HomeMy WebLinkAbout08/19-8/23/2002 Special Called Budget Workshop MeetingAGENDA
SPECIAL CALLED BUDGET WORKSHOP MEETING OF LA PORTE CITY COUNCIL TO BE HELD
AUGUST 19, 20, 21, 22, AND 23, 2002, IN COUNCIL CHAMBERS OF CITY HALL, 604 WEST
FAIRMONT PARKWAY, LA PORTE, TEXAS BEGINNING AT 6:00 P.M. EACH EVENING.
A. Call to Order
B. Invocation — Mayor Norman Malone
C. Petitions, Remonstrances Communications, and Citizens and Tax Payers Wishing to Address Council
The following items will be discussed in budget workshop meetings on Monday, August 19 through Friday,
August 23. Meetings will begin each evening at 6:00 p.m. and will adjourn at the conclusion of each evening's
business. Business items will be discussed in the order they are listed on the Agenda. It may not be necessary to
meet for all specified days. Meetings will conclude when all business has been discussed. Friday, August 23,
2002 will be a make-up day.
D. Workshop
Open Workshop Meeting
E. General Overview
F. Computer Replacement Fund............................................................................................................6-19
G. Employee Health Service Fund.........................................................................................................6-13
H. Motor Pool Fund..................................................................................................................................6-2
I. Public Works (General Fund & Utility Fund Expense)
............................................................. 3-79, 4-3
J. Administration...................................................................................................................................3-40
K. City Secretary....................................................................................................................................3-59
L. City Council.......................................................................................................................................3-65
M. Legal..................................................................................................................................................3-62
N. Municipal Court .................................................................................................................................3-50
O. Planning...........................................................................................................................................3-112
P. Parks and Recreation.........................................................................................................................3-96
Q. Administrative Services..................................................................................................3-46,
3-54, 3-56
R. Golf Course........................................................................................................................................5-21
S. Finance...............................................................................................................................................3-68
T. Police.................................................................................................................................................3-22
U. Emergency Services.............................................................................................................................3-5
V. Fire Prevention.....................................................................................................................................3-7
W. La Porte Area Water Authority..........................................................................................................5-15
X. La Porte Municipal Airport ..................................................................................................................5-9
Y. Sylvan Beach.......................................................................................................................................5-2
Z. Special Revenue Funds ... ................................... s.................................... ...
AA. Proposed Capital Improvement Budgets for General, Utility and Other Funds
BB. Close Workshop Meeting
CC. Adjournment
THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR
ACCOMMODATIONS OR INTERPRETIVE SESSIONS AT MEETINGS SHOULD BE MADE 48
HOURS PRIOR TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S OFFICE AT 281-
471-5020 OR TDD LINE 281471-5030 FOR FURTHER INFORMATION.
2002-03 BUDGET MEETINGS AGENDA
1\1onday,
August 19 - 6:00 to 9:00 PNII
PAGE
A.
General Overview — John Joerns.............................................................
Under Separate Cover
B.
Computer Replacement Fund — John Joerns........................................................................
6-19
C.
Employee Health Service Fund...........................................................................................
6-13
D.
Motor Pool Fund — Steve Gillett...........................................................................................
6-2
E.
Public Works (General Fund & Utility Fund Expense)
- Steve Gillett................................................................................................................3-79,
4-3
F.
Administration — JohnJoerns...............................................................................................
3-40
G.
City Secretary — Martha Gillett...................................................................................:........
3-59
H.
City Council — Martha Gillett..............................................................................................
3-65
11. Tuesday, August 20 - 6:00 to 9:00 PNI
A.
Legal— Knox Askins............................................................................................................
3-62
B.
Municipal Court — Louie Dina.............................................................................................
3-50
C.
Planning— Doug Kneupper.................................................................................................
3-112
D.
Parks and Recreation — Stephen Barr...................................................................................
3-96
E.
Administrative Services — Carol Buttler............................................................3-46,
3-54, 3-56
F.
Golf Course — Alex Osmond................................................................................................
5-21
G.
Finance— Cynthia Alexander................................................................................................
3-68
III. Wednesday, August 21 - 6:00 to 9:00 PNI
A.
Police— Chief Richard Reff..................................................................................................
3-22
B.
Emergency Services — Joe Sease...........................................................................................
3-5
C.
Fire Prevention — Paul Hicken6ottom.................................................................................:..
3-7
D.
La Porte Area Water Authority — Steve Gillett....................................................................
5-15
E.
La_ Porte Municipal Airport — John Joems...................... :......................................................
5-9
F.
Sylvan Beach — John Joerns...................................................................................................
5-2
G.
Special Revenue Fund — John Joerns.....................................................................................
7-1
IV. Thursday,
August 22 - 6:00 to 9:00 PNI
A.
Proposed Capital Improvement Budgets for General, Utility
and Other Funds.......................................................................................
Under Separate Cover
V. Friday, August 23 - 6:00 to 9:00 PNI
A.
Wrap up budget discussions if needed.
THE STATE OF TEXAS )
COUNTY OF HARRIS )
CITY OF LA PORTE )
NOTICE OF MEETING
Notice is hereby given that the City Council of the City of La Porte will meet in Budget
Workshop Sessions the week of August 19 through August 23, 2002. The meetings will be held
in the Council Chambers of the City Hall, 604 West Fairmont Parkway, La Porte, Texas, beginning
at 6:00 P.M. A copy of the agenda for the workshop sessions is attached hereto.
I hereby certify that I posted this Notice on the bulletin board located at a place convenient
to the public in the City Hall of the City of La Porte, at 5:00 P.M. on the 16t' day of August 2002,
and that (1) said Notice was posted for at least 72 hours preceding the scheduled time of the
meeting; or (2) if this Notice was posted less than 72 hours but more than 2 hours before the
meeting is convened, I hereby certify that said meeting was called because of an emergency or
urgent public necessity limited to imminent threats to public health and safety or reasonable
unforeseeable situations requiring immediate action by the City Council.
Witness my hand and the Seal of the City of La Porte, Texas, this the 16t' day of August
2002.
CITY OF LA PORTE
��t�l X-w
Martha A. Gillett
City Secretary
� 1
MINUTES OF THE SPECIAL BUDGET
WORKSHOP MEETING
OF LA PORTE CITY COUNCIL
AUGUST 19, 2002
1. 'CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00 p.m.
'Members of City Council Present: Councilpersons Michael Mosteit, Chuck Engelken
(arrived at 7:20 p.m.), James Warren, Barry Beasley, Charlie Young, Peter Griffiths and
Norman Malone
'Members of Council Absent: Howard Ebow and Bruce Meismer
Members of City Executive Staff and City Employees Present: Police Chief Richard
Reff, City Secretary Martha Gillett, Acting City Manager John Joerns, Planning Director
Doug Kneupper, Emergency Services Director Joe Sease, Public Works Director Steve
Gillett, Parks and Recreation Director Stephen Barr, Assistant. Finance Director Michael
Dolby, Assistant Public Works Director Buddy Jacobs, Director of Administrative
Services Carol Buttler, Director of Finance Cynthia Alexander, Fire Marshal Paul
Hickenbottom, Budget/Investment Officer Shelley Wolny and Assistant Fire Chief
Champ Dunham
'Others. Present: None
2. Mayor Malone delivered the invocation.
3. ' Petions, Remonstrances, Communications, and Citizens and Tax Payers wishing to
address Council.
There were no citizens wishing to. address Council.
4. "Workshop was called to order by Mayor Norman Malone at 6:00 p.m.
The following budget items were discussed:
General Overview
Computer Replacement Fund
Employee Health Service Fund
Motor Pool Fund
Public Works (General Fund & Utility Fund Expense)
Administration
City Secretary
City Council
Planning
Parks and Recreation
Administrative Services
Finance
Police
Emergency Services
Budget Workshop Minutes,,-�89-02 — Page 2
'Fire Prevention
La Porte Area Water Authority
La Porte Municipal Airport
5. Adjournment
There being no further business to come before Council, the Special Called Budget
Workshop Meeting was duly adjourned at 8:55 p.m.
Respectfully submitted,
Martha Gillett
City Secretary
Passed and approved on this the 2601 day of August 2002.
/W007�
Norman Malone, Mayor
MINUTES OF THE SPECIAL BUDGET
WORKSHOP MEETING
OF LA PORTE CITY COUNCIL
AUGUST 20, 2002
1. CALL TO ORDER
The meeting was called to order by Mayor Norman Malone at 6:00 p.m.
Members of City Council Present: Councilpersons Michael Mosteit, Chuck Engelken,
James Warren, Barry Beasley, Charlie Young, Bruce Meismer, Howard Ebow and
Norman Malone
Members of Council Absent: Peter Griffiths
Members of Cijy Executive Staff and City Employees Present: Police Chief Richard
Reff, City Secretary Martha Gillett, Acting City Manager John Joerns, Planning Director
Doug Kneupper, Parks and Recreation Director Stephen Barr, Assistant Finance Director
Michael Dolby, Director of Administrative Services Carol Buttler, City Attorney Knox
Askins, Honorable Judge Ditta, Human Resource Manager Lorie Doughty, Assistant City
Secretary Sharon Harris, City Manager's Administrative Assistant Crystal Scott,
Assistant Fire Chief Champ Dunham, Court Coordinator Aimee Bird, MIS Manager
Larry Mabe, Golf Course Superintendent Dennis Hlavaty, Assistant Director of Parks and
Recreation James Eastep, Fire Chief Mike Boaze, Golf Course Manager Alex Osmond
and Purchasing Manager Susan Kelley
Others Present: Colleen Hicks
2. Mayor Malone delivered the invocation.
3. 'Petitions, Remonstrances, Communications, and Citizens and Tax Payers wishing to
address Council.
There were no citizens wishing to address Council.
4. Workshop was called to order by Mayor, Malone at 6:00 p.m.
The following budget items were discussed:
Legal
Municipal Court
Golf Course
Sylvan Beach
Special Revenue Funds
Proposed Capital Improvement Budgets for General, Utility and Other Funds
5. Adjournment
There being no further business to come before Council, the Special Called Budget
Workshop Meeting was duly adjourned at 7:55 p.m.
Budget Workshop Minti.ca' 8-20-02 — Page 2
Respectfully submitted,
Marth ttt aV#
City Secretary
Passed and approved on this 26tb day of August 2002.
Norman Malone, Mayor
MEETINGS HANDOUT
I/
DRAFT
August 20, 2002
Ms. Colleen Hicks, President
Chamber of Commerce
P.O. Box 996
La Porte, Texas 77572-0996
Dear Ms. Hicks:
1 have received the material provided regarding the Chamber of Commerce's request for
increasing the City's contribution from the Hotel/Motel Fund for general promotional and
tourism activities.
I will be recommending a renewal of the agreement and an increased base contribution from
$26,000-to $37,500 based on the following provisions;
o, Renewal of agreement similar to the previous agreement for a 3-year period.
o; A base contribution not to exceed 500 per year. �D no�
o' Any increase in the base contribution will be based on the annual performance
report and the annual budget submittal by the Chamber and shall be approved by
City Council.
o Any new special event promoted by the Chamber of Commerce should be included
in the annual budget submitted by the Chamber. A one-time contribution for any
new special event may be considered by the City based on the merits of the
special event and City Council's approval.
If City Council approves this approach we, would need to prepare and incorporate appropriate
language into the Agreement.
Thank you for your continued interest and goal of promoting visitors and tourism for
La Porte'.
.Sincerely,
John Joerns
Assistant City Manager