HomeMy WebLinkAbout01-25-21 Regular Meeting of the La Porte City Council
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Requested By:Source of Funds:N/A
Matt Hartleib, Manager
Department:
Administration/HR
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: None
Budgeted Item:YesNo
SUMMARY
Previously, employees who reached a service time milestone were recognized at the
annual Christmas party each December. As a result, there was a delay of up to 11
months for some employees between their anniversary date and the formal recognition
of their service to the La Porte community.
Moving forward, employees whoreach a milestone of service time will have their
service recognized close to their anniversary dates. Employees with one-(1-)and five-
(5-)
department. Milestonesof 10years and above will be additionally recognized and
celebrated at City Council meetings.
Employees achieving service time milestones of 10years or longer with the City, by
January 2021include:
10 years of service
Christopher Brooks Solid Waste Worker
Michael Lovett Facilities Maintenance Technician
August Smith Park Maintenance Worker I
15 years of service
Sandra Manuel Secretary, Fire Prevention
Phyllis Rinehart -Controller
ACTION REQUIRED BY CITY COUNCIL
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Requested By:Source of Funds:N/A
Matt Hartleib, Manager
Department:
Administration/HR
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Employeeof the Quarter Vasquez
Budgeted Item:YesNo
SUMMARY
Flor Vasquez, Custodian in the Facilities Maintenance Division of the Public Works
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Department,has been selected as the Employee of the Quarter for the 4quarter of
2020. Ms. Vasquez was nominated by her supervisor David Hefner for her excellent
work ethic and consistently positive attitude while servicing every City facility.
ACTION REQUIRED BY CITY COUNCIL
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Recognition of the Employee of the 4Quarter.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
Ʒŷ
9ƒƦƌƚǤĻĻ ƚŅ ƷŷĻ Ѝ vǒğƩƷĻƩ ŅƚƩ ЋЉЋЉ
CƌƚƩ ğƭƨǒĻǩ Ώ /ǒƭƷƚķźğƓ
Flor Vasquez has been taking great care of City facilities since the summer of 2015. She
began as a seasonal Parks Maintenance Worker and moved into a fulltime Custodian position in
October that same year. She is currently a member of the Facilities Division at Public Works and
was nominated for this recognition by her supervisor there, David Hefner.
cation, there are close to 50, to
ensure that trash is collected and disposed of correctly. As we have all seen on occasion, not
everyone makes sure that their trash makes it into the can. Flor makes a point to not only gather
what is in the can but to check the area and make sure it is cleared and looks great. Her attention
to detail makes a big difference in parks restrooms and rental facilities. She maintains several
locations that are rented to community members and always makes sure they are ready for use
in great condition.
During 2020grew -19 protocols. She
plays a key role in regularly sanitizing City facilities and equipment. Flor also takes the lead in
VID-related supplies and delivering them to different City
electrostatic spray units.
Flor is extremely reliable. She arrives to work each day with a great attitude. She steps up
whenever needed to take care of the job no matter how big or small. Her work ethic and positive
outlook are examples for all employees. Please join me in congratulating Flor as our Employee
of the Quarter.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Requested By:Source of Funds:N/A
Matt Hartleib, Manager
Department:
Administration/HR
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Employee of the Year Johnny Morales
Budgeted Item:YesNo
SUMMARY
Each year, an Employee of the Year is selected from the group of employees recognized as Employees
of the Quarter. For 2020, the Employees of the Quarter were:
Neil Courtney Senior Financial Service Technician
Kayla Baez Recreation Center Specialist
Johnny Morales Assistant Emergency Management Coordinator
Flor Vasquez Custodian
The selection committee had a difficult task selecting one employee from this impressive group, as
reflected in the very close voting. All of these employees are outstanding members of the La Porte
team.
From this excellent group, Johnny Morales has been selected as the 2020Employee of the Year.
ACTION REQUIRED BY CITY COUNCIL
Recognition of the 2020 Employee of the Year, Johnny Morales.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
Employee of the Year for 2020
Johnny Morales Assistant Emergency Management Coordinator
Johnny Morales has served the La Porte community as the Assistant Emergency
Management Coordinator since August have
included
are conducted to test those plans.
2020 was a busy year for Emergency Management. In addition to his regular duties,
Johnny took
ommunity about COVID-19
issues. Johnny has also taken the lead on managing departmental requests for COVID-19 related
resources like masks and sanitizing supplies. Johnny was
responses to Hurricane Laura and Tropical Storm Beta during a very active tropical weather
CARES Act, which has positively impacted La Porte businesses and residents.
Johnny is a great representative of the La Porte community. He graduated from La Porte
High School before earning a
Security. He has been a member of the La Porte Volunteer Fire Department since 2018. Johnny
always puts the re
masks to seniors, connecting residents with local resources, or just taking some time to talk to
concerned members of the community. On Saturdays in August and September, Johnny
volunteered at drive-through food distribution events hosted by the Houston Food Bank and
Wells Fargo.
apparent to everyone he
encounters. Especially in stressful times, his passion to help others is motivating and
encouraging. Johnny makes the work easier because of his skill set and work ethic, and more
enjoyable because he always has a good attitude. The entire La Porte community is fortunate
Please join me in thanking Johnny for his great work and congratulating him on being
selected as the 2020 Employee of the Year.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Requested By:Source of Funds:N/A
Matt Hartleib, Manager
Department:
Administration/HR
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Manager of the Year -Gauthier
Budgeted Item:YesNo
SUMMARY
Kristin Gauthier, Emergency Management Coordinator,has been selected as the2020
Manager of the Year. Kristin received three nominations for this recognition and was a
unanimous choice from the selection panel. Among her many excellent attributes, her
nominations cited her knowledge, professionalism, willingness to serve, and ability to
maintain a positive attitude in difficult times. Kristin and her team were called upon
repeatedlyin response to the unprecedented events of 2020, and she routinely
provided great leadership.
ACTION REQUIRED BY CITY COUNCIL
Recognition of the Manager of the Year, Kristin Gauthier.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
ağƓğŭĻƩ ƚŅ ƷŷĻ ĻğƩ ŅƚƩ ЋЉЋЉ
YƩźƭƷźƓ DğǒƷŷźĻƩ Ώ 9ƒĻƩŭĻƓĭǤ ağƓğŭĻƒĻƓƷ /ƚƚƩķźƓğƷƚƩ
As the Emergency Management Coordinator for the City of La Porte, Kristin had an
unexpectedly busy but very successful 2020. She led efforts in response to the COVID-19
pandemic and a very active hurricane season. As a result of her excellent work and leadership,
Kristin received three nominations for this recognition and was a unanimous choice by the
selection committee.
Kristin first came to the La Porte team in February 2008 as an Emergency Management
Planner and later moved into the leadership role she currently holds in April 2015
presents some unique management challenges during times of emergency response, as she is
tasked with leading a group of employees from across the organization. Many of those
teammates are accustomed to being the leader in the room, and that dynamic could lead to
some challenges. With expertise and professionalism, however, La Porte enjoys great
efficiency and effectiveness in such critical times.
2020 presented many opportunities for Kristin and her team to shine. A sample of her
leadership accomplishments includes the following:
Sourcing and providing PPE, cleaning supplies, signage, and other materials needed in
response to COVID protocols. This required many hours of coordination and the creation
of new communication channels and processes.
Taking the lead in grant application and management through programs like the CARES
Kristin did a fantastic job. This work benefited teammates, La Porte businesses, and many
La Porte residents.
Facilitating emergency responses to tropical weather, industrial events, and a peaceful
protest, while maintaining COVID protocols for all staff members.
, but Kristin is always ready to answer the call
when needed.
In their nominations of Kristin, her teammates describe her as quick to help others. That
includes other teammates and departments as well as the community. She is well respected by
employees across the organization and maintains great working relationships with partner
agencies. Kristin is a true public servant and a valuable member
Please join me in thanking her for all she does and congratulating her on being our 2020
Manager of the Year.
LOUIS RIGBY
BILL BENTLEY
Mayor
CouncilpersonDistrict 3
BRANDON LUNSFORD
THOMAS GARZA
CouncilpersonAt Large A
CouncilpersonDistrict 4
BRENT McCAULLEY
JAY MARTIN
CouncilpersonAt Large B
CouncilpersonDistrict 5
TREY KENDRICK
NANCY OJEDA
CouncilpersonDistrict 1
CouncilpersonDistrict 6
CHUCK ENGELKEN
CouncilpersonDistrict 2
Mayor ProTem
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
JANUARY11, 2021
The City Council of the City of La Portemet in a regularmeetingonMonday, January11, 2021,at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00p.m., with the following in attendance:
Councilpersons present: Louis Rigby, Brent McCaulley, Trey Kendrick,Chuck Engelken, Bill Bentley, Thomas Garza
(left at 6:01p.m.), Jay Martin, Nancy Ojeda
Councilpersons attending remotely: Brandon Lunsford
Councilpersons absent: None
Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
1.CALL TO ORDER Mayor Rigbycalled the meeting to order at 6:00p.m.Mayor Rigby reminded Councilperson Garza
The
Mayor reminded Councilperson Garza that he had the opportunity to attend the meeting electronically and could go to
his office in City Hall. Councilperson Garza said he was exempted from wearing a face covering for medical reasons
and would not be wearing one. The Mayorasked the Sergeant-at-Arms to remove Councilperson Garza. Councilperson
Garza moved that the Council oppose, which he termed asillegal. The motion did not receive a
second and was not considered.Councilperson Garza was escorted from the room.
2. INVOCATION The invocation was given by Councilperson Nancy Ojeda, and pledgeswereled by CouncilpersonJay
Martin.
3. CITIZENCOMMENT(Generally limited to five minutes per person; in accordance with state law, the time may be reduced
if there is a high number of speakers or other considerations.)
Richard Warren, speaking asPresident ofand as a resident,thanked the
Council for shade structures over benches at the playgrounds in their neighborhood.
4.CONSENTAGENDA(Approval of Consent Agenda items authorizes each to be implemented inaccordance with staff
recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for
full discussion upon request by a member of the Council present at this meeting.)
a.Approve the minutes of the December 14 and 21, 2020, City Council meetings. \[Mayor Louis R. Rigby\]
b.Approve the appointment of Nolan Allen to the District 1 position on the City of La Porte's Planning and
Zoning Commission. \[Louis R. Rigby, Mayor\]
c.Adopt Ordinance 2021-3812 for the purpose of vacating, abandoning, and closing the sixteen-(16-) foot
alley right-of-way situated in Block 375, Town of La Porte, and the North J Street right-of-way situated
between North Broadway Street and North 1st Street, and authorizing execution and delivery of a deed to
adjoining landowner. \[Ian Clowes, City Planner\]
d.Approve Cisco Smartnet renewal with DataVox under the DIR Contract #TSO-4167 in the amount of
$73,251.86. \[Grady Parker, IT Manager\]
Page 1of 2
January 11, 2020,Council Meeting Minutes
e.Adopt Ordinance 2021-3813, approving amendments -21 Budget. \[Shelley
Wolny, Treasurer\]
f. Adopt Ordinance 2020-IDA-162, authorizing the execution of Industrial District Agreement with Clark
Freight Lines, Inc., for a twelve- (12-) year term beginning January 1, 2020. \[Corby Alexander, City Manager\]
Mayor Pro Tem Engelken moved to approve consent agenda; the motion was seconded by Councilperson Bentley;
the motion was adopted, 8-0.
5. STATUTORY AGENDA
a.Presentation, discussion, and possible action regarding proposed amendments to the La Porte Home Rule
Charter, as presented by the 2020 Charter Review Commission. \[Mayor Louis R. Rigby\]
Commission Chair Kristin Martin reported on the work of the Commission and Commission members were thanked
by the Council for their service. Councilpersons made inquiries on the recommendations.
b.Presentation, discussion, and possible action to adopt Ordinance 2021-3814, calling a special election for
proposed amendments to the La Porte Home Rule Charter, to be held on May 1, 2021. \[Louis R. Rigby,
Mayor\]
Mayor Pro Tem Engelken moved to adopt Ordinance 2021-3814, calling a special election for proposed
amendments to the La Porte Home Rule Charter, to be held on May 1, 2021, including modification to the proposed
wording of Amendment U, to change the text in Section 5.01(b)(1) of the La Porte Charter to read if the thirty-first
day of January is rather than if the first day of February is; the motion was seconded by Councilperson Kendrick;
the motion was adopted, 8-0.
c.Presentation, discussion, and possible action to adopt Ordinance 2021-3815, calling a special election to
fill a vacancy in the position of Councilperson-District 6. \[Louis R. Rigby, Mayor\]
Mayor Pro Tem Engelken moved to select March 27, 2021 as the election date for the Councilperson-District
6 special election to fill a vacancy and adopted Ordinance 2021-3815 providing for the election; the motion
was seconded by Councilperson Kendrick; the motion was adopted, 8-0.
6.REPORTS
a.Receive report of the Drainage and Flooding Committee meeting. \[Councilperson Jay Martin\]
Councilperson Martin reported the Committee met and received updates on drainage concerns, noting the next
meeting would be February 8.
7.ADMINISTRATIVE REPORTS
Planning and Zoning Commission meeting, January 21
Zoning Board of Adjustment meeting, January 28
City Manager Corby Alexander added there would be a La Porte Development Corporation meeting on January 25.
8.COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community
interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor,
Councilmembers, and City staff, for which no formal action will be discussed or taken.
Councilpersons thanked the Charter Review Commission members; offered condolences to the family of former Police
Chief Bobby Powell; recognized EMS and Finance for recent awards; encouraged the City developing programs to offer
vaccines to the citizens; and
ADJOURN Without objection, Mayor Rigby adjourned the meeting at 6:46 p.m.
_______________________________
Lee Woodward, City Secretary
Page 2 of 2
January 11, 2020, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:N/A
Requested By:Louis R. Rigby, Mayor
Department:City Council
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: None
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Board of Directors are appointed by the City Council. The position filled by Johnny
Moralesbecame vacant upon his resignation this month.
The Board has seven positions, at least three of whom shall be persons who are not
employees, officers, or members of the governing body of the City of La Porte, Texas.
Currently, of the six filled positions, Mayor Pro Tem Engelken and Councilperson Ojeda
are the only members who are officers of the governing body.
John Blakemore has applied for the remainder of the open term, which expires August
31, 2021.
ACTION REQUIRED BY CITY COUNCIL
Considerthe appointment of John Blakemoretoan open position on the City of
Development Corporation Board of Directors.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:N/A
Requested By:Louis R. Rigby, Mayor
Department:City Council
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: None
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Position 7 of the TIRZ#1 Board of Directors/La Porte Redevelopment
Authority has not been filled since the expiration of the open term in August 2020. Rick
Helton has applied to fill the current two-year termthrough August 31, 2022.
According to the Redevelopment Authoritybylaws, Directors of the Authority shall be
appointed by position to the Board by the Mayor of the City with the consent and
approval of City Council and shall be the same persons appointed to the corresponding
position of the board of the La Porte Reinvestment Zone. Appointment of a person to
the corresponding position of the board of the La Porte Reinvestment Zone shall
constitute appointment of such person to the corresponding position of the Board by
the City.
Other current City appointees to the Board are Peggy Antone, Barry Beasley, Alton
Porter, Horace Leopard, Doug Martin, and Mark Goodwin. David Janda is the LPISD
appointment and the Harris County appointment remains unfilled.
ACTION REQUIRED BY CITY COUNCIL
Considerthe appointment of Rick Heltontoan open position on the City of La
Tax Increment Reinvestment Zone #1Board of Directors/La Porte
Development Authority.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
January 25, 2021
Agenda Date Requested:
Requested By:Louis R. Rigby, Mayor Source of Funds:n/a
Department:City Council
Account Number:
Amount Budgeted:
ReportResolutionOrdinance
Amount Requested:
Exhibits: Harris County 911 request letter
Budgeted Item:YesNo
Resolution 2021-35
SUMMARY& RECOMMENDATION
The Cityhas received the attached request from the Greater Harris County 9-1-1
presenting this session. The Network seeks to be permitted to allow its Board of
Managers to set its 9-1-1 wireless feesas part of its annual budget, as it is currently
able to do for wireline fees, for the reasons given, primarily the expense with necessary
enhanced technology to provide appropriate service levels.
ACTION REQUIRED BY CITY COUNCIL
Adopt Resolution 2021-35 in support of the Greater Harris County 9-1-
for legislationto allow its Board of Managers to set its 9-1-1 wireless fee as part
of its annual budget.
January 8, 2021
Subject: Requesting Support of Legislation for the Enhanced Structure of the GHC 9-1-1 System
Dear Mayor LouisR.Rigby,
On behalf of the Board of Managers of the Greater Harris County 9-1-1 Emergency Communication
Network (GHC 9-1-1), we respectfully ask for your support of our effort to continue to enhance our 9-1-1
system.Attached is a draft resolution for your city to consider adopting. If you choose to adopt the
resolution we encourage you to send it to the members that represent your city in the Texas Legislature
and a copy to us.We plan to ask the Texas Legislature to allow GHC 9-1-1's Board of Managers to set
the 9-1-1 wireless fee in the same manner as the Board currently sets the wireline feeas part of the
annual budget.
When established in 1983, the mission of GHC 9-1-1 was to implement and administer 9-1-1 emergency
serviceemergency call deliveryfor all cities wholly or partially within Harris County and for the
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unincorporated area of the county.With the enactment of SB 621 by the 79Legislature, GHC 9-1-1's
territory was expanded to include all of Fort Bend County.Today, GHC 9-1-1 administers service for 49
cities, two counties, and over 150 police, fire, and emergency medical agencies.There are 39 fully
equipped 9-1-1 answering points within GHC 9-1-1's service area.
The 9-1-1 system in Texas is funded by emergency service fees assessed on wireline and wireless
services.The wireline fee is set locally by the boards of the local 9-1-1 jurisdictions and by the
Commission on State Emergency Communications for those areas in the state's system. The wireless
fee of $0.50 was set by the Legislature in 1997 and is one of the nation's lowest fees.Over the past 23
years, it is essential to note that wireline calls have plummeted, and wireless calls account for
approximately 90% of the total annual 9-1-1 call volume in Texas.
As telecommunications technology continues to change rapidly, the 9-1-1 communications community
constantly is faced with the challenge of keeping up with current advancements to enable users to access
9-1-1 with a fee adopted more than two decades ago. Just as our Board responsibly sets the rate for the
fee charged on wireline phones, we believe it is time we should be allowed to do the same for wireless.
As Chairman of the Board of Managers and Executive Director, we stand committed to continue providing
the most advanced, state-of-the-art 9-1-1 emergency call network to your constituents in Harris County
and we urge you to support our legislative effort. We are available to discuss this issue or any other as it
relates to 9-1-1 emergency communication.
Sincerely,
Russell Rau
Chairman
Lavergne Schwender
Executive Director
RESOLUTION 2021-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, IN SUPPORT OF GREATER HARRIS
COUNTY 911 LEGISLATION; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN
EFFECTIVE DATE HEREOF.
WHEREAS, for over 37 years, since its establishment in November 1983, the Greater Harris County 9-1-1 Emergency Network (GHC 9-1-
1) has provided a highly reliable, accurate, technologically advanced, and effective 9-1-1 system to the jurisdictions it serves within the counties
of Harris and Fort Bend; and
WHEREAS, today, GHC 9-1-1 administers service for 49 cities, two counties, and over 150 police, fire, and emergency medical agencies
with 50 fully equipped 9-1-1 answering points within GHC 9-1- and
WHEREAS, GHC 9-1-1 has maintained, without incurring debt, a high level of service to an expanded service area and population at the
same fee level set over 23 years ago, and this fee level is no longer sustainable in such a rapidly growing area; and
WHEREAS, on behalf of the citizens served, GHC 9-1-1 strives to implement the latest life-saving emergency communications technology
commonly known as Next Gen 9-1-1. Next Gen 9-1-1 promises to bring further enhanced capabilities for quick and accurate determination of
a and redundancy across the GHC 9-1- 1 territory, and the ability to receive critical emergency event data in
multi-media formats, such as text and video, to 9-1-1; and
WHEREAS, the GHC 9-1-1 Board of Managers recognizes that the decades-old funding mechanism set by the Texas Legislature in 1997
for wireless devices will not fully cover the cost of implementing Next Gen 9-1-1 to meet a high consumer expectation of 9-1-1 capabilities
on modern wireless devices; and
WHEREAS, it is a major challenge to maintain the current system and keep up with current advancements with a fee level adopted
more than two decades ago; and
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WHEREAS, GHC 9-1-1 will seek legislation during the upcoming 87 Session of the Texas Legislature to provide for technology
improvements of its system by allowing its Board of Managers to set the 9-1-1 wireless fee in the same manner as the Board currently sets
the wireline fee - as part of the annual budget; and
WHEREAS, GHC 9-1-1 requests the support of its legislative efforts allowing for flexibility, local control, and ability to maintain the lowest
9-1-1 fee possible;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS,
THAT:
this resolution be adopted in support of the Greater Harris County 9-1-
the technological enhancements and operational advancements of the 9-1-1 system to better serve the 9-1-1 emergency
needs in Harris and Fort Bend counties.
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PASSED and APPROVED this, the 25 day of January, 2021.
CITY OF LA PORTE, TEXAS
__________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ __________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:001-General Fund
Requested By:Ray Mayo, Director
Department:Public Works
Account Number:001-6146-515-9094
Amount Budgeted:$506,832.00
ReportResolutionOrdinance
Amount Requested:$398,252.00
Exhibits:Bid Tabulation, Pricing Exhibit,Bid Access
Budgeted Item:YesNo
Report, Sun Coast Bid, and AJ Hurt-ReladyneBid
SUMMARY& RECOMMENDATION
Responsesto Bid #21007-Bulk Fuelwere received on December 22, 2020. The Bid
was advertised in the Bay Area Observer and posted on Public Purchase.A total of 14
vendors were notified, of which 24vendors downloaded the bid document, resulting in
six (6) vendors submitting bids. However, two(2)bids were deemed unresponsive due
to incomplete documentation.
This fuel contract is established fora one-year duration with an option of two additional
1-year renewals.Also, the bid is structured to award a primary and secondary supplier.
The low bidder is SunCoast Resources Inc. with the second low bid submitted by AJ
HurtInc.-Reladyne.
The bid sheet indicates differential costs per gallon that will be added to the OPIS(Oil
Price Information Services)rack average upon delivery. The OPIS wholesale rack
average fuel costs fluctuate daily.The $398,252.00 requested amount is the budgeted
amount remaining and uncommitted. Fuel inventory is budgeted for the entire fiscal
year, and is charged to each divisional user on a monthly basis.
ACTION REQUIRED BY CITY COUNCIL
Approval or other action to award Bid #21007 Bulk Fuel Contract to Sun Coast
Resources Inc. as a primary vendor and AJ HurtInc.-Reladyneas a secondary
vendor, with annual expenditure not to exceed annual budgeted amounts.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
Notifications & Access Report to Sealed Bid #21007 - Bulk Fuel
Notifications:
Vendor Name
Reason
81 Logistics Group LLCBid Notification
A.J.Hurt,Jr.,Inc. dba ReladyneBid Notification
Chemoil CorporationBid Notification
Colonial Oil Industries, IncBid Notification
DES Wholesale, LLC dba Diver Bid Notification
Gold Star Petroleum, IncBid Notification
Houston-Pasadena Apache oil C Bid Notification
Mansfield Oil CompanyBid Notification
OWE Services GroupBid Notification
Petroleum Traders CorporationBid Notification
Southern Counties Oil Co. dba S Bid Notification
Sun Coast ResourcesBid Notification
Sun Coast Resources Inc.Bid Notification
TRADE AND MERCHANT TRA Bid Notification
Truman Arnold CompaniesBid Notification
Truman Arnold CompaniesBid Notification
US Global FuelsBid Notification
Access:
Vendor NameDocuments
81 Logistics Group LLCSealed Bid #21007.pdf
A.J.Hurt,Jr.,Inc. dba ReladyneSealed Bid #21007.pdf
BidClerk
CMS
Colonial Oil Industries, IncSealed Bid #21007.pdf
Construction Journal
Dodge Data & Analytics
Fikes Wholesale IncSealed Bid #21007.pdf
Fullidity LLCSealed Bid #21007.pdf
Gold Star Petroleum, IncSealed Bid #21007.pdf
Houston-Pasadena Apache oil C Sealed Bid #21007.pdf
IMS
Indigo Energy Partners, LLCSealed Bid #21007.pdf
L&L SuppliesSealed Bid #21007.pdf
Lykins Oil CompanySealed Bid #21007.pdf
Mansfield Oil CompanySealed Bid #21007.pdf
North America Procurement CoSealed Bid #21007.pdf
OnviaSealed Bid #21007.pdf
Perkens WS CorporationSealed Bid #21007.pdf
Petroleum Traders CorporationSealed Bid #21007.pdf
Pinnacle Petroleum, Inc.Sealed Bid #21007.pdf
RKA Petroleum CompaniesSealed Bid #21007.pdf
School Wholesale Supplies LLC
SmartProcureSealed Bid #21007.pdf
Southern Counties Oil Co. dba S Sealed Bid #21007.pdf
Spearpoint Logistics LLCSealed Bid #21007.pdf
Spearpoint Logistics LLCSealed Bid #21007.pdf
Sun Coast Resources Inc.Sealed Bid #21007.pdf
Truman Arnold CompaniesSealed Bid #21007.pdf
Tukmol General Contractor
Wayne Enterprises
World Energy Downstream, LLCSealed Bid #21007.pdf
Pinnacle Petroleum
c
AJ HuntFullidityPetroleumSuncoastApacheTraders
Section
1
Description
+/-Price+/-Price+/-Price+/-Price
Texas Low Emission, Ultra Low Sulfur Diesel,
TRANSPORT LOAD
1A+0.0273+0.3231+0.0261+0.0000
Texas Low Emission, Ultra Low Sulfur Diesel,
SHORT TRANSPORT LOAD
1B+0.0473+0.3931+0.43+0.0285
Texas Low Emission, Ultra Low Sulfur Diesel,
TANK WAGON LOAD
1C+0.1397+0.5231+0.43+0.18
Texas Low Emission, Ultra Low Sulfur Diesel,
Dyed, TRANSPORT LOAD
2A+0.0273+0.1231+0.03110 0.0000
Texas Low Emission, Ultra Low Sulfur Diesel,
dyed, SHORT TRANSPORT LOAD
2B+0.0473+0.1931+0.4349+0.0285
Texas Low Emission, Ultra Low Sulfur Diesel,
dyed, TANK WAGON LOAD
2C+0.1397+0.3231+0.4349+0.18
Unleaded 87 Octane RFG w/10% Ethanol,
TRANSPORT LOAD
3A+0.0273+0.3029+0.013+0.0000
Unleaded 87 Octane RFG w/10% Ethanol,
SHORT TRANSPORT LOAD
3B+0.0473+0.3729+0.4782+0.0285
Unleaded 87 Octane RFG w/10% Ethanol, TANK
WAGON LOAD
3C+0.1397+0.5029+0.4782+0.18
Pinn
Petroleum
Section
2
Description
acle
AJ HuntFulliditySuncoastApacheTraders
Emergency Services
1$150.00See note 1 $175/delivery350/hr
Emergency Equipment
2$150.00$200 mo. rental350/hr
NOT RESPONSIVE
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
001 -General Fund
Source of Funds:
Requested By:Grady Parker, Manager
Department:Administration/IT
001-6066-519.4055
Account Number:
$25,000
Amount Budgeted:
ReportResolutionOrdinance
$24,042.21
Amount Requested:
Exhibits:InsiteQuote
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
In 2018,the City of La Porteentered into a cloud softwarecontract for all of the
Adobe Acrobat software.Currently, the City utilizes Adobe Acrobat Pro DC for all of our
Portable Document Format (PDF) files. Also, we have six (6)Adobe Creative Cloud
licenses being used for all our media and image editing. The cloud softwareagreement
ensures that the City of La Porte has a guaranteed level of support from Adobe as well
as the ability to upgrade to the newest Adobe version.
The City has had a service agreement with Adobefor at leastthree(3)years and the
agreement has been through Insite. Every three (3)years, IT budgets and renews their
current cloud software agreement using AdobeInsite. City staff has
not had any issues with support from Adobeduring the tenure of their service
agreements and recommends approval of the support agreement using Insite as the
preferred Adobepartner.
Benefits:
The renewal is with an Adobepreferred Vendor that the City of La Portehas
worked with over the past 10 yearsto procuremultiple pieces of technology
hardware.
The renewal ensures the Cityhas immedia.
The renewal ensures the Cityis alwaysupdatedwith the newest versions of the
Adobe software suite
Liabilities:
None
Staff recommends approval of the Adobe Cloud softwarethree (3)year renewal with
Insite, in the amount of $24,042.21 to be paid annually.
ACTION REQUIRED BY CITY COUNCIL
Approve the three (3) year renewal of the Adobe Cloud Software Suite with
Insite in the amount of $24,042.21 to be paid annually.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
INSIGHT PUBLIC SECTOR SLED
Page 1 of 2
6820 S HARL AVE
TEMPE AZ 85283-4318
IUUQ;00XXX/JOTJHIU/DPN
Tel: 800-467-4448
SOLD-TO PARTY10628851
Quotation
CITY OF LA PORTE
604 W FAIRMONT PKWY
Quotation Number:223063377
LA PORTE TX 77571-6215
Document Date:03-DEC-2020
PO Number:
:
SHIP-TO PARTY PO Release
:
Sales RepNelly Cipriano
CITY OF LA PORTE
:
EmailNELLY.CIPRIANO@INSIGHT.COM
604 W FAIRMONT PKWY
:
Telephone5143738513
LA PORTE TX 77571-6215
We deliver according to the following terms:
Payment Terms:Net 30 days
Ship Via:Electronic Delivery
Terms of Delivery:FOB DESTINATION
Currency:USD
MaterialMaterial DescriptionQuantityUnit PriceExtended Price
65297930BC14A12Adobe Acrobat Pro DC for teams - Team115164.79 18,950.85
Licensing Subscription Renewal (monthly) - 1
user - GOV - VIP Select - level 14 (100+) - 3
years commitment - Win, Mac - Multi North
American Language
VIPG TEAM LIC SUB RENEWAL L14 100+ (VIP SELECT 3 YEAR COMMIT)
Coverage Dates:01-JAN-2021 - 31-DEC-2021
OPEN MARKET
:
LICENSE80986C854DC7088B4FEA
:
DEPLOY DATE03-DEC-2020
65304042BC14A12Adobe Creative Cloud for teams - All Apps -6848.56 5,091.36
Team Licensing Subscription Renewal (monthly)
- 1 user - GOV - VIP Select - level 14 (100+)
- 3 years commitment - Win, Mac - Multi North
American Language
VIPG TEAM LIC SUB RENEWAL L14 100+ (VIP SELECT 3 YEAR COMMIT)
Coverage Dates:01-JAN-2021 - 31-DEC-2021
OPEN MARKET
:
LICENSE80986C854DC7088B4FEA
:
DEPLOY DATE03-DEC-2020
Product Subtotal 24,042.21
TAX0.00
Total 24,042.21
Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's complete IT
solution offering.
Sincerely,
Nelly Cipriano
5143738513
NELLY.CIPRIANO@INSIGHT.COM
Quotation Number223063377
IUUQ;00XXX/JOTJHIU/DPN
Document Date03-DEC-2020
Page 2 of 2
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight
representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial
options.
This purchase is subject to Insight’s online Terms of Sale unless you have a separate purchase agreement signed by you and
Insight, in which case, that separate agreement will govern. Insight’s online Terms of Sale can be found at the “terms-and-policies”
link below.
Effective Oct. 1, 2018, the U.S. government imposed tariffs on technology-related goods. Technology manufacturers are
evaluating the impact on their cost and are providing us with frequent cost updates. For this reason, quote and ecommerce
product pricing is subject to change as costs are updated. If you have any questions regarding the impact of the tariff on your
pricing, please reach out to your sales team.
SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings
(“Software and Cloud Offerings”), each offering will be subject to the applicable supplier's end user license and use terms
("Supplier Terms") made available by the supplier or which can be found at the “terms-and-policies” link below. By ordering,
paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you
and the applicable supplier have a separate agreement which governs.
https://www.insight.com/terms-and-policies
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:N/A
Requested By:Lisa Camp, EMS Chief
Department:Administration/EMS
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Port of Houston Contract for EMS
Budgeted Item:YesNo
Services 2021-2024
SUMMARY& RECOMMENDATION
The existing service contract for Emergency Medical Services (EMS)with the Port of
Houston Authority s expires on January 31, 2021.
The service contract between the City of LaPorte EMS and the Port of Houston
Authority will be for a thirty-six (36) month period.
City of La Porte EMS has contracted to provide EMS services with the Port of Houston
,EMSbeganproviding services to
the Port of Houston Bayport Terminal.
The attached 2021-2023 contract is calculated at a rate of $42.49 per employee, per
year. This is an increase of $11.97 per employee over the previous negotiated rate.
The total agreement amount invoiced will be based on an Average Daily Population
(ADP) of
Bayport Terminal.
The Port of Houston authority agrees to pay thirty-six (36) monthly payments of
$6,284.98such charges are based on a $42.49 per average daily population fee and
are to be paid in full by Port of Houston Authority to the City of La Porte, on or before
the tenth day of the month following the month in which such services are rendered.
The total amount of the contract for thirty-six months is $226,259.25.
Contract fees are in addition to any and all patient billing and revenues for actual calls
for service.
Calls for Service:
Port of Houston
Year Number of calls
2018 21
2019 26
2020 27
Port of Houston Bayport Terminal
Year Number of calls
2019 (Oct -Dec) 1
2020 28
EMS does not foresee any cons providing contract Emergency Medical Services to the
Port of Houston Authority EMS
responses to 20 requests for Emergency Medical Services per facility per year. Staff
has been in contact with the Port of Houston Authority and they have agreed to these
terms and amounts for the three-year period. Therefore, staff recommends City Council
approve the 36-month agreement.
ACTION REQUIRED BY CITY COUNCIL
Authorize the City Manager to execute the submitted contract with the Port of
Terminals for the period beginning January 31, 2021 and ending on January 31,
2024 based on a rate of $42.49 per employee, per year (determined by the average
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:CIPHotel/Motel
Requested By:Kristin Gauthier, Coordinator
Department:Administration/OEM
Account Number:AD0005-5101100
Amount Budgeted:$108,000.00
ReportResolutionOrdinance
Amount Requested:$89,130.00
Exhibits:Daktronics Quote #717217-2-7and Sign Rendering
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
For the Fiscal Year 2019-2020 Budget, City Council approved a CIP project of $108,000
in the Hotel/Motel Fund to upgrade flashing roadway signs throughout the City. As
presented during budget discussions, the City currently has a total of nine (9) Flashing
Roadway Signs at various locations throughout the city.These signs were intended to
alert drivers to an emergency situation, and direct them to the AM 830 radio station to
hearmore information. The signs were originally purchased in 2008, and are no longer
in good working order.Referring motorists to listen to AM 830 is no longer reliable,
since the radio station is not managed by the City of La Porte.In addition, staff feels it
wouldbe more effective to provide anemergency message formotorists, including
protective actions that should be taken.
City Council approved funds to upgrade six (6) of the original signs to digital roadway
signs. While these signs can be used for emergency situations (Ex: Shelter in Place,
Flash Flood Warning, Tornado Warning, Mandatory Evacuation Order, etc.), they can
primarily be used for day-to-day community messaging. This will allow the City to
promote various City events and activitiesalong roadways throughout La Porte.
Over the last year, the Office of EmergencyManagement staff worked with the
IT Manager and Marketing Coordinator to determine which sign type and pole design
would work best for the city. Staff wanted to identify effective options for public
communications, while considering the overall aesthetics of the signs. Duringthis
review process, it was determined that the existing poles would not be appropriate to
support the type of sign desired or ideal for installation of the new signs. The original
budget of $108,000 did not account forcosts to replace the existing poles, so this would
result in an increased cost. In addition, the original proposed budget did not account
for the highest quality screen display available. With these factors in mind, staff has
identified various options for City Council to consider.
At the December 14, 2020 City Council meeting, staff provided five (5) sign options for
Council to review. After discussing the options, City Council provided direction to staff
to obtain pricing for two (2) double-faced, high quality digital signs with decorative poles.
The two signs will be located at: (1) on the north side of Main Street westbound,
th
between SH 146 and 11 Street, and (2) on the south side of Fairmont Pkwy eastbound,
th
between SH 146 and 8 Street. Staff received pricing from Daktronics for the project
through BuyBoard Contract #592-19 in the amount of $89,130.
Benefits:
The signs can be used for emergency situations and day-to-day community
messaging. The signs will primarily be used to market the city, and promote
various City events and activities.
The current system is outdated and not in good working order.
The new signs will provide more effective messaging during an emergency.
The system can be expanded in the future, if desired.
Liabilities:
Initial costs are higher than originally anticipated.
Staff Recommendation:
Staff recommends approval of Daktronics Quote #717-217-2-7 under BuyBoard
Contract #592-19 to purchase two digital messaging signs in the amount of $89,130.00.
ACTION REQUIRED BY CITY COUNCIL
Approve Quote #717217-2-7 to Daktronics under BuyBoard Contract #592-19 in
the amount of $89,130.00 to purchase two digital messaging signs for La Porte.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
DAKTRONICS.COM
201 Daktronics Drive PO Box 5128
Brookings, South Dakota57006-5128
T 800-325-8766 605-692-0200 F605-697-4700
Thank you,Kristin,for choosing Daktronics.
The following items are required to process your order:
Please verify that this equipment fulfills yourprojectneeds
Signed Quote with Purchase Order number
Validateand completeProject SiteInformation page, return with order
Help ensureDaktronics shipping, invoicing,and service locationsare accurate.
Payment & Invoicing–Please provide Purchase Order number.
Tax Status–Please provide current tax-exempt certificate or applicable taxes will be
added to invoice
You may submit your orderto your sales teamvia the following methods.
Email:Mail:
Attention: Daktronics, Inc
Austin Nelson–Austin.Nelson@daktronics.comAttn: Lindsey Nordsiden
Lindsey Nordsiden–Lindsey.Nordsiden@daktronics.comPO Box 5128
Brookings, SD 57006
After yourorder has been placed:
Freight Unloading Guidelines–Shipping to site via LTL (enclosed trailer). Usually unloads at
a dock. Forklift or pallet jack may be required.
Logos, Graphics or Sponsor Advertisements –vector filesmust be submitted with your order
documents, not to exceed 1 week of order placement.Once artwork is received, you will
be sent a final layout requesting your approval before production.If artwork is not
received, the panels will be painted the same as scoreboardand shipped blank.
DAKTRONICS QUOTE # 717217-2-7
18/Dec/2020
City of La Porte
Quote valid for:120 days
Kristin Gauthier
Terms: Net 30 days from shipment with
1322 South Broadway Street
Purchase Order
La Porte, TX USA 77571
Subject to Credit Review
Phone: (281)470-0009
FCA: DESTINATION
Fax:
Delivery: Call For Production Time
Email: gauthierk@laportetx.gov
Reference: City of La Porte Marquee- Buyboard Contract #592-19
ItemModelDescriptionQtyPrice
No.
1GT6x-72X180-10-RGB-2VGalaxy® Outdoor Electronic Message Center - 2$88,430.00
GT6x Series - 10mm RGB; 2V Interconnect
Cable Length Is 20 Feet
Matrix:72 lines by 180 columns
Line Spacing:10mm
LED Color:RGB-281 Trillion Colors
Face Configuration:2V - two one sided displays -
same content
View Angle:140 degrees Horizontal x 70
degrees Vertical
Cabinet Dimensions:2'11" H X 6'3" W X 0'7" D
(Approx. Dimensions)
Max Power:1020 watts/display
Weight:Unpackaged155 lbs per
display; Packaged 235 lbs per
display
CommentsPrice per National Signs Drawing No 32050-00, 1
Option 2.
Daktronics Verizon Modem, Daktronics Verizon 4G Cellular Modem Only - 2
4G, EthernetRequires Daktronics Verizon Cellular Data Plan
System StartupFinal Commissioning of Equipment1
Physical InstallationSee attachment A.1
Fabrication of Peripheral Please Contact Project Manager for Dimensions 1
Equipmentand Quantities
Bonds1
2FREIGHTShipping to site via LTL (enclosed trailer). 1$700.00
Usually unloads at a dock. Forklift or pallet
jack may be required.
Services
3G5C5-WFive Year Warranty - Parts Coverage - G5G51
Venus® Control Suite - Prime Secure, web-based software that enables display 2
Playlist Package, Cloud management anytime, anywhere via internet
Basedconnection. ADMINISTRATORS OF ACCOUNT
REQUIRED AT TIME OF ORDER. Terms of Use:
http://www.daktronics.com/TermsConditions/DD26
88225
Venus® Control Suite -Prime Customized Venus® training in a live, web-based, 1
Playlist Web Seminar - Single conference call format using the customer's phone
User& computer. (English only.)
Daktronics, Inc.
Quote # 717217-2 Rev 7
201 Daktronics Drive
Brookings, SD 57006 USA
Page 1 of 4
www.daktronics.com
DAKTRONICS QUOTE # 717217-2-7
Daktronics Verizon Lifetime Daktronics Verizon Lifetime 4G Cellular Data Plan 2
4G Cellular Data Plan for Per Modem, for Venus Control Suite on Displays
VCS, Up to 100,000 PixelsUp to 100,000 pixels. Excludes streaming data
feeds and diagnostics.
$89,130.00
Total Price Excluding Applicable Tax:
Please reference listed sales literature: DD1628383 for G5C5-W, DD2688225 for Venus® Control Suite - Prime Playlist Package, Cloud Based,
DD3512730 for Daktronics Verizon Modem, 4G, Ethernet, DD4008961 for GT6x-72X180-10-RGB-2V
Please reference listed shop drawings: DWG-04296040 for GT6x-72X180-10-RGB-2V
Daktronics, Inc.
Quote # 717217-2 Rev 7
201 Daktronics Drive
Brookings, SD 57006 USA
Page 2 of 4
www.daktronics.com
DAKTRONICS QUOTE # 717217-2-7
Leasing Program
If your purchase exceeds $25,000, you may qualify for our leasing program allowing you more flexibility to spread out the cost of your Daktronics display
over of a period up to five (5) years. Benefits of our leasing program include fixed rate financing, non-appropriation clause, no prepayment penalty, and
customizable payment schedules. Plus, at the end of the lease, the equipment is yours to keep with no additional balloon payments.
Sample payment options as follows:
$50,000 in total equipment cost = $10,700 per year
$100,000 in total equipment cost = $21,199 per year
$250,000 in total equipment cost = $52,899 per year
**Payments based on 5 year/annual payment in advance structure. Leasing is subject to credit approval and agreed upon documentation with
Daktronics lending partner. Contact your Daktronics representative for additional options and details.
Notes: Without limiting any other provision in this Agreement, the parties agree that any delays caused directly or indirectly as a result of the COVID-19 pandemic are
excusable and will extend the time for performance under this Agreement. Delays may be caused by, without limitation, government mandates, unsafe site conditions, or
resource constraints arising out of conformity with CDC guidelines or government mandates.
Exclusions:
- Hoist
- Power
- Signal Conduit
- Engineering Certification
- Applicable Permits
- Labor to Pull Signal Cable
- Electrical Switch Gear or Distribution Equipment
- Taxes
- Front End Equipment
Unless expressly stated otherwise in this Quote # 717217-2 Rev 7 or the attachments, if Daktronics performs installation of the Equipment, the price quoted does not
include the following services pertaining to physical installations: digging of footings (including dirt removal), any materials fabrication, installation of steel cages, rebar, or
bolt attachments, or pouring and finishing of concrete footings. Those service may be provided for an additional cost beyond the quoted price. Purchaser shall be fully
responsible for any and all additional costs plus overhead in the event anything unexpected of any nature whatsoever is found while digging the footings including but are
not limited to rock, water, utility lines, pipes or any other unforeseen circumstance. The Purchaser acknowledges and agrees that it is fully responsible for all site conditions.
Installation Responsibilities:
If applicable please reference Attachment A for Installation Responsibilities.
Ad/ID Copy Approval Process
Daktronicsgraphic file standards,
Customer shall provide digital artwork for advertising and identification panels, conforming toat the time of order.
Daktronics will create a proof of provided artwork and require approval of that proof three weeks prior to the initial anticipated ship date. Advertising and identification
panels not approved in time, will be shipped without copy in Daktronicsstandard finish.
Austin NelsonJose Rodriguez
PHONE:281-796-9156PHONE:
FAX:FAX:605-697-4746
EMAIL: Austin.Nelson@daktronics.comEMAIL: Jose.Rodriguez@daktronics.com
Terms And Conditions:
The Terms and Conditions which apply to this order available on request.
SL-02374 Standard Warranty and Limitation of Seller's Liability(www.daktronics.com/terms_conditions/SL-02374.pdf)
SL-02375 Standard Terms and Conditions of Sale(www.daktronics.com/terms_conditions/SL-02375.pdf)
SL-07862 Software License Agreement(www.daktronics.com/terms_conditions/SL-07862.pdf)
Additional Links:
Wireless Service Addendum(www.daktronics.com/TermsConditions/DD3956286)
Acceptance:
The parties acknowledge and agree that the agreement (the Agreementis comprised of the terms and conditions contained within this quote and any attachments thereto,
along with the documents at the website addresses above. Purchaser hereby agrees to purchase the equipment as defined in the Agreement. Purchaser acknowledges having
had the opportunity and means to review the Agreement. The Agreement represents the entire agreement of the parties and supersede any previous understanding or
agreement. The Undersigned has actual authority to execute this document and Daktronics is relying on such authority. Purchaser acknowledges and agrees to the above, as
evidenced by its attestation below.
Customer SignatureDate
Print NameTitle
Daktronics, Inc.
Quote # 717217-2 Rev 7
201 Daktronics Drive
Brookings, SD 57006 USA
Page 3 of 4
www.daktronics.com
PROJECT SITE INFORMATION – REQUIRED TO PLACE YOUR ORDER
This document is for order processing purposes only and is not intended to be part of the Agreement
828328.3.7
Daktronics Quote # ___________________________
Purchase Order Information: _________________________ _________________________
PO#PO Date
Purchaser (Bill To) herby confirms that the equipment is to be delivered to (Ship To) and may be installed by Purchases or
Daktronics, as indicated elsewhere herein, at the address (Installation Location) indicated below unless otherwise specified.
SHIP TO:(delivery location)INSTALLATION LOCATION:(end user)ID#_____________
DjuzpgMbQpsufDjuzpgMbQpsuf
Company:________________________________________Company:________________________________________
LsjtujoHbvuijfsLsjtujoHbvuijfs
Contact:__________________________________________Contact:__________________________________________
2433TCspbexbz2433TCspbexbz
Street Address:____________________________________Street Address:____________________________________
MbQpsufMbQpsuf
City:______________________________________________City:_______________________________________________
UY8868288682
UY
State:______________Zip:_______________State:____________Zip:_____________
392.581.111:-392.739.535:392.581.111:-392.739.535:
Telephone:________________________________________Telephone:________________________________________
Email: (for shipping notification)Email: (for order acknowledgement)
hbvuijfslAmbqpsufuy/hpw
hbvuijfslAmbqpsufuy/hpw
_____________________________________________________________________________________________________
Additional Email: (for shipping notification)Training Contact & Email: (if applicable)
LsjtujoHbvuijfs-hbvuijfslAmbqpsufuy/hpw
_____________________________________________________________________________________________________
***VENUS SOFTWARE INFORMATION***
BILL TO:(receive and pay invoices)ID#_____________
This is a new Venus account
DjuzpgMbQpsufUfybt
Company:________________________________________
(Daktronics will create and send the credentials)
Please add users and display to existing Venus account
LsjtujoHbvuijfs
Contact:__________________________________________
rd
PrimePro PlaylistPro Ad Grid 3Party
715XGbjsnpouQlxz
Street Address:____________________________________
MbQpsuf
City:______________________________________________
Acct Name or Number:__________________________________
UY88682
State:______________Zip:_______________
Display Name:___________________________________________
WidthHeightColor
392.581.111:-392.739.535:
Dfousbm
Telephone:________________________________________
Time Zone:____________________
29183SHC
hbvuijfslAmbqpsufuy/hpw
Email:_____________________________________________
Animation Allowed:YESNO
Primary Contact –Account Administrator
hbvuijfslAmbqpsufuy/hpw
***LOGO & AD COPY APPROVAL***
*Email:__________________________________________________
Lsjtujo
(if applicable)
Name:__________________________________________________
O0B
Hbvuijfs
Name:_____________________________________________
Phone:__________________________________________________
O0B
Email: _____________________________________________
Secondary Contact –Account Administrator
*Email:__________________________________________________
Name:__________________________________________________
Phone:__________________________________________________
If applicable
System Health:PlusAdvancedPremier
ears:
**Logos, Graphics, or Sponsor Advertisements**
Vector filesmust be submitted with your order documents, not to exceed 1 week of order placement. If artwork is no received,
the panels will be painted the same as your scoreboard or display and shipped blank.
201 Daktronics Drive POBox 5128 Brookings, SD 57006-5128
800-325-8766 605-692-0200 fax 605-697-4700
www.daktronics.com email sales@daktronics.com
DAKTRONICS QUOTE # 717217-2- MAIN
ATTACHMENT A
CUSTOMER RESPONSIBILITIES
General
1)Secure necessary sign permits, as required.
2)Secure necessary construction permits, as required.
3)Provide soil investigation report at time of order.
4)Mark location of the new Equipment as delineated in the quote.
5)Locate private underground utilities.
6)All landscaping restoration, as required.
7)Provide all landscaping, track, sidewalk and path protection along with site restoration, and/or sprinkler
system repair work.
Structures
1)Not applicable
Electrical & Data
1)Provide primary power feed five (5) feet off grade on structure in the form of transformer and electrical
disconnect/distribution panel, as applicable, with over current protection per all applicable electrical codes
and regulations.
Product/Equipment
1)Provide storage of all Equipment and control equipment in a safe, dry, and secure location until installation.
2)Provide high speed internet connection to control room equipment.
3)Required power outlets on clean dedicated circuit(s) for all control equipment.
DAKTRONICS RESPONSIBILITIES
General
1)Removal and disposal of existing equipment.
2)Removal and disposal of existing structure (excluding footings).
3)Provide payment and performance bond.
Structures
1)Excavation of drilled pier foundation(s) including spoils removal. Placement and finishing of concrete for
foundations.
2)Steel fabrication and erection of structural columns.
3)Steel fabrication and erection of sub-structure for Equipment mounting.
4)Paint new support structure provided in this quotation.
Electrical & Data
1)Provide secondary power conduits, power cable and power hook-up from five (5) feet off grade on structure
to all Daktronics supplied load centers/termination panel at/within the Equipment.
Product/Equipment
1)Accept, lift, unload, and inspect all Equipment and control equipment from carrier.
2)Lift and mount Equipment listed in this quotation.
QUALIFICATIONS/CLARIFICATIONS
1)Access: Daktronics requires unobstructed access to Equipment and control room installation site until display
is 100%. Installation equipment (cranes, lifts, trucks, concrete trucks, etc.) are expected to have access
directly to the scoreboard/structure location. No concrete pumping, concrete buggies, or crane picks over
10' distance from scoreboard structure are included.
2)Control Room Climate: Normal operating temperature should be between 40° to 90° Fahrenheit (4° to 32°
Celsius). Normal operating humidity should be less than 80% non-condensing. Storage temperature should be
between -10° to 105° Fahrenheit (-23° to 41° Celsius). Storage humidity should be less than 95% non-
condensing. Keep computers and monitors out of direct sunlight during storage. Allow control equipment
taken out of storage to return to operating temperature range prior to turning it on (24 hours recommended).
Attachment APage 1 of 2
DAKTRONICS QUOTE # 717217-2- MAIN
ATTACHMENT A
3)Foundations: For this quotation Daktronics basis for foundation design is a class 4 soil with a minimum
allowable lateral bearing pressure of 150 psf/ft per Chapter 18 of the International Building Code (IBC). The
foundation excavation is based on the excavated area remaining open without collapsing to allow the
placement of applicable reinforcement and/or structural columns and concrete. This quotation does not
include casings, slurry, dewatering or any other soil stabilization. In the event rock, water, differing soil
conditions other than class 4 soil per Chapter 18 of the International Building Code (IBC) or unforeseen
conditions are encountered, the Customer will be responsible for any additional costs, plus overhead and
profit of 20%.
4)Electrical: The maximum voltage is 120 volts line to neutral for all Equipment in this quotation.
5)Exterior Equipment: The top of the Equipment will be placed at an elevation of fourteen (14) feet above
grade.
6)Exclusions: Cost of running primary electrical to sign area is not included in this proposal.
Attachment APage 2 of 2
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:032 Grant Fund
Requested By:Corby Alexander, City Mgr.
Department:Administration/CMO
Account Number:
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:$11,994.00
Exhibits:
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
In response to COVID-19, the Coronavirus Relief Fund (CRF) was established by the
CARES Act, which appropriated $150 billion to help state and local governments
address the economic impacts of the coronavirus. Harris County received a direct
allocation from the U.S. Treasury, and established a Small Cities Assistance Program
(SCAP) to provide appropriate reimbursement of Coronavirus Relief Funds (CRF) to the
respective small cities within the county. The program allowedCities to take advantage
of funding of up to $55 per capita. The CRF allocation for La Porte was a maximum of
$1,948,265.00. On September 28, 2020, City Council approved a CRF Funding Plan that
allocated $300,000.00 for an Emergency Household Assistance Program for residents
of La Porte.
In Round One of the Emergency Household Assistance Program, 170 applicants
received awards totaling $296,935.00. Staff recognized there was more assistance
needed throughout the community that could be provided with additional funding. At the
December 14, 2020 Council meeting, City Council approved reallocation of $124,300.00
in remaining funds from the Small Business Relief Fund to the Emergency Household
Program. This allowed staff to open another round of the program to assist as many
residents as possible.Combined with the remaining funds from Round One, the total
available amount for Round Two was $127,365.00. The application period for Round
Two opened on December 16, 2020 and closed on December 23, 2020. A total of 124
applications were submitted, of which 87were eligible. The total recommended awards
for Round Two equaled $139,359.00, which exceeds the total funding amount by
$11,994.00. This overage prevented staff from being able to commit awards to a total
of eight (8)applicants.
Staff is requesting an amendment to the previously approved CRF Funding Plan to allow
awards for the remaining eight (8) applicants of the Emergency Household Assistance
Program. Staff proposes reducing the previous allocation for the FEMA Public
Assistance (PA) Program 25% match to cover the additional award costs. The table
below reflects the requested changes, as well as actual costs for previously approved
projects.
CRF Funding Plan:
Project Current Estimated
Cost
Expenses that are ineligible under the FEMA Public Assistance Program $53,060.62
The 25% match required by the FEMA Public Assistance Program, which is $47,899.78
only funded at 75%
Small Business Grant Program $175,700.00
Residential Relief Program $436,294.00
Hazard pay for eligible employees $707,172.03
Replace all remaining desktop computers in the City with laptops to $210,975.00
improve telework capabilities
Cover the additional, unforeseen costs associated with the November $43,063.27
election
Purchase a Customer Relationship Management (CRM) software program $46,212.00
(cost for first 3 years)
Touchless devices for public restrooms at City facilities $103,194.30
UV Light Sterilization system for building HVAC units; serves as air $124,694.00
sanitizer to improve indoor air quality and reduce bacteria, viruses, and
mold.
TOTAL $1,948,265.00
Staff Recommendation:
Staff recommends reallocating $11,994.00 from the FEMA Public Assistance Program
25% match to the Emergency Household Assistance Program.
ACTION REQUIRED BY CITY COUNCIL
Approve reallocation of CRF funds from the FEMA Public Assistance Program
25% match to the Emergency Household Assistance Program.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
015General CIP
Source of Funds:
Requested By:Rosalyn Epting, Director
015-8080-552.11-01
Department:Parks & Recreation
015-8080-552.11-02
Account Number:
ReportResolutionOrdinance
$456,006Pool
$186,000Splash Pad
Amount Budgeted:
Exhibits:Bid Tabulation, Bid Access Report, Splash Pad
$614,389
Amount Requested:
Rendering
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Sealed Bid #21008for renovationsat San Jacinto Pool wasadvertised in the Bay Area
Observer on December 17, 2020and published on PublicPurchase.com. Bids were
opened and publicly read on Tuesday, January 5, with 49 vendors notified of the bid
and 31vendors accessing/downloadingthe solicitation documents. However, there
were only three(3) bidsreceived, with one of those bids being rejected due to not
following the established guidelines in the Terms and Conditions of Bidding. The Bid
Tabulation and Assess Report have been attached as exhibits.
Per the bid, the pool and deck part of the project will include the following:
Demolition and disposal of the existing concrete, decking, plaster, coping, tiles,
mechanical system, and water features.
Provide and install new concrete decking and coping
Provide and install pool plaster installation
Provide and install Tuffcoat non-slip coating
Provide and install filtration and recirculation system.
Provide and install Pulsar 140 Sanitation system.
Provide water chemistry controller.
Provide and install water features.
Also, the bid allowed for an alternate option for the splash pad area. The option is to
install anew replacement splash pad or leave the area empty and install new decking
only. A renderingof a similar type of splash pad has been included in the exhibits. In
the past, the San Jacinto Pool Splash Pad is a heavily used amenity at that location.
Staff feels that it would be very beneficial to install a replacement splash pad.
The current budget for the project totals $642,006. This budget includes $456,006 for
the pool and deck work and $186,000 for the splash pad feature. The lowest qualified
bidder for this project was Hancock Pools, Inc. Their bid falls within the budget of the
project.
The bid breakdown is as follows:
Pool and deck work $402,535
Option #1: New splash pad feature $156,000
Option #2: No splash pad, install new decking $ 29,000
Hancock Pools is a reputable company that has done a large amount of quality work in
the Houston area. Hancock Pools also completed the recent renovations of the Wave
Pool and Northwest Pool. Staff have been very satisfied with their work.
It is important to note that all City Pools are scheduled to open Memorial Day Weekend.
The completion of this project is on a very tight schedule. There is a possibility that this
project might not be completed by opening day, depending on any construction issues
encountered or weather related delays.
Staff recommends awarding the bid to Hancock Pools, Inc. with the option that includes
replacing the splash pad feature. The total for that bid would be $558,535, with an
added contingency of 10%, for a total of $614,389. Any remaining funds will be used
for a shade structure and seating.
ACTION REQUIRED BY CITY COUNCIL
Award Bid #21008 to Hancock Pools, Inc. in the amount of $558,535 for
renovations at San Jacinto Pool, with an added 10% contingency of $55,854, for
a total of $614,389.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
Bid Tabulation to Sealed Bid #21008 - City of La Porte Pool Renovation at San Jacinto Pool
Comex
Corporation
Hancock PoolsBG Interpool, Inc.
Unit of
DescriptionExtended PriceExtended Price
Measure
Extended Price
Item No.
Demolition and disosal of existing concrete, decking, plaster, coping
and tile, mechanical systems, and water features, completed as
1specifiedLS$14,400.00$56,000.00
Provide and install new concrete, decking and coping, complete as
2specifiedLS$154,165.00$120,390.00
Provide pool plaster installation, complete as specified
3LS$30,720.00$33,755.00
Provide and install Tuffcoat non-slip coating, complete as specified
4LS$13,540.00$16,115.00
Provide and install filtration and recirculation system, complete as
specified
5LS$110,958.00$134,275.00
6Provide and install Pulsar 140 sanitation system, complete as specified
LS$8,340.00$6,000.00
7Provide water chemistry controller, complete as specifiedLS$3,390.00$5,000.00
Provide and install water features, complete as specified
8LS$110,000.00$31,000.00
Grand Total$445,513.00$402,535.00
Install new splash structure including all plumbing, pump systems and
Additive
controls equal to Vortex Splashpad #29604; approved by Owner prior
No. 1to purchase or installation
LS$200,000.00$156,000.00
Additive Install new concrete deck with spray deck coating at existing splash
No. 2pad location
LS$31,000.00$29,000.00
NOT RESPONSIVE
Addendum 1 acknowledgedYesYesYes
Addendum 2 acknowledgedYesYesYes
Notifications & Access Report to Sealed Bid #21008 - San Jacinto Pool Renovations
Notifications:
Vendor NameReason
Advanced Facility MaintenanceBid Notification
All Aquatics Kids Playgrounds,LLCBid Notification
All Pro General Construction, Inc.Bid Notification
Alpha Testing, Inc.Bid Notification
American Pavement SolutionsBid Notification
Aquatic Commercial Solutions, Inc.Bid Notification
Avalanche WaterslidesBid Notification
aztec remodeling &landscaping compaBid Notification
Baukus ElectricBid Notification
CDC NewsBid Notification
Comex CorporationBid Answer
Commercial Chemical Products, IncBid Notification
ConstructConnectBid Notification
Construction JournalBid Notification
Construction Software TechnologiesBid Notification
D DavilaBid Notification
DM Construction LLCBid Notification
Dodge Data & AnalyticsBid Notification
Durba ConstructionBid Notification
Frost Construction Company, Inc.Bid Notification
Greater Houston Pool ManagementBid Notification
Hancock Pool Services, Inc.Bid Notification
HDR Engineering, Inc.Bid Notification
Hearn CompanyBid Notification
Hendee Enterprises Bid Notification
Innovative PoolsBid Notification
Interpool, IncBid Notification
Knorr Systems Inc.Bid Notification
L&L SuppliesBid Notification
LEMCOBid Notification
Leslie's Poolmart Inc.Bid Notification
MHB Construction, Inc.Bid Notification
No Fault Sport GroupBid Notification
North America Procurement CouncilBid Notification
OnviaBid Notification
Paragon AquaticsBid Notification
Patak Construction, Inc.Bid Notification
Perkens WS CorporationBid Notification
Phillips Family Enterprises LLCBid Notification
Pool Management IncBid Notification
Pritis Enterprises, LLCBid Notification
Ramuc Pool PaintBid Notification
Recreonics, Inc.Bid Notification
Restocon CorporationBid Notification
School Wholesale Supplies LLCBid Notification
SmartProcureBid Notification
Stone Castle IndustriesBid Notification
T.F. Harper & Associates LPBid Notification
The Blue Book Building & Construction Bid Notification
Waterplay Solutions Corp.Bid Notification
Access:
Vendor NameDocuments
All Aquatics Kids Playgrounds,LLC#21008 - San Jacinto Pool Reno BID.pdf
Alpha Testing, Inc.#21008 - San Jacinto Pool Reno BID.pdf
Avalanche Waterslides#21008 - San Jacinto Pool Reno BID.pdf
aztec remodeling &landscaping compa#21008 - San Jacinto Pool Reno BID.pdf
BidClerk
Blue Book Building & Construction Network
Civil Scape#21008 - San Jacinto Pool Reno BID.pdf
CMD
Comex Corporation#21008 - San Jacinto Pool Reno BID.pdf
ConstructConnect#21008 - San Jacinto Pool Reno BID.pdf
Construction Journal#21008 - San Jacinto Pool Reno BID.pdf
Construction Software Technologies#21008 - San Jacinto Pool Reno BID.pdf
Dodge Data & Analytics#21008 - San Jacinto Pool Reno BID.pdf
Durba Construction#21008 - San Jacinto Pool Reno BID.pdf
Hancock Pool Services, Inc.#21008 - San Jacinto Pool Reno BID.pdf
Hearn Company#21008 - San Jacinto Pool Reno BID.pdf
Hendee Enterprises #21008 - San Jacinto Pool Reno BID.pdf
IMS
Interpool, Inc#21008 - San Jacinto Pool Reno BID.pdf
Knorr Systems Inc.#21008 - San Jacinto Pool Reno BID.pdf
L&L Supplies#21008 - San Jacinto Pool Reno BID.pdf
Leslie's Poolmart Inc.#21008 - San Jacinto Pool Reno BID.pdf
No Fault Sport Group#21008 - San Jacinto Pool Reno BID.pdf
North America Procurement Council#21008 - San Jacinto Pool Reno BID.pdf
Onvia#21008 - San Jacinto Pool Reno BID.pdf
Paragon Aquatics#21008 - San Jacinto Pool Reno BID.pdf
Perkens WS Corporation#21008 - San Jacinto Pool Reno BID.pdf
Phillips Family Enterprises LLC#21008 - San Jacinto Pool Reno BID.pdf
Ramuc Pool Paint#21008 - San Jacinto Pool Reno BID.pdf
Recreonics, Inc.#21008 - San Jacinto Pool Reno BID.pdf
Restocon Corporation#21008 - San Jacinto Pool Reno BID.pdf
School Wholesale Supplies LLC#21008 - San Jacinto Pool Reno BID.pdf
SmartProcure#21008 - San Jacinto Pool Reno BID.pdf
The Blue Book Building & Construction #21008 - San Jacinto Pool Reno BID.pdf
Tukmol General Contractor
Waterplay Solutions Corp.#21008 - San Jacinto Pool Reno BID.pdf
Wayne Enterprises
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
January 25, 2021
Agenda Date Requested:
Requested By:Mayor Rigby Source of Funds:General Fund
Department:City Council
Account Number:6067-510-6004
Amount Budgeted:$30,000.00
ReportResolutionOrdinance
Amount Requested:$30,000.00
Exhibits: Ordinance2021-3816
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
The Texas May 2021uniform election date falls on May 1, 2021. As provided for by law
and in the City Charter, the City will hold a general election for an at-large Mayor, a
Councilperson-District 2,and a Councilperson-District 3.
Following the candidate filing period,which ends February 12, 2021,the Council will
review and approve the polling location judges and alternate judges, per Chapter 52 of
the Texas Election Code. Additionally, as has been the practice of the City and in
accordance with relevant state statutes, the Council will consider the annual joint
election agreement and election services contract to hold the election for LPISD, should
it have contested races for the May election.
Ordinance 2021-38161, 2021, general election and any
runoff, if needed.February 12, 2021, is the deadline to order a general election or a
special order on a measure for the May 1, 2021, uniform election date. Per Section
3.007 of the Texas Election Code, failure to order a general election does not affect the
validity of the election, however, proper and timely ordering is highly recommended and
most appropriate.
Staff recommends adoption of Ordinance 2021-3816ordering the May 1, 2021 general
election for the City of La Porte.
ACTION REQUIRED BY CITY COUNCIL
Call the May 2021 general election by ordinance.
ORDINANCE 2021-3816
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, ORDERING A
ST
REGULAR MUNICIPAL ELECTION TO BE HELD ON THE 1 DAY OF MAY, 2021, FOR THE
PURPOSE OF ELECTING A MAYOR, A COUNCILPERSON- DISTRICT 2, AND A COUNCILPERSON-
DISTRICT 3; DESIGNATING THE PLACES AND MANNER OF HOLDING THE ELECTION; AND
PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE PROVIDING A SAVINGS
CLAUSE; PROVIDING AN OPEN MEETINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
SECTION 1. The regular municipal election of the City of La Porte, Texas, for election of members of the City
Council as prescribed by Section 2.03 of the City Charter, shall be held between seven o'clock (7:00) a.m. and seven
st
o'clock (7:00) p.m. on the 1 day of May 2021, in the city, for the purpose of electing a Mayor, a Councilperson-
District 2, and a Councilperson-District 3. A runoff election will be held, if necessary, on June 12, 2021, that day
being the second Saturday in June 2021, between seven o'clock (7:00) a.m. and seven o'clock (7:00) p.m., all such
arrangements for which are authorized by the adoption of this ordinance.
SECTION 2. The City is hereby divided into six (6) election precincts, corresponding to the boundaries of the six
City Council single-member districts. The boundaries of such districts are as established, defined, and outlined in
Ordinance 2011-3384. The polling places for these election precincts shall be as follows:
City District/
City Election Precinct Polling Location
1, 2, 3, and 6 ITC Building, 9832 Spencer Highway, La Porte, 77571
4 and 5 City of La Porte City Hall Council Chambers, 604 West Fairmont
Parkway, La Porte, 77571
SECTION 3. This election shall be held in accordance with, and shall be governed by, the election laws of the
State of Texas. The City Council has determined, pursuant to Chapter 31 of the Texas Election Code, that the City is
authorized to enter into an Election Services Agreement with the La Porte Independent School District (LPISD), and,
pursuant to Chapter 271 of the Texas Election Code, the City is authorized to enter into a Joint Election Agreement
with LPISD and other participating political subdivisions for this election. The City Secretary and Mayor are hereby
authorized to perform all duties and take all actions as required by any election services contract(s) and/or joint
election agreement(s) that may be authorized by the City Council.
SECTION 4. Any eligible and qualified person may have his or her name upon the official ballot as an independent
candidate by submitting an application, which, in accordance with Texas Election Code Section 141.031, must be in
writing and be signed and sworn to by the candidate and indicate that the candidate swears to the application. Such
application for the general election may be filed with the City Secretary beginning on January 13, 2021, and must be
filed not later than 5:00 p.m. on February 12, 2021.
SECTION 5. The positions of Mayor, Councilperson-District 2, and Councilperson-District 3 shall each be elected
and installed with the candidate that receives a majority vote of all the votes cast for the office for which he or she is
a candidate and shall hold office for a period of three (3) years.
SECTION 6. Each candidate for the office of Mayor must be a resident qualified voter of the City for twelve (12)
months immediately preceding election day. Each candidate for the office of Councilperson-District 2 and
Councilperson-District 3 must be a resident qualified voter of the City for twelve (12) months immediately preceding
election day and must also be a resident of the district for which he or she files for twelve (12) months immediately
preceding election day, in accordance with Section 2.02(a) of the City Charter.
SECTION 7. Lee Woodward, City Secretary, is appointed as the Early Voting Clerk, and Sharon Harris, Deputy
City Secretary, is appointed as the Deputy Early Voting Clerk, for joint early voting in person and voting by mail,
and the City of La Porte City Hall, City Council Chamber, 604 West Fairmont Parkway, La Porte, Texas, 77571, is
hereby designated as the Main Early Voting Location for early voting for the election.
Applications for ballot by mail shall be mailed, faxed, emailed, or delivered by common or contract carrier to:
Lee Woodward, City Secretary
City of La Porte
604 West Fairmont Parkway
La Porte, Texas 77571
Phone: 281-470-5021 Fax: 281-842-3701 Email: CitySecretary@LaPorteTX.gov
who shall promptly provide them per the provisions of the Texas Election Code. The deadline to hand deliver an application
for a ballot by mail (ABBM) is Friday, April 16, 2021. The last day for the early voting clerk to receive applications for a
ballot to be voted by mail via mail, fax, common or contract carrier, or email, per the Election Code provisions of Sec.
84.007(c) is Tuesday, April 20, 2021. If a voter submits an application for ballot by mail via fax or email, the early voting
clerk must receive an original or a copy with a wet signature via mail within four business days of the submission of the fax
or email, in accordance with Election Code Sec. 84.007(c).
The places at which Early Voting by personal appearance shall be conducted are designated as the La Porte City Hall,
604 West Fairmont Parkway, La Porte, Texas, (main early voting polling place), and the Instructional Technology
Center (ITC Building), 9832 Spencer Highway, La Porte, Texas, (branch early voting polling place).
During the lawful early voting period, such Early Voting Clerk shall keep such locations for early voting open for
early voting from 8:00 a.m. - 5:00 p.m., beginning Monday, April 19, 2021, and continuing through Tuesday, April,
27, 2021, with the exception of Tuesday, April 20, 2021, and Tuesday, April 27, 2021, in which case early voting
hours shall be from 7:00 a.m. to 7:00 p.m.
SECTION 8. Voting at said election, including early voting, shall be by the use of voting machines; and the ballots
of said election shall conform to the Texas Election Code, as amended. The City Secretary is hereby authorized and
directed to obtain, or cause to be obtained, the necessary electronic tabulating equipment, to arrange for the testing
thereof as provided by law and to employ a duly qualified manager and a duly qualified tabulation supervisor to
perform the duties respectively imposed on them by law with respect to the processing and tabulation of ballots at
the Central Counting Station.
SECTION 9. The City Secretary of the City of La Porte shall issue notice of said election to be published one time
in the Bay Area Observer, which is hereby found and declared to be a newspaper of general circulation in said City,
not less than ten (10) days nor more than thirty (30) days prior to the date of the said election; in addition, notice of
st
said election shall be posted on the bulletin board in City Hall not later than the twenty-first (21) day before election
day and remain posted thorough election day.
SECTION 10. The Mayor and/or the City Secretary of the City of La Porte are hereby authorized to execute and/or
issue, for and on behalf of the City, such orders, documents, and forms as may, from time to time, be promulgated
by the Secretary of State of the State of Texas in conjunction with the election herein ordained.
SECTION 11. Each and every provision, paragraph, sentence and clause of this ordinance has been separately
considered and passed by the City Council of the City of La Porte, Texas, and each said provision would have been
separately passed without any other provision; and if any provision hereof shall be ineffective, invalid or
unconstitutional, for any cause, it shall not impair or affect the remaining portion, or any part thereof, but the valid
portion shall be in force just as if it had been passed alone.
SECTION 12. The City Council officially finds, determines, recites, and declares that a sufficient written notice of
the date, hour, place, and subject of this meeting of the City Council was posted at a place convenient to the public
at the City Hall of the City for the time required by law preceding this meeting, as required by Texas open meetings
law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at
all times during which this ordinance and the subject matter thereof has been discussed, considered and formally
acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting
thereof.
SECTION 13. This ordinance shall be in effect immediately upon its passage and approval.
PASSED AND APPROVED, this ___________ day of ______________________ 2021.
CITY OF LA PORTE, TEXAS
________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:N/A
Requested By:Ray Mayo, Director
Department:Public Works
Account Number:N/A
Amount Budgeted:$0
ReportResolutionOrdinance
Amount Requested:$0
Exhibits:
Budgeted Item:YesNo
Presentation
SUMMARY& RECOMMENDATION
Pecan Park is heavily used year-round for baseball and softball practice, games and
tournaments. Currently, the parking lot provides 469 parking spaces. The traffic pattern
for the parking lot was intended to be one-way from the inception of the parking plan.
During the May 9, 2020Special Meeting of City Council (Pre-budget Retreat), Council
expressed/discussed safety concerns related to vehicular and pedestrian accidents
within the parking lot. City Council directed staff to procure the services of a professional
traffic engineer to evaluate the existing park layout to determine feasible options to
improve park layout and safety within the park.
A professional services agreement was presented to City Council at the July 27, 2020
meeting and Council directed staff to proceed with a site assessment and conceptual
design to be provided by the team of CONSOR (traffic engineer) and Asakura Robinson
(landscape architect).Preliminary concepts yielded four (4) options. A modification of
Concept B provided a final proposed design that meets the goals of the analysis.La
Porte Boys Baseball Association has reviewed the proposed design and indicated its
approval.
design:
Expands the parking areas to provide approximately 250additional parking
spaces (approximately 730 total proposed spaces).
Realigns drive aisle(s)
aisle(s).
Removes the western-most drive aisle to reduce vehicular/pedestrian conflict
near the concession stand/restroom common area.
Additionally, wayfinding signs are recommended within the right-of-way and
throughout the park to improve navigation for both vehicles and pedestrians.
Provides a phasing plan that would allow portions of the parking lot to remain
open during construction.
The estimated cost of the proposed improvements is $3,419,000, which includes a 20%
contingency. Estimated costs of the drainage and detention requirements for the
proposed improvements is included in the design and construction estimate. Staff
recommends utilizing the conceptual design provided by CONSOR to plan, budget, and
design future improvements to Pecan Park as a capital improvement project for
FY21/22.
Benefits:
Additional parking capacity provided
Drive aisles expanded.
Improved vehicular circulation.
Vehicular/pedestrian crossflow reduced.
Improvements can be phased.
Liabilities:
Improvements not funded within current fiscal year (FY21).
Additional storm water detention capacity required.
ACTION REQUIRED BY CITY COUNCIL
Presentation, discussion, and possible action regarding conceptual plan for
potential Pecan Park Improvements.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
PECAN PARK
PARKING
REDESIGN
City of La Porte
City Council Meeting
January 2021
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VEHICULAR WAYFINDINGLOT MARKERSPARK MAPS AND DIRECTORY
https://buildingimagegroup.com/
exterior-division
http://insigniadesigns.net/https://buildingimagegroup.com/https://www.agsinfo.https://theurbanletter.com/http://www.internetigloo.com/wildwood/calming.htm
https://www.kmb-architects.com/projects/
http://www.danthonia.com.au/school-signs/
contact-us/com/industry/
school-map-signs/georgiana-molloy-anglican-
virginia-hospital-center/
school-directional-and-map-signs.html
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DEDICATED ONE-WAY DROP OFFSPARKING LOT AND STREET TREESPROTECTED PEDESTRIAN PATHWAYS
https://www.google.com/maps/http://www.decorativestonesolutions.com/photos/
https://www.asla.org/awards/2005/05winners/images/https://www.google.com/maps/https://www.google.com/maps/
popup/039-14.jpg
ELEVATED CROSSWALKSBULB OUTS
https://nacto.org/publication/urban-street-design-guide/street-design-elements/
https://nacto.org/publication/urban-street-design-guide/street-design-elements/vertical-speed-control-elements/speed-table/
vertical-speed-control-elements/speed-table/
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:
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Source of Funds:015 (General CIP)
Requested By:Ray Mayo, Director
Department:Public Works
Account Number:015-7070-530-1100
Amount Budgeted:$764,324
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Fence-Sidewalk Exhibit;Preliminary
Budgeted Item:YesNo
Fence Layout; and Cost Estimates
SUMMARY& RECOMMENDATION
The intended scope of work for the Spencer Fence and Sidewalk Project includes the
installation of a decorative fence and a sidewalk within the available right-of-way (ROW)
alongSpencer Highway. The fence was intended to be constructed along the south
side of Spencer Highway from Farrington to Myrtle Creek and along the north sidefrom
Farrington to Valleybrook, with the proposed sidewalk to be constructed on both sides
of the Spencer Highway ROW from Farrington to Underwood (ref. Fence-Sidewalk
Exhibit).
The Spencer Highway ROW was surveyed as part of the initial project design phase to
collect topographic data and to identify the limits of the ROW. Fences along the south
side of Spencer, between Myrtle Creek and Valleybrook, currently exist on private
property, approximately two (2) to six (6) feet from the ROW line. Fences along the
south side of Spencer, between Valleybrook and Farrington, currently exist on private
property, approximately four (4) to six (6) feet from the ROW line. Based on the survey
data, it was determined that the northern ROW hadapproximately thirtyfeet (3
available ROW between the back of curb and the ROW limits, allowing for the
installation of a six foot wide sidewalk and placement of the decorative fence on the
ROW line. Survey data along the southern ROW indicated ROW availability varying
Thus, a new
fence would be recommended to be placed on the ROW line.
Unlike the northern ROW, thereare several existing conflicts within southern ROW,
which further reduce the amount of available ROW intended to be utilized to install a
six foot wide sidewalk. The list of conflicts includes, but is not limited to:
telecommunication cabinets, manholes, and pull boxes; power poles; storm sewer
inlets; traffic signs; traffic signal control cabinets; underground utilities. Understanding
available ROW limitations, consideration was given to reducing the width of the
sidewalk
existing conflicts were unable to be completely relocated outside of any potential
alignment for the proposed sidewalk within the southern ROW. Consideration was also
given to the potential safety issues associated with placing the sidewalk directly
adjacent to the back of the southern curb and the high traffic volumes along Spencer
Highway. The preferred route for pedestrians to safely travel is on the newly
constructed sidewalk along the northern Spencer Highway ROW.
The remaining project budget is approximately $764,000. Costs estimates were
prepared for three design options (ref. Cost Estimates exhibit):
Option 1: Fence inside ROW creates space behind wall between public ROW and
private property which would be difficult to access; utility conflict will need to be
resolved; sidewalk not recommended; estimated cost $606,715
Option 2: Fence on ROW Utility conflicts will need to be resolved; sidewalk not
recommended; most feasible to construct; recommended option of design consultant;
estimated cost - $631,715
Option 3: Fence on Existing Fence Line requires easement and land acquisition;
sidewalk not recommended; estimated cost - $962,449
Evaluating available ROW, constructability, potential costs, and safety, staff
recommends revising the project scope to include the decorative fence as originally
intended along both sides of the Spencer Highway ROW, but limiting the sidewalk to
only the northern Spencer Highway ROW as proposed in Option 2.
Benefits:
Decorative wall can be completed to match opposite side of the ROW
Avoids the need for costly property acquisition
Project is anticipated to remain within available budgeted amount
Liabilities:
Limited available ROW
Expensive costs associated with resolving construction conflicts
South side of ROW does not match the North side of ROW
Pedestrian safety concerns associated with sidewalk in southern ROW
ACTION REQUIRED BY CITY COUNCIL
Presentation, discussion, and possible action regarding Spencer Highway Fence
Project.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
CityofLaPorte
604W.FairmontParkway
LaPorte,TX77571
(281)471-5020
www.laportetx.gov
I
1"=400'
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CityLimits
Railroad
DrainageChannels
Disclaimer:Thisproductisforinformationalpurposesandmaynothavebeenpreparedfororbesuitableforlegal,engineering,orsurveyingpurposes.Itdoesnotrepresentanon-the-groundsurveyandrepresentsonlytheapproximate
relativelocationof
propertyboundaries.Gov.C.§2501.102.Theuserisencouragedtoindependentlyverifyallinformationcontainedinthisproduct.TheCityofLaPortemakesnorepresentationorwarrantyastotheaccuracyofthisproductortoitsfitne
ssforaparticular
purpose.Theuser:(1)acceptstheproductASIS,WITHALLFAULTS;(2)assumesallresponsibilityfortheusethereof;and(3)releasestheCityofLaPortefromanydamage,loss,orliabilityarisingfromsuchuse.
SPENCER
HIGHWAY
ROAD
UNDERWOOD
DRIVE
MYRTLE CREEK
TBPE Firm Registration No. 274
TBPLS Firm Registration No. 100467
13430 Northwest Freeway, Suite 1100
Houston, Texas 77040
713.462.3242 | fax 713.462.3262
www.cobbfendley.com
CITY OF LA PORTE
SPENCER
HIGHWAY
SPENCER HIGHWAY FENCE
AND SIDEWALK PROJECT
SPENCER
HIGHWAY
DRIVE
VALLEY BROOK
SLOUGH
BIG ISLAND
SPENCER
HIGHWAY
TBPE Firm Registration No. 274
TBPLS Firm Registration No. 100467
13430 Northwest Freeway, Suite 1100
Houston, Texas 77040
713.462.3242 | fax 713.462.3262
www.cobbfendley.com
CITY OF LA PORTE
SPENCER HIGHWAY FENCE
AND SIDEWALK PROJECT
DRIVE
FARRINGTON
SPENCER
SPENCER
HIGHWAY
ENCER
SP
HIGHWAY
HIGHWAY
CITY OF LA PORTE
ENCE
SPENCER HIGHWAY F
T
AND SIDEWALK PROJEC
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:January 25, 2021
Requested By:Ray Mayo, Director
003 /016/019/ 033
Utility / Sewer Rehab and
Department:Public Works
Source of Funds:Street Drainage CIP
ReportResolutionOrdinance
Account Number:Multiple
Amount Budgeted:$2,650,000
Exhibits:Area Map,Alternative 2 Information,
Amount Requested:0
Bayside Terrace Preliminary Engineering Report, Flap Valve
Feasibility Memo
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Drainage Improvements for the Bayside Terrace Neighborhood is programmed as a
current Capital Improvement Project. This project is in pre-design phase and is also
listed as the number two priority in city-wide drainage projects as defined by the
Drainage and Flooding Committee.This area of the City was once Bay Municipal Utility
District (BayMud) and was annexed by La Porte in .
A summary of the Preliminary EngineeringReport for Bayside Terrace Drainage project
th
was provided at the November 9Drainage and Flooding Committee meeting.
Representatives fromHalff Associatesgave a presentation regarding the challenges
and potential options for construction.Three (3)alternatives were provided for
construction of the improvements.
The Drainage and FloodingCommittee deemedAlternative 2 as the most effective
option to proceed to design phase. The estimated cost of the proposed improvements
is $6,771,390.00 which includes a 20%contingency. Staff recommends moving forward
to design with Alternative 2. Also, staff is actively pursuing funding options to assist with
construction efforts.
Benefits:
Alternative 2 will result in the same level of improvements as completed in the
neighboring Pine Bluff neighborhood( widened concrete curb and gutter streets)
Alternative 2 will be designed tomeet the 100-yr Atlas 14 rainfall drainage criteria
Alternative 2 will result in replacement of aging water mains in the neighborhood
Partnership funding options may exist with Harris County and/or Harris County
Flood Control
Liabilities:
If the project is delayed it is likely that construction costs will increase.
ACTION REQUIRED BY CITY COUNCIL
Approval or other action to uphold the determination of the Drainage and
Flooding Committee, and provide direction to staff to move forward with design
of Bayside Terrace Drainage Improvements.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date