3)Promptly notify the person's supervisor of the nature and extent of the interest
triggering the recusal, if the person is a city employee, so that the supervisor can
reassign responsibility for handling the matter to another person; and
(4)Promptly disclose the interest triggering the recusal, if the person is a member of
the city council, a city board or commission, to other members of the city council,
board or commission, and leave the room in which the city council, board or
commission is meeting during the board or commission's discussion of or voting
on, the matter.
(D) No prohibition established in this section shall be construed to prevent members of
city council, or the appointees to any board or commission of the city, or a city
employee, from voting on or participating in a matter relating to the adoption of laws,
rules and/or policies that apply generally to all employees, officials and/or members
of the public and the effect of which dos not confer a benefit on the official or
employee that is distinguishable from the effect on other employees, officials or
members of the public or a substantial segment of the public.
Section 4. Standards of conduct.
(A) Standards for immediate family members. A city official or employee commits a
violation of this policy if an immediate family member, with the official's or
employee's knowledge, intentionally or knowingly:
(I)Solicits, accepts or agrees to accept from another person any benefit that the
member's relative, who is a city officer or employee, is prohibited from soliciting,
accepting or agreeing to accept under state law;
(2)Misuses any official information obtained from the member's relative, who is a city
12
officer or employee, to which the relative has access by virtue of the relative's
office or employment and that has not been made public, in a manner prohibited
as to the relative under state law; or
(3)Misuse, as defined in V.T.C.A., Penal Code §39.01, any city property, services,
personnel or any other thing of value belonging to the city that has come into the
member's custody or possession by virtue of the office or employment of the
member's relative who is a city officer or employee.
(B) Representation and appearance at meetings. No city official or employee shall
knowingly:
(1) Appear before the body of which the officer or employee is a member, or
otherwise participate in any proceedings, as a representative for any private
person, including the officer or employee or any immediate family member,
except that an official or employee may represent their interests in their own
property before a board, agency, commission or department of the city.
(2) Participate in any proceedings, directly or indirectly, wherein the official or
employee represents the interests of any outside employer, business entity, group
or interest in any matter, action or proceeding against the interests of the city or
in any litigation in which the city or any department, agency, commission or board
thereof is a party;
(3) Accept other employment or engage in outside activities incompatible with the
full and proper discharge of city duties or that might impair independent judgment
in the performance of city duties; or
(4) Make a false statement of material fact at a public meeting. This subsection shall
not be construed to deprive an officer or employee of the right to due process
under the law, including the right to represent himself/herself in a court
proceeding.
(C) Representation by council members. No city council member shall knowingly
represent any private person, including the city council member or any immediate
family member, or any outside employer, business entity, group or interest in any
matter before any department, agency, commission or board of the city, except that
city council members may represent their interests in their own property before a
board, agency, commission or department of the city.
(D) Representation in municipal court. In any action or proceeding in the municipal court
which is instituted by a city officer or employee in the course of official duties:
(1) No city council member shall knowingly represent any private person other than
himself or herself. If a city council member elects to have a trial in municipal
court, the city council, without the participation of the affected city council
member, will appoint a special judge to preside over the trial.
(2) No city officer or employee shall knowingly represent any private person other
than himself or herself, including any immediate family member, or any group or
interest.
(E) Representation in land use and development matters. A member of the planning and
zoning commission shall not knowingly represent the member or any other person, group
13
or interest in any matter before the zoning board of adjustments involving land use or
development, and a member of the zoning board of adjustments shall not knowingly
represent the member or any other person, group or interest in any matter before the
planning and zoning commission involving land use or development. This subsection
does not apply to members representing their interests in their own property.
(F) Prohibited use of city position. A city official or employee shall not use his or her position
to unfairly advance or impede private interests, or to grant or secure, or attempt to grant
or secure, for any person (including himself or herself) any form of special consideration,
treatment, exemption, or advantage beyond that which is lawfully available to other
persons. A city official or employee who represents to a person that the official or
employee may provide an advantage or impediment to the person based on the official's
or employee's office or position violates this rule.
Section 5. Contracts with city; cligihility for appointment or election to office.
(A) No member of the city council and no city employee shall have a financial interest in
the sale to the city of any land, materials, supplies or service, outside of the person's
position with the city. Any person having an interest shall be ineligible for election as a
city council member or appointment as a city employee, and any city council member or
city employee who acquires an interest shall forfeit the office or employment. Any
violation of this subsection with the actual or constructive knowledge of the city council
member or employee shall render the contract voidable by the city manager or the city
council.
(B)In subsection (a) of this section and in subsection 2.425(c), the term "sale to the city"
includes a sale to city -sponsored entities and organizations subject to substantial control
by the city in one or more of the following respects:
(1) All or a majority of the governing body of the entity or organization is appointed by
the city council;
(2) The city provides more than one-half of the operating funds of the entity or
organization;
(3) The city has approval authority over purchasing decisions made by the entity or
organization;
(4) The city has approval authority over bonds or other indebtedness issued by the entity
or organization; or
(5) The city has approval authority over the budget of the organization.
(C)This section does not apply to acquisition of property by the city as a result of eminent
domain proceedings or the threat of eminent domain proceedings.
14
I M111
I'll,
NO
14
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eaa
epr.W
M
�
e�.sr�:1 il,
I I
-- wil,
I
of the right to "e pr-eeess tiader- the law, ineltiding the right to represent himself in a
eotir-t p ed
one year- f�om the date of leaving eity employment, knowingly represent any . i '
per -s a other- than himself or- her -self-, ineltiding any immediate family member-, or- any
(d) For- a period of one year- f�om the date of leaving employment, a fefmer- eity employee
the former- eity employee shall fendef the eoatr-aet voidable by the eity manager- or- the
tai. Thisb tib shall of apply t6—a former—E�employee hvsc
E1��E6uii scm�cc it siz �
15
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 14, /2019
Requested By:
Matt Hartleib
Department: Admin — HR
Report Ir' Resolution" Ordinance
Exhibits: Compensation Workgroup report
Recommended position changes
Current Salary scale
Appropriation
Source of Funds:
General
Account Number:
0016146-5159997
Amount Budgeted:
$967,588.00
Amount Requested:
$1,004,990.00
Budgeted Item:;
Yes No
SUMMARY
At the September 9, 2019, City Council meeting, a workgroup was approved to develop
recommendations on a compensation philosophy for the City Of La Porte. Additionally, the workgroup
discussed some specific actions to be taken in order to achieve that philosophy including steps to take
in the 19/20 fiscal year.
The City Of La Porte will maintain a competitive total compensation package to include the following
aspects related to employee salaries:
• Annual position and staffing reviews — these separate but related exercises will serve two
purposes: (1) ensure that job descriptions accurately reflect the work being performed by
employees and (2) facilitate forecasting of future staffing level adjustments. Reports from both
reviews will be presented to the Council at the budget retreat each year to be considered in the
budget process.
• Annual market checks of salary data —each year staff will update market survey data and perform
analyses to determine if any positions will be recommended for reassignment on the City's salary
scale. Similar to the position and staffing reviews, results from this effort will be presented to
Council at the budget retreat.
• Merit program — in addition to keeping position midpoints competitive with the market, the City
will continue to operate a performance based merit plan that identifies and incentivizes top
performing employees.
• Standard of living adjustments — keeping fiscal responsibility as a high priority, the City will look
for appropriate opportunities to positively impact employee standard of living for all employees
equally. These types of adjustments will likely not consistently be realized on an annual basis.
Staff will present a full report of the recommendations developed by the workgroup, including adjustments
to salaries in the 19/20 fiscal year. Based on initial projections, it is expected that the recommended
actions can be accomplished using the funds included in the adopted budget.
RECOMMENDED MOTION
I move that Council approves the compensation workgroup recommendations to establisl
compensation philosophies/practices and implement adjustments for fiscal year 2019-2020.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date
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Grade 009
$12.743
$15.927
$19.113
$26,505
$33,128
$39,754
Custodian
N
Parks
+1
Receptionist
N
Finance
Utilities Groundskeeper
N
Public Works
+1
Grade 010
$13.252
$16.564
$19.876
$27,564
$34,453
$41,343
Golf Course Worker
N
Golf
Grade 011
$13.781
$17.226
$20.672
$28,665
$35,831
$42,998
Customer Service Assistant
N
Parks
Mechanic Assistant
N
Public Works
Solid Waste Worker
N
Public Works
+1
Grade 012
$14.333
$17.915
$21.498
$29,813
$37,264
$44,716
Building Maintenance Technician
N
Police
+1
Golf Cart Mechanic
N
Golf Course
Customer Service Clerk
N
Finance
Equipment Operator I
N
Public Works
Inspection Service Technician
N
Planning
Meter Reader
N
Finance
Park Maintenance Worker I
N
Parks
+4
Therapeutic Recreation Specialist
N
Parks
Grade 013
$14.907
$18.632
$22.358
$31,006
$38,754
$46,505
Court Specialist
N
Court
+1
Records Specialist
N
Police
Secretary
N
PW/Police/FMO/Parks
Utility Operator I
N
Public Works
Warehouse Specialist
N
Public Works
Grade 014
$15.503
$19.378
$23.254
$32,246
$40,307
$48,368
EMS Billing Specialist
N
EMS
Pool Maintenance Technician
N
Parks
Utility Billing Assistant
N
Finance
Grade 015
$16.122
$20.152
$24.183
$33,533
$41,917
$50,301
Building Maintenance Technician I
N
Parks
+1
Equipment Operator II
N
Public Works
Financial Services Technician
N
Finance
+1
Golf Coordinator
N
Golf
HR Specialist
N
HR
+1
Mosquito Control Technician
N
Public Works
Park Maintenance Worker II
N
Parks
+4
Records Specialist
N
CSO
Recreation Center Specialist
N
Parks
Senior Golf Course Worker
N
Golf
Grade 016
$16.769
$20.960
$25.150
$34,879
$43,596
$52,313
Animal Control Officer
N
Police
Assistant Recreation Therapist
N
Parks
Buyer
N
Purchasing
Golf Course Mechanic
N
Golf
Lift Station Operator
N
Public Works
+1
Mechanic
N
Public Works
Planning Technican
N
Planning
Secretary IV
N
CSO/CMO
Treatment Plant Mechanic
N
Public Works
Utility Operator II
N
Public Works
Water Production Operator II
N
Public Works
Grade 017
$17.438
$21.798
$26.157
$36,271
$45,340
$54,406
Building Maintenance Technician II
N
Parks
+1
Computer Support Specialist I
N
IT
Criminal Investigation Specialist
N
Police
+1
Jailer
N
Police
Parts Manager
N
Public Works
Sr. Park Maintenance Worker
N
Parks
Telecommunicator
N
Police
Treatment Plant Operator II
N
Public Works
Grade 018
$18.135
$22.670
$27.203
$37,721
$47,153
$56,583
Administrative Assistant
N
Fire
Benefits Specialist
N
HR
Sr. Deputy Court Clerk
N
Court
Deputy Tax Collector
N
Finance
Engineering Technician
N
Planning
Inspection Services Coordinator
N
Planning
Property Room Custodian
N
Police
Risk & Safety Specialist
N
HR
Sr. Equipment Operator
N
Public Works
Utility Billing Coordinator
N
Finance +1
Grade 019
$18.861 $23.576 $28.292 $39,231 $49,038 $58,848
Community Service Inspector
N
Planning
GIS Technician
N
Planning
Sr. Financial Services Technician
N
Finance +2
Grade 020
$20.507
$25.634
$30.760
$42,654
$53,318
$63,981
Assistant Golf Pro
E
Golf
Computer Support Specialist III
N
IT
Lead Telecom municator
N
Police
Office Coordinator
N/E
PW/Police/Parks/Planning
Recreation Therapist
N
Parks
Sr. Mechanic
N
Public Works
Sr. Utility Maintenance Operator
N
Public Works
Grade 021
$21.328
$26.659
$31.990
$44,362
$55,451
$66,540
Industrial Waste Inspector
N
Public Works
Building Inspector
N
Planning
Sr. Lift Station Operator
N
Public Works
+1
Senior Services Coordinator
E
Parks
Senior Treatment Plant Operator
N
Public Works
Grade 022
$22.180
$27.725
$33.271
$46,135
$57,669
$69,203
Contract Administrator
N
Purchasing
Plans Examiner
E
Planning
Recreation Programs Coordinator
E
Parks
Grade 023
$23.068
$28.836
$34.602
$47,981
$59,978
$71,972
Accountant
E
Finance
+1
Animal Control Supervisor
N
Police
Crime Victim Liaison
N
Police
Deputy Fire Marshal
N
Fire
Equipment Services Supervisor
E
Public Works
Parks Maintenance Supervisor
N
Parks
Public Improvement Inspector
N
Public Works
Solid Waste Supervisor
N
Public Works
Street Maintenance Supervisor
N
Public Works
Support Services Supervisor
N
Police
Treatment Plant Supervisor
N
Public Works
Utility Supervisor
N
Public Works
Water Production Supervisor
N
Public Works
Grade 024
$23.991
$29.989
$35.987
$49,902
$62,377
$74,853
Grade 025 $24.950 $31.188 $37.426 $51,897 $64,872 $77,846
Building Maintenance Tech Supervisor N Parks +2
Utility Billing Supervisor N Finance
Grade 026 $25.949 $32.435 $38.922 $53,973 $67,465 $80,957
Accounting Coordinator E Finance
Assistant City Secretary E CSO +3
GIS Manager E Planning
Head Professional Golf Pro E Golf
Grade 027 $26.986 $33.732 $40.479 $56,131 $70,163 $84,196
Assistant Utility Superintendent E Public Works
Assistant Emergency Management Coordinator E EOC
Capital Improvement Project Manager E Public Works
Marketing/Special Event Specialist N Parks
Senior Systems Administrator N IT
Special Services Superintendent E Parks
Grade 028 $28.065 $35.082 $42.098 $58,376 $72,970 $87,563
Deputy Building Official N Planning +2
Grade 029 $29.188 $36.485 $43.781 $60,710 $75,888 $91,065
City Planner E Planning
Court Administrator E Court
Equipment Services Superintendent E Public Works
Network Administrator N IT
Parks Maintenance Superintendent
E
Parks
Recreation Superintendent
E
Parks
Street Maintenance Superintendent
E
Public Works
Utility Superintendent
E
Public Works
Grade 030
$30.355
$37.944
$45.532
$63,139
$78,924
$94,707
Fire Training/Safety Officer
N
Fire
Grade 031
$31.569
$39.462
$47.355
$65,664
$82,080
$98,498
City Planner
E
Planning
+2
Economic Development Coordinator
E
CMO
Golf Course Superintendent
E
Golf
Grade 032
$32.832
$41.040
$49.248
$68,291
$85,363
$102,436
Grade 033
$34.146
$42.684
$51.220
$71,024
$88,782
$106,538
Chief Building Official
E
Planning
+2
Grade 034
$35.512
$44.390
$53.267
$73,865
$92,331
$110,795
Controller
E
Finance
Purchasing Manager
E
Purchasing
Treasurer
E
Finance
Grade 035
$36.933
$46.165
$55.398
$76,820
$96,024
$115,227 correction
EMS Chief
E
EMS
Emergency Management Coordinator
E
EOC
Fire Marshal
E
Fire
Grade 036
$38.410
$48.012
$57.614
$79,892
$99,865
$119,838
Grade 037
$39.946
$49.932
$59.919
$83,088
$103,860
$124,631
Assistant Director of Public Works
E
Public Works
+2
Assistant Fire Chief
E
Fire
+2
City Engineer
E
Planning
+2
Human Resources Manager
E
HR
+2
IT Manager
E
IT
+3
Grade 038
$41.544
$51.930
$62.316
$86,411
$108,014
$129,617
Assistant Police Chief
E
Police
+3
Grade 039
$43.206
$54.007
$64.808
$89,868
$112,334
$134,801
Grade 040
$44.934
$56.167
$67.401
$93,462
$116,828
$140,193
Grade 041
$46.731
$58.414
$70.097
$97,201
$121,501
$145,801
Director of Finance
E
Finance
Director of Parks and Recreation
E
Parks
Director of Planning
E
Planning
Director of Public Works
E
Public Works
Grade 042
$48.600
$60.751
$72.901
$101,089
$126,361
$151,633
Grade 043
$50.544
$63.181
$75.817
$105,132
$131,415
$157,699
Chief of Police
E
Police
+2
Grade 044
$52.564
$65.706
$78.846
$109,334
$136,668
$164,000
Grade 045
$54.667
$68.334
$82.001
$113,708
$142,135
$170,562
Assistant City Manager
E
CMO
+1
Grade 046
$56.854
$71.067
$85.281
$118,256
$147,820
$177,384
Grade 047
$59.128
$73.910
$88.692
$122,986
$153,733
$184,479
Grade 123
City Manager
E
CMO
City Secretary
E
CSO
Golf Course Manager
E
Golf
Presiding Judge
E
Municipal Court
(Classification I FLSAIDepartment I Hourly I Annual I
Grade 008
Park Maintenance Worker I
N
Parks
Utilities Groundskeeper
N
Public Works
Grade 009
$12.743
$15.927
$19.113
$26,505
$33,128
$39,754
Receptionist
N
Finance
Grade 010
$13.252
$16.564
$19.876
$27,564
$34,453
$41,343
Golf Course Worker
N
Golf
Solid Waste Worker
N
Public Works
Grade 011
$13.781
$17.226
$20.672
$28,665
$35,831
$42,998
Building Maintenance Technician
N
Police
Customer Service Assistant
N
Parks
Mechanic Assistant
N
Public Works
Park Maintenance Worker 11
N
Parks
Grade 012
$14.333
$17.915
$21.498
$29,813
$37,264
$44,716
Golf Cart Mechanic
N
Golf Course
Customer Service Clerk
N
Finance
Deputy Court Clerk
N
Court
Equipment Operator I
N
Public Works
Inspection Service Technician
N
Planning
Meter Reader
N
Finance
Therapeutic Recreation Specialist
N
Parks
Grade 013
$14.907
$18.632
$22.358
$31,006
$38,754
$46,505
Records Specialist
N
Police
Secretary
N
PW/Police/FMO/Parks
Utility Operator I
N
Public Works
Warehouse Specialist
N
Public Works
Grade 014
$15.503
$19.378
$23.254
$32,246
$40,307
$48,368
Building Maintenance Technician I
N
Parks
EMS Billing Specialist
N
EMS
Financial Services Technician
N
Finance
HR Specialist
N
HR
Pool Maintenance Technician
N
Parks
Utility Billing Assistant
N
Finance
Grade 015
$16.122
$20.152
$24.183
$33,533
$41,917
$50,301
Equipment Operator 11
N
Public Works
Golf Coordinator
N
Golf
Lift Station Operator
N
Public Works
Mosquito Control Technician
N
Public Works
Records Specialist
N
CSO
Recreation Center Specialist
N
Parks
Senior Golf Course Worker
N
Golf
Grade 016
$16.769
$20.960
$25.150
$34,879
$43,596
$52,313
Animal Control Officer
N
Police
Assistant Recreation Therapist
N
Parks
Building Maintenance Technician 11
N
Parks
Buyer
N
Purchasing
Criminal Investigation Specialist
N
Police
Golf Course Mechanic
N
Golf
Mechanic
N
Public Works
Planning Technican
N
Planning
Secretary IV
N
CSO/CMO
Treatment Plant Mechanic
N
Public Works
Utility Operator 11
N
Public Works
Water Production Operator 11
N
Public Works
Grade 017
$17.438 $21.798 $26.157
$36,271
$45,340
$54,406
Computer Support Specialist I
N
IT
Jailer
N
Police
Parts Manager
N
Public Works
Sr. Financial Services Technician
N
Finance
Sr. Park Maintenance Worker
N
Parks
Telecommunicator
N
Police
Treatment Plant Operator II
N
Public Works
Utility Billing Coordinator
N
Finance
Grade 018
$18.135 $22.670 $27.203
$37,721
$47,153
$56,583
Administrative Assistant
N
Fire
Benefits Specialist
N
HR
Sr. Deputy Court Clerk
N
Court
Deputy Tax Collector
N
Finance
Engineering Technician
N
Planning
Inspection Services Coordinator
N
Planning
Property Room Custodian
N
Police
Risk & Safety Specialist
N
HR
Sr. Equipment Operator
N
Public Works
Grade 019
$18.861 $23.576 $28.292
$39,231
$49,038
$58,848
Community Service Inspector
N
Planning
Deputy Fire Marshal I
N
Fire
GIS Technician
N
Planning
Grade 020
$20.507 $25.634 $30.760
$42,654
$53,318
$63,981
Assistant Golf Pro
E
Golf
Computer Support Specialist III
N
IT
Lead Telecommunicator
N
Police
Office Coordinator
N/E
PW/Police/Parks/Planning
Recreation Therapist
N
Parks
Sr. Lift Station Operator
N
Public Works
Sr. Mechanic
N
Public Works
Sr. Utility Maintenance Operator
N
Public Works
Grade 021
$21.328 $26.659 $31.990
$44,362
$55,451
$66,540
Industrial Waste Inspector
N
Public Works
Building Inspector
N
Planning
Senior Services Coordinator
E
Parks
Senior Treatment Plant Operator
N
Public Works
Grade 022
$22.180 $27.725 $33.271
$46,135
$57,669
$69,203
Accountant
E
Finance
Contract Administrator
N
Purchasing
Plans Examiner
E
Planning
Recreation Programs Coordinator
E
Parks
Grade 023
$23.068 $28.836 $34.602
$47,981
$59,978
$71,972
Animal Control Supervisor
N
Police
Assistant City Secretary
E
CSO
Building Maintenance Tech Supervisor
N
Parks
Crime Victim Liaison
N
Police
Deputy Fire Marshal II
N
Fire
Equipment Services Supervisor
E
Public Works
Parks Maintenance Supervisor
N
Parks
Public Improvement Inspector
N
Public Works
Solid Waste Supervisor
N
Public Works
Street Maintenance Supervisor
N
Public Works
Support Services Supervisor
N
Police
Treatment Plant Supervisor
N
Public Works
Utility Supervisor
N
Public Works
Water Production Supervisor
N
Public Works
Grade 024
$23.991 $29.989 $35.987
$49,902
$62,377
$74,853
Grade 025
$24.950 $31.188 $37.426
$51,897
$64,872
$77,846
Utility Billing Supervisor
N
Finance
Grade 026
$25.949
$32.435
$38.922
$53,973
$67,465
$80,957
Accounting Coordinator
E
Finance
Deputy Building Official
N
Planning
$31.569
$39.462
$47.355
$65,664
$82,080
$98,498
GIS Manager
E
Planning
Head Professional Golf Pro
E
Golf
Grade 027
E
Golf
$26.986
$33.732
$40.479
$56,131
$70,163
$84,196
Assistant Utility Superintendent
E
Public Works
$32.832
$41.040
$49.248
$68,291
$85,363
$102,436
Assistant Emergency Management Coordinator
E
EOC
$34.146
$42.684
$51.220
$71,024
$88,782
$106,538
Capital Improvement Project Manager
E
Public Works
$35.512
$44.390
$53.267
$73,865
$92,331
$110,795
Marketing/Special Event Specialist
N
CMO
Senior Systems Administrator
N
IT
Special Services Superintendent
E
Parks
Grade 028
E
Finance
$28.065
$35.082
$42.098
$58,376
$72,970
$87,563
Grade 035
$36.932
$45.822
$54.712
$76,818
$95,309
$113,801
Grade 029
E
Public Works
$29.188
$36.485
$43.781
$60,710
$75,888
$91,065
City Planner
E
Planning
Court Administrator
E
Court
Equipment Services Superintendent
E
Public Works
Network Administrator
N
IT
Parks Maintenance Superintendent
E
Parks
Recreation Superintendent
E
Parks
Street Maintenance Superintendent
E
Public Works
Utility Superintendent
E
Public Works
$38.124
$47.655
$57.185
$79,297
$99,121
$118,946
Grade 030
$30.355
$37.944
$45.532
$63,139
$78,924
$94,707
Fire Training/Safety Officer
N
Fire
Grade 031
$31.569
$39.462
$47.355
$65,664
$82,080
$98,498
Chief Building Official
E
Planning
Economic Development Coordinator
E
CMO
Golf Course Superintendent
E
Golf
Grade 032
$32.832
$41.040
$49.248
$68,291
$85,363
$102,436
Grade 033
$34.146
$42.684
$51.220
$71,024
$88,782
$106,538
Grade 034
$35.512
$44.390
$53.267
$73,865
$92,331
$110,795
Controller
E
Finance
IT Manager
E
IT
Purchasing Manager
E
Purchasing
Treasurer
E
Finance
Grade 035
$36.932
$45.822
$54.712
$76,818
$95,309
$113,801
Assistant Director of Public Works
E
Public Works
Assistant Fire Chief
E
Fire
Assistant Police Chief
E
Police
City Engineer
E
Planning
EMS Chief
E
EMS
Emergency Management Coordinator
E
EOC
Fire Marshal
E
Fire
Human Resources Manager
E
HR
Grade 036
$38.124
$47.655
$57.185
$79,297
$99,121
$118,946
Grade 037
$39.649
$49.561
$59.473
$82,469
$103,086
$123,703
Grade 038
$41.234
$51.543
$61.852
$85,768
$107,210
$128,652
Grade 039
$42.884
$53.605
$64.326
$89,198
$111,498
$133,798
Grade 040
$44.599
$55.749
$66.899
$92,766
$115,958
$139,150
Grade 041
$46.731
$58.414
$70.097
$97,201
$121,501
$145,801
Chief of Police
E
Police
Director of Finance
E
Finance
Director of Parks and Recreation
E
Parks
Director of Planning
E
Planning
Director of Public Works
E
Public Works
Grade 042
$48.600
$60.751
$72.901
$101,089
$126,361
$151,633
Grade 043
$50.544
$63.181
$75.817
$105,132
$131,415
$157,699
Grade 044
$52.564
$65.706
$78.846
$109,334
$136,668
$164,000
Assistant City Manager
E CMO
Grade 045
$54.667
$68.334
$82.001
$113,708
$142,135
$170,562
Grade 046
$56.854
$71.067
$85.281
$118,256
$147,820
$177,384
Grade 047
$59.128
$73.910
$88.692
$122,986
$153,733
$184,479
Grade 123
City Manager E CMO
City Secretary E CSO
Golf Course Manager E Golf
Presiding Judge E Municipal Court
Council Agenda Item
October 14, 2019
7 (a) Receive report of the La Porte Drainage and Flooding Committee Meeting — Councilperson Jay
Martin
Council Agenda Item
October 14, 2019
8. ADMINISTRATIVE REPORTS
Planning and Zoning Commission Meeting, Thursday, October 17, 2019
Zoning Board of Adjustment Meeting, Thursday, October 24, 2019
City Council Meeting, Monday, October 28, 2019
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items
of community interest; and/or inquiries of staff regarding specific factual information or existing policy
from the Mayor, Councilmembers, and City staff, for which no formal action will be discussed or
taken.
10. ADJOURNMENT
If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or
Executive Session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code,
Chapter 551, Section 551.071 - consultation with counsel on legal matters; Section 551.072 - deliberation regarding purchase,
exchange, lease or value of real property; Section 551.073 - deliberation regarding a prospective gift; Section 551.074 - personnel
matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee; Section 551.076 - implementation of security personnel or devices; Section 551.087 - deliberation regarding economic
development negotiation; Section 551.089 - deliberation regarding security devices or security audits, and/or other matters as
authorized under the Texas Government Code. If a Closed or Executive Session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the
items addressed during Executive Session.
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