HomeMy WebLinkAbout09-13-21 Regular Meeting
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September13, 2021
Requested By:Louis R. Rigby, Mayor Source of Funds:N/A
Department:City Council
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:None
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
This item has been added for consideration by City Councilof the absencesof
CouncilpersonsJay Martin and Brent McCaulley on August 23, 2021.This is the first
Procedure, copiedbelow.
5.04Rules for Attendance at Regular Meetings of the City Council
Section 2.04 (b)(4) of the City Charter provides that a member of City Council shall
forfeit his or her office by failing
.
A member of City Council who will not be able to attend a regular Council meeting shall
inability to attend.
Absences shall be considered excused if for personal illness, family illness,
emergencies, funerals, military service, family events including vacations, weddings,
and graduations, business obligations, official city business such as attendance at a
conference for municipal officers, or for other good cause as determined by the
Council.At the next regular meeting following the meeting at which the member was
absence is deemed excused or unexcused.
Absence from a regular meeting shall be considered unexcused if the member fails to
convey the reason for his or her absence to the Mayor, City Manager or City Secretary
or otherwise fails to give sufficient information to the City Council to enable it to
determine the reason for the absence. Furthermore, absence due solely to the refusal
of the member to participate in a meeting through telephonic or video conference call,
when such measures are legally available to the member in accordance with state law,
shall be considered unexcused when the member fails to show good cause why the
member could not participate through such methods.
If a member is absent for more than fifty (50) percent of a meeting without being
excused by the City Council in accordance with rules and procedures established
herein, the member shall be considered absent from such meeting.
ACTION REQUIRED BY CITY COUNCIL
Consider excusing the absences of Councilpersons Jay Martin and
Brent McCaulley from the August 23, 2021, City Council meeting.
LOUIS R. RIGBY
BILL BENTLEY
Mayor
CouncilpersonDistrict 3
BRANDON LUNSFORD
THOMAS GARZA
CouncilpersonAt Large A
CouncilpersonDistrict 4
BRENT McCAULLEY
JAY MARTIN
CouncilpersonAt Large B
Mayor Pro Tem
MANDI WILLIAMS
CouncilpersonDistrict 5
CouncilpersonDistrict 1
ROBBIE McLARRIN
CHUCK ENGELKEN
CouncilpersonDistrict 6
Councilperson District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
AUGUST23, 2021
The City Council of the City of La Portemet in a regularmeetingonMonday, August 23, 2021,at the
City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00p.m., 2021, with
the following in attendance:
Councilpersons present: Louis Rigby,Brandon Lunsford,Mandi Williams, Chuck Engelken,Bill Bentley,
Thomas Garza
Councilpersons attending remotely: Robbie McLarrin
Councilpersons absent: Brent McCaulley, Jay Martin
Council-appointed officers present:Corby Alexander, City Manager;Lee Woodward, City Secretary;
Clark Askins, AssistantCity Attorney
CALL TO ORDER Mayor Rigbycalled the meeting to order at6:00p.m.
2.INVOCATION The invocation was given by Assistant City Attorney Clark Askins and pledgeswere
led by Councilperson Mandi Williams.
3.PRESENTATIONS, PROCLAMATIONS, AND RECOGNITIONS
a.Presentation and Update from La Porte Independent School Districtby Dr. Walter Jackson,
Superintendent ofLPISD.\[Louis R. Rigby, Mayor\]
b.Recognition of City employees for years of service \[Louis R. Rigby, Mayor\]
4. CITIZENCOMMENT(Generally limited to five minutes per person; in accordance with state law, the
time may be reduced if there is a high number of speakers or other considerations.)
Terry Matthews asked the Council to apply property ordinancesconsistently, particularly in the flood
plain, and related issues with a neighboring property. Mark Matthews shared his experiences with City
staff and concerns over knowledge of and regard for the law anduniformenforcement.Doyle McArthur
th
expressed disquietabout the Lubrizol release on the 15and the potential related impacts to the
community, such as property value and perception of security.
5.CONSENTAGENDA(Approval of Consent Agenda items authorizes each to be implemented in
accordance with staff recommendations provided. An item may be removed from the consent agenda
and added to the Statutory Agenda for full discussion upon request by a member of the Council present
at this meeting.)
a.Approvethe minutes of the August 9, 2021, CityCouncil regularmeeting. \[Louis R. Rigby,
Mayor\]
b.Approve purchase of herbicides, growth regulators, fungicides, insecticides, and fertilizer
from Simplot Turf & Horticulture under existing BuyBoard Contract No. 611-20 for the
purpose of maintaining the turf at the La Porte Bay Forest Golf Course, in the amount of
$38,026.00. \[Billy Stoker, Golf Course Manager\]
c.Adopt Resolution2021-53acknowledging the valid public purpose of the Federal
Emergency Management Association (FEMA) Community Assistance Visit to the City of La
Page 1of 3
August 23,2021,Council Meeting Minutes
Porte and affirming the City's intent to continue participating in the National Flood Insurance
Program Community Rating System. \[Teresa Evans, Director of Planning and Development\]
d. Adopt Ordinance 2021-3840 for the purpose of vacating, abandoning, and closing the
portion of the Strang Road right-of-way situated south of State Highway 225, west of State
Highway 146, and north of the Union Pacific railroad tracks, and authorizing execution and
delivery of a deed to adjoining landowner. \[Teresa Evans, Director of Planning and
Development\]
e. Receive report from tax assessor regarding the anticipated combined 2021 Ad Valorem
collection rate of 98.5%. \[Michael Dolby, Finance Director\]
f. Adopt Ordinance 2021-3842 for the purpose of adopting a map as the official record of the
location and boundaries of drug-free zones within the City of La Porte city limits. \[Steve
Deardorff, Chief of Police\]
City Manager Corby Alexander confirmed item d had been pulled and would not be considered.
Councilperson Engelken moved to approve the consent agenda; the motion was seconded by
Councilperson Bentley; the motion was adopted, 7-0.
6. PUBLIC HEARINGS AND ASSOCIATED ORDINANCES
a. Public hearing to receive comments regarding the La Porte Fire Control, Prevention, and
Emergency Medical Services District's proposed budget for the 2021-2022 fiscal year, which
begins October 1, 2021, as approved by the Board of Directors of the District at its meeting
held on July 15, 2021; followed by discussion and possible action to approve or deny the
FY21-22 proposed budget of the La Porte Fire Control, Prevention, and Emergency Services
District. \[Carl Holley, Fire Chief\]
Mayor Rigby opened the public hearing at 6:35 p.m. There were no public comments. Mayor Rigby
closed the public hearing at 6:42 p.m. Councilperson Engelken moved to approve the La Porte Fire
Control, Prevention, and Emergency Medical Services District's proposed budget for the 2021-2022
fiscal year; the motion was seconded by Councilperson Bentley. The motion was adopted, 7-0.
7. STATUTORY AGENDA
a. Presentation, discussion, and possible action to approve appointments and reappointments
to various City boards, committees, and commissions. \[Louis R. Rigby, Mayor\]
Councilperson Engelken moved to approve the following appointments and reappointments to
various boards, committees, and commissions; the motion was seconded by Councilperson
Bentley; the motion was adopted, 7-0.
Airport Advisory Board (3-year terms) La Porte Health Authority (2-year terms)
Hector Villareal for Position 4, resident Robert D. Johnston, M.D.
Van Wiggington for Position 5, Individual in
a leadership position approved or suggested La Porte Development Corporation (2-year
by the Chancellor of the San Jacinto College terms)
Nancy Ojeda
Ch. 172 Employee, Retiree Insurance and John Blakemore
Benefits Board (two-year terms)
Planning and Zoning Commission (3-year
Juliane Graham for Citizen Position 2 terms/to coincide with term of office of the
appointing Councilperson)
Civil Service Commission (3-year term) Richard Warren for District 2 position
Keith Trainer James Walter for District 3 position
appointment) Lou Ann Martin for District 5 position
-Large A position
Drainage and Flooding Committee
Mandi Williams Zoning Board of Adjustments (2-year terms)
Pat McCabe for Alternate 1
John Blakemore for Alternate 2
Page 2 of 3
August 23, 2021, Council Meeting Minutes
8. ADMINISTRATIVE REPORTS
Zoning Board of Adjustment meeting, August 26
Drainage and Flooding Committee meeting, September 13
City Council Meeting, September 13
Planning and Zoning Commission meeting, September 16
Zoning Board of Adjustment meeting, September 23
La Porte Development Corporation, September 27
City Council meeting, September 27
City Manager Alexander said staff would work with the Matthews and the Shorts and hoped for a
resolution.
9. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda;
items of community interest; and/or inquiries of staff regarding specific factual information or
existing policy from the Mayor, Councilmembers, and City staff, for which no formal action will
be discussed or taken.
Councilpersons offered appreciation that the City Manager was well and able to return to service;
commended the service recognition award recipients; expressed concern over the recent industrial
events and the sharing of information; hopenoted the
positivity on Main Street with the new painting of the utility boxes; thanked Ray Mayo and Lindsay
French for resolving issues in District 3; and shared report
on LPISD.
ADJOURN Without objection, the Council adjourned at 6:54 p.m.
_______________________________
Lee Woodward, City Secretary
Page 1 of 3
August 23, 2021, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
N/A
Requested By:Corby Alexander, City Manager Source of Funds:
Department:Administration/CMO
N/A
Account Number:
N/A
Amount Budgeted:
ReportResolutionOrdinance
N/A
Amount Requested:
Exhibits:Proposed Resolution2021-56
Budgeted Item:YesNo
Resolution 2016-06
H.B.1927
SUMMARY& RECOMMENDATION
On September 1, 2021, the Firearm Carry Act of 2021 (also known as H.B. 1927)
became law andTexas Penal Code Sec. 46.03(14), prohibits a unlicensed handgun
ownerfrom intentionallycarrying meeting of
the governmental entity is held, if the meeting is an open meeting subject to Chapter
. H.B. 1927, provides that a person may provide notice that a
firearm and other weapons are prohibited under Sec. 46.03 of the Penal Code on the
premises by posting a sign at the entrance to the premises that includes language that
is identical or substantially similar to the following: "Pursuant to Section 46.03, Penal
Code (places weapons prohibited), a person may not carry a firearm or other weapon
on this property", and which is in both English and Spanish, appears in contrasting
colors with block letters at least one inch in height, and is displayed in a conspicuous
manner clearly visible to the public.
The La PorteCity Council votedto post a sign meeting the requirements of Texas Penal
Code Sec. 46.15(o) at the entrance to the La Porte City Council Chambers when a
meeting of the City Council and/or its boards, commissions, and committees properly
noticed in accordance with the Open Meetings Act is held, so as to alert members of
the public that under state law persons may not bring a handgun to meetings of the
governmental entity. These signs have been installed.
H.B. 1927 repealed Texas Penal Code Sec. 46.035 in its entirety, whichauthorized a
governmental entity to elect to prohibit the carrying of handguns by persons licensed
under Subchapter H, Chapter 411, Government Code in the room or rooms where a
meeting of the governmental entity is held, by providing notice under Texas Penal Code
Section 30.06 and/or 30.07. This is the sign that staff had been placing outside of the
Council Chambers before each public meeting.Resolution 2016-06 prohibited the open
carrying of firearm by someone with a license to carry.The repeal of Sec. 46.035 means
that City Council no longer has the option to prohibit a license holder from carrying
openly or concealed in Council Chambers.
Resolution 2021-56 will repeal Resolution 2016-06 and authorize the posting signage
prohibiting the (unlicensed) carrying of firearms in the room or rooms where a meeting
of a governmental entity is held.
ACTION REQUIRED BY CITY COUNCIL
Approve Resolution 2021-56 authorizing the City Manager, or his designee(s), to
post signage authorized by Texas Penal Code Sec. 46.15(o) prohibiting the
carrying of firearms in the room or rooms where a meeting of a governmental
entity is held.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
RESOLUTION 2021-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS,
AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE(S), TO POST SIGNAGE
AUTHORIZED BY TEXAS PENAL CODE SEC. 46.15(o) PROHIBITING THE CARRYING
OF FIREARMS IN THE ROOM OR ROOMS WHERE A MEETING OF A
GOVERNMENTAL ENTITY IS HELD; REPEALING RESOLUTION NO. 2016-06; FINDING
COMPLIANCE WITH THE OPEN MEETINGS ACT, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, on September 1, 2021, the Firearm Carry Act of 2021 (also known as H.B. 1927) became
law; and
WHEREAS, Texas Penal Code Sec. 46.03(14), added by H.B. 1927, prohibits a person from
a meeting of the governmental entity is held, if the meeting is an open meeting subject to Chapter 551,
; and
WHEREAS, Texas Penal Code Sec. 46.15(o), added by H.B. 1927, provides that a person may provide
notice that a firearm and other weapons are prohibited under Sec. 46.03 of the Penal Code on the
premises by posting a sign at the entrance to the premises that includes language that is identical or
substantially similar to the following: "Pursuant to Section 46.03, Penal Code (places weapons
prohibited), a person may not carry a firearm or other weapon on this property", and which is in both
English and Spanish, appears in contrasting colors with block letters at least one inch in height, and is
displayed in a conspicuous manner clearly visible to the public; and
WHEREAS, the City Council of La Porte, Texas, desires to post a sign meeting the requirements of
Texas Penal Code Sec. 46.15(o) at the entrance to the La Porte City Council Chambers when a meeting
of the City Council and/or its boards, commissions, and committees properly noticed in accordance
with the Open Meetings Act is held, so as to alert members of the public that under state law persons
may not bring a handgun to meetings of the governmental entity; and
WHEREAS, Texas Penal Code Sec. 46.15(b), as amended by H.B. 1927, establishes an exception to
the prohibition against the carrying of firearms to meetings of a governmental entity, by authorizing a
person who was issued a license to carry a handgun under Subchapter H, Chapter 411, Texas
Government Code to carry a handgun in a concealed manner or in a holster, in the room or rooms
where a meeting of the governmental entity is held; and
WHEREAS, H.B. 1927 also repealed Texas Penal Code Sec. 46.035 in its entirety, which before its
repeal authorized a governmental entity to elect to prohibit the carrying of handguns by persons
licensed under Subchapter H, Chapter 411, Government Code in the room or rooms where a meeting of
the governmental entity is held, by providing notice under Texas Penal Code Section 30.06 and/or
30.07; and
WHEREAS, Texas Penal Code Sec. 46.15(p), added by H.B. 1927, which authorizes the proprietors of
certain properties that are restricted to firearms under Texas Penal Code Sec. 46.03 to elect to prohibit
the carrying of handguns by persons licensed under Subchapter H, Chapter 411, Government Code,
does not include in the list of such properties the room or rooms where a meeting of the governmental
entity is held, thereby necessitating the repeal of City of La Porte Resolution 2016-06, which prohibits
the open carry of handguns at meetings of the City Council and its boards, commissions, and
committees by person licensed to carry a handgun under Subchapter H, Chapter 411, Texas
Government Code.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA
PORTE, TEXAS, THAT:
Section 1. That the findings and recitations set out in the preamble of this Resolution are found to be
true and correct and are hereby adopted by the City Council and made a part hereof for all
purposes.
Section 2. That the City Council authorizes and directs the City Manager, or his designees, to post a
sign meeting the requirements of Texas Penal Code Sec. 46.15(o) at the entrance to the La
Porte City Council Chambers when a meeting of the City Council and/or its boards,
commissions, and committees properly noticed in accordance with the Open Meetings Act
is held, an illustration of which sign is attached hereto as Exhibit A.
Section 3. Resolution 2016-06, authorizing the City Manager or his Designee(s) to post signage and to
provide oral or written notice as necessary is to prohibit handgun license holders from
openly carrying a handgun in the room or rooms where meetings of the City Council and/or
its boards, commissions, and committees are being held pursuant to the Open Meetings Act,
is repealed.
Section 4. The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at
a place convenient to the public at the offices of City of La Porte for the time required by
law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas
Government Code; and that this meeting has been open to the public as required by law at
all times during which this resolution and the subject matter thereof has been discussed,
considered and formally acted upon. The City Council further ratifies, approves and
confirms such written notice and the contents and posting thereof.
Section 5. This resolution shall be in effect from and after its passage and approval.
PASSED AND APPROVED this, the ______ day of __________________, 2021.
CITY OF LA PORTE, TEXAS
__________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ __________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
EXHIBIT A
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
001 -General Fund
Source of Funds:
Requested By:Grady Parker, Manager
Department:Administration/IT
001-6066-519.7003
Account Number:
$156,000
Amount Budgeted:
ReportResolutionOrdinance
$152,400
Amount Requested:
Exhibits:City of LaPorte ASEoD Agrrement.pdf
Budgeted Item:YesNo
Network on demand pricing.pdf
SUMMARY& RECOMMENDATION
In 2016,the City of La Porteentered into a 36 month contract with AT&T to providethe
City of La Porteconnectivity between all the major building locationsat the speed rate
ranging from 20MBPS (Megabits per second) to100MBPS (Megabits per second) at
a cost of $12,914.00 per month ($154,968annually).Technology staff is
recommendingrenewal of theagreement as well as upgrade our connectionspeed to
1GBPS (Gigabit per seconds)for all locations during this renewal cycle.The new rate
cost of service will be $12,745 per month ($152,940 annually). The speeds can be
adjusted down if the site does not need a full Gigabit connection, which will also reduce
the cost.
The City has had a serviceagreement for interconnectivitywith AT&T for at least10
years. Every three (3)years, IT budgets and renews thisagreement with AT&T. City
staff has not had any issues with support from AT&Tduring the tenure of their service
agreements and recommends approval of the renewal agreement with AT&T.
Benefits:
The renewal is with AT&Tthat the City has worked with over the past 10 years
who has provided the City with internet as well as phone services.
The renewal ensures the City has immediate support throughweb portal.
The renewaland upgradeensures the City has a guaranteedconnectionspeed
of up to1GBPS (Gigabits per seconds), whichis 10 times faster than our current
connectionspeedsat most locations.
The technology internet budget will decrease by $2,028 annually for the next
by 10.
Liabilities:
None noted
Staff recommends approval of the interconnectrenewal and upgrade for a 36-month
term with AT&T,inthe annual amount of $152,940.
ACTION REQUIRED BY CITY COUNCIL
Approve the three (3) year renewal and upgrade of the Cities ASEoD services
with AT&T in the annual amount of $152,940.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
N/A
Requested By:Matt Hartleib, Manager Source of Funds:
Department:Administration/Human Resources
N/A
Account Number:
N/A
Amount Budgeted:
ReportResolutionOrdinance
N/A
Amount Requested:
Exhibits:Meet &Confer Agreement 2021-2025,
Budgeted Item:YesNo
Summary of changes
SUMMARY& RECOMMENDATION
The current Meet and Confer Agreement between the City and the La Porte Police
Officers Association (LPPOA) expires September 30, 2021. Discussions about a new
agreement began early in 2021.Formal negotiation meetings were held with City,
th
represented by the City Manager,HR Manager,and the LPPOA on June 8and July
th
13. The proposed changes were brought to the full membership of the LPPOA at a
th
meeting on August 4. This followed distribution of proposed changes via email briefing
meetings. A vote was conducted August 23 August 30,with themembership voting
to approve the agreement.
The proposed agreement is for four (4) years, running through September 30, 2025.
The full proposed agreement is attached as is a summary of the changes.
Staff recommends approval of the Meet and Confer agreement between the City of La
Porte and the La Porte Police Officers Association for a four (4) year term beginning,
October 1, 2021 and ending September 30, 2025.
ACTION REQUIRED BY CITY COUNCIL
Approve or deny the Meet and Confer agreement between the City of La Porte
and the La Porte Police Officers Association for a four (4) year term beginning,
October 1, 2021 and ending September 30, 2025.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
Meet and Confer Agreement
Between
The City of La Porte
And
The La Porte Police Officers' Association
October 1, 2021 – September 30, 2025
Table of Contents
Page
Article Provision
Definitions
3
AuthorityandRecognition
4
I
5
Hiring Preemptions
II
Ill Wages
7
Incentive Pay
IV
11
v
Education
12
Promotion to Ranks of Sergeant
VI
13
& Lieutenant
Physical Fitness
VII
17
Compensatory Time
VIII
18
Association Leave
IX
19
x Grievance Procedure
21
XI Duration
22
Signature Page
24
2
Definitions
For the purposes of this agreement, the following definitions shall apply:
A) "Accredited College or University" means one that is listed by an accrediting
Education, and as of result
agency approved by the United States Department of
of that accreditation, offers courses that a re "accredited"
B) "Chief" means the Chief of Police of the La Porte Police Department or his
designee.
C) "City" means the City of La Porte, Texas.
D) "Coveted position" as used in this Agreement mea ns any position in the
Department to which more than one sworn employee has expressed an
interest in being assigned by the Chief.
E) "Department" means the La Porte Police Department.
F) "Employee" means a sworn Police Officer who is a member of the bargaining unit.
G) "Employer" means the City of La Porte.
H) "Officer" means any sworn Police Officer who is a covered by this Agreement.
I) "Association" means the La Porte Police Officers' Association
J) "TCOLE” means the Texas Commission on Law Enforcement.
K) "TLGC" means the Texas Local Government Code.
Unless otherwise stated, it is understood and mutually agreed that masculine and
feminine pronouns refer to, and include, both genders equally.
3
Article I
Authority and Recognition
1. The City of La Porte and the La Porte Police Officers' Association have voluntarily
met and reached agreement on the conditions set out in this agreement pursuant
to the provisions of the Texas Local Government Code, Chapter 142 et. seq.,
Subsection B. To the extent that this Agreement is in conflict with or changes
Chapter 143, TLGC or any other statute, executive order, local ordinance, or rule,
this Agreement shall supersede suchprovision, as authorized by Section
142.067 of the TLGC.
2.The City recognizes the La Porte Police Officers' Association asthe sole and
exclusive bargaining agent for all non-probationary Police Officers in the La Porte
Police Department, excluding the Chief of Police and the Assistant Chiefs of
Police.
4
Article II
Hiring Preemptions
1.In adopting this Agreement, the parties recognize the need for moreflexibility in the hiring
process to meet the needs of the Department andbelieve it improves the selection process
by allowing for the lateral hiring ofexperienced Police Officers, Certified Texas State
Peace Officers, and/orotherwise qualified mature applicants.
2. Effective with the ratification of this Agreement, the City shall be allowed tofill vacancies
in the entry level Police Officer classification by hiringexperienced police officers and/or
peace officers certified by TCOLEwithout requiring these applicants to take a civil service
exam. An applicanthired pursuant to this Article may be appointed directly to a pay
grade/step commensurate with his/her level of experience; however applicants hired in
this manner shall not receive any sort of longevity or seniority relating to promotional
eligibility, shift bidding, pay or other privileges of employment. Once a newly-hired Police
Officer is placed in the appropriate pay grade/step, the Officer shall progress through the
remaining steps of thepay scale on each anniversary date, so long as all eligibility
requirementscontained in this Agreement are met.
To qualify for the lateral entry program, applicants must pass a physical fitness exam, a
comprehensive background investigation, to include psychological, polygraph, medical
exam, drug screening and a 12 month probationary period. Applicants must additionally
meet the followingcriteria:
Education and Experience: Graduation from an accredited Police Academy.
Licenses and Certificates: Possess a Basic Peace Officer license issued by TCOLE
by the time of appointment.
3. Police Officers hired pursuant to this Article shall be compensated according to his or
her total number of years of full time experience in law enforcement, up to a maximum
of seven (7) years. The Chief of Police shall make the final determination of whether
an applicant meets the criteria of the Lateral Entry Program, and his decision shall be
final and nonappealable to the Civil Service Commission or to any court. No rank will
transfer.
4. Specifically, this Article preempts, to the extent of any conflict, all contrary State statutes,
5
local ordinances, executive orders or civil service provisions as they relate to the hiring of
the classification of Police Officer. More specifically, this Article pre-empts TLGC, Section
143.023 (c), and permits the Department to hire persons 45 years of age and above,
provided thatthe person has five (5) years of cumulative active military service, or five (5)
years of continuous service as a certified peace officer in the State of Texas by the
estimated date of hire and can meet all other hiring criteria required for employment as a
Police Officer with the City of La Porte. A person is not eligible to apply for a position as a
Police Officer in the Department unless the person will be at least 21 years of age at the
time of commission and meets minimum eligibility requirements for a Police officer as
outlined inlocal civil service and TCOLE rules.
5. To the extent that any of these provisions differ from Chapter 143 of the Texas Local
Government Code, this Article supersedes and pre-empts those provisions as permitted
by Chapter 142.067 of the Texas Local GovernmentCode. In addition to the pre-emption
noted in Subsection 4 above, this Article also pre-empts Sections 143.024, 143.025, and
143.026 of the Texas Local Government Code.
6
Article Ill
Wages
1.The City of La Porte and the La Porte Police Officers' Association heretoagree that a
"market approach" philosophy shall been used as a guideline to determine appropriate
wage scales for Officers of the Department. In implementing this approach, the parties
agree to compare wage rates with Police Officers in comparative cities within the region via
a market survey. The definition of "market" is the median salary for each pay grade for the
Cities surveyed.
2. The City and Association further agree that the aforementioned market survey will be
renewed in April of each year during the term of this Agreement and that median level
salary rates for Police Officers covered in this Agreement shall be revised to reflect the
current market, asdetermined from the results of the market survey. Any annual
increase will reflect the market survey up to, but not to exceed, a set percentage of the
collectivesalary budget for police officers as compared to the immediately preceding
fiscal year according to the following schedule.
a. Year 1 (October 1, 2021 – September 30, 2022) – 2.00%
b. Year 2 (October 1, 2022 – September 30, 2023) – 3.25%
c. Year 3 (October 1, 2023 – September 30, 2024) – 4.00%
d. Year 4 (October 1, 2024 – September 30, 2025) – 5.00%
3. This agreement makes no changes to the current step schedule for the ranks of Police
Officer, Sergeant, and Lieutenant.
4. Each year, The Association will appoint a representative to work with the City’s HR
Manager in conducting a salary survey from Texas City, Galveston, Baytown, League
City, Pasadena, Pearland, Friendswood, Sugarland, Missouri City, and Deer Park. The
salary survey will reflect employee salaries as of April 1 of the current year. The
Association will provide name of their appointed representative to the City’s HR
Manager no later than April 1 of the current year. The City’s HR Manager shall
coordinate the survey, with the assistance of the City’s Finance Department and the
Association’s appointed representative, and will have the information collected and the
proposed adjusted pay scales completed and presented to the Association and City
Bargaining Team members no later than May 31 of the current year. Once the above
mentioned salary survey has been completed, the proposed adjusted pay scales will
7
be created by:
a) Determining both the median minimum and maximum salary range for
each of Police Officer, Sergeant, and Lieutenant for the above ten (10)
listed cities using the Median Salary Worksheet. Salaries for the City of La
Porte are not included when determining the median salary ranges.
b) For Police Officer, the minimum median salary will be set as the new La
Porte CS1-0 salary. The maximum median salary will be set as the new La
Porte CS1-12 salary. CS1-0 will then be subtracted from CS1-12 and that
amount will then be evenly distributed across the range. CS1-15 is hen 75
cents above CS1-12 and CS1-20 is then 75 cents above CS1-15
c) For Sergeant, CS2-0 is 3% above CS1-12 or the minimum median salary
for the rank of Sergeant from the salary survey, whichever is higher. The
maximum median is then CS2-6. Subtract CS2-0 from CS2-6, then evenly
distribute across the range. An officer promoting to the rank of Sergeant
will not experience a reduction in their rate of pay. They will remain at the
same rate of pay the held in CS1-15 or CS1-20 until such time that their
appropriate rate of pay at the Sergeant rank (CS2) is higher than their
Officer (CS1) rate.
d) For Lieutenant, CS3-0 is 3% above CS2-6 or the minimum median salary
for the rank of Lieutenant whichever is higher. The maximum median is
then CS3-3. Subtract CS3-0 from CS3-3 and then evenly distribute across
the range.
5. The new step pay rates will then become effective on October 1 (the first day of the
fiscal year following the current fiscal year), so long as the proposed increase does not
exceed the designated percentage of the approved salary budget for the current fiscal
year.
6. Should the new step pay rates be projected to exceed the designated percentage of
the collective salary budget for police officers for the current fiscal year, the proposed
increase for each individual step will be reduced by the same percentage in order to
meet the applicable cap. This will be accomplished by first determining the percentage
that the proposed collective salary budget exceeded the applicable cap of the actual
collective salary budget for the current fiscal year and then reducing each individual
step by that same percentage.
7. Once proposed pay scales have been created by the City Finance and Human Resources
Departments each April, the City and Association bargaining team members will review
the proposed pay scales revisions and ensure that same are accurate. Once agreed upon,
8
the newrates will take effect subject to the approval of City Council and the Association.
8. Employees shall receive step increases on the anniversary of their appointment to their
current rank. If an employee receives a less than satisfactory performance evaluation
(anything below a 3), the employee
will not receive a pay increase of any type (including
lump sum paymentsreferenced in Article Ill Subsection (4) and the current step increase
will be held until the employee earns a satisfactory evaluation (3 or above). Oncethe
employee's performance evaluation has been improved to asatisfactory rating, the
employee shall be placed at the then-current step for his/her time in grade. If an employee
receives an "exceptional"evaluation (above a 4), the employee will be moved up two steps
onhis/her anniversary date. Upon receiving the next evaluation, that employee shall be
placed at the then-current step for his/her time in grade. This Section will not apply to any
cost of living raises or pay scaleadjustments.
9. If an employee receives a less than satisfactory performance evaluation, as outlined in this
Article, the employee may appeal the performance evaluation according to the following
process:
a) All performance evaluation appeals shall be submitted by the affectedemployee
to the Chief of Police in writing within seven (7) calendar days from the date that
the employee receives the evaluation.
b) The Chief of Police shall render a written decision to the affected employee
within seven (7) calendar days of the date the appeal was received by the
Chief of Police.
c)If the Chief of Police upholds the performance evaluation, the employee may
submit such evaluation appeal to the City Manager.Such appeal must be filed
within seven (7) calendardays of the date the Chief of Police rendered or should
have rendered a writtendecision.
d)The City Manager shall render a written decision to the affected employee within
seven (7) calendar days of the date the employee filed the appeal with the City
manager.
e)If the appeal remains unresolved, the employee or his/her representative may file
the appeal to the civil service commission. The commission shall hear the appeal
at their next regular scheduled civil service meeting. The City of La Porte and the
affected employee orhis/her representative may present witnesses, evidence and
9
otherrelevant information to the civil service commission. The civil service
commission shall render a decision as to the validity of the performance evaluation
and such decision shall be final and binding upon all parties.
f) The time limitations described herein may be waived by mutual
agreement in
writing by the City of La Porte and the affected employee.
g)It is the intent of all parties subject to this agreement that any aforementioned
evaluation appeal be resolved at the lowest levelpossible.
10. Employees who have reached the last step of the wage scale and who have received a
"satisfactory" performance evaluation of 3 or above shall be paid a lump sum of one thousand
dollars ($1,000.00) each year on theanniversary of appointment to their current rank.
Employees who have reached the last step of the wage scale and who have received an
"exceptional" evaluation (above a 4), shall be paid an additional one thousand dollar
($1,000) bonus, for a total lump sum payment of twothousand dollars ($2,000), on the
anniversary of appointment to their current rank. As is the case with other exceptional
employees receiving additional performance based wage step incentives, the additional bonus
provided to employees who have already reached the last step of the wage scale will be
available to the employees a maximum of once every other year. Following the promotion to a
new rank, employees will be limited to one step on their first positional anniversary date shold
one be applicable based on their evaluation.
11. To the extent that any of these provisions differ from Chapter 143 of theTexas Local
Government Code, this Article supersedes and pre-empts those provisions as permitted by
Chapter 142.067 of the Texas Local Government Code. This Article specifically pre-empts
Sections 143.041(b) of the TexasLocal Government Code.
12. The City and the Association agree that all provisions of the City of La Porte Emergency Pay
Policy, as adopted by the La Porte City Council on July 23, 2012, shall apply to all officers
covered under this Agreement.
10
Article IV
Incentive Pay
1.The City shall pay each employee holding a Masters Certificate granted by TCOLEthe
sum of $200.00 per month. The City shall pay each employeeholding an Advanced
Certificate granted by TCOLE the sum of $150.00per month. The City shall pay each
employee holding an Intermediatecertificate granted by TCOLE the sum of $100.00 per
month.
2. The City shall pay each employee holding a Master’sDegree obtained from an accredited
university the sum of $200.00 per month. The City shall pay each employee holding a
Bachelor’s Degree obtained from an accredited university the sum of $150.00 per month.
The City shall pay each employee holding an Associate Degree obtained from an
accredited university the sum of $100.00 per month.
3. In an effort to encourage Police Officers to continue their college education, effective
with the signing of this agreement, Police Officers are entitled to receive both certificate
and educational incentive pay, up to amaximum of fourhundred ($400.00) per month.
Employees shall not be permitted to earn monthly incentive pay for more than one TCOLE
certificate and/or for more than one college degree.
4. To ensure that records are accurate and incentive pay is issued in a timely manner, Police
Officers are solely responsible for reporting and providing proper documentation to the
Chief of Police or his/her designee to show that the Police Officer has completed training
and/or education outside the Department. Police Officers are not entitled to retroactive
incentive pay. Incentive pay shall begin at the beginning of the next pay period after the
date on which the Police Officer provides proof of certification and/or receipt of a college
degree in accordance with this Article.
5. To the extent that any of these provisions differ from Chapter 143 of the Texas Local
Government Code, this Article supersedes and pre-empts those provisions as permitted
by Chapter 142.067 of the Texas Local Government Code. Specifically, this Article pre-
empts Section 143.044(b) and (c).
11
Article V
Education
1.In order to be eligible for voluntary transfer into a coveted position, as thatterm is defined
in this Agreement, within the Police Department, allOfficers hired after 13 July 2009 must
have completed a minimum of 20college hours from an accredited college or university.
This requirement shall be waived for officers, if the officer is able to provide appropriate
evidence, namely a federal form DD214, showing they honorably served four (4) or more
full years in one or more branches of the U.S. military.
2. Except as provided in Section 3 below, in order to be eligible to participate in promotional
examinations for Sergeant or Lieutenant, Officers must have completed a minimum of 60
college hours from an accredited college or university or have a combination of a minimum
of 20 college hours from anaccredited college or university and40 TCOLE training credits
calculated at the rate of 20 training hours equal to 1 training credit, for a total of 60 hours.
3. The 60 hour college requirement established in Section 2 above shall be waived for
officers wishing to take the promotional examination for Sergeant if the officer is able to
provide appropriate evidence, namely afederal form DD214, showing that they honorably
served four (4) or morefull years in one or more branches of the U.S. military.
4. To the extent that any of these provisions differ from Chapter 143 of the Texas Local
Government Code, this Article supersedes and pre-empts those provisions as permitted
by Chapter 142.067 of the Texas Local Government Code. Specifically, this Article pre-
empts Section 143.028(b), and 143.031.
12
Article VI
Promotion to the Ranks of Sergeant and Lieutenant
1) With the exception of the below provisions, promotions to the rank of Sergeant
and Lieutenant shall be in accordance with applicable Civil ServiceLaw as
established in Texas Local Government Code Chapter 143. Eachpromotional
candidate from the police department who receives a grade of at least 70
points on a promotional examination will be considered as having passed the
examination.
2)Seniority points will only be added to the promotional candidate's score ifthe
applicant scores 70 or more points on the written examination. Candidates
eligible to receive seniority points will have 1seniority point added to their test
score for every full year they have served in theircurrent classification (grade),
up to a maximum of 10 seniority points. For example, Sergeants who take, and
pass, the Lieutenant promotional exam will only receive seniority points for
each full year they have served as asergeant. Cut off for seniority point
calculations will be the date of thecandidate's written examination.
3) In order to be eligible to take the Sergeant's test, officers and/or detectives
must have served with the La Porte Police Department at least four (4)
continuous years as a commissioned peace officer preceding the date of such
promotional examination.
4) In addition to any seniority points a promotional candidate is eligible to receive,
promotional candidates who successfully pass a Sergeant orLieutenant
promotional examination and who have participated in the La Porte Police
Department's Leadership Mentoring Program or the Criminal Investigation
Mentorship Program for at least six (6) full months prior to the date of the
promotional examination, shall have an additional 2.5 points added to their
written exam score.
5) Police Officers promoted to Sergeant and Lieutenant must serve a
probationary period within the new classification. The probationary period
13
is completed following six (6) months of continuous service in the new
classification. Should a police officer fail to successfully complete their
probationary period, they shall be returned to the rank they heldimmediately prior
to the promotion.
6) In accordance with applicable Civil Service Law as established in Texas Local
Government Code Chapter 143, Section 143.035, an alternative promotional
testing system may be used. The City and the Associationagree that an alternative
promotional testing system will only be used if it is
(1)proposed by the Chief prior to a promotional test notification from theCity AND
(2) accepted by a majority of the candidates for promotion who submit the required
letter of interest in participating in the promotional
process.
This process must be repeated with each promotional test the City intends to
administer and shall not carry over from one promotional test to the other. If an
Assessment Center is selected as part of the alternative testing system, it shall be
administered following the below procedures:
A) Positions in the rank of Sergeants and Lieutenants shall be filled from an
eligibility list created by a promotional procedure consisting of a written
examination and an Assessment Center conducted in accordance with this
Agreement.
B)Officers who pass the Sergeant's or Lieutenant’s written promotional
examination with a score of seventy percent (70%) or higher will proceed to the
next step of the examination process, which is anAssessment Center.
C) The score for the Written Examination and the Assessment Center shall be
between 0 and 100 points each. As such, after the Assessment Center scoring
has been completed for the rank of Sergeant and/or Lieutenant, the eligibility
list shall be calculated as follows:
0- 100 points
1. Written examination
2. Assessment Center 0- 100 points
2 - 10 points
3. Seniority Points
0 - 2.5 points
4. LMP Participation Points
14
D) Prior to the written test being administered, the Human Resources
Department will generate a list of potential assessment center
consultants. The Chief shall then appoint two (2) members to serve on an
Assessment Center Review Committee (ACRC). The ASSOCIATIONshall
also selecttwo (2) individuals to serve on the ACRC. ACRC
members must not be officers who are participating in any of the
current year's promotional examinations. Consulting with the Chief and other
supervisors/managers of the department, ACRC members shallestablish
assessment criteria based on job content and responsibility.Once
assessment criteria have been established, the ACRC shall meet to consider
the list of consultants provided by the Human Resources Department
and select the Assessment Center Consultant from the list (which may be
subject to City purchasing policies and procedures).
E) After the Assessment Center Consultant hasbeen selected, the Consultant will
orient the ACRC. The Consultant will collectively confer with both the Chief and
the ACRC on the needs or issues affecting the design of the Assessment
Center. Any input from the ASSOCIATION will be summarized by the ACRC
and made available to anyone whorequests it. TheConsultant shall make all
final decisions concerning the design a nd implementation of the Assessment
Center.
F) The Consultant designs the Assessment Center and also selects the
assessors; however, all assessors must meet the following criteria:
1. Active duty or retired, sworn officers of similar rank to the one being
assessed for promotion, or above, from cities with a population of
25,000 or greater;
2. Shall not reside in La Porte or any city contiguous to La Porte;
3. Shall not be related, by blood or marriage, to any candidates for
promotion;
4. Shall not personally know or be an acquaintance of any candidate for
promotion;
5. Shall have two (2) years of experience in the promoted or equivalent
rank; and
15
6. Shall not be a current or former employee of the City of La Porte.
G) The assessors selected by the Consultant will assess the candidates for the
rank. The assessors shall award up to one hundred (100) points to
each
candidate participating in the assessment center. The assessmentsessions
may be recorded, and candidates may review their own
session by making
an appointment with the Human Resources Department during normal
business hours. Examination reviews will beconducted on the officer's off-
duty time and copies of the videotapeswill not be distributed. Except for
specific violations of any of the aforementioned criteria, or as provided by
law, assessment centerscores shall be deemed final and are not subject to
appeal.
16
Article VII
Physical Fitness
1.Officers hired after 13 July 2009, shall be required to pass an annual physical fitness
assessment in order to be eligible for voluntary transfer to a coveted position, as defined
in this Agreement, or to participate in promotional exams. The physical fitness
assessment will be the same asthe assessment required by the City of La Porte Civil
Service Rule for Police applicants.
2.
All Police Officers employed by the La Porte Police Department are encouraged to
voluntarily participate in a quarterly physical fitnessassessment. The physical fitness
assessment required by the City of La Porte Civil
assessment will be the same as the
Service Rule for police applicants. Employees may, at their option, instead choose to
voluntarily participate in the general City-employee wellness program.
3. Employees participating in Police Department's physical fitness program orthe
City's general employee wellness program shall not be paid for time spent preparing
for assessments, personal conditioning, or engaging in any work-out related
activities. When on-duty, police officers will, however, be allowed to participate in
quarterly assessments during their work hours. Under no circumstances will
participating Police Officers be eligible to simultaneously receive the cash bonus
under both the general City-employee wellness program and the Police
Department's physical fitness program.
All Police Officers who pass the physical fitness assessment will be authorized to wear
4.
a special "physical fitness award ribbon" on their
uniform and will receive a physical
quarterly physical fitness assessment
fitness cash bonus of $250.00 for each
successfully passed to be paid at the end of the calendar year. At no time shallsuch
fitness bonus exceed $1000.00 annually.
5.To the extent that any of these provisions differ from Chapter 143 of theTexas Local
Government Code, this Article supersedes and pre-empts those provisions as permitted
by Chapter 142.067 of the Texas Local GovernmentCode. Specifically, this Article pre-
empts Section 143.044(d).
17
Article VIII
Compensatory Time
1.All sworn Police Officers shall be eligible to accumulate and accruecompensatory time at a
rate of time and one-half the hours actuallyworked, up to a maximum of 40 hours. All
compensatory time provisions of the Fair Labor Standards Act shall be adhered to by the City
of La Porte and the Police Officers covered under this agreement.
2. As with other forms of leave, compensatory time may be accrued and takenonly after the
employee submits a written request and receives approval by his or her immediate supervisor.
Compensatory time off shall be granted at the sole discretion of the Department, and will not
be granted if overtime is required to achieve minimum staffing levels. The City may opt to pay
employees for accrued compensatory time at any time.
18
Article
IX
Association Leave
1.Except as provided for under Section 2 below, during the term of this
Agreement, each year on or before December31 the City shall assess
fromeach Association member two (2) hours of accrued vacation leave
time tobe placed in an Association business leave pool. Association
members, withthe approval of the Association Board of Directors, shall be
allowed to debitthe pool during the calendar year when attending to
Association relatedbusiness, including, but not limited to, time spent
representing theAssociation at meetings or events; representing members
at disciplinary hearings, grievances or on other job-related matters;
attending seminars or training programs; and attending to business
associated with the "meet and confer" process.
2. Any Association member shall have the option to opt out of participating in
the Association Leave Pool and avoid the aforementioned vacation leave
assessment by notifying the Human Resources Department prior to
January1st of any applicable year, during the term of this Agreement. Such
notice shall be in writing and the Human Resources Department shall
thereafter send a copy of it said notice to the Association within thirty (30)
days. Should any officer willingly and voluntarily give or provide additional
minutes of credited leave time to the pool, he/she may do so by delivering
by proving written notice to the Human Resources Department, who then
will furnish a copy of same to the Association within thirty (30) days. The
Human Resources Department shall provide the Association with a
statement as to the leave balance in this pool every ninety (90) days.
3. The Association shall request Association Leave off for eligible members at
least forty-eight (48) hours in advance, by delivering written notice to the Chief.
Association Leave shall be viewed the same as requests for regular vacation
and will be subject to supervisory approval, with staffing and other
considerations taken into account. As with all other forms of leave, if the
Chief of Police deems it necessary, he/she may order Association
memberson Association Leave to immediately report back to work.
19
4. The pool shall be cumulative during the term of this Agreement. The City is only required
to make an individual assessment from Association members who have at least two (2)
hours of accrued vacation time at the time the City makes the assessment.
5. The Chief will consider requests for additional time off without pay to attend to other
Association business. Any such request shall be in writing and delivered to the Chief
at least forty-eight (48) hours in advance of the requested leave.
19
Article X
Grievance Procedure
1)The purpose of this grievance procedure is to establish effective machinery
for the fair, expeditious and orderly adjustment of grievances. A grievance
involving the interpretation, application or enforcement of a specific clause
of this agreement by one or more employees shall be brought to the
attention of the Association Grievance Committee in writing within fifteen
(15) calendar days of when the employee knew or should have known of
the
occurrence or occurrences that gave rise to the grievance. The Association may
which affects the
bring a grievance that is an on-going practice by the City
bargaining unit as a whole “Class Action” within fifteen
the
(15) calendar days of when the Association knew or should have known of
grievance.
Within fifteen (15) calendar days of the receipt of the grievance, thegrievance
committee shall determine if a valid grievance exists. If, in the opinion of the
Association Grievance Committee, no grievance exists or the Association denies the
shall notify the employee. If
grievance, the Association Grievance Committee
the Association Grievance Committee accepts the grievance, the Association
shall, within seven (7) calendar days ofaccepting the grievance, present written
Chief of Police.
notice of the grievance to the
2) The Chief of Police shall render a written decision to the Association Grievance
Association
Committee within seven (7) calendar days of the date the
Police.
Grievance Committee filed such grievance with the Chief of
3) If the grievance remains unresolved, the Association Grievance Committee
or its representative may submit said grievance to the office of the City
Manager. Said grievance, if submitted, must be filed within seven (7)
20
calendar days of the date the Chief of Police rendered or should have
rendered a written decision.
4) The City Manager shall render a written decision within seven (7) calendar days
of the date the Association Grievance Committee filed said grievance with the
City Manager.
5)If the grievance remains unresolved, the Association Grievance Committeeor
its representative may request that the grievance be submitted forgrievance
mediation through an independent third-party such as the Federal Mediation
agree that any fees and
and Conciliation Services (FMCS). The parties hereto
expenses associated with mediation shall be shared equally by the submitting
Police Officer and by the City. The costs of a witness are paid by the party who
calls the witness. The costs of a n attorney are paid by the party that retains
the attorney's services.
6) If the grievance remains unresolved following mediation, the Association
Grievance Committee or its representatives may the request that the grievance
be submitted to arbitration, said request must be submitted in writing to the
office of the City manager within seven (7) calendar days from the date an
official impasse is declared relating to mediation.
7)Either party may request the Federal Mediation and Conciliation Services
(FMCS) or American Arbitration Association (AAA) to provide a list of
arbitrators in accordance with its selection rules. Either party shall have the
right to reject the list submitted by FMCS or AAA. In that event, theFMCS or
AAA will be requested to submit another list. The Parties shall select an
arbitrator from the list. The parties, by mutual agreement, mayselect to use
AAA expedited rules.
A) The powers of the arbitrator shall be limited as follows:
1) He shall have no power to add, to subtract from, or modify anyof
the terms of this agreement.
21
2) The arbitrator shall deal only with the grievances that occasioned
the arbitrator's appointment.
3) The decision of the arbitrator, if within the scope of the
arbitrator's authority, shall be final and binding upon the parties.
4) The arbitrator shall be empowered to determine whether an
issue is subject to arbitration pursuant to this agreement.
8) The parties hereto agree that the Arbitrator's fees and expenses are shared
equally by the appealing Police Officer and by the City. The costs of awitness
are paid by the party who calls the witness. The costs of an attorney are paid
by the party that retains the attorney's services.
9) A grievance not filed within any of the time limitations specified herein shall not
be considered timely and shall be void. The time limitations described herein
may be waived by mutual agreement in writing by the Association Grievance
Committee and the appropriate management official.
22
Article XI
Duration
1) The provisions covered under this agreement will be effective upon ratification
by the La Porte Police Officers' Association and approval by the La Porte City
Council, in accordance with Chapter 142 of the Texas Local Government Code.
This Agreement shall expire at midnight September 30, 2025. In the event that
date, the parties may mutually
a new Agreement has not been reached bythat
agree to extend this Agreement.
2) The City of La Porte and the La Porte Police Officers' Association shall
begin the "meet and confer" process no later than May 1, 2022, unless the
parties mutually agree in writing to defer the start of the process to a later
date.
23
The foregoing instrument has been negotiated, reviewed and approved by each of the
signatories indicated below:
LA PORTE POLICE OFFICERS’ ASSOCIATION
Ratified by La Porte Police Officers’ Association Membership on _____ day of
____________________, 2021.
By: ___________________________________________
President, La Porte Police Officers’ Association
Attest: ___________________________________________
Secretary, La Porte Police Officers’ Association
CITY OF LA PORTE, TEXAS
Approved by La Porte City Council on ______ day of _______________ 2021.
By: ________________________________
City Manager, City of La Porte, Texas
By: ________________________________
Chief of Police, City of La Porte, Texas
Attest: ________________________________
City Secretary, City of La Porte, Texas
24
Meet and Confer 2021
Summary of Changes to prior agreement
Article III section 4c –anaddition clarifying that an officer promoting to the rank of
Sergeant will not experience a decrease in hourly rate of pay. If an officer in step CS1-15
or CS1-20 promotes to the rank of Sergeant (CS2-0), they will maintain their current rate
of pay until such time their rate of pay would increase due to an increase of the CS2-0
rate or their move to CS2-1.
ArticleV section 1–anaddition providingawaiversimilarto what isincluded in Article
V section 3. “…shall be waived for officers…if the officer is able to provide appropriate
evidence, namely a federal form DD214, showing they honorably served four (4) or
more full years in one or more branches of the U.S. military.”
Article VI section 4 – an addition to include the Criminal Investigation Mentorship
Program as similar to the department’s Leadership Development Mentoring Program in
terms of an additional 2.5 points added to the written exam score.
Article III section 10 – new language to clarify and memorialize that following a
promotion to a new rank, employees will be limited to one step on their (positional)
anniversary date should one be applicable based on the performance evaluation
process.
Article IV sections 1-3 – updated to reflect new monthly rates as listed below, and
update the monthly maximum from $300 to $400 for certificationand educationpays.
100 100
o Intermediate o Associates
150 150
o Advanced o Bachelors
o Masters 200 o Masters 200
Article III section 2 –updated to reflect the new duration of the agreement, clearly
define eachyear of the agreement, and specify the cap for each year of the agreement
for use in the calculation of the pay scale.
October 1,2021– September 30, 2022 2.00%
o Year 1
October 1,2022– September 30, 2023 3.25%
o Year 2
October 1,2023– September 30, 2024 4.00%
o Year 3
o Year 4October 1,2024– September 30, 2025 5.00%
Additionally, the full agreement will be reviewed for any needed references to TCLEOSE
to TCOLE.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Ray Mayo, Director Source of Funds:009-Motor PoolFY21-22
Department:Public Works
Account Number:009-5253-521-8050
Amount Budgeted:$82,554
ReportResolutionOrdinance
Amount Requested:$59,683.78
Exhibits:Vendor Quotes
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Vehicleinventories arelow across the nation due to the pandemic and manufacturing
slow-downs. During the process of obtaining quotesfrom a dealer, we learned of an
opportunity to purchase two (2) in-stock 2021 Dodge Chargersfor the police
department patrol division.In this case, a letter of intent is not sufficient to reserve the
vehicles and a purchase orderwill be required.
This action will eliminate the potential long delivery timeof a 2022 model and can
possibly savea total ofapproximately $6,000.00 of anticipated cost increases. The
quotes were received through the Texas BuyBoard Cooperative Purchasing Programs
for vehicles eligible for replacement in the FY2122Vehicle Replacement Program.
VENDORBUDGET ITEMBUDGETEDBIDUSER
Grapevine Dodge (2) Dodge Charger
$82,554$59,683.78PD Patrol
Chrysler JeepPatrol Vehicles
Miscellaneous:
a)The vehicles to be purchased with this agenda request will replace existing vehicles
that are now at the end of their service lives with funding from the Vehicle
Replacement Fund.
b)The budgeted amount listed in the table for the replacement vehicles represents
the total funds deposited byeach department through FY 2021in the form of lease
fees paid by the department overthe lease term designated for each vehicle.
c)The amounts listed in the table for vehicles/equipment are the funding amounts
included in theFY 2021-22budget for equipment replacement. Each division will
pay lease fees over the life of the units to establish a funded amount for future
replacements.
d)The balance remaining (funded amount minus replacement costs) either remains
in the divisional motor pool account to pre-fund a portion of the replacement vehicle
or is sometimes utilized by the division for up-fitting equipment. (e.g. light bar, trailer
hitch, patrol unit up-fitting).
Staff recommends purchase of the listed vehicles through cooperative purchasing
programs. The Purchasing Division of the Finance Department has reviewed the
recommendation for vehicle and equipment purchases and is in support of this
recommendation. Pricing was checked on Cooperative Purchasing Programs.
Benefits:
Reserving the in-stock vehicles offers potential savings of approximately
$3000.00 for each of the two vehicles.
Elimination of the long delivery time allows for prompt replacement of the asset.
Liabilities:
Delays in the purchase will likely contribute to longer delivery time and
anticipated increase in costs.
ACTION REQUIRED BY CITY COUNCIL
Award the purchase of two (2) 2021 Dodge Chargers from Grapevine Dodge
through BuyBoard Contract 601-19. Approve the issuance of a future Purchase
Order to reserve the vehicles, with payment to be made from FY 2021-22 budget
after October 1, 2021.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Ray Mayo, Director Source of Funds:015-General Fund
Department:Public Works
Account Number:015-9892-700-9150
Amount Budgeted:$79,378
ReportResolutionOrdinance
Amount Requested:$79,377.71
Exhibits:Emergency Purchase Documentation,
Budgeted Item:YesNo
Purchase Order P0210314, Chiller rental invoice
SUMMARY& RECOMMENDATION
OnJuly 27, 2021, mechanical contractors and Cityof La Porte staff confirmed that there
was a failureof the 14 year-old chiller system at the Municipal Courtbuilding. A
temporary fix was attempted. However, the following day staff determined that the most
reasonable course of action was immediate replacementutilizing available contingency
funds.
Kilgore Industries was selected via competitive quote to provide equipment
th
maintenance services for the Municipal Court Facilityin December 2019.On July 28,
using the December 2019 contract, Kilgore Industries was contacted to replace the
chiller system.
and with authorization from the Public Works Director and City Manager, an emergency
purchase was made due to unforeseen damage to public machinery/equipment.Staff
th
obtained a rental unit on July 29to maintain operation of Municipal Court. A
replacement unit was located and ordered onJuly 30, 2021.
The replacement unit has been installed and testing has been completed as of August
th
13. The chiller replacement was scheduled for next fiscal year. Due to these
circumstancesthe amount of $80,000 was removed from the FY 2021-22 Facilities
divisional budget.
Staff recommends City Council ratifythe emergency purchase of the chiller at the
Municipal Court building for a cost of $74,680.00 and the cost of the temporary rental
until of $4,697.71, for a totalcost of $79,377.71.
ACTION REQUIRED BY CITY COUNCIL
Ratifythe emergency purchase authorized by the City Manager to replace the
chiller for Municipal Court for$74,680.00 and the cost for a temporary rental unit
at $4,697.71, for a total costof $79,377.71
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Ray Mayo, Director Source of Funds:015 (General)
Department:Public Works
Account Number:015-7070-530-1100
Amount Budgeted:$355,801
ReportResolutionOrdinance
Amount Requested:$156,003.15
Exhibits:Professional Services Agreement;
Budgeted Item:YesNo
Anticipated Project Timeline; June 28, 2021 Agenda
Packet
SUMMARY& RECOMMENDATION
During the May 9, 2020Special Meeting of City Council (Pre-budget Retreat), Council
expressed/discussed safety concerns related to vehicular and pedestrian accidents
within the parking lot. City Council directed staff to procure the services of a professional
traffic engineer to evaluate the existing park layout to determine feasible options to
improve park layout and safety within the park.$350,000 was budgeted in FY17 for
parking lot improvementsat Pecan Park. Approximately $34,300 remained within the
project account upon completion of the initial improvements. $28,500 of the remaining
$34,300 was utilized evaluate the existing park layoutand develop a conceptual plan
to improve the existing park layout.
Pecan Park Parking Lot Improvements conceptual design was presented by City staff
and approved by City Council on June 28, 2021. The conceptual design and project
estimate wasprovided by the design team of CONSOR Engineers (traffic engineer) and
Asakura Robinson (landscape architect).The design changes addressconcerns
related to vehicular and pedestrian accidents within the parking lot.
The revised conceptual planfocuses onoptions to improve park layout and pedestrian
safety within the parkand includesthe following elements:
Removing the western-most parking area and drive aisle to reduce
vehicular/pedestrian conflict near the concession stand/restroom common area;
approximate reduction of 82 spaces.
Two-way traffic on each entrance/exit.
Pedestrian pathways to encourage crosswalk use
Expanded/additionalparking areas, net addition of approximately 67 spaces;
Increasingtotal parking spaces to 536.
The estimated total cost of the proposed improvements is $977,717, including:
engineering, construction, and a 30% contingency. The FY21 budget includes a
$350,000allocation for the Pecan Park Parking Lot Improvements. The $5,801
remaining from the FY17 project allocation will be combined with the FY21 allocation
for a total available budgeted amount of $355,801. Supplemental funding amounts of
$250,000 and $36,233 are anticipated to be available from the Park Zone Fund and the
Tree Preservation Fund, respectively, within the FY22 budget. Additionally, the La Porte
Economic Development Corporation has committed to allocating $336,000 within its
FY22 budget to supplement the project funding, for a total project allocation of
$978,034.
Staff has negotiated a professional services agreement with CONSOR Engineers, of
the conceptual design team, in the amount of $156,003.15, to provide engineering
services for the design, bidding, and construction of Pecan Park parking lot
improvements, as presented within the conceptual plan approved by City Council.
Staff recommends authorizing the City Manager to execute a professional services
agreement with CONSOR Engineers, for the Pecan Park Parking Lot Improvements
Project.
Benefits:
Vehicular/pedestrian crossflow reduced.
Additional parking capacity provided.
Drive aisles expanded.
ADA parking for concession stand, restrooms, fields 5 and 6
Central greenspace adds to park amenities.
Improved vehicular circulation.
Anticipated design completion Early May 2022
Anticipated three (3) month construction schedule.
Liabilities:
Construction improvements are not fully funded within current fiscal year.
ACTION REQUIRED BY CITY COUNCIL
Authorize the City Manager to execute a professional services contract with
CONSOR Engineers, for the Pecan Park Parking Lot Improvements Project in the
amount of $156,003.15.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
S ERVICES A GREEMENT
CONSOR Project No. D210677TX.00
CLIENT NAME CONTACT
City of La Porte Lorenzo Wingate
STREET ADDRESS E-MAIL
rd
2963 N 23 Street wingatel@laportetx.gov
La Porte, Texas 77571
CONTACT PHONE NO. PROJECT NAME:
(281) 470-5058 Parking Lot Improvements/Redesign at Pecan Park
This Services Agreement made and entered into on September 2, 2021 by and between CONSOR Engineers, LLC, hereinafter
, and City of La Porte :
WHEREAS, CONSULTANT and CLIENT wish to enter into this Services Agreement, hereinafter referred to as the
, for the furnishing of professional services in the field of engineering as further provided in this Agreement
Services
WHEREAS, CONSULTANT possess the qualifications to perform necessary professional services for CLIENT on the terms
herein;
THEREFORE, in consideration of the mutual promises and covenants of the parties hereto, it is agreed as follows:
TERMS AND CONDITIONS
1. SERVICES AND INSTRUMENTS OF SERVICE. CONSULTANT shall perform and CLIENT shall pay for the Services to be
Scope of Services. All Services not described in
Additional Services
fee schedule. All designs, reports, drawings, specifications, plans, sketches,
specifications, documents, work product and other deliverables prepared by or furnished by CONSULTANT (collectively
Instruments of Service property of the CONSULTANT,
authored by the CONSULTANT, and that CONSULTANT shall retain all common law, statutory and other reserved rights,
including copyrights and all attendant intellectual property rights, of all Instruments of Service. Submission or distribution of
Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is notto
be construed as publication in derogation of the reserved rights of the CONSULTANT. On the express condition that all
amounts due to CONSULTANT are fully paid to CONSULTANT and that CLIENT is not in default of this Agreement,
of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project. Except
for the limited, contingent and revocable license in this Section 1, no other license or right of the Instruments of Service shall
be deemed granted or implied under this Agreement. The CLIENT shall not assign, delegate, sublicense, pledge or otherwise
transfer any license granted herein to another party without the prior written agreement of the CONSULTANT in each
instance. All Instruments of Service are for the exclusive use of the CLIENT for the Project specified, whether completed or
authorization in each instance. CLIENT releases CONSULTANT from liability and agrees to defend, indemnify, protect and
hold harmless CONSULTANT from any and all claims, liabilities, damages or expenses arising, in whole or in part, from any
use of the Instruments of Service not expressly authorized by this Agreement and directly supervised by CONSULTANT.
Further, to the extent permitted by law, CLIENT further agrees to indemnify and hold harmless the CONSULTANT and its
consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by
under this Section 1e risk and without
liability to the CONSULTANT.
2. PAYMENT TERMS. Invoices will be submitted at least monthly for services rendered. Terms of payment are net thirty (30)
days from date of invoice. Payment will be made to CONSULTANT at the address specified o
CLIENT reasonably objects to all or any portion of an invoice, CLIENT shall notify CONSULTANT in writing within ten (10)
of the invoice
not reasonably in dispute. CONSULTANT may suspend all Services until payment is received. Any amounts due to the
CONSULTANT under this Agreement may bear interest at the rate of 1.5% per month.
3. STANDARD OF CARE. CONSULTANT will perform its Services using the care and skill ordinarily exercised by professionals
Standard of Care
es may be imperfect, inaccurate or not fully compliant with all relevant
performance under this Agreement is to perform pursuant to the Standard of Care, to the exclusion of any other higher
standards, warranties or obligations. No other warranty, guaranty, or representation, either express or implied, is made or
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v051420 Page 1
S ERVICES A GREEMENT
CONSOR Project No. D210677TX.00
acceptance of non-
are not required to be performed by a licensed or registered professional, such services shall not be subject to the Standard
of Care required hereunder. Subject to and as limited by the Standard of Care, CONSULTANT is responsible for the technical
accuracy of its final work product. Subject to the Standard of Care, CONSULTANT shall correct any deficiencies in any final
work product without additional compensation except to the extent such action is attributable to actions by CLIENT or
tects, other
design professionals, contractors, agents or employees. CLIENT is responsible for and CONSULTANT may rely upon the
Client
Information
Information may change and, in that event, the CLIENT and CONSULTANT shall appropriately adjust the Services, Scope of
Services, and the CONSULTA
4. INSURANCE. CONSULTANT shall procure and maintain insurance as follows:
liability as required by applicable law; comprehensive general liability ($1,000,000 per occurrence / $2,000,000 aggregate);
professional liability ($1,000,000 per occurrence / $2,000,000 aggregate); and automobile liability ($1,000,000 - combined
single limit). If requested by CLIENT, CONSULTANT shall add CLIENT (and any lender of CLIENT) as an additional insured
to the comprehensive general liability policy.
5. CHANGE ORDERS OR MODIFICATIONS TO SERVICES. CLIENT shall be advised prior to the execution of services
deemed by CONSULTANT to be Additional Services. Any changes in the work, changes in the Project, changes in the Scope
of Services beyond those in , changes in the type of Services required beyond those in Scope of Services, acts of
Change
amounts stated for Services on the Scope of Services. For any Changes, CONSULTANT shall prepare and present to
Change Order
CONSULTANT cannot agree on the fees for any Additional Services, CONSULTANT shall have the right to suspend all
Services until an agreement is reached. If unforeseen circumstances substantially alter the Services or the risks involved in
providing such Services, CONSULTANT shall promptly notify and consult with the CLIENT but will act based on our sole
judgment where risk to personnel is involved. If specific periods of time or dates for rendering Services are set forth in this
Agreement, and if such periods of time or dates are changed through no fault of CONSULTANT exclusively, the time and
compensation for Services shall be subject to equitable adjustment. It shall be the sole responsibility of the CLIENT to inform
ce of its Services. Absent any express
written agreements as to the time required to perform the Services, CONSULTANT shall not be responsible for any delay in
performing Services by any particular date or period of time. If CLIENT requests a Change or other revision in the scope,
extent, or character of the project, the CLIENT shall issue a Change Order in which the Parties shall agree on an equitable
6. LIMITATION OF LIABILITY. To the maximum extent permitted by law, CLIENT agrees that the liability of CONSULTANT to
witness fees) arising out of or related to, but are not limited to, the negligent acts(s), error(s), or omission(s) of CONSULTANT
in performing services as stated within the Agreement, shall be limited to the lesser of: (a) one million dollars ($1,000,000);
or, (b) the total amount of professional liability insurance available at the time any insurance claim made under such policy is
paid. CLIENT acknowledges that this limitation of liability is a material term of this Agreement for the CONSULTANT, and
that but for this limitation of liability, the CONSULTANT would not have entered into this Agreement. To the extent damages
are covered by property insurance, the parties waive all rights against each other and against the contractors, consultants,
agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance.
7. OTHER DAMAGES. To the fullest extent permitted by law, CLIENT and CONSULTANT waive and forever release each
claims for or entitlement to
damages categorized as special, incidental, indirect, stigma, harm to reputation, lost profit, loss of value, loss of use, lost
marketability, or consequential damages, arising out of or resulting from or in any way related to the Agreement.
under this Agreement, whether they be considered profit or not.
8. FORCE MAJEURE. CONSULTANT shall not be responsible for damages or delays in performance caused by force majeure,
acts of God, strikes, lockouts, accidents, shortage of materials, shortage of labor, vandalism, pandemic (including COVID-
9. SITE ACCESS. If entry on a project site is required to perform the services agreed to under this Agreement, CLIENT, at its
cost, shall arrange for right-of-entry to the property. CLIENT represents that it possesses necessary permits and licenses for
the activities required at the site under this Agreement.
10. HAZARDOUS CONDITIONS. If a hazardous environmental condition is encountered or alleged, CONSULTANT has the
obligation to notify CLIENT and, to the extent required by applicable laws and regulations, notify appropriate authorities.
CLIENT warrants that it has disclosed, to the best of its knowledge, to CONSULTANT, the existence of any hazardous
environmental condition at or near the work site.
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S ERVICES A GREEMENT
CONSOR Project No. D210677TX.00
11. CLIENT RESPONSIBILITIES. CLIENT shall provide information in a timely manner regarding requirements for and
limitations on the Project, including a written program, CLIENT objectives; schedule; constraints and criteria; and site
CLIENT shall render decisions and app
avoid unreasonable delay in the orderly and sequential progress of the Services. CLIENT shall furnish surveys to describe
physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the
site.
12. CONSTRUCTION AUTHORITY. If the work detailed under this Agreement goes to construction, CONSULTANT shall not:
(a) direct, inspect, supervise or have control over
methods, techniques, sequences, or procedures of construction selected by Contractor; (c) be responsible for safety
progress; (d) be responsible for any failure of Contractor to
comply with the laws and regulations. CONSULTANT shall not be responsible for the acts or omissions of the Contractor(s)
on interpretations or clarifications of the Contract Documents given by CLIENT without direct consultation and advice of
CONSULTANT. CONSULTANT shall be under no obligation to report any deviations from the Instruments of Service unless
expressly requested to do so by the CLIENT, and only to the extent such work is easily viewable and such deviations are
actually known to CONSULTANT.
13. SUB-CONSULTANTS. CONSULTANT may arrange for some of the Services to be performed by outside consultants to
Sub-Consultants--Consultantshall be
responsible to perform to the Sub--Consultant shall be through
the CONSULTANT. All payments from CONSULTANT to any Sub-Consultant shall be expressly contingent upon
t of full payment from CLIENT. CONSULTANT shall not be obligated to pay any Sub-Consultant
unless and until CONSULTANT receives full payment from CLIENT.
14. SUCCESSORS; THIRD PARTIES. This Agreement shall bind the successors and legal representatives of both parties.
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the parties signed below.
15. DISPUTE RESOLUTION. CLIENT and CONSULTANT agree to negotiate all disputes through good faith negotiations. If the
parties fail to resolve a dispute after sixty (60) days of good faith negotiations, CLIENT and CONSULTANT agree to submit
any and all unsettled claims, counterclaims, disputes, and other matters in question arising out of or related to this Agreement
or breach thereof to resolution through mediation to be administered privately or through JAMS (www.jamsadr.org) according
to its Construction Industry Mediation Rules. CLIENT and CONSULTANT shall exercise their rights to litigation only after
submitting to mediation. Venue for litigation shall be the federal or state courts where the Project is located. Except as
otherwise provided herein and to the extent allowed by law, each party shall be responsible for its own legal costs and
16. TERMINATION. Either party may terminate this Agreement without cause upon ten (10) day advance written notice. In the
event CLIENT requests termination prior to completion of the proposed services, CLIENT agrees to pay CONSULTANT for
all costs incurred to date of notice of termination. The limitation of liability and indemnity obligations of this Agreement shall
be binding notwithstanding any termination of this Agreement.
17. CONTROLLING LAW. This Agreement shall be governed and construed in accordance with the laws of the State where the
Project is located.
18. ENTIRE AGREEMENT. This Agreement including , the following listed documents and all attachments
incorporated herein by reference, represents the entire Agreement and understanding between the parties and any
negotiations, proposals or oral agreements are integrated herein and are superseded by this written Agreement. Any
supplement or amendment to this Agreement shall be in writing and signed by the parties.
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v051420 Page 3
S ERVICES A GREEMENT
CONSOR Project No. D210677TX.00
ACCEPTED THE SERVICES SPECIFIED HEREIN, ASSOCIATED BILLING TERMS/PRICING, TERMS AND CONDITIONS,
AND EXHIBITS ARE HEREBY ACCEPTED BY THE UNDERSIGNED.
DATE OF ACCEPTANCE CONSOR ENGINEERS, LLC
AUTHORIZED SIGNATURE (CLIENT) AUTHORIZED SIGNATURE (CONSULTANT)
CLIENT NAME & TITLE NAME & TITLE
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v051420 Page 4
S ERVICES A GREEMENT
CONSOR Project No. D210677TX.00
EXHIBIT A
Scope of Services
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v051420 Page 5
15310 Park Row
Houston, TX 77084
Telephone (281) 493-4140
Fax (281) 493-2211
E-Mail: kjuluru@consoreng.com
September1, 2021
Lorenzo Wingate, P.E., C.F.M
Assistant Director of Public Works
rd
2963 N 23Street
La Porte, Texas 77571
Re:Parking Lot Improvements/Redesignat Pecan Park
Dear Mr. Wingate,
CONSOR Engineers is pleased to submit the scopeand feefor the Parking Lot
Improvements/Redesignat Pecan Park in the City of La Porte.The detailed work is
included in the scope documents and was based on the City of La Porte City Council
th
approved concept on June 28, 2021.
Fee proposal includes the following services, only for the portion where improvements are
planned:
Topographic survey,
Geotech bore logs,and
Landscape Architectservices.
Parking Lot Design
The total fee for the work (including sub consultants fee) is $156,003.15
Ifyouhaveanyquestionsor comments,pleasefeelfreetocontactmebytelephoneat
281-493-4140ext 4225, or by email at kjuluru@consoreng.com.We appreciate the
opportunity to provide these services and look forward to working on this project for the
City of LaPorte
Sincerely,
Kishore Juluru, P.E.
Project Manager
CONSOR Engineers, LLC
City of LaPorte
Safety/Parking Lot Improvements at Pecan Park
Scope of Work
Engineering Services
CONSOR Engineers, LLC.(CONSOR)teamwill provide engineering services to the City of La
Porte(City), Texasrequired for topographic survey and the preparation of plans, specifications,
and estimates (PS&E) for the proposed upgrades/improvements to the Pecan Park project
based on the City of LaPorte City Council approved concept on June 28th, 2021.
CONSORteamwill design plansin accordance with the Cityof La Porte Design Guidelines and
industry’s standard design procedures.
CONSORteamwillprovide plansshowingnecessaryimprovements at the specified location.
Plans will typically include11x17 sheet with details required for construction including but not
limited tocurb returns, geometrics, transition lengths,stationing(based on a fixed object in the
field) and offsets, signing and striping detailsand dimensions requiredto construct the
proposed improvements.
CONSORteam will work closely with the City to provide a detailed, comprehensive, and sound
technical product that addresses all listed objectivesandalso serveas a competent technical
adviser for the City for thisproject.
Design Standards
Project design will be performed in accordance with the most recent editions of the following
design standards:
Americans with Disabilities Act (ADA) Standards
Texas Accessibility Standards (TAS)
Any applicable City of La PorteCode of Ordinances
Texas Manual on Uniform Traffic Control Devices(TxMUTCD)
TxDOT Roadway Design Manual
Cityof La Porte Public Improvement Criteria Manual
Any otherapplicable regional, state,and federal guidelines
Items to be provided by the City
Any previous plans, as-builtsandsurveys
1| Page
City of LaPorte
Safety/Parking Lot Improvements at Pecan Park
The exhibit below shows the existing conditionsof Pecan Park layout.
2| Page
City of LaPorte
Safety/Parking Lot Improvements at Pecan Park
The exhibit below shows the proposed design (conceptual)of Pecan Park layout.
Drainage
CONSOR will utilize survey and LiDAR data to produce an existing drainage conditions model for
the parking lot to establish the base conditions. CONSOR will produce a proposed drainage
conditions model for the parking lot. CONSOR will compare the results of the proposed analysis
with the existing analysis to identify required mitigation for the parking lot improvements
including detention storage, cut/fill balancesinthe FEMA Effective floodplain, and peak flow
increases at the system outfall. Construction Plan sheets will be provided including drainage
area map, drainage calculations, storm sewer plan & profile, detention pond layout,
miscellaneous details, and standard drawings.
3| Page
City of LaPorte
Safety/Parking Lot Improvements at Pecan Park
Parking Lot Design
CONSOR will analyze the localized watershed and determinehighpoints, low points and outfall
locations to ensure adequate drainage. CONSOR will develop contours as part of a grading plan
that will identify critical spot elevations to ensure ADA accessibility and drainage of the site.
Additionally, driveway widths, aisle widths, turningradii,median widths and parking counts will
be determined. CONSOR will develop cross-sections utilizing a site development software to
depict and aid the constructionof the parking lot ensuring positive drainage.CONSOR shall
develop astorm water pollutionpreventionplan (SW3P) and implement Best Management
Practices to minimizeimpacts offsite.
PROJECT MANAGEMENT AND ADMINISTRATION
CONSOR shall coordinate all subconsultant activity includingquality of and consistency of
work and administration of the invoices and monthly progress reports. CONSORshall
coordinatewith necessary local entities.
CONSOR shall prepare the PS&E packagesuitable for letting through the City of La Porte
construction contract bidding and awarding process. The plans willbe signed and sealed by
aTexas Licensed Professional Engineer.
BIDPHASE SERVICES
CONSOR shall provide bid form; facilitate pre-bid meeting; answer bidder’s questions,
preparation of addendums (if needed), reviewbids, preparation of bid tabsand provide award
recommendation.
DELIVERABLES
CONSORshall provide the following:
Site Plan will be submitted to the City’s Planning Department for review/approval.
Construction plan sheetsat60%, and 95% for reviewand comment
One 100%signed andsealedconstructionplan set for bidding purposes
Address Shop Plan submittals and shop drawings andRFI(s)
CONSORshall furnish the City with a USB Flash driveof the final plans.
4| Page
City of LaPorte
Safety/Parking Lot Improvements at Pecan Park
CONSTRUCTION PHASE SERVICES
a)Attend and assist the Cityin pre-construction conferences.Attend bi-weekly(onceevery
twoweeks)andotherprojectmeetingsasrequestedbytheCity.
b)Makeperiodicvisits(notlessthanbi-weekly),asdistinguishedfromthecontinuous
services of a resident project representative, to determine iftheworkisproceeding in
accordance withthecontractdocuments.
c)After each visit or project meeting, the Engineershall prepare and distribute minutes of
his observations oftheprogressandqualityofworkperformed(includingthetraffic
controlplanandimplementation of the storm water pollution prevention plan).A copy
of each report shall be submitted to the Citywithinfive (5) workingdaysofanyproject
visitor meeting.
d)Consult with and advise the City, as often as requested bythe City, duringconstruction.
Withinthree(3)workingdaysoftherequest,theEngineerwillissueallinstructions,
requestsforinformation,andnon-conformancereportsasrequestedby the City.
e)Review,andsubmitcommentsonallprojectschedulesassubmittedbytheContractor.
f)Maintaintheprojectsubmittallog.Reviewandapproveordisapprovesubmittals.
Reviewshopandworkingdrawings,furnishedbyContractors,forcompliancewith
designconceptsandspecificationsandwiththeinformationgiveninthecontract
documents.
g)ReviewmonthlyandfinalestimatesonformsprovidedbytheCity,forpaymentstothe
Contractor.
h)AtthediscretionoftheCity,computeanddeterminein-placequantities of each bid
item used in construction.Necessary computations ofquantities are part of the basic
fee.Any field surveys necessary to arrive at thesequantitieswillbepaidinaccordance
withAdditionalServicesandCharges.
i)Participate with the City's representatives in a substantial completion and/orfinal
inspectionoftheProject.
j)Correct errors and omissions in the drawings and specifications as requested bytheCity.
TheEngineermayrenderthefollowingAdditionalServicesinconnectionwith theProject as
requestedbythe City:
5| Page
City of LaPorte
Safety/Parking Lot Improvements at Pecan Park
a)Conduct alignment surveying, including the preparation of an alignment map,metes
andboundsdescriptions,parcelstakings,transitcontrollineandbenchmarks.Field
surveysfordesign,constructionandotherfieldinvestigations.
b)Performanynecessarychangesinthedrawingsandspecificationsthatareoutsidethe
scope ofthe project.
CONSOR fee is included on the next page.
Subconsultant(s)scope and fees are included in the following attachments.
6| Page
FEE SCHEDULE
PROJECT NAME: Pecan Park Parking Lot Redesign
PRIME PROVIDER NAME: CONSOR Engineers, LLC
PROJECT PROJECTCADDTOTAL
TASK DESCRIPTIONMANAGERENGINEEREITOPERATORLABOR HRS.
& COSTS
Parking Lot Design
Parking lot grading - Determine High Points, low points, outfalls, ADA accessibility4208052156
Parking site layout - driveway width, aisle width, turning radius, medians, parking space count
4126036112
Cross-sections410482082
Traffic Safety Analysis/Design24201238
Illumination Updates18161641
Drainage Report, Plans and Drawings
Review and incorporate survey data1269
Analyze Existing Drainage System281626
Analyze Proposed Drainage System3183051
Cut & Fill Quantities - Identify Mitigation14813
Determine Mitigation Volume due to Impervious Area14813
Analyze Proposed Detention Pond3183051
Drainage Area Map1612928
Drainage Calculations2612929
Storm Sewer Plan & Profile112241855
Detention Pond Layout212241856
Miscellaneous Details1612928
Bid Phase Services
Pre-Bid Meeting, Answer Bidder's questions167
Review Bids, Prepare Bid Tabs, Provide award recommendations14813
FEE HOUR SUB-TOTALS35160414199808
LABOR RATE PER HOUR $70.00$56.50$39.00$21.00
DIRECT LABOR COSTS$2,450.00$9,040.00$16,146.00$4,179.00$31,815.00
MULTIPLIER 2.912.912.912.912.91
TOTAL LABOR COSTS$7,129.50$26,306.40$46,984.86$12,160.89$92,581.65
CONSTRUCTION PHASE SERVICES
Pre-construction conference448
Site Visit (bi-weekly) (upto 4 visits )4812
Meeting Minutes44
Review and Comment Project Schedules22
Review Shop Drawings and Submittals28818
Review Contractor Monthly Estimates22
Substantial Completion and Final Inspection448
FEE HOUR SUB-TOTALS14328054
LABOR RATE PER HOUR
$70.00$56.50$39.00$21.00
DIRECT LABOR COSTS$980.00$1,808.00$312.00$0.00$3,100.00
MULTIPLIER 2.912.912.912.912.91
TOTAL LABOR COSTS$2,851.80$5,261.28$907.92$0.00$9,021.00
KUO - Topographic Survey Fee (excluding ball parks)$7,655.00
CONSOR Subconsultant Management Fee (10%)$765.50
TWE - Geotech Fee$5,800.00
CONSOR Subconsultant Management Fee (10%)$580.00
ASR - Landscaping Fee$36,000.00
CONSOR Subconsultant Management Fee (10%)$3,600.00
Total Design Fee$156,003.15
Page 1
10300 Westoffice Drive, Ste. 800
Houston, TX 77042
Phone: (713) 975-8769
Fax: (713) 975-0920
Engineering Firm Reg. No. F-4578
Surveying Firm Reg. No. 10075600
www.kuoassociates.com
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EXHIBIT A
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09/01/2021 Proposal
Kishore Juluru, PE
Lead, Traffic Design, Eastern Region
CONSOR Engineers, LLC
Re: Landscape Architecture Proposal
Pecan Park Redesign
Asakura Robinson Company (AR) is pleased to submit this landscape architecture services proposal for the
above-mentioned project. Our firm has built our reputation on our strength in working with owners,
consultants and stakeholders and we welcome this opportunity to work with you and your team in
creating a high-quality project. For the purposes of this proposal, CONSOR shall be known as theClient.
A.Scope of Work
1.The project site is located in the City of La Porte. The entirely of the park is approximately 33
acres in size and currently houses parking and facilities for baseball and softball.AR’s scope is
limited tothe proposed parking lot at Canada drive, and the existing southern parking lot
between fields 8 and 9. (See plan below).
Page 1of 14
2. The expected project delivery method is Design-Bid-Build.
3. AR shall provide landscape architecture services for schematic design, design development,
construction documents, permitting, bidding, and construction observation phases of the
project.
4. Landscape design criteria shall meet the client’s need and expectation as well as City and/or
County landscape requirements, including incorporating the use of pecan trees as conditions
allow.
5. Pedestrian hardscape layout and details, planting design, and irrigation design, shall be provided
for the following scope of work areas:
a. Proposed parking lot at Canada Drive – AR will provide required buffer planting and
parking island planting and walkway connections
b. Proposed parking lot and pickup / drop off area between fields 8 and 9 – AR will provide
required buffer planting and parking island planting and walkway connections
6. CDC and local COVID safety guidelines will be followed for all external meetings, site visits, public
engagement, and travel.
Task I: Design Development (60%)
AR will begin design development based on the design concept prepared by CONSOR and AR and
th
approved by the City of LaPorte on June 28, 2021, and feedback from city council. The design
development phase will refine this plan to a 60% design level, which shall include:
1. Kick-off meeting with the client to discuss the project expectations and general character of the
project.
2. Perform a site visit to verify existing conditions provided on the survey, take photos, and verify
location/assess general condition of existing trees to remain.
3. AR will attend up to 4 coordination meetings with the client, relevant stakeholders, and
consultant team.
4. Develop opinion of probable construction cost (OPCC) at 60% design documents for client
review.
5. Develop preliminary tree preservation plan.
6. Develop a planting plan with proposed plant selection.
7. Preliminary irrigation sleeves and main lines layout, coordination with project design team
regarding irrigation system point of connection, meter, and controller location. (NOTE: AR will
retain the services of a third-party licensed irrigator)
8. Develop pedestrian hardscape design and identify proposed paving material selection.
9. Development of draft specifications for the landscape project scope
10. Design Development package to client in pdf format, following revisions.
11. Additional graphics for marketing, fundraising, or otherwise will be considered an additional
service.
Task II: Construction Documents (95%, IFC)
Based upon the client approved design development plans and estimated construction budgets, AR shall
prepare construction documents with deliverables at the 95% design and issue for construction level for
the project, including the following:
Page 2 of 14
1. AR will attend up to 3 coordination meetings with the client, relevant stakeholders, and
consultant team.
2. Prepare tree preservation plans and details.
3. Prepare a pedestrian hardscape layout plan, identifying all proposed improvements.
4. Prepare irrigation plans and installation details. (NOTE: AR will retain the services of a third-party
licensed irrigator)
5. Prepare landscape plan, planting details and plant schedules.
6. Prepare construction specifications for landscape portion of work.
7. Prepare final opinion of probable construction cost (OPCC) at 95% set.
8. Provide final Construction Drawing and specification package to client in pdf format, following
revisions.
Task III: Bidding
When contracts are bid in projects the landscape architect shall assist the client during the bidding
process to select the Contractor to construct the project and establish the firm price to accomplish the
work. The landscape architect shall:
1. Attend one-pre bid meeting.
2. Assist Client and Owner during bidding or pricing process, reviewing estimates, bids, and prices
from Contractors, in pdf format.
Task IV: Construction Observation
1. Attend one pre-construction meeting.
2. AR shall provide up to 3 site visits to review and undertake periodic observation of the work in
progress for conformance with Construction Documents. Field notes shall be published to the
Client and Owner. Additional site visits shall be provided as an additional service, at the rates
below, with prior approval from Client.
3. Respond to RFI’s and prepare ASI documentation in a timely fashion.
4. Participate in up to 4 on-line OAC meetings as needed upon the commencement of AR scope of
work.
5. Review submittals, shop drawings, samples, product data, and other contractor/vendor
submitted documents as listed within the Drawings and Specifications and make
recommendations, as necessary.
6. Conduct one punch walk to evaluate the completed work, and to determine acceptance or non-
acceptance based on conformity with the design intent expressed in the Construction
Documents.
B. Compensation
Task I Design Development $ 13,000
Task II Construction Documents $ 15,500
Task III Bidding $1,000
Task IV Construction Observation $ 6,000
Reimbursable Expenses $500
Total $ 36,000
Page 3 of 14
Fees and reimbursable costs shall be billed monthly as a percentage of work completed or actual costs for
additional services and reimbursables as defined herein. Reimbursable expenses are expenditures for the
project made by AR and consultants in the interest of the project plus an administrative fee of 10%.
Reimbursable expenses include, but are not limited to travel expenses, costs of reproduction, postage,
services of professional consultants which cannot be quantified at the time of contracting, and other,
similar project – related expenditures. Reimbursable expenses shall not exceed $500 without prior
approval by Client.
C. Exclusions to Scope of Services and Additional Services
1. Client shall provide the following information as required for performance of the work. AR
assumes no responsibility for the accuracy of such information or services and shall not be
liable for errors or omissions therein. Should AR be required to provide services in obtaining
or coordinating compilation of this information, such services shall be charged as Additional
Services.
a. Topography, boundary surveys and Legal descriptions of property.
b. Existing site engineering and utility base information.
c. Soils Engineering, Geo-technical, and other Consultant services if required.
d. Application and Permit Fees
2. The following services are specifically excluded from scope:
a. Formal Risk Assessments for existing trees.
b. Registration and documentation for LEED, SITES, or other certifications.
c. Rainwater collection systems and rainwater connection to irrigation system
d. Site lighting, photometric assessment of site lighting
e. Monumentation or wayfinding signage
f. Outline specifications
g. Front end documents
h. Preparation of materials or presentation to City Boards and Commissions,
except where explicitly provided above.
i. Grading and drainage
j. TDLR submittal, coordination and inspection
k. Illustrative plans or renderings
3. Additional Services include but are not limited to:
a. Work and/or Meetings requested and or authorized by the Client not defined in
the ‘Scope of Work’, revisions and changes to Client approved drawings, the
preparation of alternatives or change orders requested by the Client, and the
revision of a single delivery package into multiple delivery packages.
b. Preparation of as-built drawings or of measured drawings or existing
conditions.
c. Models, special renderings, promotional photography, special printing, special
equipment, special printed reports or publication, maps, and documents
requested by the Client.
Page 4 of 14
d. Coordination and sourcing of owner-provided play equipment, shade
structures, or other furnishings.
Hourly rates for Additional Services:
Brendan Wittstruck Principal$ 170/hr.
Staff 3.36 x direct personal expense (DPE)
D. Terms and Conditions
IMPORTANT: This Agreement is expressly limited to the terms and conditions stated herein, and any
additional or different terms or conditions proposed by Client (including, but not limited to any verbal or
written communication) are rejected unless expressly assented to in writing by the person who signed this
Agreement on behalf of Landscape Architect. This Agreement shall not be modified or supplemented by
any course of dealing, course of performance, or trade usage. Client acknowledges that no other
person(s) shall have authority to bind Landscape Architect to terms varying from those set forth herein.
ARTICLE 1: PROFESSIONAL SERVICES
1.1 Services. In connection with the Project described in the Proposal, Landscape Architect shall render
the professional services ("Services") for the Project described in the Agreement and any Amendments.
1.2 Agreement. The Agreement includes the Proposal and all Exhibits incorporated into the Agreement,
including these Terms and Conditions, and any Amendments (collectively, the "Agreement").
ARTICLE 2: PROPOSALS
2.1 Scope. The Proposal(s) shall identify the specific scope of Services to be performed by Landscape
Architect and those subconsultants, if any, specifically identified as having a direct contractual
relationship with Landscape Architect ("Subconsultants") in the Proposal. The Proposal shall also identify
the amount and type of compensation for the Services. Any services not specifically identified in the
Proposal are excluded unless added as Additional Services with additional compensation to Landscape
Architect.
2.2 Acceptance of Agreement. Landscape Architect shall commence work upon Landscape Architect's
receipt of the properly executed and signed Agreement. If the Agreement is not executed by Client within
thirty (30) days of the date tendered, it shall become invalid unless: (1) Landscape Architect extends the
time in writing; or (2) at the sole option of Landscape Architect, Landscape Architect accepts Client's oral
authorization to proceed with the Services, in which event the terms of the oral authorization shall
include all the terms of this Agreement. Landscape Architect's performance of the Services under the oral
authorization shall be in reliance on the inclusion of all the terms of this Agreement.
ARTICLE 3: CHANGES
3.1 Changes. The Landscape Architect and Client may at any time, by written amendment, make changes
within the general scope of the Agreement. If such changes cause an increase or decrease in the
Landscape Architect's cost of, or time required for, performance of any Services under the Agreement, an
equitable adjustment shall be made and documented in writing in an executed Amendment.
Page 5 of 14
3.2 Regulatory Changes. In the event that there are modifications or additions to regulatory requirements
relating to the Services to be performed under this Agreement after the date of execution of this
Agreement, the increased or decreased cost of performance of the Services provided for in this
Agreement and subsequent Proposals shall be reflected in an appropriate Proposal Amendment. Such
changes may include, but are not limited to, changes in environmental regulations, local ordinances, or
tariffs and regulations governing the export/import of materials for the Project (“Applicable Laws”), or the
interpretation of those Applicable Laws.
ARTICLE 4: THE TERM
4.1 Term. Landscape Architect shall be retained by Client as of the date Client executes the Agreement
until the Services have been fully performed or until the Landscape Architect's Services are terminated
under provisions of the Agreement. Landscape Architect will pursue completion of Services in accordance
with the timely completion specified in the Proposal and any adjustments or amendments thereto.
Landscape Architect shall not be liable or responsible for any delays caused by circumstances beyond
Landscape Architect's control.
ARTICLE 5: DUTIES
5.1 Access. Client will provide Landscape Architect with access to the Project property or to any other site
as required by Landscape Architect for performance of the Services.
5.2 Client-furnished Data. Client shall provide all criteria and full information as to Client's requirements
for the Project, designate a person to act with authority on Client's behalf in respect to all aspects of the
Project, examine and respond promptly to Landscape Architect's submissions, and give prompt written
notice to Landscape Architect whenever Client observes or otherwise becomes aware of any defect in the
work. Client shall also do the following and pay all costs incidental thereto: Furnish to Landscape Architect
core borings, probing and subsurface exploration, hydrographic surveys, laboratory tests and inspections
of samples, materials and equipment and similar data; appropriate professional interpretations of all of
the foregoing; environmental assessment and impact statements; architectural or other engineering
design documents; and any other information previously made available to the Client, which may be
required by Landscape Architect all of which Landscape Architect may rely upon in performing its Services.
Client shall provide such legal, accounting, independent cost estimating, and insurance counseling
services as may be required for the Project, any auditing service required in respect of contractor(s)'
applications for payment and any inspection services to determine if contractor(s) are performing the
work in accordance with Landscape Architect’s design.
5.3 Other Information. Landscape Architect shall be entitled to rely on, and shall not be responsible for,
the accuracy, completeness, and timeliness of, services and information furnished by the Client and the
Client’s consultants.
5.4 Ownership of Documents. All designs, drawings, specifications, documents, and other work products
of the Landscape Architect (collectively, the "Documents"), whether in hard copy or electronic form, are
instruments of service for the Services and are owned by the Landscape Architect regardless of whether
or not Services are completed. Reuse, change, or alteration of the Documents by the Client or by others
acting through or on behalf of the Client is not permitted without the written consent of Landscape
Page 6 of 14
Architect. The Landscape Architect grants to Client a nonexclusive license to reproduce the Documents
solely for the purpose of constructing and maintaining the Project. Except for a rightful termination of this
Agreement by Client under Section 7.2, any termination of the Agreement prior to final completion of
construction of the Project shall terminate this license. Upon such termination, and unless otherwise
agreed by Landscape Architect in writing, the Client (and any third party who received copies of the
Documents from Client) shall not make further reproductions of the Documents and shall return to the
Landscape Architect within seven days of termination all originals and reproductions in the Client's
possession, custody and control, and shall permanently delete any electronic copies thereof from any and
all sources. ANY UNAUTHORIZED USE, REUSE, CHANGE OR ALTERATION BY THE CLIENT OR THIRD PARTIES
IS AT THEIR OWN RISK AND CLIENT AGREES TO HOLD HARMLESS AND INDEMNIFY THE LANDSCAPE
ARCHITECT, ITS OFFICERS, OWNERS, PARTNERS, EMPLOYEES, AND CONSULTANTS FROM ALL CLAIMS,
DAMAGES, LOSSES, EXPENSES AND COSTS (INCLUDING FEES OF ATTORNEYS SELECTED IN LANDSCAPE
ARCHITECT’S SOLE DISCRETION), INCLUDING, BUT NOT LIMITED TO, CLAIMS FOR LANDSCAPE ARCHITECT'S
ALLEGED NEGLIGENCE, ARISING OUT OF OR RELATED TO SUCH AUTHORIZED OR UNAUTHORIZED USE,
REUSE, CHANGE OR ALTERATION.
5.5 Reporting Obligations. Client has responsibility for complying with all legal reporting obligations.
Nothing in the Agreement precludes Landscape Architect from providing any notices or reports that it
may be required by law to give to governmental entities.
5.6 Laboratory Services. In performing Services, Landscape Architect may request that Client provide
independent testing laboratory services. Landscape Architect will rely on the accuracy of the testing
laboratory services. Landscape Architect will not, and Client shall not rely upon Landscape Architect to,
check the quality or accuracy of the testing laboratory's services.
5.7 Licensing Fee. If the Client terminates this Agreement for its convenience under Section 7.1 and the
Client desires to use Landscape Architect’s Documents for purposes of completing the Project, the Client
shall pay the Landscape Architect a licensing fee in the amount of $50,000. If the licensing fee in this
Section 5.7 is not paid, the Landscape Architect’s license to the Client to use the Documents is revoked.
IN THE EVENT THE CLIENT USES THE DOCUMENTS WITHOUT RETAINING THE LANDSCAPE ARCHITECT, THE
CLIENT RELEASES, INDEMNIFIES, HOLDS HARMLESS, AND AGREES TO DEFEND THE LANDSCAPE ARCHITECT
AND ITS CONSULTANT(S) FROM ALL CLAIMS, CAUSES OF ACTION, DAMAGES, AND EXPENSES ARISING
FROM SUCH USES, REGARDLESS OF WHETHER BASED OR ARISING IN WHOLE OR IN PART UPON THE
ALLEGED NEGLIGENCE OF THE LANDSCAPE ARCHITECT AND/OR ITS CONSULTANT(S).
5.8 Site Visit. All conclusions, opinions and recommendations relating to site issues will be based upon
observed site conditions at the Project as they existed at the time of Landscape Architect's site visit, if any,
or upon the information provided to Landscape Architect by Client.
5.9 Opinions of Cost. Should Landscape Architect provide any opinions of cost, it is understood that those
opinions are based on the experience and judgment of Landscape Architect and are merely opinions.
Landscape Architect does not warrant that actual costs will not vary from those opinions because, among
other things, Landscape Architect has no control over market conditions, including but not limited to the
cost of labor, materials, or equipment.
Page 7 of 14
5.10 Construction Observation. The Landscape Architect will periodically visit the Project during
construction on the number of occasions indicated in the Proposal, or as Landscape Architect determines
in Landscape Architect's sole opinion, to become generally familiar with the progress and quality of the
contractors' landscape scope of work and to determine if the work is proceeding, in general, accordance
with the Documents. The Client has not retained the Landscape Architect to make detailed inspections or
to provide exhaustive or continuous Project review and observation services. The Landscape Architect
does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any
contractor, subcontractor, supplier, or any other entity furnishing materials or performing any work on
the Project. Client acknowledges that Landscape Architect is not responsible for any failure of any
contractor, subcontractor, supplier, or any other entity furnishing materials or performing any work on
the Project to construct the Project or manufacture materials in accordance with the Documents or any
applicable legal requirements. Landscape Architect shall not be responsible for the means, methods,
techniques, sequences, or procedures of construction selected by contractors or the safety precautions
and programs incident to the work of contractors.
5.11 Permits. Client is responsible for obtaining and complying with all required permits (other than those
submitted by Landscape Architect as defined by the scope of this contract) or other approvals of, and for
giving any required notices to, all governmental and quasigovernmental authorities having jurisdiction
over the Services or the Project. Before Landscape Architect performs the Services, Client will provide
Landscape Architect evidence satisfactory to Landscape Architect that all required permits or other
approvals have been obtained and that all required notices have been given. Client will provide to
Landscape Architect copies of any such permits or any such notices, together with any other relevant
information that will alert Landscape Architect to the requirements of such permits, approvals, or
notifications.
ARTICLE 6: COMPENSATION OF SERVICES
6.1 Compensation of Services. Landscape Architect's compensation for Services shall be set forth in the
Proposal(s).
6.2 Compensation. Client agrees to pay Landscape Architect for Services in accordance with the
Agreement. Unless otherwise provided in the Agreement, expenses directly related to these Services,
including reproduction, travel, long distance telephone bill, express mail, special deliveries and
subconsultant expenses shall include a ten percent (10%) markup on cost.
6.3 Payments. Landscape Architect will invoice Client monthly in accordance with the terms and
conditions of the Proposal (and Amendments) for Services and reimbursable expenses. Client agrees to
promptly pay Landscape Architect the full amount of each such invoice withing thirty (30) days of receipt.
In no event shall Landscape Architect's failure to bill monthly constitute default under the terms and
conditions of this Agreement.
6.4 Right to Stop Performance. If Client does not pay any amount due to Landscape Architect within thirty
(30) days after the invoice date, Landscape Architect may, upon three (3) additional days verbal or written
Page 8 of 14
notice to Client, stop performance of the Services until complete payment of the invoiced amount has
been received.
6.5 Attorney's Fees. In the event Landscape Architect's invoices for Services are given to any attorney for
collection, or if suit is brought for collection, or if they are collected through probate, bankruptcy, or other
judicial proceeding, then Client shall pay Landscape Architect all costs of collection, including, but limited
to, the maximum attorney's fees allowed by law and court costs, in addition to other amounts due.
ARTICLE 7: TERMINATION OF SERVICES
7.1 Termination for Convenience. This Agreement may be terminated, either by Client or by Landscape
Architect, for convenience and without cause, at any time prior to completion of Landscape Architect's
Services, upon thirty (30) days written notice to the other at the address of record. Upon receipt of
written notice from Client to discontinue work, the Landscape Architect shall discontinue work under this
Agreement. Such termination shall release Landscape Architect from any further obligation to provide
Services to Client on this Agreement, but all obligations of Client shall continue. In the event Client
terminates the Agreement based on Client's reasonable opinion the Landscape Architect has failed or
refused to prosecute the work efficiently, promptly or with diligence, the Landscape Architect shall have
at least ten (10) days, from the receipt of written notification by Client, to cure such failure to perform in
accordance with the terms of this Agreement or Proposals). Client waives any and all claims it has against
Landscape Architect arising out of termination of this Agreement by Landscape Architect. Client waives
any and all claims, causes of action, or damages that it has or may have against Landscape Architect for
failure to perform further Services under this or any other Agreement with Client.
7.2 Termination for Cause. Either party may terminate this Agreement upon not less than seven (7) days’
written notice should the other party fail substantially to perform in accordance with the terms of this
Agreement through no fault of the party initiating the termination.
7.3 Compensation in Event of Termination. Upon termination by either Client or Landscape Architect,
Client shall pay Landscape Architect with respect to all contracted Services rendered and expenses
incurred before termination, including any termination settlement costs the Landscape Architect
reasonably incurs relating to commitments which had become firm before the termination.
ARTICLE 8: RELATIONSHIP OF PARTIES
8.1 Independent Contractor. It is understood that the relationship of Landscape Architect to Client shall
be that of an independent contractor. Neither Landscape Architect nor employees of Landscape Architect
shall be deemed to be employees of Client.
ARTICLE 9: LIMITATIONS OF LIABILITY
9.1 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL LIABILITY OF
LANDSCAPE ARCHITECT, ITS EMPLOYEES, OFFICERS, SUBCONSULTANTS, TO CLIENT OR ANY PARTY
CLAIMING BY, THROUGH OR UNDER CLIENT, FOR ANY AND ALL INJURIES, CLAIMS, LOSSES, EXPENSES, OR
DAMAGES WHATSOEVER FROM ANY CAUSE OR CAUSES, INCLUDING, BUT NOT LIMITED TO, STRICT
LIABILITY, BREACH OF CONTRACT, BREACH OF WARRANTY, NEGLIGENCE, OR ERRORS OR OMISSIONS
SHALL NOT EXCEED THE TOTAL FEE PAID TO THE LANDSCAPE ARCHITECT. NOTWITHSTANDING ANY
Page 9 of 14
OTHER PROVISION OF THE AGREEMENT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY
PUNITIVE, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES INCURRED DUE TO THE FAULT OF THE
OTHER PARTY, REGARDLESS OF THE NATURE OF THIS FAULT OR WHETHER IT WAS COMMITTED BY THE
CLIENT OR BY LANDSCAPE ARCHITECT, THEIR EMPLOYEES, AGENTS, OR SUBCONSULTANTS.
CONSEQUENTIAL DAMAGES INCLUDE, BUT ARE NOT LIMITED TO, LOSS OF USE, LOSS OF PROFIT,
SUBSTITUTE HOUSING, DELAYED OCCUPANCY, AND LOST BUSINESS OPPORTUNITIES.
9.2 No Certification. Landscape Architect shall not be required to sign any documents, no matter by whom
requested, that would result in Landscape Architect having to certify, guarantee, or warrant the existence
of conditions whose existence Landscape Architect cannot ascertain. The Client also agrees not to make
resolution of any dispute with Landscape Architect nor payments of any amount due to Landscape
Architect in any way contingent upon Landscape Architect's signing any such certification.
9.3 Asbestos or Hazardous Materials. It is acknowledged by both parties that Landscape Architect's scope
of Services does not include any services related to asbestos or hazardous or toxic materials. In the event
Landscape Architect or any other party encounters asbestos or hazardous or toxic materials at the Project,
or should it become known in any way that such materials may be present at the Project or any adjacent
areas that may affect the performance of Landscape Architect's Services, Landscape Architect may, at its
sole option and without liability for consequential or other damages, suspend performance of Services on
the Project until the Client retains appropriate specialist consultants or contractors to identify, abate,
and/or remove the asbestos or hazardous or toxic materials and warrant that the Project is in full
compliance with applicable laws and regulations. If Landscape Architect suspends its performance due to
the presence of such materials, Landscape Architect shall be entitled to an extension of the schedule
proportionate to the time Landscape Architect’s Services were suspended.
9.4 Delays. Landscape Architect is not responsible for delays caused by factors beyond Landscape
Architect's reasonable control, including but not limited to delays because of strikes, lockouts, work
slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority
to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of
Landscape Architect's Services or work product promptly, or delays caused by faulty performance by the
Client or by contractors of any level. When such delays occur, the Client agrees Landscape Architect is not
responsible for damages caused by such delay. In addition, Landscape Architect shall not be deemed to
be in default of this Agreement but shall be entitled to an extension of time equal to the delay. In the
event such delay exceeds thirty (30) days, Landscape Architect shall be entitled to an equitable
adjustment in compensation. Any schedules or durations included in the Agreement for Landscape
Architect’s Services is an estimated schedule or duration only; Client acknowledges that Landscape
Architect’s schedule or duration will depend on required coordination, permitting, Client’s availability for
meetings and issuance of approvals, and other conditions created by the site or third parties not under
the control of Landscape Architect.
9.5 Project Enhancement. If, due to Landscape Architect's error or omission, a required item or
component of the Project is omitted from Landscape Architect's Documents, Landscape Architect shall
not be responsible for paying the cost to add such item or component to the extent that such item or
component would have been otherwise necessary to the Project and paid by the Client had the item or
Page 10 of 14
component been included in Landscape Architect’s Documents. In no event will Landscape Architect be
responsible for any cost or expense that provides betterment, upgrade, or enhancement of the Project.
ARTICLE 10: CONDO EXCLUSION
10.1 No Condominiums. Unless specifically included and acknowledged in the Agreement, Landscape
Architect has assumed the Project will not involve residential condominiums, which are defined as multi-
family or mixed-use residential property comprising all or part of the Project, the units of which will be
individually owned or occupied by unit owners or tenants and the owners will share in joint ownership of
any common elements.
10.2 Condominium Conversion. It is an essential and material term of the Agreement that the Project
does not involve condominiums. If the Project is converted to condominiums, (i) Client agrees to release,
indemnify, defend, and hold harmless Landscape Architect from and against any claims by a condominium
association or individual unit owners related to the Services provided by Landscape Architect under this
Agreement, and (ii) the Condominium Project Special Requirements, attached hereto as Attachment 1,
shall apply.
ARTICLE 11: MISCELLANEOUS
11.1 Entire Agreement. The Agreement contains the entire agreement between Landscape Architect and
Client, and no oral statements or prior written matter shall be of any force or effect. The Agreement may
be modified only by written document executed by both parties. ANY FUTURE AGREEMENTS BETWEEN
THE PARTIES IS EXPRESSLY LIMITED TO THE TERMS AND CONDITIONS OF THIS AGREEMENT.
11.2 Modifications. No one has authority to make variations in, or additions to, the terms of this
Agreement on behalf of Landscape Architect other than one of its officers, and then only in writing signed
by such officer.
11.3 Governing Law. The Agreement shall be governed by and construed in accordance with the laws of
the State of Texas, including the choice of law.
11.4 Venue. Landscape Architect and Client agree that the Services will be performed or partially
performed in Harris County, Texas, and the venue of any action under the Agreement shall be exclusively
in Harris County, Texas. Client and Landscape Architect hereby waive any objection to jurisdiction or
venue in Harris County, Texas.
11.5 Severability. If any provision of the Agreement is held to be illegal, invalid, or unenforceable under
present or future laws, such provision shall be fully severable and the Agreement shall be construed and
enforced as if such illegal, invalid or unenforceable provision is not a party hereof and the remaining
provisions shall remain in full force and effect. In lieu of any illegal, invalid, or unenforceable provision,
there shall be added automatically as a part of the Agreement, a provision as similar in terms to such
illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable.
11.6 Construction of Agreements. The parties acknowledge that each party and, if it so chooses, its
counsel have reviewed and revised the Agreement and that the normal rule of construction to the effect
Page 11 of 14
that any ambiguities are to be resolved against the drafting party shall not be employed in the
interpretation of the Agreement or any amendments or exhibits. In the event of a conflict or ambiguity
between the documents comprising this Agreement, the more specific provision shall control.
11.7 Successor and Assigns: No Third-Party Beneficiaries. Client, for itself and partners, if any, and
Landscape Architect, for itself, each bind itself and its successors, executors, administrators and assigns to
the other party to this Agreement and to partners, successors, executors, administrators and assigns of
such other party in respect to all covenants of this Agreement. Neither Client nor Landscape Architect
shall assign, sublet, or transfer his interest in this Agreement without the written consent of the other.
Nothing herein shall be construed as giving any rights or benefits hereunder to anyone other than Client
and Landscape Architect. Client and Landscape Architect agree that there are no third-party beneficiaries
to this Agreement. Client's representative signing below warrants that he or she has full authority to bind
Client to this Agreement. Client further warrants it is the “owner” or “reputed owner” of the Project (as
those terms are defined in Chapter 53 of the Texas Property Code) and that Client has an ownership
interest in the real property that is part of the Project. Client's representative signing below agrees to
indemnify, save, and hold Landscape Architect harmless for any and all claims, causes of action, and
damages that may arise against Landscape Architect if the representations contained in this Paragraph are
not correct. Nothing in the Agreement restricts Landscape Architect's ability to hire subconsultants or
others in connection with the Services. Notwithstanding anything to the contrary in this Agreement,
Landscape Architect shall have no obligation to hire any subconsultants unless the Services of
subconsultants are specifically included in the Proposal. The Services and any reports or other documents
prepared under this Agreement are for the sole benefit and sole use of Client and are not for the use of
any other person. Only Client may rely upon the Agreement and the Services unless the Landscape
Architect gives Client or some other entity prior and specific written approval.
11.8 Dispute Resolution. Any claim, dispute or other matter in question arising out of or related to the
Agreement or the Services provided thereunder shall be subject to mediation, and, if necessary,
arbitration. Prior to arbitration, the parties shall endeavor to resolve all disputes by mediation.
11.9 Mediation. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to non-binding mediation as a condition precedent to the institution of legal proceedings
by either party. If such matter relates to or is the subject of a lien arising out of the Landscape Architect's
Services, the Landscape Architect may proceed in accordance with applicable law to comply with the lien
notice or filing deadlines prior to resolution of the matter by mediation or other legal proceedings. Each
party agrees to include a similar mediation provision in all agreements with independent contractors and
consultants retained for the Project and to require all independent contractors and consultants also to
include similar mediation provisions in all agreements with their respective subcontractors, suppliers, and
subconsultants, thereby providing for mediation as the initial method for dispute resolution between the
parties to all those agreements. The parties shall share the mediator's fee and any filing fees equally. The
mediation shall be held in Harris County, Texas, unless another location is mutually agreed upon.
Agreements reached in mediation shall be enforceable as settlement agreements in any court having
jurisdiction thereof.
Page 12 of 14
11.10 Arbitration. Claims, disputes, and other matters in question between the parties that are not
resolved by mediation shall be decided by arbitration which, unless the parties mutually agree otherwise,
shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration
Association currently in effect. The demand for arbitration shall be filed in writing with the other party to
the Agreement and with the American Arbitration Association. No arbitration arising out of or relating to
the Agreement shall include, by consolidation or joinder or in any other manner, an additional person or
entity not a party to this Agreement. The foregoing agreement to arbitration shall be specifically
enforceable in accordance with applicable law in any court having jurisdiction thereof. The award
rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it in
accordance with applicable law in any court having jurisdiction thereof.
11.11 No Warranty. Landscape Architect makes no warranty, either expressed or implied, as to Landscape
Architect's findings, recommendations, plans, designs, or professional advice. Any warranties or
guarantees contained in any purchase orders, contracts, certifications, requisitions, or notices to proceed
issued by the Client are specifically objected to and excluded. Client recognizes that neither Landscape
Architect nor any of Landscape Architect's subconsultants owes any fiduciary responsibility or duty to
Client. CLIENT HEREBY WAIVES ANY AND ALL WARRANTIES IMPLIED BY LAW.
11.12 Corporate Liability. Client understands and agrees that Landscape Architect is a business entity that
has contracted to perform Services, and any Services provided by Landscape Architect's employees,
agents or officers are not provided in their individual capacity. Client will not make any claim or demand
against any of Landscape Architect's employees, agents, or officers in their individual capacity.
11.13 Survival of Provisions. Termination of the Services for any reason whatsoever shall not affect (a) any
right or obligation of any party that is accrued or vested prior to such termination, and any provision of
the Agreement relating to any such right or obligation shall be deemed to survive the termination of the
Services, or (b) any continuing obligation, liability, or responsibility of Landscape Architect and of Client
which would otherwise survive termination of the Services.
11.14 Texas Board of Architectural Examiners. The Texas Board of Architectural Examiners has jurisdiction
over complaints regarding the professional practices of persons registered as Architects in Texas.
Texas Board of Architectural Examiners
P.O. Box 12337
Austin, Texas 78711-2337
Ph # 512-305-9000
11.15 Attorneys’ Fees. In any litigation or arbitration between the Client and Landscape Architect related
to the Agreement, the prevailing party shall be entitled to recover its reasonable attorneys’ fees and costs
incurred in the litigation or arbitration. For purposes of this provision, the “prevailing party” shall be the
party who obtains a finding from the court or arbitrator at the time final judgment is entered that the
opposing party materially breached the Agreement. If both parties obtain such a finding, then neither
shall be deemed a prevailing party for purposes of this provision, regardless of whether one party is
required to pay an amount to satisfy a judgment to the other.
Page 13 of 14
We appreciate your consideration of our firm, and we look forward to working with you. If this proposal
meets your approval, please sign, and return one (1) copy to our office at your earliest convenience.
Yours truly,
_____________________________ _____________________________
Margaret Robinson, Founding Principal Kishore Juluru, PE
Asakura Robinson Company, LLC CONSOR Engineers, LLC
Date: 09/01/2021 Date:
Page 14 of 14
City of La Porte: Pecan Park Parking Lot
16-Aug-21 12:34
Activity IDActivity NameOriginal DurationStartFinish2022
pOctNovDecJanFebMarAprMayJunJulAugSepOctNovDec
09-Jul-22, City of La Porte: Pecan Park Parking Lot
City of LCity of La Porte: Pecan Park Parking LotCity of La Porte: Pecan Park Parking LotCity of La Porte: Pecan Park Parking LotCity of La Porte: Pecan Park Parking Lota
09-Jul-22, General Project Administration
General General Project AdministrationGeneral Project AdministrationGeneral Project AdministrationGeneral Project AdministrationP
Parking Lot Design Duration (LOE)
PP-5Parking Lot Design Duration (LOE)12501-Oct-2102-Feb-22
Parking Lot Construction Duration (LOE)
PP-10Parking Lot Construction Duration (LOE)6803-May-2209-Jul-22
03-May-22, Design
DesignDesignDesignDesignDesign
Surveying
PP-15Surveying3001-Oct-2130-Oct-21
60% Design
PP-2060% Design5031-Oct-2119-Dec-21
60% Submit & Review
PP-2560% Submit & Review520-Dec-2124-Dec-21
90% Design
PP-3090% Design1520-Dec-2103-Jan-22
90% Submit & Review
PP-3590% Submit & Review504-Jan-2208-Jan-22
100% Design
PP-40100% Design1504-Jan-2218-Jan-22
100% Submit & Review
PP-45100% Submit & Review519-Jan-2223-Jan-22
Final Address Final Comments & Submit
PP-50Final Address Final Comments & Submit1024-Jan-2202-Feb-22
Bid Phase
PP-120Bid Phase9003-Feb-2203-May-22
09-Jul-22, Construction
ConstrucConstructionConstructionConstructionConstructiont
Notice to Proceed
PP-60Notice to Proceed003-May-22
Mobilization
PP-65Mobilization303-May-2205-May-22
Clear & Grubbing
PP-70Clear & Grubbing906-May-2214-May-22
Earthwork
PP-75Earthwork315-May-2217-May-22
Drainage
PP-80Drainage918-May-2226-May-22
Grading
PP-85Grading927-May-2204-Jun-22
Concrete
PP-90Concrete1205-Jun-2216-Jun-22
Vegetation
PP-95Vegetation317-Jun-2219-Jun-22
Striping
PP-100Striping517-Jun-2221-Jun-22
Lighting
PP-105Lighting920-Jun-2228-Jun-22
Final Inspection
PP-110Final Inspection129-Jun-2229-Jun-22
Project Clean-up
PP-115Project Clean-up1030-Jun-2209-Jul-22
Start Date 01-Oct-21 Remaining Level of EffortSummary
CONSOR ENGINEERS, LLC
Finish Date 09-Jul-22
PECAN PARK PARKING LOT REDESIGN Actual Work
Data Date 01-Oct-21
CONSTRUCTION TIMELINE ESTIMATE
Remaining Work
Run Date 16-Aug-21
Critical Remaining Work
Page Number 1A
Layout: Pecan Park
Milestone
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:June 28, 2021
Source of Funds:015 (General)
Requested By:Ray Mayo, Director
Department:Public Works
Account Number:015-7070-530-1100
Amount Budgeted:$355,801
ReportResolutionOrdinance
Amount Requested:$0
Exhibits:Revised Conceptual Designand Estimates
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Pecan Park is heavily used year-round for baseball and softball practice, games and
tournaments. Currently, the parking lot provides 469 parking spaces. The traffic pattern
for the parking lot was intended to be one-way from the inception of the parking plan.
During the May 9, 2020Special Meeting of City Council (Pre-budget Retreat), Council
expressed/discussed safety concerns related to vehicular and pedestrian accidents
within the parking lot. City Council directed staff to procure the services of a professional
traffic engineer to evaluate the existing park layout to determine feasible options to
improve park layout and safety within the park.City staff has added six(6)additional
traffic humps, six(6)painted crosswalk locations and increased signage to warn drivers
regardingpedestrians at the crosswalks.
A professional services agreement was presented to City Council at the July 27, 2020
meeting and Council directed staff to proceed with a site assessment and conceptual
design to be provided by the team of CONSOR (traffic engineer) and Asakura Robinson
(landscape architect).ultimate conceptual designwas presented to
Council at the February 22, 2021 Council Meeting.
After discussion of the total estimated $3,888,000cost of the proposed improvements,
Council directed staff to revisit the proposed conceptual plan to develop a less
expensive alternative.
The revised conceptual plan includes:
Removing the western-most parking area and drive aisle to reduce
vehicular/pedestrian conflict nearthe concession stand/restroom common area;
approximate reduction of 82 spaces.
Two-way traffic on each entrance/exit.
Pedestrian pathways to encourage crosswalk use
Expanded/additional parking areas, net addition of approximately 67 spaces;
Increasing total parking spaces to 536.
The estimated total base cost to complete the improvements proposed within the
revised conceptual plan is $977,717. Of this amount, $355,801 is currently budgeted.
$250,000 may be utilized from park-zone funding and $36,233 is eligible from the tree
preservation fund. This leaves $335,683 to be identified in the FY22 budget. If included,
an alternate item for parking lot trees can also be funded from the tree preservation
fund ($16,481).
direction on the desired approach to the project. Options
include, but are not limited to:
1. Proceed with project as identified within the revised conceptual plan, with
identified funding needs within the FY22 budget.
2. Proceed with project as identified within the revised plan, but phase the
improvements and funding.
Benefits:
Vehicular/pedestrian crossflow reduced.
Additional parking capacity provided.
Drive aisles expanded.
ADA parking for concession stand, restrooms, fields 5 and 6
Central greenspace adds to park amenities.
Improved vehicular circulation.
Liabilities:
Construction improvements are not fully funded within current fiscal year.
Additional storm water detention capacity required.
ACTION REQUIRED BY CITY COUNCIL
Receive presentation and provide staff with direction regarding potential
improvements at Pecan Park.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
PECAN PARK
PARKING
REDESIGN
City of La Porte
May 2021
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4
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Source of Funds:N/A
Requested By:Ray Mayo, Director
Account Number:N/A
Department:Public Works
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Current Industrial District Agreement,
Budgeted Item:YesNo
Application for Water and Sewer Servicewith Area
Map, Draft Water Service Agreement, Draft Sewer
ServiceAgreement, Draft Ordinance
SUMMARY& RECOMMENDATION
Matheson Tri-Gashas approached the City for domestic water and sanitary sewer
service to serve an existing facility at 12204 Fairmont Parkwayin the Bayport Industrial
District (see Area Map). The company plans to employ up to 8full-time positions at this
site.
City Council has approved a policy to provide water and sanitary sewer service to
These companies are required by the policy to maintain a current Industrial District
Agreement (IDA) with the City. Matheson Tri-Gashas an existingIDA with theCity for
the subject site (2020-IDA-144). Administrative fees in the amount of $5,000for each
agreement will bereceived from the company.Currently, 25% of the fees havebeen
collected from the applicant.
Based on Matheson Tri-Gasstated demand for domestic uses, the average monthly
volume for potable water and sanitary sewer is12,200gallonsand 10,370 gallons,
respectively. Under the terms of the policy, Matheson Tri-Gaswill pay one and one-
half (1-If the monthly allotment is
The terms of the Matheson Tri-GasWater Service Agreementand Sanitary Sewer
Service Agreement will expire on December 31, 2031, plus any renewals or extensions
thereof. However, these agreements will automatically expire at such time as there is
no effective Industrial District Agreement between the parties, or if the City exercises
its right of termination.
Benefits:
Uses are restricted to usual domestic uses only
Customer has utility needs that can easily be met
Liabilities:
Potable water and sanitary sewer use outside the City limits is limited and
restricted by agreements to users in the Industrial Districts on a case-by-case
basis.
City staff recommends City Council approving an Ordinance authorizing the City
Manager to execute a water service agreement and a sanitary sewer service
agreement with Matheson Tri-gas for their development located at 12204 Fairmont
Parkway in the Bayport Industrial District.
ACTION REQUIRED BY CITY COUNCIL
Consider approval of an ordinance authorizing the City Manager to execute a
Water Service Agreement and a Sanitary Sewer Service Agreement with
Matheson Tri-Gas for its development at 12204 Fairmont Parkway in the Bayport
Industrial District.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
9
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ORDINANCE NO. 2021-3844
AN ORDINANCE APPROVING AND AUTHORIZING A WATER SERVICE
AGREEMENT AND A SANITARY SEWER SERVICE AGREEMENT
BETWEEN THE CITY OF LA PORTE AND MATHESON TRI-GAS, 12204
FAIRMONT PARKWAY; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. authorizes
The City Council hereby approves and the contract, agreement, or
other undertaking described in the title of this ordinance, in substantially the form as
shown in the document which is attached hereto and incorporated herein by the
reference. The City Secretary is hereby authorized to attest to all such signatures and to
affix the seal of the City to all such documents. The City Manager is hereby authorized to
execute said contact, agreement, or other undertaking described in the title of this
ordinance.
Section 2. The City Council officially finds, determines, recites, and declares that a
sufficient written notice of the date, hour, place and subject of this meeting of the City
Council was posted at a place convenient to the public at the City Hall of the City for
the time required by law preceding this meeting, as required by the Open Meetings
Law, Chapter 551, Texas Government Code; and that this meeting has been open to the
public as required by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council
further ratifies, approves and confirms such written notice and the contents and posting
thereof.
Section 3. This ordinance shall be effective from and after its passage and approval, and
it is so ordered.
PASSED AND APPROVED this, the ______ day of __________________, 2021.
CITY OF LA PORTE, TEXAS
__________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_______________________________ __________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Source of Funds:N/A
Requested By:Teresa Evans, Director
Department:Planning & Development
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: Ordinance2021-3837, P & Z Letter of
Budgeted Item:YesNo
Recommendation, Existing Future Land Use Map,
Proposed Future Land Use Map
SUMMARY& RECOMMENDATION
This item is a request for consideration to amend the C
(FLUP) in conjunction with a request byRaj Shafaii of Shafaii Investments Ltd.,
applicantand owner, who is requestingapproval of a Zone Change from the General
Commercial (GC) zoning districtto the Mid Density Residential (R-2) zoning district.
The proposed zone change would allow for the developmentof a residential duplex
development. The siteis located at the northwest corner of E. Main St. and S. Utah St,
and legally described as Lots 1-27, Block 184, Town of La Porte, Harris County, Texas.
The C(FLUP)identifies this property asCommercial
use. In order to accommodate the proposed development, the FLUP would need to be
Mid-High Density Residential.
At thePlanning and Zoning Commission May 20, 2021 regular meeting,the
Commission voted 6-1to recommend approvalof the proposed Future Land Use
Amendment. CommissionerWalters was the dissenting vote. Commissioner
was not present for the vote.Subsequently, this item was heard by the City Council at
the June 28, 2021 meeting. The item failed due to a lack of motion. The applicant was
not present for the meeting and staff has been asked by the applicant to bring the item
back to City Council for reconsideration.
ACTION REQUIRED BY CITY COUNCIL
Approve or deny Ordinance 2021-3837,an ordinance amending the City's Future
Land Use Map Component of the Comprehensive Plan for an approximately2.1-
acre tract of land located at the northwest corner of E. Main St. and S. Utah St.
and legally described as Lots 1-27, Block 184, Town of La Porte, Harris County,
-High
Density Residential.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
ORDINANCENO.2021-3837
AN ORDINANCE ADOPTING AN UPDATE TO THE FUTURE LAND USE MAP
COMPONENT OF THE COMPREHENSIVE PLAN OF THE CITY OF LA PORTE, TEXAS
UPON RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION OF THE
CITY OF LA PORTE, TEXAS; BY CHANGING THE DESIGNTION OF A 2.1-ACRE
TRACT OF LAND AT THE NORTHWEST CORNER OF EAST MAIN STREET AND
SOUTH UTAH STREET COMMERCIALMID-HIGH DENSITY
RESIDENTIAL; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF
WHEREAS, Section 211.004 of the Texas Local Government Code provides that zoning regulations
must be adopted in accordance with a Comprehensive Plan; and
WHEREAS, Section 213.003 of the Texas Local Government Code provides that a municipality
may amend a Comprehensive Plan by ordinance, after public hearing and review by the
municipality's planning commission or department; and
WHEREAS, Section 213.003 of the Texas Local Government Code also provides that a
municipality may establish, in its charter or by ordinance, procedures for adopting and amending a
Comprehensive Plan; and
WHEREAS, Chapter 106, "Zoning" Article I, Section 106-3, and Article II, Section 106-65 of the
Code of Ordinances of the City of La Porte, delegates to the Planning and Zoning Commission the
duty to review and make recommendations relevant to modifications of the Comprehensive Plan
and Zoning Ordinance; and
WHEREAS, the City of La Porte has a Comprehensive Plan, which Plan was adopted by the City
Council of the City of La Porte, Texas in 1986, and which Plan has been the subject of multiple
amendments since its adoption;
WHEREAS, pursuant to mandate of Chapter 106, "Zoning" of the Code of Ordinances of the City
of La Porte, the Planning and Zoning Commission of the City of La Porte has reviewed all elements
of the Comprehensive Plan, and as duly approved by the City Council of the City of La Porte, to
consider possible amendments thereto; and
WHEREAS, at the La Porte Planning and Zoning Commission meeting which occurred on May
20, 2021, the La Porte Planning and Zoning Commission reviewed the Future Land Use Map
component of the Comprehensive Plan for the purpose of considering proposed amendments thereto,
to change the designation for that 2.1-acre tract of land located at the northwest corner of E. Main St.
and S. Utah St., and legally described as follows: Lots 1-27, Block 184, Town of La Porte, Harris
County, Texas, from its present designation of Commercial to Mid-High Density Residential, and
at the conclusion of such review the La Porte Planning and Zoning Commission voted to recommend
to the La Porte City Council that it approve such amendment to the Future Land Use Plan component of
the Comprehensive Plan, to the La Porte City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA
PORTE, TEXAS, THAT:
Section 1. That an amendment to the Future Land Use Map component of the Comprehensive Plan
of the City of La Porte, Texas, which is incorporated to this ordinance by reference
herein and attached hereto as Exhibit A, be and is hereby authorized, approved, and
adopted by the City Council of the City of La Porte, Texas, after duly noticed public
hearing held at its June 28, 2021 meeting, pursuant to the recommendations of the Planning
and Zoning Commission of the City of La Porte, Texas.
Section 2. The City Secretary of the City of La Porte or her designated representative shall be
required to make this amendment to the Comprehensive Plan available to the public and
duly mark and note the updated reference on the Future Land Use Plan component of
the Comprehensive Plan of the City of La Porte, Texas.
Section 3. The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject to this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the City for the time
required by law preceding this meeting, as required by the Open Meetings Law, Chapter
551, Texas Government Code; and that this meeting has been open to the public as
required by law at all times during which this ordinance and the subject matter thereof has
been discussed, considered and formally acted upon.
The City Council further ratifies, approves and confirms such written notice and the
contents and posting thereof.
Section 4. This ordinance shall be in effect from and after its passage and approval.
th
PASSED AND APPROVED this, the 13 day of SEPTEMBER, 2021.
CITY OF LA PORTE, TEXAS
______________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED:
__________________________ ____________________________
Lee Woodward, City Secretary Clark Askins, Assistant City Attorney
City of La Porte Planning and Development Department
Established 1892 Teresa Evans, Director
May 21, 2021
Honorable Mayor Rigby and City Council
City of La Porte
RE:Request #21-92000001to Amend the Future Land Use Map
Dear Mayor Rigby and City Council:
The La Porte Planning and Zoning Commission held a meeting on May 20, 2021fora
requestto amend the City’s Future Land Use Plan as adopted in the Comprehensive
Plan for a2.1acretract of land located at the northwest corner of E. Main St. and S.
Utah St, andlegally described as Lots 1-27, Block 184, Town of La Porte, Harris
County, Texas. The request was for approval of a change of the future land use
designation from “Commercial” use to “Mid-High Density Residential” use.
The Commission voted 6-1to recommend approval of the proposed amendments to the
City’s Future Land Use Map.Commissioner Walters was the dissenting vote.
Commissioner O’Conner was not present for the vote.
Respectfully submitted,
Ian Clowes, City Planner
On Behalf of thePlanning and Zoning Commission
City of La Porte 604 W. Fairmont ParkwayPhone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215Fax: (281) 470-5005
www.laportetx.gov
CURRENT
FLUP
MHDR
BI
Zone Change
#21-92000001
E. Main St. @
S. Utah St.
Legend
Subject Parcel
COM
MS
This product is for informational
purposes and may not have
been prepared for or be suitable
for legal purposes. It does not
represent an on-the-ground
survey and represents only the
approximate relative location of
property boundaries
LDR
1 inch = 155 feet
APRIL 2021
PLANNING DEPARTMENT
Houston-Galveston Area Council (H-GAC)
PROPOSED
FLUP
MHDR
BI
Zone Change
#21-92000001
E.Main St. @
S.Utah St.
Legend
Subject Parcel
MHDR
MS
This product is for informational
COM
purposes and may not have
been prepared for or be suitable
for legal purposes. It does not
represent an on-the-ground
survey and represents only the
approximate relative location of
property boundaries
LDR
1 inch = 155 feet
APRIL 2021
PLANNING DEPARTMENT
Houston-Galveston Area Council (H-GAC)
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Teresa Evans, Director Source of Funds:N/A
Department:Planning & Development
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: Ordinance2021-3834, P&Z Letter of
Budgeted Item:YesNo
Recommendation, Area map, Zoning map, Future
Land Use map, Citizen Comment Sheets, and
Applicantion
SUMMARY& RECOMMENDATION
Raj Shafaii of Shafaii Investments Ltd., applicant andowner,requestsapproval of a
Zone Change from the General Commercial (GC) zoning districtto the Medium Density
Residential (R-2) zoning district. The 2.1 acre site is located at the northwest corner of E.
Main St. and S. Utah St., and legally described as Lots 1-27, Block 184, Town of La Porte,
Harris County, Texas.
The siteis currently undeveloped.The future land use map (FLUP) reflects a GC use
for this site. The applicant proposes to developa residential duplex developmenton the
property. Under the current GCzoning district, residential uses are prohibited.A zone
change from GC to R-2 is required to facilitate the proposed residential project.
The Planning & Zoning Commission held apublic hearing on this item at their May 20,
2021 regular meeting.Two(2) neighbors of the subject property, voiced concerns with
the request to allowresidential uses to encroach into an area currently zoned
commercial and surrounded by existing commercial developments.The towing
company business owner across Main Street(Todd Johnston, 400 E. Main St.)cited
concerns with a potential conflict in usesandnew homeowners that may complain
about the noise and light pollution from nighttimebusiness operations. The property
owners of the adjacent property to the west(Judy Nieuwenhuis, 4433 Green Tee Dr.
Baytown, TX)expressedconcerns about their abilityto access theformer Kansas St.
right-of-way. Currently,they utilize the unimproved former right-of-way to access the
rear of their property. Mr. Shafaii has purchased the former right-of-way from Southern
Pacific Railroadandplans to construct a roadway as part of the residential development
and dedicate it to the city, allowing for public access to the adjacent properties.
The Commission voted on a motion to recommend approval of the zone change
request, as presented.The vote was 7-1, and the item wasapproved.Commissioner
Walterwas the dissenting vote.
Staff mailed 23 public notices to property owners located within 200 feet of the subject
property. Staff received three (3) returned comment sheets for the proposed zone
change, all in opposition to the request.
This item was previously heard by the City Council at the June 28, 2021 meeting. The
item failed due to a lack of motion. The applicant was not present for the meeting and
staff has been asked to bring the item back for reconsideration.
ACTION REQUIRED BY CITY COUNCIL
Approve or deny Ordinances 2021-3834 for Zone Change request #21-92000001,
a request by Raj Shafaii of Shafaii Investments Ltd., applicant and owner, for
approval of a zone change from General Commercial (GC) to Medium Density
Residential (R-2), on a 2.1 acre tract of land located at the northwest corner of E.
Main St. and S. Utah St.; legally described as Lots 1-27, Block 184, Town of La
Porte, Harris County, Texas.
Approved for City Council Agenda
Corby D. Alexander, City Manager Date
ORDINANCE NO. 2021-3834
AN ORDINANCE AMENDING CHAPTER 106
ORDINANCES OF THE CITY OF LA PORTE, BY CHANGING THE ZONING
CLASSIFICATION OF A 2.1-ACRE TRACT OF LAND LOCATED AT THE
NORTHWEST CORNER OF EAST MAIN STREET AND SOUTH UTAH STREET, AND
LEGALLY DESCRIBED AS LOTS 1-27, BLOCK 184, TOWN OF LA PORTE, HARRIS
COUNTY, TEXAS, FROM GENERAL COMMERCIAL (GC) TO MEDIUM DENSITY
RESIDENTIAL (R-2); MAKING CERTAIN FINDINGS OF FACT RELATED TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS:
Section 1. changing the
zoning classification of the following described property, to wit: a 2.1-acre tract of land
located at the northwest corner of E. Main St. and S. Utah St, and legally described
as Lots 1-27, Block 184, Town of La Porte, Harris County, Texas, from General
Commercial (GC) to Medium Density Residential (R-2).
Section 2. All ordinances or parts of ordinances inconsistent with the terms of this ordinance are
hereby repealed; provided, however, that such repeal shall be only to the extent of
such inconsistency and in all other respects this ordinance shall be cumulative of other
ordinances regulating and governing the subject matter covered by this ordinance.
Section 3. Should any section or part of this ordinance be held unconstitutional, illegal, or invalid,
or the application to any person or circumstance for any reasons thereof ineffective or
inapplicable, such unconstitutionality, illegality, invalidity, or ineffectiveness of such
section or part shall in no way affect, impair or invalidate the remaining portions
thereof; but as to such remaining portion or portions, the same shall be and remain in
full force and effect and to this end the provisions of this ordinance are declared to be
severable.
Section 4. The City Council officially finds, determines, recites and declares that a sufficient
written notice of the date, hour, place and subject of this meeting of the City Council is
posted at a place convenient to the public at the City Hall of the city for the time
required by law preceding this meeting, as required by Chapter 551, TX
and that this meeting has been open to the public as required by law at all times during
which this ordinance and the subject matter thereof has been discussed, considered
and formally acted upon. The City Council further ratifies, approves and confirms such
written notice and the contents and posting thereof.
Section 5. The City Council of the City of La Porte hereby finds that public notice was properly
mailed to all owners o
properties under consideration in compliance with code provisions.
Section 6. It is directed that the Official Zoning Map of the City of La Porte, Texas be changed to
reflect the zoning classification established by this ordinance.
Section 7. The City Council of the City of La Porte hereby finds, determines, and declares that
all prerequisites of law have been satisfied and hereby determines and declares that
the amendments to the City of La Porte Zoning Map and Classification contained in
this ordinance as amendments thereto are desirable and in furtherance of the goals
Section 8. This ordinance shall be effective after its passage and approval.
th
PASSED AND APPROVED this, the 13 day of September, 2021.
CITY OF LA PORTE, TEXAS
______________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED:
__________________________ ____________________________
Lee Woodward, City Secretary Clark Askins, Assistant City Attorney
City of La PortePlanning and Development Department
Established 1892 Teresa Evans, Director
May 21, 2021
Honorable Mayor Rigby and City Council
City of La Porte
RE: Zone Change Request #21-92000001
Dear Mayor Rigby and City Council:
The La Porte Planning and Zoning Commission held a public hearing at the May 20,
2021 meeting on a zone change request by Raj Shafaii of Shafaii Investments Ltd,
applicant and owner; for a zone change of property legally described as Lots 1-27, Block
184, Town of La Porte, Harris County, Texas, from General Commercial (GC) to
Medium Density Residential (R-2). The site is a 2.1-acre tract of land located at the
northwest corner of E. Main St. and S. Utah St.
The Commission voted 7-1 on a motion to approve, resulting in a recommendation to
approve the requested zone change. Commissioner Walter was the dissenting vote.
Respectfully submitted,
Ian Clowes, City Planner
On Behalf of the Planning and Zoning Commission
City of La Porte 604 W. Fairmont Parkway Phone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215 Fax: (281) 470-5005
www.laportetx.gov
AREA MAP
Zone Change
#21-92000001
E. Main St. @
S. Utah St.
Legend
Subject Parcel
This product is for informational
purposes and may not have
been prepared for or be suitable
for legal purposes. It does not
represent an on-the-ground
survey and represents only the
approximate relative location of
property boundaries
1 inch = 155 feet
APRIL 2021
PLANNING DEPARTMENT
Houston-Galveston Area Council (H-GAC)
ZONING MAP
R-2
PUD
Zone Change
#21-92000001
E. Main St. @
S. Utah St.
Legend
Subject Parcel
R-1
MSD
GC
This product is for informational
purposes and may not have
been prepared for or be suitable
for legal purposes. It does not
represent an on-the-ground
MSDO
survey and represents only the
approximate relative location of
property boundaries
R-1
1 inch = 155 feet
MSD
APRIL 2021
PLANNING DEPARTMENT
Houston-Galveston Area Council (H-GAC)
FLUP MAP
MHDR
BI
Zone Change
#21-92000001
E. Main St. @
S. Utah St.
Legend
Subject Parcel
COM
MS
This product is for informational
purposes and may not have
been prepared for or be suitable
for legal purposes. It does not
represent an on-the-ground
survey and represents only the
approximate relative location of
property boundaries
LDR
1 inch = 155 feet
APRIL 2021
PLANNING DEPARTMENT
Houston-Galveston Area Council (H-GAC)
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13,2021
Requested By:Michael G. Dolby, Director Source of Funds:
Department:Finance
Account Number:
Amount Budgeted:
ReportResolutionOrdinance
Amount Requested:
Exhibits:Ordinance and Proposed FY2022Budget
Budgeted Item:YesNo
Presentation
SUMMARY& RECOMMENDATION
The La Porte City Council held a budget workshop on August 9, 2021to discuss
proposed budgets for the fiscal year beginning October 1, 2021and ending September
30, 2022. The Summary of Funds, which is shown below, represents the result of the
workshops and subsequent reviews held with City Council. All changes made by City
Council were incorporated into the various budgets.
Revised 2021Proposed 2022
General Fund $ 58,654,963$ 58,730,469
Grant Fund7,873,11211,869,023
Street Maintenance Sales Tax Fund5,742,4021,703,000
Emergency Services District Sales Tax 1,379,2971,495,463
Fund
Hotel/Motel Occupancy Tax628,3401,032,682
Economic Development Corporation1,243,2443,087,771
Tax Increment Reinvestment Zone2,703,2553,642,980
Utility8,000,2829,360,032
Airport 112,117109,721
La Porte Area Water Authority1,886,9811,778,979
Motor Pool 3,214,4084,080,493
Insurance Fund 8,343,2989,333,698
Technology Fund691,485539,024
General Capital Improvement 18,149,0353,705,823
Utility Capital Improvement 3,904,872690,000
Sewer Rehabilitation Capital 247,722350,000
Improvement
Drainage Improvement Fund5,297,4031,976,520
2021 C/O Bond Fund01,100,000
General Debt Service 4,363,7795,027,196
Total of All Funds $ 132,435,995$ 119,612,874
There is no change in the Tax Rate, which has remained constant at $0.71 for the last
(33) thirty-threeyears.Staff recommends City Council approving an Ordinance
adopting the FY 2021-22Budget.
ACTION REQUIRED BY CITY COUNCIL
Consider, discuss and possibly approve or deny an Ordinance for the City of La
Fiscal Year 2021-22 Budget.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
ORDINANCE 2021-3843
AN ORDINANCE APPROVING AND ADOPTING THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2021, THROUGH SEPTEMBER 30, 2022; FINDING
THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION
AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN
MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that
an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the
beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget;
and
WHEREAS, the Budget for the fiscal year October 1, 2021, through September 30, 2022, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 27, 2021, and a public hearing scheduled for September 13, 2021, was duly advertised and
held.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and incorporated hereto by
reference, is hereby adopted as the Budget for the said City of La Porte, Texas, for the period of October 1,
2021, through September 30, 2022.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient
to the public at the City Hall of the City for the time required by law preceding this meeting, as required by
the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the
public as required by law at all times during which this Ordinance and the subject matter thereof has been
discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
SECTION 4: This ordinance shall be in effect from and after its passage and approval.
th
PASSED AND APPROVED this, the 13 day of September, 2021.
CITY OF LA PORTE, TEXAS
_________________________________
Louis R. Rigby, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________
Lee Woodward, City Secretary Clark T. Askins, Assistant City Attorney
CITY OF LA PORTE
FY 2021-22
BUDGET PUBLIC HEARING
SEPTEMBER 13, 2021
CHANGES FROM PUBLISHED PROPOSED BUDGET
th
ItemsDiscussedDuringBudgetWorkshoponAugust9:
General Fund
Added Incident Action Plan software program -$2,650 (not included in budget)
Deleted $80,000 for chillers at Municipal Court (replaced in current year budget)
Deleted $55,000 for contracted services for inspection services/plan review
(Service no longer necessary)
General Fund Transfer to General CIP Fund increased by $200,000 for
community fences
CHANGES FROM PUBLISHED PROPOSED BUDGET
AdditionalChangesnotpreviouslydiscussed:
General Fund
Facilities Maintenance-$10,851 increase for Salary adjustment
Facilities Maintenance –$110,000 increase for Sylvan Beach Repairs
Non-Departmental -$3,300,000 reduction in transfer to Drainage Improvement Fund
Non-Departmental –Market Based Salary Adjustments–reduced by $109,465 to $114,544
Non-Departmental -$500,000 funding for OPEB
Utility Fund
Non-Departmental -$1,800,000 reduction in transfer to Utility Capital Improvement Fund
Technology Fund
$40,324 increase for Laserfichelicense and scanners
Grant Fund
$400,000 increase for Grant Management Services
Received $4.33 million from the American Rescue Plan
CHANGES FROM PUBLISHED PROPOSED BUDGET
Positions impacted by market based adjustments:
HR Manager
Receptionist
IT Manager
Inspection Services Technician
EMS Chief
Secretary I (title change)
Assistant EMS Chief
Secretary IV (title change)
EMS Captain
Financial Services Technician
Deputy Emergency Management Coordinator
Mechanic
Assistant Police Chief
Water Production Op II
Director of Finance
Treatment Plant Op II
Director of Parks and Rec
Telecommunicator
Director of Planning
Department Coordinator
Director of Public Works
Support Services Supervisor
Assistant City Manager
Accountant
CHANGES FROM PUBLISHED PROPOSED BUDGET
Employees in the impacted positions will have adjustments to their salary as follows:
•Positions below grade 24 will receive an annualized increase of $1,500.00. For the majority of
these employees, this will bring them very close to the same position within their range prior to
the adjustment.
•Positions grade 25 and above will receive an annualized increase of $2,500.00. This will move
these employees into their new position ranges and maintain competitive salaries.
There are 52 employees impacted by these market based adjustments to 25 unique positions.
CHANGES FROM PUBLISHED PROPOSED BUDGET
AdditionalChangesnotpreviouslydiscussed,continued:
Utility CIP Fund
$1.8 million reduction in transfer from Utility Fund
$1.8 million reduction in Capital Improvement Projects
Transferred CapitalImprovement Projects
Main Sewer Rehabilitation
$700,000
Lift Station Improvements
35,000
Belt Press Rehabilitation
200,000
Freeze Proof Pressure Monitors
35,000
Ground Tank Replacement
300,000
Lift Station Pump Replacement
100,000
Chlorine & S02 Valve Replacement
52,000
Blower Replacement
105,000
Rehabilitate Lift Station
220,000
Chlorine Safety Valves
54,000
Total reducedamount$ 1,801,000
CHANGES FROM PUBLISHED PROPOSED BUDGET
AdditionalChangesnotpreviouslydiscussed,continued:
Drainage Fund
$3.3 million reduction in transfer from General Fund
$3.3 million reduction in Capital Improvement Projects
Transferred CapitalImprovement Projects
F216 Phase III $1,500,000
Battleground Estates 150,000
Valleyview Bridge 100,000
F 101 1,550,000
Total reducedamount$3,300,000
CHANGES FROM PUBLISHED PROPOSED BUDGET
AdditionalChangesnotpreviouslydiscussed,continued:
Grant Fund
$6.966 million increase in expenditures for eligible Capital Improvement Projects
$4.33 million revenue increase from the American Rescue Plan Act of 2021
GrantFund CapitalImprovement Projects
Main Sewer Rehabilitation
$ 700,000
Lift Station Improvements
35,000
Belt Press Rehabilitation 200,000
Freeze Proof Pressure Monitors 35,000
Ground Tank Replacement 300,000
Lift Station Pump Replacement 100,000
Chlorine & S02 Valve Replacement 52,000
Blower Replacement 105,000
Rehabilitate Lift Station 220,000
Chlorine Safety Valves 54,000
F216 Phase III 1,500,000
Battleground Estates 150,000
Valleyview Bridge 100,000
F 101 1,550,000
Lomax Lift Station Consolidation 1,865,000
Total increasedamount$ 6,966,000
BUDGET HIGHLIGHTS FOR FISCAL YEAR 2022
Capital Projects of approximately $20.34 million (Including $1.7 million
from Street Maintenance Sales Tax Funding)
No increase in property tax rate
No utility fund rate increase
Sales taxes to remain flat
BUDGET HIGHLIGHTS FOR FISCAL YEAR 2022
Vehicle replacement of $2,635,241
$4.9 million from the General Fund for CIP
$3.97 million transfer from General Fund for Insurance Fund
No change to health insurance employee contributions
Merit increases for non-civil service employees ($377,602)
Meet & confer increases for civil service employees ($155,332)
3% standard of living adjustment for non-civil service employees ($641,155)
Market Based Salary Adjustment ($114,544)
GENERAL FUND BALANCE SUMMARY
(In millions)
ActualBudgetEstimatedProjected
2019-202020-212020-212021-22
Beginning Fund Balance$ 57.61$ 64.00$ 64.00$ 63.49
Revenues 56.27 54.02 58.15 55.73
Expenditures 49.88 60.91 58.65 58.73
Surplus (Deficit) 6.39 (6.89) (0.50) (3.00)
Ending Fund Balance$ 64.00$ 57.11$ 63.49$ 60.49
Days of Working Capital 468 342 395 376
Targeted Days of Working Capital 120 120 120 120
The City strives to maintain 120 days of working capital.
120 days (target) = $19,308,618
1 day = $160,905
CONSOLIDATED SUMMARY OF ALL FUNDS
(In millions)
WorkingWorking
CapitalFY 21-22FY 21-22Capital
09/30/21RevenuesExpenses 09/30/22
Governmental Fund Types:
General Fund$ 63.50$ 55.73$ 58.73$ 60.50
Grant Fund 9.62 8.30 11.87 6.06
Emergency Services District 2.12 1.50 1.50 2.13
Street Maintenance Sales Tax 0.54 1.50 1.70 0.34
Section 4B Sales Tax 6.81 3.01 3.09 6.73
Hotel/Motel Occupancy Tax 1.87 0.65 1.03 1.49
Tax Increment Reinvestment 8.68 7.38 3.64 12.41
Total Governmental Types 93.14 78.08 81.56 89.65
Enterprise:
Utility 8.99 8.26 9.36 7.88
Airport 2.15 0.06 0.11 2.10
La Porte Area Water Authority 5.58 1.97 1.78 5.77
Total Enterprise 16.72 10.28 11.25 15.75
CONSOLIDATED SUMMARY OF ALL FUNDS
(In millions)WorkingWorking
CapitalFY 21-22FY 21-22Capital
09/30/21RevenuesExpenses 09/30/22
Internal Service
Motor Pool 7.50 4.28 4.08 7.69
Insurance Fund 3.78 10.32 9.33 4.76
Technology Fund 2.38 0.48 0.54 2.32
Total Internal Service 13.66 15.08 13.95 14.78
Capital Improvement:
General CIP Fund (1.66) 5.44 3.71 0.08
Utility CIP Fund 0.08 0.65 0.69 0.04
Sewer Rehabilitation 0.72 0.30 0.35 0.67
Drainage Improvement Fund 0.12 1.89 1.98 0.03
2021 Certificates of Obligation 13.50 - 1.10 12.40
Total Capital Improvement 12.76 8.28 7.82 13.22
Debt Service:
General 4.37 5.03 5.03 4.37
Total Debt Service 4.37 5.03 5.03 4.37
Total All Funds$ 140.64$ 116.75$ 119.61$ 137.78
FUTURE CAPITAL IMPROVEMENT PROJECTS AND FUNDING SOURCES
FISCAL YEAR 2022-2027
Funding Sources FY 21-22FY 22-23FY 23-24FY 24-25FY 25-26FY 26-27Total
Street Maintenance Sales Taxes$ 1.50 $ 1.50 $ 1.53 $ 1.56 $ 1.59 $ 1.62 $ 9.31
Drainage Fee 0.29 0.29 0.29 0.29 0.29 0.29 1.74
General Fund Transfer* 4.90 - - - - - 4.90
Utility Fund Transfer 0.95 0.30 0.30 0.30 0.30 0.30 2.45
Economic Development Transfer 1.79 - - - - - 1.79
Hotel Motel Transfer 0.34 - - - - - 0.34
Grant Funding 7.90 - - - - - 7.90
Bond Proceeds 1.10 12.40 - - - - 13.50
FY2021 ARPA Funding 4.33 - - - - - 4.33
Fund Balance Carry Forward 0.49 3.26 - - - - 0.49
Total Funding$ 23.60$ 17.75$ 2.12 $ 2.15 $ 2.18 $ 2.21 $ 50.02
Projects
Street 1.70 1.26 1.51 1.08 1.50 1.50 8.55
Utility 1.04 0.78 1.31 1.21 1.21 1.24 6.78
Grant 10.82 - - - - - 10.82
General 3.71 0.59 0.29 0.29 0.29 0.06 5.23
Drainage 1.98 0.18 0.18 0.18 0.18 0.18 2.88
2021 Bond Issue (City Hall/City Facilities) 1.10 16.96 - - - - 18.06
Total Project Costs$ 20.34$ 19.77$ 3.29 $ 2.76 $ 3.18 $ 2.98 $ 52.32
Available Funding for Future Projects$ 3.26 $ (2.02)$ (1.17)$ (0.61)$ (1.00)$ (0.76)$ (2.30)
*General Fund transfer is for one time only projects
* $18,000,000 is for constructing city hall $9MM and Public Works $9MM
QUESTIONS/SUMMARY
Michael G. Doby, CPA, Director of Finance
dolbym@laportetx.gov
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Source of Funds:N/A
Michael G. Dolby, Director
Department:
Finance
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
House Bill 3195, passed by the Texas Legislature in 2007, amends Section 102.007 of
the Texas Local Government Code to require that the City Council must take a separate
vote to ratify increased property tax revenues that are reflected in the budget. The FY
2021-22 budget is projected to raise more property tax revenues than in FY 2020-21;
therefore, the Council is required to take a separate vote to ratify the property tax
revenue increase. The projected increase in revenues from property taxes is reflected
in the budget as presented.
The budget for FY 2021-22 includes projected revenues from property taxes that are
greater than the revenues from property taxes in the FY 2020-21 budget by $670,806
and of that amount $619,574 is tax revenue to be raised from new property added to
the tax roll this year.
ACTION REQUIRED BY CITY COUNCIL
Consider, discussand possibly approve or deny theratification of a property tax
revenue increasefor FY 2021-22.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Michael G. Dolby, Director Source of Funds:
Department:Finance
Account Number:
Amount Budgeted:
ReportResolutionOrdinance
Amount Requested:
Exhibits:Resolution& Certified Tax Roll
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
On August16, 2021, the City of La Porte received the Certified Appraisal Roll from the
Harris County Appraisal District.
Section 26.04 of the State Property Tax Code requires the submission of the Appraisal
Roll to the Governing Body.
The 2021Certified Tax Roll for the City of La Porte, as received from the Harris County
Appraisal District (HCAD), shows a total appraised value of $4,578,096,506and a total
taxable value of $3,777,949,570.
Staff recommends City Council approvethe attached Resolution accepting the 2021
Certified Tax Roll for the City of La Porte.
ACTION REQUIRED BY CITY COUNCIL
Consider,discussand possibly approve or deny a Resolution acceptingthe
appraisal roll.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
RESOLUTION 2021-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, ADOPTING THE 2021
APPRAISAL ROLL OF THE HARRIS COUNTY APPRAISAL DISTRICT.
WHEREAS, the Harris County Appraisal District has submitted to the City Council of the City of La Porte,
for approval, the 2021 tax appraisal roll; and
WHEREAS, the City Council is of the opinion that the 2021 appraisal roll with the amounts shown therein
should be adopted;
WHEREAS, the Harris County Appraisal District has certified to the City Council that there was situated in
the City of La Porte, Texas, as of January 1, 2021, property with a total appraised value of
$4,578,096,506.00 and a total taxable value of $3,777,949,570.00.
WHEREAS, new personal property added to the appraisal roll had a total taxable value of $87,263,886.00
as of January 1, 2021;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, THAT:
Section 1. The 2021 tax appraisal roll, showing that there was situated in the City of La Porte, Texas, as of
January 1, 2021, property with a total appraised value of $4,578,096,506.00 and a total taxable value of
$3,777,949,570.00, as submitted by the Harris County Appraisal District, is hereby adopted;
Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice
of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to
the public at the offices of City of La Porte for the time required by law preceding this meeting, as required
by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to
the public as required by law at all times during which this resolution and the subject matter thereof has
been discussed, considered and formally acted upon. The City Council further ratifies, approves and
confirms such written notice and the contents and posting thereof.
th
PASSED AND APPROVED this the13 day of September, 2021.
CITY OF LA PORTE, TEXAS
Louis R. Rigby, Mayor
ATTEST:
Lee Woodward, City Secretary
APPROVED AS TO FORM:
Clark T. Askins, Assistant City Attorney
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Michael G. Dolby, Director Source of Funds:N/A
Department:Finance
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:No-New-RevenueTax RateCalculation
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
theno-new-revenuetax rate
at$0.774and the voter-approval rate at $0.789. The no-new-revenue tax rate would
impose the same amount of taxes as last year if you compare properties taxed in both
years. The voter-approval tax rate is the highest tax rate a taxing unit can adopt without
holding an election.
Theproposed taxrateis$0.71; therefore, a public hearing on the tax rate is not
required.The fiscal year 2021-22proposed budget was built around a tax rate of $0.71.
The breakdown of the tax rate is as follows:
Maintenance and operations = $0.614
Interest and sinking = $0.096
In accordance with current legislation, staff will place a notice in the paper informingthe
public of the date and timethe governing body will vote and approve the tax rate.Staff
anticipates publishingthe notice seven (7) days priorto the public meeting, which will
take place on September 27, 2021.
the approval of the proposed tax rate will be a record vote that will be published on the
th
notice regarding the public meeting on the 27.
ACTION REQUIRED BY CITY COUNCIL
Consider, discuss and possibly approveor deny the proposed tax rate of $0.71
centsfor fiscal year 2021-22.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Annual Council item Source of Funds:N/A
Department:City Council
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:None
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
The majority of the City of La Porte board, commission, and committee positions have
st
terms expiring on August 31of their final year of the respective terms.
Staff liaisons have determined the individuals listed below seek reappointment (all are
reappointments unless noted otherwise) and have not brought forward any concerns
about their service for consideration.
The Fire Code Review Board and the Planning and Zoning Commission are the only
positions that are appointed in accordance with specificCity Councilmember seats.
The positions that are alternates or involve the movement of alternates to regular
positions, if any, are noted.
Building Code Appeals Board(3-year terms Position 5 remains unfilled)
Paul LarsonforPosition 3
Mike MosteitforPosition 4
La Porte Area Water Authority Board of Directors(2-year terms)
Frank Nance, initial appointment
La Porte Fire Control, Prevention, and Emergency Medical Services District Board of
Directors(2-year terms)
Patrick McElroy
Steve Gillett
Ronald Nowetner
Dewey Walls, Jr.
Fire Code Review Board(3-year terms)
Jeff Brownfor District 2 position
Jim Bridgefor District 5 position
Bryan Moore for At-Large Aposition
Lynn Greenfor Mayoral position
La Porte Development Corporation (2-year terms)
Richard Warren
La Porte Health Authority (2-year terms)
Abdul R. Moosa, M.D.
La Porte Tax Increment Reinvestment Zone Number One (TIRZ #1) Board of
Directors/La Porte Redevelopment Authority
Peggy Antone
Alton Porter
Doug Martin
Planning and Zoning Commission (3-year terms/to coincide with term of office of the
appointing Councilperson)
Hal Lawler for Chair/Mayoral appointee
Zoning Board of Adjustments (2-year terms)
Nettie Warren for Position 5
ACTION REQUIRED BY CITY COUNCIL
Consider approval of appointments and/or reappointments as indicated, to fill
positions listed.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
N/A
Requested By:Corby Alexander, City Manager Source of Funds:
Department:Administration/CMO
N/A
Account Number:
N/A
Amount Budgeted:
ReportResolutionOrdinance
N/A
Amount Requested:
Exhibits:Draft Policy
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
At the April 10, 2021, Pre-budget Retreat, Mayor Rigby requesteda discussion about
adding fencing along Summer Winds and Bay Point Townhomes similar to the project
completed on Spencer Highway. City Council and staff hadreceived requests from
multiple neighborhoodsregarding private homeowner fencing that faces City
thoroughfares. In some cases these fences are in dis-repair or vegetation is
uncontrolled. The City committed funds and nowcompleted the first phase ofa major
fence replacement project along Spencer Highwayand the Glen Meadows
subdivision.The finished portion of the project has transformed this area with a major
aesthetic improvement. The concrete panel fencing as constructed along Spencer
Highway wasestimated at $190.00 per foot. The cost includes engineered plans,
coordination with franchise utilities, fabrication, installation and site restoration. The
expansion of SH 146 will requirean environmental review that willinclude a noise
analysis.The preliminary TxDOT plan indicates sound walls to be constructed
adjacent to Bay PointTownhomes and the residential developments south of Little
Cedar Bayou Drive. This item will be constructed as part of the highway widening
project. Additional sound barrier may be identified as the environmental review
concludes.
Benefitsof Community Fences:
Improvedvisual appeal on major streets and thoroughfares
Security and privacy
Consistency of fencing
Liabilitiesof Community Fences:
Maintenance of the improvements
Eventual replacement costs
Some community fences are not overseen by HOA, thereby limiting matching
funds
Areas with multiple underground utility conflicts will increase costs
With the potential for multiple neighborhoods continuing to show interest, City Council
requested staff to develop policy guidelines or criteria for consideration of such
projects to move forward with City participation. Additionally, in anticipation of the next
cooperative program to assist with construction of these type of community fence
projects.
Staff has drafted a policy and procedures, which includes the recommendation for
City Council to establish a committee of three (3) councilmembers and City staff to
oversee the application process for recommendations to City Council after the
application period has closed. Staff recommends City Council to establish the elected
officials committee members for FY 2021-22 and provide City staff with direction
concerning the policy and procedures.
ACTION REQUIRED BY CITY COUNCIL
Establish a three (3) member committee of elected officials to work with City staff
for FY 2021-22 community fencing project applications and provide staff with
direction on possible policy guidelines or other action regarding requests for
community fencing.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
City of La Porte Community Fencing Policy & Procedures
Oversight:
City Council will establish a committee comprised of three (3) councilmembers and City
staff (City Manager or designee, Public Works Director or designee, and Parks and
Recreation Director or designee).
Application Period:
The City of La Porte will open a period of 30-days to receive applications from the
community. Application period will occur October 1 and end on November 1 of each
year that funding is made available.
Community Fencing Projects:
The community fence project should benefit the entire neighborhood. Each project will
be evaluated by an oversight committee. Any funding awarded to the applicant for the
community fence project will be based on an evaluation point system, with greater
points being awarded for projects that demonstrate need and cost share capabilities.
The City has allocated limited funding for the community fence projects; therefore, those
applicants with that demonstrate a greater need due conditions of their current fencing
along with cost sharing capabilities will receive higher favoritism. Additionally, applicants
that have failed to adequately maintain their community fencing will receive less points.
Applicant Responsibility:
Applicant shall provide City with initial scope and idea for community fence
project.
Applicants should be prepared to cost share in the community fence project.
Applicants will be required to receive three (3) quotes for the proposed work.
Applicants may apply for funding in subsequent years regardless of prior
applications. However, the applicant must be noted as adequately maintaining all
previous City funded fence projects.
Applicants should be prepared to assume on-going maintenance responsibilities
for the community fence improvements.
If the applicant is within a HOA or group, the applicant must provide proof of
signatory authority for the association or group. Typically, this is satisfied with a
copy of the articles of incorporation filed with the State for official HOAs.
Additionally, the City will need a letter from the HOA president confirming Board
approval of the application of the community fencing project.
If the applicant is not within a HOA or group, the applicant must provide written
documents from all the homeowners affected by the community fencing project
that they consent to the project and understand their respective responsibilities.
City Responsibilities:
The City will assist the applicants developing scope for projects.
City will prepare projects for presentation to the committee and City Council.
Projects may not proceed forward until a Memorandum of Agreement is
approved by the City Council and fully executed by both parties. Should the
applicant not be within a HOAor group association, the Memorandum of
Agreement will include all affected property owners of the community fence
project.
The City will reimburse applicant based on the award amount upon proof that all
bills related to the project have been paid.
Evaluation Point System:
Oversight committee will evaluate the applications based on the following
evaluation point system and provide results to be presented to the full City
Council for action.
Each project will be evaluated based on a 100 point scale.
Each project will be evaluated on the following criteria:
o Need Based (20 points max)
What is the current state of the community fencing?
Are there any safety concerns that would be addressed by the
project?
Other need based concerns as identified by the oversight
committee.
o Ability to Maintain the project (20 points max)
What are the available resources of the applicant?
If project is a replacement, has the current fencing been maintained
properly?
Does the applicant have an active board to manage ongoing
maintenance?
o Cost Share (25 points max)
What the financial commitment of the applicant?
Maximum points in this category to be granted to applicants
committing 50% or more.
o Cost Benefit Analysis (20 points max)
Total cost of the project divided by number of homes represented
by the applicant.
Committee will need to determine point allocation based comparing
applications.
o Prior Year Funding (10 points max)
Maximum points to be given to applicants that have not received an
award with last 5 years.
Suggestion: 2 point deduction for each prior year of funding.
o Other (5 points max)
This category will be awarded points based on factors not previous
identified but deemed important by the oversight committee.
Examples: fencing design, material to used, location in the
community, etc.
Application Process:
Determine Eligibility: Discuss the project plans with the City Manager, Assistant
City Manager or Public Works Director.
Complete the application and sign the agreement form. If the applicant is not a
homeowners association or group, then each of the property owners requesting
the community fence project would be required to sign the application.
A drawing (by an architect, design professional, or applicants) that adequately
depicts the scope of the work to be completed.
Photos of current fencing as well as photos that depicts the primary reason for
the fencing.
Description of current fence materials and what materials would be funded for
this project.
Maintenance summary and records of current fencing.
Insurance claims and damage assessments (to include summary of how fence
was damaged and timelines).
Three (3) itemized work estimates on the fence project from contractors, or if the
applicant will be installing, the cost of materials and any other out-of-pocket
expenses.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13, 2021
Requested By:Louis R. Rigby, Mayor Source of Funds:
Department:City Council
Account Number:
Amount Budgeted:
ReportResolutionOrdinance
Amount Requested:
Exhibits:Quotefrom Ford Audio-Video Systems, LLC
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
During 2020, Gov. Abbott authorized suspension of a variety of provisions of the Texas
Open Meeting Act (TOMA; found in Tx. Government Code Ch. 551,
https://statutes.capitol.texas.gov/Docs/GV/htm/GV.551.htm). Remote participation at
meetings became a standard for elected officials, staff, and citizens across the state.
The suspensions were lifted effective September 1, 2021, so that meeting participation
by elected officials must once again meet the TOMA statutory provisions.
Per TOMA, elected officials may attend remotely by phone/telephonically only for
emergency meetings(as defined in statuteGC 552.125(b)(1)), not for regular meetings
(advisory boards may meet telephonically).
Per TOMA, elected officials, staff, and membersof the public may participate by
videoconference, with specific provisions, primarilythat
\[t\]he face of each participant in the videoconference call, while that participant is
speaking, shall be clearly visible, and the voice audible, to each other participant and,
during the open portion of the meeting, to the members of the public in attendance at
the physical location(elected officials and City staff re. 552.127(a-1); members of
the public re. 552.127(k))
and
ceptible by members of the public at each location
of the meeting described by Subsection (h) must be of sufficient quality so that
members of the public at each location can observe the demeanor and hear the voice
of each participant in the open portion of the meeting.
The full text of 551.127 is at the end of this discussion form.
Ifthe Council wishesto continue to have remote participation as a regular option for
participation, staff needs direction on the following:
1. Should remote participation be available for elected officials and staff only, or would
the Council also like to offer members of the public the opportunity to participate/give
public comment remotely? (Live streaming only permits members of the public to
view the meeting, not to speak/respond as they would in person for public comment.)
2. For Councilperson/staff remote participation, there are two options:
This setup might cost about $600 each. Staff would need to know how many
monitors and carts to purchase (up to four, as a quorum must be physically
present, 551.127(b)). If several members wanted to participate remotely, the
setups would be claimed on a first-come, first-served basis. The setups could not
be set up on the spur of the moment, members would need to consider the IT time
required to prepare the Council chamber. This option only resolves the guidelines
for Councilperson participation, not for City staff remote participation, although a
staff member could be spotlighted on the remote participation platform while they
are speaking.
b. Integrating remote videoconference participation into the video systems in the
Council chamber. This option has been quoted to IT at a one-time cost of $4,500-
5,500. Integration would permit a greater number of remote participants to be set
up in less time and could easily include staff. The remote participants would
appear on one of the large screens hung in the chamber so the public could see
them and on the desk monitors at the dais so those seated there could see them.
Regarding decision 2, IT and CSO recommend option b for the greatest amount of
flexibility for Councilpersons with the shortest lead time necessary and best overall
audiovisual quality.
Sec. 551.127. VIDEOCONFERENCE CALL.
(a) Except as otherwise provided by this section, this chapter does not prohibit a
governmental body from holding an open or closed meeting by videoconference call.
(a-1) A member or employee of a governmental body may participate remotely in a
meeting of the governmental body by means of a videoconference call if the video and
audio feed of the member's or employee's participation, as applicable, is broadcast live
at the meeting and complies with the provisions of this section.
(a-2) A member of a governmental body who participates in a meeting as provided by
Subsection (a-1) shall be counted as present at the meeting for all purposes.
(a-3) A member of a governmental body who participates in a meeting by
videoconference call shall be considered absent from any portion of the meeting during
which audio or video communication with the member is lost or disconnected. The
governmental body may continue the meeting only if a quorum of the body remains
present at the meeting location or, if applicable, continues to participate in a meeting
conducted under Subsection (c).
(b) A meeting may be held by videoconference call only if a quorum of the
governmental body is physically present at one location of the meeting, except as
provided by Subsection (c).
(c) A meeting of a state governmental body or a governmental body that extends into
three or more counties may be held by videoconference call only if the member of the
governmental body presiding over the meeting is physically present at one location of
the meeting that is open to the public during the open portions of the meeting.
(d) A meeting held by videoconference call is subject to the notice requirements
applicable to other meetings in addition to the notice requirements prescribed by this
section.
(e) The notice of a meeting to be held by videoconference call must specify as a
location of the meeting the location where a quorum of the governmental body will be
physically present and specify the intent to have a quorum present at that location,
except that the notice of a meeting to be held by videoconference call under Subsection
(c) must specify as a location of the meeting the location where the member of the
governmental body presiding over the meeting will be physically present and specify
the intent to have the member of the governmental body presiding over the meeting
present at that location. The location where the member of the governmental body
presiding over the meeting is physically present shall be open to the public during the
open portions of the meeting.
(f) Each portion of a meeting held by videoconference call that is required to be open
to the public shall be visible and audible to the public at the location specified under
Subsection (e). If a problem occurs that causes a meeting to no longer be visible and
audible to the public at that location, the meeting must be recessed until the problem is
resolved. If the problem is not resolved in six hours or less, the meeting must be
adjourned.
(g) The governmental body shall make at least an audio recording of the meeting. The
recording shall be made available to the public.
(h) The location specified under Subsection (e), and each remote location from which
a member of the governmental body participates, shall have two-way audio and video
communication with each other location during the entire meeting. The face of each
participant in the videoconference call, while that participant is speaking, shall be clearly
visible, and the voice audible, to each other participant and, during the open portion of
the meeting, to the members of the public in attendance at the physical location
described by Subsection (e) and at any other location of the meeting that is open to the
public.
(i) The Department of Information Resources by rule shall specify minimum standards
for audio and video signals at a meeting held by videoconference call. The quality of
the audio and video signals perceptible at each location of the meeting must meet or
exceed those standards.
(j) The audio and video signals perceptible by members of the public at each location
of the meeting described by Subsection (h) must be of sufficient quality so that
members of the public at each location can observe the demeanor and hear the voice
of each participant in the open portion of the meeting.
(k) Without regard to whether a member of the governmental body is participating in a
meeting from a remote location by videoconference call, a governmental body may
allow a member of the public to testify at a meeting from a remote location by
videoconference call.
ACTION REQUIRED BY CITY COUNCIL
Direct staff as to whether or not to:
1. continue to provide remote participation for members of the public at
Council meetings.
2. continue to provide remote participation for Councilpersons and staff at
Council meetings and, if so, by which method. If option b is selected,
authorize the City Manager to enter into a contract for the services or direct
that approval for a contract be placed on a future agenda.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:September 13,2021
Requested By:Source of Funds:N/A
Jason Weeks, Asst City Mgr
Department:
Administration/CMO
Account Number:N/A
Amount Budgeted:$69,948,604
ReportResolutionOrdinance
Amount Requested:N/A
rd
Exhibits: CIP 3QuarterFY 2020-21Update
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
stth
through September 30. The City of La Porte
Capital Improvement Plan (CIP) program for the third quarter of fiscal year 2020-21,
which includes activity from October1, 2020through June 30, 2021has been included
for you to review; therefore, the reportis cumulative as the fiscal year progresses.
The attached CIP Update includes several documents:
Spreadsheet summary listing all outstanding Capital Projects as of October 1,
2020, with activity through June 30, 2021. This spreadsheet is broken down
between the different types of Capital Projects:
o SEW Sewer Projects
o AI Airport Projects
o DR Drainage Projects
o EMS EMS Project
o F216 F216 Drainage Project
o FD Fire Department Project
o UTL Utility Projects
o GEN General CIP Projects
o GC Golf Course Projects
o AD Administration Projects
o MSTR M Street Projects (TIRZ)
o SM Street Maintenance Projects
o PR Parks & Recreation Projects
o PW Public Works Projects
o STR Street Projects
Individual Project sheets, which include: 1) project number & name; 2) account
number; 3) funding summary by fiscal year for budget, expenditures,
encumbrances and remaining budget; 4) project description; and 5) narrative of
quarter activity including any photos or diagrams.
The City of La Porte prior to FY 2020-21had budgeted $56.0million for capital projects
city-wide. In FY 2020-21, the City Council allocated $13.9million for capital projects,
which brought the total budget for the CIP program to $69.9million. Project to-date, the
City has spent $22.8million on the CIP programed projects included in this update. As
of June 30, 2021, the remaining budget to spend on these projects was $47.2 million.
Below is a summary of the City of La Porte CIP program by CIP Type.
Budget Thru FY 2020-21 Total Project To-Budget
CIP Type FY20 Budget Budget Date Spent Balance
Administration $375,919 $53,990 $429,909 $301,731 $128,178
Airport $530,000 $0 $530,000 $385,382 $144,618
$10,275,000 $3,605,000 $13,880,000 $408,466 $13,471,534
Drainage
EMS $583,000 $100,000 $683,000 $82,561 $600,440
F216 $2,360,864 $200,000 $2,560,864 $1,386,599 $1,174,265
Fire Field $1,200,000 $0 $1,200,000 $9,500 $1,190,500
Golf Course $248,000 $600,000 $848,000 $70,657 $777,343
General CIP $5,601,432 $520,000 $6,121,432 $5,054,340 $1,067,092
M Street TIRZ $1,500,000 $0 $1,500,000 $0 $1,500,000
Parks & Rec $6,142,237 $1,927,751 $8,069,988 $3,590,400 $4,479,588
Public Works $22,340,860 $2,454,165 $24,795,025 $8,269,365 $16,525,660
Sewer $0 $350,000 $350,000 $324,841 $25,159
Street Maint $200,000 $780,000 $980,000 $162,501 $817,499
Street $2,684,340 $2,867,000 $5,551,340 $620,088 $4,931,252
Utility $2,004,046 $445,000 $2,449,046 $2,122,191 $326,855
TOTAL $56,045,698 $13,902,906 $69,948,604 $22,788,623 $47,159,981
rd
The CIP 3 Quarter for Fiscal Year 2020-21 Update document is attached to provide
ram. Staff will be available
to answer any questions City Council may have concerning specific CIP Projects.
Additionally, staff welcomes any feedback on future formatting and/or added detail
needed for the quarterly CIP updates.
ACTION REQUIRED BY CITY COUNCIL
No action is needed. Staff welcomes questions and feedback about the format
of the presentation.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
List of Outstanding Capital Projects as of October 1, 2020 - With activity through June 30, 2021
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21
Upgrade Outdoor Warning Sirens & Control Unit
C AD0004015Gauither 189,000 - 189, 000 175, 954 - - 175,95413,046
AD0005Upgrade Flashing Roadway Signs015Gauither 108,000 - 108, 000 - - 95,777 95,77712,223
AD0006City Hall Conference Room Expansion015Epting 48,919 - 48, 919 - - - -48,919
Council Chambers AV Upgrade (Year 1)
C AD0007015Parker 30,000 - 30, 000 - 30,000 - 30,000 -
AD0008Bus Covers (EDC Funded)015Weeks - 12,000 12, 000 - - - -12,000
AD0009Election Equipment (prefunding)015Woodward - 41,990 41, 990 - - - -41,990
Administration Total
375,919 53,990 429, 909 175, 954 30,000 95,777 301,731128,178
AIR001Runway, Taxi, Tie Down Rehabilitation Design010/032Mayo 300,000 - 300,000 156,437 8,950 1,512 166,899133,101
AIR002Runway, Taxi, Tie Down Rehabilitation Construction010/015Mayo 200,000 - 200,000 192,283 - - 192,2837,717
AIR003Construct Drainage Improvements010Mayo 30,000 - 30,000 14,142 - 12,058 26,2003,800
Airport Total 530,000 - 530,000 362,862 8,950 13,570 385,382144,618
DR0001TV Insprection of Storm Sewer System019Mayo 90,000 30,000 120,000 54,099 - 29,200 83,29936,701
DR0004Drainage Materials (in-house)019Mayo 195,000 75,000 270,000 69,791 - - 69,791200,209
DR0006Brookglen Drainage - Design & Construction (HMGP)015/019/032Mayo 4,275,000 1,500,000 5,775,000 - - - -5,775,000
003/015/019/
DR0007Bayside Terrace Drainage Improvements Design (HMGP)033/032Mayo 2,300,000 2,000,000 4,300,000 85,495 91,931 77,950 255,3764,044,624
DR0008F101 Lomax Drainage Improvements Design (HMGP)015/019/032Mayo 3,350,000 - 3,350,000 - - - -3,350,000
DR0009Batleground Estates Drainage Improvements Design019Mayo 65,000 - 65,000 - - - -65,000
Drainage Total 10,275,000 3,605,000 13,880,000 209,385 91,931 107,150 408,46613,471,534
EMS001EMS Headquarter Expansion015Mayo 583,000 100,000 683, 000 48, 757 24,457 9,347 82,561600,440
EMS Total 583,000 100,000 683,000 48,757 24,457 9,347 82,561600,440
015/019/032/
F216F216 Phase II & III - Little Cedar Bayou Drainage050Mayo 2,360,864 200,000 2,560,864 908,888 25,590 452,122 1,386,599 1,174,265
FD0002Fire Field Propane Project015Gifford 1,200,000 - 1, 200,000 9, 500 - - 9,5001,190,500
C GC0002Golf Maintenance Building Improvement015Stoker 51,000 - 51,000 50,675 - - 50,675325
GC0003Clubhouse Repairs015Stoker 28,000 - 28,000 11,122 8,859 - 19,9828,018
GC0004Golf Course Land Improvements - 015Stoker 169,000 - 169, 000 - - - -169,000
GC0005Golf Course Infrastructure (EDC Funded)015Stoker - 600,000 600, 000 - - - -600,000
1
List of Outstanding Capital Projects as of October 1, 2020 - With activity through June 30, 2021
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21
Golf Course Total 248,000 600,000 848,000 61,797 8,859 - 70,657777,343
GEN620Dr. Martin Luther King, Jr. Park Replacement015Epting 95,000 - 95,000 70,881 169 -
71,05023,950
GEN641SunGard ONE Solution - Phase I015 Dolby 50,000 - 50,000 28,938 - - 28,93821,062
GEN656Emergency Prepardness/Generators015Mayo 2,400,000 - 2,400,000 2,184,806 9,301 28,710 2,222,816 177,184
GEN661Golf Course Fairway Upgrade015Stoker 170,000 - 170,000 128,893 - - 128,89341,107
GEN671Infill Sidewalk015Mayo 223,000 60,000 283,000 - 134,351 88,649 223,00060,000
GEN675Community Coop Projects015Weeks 30,000 30,000 60,000 9,161 - - 9,16150,839
*GEN683Concrete Repair Slab Jacking033Mayo - 30,000 30,000 - 23,012 6,989 30,000
-
GEN684Concrete Repair (Small Sections)033Mayo 1,250,000 200,000 1,450,000 498,949 184,867 339,212 1,023,028 426,972
GEN693City Hall Renovations015Epting 75,763 - 75,763 58,986 - - 58,98616,777
GEN927Handicap Ramp/sidewalks033Mayo 900,000 200,000 1,100,000 593,425 7,322 442,250 1,042,997 57,003
GEN993Enhancement Grants015Weeks 407,669 - 407,669 215,470 - - 215,470192,199
General Total 5,601,432 520,000 6,121,432 3,789,510 359,021 905,809 5,054,340 1,067,092
MSTRM Street - TIRZ Project015Mayo 1,500,000 - 1,500,000 - - - -1,500,000
PR0006Northwest Pool Improvements015Epting 905,435 - 905,435 803,011 78,202 - 881,21324,222
PR0007Wave Pool Renovation (Year 2)015Epting 910,000 250,000 1,160,000 514,559 (56,215) - 458,344701,656
PR0008Design Services for Recreation Center Expansion015Epting 3,202,152 - 3,202,152 316,797 - 11,426
328,2232,873,929
C PR0011Decorative Broadway Lighting (EDC Funded)015Epting 480,700 - 480,700 241,392 141,188 - 382,58098,120
PR0012Park Lighting Project (Year 1 - Northwest Park)015Epting 523,950 - 523,950 23,835 4,449 394,179 422,463101,487
C PR0013Library Improvements015Epting 120,000 - 120,000 107,204 18,630 - 125,834(5,834)
PR0014San Jacinto Pool015Epting - 456,006 456,006 - 149,952 273,097 423,04932,957
PR0015San Jacinto Pool - Splash Pad015Epting - 186,000 186,000 - 161,440 26,640 188,080(2,080)
PR0016Park Light Project - Little Cedar Bayou015Epting - 389,445 389,445 - - -
-389,445
PR0017Fairmont Park West (Included Year 1 of 3 for Splash Pad Funding)015Epting - 291,300 291,300 - 70,310
- 70,310220,990
PR0018Handicap Playground (EDC Funded)015Epting - 250,000 250,000 - - 219,985 219,98530,015
PR001914th Street Playground Equipment (EDC Funded)015Epting - 55,000 55,000 - 40,952 -
40,95214,048
C PR0020Fairmont Park Fitness Equipment (EDC Funded)015Epting - 50,000 50,000 - 49,368 -
49,368632
Parks & Recreation Total 6,142,237 1,927,751 8,069,988 2,006,798 658,275 925,327 3,590,400 4,479,588
C PW0006Design & Replacement for Hillridge Booster Pump003Mayo 100,000 - 100,000 93,895 - -
93,8956,105
PW0009Coupland Drive Improvements019/033/051Mayo 1,310,000 - 1,310,000 132,755 17,468 37,403 187,6261,122,374
PW0012Lomax Lift Station Consolidation 051/052Mayo 10,195,000 - 10,195,000 853,118 25,064 167,619 1,045,800 9,149,200
2
List of Outstanding Capital Projects as of October 1, 2020 - With activity through June 30, 2021
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21
PW0015Restroom/Pavilion at Five Points015Mayo 750,000 394,165 1,144,165 95,651 193,167 824,855 1,113,672 30,493
PW0016Parking Spaces at Pecan Park015Mayo 350,000 - 350,000 315,699 28,500 - 344,1995,801
C PW0017Fairmont Parkway Signalization Project015Mayo 1,500,000 - 1,500,000 - - -
-1,500,000
PW0020Fencing on Spencer Highway015Mayo 1,240,400 - 1,240,400 368,988 83,352 55,998 508,337732,063
PW0023Commercial Water Meter Replacement003Mayo 120,000 25,000 145,000 46,068 1,700 - 47,76897,232
PW0027Design for Drainage Improvements (6th St/N Madison & W. Main)051/032Mayo 400,000 - 400,000 153,928 48,617 12,605
215,149184,851
003/015/050/
051
PW0028Design Somerton ImprovementsMayo 2,350,000 - 2,350,000 1,278,468 - - 1,278,468 1,071,532
C PW0029Main Street Sidewalk Repairs015Mayo 15,000 - 15,000 - 15,000 - 15,000
-
PW0032Construct N. 6th/Main to Tyler and Main St Drainage003/050Mayo 990,000 - 990,000 - 66,317 778,043
844,360145,640
PW0033Hillridge Pump Station Construction Phase 1003Mayo 1,235,460 - 1,235,460 639,941 426,276 37,723 1,103,940 131,520
PW0034Aerial Crossings003Mayo 215,000 25,000 240,000 72,202 3,842 - 76,044163,956
PW0041Public Works Facility Assessment015Mayo 140,000 - 140,000 46,849 - 2,536 49,38590,615
C PW0043East Main Street Sidewalk (Prefunding)015Mayo 430,000 - 430,000 278,690 68,271 4,340 351,30178,699
PW0046Pumps & Equipment Replacement003Mayo 100,000 50,000 150,000 20,552 - - 20,552129,448
PW0049Replace Ground Tank - Hillridge Water Plant003Mayo 300,000 - 300,000 20,000 165,000 5,000 190,000110,000
PW0050Coating Lomax Water Tower003Mayo 600,000 - 600,000 62,500 296,500 - 359,000241,000
PW0053Replace Main Lift Pump 1 & 2003Mayo - 120,000 120,000 - - 95,992 95,99224,008
PW0054Copper Limit Study003Mayo - 100,000 100,000 - - 51,000 51,00049,000
PW0055Replace Electrical Panel and 1 Pump LS 1A003Mayo - 90,000 90,000 - - -
-90,000
PW0056Replace Belt Press 1003Mayo - 450,000 450,000 - - 186,894 186,894263,106
C PW0057Replace 3 Lift Pump Check Valves003Mayo - 30,000 30,000 - 23,221 - 23,2216,779
C PW0058Replace Blower003Mayo - 40,000 40,000 - 37,760 - 37,7602,240
PW0059Public Works Facility Design015Mayo - 750,000 750,000 - - - -750,000
PW0060Pecan Park Parking Lot Improvement015Mayo - 350,000 350,000 - - -
-350,000
PW0061Plant 9 Ground Storage Tank Replacement003Mayo - 30,000 30,000 - - 30,000 30,000
-
Public Works Total 22,340,860 2,454,165 24,795,025 4,479,304 1,500,054 2,290,007 8,269,365 16,525,660
*SEW669Sanitary Sewer Rehabilitation 018Mayo - 350,000 350,000 - 205,029 119,812 324,84125,159
*SM0002Asphalt Street Surfacing033Mayo - 720,000 720,000 - - -
-720,000
SM0003Street Repair Material (in-house)033Mayo 200,000 60,000 260,000 137,489 12,632 12,380 162,50197,499
Street Maintenance Total 200,000 780,000 980,000 137,489 12,632 12,380 162,501817,499
STR7THSouth 7th Street Paving and Drainage003/019/033Mayo 2,574,340 2,867,000 5,441,340 436,926 7,513 65,649 510,0884,931,252
3
List of Outstanding Capital Projects as of October 1, 2020 - With activity through June 30, 2021
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 19-20FY 20-21TotalFY 19-20FY 20-21FY 20-21to DateFY 20-21
C STRLCBLittle Cedar Bayou Drive Concrete Paving033Mayo 110,000 - 110,000 - 110,000 - 110,000
-
STR Total 2,684,340 2,867,000 5,551,340 436,926 117,513 65,649 620,0884,931,252
UTL655Meter Replacement Program003Dolby 1,839,046 350,000 2,189,046 1,616,344 108,691 246,795 1,971,830 217,216
UTL697Valve Replacement Program (In-House)003Mayo 165,000 25,000 190,000 91,064 4,633 - 95,69794,303
*UTL760Lift Station Improvements003Mayo - 35,000 35,000 - 34,199 - 34,199801
*UTL898In House Waterline Replacement 003Mayo - 35,000 35,000 - 20,466 - 20,46614,534
Utility Total 2,004,046 445,000 2,449,046 1,707,408 167,988 246,795 2,122,191 326,855
56,045,698 13,902,906 69,948,604 14,334,578 3,210,299 5,243,746 22,788,623 47,159,981
CCompleted Projects - will be closed out at end of fiscal year.
*Budget allocated for these projects does not roll forward each year.
Expenditures reported for FY20-21 were incurred prior to June 30, 2021. Expenditures posted after this date will be reflected on the next monthly report.
4
AD0004 – Upgrade Outdoor Warning Sirens & Control Unit
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 189,000$ 175,954$ -
Fiscal Year 20-21 - - -
Total$ 189,000$ 175,954$ -$ 13,046
P ROJECT D ESCRIPTION
The City has a total of thirteen (13) outdoor warning sirens. In 2000, the City began replacing one
original siren a year over an 11-year period. During this time, the LEPC purchased two (2) additional
sirens for the City, making a total of thirteen (13). The last siren upgrade was completed in 2012.
Some of our current sirens are nearly 20 years old. The equipment is outdated and maintenance
intensive. Staff has been working to maintain the sirens each year, but believes it is time for an
upgrade of the system. One siren was substantially upgraded in 2018, so staff is proposing
replacement or significant repairs of the remaining twelve (12) sirens in the next fiscal year. Also,
staff is proposing that the City purchase a control unit that will allow staff the opportunity to monitor
the status of the sirens from Dispatch 24/7. This will allow the City to quickly identify when there is
an issue with one of the sirens, so that it can be addressed in a more timely and effective manner.
The sirens were discussed as part of OEM’s presentation at the Council budget retreat.
F IRST Q UARTER FY20-21
This project is complete.
5
AD0005 – Upgrade Flashing Roadway Signs
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 108,000$ -$ -
Fiscal Year 20-21 - - 95,777
Total$ 108,000$ -$ 95,777$ 12,223
P ROJECT D ESCRIPTION
In 2008, the LEPC purchased and installed nine (9) Flashing Roadway Signs for the City of La Porte
at various locations throughout the city. These signs were intended to alert drivers to an emergency
situation, and direct them to AM 830 to listen for more information. Today, the signs are not in good
working order, and the process of referring drivers to AM 830 is outdated. The radio station is not
managed by the City of La Porte, so the City cannot ensure it is always working properly. In addition,
staff feels it would be more effective to provide an emergency announcement to drivers, including
protective actions that should be taken. While the signs can be used for emergency situations (i.e.
Shelter in Place, Flash Flood Warning, Tornado Warning, Mandatory Evacuation Order, etc.), they
can also be used for day-to-day community messaging. This would allow the City to promote various
events and City activities along roadways throughout the City. This initial request is to upgrade six
(6) of the original signs, but the system can be expanded in the future, if desired. The signs would be
used to promote citywide events and to attract visitors to La Porte to stay and shop. Staff feels this
project would be beneficial, not only for public communications, but also for improving aesthetics at
the proposed locations.
F IRST Q UARTER FY20-21
On December 14, 2020, staff presented several sign options to City Council, and requested direction
for the project. City Council directed staff to seek pricing for two, double-sided signs with a
decorative pole. On January 25, 2021, staff will take this option to City Council for approval.
S ECOND Q UARTER FY 20-21
On January 25, 2021, City Council approved $89,130.00 for the purchase of two (2) double-faced,
high quality LED signs with decorative poles. The LED displays are now complete, so the contractor
will begin working to put the entire sign together. The two (2) new signs will be installed at: (1) the
th
north side of Main Street westbound, between SH 146 and 14 Street, and (2) the south side of
th
Fairmont Pkwy eastbound, between SH 146 and 8 Street. Staff is hoping the signs will be installed
by the beginning of June.
T HIRD Q UARTER FY 20-21
th
Both signs will be installed on Friday, July 30. Multiple staff members have completed training on
the system that allows the City to create and post messages. Staff is developing graphics for various
events and programs that will go live as soon as the signs are up and running. Emergency
Management staff will continue to work with the Marketing and Special Events Coordinator,
Marketing and Events Specialists, and all departments to keep messaging for the signs updated with
information that promotes City events, programs, and services.
6
AD0006 – City Hall Conference Room Expansion
Account Number: 0150156060-510Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 48,919 - -
Fiscal Year 20-21 - - -
Total$ 48,919$ -$ -$ 48,919
P ROJECT D ESCRIPTION
This projectis to create additional space in the conference room across from the City Manager’s
Suite and to add four additional office spaces in the Planning hallway. There is limited availability to
have large group meetings in City Hall. Twice a month, the City Manager’s Office has executive staff
meetings that are required to be held at Fire Station #1 due to limited space within City Hall.
Additionally, on Tuesday pre-development meetings, the space within City Hall continues to be a
problem with standing room only and not enough space for all needed staff to attend the meeting.
Based on the current layout of City Hall the best option was to double the conference room space in
the conference room across from the City Manager’s suite and then remove the cubicle area along
the Planning hallway and convert those to four (4) office spaces.
F IRST Q UARTER FY 20-21
Currently, this project was on hold due to Purchasing Department requirements. Staff will be
obtaining an architect for this project in the Second Quarter.
S ECOND Q UARTER FY20-21
Staff began getting quotes and purchase orders issued during the second quarter.
T HIRD Q UARTER FY 20-21
This project has been placed on hold due to City Council’s decision to move forward with plans to
build a new City Hall. No activity during the third quarter.
7
AD0007 – Council Chambers AV Upgrade (Year1)
Account Number: 0155051-522Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 30,000$ -$ 30,000
Fiscal Year 20-21 -
Total$ 30,000$ -$ 30,000$ -
P ROJECT D ESCRIPTION
Due to aging equipment, the Information Technology Department with CSO input has planned to
upgrade the City Council Chambers audio video equipment. This is a planned 2-year project with
partial funding in FY 2019-20 and the remaining funding coming in FY 2020-21. Staff will be starting
this project in FY 2020-21 during the month of December 2020. The thought behind waiting was to
ensure there is no interruption of any scheduled City Council and/or Board meetings. The scope of
the project will be to replace the audio system with a newer more user-friendly system. The new
system will be relocated into the back storage closet instead of under the City Council dais. Along
with upgrading the audio equipment, staff will upgrade the City Council microphones, audience-
facing speakers and include City Council and audience facing cameras. Also, staff will work with the
City’s Facility Maintenance Department to create a more user-friendly dais, which will allow a better
writing surface and allow the existing display monitors to be recessed into the current wells.
Additionally, staff will update the existing three audience video displays with a newer larger set. This
will allow the audience to see presentations clearer in the future meetings.
F IRST Q UARTER FY20-21
After a number of scheduling delays the Technology Division was able to work with the audio visual
contracting company, Ford Audio Video to provide an implementation schedule for February 9,
2021. Ford Audio Video anticipates this will be a two (2) week implementation and is projected to be
completed on February 17, 2021. Once the audio video system has been upgraded we will then be
able to stream all public meetings to the official City of La Porte website.
S ECOND Q UARTER FY 20-21
After a number of scheduling delays the Technology Division was able to work with the audio visual
contracting company to get the new audio video stsyem implemented and tested. The City of La
Porte started live streaming the City Council meetings on March 22, 2021. This project is now
completed.
8
AD0008 – Bus Covers (EDC Funded)
Account Number: 0159892-675Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 12,000$ -$ -
Total$ 12,000$ -$ -$ 12,000
P ROJECT D ESCRIPTION
This project is funded by the EDC and includes eight bus covers.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Staff has reached out the Harris County to begin discussions with their Transportation Department
concerning the installation of bus covers at multiple Harris County Public Transit bus stops.
S ECOND Q UARTER FY20-21
There is no update for the second quarter FY 20-21.
T HIRD Q UARTER FY 20-21
Harris County Transit and the City of La Porte (COLP) Parks & Recreation Department have installed
bus coverings at the following location: Spencer and Farrington west bound, Spencer and Underwood
(Walgreens) west bound, Spencer and Underwood (CVS) east bound, Spencer and Canada east
bound, in front of COLP Special Programs building on S. Broadway, and a bench by the old Carl`s Jr.
9
AD0009 – Election Equipment (Prefunding)
Account Number: 0156067-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 41,990$ -$ -
Total$ 41,990$ -$ -$ 41,990
P ROJECT D ESCRIPTION
Beginning with the adoption of the 2020-2021 budget, and in preparation for the eventual
replacement of the election equipment, $41,990 will be set aside for each of the next three years
(2020-2021, 2021-2022, and 2022-2023). The equipment has been working well and received
maintenance in January 2020, but is aging and is not intuitive, such as the voters’ expectations of
screens being touchscreens. The current equipment does not provide voters a copy of their votes as
cast, which has become a national trend. Every legislative year brings the chance that there will be
requirements for upgrades. LPISD indicated in spring 2020 that they are open to contributing to
equipment purchases when necessary.
Future Operating Impact: Minimal
F IRST Q UARTER FY20-21
No update this quarter, nothing was purchased.
S ECOND Q UARTER FY20-21
No activity in the second quarter.
T HIRD Q UARTER FY 20-21
No activity in the third quarter.
10
AIR001 – Runway, Taxi, Tie Down Rehabilitation Design
Account Number: 010/0329891-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 300,000$ 19,250$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 288 -
Fiscal Year 19-20 - 136,899 -
Fiscal Year 20-21 - 8,950 1,512
Total$ 300,000$ 165,387$ 1,512$ 133,101
P ROJECT D ESCRIPTION
This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs.
The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost
to completely pull out existing material and replace can be avoided. The total budget is $300,000.
The project is grant funded and the City’s share is 10%. The remainder of the funding is located in
Fund 032 (Grand Fund).
Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a
very costly complete reconstruction of the runways, taxiways, etc. in the future.
F IRST Q UARTER FY 20-21
Original identified project is complete. The remaining funds have been authorized to evaluate the
potential for additional drainage improvements on the north and east side of the airport. The
preliminary report has been received from the consultant.
S ECOND Q UARTER FY 20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
No activity this quarter.
11
AIR002 – Runway, Taxi, Tie Down Rehabilitation Construction
Account Number: 010/0157077-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 200,000$ -$ -
Fiscal Year 18-19 - 192,283 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 200,000$ 192,283$ -$ 7,717
P ROJECT D ESCRIPTION
This project includes design for the rehabilitation of the Airport runways, taxiways, and tie downs.
The condition of the runways is fair. However, with pro-active maintenance, the extremely high cost
to completely remove existing material and replace can be avoided. The total budget is $200,000
with supplemental funding in Fund 015 (Utility Fund) in the amount of $7,717. The overall total project
budget is $2,000,000. The project is grant funded and the City’s share is 10%. The remainder of the
funding is located in Fund 032 (Grand Fund) and Fund 015 (Utility Fund).
Future Operating Impact: Completing rehabilitation in the next few years will help the City avoid a
very costly complete reconstruction of the runways, taxiways, etc. in the future.
F IRST Q UARTER FY 20-21
Original identified project is complete. The remaining funds have been authorized to evaluate the
potential for additional drainage improvements on the north and east side of the airport. The
preliminary report has been received from the consultant.
S ECOND Q UARTER FY 20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
No activity this quarter.
12
AIR003 – Construct Drainage Improvements
Account Number: 0107077-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 30,000 $ -$ -
Fiscal Year 18-19 - 14,142 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - 12,058
Total$ 30,000 $ 14,142$ 12,058$ 3,800
P ROJECT D ESCRIPTION
This project will fund future drainage improvements, as identified by the drainage study.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
No activity this quarteron airport drainage construction. Original identified project is complete. The
remaining funds have been authorized to evaluate the potential for additional drainage improvements
on the north and east side of the airport. The preliminary report has been received from the
consultant.
S ECOND Q UARTER FY 20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
No activity this quarter.
13
DR0001 – TV Inspection of Storm Sewer System
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 20,000$ 23,029$ -
Fiscal Year 17-18 20,000 1,286 -
Fiscal Year 18-19 20,000 16,356 -
Fiscal Year 19-20 30,000 13,428 -
Fiscal Year 20-21 30,000 - 29,200
Total$ 120,000$ 54,099$ 29,200$ 36,701
P ROJECT D ESCRIPTION
This project will fund the continuation of a program initiated in mid-FY13. The goal is to inspect and
video the entire city storm sewer system over a 5-year time frame. The funding is to be utilized for
contract inspection and video.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Purchase Order established for $29,200 to AAA Flexible Pipe on December 30, 2020.
S ECOND Q UARTER FY 20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
A work order has been issued for East E, F, and H Streets.
14
DR0004 – Drainage Materials (in-house)
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 60,000 $ 18,593$ -
Fiscal Year 18-19 60,000 45,695 -
Fiscal Year 19-20 75,000 5,503 -
Fiscal Year 20-21 75,000 - -
Total$ 2 70,000$ 69,791$ -$ 200,209
P ROJECT D ESCRIPTION
This project funds the purchase of materials for in-house drainage work.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Equipment rental and materials were purchased for Drainage Repairs at Glen Meadows Park.
15
DR0004 – Drainage Materials (in-house), continued
S ECOND Q UARTER FY20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
th
Materials purchased for repair on Bayshore Drive and B Street at 15 Street.
Bayshore Drive sink hole.
16
DR0004 – Drainage Materials (in-house), continued
T HIRD Q UARTER FY 20-21
17
DR0006 – Brookglen Drainage – Design and Construction (HMGP) – City’s Grant
Match
Account Number: 015/0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 275,000 $ -$ -
Fiscal Year 19-204,000,000 - -
Fiscal Year 20-211,500,000 - -
Total$ 5,775,000$ -$ -$ 5,775,000
P ROJECT D ESCRIPTION
This project will design and construct drainage improvements to mitigate the effect of flooding in the
Brookglen subdivision. The total project estimated at $4,000,000. This project is being pre-funded
with $1,000.000 budgeted within Fund 015(FY19). The remaining $1,500,000 is anticipated to be
included with the FY22 budget to complete the project funding. This project will be submitted to
receive approval for grant funds within FY20 for the total project cost.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
No activity this quarter. Staff is working with Grant Administrator to prepare an application for GLO-
Supplemental grant program, which the COLP was invited to apply for.
S ECOND Q UARTER FY 20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
Grant process is still in review. The possibility exists to share costs with Harris County Flood Control
District as a partnership project.
18
DR0007 – Bayside Terrace Drainage Improvement – Designand Construction
(HMGP) – City’s Grant Match
Account Number: 003/015/019/032/0339881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 100,000$ -$ -
Fiscal Year 19-202,200,00085,459
Fiscal Year 20-212,000,00091,931 77,950
Total$ 4,300,000$ 177,390$ 77,950$ 4,044,660
P ROJECT D ESCRIPTION
This project will design and construct the needed improvements to redirect, provide adequate
capacity and improve drainage in the Bayside Terrace Subdivision. Total cost for this project is
estimated at $4,400,000; year one of two year funding. Additional funds to be provided by Fund 003
($400,000) and 033 ($800,000).
.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Preliminary Engineering Report is complete. Design efforts are underway.
S ECOND Q UARTER FY 20-21
Consultant is preparing 60% of the construction plans.
T HIRD Q UARTER FY 20-21
Consultant has prepared 90% construction plans. The possibility exists to share costs with Harris
County Flood Control District as a partnership project.
19
DR0008 – F-101 Lomax Drainage Improvements - Design
Account Number: 015/019/0329881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 150,000 $ -$ -
Fiscal Year 19-203,200,000 -
Fiscal Year 20-21 - - -
Total$ 3,350,000$ -$ -$ 3,350,000
P ROJECT D ESCRIPTION
This project designs the improvements identified by the feasibility study conducted in 2018 by KSA
Engineers related to drainage improvements located in Lomax along F-101. Total project cost
estimated at $3,200,000.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Harris County Flood Control District (HCFCD) is leading this project. HCFCD held public meeting in
December 2020. Hydrology and hydraulic models have been completed for all alternatives. A draft
PER has been submitted to HCFCD for review.
S ECOND Q UARTER FY 20-21
Environmental study and Final PER are pending.
T HIRD Q UARTER FY 20-21
No activity this quarter.
20
DR0009 – Battleground Estates Drainage Improvements Design
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 65,000 $ -$ -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 65,000 $ -$ -$ 65,000
P ROJECT D ESCRIPTION
The drainage improvement project is focused on the Lomax Area north of “P” Street. Mitigation efforts
include adjustments to existing roadside ditches, increasing culvert sizes and drainage channel
improvements.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Consultant didn’t respond in a timely manner. Therefore, staff is planning to advertise a Request For
Qualification (RFQ) for drainage related engineering services related to this project and future
projects.
S ECOND Q UARTER FY 20-21
No activity this quarter. The Request for Qualifications (RFQ) are pending.
T HIRD Q UARTER FY 20-21
A consultant has been selected; awaiting a proposal for professional services agreement.
21
EMS001 – EMS Headquarter Expansion
Account Number: 0155059-522Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 583,000 48,757 -
Fiscal Year 20-21 100,000 24,457 9,347
Total$ 683,000$ 73,214 $ 9,347$ 600,439
P ROJECT D ESCRIPTION
EMS Headquarters located at 10428 Spencer Highway was renovated in 2007 to house EMS
operations. EMS Headquarters is in need of expanding and remodeling in order to address an
outdated co-ed dormitory design and the lack of any training room area for paramedics to train.
F IRST Q UARTER FY 20-21
Design efforts are 95% completed.
S ECOND Q UARTER FY 20-21
This project is prepared to go out for bid. Work is scheduled to re-locate a gas main on the east side
of the facility. Asbestos survey has been scheduled.
T HIRD Q UARTER FY 20-21
The bids received were unbalanced and all over budget. Preparing to reject bids and refine the bid
item summary.
22
F216 – Phase 2& 3 – Little Cedar Bayou Drainage
Account Number: 015019/032/0509892-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 1,500,000$ 34,180 $ -
Fiscal Year 13-14 - 345 -
Fiscal Year 14-15 - (1,845) -
Fiscal Year 15-16 - 175,404 -
Fiscal Year 16-17 35,864 196,372 -
Fiscal Year 17-18 - 56,868 -
Fiscal Year 18-19 825,000 447,564 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 200,000 25,590 452,122
Total$ 2,560,864$ 934,478$ 452,122$ 1,174,264
P ROJECT D ESCRIPTION
This CDBG Ike grant funded project (round 2.1) will provide for the second phase of the Little Cedar
Bayou drainage improvements. Phase I was completed in 2011 and included a 28 acre regional
detention basin south of W. Main Street. Phase II consists of 1.3 miles of bayou widening between
W. Main and Sens Road. While the entire project is not contemplated in the upcoming budget, the
project scope will be derived from the 1.5 million of funds available from the grant. The current scope
will provide engineering of the entire project as well as acquisition and construction of approximately
1000 linear feet working northward from W. Main Street. Tree mitigation survivability contract signed
for environmental clearance to proceed with ROW acquisition.
Phase III – This project will fund construction of Phase III of Little Cedar Bayou Drainage
improvements, from Madison Street to Sens Road, including a drainage analysis to evaluate potential
improvements to mitigate flooding along H Street.
F IRST Q UARTER FY 20-21
Professional services contract approved at the December 14, 2020 City Council meeting. Notice to
proceed is expected to be issued by mid-January 2021. Harris County Flood Control District
(HCFCD) is expected to present an ILA to Commissioner's Court in January 2021 for the 50/50 cost
share of the F216 scope of work.
S ECOND Q UARTER FY 20-21
Design consultant is coordinating with HCFCD to kick-off existing conditions model.
T HIRD Q UARTER FY 20-21
Consultant is nearing completion on proposed conditions modeling.
23
FD0002 – Fire Field Propane Project
Account Number: 0155051-522Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 1,200,000$ 9,500$ -
Fiscal Year 20-21 - - -
Total$ 1,200,000$ 9,500$ -$ 1,190,500
P ROJECT D ESCRIPTION
Changes in National Fire Protection Association (NFPA) codes and the fact that the community is
growing toward the fire field, the La Porte Fire Department feels that it is time to upgrade the
facilities to propane. There are many advantages to using propane as oppose to ‘Class A’ type
fuels. The biggest advantage is propane props are safer than ‘Class A’ type fuels. Also, propane is
better for the environment and has no irritating smell.
F IRST Q UARTER FY20-21
Currently updating bids on LPG projects and contacting contractors to begin bids on site prep work.
S ECOND Q UARTER FY 20-21
Staff is proposing a change in scope for this project; however, staff is awaiting approval from City
Council and Fire Control Board (FCB is funding project). Staff is finalizing bids and adding remodel
of Fire Training Center to scope.
T HIRD Q UARTER FY 20-21
City Council and Fire Control, Prevention and Emergency Medical Services Board both approved
change in scope. Bid updates are in progress and quotes for foundation work should be submitted
soon. Site prep work should begin in fourth quarter.
24
GC0002 – Golf Maintenance Building Improvements
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 51,000$ -$ -
Fiscal Year 18-19 - 35,000 -
Fiscal Year 19-20 - 15,675 -
Fiscal Year 20-21 - - -
Total$ 51,000$ 50,675$ -$ 325
P ROJECT D ESCRIPTION
These funds will fund the replacement of the maintenance barn walls/roof and replacement of
base plates/doors. The proposed components for replacement are approximately 25 years
old. The total cost of the projects is $45,000. However, savings from FY 15-16 project to re-
skin the cart barn yielded substantial savings, which will be incorporated into the Maintenance
Barn project.
F IRST Q UARTER FY20-21
Project is complete and no further projects planned.
25
GC0003 – Clubhouse Repairs
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 28, 000$ -$ -
Fiscal Year 19-20 - 11,122 -
Fiscal Year 20-21 - 8,859 -
Total$ 28,000 $ 19,981$ -$ 8,019
P ROJECT D ESCRIPTION
This project is to fund painting the Clubhouse for $20,000 and replacing counters and cabinets
for $8,000. These funds will be used to freshen up the Clubhouse. The outside and inside of
the clubhouse are in need of fresh paint.
F IRST Q UARTER FY20-21
The search for outside furniture and PA system has begun and will have in before the start of
tournament season.
S ECOND Q UARTER FY 20-21
Currently, staff is working with City staff to replace all the light fixtures in the clubhouse to LED
lighting. New outdoor furniture has replaced the old furniture along with the new PA system
has been upgraded to a mobile PA system for outside events that will gather under the
pavilion.
26
GC0003 – Clubhouse Repairs, continued
S ECOND Q UARTER FY 20-21
27
GC0003 – Clubhouse Repairs, continued
T HIRD Q UARTER FY 20-21
Some old lighting has been replaced with new fixtures and LED lighting. When new lighting is
received, the remainder of light fixtures will be replaced. Old exhaust fan in cart barn has been
taken out and replaced with new exhaust fan.
28
GC0004 – Golf Course Land Improvements
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 169,000$ -$ -
Fiscal Year 20-21 - - -
Total$ 169,000$ -$ -$ 169,000
P ROJECT D ESCRIPTION
This projectwill be used to address necessary infrastructure improvements at the golf course
including bridge replacement at Hole #8, cart path repair, culvert repair, bulkhead repair, and
an aeration system for the pond at the clubhouse entrance. These funds will be used to repair
existing bulkhead on Hole #11 and #15. Also reroute the cart path on Hole #11 so the
bulkhead can be tied into the bank for better stability. The culvert on Hole #17/18 will be
repaired and aeration system will be added to hole #1 one to circulate the water to help
eliminate the algae build up in the pond.
F IRST Q UARTER FY20-21
Staff met with two contractors to assess the job needed to be done. Staff will be getting
measurements for bulkhead replacement, covert replacement and concrete work for this
project.
S ECOND Q UARTER FY 20-21
Measurements for have been taken for new bulkheading to be constructed on holes #1 and
#18 along with the measurements to remove the existing bulkheading on Hole #11 and #15.
Bids will be set up for new construction on Hole #1 and #18 and a bid for removing existing
bulkhead on hole #11 and #15, taken off property and replaced with new bulkheading.
T HIRD Q UARTER FY 20-21
Staff invited GreenScape 6 out to survey the job needed to remove existing bulkhead and
replace with new bulkheading on Hole #11 and #15. A scope of work and specifications has
been received and staff will create bid sheets to send out to contractors for quotes.
29
GC0005 – Golf Course Infrastructure II (EDC Funded)
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 600,000$ -$ -
Total$ 600,000$ -$ -$ 600,000
P ROJECT D ESCRIPTION
The funding will be used for cart path improvements and additional bulk heading.
Future Operating Impact: Minimal
F IRST Q UARTER FY20-21
Staff will be riding the golf course and deciding most critical areas for cart path replacement
and new additional bulk heading.
S ECOND Q UARTER FY 20-21
Measurements have been taken for cart path replacement/repair on holes #1, #2, #3, repairs
on hole #4, replacement on hole #6, #8 and #9. Projection for this project is in the summer
time. Hoping to catch the weather with less rain to minimize the damage to the golf course.
T HIRD Q UARTER FY 20-21
Measurements have been taken holes on Holes #10 through #18 for needed repairs. Staff has
prioritized holes with the higher need of repairs. Staff is working on a scope of work and
specifications needed for these repairs.
30
GEN620 – Dr. Martin Luther King, Jr. Park
Account Number: 0159892-620Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 60,000$ 31,788 $ -
Fiscal Year 15-16 35,000 34,999 -
Fiscal Year 16-17 - - -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 1,772 -
Fiscal Year 19-20 - 2,323 -
Fiscal Year 20-21 - 169 -
Total$ 95,000$ 71,050$ -$ 23,950
P ROJECT D ESCRIPTION
This project will fund the replacement of playground equipment at Dr. Martin Luther King, Jr. Park. The
playground is complete and all remaining funds will be used for any additional expenses associated with
the Historic School House Project or sidewalks in the park.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Remaining funds from this project are being used to obtain items to place in the Historic School House.
No items were purchased this quarter.
S ECOND Q UARTER FY20-21
No activity during the second quarter.
T HIRD Q UARTER FY 20-21
This quarter staff added a television to the schoolhouse to project a video made of past students and
stories to educate visitors on the history of the building.
31
GEN641 – SunGard ONE Solution – Phase 1
Account Number: 015-9892-641Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 50,000$ 28, 938$ -
Fiscal Year 13-14 - -
Fiscal Year 14-15 - -
Fiscal Year 15-16 - -
Fiscal Year 16-17 - -
Fiscal Year 17-18 - -
Fiscal Year 18-19 - -
Fiscal Year 19-20 - -
Fiscal Year 20-21 - -
Total$ 50,000$ 28,938 $ -$ 21,062
P ROJECT D ESCRIPTION
ONE Solution replaced the existing Naviline application by SunGard as the City’s primary business
application. ONE Solution is a Windows-based application, which provides greater functionality than
Naviline, while also allowing for a more intuitive and modern user experience. It is designed to be a
more streamlined application that takes advantage of current technology now available. Phase I
included implementation of Finance, Human Resources and Purchasing applications. Following
successful implementation of the Finance module, Community Service will be the next business
function to transition.
F IRST Q UARTER FY 20-21
Remaining funds will be used for future training for COGNOS upgrades. The COGNOS training is yet
to be scheduled. This training will be for our accounting technicians.
S ECOND Q UARTER FY20-21
No activity this quarter. Remaining funds will be used for future training for COGNOS upgrades. The
COGNOS training is yet to be scheduled. This training will be for our accounting technicians.
T HIRD Q UARTER FY 20-21
No activity this quarter. Remaining funds will be used for future training for COGNOS upgrades. The
COGNOS training is yet to be scheduled. This training will be for our accounting technicians.
32
GEN656 – Emergency Preparedness/Generators
Account Number: 0159892-656Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 1,100,000$ 135,104 $ -
Fiscal Year 13-14 1,300,000 1,805,301 -
Fiscal Year 14-15 - 184,879 -
Fiscal Year 15-16 - 35,445 -
Fiscal Year 16-17 - 23,777 -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 300 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 9,301 28,710
Total$ 2,400,000$ 2,194,107$ 28,710$ 177,183
P ROJECT D ESCRIPTION
This project is for the purchase of fixed generators at the Waste Water Treatment Plant to improve
resident return time after an emergency.
Future Operating Impact: An annual maintenance contract will be implemented once the
generators are in place; however, the cost is undetermined at this time.
F IRST Q UARTER FY 20-21
No activity for this quarter.
S ECOND Q UARTER FY 20-21
Staff began acquiring prices for transfer switch improvements at water plant #3. Installation of the
generator connection at the Municipal Airport is complete. Project awarded to contractor for the
replacement of generator at the animal shelter.
33
GEN656 – Emergency Preparedness/Generators
T HIRD Q UARTER FY20-21
Installation ofthe manual transfer switch at water Plant #3is complete.
34
GEN661 – Golf Course Fairway Upgrade
Account Number: 0159892-661Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13 170,000 12,442 -
Fiscal Year 13-14 - 28,007 -
Fiscal Year 14-15 - 33,843 -
Fiscal Year 15-16 - 22,665 -
Fiscal Year 16-17 - 17,200 -
Fiscal Year 17-18 - 14,736 -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 170,000 $ 128,893$ -$ 41,107
P ROJECT D ESCRIPTION
This project was designed to renovate and level all fairways and add new irrigation where
necessary. This is an ongoing project that will be an annual project for several summers.
F IRST Q UARTER FY20-21
This project is scheduled to take place June 21-24, 2021.
S ECOND Q UARTER FY 20-21
Bids will go out for the amount of sod that will be needed to complete the project. Once
receiving the bids, a purchase order will be opened up for the purchase of the sod when the
project is scheduled to take place.
T HIRD Q UARTER FY 20-21
The beginning of sanding Sanding complete
35
GEN661 – Golf Course Fairway Upgrade, continued
T HIRD Q UARTER FY 20-21
Laying SodSodding complete
36
GEN671 – Infill Sidewalk
Account Number: 0159892-671Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 223,000$ -$ -
Fiscal Year 20-21 60,000 134,351 88,649
Total$ 283,000$ 134,351$ 88,649$ 60,000
P ROJECT D ESCRIPTION
This will be the first year of a multi-year project to extend/install sidewalk city-wide in areas of need
for infill.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
The first year project is approximately 50% complete.
S ECOND Q UARTER FY 20-21
No Activity this quarter. Cost estimates received from contractor on new locations. Construction is
set to resume in May.
37
GEN671 – Infill Sidewalk, continued
T HIRD Q UARTER FY20-21
A total of 3,500 SF of infill sidewalk has been constructed along Farrington Drive. The infill sidewalks
construction work allows pedestrian connectivity on Farrington from Spencer Highway to Fairmont
Parkway.
38
GEN675 – Community Coop Projects
Account Number: 0159892-675Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 30,000$ 9,161$ -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 30,000 - -
Total$ 60,000$ 9,161$ -$ 50,839
P ROJECT D ESCRIPTION
The City will partner with neighborhood groups to complete various community/neighborhood
improvements. Each project is considered on a first come-first served basis and will be awarded
maximum of $5,000.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Staff issued a “Memorandum of Agreement” to Bay Point Townhomes Owner’s Association for a
COOP project which will consist of removal and replacement of concrete driveway to fix potholes
within their community. The estimated cost of this project is $27,366, of which only $5,000 would be
reimbursable from this program. Additionally, staff has been working with Bayside Terrace Civic Club
on a project that would include the addition of a chain-link fence with a gate entrance along with a new
play structure at their community park. Staff is awaiting a signature from the BTCC president on the
“Memorandum of Agreement” before they are given permission to proceed with this project.
S ECOND Q UARTER FY20-21
Staff heard from the Bayside Terrace Civic Club pertaining to their project. Their Board decided to not
move forward with their project. However, they may still decide to install a new play structure at their
community park at a future date. At that time, they will come back to the City for the change in scope
of their request.
T HIRD Q UARTER FY 20-21
Bayside Terrace Civic Club agreed to a Memorandum of Understanding for the City’s assisted funding
of the replacement of their play structure within their community park. BTCC provided staff with
estimated cost for their entire project at a cost of $3,445.42, which 50% would be eligible for
reimbursement ($1,722.71). Staff is awaiting completion of this project.
39
GEN683 – Concrete Slab Jacking
Account Number: 0339892-683Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000$ 23,012$ 6,989
Total$ 30,000 $ 23,012$ 6,989 -
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
This annual programincludes slab jacking at locations where settling has occurred on roadway
slab sections at locations throughout the City.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Currently, the project is underway. Approximately 4304 square feet raised on Rustic
Gate/Roseberry, Poplar Cove, Garden Walk, E. Kennedy Center and Hillridge.
S ECOND Q UARTER FY20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
No activity this quarter.
40
GEN684 – Concrete Repair (Small Sections)
Account Number: 0339892-684Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 13-14$ 100,000$ -$ -
Fiscal Year 14-15 150,000 2,529 -
Fiscal Year 15-16 200,000 4,011 -
Fiscal Year 16-17 200,000 263,949 -
Fiscal Year 17-18 200,000 - -
Fiscal Year 18-19 200,000 223,176 -
Fiscal Year 19-20 200,000 5,284 -
Fiscal Year 20-21 200,000 184,867 339,212
Total$ 1,450,000$ 683,816$ 339,212$ 426,972
P ROJECT D ESCRIPTION
This project includes funding for concrete repair on small sections of streets.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Currently, the project is underway and identified repairs are 40% completed.
S ECOND Q UARTER FY 20-21
No activity this quarter. Cost estimates received from contractor on new locations. Construction is
set to resume in May.
41
GEN684 – Concrete Repair (Small Sections)
T HIRD Q UARTER FY20-21
No Activity this quarter.
42
GEN693 – City Hall Renovations
Account Number: 0159892-693Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 20,000 $ -$ -
Fiscal Year 15-16 - - -
Fiscal Year 16-17 70,000 - -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 (14,237) 45,561 -
Fiscal Year 19-20 - 13,425 -
Fiscal Year 20-21 - - -
Total$ 75,763 $ 58,986$ -$ 16,777
P ROJECT D ESCRIPTION
In March 2013, a security assessment was completed by the La Porte Police Department on City
Hall. At that time, $20,000 was originally budgeted to address some of the security deficiencies that
were identified by the assessment. Initial plans were to secure and relocate the Inspections customer
service counter to the front lobby. After engaging an architect to provide plans for this relocation, it
became clear that additional changes were necessary. The project scope allows the City to enhance
the customer service experience by consolidating all customer related services in the front lobby,
allows staff to be more secure, and provides for relocation of staff that are currently working in remote
City facilities. The additional funding requested in FY17 budget added to those that have been
previously allocated and the City’s General Fund contingency account.
Future Operating Impact: None. The building footprint remains unchanged.
F IRST Q UARTER FY 20-21
These funds will be combined with the AD0006 – City Hall Conference Room Renovation Project.
S ECOND Q UARTER FY20-21
No activity during the second quarter.
T HIRD Q UARTER FY 20-21
The remaining portion of this project has been placed on hold due to City Council’s decision to move
forward with plans to build a new City Hall. No activity during the third quarter.
43
GEN927 – City Wheelchair Ramp/Sidewalk
Account Number: 0339892-927Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 300,000$ 126,375$ -
Fiscal Year 17-18 200,000 285,621 -
Fiscal Year 18-19 200,000 118,220 -
Fiscal Year 19-20 200,000 63,210 -
Fiscal Year 20-21 200,000 7,322 442,250
Total$ 1,100,000$ 600,748$ 442,250$ 57,002
P ROJECT D ESCRIPTION
This multi-year project will fund the replacement of sidewalks and installation of handicap ramps
throughout the City.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No activity this Quarter. Bid Opening is scheduled for February 4, 2021.
S ECOND Q UARTER FY 20-21
No activity this quarter. Contract documents are executed, project will begin late April 2021.
T HIRD Q UARTER FY 20-21
No Activity this Quarter.
44
GEN993 – Façade Enhancement Grant
Account Number: 0159892-993Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 09-10$ 200,000$ -$ -
Fiscal Year 10-11 - 6,179 -
Fiscal Year 11-12 - 25,000 -
Fiscal Year 12-13 - 32,780 -
Fiscal Year 13-14 100,000 17,611 -
Fiscal Year 14-15 - 34,339 -
Fiscal Year 15-16 107,669 50,925 -
Fiscal Year 16-17 - 19,932 -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 28,504 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 407,669$ 215,270 $ -$ 192,399
P ROJECT D ESCRIPTION
Governed by the Community Development Corporation (EDC) and much like the Community Coop
projects, Façade Enhancement Grants are not technically Capital Improvement Projects. Grants
and/or matching funds are made available to business owners throughout the City of La Porte to
enhance existing building design. Acceptable components of an application are painting, new exterior
materials, signage, parking lot improvements, and landscaping, but the Board looks for complete
projects, applications using multiple of the accepted components. Applicants can receive a matching
reimbursement grant up to $25,000 with Board approval or $50,000 with approval from the Board and
City Council. Owners and tenants may be eligible for the reimbursement grant as incentive to partner
with the City of La Porte to achieve a mutual goal of visually enhancing their business. Grants are
limited to $50,000 per property over three years.
F IRST Q UARTER FY 20-21
Staff received two applications for the Enhancement Grant Program, Boats Etc. and Precision Auto
th
Repair, which will be presented the La Porte Development Board on January 25 for consideration.
S ECOND Q UARTER FY20-21
On January 25, 2021, the La Porte Development Corporation Board approved two (2) enhancement
grant applications during the second quarter 20-21. The Board approved a grant to Boats Etc. in the
amount of $12,491.41 for the building and sign enhancements to the business. Additionally, the Board
approved a grant to Precision Auto Repair in the amount of $26,226.54 for the building and sign
enhancements to the business.
T HIRD Q UARTER FY 20-21
The La Porte Development Corporation Board approved two (2) enhancement grant applications
during the third quarter 20-21. On April 26, 2021, the Board approved a new sign at Snider
45
GEN993 – Façade Enhancement Grant, continued
T HIRD Q UARTER FY 20-21
Transmission, which is located at 10335 W. Fairmont Parkway for an amount not to exceed
$14,140.88. Additionally, on June 28, 2021, the Board approved parking lot improvements to Patrasia
Hefley’s two properties located at 831 S. Broadway (currently occupied by Dairy Queen) and 901 S.
Broadway (currently occupied by Lavish T) in an amount not to exceed $7,408.50 for both projects.
The Board approved payment on the two (2) approved enhancement grants awarded in the second
quarter that were completed in the third quarter. The Boats, Etc. stucco and sign improvements were
reimbursed in the amount of $12,557.04, while Precision Auto Repair’s stucco, sign, garage door and
painting project was reimbursed in the amount of $24,835.26.
46
MSTR- M Street – TIRZ Project
Account Number: 0157071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 1,500,000$ -$ -
Total$ 1,500,000$ -$ - $ 1,500,000
P ROJECT D ESCRIPTION
This project will provide for the development of the “M” Street right-of-way between SH 146 and S
th
16Street. The project will consist of the construction approximately 1600 linear feet of concrete
pavement, 1,300 linear feet of twelve-inch (12”) waterline, 500 linear feet of eight-inch sanitary sewer
line, and 1,000 linear feet of storm sewer.
F IRST Q UARTER FY 20-21
The 60% design drawings are under review at the end of the first quarter.
S ECOND Q UARTER FY 20-21
Staff reviewed 60% plans and returned comments to the design consultant to be revised. Awaiting
90% submittal.
T HIRD Q UARTER FY 20-21
Awaiting 90% submittal.
47
PR0006 – Northwest Pool Improvements
Account Number:0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 9 05,435$ 32,069 -
Fiscal Year 18-19 -755,610 -
Fiscal Year 19-20 - 15,332 -
Fiscal Year 20-21 - 78,202 0
Total$ 9 05,435$ 881,213$ -$ 24,222
P ROJECT D ESCRIPTION
The current buildings (restrooms, storage, pump house and guard room) are in very poor shape. The
building foundation has issues and the walls were starting to crack at the joints and between the
cinderblocks. Additionally, replastering the pool and re-decking the concrete are critical items as well.
The total project budget is $905,435 with supplement funding provided by Fund 038 (EDC).
F IRST Q UARTER FY 20-21
Some of the remaining funds from this project are encumbered for the Wave Pool fan assembly
repairs. The assembly was ordered during the fourth quarter of FY19-20. There is a long lead time for
this specialty item, which is still being fabricated.
S ECOND Q UARTER FY20-21
Staff received the Wave Pool fan assembly during this quarter. The contractor will be installing the fan
during the third quarter.
T HIRD Q UARTER FY 20-21
The new Wave Pool fan was installed during this quarter.
48
PR0007 – Wave Pool Renovation
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 410,000 $ 67,680$ -
Fiscal Year 18-19250,000413,814 -
Fiscal Year 19-20250,000 33,065 -
Fiscal Year 20-21250,000(56,215) -
Total$ 1,160,000$ 458,344$ -$ 701,656
P ROJECT D ESCRIPTION
This project will fund replastering of the pool, replacement of tiles and decking, installation of a shade
structure with concrete pads, new umbrellas, and restroom upgrades. Included in this project is re-
plastering the pool, removing a cracked beam, changing the pool to a zero depth entry instead of a
small step down, installing drains, and repairing coping. The above renovations were complete in
Fiscal Year 17-18. Included in this budget is $250,000 a year, for four years, to be set aside as
prefunding for the construction of a spray park feature in the Wave Pool area.
F IRST Q UARTER FY 20-21
No activity this quarter. The City budgets $250,000 a year, for four years, to be set aside as
prefunding for the construction of a spray park feature in the Wave Pool area. Funding will be
complete in FY 2021-22.
S ECOND Q UARTER FY20-21
No activity during the second quarter.
T HIRD Q UARTER FY 20-21
The Request for Qualification (RFQ) was completed this quarter and a company was chosen to
design the project.
49
PR0008 – Design Services for Recreation Center Expansion
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 500,000$ 30,475$ -
Fiscal Year 18-192,702,15214,087 -
Fiscal Year 19-20 - 272,235 -
Fiscal Year 20-21 - - 11,426
Total$ 3,202,152$ 316,797$ 11,426$ 2,873,929
P ROJECT D ESCRIPTION
This project will increase the size of the facility to alleviate congestion during the busy times of the
day. Based on funding, the expansion request includes: tripling the size of the current cardio
equipment room, doubling the current size of the weight room, doubling the current of the aerobics
room, adding on additional basketball court, expanding the locker rooms as needed for anticipated
usage, adding storage, and upgrading HVAC so that it can sufficiently maintain the facility.
Future Operating Impact: Possible increased usage, increased utilities, increased cleaning need,
additional equipment and repairs, and additional staffing to keep up with the increased facility size
and attendance.
F IRST Q UARTER FY 20-21
During this quarter, the consultant updated the plans to include renovations with the remaining
budget. The consultant will be working on pricing in the next quarter.
S ECOND Q UARTER FY20-21
During this quarter, the contractor made some additional changes to the renovation plans and worked
on the project budget estimate. Staff anticipates the completed budget estimate in the early part of
the third quarter.
T HIRD Q UARTER FY 20-21
During this quarter, the contractor made some additional changes to the renovation plans to try to get
it to work within our budget. Staff anticipates the completed budget estimate in the next couple of
weeks.
50
PR0011 – Decorative Lighting
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 480,700$ -$ -
Fiscal Year 19-20 - 241,392 -
Fiscal Year 20-21 - 141,188
Total$ 480,700$ 382,580$ -$ 98,120
P ROJECT D ESCRIPTION
Decorative lighting, similar to the ones we currently have on the San Jacinto Trail, will be installed on
Broadway between Wharton Weems and Dwire. The length of the section is approximately 440 linear
feet and the lights would be spaced approximately every 100 feet.
F IRST Q UARTER FY 20-21
This project is complete.
51
PR0012 – Park Lighting Project (year 1 – Northwest Park)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 523,950$ 23,835 $ -
Fiscal Year 20-21 - 4,449 394,179
Total$ 523,950$ 28,284 $ 394,179$ 101,487
P ROJECT D ESCRIPTION
The current lighting poles are made of wood and many are leaning. This project would include 23 new
galvanized steel poles and 109 lights with 750W LED light Fixtures with visors. The new lights would
include a 10-year maintenance-free warranty. Once installed, the lights will be operated electronically
and have the ability to be scheduled when they are needed.
F IRST Q UARTER FY 20-21
This project went out for bid in the first quarter; however, bids came in over budget. Therefore Huitt-
Zollars, Inc. made adjustments to the plans and staff plans to go out for rebid in the second quarter.
S ECOND Q UARTER FY20-21
This project went out for bid during the second quarter. The bid for the project will be going to City
Council for approval during the third quarter.
T HIRD Q UARTER FY 20-21
This quarter, City Council approved the vendor for this project and work has started.
52
PR0013 – Library Improvements
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 120,000$ 107,204$ -
Fiscal Year 20-21 18,630 -
Total$ 120,000$ 125,834$ -(5,834)
P ROJECT D ESCRIPTION
This project is to replace all flooring and repaint the Library. Currently, the carpet is worn, torn, and
stained. The vinyl composition tile is also outdated and worn. This project includes replacing all carpet
with carpet tiles that can be changed out individually when needed.
F IRST Q UARTER FY 20-21
The library flooring and paint project is complete.
53
PR0014 – San Jacinto Pool
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 456,006$ 149,952$ 273,097
Total$ 456,006$ 149,952$ 273,097$ 32,957
P ROJECT D ESCRIPTION
San Jacinto Pool was built in 1966 and was the only La Porte pool at the time. San Jacinto Pool is
one of the four (4) outdoor pools that the City of La Porte currently operates.
The last time San Jacinto Pool was renovated was in FY2001/02. This funding is for renovations to
the pool, deck, and pump system. The renovation will include using plaster instead of a vinyl liner and
new water features. Approximately 80% of the deck will be replaced and have a Kool Deck coating
applied. The new pump system will run more efficiently and allow for more efficient maintenance.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
This project went out to bid during the first quarter. Staff will be bringing this bid to City Council for
approval in the second quarter.
S ECOND Q UARTER FY20-21
The construction for this project began during the second quarter. The completion is scheduled for
the third quarter.
T HIRD Q UARTER FY 20-21
The construction has been ongoing this quarter. Project completion is scheduled for the fourth
quarter.
54
PR0015 – San Jacinto Pool – Splash Pad
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 186,000$ 161,440$ 26,640
Total$ 186,000$ 161,440$ 26,640(2,080)
P ROJECT D ESCRIPTION
This funding is for the inclusion of a splash pad at the San Jacinto Pool.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
This project went out to bid during the first quarter. Staff will be bringing this bid to City Council for
approval in the second quarter.
S ECOND Q UARTER FY20-21
The construction for this project began during the second quarter. The completion is scheduled for
the third quarter.
T HIRD Q UARTER FY 20-21
The construction has been ongoing this quarter. Project completion is scheduled for the fourth
quarter.
55
PR0016 – Park Light Project – Little Cedar Bayou
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 389,445$ -$ -
Total$ 389,445$ -$ -$ 389,445
P ROJECT D ESCRIPTION
This is the second year of a two year project for park lighting improvements. Northwest Park was
funded in Fiscal Year 2020. The current lighting poles at Little Cedar Bayou are made of steel and
are in acceptable condition. This retrofit would replace 119 lights with 750W LED Light Fixtures with
visors. The new fixtures will include a standard 10-year warranty. Once installed, the lights will be
operated electronically and have the ability to be scheduled when they are needed.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
No update this quarter. Huitt-Zollars, Inc. will begin working on the plans once the Northwest Park
Lighting Project goes out for rebid.
S ECOND Q UARTER FY20-21
No update this quarter.
T HIRD Q UARTER FY 20-21
This project’s contractor was approved by City Council during the third quarter. Techline Sports
Lighting, LLC was contracted to complete this project.
56
PR0017 – Fairmont Park West (included Year 1 of 3 for Splash Pad Funding)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 291,300$ 70,310 $ -
Total$ 291,300$ 70,310 $ -$ 220,990
P ROJECT D ESCRIPTION
As part of the Parks and Recreation Master Plan, the consultant was asked for a recommendation at
Fairmont Park West Park. This item was discussed at the pre-budget retreat and council expressed
interest in removing the swimming pool and replacing it with a splash park, as well as renovating the
park to be a Drug-Free Zone. This is the first year of a three year funding plan to move forward with
this project,
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the new playground was ordered and the pool and pool house were
demolished.
S ECOND Q UARTER FY20-21
Staff received the playground equipment in the second quarter. The installation of the playground
equipment will be completed by Parks & Recreation staff during the third quarter.
T HIRD Q UARTER FY 20-21
The playground was installed by the Parks and Recreation Department and is complete. Design for
the Splash Park has begun.
57
PR0018 – Handicap Playground (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 250,000$ -$ 219,985
Total$ 250,000$ -$ 219,985 $ 30,015
P ROJECT D ESCRIPTION
These funds will be used to upgrade Northwest Park with playground equipment that is handicap
accessible. This project will be funded by the Economic Development Corporation.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the playground equipment was ordered.
S ECOND Q UARTER FY20-21
The inclusive playground equipment remained in fabrication during this quarter. A playground
contractor will be installing this playground due to the pour-in-place ground covering. Staff is hopeful
that the installation will begin in the third quarter.
T HIRD Q UARTER FY 20-21
The playground installation began this quarter. Project is expected to be completed in the fourth
quarter.
58
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PR0019 – 14 Street Playground Equipment (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 55,000$ 40,952$ -
Total$ 55,000$ 40,952$ -$ 14,048
P ROJECT D ESCRIPTION
This project will fund the replacement of playground equipment at 14 Street Park.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the playground equipment was ordered.
S ECOND Q UARTER FY20-21
During the second quarter we received this playground equipment. Staff will begin playground
installation once the playground at Fairmont Park West is complete.
T HIRD Q UARTER FY 20-21
Playground installation has been postponed to ensure placement once the detention area has been
formed by Public Works.
59
PR0020 – Fairmont Park Fitness Equipment (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 50,000$ 49,368 $ -
Total$ 50,000$ 49,368 $ -$ 632
P ROJECT D ESCRIPTION
The funding is for a multi-station training area at Fairmont Park. This option would contain one large
area where multiple pieces are put together to form a training circuit. The project includes a 10-piece
training circuit with rubber ground cover.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
During the first quarter the outdoor fitness equipment was ordered. In the second quarter Public
Works will assist by installing cement pads. Staff anticipates the arrival of the equipment during the
second quarter. Once received, Parks & Recreation staff will install the equipment on the cement
pads.
S ECOND Q UARTER FY20-21
This project was completed during the second quarter.
60
PW0006 – Design and Replacement for Hillridge Booster Pump
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 100,000$ -$ -
Fiscal Year 16-17 - 78,482 -
Fiscal Year 17-18 - 15,413 -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 100,000$ 93,895 $ -$ 6,105
P ROJECT D ESCRIPTION
This project will fund the proposed replacement of the Hillridge Booster Pumps and design a new
building. The current pumps are original and are approximately 50 years old. The new equipment will
add pumping capacity.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Design is complete. The construction portion of this project is 100% completed. Start-up and final
inspection is anticipated in February 2021.
61
PW0006 – Design and Replacement for Hillridge Booster Pump, continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY20-21
Design is complete.The constructionportion of this project is 90% completed.Started punch-list.
Start-up and final inspection due soon.
62
PW0006 – Design and Replacement for Hillridge Booster Pump, continued
S ECOND Q UARTER FY20-21
T HIRD Q UARTER FY 20-21
Design is complete. The construction portion of this project is 90% completed. Started punch-list.
Instrumentation and facility corrections are being gradually addressed. The site is being utilized in
manual mode of operation, when necessary, until issues are resolved.
63
PW0009 – Coupland Drive Improvements
Account Number: 019/033/051-7071-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 200,000$ 17,021 $ -
Fiscal Year 16-17 1,110,000 12,096 -
Fiscal Year 17-18 - 27,960 -
Fiscal Year 18-19 - 60,830 -
Fiscal Year 19-20 - 14,848 -
Fiscal Year 20-21 - 17,468 37,403
Total$ 1,310,000$ 150,223$ 37,403$ 1,122,374
P ROJECT D ESCRIPTION
This project funds the design for proposed improvements on Coupland Drive, as well as the
acquisition of the required right-of-way for the project. The total project budget for design is $200,000,
which is shared between the Drainage Fund ($100,000) and the Street Maintenance Fund
($100,000). Staff presented the construction phase of the project in the FY2017 budget for
consideration.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Design is 95% completed. This project is to be bid and constructed in conjunction with Lomax Lift
Station Consolidation Project.
S ECOND Q UARTER FY 20-21
Design is 100% completed. This project to be bid and constructed in conjunction with Lomax Lift
Station Consolidation Project.
T HIRD Q UARTER FY 20-21
Bid package is being prepared.
64
PW0012 – Lomax Lift Station Consolidation Design
Account Number: 051/052-7086-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 195,000$ -$ -
Fiscal Year 16-17 - 8,205 -
Fiscal Year 17-18 500,000 308,971 -
Fiscal Year 18-19 9,500,000 186,963 -
Fiscal Year 19-20 - 348,979 -
Fiscal Year 20-21 - 25,064 167,619
Total$ 10,195,000$ 878,182$ 167,619$ 9,149,199
P ROJECT D ESCRIPTION
This multi-year sanitary sewer project has been approved for funding through the Texas Water
Development Board’s (TWDB) Clean Water State Revolving Fund Program. The project
encompasses planning, design, and construction costs. The project consists of replacement of over
20,000 feet of gravity sewer and more than 50 manholes. Also planned, is construction of one
regional lift station and 10,000 feet of new sewer force main. This project will eliminate eight (8) aging
stations in the area.
Future Operating Impact: Improvements will be sized for ultimate build-out of the area, reduce
sanitary sewer surcharging in West Lomax. The replacement of aging infrastructure will improve
efficiency and reduce maintenance costs.
F IRST Q UARTER FY 20-21
Design efforts are 90% completed.
S ECOND Q UARTER FY 20-21
95% Plans and Specifications are under review by City staff and Texas Water Development Board.
T HIRD Q UARTER FY 20-21
Consultant is making suggested changes from comment period.
65
PW0015 – Restroom/Pavilion at Five Points
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 400,000$ -$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 23,109 -
Fiscal Year 19-20 350,000 72,542 -
Fiscal Year 20-21 394,165 193,167 824,855
Total$ 1,144,165$ 288,818$ 824,855$ 30,492
P ROJECT D ESCRIPTION
This project will include the installation of a covered, open-air outdoor pavilion and a restroom facility
at Five Points Park at the corner of Main Street and Broadway Street in downtown La Porte. The
restroom facility will serve the park during recurring events such as Movie in the Park, Mardi Gras on
Main, Christmas on Main, Summer Party on Main and numerous parade activities (larger events will
supplement the restrooms available with portable units). The pavilion will serve as an additional
outdoor programming. This project is funded by the La Porte Development Corporation.
Five Points Park space is in need of a covered pavilion with restrooms and storage area. The first
portion of the project was funded in FY 16-17. Project scope has expanded outside of a design-build
platform. Additional funds were budgeted in FY 19-20 to meet construction costs.
Future Operating Impact: Minimal
F IRST Q UARTER FY 20-21
Construction of this project was awarded to Texas Specialty Construction. Contracts are being
executed.
S ECOND Q UARTER FY 20-21
Site preparation and demo is approximately 95% complete. Building pad preparation work and
installation of underground storm sewer for proposed parking lot is underway.
66
PW0015 – Restroom/Pavilion at Five Points, continued
T HIRD Q UARTER FY20-21
Parking lot paving has been poured. Contractor is making preparations to pour foundations for
pavilion. Project is currently 25% complete.
67
PW0016 – Parking Spaces at Pecan Park
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 350,000$ 45,535 $ -
Fiscal Year 17-18 - 46,063 -
Fiscal Year 18-19 - 203,599 -
Fiscal Year 19-20 - 20,502 -
Fiscal Year 20-21 - 28,500 -
Total$ 3 50,000$ 344,199$ -$ 5,801
P ROJECT D ESCRIPTION
This project includes the installation of 123 additional parking spaces at Pecan Park. The parking
at this park has consistently been an issue. The proposed spaces will be located as both infill
spaces and in locations that were currently underutilized. This project was funded by the La Porte
Development Corporation.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
Original Project has been completed. Remaining funds have been authorized to evaluate the
traffic pattern and safety concerns. Consultant has provided four (4) design concepts for review.
S ECOND Q UARTER FY20-21
Conceptual design and associated cost estimate was presented to City Council for consideration.
City Council directed staff to reconsider the proposed design to reduce potential costs.
T HIRD Q UARTER FY 20-21
A refined design concept was approved by City Council along with funding from Economic
Development Corp.
68
PW0017 – Fairmont Parkway Signalization Project
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 1,500,000$ -$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Total$ 1,500,000$ -$ -$ 1,500,000
P ROJECT D ESCRIPTION
This project includes the City’s share of a joint effort with Harris County to completely re-design and
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re-configure the traffic signals along Fairmont Parkway. The limits of the project are 7
Street to the
western City limits along Fairmont Parkway. The signals will be replaced, re-programmed, and some
intersections will be re-configured to allow for better traffic flow today and in the future once Fairmont
Parkway is widened. The total project budget if $5.5 million.
Future Operating Impact: None. All signals are owned and operated by Harris County.
F IRST Q UARTER FY 20-21
This project has been completed. No invoice has been issued by Harris County.
S ECOND Q UARTER FY 20-21
Harris County has initiated the inter-local agreement with La Porte so the project can be closed-out.
Signal work is confirmed to be substantially complete.
T HIRD Q UARTER FY 20-21
Project work is complete. Interlocal agreement was approved by City Council. Harris County has not
submitted an invoice.
69
PW0020 – Fencing at Spencer Highway
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 340,200$ -$ -
Fiscal Year 17-18 340,200 40,906 -
Fiscal Year 18-19 - 16,408 -
Fiscal Year 19-20 560,000 311,674 -
Fiscal Year 20-21 - 83,352 55,998
Total$ 1,240,400$ 452,340$ 55,998$ 7 32,062
P ROJECT D ESCRIPTION
To provide feasibility, planning, survey and design services for constructing an eight foot precast
concrete fence and sidewalk. The concrete fence will be constructed along the south side of Spencer
Highway from Farrington to Myrtle Creek and along the norths side from Farrington to Valleybrook.
The proposed sidewalk will extend from Farrington to Underwood Road.
Future Operating Impact: Minimal maintenance cost. Meets goals of comprehensive plan.
F IRST Q UARTER FY 20-21
The north side of Spencer Highway Fencing project which goes from Farrington to Valleybrook is
complete and is closed out. Currently, the south side is being reviewed to determine the most feasible
construction option(s). Pictures attached are of the competed north side from Farrington to
Valleybrook.
S ECOND Q UARTER FY 20-21
Consultant is developing preliminary layout for fence along the southern ROW (right of way) line.
T HIRD Q UARTER FY 20-21
Project is 95% designed. Coordination with AT&T is underway to relocate a large pedestal box.
70
PW0023 – Commercial Water Meter Replacement
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 50,000$ 37,694$ -
Fiscal Year 17-18 30,000 6,805 -
Fiscal Year 18-19 15,000 1,569 -
Fiscal Year 19-20 25,000 - -
Fiscal Year 20-21 25,000 1,700 -
Total$ 145,000$ 47,768$ -$ 97,232
P ROJECT D ESCRIPTION
This project funds the replacement of commercial water meters.
Future Operating Impact: Maintains revenue collection.
F IRST Q UARTER FY20-21
A total of four (4) commercial meters were replaced.Defective meters are being sent in for cleaning,
refurbishing and/or repair for future usage.
71
PW0023 – Commercial Water Meter Replacement, continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY20-21
A total of two (2) commercial meters were replaced. Defective meters are being sent in for cleaning,
refurbishing and/or repair for future usage.
72
PW0023 – Commercial Water Meter Replacement, continued
T HIRD Q UARTER FY20-21
A total of 3commercial meters were replaced. Defective meters are being sent in for cleaning,
refurbishing and/or repair for future usage.
73
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PW0027 – Design for Drainage Improvements (6Street/N. Madison and W. Main)
Account Number: 051/0327071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 150,000$ 11,777 $ -
Fiscal Year 17-18 - 25,353 -
Fiscal Year 18-19 250,000 18,000 -
Fiscal Year 19-20 - 98,797 -
Fiscal Year 20-21 - 48,617 12,605
Total$ 400,000$ 202,544$ 12,605$ 184,851
P ROJECT D ESCRIPTION
Currently, the drainage structures serving this area are approximately 60 years old. This project will
fund a preliminary engineering report for future improvements to enhance drainage.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Phase 1 - Consultant completed 60% construction plans. Consultant will address comments and
begin working towards 90% completion.
Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation.
S ECOND Q UARTER FY 20-21
Phase 1 - Consultant completed construction plans. Project is being prepared to advertise for bidding.
Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation and
preparing 30% plans.
T HIRD Q UARTER FY 20-21
Phase 1 – Project was awarded to Tandem Construction and site work is underway. Phase 2 –
Consultant has prepared 60% plans.
74
PW0028 – Design Somerton Improvements/Construction
Account Number: 003/015/050/051-7071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 150,000$ 78,836$ -
Fiscal Year 17-18 2,200,000 79,741 -
Fiscal Year 18-19 - 762,646 -
Fiscal Year 19-20 - 357,245 -
Fiscal Year 20-21 - - -
Total$ 2,350,000$ 1,278,468$ - $ 1,071,532
P ROJECT D ESCRIPTION
This project funds design services for the future replacement of water line and street improvement
on Somerton from Bandridge to Spencer Highway. Staff included the construction budget in the FY18
CIP. This project funds construction for the replacement of water line and street improvement on
Somerton in Fund 003 (Utility Fund), Fund 015 (General CIP), and Fund 050 (Drainage
Improvement).
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Original Project scope has been completed. Remaining funds may be authorized for additional
improvements along Somerton Drive.
S ECOND Q UARTER FY 20-21
No activity this quarter.
T HIRD Q UARTER FY 20-21
No activity this quarter.
75
PW0029 – Main Street Sidewalk Repairs
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 15,000 $ -$ -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 15,000 -
-
Total$ 15,000 $ 15,000$ - $ -
P ROJECT D ESCRIPTION
This project will fund small sidewalk repair to level dangerous locations along Main Street. Infill
sidewalks and repair of ADA ramps are also included in this project.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Project Completed on October 18, 2020.
76
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PW0032 – Construct N. 6/Main to Tyler and Main St Drainage
Account Number: 003/0507071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 990,000$ -$ -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 66,317 778,043
-
Total$ 990,000$ 66,317$ 778,043$ 145,640
P ROJECT D ESCRIPTION
Currently, the drainage structures serving this area are approximately 60 years old. This project will
fund construction of drainage improvements, in these two areas. The construction budget is
$990,000 with supplemental funding in Fund 050 (950,000).
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No Activity this quarter.
S ECOND Q UARTER FY 20-21
Phase 1 - Consultant completed construction plans. Project is being prepared to advertise for bidding.
Phase 2 – Consultant is evaluating potential locations for detention ponds needed for mitigation and
preparing 30% plans.
T HIRD Q UARTER FY 20-21
Phase 1 – Project was awarded to Tandem Construction and site work is underway. Phase 2 –
Consultant has prepared 60% plans.
77
PW0033 – Hillridge Pump Station Construction Phase 1
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 535,000$ -$ -
Fiscal Year 18-19 700,460 7,875 -
Fiscal Year 19-20 - 632,066 -
Fiscal Year 20-21 - 426,276 37,723
Total$ 1,235,460$ 1,066,217$ 37,723$ 131,520
P ROJECT D ESCRIPTION
The first portion of this projectwas funded in FY18 for the construction of a new pump station on
the existing site. The Hillridge Pump Station is over 50 years old and in need to repair.
Future Operating Impact: None.
F IRST Q UARTER FY20-21
Design is complete.The construction portion of this project is 95% completed. Start-up and final
inspection is anticipated in February2021.
S ECOND Q UARTER FY20-21
The construction portion of this project is 100% completed. Punch list has been started. Start-up and
final inspection due soon.
78
PW0033 – Hillridge Pump Station Construction Phase 1, continued
S ECOND Q UARTER FY20-21
79
PW0033 - Hillridge Pump Station Construction Phase 1, continued
T HIRD Q UARTER FY 20-21
The construction portion of this project is 100% completed. Punch list has been started. Start-up
and inspection of pumps, valves, piping, GST and Chlorinator system was done on May 13, 2021.
Automatic operation controls and communication system remains to be established properly.
80
PW0034 – Aerial Crossings
Account Number: 0037071-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 25,000$ 10,916$ -
Fiscal Year 18-19 140,000 2,000 -
Fiscal Year 19-20 50,000 59,286 -
Fiscal Year 20-21 25,000 3,842 -
Total$ 240,000$ 76,044$ -$ 163,956
P ROJECT D ESCRIPTION
This annual project will address maintenance of exposed water and wastewater pipes that cross
drainage channels.
Future Operating Impact: None.
F IRST Q UARTER FY20-21
During the first quarter, staff began purchasing materials to replacethe Shady River water line aerial
crossing.
S ECOND Q UARTER FY20-21
Replacementof the Shady River water line aerial crossingto start soon. In addition, painting of water
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line at 8Street & FairmontParkwayhas begun.
T HIRD Q UARTER FY20-21
Replaced water line on Shady River bridge. Painted 3 water line aerial crossings as well as well.
Expanding list to include additional water and sanitary sewer lines.Repaired a water main break on
an aerial crossing on EastC. Street.
81
PW0034 – Aerial Crossings, continued
T HIRD Q UARTER FY20-21
82
PW0041 – Public Works Facility Assessment
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 65,000 $ 24,435$ -
Fiscal Year 19-20 75,000 22,414 -
Fiscal Year 20-21 - -2,536
Total$ 140,000 $ 46,849$ 2,536$ 90,615
P ROJECT D ESCRIPTION
In FY 18-19 City Council asked that staff begin a needs assessment of the current Public Works
Service Center. The current facility is 37 years old and does not meet wind-loading requirements.
The assessment will provide direction for future design and improvements to the service center.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
Project has been revised in scope to utilize the existing building structure. Professional Services
agreement for design has been revised to include a Preliminary Engineering Report.
S ECOND Q UARTER FY 20-21
A revised floor plan and site plan is under review by City staff.
T HIRD Q UARTER FY 20-21
Staff has provided comments on the revised floor plan and also provided information needed for the
use of the existing building. The architect/ representative assigned to this project has resigned.
Currently, staff is waiting to have a new project representative assigned.
83
PW0043 – East Main Street Sidewalk
Account Number: 0157071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 430,000$ 29,839 $ -
Fiscal Year 19-20 -248,851 -
Fiscal Year 20-21 - 68,271 4,340
Total$ 430,000$ 346,961$ 4,340$ 78,699
P ROJECT D ESCRIPTION
This project will fund design and construction of sidewalk on the south side of East Main from S.
Broadway to Morgan’s Point.
F IRST Q UARTER FY 20-21
Project is complete. Currently, awaiting close out documents. Project will be closed out by second
quarter.
S ECOND Q UARTER FY20-21
Project is complete and closed out.
84
PW0046 – Pumps & Equipment Replacement
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 50,000$ 9,500$ -
Fiscal Year 19-2050000 11,052 -
Fiscal Year 20-2150000 - -
Total$ 150,000$ 20,552$ -$ 129,448
P ROJECT D ESCRIPTION
This project replaces aging pumps and motors within the Wastewater Treatment Plant and Water
Production facilities.
F IRST Q UARTER FY20-21
Treatment plant lift pump #7 has been taken in for repair/rebuild.
S ECOND Q UARTER FY20-21
Lift pump#7 has been received and re-installed at the wastewater treatment plant.Vendor has
received purchase orderfor ammonia injection system for Lomax Tower. Awaiting material and
installation date.
85
PW0046 – Pumps& Equipment Replacement, continued
T HIRD Q UARTER FY20-21
Ammonia injection system for Lomax Tower has been installed. Isolation valves on the WWTP
thickener pumps have been replaced.Safety grating was replaced atop the treatment plant
headworks, as needed.Booster motor for Water Plant #3 has been rebuilt and returned back to
service as of June 3, 2021.
86
PW0046 – Pumps & Equipment Replacement, continued
T HIRD Q UARTER FY20-21
87
PW0046 – Pumps & Equipment Replacement, continued
T HIRD Q UARTER FY 20-21
88
PW0049 – Replace Ground Tank – Hillridge Water Plant
Account Number: 0037085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 300,000$ 20,000 $ -
Fiscal Year 20-21 - 165,000 5,000
Total$ 3 00,000$ 185,000$ 5,000$ 110,000
P ROJECT D ESCRIPTION
This project funds design and replacement of a 45 year old water storage tank at the Hillridge Water
Plant.
Future Operating Impact: Decreased maintenance costs.
F IRST Q UARTER FY 20-21
New Ground Storage tank is fully erected. Testing is nearly completion. Final acceptance and startup
is anticipated in February 2021.
89
PW0049 – Replace Ground Tank – Hillridge Water Plant, continued
S ECOND Q UARTER FY20-21
New Ground Storage tank is fully erected. Testing has beencompleted. Final acceptance and startup
is anticipated soon, as per punch-list.
90
PW0049 – Replace Ground Tank – Hillridge Water Plant, continued
T HIRD Q UARTER FY20-21
New Ground Storage tank is fully erected. Testing has been completed and this project has been
completed.
91
PW0050 – Coating Lomax Water Tower
Account Number: 0037085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 600,000$ 62,500 $ -
Fiscal Year 20-21 - 296,500 -
Total$ 6 00,000$ 359,000$ -$ 241,000
P ROJECT D ESCRIPTION
This project funds the replacement of interior coating, repair work and over-coating the exterior for
the 750,000 gallon elevated water tank.
Future Operating Impact: Routing maintenance will extend the life of the structure.
F IRST Q UARTER FY 20-21
Lomax Tower Rehabilitation Project is complete.
92
PW0053 – Replace Main Lift Pumps 1 & 2
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 120,000$ -$ 95,992
Total$ 120,000$ -$ 95,99224,008
P ROJECT D ESCRIPTION
This project replaces aging pumps within the influent wet well at the Wastewater Treatment plant.
Year one of three year plan to replace all six influent pumps.
Future Operating Impact: Decreased maintenance costs and improved efficiency.
F IRST Q UARTER FY 20-21
Currently working with Purchasing to obtain quotes.
S ECOND Q UARTER FY 20-21
City Council approved in March. Equipment is on order.
T HIRD Q UARTER FY 20-21
Equipment is on order.Installation anticipated during the fourth quarter.
93
PW0054 – Copper Limit Study
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 100,000$ -$ 51,000
Total$ 1 00,000$ -$ 51,000$ 49,000
P ROJECT D ESCRIPTION
This project provides for a saltwater Water Effect Ratio (WER) study to assess the feasibility of
reducing effluent contaminant limits at the wastewater treatment facility.
Future Operating Impact: Projects future improvements at WWTP.
F IRST Q UARTER FY 20-21
Copper consultant’s services have been procured. In process of narrowing lab search. Consultant
currently working on the draft of the copper study work plan to be submitted to the TCEQ for
approval.
S ECOND Q UARTER FY 20-21
TCEQ has received WER Plan from consultant and is reviewing.
T HIRD Q UARTER FY 20-21
EPA & TCEQ have reviewed and accepted sampling plan. Copper sampling has begun.
94
PW0055 – Replace Electrical Panel and 1 Pump LS 1A
Account Number: 0037085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 90,000$ -$ -
Total$ 90,000$ -$ -$ 90,000
P ROJECT D ESCRIPTION
This project provides for the replacement of an electrical panel and one pump at the east side regional
lift station.
Future Operating Impact: Decreased maintenance costs.
F IRST Q UARTER FY20-21
Technical specificationsand pricing has been obtained.On City Council agenda for February.
S ECOND Q UARTER FY20-21
A purchase orderhas been issued to vendor to begin project.
T HIRD Q UARTER FY20-21
New paneland pump wereinstalled the week of June 21-25.Project complete.
95
PW0056 – Replace Belt Press 1
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 4 50,000$ -$ 186,894
Total$ 4 50,000$ -$ 186,894$ 263,106
P ROJECT D ESCRIPTION
This project funds the replacement of the 16 year old belt press at the wastewater treatment plant.
Future Operating Impact: Improvements will lessen future maintenance and operating costs.
F IRST Q UARTER FY 20-21
Technical specifications and scope of work is under review. Awaiting additional technical information
from belt press supplier.
S ECOND Q UARTER FY 20-21
Only received one bid and the bid was over budget. Public Works staff will re-group and discuss
internally other viable options.
T HIRD Q UARTER FY 20-21
Equipment is on order. Work is expected to begin September 2021.
96
PW0057 – Replace 3 Lift Pump Check Valves
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000 $ 23,221 $ -
Total$ 30,000 $ 23, 221$ -$ 6,779
P ROJECT D ESCRIPTION
This project funds the replacement of three fifty year old lift pump check valves at WWTP.
Future Operating Impact: Improved efficiency.
F IRST Q UARTER FY 20-21
All three (3) valves have been purchased; awaiting installation.
97
PW0057 – Replace 3 Lift Pump Check Valves, continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY 20-21
Valves installed and the project is complete.
98
PW0058 – Replace Blower
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 40,000 $ 37,760 $ -
Total$ 40,000 $ 37,760 $ -$ 2,240
P ROJECT D ESCRIPTION
This project funds the replacement of one forty year old blower at WWTP.
Future Operating Impact: Improved efficiency.
F IRST Q UARTER FY 20-21
Blowers have been ordered, awaiting delivery.
S ECOND Q UARTER FY 20-21
Blowers have been installed, project complete.
99
PW0059 – Public Works Facility Design
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 750,000$ -$ -
Total$ 750,000$ -$ -$ 750,000
P ROJECT D ESCRIPTION
An assessment was performed on the current Public Works Service Center. The current facility is
37 years old and does not meet wind-loading requirements. This project will fund design services
for improvements to the facility to meet current and future needs.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Currently, in pre-design phase.
S ECOND Q UARTER FY 20-21
Currently, this project is still in the pre-design phase.
T HIRD Q UARTER FY 20-21
Currently, this project is still in the pre-design phase.
100
PW0060 – Pecan Park Parking Lot Improvement
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 350,000$ -$ -
Total$ 350,000$ -$ -$ 350,000
P ROJECT D ESCRIPTION
This will fund the analysis of existing conditions at Pecan Park which will determine alternative
design(s) for the parking lot(s) as well as the construction of the recommended improvements. Pecan
Park is heavily used year-round for baseball and softball practice, games and tournaments.
Currently, the parking lot provides 469 parking spaces. The traffic pattern for the parking lot was
intended to be on-way from the inception of the parking plan. Over time, traffic patterns have evolved
into two-way traffic in certain area creating issues with traffic flow.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
Currently, in pre-design phase.
S ECOND Q UARTER FY 20-21
Currently, this project is still in pre-design phase.
T HIRD Q UARTER FY 20-21
City Council provided direction to move forward with the revised parking lot concept at the
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June 28 meeting. The design team is preparing a proposal for engineering services.
101
PW0061 – Plant 9 Ground Storage Tank Replacement
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000 $ -$ 30,000
Total$ 30,000 $ -$ 30,000$ -
P ROJECT D ESCRIPTION
This project funds design and replacement of a 32 year old water storage tank at Water Plant 9.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No activity this quarter.
S ECOND Q UARTER FY 20-21
Project is in design phase.
T HIRD Q UARTER FY 20-21
The project design is completed. The project will be prepared to bid in September and award in
October 2021.
102
SEW669 – Sanitary Sewer Rehabilitation
Account Number: 0189881-669Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 350,000$ 205,029$ 119,812
Total$ 350,000$ 205,029$ 119,812$ 25,159
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
Public Works Department will perform in-house rehabilitation of sewers by slipline, point repairs,
manhole sealing, smoke testing, and TV inspection. This program is mandated by the Texas
Commission on Environmental Quality(TCEQ).Note: This project does not roll forward each
year. A new amount is budgeted each year.
Future Operating Impact: None
F IRST Q UARTER FY20-21
Utilities completed numerous portions of this project during the first quarter: In-house - 19 lift station
wet wells were cleaned; 19 point repairs were completed, 114 vertical feet of manhole repairs; 287
sanitary sewer manholes were inspected; 20’ of sanitary sewer main was removed & replaced; and
3 dye flood tests were performed. In addition, 16,899 feet of sanitary sewer main was cleaned. Two
cleanouts were located. 18,160’ of sanitary sewer main was smoketested. One manhole was
located. Contractforces replaced one existing manhole and installed one new manhole near the
treatment plant.
103
SEW669 – Sanitary Sewer Rehabilitation, continued
F IRST Q UARTER FY20-21
104
SEW669 – Sanitary Sewer Rehabilitation, continued
S ECOND Q UARTER FY20-21
Utilities completed numerous portions ofthis project during the 2ndquarter: In-house - 20 lift station
wet wells were cleaned; 17 point repairs were completed, 81 vertical feet of manhole repairs; 23
sanitary sewer manholes were inspected; 172’ of sanitary sewer main was removed & replaced; and
4 dye flood tests were performed. Inaddition, 14,112 feet of sanitary sewer main was cleaned. One
cleanoutwaslocated;3468’ of sanitary sewer main was smoke tested;7 manholes were cleaned; 5
manholes and a cleanout were verified/located; and staff performed a 185’ sanitary sewer main
extension on Oak Shores Dr.Contract forces - In addition, 53 vertical feet of sanitary sewer manholes
were sealed by contract forces;18,381’ of sanitary sewer main was cleaned and televisedby contract
forces; and 1899’ of sanitary sewer main was pipe burstby contract forces.
105
SEW669 – Sanitary Sewer Rehabilitation, continued
S ECOND Q UARTER FY20-21
106
SEW669 – Sanitary Sewer Rehabilitation, continued
T HIRD Q UARTER FY20-21
Utilities completed numerous portions ofthis project during the 3rd quarter: In-house - 24lift station
wet wells were cleaned; 9point repairs were completed;78vertical feet of manhole repairswere
completed; 6sanitary sewer manholes were inspected; 2dye flood tests were performed. Inaddition,
24,650feet of sanitary sewer main was cleaned. 22,132’ of sanitary sewer main was smoke tested;
2 manholes were cleaned; 7 manholes located; and in-house staff performed a 251’ sanitary sewer
main extension. Contract forces – additionally, 14 vertical feet of sanitary sewer manholes were
sealed by contract forces;10,122’ of sanitary sewer main was cleaned and televised by contract
forces.
107
SEW669 – Sanitary Sewer Rehabilitation, continued
T HIRD Q UARTER FY20-21
108
SEW669 – Sanitary Sewer Rehabilitation – cont.
T HIRD Q UARTER FY20-21
109
SEW669 – Sanitary Sewer Rehabilitation – cont.
T HIRD Q UARTER FY20-21
110
SEW669 – Sanitary Sewer Rehabilitation – cont.
T HIRD Q UARTER FY20-21
111
SEW669 – Sanitary Sewer Rehabilitation – cont.
T HIRD Q UARTER FY20-21
112
SM0002 – Asphalt Street Surfacing
Account Number: 0337071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21 720,000 - -
Total$ 720,000 $ -$ -$ 7 20,000
P ROJECT D ESCRIPTION
This project funds the annual program to resurface streets throughout the City with asphalt. Note:
This project does not roll forward each year. A new amount is budgeted each year.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 20-21
No activity for this quarter. This project is undertaken in the late spring / summer of 2021.
S ECOND Q UARTER FY 20-21
Preparing bid package for late Spring bid.
T HIRD Q UARTER FY 20-21
This project was awarded to Forde Construction Inc. Purchasing is working to execute the contract.
Reconstruction and overlay will be completed prior to the end of the fourth quarter.
113
Project SM0003 – Street Repair Material (in-house)
Account Number: 0337071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 50,000$ 50,205 $ -
Fiscal Year 17-18 50,000 38,992 -
Fiscal Year 18-19 50,000 34,866 -
Fiscal Year 19-20 50,000 13,426 -
Fiscal Year 20-21 60,000 12,632 12,380
Total$ 260,000$ 150,121$ 12,38097,499
P ROJECT D ESCRIPTION
This project funds the purchase of materials for repairs that are completed by in-house street
crews.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
Purchased materials for in-house concrete projects.
S ECOND Q UARTER FY 20-21
Purchased materials for in-house concrete projects.
T HIRD Q UARTER FY 20-21
Purchased materials for in-house concrete projects.
114
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STR7TH – South 7 Street Paving and Drainage
Account Number: 003/019/033-7071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 139,340139,340$ -
Fiscal Year 19-20 2,435,000297,586 -
Fiscal Year 20-21 2,867,0007,513 65,649
Total$ 5,441,340$ 444,439 65,649$ 4,931,252
P ROJECT D ESCRIPTION
(003) Utility Fund – This project will fund water main adjustments needed for drainage system on
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South 7Street from Main Street to Fairmont Parkway. Total costs for Design and Construction
is estimated at $5,300,000.
(033) Drainage Fund – This project will fund design and construction of improved drainage with
th
concrete curt and gutter with sidewalks on South 7 Street from Main Street to Fairmont Parkway.
Total costs for Design and Construction is estimated at $5,300,000
Future Operating Impact: Improved street surface and improved area drainage.
F IRST Q UARTER FY 20-21
Design is 90% complete.
S ECOND Q UARTER FY20-21
Design is 95% complete. Awaiting Harris County permit approvals.
T HIRD Q UARTER FY 20-21
Project was awarded to D&W Contractors at the City Council meeting on July 26th. Purchasing
Department will work to execute the contract.
115
STRLCB – Little Cedar Bayou Drive Concrete Paving
Account Number: 0337071-531Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 110,000$ -$ -
Fiscal Year 20-21 - 110,000 -
Total$ 110,000$ 110,000$ -$ -
P ROJECT D ESCRIPTION
This project included funding for replacement of park entrance road with concrete paving from
th
South 8
Street to the park entrance.
Future Operating Impact: None
F IRST Q UARTER FY 20-21
No Activity this quarter.
S ECOND Q UARTER FY 20-21
Project is complete and closed out.
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UTL655 – Meter Replacement Program
Account Numb 0039890-655Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 80,000$ 79,141$ -
Fiscal Year 13-14 90,000 85,102 -
Fiscal Year 14-15 290,000 110,163 -
Fiscal Year 15-16 180,000 285,591 -
Fiscal Year 16-17 250,000 317,186 -
Fiscal Year 17-18 299,046 275,671 -
Fiscal Year 18-19 300,000 299,682 -
Fiscal Year 19-20 350,000 163,808 -
Fiscal Year 20-21 350,000 108,691 246,795
Total$ 2,189,046$ 1,725,034$ 246,795$ 217,217
P ROJECT D ESCRIPTION
This funds the annual program to continue replacing water meters, which includes the purchasing
of electronic components, meters and meter boxes.
Future Operating Impact: Reduced maintenance on old, broken water meters.
F IRST Q UARTER FY20-21
Staff installed 213 water meters in the first quarter.
S ECOND Q UARTER FY20-21
Staff installed 227 water meters in the second quarter.
T HIRD Q UARTER FY 20-21
Staff installed 280 water meters in the third quarter.
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UTL697 – Valve ReplacementProgram (in-house)
Account Number: 0039890-697Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 40,000$ 24,479 $ -
Fiscal Year 15-16 25,000 6,273 -
Fiscal Year 16-17 25,000 8,034 -
Fiscal Year 17-18 25,000 24,847 -
Fiscal Year 18-19 25,000 15,421 -
Fiscal Year 19-20 25,000 12,010 -
Fiscal Year 20-21 25,000 4,633 -
Total$ 190,000$ 95,697 $ -$ 94,303
P ROJECT D ESCRIPTION
This project is for material cost for City crews to replace non-functioning water main valves.
Future Operating Impact: Improved efficiency
F IRST Q UARTER FY 20-21
A total of three (3) gate valves were replaced during the first quarter.
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UTL697 – Valve ReplacementProgram (in-house), continued
F IRST Q UARTER FY20-21
S ECOND Q UARTER FY 20-21
No activity during the second quarter.
119
UTL697 – Valve ReplacementProgram (in-house), continued
T HIRD Q UARTER FY20-21
A total of 2gate valves were replaced during the 3rd quarter.
120
UTL760 – Lift StationImprovements
Account Number: 0039892-683Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 35,000$ 34,199$ -
Total$ 35,000$ 34,199$ -$ 801
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
This project will fund general repairs to the City’s various lift stations. Improvements may include
replacing and repairing pumps, piping, and control panels.
Future Operating Impact: Improvements will lessen future maintenance and operating costs.
F IRST Q UARTER FY20-21
Rebuilt a pump at L.S. #30 and replaced a pump at L.S. #10.
S ECOND Q UARTER FY20-21
Replaced onepump at Lift Station #5 ( Lakes at Fairmont Green).
T HIRD Q UARTER FY20-21
No activitythis quarter.
121
UTL898 – In House Waterline Replacement
Account Number: 0039890-898Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 35,000$ 20,466$ -
Total$ 35,000$ 20,466$ -$ 14,534
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
This project funds the replacement of small steel lines in the alleys of La Porte where numerous leaks
and failures continue to occur. Note: This project does not roll forward each year. A new amount
is budgeted each year.
Future Operating Impact: Reduction is leak repairs.
F IRST Q UARTER FY 20-21
Staff replaced 450 ft. of waterline at Dwire & Bay Oaks during the first quarter.
122
UTL898 – In House Waterline Replacement, continued
F IRST Q UARTER FY20-21
123
UTL898 – In House Waterline Replacement, continued
S ECOND Q UARTER FY20-21
thnd
Staff replaced 860ft. of waterline atS. Holmes and S. 6St.during the 2quarter.
124
UTL898 – In House Waterline Replacement, continued
T HIRD Q UARTER FY20-21
th
Staff replaced 20 ft. of waterline and a TS & V on the 100 block of S. 5St. Also, 90’ of waterline
was replaced in the 600 block of W. Main Street. Project delays from weather.
125