HomeMy WebLinkAbout06-14-21 Regular Meeting of the La Porte City Council
Service Awards June 14, 2021
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Requested By: Source of Funds: N/A
Lee Woodward
Department:
City Secretary
Account Number: N/A
Amount Budgeted: N/A
Report Resolution Ordinance
Amount Requested: N/A
Exhibits: Certification of unopposed candidate
Budgeted Item: Yes No
SUMMARY & RECOMMENDATIONS
Mandi Williams was the only filer for a place on the ballot for the July 31, 2021, Special
Election for the Councilperson District 1 vacancy. No one declared as a write-in
candidate for the election in accordance with the provisions of the Texas Election Code.
Attached is a Certification of Unopposed Status for Mandi Williams candidacy for the
July 31, 2021, Special Election for the Councilperson District 1 vacancy for the
-
b)and emailed to the Council on June 15, 2021.
ACTION REQUIRED BY CITY COUNCIL
Accept the Certification of Unopposed Status for Mandi
the July 31, 2021, Special Election for the Councilperson District 1 vacancy.
CERTIFICATION OF UNOPPOSED CANDIDATE
CERTIFICACIÓN DE CANDIDATO ÚNICO
To: Mayor Louis R. Rigby, Presiding Officer of Governing Body
Al: Alcalde Louis R. Rigby, Presidente de la entidad gobernante
As the authority responsible for having the official ballot prepared, I hereby certify that the following
candidate is unopposed for election to office for the District 1 special election scheduled to be held on July
31, 2021.
Como autoridad a cargo de la preparación de la boleta de votación oficial, por la presente certifico que el
siguiente candidato es candidato único para la elección especial por Distrito 1 para un cargo en la elección
que se llevará a cabo el 31 de julio, 2021.
List office and name of candidate:
Lista de cargo y nombre de candidato:
Office(s) Cargo(s) Candidate(s) Candidato(s)
/źƷǤ /ƚǒƓĭźƌƦĻƩƭƚƓ 5źƭƷƩźĭƷ Њ ağƓķź źƌƌźğƒƭ
Signature (Firma)
Lee Woodward
Printed name (Nombre en letra de molde)
City Secretary
Title(Puesto)
June 8, 2021
Date of signing (Fecha de firma)
(Seal) (sello)
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Requested By: Source of Funds: N/A
Lee Woodward
Department:
City Secretary
Account Number: N/A
Amount Budgeted: N/A
Report Resolution Ordinance
Amount Requested: N/A
Exhibits: Proposed Ordinance 2021-3835
Budgeted Item: Yes No
SUMMARY & RECOMMENDATIONS
As the City Council has accepted a Certification of Unopposed Status for Mandi
1 vacancy, the Council now has the option to declare Mandi Williams elected to the
position.
Should the Council choose to declare Mandi Williams unopposed declared elected, the
election would be made irrelevant. Ordinance 2021-3835, if adopted, will provide for
both the declaration and cancellation of the election.
ACTION REQUIRED BY CITY COUNCIL
Adopt Ordinance 2021-3835, declaring Mandi Williams unopposed declared
elected to the position of Councilperson-District 1 and cancelling the July 31,
2021, Special Election.
\\
ORDINANCE 2021-3835
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, DECLARING
ELECTED THE UNOPPOSED CANDIDATE FOR THE SPECIAL MUNICIPAL ELECTION THAT WAS
ST
TO BE HELD ON THE 31 DAY OF JULY, 2021, FOR THE PURPOSE OF ELECTING A
COUNCILPERSON-DISTRICT 1 AND THEREBY ENABLING THE CANCELLATION OF THE
ELECTION; PROVIDING A SAVINGS CLAUSE; PROVIDING AN OPEN MEETINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, On April 26, 2021, the City Council adopted Ordinance 2021-3826, calling a special election to fill a
vacancy for the purpose of electing a Councilperson-District 1; and
WHEREAS, Filing for the position was conducted in accordance with the Texas Election Code and only one
candidate, Mandi Williams, filed for a place on the ballot; and
WHEREAS, There were no declarations for write-in candidates; and
WHEREAS, The City Council has accepted a Certification of Unopposed Status for Mandi Williams for the special
election;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
SECTION 1. Mandi Williams is hereby declared elected for the office of Councilperson-District 1, subject to the
taking of her oath as provided by the laws of the State of Texas. Mandi Williams shall hold office for the remainder
-year term, which concludes at the time of the holding of the May 2023 general municipal election,
and any resulting runoff, for the election of members to the La Porte City Council.
st
SECTION 2. The special municipal election that was to be held on the 31 day of July, 2021, in the city, for the
purpose of electing a Councilperson-District 1, is hereby cancelled.
SECTION 3. Actions related to this election and its cancellation shall be held in accordance with, and shall be
governed by, the election laws of the State of Texas. Additionally, the City Secretary and Mayor are hereby authorized
to perform all duties and take all actions as required.
SECTION 4. The City Secretary of the City of La Porte shall post notice of cancellation of said election on the
st
bulletin board at City Hall not later than the twenty-first (21) day before election day. Such notice shall remain
posted through election day. On Election Day, this notice will also be placed on the doors of the polling location that
was to be used for the election.
SECTION 5. The Mayor and/or the City Secretary of the City of La Porte are hereby authorized to execute and/or
issue, for and on behalf of the City, such orders, documents, and forms as may, from time to time, be promulgated
by the Secretary of State of the State of Texas in conjunction with the election herein ordained.
SECTION 6. Each and every provision, paragraph, sentence and clause of this ordinance has been separately
considered and passed by the City Council of the City of La Porte, Texas, and each said provision would have been
separately passed without any other provision; and if any provision hereof shall be ineffective, invalid or
unconstitutional, for any cause, it shall not impair or affect the remaining portion, or any part thereof, but the valid
portion shall be in force just as if it had been passed alone.
SECTION 7. The City Council officially finds, determines, recites, and declares that a sufficient written notice of
the date, hour, place, and subject of this meeting of the City Council was posted at a place convenient to the public
at the City Hall of the City for the time required by law preceding this meeting, as required by Texas open meetings
law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at
all times during which this ordinance and the subject matter thereof has been discussed, considered and formally
acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting
thereof.
SECTION 8. This ordinance shall be in effect immediately upon its passage and approval.
th
PASSED AND APPROVED, this 14 day of June 2021.
CITY OF LA PORTE, TEXAS
________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ _________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
LOUIS R. RIGBY
CHUCK ENGELKEN
Mayor
Councilperson District 2
BRANDON LUNSFORD
BILL BENTLEY
Councilperson At Large A
Councilperson District 3
BRENT McCAULLEY
THOMAS GARZA
Councilperson At Large B
Councilperson District 4
TREY KENDRICK
JAY MARTIN
Councilperson District 1
Mayor Pro Tem, Councilperson District 5
ROBBIE McLARRIN
Councilperson District 6
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
MAY 24, 2021
The City Council of the City of La Porte met in a regular meeting on Monday, May 24, 2021, at the City Hall Council
Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance:
Councilpersons present: Louis Rigby, Brent McCaulley, Chuck Engelken, Bill Bentley, Thomas Garza, Jay Martin,
Robbie McLarrin
Councilpersons attending remotely: Brandon Lunsford
Councilpersons absent: Trey Kendrick
Council-appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
1. CALL TO ORDER Mayor Rigby called the meeting to order at 6:00 p.m.
2. INVOCATION The invocation was given by Pastor Alan Neel, Life Community Church, and pledges were led by
Councilperson Thomas Garza.
3.PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
a. Presentation and discussion of annual report from the Economic Alliance Houston Port Region. \[Jason
Weeks, Assistant City Manager\]
President/CFO Chad Burke presented the Economic Alliance annual report.
4. CITIZEN COMMENT (Generally limited to five minutes per person; in accordance with state law, the time may be reduced
if there is a high number of speakers or other considerations.)
Mike Shannahan spoke in support of changing the agenda schedule and with concern about revitalization along Main
Street. Pastor Philip Dunn asked the Council to consider keeping the mask mandate in place. Mark Follis confirmed the
May 1, 2021, Main Street revitalization gathering was open to all.
5.CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with staff
recommendations provided. An item may be removed from the consent agenda and added to the Statutory Agenda for
full discussion upon request by a member of the Council present at this meeting.)
Approve the minutes of the May 10, 2021, City Council meeting. \[Louis R. Rigby, Mayor
a. \]
b.Approve an amended and restated economic development incentive agreement between the La Porte
Development Corporation and Marion Campise and Vicki Campise, for the use of Type B Development
Corporation Sales Tax funds for refurbishment/renovation of the old bank building located at 100 W. Main
Street in La Porte, Texas. \[Corby Alexander, City Manager\]
c. Authorize the Mayor to sign an economic development services agreement with the Economic Alliance
Houston Port Region for thirty-six (36) month term beginning July 1, 2021, and ending June 30, 2024, and
providing for payments of $20,000.00 per year. \[Jason Weeks, Assistant City Manager\]
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May 24, 2021, Council Meeting Minutes
d.Approve a Resolution of Contractor authorizing the City Manager to sign on behalf of the City of La Porte
for the City of Houston's Nutrition and Transportation Services. \[Lindsay French, Interim Director of Parks
& Recreation\]
e. Approval or other action to award Bid #21016 - Northside Neighborhood Drainage Improvements Project
Contract No. 19-231-000-B675 to Tandem Services, LLC in the amount of $291,716.00, with a contingency
amount of $29,284.00, for a total authorization of $321,000.00 \[Ray Mayo, Public Works Director\]
f. Approve Resolution 2021-44 authorizing the resale of tax delinquent property described as Lots 21,
22 & 23, Block 1114, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
g.Approve Resolution 2021-45 authorizing the resale of tax delinquent property described as Lots 36 &
37, Block 1114, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
h.Approve Resolution 2021-46 authorizing the resale of tax delinquent property described as Lots 38,
39, 40, & 41, Block 1114, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
i.Approve Resolution 2021-47 authorizing the resale of tax delinquent property described as Lots 32, 33,
34, & 35, Block 1114, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
j.Approve Resolution 2021-48 authorizing the resale of tax delinquent property described as Lots 1 & 2, Block
189, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
k. Approve Resolution 2021-49 authorizing the resale of tax delinquent property described as South 1/2 of Lot
20, Spencer Highway Estates, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
l.Approve Resolution 2021-50 authorizing the resale of tax delinquent property described as Lot 1,
Block 52, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
m. Approve Resolution 2021-51 authorizing the resale of tax delinquent property described as Lot 34,
Block 52, Town of La Porte. \[Laura Reid, Deputy Tax Clerk\]
n.Approve Resolution 2021-52 authorizing the publication of a Notice of Intent to issue up to $13.5
million of Certificates of Obligation Bonds for planning, acquisition, design, and construction for new city
facilities, infrastructure, and professional services. \[Michael Dolby, Finance Director\]
o.Rescind the City of La Porte policy regarding the use of facial coverings for individuals in City buildings
and facilities. \[Corby Alexander, City Manager\]
p.Adopt Ordinance 2021-3830, amending the City Council Rules of Procedure and Ethics Policy, with
reference to face coverings. \[Louis R. Rigby, Mayor\]
Councilperson Garza asked to pull each of the items on the Consent Agenda and asked that the minutes be read.
The Mayor moved to take up item 6c at this time; Mayor Pro Tem Martin seconded the motion; the motion was
adopted, 7-1, Councilperson Garza voting against. \[Items below were taken up after item 6c was handled.\]
Councilperson Bentley moved to approve the minutes of the May 10, 2021, City Council meeting, as read; the
motion was seconded by Councilperson McCaulley. The motion was adopted, 8-0.
Councilperson Garza requested the agreement be read. Councilperson Garza moved to approve an amended and
restated economic development incentive agreement between the La Porte Development Corporation and Marion
Campise and Vicki Campise, for the use of Type B Development Corporation Sales Tax funds for
refurbishment/renovation of the old bank building located at 100 W. Main Street in La Porte, Texas; the motion was
seconded by Councilperson Bentley; the motion was adopted, 8-0.
Councilperson Bentley moved to authorize the Mayor to sign an economic development services agreement with
the Economic Alliance Houston Port Region for thirty-six (36) month term beginning July 1, 2021, and ending June
30, 2024, and providing for payments of $20,000.00 per year; Councilperson McCaulley seconded the motion.
Councilperson Garza requested the agreement be read. Mayor Pro Tem Martin moved that the reading of
documents not be permitted; the motion was seconded by Councilperson McCaulley; the motion \[to suspend the
rule permitting items to be read\] was adopted 7-1, Councilperson Garza voting against. The main motion was
adopted, 8-0.
Councilperson Garza moved that the Resolution of Contractor authorizing the City Manager to sign on behalf of the
City of La Porte for the City of Houston's Nutrition and Transportation Services be amended so that as long as the
City has this program, the Mayor, City Manager, and those who conduct the program must eat the meals at least
once a week. The Mayor ruled the motion out of order \[cannot mandate what others eat\] and it was not considered.
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May 24, 2021, Council Meeting Minutes
Councilperson Bentley moved to approve a Resolution of Contractor authorizing the City Manager to sign on
behalf of the City of La Porte for the City of Houston's Nutrition and Transportation Services; the motion was
seconded by Mayor Pro Tem Martin; the motion was adopted, 8-0.
Councilperson Garza moved to award Bid #21016 - Northside Neighborhood Drainage Improvements Project
Contract No. 19-231-000-B675 to Tandem Services, LLC in the amount of $291,716.00, with a contingency
amount of $29,284.00, for a total authorization of $321,000.00; Councilperson Bentley seconded the motion; the
motion was adopted, 8-0.
The Mayor moved that items f through m be approved in gross; the motion was seconded by Councilperson Bentley.
Councilperson Garza moved a point of order that the motion was creating a consent agenda. The Mayor ruled the
point not well taken \[a motion to consider a series of independent items by a single main motion is in order\].
Councilperson Garza appealed from the decision of the chair. The appeal did not receive a second and was not
considered. The motion to approve items f through m was adopted, 7-1, Councilperson Garza voting against.
Councilperson Garza moved to deny the adoption of Resolution 2021-52 and place on the next agenda an item to
earmark $13.5 million to offset the cost of assessing the effective tax rate in future years. The Mayor ruled the
motion out of order \[outside the scope of the posted item\].
Mayor Rigby moved to approve Resolution 2021-52 authorizing the publication of a Notice of Intent to issue
up to $13.5 million of Certificates of Obligation Bonds for planning, acquisition, design, and construction for new
city facilities, infrastructure, and professional services; the motion was seconded by Councilperson Bentley; the
motion was adopted, 7-1, Councilperson Garza voting against.
Councilperson Bentley moved to rescind the City of La Porte policy regarding the use of facial coverings for
individuals in City buildings and facilities and to have signs posted throughout the City that masks are not required
but strongly encouraged; the motion was not seconded and was not considered.
Councilperson Garza moved to rescind the City of La Porte policy regarding the use of facial coverings for
individuals in City buildings and facilities; the motion was seconded by Councilperson McCaulley; the motion was
adopted, 7-1, Mayor Pro Tem Martin voting against.
Councilperson Bentley moved to adopt Ordinance 2021-3830, amending the City Council Rules of Procedure and
Ethics Policy, with reference to face coverings; the motion was seconded by Councilperson McCaulley; the motion
was adopted, 7-1, Mayor Pro Tem Martin voting against.
The Council took a brief recess and reconvened at 9:10 p.m.
6. STATUTORY AGENDA
a.Presentation, discussion and possible action to amend Chapter 94 - 'Floods' of the La Porte Code of
Ordinances and Chapter 5 of the Public Improvement Criteria Manual (PICM) in connection with Harris
County's recommended minimum drainage and floodplain standards the new National Flood Insurance
Program (NFIP) Community Rating System (CRS) Class 8 Prerequisite. \[Teresa Evans, Director of
Planning & Development\]
Candace Ward of Cobb Fendley provided a presentation on the Harris County revisions and Cobb
recommendations. Mayor Pro Tem Martin moved to amend Chapter 94 - 'Floods' of the La Porte Code of
Ordinances and Chapter 5 of the Public Improvement Criteria Manual (PICM) in connection with Harris County's
recommended minimum drainage and floodplain standards and the new National Flood Insurance Program (NFIP)
Community Rating System (CRS) Class 8 Prerequisite, with the first additional criteria option requiring detention
for all development and Cobb for fill; the motion was seconded by Councilperson
McCaulley. Councilperson Garza moved to postpone the item until Harris County Flood Control District could appear
before the Council. The motion was not seconded and was not considered. The motion for the Code change was
adopted, 7-1, Councilperson Garza voting against.
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May 24, 2021, Council Meeting Minutes
b.Adopt Ordinance 2021-3829 amending Chapter 38 "Fire Prevention and Protection" of the Code of
Ordinances of the City of La Porte, Texas, by adopting regulations mandating installation of key access
boxes at certain commercial and residential facilities to expedite fire department ingress during an
emergency. \[Carl Holley, Fire Chief\]
Councilperson Garza moved to institute the program on a completely voluntary basis; the motion did not receive a
second and was not considered. Councilperson Garza moved that no program like this be adopted. The Mayor
ruled the motion out of order \[the result being the same as no motion being made at all; the member could urge
defeat of the item in debate if a motion were made\]. There were no further motions made or considered.
c. Presentation, discussion, and possible action to amend the City Council Rules of Procedure and Ethics
Policy. \[Louis R. Rigby, Mayor\]
\[This item was handled after items were pulled from the Consent Agenda but before any of them were considered.\]
Mayor Pro Tem Martin moved to amend the Rules of Procedure to permit speakers to speak twice for five minutes
each time \[this will require an ordinance to be adopted; the ordinance will be placed for the June 14, 2021, meeting\];
the motion was seconded by Councilperson McCaulley. Without objection, Mayor Pro Tem Martin amend the motion
to include limits of debate for amendment was seconded by Councilperson McCaulley; the
motion was adopted, 7-1, Councilperson Garza voting against. The main motion, as amended, was adopted, 7-1,
Councilperson Garza voting against.
d.Presentation and discussion concerning the possibility of amending the City Council Rules of Procedure
to change deadline for posting of City Council agendas to allow for publication in the Bay Area Observer.
\[Councilpersons Bentley and Lunsford and Mayor Pro Tem Engelken\]
Councilperson Garza moved to direct staff to bring an ordinance revising the Rules of Procedure to approve moving
back the agenda deadline and release by one day and ask the City Manager to come back with recommendations
for increased transparency; the motion was seconded by Councilperson Bentley; the motion was adopted, 7-1,
Mayor Rigby voting against.
e. Presentation and discussion concerning the possibility of adopting changes website to
increase ease of use. \[Councilpersons Bentley and Lunsford and Mayor Pro Tem Engelken\]
No motion was made and no action was taken.
7.REPORTS
Receive report on the La Porte Development Corporation Board meeting. \[Councilperson Chuck Engelken
a.\]
Councilperson Engelken said three of the four items had been handled and had no further report.
8.ADMINISTRATIVE REPORTS
Zoning Board of Adjustment meeting, May 27
Drainage and Flooding Committee meeting, June 14
ssion meeting, June 17
Mr. Alexander said there were no reports.
9.COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda; items of community
interest; and/or inquiries of staff regarding specific factual information or existing policy from the Mayor,
Councilmembers, and City staff, for which no formal action will be discussed or taken.
Councilpersons spoke in support of transparency and on legality of Council action; reminded that remote participation
has been available for City Council meetings during COVID-19; noted that improper activity would be addressed by the
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May 24, 2021, Council Meeting Minutes
declared it was not necessary to have items read aloud at the meeting in order
for Councilpersons to know what was being voted on; urged caution when considering adopting the effective property
tax rate calculation because it would have been higher last year ; and recognized the City
ADJOURN Without objection, the Council adjourned at 10:46 p.m.
_______________________________
Lee Woodward, City Secretary
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May 24, 2021, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Requested By: Source of Funds:N/A
Mayor Pro Tem Martin
Department:
City Council
Account Number: N/A
Amount Budgeted: N/A
ReportResolutionOrdinance
Amount Requested: N/A
Exhibits: Draft Ordinance 2021-3832
Budgeted Item: YesNo
SUMMARY& RECOMMENDATIONS
At the May 24, 2021, meeting, Mayor Pro Tem Martin moved to amend the City Council
Rules of Procedure and Ethics Policy to limit speeches in debate to five minutes.
Ordinance 2021-3832 provides for the change in the document, as indicated below.
The Council’s adopted parliamentary authority, Robert’s Rules of Order, Newly
Revised, indicates that, absent an adopted rule, the default is to speak twice in debate
on an item, for ten minutes each time. The special rule limits the length to five minutes
but does not affect the ability to speak twice on each debatable item.
ACTION REQUIRED BY CITY COUNCIL
Adopt Ordinance 2021-3832 amending the City Council Rules of Procedure and
Ethics Policy by adding an item 6.06 (F), limiting speeches in debate to five
minutes in length.
ORDINANCE NO. 2021-3832
AN ORDINANCE AMENDING PROCEDURE
FOR CITY COUNCIL MEETINGS; FINDING COMPLIANCE WITH THE TEXAS OPEN
MEETINGS ACT; CONTAINING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE
DATE HEREOF.
WHEREAS, Section 2.07. Meetings. b. Rules. of the City Charter of the City of La Porte provides that
WHEREAS, At the May 24, 2021, City Council meeting, a motion was adopted to limit speeches in debate
to five minutes;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council Rules of Procedure and Ethics Policy are hereby amended by adding to
Section 6.06. Rules of Debate. an item (F) Length of Speeches. which shall read as follows:
Speeches in debate are limited to five minutes in length, unless otherwise permitted in
, as indicated in the attached
Exhibit A.
Section 2. Open Meetings Act Notice. The City Council officially finds, determines, recites, and declares that
a sufficient written notice of the date, hour, place and subject of this meeting of the City Council
was posted at a place convenient to the public at the City Hall of the City for the time required by
law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required by law at all times during which
this ordinance and the subject matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms such written notice and the contents
and posting thereof.
Section 3. Repeal. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of
such conflict only.
Section 4. Effective Date. This ordinance shall take effect immediately upon its passage and approval.
th
PASSED AND APPROVED, this 14 day of June, 2021.
CITY OF LA PORTE, TEXAS
__________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ __________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
Exhibit A
Current wording Proposed amendment Wording if adopted
6.06. Rules of Debate. 6.06. Rules of Debate. 6.06. Rules of Debate.
(A-E) (F) Length of Speeches.
(F) Length of Speeches.
Speeches in debate are limited
Speeches in debate are limited
to five minutes in length, unless
to five minutes in length, unless
otherwise permitted in
otherwise permitted in
adopted parliamentary
adopted parliamentary
authority.
authority.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Source of Funds:
Requested By: Steve Deardorff, Chief
Department: Police
Account Number:
Amount Budgeted:
Report Resolution Ordinance
Amount Requested:
Exhibits: Letter from LPISD and Agreement
Budgeted Item: Yes No
between the City & LPISD
SUMMARY & RECOMMENDATION
The existing School Resource Officer (SRO) Interlocal Agreement between the City of
La Porte and the La Porte Independent School District expired at the
end of the 2019-2020 school year. A one year extension was enacted and that
extension expired at the end of the 2020-2021 school year. Additionally, the existing
Interlocal Agreement between the City and the District for one School Resource Officer
Sergeant position expired at the end of 2020-2021 school year.
A new Interlocal Agreement combining the School Resource Officers and Sergeant
positions was approved by the Board on May 10, 2021. The new agreement
will commence upon signing by both parties and continue for three (3) years ending the
last school day of the year in 2024, with an option to extend the agreement for two (2)
additional years.
The new agreement includes up-dated salary figures for the involved employees and
the same terms as the previous agreements, with the District fully reimbursing the City
during 172 work days that school is in session and one (1) SRO Sergeant, year
round. As with previous agreements, the City would continue to have full use of these
officers during holiday periods and the summer when school is not in session and also
reserves the option of pulling these officers away from their school assignments during
the school year should the need arise, i.e. weather emergencies.
The La Porte Police Department is recommending that City Council approve this
interlocal agreement with the La Porte Independent School District due to the
substantial benefits the program provides to the La Porte community.
ACTION REQUIRED BY CITY COUNCIL
Approval of the Agreement between the City of La Porte and La Porte
Independent School District to provide law enforcement services to the District.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
001- General Fund
Source of Funds:
Requested By: Steve Deardorff, Chief
Department: Police
001-5253-521-2090
Account Number:
$0
Amount Budgeted:
Report Resolution Ordinance
Amount Requested: $25,000
Exhibits: Agreement & Offer Letter, Quote, Buy
Budgeted Item: Yes No
Board Verification, and Letter from Vendor
SUMMARY & RECOMMENDATION
On April 13, 2021, during the La Porte City Council Pre-Budget Retreat, the Police
Department presented a proposal to replace our existing body, in-car and interview
room camera systems with BodyWorn for the FY 2021-2022 budget. The
unique features of the system include an android smart phone camera designed to be
worn inside the uniform shirt and secured, no docking stations, information sharing,
web-based system that interacts with Google maps, GEO fencing capabilities, and
automatic activations via a holster sensor, foot pursuit or dispatch initiated. City Council
was in agreement with the project, and advised to begin the process now, which will
provide a discount on the overall project. To begin the process, BodyWorn
requires a retainer fee of $25,000.00, which has been identified in budget savings in
Additionally, an agreement for a five (5)
year contract must be entered and signed by the City Manager.
The project total is $811,980.80 over five (5) years. For the FY 2021-2022 budget,
$229,143.80 . For the
following four (4) years (FY23, FY24, FY25 & FY26) $139,459.25 will be budgeted.
TBuy Board contract, #568-18 for all
necessary components of the system, with the following exceptions: CAD integration
and interview room systems. The vendor has provided a discount of $76,860 to offset
the cost for those items. The vendor has supplied a letter indicating how these two
items act as a component of the entire system in compliance with Local Government
Code, Subchapter B, Competitive Bidding or Competitive Proposals Required, Section
252.022, General Exemptions, Section 7 (D) captive replacement parts of components
for equipment.
The Police Department requests that City Council authorize the City Manager to
execute the Customer Service Agreement and Offer Letter between the City and
by Utility for the camera systems project.
ACTION REQUIRED BY CITY COUNCIL
Authorize the City Manager to execute an Agreement between the City of La Porte
and Body Worn for camera project in the amount of $811,980.80 over a five (5)
year period, including body, dash and interview room camera systems.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
Customer Service Agreement
INTRODUCTION
This service agreement describes the levels of service that the La Porte Police Department (“Client” or
“Customer) will receive from Utility Associates, Inc. (“UA” or “Supplier”).
Purpose
The Client depends on IT equipment, software and services (the IT system) that are provided, maintained
and supported by the Supplier. Some of these items are of critical importance to the Client’s business.
This service agreement sets out what levels of availability and support the Client is guaranteed to receive
for specific parts of the IT system.
This Service Agreement forms an important part of the contract between the Client and the Supplier. It aims
to enable the two parties to work together effectively.
SCOPE
Parties
This agreement is between:
The Client: The Supplier:
La Porte Police Department Utility Associates Inc.
250 E. Ponce De Leon Avenue
3001 N 23rd St.
Suite 700
La Porte, TX 77571
Decatur, GA 30030
Assistant Chief Doug DitrichKey Contact:
281.842.3116 Amanda A. Havice
DitrichD@laportetx.gov 800-597-4707
contracts@utility.com
Dates and Reviews
This agreement begins on the Effective Date of the agreement, which is the date of signature by the Client
of the accompanying Offer Letter and will run for the term of the agreement plus any extensions of such
agreement.
It may be revised at any point by mutual written agreement, including if there are any changes to the
Client’s system.
Equipment, Software and Services Covered
This agreement covers only the equipment, software and services in the table below. This list may be
updated at any time, with agreement from both the Client and Supplier.
Item TypeNumber of ItemsItem Priority
BodyWorn CameraQty 80 Supplied by Utility 1
Bluetooth ControllerQty 80 Supplied by Utility 2
Holster Sensor Qty 80 Supplied by Utility 2
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
BodyWorn Ready Uniforms$200 Allotment Towards any 3
Combination of New
BodyWorn Ready Uniforms,
per Body Camera Purchased
with a Multi-Year Service
Agreement
Existing Uniform Retrofits Qty. of 5, Standard Uniform 3
Retrofits (see table 1.2.1 for
definitions) to BodyWorn
Ready Status, per Body
Camera Purchased with a
Multi-Year Service Agreement
AVaiL WebQty Unlimited Licenses 1
Supplied by Utility
Rocket IoT Modem, In Car Qty 49 Supplied by Utility 1
Video (Product)
Interview RoomsQty 6Supplied by Utility2
Smart WayPoint(s)Qty 1 Supplied by Utility 1
CAD Integration / CAD Qty 1 Integration / 49 3
Activation Activation
*Includes all services,
installation, training, and
configuration of the above listed
equipment and cost proposal.
Exclusions
This agreement is written in a spirit of partnership. The Supplier will always do everything possible to rectify
every issue in a timely manner.
However, there are a few exclusions. This agreement does not apply to:
Any equipment, software, services or other parts of the IT system not listed above
Software, equipment or services not purchased via and managed by the Supplier
Additionally, this agreement does not apply when:
The problem has been caused by using equipment, software or services in a way that is not
recommended (defined as intentional neglect, misuse, or destruction of the equipment)
The Client has made unauthorized changes to the configuration or set up of affected equipment,
software or services. Unauthorized changes are defined as changes made by any party other than
the Supplier to the software, hardware, or firmware that alter the system’s ability to record, upload,
or view data.
The Client has prevented the Supplier from performing required maintenance and update tasks.
The issue has been caused by unsupported equipment, software or other services of the Client.
This agreement does not apply in circumstances that could reasonably be said to be beyond the Supplier’s
control. For instance: floods, war, acts of god and so on.
Regardless of the circumstances, the Supplier aims to be helpful and accommodating at all times and will
do its absolute best to assist the Client wherever possible.
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
RESPONSIBILITIES
Supplier Responsibilities
The Supplier will provide and maintain the IT system used by the Client. This Agreement between the
Supplier and the Client includes full details of these responsibilities.
Additionally, the Supplier will do the following:
SaaS will be maintained at 99% uptime/availability or greater 24/7/365
Client i ncluding an
Ensure relevant software, services and equipment are available to the
appropriate level of spares
Respond to support requests within the timescales listed below
Take steps to escalate and resolve issues in an appropriate, timely manner
Maintain good communication with the Client at all times
ClientResponsibilities
The Client will use the Supplier-provided IT system as intended.
The Client is responsible for maintaining power and internet connectivity at all video offload locations on
the network. For offload via a Client approved third party or Supplier provided access point, the Client has
the option of either (a) organizing an independent internet connection via its local provider with a minimum
upload speed of 50 Mbps, or, (b) connecting the access point to its own network having a minimum internet
upload speed of 50 Mbps. Upon execution of this Agreement, as part of the deployment process, a network
assessment will be conducted of the Client’s upload speed for the transmission of data to the CJIS
Compliant Cloud. In most cases, the Client should budget for an increase to their upload speed with their
local carrier.
Additionally, the Client will:
Notify the Supplierof issues or problems in a timely manner
Provide the Supplier with access to equipment, software and services for the purposes of
maintenance, updates and fault prevention
Maintain good communication with the Supplier at all times
GUARANTEED RESPONSETIMES
When a Client raises a support issue with the Supplier, the Supplier promises to respond in a timely fashion.
Response Times
UA provides a 99% uptime/availability commitment. All systems have health monitoring that assures that
issues are typically addressed 24/7/365 by UA personnel before they become an impact to the performance
of the service. For support provided to the customer directly, UA has a tiered response to support that will
escalate the level of support depending on the situation. Tier 1 would be on-site support by the department
staff after they have been trained by UA, which will alleviate most day-to-day issues that may pop up.
Problems beyond Tier 1 scope will be escalated to Tier 2, which is phone-based support, and from there to
Tier 3, which is on-site technical support from a UA field engineer. The cost of the response time is included
in this Agreement.
While most support calls are handled immediately, Tier 2 issues have guaranteed response times as shown
below:
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
Item PriorityFatalSevereMediumMinor
11 Hour1 Hour2 Hours3 Hours
22 Hours2 Hours4 Hours6 Hours
34 Hours4 Hours8 Hours16 Hours
Severity Levels
The severity levels shown in the tables above are defined as follows:
Fatal: Complete degradation – all users and critical functions affected. Item or service
completely unavailable.
Severe: Significant degradation – large number of users or critical functions affected.
Medium: Limited degradation – limited number of users or functions affected. Business
processes can continue.
Minor: Small degradation – few users or one user affected. Business processes can continue.
RESOLUTIONTIMES
The Supplier will always endeavor to resolve problems as swiftly as possible. It recognizes that the
Client’s systems are key to daily functions and must be functional in the field.
However, UA is unable to provide guaranteed resolution times. This is because the nature and causes of
problems can vary.
In all cases, the Supplier will make its best efforts to resolve problems as quickly as possible. It will also
provide frequent progress reports to the Client.
SCOPE OF SERVICES
1.1.1 Access to Software. UA is the developer and owner of, or has rights to, certain enterprise mobile
device tracking and messaging software known as “AVaiL™”, “AVaiL Web”, “Vehicle Diagnostics”, and
“RFID Tracking” and related content to be provided to Customer; such software, its related content and any
related documentation provided by UA, and the means used to provide the software to Customer and the
services described herein are collectively referred to as the “Service”. Subject to Customer’s payment of
the applicable fees and Customer's compliance with the terms of this Agreement, Customer, its affiliates
and its and their employees (“Licensed Users”) shall have the right to access and use the Service solely
for Customer’s and its affiliates’ internal business purposes. UA will issue to one Licensed User (“Customer
Administrator”) an individual login identifier and password (“Administrator Login”) for purposes of
administering the Service. Using the Administrator's Login, the Customer Administrator shall assign each
Licensed User a unique login identifier and password (“User Login”) and provide such information to the
Licensed Users and UA via the Service. Customer shall not provide a User Login to any individual or entity
that is not a Licensed User to use the Service. Customer shall be responsible to ensure, by agreement or
otherwise, that each Licensed User will: (a) be responsible for the security and/or use of his or her User
Login; (b) not disclose such login identifier or password to any person or entity; (c) not permit any other
person or entity to use his or her User Login; (d) use the Service only in accordance with the terms and
conditions of this Agreement and on the workstation software from which the Service is accessed. UA shall
have the right to deactivate, change and/or delete User Logins of Licensed Users who have violated this
Agreement and to deny or revoke access to the Service, in whole or in part, if UA reasonably believes
Customer and/or its Licensed Users are in material breach of this Agreement. Customer shall be solely
responsible for ensuring that the access to the Service by a Licensed User who ceases to be an employee
of Customer or one of its affiliates is terminated. UA shall have no responsibility for managing, monitoring,
and/or overseeing Customer’s and its Licensed Users' use of the Service. Customer acknowledges that the
Service may contain devices to monitor Customer’s compliance with the terms and restrictions contained
herein and Customer’s obligations hereunder.
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
1.1.2 Operating Environment. Customer is solely responsible for acquiring, installing, operating and
maintaining the hardware and software environment necessary to access and use the Service remotely via
the Internet.
1.1.3 Changes to Service. UA may upgrade, modify, change or enhance (“Change”) the Service and
convert Customer to a new version thereof at any time in its sole discretion so long as such Change does
not materially diminish the scope of the Service, in which event Customer shall have the right to terminate
this Agreement upon thirty (30) days written notice to UA. During the term of this agreement, if UA upgrades
the version of the Service Customer is using under this Agreement, Customer will not be charged an
upgrade fee. Should UA offer additional optional software modules in the future that complement the
Software, Customer may elect to purchase the optional software modules for an additional fee; however,
Customer has no obligation to do so.
1.1.4 Help Desk. UA shall provide 24/7 Customer support in the form of a Help Desk. Customers
reporting issues through email will receive confirmation of the issue within a reasonable time and will receive
a callback the same business day if practical. The Help Desk is always subject to availability of our technical
staff and clause 1.1.5 below.
1.1.5 Uptime Commitment.
a. Availability. The Service will be made available to Customer and its Licensed Users twenty-four
hours a day, seven days a week less the period during which the Service are not available due to one or
more of the following events (collectively, the “Excusable Downtime”):
(i) Scheduled network, hardware or service maintenance;
(ii) The acts or omissions of Customer or Customer's employees, agents, contractors, vendors, or
anyone gaining access to the Service by means of a User Login;
(iii) A failure of the Internet and/or the public switched telephone network;
(iv) The occurrence of any event that is beyond UA’s reasonable control, or
(v) At Customer’s direction, UA restricting Customer’s and its Licensed Users access to the Service.
b. Commitment. Customer is responsible for promptly notifying UA in the event of a suspected Service
failure. For the purposes of establishing uptime herein, downtime begins upon such notification and ends
upon restoration of Service. Subject to Customer satisfying its obligations herein, UA guarantees that the
Service will be available to Customer and its Licensed Users at least 99% of the time during each calendar
month, excluding Excusable Downtime ("Uptime Commitment"). If UA fails to satisfy the Uptime
Commitment during a month, then UA will credit to Customer a pro- rated portion of the Fees in the first
month of the next succeeding calendar quarter following the failure. For purposes of this Section, "pro-
rated portion of the Fees" means the product obtained by multiplying the applicable Fees during the month
of the failure by a fraction, the numerator of which will be the number of hours that the Service did not satisfy
the Uptime Commitment, and the denominator of which will be the total number of hours during the month
that such failure occurred less Excusable Downtime.
1.1.6 Uniforms. UA’s BodyWorn Solution is the only body camera system available to law enforcement
that features direct integration of camera hardware into the officer’s/deputy’s uniform. As part of the multi-
year service agreement, UA will furnish the following allotments and services during initial project launch.
a. Retrofits of existing uniforms. A quantity of five (5) standard uniform garments, per BodyWorn
camera purchased, will be modified to BodyWorn ready status, for the purposes of product integration with
our camera hardware solution. UA will provide The Client with both uniform retrofit vouchers and packing
slip templates. Note, both uniform vouchers and accurately completed packing slips are required for all
retrofit requests being sent to UA for processing. Failure to provide accurate uniform information may result
in delays of processing The Client’s request.
b. Retrofits of Standard garment types. Acceptable garment installation types offered at no-additional
charge, as part of the initial project launch with a multiyear service agreement, include the following:
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
(i)Duty shirts (long or short sleeve)
(ii) Soft outer carrier vest
(ii) Standard soft-shell jacket
c. Retrofits of Non-standard garment types. Excluded from the initial project launch retrofitting service,
that may still be modified to BodyWorn ready status at an additional charge, include the following: (please
see table 1.2.1, for pricing details)
(i) Polo shirts
(ii) Commando style sweaters
(ii) Tactical vest or outer plate carriers
(iv) Leather jackets
d. Certification of local uniform resellers. Following the recommendation of the Client, a local uniform
reseller may be eligible to participate in UA’s uniform certification program. This program is designed to
maximize the speed in which new recruits and/or existing Officers/Deputies receive BodyWorn standard
uniform garment retrofits, post project deployment. Additionally, this program is designed to foster the
support of local small business in your respective area.
(i) Resellers may participate in the certification program, for the purposes of retrofitting standard
duty shirts and soft outer carrier vests only. All other non-standard garment retrofits should be
forwarded to UA, at the expense of The Client.
(ii) As part of the certification offered, UA will supply one (1) grommet installation machine and
training of up to 5 reseller personnel, per session. Sessions run for a dedicated 16-hour period,
over the course of two days. The reseller will be responsible for furnishing uniforms for the
purposes of training and certification.
(iii) Certification fees. Certification of each local uniform reseller will be charged to The Client, at
$2,500 per session.
e. As part of the offering with a multiyear service agreement, UA will provide a $200 allotment towards
any combination of new BodyWorn ready, standard uniforms, per body camera purchased.
1.2.1 Uniform Retrofit Pricing Schedule
a. BodyWorn - standard garment retrofit service table (price includes shipping)
Example Model Description Price (ea).
Blauer 8670, 8675, 8446 Duty Shirt, BodyWorn Ready$13
Blauer 8780, 8370, 8375, 8470Carrier Vest Mount, BodyWorn Ready$13
Blauer 343, 343RTraffic Safety Vest, BodyWorn Ready $13
Blauer 8780, 8370, 8375, 8470 Carrier Vest Zipper Mount, BodyWorn Ready $23
SpiewakCarrier Vest Mount, BodyWorn Ready$33
Elbeco SH3500 Soft Shell Jacket $23
All Standard Uniform Types Grommet Swap Out $10
b. BodyWorn - non-standard garment retrofit service table (price includes shipping). Due to the
complicated nature of retrofitting non-standard garments, all prices provided below are considered
estimates. Final pricing will be assessed at the time of services rendered, by UA’s Uniform Coordinator.
uniforms@utility.com
For additional questions, comments or concerns please e-mail
Description Price (ea).
Carrier Vest – Horizontal Mounting (Ex. Blauer 8340, 8375) $33
Tactical Vest – Velcro Closure $43
Tactical Vest – Center Zipper Closure$23
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
Tactical Vest –Horizontal Zipper with Mounting (Ex. Blackhawk Tactical Carrier)$43
Polo Shirt $43
Polo Carrier –Horizontal Zipper$43
Leather Jacket / Coat. Quote Only
Patches
Single $5
Pair $6
Name Tape – Includes Embroidery and Velcro $10
USE OF THE SERVICE
2.1 Scope of Use. Subject to the terms and conditions of this Agreement, including, without limitation,
Section 2.2 and 2.3 hereof and Customer's payment of all applicable Fees, UA hereby grants to Customer
a limited, a non-exclusive, non- assignable, non-transferable license (the “License”), without the right to
sublicense, to access and use the Service, during the Term, over the Internet for Customer's and its
affiliates’ internal business purposes, on a computer or a computer network operated by Customer, only by
Licensed Users and only using the User Logins provided to UA for such Licensed Users for such use.
2.2 End User License Agreements. The Licensed software may incorporate software under license
from a third party. If the third party requires Customer’s notification of such use through an End User License
Agreement (EULA), UA will provide such notification to the Customer. In order to use the Service, Customer
agrees to be bound by all EULA(s) provided at the time of delivery whether by hardcopy or displayed upon
Installation or use of the Service. Customer’s use of the Service subsequent to such notice(s) shall
constitute Customer’s acceptance of the EULA(s).
2.3 Restrictions. Customer and its Licensed Users shall not: (a) copy the Service or any portion thereof
other than as required to use the Service remotely as intended by this Agreement; (b) translate, decompile
or create or attempt to create, by reverse engineering or otherwise, the source code from the object code
of the Service; (c) modify, adapt, translate or create a derivative work from the Service; (d) use the Service
to track more than the number of tracked asset units for which Fees have been paid pursuant Article 3
below; (e) sell, lease, loan, license, assign, sublicense, rent, transfer, publish, disclose, divulge, display,
make available to third parties on a time-sharing or service bureau basis or otherwise make available for
the benefit of third parties all or any part of the Service, including, without limitation, by transmitting or
providing the Service, or any portion thereof, over the Internet, or otherwise, to any third party; (f) interfere
or attempt to interfere with the operation of the Service in any way; (g) remove, obscure or alter any label,
logo, mark, copyright notice, trademark or other proprietary rights notices affixed to or contained within the
Service; (h) create any frames or other references at any other web sites pertaining to or using any of the
information provided through the Service or links to the Service; or (i) engage in any action that constitutes
a material breach of the terms and conditions of this Agreement. All rights not expressly granted hereunder
are reserved to UA.
FEES AND PAYMENT TERMS
3.1 Fees. As a condition to the License granted pursuant to Section 2.1 above, Customer shall pay
annual Service usage fees (“Fees”). Customer shall, in addition to the Fees required hereunder, pay all
applicable sales, use, transfer or other taxes and all duties, whether international, national, state or local,
however designated, which are levied or imposed by reason of the transaction(s) contemplated hereby,
excluding, however, income taxes on income which may be levied against UA (“Taxes”). Customer shall
reimburse UA for the amount of any such Taxes. If Customer fails to pay any undisputed Fees within thirty
(30) calendar days of the date they are due, UA may bill Customer a 1.5% fee per month and the Service
shall be suspended until all outstanding Fees have been paid. All Fees shall be non-refundable except as
otherwise set forth herein.
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
3.2Time-and-Materials Service. If Customer requests and UA agrees to provide services that are
outside the scope of the Service, such services shall be provided at UA’s then-current hourly service rates
or as established within a separate agreement addressing these specific requests.
REPRESENTATIONS AND WARRANTIES
4.1 Expressed Warranty. Products manufactured by UA are warranted to be free from defects in
material and workmanship under normal use and service. This warranty is applicable to any of UA's
products that Customer returns to UA during the period of the initial term of the agreement. All equipment
issued, including BodyWorn™ devices and peripherals, and Rocket IoT™ in-vehicle systems and
peripherals, are warranted for the duration of the initial agreement and will be repaired or replaced at UA’s
cost with an appropriate Request to Merchant (RMA) authorization. UA's obligations, with respect to such
applicable warranty returns, are limited to repair, replacement, or refund of the purchase price actually paid
for the product, at UA's sole option. UA shall bear round-trip shipment costs of defective Items found to be
covered by this warranty. Defective Products or parts thereof may be replaced with either new, factory
refurbished, or remanufactured parts. Defective parts, which have been replaced, shall become the UA's
property. This warranty does not extend to any product sold by UA which has been subjected to malicious
rd
party, or a use for purposes not
intent, neglect, accident, improper installation by a non-authorized 3
included or not in accordance with operational maintenance procedures and instructions furnished by UA,
or which has been repaired or altered by UA or persons other than UA or which has been damaged by
secondary causes, including but not limited to, improper voltages, adverse environment conditions,
improper handling, or products which have had their serial number or any part thereof altered, defaced, or
removed. UA liability does not cover normal wear and tear or deterioration. Uniforms or modified uniforms
provided with the service have a 1-year warranty and are limited to defects in material workmanship that
render prevent the user from capturing video and/or using the Service. The Expressed Warranty does not
include changes to the color or appearance of the uniform that result from normal wear and tear.
4.2 UA and Customer Responsibilities. Each party (the “Representing Party”) represents and warrants
to the other that: (a) it has the authority to enter this Agreement and to perform its obligations under this
Agreement; (b) the execution and performance of this Agreement does not and will not violate any
agreement to which the Representing Party is a party or by which it is otherwise bound; and (c) when
executed and delivered, this Agreement will constitute a legal, valid and binding obligation of the
Representing Party, enforceable in accordance with its terms. In addition to the foregoing: UA warrants that
the software provided as part of the Service will materially conform to the applicable then-current
documentation relating to the Service when used in an operating environment that complies with the then-
current documentation relating to the Service. If UA alters the documentation in a way that materially
diminishes the scope of the Services, Customer shall have the right to terminate this Agreement upon thirty
(30) days prior written notice to UA. In the event that the software which is part of the Service fails to perform
in accordance with this warranty, Customer shall promptly inform UA of such fact, and, as Customer’s sole
and exclusive remedy, UA shall either: (i) repair or replace the Service to correct any defects in the software
without any additional charge to Customer, or (ii) terminate this Agreement and provide Customer, as
Customer’s sole and exclusive remedy, with a pro rata refund (for the unexpired portion of the applicable
Term) of the Fees paid to UA hereunder. Customer represents and warrants to UA that Customer and its
Licensed Users (i) will use the Service only for lawful purposes; (ii) will not interfere with or disrupt the
operation of the Service or the servers or networks involved with the operation of the Service; (iii) attempt
to gain unauthorized access to the Service, other accounts, computer systems or networks connected to
the Service, through any other means; or (iv) interfere with another user's use and enjoyment of the Service.
4.3 Export Restrictions. Customer represents and warrants that it and all Licensed Users will comply
with all applicable laws, rules and regulations in the jurisdiction from which they access the Service,
including those laws, rules and regulations which apply to the access, import, use and export of controlled
technology or other goods. Customer also agrees that it and all Licensed Users will comply with the
applicable laws, rules and regulations of the jurisdictions from which UA operates the Service (currently,
the United States of America). In particular, Customer represents, warrants and covenants that it shall not,
without obtaining prior written authorization from UA and, if required, of the Bureau of Export Administration
of the United States Department of Commerce or other relevant agency of the United States Government,
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
access, use, export or re-export, directly or indirectly, the Service, or any portion thereof or any Confidential
Information of UA (including without limitation information regarding the use, access, deployment, or
functionality of the Service) from the United States to (a) any country destination to which access, use,
export or re-export is restricted by the Export Administration Regulations of the United States Department
of Commerce; (b) any country subject to sanctions administered by the Office of Foreign Assets Control,
United States Department of the Treasury; or (c) such other countries to which access, use, export or re-
export is restricted by any other United States government agency. Customer further agrees that it is solely
responsible for compliance with any import laws and regulations of the country of destination of permitted
access, use, export or re-export, and any other import requirement related to a permitted access, use,
export or re-export.
4.4 Warranty Disclaimer. CUSTOMER ACKNOWLEDGES THAT, EXCEPT AS PROVIDED HEREIN,
THE SERVICE IS PROVIDED HEREUNDER WITH NO WARRANTY WHATSOEVER. CUSTOMER
ACKNOWLEDGES THAT ITS USE OF THE SERVICE IS AT ITS OWN RISK. EXCEPT AS EXPRESSLY
PROVIDED HEREIN, (a) THE SERVICE IS PROVIDED SOLELY ON AN “AS-IS” BASIS, AND (b) UA
MAKES, AND CUSTOMER RECEIVES, NO WARRANTIES, EXPRESS, IMPLIED, OR OTHERWISE. UA
EXPRESSLY DISCLAIMS ALL IMPLIED WARRANTIES AND CONDITIONS OF MERCHANTABILITY,
MERCHANTABLE QUALITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE,
AND/OR NONINFRINGEMENT AND ALL DUTIES AND OBLIGATIONS IMPLIED IN LAW. UA DOES NOT
WARRANT THAT THE SERVICE SHALL BE OPERABLE, SHALL PROPERLY STORE DATA, SHALL
OPERATE UNINTERRUPTED OR ERROR FREE, SHALL BE SECURE, SHALL KEEP DATA
CONFIDENTIAL, SHALL FUNCTION OR OPERATE IN CONJUNCTION WITH ANY OTHER PRODUCT
OR SHALL MEET CUSTOMER'S NEEDS.
CONFIDENTIAL INFORMATION
5.1 Confidential Information. As used herein, the term “Confidential Information means all technical,
business and other information relating to the Service, which (i) is possessed or hereafter acquired by UA
and disclosed to Customer or Licensed Users, (ii) derives economic value from not being generally known
to persons other than UA and its customers, and (iii) is the subject of efforts by UA that are reasonable
under the circumstances to maintain its secrecy or confidentiality. Confidential Information shall include,
but shall not be limited to, oral or written (including, without limitation, storage in electronic or machine
readable media) information with respect to UA's trade secrets, know-how, proprietary processes,
operations, employees, contractors, prospects, business plans, product or service concepts, business
methods, hardware, software, codes, designs, drawings, products, business models and marketing
strategies, in each case relating to the Service. Confidential Information shall not include any information
which Customer can demonstrate (a) has become generally available to and known by the public (other
than as a result of a disclosure directly or indirectly by Customer, any of its affiliates or any of its or their
respective employees, contractors or agents), (b) has been made available to Customer on a non-
confidential basis from a source other than UA, provided that such source is not and was not bound by a
confidentiality agreement with UA or any other legal obligation of non-disclosure, or (c) has been
independently acquired or developed by Customer without violating any of its obligations under this
Agreement.
5.2 Non-Disclosure of Confidential Information. Customer shall hold confidential all Confidential
Information (as defined in Section 5.1) of UA and shall not disclose or use (except as expressly provided in
this Agreement) such Confidential Information without the express written consent of UA. Confidential
Information of UA shall be protected by the Customer with the same degree of care as Customer uses for
protection of its own confidential information, but no less than reasonable care. Customer may disclose
Confidential Information only to those of its employees who have a need to know the Confidential
Information for purposes of performing or exercising rights granted under this Agreement and only to the
extent necessary to do so. At any time upon the request of UA, the Customer shall promptly, at the option
of UA, either return or destroy all (or, if UA so requests, any part) of the Confidential Information previously
disclosed and all copies thereof, and the Customer shall certify in writing as to its compliance with the
foregoing. Customer agrees to secure and protect the Confidential Information in a manner consistent with
the maintenance of UA’s rights therein and to take appropriate action by instruction or agreement with its
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
Licensed Users to satisfy its obligations hereunder. Customer shall use its reasonablecommercial efforts
to assist UA in identifying and preventing any unauthorized access, use, copying or disclosure of the
Confidential Information, or any component thereof. Without limitation of the foregoing, Customer shall
advise UA immediately in the event Customer learns or has reason to believe that any person has violated
or intends to violate these confidentiality obligations or the proprietary rights of UA. In the event Customer
is required to disclose any Confidential Information by law or court order, it may do so, provided that UA is
provided a reasonable opportunity to prevent such disclosure, and, in the event of a disclosure, that the
Customer apply reasonable commercial efforts to ensure that available confidentiality protections are
applied to such information. In such event, Customer shall not be liable for such disclosure unless such
disclosure was caused by, or resulted from, in whole or in part, a previous disclosure by Customer, any of
its affiliates or any of its or their respective employees, contractors or agents, not permitted by this
Agreement. UA Confidential Information shall not include information which can be demonstrated by
Customer: (i) to have become part of the public domain except by an act or omission or breach of this
Agreement on the part of Customer, its employees, or agents; (ii) to have been supplied to Customer after
the time of disclosure without restriction by a third party who is under no obligation to UA to maintain such
information in confidence; or (iii) required to be disclosed by law or court order, provided that UA is provided
a reasonable opportunity to prevent such disclosure, and, in the event of a disclosure, that Customer apply
reasonable commercial efforts to ensure that available confidentiality protections are applied to such
information. Notwithstanding the foregoing, UA may publish the fact of the existence of this Agreement
and/or the business relationship created hereby, and may include reference to it in its marketing collateral.
5.3 Non-Disclosure of Customer Confidential Information. Notwithstanding any provision of this
Agreement to the contrary, UA shall hold confidential all information disclosed to UA (a) concerning the
business affairs or proprietary and trade secret information of Customer, (b) any information that derives
economic value from not being generally known to persons other than Customer and its employees, and
(c) any information that is the subject of efforts by Customer that are reasonable under the circumstances
to maintain its secrecy or confidentiality, whether disclosed to UA by Customer in oral, graphic, written,
electronic or machine readable form ("Customer Confidential Information") and shall not disclose or use
such Customer Confidential Information without the express written consent of Customer. Customer
Confidential Information shall be protected by UA with the same degree of care as UA uses for its own
confidential information, but no less than reasonable care. UA may disclose Customer Confidential
Information only to those of its employees who have a need to know the Customer Confidential Information
for purposes of performing or exercising rights granted under this Agreement and only to the extent
necessary to do so. At any time upon the request of Customer, UA shall promptly, at the option of Customer,
either return or destroy all (or, if Customer so requests, any part) of the Customer Confidential Information
previously disclosed and all copies thereof, and UA shall certify in writing as to its compliance with the
foregoing. UA agrees to secure and protect the Customer Confidential Information in a manner consistent
with the maintenance of Customer’s rights therein and to take appropriate action by instruction or
agreement with its employees to satisfy its obligations hereunder. UA shall use reasonable commercial
efforts to assist Customer in identifying and preventing any unauthorized access, use, copying or disclosure
of the Customer Confidential Information, or any component thereof. Without limitation of the foregoing, UA
shall advise Customer immediately in the event UA learns or has reason to believe that any person has
violated or intends to violate these confidentiality obligations or the proprietary rights of Customer, and UA
will, at UA’s expense, cooperate with Customer in seeking injunctive or other equitable relief in the name
of UA or Customer against any such person. Customer Confidential Information shall not include
information which can be demonstrated by UA: (i) to have become part of the public domain except by an
act or omission or breach of this Agreement on the part of UA, its employees, or agents; (ii) to have been
supplied to UA after the time of disclosure without restriction by a third party who is under no obligation to
Customer to maintain such information in confidence; or (iii) required to be disclosed by law or court order,
provided that Customer is provided a reasonable opportunity to prevent such disclosure, and, in the event
of a disclosure, that UA apply reasonable commercial efforts to ensure that available confidentiality
protections are applied to such information.
5.4 Passwords. Any and all login identifiers and passwords provided hereunder are deemed
Confidential Information of UA. Customer and Licensed Users are responsible for maintaining the
confidentiality of such login identifiers and passwords. Customer agrees to (a) notify UA of any unauthorized
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
use of such loginidentifiers or passwords or any other breach of security pertaining to the Service when it
became known to the customer, and (b) ensure that Licensed Users exit from their accounts at the end of
each session. UA cannot and will not be liable for any loss or damage arising from Customer's or any
Licensed User's failure to comply with this Section 5.4.
5.5 Term. With regard to Confidential Information that constitutes trade secrets, the obligations in this
Section shall continue for so long as such information constitutes a trade secret under applicable law. With
regard to all other Confidential Information, the obligations in this Section shall continue for the term of this
Agreement and for a period of five years thereafter.
INDEMNIFICATION AND LIABILITY
6.1 UA shall indemnify, defend and hold the Customer and its officials, agents and employees harmless
from and against any and all claims, damages, losses, injuries and expenses (including reasonable
attorneys’ fees), relating to or arising out of: (i) any act or omission of UA, its officers, employees,
subcontractors, or agents in connection with the performance of the Services; (ii) any breach of a covenant,
representation or warranty made by UA under this Contract; and (iii) use by UA of any intellectual property
in connection with the Services (whether such intellectual property is owned by UA or a third party) or the
incorporation by UA of intellectual property into the Services.
6.2 EXCEPT FOR BREACHES OF SECTIONS 2 OR 5, IN NO EVENT WILL: (I) EITHER PARTY BE
LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR ANY LOSS OF PROFITS, LOSS OF USE,
LOSS OF REVENUE, LOSS OF GOODWILL, ANY INTERRUPTION OF BUSINESS OR FOR ANY
INDIRECT, SPECIAL, INCIDENTAL, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL DAMAGES OF
ANY KIND ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, REGARDLESS OF THE
FORM OF ACTION, WHETHER IN CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE, EVEN IF
SUCH PARTY HAS BEEN ADVISED OR IS OTHERWISE AWARE OF THE POSSIBILITY OF SUCH
DAMAGES; AND (II) EITHER PARTY’STOTAL LIABILITY ARISING OUT OF ORRELATED TO THIS
AGREEMENTEXCEED THETOTAL ANNUALAMOUNT PAID BY CUSTOMERTOUAUNDERTHIS
AGREEMENT. MULTIPLE CLAIMS WILL NOT EXPAND THIS LIMITATION. THIS SECTION WILL BE
GIVEN FULL EFFECT EVEN IF ANY REMEDY SPECIFIED IN THIS AGREEMENT IS DEEMED TO HAVE
FAILED IN ITS ESSENTIAL PURPOSE.
PROPRIETARY RIGHTS
7.1 Proprietary Rights. No right (except for the License right granted in Article 2), title or interest in any
intellectual property or other proprietary rights are granted or transferred to Customer hereunder. UA and
its third-party licensors and service providers retain all right, title and interest, including, without limitation,
all patent, copyright, trade secret and all other intellectual property and proprietary rights, inherent in and
appurtenant to the Service and all derivative works connected therewith.
TERM AND TERMINATION
8.1 Term; Termination. The term of this Agreement (the "Term") shall commence on the Effective Date and
shall continue for an initial term of five (5) years thereafter, unless terminated earlier or renewed as set forth
herein, and shall automatically renew for additional five (5) years (the “Renewal Term”) unless either party
ninety (90) days prior to the expiration of the initial Term or then
provides written notice of termination
current Renewal Term. Either party may immediately terminate this Agreement in the event that:
(a) the other party breaches any material obligation, warranty, representation or covenant under this
Agreement and does not remedy such failure within thirty (30) days after its receipt of written notice of such
breach or,
(b) the other party becomes insolvent or is unable to pay its debts as due, enters into or files (or has
filed or commenced against it) a petition, arrangement, action or other proceeding seeking relief or
protection under the bankruptcy laws of the United States or similar laws of any other jurisdiction or transfers
all of its assets to another person or entity.
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
(c)Termination for Non-Appropriation of Funds. Notwithstanding any other provision of this
Agreement, Customer shall not be obligated for UA’s performance under this Agreement or any provision
of this Agreement during any of the Client’s future fiscal years unless and until Client appropriates funds
for this Agreement in the Client’s budget for each such future fiscal year. In the event that funds are not
th
of the last fiscal
appropriated for this Agreement, then this Agreement shall terminate as of September 30
year for which funds were appropriated. Client shall notify UA in writing of any such non-allocation of funds
at the earliest possible date. Clients shall not be liable to UA for damages of any kind, including incidental
or consequential damages, resulting from the termination of this Contract under this paragraph.
If timely payment of Fees is not received by its due date, UA reserves the right to either suspend or
terminate Customer’s or Licensed User’s access to the Service. Upon termination or expiration of this
Agreement for any reason, the License and the Service shall terminate, Customer will be obligated to pay
any and all Fees due hereunder up through the annual anniversary of the Effective Date of this Agreement
or expiration and UA shall have no further obligations to Customer. Sections 2.2, 2.3, and 4.3 and Articles
5, 6, 7, 8, and 9 hereof shall survive the expiration or termination of this Agreement for any reason.
MISCELLANEOUS
9.1 Notices. Any written notice required or permitted to be delivered pursuant to this Agreement will be
in writing and will be deemed delivered: (a) upon delivery if delivered in person; (b) three (3) business days
after deposit in the United States mail, registered or certified mail, return receipt requested, postage
prepaid; (c) upon transmission if sent via telecopier/facsimile, with a confirmation copy sent via overnight
mail; (d) one (1) business day after deposit with a national overnight courier;
9.2 Governing Law and Venue. This Agreement, and all the rights and duties of the parties arising from
or relating in any way to the subject matter of this Agreement shall be governed by, construed and enforced
in accordance with the laws of the State of Georgia. Any suit or proceeding relating to this Agreement shall
be brought in the courts, state and federal, located in Dekalb County, Georgia.
9.3 UCITA Disclaimer. THE PARTIES AGREE THAT THE UNIFORM COMPUTER TRANSACTIONS
ACT OR ANY VERSION THEREOF, ADOPTED BY ANY STATE, IN ANY FORM ("UCITA"), SHALL NOT
APPLY TO THIS AGREEMENT. TO THE EXTENT THAT UCITA IS APPLICABLE, THE PARTIES AGREE
TO OPT OUT OF THE APPLICABILITY OF UCITA PURSUANT TO THE OPT-OUT PROVISION(S)
CONTAINED THEREIN.
9.4 Assignment. Customer will not assign, sublicense or otherwise transfer this Agreement, in whole
or in part, nor delegate or subcontract any of its rights or obligations hereunder, without UA's prior written
consent, except in the event of an assignment to an affiliate
9.5 Force Majeure. Neither party shall have any liability to the other or to third parties for any failure or
delay in performing any obligation under this Agreement due to circumstances beyond its reasonable
control including, without limitation, acts of God or nature, actions of the government, fires, floods, strikes,
civil disturbances or terrorism, or power, communications, satellite or network failures; provided, however,
this Section 9.5 shall not apply to Customer’s obligation to pay any of the Fees in accordance with Article
3 hereof.
9.6 Modifications. All amendments or modifications of this Agreement shall be in writing signed by an
authorized representative of each party hereto. The parties expressly disclaim the right to claim the
enforceability or effectiveness of: (a) any amendments to this Agreement that are not executed by an
authorized representative of UA and Customer; (b) any oral modifications to this Agreement; and (c) any
other amendments based on course of dealing, waiver, reliance, estoppel or similar legal theory. The parties
expressly disclaim the right to enforce any rule of law that is contrary to the terms of this Section.
9.7 Waiver. The failure of either party to enforce, or the delay by either party in enforcing, any of its
rights under this Agreement will not be deemed to be a waiver or modification by such party of any of its
rights under this Agreement.
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
9.8 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be
invalid or unenforceable, in whole or in part, such holding shall not affect the validity or enforceability of the
other provisions of this Agreement.
9.9 Headings. The headings used herein are for reference and convenience only and shall not enter
into the interpretation hereof.
9.10 Entire Agreement. This Agreement (including the Schedules and any addenda hereto) contains the
entire agreement of the parties with respect to the subject matter of this Agreement and supersedes all
previous communications, representations, understandings and agreements, either oral or written, between
the parties with respect to said subject matter.
IN WITNESS WHEREOF, UA and Customer have executed this Agreement as of the date set forth
below. All signed copies of this Agreement shall be deemed originals.
Signed on behalf of The Client:
Signed:
Name:
Title:
Date:
Signed on behalf of The Supplier:
Signed:
Name:
Title:
Date:
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 800-597-4707
May 17, 2021
Assistant Chief Doug Ditrich
La Porte Police Department
3001 N 23rd St.
La Porte, TX 77571
Dear Assistant, Chief Ditrich
Utility Associates, Inc. is honored that your Department has chosen our Company to provide its Officers with the
BodyWorn™ and Rocket IoT™ Vehicle Video & Communication Solution. We take great pride in our Law Enforcement
Partnerships and look forward to adding your Department to the growing family of Departments and Agencies who
have deployed Rocket IoT – the industry’s smartest technology for first responders.
Please allow this letter to serve notice that Utility Inc. agrees to the following provisions as part of the Customer
Service Agreement between the La Porte Police Department and Utility, Inc. priced via the BuyBoard purchasing
cooperative award #56-518.
1. Agreement Duration: This Professional Service Agreement will commence upon signing of this document
and remain in effect until September 30, 2026.
2. Price Proposal
a. BodyWorn™ Camera and Vehicle Video & Communication Systems to Support a Total of 80
Officers, 49 Vehicles with Rocket IoT and In-Car Video and 6 Interview Rooms.
b. Total System Price, Inclusive of all Hardware, Software Licenses, Data Storage/Retrieval, Warranty,
Support, Initial Installation and Training: $811,980.80.
3. Bill of Materials Included with the Offer: As part of the annual subscription price, each system will include
the following:
Rocket IoT Vehicle Video/Communications/Camera triggers - Includes AVaiLWeb™ SaaS, Training and
Configuration, Warranty and Technical Support with Unlimited Video Storage and Download.
Every Officer (Qty. 80) will be equipped with the following:
a. One (1) BodyWorn™ Camera and Mount
b. One (1) Holster Activation Sensor
c. One (1) Bluetooth BodyWorn Wrist/Belt Trigger
d. $200 Uniform Allotment, Towards Any Combination of New BodyWorn Ready
Uniforms, per BodyWorn Camera Purchased
e. Five (5) Retrofits of Existing, Standard Uniform Garments, to BodyWorn Ready
Status, per BodyWorn Camera Purchased – See Section 1.1.6 of the Service Level
Agreement, for Additional Uniform Details
f. AvailWeb Video Management Software and Mapping Interface License
g. Unlimited Download & Storage – Based on Department’s Retention Policy
h. CAD Integration / CAD Activation (Qty. 49)
i. Smart Redaction Software License
j. Installation and Training – Onsite and Online Training Included
k. Full Warranty
www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707
l. 24/7 Technical Support for the Life of the Contract
In-Car Video Vehicles (Qty. 49) will be equipped with the following:
a. Rocket IoT™ Vehicle Control Unit, DVR, and Communications Hub
b. Rocket IoT Vehicle Triggers
c. Front and Rear HD Cameras
d. Setup of Rocket IoT Control Interface through Vehicle MDC
e. Installation, Validation, and Configuration
f. Full Warranty
g. 24/7 Technical Support for the Life of the Contract
4. Installation Services: Outside the scope of this offer, any Additional Units will be Subject to the Following.
a. Installation rates of $50/hr. are applied at a minimum of two eight-hour days for installs of less
than ten (10) vehicles, per scheduled visit. Quotes are furnished upon request by UA sales
representatives.
5. Schedule of Payments:
Payment 1: Paid Upon Service Agreement Signing $ 25,000.00
Payment 2: Paid on October 15, 2021 $229,143.80
Payment 3: Paid on October 15, 2022 $139,459.25
Payment 4: Paid on October 15, 2023 $139,459.25
Payment 5: Paid on October 15, 2024 $139,459.25
Payment 6: Paid on October 15, 2025 $139,459.25
Total: $811,980.80
6. Network Connectivity Via Smart WayPoint (Utility Access Point): The Department is responsible for
maintaining power and internet connectivity to the provided Smart WayPoint(s). The Department has the
option of either (a) organizing an independent internet connection via its local provider with a minimum
upload speed of 50 Mbps, or (b) connecting the Smart WayPoint(s) to its own network. Upon execution of
the contract, as part of the deployment process, a network assessment will be conducted of the
Department’s upload speed for the transmission of data to the CJIS Compliant Cloud. In most cases, the
Department should budget for an increase to their upload speed with their local carrier.
www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707
We are privileged to work with your Agency on this project. Should you have any questions at any time please feel
.
free to call or email me at 317-538-6232 or mwood@utility.com
Respectfully,
Mark Wood, National Sales Director
Offer Acceptance by Authorized Official: ____________________________________
Title: ____________________________________
Date: ____________________________________
Please forward all purchase orders to BuyBoard directly.
Attention to:
Connie W. Burkett, CTSBO
Director of Cooperative Operations
BuyBoard / TASB
12007 Research Blvd
Austin TX 78759
Phone: 800-695-2919, ext 7152
Connie.Burkett@tasb.org
cc. Michael Nark, Chief Executive Officer
Amanda Havice, Chief Financial Officer
Clay Campbell, South Central Region Business Manager
www.bodyworn.com 250 E. Ponce de Leon Ave, Ste. 700, Decatur GA 30030 800-597-4707
Vendor Contract Information Summary
Vendor NameUtility Associates, Inc.
ContactNeil Bonser
Phone Number4048160300
Emailorders@utility.com
Websitewww.utility.com
Federal ID58-2574318
Accepts RFQsYes
Address Line 1250 East Ponce de Leon Ave, Suite 700
Vendor CityDecatur
Vendor Zip30030
Vendor StateGA
Vendor CountryUSA
Delivery Days30
Freight TermsFOB Destination
Payment TermsNet 30 days
Shipping TermsPre-paid and added to invoice
Ship ViaCommon Carrier
Is Designated DealerNo
EDGAR Forms ReceivedYes
Service-Disabled Veteran OwnedNo
Minority OwnedNo
Women OwnedNo
Is NationalYes
No Excluded Foreign Terrorist OrgsYes
No Israel Boycott CertificateYes
Is MWBENo
Regions ServedAll Texas Regions
States ServedAll States
Contract NameLaw Enforcement Body Cameras, Supplies and Equipment
Contract #568-18
Effective Date10/01/2018
Expiration Date09/30/2021
Quote Reference Number568-18
Return PolicyWarranty
5/21/2021 10:19:49 AM
May 25, 2021
Doug Ditrich
Assistant Chief of Police
La Porte Police Department
Subject: Interview Room and CAD Integration
Dear Assistant Chief Ditrich:
Utility, Inc. is the only company that provides a fully integrated Body Camera, In Vehicle
Camera, AVL, Automated License Plate Recognition and High-Speed Mobile Data
Communications system. All these components are combined to create a powerful stand-
alone Critical Incident Management system.
Two foundational pieces of our solution are CAD Integration/Activation and the
our high-speed mobile data communications device which stores and forwards digital
evidence into our back-end web-based application called Avail Web.
Utilitys CAD Integration/Activation uses a proprietary process of gathering CAD data,
classifying digital evidence and activating BodyWorn and In-Car cameras using the Rocket
. This functionality is unique to Utilitys CAD Integration/Activation and inextricably
tied to our core technology. No third party would be able to provide this functionality as it is
part of Utilitys protected intellectual property.
Utilitys Interview Room solution uses the to automatically store and forward
encrypted digital evidence into Avail Web where is it indexed for search and viewing. Once
in Avail Web, the evidence can be classified for evidentiary retention purposes as well as
redacted with Utilitys Smart Redaction. This functionality is unique to Utilitys Interview
Room solution and is inextricably tied to our core technology. No third party would be able
to provide this functionality as it is part of Utilitys protected intellectual property.
Please contact me at (317) 538-6232 should you have any questions regarding our products
and services.
Respectfully yours,
Mark Wood
Director of North American Sales
www.utility.com 250 E. Ponce De Leon Ave. | Suite 700 | Decatur, GA 30030 1-800-597-4707
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Requested By: Source of Funds: N/A
Louis R. Rigby, Mayor
Department:
City Council
Account Number: N/A
Amount Budgeted: N/A
Report Resolution Ordinance
Amount Requested: N/A
Exhibits: None
Budgeted Item: Yes No
SUMMARY & RECOMMENDATIONS
The Mayor wishes to appoint an ad hoc Council committee to review the City Council
Rules of Procedure and Ethics Policy.
ACTION REQUIRED BY CITY COUNCIL
Aan ad hoc Council committee to review
the City Council Rules of Procedure and Ethics Policy.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Councilpersons Bentley, Engel-
Source of Funds: N/A
Requested By: ken, and Lunsford
Account Number: N/A
Department: City Council
Amount Budgeted: N/A
Report Resolution Ordinance
Amount Requested: N/A
Exhibits: Proposed Ord. 2021-3833
Budgeted Item: Yes No
SUMMARY & RECOMMENDATIONS
At the May 24, 2021, City Council meeting, a request was made to amend the City
Council Rules of Procedure and Ethics Policy to provide that the posting agenda would
be ready in the week prior to the meeting to allow for it to be published in the Bay Area
Observer. At that meeting, it was believed that it would be necessary for the agenda to
be ready on the Monday prior to the meeting for this to be accomplished.
However, the day after the meeting, the editor of the Observer contacted the City to say
that the agenda could be made available any time until 3:30 p.m. on the Tuesday prior
to the meeting date and still be printed in the paper published the Thursday prior to the
offices held a Zoom call with the editor on May 27 to understand the provisions for the
proposal. All feel confident the aim of regular publication can be accomplished with no
change to the current agenda procedure.
The City Manager and City Secretary recommend no amendment to the Rules of
Procedure at this time.
ACTION REQUIRED BY CITY COUNCIL
Dependent upon the discussion and whether adoption of the ordinance is still
deemed necessary.
ORDINANCE NO. 2021-3833
AN ORDINANCE AMENDING PROCEDURE
FOR CITY COUNCIL MEETINGS; FINDING COMPLIANCE WITH THE TEXAS OPEN
MEETINGS ACT; CONTAINING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE
DATE HEREOF.
WHEREAS, Section 2.07. Meetings. b. Rules. of the City Charter of the City of La Porte provides that
WHEREAS, At the May 24, 2021, City Council meeting, a motion was adopted to amend the City Council
Rules of Procedure and Ethics Policy so that the City Council regular meeting agendas will be timely
them to be published in issues that precedes the
respective meetings.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council Rules of Procedure and Ethics Policy is hereby amended by adding a fourth
paragraph to Section 3.03. Agenda. to read,
newspaper of record to allow for it to be published in an issue that precedes the respective
meeting.
Section 2. Open Meetings Act Notice. The City Council officially finds, determines, recites, and declares that
a sufficient written notice of the date, hour, place and subject of this meeting of the City Council
was posted at a place convenient to the public at the City Hall of the City for the time required by
law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required by law at all times during which
this ordinance and the subject matter thereof has been discussed, considered and formally acted
upon. The City Council further ratifies, approves and confirms such written notice and the contents
and posting thereof.
Section 3. Repeal. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of
such conflict only.
Section 4. Effective Date. This ordinance shall take effect immediately upon its passage and approval.
th
PASSED AND APPROVED, this 14 day of June, 2021.
CITY OF LA PORTE, TEXAS
__________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ __________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
Exhibit A
Current wording Proposed amendment Wording if adopted
3.03. Agenda. The 3.03. Agenda. The Mayor, the 3.03. Agenda. The Mayor,
Mayor, the City Manager, City Manager, the City the City Manager, the City
the City Secretary, or the Secretary, or the City Attorney, Secretary, or the City
City Attorney, or any or any three (3) members of Attorney, or any three (3)
three (3) members of the the City Council by written members of the City Council
City Council by written request, may place an item on by written request, may place
request, may place an a City Council agenda. The an item on a City Council
item on a City Council written request shall include a agenda. The written request
agenda. The written clear description of the shall include a clear
request shall include a proposed action by the description of the proposed
clear description of the Council (in the form of a action by the Council (in the
proposed action by the proposed motion), or shall form of a proposed motion),
Council (in the form of a clearly state the item is for or shall clearly state the item
proposed motion), or discussion purposes only, is for discussion purposes
shall clearly state the shall be of sufficient detail to only, shall be of sufficient
item is for discussion allow staff to contribute detail to allow staff to
purposes only, shall be of background information on the contribute background
sufficient detail to allow topic, and shall be filed with information on the topic, and
staff to contribute the City Secretary by 5:00 shall be filed with the City
background information p.m., Thursday, two weeks Secretary by 5:00 p.m.,
on the topic, and shall be prior to the Monday night City Thursday, two weeks prior to
filed with the City Council meeting (and a the Monday night City Council
Secretary by 5:00 p.m., commensurate period for meeting (and a
Thursday, two weeks special meetings). Deviations commensurate period for
prior to the Monday night from the deadlines, or the special meetings). Deviations
City Council meeting (and submission of additional items from the deadlines, or the
a commensurate period either past the established submission of additional items
for special meetings). deadlines or once the agenda either past the established
Deviations from the has been posted, should be deadlines or once the agenda
deadlines, or the exceedingly rare and of a has been posted, should be
submission of additional clearly significant nature. All exceedingly rare and of a
items either past the reports, communications, clearly significant nature. All
established deadlines or ordinances, resolutions, reports, communications,
once the agenda has contract documents, or other ordinances, resolutions,
been posted, should be matters to be submitted to the contract documents, or other
exceedingly rare and of a Council shall also be delivered matters to be submitted to the
clearly significant nature. to the City Secretary on the Council shall also be
All reports, same schedule. delivered to the City
communications, Secretary on the same
ordinances, resolutions, The City Secretary will schedule.
contract documents, or coordinate the placement and
other matters to be content of items on the The City Secretary will
submitted to the Council agenda with the City Manager, coordinate the placement and
shall also be delivered to who will resolve any conflicts content of items on the
the City Secretary on the with Mayor and agenda with the City
same schedule. Councilpersons. Agenda items Manager, who will resolve
may be removed only by the any conflicts with Mayor and
The City Secretary will person(s) who initially placed Councilpersons. Agenda
coordinate the placement that item on the agenda. items may be removed only
and content of items on by the person(s) who initially
the agenda with the City Drafts of contracts, placed that item on the
Manager, who will ordinances, resolutions, or agenda.
resolve any conflicts with other items requiring review
Mayor and should be submitted to the Drafts of contracts,
Councilpersons. Agenda City Attorney in a manner ordinances, resolutions, or
items may be removed timely enough to allow for their other items requiring review
only by the person(s) who review prior to this submittal should be submitted to the
initially placed that item deadline above. City Attorney in a manner
on the agenda. timely enough to allow for
The agenda will be timely
their review prior to this
Drafts of contracts, submittal deadline above.
newspaper of record to allow
ordinances, resolutions,
for it to be published in an
or other items requiring The agenda will be timely
issue that precedes the
review should be
respective meeting.
submitted to the City newspaper of record to allow
Attorney in a manner for it to be published in an
timely enough to allow for issue that precedes the
their review prior to this respective meeting.
submittal deadline above.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested: June 14, 2021
Requested By: Source of Funds: N/A
Jason Weeks, Asst City Mgr
Department:
Administration/CMO
Account Number: N/A
Amount Budgeted: $69,385,099
Report Resolution Ordinance
Amount Requested: N/A
Exhibits: CIP 2nd Quarter FY 2020-21 Update
Budgeted Item: Yes No
SUMMARY & RECOMMENDATION
stth
through September 30. The City of La Porte
Capital Improvement Plan (CIP) program for the second quarter of fiscal year 2020-21,
which includes activity from January 1, 2021 through March 31, 2021 has been included
for you to review; therefore, the report is cumulative as the fiscal year progresses.
The attached CIP Update includes several documents:
Spreadsheet summary listing all outstanding Capital Projects as of October 1,
2020, with activity through March 31, 2021. This spreadsheet is broken down
between the different types of Capital Projects:
o SEW Sewer Projects
o AI Airport Projects
o DR Drainage Projects
o EMS EMS Project
o F216 F216 Drainage Project
o FD Fire Department Project
o UTL Utility Projects
o GEN General CIP Projects
o GC Golf Course Projects
o AD Administration Projects
o MSTR M Street Projects (TIRZ)
o SM Street Maintenance Projects
o PR Parks & Recreation Projects
o PW Public Works Projects
o STR Street Projects
Individual Project sheets, which include: 1) project number & name; 2) account
number; 3) funding summary by fiscal year for budget, expenditures,
encumbrances and remaining budget; 4) project description; and 5) narrative of
quarter activity including any photos or diagrams.
The City of La Porte prior to FY 2020-21 had budgeted $55.9 million for capital projects
city-wide. In FY 2020-21, the City Council allocated $13.9 million for capital projects,
which brought the total budget for the CIP program to $69.8 million. Project to-date, the
City has spent $21.8 million on the CIP programed projects included in this update. As
of March 31, 2021, the remaining budget to spend on these projects was $48 million.
Below is a summary of the City of La Porte CIP program by CIP Type.
Budget Thru FY 2020-21 Total Project To-Budget
CIP Type FY20 Budget Budget Date Spent Balance
Administration $375,919 $53,990 $429,909 $295,084 $134,825
Airport $530,000 $0 $530,000 $385,382 $144,618
$10,275,000 $3,605,000 $13,880,000 $408,466 $13,471,534
Drainage
EMS $583,000 $100,000 $683,000 $82,561 $600,440
F216 $2,360,864 $200,000 $2,560,864 $1,386,599 $1,174,265
Fire Field $1,200,000 $0 $1,200,000 $9,500 $1,190,500
Golf Course $248,000 $600,000 $848,000 $61,797 $786,203
General CIP $5,601,432 $520,000 $6,121,432 $5,071,983 $1,049,449
M Street TIRZ $1,500,000 $0 $1,500,000 $0 $1,500,000
Parks & Rec $6,142,237 $1,927,751 $8,069,988 $2,813,478 $4,932,180
Public Works $22,340,860 $2,454,165 $24,795,025 $7,937,873 $16,857,152
Sewer $0 $350,000 $350,000 $247,722 $102,278
Street Maint $200,000 $780,000 $980,000 $162,501 $817,499
Street $2,545,000 $2,867,000 $5,412,000 $480,748 $4,931,252
Utility $2,004,046 $445,000 $2,449,046 $2,114,184 $334,862
TOTAL $55,906,358 $13,902,906 $69,809,264 $21,782,464 $48,026,800
nd
The CIP 2 Quarter for Fiscal Year 2020-21 Update document is attached to provide
ram. Staff will be available
to answer any questions City Council may have concerning specific CIP Projects.
Additionally, staff welcomes any feedback on future formatting and/or added detail
needed for the quarterly CIP updates.
ACTION REQUIRED BY CITY COUNCIL
No action is needed. Staff welcomes questions and feedback about the format
of the presentation.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
-
325
7,7173,800
13,04618,87048,91912,00041,99036,70165,00016,878
134,825133,101144,618200,209600,440600,440169,000600,000
Budget
4,044,6243,350,000
5,775,0001,174,2651,190,500
Balance
FY 20-21
13,471,534
--
------
9,500
89,13030,00026,20083,29969,79182,56182,56150,67511,122
175,954295,084166,899192,283385,382255,376408,466
1,386,599
Project
to Date
--------------
1,512
89,13030,00012,05813,57029,20010,61010,610
126,629155,829
119,130477,712
FY 20-21
Encumbrances
--
------------------
Expenditures
8,9508,950
43,25343,253
23,19423,194
Actual
FY 20-21
-----
--
---
9,500
85,495
14,14254,09969,79148,75748,75750,67511,122
175,954 175,954 156,437 192,283 362,862 209,385 908,888
FY 19-20
Actual thru
48,919 30,000 12,000 41,990 30,000 65,00051,000 28,000
189,000 108,000 429,909 300,000 200,000 530,000 120,000 270,000 683,000 683,000 169,000 600,000
Total
4,300,0003,350,000
5,775,000 2,560,864 1,200,000
13,880,000
--
------------
12,00041,99053,99030,00075,000
100,000100,000200,000600,000
1,500,0002,000,0003,605,000
FY 20-21
Budget
---
48,91930,00030,00090,00065,00051,00028,000
189,000108,000375,919300,000200,000530,000195,000583,000583,000169,000
3,350,000
4,275,0002,300,0002,360,8641,200,000
10,275,000
FY 19-20
Budget thru
1
MayoMayo
MayoMayoMayoMayoMayoMayoMayoMayoMayo
Epting
ParkerStokerStokerStokerStoker
Gifford
LeaderWeeks
Project
GauitherGauither
Woodward
015015015015015015010019019019015015015015015015
050
Fund
010/032010/015
033/032
015/019/032015/019/032
003/015/019/015/019/032/
List of Outstanding Capital Projects as of October 1, 2020 - With activity through April 30, 2021
EMS Total
Airport Total
Drainage Total
Project Description
Administration Total
Upgrade Outdoor Warning Sirens & Control UnitUpgrade Flashing Roadway SignsCity Hall Conference Room ExpansionCouncil Chambers AV Upgrade (Year 1)Bus Covers (EDC Funded)Election Equipment
(prefunding)Runway, Taxi, Tie Down Rehabilitation DesignRunway, Taxi, Tie Down Rehabilitation ConstructionConstruct Drainage ImprovementsTV Insprection of Storm Sewer SystemDrainage
Materials (in-house)Brookglen Drainage - Design & Construction (HMGP)Bayside Terrace Drainage Improvements Design (HMGP)F101 Lomax Drainage Improvements Design (HMGP)Batleground Estates
Drainage Improvements DesignEMS Headquarter ExpansionF216 Phase II & III - Little Cedar Bayou DrainageFire Field Propane ProjectGolf Maintenance Building ImprovementClubhouse RepairsGolf
Course Land Improvements - Golf Course Infrastructure (EDC Funded)
F216
AIR001AIR002AIR003
FD0002
AD0004AD0005AD0006AD0007AD0008AD0009DR0008DR0009
DR0001DR0004DR0006DR0007GC0002GC0003GC0004GC0005
EMS001
Proj Num
CCC
6,9896,105
(5,834)(2,080)
24,11921,06241,10760,00050,83916,77757,00324,22298,12038,58230,01514,04850,000
786,203177,184426,972167,399701,656492,170389,445227,907147,898
Budget
1,049,4491,500,0002,873,9294,932,1801,122,3749,
Balance
FY 20-21
---
9,161
58,986
61,79770,88128,93823,01231,78063,39340,95293,895
128,893223,000240,270881,213458,344328,223382,580125,834417,424188,080219,985187,626047,102
2,222,8161,023,0281,042,9975,071,9832,813,4781,
Project
to Date
-----------------
619
5,9957,945
28,71088,64911,42629,72045,440
339,212442,250898,821297,586219,985572,657167,
FY 20-21
Encumbrances
--
------------
Expenditures
064
9,3017,3229,431
23,01272,20718,63063,39340,95225,
(56,215)
134,351184,867358,852141,188119,838158,360558,352
Actual
FY 20-21
-------
---
420
9,161
58,986
61,79770,88128,93823,83593,895
128,893 498,949 593,425 240,270 803,011 514,559 316,797 241,392 107,204 132,755 854,
2,184,8063,814,3102,006,798
FY 19-20
Actual thru
95,000 50,000 60,000 30,000 75,763 55,000 50,000
407,669
848,000 170,000 283,000 905,435 202,152480,700 523,950 120,000 456,006 186,000 389,445 291,300 250,000 100,000 195,000
Total
1,100,000
2,400,000 1,450,000 6,121,432 1,500,000 1,160,000 3, 8,069,988 1,310,000
10,
-
--------------
000
60,00030,00030,00055,00050,000
600,000200,000200,000520,000250,000456,006186,000389,445291,300250,
1,927,751
FY 20-21
Budget
--------
95,00050,00030,00075,763
900,000407,669
248,000170,000223,000905,435910,000480,700523,950120,000100,000
2,400,0001,250,0005,601,4321,500,0003,202,1526,142,2371,310,000
10,195,000
FY 19-20
Budget thru
2
yo
a
Mayo
MayoMayoMayoMMayoMayoMayoMayo
Dolby
EptingEptingEptingEptingEptingEptingEptingEptingEptingEptingEptingEptingEptingEptingEpting
Stoker
LeaderWeeksWeeks
Project
015015015015015033033015033015015015015015015015015015015015015015015015003
015
Fund
051/052
019/033/051
List of Outstanding Capital Projects as of October 1, 2020 - With activity through April 30, 2021
General Total
Golf Course Total
Project Description
Parks & Recreation Total
Dr. Martin Luther King, Jr. Park ReplacementSunGard ONE Solution - Phase IEmergency Prepardness/GeneratorsGolf Course Fairway UpgradeInfill SidewalkCommunity Coop ProjectsConcrete Repair
Slab JackingConcrete Repair (Small Sections)City Hall RenovationsHandicap Ramp/sidewalksEnhancement GrantsM Street - TIRZ ProjectNorthwest Pool ImprovementsWave Pool Renovation (Year
2)Design Services for Recreation Center ExpansionDecorative Broadway Lighting (EDC Funded)Park Lighting Project (Year 1 - Northwest Park)Library ImprovementsSan Jacinto PoolSan Jacinto
Pool - Splash PadPark Light Project - Little Cedar BayouFairmont Park West (Included Year 1 of 3 for Splash Pad Funding)Handicap Playground (EDC Funded)14th Street Playground Equipment
(EDC Funded)Fairmont Park Fitness Equipment (EDC Funded)Design & Replacement for Hillridge Booster PumpCoupland Drive ImprovementsLomax Lift Station Consolidation
MSTR
PR0006PR0007PR0008PR0011PR0012PR0013PR0014PR0015PR0016PR0017PR0018PR0019PR0020
GEN993
GEN620GEN641GEN656GEN661GEN671GEN675GEN683GEN684GEN693GEN927PW0006PW0009PW0012
Proj Num
*
CCC
-
5,801
45,51998,93290,61591,20449,00090,00030,00040,00030,00097,499
(47,844)
437,356131,520167,264129,448350,000102,278720,000
732,472173,851110,000241,000263,106750,000817,499
Budget
1,500,0001,071,5324,931,252
Balance
FY 20-21
16,857,152
---
-----
15,00072,73649,38520,552
46,06851,000
344,199507,928226,149552,644338,796190,000359,000167,844186,894247,722162,501162,501370,748
1,098,6461,278,4681,103,9407,937,873
Project
to Date
-------------
2,5364,340
6,000
59,64323,60539,77315,35012,50051,00060,87912,38012,38065,649
486,327
815,093167,844186,894
2,083,964
FY 20-21
Encumbrances
---
-----------
Expenditures
534254
7,513
15,00066,31768,27112,632
22,50079,29748,61712,632
187,903424,226154,650284,000186,843
Actual
1,386,063
FY 20-21
-
---
----------
72,202 46,849 20,552
95,65146,06820,00062,500
315,699 368,988 153,928 639,941 266,185 137,489 137,489 297,586
1,278,4684,468,101
FY 19-20
Actual thru
15,00090,000 30,000 40,000 30,000
990,000 240,000 140,000 430,000 150,000 350,000 350,000 720,000 260,000
350,000 145,000 400,000 300,000 600,000 120,000 100,000 450,000 750,000 980,000
Total
1,235,460
1,144,165 1,500,000 1,240,400 2,350,000 5,302,000
24,795,025
-----
-------
25,00050,00030,00060,000
25,00090,00030,00040,000
394,165120,000100,000450,000750,000350,000350,000720,000780,000
2,454,1652,867,000
FY 20-21
Budget
-----------
15,000
990,000215,000140,000430,000100,000200,000
750,000350,000120,000400,000300,000600,000200,000
1,235,460
1,500,0001,240,4002,350,0002,435,000
22,340,860
FY 19-20
Budget thru
3
ayoayoayo
MayoMayoMayoMayoMayoMayoMayoMayoMayo
MayoMayoMayoMayoMayoMayoMayoMMayoMayoMMayoMayoMayoMayoMayoMayoMayoMMayo
Leader
Project
015015015015003015003003015015003003003003003003003003003015015003018033033
051
Fund
003/050
051/032
003/019/033
003/015/050/
List of Outstanding Capital Projects as of October 1, 2020 - With activity through April 30, 2021
Public Works Total
Project Description
Street Maintenance Total
Restroom/Pavilion at Five PointsParking Spaces at Pecan ParkFairmont Parkway Signalization ProjectFencing on Spencer HighwayCommercial Water Meter ReplacementDesign for Drainage Improvements
(6th St/N Madison & W. Main)Design Somerton ImprovementsMain Street Sidewalk RepairsConstruct N. 6th/Main to Tyler and Main St DrainageHillridge Pump Station Construction Phase 1Aerial
CrossingsPublic Works Facility AssessmentEast Main Street Sidewalk (Prefunding)Pumps & Equipment ReplacementReplace Ground Tank - Hillridge Water PlantCoating Lomax Water TowerReplace
Main Lift Pump 1 & 2Copper Limit StudyReplace Electrical Panel and 1 Pump LS 1AReplace Belt Press 1Replace 3 Lift Pump Check ValvesReplace BlowerPublic Works Facility DesignPecan Park
Parking Lot ImprovementPlant 9 Ground Storage Tank ReplacementSanitary Sewer Rehabilitation Asphalt Street SurfacingStreet Repair Material (in-house)South 7th Street Paving and Drainage
W0059
SM0002SM0003
PW0015PW0016PW0017PW0020PW0023PW0027PW0028PW0029PW0032PW0033PW0034PW0041PW0043PW0046PW0049PW0050PW0053PW0054PW0055PW0056PW0057PW0058PPW0060PW0061
SEW669STR7TH
Proj Num
**
C
CCCCC
-
801
95,41715,942
222,702334,862
Budget
4,931,252
Balance
FY 20-21
48,026,800
94,58334,19919,058
110,000480,748
1,966,3442,114,184
Project
to Date
21,782,464
----
65,649
287,747287,747
4,758,947
FY 20-21
Encumbrances
Expenditures
3,519
62,25334,19919,058
110,000117,513119,029
Actual
2,814,681
FY 20-21
---
91,064
297,586
1,616,3441,707,408
FY 19-20
14,208,835
Actual thru
35,000 35,000
110,000 190,000
Total
5,412,000 2,189,046 2,449,046
69,809,264
-
25,00035,00035,000
350,000445,000
2,867,000
13,902,906
FY 20-21
Budget
--
110,000165,000
2,545,0001,839,0462,004,046
55,906,358
FY 19-20
Budget thru
4
MayoMayoMayoMayo
Dolby
Leader
Project
033003003003003
Fund
List of Outstanding Capital Projects as of October 1, 2020 - With activity through April 30, 2021
STR Total
Utility Total
Project Description
Little Cedar Bayou Drive Concrete PavingMeter Replacement ProgramValve Replacement Program (In-House)Lift Station ImprovementsIn House Waterline Replacement
UTL655UTL697UTL760UTL898
STRLCB
Proj Num
Completed Projects - will be closed out at end of fiscal year.Budget allocated for these projects does not roll forward each year.Expenditures reported for FY20-21 were incurred prior
to April 30, 2021. Expenditures posted after this date will be reflected on the next monthly report.
**
C C*
AD0004 – Upgrade Outdoor Warning Sirens & Control Unit
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 189,000$ 175,954$ -
Fiscal Year 20-21 - - -
Total$ 189,000$ 175,954$ -$ 13,046
P ROJECT D ESCRIPTION
The City has a total of thirteen (13) outdoor warning sirens. In 2000, the City began replacing one
original siren a year over an 11-year period. During this time, the LEPC purchased two (2) additional
sirens for the City, making a total of thirteen (13). The last siren upgrade was completed in 2012.
Some of our current sirens are nearly 20 years old. The equipment is outdated and maintenance
intensive. Staff has been working to maintain the sirens each year, but believes it is time for an
upgrade of the system. One siren was substantially upgraded in 2018, so staff is proposing
replacement or significant repairs of the remaining twelve (12) sirens in the next fiscal year. Also,
staff is proposing that the City purchase a control unit that will allow staff the opportunity to monitor
the status of the sirens from Dispatch 24/7. This will allow the City to quickly identify when there is
an issue with one of the sirens, so that it can be addressed in a more timely and effective manner.
The sirens were discussed as part of OEM’s presentation at the Council budget retreat.
F IRST Q UARTER FY20-21
This project is complete.
5
AD0005 – Upgrade Flashing Roadway Signs
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 108,000$ -$ -
Fiscal Year 20-21 - - 89,130
Total$ 108,000$ -$ 89,130$ 18,870
P ROJECT D ESCRIPTION
In 2008, the LEPC purchased and installed nine (9) Flashing Roadway Signs for the City of La Porte
at various locations throughout the city. These signs were intended to alert drivers to an emergency
situation, and direct them to AM 830 to listen for more information. Today, the signs are not in good
working order, and the process of referring drivers to AM 830 is outdated. The radio station is not
managed by the City of La Porte, so the City cannot ensure it is always working properly. In addition,
staff feels it would be more effective to provide an emergency announcement to drivers, including
protective actions that should be taken. While the signs can be used for emergency situations (i.e.
Shelter in Place, Flash Flood Warning, Tornado Warning, Mandatory Evacuation Order, etc.), they
can also be used for day-to-day community messaging. This would allow the City to promote various
events and City activities along roadways throughout the City. This initial request is to upgrade six
(6) of the original signs, but the system can be expanded in the future, if desired. The signs would be
used to promote citywide events and to attract visitors to La Porte to stay and shop. Staff feels this
project would be beneficial, not only for public communications, but also for improving aesthetics at
the proposed locations.
F IRST Q UARTER FY20-21
On December 14, 2020, staff presented several sign options to City Council, and requested direction
for the project. City Council directed staff to seek pricing for two, double-sided signs with a
decorative pole. On January 25, 2021, staff will take this option to City Council for approval.
S ECOND Q UARTER FY 20-21
On January 25, 2021, City Council approved $89,130.00 for the purchase of two (2) double-faced,
high quality LED signs with decorative poles. The LED displays are now complete, so the contractor
will begin working to put the entire sign together. The two (2) new signs will be installed at: (1) the
th
north side of Main Street westbound, between SH 146 and 14 Street, and (2) the south side of
th
Fairmont Pkwy eastbound, between SH 146 and 8 Street. Staff is hoping the signs will be installed
by the beginning of June.
6
AD0006 – City Hall Conference Room Expansion
Account Number: 0150156060-510Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 48,919 - -
Fiscal Year 20-21 - - 28,627
Total$ 48,919 $ -$ 28,627$ 20,292
P ROJECT D ESCRIPTION
This project is to create additional space in the conference room across from the City Manager’s
Suite and to add four additional office spaces in the Planning hallway. There is limited availability to
have large group meetings in City Hall. Twice a month, the City Manager’s Office has executive staff
meetings that are required to be held at Fire Station #1 due to limited space within City Hall.
Additionally, on Tuesday pre-development meetings, the space within City Hall continues to be a
problem with standing room only and not enough space for all needed staff to attend the meeting.
Based on the current layout of City Hall the best option was to double the conference room space in
the conference room across from the City Manager’s suite and then remove the cubicle area along
the Planning hallway and convert those to four (4) office spaces.
F IRST Q UARTER FY 20-21
Currently, this project was on hold due to Purchasing Department requirements. Staff will be
obtaining an architect for this project in the Second Quarter.
S ECOND Q UARTER FY20-21
Staff began getting quotes and purchase orders issued during the second quarter.
7
AD0007 – Council Chambers AV Upgrade (Year1)
Account Number: 0155051-522Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 30,000$ -$ 30,000
Fiscal Year 20-21 -
Total$ 30,000$ -$ 30,000$ -
P ROJECT D ESCRIPTION
Due to aging equipment, the Information Technology Department with CSO input has planned to
upgrade the City Council Chambers audio video equipment. This is a planned 2-year project with
partial funding in FY 2019-20 and the remaining funding coming in FY 2020-21. Staff will be starting
this project in FY 2020-21 during the month of December 2020. The thought behind waiting was to
ensure there is no interruption of any scheduled City Council and/or Board meetings. The scope of
the project will be to replace the audio system with a newer more user-friendly system. The new
system will be relocated into the back storage closet instead of under the City Council dais. Along
with upgrading the audio equipment, staff will upgrade the City Council microphones, audience-
facing speakers and include City Council and audience facing cameras. Also, staff will work with the
City’s Facility Maintenance Department to create a more user-friendly dais, which will allow a better
writing surface and allow the existing display monitors to be recessed into the current wells.
Additionally, staff will update the existing three audience video displays with a newer larger set. This
will allow the audience to see presentations clearer in the future meetings.
F IRST Q UARTER FY20-21
After a number of scheduling delays the Technology Division was able to work with the audio visual
contracting company, Ford Audio Video to provide an implementation schedule for February 9,
2021. Ford Audio Video anticipates this will be a two (2) week implementation and is projected to be
completed on February 17, 2021. Once the audio video system has been upgraded we will then be
able to stream all public meetings to the official City of La Porte website.
S ECOND Q UARTER FY 20-21
After a number of scheduling delays the Technology Division was able to work with the audio visual
contracting company to get the new audio video stsyem implemented and tested. The City of La
Porte started live streaming the City Council meetings on March 22, 2021. This project is now
completed.
8
AD0008 – Bus Covers (EDC Funded)
Account Number: 0159892-675Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 12,000$ -$ -
Total$ 12,000$ -$ -$ 12,000
P ROJECT D ESCRIPTION
This project is funded by the EDC and includes eight bus covers.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Staff has reached out the Harris County to begin discussions with their Transportation Department
concerning the installation of bus covers at multiple Harris County Public Transit bus stops.
S ECOND Q UARTER FY20-21
There is no update for the second quarter FY 20-21.
9
AD0009 – Election Equipment (Prefunding)
Account Number: 0156067-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 41,990$ -$ -
Total$ 41,990$ -$ -$ 41,990
P ROJECT D ESCRIPTION
Beginning with the adoption of the 2020-2021 budget, and in preparation for the eventual
replacement of the election equipment, $41,990 will be set aside for each of the next three years
(2020-2021, 2021-2022, and 2022-2023). The equipment has been working well and received
maintenance in January 2020, but is aging and is not intuitive, such as the voters’ expectations of
screens being touchscreens. The current equipment does not provide voters a copy of their votes as
cast, which has become a national trend. Every legislative year brings the chance that there will be
requirements for upgrades. LPISD indicated in spring 2020 that they are open to contributing to
equipment purchases when necessary.
Future Operating Impact: Minimal
F IRST Q UARTER FY20-21
No update this quarter, nothing was purchased.
S ECOND Q UARTER FY20-21
No activity in the second quarter.
10
AIR001 – Runway, Taxi, Tie Down Rehabilitation Design
Account Number: 010/0329891-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 300,000$ 19,250$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 288 -
Fiscal Year 19-20 - 136,899 -
Fiscal Year 20-21 - 8,950 1,512
Total$ 300,000$ 165,387$ 1,512$ 1 33,101
P ROJECT D ESCRIPTION
This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs.
The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost
to completely pull out existing material and replace can be avoided. The total budget is $300,000.
The project is grant funded and the City’s share is 10%. The remainder of the funding is located in
Fund 032 (Grand Fund).
Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a
very costly complete reconstruction of the runways, taxiways, etc. in the future.
F IRST Q UARTER FY 20-21
Original identified project is complete. The remaining funds have been authorized to evaluate the
potential for additional drainage improvements on the north and east side of the airport. The
preliminary report has been received from the consultant.
S ECOND Q UARTER FY 20-21
No activity this quarter.
11
AIR002 – Runway, Taxi, Tie Down Rehabilitation Construction
Account Number: 010/0157077-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 2 00,000$ -$ -
Fiscal Year 18-19 - 192,283 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 2 00,000$ 192,283$ -$ 7,717
P ROJECT D ESCRIPTION
This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs.
The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost
to completely remove existing material and replace can be avoided. The total budget is $200,000
with supplemental funding in Fund 015 (Utility Fund) in the amount of $7,717. The overall total project
budget is $2,000,000. The project is grant funded and the City’s share is 10%. The remainder of the
funding is located in Fund 032 (Grand Fund) and Fund 015 (Utility Fund).
Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a
very costly complete reconstruction of the runways, taxiways, etc. in the future.
F IRST Q UARTER FY 20-21
Original identified project is complete. The remaining funds have been authorized to evaluate the
potential for additional drainage improvements on the north and east side of the airport. The
preliminary report has been received from the consultant.
S ECOND Q UARTER FY 20-21
No activity this quarter.
12
AIR003 – Construct Drainage Improvements
Account Number: 0107077-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 30,000 $ -$ -
Fiscal Year 18-19 - 14,142 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - 12,058
Total$ 30,000 $ 14,142$ 12,058$ 3,800
P ROJECT D ESCRIPTION
This project will fund future drainage improvements, as identified by the drainage study.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
No activity this quarteron airport drainage construction. Original identified project is complete. The
remaining funds have been authorized to evaluate the potential for additional drainage improvements
on the north and east side of the airport. The preliminary report has been received from the
consultant.
S ECOND Q UARTER FY 20-21
No activty this quarter.
13
DR0001 – TV Inspection of Storm Sewer System
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 20,000$ 23,029$ -
Fiscal Year 17-18 20,000 1,286 -
Fiscal Year 18-19 20,000 16,356 -
Fiscal Year 19-20 30,000 13,428 -
Fiscal Year 20-21 30,000 - 29,200
Total$ 120,000$ 54,099$ 29,200$ 36,701
P ROJECT D ESCRIPTION
This project will fund the continuation of a program initiated in mid-FY13. The goal is to inspect and
video the entire city storm sewer system over a 5-year time frame. The funding is to be utilized for
contract inspection and video.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Purchase Order established for $29,200 to AAA Flexible Pipe on December 30, 2020.
S ECOND Q UARTER FY 20-21
No activity this quarter.
14
Project DR0004 – Drainage Materials (in-house)
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 60,000 $ 18,593$ -
Fiscal Year 18-19 60,000 45,695 -
Fiscal Year 19-20 75,000 5,503 -
Fiscal Year 20-21 75,000 - -
Total$ 270,000$ 69,791$ -$ 200,209
P ROJECT D ESCRIPTION
This project funds the purchase of materials for in-house drainage work.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Equipment rental and materials were purchased for Drainage Repairs at Glen Meadows Park.
15
Project DR0004 – Drainage Materials (in-house)
S ECOND Q UARTER FY20-21
No activity this quarter.
16
DR0006 – Brookglen Drainage – Design and Construction (HMGP) – City’s Grant
Match
Account Number: 015/0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 275,000 $ -$ -
Fiscal Year 19-204,000,000 - -
Fiscal Year 20-211,500,000 - -
Total$ 5,775,000$ -$ -$ 5,775,000
P ROJECT D ESCRIPTION
This project will design and construct drainage improvements to mitigate the effect of flooding in the
Brookglen subdivision. The total project estimated at $4,000,000. This project is being pre-funded
with $1,000.000 budgeted within Fund 015(FY19). The remaining $1,500,000 is anticipated to be
included with the FY22 budget to complete the project funding. This project will be submitted to
receive approval for grant funds within FY20 for the total project cost.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
No activity this quarter. Staff is working with Grant Administrator to prepare an application for GLO-
Supplemental grant program, which the COLP was invited to apply for.
S ECOND Q UARTER FY 20-21
No activity this quarter.
17
DR0007 – Bayside Terrace Drainage Improvement – Designand Construction
(HMGP) – City’s Grant Match
Account Number: 003/015/019/032/0339881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 100,000$ -$ -
Fiscal Year 19-202,200,00085,459
Fiscal Year 20-212,000,00043,253 126,629
Total$ 4,300,000$ 128,712 $ 126,629$ 4,044,659
P ROJECT D ESCRIPTION
This project will design and construct the needed improvements to redirect, provide adequate
capacity and improve drainage in the Bayside Terrace Subdivision. Total cost for this project is
estimated at $4,400,000; year one of two year funding. Additional funds to be provided by Fund 003
($400,000) and 033 ($800,000).
.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Preliminary Engineering Report is complete. Design efforts are underway.
S ECOND Q UARTER FY 20-21
Consultant is preparing 60% of the construction plans.
18
DR0008 – F-101 Lomax Drainage Improvements - Design
Account Number: 015/019/0329881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 150,000 $ -$ -
Fiscal Year 19-203,200,000 -
Fiscal Year 20-21 - - -
Total$ 3,350,000$ -$ -$ 3,350,000
P ROJECT D ESCRIPTION
This project designs the improvements identified by the feasibility study conducted in 2018 by KSA
Engineers related to drainage improvements located in Lomax along F-101. Total project cost
estimated at $3,200,000.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Harris County Flood Control District (HCFCD) is leading this project. HCFCD held public meeting in
December 2020. Hydrology and hydraulic models have been completed for all alternatives. A draft
PER has been submitted to HCFCD for review.
S ECOND Q UARTER FY 20-21
Environmental study and Final PER are pending.
19
DR0009 – Battleground Estates Drainage Improvements Design
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 65,000 $ -$ -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 65,000 $ -$ -$ 65,000
P ROJECT D ESCRIPTION
The drainage improvement project is focused on the Lomax Area north of “P” Street. Mitigation efforts
include adjustments to existing roadside ditches, increasing culvert sizes and drainage channel
improvements.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Consultant didn’t respond in a timely manner. Therefore, staff is planning to advertise a Request For
Qualification (RFQ) for drainage related engineering services related to this project and future
projects.
S ECOND Q UARTER FY 20-21
No activity this quarter. The Request for Qualifications (RFQ) are pending.
20
EMS001 – EMS Headquarter Expansion
Account Number: 0155059-522Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 583,000 48,757 -
Fiscal Year 20-21 100,000 15,180 18,624
Total$ 683,000$ 63,937 $ 18,624$ 600,439
P ROJECT D ESCRIPTION
EMS Headquarters located at 10428 Spencer Highway was renovated in 2007 to house EMS
operations. EMS Headquarters is in need of expanding and remodeling in order to address an
outdated co-ed dormitory design and the lack of any training room area for paramedics to train.
EMS Headquarters is in need of expanding and remodeling in order to address an outdated co-ed
dormitory design and the lack of any training room area for paramedics to train. This project will fund
design and construction services for improvements to the facility to meet current and future needs.
Additional funding to cover increased construction costs. Total cost for this project is estimated at
$683,000; $583,000 budgeted in FY20.
F IRST Q UARTER FY 20-21
Design efforts are 95% completed.
S ECOND Q UARTER FY 20-21
This project is prepared to go out for bid. Work is scheduled to re-locate a gas main on the east side
of the facility. Asbestos survey has been scheduled.
21
F216 – Phase 2& 3 – Little Cedar Bayou Drainage
Account Number: 015019/032/0509892-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 1,500,000$ 34,180$ -
Fiscal Year 13-14 - 345 -
Fiscal Year 14-15 - (1,845) -
Fiscal Year 15-16 - 175,404 -
Fiscal Year 16-17 35,864 196,372 -
Fiscal Year 17-18 - 56,868 -
Fiscal Year 18-19 825,000 447,564 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 200,000 - 477,712
Total$ 2,560,864$ 908,888 $ 477,712$ 1,174,264
P ROJECT D ESCRIPTION
This CDBG Ike grant funded project (round 2.1) will provide for the second phase of the Little Cedar
Bayou drainage improvements. Phase I was completed in 2011 and included a 28 acre regional
detention basin south of W. Main Street. Phase II consists of 1.3 miles of bayou widening between
W. Main and Sens Road. While the entire project is not contemplated in the upcoming budget, the
project scope will be derived from the 1.5 million of funds available from the grant. The current scope
will provide engineering of the entire project as well as acquisition and construction of approximately
1000 linear feet working northward from W. Main Street. Tree mitigation survivability contract signed
for environmental clearance to proceed with ROW acquisition.
Phase III – This project will fund construction of Phase III of Little Cedar Bayou Drainage
improvements, from Madison Street to Sens Road, including a drainage analysis to evaluate potential
improvements to mitigate flooding along H Street.
F IRST Q UARTER FY 20-21
Professional services contract approved at the December 14, 2020 City Council meeting. Notice to
proceed is expected to be issued by mid-January 2021. Harris County Flood Control District
(HCFCD) is expected to present an ILA to Commissioner's Court in January 2021 for the 50/50 cost
share of the F216 scope of work.
S ECOND Q UARTER FY 20-21
Design consultant is coordinating with HCFCD to kick-off existing conditions model.
22
FD0002 – Fire Field Propane Project
Account Number: 0155051-522Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 1,200,000$ 9,500$ -
Fiscal Year 20-21 - - -
Total$ 1,200,000$ 9,500$ -$ 1,190,500
P ROJECT D ESCRIPTION
Changes in National Fire Protection Association (NFPA) codes and the fact that the community is
growing toward the fire field, the La Porte Fire Department feels that it is time to upgrade the
facilities to propane. There are many advantages to using propane as oppose to ‘Class A’ type
fuels. The biggest advantage is propane props are safer than ‘Class A’ type fuels. Also, propane is
better for the environment and has no irritating smell.
F IRST Q UARTER FY20-21
Currently updating bids on LPG projects and contacting contractors to begin bids on site prep work.
S ECOND Q UARTER FY 20-21
Staff is proposing a change in scope for this project; however, staff is awaiting approval from City
Council and Fire Control Board (FCB is funding project). Staff is finalizing bids and adding remodel
of Fire Training Center to scope.
23
GC0002 – Golf Maintenance Building Improvements
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 51,000$ -$ -
Fiscal Year 18-19 - 35,000 -
Fiscal Year 19-20 - 15,675 -
Fiscal Year 20-21 - - -
Total$ 51,000$ 50,675$ -$ 325
P ROJECT D ESCRIPTION
These funds will fund the replacement of the maintenance barn walls/roof and replacement of
base plates/doors. The proposed components for replacement are approximately 25 years
old. The total cost of the projects is $45,000. However, savings from FY 15-16 project to re-
skin the cart barn yielded substantial savings, which will be incorporated into the Maintenance
Barn project.
F IRST Q UARTER FY20-21
Project is complete and no further projects planned.
24
GC0003 – Clubhouse Repairs
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 28, 000$ -$ -
Fiscal Year 19-20 - 11,122 -
Fiscal Year 20-21 - - -
Total$ 28,000 $ 11,122$ -$ 16,878
P ROJECT D ESCRIPTION
This project is to fund painting the Clubhouse for $20,000 and replacing counters and cabinets
for $8,000. These funds will be used to freshen up the Clubhouse. The outside and inside of
the clubhouse are in need of fresh paint.
F IRST Q UARTER FY20-21
The search for outside furniture and PA system has begun and will have in before the start of
tournament season.
S ECOND Q UARTER FY 20-21
Currently, staff is working with City staff to replace all the light fixtures in the clubhouse to LED
lighting. New outdoor furniture has replaced the old furniture along with the new PA system
has been upgraded to a mobile PA system for outside events that will gather under the
pavilion.
25
GC0003 – Clubhouse Repairs, continued
S ECOND Q UARTER FY 20-21
26
GC0004 – Golf Course Land Improvements
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 169,000$ -$ -
Fiscal Year 20-21 - - -
Total$ 169,000$ -$ -$ 169,000
P ROJECT D ESCRIPTION
This projectwill be used to address necessary infrastructure improvements at the golf course
including bridge replacement at Hole #8, cart path repair, culvert repair, bulkhead repair, and
an aeration system for the pond at the clubhouse entrance. These funds will be used to repair
existing bulkhead on Hole #11 and #15. Also reroute the cart path on Hole #11 so the
bulkhead can be tied into the bank for better stability. The culvert on Hole #17/18 will be
repaired and aeration system will be added to hole #1 one to circulate the water to help
eliminate the algae build up in the pond.
F IRST Q UARTER FY20-21
Staff met with two contractors to assess the job needed to be done. Staff will be getting
measurements for bulkhead replacement, covert replacement and concrete work for this
project.
S ECOND Q UARTER FY 20-21
Measurements for have been taken for new bulkheading to be constructed on holes #1 and
#18 along with the measurements to remove the existing bulkheading on hole #11 and #15.
Bids will be set up for new construction on hole #1 and #18 and a bid for removing existing
bulkhead on hole #11 and #15, taken off property and replaced with new bulkheading.
27
GC0005 – Golf Course Infrastructure II (EDC Funded)
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 600,000$ -$ -
Total$ 600,000$ -$ -$ 600,000
P ROJECT D ESCRIPTION
The funding will be used for cart path improvements and additional bulk heading.
Future Operating Impact: Minimal
F IRST Q UARTER FY20-21
Staff will be riding the golf course and deciding most critical areas for cart path replacement
and new additional bulk heading.
SECOND Q UARTER FY 20-21
Measurements have been taken for cart path replacement/repair on holes #1, #2, #3, repairs
on hole #4, replacement on hole #6, #8 and #9. Projection for this project is in the summer
time. Hoping to catch the weather with less rain to minimize the damage to the golf course.
28
GEN620 – Dr. Martin Luther King, Jr. Park
Account Number: 0159892-620Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 60,000$ 31,788$ -
Fiscal Year 15-16 35,000 34,999 -
Fiscal Year 16-17 - - -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 1,772 -
Fiscal Year 19-20 - 2,323 -
Fiscal Year 20-21 - - -
Total$ 95,000$ 70,881$ -$ 24,119
P ROJECT D ESCRIPTION
This project will fund the replacement of playground equipment at Dr. Martin Luther King, Jr. Park.
The playground is complete and all remaining funds will be used for any additional expenses
associated with the Historic School House Project or sidewalks in the park.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Remaining funds from this project are being used to obtain items to place in the Historic School
House. No items were purchased this quarter.
S ECOND Q UARTER FY20-21
No activity during the second quarter.
29
GEN641 – SunGard ONE Solution – Phase 1
Account Number: 015-9892-641Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 50,000 $ -$ -
Fiscal Year 13-14 - -
Fiscal Year 14-15 - -
Fiscal Year 15-16 - -
Fiscal Year 16-17 - -
Fiscal Year 17-18 - -
Fiscal Year 18-19 - -
Fiscal Year 19-20 - -
Fiscal Year 20-21 - -
Total$ 50,000 $ -$ -$ 50,000
P ROJECT D ESCRIPTION
ONE Solution replaced the existing Naviline application by SunGard as the City’s primary business
application. ONE Solution is a Windows-based application, which provides greater functionality
than Naviline, while also allowing for a more intuitive and modern user experience. It is designed to
be a more streamlined application that takes advantage of current technology now available. Phase
I included implementation of Finance, Human Resources and Purchasing applications. Following
successful implementation of the Finance module, Community Service will be the next business
function to transition.
F IRST Q UARTER FY 20-21
Remaining funds will be used for future training for COGNOS upgrades. The COGNOS training is
yet to be scheduled. This training will be for our accounting technicians.
S ECOND Q UARTER FY20-21
No activity this quarter. Remaining funds will be used for future training for COGNOS upgrades.
The COGNOS training is yet to be scheduled. This training will be for our accounting technicians.
30
GEN656 – Emergency Preparedness/Generators
Account Number: 0159892-656Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 1,100,000$ 135,104$ -
Fiscal Year 13-14 1,300,000 1,805,301 -
Fiscal Year 14-15 - 184,879 -
Fiscal Year 15-16 - 35,445 -
Fiscal Year 16-17 - 23,777 -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 300 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 9,301 28,710
Total$ 2,400,000$ 2,194,107$ 28,710$ 177,183
P ROJECT D ESCRIPTION
This project is for the purchase of fixed generators at the Waste Water Treatment Plant to improve
resident return time after an emergency.
Future Operating Impact: An annual maintenance contract will be implemented once the
generators are in place; however, the cost is undetermined at this time.
F IRST Q UARTER FY 20-21
No activity for this quarter.
S ECOND Q UARTER FY 20-21
Staff began acquiring prices for transfer switch improvements at water plant #3. Installation of the
generator connection at the Municipal Airport is complete. Project awarded to contractor for the
replacement of generator at the animal shelter.
31
GEN661 – Golf Course Fairway Upgrade
Account Number: 0159892-661Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13 170,000 12,442 -
Fiscal Year 13-14 - 28,007 -
Fiscal Year 14-15 - 33,843 -
Fiscal Year 15-16 - 22,665 -
Fiscal Year 16-17 - 17,200 -
Fiscal Year 17-18 - 14,736 -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 170,000 $ 128,893$ -$ 41,107
P ROJECT D ESCRIPTION
This project was designed to renovate and level all fairways and add new irrigation where
necessary. This is an ongoing project that will be an annual project for several summers.
F IRST Q UARTER FY20-21
This project is scheduled to take place June 21-24, 2021.
S ECOND Q UARTER FY 20-21
Bids will go out for the amount of sod that will be needed to complete the project. Once
receiving the bids, a purchase order will be opened up for the purchase of the sod when the
project is scheduled to take place.
32
GEN671 – Infill Sidewalk
Account Number: 0159892-671Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 2 23,000$ -$ -
Fiscal Year 20-21 60,000 134,351 88,649
Total$ 2 83,000$ 134,351$ 88,649$ 60,000
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
This will be the first year of a multi-year project to extend/install sidewalk city-wide in areas of need
for infill.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
The first year project is approximately 50% complete.
S ECOND Q UARTER FY 20-21
No Activity this quarter. Cost estimates received from contractor on new locations. Construction is
set to resume in May.
33
GEN675 – Community Coop Projects
Account Number: 0159892-675Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 30,000$ 9,161$ -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 30,000 - -
Total$ 60,000$ 9,161$ -$ 50,839
P ROJECT D ESCRIPTION
The City will partner with neighborhood groups to complete various community/neighborhood
improvements. Each project is considered on a first come-first served basis and will be awarded
maximum of $5,000.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Staff issued a “Memorandum of Agreement” to Bay Point Townhomes Owner’s Association for a
COOP project which will consist of removal and replacement of concrete driveway to fix potholes
within their community. The estimated cost of this project is $27,366, of which only $5,000 would be
reimbursable from this program. Additionally, staff has been working with Bayside Terrace Civic Club
on a project that would include the addition of a chain-link fence with a gate entrance along with a new
play structure at their community park. Staff is awaiting a signature from the BTCC president on the
“Memorandum of Agreement” before they are given permission to proceed with this project.
S ECOND Q UARTER FY20-21
Staff heard from the Bayside Terrace Civic Club pertaining to their project. Their Board decided to not
move forward with their project. However, they may still decide to install a new play structure at their
community park at a future date. At that time, they will come back to the City for the change in scope
of their request.
34
GEN683 – Concrete Slab Jacking
Account Number: 0339892-683Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000$ 23,012 $ -
Total$ 30,000$ 23,012$ -$ 6,988
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
This annual program includes slab jacking at locations where settling has occurred on roadway slab
sections at locations throughout the City.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Currently, the project is underway. Approximately 4304 square feet raised on Rustic Gate/Roseberry,
Poplar Cove, Garden Walk, E. Kennedy Center and Hillridge.
S ECOND Q UARTER FY 20-21
No activity this quarter.
35
GEN684 – Concrete Repair (Small Sections)
Account Number: 0339892-684Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 13-14$ 100,000$ -$ -
Fiscal Year 14-15 150,000 2,529 -
Fiscal Year 15-16 200,000 4,011 -
Fiscal Year 16-17 200,000 263,949 -
Fiscal Year 17-18 200,000 - -
Fiscal Year 18-19 200,000 223,176 -
Fiscal Year 19-20 200,000 5,284 -
Fiscal Year 20-21 200,000 184,867 339,212
Total$ 1,450,000$ 683,816$ 339,212$ 426,972
P ROJECT D ESCRIPTION
This project includes funding for concrete repair on small sections of streets.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Currently, the project is underway and identified repairs are 40% completed.
S ECOND Q UARTER FY 20-21
No activity this quarter. Cost estimates received from contractor on new locations. Construction is
set to resume in May.
36
GEN693 – City Hall Renovations
Account Number: 0159892-693Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 20,000 $ -$ -
Fiscal Year 15-16 - - -
Fiscal Year 16-17 70,000 - -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 (14,237) 45,561 -
Fiscal Year 19-20 - 13,425 -
Fiscal Year 20-21 - - -
Total$ 75,763 $ 58,986$ -$ 16,777
P ROJECT D ESCRIPTION
In March 2013, a security assessment was completed by the La Porte Police Department on City
Hall. At that time, $20,000 was originally budgeted to address some of the security deficiencies that
were identified by the assessment. Initial plans were to secure and relocate the Inspections customer
service counter to the front lobby. After engaging an architect to provide plans for this relocation, it
became clear that additional changes were necessary. The project scope allows the City to enhance
the customer service experience by consolidating all customer related services in the front lobby,
allows staff to be more secure, and provides for relocation of staff that are currently working in remote
City facilities. The additional funding requested in FY17 budget added to those that have been
previously allocated and the City’s General Fund contingency account.
Future Operating Impact: None. The building footprint remains unchanged.
F IRST Q UARTER FY 20-21
These funds will be combined with the AD0006 – City Hall Conference Room Renovation Project.
S ECOND Q UARTER FY20-21
No activity during the second quarter.
37
GEN927 – City Wheelchair Ramp/Sidewalk
Account Number: 0339892-927Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 300,000 $ 126,375$ -
Fiscal Year 17-18 200,000 285,621 -
Fiscal Year 18-19 200,000 118,220 -
Fiscal Year 19-20 200,000 63,210 -
Fiscal Year 20-21 200,000 7,332 -
Total$ 1,100,000$ 600,758$ -$ 499,242
P ROJECT D ESCRIPTION
This multi-year project will fund the replacement of sidewalks and installation of handicap ramps
throughout the City.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No activity this Quarter. Bid Opening is scheduled for February 4, 2021.
S ECOND Q UARTER FY 20-21
No activity this quarter. Contract documents are executed, project will begin late April 2021.
38
GEN993 – Façade Enhancement Grant
Account Number: 0159892-993Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 09-10$ 200,000$ -$ -
Fiscal Year 10-11 - 6,179 -
Fiscal Year 11-12 - 25,000 -
Fiscal Year 12-13 - 32,780 -
Fiscal Year 13-14 100,000 17,611 -
Fiscal Year 14-15 - 34,339 -
Fiscal Year 15-16 107,669 50,925 -
Fiscal Year 16-17 - 19,932 -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 28,504 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 407,669$ 215,270 $ -$ 192,399
P ROJECT D ESCRIPTION
Governed by the Community Development Corporation (EDC) and much like the Community Coop
projects, Façade Enhancement Grants are not technically Capital Improvement Projects. Grants
and/or matching funds are made available to business owners throughout the City of La Porte to
enhance existing building design. Acceptable components of an application are painting, new exterior
materials, signage, parking lot improvements, and landscaping, but the Board looks for complete
projects, applications using multiple of the accepted components. Applicants can receive a matching
reimbursement grant up to $25,000 with Board approval or $50,000 with approval from the Board and
City Council. Owners and tenants may be eligible for the reimbursement grant as incentive to partner
with the City of La Porte to achieve a mutual goal of visually enhancing their business. Grants are
limited to $50,000 per property over three years.
F IRST Q UARTER FY 20-21
Staff received two applications for the Enhancement Grant Program, Boats Etc. and Precision Auto
th
Repair, which will be presented the La Porte Development Board on January 25 for consideration.
S ECOND Q UARTER FY20-21
On January 25, 2021, the La Porte Development Corporation Board approved two (2) enhancement
grant applications during the second quarter 20-21. The Board approved a grant to Boats Etc. in the
amount of $12,491.41 for the building and sign enhancements to the business. Additionally, the Board
approved a grant to Precision Auto Repair in the amount of $26,226.54 for the building and sign
enhancements to the business.
39
MSTR- M Street – TIRZ Project
Account Number: 0157071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 1,500,000$ -$ -
Total$ 1,500,000$ -$ - $ 1,500,000
P ROJECT D ESCRIPTION
This project will provide for the development of the “M” Street right-of-way between SH 146 and S
th
16Street. The project will consist of the construction approximately 1600 linear feet of concrete
pavement, 1,300 linear feet of twelve-inch (12”) waterline, 500 linear feet of eight-inch sanitary sewer
line, and 1,000 linear feet of storm sewer.
F IRST Q UARTER FY20-21
The 60% design drawings are under review at the end of the first quarter.
S ECOND Q UARTER FY 20-21
Staff reviewed 60% plans and returned comments to the design consultant to be revised. Awaiting
90% submittal.
40
PR0006 – Northwest Pool Improvements
Account Number:0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 9 05,435$ 32,069 -
Fiscal Year 18-19 -755,610 -
Fiscal Year 19-20 - 15,332 -
Fiscal Year 20-21 - 72,207 5,995
Total$ 9 05,435$ 875,218$ 5,995$ 24,222
P ROJECT D ESCRIPTION
The current buildings (restrooms, storage, pump house and guard room) are in very poor shape. The
building foundation has issues and the walls were starting to crack at the joints and between the
cinderblocks. Additionally, replastering the pool and re-decking the concrete are critical items as well.
The total project budget is $905,435 with supplement funding provided by Fund 038 (EDC).
F IRST Q UARTER FY 20-21
Some of the remaining funds from this project are encumbered for the Wave Pool fan assembly
repairs. The assembly was ordered during the fourth quarter of FY19-20. There is a long lead time for
this specialty item, which is still being fabricated.
S ECOND Q UARTER FY20-21
Staff received the Wave Pool fan assembly during this quarter. The contractor will be installing the fan
during the third quarter.
41
PR0007 – Wave Pool Renovation
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 410,000 $ 67,680$ -
Fiscal Year 18-19250,000413,814 -
Fiscal Year 19-20250,000 33,065 -
Fiscal Year 20-21250,000(56,215) -
Total$ 1,160,000$ 458,344$ -$ 701,656
P ROJECT D ESCRIPTION
This project will fund replastering of the pool, replacement of tiles and decking, installation of a shade
structure with concrete pads, new umbrellas, and restroom upgrades. Included in this project is re-
plastering the pool, removing a cracked beam, changing the pool to a zero depth entry instead of a
small step down, installing drains, and repairing coping. The above renovations were complete in
Fiscal Year 17-18. Included in this budget is $250,000 a year, for four years, to be set aside as
prefunding for the construction of a spray park feature in the Wave Pool area.
F IRST Q UARTER FY 20-21
No activity this quarter. The City budgets $250,000 a year, for four years, to be set aside as
prefunding for the construction of a spray park feature in the Wave Pool area. Funding will be
complete in FY 2021-22.
S ECOND Q UARTER FY20-21
No activity during the second quarter.
42
PR0008 – Design Services for Recreation Center Expansion
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 500,000$ 30,475$ -
Fiscal Year 18-192,702,15214,087 -
Fiscal Year 19-20 - 272,235 -
Fiscal Year 20-21 - - 11,426
Total$ 3,202,152$ 316,797$ 11,426$ 2,873,929
P ROJECT D ESCRIPTION
This project will increase the size of the facility to alleviate congestion during the busy times of the
day. Based on funding, the expansion request includes: tripling the size of the current cardio
equipment room, doubling the current size of the weight room, doubling the current of the aerobics
room, adding on additional basketball court, expanding the locker rooms as needed for anticipated
usage, adding storage, and upgrading HVAC so that it can sufficiently maintain the facility.
Future Operating Impact: Possible increased usage, increased utilities, increased cleaning need,
additional equipment and repairs, and additional staffing to keep up with the increased facility size
and attendance.
F IRST Q UARTER FY 20-21
During this quarter, the consultant updated the plans to include renovations with the remaining
budget. The consultant will be working on pricing in the next quarter.
S ECOND Q UARTER FY20-21
During this quarter, the contractor made some additional changes to the renovation plans and worked
on the project budget estimate. Staff anticipates the completed budget estimate in the early part of
the third quarter.
43
PR0011 – Decorative Lighting
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 480,700$ -$ -
Fiscal Year 19-20 - 241,392 -
Fiscal Year 20-21 - 141,188
Total$ 480,700$ 382,580$ -$ 98,120
P ROJECT D ESCRIPTION
Decorative lighting, similar to the ones we currently have on the San Jacinto Trail, will be installed on
Broadway between Wharton Weems and Dwire. The length of the section is approximately 440 linear
feet and the lights would be spaced approximately every 100 feet.
F IRST Q UARTER FY 20-21
This project is complete.
44
PR0012 – Park Lighting Project (year 1 – Northwest Park)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 523,950$ 23,835$ -
Fiscal Year 20-21 - - 7,945
Total$ 523,950$ 23,835$ 7,945$ 492,170
P ROJECT D ESCRIPTION
The current lighting poles are made of wood and many are leaning. This project would include 23 new
galvanized steel poles and 109 lights with 750W LED light Fixtures with visors. The new lights would
include a 10-year maintenance-free warranty. Once installed, the lights will be operated electronically
and have the ability to be scheduled when they are needed.
F IRST Q UARTER FY 20-21
This project went out for bid in the first quarter; however, bids came in over budget. Therefore Huitt-
Zollars, Inc. made adjustments to the plans and staff plans to go out for rebid in the second quarter.
S ECOND Q UARTER FY20-21
This project went out for bid during the second quarter. The bid for the project will be going to City
Council for approval during the third quarter.
45
PR0013 – Library Improvements
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 120,000$ 107,204$ -
Fiscal Year 20-21 18,630 -
Total$ 120,000$ 125,834$ -(5,834)
P ROJECT D ESCRIPTION
This project is to replace all flooring and repaint the Library. Currently, the carpet is worn, torn, and
stained. The vinyl composition tile is also outdated and worn. This project includes replacing all carpet
with carpet tiles that can be changed out individually when needed.
F IRST Q UARTER FY 20-21
The library flooring and paint project is complete.
46
PR0014 – San Jacinto Pool
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 456,006$ 73,626 $ 343,798
Total$ 456,006$ 73,626 $ 343,798$ 38,582
P ROJECT D ESCRIPTION
San Jacinto Pool was built in 1966 and was the only La Porte pool at the time. San Jacinto Pool is
one of the four (4) outdoor pools that the City of La Porte currently operates.
The last time San Jacinto Pool was renovated was in FY2001/02. This funding is for renovations to
the pool, deck, and pump system. The renovation will include using plaster instead of a vinyl liner and
new water features. Approximately 80% of the deck will be replaced and have a Kool Deck coating
applied. The new pump system will run more efficiently and allow for more efficient maintenance.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
This project went out to bid during the first quarter. Staff will be bringing this bid to City Council for
approval in the second quarter.
S ECOND Q UARTER FY20-21
The construction for this project began during the second quarter. The completion is scheduled for
the third quarter.
47
PR0015 – San Jacinto Pool – Splash Pad
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 186,000$ 33,433 $ 151,567
Total$ 186,000$ 33,433 $ 151,567$ 1,000
P ROJECT D ESCRIPTION
This funding is for the inclusion of a splash pad at the San Jacinto Pool.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
This project went out to bid during the first quarter. Staff will be bringing this bid to City Council for
approval in the second quarter.
S ECOND Q UARTER FY20-21
The construction for this project began during the second quarter. The completion is scheduled for
the third quarter.
48
PR0016 – Park Light Project – Little Cedar Bayou
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 389,445$ -$ -
Total$ 389,445$ -$ -$ 389,445
P ROJECT D ESCRIPTION
This is the second year of a two year project for park lighting improvements. Northwest Park was
funded in Fiscal Year 2020. The current lighting poles at Little Cedar Bayou are made of steel and
are in acceptable condition. This retrofit would replace 119 lights with 750W LED Light Fixtures with
visors. The new fixtures will include a standard 10-year warranty. Once installed, the lights will be
operated electronically and have the ability to be scheduled when they are needed.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
No update this quarter. Huitt-Zollars, Inc. will begin working on the plans once the Northwest Park
Lighting Project goes out for rebid.
S ECOND Q UARTER FY20-21
No update this quarter.
49
PR0017 – Fairmont Park West (included Year 1 of 3 for Splash Pad Funding)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 291,300$ 63,393 $ -
Total$ 291,300$ 63,393 $ -$ 227,907
P ROJECT D ESCRIPTION
As part of the Parks and Recreation Master Plan, the consultant was asked for a recommendation at
Fairmont Park West Park. This item was discussed at the pre-budget retreat and council expressed
interest in removing the swimming pool and replacing it with a splash park, as well as renovating the
park to be a Drug-Free Zone. This is the first year of a three year funding plan to move forward with
this project,
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the new playground was ordered and the pool and pool house were
demolished.
S ECOND Q UARTER FY20-21
Staff received the playground equipment in the second quarter. The installation of the playground
equipment will be completed by Parks & Recreation staff during the third quarter.
50
PR0018 – Handicap Playground (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 250,000$ -$ 219,985
Total$ 250,000$ -$ 219,985 $ 30,015
P ROJECT D ESCRIPTION
These funds will be used to upgrade Northwest Park with playground equipment that is handicap
accessible. This project will be funded by the Economic Development Corporation.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the playground equipment was ordered.
S ECOND Q UARTER FY20-21
The inclusive playground equipment remained in fabrication during this quarter. A playground
contractor will be installing this playground due to the pour-in-place ground covering. Staff is hopeful
that the installation will begin in the third quarter.
51
th
PR0019 – 14 Street Playground Equipment (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 55,000$ 40,952$ -
Total$ 55,000$ 40,952$ -$ 14,048
P ROJECT D ESCRIPTION
This project will fund the replacement of playground equipment at 14 Street Park.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the playground equipment was ordered.
S ECOND Q UARTER FY20-21
During the second quarter we received this playground equipment. Staff will begin playground
installation once the playground at Fairmont Park West is complete.
52
PR0020 – Fairmont Park Fitness Equipment (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 50,000$ -$ -
Total$ 50,000$ -$ -$ 50,000
P ROJECT D ESCRIPTION
The funding is for a multi-station training area at Fairmont Park. This option would contain one large
area where multiple pieces are put together to form a training circuit. The project includes a 10-piece
training circuit with rubber ground cover.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the outdoor fitness equipment was ordered. In the second quarter Public
Works will assist by installing cement pads. Staff anticipates the arrival of the equipment during the
second quarter. Once received, Parks & Recreation staff will install the equipment on the cement
pads.
S ECOND Q UARTER FY20-21
This project was completed during the second quarter.
53
PW0006 – Design and Replacement for Hillridge Booster Pump
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 100,000$ -$ -
Fiscal Year 16-17 -78,482 -
Fiscal Year 17-18 -15,413 -
Fiscal Year 18-19 -- -
Fiscal Year 19-20 -- -
Fiscal Year 20-21 -- -
Total$ 100,000$ 93,895$ -$ 6,105
P ROJECT D ESCRIPTION
This project will fund the proposed replacement of the Hillridge Booster Pumps and design a new
building. The current pumps are original and are approximately 50 years old. The new equipment will
add pumping capacity.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Design is complete. The construction portion of this project is 100% completed. Start-up and final
inspection is anticipated in February 2021.
54
PW0006 – Design and Replacement for Hillridge Booster Pump, continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY 20-21
Design is complete. The construction portion of this project is 90% completed. Started punch-list.
Start-up and final inspection due soon.
55
PW0006 – Design and Replacement for Hillridge Booster Pump, continued
S ECOND Q UARTER FY20-21
56
PW0009 – Coupland Drive Improvements
Account Number: 019/033/051-7071-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 200,000$ 17,021 $ -
Fiscal Year 16-17 1,110,000 12,096 -
Fiscal Year 17-18 - 27,960 -
Fiscal Year 18-19 - 60,830 -
Fiscal Year 19-20 - 14,848 -
Fiscal Year 20-21 - 8,709 53,382
Total$ 1,310,000$ 141,464$ 53,382$ 1,115,154
P ROJECT D ESCRIPTION
This project funds the design for proposed improvements on Coupland Drive, as well as the
acquisition of the required right-of-way for the project. The total project budget for design is $200,000,
which is shared between the Drainage Fund ($100,000) and the Street Maintenance Fund
($100,000). Staff presented the construction phase of the project in the FY2017 budget for
consideration.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Design is 95% completed. This project is to be bid and constructed in conjunction with Lomax Lift
Station Consolidation Project.
S ECOND Q UARTER FY 20-21
Design is 100% completed. This project to be bid and constructed in conjunction with Lomax Lift
Station Consolidation Project.
57
PW0012 – Lomax Lift Station Consolidation Design
Account Number: 051/052-7086-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 195,000$ -$ -
Fiscal Year 16-17 - 8,205 -
Fiscal Year 17-18 500,000 308,971 -
Fiscal Year 18-19 9,500,000 188,265 -
Fiscal Year 19-20 - 348,216 -
Fiscal Year 20-21 - 6,386 186,296
Total$ 10,195,000$ 860,043$ 186,296 $ 9,148,661
P ROJECT D ESCRIPTION
This multi-year sanitary sewer project has been approved for funding through the Texas Water
Development Board’s (TWDB) Clean Water State Revolving Fund Program. The project
encompasses planning, design, and construction costs. The project consists of replacement of over
20,000 feet of gravity sewer and more than 50 manholes. Also planned, is construction of one
regional lift station and 10,000 feet of new sewer force main. This project will eliminate eight (8) aging
stations in the area.
Future Operating Impact: Improvements will be sized for ultimate build-out of the area, reduce
sanitary sewer surcharging in West Lomax. The replacement of aging infrastructure will improve
efficiency and reduce maintenance costs.
F IRST Q UARTER FY 20-21
Design efforts are 90% completed.
SECOND Q UARTER FY 20-21
95% Plans and Specifications are under review by City staff and Texas Water Development Board.
58
PW0015 – Restroom/Pavilion at Five Points
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 400,000$ -$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 23,109 -
Fiscal Year 19-20 350,000 72,542 -
Fiscal Year 20-21 - - 12,089
Total$ 750,000$ 95,651$ 12,089 $ 642,260
P ROJECT D ESCRIPTION
This project will include the installation of a covered, open-air outdoor pavilion and a restroom facility
at Five Points Park at the corner of Main Street and Broadway Street in downtown La Porte. The
restroom facility will serve the park during recurring events such as Movie in the Park, Mardi Gras on
Main, Christmas on Main, Summer Party on Main and numerous parade activities (larger events will
supplement the restrooms available with portable units). The pavilion will serve as an additional
outdoor programming. This project is funded by the La Porte Development Corporation.
Five Points Park space is in need of a covered pavilion with restrooms and storage area. The first
portion of the project was funded in FY 16-17. Project scope has expanded outside of a design-build
platform. Additional funds were budgeted in FY 19-20 to meet construction costs.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
Construction of this project was awarded to Texas Specialty Construction. Contracts are being
executed.
S ECOND Q UARTER FY 20-21
Site preparation and demo is approximately 95% complete. Building pad preparation work and
installation of underground storm sewer for proposed parking lot is underway.
59
PW0016 – Parking Spaces at Pecan Park
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 350,000$ 45,535 $ -
Fiscal Year 17-18 - 46,063 -
Fiscal Year 18-19 - 203,599 -
Fiscal Year 19-20 - 20,502 -
Fiscal Year 20-21 - 22,500 -
Total$ 350,000$ 338,199$ -$ 11,801
P ROJECT D ESCRIPTION
This project includes the installation of 123 additional parking spaces at Pecan Park. The parking at
this park has consistently been an issue. The proposed spaces will be located as both infill spaces
and in locations that were currently underutilized. This project was funded by the La Porte
Development Corporation.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
Original Project has been completed. Remaining funds have been authorized to evaluate the traffic
pattern and safety concerns. Consultant has provided four (4) design concepts for review.
S ECOND Q UARTER FY 20-21
Conceputal design and associated cost estimate was presented to City Council for consideration.
City Council directed staff to reconsider the proposed design to reduce potential costs.
60
PW0017 – Fairmont Parkway Signalization Project
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 1,500,000$ -$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 1,500,000$ -$ -$ 1,500,000
P ROJECT D ESCRIPTION
This project includes the City’s share of a joint effort with Harris County to completely re-design and
th
re-configure the traffic signals along Fairmont Parkway. The limits of the project are 7 Street to the
western City limits along Fairmont Parkway. The signals will be replaced, re-programmed, and some
intersections will be re-configured to allow for better traffic flow today and in the future once Fairmont
Parkway is widened. The total project budget if $5.5 million.
Future Operating Impact: None. All signals are owned and operated by Harris County.
F IRST Q UARTER FY 20-21
This project has been completed. No invoice has been issued by Harris County.
S ECOND Q UARTER FY 20-21
Harris County has initiated the inter-local agreement with La Porte so the project can be closed-out.
Signal work is confirmed to be substantially complete.
61
PW0020 – Fencing at Spencer Highway
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 340,200$ -$ -
Fiscal Year 17-18 340,200 40,906 -
Fiscal Year 18-19 - 16,408 -
Fiscal Year 19-20 560,000 311,674 -
Fiscal Year 20-21 - 71,297 68,053
Total$ 1,240,400$ 440,285$ 68,053$ 732,062
P ROJECT D ESCRIPTION
To provide feasibility, planning, survey and design services for constructing an eight foot precast
concrete fence and sidewalk. The concrete fence will be constructed along the south side of Spencer
Highway from Farrington to Myrtle Creek and along the norths side from Farrington to Valleybrook.
The proposed sidewalk will extend from Farrington to Underwood Road.
Future Operating Impact: Minimal maintenance cost. Meets goals of comprehensive plan.
F IRST Q UARTER FY 20-21
The north side of Spencer Highway Fencing project which goes from Farrington to Valleybrook is
complete and is closed out. Currently, the south side is being reviewed to determine the most feasible
construction option(s). Pictures attached are of the competed north side from Farrington to
Valleybrook.
S ECOND Q UARTER FY 20-21
Consultant is developing preliminary layout for fence along the southern ROW (right of way) line.
62
PW0023 – Commercial Water Meter Replacement
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 50,000$ 37,694$ -
Fiscal Year 17-18 30,000 6,805 -
Fiscal Year 18-19 15,000 1,569 -
Fiscal Year 19-20 25,000 - -
Fiscal Year 20-21 25,000 - -
Total$ 145,000$ 46,068$ -$ 98,932
P ROJECT D ESCRIPTION
This project funds the replacement of commercial water meters.
Future Operating Impact: Maintains revenue collection.
F IRST Q UARTER FY 20-21
A total of four (4) commercial meters were replaced. Defective meters are being sent in for cleaning,
refurbishing and/or repair for future usage.
63
PW0023 – Commercial Water Meter Replacement, continued
S ECOND Q UARTER FY 20-21
A total of two (2) commercial meters were replaced. Defective meters are being sent in for cleaning,
refurbishing and/or repair for future usage.
64
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PW0027 – Design for Drainage Improvements (6Street/N. Madison and W. Main)
Account Number: 051/0327071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 150,000$ 11,777$ -
Fiscal Year 17-18 - 25,353 -
Fiscal Year 18-19 250,000 18,000 -
Fiscal Year 19-20 - 98,797 -
Fiscal Year 20-21 - 45,649 26,572
Total$ 400,000$ 199,576$ 26,572$ 173,852
P ROJECT D ESCRIPTION
Currently, the drainage structures serving this area are approximately 60 years old. This project will
fund a preliminary engineering report for future improvements to enhance drainage.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Phase 1 - Consultant completed 60% construction plans. Consultant will address comments and
begin working towards 90% completion.
Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation.
S ECOND Q UARTER FY 20-21
Phase 1 - Consultant completed construction plans.Project is being prepared to advertise for bidding.
Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation and
preparing 30% plans.
65
PW0028 – Design Somerton Improvements/Construction
Account Number: 003/015/050/051-7071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 150,000$ 78,836$ -
Fiscal Year 17-18 2,200,000 79,741 -
Fiscal Year 18-19 - 762,646 -
Fiscal Year 19-20 - 357,245 -
Fiscal Year 20-21 - - -
Total$ 2,350,000$ 1,278,468$ - $ 1,071,532
P ROJECT D ESCRIPTION
This project funds design services for the future replacement of water line and street improvement
on Somerton from Bandridge to Spencer Highway. Staff included the construction budget in the FY18
CIP. This project funds construction for the replacement of water line and street improvement on
Somerton in Fund 003 (Utility Fund), Fund 015 (General CIP), and Fund 050 (Drainage
Improvement).
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Original Project scope has been completed. Remaining funds may be authorized for additional
improvements along Somerton Drive.
S ECOND Q UARTER FY 20-21
No activity this quarter.
66
PW0029 – Main Street Sidewalk Repairs
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 15,000 $ -$ -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 15,000 -
-
Total$ 15,000 $ 15,000$ - $ -
P ROJECT D ESCRIPTION
This project will fund small sidewalk repair to level dangerous locations along Main Street. Infill
sidewalks and repair of ADA ramps are also included in this project.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Project Completed on October 18, 2020.
67
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PW0032 – Construct N. 6/Main to Tyler and Main St Drainage
Account Number: 003/0507071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 990,000$ -$ -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 47,855 504,789
-
Total$ 990,000$ 47,855$ 504,789$ 437,356
P ROJECT D ESCRIPTION
Currently, the drainage structures serving this area are approximately 60 years old. This project will
fund construction of drainage improvements, in these two areas. The construction budget is
$990,000 with supplemental funding in Fund 050 (950,000).
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No Activity this quarter.
S ECOND Q UARTER FY 20-21
Phase 1 - Consultant completed construction plans.Project is being prepared to advertise for bidding.
Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation and
preparing 30% plans.
68
PW0033 – Hillridge Pump Station Construction Phase 1
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 535,000$ -$ -
Fiscal Year 18-19 700,460 7,875 -
Fiscal Year 19-20 - 632,066 -
Fiscal Year 20-21 - 310,041 153,958
Total$ 1,235,460$ 949,982$ 153,958$ 131,520
P ROJECT D ESCRIPTION
The first portion of this project was funded in FY18 for the construction of a new pump station on
the existing site. The Hillridge Pump Station is over 50 years old and in need to repair.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Design is complete. The construction portion of this project is 95% completed. Start-up and final
inspection is anticipated in February2021.
S ECOND Q UARTER FY 20-21
The construction portion of this project is 100% completed. Punch list has been started. Start-up and
final inspection due soon.
69
PW0033 – Hillridge Pump Station Construction Phase 1, continued
S ECOND Q UARTER FY20-21
70
PW0034 – Aerial Crossings
Account Number: 0037071-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 25,000 $ 10,916$ -
Fiscal Year 18-19 140,000 2,000 -
Fiscal Year 19-20 50,000 59,286 -
Fiscal Year 20-21 25,000 - -
Total$ 240,000 $ 72,202$ - $ 167,798
P ROJECT D ESCRIPTION
This annual project will address maintenance of exposed water and wastewater pipes that cross
drainage channels.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
During the first quarter, staff began purchasing materials to replace the Shady River water line aerial
crossing.
S ECOND Q UARTER FY 20-21
Replacement of the Shady River water line aerial crossing to start soon. In addition, painting of water
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line at 8 Street & Fairmont Parkway has begun.
71
PW0041 – Public Works Facility Assessment
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 65,000 $ 24,435$ -
Fiscal Year 19-20 75,000 22,414 -
Fiscal Year 20-21 - -2,536
Total$ 140,000 $ 46,849$ 2,536$ 90,615
P ROJECT D ESCRIPTION
In FY 18-19 City Council asked that staff begin a needs assessment of the current Public Works
Service Center. The current facility is 37 years old and does not meet wind-loading requirements.
The assessment will provide direction for future design and improvements to the service center.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Project has been revised in scope to utilize the existing building structure. Professional Services
agreement for design has been revised to include a Preliminary Engineering Report.
S ECOND Q UARTER FY 20-21
A revised floor plan and site plan is under review by City staff.
72
PW0043 – East Main Street Sidewalk
Account Number: 0157071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 430,000$ 29,839$ -
Fiscal Year 19-20 -236,346 -
Fiscal Year 20-21 - 67,542 5,069
Total$ 430,000$ 333,727$ 5,069$ 91,204
P ROJECT D ESCRIPTION
This project will fund design and construction of sidewalk on the south side of East Main from S.
Broadway to Morgan’s Point.
F IRST Q UARTER FY 20-21
Project is complete. Currently ,awaiting close out documents. Project will be closed out by second
quarter.
S ECOND Q UARTER FY 20-21
Project is complete and closed out.
73
Project PW0046 – Pumps & Equipment Replacement
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-1950000$ 9,500$ -
Fiscal Year 19-2050000$ 11,052
Fiscal Year 20-2150000
Total$ 150,000 $ 20,552$ -$ 129,448
P ROJECT D ESCRIPTION
This project replaces aging pumps and motors within the Wastewater Treatment Plant and Water
Production facilities.
F IRST Q UARTER FY20-21
Treatment plant lift pump #7 has been taken in for repair/rebuild.
S ECOND Q UARTER FY 20-21
Lift pump #7 has been received and re-installed at the wastewater treatment plant. Vendor has
received purchase order for ammonia injection system for Lomax Tower. Awaiting material and
installation date.
74
PW0049 – Replace Ground Tank – Hillridge Water Plant
Account Number: 0037085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 3 00,000$ 154,650$ 15,350
Fiscal Year 20-21 - - -
Total$ 3 00,000$ 154,650$ 15,350$ 130,000
P ROJECT D ESCRIPTION
This project funds design and replacement of a 45 year old water storage tank at the Hillridge Water
Plant.
Future Operating Impact: Decreased maintenance costs.
F IRST Q UARTER FY 20-21
New Ground Storage tank is fully erected. Testing is nearly completion. Final acceptance and startup
is anticipated in February 2021.
75
PW0049 – Replace Ground Tank – Hillridge Water Plant
S ECOND Q UARTER FY20-21
New Ground Storage tank is fully erected. Testing has been completed. Final acceptance and startup
is anticipated soon, as per punch-list.
76
PW0050 – Coating Lomax Water Tower
Account Number: 0037085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 6 00,000$ 62,500 $ -
Fiscal Year 20-21 - 284,000 12,500
Total$ 6 00,000$ 346,500$ 12,500$ 241,000
P ROJECT D ESCRIPTION
This project funds the replacement of interior coating, repair work and over-coating the exterior for
the 750,000 gallon elevated water tank.
Future Operating Impact: Routing maintenance will extend the life of the structure.
F IRST Q UARTER FY 20-21
Lomax Tower Rehabilitation Project is complete.
77
PW0053 – Replace Main Lift Pumps 1 & 2
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 120,000$ -$ 167,844
Total$ 120,000$ -$ 167,844(47,844)
P ROJECT D ESCRIPTION
This project replaces aging pumps within the influent wet well at the Wastewater Treatment plant.
Year one of three year plan to replace all six influent pumps.
Future Operating Impact: Decreased maintenance costs and improved efficiency.
F IRST Q UARTER FY 20-21
Currently working with Purchasing to obtain quotes.
S ECOND Q UARTER FY 20-21
City Council approved in March. Equipment is on order.
78
PW0054 – Copper Limit Study
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 1 00,000$ -$ -
Total$ 1 00,000$ -$ -$ 100,000
P ROJECT D ESCRIPTION
This project provides for a saltwater Water Effect Ratio (WER) study to assess the feasibility of
reducing effluent contaminant limits at the wastewater treatment facility.
Future Operating Impact: Projects future improvements at WWTP.
F IRST Q UARTER FY 20-21
Copper consultant’s services have been procured. In process of narrowing lab search. Consultant
currently working on the draft of the copper study work plan to be submitted to the TCEQ for
approval.
S ECOND Q UARTER FY 20-21
TCEQ has received WER Plan from consultant and is reviewing.
79
PW0055 – Replace Electrical Panel and 1 Pump LS 1A
Account Number: 0037085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 90,000 $ -$ -
Total$ 90,000 $ -$ -$ 90,000
P ROJECT D ESCRIPTION
This project provides for the replacement of an electrical panel and one pump at the east side regional
lift station.
Future Operating Impact: Decreased maintenance costs.
F IRST Q UARTER FY 20-21
Technical specifications and pricing has been obtained. On City Council agenda for February.
S ECOND Q UARTER FY 20-21
A purchase order has been issued to vendor to begin project.
80
PW0056 – Replace Belt Press 1
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 4 50,000$ -$ -
Total$ 4 50,000$ -$ -$ 450,000
P ROJECT D ESCRIPTION
This project funds the replacement of the 16 year old belt press at the wastewater treatment plant.
Future Operating Impact: Improvements will lessen future maintenance and operating costs.
F IRST Q UARTER FY 20-21
Technical specifications and scope of work is under review. Awaiting additional technical information
from belt press supplier.
S ECNOND Q UARTER FY20-21
Only received one bid and the bid was over budget. Public Works staff will re-group and discuss
internally other viable options.
81
PW0057 – Replace 3 Lift Pump Check Valves
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000 $ 254 $ -
Total$ 30,000 $ 254 $ -$ 29,746
P ROJECT D ESCRIPTION
This project funds the replacement of three fifty year old lift pump check valves at WWTP.
Future Operating Impact: Improved efficiency.
F IRST Q UARTER FY20-21
All three (3) valves have been purchased; awaiting installation.
82
PW0057 – Replace 3 Lift Pump Check Valves, continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY 20-21
Valves installed and the project is complete.
83
PW0058 – Replace Blower
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 40,000 $ -$ -
Total$ 40,000 $ -$ -$ 40,000
P ROJECT D ESCRIPTION
This project funds the replacement of one forty year old blower at WWTP.
Future Operating Impact: Improved efficiency.
F IRST Q UARTER FY 20-21
Blowers have been ordered, awaiting delivery.
S ECOND Q UARTER FY 20-21
Blowers have been installed, project complete.
84
PW0059 – Public Works Facility Design
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 7 50,000$ -$ -
Total$ 7 50,000$ -$ -$ 750,000
P ROJECT D ESCRIPTION
An assessment was performed on the current Public Works Service Center. The current facility is
37 years old and does not meet wind-loading requirements. This project will fund design services
for improvements to the facility to meet current and future needs.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Currently, in pre-design phase.
S ECOND Q UARTER FY 20-21
Currently, this project is still in the pre-design phase.
85
PW0060 – Pecan Park Parking Lot Improvement
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 3 50,000$ -$ -
Total$ 3 50,000$ -$ -$ 350,000
P ROJECT D ESCRIPTION
This will fund the analysis of existing conditions at Pecan Park which will determine alternative
design(s) for the parking lot(s) as well as the construction of the recommended improvements. Pecan
Park is heavily used year-round for baseball and softball practice, games and tournaments.
Currently, the parking lot provides 469 parking spaces. The traffic pattern for the parking lot was
intended to be on-way from the inception of the parking plan. Over time, traffic patterns have evolved
into two-way traffic in certain area creating issues with traffic flow.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
Currently, in pre-design phase.
S ECOND Q UARTER FY 20-21
Currently, this project is still in pre-design phase.
86
PW0061 – Plant 9 Ground Storage Tank Replacement
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000 $ -$ -
Total$ 30,000 $ -$ -$ 30,000
P ROJECT D ESCRIPTION
This project funds design and replacement of a 32 year old water storage tank at Water Plant 9.
Future Operating Impact: Minimal.
F IRST Q UARTER FY20-21
No activity this quarter.
S ECOND Q UARTER FY 20-21
Project is in design phase.
87
SEW669 – Sanitary Sewer Rehabilitation
Account Number: 0189881-669Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 3 50,000$ 54,832 $ 178,873
Total$ 3 50,000$ 54,832 $ 178,873$ 116,295
P ROJECT D ESCRIPTION
Public Works Department will perform in-house rehabilitation of sewers by slip line, point repairs,
manhole sealing, smoke testing, and TV inspection. This program is mandated by the Texas
Commission on Environmental Quality (TCEQ). Note: This project does not roll forward each
year. A new amount is budgeted each year.
Future Operating Impact: None
F IRST Q UARTER FY20-21
Utilities completed numerous portions of this project during the first quarter: In-house - 19 lift station
wet wells were cleaned; 19 point repairs were completed, 114 vertical feet of manhole repairs; 287
sanitary sewer manholes were inspected; 20’ of sanitary sewer main was removed & replaced; and
3 dye flood tests were performed. In addition, 16,899 feet of sanitary sewer main was cleaned. Two
cleanouts were located. 18,160’ of sanitary sewer main was smoke tested. One manhole was
located. Contract forces replaced one existing manhole and installed one new manhole near the
treatment plant.
88
SEW669 – Sanitary Sewer Rehabilitation, continued
F IRST Q UARTER FY20-21
89
SEW669 – Sanitary Sewer Rehabilitation, continued
S ECOND Q UARTER FY20-21
Utilities completed numerous portions of this project during the 2nd quarter: In-house - 20 lift station
wet wells were cleaned; 17 point repairs were completed, 81 vertical feet of manhole repairs; 23
sanitary sewer manholes were inspected; 172’ of sanitary sewer main was removed & replaced; and
4 dye flood tests were performed. In addition, 14,112 feet of sanitary sewer main was cleaned. One
cleanout was located; 3468’ of sanitary sewer main was smoke tested; 7 manholes were cleaned; 5
manholes and a cleanout were verified/located; and staff performed a 185’ sanitary sewer main
extension on Oak Shores Dr. Contract forces - In addition, 53 vertical feet of sanitary sewer manholes
were sealed by contract forces; 18,381’ of sanitary sewer main was cleaned and televised by contract
forces; and 1899’ of sanitary sewer main was pipeburst by contract forces.
90
SEW669 – Sanitary Sewer Rehabilitation, continued
S ECOND Q UARTER FY20-21
91
SM0002 – Asphalt Street Surfacing
Account Number: 0337071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21 720,000 - -
Total$ 720,000 $ -$ -$ 720,000
P ROJECT D ESCRIPTION
This project funds the annual program to resurface streets throughout the City with asphalt. Note:
This project does not roll forward each year. A new amount is budgeted each year.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No activity for this quarter. This project is undertaken in the late spring / summer of 2021.
S ECOND Q UARTER FY 20-21
Preparing bid package for late Spring bid.
92
Project SM0003 – Street Repair Material (in-house)
Account Number: 0337071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 50,000$ 50,205 $ -
Fiscal Year 17-18 50,000 38,992 -
Fiscal Year 18-19 50,000 34,866 -
Fiscal Year 19-20 50,000 13,426 -
Fiscal Year 20-21 60,000 12,632 12,380
Total$ 260,000$ 150,121$ 12,38097,499
P ROJECT D ESCRIPTION
This project funds the purchase of materials for repairs that are completed by in-house street
crews.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Purchased materials for in-house concrete projects.
S ECOND Q UARTER FY 20-21
Purchased materials for in-house concrete projects.
93
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STR7TH – South 7Street Paving and Drainage
Account Number: 003/019/033-7071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 2,435,000297,586 -
Fiscal Year 20-21 2,867,0007,513 65,649
Total$ 5,302,000$ 305,099 65,649$ 4,931,252
P ROJECT D ESCRIPTION
(003) Utility Fund – This project will fund water main adjustments needed for drainage system on
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South 7 Street from Main Street to Fairmont Parkway. Total costs for Design and Construction is
estimated at $5,300,000.
(033) Drainage Fund – This project will fund design and construction of improved drainage with
th
concrete curt and gutter with sidewalks on South 7 Street from Main Street to Fairmont Parkway.
Total costs for Design and Construction is estimated at $5,300,000
Future Operating Impact: Improved street surface and improved area drainage.
F IRST Q UARTER FY 20-21
Design is 90% complete.
S ECOND Q UARTER FY 20-21
Design is 95% complete. Awaiting Harris County permit approvals.
94
STRLCB – Little Cedar Bayou Drive Concrete Paving
Account Number: 0337071-531Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 110,000$ -$ -
Fiscal Year 20-21 - 110,000 -
Total$ 110,000$ 110,000$ -$ -
P ROJECT D ESCRIPTION
This project included funding for replacement of park entrance road with concrete paving from
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South 8 Street to the park entrance.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
No Activity this quarter.
S ECOND Q UARTER FY 20-21
Project is complete and closed out.
95
UTL655 – Meter Replacement Program
Account Numb 0039890-655Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 80,000$ 79,141$ -
Fiscal Year 13-14 90,000 85,102 -
Fiscal Year 14-15 290,000 110,163 -
Fiscal Year 15-16 180,000 285,591 -
Fiscal Year 16-17 250,000 317,186 -
Fiscal Year 17-18 299,046 275,671 -
Fiscal Year 18-19 300,000 299,682 -
Fiscal Year 19-20 350,000 163,808 -
Fiscal Year 20-21 350,000 62,253 287,747
Total$ 2,189,046$ 1,678,596$ 287,747$ 222,703
P ROJECT D ESCRIPTION
This funds the annual program to continue replacing water meters, which includes the purchasing
of electronic components, meters and meter boxes.
Future Operating Impact: Reduced maintenance on old, broken water meters.
F IRST Q UARTER FY20-21
Staff installed 213 meters in the first quarter.
S ECOND Q UARTER FY20-21
Staff installed 227 meters in the second quarter.
96
UTL697 – Valve ReplacementProgram (in-house)
Account Number: 0039890-697Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 40,000 $ 24,479$ -
Fiscal Year 15-16 25,000 6,273 -
Fiscal Year 16-17 25,000 8,034 -
Fiscal Year 17-18 25,000 24,847 -
Fiscal Year 18-19 25,000 15,421 -
Fiscal Year 19-20 25,000 12,010 -
Fiscal Year 20-21 25,000 2,181 -
Total$ 190,000 $ 93,245$ -$ 96,755
P ROJECT D ESCRIPTION
This project is for material cost for City crews to replace non-functioning water main valves.
Future Operating Impact: Improved efficiency
F IRST Q UARTER FY 20-21
A total of three (3) gate valves were replaced during the first quarter.
97
UTL697 – Valve ReplacementProgram (in-house), continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY 20-21
No activity during the second quarter.
98
UTL760 – Lift Station Improvements
Account Number: 0039892-683Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 35,000$ 27,399 $ 6,800
Total$ 35,000$ 27,399 $ 6,800$ 801
N OTE: T HIS PROJECT DOES NOT ROLL FORWARD EACH YEAR. A NEW AMOUNT IS BUDGETED EACH YEAR.
P ROJECT D ESCRIPTION
This project will fund general repairs to the City’s various lift stations. Improvements may include
replacing and repairing pumps, piping, and control panels.
Future Operating Impact: Improvements will lessen future maintenance and operating costs.
F IRST Q UARTER FY 20-21
Rebuilt a pump at L.S. #30 and replaced a pump at L.S. #10.
S ECOND Q UARTER FY20-21
Replaced one pump at Lift Station #5 ( Lakes at Fairmont Green).
99
UTL898 – In House Waterline Replacement
Account Number: 0039890-898Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 35,000$ 9,240$ -
Total$ 35,000$ 9,240$ -$ 25,760
P ROJECT D ESCRIPTION
This project funds the replacement of small steel lines in the alleys of La Porte where numerous leaks
and failures continue to occur. Note: This project does not roll forward each year. A new amount
is budgeted each year.
Future Operating Impact: Reduction is leak repairs.
F IRST Q UARTER FY 20-21
Staff replaced 450 ft. of waterline at Dwire & Bay Oaks during the first quarter.
100
UTL898 – In House Waterline Replacement, continued
F IRST Q UARTER FY20-21
101
UTL898 – In House Waterline Replacement, continued
S ECOND Q UARTER FY20-21
thnd
Staff replaced 860 ft. of waterline at S. Holmes and S. 6 St. during the 2 quarter.
102