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Home My WebLink About05-11-20 Regular Meeting of the La Porte City Council (2) Office of the Mayor WHEREAS, the Office of the Municipal Clerk, a time-honored and vital part of local government, exists throughout the world, providing the professional link between citizens, local governing bodies, and other agencies of government, rendering equal service to all; and WHEREAS, the City Secretary is a City official appointed by the City Council, serving as the secretariat to the governing body and performing duties including Council administration, Elections Officer, Public Information Officer for both public information requests and for media and communications, liquor licensing, Records Management Officer, liaison to boards and commissions, and being part of the City's emergency management team. The City Secretary is accountable for the City seal and serves as the parliamentarian to the Council. The City Secretary is charged with neutrality, honesty, integrity, and upholding applicable state law and the City Charter; and WHEREAS, Municipal Clerks continually strive to improve through continuing education, by providing assistance to their communities and their peers, and participation in professional organizations; and WHEREAS, for the vital services they perform and their exemplary dedication to the communities they represent, we extend our appreciation to City of La Porte City Secretary Lee Woodward, Deputy City Secretary Sharon Harris, Records Administrator Gladis Sanchez, and temporary Administrative Assistant Kirsty Vigil. I, Louis R. Rigby, Mayor, do hereby proclaim May 3-10, 2020, as NOW, THEREFORE, Municipal Clerks Week th In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this the 11 day of May, 2020. Office of the Mayor WHEREAS, Public Works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the people of La Porte, Texas; and, WHEREAS, this work could not be accomplished without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, responsible for rebuilding, improving, ste systems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens, civic leaders, and children of La Porte to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in their respective communities; and, WHEREAS, the City of La Porte expresses its appreciation for our public works professionals, engineers, managers and employees and to recognize the substantial contributions they make to improve our infrastructure, protect public health, provide safety, and improve quality of life. th WHEREAS, the year 2020 marks the 60 annual National Public Works Week sponsored by the American Public Works Association. NOW, THEREFORE, I, Louis R. Rigby, Mayor, do hereby proclaim the week of May 17-23, 2020, as National Public Works Week th In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this the 11 day of May, 2020. City of La Porte ______________________________ Louis R. Rigby, Mayor Office of the Mayor WHEREAS, emergency medical services provides a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the emergency medical services system consists of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training, and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Weektheme, EMS STRONG: Ready Today. Preparing for Tomorrowthe community to observe this week with appropriate programs, ceremonies, and activities; NOW, THEREFORE, I, Louis R. Rigby, Mayor, along with members of the La Porte City Council, do hereby proclaim May 17-23, 2020, as Emergency Medical Services Week th In Witness Whereof: I have hereto set my hand and caused the Seal of the City to be affixed hereto, this, the 11 day of May, 2020. City of La Porte LOUIS RIGBY BILL BENTLEY Mayor Councilperson District 3 BRANDON LUNSFORD Mayor Pro-Tem Councilperson At Large A THOMAS GARZA STEVE GILLETT Councilperson District 4 Councilperson At Large B JAY MARTIN DANNY EARP Councilperson District 5 Councilperson District 1 NANCY OJEDA CHUCK ENGELKEN Councilperson District 6 Councilperson District 2 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA PORTE APRIL 27, 2020 The City Council of the City of La Porte met in a regular meeting on Monday, April 27, 2020, at the City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance: Councilpersons present: Louis Rigby, Brandon Lunsford, Steve Gillett, Chuck Engelken, Bill Bentley, Thomas Garza, Jay Martin Councilpersons attending remotely: Danny Earp, Nancy Ojeda Councilpersons absent: None Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins, Assistant City Attorney 1. CALL TO ORDER Mayor Rigby called the meeting to order at 6:02 p.m. 2. INVOCATION AND PLEDGES The invocation was given by Pastor Thomas Green of Pleasant Hill Church of Deliverance, and the pledges were led by Councilperson Jay Martin. 3. PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS a. Proclamation in recognition of April as Parliamentary Law Month. \[Mayor Rigby\] 4. CITIZEN COMMENT (Generally limited to five minutes per person; in accordance with state law, the time may be reduced if there is a high number of speakers or other considerations.) Chuck Rosa spoke about financial assistance to local businesses closed for COVID-19. 5. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for full discussion upon request by a member of the Council present at this meeting.) a.Approve the minutes of the April 13, 2020, Council meeting. \[Mayor Rigby\] b. Approve the appointments of James Walter to Position 3 on the La Porte Planning and Zoning Commission and John Blakemore to an open position on the La Porte Zoning Board of Adjustment. \[Mayor Rigby and Mayor Pro Tem Bill Bentley\] c.Approve the purchase of a Hino 338 Trash Truck with Heavy Brush Dump Bed from Rush Truck Center under BuyBoard Contract 601-19, in the amount of $99,345.00. \[Ray Mayo, Director of Public Works\] Councilperson Engelken moved to approve the consent agenda items; the motion was adopted, 9-0. Page 1 of 3 April 27, 2020, Council Meeting Minutes 6.STATUTORY AGENDA a.Presentation, discussion, and possible action to provide staff direction on how to move forward with livestreaming City Council meetings via Facebook for the short term. \[Corby Alexander, City Manager\] Councilperson Garza moved to direct staff move forward with livestreaming City Council meetings via Facebook through Zoom until Zoom meetings are no longer occurring or until citizens are permitted into the meetings; the motion was not adopted, 1-8, Councilperson Garza voting in support. b. Presentation, discussion, and possible action to reschedule or cancel the May 25, 2020, City Council meeting due to the Memorial Day holiday. \[Mayor Rigby\] Councilperson Garza moved to hold the May 25, 2020, City Council meeting on May 26, 2020; the motion was not adopted, 2-7, Councilpersons Garza and Gillett voting in support. Councilperson Engelken moved to cancel the May 25, 2020, City Council meeting for the Memorial Day holiday and hold a special meeting if necessary. Councilperson Garza moved to amend the motion by was not seconded and was not considered. The main motion was adopted 8-1, Councilperson Garza voting against. 7. REPORTS a. Receive report on the La Porte Development Corporation Board meeting. \[Councilperson Ojeda\] Councilperson Ojeda reported the Board did not take action on a proposed COVID grant program for small businesses. 8. ADMINISTRATIVE REPORTS City Council meeting, May 11 City Manager Alexander said there were no reports. 9. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies. Councilpersons shared concern that the City was allowing the Harris County J on masks to be followed; noted displeasure over the misuse of social media for personal attacks; thanked the City staff for maintaining services in spite of the pandemic; requested that HR share compensation information in advance with all Councilpersons for Charter officer reviews; reminded all of the CDC recommendations as local cases continued to increase and to respect each other by following the guidelines; expressed disappointment over current behavior of Councilpersons; announced the Off received one of the eighteen inaugural Office of Excellence awards from the Texas Municipal Clerks Association, Inc. (TMCA); issued a reprimand concerning derogatory comments about the City on social media. ADJOURN Without objection, Mayor Rigby adjourned the meeting at 7:14 p.m. Page 2 of 3 April 27, 2020, Council Meeting Minutes _______________________________ Lee Woodward, City Secretary Page 3 of 3 April 27, 2020, Council Meeting Minutes REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: May 11, 2020 Source of Funds: 009 Requested By: Shelley Wolny, Treasurer Department: Finance Account Number: 9999 Special Programs Amount Budgeted: $0 Report Resolution Ordinance Amount Requested: $99,345 Exhibits: Ordinance, Exhibits A & B and Detail Information Budgeted Item: Yes No SUMMARY The City Council adopted the Fiscal Year 2019-20 Budget on September 9, 2019. th At the April 27 City Council meeting, Council approved the purchase of the replacement trash truck at a cost of $99,345. With this expenditure, staff is requesting Council to approve a budget amendment. The Summary of Funds, which is shown below, represents the amendments which Council previously approved to the FY 2019- 20 Budget. (*denotes funds with current changes) FY 2020 Proposed FY 2020 Original Budget Amended Budget General Fund $ 54,659,634 $ 54,659,634 Grant Fund 8,857,843 8,857,843 Street Maintenance Sales Tax Fund 3,195,000 3,195,000 Emergency Services District Sales Tax Fund 1,273,334 1,273,334 Hotel/Motel Occupancy Tax 809,777 809,777 Economic Development Corporation 2,929,197 2,929,197 Tax Increment Reinvestment Zone 5,383,569 5,383,569 Utility 8,287,115 8,287,115 Airport 90,680 90,680 La Porte Area Water Authority 2,307,665 2,307,665 Motor Pool 2,834,770 2,934,115 * Insurance Fund 9,043,630 9,043,630 Technology Fund 278,828 278,828 General Capital Improvement 8,925,869 8,925,869 Utility Capital Improvement 1,715,000 1,715,000 Sewer Rehabilitation Capital Improvement 350,000 350,000 Drainage Improvement Fund 480,000 480,000 General Debt Service 4,657,119 4,657,119 Total of All Funds $116,079,030$116,178,375 RECOMMENDED MOTION I move to approve the adoption of ordinance 2020-3789 approving an amendment to the Ci-20 Budget for $99,345 in the Motor Pool Fund to purchase a replacement trash truck. Approved for the City Council meet ing agenda Corby D. Alexander, City Manager Date ORDINANCE2020-3789 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2019, through September 30, 2020, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 23, 2019, and a public hearing scheduled for September 9, 2019 was duly advertised and held, and said Budget was finally approved by ordinance on September 9, 2019; WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after final adoption of the budget, the governing body of the municipality may spend municipal funds only in strict compliance with the budget, except in emergency, where in such cases the governing body of the municipality may authorize an emergency expenditure as an amendment to the original budget only in the case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention; WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of a municipality may make changes to its budget for municipal purposes; WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the best interest of the health, safety and general welfare of the inhabitants of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention, the Budget must be amended and revised with respect to those appropriations set forth in Exhibit B, attached hereto by reference and made part hereof. In support thereof, the City Council finds that additional expenditures are necessary for 1) $99,345.00 for the replacement of a trash truck lost in accident. Such additional expenditures are more specifically described on Exhibit C. SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as , as the Budget for the said City of La Porte, Texas, for the period of October 1, 2019, through September 30, 2020. SECTION 3. The several amounts stated in Exhibit C as the amended expenditures are hereby appropriated to and for the objects and purposes therein named, and are found to be for municipal purposes. SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the resources of each fund, as so amended and revised. SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget and the amendments made hereto have been performed as required by charter or statute. SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with the City Secretary, who shall attach a copy of same to the original budget. SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 8: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 11th day of May, 2020. CITY OF LA PORTE, TEXAS Louis R. Rigby, Mayor ATTEST: Lee Woodward, City Secretary APPROVED AS TO FORM: ClarkT. Askins, Assistant City Attorney EXHIBIT A (ADOPTED BUDGET) City of La Porte Consolidated Summary of All Funds FY 19-20FY 19-20 RevenuesExpenses Governmental Fund Types: General Fund$ 50,777,377 $ 54,429,634 Grant Fund 8,449,254 8,857,843 Street Maintenance Sales Tax 1,400,000 3,195,000 Emergency Services District 1,380,000 1,273,334 Hotel/Motel Occupancy Tax 765,000 809,777 Economic Development Corporat 2,800,000 2,929,197 Tax Increment Reinvestment 5,508,293 5,383,569 Total Governmental Types 71,079,924 76,878,354 Enterprise: Utility 8,318,050 8,287,115 Airport 66,500 90,680 La Porte Area Water Authority 1,586,656 2,307,665 Total Enterprise 9,971,206 10,685,460 Internal Service Motor Pool 3,657,278 2,834,770 Insurance Fund 8,887,771 9,043,630 Technology Fund 437,736 278,828 Total Internal Service 12,982,785 12,157,228 Capital Improvement: General 8,445,950 8,695,869 Utility 625,000 1,715,000 Sewer Rehabilitation 303,500 350,000 Drainage Improvement Fund 286,500 480,000 Total Capital Improvement 9,660,950 11,240,869 Debt Service: General 4,686,664 4,657,119 Total Debt Service 4,686,664 4,657,119 Total All Funds 108,381,529 115,619,030 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 19-20FY 19-20 RevenuesExpenses Governmental Fund Types: General Fund$ 50,777,377$ 54,659,634 Grant Fund 8,449,254 8,857,843 Street Maintenance Sales Tax 1,400,000 3,195,000 Emergency Services District 1,380,000 1,273,334 Hotel/Motel Occupancy Tax 765,000 809,777 Economic Development Corporat 2,800,000 2,929,197 Tax Increment Reinvestment 5,508,293 5,383,569 Total Governmental Types 71,079,924 77,108,354 Enterprise: Utility 8,318,050 8,287,115 Airport 66,500 90,680 La Porte Area Water Authority 1,586,656 2,307,665 Total Enterprise 9,971,206 10,685,460 Internal Service Motor Pool 3,657,278 2,934,115 Insurance Fund 8,887,771 9,043,630 Technology Fund 437,736 278,828 Total Internal Service 12,982,785 12,256,573 Capital Improvement: General 8,675,950 8,925,869 Utility 625,000 1,715,000 Sewer Rehabilitation 303,500 350,000 Drainage Improvement Fund 286,500 480,000 Total Capital Improvement 9,890,950 11,470,869 Debt Service: General 4,686,664 4,657,119 Total Debt Service 4,686,664 4,657,119 Total All Funds 108,611,529 116,178,375 REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:April 27, 2020 Requested By: Ray Mayo, Director Source of Funds: 009 -Motor Pool Fund Department: Public Works Account Number:009-7072-532-8050 Amount Budgeted: -0- Report Resolution Ordinance Amount Requested: $99,345.00 Budgeted Item: YesNo Exhibits: BuyBoard Quote for Heavy Trash Truck Replacement SUMMARY The City of La Porte’s trash truck (unit 72-56) was involved in a roll-over accident while dumping a load at the Green Shadow landfill in September 2019. Inspection by TML adjusters showed major frame damage resulting in a total loss. Staff is requesting to have this piece of equipment replaced. This equipment was not programmed in the budget to be replaced at this time. The Finance Department will come forward at the next City Council meeting, May 11, 2020 with a budget amendment to allow replacement. Following the incident, our staff performed in-depth research to determine available truck and body options to prevent a recurrence of this type of accident. The replacement equipment is quoted with those options that include: extra heavy-duty frame with overweightfront axle, oversizedrear helper springs and a rear suspension stabilizer package. TML has issued an insurance claim check in the amount of $48,873.65. The balance of the replacement cost ($50,471.35) will be funded in the Motor Pool Fund for replacement trash truck. Staff is requesting approval for the purchase of a Hino 338 Trash Truck with Heavy Brush Dump Bed from Rush Truck Center, which is under the BuyBoard Contract #601-19 in the amount of $99,345. RECOMMENDED MOTION I move to approve the purchase of a Hino 338 Trash Truck with Heavy Brush Dump Bed from Rush Truck Center under BuyBoard Contract 601-19 for $99,345.00 Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE--BUYBOARD Remit P.O.'s To: munisales@rushenterprises.com VendorDate Prepared Contact for Vendor: Phone(830) 320-5219 End User: End User Contact:Phone/Fax Product Description: A: Base Price in Bid/Proposal Number:601-19 Series: 338/L7$ 57,725.00 B: Published Options(Itemize Below) DESCRIPTIONAMOUNT OPT #DESCRIPTIONAMOUNT HinoVIN Tag De-Rate to 25,950$ 131.00Hino Back Up Alarm/BR 11R22.5 R250ED$ 264.00 Hino Left & Right side Tow Hooks/120K PSI Frame$ 878.00Hino BR Lug 11R22.5 M770/Fendor Mirrors$ 286.00 Hino J08E-VB 260 HP/Allison 3500 RDS-P Transmission$ 5,893.00 Hino 4 Keys Keyed Alike/Fire Extinguisher/Safety Triangles$ 154.00 Hino Meritor MFS14K Front Axle/4K Rear Helper Springs$ 1,741.00 RTC-0051 OEM+ Safety Analysis$ 1,236.00 Hino Rear Suspension Stabilizer/Driver Controlled Diff Lock$ 1,890.00 RTC-0122 Refuse Body Prep$ 3,934.00 Hino Sythetic Rear Axle Lube/Air Brakes$ 2,008.00 RTC-0004 Dump Body$ 20,820.00 Subtotal Column 1:$ 12,541.00 Subtotal Column 2:$ 26,694.00 Published Options added to Base Price(Subtotal of "Col 1" & "Col 2") $ 39,235.00 C: Subtotal of A + B$ 96,960.00 D: Non Published Options Subtotal Column 1:$ -Subtotal Column 2:$ - Unpublished Options added to Base price (Subtotal "Col 1 + Col 2") $ - E: Contract Price Adjustment (If any, explain here) F: Total of C + D +/- E $ 96,960.00 G: Quantity ordered Units: 1.00x $ 96,960.00 H: BUYBOARD Administrative Fee $ 400.00 I: Non-Equipment Charges & Credits (I.e.: Ext. Warranty, Trade-In, Delivery, etc.) Extended Warranty Aftertreatment (6/250)$ 700.00x1$ 700.00 Extended Warranty Engine (6/250)$ 460.00x1$ 460.00 Freight$ 825.00x1$ 825.00 $ 1,985.00 J: TOTAL PURCHASE PRICE INCLUDING (G+H+I)$ 99,345.00 REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: May 11, 2020 Requested By: Ray Mayo, Director Source of Funds: 033 - Street Maintenance Department: Public Works Account Number: 033-7071-531-5110 Amount Budgeted: $630,000.00 Report Resolution Ordinance Amount Requested: $630,000.00 Exhibits: Bid #20012 Tabulation, Bid Notification and Access Budgeted Item: Yes No Report, Map of Project Areas, Angel Brothers Bid SUMMARY Advertised sealed bid #20012 for the FY 2020 Street Overlay project was opened and read publicly via ZOOM meeting at 2:00 p.m. on Thursday, April 16, 2020. Four hundred fifty-nine (459) vendors were notified of the bid opportunity with thirty-one (31) accessing the bid and twenty-five (25) bidders downloading the bid documents. Bid requests were advertised in the Bay Area Observer, posted on the City of La Porte website site and Public Purchase, with three (3) contractors returning bids. Angel Brothers Enterprises Ltd. submitted the lowest bid in the amount of $841,216.00 for the Base Bid. This project was bid with the intent to award on a unit pricing basis using work order assignments combined to not exceed the budget amount for this fiscal year. The estimated quantities in the bid can be increased or decreased to provide the best benefit for the City. Angel Brothers and City staff has negotiated and mutually agreed to revise the work estimate th by removing the reconstruction of S. 5 Street. This brings the total costs of the proposed work to $605,628. asphalt prices indicate a 22% increase over last years price. Staff recommends that the project be awarded to Angel Brothers Enterprises Ltd. in the amount of $605,628 with a contingency amount of $24,372 (4%), for a total authorization of $630,000. Streets indicated on the map were selected for overlay using past and current assessment information. tƩƚƆĻĭƷ .ĻƓĻŅźƷƭͲ \[źğĬźƌźƷźĻƭͲ ğƓķ hƦĻƩğƷźƓŭ /ƚƭƷʹ .ĻƓĻŅźƷƭʹ The proposed project provides maintenance and rehabilitation of existing public facilities anticipated by the residents with the street tax renewal. \[źğĬźƌźƷźĻƭ ƚŅ ağźƓƷğźƓźƓŭ ƷŷĻ {ƷğƷǒƭ vǒƚʹ The scope and cost of the proposed work would likely increase if the proposed resurfacing work is deferred for an extended period of time. RECOMMENDED MOTION I move to award Bid #20012 to Angel Brothers Enterprises Ltd. and authorize the City Manager to execute a contract establishing unit prices for asphalt street reconstruction and overlay in the amount of $605,628 with a contingency amount of 24,372.00 for a total authorization of 630,000.00. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date Bid Tabulation to Sealed Bid #20012 - FY 20 Asphalt Reconstruction and Overlay Project Angel BrothersHayden Paving, Inc.Forde Constructions ItemUnit of Item DescriptionQTYUnit PriceTotal PriceUnit PriceTotal PriceUnit PriceTotal Price No.Measur Mobilization: includes payment and performance bonds, insurance and cost to move equipment to project as required by these plans and specifications; NOT TO 30,000.00$30,000.0025000$25,000.0034000$34,000.00 EXCEED 4% of total project cost LS 11 16,000.00$16,000.0010000$10,000.0051300$51,300.00 2Traffic Control, as specified1LS 8$56,712.007$49,623.006$42,534.00 36" Pavement and subgrade removal7089SY 3$47,334.002$31,556.002$31,556.00 42" Milling and removal15778SY 105$367,500.00110$385,000.00102$357,000.00 52" Type D Asphalt3500TON 101$196,950.00100$195,000.00100$195,000.00 64" Type A Asphalt1950TON 120$60,000.00150$75,000.00128$64,000.00 7Black base, as needed for repair500TON 187$28,050.00200$30,000.00172$25,800.00 8Lime, 8%150TON 5$38,670.0015$116,010.008$61,872.00 98" Lime stabilized subgrade7734SY $841,216.00$917,189.00$863,062.00 TOTAL Base Bid, Items 1 - 9 only 22867 20$457,340.00 ADD High Density Mineral Bond, as specifiedSY NO BIDNO BIDNO BIDNO BID $841,216.00$1,374,529.00$863,062.00 Total Bid Items 1-9, plus ADDITIVE Project award shall be based on Unit Pricing, in an amount not to exceed the Fiscal Year budget. Bid tab does not indicate any type of award as other considerations may apply. Sealed Bid #20012 Notifications and Access Report NOTIFICATIONS ACCESS Vendor NameReasonVendor NameAccessed Documents #20012 FY2020 Asphalt Reconstruction and 2GS, LLCBid NotificationAAA Asphalt Paving #20012 FY2020 Asphalt Reconstruction and 2L Construction L.L.C.Bid NotificationAngel Brothers Enterprises, Ltd. #20012 FY2020 Asphalt Reconstruction and A J Commercial ServicesBid NotificationBidClerk #20012 FY2020 Asphalt Reconstruction and A&S UndergroundBid NotificationBrannan Paving Co., Ltd #20012 FY2020 Asphalt Reconstruction and A. Ortiz Construction & Paving, Bid NotificationBraun Intertec Corporation #20012 FY2020 Asphalt Reconstruction and A.M.S.R. Inc.Bid NotificationCity of La Porte AAA Asphalt Paving Inc.Bid NotificationCMD Aaron Concrete Contractors, LPBid NotificationCMS #20012 FY2020 Asphalt Reconstruction and Abel's Paving & ConstructionBid NotificationConstructConnect #20012 FY2020 Asphalt Reconstruction and Acadia Services, LLCBid NotificationConstruction Journal #20012 FY2020 Asphalt Reconstruction and Adept Facilities & Design, Inc.Bid NotificationConstruction Software Technologies #20012 FY2020 Asphalt Reconstruction and Advance Sealcoat & StripesBid NotificationDale Dobbins #20012 FY2020 Asphalt Reconstruction and Advanced Facility MaintenanceBid NotificationDodge Data & Analytics #20012 FY2020 Asphalt Reconstruction and Advanced PavingBid NotificationDurba Construction #20012 FY2020 Asphalt Reconstruction and AE ConsultingBid NotificationForde Construction Company #20012 FY2020 Asphalt Reconstruction and Affordable Concrete LLC Bid NotificationHayden Paving Inc. #20012 FY2020 Asphalt Reconstruction and AGC AustinBid NotificationHearn Company #20012 FY2020 Asphalt Reconstruction and Aggieland ConstructionBid NotificationHolbrook Asphalt AGH2O Holdings, LLCBid NotificationIMS AHRG, CorporationBid NotificationL & L Asphalt Corp #20012 FY2020 Asphalt Reconstruction and Alegria Construction LLCBid NotificationL&L Supplies #20012 FY2020 Asphalt Reconstruction and All Materials Construction LLCBid NotificationNorth America Procurement Council #20012 FY2020 Asphalt Reconstruction and All State StripingBid NotificationOnvia #20012 FY2020 Asphalt Reconstruction and Allen Butler Construction, Inc.Bid NotificationPerkens WS Corporation #20012 FY2020 Asphalt Reconstruction and ALLTEX CORING & SAWINGBid NotificationSAMES, INC. #20012 FY2020 Asphalt Reconstruction and ALS 88 DESIGN BUILD LLCBid NotificationSchool Wholesale Supplies LLC #20012 FY2020 Asphalt Reconstruction and AMC TXCI TX CONSTRUCTIO Bid NotificationSmartProcure American Custom Homes & ReBid NotificationSO #20012 FY2020 Asphalt Reconstruction and American Pavement SolutionsBid NotificationThe Blue Book Building & Constructio AMSCO Property Services, LLCBid NotificationTukmol General Contractor Anchor Contracting, LLCBid NotificationWayne Enterprises #20012 FY2020 Asphalt Reconstruction and Anderson Asphalt & Concrete P Bid NotificationWebtech Anderson Columbia Co.,, Inc.Bid Notification Andromeda Contracting Bid Notification End Of Access Report Info Angel Brothers Enterprises, LtdBid Notification APAC-Texas, IncBid Notification Apex Construction Inc.Bid Notification ARCADIS US, Inc.Bid Notification Archer Western Construction LBid Notification Ark Contracting Services, LLCBid Notification Arreguin Group IncBid Notification Ashco ContractingBid Notification Asphalt Patch Enterprises, IncBid Notification Associated Construction Partne Bid Notification AUI ContractorsBid Notification Austin Bridge & Road, LPBid Notification Austin Engineering Company, IBid Notification Austin Traffic Signal Constructio Bid Notification BakerCorpBid Notification Barricades UnlimitedBid Notification Bartek ConstructionBid Notification Basic IDIQ, Inc.Bid Notification BATTERY WAREHOUSEBid Notification Baukus ElectricBid Notification Bay LtdBid Notification Bega Paving, IncBid Notification NOTIFICATIONS, cont'd Vendor NameReason Belaire ConstructionBid Notification Bell Contractors Inc Bid Notification Bentex Sweeping Inc.Bid Notification Bergeron Emergency Services, Bid Notification BidClerkBid Notification Black Canyon ConstructionBid Notification Blackrock ConstructionBid Notification BMC ConsolidatedBid Notification Boring & Tunneling Company o Bid Notification Boyd Construction Services, LLBid Notification Brannan Paving Co., LtdBid Notification Braun Intertec CorporationBid Notification Brazos Point ConstructionBid Notification BRETT CONSTRUCTION CO., Bid Notification Brooks Concrete IncBid Notification Brownstone Companies LLCBid Notification BrushmastersBid Notification C & M Concrete ContractingBid Notification C&C Industrial Services, Inc.Bid Notification C&S ConstructionBid Notification CADCon Corp.Bid Notification CAM-CRETE CONTRACTING, Bid Notification CAO Concrete L.L.C.Bid Notification Capps-Capco Construction, IncBid Notification Cardno ATCBid Notification Cash ConstructionBid Notification Castle Enterprises, LLCBid Notification Catalyst Advisors, LLCBid Notification Category 5 Restorations & Con Bid Notification Cayo LLCBid Notification CCC Blacktopping LLCBid Notification CD BUILDERS, INCBid Notification CDC NewsBid Notification CDM Holdings, LLC.Bid Notification Central Road and Utiltiy LtdBid Notification Central State ResourcesBid Notification Ceres Environmental Services, Bid Notification CH2M HILLBid Notification Champion Infrastructure LLCBid Notification CI PavementBid Notification Clark Construction of Texas, InBid Notification Clearfield Construction, LLC.Bid Notification Clore Construction LLCBid Notification CMC Construction ServicesBid Notification coast to coastBid 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DPNQMFUF!SFDPOTUSVDUJPO REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: May 11, 2020 Source of Funds: N/A Requested By: Mayor Rigby Department: City Council Account Number: Amount Budgeted: Report Resolution Ordinance Amount Requested: Exhibits: N/A Budgeted Item: Yes No SUMMARY Following the consideration of appointments at the April 27 Council meeting, it was noted that in the past the ZBOA custom has frequently been to move Alternate seat holders up, if they feel comfortable doing so, and appointing a new member to the remaining Alternate seat. Planning has confirmed that the Alternates are happy to move up. The motion at the April 27 meeting was to appoint Mr. Blakemor on the Board. Mr. Blakemore was notified of the consideration and stands ready to serve in any capacity. RECOMMENDED MOTION Should the wish be to make a motion in accordance with the ZBOA appointments, otherwise the motion can be modified as the maker wishes and made that way instead. - I move the appointment of Alternate 1 Phillip Hoot to the Position 1, Alternate 2 Pat McCabe to Alternate 1, and John Blakemore to the Alternate 2 position on the La Porte Zoning Board of Adjustment. \[This motion does not require a second.\] REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: May 11, 2020 Requested By: Source of Funds: N/A Jason Weeks, Asst City Mgr Department: Administration/CMO Account Number: N/A Amount Budgeted: $61,547,698 Report Resolution Ordinance Amount Requested: N/A nd Exhibits: CIP 2 Quarter Update Budgeted Item: Yes No SUMMARY stth through September 30. The City of La Porte Capital Improvement Plan (CIP) program for the second quarter of fiscal year 2019-20, which includes activity from October 1, 2019 through March 31, 2020 has been included for you to review; therefore, the report is cumulative as the fiscal year progresses. The attached CIP Update includes several documents: Spreadsheet summary listing all outstanding Capital Projects as of October 1, 2019, with activity through March 31, 2020. This spreadsheet is broken down between the different types of Capital Projects: o SEW Sewer Projects o AI Airport Projects o DR Drainage Projects o EMS EMS Project o F216 F216 Drainage Project o FD Fire Department Project o UTL Utility Projects o GEN General CIP Projects o GC Golf Course Projects o AD Administration Projects o SM Street Maintenance Projects o PR Parks & Recreation Projects o PW Public Works Projects o STR Street Projects Individual Project sheets, which include: 1) project number & name; 2) account number; 3) funding summary by fiscal year for budget, expenditures, encumbrances and remaining budget; 4) project description; and 5) narrative of quarter activity including any photos or diagrams. The City of La Porte prior to FY 2019-20 had budgeted $39.6 million for capital projects city-wide. In FY 2019-20, the City Council allocated $21.9 million for capital projects, which brought the total budget for the CIP program to $62 million. Prior to FY 2019-20 the City had spent $12.3 million on these capital projects. As of March 31, 2020, the City had spent/encumbered $6.5 million on capital projects this fiscal year. Project to- date, the City has spent $18.8 million on the CIP programed projects included in this update. As of March 31, 2020, the remaining budget to spend on these projects was $42.7 million. Below is a summary of the City of La Porte CIP program by CIP Type. Budget Thru FY 2019-20 Total Project To-Budget CIP Type FY19 Budget Budget Date Spent Balance Administration $0 $375,919 $375,919 $175,954 $199,965 Airport $530,000 $0 $530,000 $362,862 $167,138 $847,000 $9,505,000 $10,352,000 443,846 $9,908,154 Drainage EMS $0 $583,000 $583,000 $67,910 $515,090 F216 $2,360,864 $0 $2,360,864 $1,005,632 $1,355,232 Fire Field $0 $1,200,000 $1,200,000 $9,500 $1,190,500 Golf Course $79,000 $169,000 $248,000 $50,675 $197,325 General CIP $4,978,432 $663,000 $5,641,432 $3,812,378 $1,829,054 M Street TIRZ $0 $1,500,000 $1,500,000 $0 $1,500,000 Parks & Rec $5,248,287 $893,950 $6,142,237 $1,596,001 $4,546,236 Public Works $21,090,860 $2,685,000 $23,775,860 $5,372,203 $18,403,657 Sewer $0 $300,000 $300,000 $178,732 $121,268 Street Maint $2,710,000 $1,060,000 $3,770,000 $3,335,143 $434,857 Street $139,340 $2,545,000 $2,684,340 $505,363 $2,178,977 Utility $1,629,046 $455,000 $2,084,046 $1,913,129 $170,919 TOTAL $39,612,829 $21,934,869 $61,547,698 $18,829,328 $42,718,372 nd The CIP 2 Quarter Update document is attached to provide City Council with more ram. Staff will be available to answer any questions City Council may have concerning specific CIP Projects. Additionally, staff welcomes any feedback on future formatting and/or added detail needed for the quarterly CIP updates. RECOMMENDED MOTION No action is needed. Staff welcomes questions and feedback about the format of the presentation. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date List of Outstanding Capital Projects as of October 1, 2019 - With activity through March 31, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 18-19FY 19-20TotalFY 18-19FY 19-20FY 19-20to DateFY 19-20 AD0004Upgrade Outdoor Warning Sirens & Control Unit015Gauither - 189,000 189,000 - - 175,954 175,954 13,046 AD0005Upgrade Flashing Roadway Signs015Gauither - 108,000 108,000 - - - -108,000 AD0006City Hall Conference Room Expansion015Epting - 48,919 48,919 - - - -48,919 AD0007Council Chambers AV Upgrade (Year 1)015Parker - 30,000 30,000 - - - -30,000 Administration Total - 375,919 375,919 - - 175,954 175,954 199,965 AIR001Runway, Taxi, Tie Down Rehabilitation Design010/032Mayo 300,000 - 300,000 19,538 136,899 - 156,437 143,563 AIR002Runway, Taxi, Tie Down Rehabilitation Construction010/015Mayo 200,000 - 200,000 192,283 - - 192,283 7,717 AIR003Construct Drainage Improvements010Mayo 30,000 - 30,000 14,142 - - 14,142 15,858 Airport Total 530,000 - 530,000 225,963 136,899 - 362,862 167,138 DR0001TV Insprection of Storm Sewer System019Mayo 60,000 30,000 90,000 40,671 820 19,180 60,671 29,329 DR0004Drainage Materials (in-house)019Mayo 120,000 75,000 195,000 64,288 5,503 - 69,791 125,209 C DR0005Verify City Elevation Benchmarks019Mayo 27,000 - 27,000 - 15,360 9,140 24,500 2,500 DR0006Brookglen Drainage - Design & Construction (HMGP)015/019Mayo 275,000 4,000,000 4,275,000 - - - -4,275,000 DR0007Bayside Terrace Drainage Improvements Design (HMGP)015/019Mayo 100,000 2,200,000 2,300,000 - - 252,383 252,383 2,047,617 DR0008F101 Lomax Drainage Improvements Design (HMGP)015/019Mayo 150,000 3,200,000 3,350,000 - - - -3,350,000 DR0009Batleground Estates Drainage Improvements Design019Mayo 65,000 - 65,000 - - - -65,000 C DR0010Bob's Gully Drainage Analysis019Mayo 50,000 - 50,000 35,720 - 780 36,500 13,500 Drainage Total 847,000 9,505,000 10,352,000 140,680 21,683 281,483 443,846 9,908,154 EMS001EMS Headquarter Expansion015Mayo - 583,000 583,000 - - 67,910 67,910 515,090 F216F216 Phase 2 - Little Cedar Bayou Drainage019/032/050Mayo 2,360,864 - 2,360,864 908,888 - 96,744 1,005,632 1,355,232 FD0002Fire Field Propane Project015Gifford - 1,200,000 1,200,000 - 9,500 - 9,5001,190,500 GC0002Golf Maintenance Building Improvement015Stoker 51,000 - 51,000 35,000 - 15,675 50,675 325 GC0003Clubhouse Repairs015Stoker 28,000 - 28,000 - - - -28,000 GC0004Golf Course Land Improvements015Stoker - 169,000 169,000 - - - -169,000 Golf Course Total 79,000 169,000 248,000 35,000 - 15,675 50,675 197,325 GEN620Dr. Martin Luther King, Jr. Park Replacement015Epting 95,000 - 95,000 66,787 43 - 66,830 28,170 GEN641SunGard ONE Solution - Phase I015 Dolby 50,000 - 50,000 28,938 - - 28,938 21,062 GEN656Emergency Prepardness/Generators015Mayo 2,400,000 - 2,400,000 2,184,806 - - 2,184,806 215,194 GEN661Golf Course Fairway Upgrade015Stoker 170,000 - 170,000 128,893 - - 128,893 41,107 1 List of Outstanding Capital Projects as of October 1, 2019 - With activity through March 31, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 18-19FY 19-20TotalFY 18-19FY 19-20FY 19-20to DateFY 19-20 GEN671Infill Sidewalk015Mayo - 223,000 223,000 - - - -223,000 GEN675Community Coop Projects015Weeks 30,000 - 30,000 9,161 - - 9,16120,839 *GEN683Concrete Repair Slab Jacking033Mayo - 40,000 40,000 - - 15,898 15,898 24,103 GEN684Concrete Repair (Small Sections)033Mayo 1,050,000 200,000 1,250,000 493,665 - 8,737 502,402 747,598 GEN693City Hall Renovations015Epting 75,763 - 75,763 45,561 - - 45,561 30,202 GEN927Handicap Ramp/sidewalks033Mayo 700,000 200,000 900,000 530,215 58,996 25,408 614,619 285,381 GEN993Enhancement Grants015Weeks 407,669 - 407,669 215,270 - - 215,270 192,399 General Total 4,978,432 663,000 5,641,432 3,703,297 59,038 50,043 3,812,378 1,829,054 MSTRM Street - TIRZ Project015Mayo - 1,500,000 1,500,000 - - - -1,500,000 PR0006Northwest Pool Improvements015Epting 905,435 - 905,435 787,680 - - 787,680 117,755 PR0007Wave Pool Renovation (Year 2)015Epting 660,000 250,000 910,000 481,494 - - 481,494 428,506 PR0008Design Services for Recreation Center Expansion015Epting 3,202,152 - 3,202,152 44,562 25,051 223,635 293,247 2,908,905 PR0011Decorative Broadway Lighting (EDC Funded)015Epting 480,700 - 480,700 - 22,499 11,081 33,580 447,120 PR0012Park Lighting Project (Year 1 - Northwest Park)015Epting - 523,950 523,950 - - - -523,950 PR0013Library Improvements015Epting - 120,000 120,000 - - - -120,000 Parks & Recreation Total 5,248,287 893,950 6,142,237 1,313,735 47,550 234,716 1,596,001 4,546,236 C PW0002Sens Road Utility Relocation003Mayo 160,000 - 160,000 - - 160,000 160,000 - PW0006Design & Replacement for Hillridge Booster Pump003Mayo 100,000 - 100,000 93,895 - - 93,895 6,105 PW0009Coupland Drive Improvements019/033/051Mayo 1,310,000 - 1,310,000 117,907 1,786 60,713 180,406 1,129,594 PW0012Lomax Lift Station Consolidation 051/052Mayo 10,195,000 - 10,195,000 505,441 145,220 39,691 690,352 9,504,648 PW0015Restroom/Pavilion at Five Points015Mayo 400,000 350,000 750,000 23,109 50,036 28,964 102,109 647,891 C PW0016Parking Spaces at Pecan Park015Mayo 350,000 - 350,000 295,197 - 18,252 313,449 36,551 C PW0017Fairmont Parkway Signalization Project015Mayo 1,500,000 - 1,500,000 - - - -1,500,000 PW0018Drainage Interconnect at Lakes at Fairmont Green015Mayo 250,000 - 250,000 - - - -250,000 PW0020Fencing on Spencer Highway015Mayo 680,400 560,000 1,240,400 57,314 - 372,661 429,975 810,425 PW0023Commercial Water Meter Replacement003Mayo 95,000 25,000 120,000 46,068 - - 46,068 73,932 PW0027Design for Drainage Improvements (6th St/N Madison & W. Main)051/032Mayo 400,000 - 400,000 55,131 43,809 26,721 125,661 274,340 003/015/050 /051 C PW0028Design Somerton ImprovementsMayo 2,350,000 - 2,350,000 921,223 253,837 79,905 1,254,964 1,095,036 PW0029Main Street Sidewalk Repairs015Mayo 15,000 - 15,000 - - 15,000 15,000 - PW0032Construct N. 6th/Main to Tyler and Main St Drainage003/050Mayo 990,000 - 990,000 - - - -990,000 PW0033Hillridge Pump Station Construction Phase 1003Mayo 1,235,460 - 1,235,460 7,875 3,944 1,087,953 1,099,771 135,689 PW0034Aerial Crossings003Mayo 165,000 50,000 215,000 12,916 - - 12,916 202,084 PW0041Public Works Facility Assessment015Mayo 65,000 75,000 140,000 24,435 19,054 5,896 49,385 90,615 2 List of Outstanding Capital Projects as of October 1, 2019 - With activity through March 31, 2020 BudgetExpendituresBalance ProjectBudget thruActual thruActualEncumbrancesProjectBudget Proj NumProject DescriptionFundLeaderFY 18-19FY 19-20TotalFY 18-19FY 19-20FY 19-20to DateFY 19-20 PW0043East Main Street Sidewalk (Prefunding)015Mayo 430,000 - 430,000 29,839 8,168 278,120 316,127 113,873 PW0044Replace Ground Tank - Collegeview Water Plant003Mayo 350,000 - 350,000 20,000 297,250 35,550 352,800 (2,800) PW0046Pumps & Equipment Replacement003Mayo 50,000 50,000 100,000 9,500 - - 9,50090,500 PW004725th Street Water Plant Generator (HMGP)015\\032Mayo - 425,000 425,000 - - - -425,000 PW0048Lift Station 40 Generator (HMGP)015/032Mayo - 235,000 235,000 - - - -235,000 PW0049Replace Ground Tank - Hillridge Water Plant003Mayo - 300,000 300,000 - 20,000 10,000 30,000 270,000 PW0050Coating Lomax Water Tower003Mayo - 600,000 600,000 - 50,000 25,000 75,000 525,000 C PW0051Replace Heaters in Dewatering Building - WWTP003Mayo - 15,000 15,000 - 14,825 - 14,825 175 Public Works Total 21,090,860 2,685,000 23,775,860 2,219,849 907,929 2,244,425 5,372,203 18,403,657 *SEW669Sanitary Sewer Rehabilitation 018Mayo - 300,000 300,000 - 29,948 148,784 178,732 121,268 *SM0002Asphalt Street Surfacing033Mayo - 630,000 630,000 - 318,005 - 318,005 311,995 SM0003Street Repair Material (in-house)033Mayo 150,000 50,000 200,000 124,063 3,097 5,903 133,063 66,937 C SM0004Pinebluff Subdivision Improvements033/051Mayo 2,000,000 - 2,000,000 1,950,544 6,304 22,705 1,979,553 20,447 SM0007Construct Sylvan and Jefferson Paving and Construction015/003/033Mayo 560,000 380,000 940,000 3,662 4,184 896,676 904,522 35,478 Street Maintenance Total 2,710,000 1,060,000 3,770,000 2,078,269 331,590 925,285 3,335,143 434,857 STR7THSouth 7th Street Paving and Drainage003/033Mayo 139,340 2,435,000 2,574,340 139,340 173,557 192,466 505,363 2,068,977 STRLCBLittle Cedar Bayou Drive Concrete Paving033Mayo - 110,000 110,000 - - - -110,000 STR Total 139,340 2,545,000 2,684,340 139,340 173,557 192,466 505,363 2,178,977 UTL655Meter Replacement Program003Dolby 1,489,046 350,000 1,839,046 1,452,536 40,952 309,048 1,802,536 36,511 UTL697Valve Replacement Program (In-House)003Mayo 140,000 25,000 165,000 79,054 11,377 - 90,431 74,569 *UTL760Lift Station Improvements003Mayo - 35,000 35,000 - - 15,524 15,524 19,476 *UTL898In House Waterline Replacement 003Mayo - 45,000 45,000 - 4,638 - 4,63840,362 Utility Total 1,629,046 455,000 2,084,046 1,531,589 56,967 324,572 1, 913,129170,917 39,612,829 21,934,869 61,547,698 12,296,609 1,774,661 4,758,057 18,829,327 42,718,371 CCompleted Projects - will be closed out at end of fiscal year. *Budget allocated for these projects does not roll forward each year. Expenditures reported for FY19-20 were incurred prior to March 31, 2020. Expenditures posted after this date will be reflected on the next monthly report. 3 Project AD0004 – Upgrade Outdoor Waring Sirens & Control Unit Account Number: 0156054-510Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 189,000$ -$ 175,954 Total$ 189,000$ -$ 175,954 $ 13,046 P ROJECT D ESCRIPTION The City has a total of thirteen (13) outdoor warning sirens. In 2000, the City began replacing one original siren a year over an 11-year period. During this time, the LEPC purchased two (2) additional sirens for the City, making a total of thirteen (13). The last siren upgrade was completed in 2012. Some of our current sirens are nearly 20 years old. The equipment is outdated and maintenance intensive. Staff has been working to maintain the sirens each year, but believes it is time for an upgrade of the system. One siren was substantially upgraded in 2018, so staff is proposing replacement or significant repairs of the remaining twelve (12) sirens in the next fiscal year. Also, staff is proposing that the City purchase a control unit that will allow staff the opportunity to monitor the status of the sirens from Dispatch 24/7. This will allow the City to quickly identify when there is an issue with one of the sirens, so that it can be addressed in a more timely and effective manner. The sirens were discussed as part of OEM’s presentation at the Council budget retreat. F IRST Q UARTER FY19-20 During the first quarter, staff worked with the Purchasing Department to develop a scope of work and Request for Proposals (RFP) for this project. This process was completed, and one vendor responded with a proposal. Staff will bring this item before City Council on January 27, 2020. The image below shows each siren location and coverage area. Siren #7 was not included in this scope of work due to substantial upgrades over the last two years. S ECOND Q UARTER FY19-20 The Request for Proposal was approved by City Council on January 27, 2020. Once approved, Purchasing staff began working to develop and execute a contract with the vendor. The contract was been signed by both parties. The vendor then ordered parts for all repairs, and stated it could take approximately eight (8) weeks to receive all parts. Staff contacted the th vendor for a status update on April 7, and was told the parts had not yet been delivered. Other than potential delays in shipping, this project has not been impacted by the current situation related to COVID-19. According to the vendor, the work is not on hold, and will begin as soon as the parts are received. 4 5 Project AD0005 – Upgrade Flashing Roadway Signs Account Number: 0156054-510Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 108,000$ -$ - Total$ 108,000$ -$ -$ 108,000 P ROJECT D ESCRIPTION In 2008, the LEPC purchased and installed nine (9) Flashing Roadway Signs for the City of La Porte at various locations throughout the city. These signs were intended to alert drivers to an emergency situation, and direct them to AM 830 to listen for more information. Today, the signs are not in good working order, and the process of referring drivers to AM 830 is outdated. The radio station is not managed by the City of La Porte, so the City cannot ensure it is always working properly. In addition, staff feels it would be more effective to provide an emergency announcement to drivers, including protective actions that should be taken. While the signs can be used for emergency situations (i.e. Shelter in Place, Flash Flood Warning, Tornado Warning, Mandatory Evacuation Order, etc.), they can also be used for day-to-day community messaging. This would allow the City to promote various events and City activities along roadways throughout the City. This initial request is to upgrade six (6) of the original signs, but the system can be expanded in the future, if desired. The signs would be used to promote citywide events and to attract visitors to La Porte to stay and shop. Staff feels this project would be beneficial, not only for public communications, but also for improving aesthetics at the proposed locations. F IRST Q UARTER FY19-20 This first quarter of FY 19-20, the Office of Emergency Management staff have been working with the IT Manager and Marketing Coordinator to establish the pole and sign design before moving forward with the purchasing process. The goal is to ensure consideration of the sign’s aesthetics in order to be consistent with other decorative poles in the city. Staff will be meeting with the Purchasing Department again before the end of January 2020 to begin the purchasing process. S ECOND Q UARTER FY19-20 Staff continued to work with the IT Manager and Marketing Coordinator to seek various options for the design of the signs. Staff intends to present each option to City Council for consideration. The options do vary in terms of cost. Since the signs will be in place indefinitely, staff felt it was important to spend more time considering the overall look and functionality of the signs. Staff received initial pricing for the different options. Prior to the COVID-19 pandemic, the IT Manager had been working with CenterPoint to get a quote for how much it would cost to ensure the availability of electricity at each site. To date, staff has not received this information from CenterPoint. The IT Manager is following up with CenterPoint, but staff understands this aspect of the project may be put on hold for reasons associated with COVID-19. Once staff receives all pricing information, we can work to present the project to City Council for further consideration. 6 Project AD0006 – City Hall Conference Room Expansion Account Number: 0150156060-510Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20 48,919 - - Total$ 48,919$ -$ -$ 48,919 P ROJECT D ESCRIPTION This project is to create additional space in the conference room across from the City Manager’s Suite and to add four additional office spaces in the Planning hallway. There is limited availability to have large group meetings in City Hall. Twice a month, the City Manager’s Office has executive staff meetings that are required to be held at Fire Station #1 due to limited space within City Hall. Additionally, on Tuesday pre-development meetings, the space within City Hall continues to be a problem with standing room only and not enough space for all needed staff to attend the meeting. Based on the current layout of City Hall the best option was to double the conference room space in the conference room across from the City Manager’s suite and then remove the cubicle area along the Planning hallway and convert those to four (4) office spaces. F IRST Q UARTER FY 19-20 No update this quarter. S ECOND Q UARTER FY19-20 Quote forms were sent out for build-out contractors and electricians. No quotes have been received. During the third quarter, staff will add dimensions to the drawings and resend the quotes forms. 7 Project AD0007 – Council Chambers AV Upgrade (Year1) Account Number: 0155051-522Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 30,000$ -$ - Total$ 30,000$ -$ -$ 30,000 P ROJECT D ESCRIPTION Due to aging equipment, the Information Technology Department with CSO input has planned to upgrade the City Council Chambers audio video equipment. This is a planned 2-year project with partial funding in FY 2019-20 and the remaining funding coming in FY 2020-21. Staff will be starting this project in FY 2020-21 during the month of December 2020. The thought behind waiting was to ensure there is no interruption of any scheduled City Council and/or Board meetings. The scope of the project will be to replace the audio system with a newer more user-friendly system. The new system will be relocated into the back storage closet instead of under the City Council dais. Along with upgrading the audio equipment, staff will upgrade the City Council microphones, audience-facing speakers and include City Council and audience facing cameras. Also, staff will work with the City’s Facility Maintenance Department to create a more user-friendly dais, which will allow a better writing surface and allow the existing display monitors to be recessed into the current wells. Additionally, staff will update the existing three audience video displays with a newer larger set. This will allow the audience to see presentations clearer in the future meetings. F IRST Q UARTER FY19-20 No activity during first quarter FY 2019-20. S ECOND Q UARTER FY 19-20 Due to the COVID-19 pandemic, staff has been working remotely; therefore, there has been no activity during the second quarter FY 2019-20. However, staff worked to provide a solution to remote meetings due to the social distancing requirements of COVID-19. Staff set-up a Zoom application account to allow remote meetings to occur at staff and City Council level. In addition, staff utilized a security camera in the Council Chambers to broadcast live meetings in the Council Chambers. With the Zoom application subscription there is capability for the Council meetings to be broadcast on Facebook, which will be discussed at a future City Council meeting. 8 Project AIR002 – Runway, Taxi, Tie Down Rehabilitation Construction Account Number: 010/0157077-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 200,000$ -$ - Fiscal Year 18-19 - 192,283 - Fiscal Year 19-20 - - - Total$ 200,000$ 192,283$ -$ 7,717 Project Description This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs. The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost to completely remove existing material and replace can be avoided. The total budget is $200,000 with supplemental funding in Fund 015 (Utility Fund) in the amount of $7,717. The overall total project budget is $2,000,000. The project is grant funded and the City’s share is 10%. The remainder of the funding is located in Fund 032 (Grand Fund) and Fund 015 (Utility Fund). Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a very costly complete reconstruction of the runways, taxiways, etc. in the future. First Quarter FY 19-20 During the first quarter FY 19-20, the project was awarded to Maxwell Asphalt Inc. The ‘Notice to Proceed’ was issued on December 16, 2019. Staff anticipates onsite work to begin week of January 27, 2020. Second Quarter FY 19-20 Approximately 70% of pavement repairs were completed at the airport during the second quarter. 9 Project AIR003 – Construct Drainage Improvements Account Number: 0107077-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 30,000 $ -$ - Fiscal Year 18-19 - 14,142 - Fiscal Year 19-20 - - - Total$ 30,000 $ 14,142$ -$ 15,858 Project Description This project will fund future drainage improvements, as identified by the drainage study. Future Operating Impact: None. First Quarter FY 19-20 During the first quarter FY 19-20, the project was awarded to Maxwell Asphalt Inc. The ‘Notice to Proceed’ was issued on December 16, 2019. Staff anticipates onsite work to begin week of January 27, 2020. Second Quarter FY 19-20 During the second quarter, the airport drainage improvements were 80% completed. Contractors have install reinforced concrete pipe at Spencer Hwy. Airport detention pond is 50% complete. 10 Project AIR003 – Construct Drainage Improvements – Cont’d. 11 Project DR0001 – TV Inspection of Storm Sewer System Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 20,000 $ 23,029$ - Fiscal Year 17-18 20,000 1,286 - Fiscal Year 18-19 20,000 16,356 - Fiscal Year 19-20 30,000 820 19,180 Total$ 90,000 $ 41,491$ 19,180$ 29,329 Project Description This project will fund the continuation of a program initiated in mid-FY13. The goal is to inspect and video the entire city storm sewer system over a 5-year time frame. The funding is to be utilized for contract inspection and video. Future Operating Impact: None First Quarter FY 19-20 During the first quarter FY 2019-20, College View and Fairmont Park West were inspected, while thth “D” Street (South 8Street to South 5 Street) was completed. Second Quarter FY 19-20 Hillridge was completed during the second quarter on March 24, 2020. 12 Project DR0004 – Drainage Materials (in-house) Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 60,000 $ 18,593$ - Fiscal Year 18-19 60,000 45,695 - Fiscal Year 19-20 75,000 3,692 - Total$ 1 95,000$ 67,980$ -$ 127,020 Project Description This project funds the purchase of materials for in-house drainage work. Future Operating Impact: None First Quarter FY 19-20 During the first quarter FY 19-20, staff purchased 48” HDPE materials for B106. 13 Project DR0004 – Drainage Materials (in-house), continued Second Quarter FY 19-20 No activity this quarter. 14 Project DR0005 – Verify City Elevation Benchmarks Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19 27,000 - - Fiscal Year 19-20 - 15,360 9,140 Total$ 27,000 $ 15,360$ 9,140$ 2,500 P ROJECT D ESCRIPTION The National Flood Insurance Program Community Rating System requires that all City elevation benchmarks be verified every 5 years. Currently, the City has 50 benchmarks requiring verification. Participation in NFIP’s CRS program provides discounts to flood policy within La Porte. Future Operating Impact: None F IRST Q UARTER FY19-20 During the first quarter FY19-20 this project was completed. Surveyor recovered and updated twenty-five (25) benchmarks. Other benchmarks were either redundant or not recovered. However, recovered benchmarks provide necessary coverage across the entire City. All associated files have been delivered and saved to the project files. S ECOND Q UARTER FY 19-20 Project completed during second quarter FY 2019-20. 15 Project DR0006 – Brookglen Drainage – Design and Construction (HMGP) – City’s Grant Match Account Number: 0199881-690Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19 275,000 - - Fiscal Year 19-20 4,000,000 - - Total$ 4,275,000$ -$ -$ 4,275,000 P ROJECT D ESCRIPTION This project will design and construct drainage improvements to mitigate the effect of flooding in the Brookglen subdivision. Cost for this phase of the project is estimated at $4,000,000. The main focus is along Willow Springs Bayou between Spencer Highway and Fairmont Parkway. Also, this project will consider the effects of the planned drainage improvements downstream, adjacent to the Pasadena Convention Center. Future Operating Impact: None F IRST Q UARTER FY 19-20 No activity this quarter. S ECOND Q UARTER FY 19-20 Staff began coordinated local improvements with potential Harris County Flood Control District (HCFCD) improvements. No progress this quarter. 16 Project DR0007 – Bayside Terrace Drainage Improvement – Design and Construction (HMGP) – City’s Grant Match Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 100,000$ -$ - Fiscal Year 19-20 2,200,000 - 252,383 Total$ 2,300,000$ -$ 252,383 $ 2,047,617 Project Description This project will design and construct the needed improvements to redirect, provide adequate capacity and improve drainage in the Bayside Terrace Subdivision. Total cost for this project is estimated at $2,200,000. One-half of the 25% match is remaining portion in Fund 019. Future Operating Impact: None First Quarter FY 19-20 No update this quarter. However, at the December 9, 2019 City Council meeting, the City Council authorized staff to utilize the grant match funds to initiate this project in lieu of waiting for potential grant award. S ECOND Q UARTER FY 19-20 During the second quarter the consultant issued “Notice To Proceed” for feasibility and preliminary engineering. Also, the surveying was performed for feasibility and Preliminary Engineer Report. 17 Project DR0008 – F-101 Lomax Drainage Improvements - Design Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 150,000$ -$ - Fiscal Year 19-20 3,200,000 - - Total$ 3,350,000$ -$ -$ 3,350,000 Project Description This project designs the improvements identified by the feasibility study conducted in 2018 by KSA Engineers related to drainage improvements located in Lomax along F-101. Total project cost estimated at $3,200,000. Future Operating Impact: None First Quarter FY 19-20 No update this quarter. Currently, Harris County is leading this project; City of La Porte will assist as project develops. S ECOND Q UARTER FY 19-20 Harris County has procured a consultant and has initiated the preliminary engineering report phase. City will assist as project develops. 18 Project DR0009 – Battleground Estates Drainage Improvements Design Account Number: 0199881-669Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 65,000 $ -$ - Fiscal Year 19-20 - - - Total$ 65,000 $ -$ -$ 65,000 Project Description The drainage improvement project is focused on the Lomax Area north of “P” Street. Mitigation efforts include adjustments to existing roadside ditches, increasing culvert sizes and drainage channel improvements. Future Operating Impact: None First Quarter FY 19-20 No update this quarter. Awaiting grant award notification. S ECOND Q UARTER FY 19-20 Again, no progress this quarter; staff awaiting grant award notification. 19 Project DR0010 – Bob’s Gully Drainage Analysis Account Number: 0199881-669Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 50,000 $ 35,720$ 780 Fiscal Year 19-20 Total$ 50,000 $ 35,720$ 780$ 13,500 Project Description This project will provide recommendations for drainage improvements to mitigate the effort of flooding in East La Porte. Drainage in “B” Street ROW flows downstream to Bob’s Gully and outfalls to Galveston Bay. Future Operating Impact: None First Quarter FY 19-20 This project was completed during the first quarter FY 19-20. Report evaluated the capacity of Bob’s Gully and determined that Bob’s Gully has capacity for the 100-year event using the latest rainfall data. A ponding analysis determined that local conveyance features impede the efficiency of flows in the surrounding areas and contributes to localized ponding. The study indicates that improvements to the local drainage network would also require improvements to Bob’s Gully. S ECOND Q UARTER FY 19-20 This project was completed during the second quarter. 20 Project EMS001 – EMS Headquarter Expansion Account Number: 0155059-522Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20 583,000 - - Total$ 583,000$ -$ -$ 583,000 P ROJECT D ESCRIPTION EMS Headquarters located at 10428 Spencer Highway was renovated in 2007 to house EMS operations. EMS Headquarters is in need of expanding and remodeling in order to address an outdated co-ed dormitory design and the lack of any training room area for paramedics to train. F IRST Q UARTER FY 19-20 During first quarter FY 19-20, staff have been negotiating with a consultant for design phase and construction phase services. 21 Project F216 – Phase 2 & 3 – Little Cedar Bayou Drainage Account Number: 0159090-519Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 1,500,000$ 34,180$ - Fiscal Year 13-14 - 345 - Fiscal Year 14-15 - (1,845) - Fiscal Year 15-16 - 175,404 - Fiscal Year 16-17 35,864 196,372 - Fiscal Year 17-18 56,868 - Fiscal Year 18-19 825,000 447,564 - Fiscal Year 19-20 - - 96,744 Total$ 2,360,864$ 908,888$ 96,744$ 1,355,232 P ROJECT D ESCRIPTION This CDBG Ike grant funded project (round 2.1) will provide for the second phase of the Little Cedar Bayou drainage improvements. Phase I was completed in 2011 and included a 28 acre regional detention basin south of W. Main Street. Phase II consists of 1.3 miles of bayou widening between W. Main and Sens Road. While the entire project is not contemplated in the upcoming budget, the project scope will be derived from the 1.5 million of funds available from the grant. The current scope will provide engineering of the entire project as well as acquisition and construction of approximately 1000 linear feet working northward from W. Main Street. Tree mitigation survivability contract signed for environmental clearance to proceed with ROW acquisition. Phase III – This project will fund construction for F216 improvements upstream of Madison Street F IRST Q UARTER FY 19-20 No update this quarter. However, at the December 9, 2019 City Council meeting, City Council authorized staff to utilize the grant match funds to initiate this project in lieu of waiting for potential grant award. S ECOND Q UARTER FY 19-20 No progress this quarter. However, Harris County Flood Control District (HCFCD) was in the procurement phase of this project. Staff has been coordinating with HCFCD so that engineering efforts are not duplicated. 22 Project FD0002 – Fire Field Propane Project Account Number: 0155051-522Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 1,200,000$ 9,500$ - Total$ 1,200,000$ 9,500$ -$ 1,190,500 P ROJECT D ESCRIPTION Changes in National Fire Protection Association (NFPA) codes and the fact that the community is growing toward the fire field, the La Porte Fire Department feels that it is time to upgrade the facilities to propane. There are many advantages to using propane as oppose to ‘Class A’ type fuels. The biggest advantage is propane props are safer than ‘Class A’ type fuels. Also, propane is better for the environment and has no irritating smell. F IRST Q UARTER FY19-20 During the first quarter of FY 2019-20, the fire field building had an NFPA inspection and everything looked good for the project to proceed. La Porte Fire Department personnel met with four (4) venders to walk the project and give insight to the scope and needs of the fire department. LPFD staff are in the process of writing up specifications that will be used by the Purchasing Department to include in formal bid package. The goal is to have bid package ready to go by the middle of January 2020. S ECOND Q UARTER FY 19-20 Second quarter of FY 2019-20 has seen limited progress on the project due to the COVID-19 pandemic. Bid package has been put together and should be ready to send out by the end of April 2020. 23 Project GC0002 – Golf Maintenance Building Improvements Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 51,000$ -$ - Fiscal Year 18-19 - 35,000 - Fiscal Year 19-20 - - 15,675 Total$ 51,000$ 35,000$ 15,675$ 325 P ROJECT D ESCRIPTION These funds will fund the replacement of the maintenance barn walls/roof and replacement of base plates/doors. The proposed components for replacement are approximately 25 years old. The total cost of the projects is $45,000. However, savings from FY 15-16 project to re-skin the cart barn yielded substantial savings, which will be incorporated into the Maintenance Barn project. F IRST Q UARTER FY19-20 Staff has been working to construct an addition of an overhang to the North end of the maintenance building to allow large equipment to be parked outside and protected from the everyday weather. With this addition, it will relieve overcrowding in the maintenance facility. This project is expected to be completed in second quarter FY 2019-20. S ECOND Q UARTER FY 19-20 The overhang for the maintenance building is complete. Staff can now park larger equipment underneath the overhang to eliminate overcrowding equipment in the maintenance facility. Before Photos: 24 Project GC0002 – Golf Maintenance Building Improvements, continued After Photos: 25 Project GC0003 – Clubhouse Repairs Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 28,000$ -$ - Fiscal Year 19-20 - - - Total$ 28,000$ -$ -$ 28,000 P ROJECT D ESCRIPTION This project is to fund painting the Clubhouse for $20,000 and replacing counters and cabinets for $8,000. These funds will be used to freshen up the Clubhouse. The outside and inside of the clubhouse are in need of fresh paint. F IRST Q UARTER FY19-20 No update this quarter. S ECOND Q UARTER FY 19-20 Currently, staff is receiving quotes to have the interior and exterior of the clubhouse painted. 26 Project GC0004 – Golf Course Land Improvements Account Number: 0156049-551Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 169,000$ -$ - Total$ 169,000$ -$ -$ 169,000 P ROJECT D ESCRIPTION This project will be used to address necessary infrastructure improvements at the golf course including bridge replacement at Hole #8, cart path repair, culvert repair, bulkhead repair, and an aeration system for the pond at the clubhouse entrance. These funds will be used to repair existing bulkhead on Hole #11 and #15. Also reroute the cart path on Hole #11 so the bulkhead can be tied into the bank for better stability. The culvert on Hole #17/18 will be repaired and aeration system will be added to hole #1 one to circulate the water to help eliminate the algae build up in the pond. F IRST Q UARTER FY19-20 No update this quarter. S ECOND Q UARTER FY 19-20 Staff will soon begin seeking quotes for bulkhead repair and cart path construction. 27 Project 620 – Dr. Martin Luther King, Jr. Park Account Number: 015-9892-620Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 60,000$ 31,788$ - Fiscal Year 15-16 35,000 34,999 - Fiscal Year 16-17 - - - Fiscal Year 17-18 - - - Fiscal Year 18-19 - 1,772 - Fiscal Year 19-20 - 43 - Total$ 95,000$ 68,602$ -$ 26,398 P ROJECT D ESCRIPTION This project will fund the replacement of playground equipment at Dr. Martin Luther King, Jr. Park. Future Operating Impact: None F IRST Q UARTER FY 19-20 The remaining funds from this project will be used for any additional expenses associated with the Historic School House Project or sidewalks in the park. There is no update during the first quarter of FY 19-20. S ECOND Q UARTER FY19-20 The remaining funds from this project will be used for any additional expenses associated with the Historic School House Project or sidewalks in the park. Staff continually looks for items to be displayed in the Historic Schoolhouse. 28 Project 641 – SunGard ONE Solution – Phase 1 Account Number: 0159892-641Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 50,000 $ 28,938$ - Fiscal Year 13-14 - - - Fiscal Year 14-15 - - - Fiscal Year 15-16 - - - Fiscal Year 16-17 - - - Fiscal Year 17-18 - - - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - $ 50,000 $ 28,938$ -$ 21,062 P ROJECT D ESCRIPTION ONE Solution replaced the existing Naviline application by SunGard as the City’s primary business application. ONE Solution is a Windows-based application, which provides greater functionality than Naviline, while also allowing for a more intuitive and modern user experience. It is designed to be a more streamlined application that takes advantage of current technology now available. Phase I included implementation of Finance, Human Resources and Purchasing applications. Following successful implementation of the Finance module, Community Service will be the next business function to transition. F IRST Q UARTER FY 19-20 Remaining funds will be used for future training for COGNOS upgrades. No activity during First Quarter FY 2019-20. S ECOND Q UARTER FY19-20 Remaining funds will be used for future training for COGNOS upgrades. The COGNOS training is yet to be scheduled; we will train our accounting technicians: 29 Project 656 – Emergency Preparedness/Generators Account Number: 0159892-656Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 1,100,000$ 135,104$ - Fiscal Year 13-14 1,300,000 1,805,301 - Fiscal Year 14-15 - 184,879 - Fiscal Year 15-16 - 35,445 - Fiscal Year 16-17 - 23,777 - Fiscal Year 17-18 - - - Fiscal Year 18-19 - 300 - Fiscal Year 19-20 - - - Total$ 2,400,000$ 2,184,806$ -$ 215,194 Project Description This project is for the purchase of fixed generators at the Waste Water Treatment Plant to improve resident return time after an emergency. Future Operating Impact: An annual maintenance contract will be implemented once the generators are in place; however, the cost is undetermined at this time. First Quarter FY 19-20 The plan is to install a generator plug on the expansion side of treatment plant; however, staff is awaiting an electrician to schedule this step. 30 Project 656 – Emergency Preparedness/Generators Cont. Second Quarter FY 19-20 Generator plug has been installed at the treatment plant. No other activity during the second quarter. 31 Project 661 – Golf Course Fairway Upgrade Account Number: 0159892-661Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 170,000 $ 12,442$ - Fiscal Year 13-14 - 28,007 - Fiscal Year 14-15 - 33,843 - Fiscal Year 15-16 - 22,665 - Fiscal Year 16-17 - 17,200 - Fiscal Year 17-18 - 14,736 - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Total$ 170,000 $ 128,893$ -$ 41,107 P ROJECT D ESCRIPTION This project was designed to renovate and level all fairways and add new irrigation where necessary. This is an ongoing project that will be an annual project for several summers. F IRST Q UARTER FY19-20 Staff anticipates that June 22-25of 2020, fairway #1 will be renovated. The hole will be set up as a Par 3 to avoid closing the hole. This renovation is projected for 21,000 Bermuda grass so (50 pallets) and 120 yards of yellow bank sand. S ECOND Q UARTER FY 19-20 Fairway renovation is still on schedule for June 22-25, 2020. Currently, staff is securing quotes for sod. Once the project starts, staff will include pictures to highlight as the project progresses. 32 Project 671 – Infill Sidewalk Account Number: 0159892-671Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 223,000$ -$ - Total$ 223,000$ -$ -$ 223,000 Note: This project does not roll forward each year. A new amount is budgeted each year. Project Description This will be the first year of a multi-year project to extend/install sidewalk city-wide in areas of need for infill. Future Operating Impact: None First Quarter FY 19-20 Staff began preparing bid package during first quarter FY 2019-20. Second Quarter FY 19-20 During second quarter, staff still working on preparing bid package. 33 Project 675 – Community Coop Projects Account Number: 015-9892-675Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 3 0,000$ 9,161$ - Fiscal Year 19-20 - - - Total$ 3 0,000$ 9,161$ -$ 20,839 P ROJECT D ESCRIPTION Technically, this project is not a Capital Improvement Plan project for the City of La Porte. This is more of a capital contribution that funds partnerships with neighborhood groups to complete various community/neighborhood improvements. Projects should 1) benefit the entire neighborhood, 2) consist of a number of categories such as beautification, landscaping, safety/security, signage, electrical work for community amenities, recreational equipment and lighting, and 3) those items that do not fit within these parameters will be evaluated on a case- by-case basis, but must be used for public good. Moreover, these funds can’t be used for ongoing maintenance to the neighborhood. Each project is considered on a first come, first served basis and will be awarded a maximum of $5,000. However, in order for the organization/association to be awarded the $5,000, they must spend $10,000 since this is a 50/50 matching project, with $5,000 as the maximum funded. Furthermore, no organization or association may be funded twice in the same fiscal year, but may be awarded twice in the same fiscal year. This is due to timing of request and completion of the project. Funding is provided on a reimbursement basis and provided upon completion of the project. Future Operating Impact: None. F IRST Q UARTER FY 19-20 No activity in second quarter FY 2019-20. S ECOND Q UARTER FY19-20 No activity in second quarter FY 2019-20. 34 Project 683 – Concrete Slab Jacking Account Number: 0339892-683Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 40,000 $ -$ 15,898 Total$ 40,000 $ -$ 15,898$ 24,103 Note: This project does not roll forward each year. A new amount is budgeted each year. Project Description This annual program includes slab jacking at locations where settling has occurred on roadway slab sections at locations throughout the City. Future Operating Impact: None First Quarter FY 19-20 No update this quarter. Second Quarter FY 19-20 No Activity this quarter. 35 Project 684 – Concrete Repair (Small Sections) Account Number: 0339892-684Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 13-14$ 100,000 $ -$ - Fiscal Year 14-15 150,000 2,529 - Fiscal Year 15-16 200,000 4,011 - Fiscal Year 16-17 200,000 263,949 - Fiscal Year 17-18 200,000 - - Fiscal Year 18-19 200,000 223,176 - Fiscal Year 19-20 200,000 - 8,737 Total$ 1,250,000$ 493,665$ 8,737$ 747,598 Project Description This project includes funding for concrete repair on small sections of streets. Future Operating Impact: None. First Quarter FY 19-20 No update this quarter. Second Quarter FY 19-20 This project is preparing to re-bid in third quarter. 36 Project 693 – City Hall Renovations Account Number: 015-9892-693Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 20,000 $ -$ - Fiscal Year 15-16 - - - Fiscal Year 16-17 70,000 - - Fiscal Year 17-18 - - - Fiscal Year 18-19 (14,237) - - Fiscal Year 19-20 - 45,561 - Total$ 75,763 $ 45,561$ -$ 30,202 P ROJECT D ESCRIPTION In March 2013, a security assessment was completed by the La Porte Police Department on City Hall. At that time, $20,000 was originally budgeted to address some of the security deficiencies that were identified by the assessment. Initial plans were to secure and relocate the Inspections customer service counter to the front lobby. After engaging an architect to provide plans for this relocation, it became clear that additional changes were necessary. The project scope allows the City to enhance the customer service experience by consolidating all customer related services in the front lobby, allows staff to be more secure, and provides for relocation of staff that are currently working in remote City facilities. The additional funding requested in FY17 budget added to those that have been previously allocated and the City’s General Fund contingency account. Future Operating Impact: None. The building footprint remains unchanged. F IRST Q UARTER FY 19-20 No update this quarter. However, during the City Hall conference room and office space expansion, this project will be considered as Phase II of that project with implementation of some security features within City Hall. S ECOND Q UARTER FY19-20 No update this quarter. However, during the City Hall conference room and office space expansion, this project will be considered as Phase II of that project with implementation of some security features within City Hall. 37 Project 927 – City Wheelchair Ramp/Sidewalk Account Number: 0339892-927Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 300,000 $ 126,375$ - Fiscal Year 17-18 200,000 285,621 - Fiscal Year 18-19 200,000 118,220 - Fiscal Year 19-20 200,000 58,996 25,408 Total$ 900,000 $ 589,212$ 25,408$ 285,380 P ROJECT D ESCRIPTION This project will fund the replacement of sidewalks and installation of handicap ramps throughout the City. This funding has been increased from previous years to allow the City to address more areas of need per year. Future Operating Impact: Minimal. F IRST Q UARTER FY 19-20 Though this project is ongoing, staff has repaired a total of 9,685 SF of sidewalk in first quarter. S ECOND Q UARTER FY19-20 During second quarter, 8,730 SF of sidewalk was replaced. 38 Project 693 – City Hall Renovations Account Number: 015-9892-693Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 20,000 $ -$ - Fiscal Year 15-16 - - - Fiscal Year 16-17 70,000 - - Fiscal Year 17-18 - - - Fiscal Year 18-19 (14,237) - - Fiscal Year 19-20 - 45,561 - Total$ 75,763 $ 45,561$ -$ 30,202 P ROJECT D ESCRIPTION In March 2013, a security assessment was completed by the La Porte Police Department on City Hall. At that time, $20,000 was originally budgeted to address some of the security deficiencies that were identified by the assessment. Initial plans were to secure and relocate the Inspections customer service counter to the front lobby. After engaging an architect to provide plans for this relocation, it became clear that additional changes were necessary. The project scope allows the City to enhance the customer service experience by consolidating all customer related services in the front lobby, allows staff to be more secure, and provides for relocation of staff that are currently working in remote City facilities. The additional funding requested in FY17 budget added to those that have been previously allocated and the City’s General Fund contingency account. Future Operating Impact: None. The building footprint remains unchanged. F IRST Q UARTER FY 19-20 No update this quarter. However, during the City Hall conference room and office space expansion, this project will be considered as Phase II of that project with implementation of some security features within City Hall. S ECOND Q UARTER FY19-20 Due to COVID-19 pandemic, staff had to utilize some funding from this project to install protective glass at City Hall permit counter; however, the project will not be completed until next quarter. Again, during the City Hall conference room and office space expansion, this project will be considered as Phase II of that project with implementation of some other security features within City Hall. 39 Project MSTR- M Street – TIRZ Project Account Number: 0157071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 1,500,000$ -$ - Total$ 1,500,000$ -$ - $ 1,500,000 Project Description This project will provide for the development of the “M” Street right-of-way between SH 146 and th S 16 Street. The project will consist of the construction approximately 1600 linear feet of concrete pavement, 1,300 linear feet of twelve-inch (12”) waterline, 500 linear feet of eight-inch sanitary sewer line, and 1,000 linear feet of storm sewer. First Quarter FY 19-20 Staff reviewing the 30% plan submittal during first quarter FY 2019-20. Second Quarter FY 19-20 No activity this quarter. Staff is awaiting 60% plans from consultant. 40 Project PR0006 – Northwest Pool Improvements Account Number:0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 9 05,435$ 32,069 - Fiscal Year 18-19 -755,610 - Fiscal Year 19-20 - - - Total$ 9 05,435$ 787,679$ -$ 117,756 P ROJECT D ESCRIPTION The current buildings (restrooms, storage, pump house and guard room) are in very poor shape. The building foundation has issues and the walls were starting to crack at the joints and between the cinderblocks. Additionally, replastering the pool and re-decking the concrete are critical items as well. The total project budget is $905,435 with supplement funding provided by Fund 038 (EDC). F IRST Q UARTER FY 19-20 The remaining funds will be repurposed and used to purchase additional loungers and provide repairs to the motor at the Wave Pool. S ECOND Q UARTER FY19-20 No update this quarter. 41 Project PR0007 – Wave Pool Renovation Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 410,000$ 67,680$ - Fiscal Year 18-19250,000413,814 - Fiscal Year 19-20250,000 - - Total$ 910,000$ 481,494$ -$ 428,506 P ROJECT D ESCRIPTION This project will fund replastering of the pool, replacement of tiles and decking, installation of a shade structure with concrete pads, new umbrellas, and restroom upgrades. Included in this project is re- plastering the pool, removing a cracked beam, changing the pool to a zero depth entry instead of a small step down, installing drains, repairing coping, and repairing. F IRST Q UARTER FY 19-20 No update this quarter. The City budgets $250,000 a year, for four years, to be set aside as prefunding for the construction of a spray park feature in the Wave Pool area. S ECOND Q UARTER FY19-20 No activity this quarter. 42 Project PR0008 – Design Services for Recreation Center Expansion Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 500,000$ 30,475$ - Fiscal Year 18-192,702,15214,087 - Fiscal Year 19-20 - 25,051 223,635 Total$ 3,202,152$ 69,613$ 223,635$ 2,908,904 P ROJECT D ESCRIPTION This project will increase the size of the facility to alleviate congestion during the busy times of the day. Based on funding, the expansion request includes: tripling the size of the current cardio equipment room, doubling the current size of the weight room, doubling the current of the aerobics room, adding on additional basketball court, expanding the locker rooms as needed for anticipated usage, adding storage, and upgrading HVAC so that it can sufficiently maintain the facility. Future Operating Impact: Possible increased usage, increased utilities, increased cleaning need, additional equipment and repairs, and additional staffing to keep up with the increased facility size and attendance. F IRST Q UARTER FY 19-20 This quarter staff worked with the consultant on a needs assessment for the current Recreation & Fitness Center. S ECOND Q UARTER FY19-20 Staff worked with the consultant regarding a membership survey, different property possibilities, and different layouts. Staff also worked with the consultant for their presentation that will be made to City Council. 43 Project PR0011 – Decorative Lighting Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 480,700$ -$ - Fiscal Year 19-20 - 22,499 11,081 Total$ 480,700$ 22,499$ 11,081$ 447,120 P ROJECT D ESCRIPTION Decorative lighting, similar to the ones we currently have on the San Jacinto Trail, will be installed on Broadway between Wharton Weems and Dwire. The length of the section is approximately 440 linear feet and the lights would be spaced approximately every 100 feet. F IRST Q UARTER FY 19-20 This quarter staff received the 100% design drawings. Staff will be reviewing the design drawings in the second quarter and then go out to bid for the project. S ECOND Q UARTER FY19-20 During second quarter this project went out for bid. However, due to COVID-19 pandemic, the bid opening has been pushed to the third quarter FY 2019-20. 44 Project PR0012 – Park Lighting Project (year 1 – Northwest Park) Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 523,950$ -$ - Total$ 523,950$ -$ -$ 523,950 P ROJECT D ESCRIPTION The current lighting poles are made of wood and many are leaning. This project would include 23 new galvanized steel poles and 109 lights with 750W LED light Fixtures with visors. The new lights would include a 10-year maintenance-free warranty. Once installed, the lights will be operated electronically and have the ability to be scheduled when they are needed. F IRST Q UARTER FY 19-20 Staff worked on the specifications for this project during the first quarter of FY 19-20. Staff will be going out to bid during the second quarter of FY 19-20. S ECOND Q UARTER FY19-20 During this quarter, staff contracted Huitt-Zollars for engineering services related to this project. 45 Project PR0013 – Library Improvements Account Number: 0158080-552Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 120,000$ -$ - Total$ 120,000$ -$ -$ 120,000 P ROJECT D ESCRIPTION This project is to replace all flooring and repaint the Library. Currently, the carpet is worn, torn, and stained. The vinyl composition tile is also outdated and worn. This project includes replacing all carpet with carpet tiles that can be changed out individually when needed. F IRST Q UARTER FY 19-20 Staff met with the painter and flooring company during the first quarter of FY 19-20. Staff anticipates going out to bid during the second quarter of FY 19-20. S ECOND Q UARTER FY19-20 During this quarter City Staff met with Library Staff to discuss how Library Staff would like to reconfigure their shelving units. We also discussed room usage and flooring options. 46 Project PW0002 – Sens Road Utility Relocation Account Number: 003-9890-697Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 160,000 $ -$ - Fiscal Year 15-16 - - - Fiscal Year 16-17 - - - Fiscal Year 17-18 - - - Fiscal Year 18-19 - - Fiscal Year 19-20 - - 160,000 Total$ 160,000 $ -$ 160,000 $ - Project Description This project was authorized by City Council in February 2014 via an interlocal agreement with Harris County in the amount of $158,792.03. The funding is necessary to reimburse Harris County for the cost to remedy 70(+) city-owned utility conflicts associated with the proposed Harris County projects to widen Sens Road. The proposed utility relocations include water services, fire hydrants, water valves and sanitary sewer manhole rims to be adjusted to final grade. Future Operating Impact: No additional operational impacts identified. First Quarter FY 19-20 This project was completed during first quarter FY 19-20; however, staff is waiting for an invoice from Harris County. Harris County extended timeline of project with change order. 47 Project PW0006 – Design and Replacement for Hillridge Booster Pump Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 15-16$ 100,000 $ -$ - Fiscal Year 16-17 - 78,482 - Fiscal Year 17-18 - 15,413 - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Total$ 100,000 $ 93,895$ -$ 6,105 Project Description This project will fund the proposed replacement of the Hillridge Booster Pumps and design a new building. The current pumps are original and are approximately 50 years old. The new equipment will add pumping capacity. Future Operating Impact: None. First Quarter FY 19-20 This project was awarded to W.W. Payton, Inc. The “Notice to Proceed” was issued on November 11, 2019. The project time for substantial completion is 350 days. Staff is in the process of reviewing pump and motor submittals and anticipates field work to begin next quarter. Second Quarter FY 19-20 During the second quarter the design was completed. Construction phase services are underway. 48 Project PW0009 – Coupland Drive Improvements. Account Number: 019/033/051-7071-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 15-16$ 200,000$ 17,021$ - Fiscal Year 16-17 1,110,000 12,096 - Fiscal Year 17-18 - 27,960 - Fiscal Year 18-19 - 60,830 - Fiscal Year 19-20 - 1,786 60,713 Total$ 1,310,000$ 117,907$ 60,713 $ 1,129,594 Project Description This project funds the design for proposed improvements on Coupland Drive, as well as the acquisition of the required right-of-way for the project. The total project budget for design is $200,000, which is shared between the Drainage Fund ($100,000) and the Street Maintenance Fund ($100,000). Staff presented the construction phase of the project in the FY2017 budget for consideration. Future Operating Impact: None. First Quarter FY 19-20 The project design is approximately 70% complete. Construction on this project to be completed in conjunction with the Lomax Sanitary Sewer project. Second Quarter FY 19-20 No update this quarter. 49 Project PW0012 – Lomax Lift Station Consolidation Design Account Number: 051/052-7086532Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 15-16$ 195,000$ -$ - Fiscal Year 16-17 - 8,205 - Fiscal Year 17-18 500,000 308,971 - Fiscal Year 18-19 9,500,000 188,265 - Fiscal Year 19-20 - 145,220 39,691 Total$ 10,195,000$ 650,661$ 39,691 $ 9,504,648 Project Description This multi-year sanitary sewer project has been approved for funding through the Texas Water Development Board’s (TWDB) Clean Water State Revolving Fund Program. The project encompasses planning, design, and construction costs. The project consists of replacement of over 20,000 feet of gravity sewer and more than 50 manhole. Also planned, is construction of one regional lift station and 10,000 feet of new sewer force main. This project will eliminate eight (8) aging stations in the area. Future Operating Impact: Improvements will be sized for ultimate build-out of the area, reduce sanitary sewer surcharging in West Lomax. The replacement of aging infrastructure will improve efficiency and reduce maintenance costs. First Quarter FY 19-20 During the first quarter FY 2019-20 the Preliminary Engineering Report was completed. The TWDB has released design funds; design is approximately 50% complete. Second Quarter FY 19-20 For the second quarter the design was60% completed. Plans and technical specifications are currently under review. 50 Project PW0015 – Restroom/Pavilion at Five Points Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 400,000$ -$ - Fiscal Year 17-18 - - - Fiscal Year 18-19 - 23,109 - Fiscal Year 19-20 350,000 50,036 28,964 Total$ 750,000$ 73,145$ 28,964 $ 647,891 Project Description This project will include the installation of a covered, open-air outdoor pavilion and a restroom facility at Five Points Park at the corner of Main Street and Broadway Street in downtown La Porte. The restroom facility will serve the park during recurring events such as Movie in the Park, Mardi Gras on Main, Christmas on Main, Summer Party on Main and numerous parade activities (larger events will supplement the restrooms available with portable units). The pavilion will serve as an additional outdoor programming. This project is funded by the La Porte Development Corporation. Five Points Park space is in need of a covered pavilion with restrooms and storage area. The first portion of the project was funded in FY 16-17. Project scope has expanded outside of a design- build platform. Additional funds were budgeted in FY 19-20 to meet construction costs. Future Operating Impact: Minimal First Quarter FY 19-20 The preliminary design phase was completed during the first quarter FY 2019-20. The consultant has initiated final design efforts, with 50% design documents pending. Second Quarter FY 19-20 The consultant has prepared 90% design and bidding documents. Also, they are preparing 95% documents to be submitted for permitting. 51 Project PW0016 – Parking Spaces at Pecan Park Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 350,000$ 45,535$ - Fiscal Year 17-18 - 46,063 - Fiscal Year 18-19 - 203,599 - Fiscal Year 19-20 - - 18,252 Total$ 350,000$ 295,197$ 18,252 $ 36,551 Project Description This project includes the installation of 123 additional parking spaces at Pecan Park. The parking at this park has consistently been an issue. The proposed spaces will be located as both infill spaces and in locations that were currently underutilized. This project was funded by the La Porte Development Corporation. Future Operating Impact: Minimal. First Quarter FY 19-20 Project was included in contract for Somerton Project. This portion of work has been completed, but Somerton scope of work is still under construction. Second Quarter FY 19-20 This project has been completed. 52 Project PW0017 – Fairmont Parkway Signalization Project Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 1,500,000$ -$ - Fiscal Year 17-18 - - - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Total$ 1,500,000$ -$ -$ 1,500,000 Project Description This project includes the City’s share of a joint effort with Harris County to completely re-design th and re-configure the traffic signals along Fairmont Parkway. The limits of the project are 7 Street to the western City limits along Fairmont Parkway. The signals will be replaced, re-programmed, and some intersections will be re-configured to allow for better traffic flow today and in the future once Fairmont Parkway is widened. The total project budget if $5.5 million. Future Operating Impact: None. All signals are owned and operated by Harris County. First Quarter FY 19-20 At the conclusion of the first quarter FY 19-20 the project was still under construction. However, substantial completion was projected to be completed by December 31, 2019. Second Quarter FY 19-20 This project has been completed. 53 Project PW0018 – Drainage Interconnect at Lakes at Fairmont Green Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 250,000$ -$ - Fiscal Year 17-18 - - - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Total$ 250,000$ -$ -$ 250,000 Project Description The drainage infrastructure improvement is necessary to convey storm water runoff from the currently undeveloped area to the north, to its ultimate outfall location within Taylor Bayou, as recommended in an earlier citywide Drainage Study. The proposed project area is located in La Porte, north of Wharton Weems Boulevard, and will allow the conveyance of storm water runoff to an existing detention facility located within the Lakes at Fairmont Green Subdivision, south of Wharton Weems Boulevard. Future Operating Impact: Minimal. First Quarter FY 19-20 During the first quarter FY 19-20, work is being performed by private developer. The restrictor has been installed at Taylor Bayou outfall and interconnect is installed beneath Wharton Weems. Second Quarter FY 19-20 This project has been completed by the private developer. 54 Project PW0020 – Fencing at Spencer Highway Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 340,200$ -$ - Fiscal Year 17-18 340,200 40,906 - Fiscal Year 18-19 - 16,408 - Fiscal Year 19-20 560,000 - 372,561 Total$ 1,240,400$ 57,314$ 372,561 $ 810,525 Project Description To provide feasibility, planning, survey and design services for constructing an eight foot precast concrete fence and sidewalk. The concrete fence will be constructed along the south side of Spencer Highway from Farrington to Myrtle Creek and along the norths side from Farrington to Valleybrook. The proposed sidewalk will extend from Farrington to Underwood Road. Future Operating Impact: Minimal maintenance cost. Meets goals of comprehensive plan. First Quarter FY 19-20 Trees and vegetation have been cleared from northern ROW/property line. The utility conflicts with CenterPoint, AT&T, and Comcast have been identified. Currently, staff is coordinating with utility owners to resolve utility conflicts. 55 Project PW0020 – Fencing at Spencer Highway, continued Second Quarter FY 19-20 Contractor began construction on west end, where there were minimal utility conflicts. Approximately 400 feet of fencing has been installed. Contractor continues construction from the west while utility conflicts are resolved on eastern end of the project. 56 Project PW0023 – Commercial Water Meter Replacement Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 50,000$ 37,694$ - Fiscal Year 17-18 30,000 6,805 - Fiscal Year 18-19 15,000 1,569 - Fiscal Year 19-20 25,000 - - Total$ 120,000$ 46,068$ -$ 73,932 Project Description This project funds the replacement of commercial water meters. Future Operating Impact: Maintains revenue collection. First Quarter FY 19-20 During the first quarter FY 19-20, staff replaced two (2) commercial meters (a 3” and 4” meter). Defective meters are being sent in for cleaning, refurbishing and/or repair for future usage. 2nd QuarterFY 19-20 During the 2nd quarter FY 19-20, staff replaced 1 commercial meter. Defective meters are being sent in for cleaning, refurbishing and/or repair for future usage. 57 th Project PW0027 – Design for Drainage Improvements (6 Street/N. Madison and W. Main) Account Number: 051/0327071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 150,000$ 11,777 $ - Fiscal Year 17-18 - 25,353 - Fiscal Year 18-19 250,000 18,000 - Fiscal Year 19-20 - 43,809 26,721 Total$ 400,000$ 98,939 $ 26,721 $ 274,340 Project Description Currently, the drainage structures serving this area are approximately 60 years old. This project will fund a preliminary engineering report for future improvements to enhance drainage. Future Operating Impact: None. First Quarter FY 19-20 This past quarter staff reviewed the draft of Preliminary Engineering Report. Staff is expected return comments to consultant by January 10, 2020. Second Quarter FY 19-20 During the second quarter, the consultant completed Preliminary Engineer Report. Staff has requested proposal for design, bidding, and construction phase services. 58 Project PW0028 – Design Somerton Improvements/Construction Account Number: 003/015/050/051-7071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 150,000$ 78,836$ - Fiscal Year 17-18 2,200,000 79,741 - Fiscal Year 18-19 - 762,646 - Fiscal Year 19-20 - 253,837 79,905 Total$ 2,350,000$ 1,175,060$ 79,905$ 1,095,035 Project Description This project funds design services for the future replacement of water line and street improvement on Somerton from Bandridge to Spencer Highway. Staff included the construction budget in the FY18 CIP. This project funds construction for the replacement of water line and street improvement on Somerton in Fund 003 (Utility Fund), Fund 015 (General CIP), and Fund 050 (Drainage Improvement). Future Operating Impact: None. First Quarter FY 19-20 The project was substantially completed during the first quarter FY 2019-20. However, staff is awaiting completion of punch-list and close-out documents. Second Quarter FY 19-20 During the second quarter the punch-list was completed. Still awaiting warranty letter in order to issue retainage payment. 59 Project PW0029 – Main Street Sidewalk Repairs Account Number: 0157070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 15,000 $ -$ - Fiscal Year 18-19 - - 15,000 Fiscal Year 19-20 - - - Total$ 15,000 $ -$ 15,0000 Project Description This project will fund small sidewalk repair to level dangerous locations along Main Street. Infill sidewalks and repair of ADA ramps are also included in this project. Future Operating Impact: None. First Quarter FY 19-20 Work orders were issued to contractor during the first quarter FY 19-20 for ADA Ramps and short section infill. In-house staff are making repairs at areas challenged by tree placement. Second Quarter FY 19-20 In-house staff are underway working on this project. However, no activity has occurred from the contractor this quarter. 60 th Project PW0032 – Construct N. 6/Main to Tyler and Main St Drainage Account Number: 003/050-7071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 990,000 $ -$ - Fiscal Year 18-19 - - - Fiscal Year 19-20 - - - Total$ 990,000 $ -$ -990,000 Project Description Currently, the drainage structures serving this area are approximately 60 years old. This project will fund construction of drainage improvements, in these two areas. The construction budget is $990,000 with supplemental funding in Fund 050 (950,000). Future Operating Impact: Minimal. First Quarter FY 19-20 Staff reviewed the draft of Preliminary Engineering Report during the first quarter FY 19-20. Staff expects comments to be returned to consultant by January 10, 2020. Second Quarter FY 19-20 Consultant completed Preliminary Engineer Report. Staff has requested proposal for design, bidding, and construction phase services. 61 Project PW0033 – Hillridge Pump Station Construction Phase 1 Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 535,000 $ -$ - Fiscal Year 18-19 700,460 7,875 - Fiscal Year 19-20 - 3,944 1,087,953 Total$ 1,235,460$ 11,819$ 1,087,953 135,688 Project Description The first portion of this project was funded in FY 17-18 for the construction of a new pump station on the existing site. The Hillridge Pump Station is over 50 years old and in need to repair. Future Operating Impact: None. First Quarter FY 19-20 During the first quarter FY 19-20 the project was awarded to W. W. Payton Company. The “Notice to Proceed” was issued November 11, 2019. The major equipment has been ordered and no site work has begun at this time. Existing facility to remain in service until new facility is constructed. Second Quarter FY 19-20 Multiple submittals are being received on this project. Long lead-time materials and equipment have been ordered. Staff anticipates construction activities to begin in third quarter. 62 Project PW0034 – Aerial Crossings Account Number: 0037071-532Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 25,000 $ 10,916$ - Fiscal Year 18-19 140,000 2,000 - Fiscal Year 19-20 50,000 - - Total$ 215,000 $ 12,916$ -202,084 Project Description This will be the second year of a multi-year project will address maintenance of exposed water and wastewater pipes that cross drainage channels. Both in-house and contract forces to be utilized. The main focus will be replacement of an aging waterline crossing over Little Cedar Bayou th at S. 8 Street. Future Operating Impact: None. First Quarter FY 19-20 No progress this quarter. However, the painting and recoating portion of the projects will commence in warmer weather. Second Quarter FY 19-20 th No progress on the replacement of an aging waterline crossing over Little Cedar Bayou at S. 8 Street this quarter. Currently awaiting consultant’s proposal to design. The painting and recoating portion of other projects will commence in the third quarter. 63 Project PW0041 – Public Works Facility Assessment Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 65,000$ 24,435$ - Fiscal Year 19-20 75,000 19,054 5,896 Total$ 140,000$ 43,489$ 5,896 $ 90,615 Project Description In FY 18-19 City Council asked that staff begin a needs assessment of the current Public Works Service Center. The current facility is 37 years old and does not meet wind-loading requirements. The assessment will provide direction for future design and improvements to the service center. Future Operating Impact: None First Quarter FY 19-20 The existing building assessment has been completed. Additionally, the current and future space program has been completed to. However, the parking and equipment storage area needs to be analyzed. The first rough draft of floor plan is provided below. Input and comments from each division manager has been provided to the consultant. 64 Project PW0041 – Public Works Facility Assessment, continued Second Quarter FY 19-20 For second quarter, the consultant has prepared a draft layout utilizing comments from all departments. However, this deliverable is under staff review. 65 Project PW0043 – East Main Street Sidewalk Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 430,000$ 29,839$ - Fiscal Year 19-20 - 8,168 278,120 Total$ 430,000$ 38,007$ 278,120$ 113,873 Project Description This project will fund design and construction of sidewalk on the south side of East Main from S. Broadway to S. Blackwell Street. First Quarter FY 19-20 During the first quarter FY 19-20 the project has been bid and scheduled to be awarded on January 13, 2020. Second Quarter FY 19-20 Approximately 800 feet of sidewalk was poured in the second quarter. Construction still is underway. 66 Project PW0044 – Replace Ground Tank – Collegeview Water Plant Account Number: 0037085-533Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 350,000$ 20,000$ - Fiscal Year 19-20 - 297,250 35,550 Total$ 350,000$ 317,250$ 35,550$ (2,800) Project Description This project will fund design and replacement of a 50 year old water storage tank at the Bandridge Water Plant. The opportunity exists to increase the height to standard 24 foot. First Quarter FY 19-20 During the first quarter FY 2019-20 the project was awarded to Schier Construction Company. The demolition and replacement to take place during January 2020. TCEQ acknowledged planned increase in storage capacity. Second Quarter FY 19-20 Construction was 90% completed in the second quarter. Staff anticipate final completion within 30 days after end of second quarter, pending weather. 67 Project PW0044 – Replace Ground Tank – Collegeview Water Plant, continued 68 Project PW0046 – Pumps & Equipment Replacement Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 50,000$ 9,500$ - Fiscal Year 19-20 50,000 - - Total$ 100,000$ 9,500$ -$ 90,500 Project Description This project replaces aging pumps and motors within the Wastewater Treatment Plant and Water Production facilities. First Quarter FY 19-20 During the first quarter FY 19-20, staff replaced the booster pump #2 at plant #7 as well as purchased two (2) SCBA Airpaks with accessories. However, there was no activity at the treatment plant due to priority of items still being defined. 69 Project PW0046 – Pumps & Equipment Replacement, continued Second Quarter FY 19-20 Treatment plant RAS & WAS totalizer meters have been ordered and received. Installation anticipated in Third quarter. 70 th Project PW0047 – 25Street Water Plant Generator (HMGP) Account Number: 015/0327070-530Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 425,000$ -$ - Total$ 425,000$ -$ -$ 425,000 Project Description This project will design and construct a natural-gas powered standby generator with automatic transfer switch for this water facility. Currently the facility has a manual switch for a portable generator. Total project cost is estimated at $425,000. Future Operating Impact: None First Quarter FY 19-20 At the end of the first quarter of FY 19-20 the Texas Division of Emergency Management (TDEM) had not awarded this grant; therefore, project is pending re-distribution of available funds. (December 2019) Second Quarter FY 19-20 Grant notification pending. No activity this quarter. 71 Project PW0048 – Lift Station 40 Generator (HMGP) Account Number: 015/0327086-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 235,000$ -$ - Total$ 235,000$ -$ -$ 235,000 Project Description This project will design and construct a natural-gas powered standby generator with automatic transfer switch for this wastewater conveyance facility. Currently the facility has a manual switch for a portable generator. Total project cost is estimated at $235,000. Future Operating Impact: None First Quarter FY 19-20 At the end of the first quarter of FY 19-20 the Texas Division of Emergency Management (TDEM) had not awarded this grant; therefore, project is pending re-distribution of available funds. (December 2019) Second Quarter FY 19-20 Grant notification pending. No activity this quarter. 72 Project PW0049 – Replace Ground Tank – Hillridge Water Plant Account Number: 0037085-533Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 300,000$ 20,000$ 10,000 Total$ 300,000$ 20,000$ 10,000$ 270,000 Project Description This project funds design and replacement of a 45 year old water storage tank at the Hillridge Water Plant. Future Operating Impact: Decreased maintenance costs. First Quarter FY 19-20 The specifications and bid documents were being prepared at the conclusion of the first quarter FY 19-20. Second Quarter FY 19-20 This project has been awarded to WW Payton Corporation. Submittals have been submitted to Dunham Engineering for review. 73 Project PW0050 – Coating Lomax Water Tower Account Number: 0037085-533Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 600,000$ 50,000$ 25,000 Total$ 600,000$ 50,000$ 25,000$ 525,000 Project Description This project funds the replacement of interior coating, repair work and over-coating the exterior for the 750,000 gallon elevated water tank. Future Operating Impact: Routing maintenance will extend the life of the structure. First Quarter FY 19-20 The specifications and bid documents were being prepared at the conclusion of the first quarter FY 19-20. Second Quarter FY 19-20 During the second quarter the project was awarded to Maguire Iron. Anticipate construction activities to begin by the end of April 2020. 74 Project PW0051 – Replace Heaters in Dewatering Building - WWTP Account Number: 0037087-532Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 15,000 $ 14,825$ - Total$ 15,000 $ 14,825$ -$ 175 Project Description Currently, heaters are 20 years old and in need of replacement. Future Operating Impact: Reduces maintenance on aging building heater. First Quarter FY 19-20 During the first quarter FY 2019-20 at the Treatment Plant, staff replaced heaters in dewatering building. This project has been completed. 75 Project 669 – Sanitary Sewer Rehabilitation Account Number: 0189881-669Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 300,000$ 29,948$ 148,784 Total$ 300,000$ 29,948$ 148,784 $ 121,268 Project Description Public Works Department will perform in-house rehabilitation of sewers by slip line, point repairs, manhole sealing, smoke testing, and TV inspection. This program is mandated by the Texas Commission on Environmental Quality (TCEQ). Note: This project does not roll forward each year. A new amount is budgeted each year. Future Operating Impact: None First Quarter FY 19-20 Numerous portions of this project were completed in first quarter FY19-20: 14 lift stations were cleaned by in-house staff; 40 point repairs were completed by in-house staff; 118 vertical feet of manhole repairs were completed by in-house staff; 17,397 feet of sanitary sewer main was smoke tested by in-house staff; 96 manholes were inspected by in-house staff; 3 cleanouts and/or cleanout shoes were installed by in-house staff; one dye flood test was performed by in-house staff; and 19 feet of sanitary sewer main was removed and replaced by in-house staff; 2 manholes and a cleanout were located by in-house staff. In addition, 7550 feet of sanitary sewer main was cleaned by in-house staff, in regards to trouble spot areas. Additionally, 14,448 feet of sanitary sewer main was cleaned by in-house staff. Contractors cleaned and televised 1159 feet of sanitary sewer main. 76 Project 669 – Sanitary Sewer Rehabilitation, continued 77 Project 669 – Sanitary Sewer Rehabilitation, Cont’d 2nd Quarter FY 19-20 Public Works completed numerous portions of this project by in-house staff during the second quarter: 17 lift station wet wells were cleaned; 24 point repairs, 36 vertical feet of manhole repairs and 24,467 feet of sanitary sewer main was smoke tested; 145 sanitary manholes were inspected and four cleanouts were installed; and 8 sanitary manholes were located and 7 sanitary manholes were cleaned. Also, our staff installed a new sanitary manhole and 305 feet of sanitary sewer. In addition, 17,093 feet of sanitary sewer main was cleaned by staff, in regards to trouble spot areas. Contracted vendors cleaned and televised 15,883 feet of sanitary sewer main and sealed 68.6 vertical feet of sanitary manholes. 78 Project 669 – Sanitary Sewer Rehabilitation, Cont’d 79 Project 669 – Sanitary Sewer Rehabilitation, Cont’d 80 Project SM0002 – Asphalt Street Surfacing Account Number: 0337071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20 630,000 318,005 - Total$ 630,000 $ 318,005$ -$ 311,995 Project Description This project funds the annual program to resurface streets throughout the City with asphalt. Note: This project does not roll forward each year. A new amount is budgeted each year. Future Operating Impact: Minimal. First Quarter FY 19-20 No update this quarter. This project will typically bid second quarter to allow construction during late spring/summer months. Second Quarter FY 19-20 Currently, this project was out for bid at the end of the second quarter. 81 Project SM0003 – Street Repair Material (in-house) Account Number: 0337071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 50,000$ 50,205$ - Fiscal Year 17-18 50,000 38,992 - Fiscal Year 18-19 50,000 34,866 - Fiscal Year 19-20 50,000 3,097 5,903 Total$ 200,000$ 127,160$ 5,90366,937 Project Description This project funds the purchase of materials for repairs that are completed by in-house street crews. Future Operating Impact: None. First Quarter FY 19-20 Some materials purchased for concrete truck during the first quarter FY 19-20; however, more will nd be purchased during the 2 quarter. First Quarter FY 19-20 No activity this quarter. 82 Project SM0004 – Pinebluff Subdivision Construction (Angel Brothers) Account Number: 033/051-7071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 16-17$ 2,000,000$ -$ - Fiscal Year 17-18 - 1,125,294 - Fiscal Year 18-19 - 825,250 - Fiscal Year 19-20 - 6,304 22,705 Total$ 2,000,000$ 1,956,848$ 22,705 $ 20,447 Project Description This project includes pavement replacement and drainage improvements for the subdivision. The total project budget is $2,000,000 with supplemental funding in Fund 050 (Drainage Fund) in the amount of $1,792,687. Future Operating Impact: None. First Quarter FY 19-20 This project was completed during the first quarter FY 2019-20. Staff is awaiting final invoice for retainage. Second Quarter FY 19-20 Project has been completed and retainage paid during the second quarter. 83 Project SM0007 – Construct Sylvan and Jefferson Account Number: 015/003/0337071-531Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 17-18$ 560,000$ 3,662$ - Fiscal Year 18-19 - - - Fiscal Year 19-20 380,000 4,184 896,676 Total$ 940,000$ 7,846$ 896,676 $ 35,478 Project Description This is a previous-year CIP project with scope that has expanded during design. Revised scope will include intersection alignment and concrete pavement on Jefferson, east of Bayshore Drive. Additional construction costs are estimated at 330,000. Additional funds to be provided by Fund 003 and 033. Future Operating Impact: Improved street surface and improved area drainage. First Quarter FY 19-20 In the first quarter FY 2019-20 the project was awarded to Tandem Services, LLC. Currently, the construction contract is being executed. Second Quarter FY 19-20 Approximately 30% of the construction has been completed during the second quarter. Project still underway. 84 th Project STR7TH – South 7 Street Paving and Drainage Account Number: 003/0337071-531Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 18-19$ 139,340$ 139,340$ - Fiscal Year 19-20 2,435,000 173,557 192,466 Total$ 2,574,340$ 312,897$ 192,466 $ 2,068,977 Project Description (003) Utility Fund – This project will fund water main adjustments needed for drainage system on th South 7 Street from Main Street to Fairmont Parkway. Total costs for Design and Construction is estimated at $5,300,000. (033) Drainage Fund – This project will fund design and construction of improved drainage with th concrete curt and gutter with sidewalks on South 7 Street from Main Street to Fairmont Parkway. Total costs for Design and Construction is estimated at $5,300,000 Future Operating Impact: Improved street surface and improved area drainage. First Quarter FY 19-20 During the first quarter FY 2019-20 the Preliminary Engineering report and surveying were completed. Additionally, the design is at 30% completion. Second Quarter FY 19-20 Approximately 60% of the design was completed in the second quarter. 85 Project STRLCB – Little Cedar Bayou Drive Concrete Paving Account Number: 0337071-531Budget BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 110,000$ -$ - Total$ 110,000$ -$ -$ 110,000 Project Description This project included funding for replacement of park entrance road with concrete paving from th South 8 Street to the park entrance. Future Operating Impact: None First Quarter FY 19-20 Staff began preparing specifications and bid documents during the first quarter FY 19-20. Second Quarter FY 19-20 No update this quarter. 86 Project 655 – Meter Replacement Program Account Num 0039890-655Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 12-13$ 80,000$ 79,141$ - Fiscal Year 13-14 90,000 85,102 - Fiscal Year 14-15 290,000 110,163 - Fiscal Year 15-16 180,000 285,591 - Fiscal Year 16-17 250,000 317,186 - Fiscal Year 17-18 299,046 275,671 - Fiscal Year 18-19 300,000 299,682 - Fiscal Year 19-20 350,000 40,952 309,048 Total$ 1,839,046$ 1,493,487$ 309,048 $ 36,511 P ROJECT D ESCRIPTION This funds the annual program to continue replacing water meters, which includes the purchasing of electronic components, meters and meter boxes. Future Operating Impact: Reduced maintenance on old, broken water meters. F IRST Q UARTER FY19-20 During the first quarter, 200 residential meters were ordered. S ECOND Q UARTER FY19-20 A total of 122 meters were installed during the second quarter. 87 Project 697 – Valve Replacement Program (in-house) Account Number: 0039890-697Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 14-15$ 40,000 $ 24,479$ - Fiscal Year 15-16 25,000 6,273 - Fiscal Year 16-17 25,000 8,034 - Fiscal Year 17-18 25,000 24,847 - Fiscal Year 18-19 25,000 15,421 - Fiscal Year 19-20 25,000 11,377 - Total$ 165,000 $ 90,431$ -$ 74,569 Project Description This project is for material cost for City crews to replace non-functioning water main valves. Future Operating Impact: Improved efficiency First Quarter FY 19-20 During the first quarter FY 19-20, staff replaced four (4) gate valves. 2nd Quarter FY 19-20 No activity this quarter. 88 Project 760 – Lift Station Improvements Account Number: 0039892-760Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 35,000 $ -$ 15,524 Total$ 35,000 $ -$ 15,524$ 19,476 Note: This project does not roll forward each year. A new amount is budgeted each year. Project Description This project will fund general repairs to the City’s various lift stations. Improvements may include replacing and repairing pumps, piping, and control panels. Future Operating Impact: Improvements will lessen future maintenance and operating costs. First Quarter FY 19-20 During the first quarter FY 2019-20, staff replaced suction line on pump at lift station #32. Second Quarter FY 19-20 During second quarter, staff ordered submersible pumps for lift stations #37 and #10 (1 each)and purchase orders have been issued. 89 Project 898- In-house Waterline Replacement Account Number: 0039890-898Budget Funding:BudgetExpendituresEncumbrancesRemaining Fiscal Year 19-20$ 45,000$ 4,638$ - Total$ 45,000$ 4,638$ -$ 40,362 Project Description This project funds the replacement of small steel lines in the alleys of La Porte where numerous leaks and failures continue to occur. Note: This project does not roll forward each year. A new amount is budgeted each year. Future Operating Impact: Reduction is leak repairs. First Quarter FY 19-20 thth During the first quarter FY 19-20, staff replaced 190 feet of waterline between N. 4/5Streets. 2nd Quarter FY 19-20 th During the 2nd quarter FY 19-20, staff replaced 472 feet of waterline on S. 5 St. & Lobit St. 90