HomeMy WebLinkAbout08-22-22 CC Packet
Service Awards August, 22, 2022
The six employees being recognized tonight have a combined
105 years of service to the La Porte community.
Patrick Higgins, Equipment Operator (10 years)
For the last ten years, Patrick has served the La Porte
community as an Equipment Operator. The bulk of that time
has been spent in our Solid Waste division. Patrick has become
a great team player and leader. He has stepped up when
Senior Operators have been out to run the picker and do
whatever is asked of him. Working in the Solid Waste division
is challenging and critical to the community. We are thankful
to have employees like Patrick on our team.
Jack Buras, Treatment Plant Operator II (10 years)
Jack started his career with La Porte as a Mechanic. He
transferred to Treatment Plant operations in October of 2015.
Jack currently has a Class C Wastewater Treatment Plant
Operator license and has completed all of the classes to test
for his class B license. He maintains a class B CDL which he uses
to make trips to the landfill. On top of all that, Jack was
recognized for perfect attendance on his last evaluation,
marking the third year in a row for that achievement. Jack,
that you for your dedicated service to the community.
Tommy Dove, Utility Operator 15 years
In August of 2007, Tommy joined the La Porte team as a Water
Production Operator before transferring to his current role in
early 2008. He holds a Class C Water Distribution Operator license
and uses his knowledge to delive
known for his positive attitude in what is often a difficult and dirty
job. Tommy is another dedicated employee and has a two year
streak of perfect attendance. Tommy thank you for the great work
you do for us every day.
Brion Boznango, Police Sergeant (15 years)
15 years ago, Brion joined the City of La Porte as a patrol officer.
He transferred to the role of detective in 2014 and promoted to
the rank of Sergeant in 2018. Since 2019, he has been certified as
a Master Peace Officer. Brion is a Field Training Officer Supervisor
He demonstrates
great support for those he works with both up and down the chain
of command. Brion, thank you for all you do for us.
Wendy Large, Property Room Custodian (20 years)
Administrator. She moved over to serve as a Records Specialist in
2004, and Property Room Custodian in 2007 where she has served
since. She has received training certifications on a variety of topics
such as the Texas Public Information Act, the Harris County Justice
Information System, and NCIC/TCIC policies and procedures.
Wendy has received numerous departmental and City wide
employee of the quarter nominations and wins. She consistently
displays outstanding customer service with residents recovering
property and routinely gets 100% on her property room audits.
Wendy, thank you for your 20 years of outstanding work.
Matt Daeumer, Assistant City Manager (35 years)
On March 30, 1987, Matt Daeumer signed and submitted his
application for employment as a police officer with the City of
La Porte. Later that year, he began what continues to be an
outstanding career of service to the La Porte community. Over
the next three decades plus, Matt worked in a variety of roles
and assignments in the police department. Officer, Sergeant,
Lieutenant, and Assistant Chief. Patrol, Support Services, and
file is full of letters of commendation from his supervisors and
peers as well as expressions of gratitude from La Porte
of the Year. Matt has long been a champion of continuing
education and training for others and he leads by example. He
holds numerous law enforcement and public management
Degree while balancing a heavy workload as Assistant Police
Chief. In April of this year, Matt was selected as the new
Assistant City Manager. His move to City Hall has been marked
by the same high levels of professionalism, leadership, and
dedication to serve this community displayed throughout his
career. Matt, thank you for your ongoing commitment to La
Porte.
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Victor has been a member of our Solid Waste team since May of 2011.
As we all know, Victor and his teammates perform a physically
demanding job in all sorts of weather conditions. Normal routes are
between 1100 and 1400 homes each day. Despite the challenging
workload, Victor is known for having a great attitude. He has received
numerous compliments from residents along his routes or from those
he assists at the recycle center.
Because of his positivity and extensive knowledge of operations and all
city routes, Victor is a go to person when a new employee needs
training. He is respected by his teammates for his experience and
knowledge. His dependability is appreciated by his supervisors. Victor
he can help the team. He is currently working diligently to obtain his
Solid waste collection is not the most glamourous job in the City. When
However, it is a
critical service for the health and quality of life for the community.
Victor has been showing up almost every day to do his job for over a
decade while training and encouraging others to do great work as well.
Please join me in thanking Victor for his great service to the La Porte
community and congratulating him on being named the Employee of the
Quarter.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August22, 2022
Requested By:Louis R. Rigby, Mayor Source of Funds:N/A
Department:City Council
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:None
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
This item has been added for consideration by City Councilof the absence of
CouncilpersonBill Bentley from the August 8meeting,Rules
of Procedure, excerptedbelow.Councilperson Bentleymade the required notification
the evening of July 28, 2022.
5.04Rules for Attendance at Regular Meetings of the City Council
Section 2.04 (b)(4) of the City Charter provides that a member of City Council shall
forfeit his or her office by failing
.
A member of City Council who will not be able to attend a regular Council meeting shall
inability to attend.
Absences shall be considered excused if for personal illness, family illness,
emergencies, funerals, military service, family events including vacations, weddings,
and graduations, business obligations, official city business such as attendance at a
conference for municipal officers, or for other good cause as determined by the
Council.At the next regular meeting following the meeting at which the member was
absence is deemed excused or unexcused.
Absence from a regular meeting shall be considered unexcused if the member fails to
convey the reason for his or her absence to the Mayor, City Manager,or City Secretary
or otherwise fails to give sufficient information to the City Council to enable it to
determine the reason for the absence. Furthermore, absence due solely to the refusal
of the member to participate in a meeting through telephonic or video conference call,
when such measures are legally available to the member in accordance with state law,
shall be considered unexcused when the member fails to show good cause why the
member could not participate through such methods.
If a member is absent for more than fifty (50) percent of a meeting without being
excused by the City Council in accordance with rules and procedures established
herein, the member shall be considered absent from such meeting.
ACTION REQUIRED BY CITY COUNCIL
Excuse the absence of Councilperson Bill Bentley from the August 8, 2022, City
Council meeting.
LOUIS R. RIGBY
BILL BENTLEY
Mayor
CouncilpersonDistrict 3
BRANDON LUNSFORD
RICK HELTON
CouncilpersonAt Large A
CouncilpersonDistrict 4
BRENT McCAULLEY
JAY MARTIN
CouncilpersonAt Large B
CouncilpersonDistrict 5
MANDI WILLIAMS
ROBBIE McLARRIN
CouncilpersonDistrict 1
CouncilpersonDistrict 6
CHUCK ENGELKEN
Mayor Pro Tem
Councilperson District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
AUGUST8, 2022
The City Council of the City of La Portemet in a regularmeetingonMonday, August 8, 2022,at the
City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00p.m., 2022, with
the following in attendance:
Councilpersons present: Louis Rigby,Brandon Lunsford, Brent McCaulley,Mandi Williams, Chuck
Engelken, Rick Helton, Jay Martin, Robbie McLarrin
Councilpersons attending remotely: None
Councilpersons absent:Bill Bentley
Council-appointed officers present:Corby Alexander, City Manager;Lee Woodward, City Secretary;
Clark Askins, AssistantCity Attorney
CALL TO ORDER Mayor Rigbycalled the meeting to order at6:00p.m.
2.INVOCATION The invocation was given by Rev. Brian Christen, La Porte Community Church,and
pledgeswereled byMayor Pro Tem Engelken.
3. CITIZENCOMMENT(Generally limited to five minutes per person; in accordance with state law, the
time may be reduced if there is a high number of speakers or other considerations.)
RyanMathis elaborated on his comments fromthe last meeting regarding funding from the Community
Fencing Ad Hoc Committee.
4.CONSENTAGENDA(Approval of Consent Agenda items authorizes each to be implemented in
accordance with staff recommendations provided. An item may be removed from the consent agenda
and added to the Statutory Agenda for full discussion upon request by a member of the Council present
at this meeting.)
Approvetheminutesoftheregular meeting of the City Council held on July 25,2022.
a.
\[LouisR.Rigby, Mayor
\]
b.Presentation, discussion, and possible action to consider appointments and
reappointments to City boards, committees, and commissions (annual item). \[Lee
Woodward, City Secretary\]
c.Approve nomination of Mayor Louis R. Rigby to place 8 on the TMLIRP Board of Directors.
\[Corby D. Alexander, City Manager\]
Mayor Pro Tem Engelkenmoved to approve items a and c; the motion was seconded by
Councilperson Lunsford;the motionwasadopted, 8-0.
Councilperson Lunsford moved to approve the appointments and reappointmentsfor item b except
those for the Airport Advisory Board andto requestthat staff bring back that Board
to a future meeting; the motion was seconded by Mayor Pro Tem Engelken; the motion was
adopted, 8-0.Mayor Pro Tem Engelken requested that appointments for Council Committees (the
Page 1of 2
August 8,2022,Council Meeting Minutes
Drainage and Flooding and the Fiscal Affairs Committee) also come forward with those for the
Airport Advisory Committee.
5. STATUTORY AGENDA
a. Presentation, discussion, and possible action regarding the City of La Porte Fiscal Year
2022-2023 Proposed Budget. \[Corby Alexander, City Manager\]
Without objection, the Mayor confirmed the Council would plan to conclude tonight at 9 p.m.
Mayor Pro Tem Engelken moved to approve employee compensation Option 3 \[10% salary
increase for non-civil service employees for FY 22-23 and no merit increases FY 22-23\] and a lump
sum of $3,000 to each employee whose salary on October 1, 2022, is less than $52,000; the motion
was seconded by Councilperson McLarrin; the motion was adopted, 8-0.
6. REPORTS
a. Receive report on the Fiscal Affairs Committee meeting. \[Mayor Pro Tem Engelken\]
Mayor Pro Tem Engelken reported the Committee met, reviewed purchasing card expenditures,
and received the third-quarter investment report.
b. Receive report on the Drainage and Flooding Committee meeting. \[Councilperson Martin\]
Councilperson Martin reported the Committee met, received updates and discussed drainage
projects, and set the next meeting for September 12.
7. ADMINISTRATIVE REPORTS
Planning and Zoning Commission, August 18
rte Development Corporation Board meeting, August 22
2
Mr. Alexander, City Manager, thanked the staff for their hard work and confirmed the City would look
into placing a claim for the shade structures damaged in a tornado last year.
8. COUNCIL COMMENTS Hear announcements concerning matters appearing on the agenda;
items of community interest; and/or inquiries of staff regarding specific factual information or
existing policy from the Mayor, Councilmembers, and City staff, for which no formal action will
be discussed or taken.
Councilpersons commended the City staff and City Manager for their hard work on the budget
preparation and presentations.
ADJOURN Without objection, the Council adjourned at 7:21 p.m.
_______________________________
Lee Woodward, City Secretary
Page 2 of 2
August 8, 2022, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2020
N/A
Requested By:Tim Miller Source of Funds:
Department:Parks & Recreation
N/A
Account Number:
N/A
Amount Budgeted:
ReportResolutionOrdinance
N/A
Amount Requested:
Exhibits: Copy of Agreement
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Currently, all rentals with alcohol or more than 60 attendee are required to pay for security services through
the LPPOA. The fee is currently $40 an hour, with a three hour minimum and that is paid directly to the officer
from the renter. This has been the fee since 2017. The only change being requested by LPPOA is an increase
in the hourly fee paid by the renter to$50 an hour.
The new agreement would be for one year with an optional renewal for two (2) additional one (1) year terms.
ACTION REQUIRED BY CITY COUNCIL
Authorize City Manager to sign and execute the agreement.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
STATE OF TEXAS {
{
COUNTY OF HARRIS {
SECURITY SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this the 28th day of August, 2022 by
and between the City of La Porte, a municipal corporation, hereinafter referred to as "City",
and La Porte Police Officers' Association, a Texas non-profit corporation, whose address is
P.O. Box 575, La Porte, Texas 77572-0575, hereinafter referred to as "Security Agent".
WITNESSETH
WHEREAS, the City operates the Evelyn Kennedy Center, the La Porte
Livestock/Rodeo Arena, the Little Cedar Bayou Wave Pool, and other recreational
amenities on City property and leases these facilities to the general public for special
events; and
WHEREAS, the City wishes to provide a safe and secure environment for the
conduct of such special events as may be held at facilities operated by the City; and
WHEREAS, the City acts as a facilitation agent for the facility Lessee in the
provision of security services for said special events conducted on City and Harris County
properties controlled by the City; and
WHEREAS, Security Agent has indicated its willingness to provide said security
service through the use of peace officers, certified by the State of Texas.
NOW THEREFORE, for and in consideration of the terms, covenants, and
conditions hereinafter set forth, the parties agree as follows:
1. City hereby grants to Security Agent the exclusive right to provide security
services during all applicable special events conducted at the Evelyn Kennedy Center, The
La Porte Livestock/Rodeo Arena, the Little Cedar Bayou Wave Pool, and other recreational
amenities on City property, with applicability as determined by the Director of Parks and
Recreation or his designated representative.
2. The Scope of Security Services called for in this Agreement shall be found in
Exhibit "A", which is attached hereto and made a part hereof. Security Services shall be
Security Agreement, page 1 of 6
offered to the public at all times that the Parks and Recreation Director, or his designated
representative determines that a reasonable demand for such services exists; during such
times that the Evelyn Kennedy Center, the La Porte Livestock/Rodeo Arena, the Little
Cedar Bayou Wave Pool, or other recreational amenity on City property, is open to the
public and subject to the requirements set forth in this Agreement. At times, security
personnel will be requested to report at staggered time periods due to the requirements of
the function or event. Security personnel are not required to perform any function other
than that set forth in the Scope of Security Services, unless mutually agreed upon by the
Security Agent and the Director of Parks and Recreation, or his designated representative.
3.Security Agent agrees to provide security services in complete conformance with
the applicable Laws of the State of Texas, the applicable Laws and Ordinances of the City
of La Porte, the applicable rules and regulations of the Parks and Recreation Department,
and the content of this Agreement. Security Agent shall keep itself fully informed of all
existing and future Federal, State, and Local Laws, Ordinances, rules and regulations
which in any manner affect the fulfillment of this Agreement and comply with same.
4.Security Agent shall be considered an independent contractor to City. Security
Agent shall not assign, transfer, convey, sublet or otherwise dispose of the agreement, or
any part thereof, to any person, partnership, company, or corporation without prior written
consent of the City of La Porte.
5.Payment to security personnel for services rendered under the terms of this
Agreement are to be paid by the facility Lessee. It is incumbent upon the Security Agent to
make arrangements with the facility Lessee, prior to the scheduled event for payment of
services. In the case of events where the Lessee is a governmental or Non-profit
organization, payment for security services may be made by check. In the event facility
.
Lessee fails to abide by the terms set out in this Agreement, Security Agent has the right to
cancel the event without recourse by the facility Lessee. The City is in no way responsible
for payment for services rendered except in special cases as described in Section 6 of this
Agreement. The City will determine the level of security required for an event and will
obtain written approval from the Security Agent. City will provide a detailed list of
scheduled officers and scheduled cost of security for the event to the facility Lessee and a
copy to the Security Agent at least ten (10) days in advance of the event. Security
personnel shall be paid by the facility Lessee at the prevailing standard Rate of Fifty
Dollars ($50.00) per hour as established by the Security Agent and approved by the City
Manager for such services. Previous rates quoted and confirmed to Lessees through lease
agreement procedure prior to the date of this agreement, shall be honored by the Security
Agent. Rate shall not be increased during the term of this Agreement unless so approved
.
by the City Manager.
Security Agreement, page 2 of 6
6.Security Agent will assure that security personnel will log times of arrival and
departure with the City of La Porte Caretaker or other City of La Porte representative on
the leased premises, for record-keeping purposes. In the event of a cancellation or
rescheduling of a scheduled special event by a Lessee, where proper notification of a
seven (7) day notice is not given pursuant to the Lessee's agreement with the City, Lessee
will be responsible for payment of a minimum three hour security charge per officer, to be
taken from the deposit of the Lessee. In the event of a cancellation or rescheduling of a
scheduled event at City's fault, where proper notification of a seven (7) day notice was not
provided to Security Agent, City shall pay the minimum three (3) hour security charge per
officer from its funds.
7.The Director of Parks and Recreation of the City, or his designated
representative, shall decide any and all questions which arise as to the acceptability of
services rendered and as to the manner of performance; all questions which may arise as
to the interpretation of the conditions and specifications; and all questions as to the
acceptable fulfillment of this agreement.
8.If at any time, in the opinion of the Director of Parks and Recreation or
designated representative, the Security Agent has failed to render services of proper
quality, or has failed in any other respect to perform as specified and intended in and by
the terms of the contract, notice thereof in writing will be served upon him; and should he
neglect or refuse to provide means for satisfactory compliance with the Agreement, as
directed by the Director of Parks and Recreation or his designated representative, within
the time specified in such notice, the Director of Parks and Recreation or his designated
representative shall have the power to suspend the operation of the Security Agent under
this Agreement. Upon such suspension the City Council of the City of La Porte or its duly
authorized representative may employ other parties on an "as needed" basis, to perform
security services for the City until such time as a new Agreement can be negotiated.
In determination of the question whether there has been any such noncompliance with the
contract as to warrant the suspension or annulment thereof, the decision of the City of La
Porte's Director of Parks and Recreation or designated representative, with approval of the
City Council, shall be binding upon all parties to this Agreement.
10.The term of this Agreement shall be from the 1st day of August, 2022, to, and
cluding, the day of July 2023, with an option for renewal for two (2) additional
one (1)year terms. The City, when in its feels it will best serve the public
interest, orthe contractor for just cause; may cancel the contract upon thirty (30) days
written notice.
Security Agreement, page 3 of 6
11.The Director of Parks and Recreation or his designated representative will
provide a monthly schedule to Security Agent, requesting security for the upcoming month,
approximately fifteen (15) days prior to the first of the month. Security Agent will be notified
of any changes by telephone and a confirmation letter sent, as they occur. No changes in
security personnel requirements shall be approved less than ten (10) days prior to any
event. Where approval or direction of the City is required for procedures not specifically
covered herein, such approval or direction will normally be made by the Director of Parks &
Recreation or his designated representative.
12.Security Agent shall be required to suspend or modify security services,
although not to exceed his Scope of Services, upon the request of any Lessee, as
approved by the Director of Parks and Recreation or his designated representative when it
is in the best interest of the Lessee, or to comply with the terms of any Agreement between
the City and Lessee.
13.This instrument contains the entire Agreement between the parties relating to
the rights herein granted and the obligations herein assumed. Any representations or
modifications concerning this Agreement shall be of no force or effect excepting a
subsequent modification in writing signed by all parties hereto. If any section, sentence,
.
phrase, or clause of this agreement shall, for any reason, be held invalid or inapplicable,
such invalidity or inapplicability shall not affect the remaining portions of this agreement.
.
Security Agreement, page 4 of 6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
multiple copies on the date first appearing above.
"CITY"
CITY OF LA PORTE, a municipal
corporation
BY: ____________________________
Corby Alexander, City Manager
ATTEST:
______________________________
Lee Woodward, City Secretary
"SECURITY AGENT"
La Porte Police Officer's Association
BY: ____________________________
Josh Willhoite, President
ATTEST:
______________________________
Jeff Dalton, Secretary
Security Agreement, page 5 of 6
SECURITY SERVICES AGREEMENT
EXHIBIT "A"
SCOPE OF SECURITY SERVICES
The conditions and terms delineated herein shall govern the scope of security services
required for special events at various sites owned orunder the control of the City.
1.Security Agent shall provide a Lead Officer for each event. The Lead Officer
shall report to the event site thirty (30) minutes prior to the event start time. The Lead
Officer shall receive pertinent information from the City of La Porte caretaker regarding the
event, and shall in turn, relay pertinent information and specific job assignments to the
other officers who will work the event. The Lead Officer shall act as the Security Agent's
representative on-site and any communication necessary between the facility Lessee
and/or the City Caretaker will be directed to the Lead Officer who will then take the
appropriate action necessary to meet the needs of the Lessee or the interests of the City,
within the scope herein described. The Lead Officer and one additional officer shall remain
on duty for thirty (30) minutes after the scheduled event ending, including scheduled
cleanup time, to assure that: a) all persons are out of the building, and b) that the building,
equipment, and other appurtenances are secure. The Lead Officer and the additional
officer described will receive remuneration for additional time served, at the prevailing rate
as prescribed in the Agreement. At the conclusion of each event, the Lead Officer will
provide a Written Report to the City Caretaker, listing any incident in which a warning,
citation, or arrest occurred as a result of activities associated with the event.
.
2.Security personnel shall be cognizant of all existing and future National, State,
and Local Laws, Ordinances, and Department Rules and Regulations which in any manner
affect the fulfillment of this Agreement, and enforce or comply with same for the event.
The City of La Porte caretaker shall have a copy of pertinent rules and regulations that
pertain to special events at City facilities.
3.The security personnel assigned to an event shall remain on duty for the entire
length of time contracted in advance to assure adequate security for the Lessee and to
protect the interests of the City of La Porte for the entire event.
Security Agreement, page 6 of 6
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2022
N/A
Requested By:Cherell Daeumer, Manager Source of Funds:
Department:Finance/Purchasing
N/A
Account Number:
N/A
Amount Budgeted:
ReportResolutionOrdinance
N/A
Amount Requested:
Exhibits: Interlocal Agreement
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
Pursuant to the Interlocal Cooperation Act, Chapter 791, of the Texas Government
Code government entities may enter into joint contracts and agreements for the
performance of governmental functions and services including administrative functions
normally associated with the operation of government such as purchasing supplies and
services.
Harris County Department of Education (HCDE) created one of the first government
cooperatives in Texas, which is now called Choice Partners. As a division of a
government agency, Choice Partners contracts are awarded by the HCDE governing
board of trustees. Interlocal government-to-government agreements are between
HCDE and the government entity wishing to use the Choice Partners cooperative
contracts. The Interlocal Agreement does offer other services through HCDE, however
the City will only utilize the Choice Partners cooperative contracts. All awarded
contracts through Choice Partnershave been through a competitively bid process that
comply with all State purchasing laws.
Staff is requesting approval to enter into anInterlocal Agreement with HCDEto utilize
cooperative purchasing contractsthrough Choice Partners. There is currently a contract
staff has identifiedto purchase throughChoice Partners, which will be a futureagenda
item for consideration.
ACTION REQUIRED BY CITY COUNCIL
Authorizethe City Managerto execute an Interlocal Agreement with Harris
County Department of Education to utilize cooperative contracts through Choice
Partners.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
Interlocal Agreement
betweenHarris County Department of Education
DjuzpgMbQpsuf
&_____________________
Pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code,and
Chapter 271, Subchapter F of the Texas Local Government Code,and other similar, applicable
laws of other states,this Interlocal Agreement(Agreement
DjuzpgMbQpsuf
_____________________, a local governmental entityand/or political subdivisionLGE,
MbQpsufUfybt
located in ____________________(city),__________ (state),for the purpose ofcontracting for
the performance of governmental functions and services.The undersigned may be referred to in
Preamble
HCDE is a local governmental entity established to promote education in Harris County, Texas
and is duly authorized to provide programs and services in the State of Texas. Both HCDE and
LGEdesire to set forth,in writing,the terms and conditions of their agreement.
General Terms and Conditions
In consideration of the mutual covenants and conditions contained in this Agreementandother
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the parties,intending to be legally bound,agree as follows:
1.Term. The term of thisAgreement shall commence on the date of the first signature of this
and shall automatically renew annually, unless either Party
gives thirty (30) days prior written notice of non-renewal.
2.Agreement.The terms of this Agreementshall apply and will be considered a part of any
addendum, purchase order, or contractfor programs and services delivered by HCDE. This
Agreementand the attached and incorporated addenda, purchase orders, or exhibits, if any,
contain the entire agreement of the parties,and there are no representations, agreements,
arrangements, or undertakings, oral or written, between the Parties to this Agreementother
than those set forth in this Agreementand duly executed in writing.
3.Purpose and Scope of Work.
A.HCDE agrees to:
Provide LGEwithdescriptiveofferings of each of the programs and services that
HCDEprovides.
Provide programs and services upon submission of independent contracts or
purchase orders .
provide programs and services is contingent on HCDE acquiring and maintaining
this Agreement and all similar obligations under its contracts with other local
governmental entities.
Conduct, ata minimum, an annualaudit or survey, as appropriate, for each of the
programsand services that HCDE delivers.
B.LGEagrees to:
Participate in any or all of the programs and services that HCDE offer
sole discretion.
Interlocal AgreementPage 1of 5Updated 4/12/17
Submit purchase order(s) or independent contract(s) for each of the HCDE
programs and/or services that LGE desires to purchase and/or collaborate.
Agree to follow the terms and conditions of each independent contract or purchase
order.
Designate a person to act as representative to each respective HCDE
program and/or service delivered.
4. As is. HCDE makes this Agreement
is under no obligation to revise the terms, conditions, scope, prices, and/or any
requirements of the Agreement for the benefit of LGE.
5. Master Contract. This Agreement can be utilized as a Master Contract. The general terms
and conditions in this Agreement will serve to outline the working relationship between
HCDE and LGE.
LGE agrees to adhere to the specific terms and conditions set forth for the HCDE programs
and/or services as contracted by LGE. In the case of a conflict between this Agreement
and any addendum, purchase order, or individual contract for a specific HCDE program or
service, the provisions of the addendum, purchase order, or individual contract will govern.
6. Payments. The Parties agree that all payments made under this Agreement will be in an
amount that fairly compensates the performing Party for the services or functions
performed under this Agreement. The Parties further agree that each Party paying for the
performance of governmental functions or services pursuant to this Agreement must make
those payments from current revenues available to the paying Party.
7. Invoices. HCDE will invoice LGE for the HCDE programs and services that LGE
purchases from HCDE. LGE agrees to remit payment to HCDE within thirty (30) days
after the later of the following: (1) the date LGE receives the goods; (2) the date the
performance of the service is completed; or (3) the date LGE receives an invoice for the
goods or service. If LGE makes a payment to HCDE with a credit card, LGE agrees to pay
to HCDE a surcharge fee consisting of any applicable credit card fees and/or costs incurred
by HCDE, including, without limitation, the processing fee(s) charged to HCDE by the
credit card company(ies).
8. . If LGE elects to participate in
hasing program, Choice Partners, LGE shall be permitted to
purchase goods and services using the contracts competitively procured by HCDE. HCDE
does not assess a fee to LGE for participation in Choice Partners. LGE shall make
payments directly to vendors. LGE shall be responsible for ordering, inspecting, and
accepting the goods and services purchased through Choice Partners. LGE shall further be
goods and services delivered and terms of delivered, as set forth between LGE and the
vendor. HCDE is not responsible or liable for the performance of any vendor used by LGE
9. Compliance with Laws. Each Party is responsible for complying with applicable laws and
regulations relating to this Agreement and any purchase made under this Agreement.
Interlocal Agreement Page 2 of 5 Updated 4/12/17
10. Termination. This Agreement may be terminated prior to the expiration of the Term hereof
as follows:
By either Party, with or without cause,
notice;
By mutual written agreement of the Parties; or
By either Party immediately if the other Party commits a material breach of
any of the terms of this Agreement and no remedial action can be agreed upon
by the Parties.
Termination of this Agreement by a Party shall not terminate an existing purchase order or
individual contract between HCDE and LGE or between LGE and an HCDE cooperative
purchasing program vendor. In the event of termination of this Agreement or any purchase
order or individual contract, LGE shall be responsible for compensating HCDE for
programs and services provided by HCDE up to the effective date of termination.
11. Assignment. Neither this Agreement nor any duties or obligations entered in subsequent
contracts because of this agreement shall be assignable by either party without the prior
written acknowledgment and authorization of both parties.
12. Conflict of InterestLGE, LGE, its personnel and
agents, shall not, directly or indirectly, whether for own account or with any other
person or entity whatsoever, employ, solicit or endeavor to entice away any person who is
employed by HCDE.
13. Contract Amendment. This Agreement may be amended only by the mutual agreement of
all Parties, in writing, to be attached to and incorporated into this Agreement.
14. Notice. Any notice provided under the terms of this Agreement by either party to the other
shall be in writing and shall be sent by certified mail, return receipt requested. Notice
to shall be sufficient if made or addressed as follows:
DjuzpgMbQpsuf
Harris County Department of Education
DifsfmmEbfvnfs
Attn: James Colbert, Jr. Attn: _______________________________
QvsdibtjohNbobhfs
County School Superintendent Title: _______________________________
715XftuGbjsnpouQbslxbz
6300 Irvington Blvd. Address: ____________________________
MbQpsuf-Ufybt88682
Houston, Texas 77022 City, State, Zip: ______________________
392.581.6234
713-694-6300 Phone: _____________________________
ebfvnfsdAmbqpsufuy/hpw
Email: ______________________________
15. Relation of Parties. It is the intention of the parties that LGE is independent of HCDE and
not an employee, agent, joint venturer, or partner of HCDE and nothing in this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee, agent, joint venturer or partner, between HCDE and LGE or HCDE and any
of .
16. Non-Exclusivity of Services. Nothing in this Agreement may be construed to imply that
HCDE has exclusive right to provide LGE with programs or services. During the Term of
this Agreement, LGE reserves the right to use all available resources to procure other
programs and services as needed and, in doing so, will not violate any rights of HCDE.
Interlocal Agreement Page 3 of 5 Updated 4/12/17
17. Disclaimer. HCDE DOES NOT WARRANT THAT THE OPERATION OR USE OF
HCDE PROGRAMS AND/OR SERVICES WILL BE UNINTERRUPTED OR ERROR
FREE. HCDE HEREBY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR
IMPLIED, IN REGARD TO ANY INFORMATION, PRODUCT, PROGRAM, OR
SERVICE FURNISHED UNDER THIS AGREEMENT, INCLUDING, WITHOUT
LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE.
18. Limitation of Liability. Without waiver of the Disclaimer in Article 17 of this Agreement,
the Parties agree that:
Neither Party waives any immunity afforded to it under applicable law; and
Neither Party shall be liable to the other Party for special, incidental, or exemplary
damages with regard to any lawsuit or formal adjudication arising out of or relating
to this Agreement.
19. Severability. In the event that any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality, or unenforceability shall not affect any other provisions,
and the Agreement shall be construed as if such invalid, illegality, or unenforceable
provision had never been contained in it.
20. Governing Law and Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State of Texas, without regard to its conflicts of laws
provisions. The mandatory and exclusive venue for the adjudication or resolution of any
dispute arising out of this Agreement shall be in Houston, Harris County, Texas.
21. No Waiver. Nothing in this Agreement shall be deemed to waive, modify, or amend any
legal defense available at law or equity to a Party, including the defense(s) of immunity.
No failure on the part of either Party at any time to require the performance by the other
Party of any term hereof shall be taken or held to be a waiver of such term or in any way
any term hereof shall be taken or held to be a waiver of any other term hereof or the breach
thereof. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by duly authorized representatives of the
Parties hereto.
22. Benefit for Signatory Parties Only. Neither this Agreement, nor any term or provisions
hereof, not any inclusion by reference, shall be construed as being for the benefit of any
party not in signatory hereto.
23. Authorization. Each party acknowledges that the governing body of each Party to the
Agreement has authorized and approved this Agreement.
24. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original constituting one and the same instrument.
In witness whereof, HCDE and LGE have executed this Agreement to be effective on the date
specified in Article 1. Term above:
Interlocal Agreement Page 4 of 5 Updated 4/12/17
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____________________________________ Harris County Department of Education
Name of Local Governmental Entity
____________________________________ ________________________________
Authorized Signature
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____________________________________ James Colbert, Jr.
Printed Name
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____________________________________ County School Superintendent
Title
____________________________________ ________________________________
Date Date
Type of Local Governmental Entity (select one):
School District Charter School
County City/Municipality
University College
State Entity
Governmental entity/other: ______________
Interlocal Agreement Page 5 of 5 Updated 4/12/17
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2022
Requested By:Source of Funds:N/A
Ray Mayo
Department:
Public Works
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: Resolution Authorizing Signatories;
Budgeted Item:YesNo
Depository/Authorized Signatories Designation Form
SUMMARY & RECOMMENDATION
The U.S. Department of Housing and
Mitigation (CBDG-MIT) program to provide financial assistance with funds appropriated under Public Law
115-123, was enacted on August 30, 2019 to facilitate disaster recovery, restoration, mitigation, and
economic revitalizationwithin 2015, 2016, and 2017 Presidentially-declared major disaster areas.The
General Land Office(GLO)required submission of a Non-
proposed non-housing project to principally benefit those of low and moderate income areas by repairing
or mitigating damage that occurred within the presidentially-declareddisaster areas.
The City of La Porte submitted a grant application, under the CDBG-MIT program, for the Brookglen
Subdivision Drainage Improvements Project,and the GLO and the City of La Porte entered into an
agreement, effective March 21, 2022, through June 30, 2025, awarding the City $4,000,000.00 for the
project.The project is intended to increase the capacity of the existing storm sewer system by installing
larger storm sewer infrastructure and regrading existing pavement to provide a positive overland flow
path to Willow Springs Bayou.
Grant recipients using Texas GLO CDBG-MITfunding for housing or non-housing projects are required
to provide proof of a resolutiondesignating authorized signatories for contractual documents and
documents requesting fundspertaining to the CDBG Program.
ACTION REQUIRED BY COUNCIL
AdoptResolution 2022-16designating authorized signatories for contractual documents and documents
requesting funds pertaining to t
Development Block Grant Mitigation program.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
RESOLUTION NO. 2022-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS,
DESIGNATING AUTHORIZED SIGNATORIES FOR CONTRACTUAL DOCUMENTS
AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE COMMUNITY
DEVELOPMENT BLOCK GRANT - MITIGATION PROGRAM (CDBG-MIT).
WHEREAS, the City of La Porte, Texas has received a Community Development Block Grant -
Mitigation (CDBG-MIT) award to provide infrastructure improvements, and;
WHEREAS, it is necessary to appoint persons to execute contractual documents and documents
for requesting funds and;
WHEREAS, an original signed copy of the CDBG-MIT Depository/Authorized Signatories
Designation Form is to be submitted with a copy of this Resolution; and
WHEREAS, the City of La Porte, Texas acknowledges that in the event that an authorized
signatory of the City changes (elections, illness, resignations, etc.) the City must provide the
following:
a resolution stating who the new authorized signatory is (not required if this original
resolution names only the title and not the name of the signatory); and
a Depository/Authorized Signatories Designation Form.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LA PORTE, TEXAS AS FOLLOWS:
The Mayor and City Manager are authorized to execute contractual documents associated
with the Community Development Block Grant - Mitigation Program.
The Mayor, City Manager, Finance Director, and Purchasing Manager will be authorized
to execute the State of Texas Purchase Voucher and Request for Payment Form documents
required for requesting funds approved in the Community Development Block Grant - Mitigation
Program.
PASSED, APPROVED AND ADOPTED by the City Council of the City of La Porte on this the
______ day of _______________, 2022.
CITY OF LA PORTE, TEXAS
________________________
Louis Rigby
Mayor
ATTEST:
______________________
Lee Woodward
City Secretary
COMMUNITY DEVELOPMENT & REVITALIZATION
The Texas General Land Office
Depository/Authorized Signatories Designation Form
22-119-004-D374
Subrecipient:City of La Porte Contract Number:
The individuals below are designated by resolution as authorized signatories for contractual
documents. At least two signatories required.
Louis RigbyCorby Alexander
Name Name
MayorCity Manager
Title Title
22-119-004-D374
Subrecipient:City of La Porte Contract Number:
The individuals below are designated by resolution as authorized signatories for contractual
documents. At least two signatories required.
Louis RigbyCorby Alexander
Name Name
MayorCity Manager
Title Title
Signature Signature
The financial lending institution listed here will serve as the depository for the Texas General Land
Office-Disaster Recovery Program Community Development Block Grant (CDBG) funds:
Name of Lending Institution
Address
City, State, Zip Code
Fund Account Number:
The individuals below are designated by resolution as authorized signatories for financial documents.
At least two signatories required.
Louis RigbyCorby Alexander
Name Name
MayorCity Manager
Title Title
Signature Signature
Effective September 2018 Page 1 of 2
COMMUNITY DEVELOPMENT & REVITALIZATION
The Texas General Land Office
Depository/Authorized Signatories Designation Form
Michael DolbyCherell Daeumer
Name Name
Finance DirectorPurchasing Manager
Title Title
Signature Signature
NOTE:AcopyofaResolutionpassedbythecitycouncilorcountycommissioner'scourtauthorizing
thesignatoriesmustbesubmittedalongwiththisform.
Disclaimer: The Texas General Land Office has made every effort to ensure the information contained on this form is
accurate and in compliance with the most up-to-date CDBG-DR and/or CDBG-MIT federal rules and regulations, as
applicable. It should be noted that the Texas General Land Office assumes no liability or responsibility for any error or
omission on this form that may result from the interim period between the publication of amended and/or revised
federal rules and regulations and the Texas General Land Office's standard review and update schedule.
Effective September 2018 Page 2 of 2
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22,2002
Requested By:MichaelG.Dolby, Director
Source of Funds:
General Fund
Department:Finance
Account Number:0016146-5159997
ReportResolutionOrdinance
$500,000
Amount Budgeted:
$500,000
Amount Requested:
Exhibits:Resolution,Adoption Agreement, Agreement
Budgeted Item:YesNo
for Administrative Services, VanGuardAgreement &
Directed Trustee Fee Schedule
SUMMARY& RECOMMENDATION
A representative from PARS gave a presentation to council regarding advance funding
a trust for Other Post-Employment Benefits. The City of La Porte has a future liability
of $61.2MM for retiree health care benefits. The liability continuesto grow;therefore,
council agreed to pre-fund a trust to help reduce the future cost of this liability. The
trustee will be US Bank, VanGuard Advisers, Inc. will be our investment agent,and
PARS will be trust administrator. The City Manager will be named as the plan
administrator. The cost of the trust is minimal and should not exceed $3,000 dollars
annually.
ACTION REQUIRED BY CITY COUNCIL
Approve resolution adopting the Public Agency Post-Retirement Health Care
Plan administered by PARS as trust administrator, US Bank as trustee and
VanGuard as plan advisors.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
RESOLUTION NO. 2022 - 17
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, APPROVING THE ADOPTION OF THE PUBLIC
AGENCIES POST-RETIREMENT HEALTH CARE PLAN TRUST ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS)
WHEREAS, PARS has made available the Public Agencies Post-Retirement Health Care Plan Trust
purpose of prefunding Other Post-obligations; and
WHEREAS, the City of La Porte a tax-exempt trust performing an essential
governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations
issued there under, and is a tax-exempt trust under the relevant statutory provisions of the State of Texas; and
to post-employment benefits; and
WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate
from and independent of the Program; and
e any new vested right to any benefit nor
strengthen any existing vested right; and
WHEREAS, the City reserves the right to make contributions, if any, to the Program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE, TEXAS, THAT:
1. The City Council of the City of La Porte, Texas, hereby adopts the PARS Public Agencies Post-Retirement Health
Care Plan Trust, including the PARS Public Agencies Post-Retirement Health Care Plan, effective August 22, 2022;
and
2. The City Council of the City of La Porte, Texas, hereby appoints the City Manager, or his/her successor or his/her
designee, as the Plan Administrator for the Program; and
3. The Plan Administrator is hereby authorized to execute the PARS legal and administrative documents on
behalf
the Program and to maintain compliance of any relevant regulation issued or as may be issued; therefore,
.
4. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the
offices of City of La Porte for the time required by law preceding this meeting, as required by the Open Meetings
Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by
law at all times during which this resolution and the subject matter thereof has been discussed, considered and
formally acted upon. The City Council further ratifies, approves and confirms such written notice and the
contents and posting thereof.
PASSED and APPROVED this, the ___ day of ___________, 2022.
CITY OF LA PORTE, TEXAS
__________________________________
Louis R. Rigby, Mayor
ATTEST:
______________________________
Lee Woodward, City Secretary
APPROVED AS TO FORM:
__________________________________
Clark T. Askins, Assistant City Attorney
AYES: NOES: ABSENT: ABSTAIN:
STATE OF TEXAS
COUNTY OF HARRIS
____________________, the City Secretary of the City of La Porte of Harris County, Texas, hereby certifies that the above
foregoing resolution was duly and regularly adopted by the City of La Porte, Texas, at a regular meeting thereof held on the
_________ day of ______________, 2022, and passed by a __________ vote of said Council.
IN WITNESS WHEREOF I have hereunto set my hand and seal this _______________, 2022.
____________________________
City Secretary
ADOPTION AGREEMENT
for the
PRHCP SECTION 115 TRUST
A.1.1. Trust agreement with U.S. Bank National Association (the “Bank”) (the “Trust Agreement”):
PRHCP Section 115 Trust. Public Agencies Post-Retirement Health Care Plan—Trust
Agreement, effective November 1, 2005, as amended and restated as of May 16, 2007
No guaranty that payments or reimbursements to employees, former employees, or retirees
will be tax-free. The Trust has obtained a ruling from the Internal Revenue Service
concerning only the federal tax treatment of the Trust’s income. That ruling may not be
cited or relied upon by the Employer whatsoever as precedent concerning any matter
relating to the Employer’s health plan(s) (including post-retirement health plans). In
particular, that ruling has no effect on whether contributions to the Employer’s health
plan(s) or payments from the Employer’s health plans (including reimbursements of
medical expenses) are excludible from the gross income of employees, former employees, or
retirees, under the Internal Revenue Code. The federal income tax consequences to
employees, former employees, and retirees depend on the terms and operation of the
Employer’s health plan(s).
(The plan document is the Public Agencies Post-Retirement Health Care Plan—Master Plan
Document, as amended and restated as of May 16, 2007 (the “Plan Document”).
A.1.2. Plan: Public Agencies Post-Retirement Health Care Plan Trust, as
adopted by the City of La Porte, Texas
A.1.3. Plan’s effective date: August 22, 2022
A.2.1. Employer or Agency, as the case may be (the “Employer”):
Name: City of La Porte
U.S. mail address: 604 West Fairmont Parkway, La Porte, TX 77571
Phone number:(281) 470-5013
EIN: 74-6001552
Fiscal year end: September 30
A.2.2. Plan Administrator
Position at Employer: City Manager
Incumbent: Corby Alexander
U.S. mail address: 604 West Fairmont Parkway, La Porte, TX 77571
Phone number: (281) 470-5011
Email address: alexanderc@laportetx.gov
Page 1 of 3
EXHIBIT “A” TO PUBLIC AGENCIES POST-RETIREMENT HEALTH CARE PLAN TRUST AGREEMENT
A.3.1 Adoption. The Employer hereby:
A.3.1.1. Adopts the Trust Agreement as part of the Plan and agrees to be bound by the Trust
Agreement’s terms, effective as of the Employer’s signature date below and subject to the investment
approach selected below.
A.3.1.2. (i) Adopts the Plan Document and agrees to be bound by the Plan Document’s terms,
effective as of the Employer’s signature date below and (ii) acknowledges that the determination of
Eligible Employees and Eligible Dependents is finally and conclusively made by the Employer according
to the Employer’s applicable policies and collective bargaining agreements.
A.3.1.3. Ratifies, affirms, and approves Employer’s appointment of Phase II Systems as Trust
Administrator and represents and warrants that attached hereto is a fully-executed original of Employer’s
Agreement for Administrative Services with Phase II Systems, d/b/a Public Agency Retirement Services
(PARS).
A.3.1.4. Agrees that capitalized terms used herein but not defined herein shall have the same
meaning attributed to them as in the Trust Agreement or Plan Document, as the case may be.
A.4.0. The Employer hereby represents and warrants that:
A.4.0.1. Authorizing Law. Employer has reviewed with its legal counsel and has
determined that Employer is authorized to establish the Plan and to establish a financial-institution trust
(separate and apart from the state) for the Plan, including the authority to adopt the Trust Agreement.
A.4.0.2. Authorizing Resolution. Attached hereto is a certified copy of a resolution of
the Employer’s governing body authorizing the adoption of the Trust Agreement as part of the Plan and
authorizing the appointment of the Plan Administrator designated by position of employment at the
Employer to act on the Employer’s behalf in all matters relating to the trust.
A.4.0.3. Tax Status. The Plan is a “governmental plan” as defined in Section 414(d) of
the Internal Revenue Code of 1986, as amended; is a “Section 401(a)(24) governmental plan” as defined
in Revenue Ruling 2011-1; and is not subject to Federal income taxation. The Plan’s governing
document expressly provides that it is irrevocably impossible for any part of the corpus or income of the
Plan to be used for, or diverted to, purposes other than for the exclusive benefit of the Plan participants
and their beneficiaries. (In addition, the Employer hereby acknowledges that the Plan is prohibited from
assigning any part of its equity or interest in the trust.)
A.4.1. Investment Approach. Trust assets are invested in the discretion of (check one and only one of
the following boxes):
Discretionary investment approach:
The Bank, subject to Exhibit A (Investment Strategy Selection and Disclosure Form),
attached hereto.
Page 2 of 3
EXHIBIT “A” TO PUBLIC AGENCIES POST-RETIREMENT HEALTH CARE PLAN TRUST AGREEMENT
Directed investment approach:
The Plan Administrator.
The following registered investment adviser, bank (other than the Bank), or insurance
company (a “Third-Party Manager”):
Vanguard Advisers, Inc. . The Employer hereby represents and
warrants that attached hereto isan executed copy of the agreement with the above
appointed Third Party Manager.
A.4.2. It is intended that any references to GASB pronouncements and/or statements in the Public
Agencies Post-Retirement Health Care Plan and Trust Agreement shall incorporate any applicable
successor pronouncements and/or statements.
CITY OF LA PORTE
By:
Corby Alexander
Its: City Manager
Date:
Accepted by: PHASE II SYSTEMS, DBA PUBLIC AGENCY
RETIREMENT SERVICES (PARS)
By:
Daniel Johnson
Its: President
Date:
U.S. BANK NATIONAL ASSOCIATION
By:
Susan M. Hughes
Its: Vice President and Relationship Manager
Date:
Page 3 of 3
EXHIBIT “A” TO PUBLIC AGENCIES POST-RETIREMENT HEALTH CARE PLAN TRUST AGREEMENT
AGREEMENT FOR ADMINISTRATIVE SERVICES
This agreement (“Agreement”) is made this ______ day of ______________, 2022, between
Phase II Systems, a corporation organized and existing under the laws of the State of
California, doing business as Public Agency Retirement Services and PARS (hereinafter
“PARS”) and the City of La Porte, Texas (“Agency”).
WHEREAS, the Agency has adopted the PARS Public Agencies Post-Retirement Health
Care Plan (“Plan”) in conjunction with the PARS Public Agencies Post-Retirement Health
Care Plan Trust (“Trust”), with PARS, as Trust Administrator to the Trust, to provide
administrative services.
NOW THEREFORE, the parties agree:
1.Services. PARS will provide the services pertaining to the Plan as described in the
exhibit attached hereto as “Exhibit 1A” (“Services”) in a timely manner, subject to the
further provisions of this Agreement.
2.Fees for Services. PARS will be compensated for performance of the Services as
described in the exhibit attached hereto as “Exhibit 1B”.
3.Payment Terms. Payment for the Services will be remitted directly from Plan assets
unless the Agency chooses to make payment directly to PARS. In the event that the
Agency chooses to make payment directly to PARS, it shall be the responsibility of the
Agency to remit payment directly to PARS based upon an invoice prepared by PARS and
delivered to the Agency. If payment is not received by PARS within thirty (30) days of
the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per
month. If payment is not received from the Agency within sixty (60) days of the invoice
delivery date, payment plus accrued interest will be remitted directly from Plan assets,
unless PARS has previously received written communication disputing the subject
invoice that is signed by a duly authorized representative of the Agency.
4.Fees for Services Beyond Scope. Fees for services beyond those specified in this
Agreement will be billed to the Agency at the rates indicated in the PARS’ standard fee
schedule in effect at the time the services are provided and shall be payable as described
in Section 3 of this Agreement. Before any such services are performed, PARS will
provide the Agency with a detailed description of the services, terms, and applicable rates
for such services. Such services, terms, and applicable rates shall be agreed upon in
writing and executed by both parties.
5.Information Furnished to PARS. PARS will provide the Services contingent upon the
Agency providing PARS the information specified in the exhibit attached hereto as
“Exhibit 1C” (“Data”). It shall be the responsibility of the Agency to certify the
accuracy, content, and completeness of the Data so that PARS may rely on such
information without further audit. It shall further be the responsibility of the Agency to
deliver the Data to PARS in such a manner that allows for a reasonable amount of time
for the Services to be performed. Unless specified in Exhibit 1A, PARS shall be under
no duty to question Data received from the Agency, to compute contributions made to the
Page 1
Plan, to determine or inquire whether contributions are adequate to meet and discharge
liabilities under the Plan, or to determine or inquire whether contributions made to the
Plan are in compliance with the Plan or applicable law. In addition, PARS shall not be
liable for nonperformance of Services to the extent such nonperformance is caused by or
results from erroneous and/or late delivery of Data from the Agency. In the event that the
Agency fails to provide Data in a complete, accurate and timely manner and pursuant to
the specifications in Exhibit 1C, PARS reserves the right, notwithstanding the further
provisions of this Agreement, to terminate this Agreement upon no less than ninety (90)
days written notice to the Agency.
6. Records. Throughout the duration of this Agreement, and for a period of five (5) years
after termination of this Agreement, PARS shall provide duly authorized representatives
of Agency access to all records and material relating to calculation of PARS’ fees under
this Agreement. Such access shall include the right to inspect, audit and reproduce such
records and material and to verify reports furnished in compliance with the provisions of
this Agreement. All information so obtained shall be accorded confidential treatment as
provided under applicable law.
7. Confidentiality. Without the Agency’s consent, PARS shall not disclose any
information relating to the Plan except to duly authorized officials of the Agency, subject
to applicable law, and to parties retained by PARS to perform specific services within
this Agreement. The Agency shall not disclose any information relating to the Plan to
individuals not employed by the Agency without the prior written consent of PARS,
except as such disclosures may be required by applicable law.
8. Independent Contractor. PARS is and at all times hereunder shall be an independent
contractor. As such, neither the Agency nor any of its officers, employees or agents shall
have the power to control the conductof PARS, its officers, employees, or agents, except
as specifically set forth and provided for herein. PARS shall pay all wages, salaries,and
other amounts due its employees in connection with this Agreement and shall be
responsible for all reports and obligations respecting them, such as social security,
income tax withholding, unemployment compensation, workers’ compensation and
similar matters.
9. Indemnification. PARS and Agency hereby indemnify each other and hold the other
harmless, including their respective officers, directors, and employees, from any claim,
loss, demand, liability, or expense, including reasonable attorneys’ fees and costs,
incurred by the other as a consequence of, to the extent, PARS’ or Agency’s, as the case
may be, negligent acts, errors or omissions with respect to the performance of their
respective duties hereunder.
10. Compliance with Applicable Law. The Agency shall observe and comply with federal,
state and local laws in effect when this Agreement is executed, or which may come into
effect during the term of this Agreement, regarding the administration of the Plan.
PARS shall observe and comply with federal, state, and local laws in effect when this
Agreement is executed, or which may come into effect during the term of this
Agreement, regarding Plan administrative services provided under this Agreement.
Page 2
11. Applicable Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Texas.In the event any party institutes legal proceedings to
enforce or interpret this Agreement, venue and jurisdiction shall be in any state court of
competent jurisdiction.
12. Force Majeure. When a party’s nonperformance hereunder was beyond the control and
not due to the fault of the party not performing, a party shall be excused from performing
its obligations under this Agreement during the time and to the extent that its
performance is prevented by such cause. Such cause shall include, but not be limited to:
any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of
terrorism or war commandeering of material, products, plants or facilities by the federal,
state or local government, a material act or omission by the other party or any law,
ordinance, rule, guidance or recommendation by the federal, state or local government, or
any agency thereof, which becomes effective after the date of this Agreement that delays
or renders impractical either party’s performance under the Agreement.
13. Ownership of Reports and Documents. The originals of all letters, documents, reports,
and data produced for the purposes of this Agreement shall be delivered to and become
the property of the Agency. Copies may be made for PARS but shall not be furnished to
others without written authorization from Agency.
14. Designees. The Plan Administrator of the Agency, or their designee, shall have the
authority to act for and exercise any of the rights of the Agency as set forth in this
Agreement, subsequent to and in accordance with the written authority granted by the
Governing Body of the Agency, a copy of which writing shall be delivered to PARS.
Any officer of PARS, or his or her designees, shall have the authority to act for and
exercise any of the rights of PARS as set forth in this Agreement.
15. Notices. All notices hereunder and communications regarding the interpretation of the
terms of this Agreement, or changes thereto, shall be effected by delivery of the notices
in person or by depositing the notices in the U.S. mail, registered or certified mail, return
receipt requested, postage prepaid and addressed as follows:
(A) To PARS: PARS; 4350 Von Karman Avenue, Suite 100, Newport Beach, CA
92660; Attention: President
(B) To Agency: City of La Porte; 604 West Fairmont Parkway, La Porte, TX 77571;
Attention: City Manager
Notices shall be deemed given on the date received by the addressee.
16. Term of Agreement. This Agreement shall remain in effect for the period beginning
August 22, 2022 and ending August 21, 2025 (“Term”). This Agreement may be
terminated at any time by giving thirty (30) days written notice to the other party of the
intent to terminate. Absent a thirty (30) day written notice to the other party of the intent
to terminate, this Agreement will continue unchanged for successive twelve-month
periods following the Term.
17. Amendment. This Agreement may not be amended orally, but only by a written
instrument executed by the parties hereto.
Page 3
18.Entire Agreement. This Agreement, including exhibits, contains the entire
understanding of the parties with respect to the subject matter set forth in this Agreement.
In the event a conflict arises between the parties with respect to any term, condition or
provision of this Agreement, the remaining terms, conditions, and provisions shall remain
in full force and legal effect. No waiver of any term or condition of this Agreement by
any party shall be construed by the other as a continuing waiver of such term or
condition.
19.Attorneys Fees. In the event any action is taken by a party hereto to enforce the terms of
this Agreement the prevailing party herein shall be entitled to receive its reasonable
attorney’s fees.
20.Counterparts. This Agreement may be executed in any number of counterparts, and in
that event, each counterpart shall be deemed a complete original and be enforceable
without reference to any other counterpart.
21.Headings. Headings in this Agreement are for convenience only and shall not be used to
interpret or construe its provisions.
22.Effective Date. This Agreement shall be effective on the date first above written, and
also shall be the date the Agreement is executed.
AGENCY:
BY:
Corby Alexander
TITLE: City Manager
DATE:
PARS:
BY:
Tod Hammeras
TITLE: Chief Financial Officer
DATE:
Page 4
EXHIBIT 1A
SERVICES
PARS will providethe following services for the City of La Porte PARS Public Agencies
Post-Retirement Health Care PlanTrust:
1.Plan Installation Services:
(A)Meeting with appropriate Agency personnel to discuss plan provisions,
implementation timelines, actuarial valuation process, funding strategies, benefit
communication strategies, data reporting, and submission requirements for
contributions, and reimbursements/distributions;
(B)Providing the necessary analysis and advisory services to finalize these elements of
the Plan;
(C)Providing the documentation needed to establish the Plan to be reviewed and
approved by Agency legal counsel. Resulting final Plan documentation must be
approved by the Agency prior to the commencement of PARS Plan Administration
Services outlined in Exhibit 1A, paragraph 2 below.
2.Plan Administration Services:
(A)Monitoring the receipt of Plan contributions made by the Agency to the trustee of the
PARS Public Agencies Post-Retirement Health Care Plan Trust (“Trustee”), based
upon information received from the Agency and the Trustee;
(B)Performing periodic accounting of Plan assets, reimbursements/distributions and
investment activity, based upon information received from the Agency and/or
Trustee;
(C)Coordinating the processing of reimbursement/distribution payments pursuant to
authorized direction by the Agency, and the provisions of the Plan, and, to the extent
possible, based upon Agency-provided Data;
(D)Coordinating actions with the Trustee as directed by the Plan Administrator within
the scope of this Agreement;
(E)Preparing and submitting a monthly report of Plan activity to the Agency, unless
directed by the Agency otherwise;
(F)Preparing and submitting an annual report of Plan activity to the Agency;
(G)Facilitating actuarial valuation updates and funding modifications for compliance
with the applicable GASB pronouncements and/or statements;
(H)Coordinating periodic audits of the Trust;
(I)Monitoring Plan and Trust compliance with federal and state laws.
PARS is not licensed to provide and does not offer tax, accounting, legal, investment or
actuarial advice.
Page 5
EXHIBIT 1B
FEES FOR SERVICES
PARS will be compensated for performance of Services, as described in Exhibit 1A based
upon the following schedule:
An annual asset fee shall be paidfrom Plan assets based on the following schedule:
For Plan Assets from:Annual Rate:
$1 to $10,000,000 0.25%
$10,000,001 to $15,000,000 0.20%
$15,000,001 to $50,000,000 0.15%
$50,000,001 and above0.10%
Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by
the following formula \[Annual rate divided by 12 (months of the year) multiplied by the
Plan asset balance at the end of the month\]. Trustee and Investment Management Fees
are not included.
Page 6
EXHIBIT 1C
DATA REQUIREMENTS
PARS will provide the Services under this Agreement contingent upon receiving the
following information. Agency is solely responsible for ensuring that all information and
documentation provided to PARS is true, correct, and authorized:
1.Executed Legal Documents:
(A)Certified Resolutions
(B)Adoption Agreement to the Public Agencies Post-Retirement Health Care Plan
and Trust
(C)Trustee Investment Forms
2.Contribution – completed Contribution Transmittal Form signed by the Plan
Administrator (or authorized Designee) which contains the following information:
(A)Agency name
(B)Contribution amount
(C)Contribution date
(D)Contribution method (Check, ACH, Wire)
3.Reimbursement/Distribution – completed Payment Reimbursement/Distribution Form
signed by the Plan Administrator (or authorized Designee) which contains the
following information:
(A)Agency name
(B)Payment reimbursement/distribution amount
(C)Applicable statement date
(D)Copy of applicable premium, claim, statement, warrant, and/or administrative
expense evidencing payment
(E)Signed certification of reimbursement/distribution from the Plan Administrator
(or authorized Designee)
4.Other information pertinent to the Services as reasonably requested by PARS and
Actuarial Provider.
Page 7
V ANGUARD A DVISERS,I NC.
V ANGUARD I NSTITUTIONAL A DVISORY S ERVICES
D ISCRETIONARY I NVESTMENT M ANAGEMENT A GREEMENT
Client(s) (hereinafter collectively referred to as “Client”): City of La Porte
Client hereby engages Vanguard Institutional Advisory Services (“VIAS”), an operating division of
Vanguard Advisers, Inc. (“VAI”), as a discretionary investment agent for the assets described on
Schedule A, on any requisite Vanguard Forms associated herewith, and any future registrations
designated by Client in writing (hereinafter collectively referred to as the “Portfolio”). This Agreement
will not cover any registrations, or portion thereof, specifically excluded on Schedule A or subsequently
removed from the Portfolio by Client or VIAS in writing. The following terms and conditions will
apply to this Agreement:
1. Client Representation. Client represents and warrants the following:
a. Client has adopted the Public Agencies Post-Retirement Health Care Plan Trust
Agreement, effective November 1, 2005, as amended and restated as of May 16, 2007
(“Trust Agreement”), and thereby represents that it is a public agency of a state, a political
subdivision of a state, or an entity the income of which is excludible from gross income
under Section 115 of the Internal Revenue Code of 1986, as amended from time to time.
Further in adopting the Trust Agreement, Client has elected a directed investment approach
through which it may retain its own investment manager.
b. Client is duly organized, validly existing, and in good standing under the laws by which it
is governed.
c. Client has all of the requisite power and authority to execute and deliver this Agreement
and to perform its obligations under this Agreement.
d. Client has provided or attached to this Agreement a Vanguard Organization Resolution
Form, a validly certified copy of a resolution of Client’s Board authorizing officers,
employees, or other agents of such Client to act for and on its behalf under this Agreement,
or such other form as may be approved for use by VIAS for authorizing officers,
employees, or other agents of such Client to act for and on its behalf under this Agreement.
e. On behalf of the Portfolio, Client has full authority to control or manage the assets, receive
investment advice, make and approve investment decisions, give instructions, retain
investment agents and delegate investment management authority to investment agents.
f. Client will promptly notify VIAS of any event that could alter any certification made by
Client in this Agreement.
2. VIAS Representation. VIAS represents and discloses the following:
a. VIAS is a division of VAI, a registered investment adviser. VIAS is responsible for
providing the services to Client under this Agreement and will perform said services in
accordance with applicable federal and state laws.
b. VAI is a Pennsylvania corporation and an investment adviser registered with the Securities
and Exchange Commission (“SEC”). VAI is a wholly owned subsidiary of Goliath, Inc.,
which in turn is a wholly owned subsidiary of The Vanguard Group, Inc. (“Vanguard”),
maintaining its principal place of business in Chester County, Pennsylvania.
c. VAI has satisfied the requirement under the Investment Advisers Act of 1940 to file Form
ADV with the SEC and has provided a copy of Part II, or its equivalent thereof, to Client.
Form ADV provides additional information about VAI and its investment advisory
services.
3. Client Responsibilities. Client shall analyze its current investments, investment objectives, risk
tolerance, tax circumstances, spending requirements, and other relevant factors and select an
investment strategy for the Portfolio from among the four asset allocations recommended by VIAS, the
Fixed Income, Conservative, Balanced, and Growth Strategies (the particular allocations for the four
Strategies as of the date of this Agreement are set forth in Schedule B). In providing services under
this Agreement, VIAS will rely on the information provided by Client without any duty or obligation
1
to investigate the accuracy or completeness of such information. Client may choose another investment
strategy at any time.
It is further understood that Client shall be responsible for determining that the investment strategy is
reasonably designed to further the purposes of the Portfolio, having taken into consideration: (i) the
composition of the Portfolio’s investments with respect to diversification; (ii) the liquidity and current
return of the Portfolio relative to anticipated cash flow requirements or needs; and (iii) the projected return
of the Portfolio relative to funding objectives.
4. Investment Management Services.
a. Investment Strategy. VIAS will manage the Portfolio in accordance with the investment
strategy selected by the Client. The investment strategy shall include the allocation of
Client’s Portfolio in securities including, but not limited to, and without limitation on the
amount that may be invested therein, mutual funds sponsored, managed, maintained by, or
affiliated with, Vanguard or any of its affiliates (collectively, “Vanguard Investments”).
VIAS shall construct and manage, invest and reinvest Client’s Portfolio on a discretionary
basis in accordance with guidelines set forth in the investment strategy and in doing so,
shall be fully entitled to rely on the investment strategy at all times. VIAS may change the
investment recommendations set forth in the Strategies at any time upon 30 days prior
notice to the Client.
b. Appointment of Investment Agent and Delegation of Authority to Act. For purposes of
managing the Portfolio, Client hereby appoints VIAS as its authorized investment agent and
hereby delegates its investment authority to VIAS or an affiliate appointed by VIAS to
purchase, sell, redeem, transfer, and exchange assets; rebalance and reallocate Portfolio
assets when warranted; and execute other necessary and appropriate transactions, including
transactions with third parties on behalf of Client in accordance with the guidelines
outlined in the investment strategy. Client’s investment agency appointment of VIAS shall
remain in effect until such time as Client revokes it in writing, or either of the parties
terminates this Agreement.
c. Asset Rebalancing and Transaction Services. VIAS or an affiliate appointed by VIAS shall
provide certain rebalancing and transaction services for the Portfolio, including rebalancing
the Portfolio in accordance with the investment strategy outlined in Schedule B.
d. Advice on Non-Vanguard Securities. Under this service, VIAS will not recommend or
solicit orders to buy or sell non-Vanguard investments or individual securities.
5. Records and Inspection of Records. VIAS shall maintain such records as are legally required to be
kept under the federal securities laws pertaining to the business of VIAS. As a VIAS client, Client (or
the entity Client designates) will be the registered owner of Client’s Vanguard Investments and will
directly receive all regular Vanguard investment communications.
VIAS agrees that Client and/or its authorized designee shall have the right to reasonably request and
audit, review, obtain, and copy, at the expense of Client, reports and other information containing
records of VIAS that are specific to Client’s Portfolio and to performance of this Agreement and that
are maintained by VIAS (“Portfolio Records”) including vouchers or invoices presented for payment
pursuant to this Agreement, work papers, books, records and accounts upon which the vouchers or
invoices are based, and any and all documentation and justification in support of expenditures or fees
incurred pursuant to this Agreement, to the extent necessary to permit adequate evaluation and
verification of VIAS’ performance under this Agreement. VIAS agrees to make Portfolio Records
available during VIAS’ regular business hours at the location where Portfolio Records are normally
maintained by VIAS. VIAS further agrees to maintain such records for a period of no less than three
(3) years after final payment under this Agreement or (ii) the period of time required by its federal
regulator, whichever is greater.
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6. No Guarantee of Investment Results. Although VIAS will recommend investments and strategies
that are consistent with widely-accepted principles of long-term investing, diversification, and prudent
investment management, all investments are subject to risk. Client agrees that the investment strategies
used by VIAS involve risk of loss, and fluctuations in the financial markets and other factors may cause
declines, which may be significant, in the value of the Portfolio over short or extended periods of time.
Neither VIAS nor any affiliated entity offers any guarantee that investment results or objectives sought
by the Client, or outlined in the investment strategies will be achieved.
7. Investment Management Services Fee. In consideration of its services under this Agreement,
Client will pay to VIAS an annual investment management services fee based upon the market value
of all Vanguard Investments in the Portfolio in accordance with Schedule C attached. The annual
investment management services fee is different from, and is in addition to, any fees or expenses
assessed by the Vanguard Investments in the Portfolio. The investment management services fee will
begin to accrue as of the execution date of the Agreement by all parties and will be prorated for services
rendered during any period of time less than one calendar-year month or quarter, as applicable. VIAS
reserves the right to change its fee schedule upon 90 days written notice to Client.
8. Transfer of Assets. Client may transfer cash to and from the Portfolio at any time, provided that
Client gives VIAS prior notice of the transfer.
9. Legal Title and Custody. Assets contributed to the Portfolio shall retain their original ownership
attributes as determined under applicable federal and state law. VIAS shall have authority to issue
instructions to and receive information from the custodian of any asset in the Portfolio. VIAS shall not
be responsible for the acts or omissions of any other entity or individual having custody over assets in
the Portfolio.
10. Affiliate Dealings.
a. Client understands and acknowledges that VAI is a subsidiary of Vanguard and affiliated
with the mutual funds comprising The Vanguard Group of Investment Companies (the
“Vanguard Funds”). VAI will not be compensated on the basis of a share of capital gains
upon or capital appreciation of the Vanguard Funds or any portion of the Vanguard Funds.
Client further understands and acknowledges that although investments in the Vanguard
Funds are not subject to loads, commissions, or asset-based distribution fees (commonly
known as “12b-1” fees), the Vanguard Funds pay advisory and other fees to, and reimburse
the expenses of, Vanguard and its affiliates including VAI, as set forth in the prospectus of
each of the funds. Vanguard administers the Vanguard Funds in which the Portfolio will
be invested. Additionally, Vanguard is the parent corporation of Vanguard Marketing
Corporation (“VMC”), Member FINRA and SIPC, a registered broker-dealer, which acts
as the sales agent in connection with the sales of shares of the Vanguard Funds. With this
knowledge, Client specifically authorizes VIAS or an affiliate appointed by VIAS to invest
and reinvest assets of the Portfolio, including the entire Portfolio, in Vanguard Funds.
Client further authorizes VIAS to engage Vanguard or any entity affiliated with Vanguard
to provide additional services to the Portfolio.
b. Some Vanguard Funds charge fees on the purchase of shares. These fees, designed to offset
the cost of buying and selling securities, are paid directly to the fund and are not sales
charges. Additionally, some Vanguard Funds charge redemption fees to discourage short-
term trading. VIAS may recommend that the Portfolio be invested in Vanguard Funds with
either or both of these types of fees. Client acknowledges that these fees will be assessed
on the Portfolio’s purchase or deducted from the Portfolio’s redemption proceeds in
accordance with the conditions set forth in the prospectus of the particular Vanguard Fund
being bought or sold.
c. Client further understands and acknowledges that if Client so chooses, Client can purchase
shares of Vanguard Funds independently, without the investment advice provided by VIAS
pursuant to this Agreement or its related fees.
3
11. Amendment, Term and Termination.
a. This Agreement may be amended or modified at any time. Any amendment or modification
to this Agreement must be in writing and signed by duly authorized representatives of both
parties.
b. This is a continuous Agreement with no set expiration date. Either party may terminate this
Agreement with thirty (30) days prior written notice to the other, which notice may be
waived by the receiving party. Unless otherwise agreed upon, the effective date of
termination shall be the first business day after the 30-day notice period. Final fees will be
collected prior to transfer of assets. The market value of the Portfolio will be determined
as of one business day prior to the effective date of the termination notice or the date asset
transfers begin, whichever is earlier. VIAS shall be afforded a reasonable time in which to
effect the termination. Upon termination, VIAS will have no obligation to recommend or
take any action with regard to the assets in the Portfolio. In the event Client terminates the
Agreement within six (6) months of its effective date, any applicable termination fees as
set forth on Schedule C will apply.
12. Proxy Voting and Legal Actions. The exercise of all voting rights associated with any security
or other property held in the Portfolio shall be the responsibility of Client or Client’s authorized
designee. Client understands and agrees that VIAS will not advise Client or act for Client in any legal
proceedings, including bankruptcies or class actions, involving securities held or previously held by
the Portfolio or the issuers of those securities.
13. Extent of Duty and Indemnification.
a. VIAS will perform its services under this Agreement in good faith and in accordance with
applicable law. The rights, powers and duties of VIAS with respect to the Portfolio assigned
to it under this Agreement shall be those specifically set forth in this Agreement or as set
forth under applicable law, and VIAS shall have no other duty, responsibility or liability with
respect to the Portfolio or any duty, responsibility or liability with respect to any other assets
of the Portfolio not under management by VIAS. When managing employee benefit or other
retirement plans, VIAS shall have no duty, responsibility or liability with respect to the
operation or administration of the employee benefit or other retirement plan.
b. VIAS, VAI and any VAI affiliate, officer, director, or employee (“Related Parties”) will
not be held liable for: (1) any loss arising from Client’s direction or from any information
supplied by Client; (2) any losses to the Portfolio resulting from VIAS following the
investment strategies, following VIAS’ existing policies or investment methodology, or
making a reasonable judgment, including any action performed or omitted, in managing
Client’s Portfolio; (3) any act or failure to act by an unaffiliated third party; (4) any
improper conduct or breach by an unaffiliated fiduciary of which VIAS had no actual
knowledge or no reasonable notice of such conduct or breach; or (5) any other losses
arising out of any action performed or omitted, or for errors of judgment made within the
scope of the performance of such services, except for losses arising from their gross
negligence, willful malfeasance, bad faith, or breach of fiduciary duty.
c. Client understands that VIAS does not guarantee or ensure any specific investment results
for the Portfolio, nor does VIAS guarantee that Client’s investment objectives will be
achieved.
d. Except for losses arising from VIAS’ gross negligence, willful misconduct or malfeasance,
lack of good faith, breach of its fiduciary duties under this Agreement, or violation of
applicable law or material terms of this Agreement, Client agrees to indemnify and hold
harmless VIAS, VAI and its affiliates from and against, for and in respect of any and all
damages, losses, obligations, liabilities, liens, deficiencies, costs and expenses, including
without limitation, reasonable attorney’s fees incident to any suit, action, investigation,
4
claim or proceedings, that are suffered, sustained, incurred or required to be paid by VIAS
in connection with this Agreement.
e. Federal and state securities laws impose liabilities under certain circumstances on persons
who act in good faith, and, therefore, nothing contained in this Agreement shall constitute
a waiver or limitation of rights that Client may have under federal or state securities laws
that are not permitted to be contractually waived.
14. Non-exclusivity. Each Party acknowledges and agrees that this Agreement and the arrangement
described herein are intended to be non-exclusive and each Party is free to enter into similar agreements
and arrangements with other entities. Client also understands that VIAS may give advice or take action
in performing its duties for other clients that differs from the advice given to or action taken for Client.
Neither VIAS nor any affiliated entity offers any guarantee that investment results or objectives sought
by the Client, or outlined in the investment strategies will be achieved.
15. Arbitration. All controversies arising out of or relating to any services provided by VAI, VIAS,
Vanguard, or any of their affiliates, directors, or employees with respect to transactions of any kind
executed pursuant to this Agreement, with respect to any accounts serviced according to this
Agreement, or which related in any way to this Agreement which cannot be resolved by negotiation
will be resolved by arbitration and, to the extent not governed by federal law, governed by the laws of
the Commonwealth of Pennsylvania without reference to its conflicts of laws rules.
Arbitration shall be conducted in accordance with and subject to the then-applicable Commercial
Dispute Resolution procedures of the American Arbitration Association (the “AAA Rules”). Unless
otherwise mutually agreed upon by the parties, the arbitration hearings will be held in the City of
Philadelphia, Pennsylvania. A panel of three arbitrators will be selected in accordance with the AAA
Rules and the arbitrators will allow such discovery as is appropriate and consistent with the purposes
of arbitration in accomplishing a fair, speedy, and cost-effective resolution of disputes. The arbitrators
will reference the Federal Rules of Evidence and the Federal Rules of Civil Procedure then in effect in
setting the scope of discovery. Judgment upon the award rendered in any such arbitration may be
entered in any court having jurisdiction thereof, or application may be made to such court for a judicial
acceptance of the award and any enforcement, as the law of such jurisdiction may require or allow.
Client and VAI consent to service of process by first-class mail to the addresses set forth on the
signature page(s) of this Agreement or maintained on record at Vanguard.
Arbitration awards will be final and binding on all parties. By obtaining VIAS investment management
services, all parties are waiving their right to seek remedies in court, including the right to a jury trial.
Prearbitration discovery is generally more limited than and different from court proceedings. The
arbitrator’s decision is not required to include a factual findings or legal reasoning. Any party’s right
to appeal or to seek modification of ruling by arbitrators is strictly limited.
This clause does not constitute a waiver of any right under federal or state securities laws, including
the right to choose the forum in which to seek resolution of disputes.
16. Binding Agreement. This Agreement will bind and be for the benefit of the parties to the
Agreement and their successors and permitted assigns, except that this Agreement may not be assigned
by either party without the prior written consent of the other party.
17. Governing Law. This Agreement will be governed by and construed in accordance with the laws
of the Commonwealth of Pennsylvania without regard to its conflicts of law provisions, except to the
extent such laws have been specifically superseded by federal law as applicable, such as ERISA.
18. Severability. If any part of this Agreement is held to be invalid or void, such invalidity shall not
affect any other part of this Agreement and the remainder of the Agreement shall be effective as though
such invalid or void part was not contained herein.
5
19. Confidentiality.
a. VIAS agrees that all information and data relating to the Client, is the property of the Client
and proprietary information of the Client and shall be treated as confidential information
("Client Confidential Information"). Client Confidential Information shall also include
any other information disclosed by one party to the other in writing and marked
“Confidential” or disclosed visually or orally and subsequently confirmed in writing to be
confidential. VIAS agrees to comply with applicable privacy laws and to exercise at least
the same standard of care in safeguarding the Client Confidential Information as it uses to
protect the confidential information of its other clients and, in any event, no less than a
reasonable degree of care.
b. VIAS shall not share, transfer, disclose, or otherwise provide access to any Client
Confidential Information to any third party, except as set forth below, unless Client has
authorized VIAS to do so. VIAS may use, share, transfer, disclose, or provide access to
Client Confidential Information as follows:
(i) To VIAS employees who have a business need for access to Client
Confidential Information in order to perform their job functions; VIAS shall
provide training to its employees with respect to their obligation to safeguard
and keep confidential any nonpublic information, including Client
Confidential Information, they may obtain in the course of their employment,
and shall require its employees to sign an undertaking to comply with this
obligation;
(ii) To VIAS affiliates, to the extent permitted by law; and to VIAS’s attorneys,
accountants, professional advisors, independent contractors, consultants, and
agents, who (A) have a business need for access to Client Confidential
Information and (B) are subject to fiduciary, professional, or written
confidentiality obligations substantially similar to those imposed on VIAS
under this Agreement;
(iii) To other third parties, not referenced in subsection (b)(ii) above, upon each
such third party’s written agreement to confidentiality obligations with respect
to Client Confidential Information that are substantially similar to those
imposed upon VIAS under this Agreement; and
(iv) As required by applicable law, regulation, or order of a court or regulatory
agency or other authority having jurisdiction.
Notwithstanding the foregoing, third party written agreements described in (b)(iii) above shall not be
required for disclosure of Client Confidential Information to government authorities, regulatory
agencies, self-regulatory organizations with appropriate jurisdiction, provided, that in connection with
any such disclosure, VIAS shall seek to limit the scope of the disclosure and provide only the Client
Confidential Information necessary to respond to or comply with the disclosure request, in each case
insofar as reasonably possible under the circumstances.
20. Communications between Parties. Client will designate an agent that will communicate requests
to process purchases, redemptions, and other transactions (e.g., changes to the Portfolio's investment
strategy) in the Portfolio. Client’s agent may communicate such requests to VIAS either by providing
written instructions to VIAS at the address provided on the signature page of this Agreement or other
such address as VIAS may designate in writing, or via email by sending communications to the
following Vanguard email address: VIAS-IA@vanguard.com. VIAS will not be held liable for
correspondence relating to such requests that is not directed to VIAS' physical mailing address or to
VIAS-IA@vanguard.com.
21. Modifications, Additions, or Changes to Agreement. This Agreement represents the sole
agreement with respect to the Portfolio between VIAS and Client. Any modifications, additions, or
changes thereto must be in writing and agreed upon by all parties to this Agreement. Any and all
6
Schedules, Certifications, Riders, investment strategy, or other documentation or correspondence
referenced in this Agreement and which relate to the Portfolio, are incorporated into this Agreement by
reference.
22. Effective Date. The effective date of this Agreement shall be the later of the date both parties sign
the agreement.
23. Additional Documents. The following documents are attached and made part of this Agreement:
a. Schedule A - Identification of Assets
b. Schedule B - Investment Strategy
c. Schedule C - Annual Fee Schedule
24. Client Signatures. By signing this Agreement, Client agrees that Client has read and will be bound
by this Agreement and Client acknowledges having received either a copy of the Vanguard Advisers,
Inc. Form ADV Part II, or a brochure restatement of it. Federal law requires VAI to furnish Client with
the Form ADV Part II or a brochure restatement of it on or prior to the date of signing this Agreement.
Client may terminate this Agreement, without penalty, for five business days from the date of Client’s
signing this Agreement.
25. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall
be deemed to be an original, but all of which together shall constitute one and the same Agreement.
26. Waiver. The failure of any Party at any time or times to require performance of any provision
hereof shall in no manner affect the right of such Party at a later time to enforce the same. No waiver
by any Party of the breach of any term or covenant contained in this Agreement, whether by conduct
or otherwise in any one or more instances, shall be deemed to be, or construed as, a further or continuing
waiver of any such breach, or a waiver of the breach of any other term or covenant contained in this
Agreement.
27. Force Majeure. Neither party shall be held responsible for any losses resulting if the fulfillment
of any terms or provisions of the Agreement are delayed or prevented by any cause not within the
control of the party whose performance is interfered with, and which, by the exercise of reasonable
diligence, said party is unable to prevent.
28. Conflicting Agreements. After the Effective Date, any provision of any agreement or other
understanding between the Client and VAI relating to the subject matter of this Agreement that is
inconsistent with this Agreement is null and void.
\[Signature page follows.\]
7
The parties have executed this Agreement on the dates set forth below their respective signatures.
VANGUARD ADVISERS, INC.
Mail: Attn. Vanguard Institutional Advisory Services, P.O. Box 2900, Valley Forge, PA 19482-2900
Overnight Delivery: Vanguard Institutional Advisory Services, 400 Devon Park Dr., Wayne, PA 19087
By
Vanguard Authorized Signer Date
CITY OF LA PORTE
By
Corby Alexander, City Manager Date
Address: 604 West Fairmont Parkway, La Porte, TX 77571
(Optional)
__________________________________
Witness Name (Please Print)
__________________________________
Witness Signature and Date
8
V ANGUARD A DVISERS,I NC.
V ANGUARD I NSTITUTIONAL A DVISORY S ERVICES
D ISCRETIONARY I NVESTMENT M ANAGEMENT A GREEMENT
Schedule A-Identification of Assets
VIAS will provide investment management services for the assets with the registration(s) identified
below, on the attached forms, and/or on the attached Client correspondence, which together comprise
the Portfolio. VIAS' investment management services will commence when such assets have been
delivered to VIAS, its affiliate(s), or to a third party contracted by Client to custody such assets
during the period of VIAS' management.
Portfolio Registrations: Employer Identification Number:
PARS Public AgenciesPost-Retirement74-6001552
Health Care Plan/Trust, as adopted by the
City of La Porte
9
VANGUARD ADVISERS, INC.
VANGUARD INSTITUTIONAL ADVISORY SERVICES
DISCRETIONARY INVESTMENT MANAGEMENT AGREEMENT
SCHEDULE B–INVESTMENT STRATEGIES
Please review each investment strategies’ objectives and allocations, as well as VAI’s general investment
policies provided below. Determine and select which strategy you would like the Portfolio to be managed
in accordance with. Client may change strategies upon notification to VIAS. Portfolio assets will, under
normal circumstances, be allocated across broad asset classes in accordance with the following guidelines:
FIXED INCOME STRATEGY: Seeks to provide current income consistent with its
allocation.
Asset Class Target Allocation
Fixed Income 100%
Total 100%
CONSERVATIVE STRATEGY: Seeks to provide current income and low to
moderate capital appreciation consistent with its allocation.
Asset Class Target Allocation
Equity 40%
Fixed Income 60%
Total 100%
BALANCED STRATEGY: Seeks to provide capital appreciation and a low to
moderate level of current income consistent with its allocation.
Asset Class Target Allocation
Equity 60%
Fixed Income 40%
Total 100%
GROWTH STRATEGY: Seeks to provide capital appreciation and some current income
consistent with its allocation.
Asset Class Target Allocation
Equity 75%
Fixed Income 25%
Total
100%
10
DIVERSIFICATION.
Reasonable precautions will be taken to avoid excessive investment concentrations to protect the portfolio
against unfavorable outcomes within an asset class. Specifically, the following guidelines will be in place:
1) With the exception of fixed income investments explicitly guaranteed by the U.S. Government, no
single, individual investment security (i.e., excluding pooled funds) will represent more than 5% of
total Portfolio assets.
2) With respect to fixed income investments, the minimum average credit quality of these investments
will be investment grade (Standard & Poor’s BBB or Moody’s Baa or higher).
3) Cash investments will, under normal circumstances, only be considered as temporary portfolio
holdings, and will be used to fund liquidity needs or to facilitate a planned program of dollar-cost
averaging into investment in either or both of the equity and fixed income asset classes.
REBALANCING.
VIAS will seek to rebalance the Portfolio to the target normal asset allocation described above as follows:
1) Utilize incoming cash flow (contributions) or outgoing money movements (disbursements) to realign
the current weightings closer to the target asset allocation of the portfolio.
2) To determine the deviation(s) from target weightings, the investment manager will review the
portfolio quarterly (March 31, June 30, September 30, and December 31). The following parameters
will be applied.
a) If any asset class (equity, fixed income, alternatives or cash) within the portfolio is +/- 5
percentage points from its target weighting, the portfolio will be rebalanced.
3) The investment manager may provide a rebalancing recommendation at any time.
4) The investment manager shall act within a reasonable period of time to evaluate variance from these
ranges.
OTHER INVESTMENT POLICIES.
Unless expressly authorized in writing by the Client, VIAS will not engage in the following transactions
directly on behalf of the Portfolio:
1) Purchasing securities on margin, or executing short sales,
2) Pledging or hypothecating securities, except for loans of securities that are fully collateralized,
3) Purchasing or selling derivative securities for speculation or leverage,
4) Engaging in investment strategies that have the potential to amplify or distort the risk of loss
beyond a level that is reasonably expected given the objectives of the Portfolio.
* VIAS expects to invest the Portfolio in mutual funds and other pooled funds that may employ strategies that
include short selling, securities lending, derivatives and leverage.
11
V ANGUARD A DVISERS,I NC.
V ANGUARD I NSTITUTIONAL A DVISORY S ERVICES
D ISCRETIONARY I NVESTMENT M ANAGEMENT A GREEMENT
Schedule C–Investment Management Fees
In accordance with this Agreement, VIAS’ annual fees for investment management services are as
follows:
Vanguard Investments Asset LevelManagement Fee
First $50 million0.07%
Next $100 million 0.04%
Next $100 million 0.03%
Next $250 million 0.01%
Over $500 million0.005%
Additional Information:
Fees will be collected in quarterly installments. The market value of the Vanguard Investments
contained in the Portfolio will be determined as of the last business day of such calendar quarter.
Fees may be changed by VIAS upon ninety (90) days written notice to Client.
VIAS shall determine the appropriate Vanguard Funds in the Portfolio from which to deduct said
fees.
Mutual funds held in the Portfolio are subject to the normal management expenses associated with
ownership of mutual funds and disclosed by prospectus. Such fees are paid at the fund level and
do not reduce the account level fees described on this schedule.
12
Directed Trustee Services
FeeSchedule
This document is entered into by client and U.S. Bank National Association (“U.S. Bank”), as trustee.
Annual Fees
Trust/Custody Fees
Fees are calculated on the market value of the assets held in the account at the following rates:
.05% first$ 25,000,000
.04% next$ 25,000,000
.03% over$ 50,000,000
Extraordinary Fees
Other services performed by the Trustee not specifically mentioned above shall be subject to an extraordinary fee based
upon the time and services rendered in performing services. By way of example, services subject to extraordinary fees
shall include, but not limited to the following:
Employee presentations
Proxy services forpass-through voting to participants
Follow-up on loan delinquencies and foreclosure proceedings
Real estate acquisition, holding, management or disposition
Management of individual Guaranteed Investment Contracts
Review or amendment of documents
Other special services
Special reports or schedules
Out-of-pocket expenses
Tax preparation charges
Preparation of non-qualified plan reporting requirements
(i.e. Form 1041, Form W-2, etc.), if applicable
Payment of Fees
Market values used for fee calculations on fee invoices may differ slightly from market values on client statements due
to posting of accruals, late pricing of securities and/or other timing issues.
Fees are calculated and charged to the account monthly. If account cannot be charged after 30 days, fees not paid
will be subject to a late charge of 1% per month on the unpaid balance.
Changes to this Fee Schedule may be made at any time by U.S. Bank upon a sixty (60) days notice.
Acknowledged and Approved
QBSTQvcmjdBhfodjftQptu.SfujsfnfouIfbmuiDbsfQmbo0Usvtu
DjuzpgMbQpsuf
NameofPlan/TrustName of Employer
DjuzNbobhfs
DpsczBmfyboefs
Name of Authorized Signer for EmployerTitle
Signature of Authorized Signer for EmployerDate
U.S. Bank and its representatives do not provide tax or legal advice. Each client’s tax and financial situation is unique. Clients should consult their tax and/or legal advisor for advice
and information concerning their
particular situation.
VANGUARD-PARS -DIRECTED
FEESCH10904.05.2016
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22,2022
Requested By:Source of Funds:N/A
Michael G. Dolby, CPA
Department:
Finance
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits: Letter from Tax Assessor/Collectorand
Budgeted Item:YesNo
Excerpt of Collection Rates from Annual
Comprehensive Financial Report
SUMMARY& RECOMMENDATION
In accordance with State Property Tax Code Section 26.04, the Tax Assessor is
required to certify our 2022 ad valorem anticipated collection rate. Our Tax Assessor,
Ms. Piggott of Goose Creek ISD, anticipates a 100.00% combined collection of current
and delinquent taxes with penalties and interest.
Staff recommends City Council approve the anticipated combined 2022 Ad Valorem
collection rate of 100.00%
ACTION REQUIRED BY CITY COUNCIL
Acceptreport regarding the anticipated combined 2022Ad Valorem collection
rate of 100.00%.
Approved for the City Council meeting agenda
Corby D. Alexander, City ManagerDate
CITYOFLAPORTE,TEXAS Table8
PROPERTYTAXLEVIESANDCOLLECTIONS
LastTenFiscalYears
Collectedwithinthe
FiscalYearTaxesleviedFiscalYearoftheLevyCollectionsTotalCollectionstoDate
Endedfor%ofinSubsequent%of
September30FiscalYearAmountLevyYearsAmountLevy
201216,080,911$$15,860,66498.6%226,294$$16,086,958100.0%
201316,621,36116,518,20799.4%172,98116,691,188100.4%
201418,267,20118,090,45699.0%238,51918,328,975100.3%
201519,514,40219,304,48698.9%56,36119,360,84799.2%
201621,596,46321,299,84898.6%207,35521,507,20399.6%
201722,269,06322,109,02999.3%(66,065)22,042,96499.0%
201823,125,07222,798,48898.6%(65,695)22,732,79398.3%
201923,814,36723,722,01299.6%(95,358)23,626,65499.2%
202026,752,70026,452,70898.9%(61,396)26,391,31298.6%
202128,375,54028,254,32399.6%28,254,32399.6%
*Showsanegativeamountduetotherefundoftaxes.
137CityofLaPorte2021ACFR
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2022
Requested By:Grady Parker, Manager Source of Funds:001 GeneralFund
001-6066-5197003
Department:IT
Account Number:001-6146-5159050
$107,853.12
ReportResolutionOrdinance
Amount Budgeted:$ 14,545.13
Amount Requested:$122,398.25
Exhibits:DIR Contract.pdf
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
On October 19, 2020,the City of La Porte agreedwith AT&T to migrate all the existing,
end-of-lifephone lines to the new hosted phone system.The City of La Portewent live
on the new systemon February 5, 2021.During our first monthly billing cycle on
03/01/2021,technology staff discovered the City of La Portewas being billed an amount
that exceeded the executed agreementamount.
Technology staffworked with our AT&T accountmanager,who discoveredthe City of
La Porteagreement was put into the AT&T billing system under the wrong
billing code. Since the issue was on the AT&T side,our account manager couldget
AT&T to agree to move the City of La Porteto thenew AT&T DIR contract agreement
(DIR-TELE-CTSA-002).
Due to the ongoing billing issues, AT&T did not invoice the City of La Porte and
technology staff has not been able to make any payments on the original agreement
from 03/01/2021 to the present. The technologystaff negotiatedwith AT&T to close the
original executed agreement for the total cost of $115,708.51. We will also need to pay
the first monthly payment of $6,689.74 for a requested budget amount of $122,398.25.
We currently have a balance in the technology budget of $107,853.12 for these charges
and will take the remaining $14,545.13 from the General Fund contingency.
Our originallyexecuted AT&T agreement had a recurring monthly cost of $8,987.76
starting on 03/05/2021with an expiration date of 02/28/2024which would have had a
total cost of $323,559.36 if staff had not renegotiated.The renegotiated AT&T
agreement has a recurringmonthly cost of $6,689.74starting on 09/1/2022 with an
expiration date of 08/31/2025 for a total cost of $214,071.68with a total savings of
$109,527.68 over the life of the new agreement.
Staff is askingCity Council to approve the renegotiatedAT&T hosted voice agreement
under DIR-TELE-CTSA-002 as well as pay therecurring monthly cost of $6,689.76
($80,276.88annually) for theduration of the three (3) year term, October 1, 2022 to
September 30, 2025 and to approve the expenditure of $122,398.25 to complete the
outstanding balance of the original agreement with AT&T.
ACTION REQUIRED BY THE CITY COUNCIL
Authorize the City Manager to execute a three (3) year agreement with AT&T
under DIR-TELE-CTSA-002 for Hosted Voice Phone System with an annual cost
not to exceed $80,267.88 and approve the expenditure of $122,398.25 to complete
the outstanding balance of the original agreement with AT&T.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2022
Requested By:Louis R. Rigby, Mayor Source of Funds:N/A
Department:
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
Exhibits:Recommendation Memo from Board,
Budgeted Item:YesNo
Timeline of Building Code Appeals Board Meetingsand
Council Action
SUMMARY& RECOMMENDATION
The City of La Porte has continued to receive requestsfrom the Uniform Code Council
to reconsider the adoption of the 2018 InternationalCodes. In response to these
requests, staff haveinvited representatives of the Uniform Code Council and
International Code Council to presentto City Council. A recommendation memo and
timeline for the adoption of the 2018 International Codesis attached. A summary of
events follows below.
At the July 7 and 21, 2020 meetings, the Building Code Appeals Board voted to
recommend to City Council the adoption of the 2018 International Code Council building
code editions and the 2020 National Electrical Code with local amendments. In
accordance with Section 82-14 (2) of the City of La Porte Code of Ordinances, the
Building Code Appeals Boardhas the responsibility
comprehensive review of the codes . . . and has the power to recommend to the City
Council of the City of La Porte changes, additions or deletions from said codes for any
On September 28, 2020, the City Council voted unanimously (8-0) to accept the
Building Code Appeals Board's recommendation and approve the adoption of the 2018
International Code editions and the 2020 National Electric Code with local
amendments. Thenew codes becameeffective on November 28, 2020.
for code adoptions
follow below.
2018 International Building Code
2018 International Residential Code
2018 International Plumbing Code
2018 International Fuel Gas Code
2018 International Energy Conservation Code
2018 International Mechanical Code
2018 International Swimming Pool and Spa Code
2020 National Electrical Code
mendation to City Council is based on a comprehensive review of
options and possible amendments. The Inspections staff initiated the review process
in the spring of 2020, and the Board met over several weeks to consider and discuss
code options, possible amendments, and the City of La Porte Code of Ordinances
Chapter 82- Buildings and Building Regulations. These public meeting discussions
included testimony and presentations from the International Code Council and the
Uniform Code Council. Approval to adopt the 2018 code editions is necessary to remain
current on public health and building safety
ISO (Insurance Services Office) Building Code Effectiveness Grading Schedule
(BCEGS) classification.
Following the City Council vote to adopt the 2018 International Code editions, the
Uniform Code Council (UCC) contacted city leadership to express their concerns
regarding the selection process. Staff was asked to reconvene the Building Code
Appeals Board to address the UCC concerns. The Board met on February 23, 2021.
The City Attorneyermined that there is not a conflict of interest for the Board
Chairman to be a member of the International Code Council. The Board stood by the
process and their recommendation to City Council, and declined to vote again.
Following the Building Code Appeals Board meeting on February 23, 2021, City Council
consideration of the Uniform Code Co was delayed pending the
outcome of House Bill 3803 and Senate Bill 1409, during the 2021 Texas Legislative
Session, relating to the adoption of certain plumbing codes by the Texas State Board
of Plumbing Examiners (TSBPE). The bills proposed to remove the Uniform Plumbing
Code from adopted codes. The bills were referred to Committee, but left pending.
taff presented this agenda item at the December 13, 2021
the staff be clearly directed to return with a better presentation and involve both sides
in the discussion; the motion was seconded by Mayor Pro-Tem Martin; the motion was
adopted, 6-
s request and invited the ICC and UCC to
present to City Council. The possible actions to move this item forward follow below.
1. Reaffirm the adoption of the 2018 International Code editions and the 2020
National Electric Code with local amendments. OUTCOME: No changes will
result from this selection.
2. Direct staff to move forward with the adoption of the 2018 Uniform Plumbing and
Mechanical Code editions. OUTCOME: Staff will reconvene the Building Code
Appeals Board to consider and recommend additional amendments to correlate
the International and Uniform Codes. Staff will return to Council with proposed
amendments to Chapter 82- Buildings and Building Regulations to remove
references to the International Plumbing and Mechanical Codes and adopt the
2018 Uniform Plumbing and Mechanical Codes with local amendments.
3.Direct staff to move forward with the adoption of the 2021 Code editions. Council
should provide direction if the International and/or Uniform Code editions are to
be considered. OUTCOME: Staff will reconvene the Building Code Appeals
Board to consider the adoption of the 2021 Code editions. If the City Council
states a preference for the Uniform Plumbing and Mechanical Codes, staff will
also work with the Board to propose amendments that correlate the 2021
International and Uniform Code editions. Staff will return to Council with
proposed amendments to Chapter 82- Buildings and Building Regulations to
adopt the 2021 International and/or Uniform Code editions with local
amendments.
ACTION REQUIRED BY CITY COUNCIL
Discuss and adoption of the
International and/or Uniform Code editions.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
City of La PortePlanning and Development Department
Established 1892Teresa Evans, Director
Process and Timeline for the
Building Code Appeals Board (BCAB) recommendation to City Council to adopt
the 2018 ICC Codes and 2020 National Electric Code
BCAB Meeting, June 15, 2020:
Initial meeting to introduce new board members and elect a chairperson.
Member Follis was nominated as chairperson and the motion was adopted
unanimously.
BCAB Meeting, June 30, 2020:
Public comments:
o Joshua Hollub spoke in favor of the Uniform Plumbing Code.
o Stanley Briers spoke in favor of the Uniform Plumbing Code.
o John Mata spoke in favor of the Uniform Plumbing Code.
Staff presented the Board with significant changes that occurred between 2012 and
2018.
BCAB Meeting, July 07, 2020:
Public comments:
o Stanley Briers spoke in favor of the Uniform Plumbing Code.
o Joshua Hollub spoke in favor of the Uniform Plumbing Code.
o John Mata spoke in favor of the Uniform Plumbing Code.
The Board discussed and considered action to recommend the codes to Council.
The following codes were unanimously voted on, to approve and present to Council for
adoption:
o 2018 International Energy Conservation Code
o 2018 International Building Code
o 2018 International Residential Code
o 2018 International Swimming Pool and Spa Code
o 2020 National Electric Code
The following codes were voted on (5-1) to be tabled until the next Board meeting to
allow ICC representatives to comment:
o 2018 Uniform Plumbing Code
o 2018 Uniform Mechanical Code
o 2018 International Plumbing Code
o 2018 International Mechanical Code
BCAB Meeting, July 21, 2020:
Members present: Mark Follis, Pat McCabe, Mike Mosteit, D. Paul Larson (remote),
Bryan Moore (remote).
City of La Porte 604 W. Fairmont Parkway Phone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215 Fax: (281) 470-5005
www.laportetx.gov
Public Comments:
o Joshua Hollub spoke in favor of the Uniform Plumbing Code.
o Stanley Briers spoke in favor of the Uniform Plumbing Code.
o James Smith spoke in favor of the Uniform Plumbing Code.
o Omar Jamis spoke in favor of the Uniform Plumbing Code.
o Rick Lord spoke in favor of the Uniform Plumbing Code.
o Carlos Flores spoke in favor of the Uniform Plumbing Code.
o Guy Tomberlin spoke in favor of the International Code Council (ICC) codes.
o Bill Manning spoke and stated that all codes should either be all ICC or all UPC.
Representatives from the Uniform Code and the International Code Council were invited
to give presentations:
o John Mata gave a presentation to the Board on the benefits of the Uniform
Codes.
o Kelly Sadler, Shawn Strausbaugh, Guy Tomberlin, and Jim Cika gave a
presentation on the ICC Codes.
o John Mata was given an opportunity for a rebuttal and spoke about the
advantages of the Uniform Code.
o Guy Tomberlin was given an opportunity to give a rebuttal to John Mata.
Presentation from the Pool and Hot Tub Alliance and the Texas Pool and Spa Coalition
Resource on the swimming pool and spa codes:
o Rick Hagan and Kevin Tucker presented on the required adoption of the
International Swimming Pool and Spa Codes effective 09/01/2020.
Action to adopt the 2018 Uniform Plumbing Code:
o Motion failed 2 3
For: Mosteit, McCabe
Against: Follis, Larson, Moore
Action to adopt the 2018 International Plumbing Code:
o Motion passed 3 2
For: Follis, Larson, Moore
Against: Mosteit, McCabe
Action to adopt the 2018 Uniform Mechanical Code:
o Motion failed 2 3
For Mosteit, McCabe
Against: Follis, Larson, Moore
Action to adopt the 2018 International Mechanical Code:
o Motion passed 3 2
For: Follis, Larson, Moore
Against: Mosteit, McCabe
Action to adopt the 2018 International Swimming Pool and Spa Code:
o Motion passed 5 0
Action to adopt the 2020 National Electric Code:
o Motion passed 4 0
Mosteit abstained
City of La PortePlanning and Development Department
Established 1892Teresa Evans, Director
City Council Meeting, September 28, 2020:
Citizen Comments:
o Jim Cika with ICC spoke in support of the City adopting the ICC codes in item 7e
and f, as did Kelly Sadler, Karl Fippinger, Guy Tomberlin, and Shawn Strausbaugh
of ICC; Timmy Rice, Jr. of CNB Utilities of Houston; Scott McDonald of the City of
Denton; and Merrill
Statutory Agenda 7(e)
o Presentation, discussion, and possible action to adopt the 2018 International Fire
Code.
Adopted 8 0
Statutory Agenda 7(f)
o Presentation, discussion, and possible action to adopt the 2018 International
Code editions for Building, Residential, Mechanical, Energy Conservation,
Plumbing, Fuel Gas, and Swimming Pool and Spa Codes and the 2020 National
Electric Code with local amendments, in accordance with recommendation of the
Building Code Appeals Board.
Adopted 8 - 0
November 28, 2020: Adopted codes go into effect.
BCAB Meeting, February 23, 2021:
Board reconvened to discuss prior findings and recommendation to City Council.
Board Members present were Mark Follis, D. Paul Larson, Pat McCabe, Mike
Mosteit, Maisie Barringer, and Bryan Moore (remote).
The City Attorneynot a conflict of interest for
Member Follis to be the chairperson and a member of ICC.
The Board Members declined to vote again and stated they would leave the vote up
to City Council.
City Council Meeting, December 13, 2021
The approved meeting minutes reflect Agenda Item 8.b. -
International Code editions and the 2020 National Electric Code with local
clearly directed to return with a better presentation as to a recommendation and
involve both sides to the discussion; the motion was seconded by Mayor Pro Tem
Martin; the motion was adopted, 6-
City of La Porte 604 W. Fairmont Parkway Phone: (281) 471-5020
Planning and Development La Porte, TX 77571-6215 Fax: (281) 470-5005
www.laportetx.gov
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2022
Source of Funds:
Requested By:Annual Council item
Department:City Council
Account Number:
Amount Budgeted:
ReportResolutionOrdinance
Amount Requested:
Exhibits:None
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
The majority of the City of La Porte board, commission, and committee positions have
terms expiring on August 31of their final year of the respective terms.
Staff liaisons have determined the individuals listed below seek reappointment.The
Fire Code Review Board and the Planning and Zoning Commission are the only
positions that are appointed in accordance with specific City Councilmember seatsand
any concerns about service have been relayedfor consideration.
The positions that are alternates or involve the movement of alternates to regular
positions, if any, are noted.
Attendance records follow on successive pages, for reference.
Civil Service Commission(3-year terms)
Victor Peres, reappt.
Tendai Lynch, initial appointment
Fiscal Affairs Committee
Appointment to regular position
Appointment to alternate position
Planning and Zoning Commission(3-year terms/to coincide with term of office of the
appointing Councilperson)
Victor Peres, District 5 nominee
ACTION REQUIRED BY CITY COUNCIL
Consider approval of appointments and/or reappointmentsas indicated,to fill positions
listed.
REQUEST FOR CITY COUNCIL AGENDA ITEM
Appropriation
Agenda Date Requested:August 22, 2022
Requested By:Source of Funds:N/A
Matt Daeumer, Asst City Mgr.
Department:
Administration/CMO
Account Number:N/A
Amount Budgeted:N/A
ReportResolutionOrdinance
Amount Requested:N/A
rd
Exhibits: CIP3QuarterFY 2021-22Update
Budgeted Item:YesNo
SUMMARY& RECOMMENDATION
stth
through September 30. Attached is the City of
La PorteCapital Improvement Plan (CIP) program for the thirdquarter of fiscal year
2021-22for you to review.
The attached CIP Update includes several documents:
Spreadsheet summary listing all outstanding Capital Projects as of October 1,
2021, with activity through July31, 2022. This spreadsheet is broken down
between the different types of Capital Projects:
o SEW Sewer Projects
o AI Airport Projects
o DR Drainage Projects
o EMS EMS Project
o F216 F216Drainage Project
o FD Fire Department Project
o UTL Utility Projects
o GEN General CIP Projects
o GC Golf Course Projects
o AD Administration Projects
o MSTR M Street Projects (TIRZ)
o SM Street Maintenance Projects
o PR Parks & Recreation Projects
o PW Public Works Projects
o STR Street Projects
o CLFR Grant Projects
o PD Police Projects
Individual Project sheets, which include: 1) project number & name; 2) account
number; 3) funding summary by fiscal year for budget, expenditures,
encumbrances and remaining budget; 4) project description; and 5) narrative of
quarter activity including any photos or diagrams.
The City of La Porte prior to FY 2021-22had budgeted $65.8million for capital projects
city-wide. In FY 2021-22, the City Council allocated $21.5million for capital projects,
which brought the total budget for the CIP program to $87.3million. Project to-date, the
City has spent $34.3 million on the CIP programed projects included in this update. As
of July 31, 2022, the remaining budget to spend on these projects was $53.1 million.
Below is a summary of the City of La Porte CIP program by CIP Type.
Budget Thru FY 2021-22 Total Project To-Budget
CIP Type FY21 Budget Budget Date Spent Balance
Administration $102,909 $881,990 $984,899 $258 $984,641
$13,880,000 $5,667,215 $19,547,215 $777,345 $18,769,871
Drainage
EMS $683,000 $1,561,501 $2,244,501 $1,157,176 $1,087,325
F216 Phase II $2,560,864 $0 $2,560,864 $1,374,668 $1,186,196
& III
Fire Field $1,200,000 $0 $1,200,000 $9,500 $1,190,500
Golf Course $797,000 $0 $797,000 $608,593 $188,407
General CIP $6,441,432 $430,000 $6,871,432 $5,598,099 $1,273,333
M Street TIRZ $1,500,000 $0 $1,500,000 $0 $1,500,000
Police Dept. $0 $646,886 $646,886 $599,099 $47,787
Parks & Rec $7,463,988 $1,457,947 $8,921,935 $4,730,200 $4,191,735
Public Works $23,050,025 $2,276,000 $25,326,025 $9,511,530 $15,814,495
Grant $0 $6,966,000 $6,966,000 $830,696 $6,135,304
Projects
(CLFRF)
Sewer $0 $350,000 $350,000 $348,137 $1,863
Street Maint. 496,372 $858,000 $1,354,372 $1,243,642 $110,730
Street $5,302,000 $0 $5,302,000 $5,212,329 $89,671
Utility $2,379,046 $385,000 $2,764,046 $2,284,435 $479,611
TOTAL $65,856,636 $21,480,539 $87,337,175 $34,285,707 $53,051,468
rd
The CIP 3 Quarter for Fiscal Year 2021-22 Update document is attached to provide
to answer any questions City Council may have concerning specific CIP Projects.
Additionally, staff welcomes any feedback on future formatting and/or added detail
needed for the quarterly CIP updates.
+
ACTION REQUIRED BY CITY COUNCIL
rd
Present 3 Quarter CIP Reports to City Council.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager Date
List of Outstanding Capital Projects as of October 1, 2021 - With activity through June 30, 2022
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 20-21FY 21-22TotalFY 20-21FY 21-22FY 21-22to DateFY 21-22
AD0005Digital Sign Project - Phase II (H/M Funded)015Morales- 90,000 90,000 - 258 - 25889,742
AD0006City Hall Conference Room Expansion - on hold 015Miller 48,919 - 48,919 - - - -48,919
AD0008Bus Covers (EDC Funded)015Daeumer 12,000 - 12,000 - - - -12,000
AD0009Election Equipment ( Year 2 of 3)015Woodward 41,990 41,990 83,980 - - - -83,980
AD0010Wayfinding Signage (H/M Funded)015Morales- 250,000 250,000 - - - -250,000
AD0011Downtown Lighting Enhancements (EDC Funded)015Daeumer- 150,000 150,000 - - - -150,000
AD0012Signage Project - Phase I (EDC Funded)015Morales- 350,000 350,000 - - - -350,000
Administration Total
102,909 881,990 984,899 - 258 - 258984,641
DR0001TV Insprection of Storm Sewer System019Mayo 120,000 20,000 140,000 73,953 8,653 11,347 93,95346,047
DR0004Drainage Materials (in-house)019Mayo 270,000 - 270,000 69,791 14,830 - 84,621185,379
DR0006Brookglen Drainage - Design & Construction (HMGP)015/019/032Mayo 5,775,000 3,000,000 8,775,000 - - 320,000 320,0008,455,000
003/015/019/
DR0007Bayside Terrace Drainage Improvements Design (HMGP)033/032Mayo 4,300,000 2,647,215 6,947,215 225,710 10,844 42,217 278,7716,668,445
DR0008F101 Lomax Drainage Improvements Design (HMGP)015/019/032Mayo 3,350,000 - 3,350,000 - - - -3,350,000
DR0009Batleground Estates Drainage Improvements Design019Mayo 65,000 - 65,000 - - - -65,000
Drainage Total 13,880,000 5,667,215 19,547,215 369,454 34,327 373,564 777,34518,769,871
EMS001EMS Headquarter Expansion015Mayo 683,000 1, 561,501 2,244,501 81, 259 371,049 704,868 1, 157,1761,087,325
EMS Total 683,000 1,561,501 2,244,501 81,259 371,049 704,868 1,157,176 1,087,325
015/019/032/
F216F216 Phase II & III - Little Cedar Bayou Drainage050Mayo 2,560,864 - 2,560,864 934,478 66,090 374,100 1,374,668 1,186,196
FD0002Fire Field Propane Project015Gifford 1,200,000 - 1,200,000 9, 500 - - 9,5001,190,500
GC0003Clubhouse Repairs015Stoker 28,000 - 28,000 20, 700 - - 20,7007,300
GC0004Golf Course Land Improvements - 015Stoker 169,000 - 169,000 - - 100,250 100,25068,750
GC0005Golf Course Infrastructure (EDC Funded)015Stoker 600,000 - 600,000 - 134,820 348,039 482,859117,141
Golf Course Total 797,000 - 797,000 20,700 134,820 448,289 603,809193,191
C GEN620Dr. Martin Luther King, Jr. Park Replacement015Miller 95,000 - 95,000 71,050 2,493 - 73,54321,457
GEN641SunGard ONE Solution - Phase I015 Dolby 50,000 - 50,000 28,938 - - 28,93821,062
GEN656Emergency Prepardness/Generators015Mayo 2,400,000 - 2,400,000 2,226,039 1,400 - 2,227,439 172,561
GEN661Golf Course Fairway Upgrade015Stoker 170,000 - 170,000 133, 373 3,061 - 136,43433,566
1
List of Outstanding Capital Projects as of October 1, 2021 - With activity through June 30, 2022
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 20-21FY 21-22TotalFY 20-21FY 21-22FY 21-22to DateFY 21-22
GEN671Infill Sidewalk015Mayo 283,000 60,000 343,000 223,000 - - 223,000120,000
GEN675Community Coop Projects015Daeumer 60,000 30,000 90,000 9,161 5,000 - 14,16175,839
*GEN683Concrete Repair Slab Jacking033Mayo - 40,000 40,000 - 24,761 18,907 43,668(3,668)
GEN684Concrete Repair (Small Sections)033Mayo 1,450,000 100,000 1,550,000 712,852 176,470 130,254 1,019,575 530,425
GEN693City Hall Renovations - on hold 015Miller 75,763 - 75,763 58,986 - - 58,98616,777
GEN927Handicap Ramp/sidewalks033Mayo 1,450,000 100,000 1,550,000 918,696 600,870 - 1,519,566 30,434
GEN993Enhancement Grants015Daeumer 407,669 100,000 507,669 252,662 - - 252,662255,007
General Total 6,441,432 430,000 6,871,432 4,634,757 814,054 149,161 5,597,972 1,273,460
MSTRM Street - TIRZ Project015Mayo 1,500,000 - 1,500,000 - - - -1,500,000
C PD0001Body Cameras/Mobile Video Equipment (Year 1 of 5)015Deardorff - 232,000 232,000 - 229,144 -
229,1442,856
PD0002CAD/RMS System Replacement (Year 1 of 2 Funding)015Deardorff - 314,711 314,711 - - 314,711
314,711 -
PD0003Audio-Visual System Replacement PD Trainng Room015Deardorff - 35,175 35,175 - -
- -35,175
PD0004Kitchen Upgrades to PD015Deardorff - 65,000 65,000 - 54,924 - 54,92410,076
Police Department Total - 646,886 646,886 - 284,068 314,711 598,77948,107
C PR0006Northwest Pool Improvements015Miller 905,435 - 905,435 881,213 - - 881,21324,222
PR0007Wave Pool Renovation (Year 2)015Miller 1,160,000 - 1,160,000 514,559 - - 514,559645,441
PR0008Design Services for Recreation Center Expansion015Miller 3,202,152 - 3,202,152 316,797 - 163,636
480,4332,721,719
PR0011Broadfway Trail Lighting - Phase II ($390,156 - EDC Funded)015Miller 480,700 429,172 909,872 382,580 266,300 178,725
827,60582,267
C PR0012Park Lighting Project (Year 1 - Northwest Park)015Miller 523,950 - 523,950 285,900 140,694 -
426,59497,356
PR0014San Jacinto Pool015Miller 456,006 - 456,006 423,049 - 17,475 440,52415,482
C PR0016Park Light Project - Little Cedar Bayou015Miller 389,445 - 389,445 - 303,000 -
303,00086,445
C PR0017Fair,ont Park West Splash Pad ($200,000- EDC Funded)015Miller 291,300 400,000 691,300 70,310 368,845 180,796
619,95271,348
C PR001914th Street Playground Equipment (EDC Funded)015Miller 55,000 - 55,000 40,952 7,649 4,874
53,4751,525
PR0021Fairmont Park Dog Park (EDC Funded)015Miller - 212,275 212,275 - 31,950 31,921 63,871148,404
C PR0022Fairmont Park Shade Structures (EDC Funded)015Miller - 52,600 52,600 - 52,600 -
52,600 -
C PR0023laser Grade Pecan Park015Miller - 70,400 70,400 - 64,873 - 64,8735,527
PR0024Pecan Park Fence Fabric015Miller - 93,500 93,500 - - -
-93,500
PR0025Community Fences015Daeumer - 200,000 200,000 - - - -200,000
Parks & Recreation Total 7,463,988 1,457,947 8,921,935 2,915,360 1,235,912 577,427 4,728,699 4,193,236
CTYHLLCity Hall053Mayo - 1,100,000 - - - - -1,100,000
PW0009Coupland Drive Improvements019/033/051Mayo 1,310,000 - 1,310,000 164,492 1,185 29,169 194,8461,115,154
2
List of Outstanding Capital Projects as of October 1, 2021 - With activity through June 30, 2022
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 20-21FY 21-22TotalFY 20-21FY 21-22FY 21-22to DateFY 21-22
PW0012Lomax Lift Station Consolidation 051/052Mayo 10,195,000 - 10,195,000 896,348 222,093 132,732 1,251,173 8,943,827
PW0015Restroom/Pavilion at Five Points015/032Mayo 1,144,165 - 1,144,165 565,279 343,400 259,235 1,167,914 (23,749)
PW0016Parking Spaces at Pecan Park015Mayo 350,000 - 350,000 344,199 - - 344,1995,801
C PW0017Fairmont Parkway Signalization Project015Mayo 1,500,000 - 1,500,000 - 1,000,000 - 1,000,000 500,000
PW0020Fencing on Spencer Highway015Mayo 1,240,400 - 1,240,400 465,635 5,945 771,180 1,242,760 (2,360)
PW0023Commercial Water Meter Replacement003Mayo 145,000 - 145,000 50,984 2,289 - 53,27391,727
PW0027Design for Drainage Improvements (6th St/N Madison & W. Main)051/032Mayo 400,000 - 400,000 220,736 7,711
5,401 233,848166,152
003/015/050/
PW0028Design Somerton Improvements051Mayo 2,350,000 - 2,350,000 1,278,468 - - 1,278,468 1,071,532
PW0032Construct N. 6th/Main to Tyler and Main St Drainage003/050Mayo 990,000 - 990,000 410,912 211,947 248,794
871,653118,347
C PW0033Hillridge Pump Station Construction Phase 1003Mayo 1,235,460 - 1,235,460 1,100,357 21,315 3,527 1,125,200
110,260
PW0034Aerial Crossings003Mayo 240,000 - 240,000 77,182 5,604 4,825 87,610152,390
PW0046Pumps & Equipment Replacement003Mayo 150,000 50,000 200,000 20,552 - 20,915 41,467158,533
25th Street Water Plant Generator (HMGP) - No grant
C PW0047032Mayo - 215,000 215,000 - - - -215,000
Lift Station 40 (HMGP) - No grant
C PW0048032Mayo - 120,000 120,000 - - - -120,000
C PW0053Replace Main Lift Pump 1 & 2003Mayo 120,000 - 120,000 - 95,992 24,000 119,9928
PW0054Copper Limit Study003Mayo 100,000 - 100,000 - 44,150 6,850 51,00049,000
PW0056Replace Belt Press 1003Mayo 450,000 - 450,000 - 186,894 - 186,894263,106
PW0059Public Works Facility Design015Mayo 750,000 - 750,000 - - -
-750,000
PW0060Pecan Park Parking Lot (pecan Park Improvement Project)015/032Mayo 350,000 623,000 973,000 - 73,232 82,771
156,003816,997
PW0061Plant 9 Ground Storage Tank Replacement003Mayo 30,000 75,000 105,000 15,000 - 90,000 105,000
-
PW0062City Logo at Fairmont Parkway & Wharton Weems015Mayo - 93,000 93,000 - - -
- 93,000
Public Works Total 23,050,025 2,276,000 24,226,025 5,610,144 2,221,757 1,679,399 9,511,300 14,714,725
CLFRF1Main Sewer Rehabilitation032Mayo - 700,000 700,000 - - - -700,000
CLFRF2Lift Station Improvements032Mayo - 35,000 35,000 - 6,288 3,988 10,27624,724
CLFRF3Belt Press Rehabilitation032Mayo - 200,000 200,000 - - 249,320 249,320(49,320)
CLFRF4Freeze Proof Pressure Monitors032Mayo - 35,000 35,000 - - -
-35,000
CLFRF5Ground Tank Replacement032Mayo - 300,000 300,000 - - 300,000 300,000
-
CLFRF6Lift Station Pump Replacement032Mayo - 100,000 100,000 - - 100,000 100,000
-
CLFRF7Chlorine & S02 Valve Replacement032Mayo - 52,000 52,000 - - -
-52,000
CLFRF8Replace Blower032Mayo - 105,000 105,000 - - - -105,000
CLFRF9Rehabilitation Lift Station032Mayo - 220,000 220,000 - - 171,100 171,10048,900
CLFR10Chlorine Safety Valves032Mayo - 54,000 54,000 - - - -54,000
CLFR11F216 Phase III032Mayo - 1,500,000 1,500,000 - - - -1,500,000
3
List of Outstanding Capital Projects as of October 1, 2021 - With activity through June 30, 2022
BudgetExpendituresBalance
ProjectBudget thruActual thruActualEncumbrancesProjectBudget
Proj NumProject DescriptionFundLeaderFY 20-21FY 21-22TotalFY 20-21FY 21-22FY 21-22to DateFY 21-22
CLFR12Battledground Estates032Mayo - 150,000 150,000 - - - -150,000
CLFF13Valleyview Bridge032Mayo - 100,000 100,000 - - - -100,000
CLFR14F101032Mayo - 1,550,000 1,550,000 - - - -1,550,000
CLFR15Lomax Lift Station Consolidation032Mayo - 1,865,000 1,865,000 - - -
-1,865,000
Grants Public Works Department - 6,966,000 6,966,000 - 6,288 824,408 830,6966,135,304
*SEW669Sanitary Sewer Rehabilitation 018Mayo - 350,000 350,000 - 222,379 124,971 347,3512,649
*SM0002Asphalt Street Surfacing033Mayo 236,372 838,000 1,074,372 - 1,042,532 31,840 1,074,372
-
SM0003Street Repair Material (in-house)033Mayo 260,000 20,000 280,000 156,181 - 13,089 169,270110,730
Street Maintenance Total 496,372 858,000 1,354,372 156,181 1,042,532 44,929 1,243,642 110,730
STR7THSouth 7th Street Paving and Drainage003/019/033Mayo 5,302,000 - 5,302,000 701,216 2,940,468 1,570,644 5,212,327 89,673
STR Total 5,302,000 - 5,302,000 701,216 2,940,468 1,570,644 5,212,327 89,673
UTL655Meter Replacement Program (Residential)003Dolby 2,189,046 350,000 2,539,046 1,766,015 128,602 221,398 2,116,015 423,031
UTL697Valve Replacement Program (In-House)003Mayo 190,000 - 190,000 106,491 17,817 - 124,30865,692
*UTL898In House Waterline Replacement 003Mayo - 35,000 35,000 - 41,249 - 41,249(6,249)
Utility Total 2,379,046 385,000 2,764,046 1,872,506 187,668 221,398 2,281,572 482,474
65,856,636 21,480,539 87,337,175 17,305,555 9,561,670 7,407,869 34,275,094 53,062,081
CCompleted Projects - will be closed out at end of fiscal year.
*
4
AD0005 – Digital Sign Project – Phase II (H/M Funded)
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 90,000 $ 258 $ -
Total$ 90,000 $ 258 $ -$ 89,742
P ROJECT D ESCRIPTION
This project will upgrade six (6) of the original signs to digital roadway signs.While these signs can
be used for emergency situations (Ex: Shelter in Place, Flash Flood Warning, Tornado Warning,
Mandatory Evacuation Order, etc.), they can primarily be used for day-to-day community messaging.
This will allow the City to promote various City events and activities along roadways throughout La
Porte
Future Operating Impact: Anticipate minimal utility and maintenance cost
F IRST Q UARTER FY21-22
Updated quotes have been received and are under review by Staff. Council presentation expected
mid-February.
ECOND Q UARTER FY 21-22
S
Currently reviewing options for new vendor that is under contract. Design has been finalized and
reviewed by Council.
HIRD Q UARTER FY 21-22
T
Project review meeting occurred July 13. We anticipate a late August delivery to Council for review
and approval.
5
AD0006 – City Hall Conference Room Expansion
Account Number: 0150156060-510Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 48,919 - -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 48,919$ -$ -$ 48,919
P
ROJECT D ESCRIPTION
This projectis to create additional space in the conference room across from the City Manager’s
Suite and to add four additional office spaces in the Planning hallway. There is limited availability to
have large group meetings in City Hall. Twice a month, the City Manager’s Office has executive staff
meetings that are required to be held at Fire Station #1 due to limited space within City Hall.
Additionally, on Tuesday pre-development meetings, the space within City Hall continues to be a
problem with standing room only and not enough space for all needed staff to attend the meeting.
Based on the current layout of City Hall the best option was to double the conference room space in
the conference room across from the City Manager’s suite and then remove the cubicle area along
the Planning hallway and convert those to four (4) office spaces.
Future Operating Impact: None
F IRST Q UARTER FY 21-22
Project has been placed on HOLD while decisions concerning a New City Hall are finalized.
6
AD0008 – Harris County Transit Bus Stop Covers (EDC Funded)
Account Number: 0159892-675Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 1 2,000$ -$ -
Fiscal Year 21-22 - - -
Total$ 1 2,000$ -$ -$ 12,000
P ROJECT D ESCRIPTION
This project is funded by the EDC and includes eight bus stop covers.
Future Operating Impact: Maintenance and painting.
F IRST Q UARTER FY 21-22
The bid has just been awarded in the Spencer Wall Project on the Southside of Spencer. The
additional bus covering will continue to be on hold.
ECOND Q UARTER FY21-22
S
Most have been installed. Waiting on completion of the Southside Spencer Wall Project to install bust
stop cover at Spencer and Farrington.
HIRD Q UARTER FY 21-22
T
No update. Waiting on completion of the Southside Spencer Wall Project to install bust stop cover at
Spencer and Farrington.
7
AD0009 – Election Equipment (Year 2 of 3)
Account Number: 0156067-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 41,990$ -$ -
Fiscal Year 21-22 41,990 - -
Total$ 83,980$ -$ -$ 83,980
P ROJECT D ESCRIPTION
In preparation for the replacement of the election equipment, $41,990 will be set aside in FY20-21,
FY 21-22, and 22-23. The equipment has been working well and received maintenance in January
2020, but is aging, is not intuitive, and does not provide voters a copy of their votes as recorded,
which was a national trend when this project was proposed, but in summer 2021 became a
requirement to have by November 2026. Every Legislative session brings the chance that there will
be requirements for upgrades. LPISD indicated in spring 2021 that they are open to contributing to
equipment purchases when necessary, as they own the equipment equally with the City and will pay
half of the replacement costs.
Future Operating Impact: Anticipated minimal maintenance costs as well as unknown market price
increases following the state’s 2021 requirement for new equipment by 2026.
F IRST Q UARTER FY21-22
No activity anticipated until new equipment purchase is made. Not anticipated in 2022.
S ECOND Q UARTER FY 21-22
No activity anticipated until new equipment purchase is made. Not anticipated in 2022.
T HIRD Q UARTER FY 21-22
No activity anticipated until new equipment purchase is made. Not anticipated in 2022.
8
AD0010 – Wayfinding Signage(H/M Funded)
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 2 50,000$ -$ -
Total$ 2 50,000$ -$ -$ 250,000
P ROJECT D ESCRIPTION
The goal of this project is to create a unique and consistent branding campaign through the use of
strategically placed signage throughout La Porte to better communicate with residents and visitors.
Future Operating Impact: Anticipate minimal utility and maintenance cost
F IRST Q UARTER FY21-22
Updated quotes have been received and are under review by Staff. Council presentation expected
mid-February.
ECOND Q UARTER FY 21-22
S
Currently reviewing options for new vendor that is under contract. Design has been finalized and
reviewed by Council.
HIRD Q UARTER FY 21-22
T
Project review meeting occurred July 13. We anticipate a late August delivery to Council for review
and approval.
9
AD0011 – Downtown Lighting Enhancement (EDC Funded)
Account Number: 0016060-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 150,000$ -$ -
Total$ 150,000$ -$ -$ 1 50,000
P ROJECT D ESCRIPTION
This project is funded by the EDC to enter into an agreement with CenterPoint to change the
decorative downtown lighting to LED fixtures on West Main St.
Future Operating Impact: Maintenance and painting.
F IRST Q UARTER FY 21-22
There are no additional updates for first quarter.
ECOND Q UARTER FY21-22
S
There are no additional updates for second quarter.
HIRD Q UARTER FY 21-22
T
There are no additional updates for third quarter. Waiting on CenterPoint’s installation of LEDs.
10
AD0012 – Signage Project – Phase I (EDC Funded)
Account Number: 0156054-510Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 350,000$ -$ -
Total$ 350,000$ -$ -$ 350,000
P ROJECT D ESCRIPTION
The project was an effort to enhance existing signage to allow for both community and emergency
announcements. The signs will primarily be used to promote City events and programs, but can be
activated with warning information during an emergency.
Future Operating Impact: Anticipate minimal utility and maintenance cost
F IRST Q UARTER FY21-22
Updated quotes have been received and are under review by Staff. Council presentation expected
mid-February.
ECOND Q UARTER FY 21-22
S
Currently reviewing options for new vendor that is under contract. Design has been finalized and
reviewed by Council.
T HIRD Q UARTER FY 21-22
Project review meeting occurred July 13. We anticipate a late August delivery to Council for review
and approval.
11
DR0001 – TV Inspection of Storm Sewer System
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 20,000$ 23,029$ -
Fiscal Year 17-18 20,000 1,286 -
Fiscal Year 18-19 20,000 16,356 -
Fiscal Year 19-20 30,000 13,428 -
Fiscal Year 20-21 30,000 19,854 -
Fiscal Year 21-22 20,000 8,653 11,347
Total$ 140,000$ 82,606 $ 11,347$ 46,047
P ROJECT D ESCRIPTION
This project will fund the continuation of a program initiated in mid-FY13. The goal is to inspect and
video the entire city storm sewer system over a 5-year time frame. The funding is to be utilized for
contract inspection and video.
Future Operating Impact: This is a preventive program in efforts reduce the cost of future repairs
and/or maintenance.
F IRST Q UARTER FY 21-22
No Activity this quarter.
S ECOND Q UARTER FY 21-22
AAA Flexible Pipe is evaluating all pipe within SummerWInds Subdivsion. Project is 70% complete.
HIRD Q UARTER FY 21-22
T
Entire subdivision of Summer Winds has been cleaned and televised.
12
DR0004 – Drainage Materials (in-house)
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 60,000$ 18,593$ -
Fiscal Year 18-19 60,000 45,695 -
Fiscal Year 19-20 75,000 5,503 -
Fiscal Year 20-21 75,000 - -
Fiscal Year 21-22 - 14,830 -
Total$ 270,000$ 84,621$ -$ 185,379
P ROJECT D ESCRIPTION
This project funds the purchase of materials for in-house drainage work.
Future Operating Impact: None
F IRST Q UARTER FY21-22
No activity this quarter.
S ECOND Q UARTER FY21-22
Six repairs locations near Northwest Park – 2 locations of repairs north of Fairmont Parkway on Big
Island Slough.
T HIRD Q UARTER FY21-22
Drainage repairs on N. Forrest.
13
DR0006 – Brookglen Drainage – Design and Construction (HMGP) – City’s Grant
Match
Account Number: 015/0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19275,000$ -$ -
Fiscal Year 19-204,000,000 - -
Fiscal Year 20-211,500,000 - -
Fiscal Year 21-223,000,000 - 320,000
Total8,775,000$ -$ 320,000$ 8,455,000
ROJECT D ESCRIPTION
P
This project will design and construct drainage improvements to mitigate the effect of flooding in the
Brookglen subdivision. The total project estimated at $4,000,000. This project is being pre-funded
with $1,000.000 budgeted within Fund 015(FY19). The remaining $1,500,000 is anticipated to be
included with the FY22 budget to complete the project funding. This project will be submitted to
receive approval for grant funds within FY20 for the total project cost.
Future Operating Impact: Improvements to drainage system and neighborhood streets.
F IRST Q UARTER FY 21-22
No activity this quarter. HCFCD commited to constructing detention ponds on buyout lots within the
subdivision, so the project scope was revised to make street and drainage improvements throughout
the southern section of the neighborhood. The new estimated OPC is $11,940,009.88. Harris County
agreed to provide partnership funds in the amount of $2,900,023.28 (ref. ILA/HCFCD Agreement
#2002-102). Received notification from TxGLO informing City of pending $4,000,000 grant award.
City is expected to provide remaining $5,041,217.54 to fully fund the project.
S ECOND Q UARTER FY 21-22
No activity this quarter. Received executed contract from TxGLO for $4,000,000 grant award.
T HIRD Q UARTER FY 21-22
City Staff is reviewing a proposal for engineering services.
14
DR0007 – Bayside Terrace Drainage Improvement – Designand Construction
(HMGP) – City’s Grant Match
Account Number: 003/015/019/032/0339881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19100,000$ -$ -
Fiscal Year 19-202,200,000 85,459 -
Fiscal Year 20-212,000,000140,251 -
Fiscal Year 21-222,647,215 10,844 42,217
Total6,947,215236,554$ $ 42,217$ 6,668,444
P ROJECT D ESCRIPTION
This project will design and construct the needed improvements to redirect, provide adequate
capacity and improve drainage in the Bayside Terrace Subdivision. Total cost for this project is
estimated at $6,947,215; year two of two year funding. Additional funds to be provided by Fund 003
(155,000), 019 ($356,520). 033 ($400,000) and 032 ($1,735,695).
Future Operating Impact: None
F IRST Q UARTER FY 21-22
Staff coordinated with residents to obtain feedback related to anticipated landscaping-related
construction conflicts. The design is being reviewed/revised in attempt to reduce the impact to
existing trees.
S ECOND Q UARTER FY 21-22
Consultant revised the roadway design and utility layout to reduce the impact to existing
landscaping. 100% bid-ready submittal is anticipated for staff review in mid-April. Staff is
coordinated with Bayside Terrace Civic Club to outline the terms of an easement through the Civic
Club’s park.
T HIRD Q UARTER FY21-22
Design is at 100%. Considering alternate material changes on bid form to take advantage
of cost savings. Project should be out for bid next quarter.
15
DR0008 – F-101 Lomax Drainage Improvements - Design
Account Number: 015/019/0329881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 150,000$ -$ -
Fiscal Year 19-203,200,000 - -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 3,350,000$ -$ -$ 3,350,000
P ROJECT D ESCRIPTION
This project designs the improvements identified by the feasibility study conducted in 2018 by KSA
Engineers related to drainage improvements located in Lomax along F-101. Total project cost
estimated at $3,200,000.
Future Operating Impact: None
F IRST Q UARTER FY 21-22
No activity this quarter. HCFCD is leading the efforts on this project. HCFCD has completed PER
and is currently negotiating a professional services agreement with a design engineer to begin final
design efforts. Final design efforts are expected to begin late March or early April 2022.
S ECOND Q UARTER FY 21-22
th
No activity this quarter. HCFCD scheduled a project update meeting, with City staff, for April 13.
T HIRD Q UARTER FY 21-22
Negotiations continue for an interlocal agreement for this project scope.
16
CLFR14 – F-101 Lomax Drainage
Account Number: 0329881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 1,550,000$ -$ -
Total$ 1,550,000$ -$ -$ 1,550,000
P ROJECT D ESCRIPTION
This project funds the City’s portion of funding to partner with Harris County Flood Control District
to re-design or widen F101 Drainage Channel to reduce the efforts of multiple pipeline crossings
that effect channel elevation and ultimate capacity.
Future Operating Impact: Improve Storm water Drainage system in Northwest La Porte
F IRST Q UARTER FY 21-22
No activity this quarter. HCFCD is leading the efforts on this project. HCFCD has completed PER
and is currently negotiating a professional services agreement with a design engineer to begin final
design efforts. Final design efforts are expected to begin late March or early April 2022.
S ECOND Q UARTER FY 21-22
No activity this quarter. HCFCD scheduled a project update meeting, with City staff, for April 13th.
T HIRD Q UARTER FY 21-22
Negotiations continue for an interlocal agreement for this project scope.
17
DR0009 – Battleground Estates Drainage Improvements Design
Account Number: 0199881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 65,000 $ -$ -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 65,000 $ -$ -$ 65,000
P ROJECT D ESCRIPTION
The drainage improvement project is focused on the Lomax Area north of “P” Street. Mitigation efforts
include adjustments to existing roadside ditches, increasing culvert sizes and drainage channel
improvements.
Future Operating Impact: Improve storm water drainage in the area.
F IRST Q UARTER FY 21-22
No activity this quarter. Project identified as potential opportunity to utilize ARPA funding.
S ECOND Q UARTER FY 21-22
nd
No activity this quarter. Awaiting 2 ARPA distribution.
HIRD Q UARTER FY 21-22
T
nd
No activity this quarter. Awaiting 2 ARPA distribution.
18
EMS001 – EMS Headquarter Expansion
Account Number: 0155059-522Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20 583,000 48,757 -
Fiscal Year 20-21 100,000 32,502 -
Fiscal Year 21-22 1,561,501 371,049 704,868
Total$ 2,244,501$ 452,308$ 704,868$ 1,087,325
P ROJECT D ESCRIPTION
EMS Headquarters located at 10428 Spencer Highway was renovated in 2007 to house EMS
operations. EMS Headquarters is in need of expanding and remodeling in order to address an
outdated co-ed dormitory design and the lack of any training room area for paramedics to train.
Future Operating Impact: Improved quality of life for employees on shift at EMS.
F IRST Q UARTER FY 21-22
Project has been awarded to Tucon Construction. Anticipated completion November 2022.
ECOND Q UARTER FY 21-22
S
Project is on schedule. Parking lot has been poured and the building foundation is now being
prepared to be poured.
19
EMS001 – EMS Headquarter Expansion, continued
T HIRD Q UARTER FY21-22
Electrical breaker panels installed. Structural steel, doors and frames have been delivered. Sprinkler
system was delayed in design and permitting process. Foundation can now progress.
20
F216 – Phase 2& 3 – Little Cedar Bayou Drainage
Account Number: 015019/032/0509892-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 1,500,000$ 34,180 $ -
Fiscal Year 13-14 - 345 -
Fiscal Year 14-15 - (1,845) -
Fiscal Year 15-16 - 175,404 -
Fiscal Year 16-17 35,864 196,372 -
Fiscal Year 17-18 - 56,868 -
Fiscal Year 18-19 825,000 447,564 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 200,000 25,590 -
Fiscal Year 21-22 - 66,090.00 374,100
Total$ 2,560,864$ 1,000,568$ 374,100$ 1,186,196
P ROJECT D ESCRIPTION
This CDBG Ike grant funded project (round 2.1) will provide for the second phase of the Little Cedar
Bayou drainage improvements. Phase I was completed in 2011 and included a 28 acre regional
detention basin south of W. Main Street. Phase II consists of 1.3 miles of bayou widening between
W. Main and Sens Road. While the entire project is not contemplated in the upcoming budget, the
project scope will be derived from the 1.5 million of funds available from the grant. The current scope
will provide engineering of the entire project as well as acquisition and construction of approximately
1000 linear feet working northward from W. Main Street. Tree mitigation survivability contract signed
for environmental clearance to proceed with ROW acquisition.
Phase III – This project will fund construction of Phase III of Little Cedar Bayou Drainage
improvements, from Madison Street to Sens Road, including a drainage analysis to evaluate potential
improvements to mitigate flooding along H Street.
Future Operating Impact: Improve Storm water Drainage system in Northwest La Porte
F IRST Q UARTER FY 21-22
No activity this quarter. Consultant’s modeling efforts were delayed while staff negotiated ILA with
HCFCD. HCFCD has committed to provide $164,563 support of the feasibility study for the project
(ref. ILA 2021-106).
S ECOND Q UARTER FY 21-22
ILA with HCFCD was executed. Staff and the Consultant coordinated with HCFCD to begin
modeling efforts associated with the F216 scope of work.
HIRD Q UARTER FY 21-22
T
Modeling efforts are underway. Bi-weekly progress meetings are held to keep progress on track.
21
CLFR11 – F216 Phase III
Account Number: 0329881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 1,500,000$ -$ -
Total$ 1,500,000$ -$ -$ 1,500,000
P ROJECT D ESCRIPTION
Phase III – This project will fund construction of Phase III of Little Cedar Bayou Drainage
improvements, from Madison Street to Sens Road, including a drainage analysis to evaluate
potential improvements to mitigate flooding along H Street.
Future Operating Impact: Improve Storm water Drainage system in F216 watershed
F IRST Q UARTER FY 21-22
No activity this quarter. Consultant’s modeling efforts were delayed while staff negotiated ILA with
HCFCD. HCFCD has committed to provide $164,563 support of the feasibility study for the project
(ref. ILA 2021-106).
S ECOND Q UARTER FY 21-22
ILA with HCFCD was executed. Staff and the Consultant coordinated with HCFCD to begin
modeling efforts associated with the F216 scope of work.
HIRD Q UARTER FY 21-22
T
Modeling efforts are underway. Bi-weekly progress meetings are held to keep progress on track.
22
FD0002 – Fire Field Propane Project
Account Number: 0155051-522Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 1,200,000$ 9,500$ -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 1,200,000$ 9,500$ -$ 1,190,500
P ROJECT D ESCRIPTION
Changes in National Fire Protection Association (NFPA) codes and the fact that the community is
growing toward the fire field, the La Porte Fire Department feels that it is time to upgrade the
facilities to propane. There are many advantages to using propane as oppose to ‘Class A’ type
fuels. The biggest advantage is propane props are safer than ‘Class A’ type fuels. Also, propane is
better for the environment and has no irritating smell.
Future Operating Impact: Increased safety for citizens and fire fighters. More realistic training.
F IRST Q UARTER FY21-22
Working with Purchasing and Permits to get vendor approved and all permits issued.
S ECOND Q UARTER FY 21-22
Due to price increases and delayed delivery times have began looking at other vedors and
contractors.
T HIRD Q UARTER FY 21-22
Working with new general contractor, who is on BuyBoard, for a total project proposal.
23
GC0003 – Clubhouse Repairs
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 28,000 $ -$ -
Fiscal Year 19-20 - 11,122 -
Fiscal Year 20-21 - 9,577 -
Fiscal Year 21-22 - - -
Total$ 28,000 $ 20,699$ -$ 7,301
P ROJECT D ESCRIPTION
This project is to fund painting the Clubhouse for $20,000 and replacing counters and cabinets
for $8,000. These funds will be used to freshen up the Clubhouse. The outside and inside of
the clubhouse are in need of fresh paint.
Future Operating Impact: Minimal
F IRST Q UARTER FY21-22
st
No projects were scheduled for the 1 Quarter in Clubhouse Repairs.
ECOND Q UARTER FY 21-22
S
No projects for Clubhouse Repair in the second quarter.
T HIRD Q UARTER FY 21-22
Men’s and women’s bathroom doors in the clubhouse will be replaced.
24
GC0004 – Golf Course Land Improvements
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 169,000$ -$ 100,250
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 169,000$ -$ 100,250$ 68,750
P ROJECT D ESCRIPTION
This projectwill be used to address necessary infrastructure improvements at the golf course
including bridge replacement at Hole #8, cart path repair, culvert repair, bulkhead repair, and an
aeration system for the pond at the clubhouse entrance. These funds will be used to repair existing
bulkhead on Hole #11 and #15. Also reroute the cart path on Hole #11 so the bulkhead can be
tied into the bank for better stability. The culvert on Hole #17/18 will be repaired and aeration
system will be added to hole #1 one to circulate the water to help eliminate the algae build up in
the pond.
Future Operating Impact: Improve safety for players and maintenance for golf carts.
F IRST Q UARTER FY21-22
Bids were taken for bulk head repair on hole #11. Bid # 22007 was awarded to Greenscapes 6,
th
LLC. The project is put on the January 24, 2022 City Council meeting for approval from
Council to award Greenscapes 6, LLC the bid. Once the bid is awarded, the General Manager
of Bay Forest will coordinate with Greenscapes 6, LLC to schedule the project.
S ECOND Q UARTER FY 21-22
Bulkhead repair bid has been awarded to GreenScape6, LLC. Construction will begin in the
month of April.
T HIRD Q UARTER FY21-22
th
Bulkhead repair began June 18 and will be finished in the middle of July.
25
GC0004 – Golf Course Land Improvements, continued
26
GC0005 – Golf Course Infrastructure II (EDC Funded)
Account Number: 0156049-551Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 600,000$ -$ -
Fiscal Year 21-22 - 134,820 348,039
Total$ 600,000$ 134,820$ 348,039$ 117,141
P ROJECT D ESCRIPTION
The funding will be used for cart path improvements and additional bulk heading.
Future Operating Impact: Improve safety for players and maintenance for golf carts.
F IRST Q UARTER FY21-22
Bids were taken for bulk head repair on hole #11. Bid # 22007 was awarded to Greenscapes
th
6, LLC. The project is put on the January 24, 2022 City Council meeting for approval from
Council to award Greenscapes 6, LLC the bid. Once the bid is awarded, the General Manager
of Bay Forest will coordinate with Greenscapes 6, LLC to schedule the project.
S ECOND Q UARTER FY 21-22
Cart Path replacement on hole #11 was completed in the month of March. Remaining funds
for Golf Course Infrastructure (cart path repair) have been sent out for bid. Bid opening will be
th
April 19, 2022 to award contractor for remaining cart path repair. 47,043 square foot of cart
path repair has been sent out for bid.
Hole #11 old cart path out
27
GC0005 – Golf Course Infrastructure II (EDC Funded), continued
S ECOND Q UARTER FY 21-22
Forms for Cart Path Installed
New Cart Path Hole #11
28
GC0005 – Golf Course Infrastructure II(EDC Funded), continued
T HIRD Q UARTER FY21-22
Cart path replacement began in June. Holes for replacement are hole #1, #2, #3, #4, #8, part
of #10, #16, #17 and #18. Projected finish is in first part of August.
Hole #4 formed Hole #18 formed
Hole #17 cart path rerouted Hole #18 completed
29
GEN620 – Dr. Martin Luther King, Jr. Park
Account Number: 0159892-620Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 60,000$ 31,788 $ -
Fiscal Year 15-16 35,000 34,999 -
Fiscal Year 16-17 - - -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 1,772 -
Fiscal Year 19-20 - 2,323 -
Fiscal Year 20-21 - 169 -
Fiscal Year 21-22 - 2,328 -
Total$ 95,000$ 73,379 $ -$ 21,621
P ROJECT D ESCRIPTION
This project will fund the replacement of playground equipment at Dr. Martin Luther King, Jr. Park.
The playground is complete and all remaining funds will be used for any additional expenses
associated with the Historic School House Project or sidewalks in the park.
Future Operating Impact: Maintenance and budget for future replacement.
F IRST Q UARTER FY 21-22
The playground portion of this project is complete. We are still looking for relevant items to display in
the school house. We have also began working with local organizations to develop revolving
historical displays for the entry building portion of the location.
S ECOND Q UARTER FY 21-22
Continue to work on acquiring historical display items relevant to the school house.
T HIRD Q UARTER FY21-22
Project is complete.
We will continue to work on acquiring relevant items for display in the schoolhouse through the close
of this fiscal year.
30
GEN641 – SunGard ONE Solution – Phase 1
Account Number: 015-9892-641Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 50,000$ 28, 938$ -
Fiscal Year 13-14 - -
Fiscal Year 14-15 - -
Fiscal Year 15-16 - -
Fiscal Year 16-17 - -
Fiscal Year 17-18 - -
Fiscal Year 18-19 - -
Fiscal Year 19-20 - -
Fiscal Year 20-21 - -
Fiscal Year 21-22 - -
Total$ 50,000$ 28,938 $ -$ 21,062
P ROJECT D ESCRIPTION
ONE Solution replaced the existing Naviline application by SunGard as the City’s primary business
application. ONE Solution is a Windows-based application, which provides greater functionality
than Naviline, while also allowing for a more intuitive and modern user experience. It is designed to
be a more streamlined application that takes advantage of current technology now available. Phase
I included implementation of Finance, Human Resources and Purchasing applications. Following
successful implementation of the Finance module, Community Service will be the next business
function to transition.
Future Operating Impact: Minimal
F IRST Q UARTER FY 21-22
We continue to utilize the remaining budget for training and future upgrades.
S ECOND Q UARTER FY 21-22
We continue to utilize the remaining budget for training and future upgrades.
T HIRD Q UARTER FY 21-22
We continue to utilize the remaining budget for training and future upgrades.
31
GEN661 – Golf Course Fairway Upgrade
Account Number: 0159892-661Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13 170,000 12,442 -
Fiscal Year 13-14 - 28,007 -
Fiscal Year 14-15 - 33,843 -
Fiscal Year 15-16 - 22,665 -
Fiscal Year 16-17 - 17,200 -
Fiscal Year 17-18 - 14,736 -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 4,480 -
Fiscal Year 21-22 - 3,061 -
Total$ 170,000$ 136,434$ -$ 33,566
P ROJECT D ESCRIPTION
This project was designed to renovate and level all fairways and add new irrigation where
necessary. This is an ongoing project that will be an annual project for several summers.
Future Operating Impact: Improve overall health of the golf course.
F IRST Q UARTER FY21-22
st
No projects were scheduled for the 1 Quarter for golf course improvement.
ECOND Q UARTER FY 21-22
S
Repairs were made to an existing ladies tee box on hole #5. It was enlarged and elevated for
better drainage and better visual. Hole #4 bunker was caving in due to side bank erosion. The
entire bunker was prepped and added new 419 bermuda sod to help maintain the edges of
the bunker. Hole #12, to the right of the green exist two oak trees with large canopies. The
ground below could not get sufficient amount of sunlight to promote grass growth. Bay Forest
staff raised the canopies on both Oaks to generate more sunlight for grass growth. Sand was
added to the areas that did not have grass and 419 bermuda sod was planted on top of the
sand.
#5 New Ladies Tee Box
Hole #4 Bunker Renovation
Hole #12 Tree Trimming and New 419 Bermuda Sod
Before
32
GEN661 – Golf Course Fairway Upgrade, continued
S ECOND Q UARTER FY21-22
Adding Sand and 419 Burmuda
Hole #12 Complete
33
GEN661 – Golf Course Fairway Upgrade, continued
S ECOND Q UARTER FY21-22
T HIRD Q UARTER FY 21-22
After the new cart path was routed in a different direction on hole #17, maintenance crew will
fill in small area old cart path existed and filled with new dirt and new sod. Additional sod will
be planted on hole #18 after a well needed tree removal to encourage more sunlight and air
flow for better turf growth.
34
GEN656 – Emergency Preparedness/Generators
Account Number: 015-9892-656Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 1,100,000$ 135,104$ -
Fiscal Year 13-14 1,300,000 1,805,301 -
Fiscal Year 14-15 - 184,879 -
Fiscal Year 15-16 - 35,445 -
Fiscal Year 16-17 - 23,777 -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 300 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 9,588 -
Fiscal Year 21-22 - 1,400 -
Total$ 2,400,000$ 2,195,794$ -$ 204,206
P ROJECT D ESCRIPTION
This project is for the purchase of fixed generators at the Waste Water Treatment Plant to improve
resident return time after an emergency.
Future Operating Impact: An annual maintenance contract will be implemented once the
generators are in place; however, the cost is undetermined at this time.
IRST Q UARTER FY 21-22
F
No activity this quarter.
ECOND Q UARTER FY 21-22
S
No activity this quarter.
T HIRD Q UARTER FY21-22
Replaced fuel tank on generator unit 74-24.
35
GEN671 – Infill Sidewalk
Account Number: 0159892-671Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 223,000$ -$ -
Fiscal Year 20-21 60,000 223,000 -
Fiscal Year 21-22 60,000 -
Total$ 343,000$ 223,000$ -$ 120,000
P
ROJECT D ESCRIPTION
This will be the first year of a multi-year project to extend/install sidewalk city-wide in areas of need
for infill.
Future Operating Impact: None
F IRST Q UARTER FY 21-22
The sidewalk portion of this project is completed around Monarch Park.
S ECOND Q UARTER FY 21-22
rd
The term of the contact has lapsed and has to be re-bid. Anticipate bid and award during 3
quarter.
T HIRD Q UARTER FY 21-22
Contract awarded to Brooks Concrete, project should start mid-August.
36
GEN675 – Community Coop Projects
Account Number: 0159892-675Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 30,000$ 9,161 $ -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 30,000 - -
Fiscal Year 21-22 30,000 5,000 -
Total$ 90,000$ 14,161 $ -$ 75,839
P ROJECT D ESCRIPTION
The City will partner with neighborhood groups to complete various community/neighborhood
improvements. Each project is considered on a first come-first served basis and will be awarded
maximum of $5,000.
Future Operating Impact: None.
F IRST Q UARTER FY 21-22
Baypoint Townhomes executed and provided proof of parking lot improvements throughout their
neighborhood. The City issued the Association a check in the amount of $5,000, after their removal
and replacement of concrete driveway to fix potholes within their community.
S ECOND Q UARTER FY21-22
There are no additional updates for second quarter.
T HIRD Q UARTER FY 21-22
Fairmont Park West executed an agreement with the City for a new illuminated subdivision monument
and sign for the entrance at Wilmont and Fairmont Pkwy. They qualify for $5,000 which will be
dispersed at the completion of the project.
37
GEN683 – Concrete Slab Jacking
Account Number: 0339892-683Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 40,000$ 24,761$ 18,907
Total$ 40,000 $ 24,761$ 18,907(3,668)
Note: This project does not roll forward each year. A new amount is budgeted each year.
P ROJECT D ESCRIPTION
Annual project to extend/install sidewalk-city in areas of need
Future Operating Impact: No impact is anticipated
F IRST Q UARTER FY21-22
Pecan Drive in Fairmont East.
ECOND Q UARTER FY 21-22
S
A work order has been issued to contractor for concrete panel raising at 13 locations.
HIRD Q UARTER FY 21-22
T
Work order completed.
38
GEN684 – Concrete Repair (Small Sections)
Account Number: 0339892-684Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 13-14$ 100,000$ -$ -
Fiscal Year 14-15 150,000 2,529 -
Fiscal Year 15-16 200,000 4,011 -
Fiscal Year 16-17 200,000 263,949 -
Fiscal Year 17-18 200,000 - -
Fiscal Year 18-19 200,000 223,176 -
Fiscal Year 19-20 200,000 5,284 -
Fiscal Year 20-21 200,000 213,903 -
Fiscal Year 21-22 100,000 176,470 130,254
Total$ 1,550,000$ 889,321$ 130,254$ 530,425
P ROJECT D ESCRIPTION
This project includes funding for concrete repair on small sections of streets.
Future Operating Impact: No impact is anticipated.
F IRST Q UARTER FY 21-22
Tandem Services LLC has completed 75 % of this project, with 621 SY of concrete street repair
this first quarter. The project is still a continuation of the 2019-2020 contract that is scheduled to be
completed by the end of February 2022. Staff is currently identifying locations for a new contract to
go to to bid durning the second quarter.
39
GEN684 – Concrete Repair (Small Sections)
S ECOND Q UARTER FY21-22
rd
The term of the contact has lapsed and has to be re-bid. Anticipate bid and award during 3
quarter.
T HIRD Q UARTER FY 21-22
Contract awarded to Brooks Concrete, project should start Mid August.
40
GEN693 – City Hall Renovations
Account Number: 0159892-693Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 20,000 $ -$ -
Fiscal Year 15-16 - - -
Fiscal Year 16-17 70,000 - -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 (14,237) 45,561 -
Fiscal Year 19-20 - 13,425 -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 75,763 $ 58,986 $ -$ 16,777
P ROJECT D ESCRIPTION
In March 2013, a security assessment was completed by the La Porte Police Department on City
Hall. At that time, $20,000 was originally budgeted to address some of the security deficiencies that
were identified by the assessment. Initial plans were to secure and relocate the Inspections customer
service counter to the front lobby. After engaging an architect to provide plans for this relocation, it
became clear that additional changes were necessary. The project scope allows the City to enhance
the customer service experience by consolidating all customer related services in the front lobby,
allows staff to be more secure, and provides for relocation of staff that are currently working in remote
City facilities. The additional funding requested in FY17 budget added to those that have been
previously allocated and the City’s General Fund contingency account.
Future Operating Impact: None. The building footprint remains unchanged.
F IRST Q UARTER FY 21-22
This project has been placed on HOLD while decisions concerning a New City Hall are finalized.
41
GEN927 – Sidewalk Replacement & Handicap Ramps
Account Number: 0339892-927Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 200,000$ 5,790 -
Fiscal Year 15-16 150, 000 105,050 -
Fiscal Year 16-17 300,000 126,375 -
Fiscal Year 17-18 200,000 285,621 -
Fiscal Year 18-19 200,000 118,220 -
Fiscal Year 19-20 200,000 63,210 -
Fiscal Year 20-21 200,000 214,431 -
Fiscal Year 21-22 100,000 600,870 -
Total$ 1,550,000$ 1,519,566$ -$ 30,434
P ROJECT D ESCRIPTION
This multi-year project will fund the replacement of sidewalks and installation of ADA ramps
throughout the City.
Future Operating Impact: No impact is anticipated.
F IRST Q UARTER FY 21-22
Green Scapes Six has completed 30% of this project. 19,000 square feet of sidewalk has been
repaired this first quarter.
42
GEN927 – Sidewalk Replacement & Handicap Ramps
S ECOND Q UARTER FY21-22
GreenScapes 6 has completed the annual contract for 2021-2022. GreenScapes 6 repaired 48,075
square feet of concrete sidewalk through out the City of La Porte which includes 2500 square feet
of sidewalk at Sea Breeze Park near the fishing pier.
T HIRD Q UARTER FY 21-22
Contract completed. Will need to go out for bid when new fiscal year begins.
43
GEN993 – Façade Enhancement Grant (EDC Funded)
Account Number: 0159892-993Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 09-10$ 200,000$ -$ -
Fiscal Year 10-11 - 6,179 -
Fiscal Year 11-12 - 25,000 -
Fiscal Year 12-13 - 32,780 -
Fiscal Year 13-14 100,000 17,611 -
Fiscal Year 14-15 - 34,339 -
Fiscal Year 15-16 107,669 50,925 -
Fiscal Year 16-17 - 19,932 -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 28,504 -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 37,392 -
Fiscal Year 21-22 100,000 - -
Total$ 507,669$ 252,662 $ -$ 255,007
P ROJECT D ESCRIPTION
Governed by the Community Development Corporation (EDC) and much like the Community Coop
projects, Façade Enhancement Grants are not technically Capital Improvement Projects. Grants
and/or matching funds are made available to business owners throughout the City of La Porte to
enhance existing building design. Acceptable components of an application are painting, new exterior
materials, signage, parking lot improvements, and landscaping, but the Board looks for complete
projects, applications using multiple of the accepted components. Applicants can receive a matching
reimbursement grant up to $25,000 with Board approval or $50,000 with approval from the Board and
City Council. Owners and tenants may be eligible for the reimbursement grant as incentive to partner
with the City of La Porte to achieve a mutual goal of visually enhancing their business. Grants are
limited to $50,000 per property over three years.
Future Operating Impact: None
F IRST Q UARTER FY 21-22
There are no additional updates for first quarter.
ECOND Q UARTER FY21-22
S
There are no additional updates for second quarter.
T HIRD Q UARTER FY 21-22
There are no additional updates for third quarter.
44
MSTR- M Street – TIRZ Project
Account Number: 0157071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 1,500,000$ -$ -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 1,500,000$ -$ - $ 1,500,000
P ROJECT D ESCRIPTION
This project will provide for the development of the “M” Street right-of-way between SH 146 and S
th
16
Street. The project will consist of the construction approximately 1600 linear feet of concrete
pavement, 1,300 linear feet of twelve-inch (12”) waterline, 500 linear feet of eight-inch sanitary sewer
line, and 1,000 linear feet of storm sewer.
Future Operating Impact: Provide new investment oppurtunities for businesses in the M Street
Area.
F IRST Q UARTER FY 21-22
Design is at 90%.
S ECOND Q UARTER FY 21-22
The consultant resubmitted plans to Harris County for approval.
HIRD Q UARTER FY 21-22
T
Project has gone out bid. TIRZ Board to consider award.
45
PD0001 – Body Cameras / Mobile Video Equipment (year 1 of 5)
Account Number: 0155253-521Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 2 32,000$ 229,144$ -
Total$ 2 32,000$ 229,144$ -$ 2,856
P ROJECT D ESCRIPTION
This is a five year Agreement for body worn camera systems, in car camera systems and
interview room camera systems. The system includes all recording devices, storage and
software for retrieval
.
Future Operating Impact: Anticipate minimal maintenance cost
F IRST Q UARTER FY21-22
st
The system has been implemented and has been working well for the Department. The 1 year
agreement was processed with a total cost of $229,143.80. No further expenses are expected for
the current year.
S ECOND Q UARTER FY 21-22
No further expenses expected this FY. Initial project completed. This system will be utilized
and budgeted next FY.
T HIRD Q UARTER FY 21-22
No new activity on this item.
46
PD0002 – CAD/RMS System Replacement (Year 1 of 2 Funding)
Account Number: 0155253-521Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 314,711$ -$ 314,711
Total$ 314,711$ -$ 314,711$ -
P ROJECT D ESCRIPTION
Replacement CAD/RMS System for the Police Department. A new system is being purchased
for use by members of the Consortium, which is hosted by League City. This software serves as
the Computer Aided Dispatch and Records Management System for the Police Department. As
a member of the Consortium, fees for software are reduced, and many technical issues are
handling by staff at League City.
Future Operating Impact: Increased service for Emergency Services. Continue to fund for system
replacement
F IRST Q UARTER FY21-22
City Council approved the City Manager to sign the Motorola Shared Agreement and purchase
from Motorola for the City of La Porte’s shared portion of the fees for Motorola Preimierone CAD
and Records Management Software as an agency of the Gulf Region Information and Dispatch
(GRID) System. League City (primary agency that is responsible for GRID software
implementation and maintenance) must sign a Master Agency Agreement before the
implementation process begins and invoices are sent to agencies. The fees are projected to be
$312,000 for the current year.
S ECOND Q UARTER FY 21-22
The original Motorola Shared Agreement has been voided as a new quote had to be procured.
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A total price for La Porte will be $823,888. Once approved by City Council (taking on April 9
Retreat) the City will issue a purchase order for $320,000 to Motorola and implementation will
begin. Payments will be made based on milestones. Remaining funding for the project is
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$503,888 and will need to be included in the 2023 Budget. Annual fees will begin after the 2
year the program is live and will start at $92,863 and increase approximately 5% per year over
the next 10 years.
T HIRD Q UARTER FY 21-22
No activity has occurred on this item.
47
PD0003 – Audio Visual System Replacement - -PD Training Room
Account Number: 0155252-521Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 35,175 $ -$ -
Total$ 35,175 $ -$ 35,175$ -
P ROJECT D ESCRIPTION
A new Audio Visual System is needed in the Training Room at the Police Department. This
facility is utilized for various trainings and meetings by the Police Department, Emergency
Operations group and other City Departments. The current system is outdated and needs to be
upgraded. This will include new screens, speakers and projecting capabilities
.
.
Future Operating Impact: No impact is anticipated
IRST Q UARTER FY21-22
F
IT assisted with the bidding process for the upgrade of this project. A requisition has been entered
for FORD Audio Visual. Currently the vendor is awaiting on arrival of the equipment and installation
will be scheduled.
S ECOND Q UARTER FY 21-22
Vendor is still waiting on some of the parts necessary to begin installation.
HIRD Q UARTER FY 21-22
T
Vendor is still waiting on some of the parts necessary to begin installation.
48
PD0004 – Kitchen Upgrade at PD
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 65,000 $ 54,924 $ -
Total$ 65,000 $ 54,924 $ -$ 10,076
P ROJECT D ESCRIPTION
The current breakroom kitchen at the Police Department, serves as the food service hub when
the EOC is activated. To provide efficient and safe food handling, upgrades are needed in the
kitchen. A new gas multi-burner oven, vent hood system, sink area and cabinetry will be
needed. To allow for the kitchen to still serve as a break room for employees a new coffee bar
area will be installed.
Future Operating Impact: No impact is anticipated
F IRST Q UARTER FY21-22
The kitchen upgrade project began with the installation of a natural gas line, in the amount of
$7051.01. The installation has been completed and payment has been made to the vendor.
Staff has ordered an oven and range hood and is currently waiting on delivery. A vendor has
measured the kitchen and we are currently waiting on that information to be imported so that the
vendor can began working on designs.
S ECOND Q UARTER FY 21-22
The majority of items for the kitchen have been purchased, including cabinetry, countertops,
sink, faucet, hardware and appliances. Some additional plumbing and gas line work needs to
be completed. We are waiting for a cabinet install date to be coordinated. There is some
carpentry work, painting to be done as well as a few items that will still to be purchased.
T HIRD Q UARTER FY 21-22
All cabinets, countertops and appliances have been ordered, received and installed. Tile
backsplash still needs to be completed, as well as some minor purchases to complete the
project.
49
PR0006 – Northwest Pool Improvements
Account Number:0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 9 05,435$ 32,069 -
Fiscal Year 18-19 -755,610 -
Fiscal Year 19-20 - 15,332 -
Fiscal Year 20-21 - 78,202 -
Fiscal Year 21-22 - - -
Total$ 9 05,435$ 881,213$ -$ 24,222
P ROJECT D ESCRIPTION
The current buildings (restrooms, storage, pump house and guard room) are in very poor shape. The
building foundation has issues and the walls were starting to crack at the joints and between the
cinderblocks. Additionally, replastering the pool and re-decking the concrete are critical items as well.
The total project budget is $905,435 with supplement funding provided by Fund 038 (EDC).
Future Operating Impact: Maintenance and prefunding for future enhancements at a later date.
F IRST Q UARTER FY 21-22
This project has been completed.
50
PR0007 – Wave Pool Renovation
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 410,000$ 67,680 $ -
Fiscal Year 18-19250,000413,814 -
Fiscal Year 19-20250,000 33,065 -
Fiscal Year 20-21250,000 - -
Fiscal Year 21-22
Total$ 1,160,000$ 514,559$ -$ 645,441
P ROJECT D ESCRIPTION
This project will fund replastering of the pool, replacement of tiles and decking, installation of a shade
structure with concrete pads, new umbrellas, and restroom upgrades. Included in this project is re-
plastering the pool, removing a cracked beam, changing the pool to a zero depth entry instead of a
small step down, installing drains, and repairing coping. The above renovations were complete in
Fiscal Year 17-18. Included in this budget is $250,000 a year, for four years, to be set aside as
prefunding for the construction of a spray park feature in the Wave Pool area.
Future Operating Impact: Maintenance and continue to prefund for future repairs and renovations.
F IRST Q UARTER FY 21-22
We have begun working with two vendors concerning the addition of a spray park inside the fence at
the wave pool as well as the addition of possible spray features to the wave pool.
S ECOND Q UARTER FY21-22
We have received proposals from Kraftsman and Progressive Commercial Aquatics. Both vendors
are on BuyBoard which would preclude the need for a lengthy bidding process if desired. These
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plans will be shared with council during the May 9 council meeting.
T HIRD Q UARTER FY 21-22
Council has provided direction to Parks and Recreation to pursue the Progressive Commercial
Aquatic’s proposal for two play units in the dog ears of the wave pool and the splash pad. We are
working with purchasing to validate CO-OP contracts and present final project.
51
PR0008 – Design Services for Phase I of the Recreation Center Expansion
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 500,000$ 30,475$ -
Fiscal Year 18-192,702,15214,087 -
Fiscal Year 19-20 - 272,235 -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - -11,426
Total$ 3,202,152$ 316,797$ 11,426$ 2,873,929
P ROJECT D ESCRIPTION
This project will increase the size of the facility to alleviate congestion during the busy times of the
day. Based on funding, the expansion request includes: tripling the size of the current cardio
equipment room, doubling the current size of the weight room, doubling the current of the aerobics
room, adding on additional basketball court, expanding the locker rooms as needed for anticipated
usage, adding storage, and upgrading HVAC so that it can sufficiently maintain the facility.
Future Operating Impact: Possible increased usage, increased utilities, increased cleaning need,
additional equipment and repairs, and additional staffing to keep up with the increased facility size
and attendance.
IRST Q UARTER FY 21-22
F
Phase 1 was approved and went out to bid for design services.
ECOND Q UARTER FY21-22
S
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We are moving forward with consultant on plans for renovation. Expect approval of proposal early 3
quarter and to begin development of final plans for phase 1 renovations. Will seek approval from
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EDC for phase II funding for the project in 3 quarter.
T HIRD Q UARTER FY 21-22
PGAL has met with Parks and Recreation and has begun the design phase of Phase 1 renovations.
We are currently awaiting 50% drawings from PGAL.
52
PR0011 – Broadway Trail Lighting – Phase II ($390,156 – EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 480,700$ -$ -
Fiscal Year 19-20 - 241,392 -
Fiscal Year 20-21 - 141,188 -
Fiscal Year 21-22 429,172 266,300 178,725
Total$ 909,872$ 648,880$ 178,725$ 82,267
P ROJECT D ESCRIPTION
This project will include 23 new galvanized steel poles and 110 lights with 730W LED light fixtures
and visors. The new lights will include a 10-year maintenance-free warranty. Once installed, the
lights will be operated electronically and have the ability to be scheduled when they are needed.
Future Operating impact: Anticipate minimal utility cost.
F IRST Q UARTER FY 21-22
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Bid was opened and project was scheduled to be presented to council for approval on January 10
council meeting
ECOND Q UARTER FY21-22
S
Purchase order was completed and vendor ordered materials. Vendor began process and will begin
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installation during 3 quarter.
HIRD Q UARTER FY 21-22
T
Installation of the concrete foundation and upright poles for the arms is proceeding. Due to supply
issues, the light arms and lights have not arrived and will be installed late August or early September.
53
PR0012 – Park Lighting Project (year 1 – Northwest Park)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 19-20$ 523,950$ 23,835 $ -
Fiscal Year 20-21 - 262,065 -
Fiscal Year 21-22 - 115,131 25,563
Total$ 523,950$ 401,031$ 25,563$ 97,356
P ROJECT D ESCRIPTION
The current lighting poles are made of wood and many are leaning. This project would include 23 new
galvanized steel poles and 109 lights with 750W LED light Fixtures with visors. The new lights would
include a 10-year maintenance-free warranty. Once installed, the lights will be operated electronically
and have the ability to be scheduled when they are needed.
Future Operating impact: Minimal
F IRST Q UARTER FY 21-22
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Bid was opened and project was scheduled to be presented to council for approval on January 10
council meeting.
ECOND Q UARTER FY21-22
S
This project was awarded and has been completed.
54
PR0014 – San Jacinto Pool
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 456,006$ 410,572$ -
Fiscal Year 21-22 - - 17,475
Total$ 456,006$ 410,572$ 17,475$ 27,959
P ROJECT D ESCRIPTION
San Jacinto Pool was built in 1966 and was the only La Porte pool at the time. San Jacinto Pool is
one of the four (4) outdoor pools that the City of La Porte currently operates.
The last time San Jacinto Pool was renovated was in FY2001/02. This funding is for renovations to
the pool, deck, and pump system. The renovation will include using plaster instead of a vinyl liner and
new water features. Approximately 80% of the deck will be replaced and have a Kool Deck coating
applied. The new pump system will run more efficiently and allow for more efficient maintenance.
Future Operating Impact: Minimal
F IRST Q UARTER FY 21-22
Repairs made to the splash pad drainage and filtration system. Holding tank was installed and
concrete work has been completed. Project should be completed in second quarter.
S ECOND Q UARTER FY21-22
Pool is scheduled to be open for the 2022 pool season. Vendor was required to repair or replace
some work that was deemed subpar or damaged. Currently waiting on delivery of Cool Deck paint to
repaint the area around the new Aquatics Play Unit.
T HIRD Q UARTER FY 21-22
Pool is currently open. Required repairs have been made and splash pad has been operating. We
are still waiting for Hancock Pools to complete the repainting of the Cool Deck once the paint arrives.
55
PR0016 – Park Light Project – Little Cedar Bayou
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 389,445$ -$ -
Fiscal Year 21-22 - 303,000 -
Total$ 389,445$ 303,000$ -$ 86,445
P ROJECT D ESCRIPTION
This is the second year of a two year project for park lighting improvements. Northwest Park was
funded in Fiscal Year 2020. The current lighting poles at Little Cedar Bayou are made of steel and
are in acceptable condition. This retrofit would replace 119 lights with 750W LED Light Fixtures with
visors. The new fixtures will include a standard 10-year warranty. Once installed, the lights will be
operated electronically and have the ability to be scheduled when they are needed.
Future Operating Impact: Minimal
F IRST Q UARTER FY 21-22
This project is substantially completed. All lights have been installed and aimed. We are currently
waiting on vendor to receive and install the control mechanism.
ECOND Q UARTER FY21-22
S
This project has been completed.
56
PR0017 – Fairmont Park West Pad ($200,000 EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 291,300$ 70,310$ -
Fiscal Year 21-22 400,000 368,845 180,796
Total$ 691,300$ 439,155$ 180,796$ 71,349
P ROJECT D ESCRIPTION
As part of the Parks and Recreation Master Plan, the consultant was asked for a recommendation at
Fairmont Park West Park. This item was discussed at the pre-budget retreat and council expressed
interest in removing the swimming pool and replacing it with a splash park, as well as renovating the
park to be a Drug-Free Zone. This is the first year of a three year funding plan to move forward with
this project,
Future Operating Impact: Minimal
F IRST Q UARTER FY 21-22
We have submitted color choices and amenity choices. We are currently waiting for the vendor to
present the final project rendering for approval. Once this is completed and approved, the
components will be ordered.
S ECOND Q UARTER FY21-22
Installation of the splash park has begun. Ground work began in March and continues. As
components are delivered, the splash park will continue to be installed. Completion is projected as
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sometime in late 3quarter.
T HIRD Q UARTER FY 21-22
Splash pad installation has been completed and the ribbon cutting took place on July 7, 2022. We
have issued a purchase order for fencing to surround the park and will work towards installation of the
Monarch Waystation garden.
57
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PR0019 – 14 Street Playground Equipment (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 55,000 $ 40,952 $ -
Fiscal Year 21-22 7,649 4,874
Total$ 55,000 $ 48,601 $ 4,874$ 1,525
P ROJECT D ESCRIPTION
This project will fund the replacement of playground equipment at 14 Street Park.
Future Operating Impact: Minimal
F IRST Q UARTER FY 21-22
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Due to drainage project at 14 street, the playground ordered for this park was installed in Spenwick
Park.
ECOND Q UARTER FY21-22
S
This project continues to be on hold until such time as the drainage project plans are completed and
we are able to determine if a playground is appropriate for the park space that remains.
HIRD Q UARTER FY 21-22
T
This project continues to be on hold until such time as the drainage project plans are completed and
we are able to determine if a playground is appropriate for the park space that remains.
58
PR0021 – Fairmont Park Dog Park (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 212,275$ 31,950 $ 31,921
Total$ 212,275$ 31,950$ 31,921$ 148,404
P ROJECT D ESCRIPTION
Fencing & gates, splash park (25x25) each side, water fountains, obstacle course, benches, garbage
cans, dog waste stations at Fairmont Park.
Future Operating Impact: Anticipate minimal utility and maintenance cost.
F IRST Q UARTER FY 21-22
A purchase order has been issued. Have scheduled a meeting in January on location with contractor
to determine the final layout. Once this has been done, installation will begin.
S ECOND Q UARTER FY21-22
The dog parks have been installed. Still waiting on delivery of dog park amenities.
HIRD Q UARTER FY 21-22
T
Still awaiting delivery of dog park amenities. Project should be completed by end of fiscal year.
59
PR0022 – Fairmont Park Shade Structures (EDC Funded)
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 52,600$ 52,600 $ -
Total$ 52,600$ 52,600 $ -$ -
P ROJECT D ESCRIPTION
This project will fund the installation of a shade structure with concrete pads.
Future Operating Impact: No impact is anticipated.
F IRST Q UARTER FY 21-22
A purchase order has been issued and shades have been ordered. We are currently waiting on
delivery of shade and structures. Once these are received, installation will begin.
ECOND Q UARTER FY21-22
S
nd
We are still awaiting delivery of shade structures as of the end of the 2 quarter. Delivery and
installation is expected early third quarter.
HIRD Q UARTER FY 21-22
T
Project has been completed.
60
PR0023 – Laser Grade Pecan Park
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 70,400$ -$ -
64,873
Total$ 70,400$ 64,873 $ -$ 5,527
P ROJECT D ESCRIPTION
This project will fund laser grading at Pecan Park.
Future Operating Impact: No impact is anticipated.
F IRST Q UARTER FY 21-22
A purchase order has been issued and shades have been ordered. We are currently waiting on
delivery of shade and structures. Once these are received, installation will begin.
ECOND Q UARTER FY21-22
S
This project has been completed.
61
PR0024 – Pecan Park Fence Fabric
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 93,500$ -$ -
Total$ 93,500$ -$ -$ 93,500
P ROJECT D ESCRIPTION
This project will fund fence fabric materials and the installation at Pecan Park.
Future Operating Impact: No impact is anticipated.
F IRST Q UARTER FY 21-22
Bids were received for this project. All bids were rejected at this time. Project will either be
incorporated into the larger CIP project with the parking lot or rebid at a later date.
S ECOND Q UARTER FY21-22
We continue to work with PW to finalize the scope of work to incorporate this project into the
larger parking lot project.
T HIRD Q UARTER FY 21-22
We continue to work with PW to finalize the scope of work to incorporate this project into the
larger parking lot project. Review of 90% and suggestions were provided to Public Works by
the Parks and Recreation Department.
62
PR0025 – Community Fences
Account Number: 0158080-552Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 200,000$ -$ -
Total$ 200,000$ -$ - $ 200,000
P ROJECT D ESCRIPTION
After the completed Fence Replacement Project along Spencer Highway and the Glen Meadows
subdivision, multiple neighborhoods have continued to show interest. Staff has allocated $200,000 in
the General CIP budget for a cooperative program to assist with construction of these type of
community fence projects.
Future Operating Impact: We anticipate future funding and additional neighborhoods applying for
funding.
F IRST Q UARTER FY 21-22
Applications were reviewed on December 13.
ECOND Q UARTER FY21-22
S
Committee met on January 24, 2022 and February 28, 2022. At the January 24 meeting the
Committee recommended awarding Baypoint Townhomes HOA an amount not to exceed $25,000.00.
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Council approved this recommendation at the January 24City Council meeting.
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Discussion at the February 28 meeting consisted of changes to the City’s Community Fence Funding
program/policy. Policy was changed and new applications were sent to homeowner’s associations.
Deadline was extended to June1, 2022 for submittal.
T HIRD Q UARTER FY21-22
The City Manager’s office worked with the committee members to review and improve the selection
criteria for this funding. This was presented to the committee at the June 27 Community Fencing
Project Ad Hoc Committee council meeting. Lakes of Fairmont Green and Summer Winds have
applied for funding and the committee decided to recommend Council partially or fully fund both
projects. The applications will presented to Council on July 25, 2022 for discussion, consideration and
possible action to award grant funding.
63
CTYHLL – City Hall
Account Number: 0537070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 1,100,000$ -$ -
Total$ 1,100,000$ -$ -$ 1,100,000
The La Porte City Hall was first constructed in 1978. It was renovated and expanded in 2002 as
part of a bond election in 2000. After 20 years the City has decided to build a new City Hall facility
to meet current needs. This project will fund the planning, acquisition, design, construction and
equipment.
Future Operating Impact: Provide adequate space for staff for the next 40 years and centralize
City Hall services for the citizens. Reduced building maintenance moving forward.
F IRST Q UARTER FY 21-22
ECOND Q UARTER FY 21-22
S
T HIRD Q UARTER FY 21-22
BRW Architects was chosen through RFQ 22501 to conduct a Needs Assessment for a new City
Hall Building. City Hall staff interviews are being conducted to facilitate design.
64
PW0009 – Coupland Drive Improvements
Account Number: 019/033/051-7071-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 200,000$ 17,021 $ -
Fiscal Year 16-17 1,110,000 12,096 -
Fiscal Year 17-18 - 27,960 -
Fiscal Year 18-19 - 60,830 -
Fiscal Year 19-20 - 14,848 -
Fiscal Year 20-21 - 23,738 -
Fiscal Year 21-22 - 1,185 29,169
Total$ 1,310,000$ 157,678$ 29,169$ 1,123,153
P ROJECT D ESCRIPTION
This project funds the design for proposed improvements on Coupland Drive, as well as the
acquisition of the required right-of-way for the project. The total project budget for design is $200,000,
which is shared between the Drainage Fund ($100,000) and the Street Maintenance Fund
($100,000). Staff presented the construction phase of the project in the FY2017 budget for
consideration.
Future Operating Impact: None.
F IRST Q UARTER FY 20-21
This project is at 100% design. This project will bid in conjunction with Lomax Lift Station
Consolidation project since the excavation paths overlap. Bid anticipated in Second quarter.
S ECOND Q UARTER FY 21-22
Design has reached 100%. Project is under final review of Harris County. Bid and award anticipated
in Third quarter.
T HIRD Q UARTER FY 21-22
Awaiting approval to bid from Texas Water Development Board.
65
PW0012 – Lomax Lift Station Consolidation Design
Account Number: 051/052-7086-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 15-16$ 195,000$ -$ -
Fiscal Year 16-17 - 8,205 -
Fiscal Year 17-18 500,000 308,971 -
Fiscal Year 18-19 9,500,000 186,963 -
Fiscal Year 19-20 - 348,979 -
Fiscal Year 20-21 - 43,230 -
Fiscal Year 21-22 - 222,093 132,732
Total$ 10,195,000$ 1,118,441$ 132,732$ 8,943,827
P ROJECT D ESCRIPTION
This multi-year sanitary sewer project has been approved for funding through the Texas Water
Development Board’s (TWDB) Clean Water State Revolving Fund Program. The project
encompasses planning, design, and construction costs. The project consists of replacement of over
20,000 feet of gravity sewer and more than 50 manholes. Also planned, is construction of one
regional lift station and 10,000 feet of new sewer force main. This project will eliminate eight (8) aging
stations in the area.
Future Operating Impact: Improvements will be sized for ultimate build-out of the area, reduce
sanitary sewer surcharging in West Lomax. The replacement of aging infrastructure will improve
efficiency and reduce maintenance costs.
F IRST Q UARTER FY 21-22
Design is reached 100%. Project is under final review of Texas Water Development Board and
Harris County. Bid anticipated in Second quarter.
S ECOND Q UARTER FY 21-22
Design has reached 100%. Project is under final review of Harris County. Bid and award anticipated
in Third quarter.
T HIRD Q UARTER FY21-22
Awaiting approval to bid from Texas Water Development Board.
66
PW0015 – Restroom/Pavilion at Five Points
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 400,000$ -$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - 23,109 -
Fiscal Year 19-20 350,000 72,542 -
Fiscal Year 20-21 394,165 459,817 -
Fiscal Year 21-22 - 343,400 259,235
Total$ 1,144,165$ 898,868$ 259,235(13,938)
P ROJECT D ESCRIPTION
This project will include the installation of a covered, open-air outdoor pavilion and a restroom facility
at Five Points Park at the corner of Main Street and Broadway Street in downtown La Porte. The
restroom facility will serve the park during recurring events such as Movie in the Park, Mardi Gras on
Main, Christmas on Main, Summer Party on Main and numerous parade activities (larger events will
supplement the restrooms available with portable units). The pavilion will serve as an additional
outdoor programming. This project is funded by the La Porte Development Corporation.
Five Points Park space is in need of a covered pavilion with restrooms and storage area. The first
portion of the project was funded in FY 16-17. Project scope has expanded outside of a design-build
platform. Additional funds were budgeted in FY 19-20 to meet construction costs.
Future Operating Impact: Minimal
F IRST Q UARTER FY 21-22
Project awarded to Perry Construction. Parking lot paving is complete. Foundation for pavilion
canopy is underway.
67
PW0015 – Restroom/Pavilion at Five Points, continued
S ECOND Q UARTER FY21-22
Perry Construction has started erecting the pavilion canopy this quarter. The Five Points Pavilion
Project is 60% complete.
T HIRD Q UARTER FY 21-22
Façade has benn framed and sheathed. Restroom structure is constructed.
68
CLFR15 – Lomax Lift Station Consolidation Design
Account Number: 0329881-690Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 1,865,000$ -$ -
Total$ 1,865,000$ -$ -$ 1,865,000
P ROJECT D ESCRIPTION
Description: This multi-year sanitary sewer project has been approved for funding through the Texas
Water Development Board’s (TWDB) Clean Water State Revolving Fund Program. The project
encompasses planning, design, and construction costs. The project consists of replacement of over
20,000 feet of gravity sewer and more than 50 manholes. Also planned, is construction of one
regional lift station and 10,000 feet of new sewer force main. This project will eliminate eight (8) aging
stations in the area.
Future Operative Impac t: Improvements will be sized for ultimate build-out of the area, reduce
sanitary sewer surcharging in West Lomax. The replacement of aging infrastructure will improve
efficiency and reduce maintenance costs
F IRST Q UARTER FY 21-22
Design is reached 100%. Project is under final review of Texas Water Development Board and Harris
County. Bid anticipated in Second quarter.
S ECOND Q UARTER FY 21-22
Design has reached 100%. Project is under final review of Harris County. Bid and award anticipated
in Third quarter.
HIRD Q UARTER FY 21-22
T
Awaiting approval to bid from Texas Water Development Board.
69
PW0016 – Parking Spaces at Pecan Park
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 350,000$ 45,535 $ -
Fiscal Year 17-18 - 46,063 -
Fiscal Year 18-19 - 203,599 -
Fiscal Year 19-20 - 20,502 -
Fiscal Year 20-21 - 28,500 -
Fiscal Year 21-22 - - -
Total$ 350,000$ 344,199$ -$ 5,801
P ROJECT D ESCRIPTION
This project includes the installation of 123 additional parking spaces at Pecan Park. The parking at
this park has consistently been an issue. The proposed spaces will be located as both infill spaces
and in locations that were currently underutilized. This project was funded by the La Porte
Development Corporation.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 21-22
Original project scope is completed. Remaining project funds have been rolled over to additional
parking lot design efforts.
S ECOND Q UARTER FY 21-22
60 % design drawings have been submitted for staff review. Comments are prepared to send back
to design engineer.
T HIRD Q UARTER FY 21-22
Project is at 90 % design. Antipate bidding in next quarter.
70
PW0017 – Fairmont Parkway Signalization Project
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 1,500,000$ -$ -
Fiscal Year 17-18 - - -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - 1,000,000 -
Total$ 1,500,000$ 1,000,000$ -$ 500,000
P ROJECT D ESCRIPTION
This project includes the City’s share of a joint effort with Harris County to completely re-design and
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re-configure the traffic signals along Fairmont Parkway. The limits of the project are 7 Street to the
western City limits along Fairmont Parkway. The signals will be replaced, re-programmed, and some
intersections will be re-configured to allow for better traffic flow today and in the future once Fairmont
Parkway is widened. The total project budget if $5.5 million.
Future Operating Impact: None. All signals are owned and operated by Harris County.
F IRST Q UARTER FY 21-22
Original scope of Project is completed. Remaining funds rolled over to EMS renovation.
71
PW0020 – Fencing at Spencer Highway
Account Number: 0157070-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 340,200$ -$ -
Fiscal Year 17-18 340,200 40,906 -
Fiscal Year 18-19 - 16,408 -
Fiscal Year 19-20 560,000 314,034 -
Fiscal Year 20-21 - 94,287 -
Fiscal Year 21-22 - 5,945 771,180
Total$ 1,240,400$ 471,580$ 771,180(2,360)
P
ROJECT D ESCRIPTION
To provide feasibility, planning, survey and design services for constructing an eight foot precast
concrete fence and sidewalk. The concrete fence will be constructed along the south side of Spencer
Highway from Farrington to Myrtle Creek and along the norths side from Farrington to Valleybrook.
The proposed sidewalk will extend from Farrington to Underwood Road only on the North side of
Spencer Hwy.
Future Operating Impact: Minimal maintenance cost. Meets goals of comprehensive plan.
F IRST Q UARTER FY 21-22
Northside Phase 1 is completed. Southside Phase 2 is at 100% Design. Approvals have been
received from Harris County. Bid anticipated second quarter.
S ECOND Q UARTER FY 21-22
Award bid in the amount of $638,178.00 from Fencecrete America Inc. went before council on April
th
11, for approval. Project should start early Third Quarter.
T HIRD Q UARTER FY 21-22
Fencecrete America Inc. is in the process of ordering materials. Fence panels will be produced
and shipped to the site for an anticipated start of construction mid-September.
72
PW0023 – Commercial Water Meter Replacement
Account Number: 0157085-530Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 50,000$ 37,694$ -
Fiscal Year 17-18 30,000 6,805 -
Fiscal Year 18-19 15,000 1,569 -
Fiscal Year 19-20 25,000 - -
Fiscal Year 20-21 25,000 4,916 -
Fiscal Year 21-22 - 2,289 -
Total$ 145,000$ 53,273$ -$ 91,727
ROJECT D ESCRIPTION
P
This project funds the replacement of commercial water meters.
Future Operating Impact: Maintains revenue collection.
F IRST Q UARTER FY21-22
Replaced 1 commercialmeter.
73
PW0023 – Commercial Water Meter Replacement, continued
S ECOND Q UARTER FY21-22
Replaced 1commercial meter during the 2nd quarter.
T HIRD Q UARTER FY21-22
Replaced 0commercial meters during the 3rd quarter. Turned in 5 (and received back) old
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commercial meters for refurbishing.A 4” commercial meter will be replaced during the 4quarter.
74
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PW0027 – Design for Drainage Improvements (6 Street/N. Madison and W. Main)
Account Number: 015/03270871-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 150,000$ 11,777 $ -
Fiscal Year 17-18 - 25,353 -
Fiscal Year 18-19 250,000 18,000 -
Fiscal Year 19-20 - 98,797 -
Fiscal Year 20-21 - 56,317 -
Fiscal Year 21-22 - 7,711 5,401
Total$ 400,000$ 217,956$ 5,401$ 1 76,644
P ROJECT D ESCRIPTION
Currently, the drainage structures serving this area are approximately 60 years old. This project will
fund a preliminary engineering report for future improvements to enhance drainage.
Future Operating Impact: None.
F IRST Q UARTER FY 21-22
Phase 1 design is completed. Phase 2 design is at 80 %.
ECOND Q UARTER FY 21-22
S
Phase 1 construction is completed. Phase 2 design is at 90 %. Approval has been received form
TxDOT.
HIRD Q UARTER FY 21-22
T
Coordinating with AT&T on utility conflicts. Final design to incorporate needed changes.
75
PW0028 – Design Somerton Improvements/Construction
Account Number: 003/015/050/0517071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 150,000$ 78,536$ -
Fiscal Year 17-18 2,200,000 79, 741 -
Fiscal Year 18-19 - 762,646 -
Fiscal Year 19-20 - 357,245 -
Fiscal Year 20-21 - - -
Fiscal Year 21-22 - - -
Total$ 2,350,000$ 1,278,168$ -$ 1,071,832
P ROJECT D ESCRIPTION
This project funds design services for the future replacement of water line and street improvement
on Somerton from Bandridge to Spencer Highway. Staff included the construction budget in the FY18
CIP. This project funds construction for the replacement of water line and street improvement on
Somerton in Fund 003 (Utility Fund), Fund 015 (General CIP), and Fund 050 (Drainage
Improvement).
Future Operating Impact: None.
F IRST Q UARTER FY 21-22
Original project scope is completed. Remaining funds have rolled over to accomplish future local
drainage improvements.
S ECOND Q UARTER FY 21-22
Original project scope is completed. Remaining funds have rolled over to accomplish future local
drainage improvements.
T HIRD Q UARTER FY 21-22
Original project scope is completed. Remaining funds have rolled over to accomplish future local
drainage improvements.
76
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PW0032 – Construct N. 6/Main to Tyler and Main St Drainage
Account Number: 003/050/7071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 990,000$ -$ -
Fiscal Year 18-19 - - -
Fiscal Year 19-20 - - -
Fiscal Year 20-21 - 410,912 -
Fiscal Year 21-22 - 211,947 248,794
Total$ 990,000$ 622,859$ 248,794$ 118,347
P ROJECT D ESCRIPTION
Currently, the drainage structures serving this area are approximately 60 years old. This project will
fund construction of drainage improvements, in these two areas. The construction budget is
$990,000 with supplemental funding in Fund 050 (950,000).
Future Operating Impact: Minimal.
IRST Q UARTER FY 21-22
F
Phase 1 construction is completed.
S ECOND Q UARTER FY 21-22
Phase 1 is complete. Phase 2 design is at 90 %. Approval has been received form TxDOT.
T HIRD Q UARTER FY 21-22
Coordinating with AT&T on utility conflicts. Final design to incorporate needed changes.
77
PW0033 – Hillridge Pump Station Construction Phase 1
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 535,000$ -$ -
Fiscal Year 18-19 700,460 7,875 -
Fiscal Year 19-20 - 632,066 -
Fiscal Year 20-21 - 460,416 -
Fiscal Year 21-22 - 21,315 3,527
Total$ 1,235,460$ 1,121,672$ 3,527$ 110,261
P ROJECT D ESCRIPTION
The first portion of this project was funded in FY18 for the construction of a new pump station on
the existing site. The Hillridge Pump Station is over 50 years old and in need to repair.
Future Operating Impact: None.
F IRST Q UARTER FY 21-22
Original scope of project is completed. Remaining funds may be rolled over to accomplish SCADA
functionality improvements.
ECOND Q UARTER FY 21-22
S
Original scope of project is completed. Remaining funds may be rolled over to accomplish SCADA
functionality improvements.
HIRD Q UARTER FY 21-22
T
This project is completed.
78
PW0034 – Aerial Crossings
Account Number: 0037071-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 17-18$ 25,000$ 10,916$ -
Fiscal Year 18-19 140,000 2,000 -
Fiscal Year 19-20 50,000 59,286 -
Fiscal Year 20-21 25,000 4,980 -
Fiscal Year 21-22 - 5,604 4,825
Total$ 240,000$ 82,786$ 4,825$ 152,389
P ROJECT D ESCRIPTION
This annual project will address maintenance of exposed water and wastewater pipes that cross
drainage channels.
Future Operating Impact: None.
F IRST Q UARTER FY21-22
No activity.
S ECOND Q UARTER FY21-22
rd
One aerial crossing identified for painting during the 3Qt.
HIRD Q UARTER FY21-22
T
One aerial crossing water line was painted.Supports were repaired on another aerial crossing.
79
PW0046 – Pumps & Equipment Replacement
Account Number: 0037085-533Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ 50,000$ 9,500 $ -
Fiscal Year 19-2050,000 11,052 -
Fiscal Year 20-2150,000 - -
Fiscal Year 21-2250,000$ -$ 20,915
Total$ 200,000$ 20,552 $ 20,915$ 158,533
P ROJECT D ESCRIPTION
This project replaces aging pumps and motors within the Wastewater Treatment Plant and Water
Production facilities.
Future Operating Impact: Decreased maintenance costs and improved efficiency.
F IRST Q UARTER FY 21-22
Water pump motors rebuilt at plant #5 and #9.
Stairscreen rebuild at wastewater treatment plant.
80
PW0046 – Pumps & Equipment Replacement, continued
F IRST Q UARTER FY21-22
81
PW0046 – Pumps & Equipment Replacement – continue
S ECOND Q UARTER FY21-22
ATC 900 UPD - upgrade kit for transfer switch on generators at treatment plant. Expected to ship
April 29, 2022.
T HIRD Q UARTER FY 21-22
Eaton has pushed delivery date again of the above items.
82
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PW0047 – 25Street Water Plant Generator (HMGP)
Account Number: 0327085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 215,000$ -$ -
- - -
Total$ 215,000$ -$ -$ 215,000
P ROJECT D ESCRIPTION
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Description: This project will fund the 25 Street Water Plant Generator. The City will receive partial
funding from the Hazard Mitigation Grant Program.
Future Operating Impact: No costs anticipated.
F IRST Q UARTER FY 21-22
No activity this quarter.
ECOND Q UARTER FY 21-22
S
No activity this quarter.
T HIRD Q UARTER FY 21-22
TDEM has requested that some information be re-submitted for this grant request.
83
PW0048 – Lift Station 40 (HMGP)
Account Number: 0327086-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 120,000$ -$ -
- - -
Total$ 120,000$ -$ -$ 120,000
P ROJECT D ESCRIPTION
Description: The current equipment is 16 years old and reaching the end of its useful life. This project
will fund equipment replacement and will receive partial funding from the Hazard Mitigation Grant
Program.
Future Operating Impact: No costs anticipated.
F IRST Q UARTER FY 21-22
No activity this quarter.
ECOND Q UARTER FY 21-22
S
No activity this quarter.
HIRD Q UARTER FY 21-22
T
No activity this quarter.
84
PW0053 – Replace Main Lift Pumps 1 & 2
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 120,000$ -$ -
Fiscal Year 21-22 - 95,992 24,000
Total$ 1 20,000$ 95,992$ 24,0008
P ROJECT D ESCRIPTION
This project replaces aging pumps within the influent wet well at the Wastewater Treatment plant.
Year one of three year plan to replace all six influent pumps.
Future Operating Impact: Decreased maintenance costs and improved efficiency.
F IRST Q UARTER FY 21-22
Project complete.
85
PW0054 – Copper Limit Study
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 100,000$ -$ -
Fiscal Year 21-22 44, 150 6,850
Total$ 100,000$ 44,150 $ 6,850$ 49,000
P ROJECT D ESCRIPTION
This project provides for a saltwater Water Effect Ratio (WER) study to assess the feasibility of
reducing effluent contaminant limits at the wastewater treatment facility.
Future Operating Impact: Projects future improvements at WWTP.
F IRST Q UARTER FY21-22
Study portion completed. Lab Analysis is completed. Consultant has prepared a report that is
currently under review by TCEQ. Substantial permit modification has begun to incorporate new
copper limits in permit.
S ECOND Q UARTER FY 21-22
The TCEQ permit amendment process is currently on hold until the TCEQ/EPA approves of the
WER Study findings and a new Copper permit limit factor is established. At that time, the permit
amendment application will be submitted to the TCEQ.
T HIRD Q UARTER FY 21-22
The status of the TCEQ permit amendment is that the TCEQ is still reviewing a few of the math
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values on the lab report. Possible approval in the 4 quarter.
86
PW0056 – Replace Belt Press 1
Account Number: 0037087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 4 50,000$ -$ -
Fiscal Year 21-22 - 186,894 -
Total$ 4 50,000$ 186,894$ -$ 263,106
P ROJECT D ESCRIPTION
This project funds the replacement of the 16 year old belt press at the wastewater treatment plant.
Future Operating Impact: Improvements will lessen future maintenance and operating costs.
F IRST Q UARTER FY 21-22
Belt Press 1 has been rehabilitated. Main portion of project is completed. Remaining funds are
requested to carryover.
87
PW0059 – Public Works Facility Design
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 750,000$ -$ -
Fiscal Year 21-22 - - -
Total$ 750,000$ -$ -$ 750,000
P ROJECT D ESCRIPTION
An assessment was performed on the current Public Works Service Center. The current facility is
37 years old and does not meet wind-loading requirements. This project will fund design services
for improvements to the facility to meet current and future needs.
Future Operating Impact: None.
F IRST Q UARTER FY 21-22
Project is still in pre-design phase.
ECOND Q UARTER FY 21-22
S
Consultant is preparing a concept for new building and improvements to existing building.
T HIRD Q UARTER FY 21-22
Consultant is conducting a preliminary engineering report for underground utilities, electrical,
fiberoptic, site drainage and improvements for fuel site.
88
PW0060 – Pecan Park Parking Lot Improvement
Account Number: 015/0327070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 350,000$ -$ -
Fiscal Year 21-22 623,000 73,232 82,771
Total$ 973,000$ 73,232$ 82,771$ 816,997
P ROJECT D ESCRIPTION
Description: This project provides for the modification of the existing parking lot at Pecan Park. The
scope of work is intended to provide additional parking space while addressing safety concerns
related to traffic flow within the parking lot.
This project is supplementing the funding for Pecan Park Improvements for trees and landscaping.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 21-22
Project is currently at 30% design.
S ECOND Q UARTER FY 21-22
60 % design drawings have been submitted for staff review. Comments are prepared to send back
to design engineer.
T HIRD Q UARTER FY 21-22
Design is at 90 %. Anticipate the bidding process to occur within the next quarter.
89
PW0061 – Plant 9 Ground Storage Tank Replacement
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 30,000 $ 15,000 $ -
Fiscal Year 21-22 75,000 - 90,000
Total$ 105,000$ 15,000 $ 90,000$ -
P ROJECT D ESCRIPTION
This project funds design and replacement of a 32 year old water storage tank at Water Plant 9.
Future Operating Impact: Minimal.
F IRST Q UARTER FY 21-22
Design is completed. Project is out for bid. Award is anticipated second quarter.
S ECOND Q UARTER FY 21-22
The bid was awarded to W. W. Payton at the March 28th City Council meeting. The Purchasing
Department will execute the contract.
T HIRD Q UARTER FY 21-22
The tank has been ordered and expected to be erected after delivery in October. The existing tank
will remain in service until that time.
90
PW0062 – City Logo at Fairmont Parkway & Wharton Weems
Account Number: 0157070-530Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 93,000 $ -$ -
Total$ 93,000 $ -$ -$ 93,000
P ROJECT D ESCRIPTION
Description: This project will incorporate the City of La Porte logo into the retaining walls for the
overpasses at the intersection of SH146 and Fairmont Parkway and SH 146 and Wharton Weems.
The retaining walls will be constructed as part of the SH 146 Expansion Project proposed by TxDOT.
Future Operating Impact: Anticipate minimal utility cost.
F IRST Q UARTER FY 21-22
Portions of the project are still under design by TxDOT.
ECOND Q UARTER FY 21-22
S
No Activity this quarter.
T HIRD Q UARTER FY 21-22
No Activity this quarter.
91
CLFRF1 – Main Sewer Rehabilitation
Account Number: 0327087-532Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22 700,000 - -
Total$ 700,000$ -$ -$ 700,000
P ROJECT D ESCRIPTION
Description: This project is for a trenchless, cure-in-place rehabilitation for a 30 inch sewer main
approximately 1,000 feet in length
Future Operating Impact: . Increase the reliability of this major trunk main section
F IRST Q UARTER FY 21-22
Specifications have been prepared.
S ECOND Q UARTER FY 21-22
No new activity. Awaiting additional grant funds.
HIRD Q UARTER FY 21-22
T
Front end documents and specs were sent to Purchasing in June. Package is ready for advertising
and bid. Awaiting second distribution of ARPA funds prior to bidding out.
92
CLFRF2 – Lift Station Improvements
Account Number: 0329890-760Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 35,000$ 6,288$ 3,988
Total$ 35,000$ 6,288$ 3,988$ 24,724
P ROJECT D ESCRIPTION
This project will fund general repairs to the City’s various lift stations. Improvements may include
.
replacing and repairing pumps, piping, and control panels
Future Operating Impact: .Improvements will lessen future maintenance and operating costs
F IRST Q UARTER FY21-22
A requisition for a new MCC panel at lift station #33 is in progress.
S ECOND Q UARTER FY21-22
Awaiting delivery and installation of LS 33 control panel.Additional projects to be identified during
rd
the 3Quarter.
T HIRD Q UARTER FY21-22
Replaced an electrical panel at lift station #33.
Repaireda pump at lift station #25.
th
Ordered new MCC panels forlift stations #9 & 34.New control panels should arrive in the 4
quarter.
93
CLFRF3 – Belt Press 2 Rehabilitation
Account Number: 0327087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 2 00,000$ -$ 249,320
Total$ 2 00,000$ -$ 249,320(49,320)
P ROJECT D ESCRIPTION
This project funds the replacement of the 16 year old belt press 2 at the wastewater treatment plant.
Future Operating Impact: . Improvements will lessen future maintenance and operating costs
IRST Q UARTER FY 21-22
F
Specifications have been prepared.
S ECOND Q UARTER FY 21-22
The project was awarded to Alfa Laval as a sole source contractor at the March 28th City Council
meeting. Purchase Order to be issued.
T HIRD Q UARTER FY 21-22
Belt press rehab scheduled to start 8-22-2022.
94
CLFRF4 – Freeze- Proof Pressure Monitors
Account Number: 0327085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 35,000 $ -$ -
Total$ 35,000 $ -$ -$ 35,000
P ROJECT D ESCRIPTION
This project will provide and install pressure monitors for the water distribution system that are protected
from freezing temperatures. These monitors will provide remote access through the existing SCADA
system.
Future Operating Impact: Improved operational capabilities during a freeze event
F IRST Q UARTER FY 21-22
Product research is being conducted.
S ECOND Q UARTER FY 21-22
Product research is still being conducted.
HIRD Q UARTER FY 21-22
T
Product research is still being conducted.
95
CLFRF5 – Ground Tank Replacement
Account Number: 0327085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 300,000$ -$ 300,000
Total$ 300,000$ -$ 300,000$ -
P ROJECT D ESCRIPTION
This project replaces a 30 year-old water storage tank that is nearing the end of its service life.
Future Operating Impact: Reduced maintenance costs and maintain water quality
F IRST Q UARTER FY 21-22
Project is out for bid. Award is anticipated second quarter.
S ECOND Q UARTER FY 21-22
The bid was awarded to W. W. Payton at the March 28th City Council meeting. The Purchasing
Department will execute the contract.
HIRD Q UARTER FY 21-22
T
The tank has been ordered and expected to be erected after delivery in October. The existing tank
will remain in service until that time.
96
CLFRF6 – Lift Station Pump Replacement
Account Number: 0327086-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 100,000$ -$ 100,000
Total$ 100,000$ -$ 100,000$ -
P ROJECT D ESCRIPTION
This project is a multi-year plan to replace submersible pumps at major lift stations. FY21-22 needs
are identified as stations 1A, 30 and 40.
Future Operating Impact: Increased reliability and energy efficiency. Reduced maintenance costs
F IRST Q UARTER FY 21-22
Specifications have been prepared. Bid anticipated second quarter.
ECOND Q UARTER FY 21-22
S
The bid was awarded to Hahn Equipment at March 28 City Council meeting. Purchase Order to be
issued.
HIRD Q UARTER FY 21-22
T
Purchase Order has been issued. 3 pumps are on order.
97
CLFRF7 – Chlorine & S02 Valve Replacement
Account Number: 0327087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 52,000 $ -$ -
Total$ 52,000 $ -$ -$ 52,000
P ROJECT D ESCRIPTION
This project replaces automated safety valves for wastewater treatment chemical supply containers.
Future Operating Impact: Improved safety and reliability
F IRST Q UARTER FY 21-22
Specifications have been prepared. Bid anticipated second quarter.
S ECOND Q UARTER FY 21-22
Bids were received on March 15, 2022. Anticipate award at April 11th City Council meeting
T HIRD Q UARTER FY 21-22
Purchase Order has been issued. Awaiting parts delivery and installation
98
CLFRF8 – Blower Replacement
Account Number: 0327087-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 105,000$ -$ -
Total$ 105,000$ -$ -$ 105,000
P ROJECT D ESCRIPTION
This project replaces of one forty year old blower at the Wastewater Treatment Plant.
Future Operating Impact: Improve efficiency
F IRST Q UARTER FY 21-22
Specifications have been prepared. Bids anticipated second quarter.
S ECOND Q UARTER FY 21-22
Bids were received on March 1, 2022. Staff anticipates award at the April 11th City Council
meeting.
T HIRD Q UARTER FY 21-22
Blower has been ordered. Awaiting delivery and installation.
99
CLFRF9 – Rehabilitate Lift Station#31
Account Number: 0327086-532Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 220,000$ -$ 171,100
Total$ 220,000$ -$ 171,100$ 48,900
P ROJECT D ESCRIPTION
This is year one of a multi-year funding plan to rehabilitate the sewer lift station for Fairmont East
(31). This amount is expected to cover design phase services.
Future Operating Impact: Minimal
F IRST Q UARTER FY21-22
Proposal for design has been requested from Shaumburg and Polk.
ECOND Q UARTER FY 21-22
S
Staff has negotiated a professional services agreement for engineering services. The agreement is
expected to be presented to Council for an award at the April 25th City Council meeting.
HIRD Q UARTER FY 21-22
T
Design for improvements is underway.
100
CLFR10 – Chlorine Safety Valves
Account Number: 0327085-533Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 54,000 $ -$ -
Total$ 54,000 $ -$ -$ 54,000
P ROJECT D ESCRIPTION
This project funds the addition of automated safety valves on water treatment chemical supply
containers at 6 locations for the city’s water wells.
Future Operating Impact: Improved Safety and reliability
F IRST Q UARTER FY 21-22
Specifications have been prepared. Bids anticipated second quarter.
ECOND Q UARTER FY 21-22
S
Purchasing is finalizing the Bid Package together with the grant requirements. Bids and Council
approval anticipated in third quarter.
HIRD Q UARTER FY 21-22
T
Bid opening was at city hall on 6-21-22. No bids received.
Re-bid advertised on 6-30 and 7-07.
It was opened on Tuesday, July 19, 2022. No bids were received because vendors were not
registered on SAM.GOV to receive America Rescue Plan Act (ARPA) funds. Purchasing is working
with vendors to get them registered and will re-bid.
101
CLFR12 – Battleground Estates
Account Number: 0329881-690Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 1 50,000$ -$ -
Total$ 1 50,000$ -$ -$ 150,000
P ROJECT D ESCRIPTION
The drainage improvement project is focused on the Lomax Area north of “P” Street. Mitigation efforts
include adjustments to existing roadside ditches, increasing culvert sizes and drainage channel
improvements. Pre-funding for this project began in FY19, with $65,000 budgeted within Fund 019.
Future Operating Impact: Improve Storm water Drainage system in Northwest La Porte
F IRST Q UARTER FY 21-22
Coordination underway with Harris County Flood Control.
S ECOND Q UARTER FY 21-22
nd
Awaiting 2distribution of ARPA funds. No activity this quarter.
HIRD Q UARTER FY 21-22
T
nd
Awaiting 2distribution of ARPA funds. No activity this quarter.
102
CLFR13 – Valleyview Bridge
Account Number: 0327071-531Budget
BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 1 00,000$ -$ -
Total$ 1 00,000$ -$ -$ 100,000
P ROJECT D ESCRIPTION
As part of the drainage analysis associated with the F101 Channel improvements project, Harris County
identified the need for modifying the Valleyview Bridge to provide increase the benefits of the
downstream channel improvements. This project anticipated to be funded in phases, with this initial
round of funding intended to be utilized to initiate the engineering associated with the proposed project.
Future Operating Impact: Improve Storm water Drainage system in Northwest La Porte
F IRST Q UARTER FY 21-22
No activity this quarter.
ECOND Q UARTER FY 21-22
S
Talks continue with Harris County Flood Control to draft an interlocal agreement resulting in
reduced funding from La Porte.
HIRD Q UARTER FY 21-22
T
Project is still in design phase with Harris County Flood Control. Negotiations with HCFCD
regarding interlocal agreement and cost sharing with F-101 Channel Improvements.
103
SEW669 – Sanitary Sewer Rehabilitation
Account Number: 0189881-669Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 21-22$ 350,000$ 222,379$ 124,971
Total$ 350,000$ 222,379$ 124,971$ 2,650
Note: This project does not roll forward each year. A new amount is budgeted each year.
P
ROJECT D ESCRIPTION
Public Works Department will perform in-house rehabilitation of sewers by slip line, point repairs,
manhole sealing, smoke testing, and TV inspection. This program is mandated by the Texas
Commission on Environmental Quality (TCEQ). Note: This project does not roll forward each
year. A new amount is budgeted each year.
Future Operating Impact: No impact is anticipated. This is a preventive program in efforts reduce
the cost of future repairs and/or maintenance.
F IRST Q UARTER FY 21-22
In-house forces completed 23 sewer point repairs, conducted 33 manhole inspections and smoke
tested 871 feet of sewer main. In-house forces repaired 60 vertical feet of manholes, cleaned 16 lift
station wet wells, and cleaned 21,745 feet of sewer main. Contract forces sealed 21 vertical feet of
manholes and completed 1 point repair. Contract forces cleaned and televised 8,983 feet of sewer
main.
104
SEW669 – Sanitary Sewer Rehabilitation, continued
F IRST Q UARTER FY21-22
105
SEW669 – Sanitary Sewer Rehabilitation, continued
S ECOND Q UARTER FY21-22
In-house forces completed 8 sanitary sewer point repairs, conducted 4 manhole inspections, and
smoke tested 2130’ feet of sanitary sewer main. In-house forces repaired 21 vertical feet of sanitary
sewer manholes, cleaned 19lift station wet wells, and cleaned 24,463feet of sanitary sewer main.
In-house forces cleaned 6 sanitary sewer manholes and performed 1 dye flood test. Contract forces
pipebursted 1976’ of sewer main city wide. Contract forces cleaned and televised 3761feet of
sanitary sewer maincity wide. Contracted forces installed4 new sanitary sewer manholes and
installed 254’ of sanitary sewer main.
106
SEW669 – Sanitary Sewer Rehabilitation, continued
T HIRD Q UARTER FY21-22
In-house forces completed 11 sanitary sewer point repairs, conducted 17 manhole inspections, and
smoke tested 24,434 ’ feet of sanitary sewer main. In-house forces repaired 24 vertical feet of sanitary
sewer manholes, cleaned 22 lift station wet wells, and cleaned 24,567 feet of sanitary sewer main.
In-house forces cleaned 9 sanitary sewer manholes. 3 sanitary sewer lines were verified by in-house
forces. A 262’ sanitary sewer line extension was performed by in-house forces. Contract forces
removed and replaced 100’ of sanitary sewer main. Contract forces cleaned and televised 8644 feet
of sanitary sewer main city wide. Contract forces performed one sanitary sewer point repair.
107
SM0002 – Asphalt Street Surfacing
Account Number: 0337071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21 236,372 - -
Fiscal Year 21-22 838,000 1,042,532 31,840
Total$ 1,074,372$ 1,042,532$ 31,840$ -
P ROJECT D ESCRIPTION
This project funds the annual program to resurface streets throughout the City with asphalt.Note:
This project does not roll forward each year. A new amount is budgeted each year.
Future Operating Impact: Minimal.
F
IRST Q UARTER FY 21-22
FY 2021-22 Portion of project is underway. Interior access roads for La Porte Municipal Airport
have been overlayed.
S ECOND Q UARTER FY 21-22
Asphalt resurfacing project is at 90% complete should be completed by the end of April.
108
SM0002 – Asphalt Street Surfacing, continued
T HIRD Q UARTER FY21-22
Projects for this FY2022 have been completed.
109
Project SM0003 – Street Repair Material (in-house)
Account Number: 0337071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 16-17$ 50,000$ 50,205 $ -
Fiscal Year 17-18 50,000 38,992 -
Fiscal Year 18-19 50,000 34,866 -
Fiscal Year 19-20 50,000 13,426 -
Fiscal Year 20-21 60,000 18,692 -
Fiscal Year 21-22 20,000 - 13,089
Total$ 280,000$ 156,181$ 13,089$ 110,730
ROJECT D ESCRIPTION
P
This project funds the purchase of materials for repairs that are completed by in-house street
crews.
Future Operating Impact: None.
F IRST Q UARTER FY 21-22
Materials purchased for pothole patching, crack sealing and in-house concrete repairs.
ECOND Q UARTER FY 21-22
S
No activity this quarter.
HIRD Q UARTER FY 21-22
T
Additional Materials purchased for in-house concrete repairs and asphalt patching.
110
th
STR7TH – South 7Street Paving and Drainage
Account Number: 003/019/033-7071-531Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 18-19$ -$ - $ -
Fiscal Year 19-20 2,435,000297,586 -
Fiscal Year 20-21 2,867,000403,630 -
Fiscal Year 21-22 -2,940,4681,570,644
Total$ 5,302,000$ 3,641,684 1,570,644$ 89,672
P ROJECT D ESCRIPTION
(003) Utility Fund – This project will fund water main adjustments needed for drainage system on
th
South 7 Street from Main Street to Fairmont Parkway. Total costs for Design and Construction is
estimated at $5,300,000.
(033) Drainage Fund – This project will fund design and construction of improved drainage with
th
concrete curt and gutter with sidewalks on South 7 Street from Main Street to Fairmont Parkway.
Total costs for Design and Construction is estimated at $5,300,000
Future Operating Impact: Improved street surface and improved area drainage.
F IRST Q UARTER FY 21-22
Project is awarded to D&W Contractors. Construction is currently underway. Project is on
schedule.
111
th
STR7TH – South 7Street Paving and Drainage
S ECOND Q UARTER FY21-22
D & W Contractors are 75% complete with the drainage portion of this project. Roadway
thth
construction has started on the southbound lane of 7 street from Main Street to F street. The 7
Street Paving and Drainage Project is currently 50% complete and on schedule for final completion
by the end of this year.
112
th
STR7TH – South 7Street Paving and Drainage, continued
T HIRD Q UARTER FY21-22
The project is nearing 65% completion and is on schedule to be completed in October 2022.
113
UTL655 – Meter Replacement Program
Account Numb 0039890-655Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 12-13$ 80,000$ 79,141$ -
Fiscal Year 13-14 90,000 85,102 -
Fiscal Year 14-15 290,000 110,163 -
Fiscal Year 15-16 180,000 285,591 -
Fiscal Year 16-17 250,000 317,186 -
Fiscal Year 17-18 299,046 275,671 -
Fiscal Year 18-19 300,000 299,682 -
Fiscal Year 19-20 350,000 163,808 -
Fiscal Year 20-21 350,000 149,671 -
Fiscal Year 21-22 350,000 128,602 221,398
Total$ 2,539,046$ 1,894,616$ 221,398$ 423,032
P ROJECT D ESCRIPTION
This funds the annual program to continue replacing water meters, which includes the purchasing
of electronic components, meters and meter boxes.
Future Operating Impact: Reduced maintenance on old, broken water meters.
F IRST Q UARTER FY21-22
289 meters were replaced for the first quarter.
S ECOND Q UARTER FY 21-22
238 meters were replaced for the second quarter.
T HIRD Q UARTER FY 21-22
285 meters were replaced for the third quarter.
114
UTL697 – Valve ReplacementProgram (in-house)
Account Number: 0039890-697Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 14-15$ 40,000$ 24,479 -
Fiscal Year 15-16 25,000 6,273 -
Fiscal Year 16-17 25,000 8,034 -
Fiscal Year 17-18 25,000 24,847 -
Fiscal Year 18-19 25,000 15,421 -
Fiscal Year 19-20 25,000 12,010 -
Fiscal Year 20-21 25,000 15,427 -
Fiscal Year 21-22 - 17,817 -
Total$ 190,000$ 124,308$ -$ 65,692
P ROJECT D ESCRIPTION
This project is for material cost for City crews to replace non-functioning water main valves.
Future Operating Impact: Improved efficiency
F IRST Q UARTER FY21-22
st
Replaced 7 gate valves during the 1quarter.
115
UTL697 – Valve ReplacementProgram (in-house), continued
F IRST Q UARTER FY21-22
116
UTL697 – Valve ReplacementProgram (in-house), continued
S ECOND Q UARTER FY21-22
Replaced 4gate valves during the 2nd quarter.
117
UTL697 – Valve ReplacementProgram (in-house), continued
T HIRD Q UARTER FY21-22
Replaced 1 gate valveduring the 3rd quarter.
118
UTL898 – In House Waterline Replacement
Account Number: 0039890-898Budget
Funding:BudgetExpendituresEncumbrancesRemaining
Fiscal Year 20-21$ 35,000$ 41,249$ -
Total$ 35,000$ 41,249$ -(6,249)
Note: This project does not roll forward each year. A new amount is budgeted each year.
ROJECT D ESCRIPTION
P
This project funds the replacement of small steel lines in the alleys of La Porte where numerous leaks
and failures continue to occur.Note: This project does not roll forward each year. A new amount
is budgeted each year.
Future Operating Impact: Reduction inleak repairs.
IRST Q UARTER FY21-22
F
th
40’ of pipe installed at 600 block of S. 4St.
th
180’ of pipe installed at 600 block of S. 4St.
72’ of pipe installed under Shore Acres Blvd
th
70’ of pipe installed at W. Madison /N. 6St.
119
UTL898 – In House Waterline Replacement, continued
S ECOND Q UARTER FY21-22
th
160 feet installed at 500 blk S. 4St.
st
55 feet installed at N. 1St. waterline replacement.
120
UTL898 – In House Waterline Replacement, continued
T HIRD Q UARTER FY21-22
st
N. 1St waterline replacement - 180’ of 10” pvc pipe.
S. Blackwell Waterline replacement - 966’ of 4” pvc pipe.
th
Also, 500 Blk of S. 4St. Waterline replacement- 200’ of 4” pvc pipe.
121