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Home My WebLink About07-22-2002 Special Called Regular Meeting• • MINUTES OF THE SPECIAL CALLED MEETING OF THE LA PORTE AUDIT COMMITTEE JULY 22, 2002 1. Call to Order The meeting was called to order by Chairman Chuck Engelken at 4:10 p.m. Members of Committee Present: Chairman Chuck Engelken, Howard Ebow and James Warren. Members of Committee Absent: None Members of City Council Present: Bruce Meismer and Barry Beasley. Members of City Executive Staff and City Employees Present: City Attorney Knox Askins, City Secretary Martha Gillett, Finance Director Cynthia Alexander and Assistant Finance Director Michael Dolby. Others Present: Louis Rigby. 2. Consider approval of minutes of Regular Meeting of City of La Porte Audit Committee held on June 12, 2002. Motion was made by Howard Ebow to approve the minutes as presented. A second by James Warren. The motion carried unanimously. 3. Receive report from Director of Finance on Credit Card transactions and travel policies. Director of Finance Cynthia Alexander provided the Committee with a report as outlined In her memorandum dated July 19, 2002 and attached spreadsheet report (see attached copy). In addition Ms. Alexander noted that she had received receipts totaling $614.00 since her report was provided to City Council. Ms. Alexander was questioned as to whether or not these transactions had been tested by the City's current auditing firm Null and Associates. Ms. Alexander indicated they had not due to the manner in which transactions are selected. She informed the committee these transactions had not been reviewed by the auditor. She further explained the auditor calls before the audit to request the beginning and ending check number for the entire year. They load the check numbers to a computer program that distributes a random sample list of transactions to be tested. None of these transactions showed up on the sample the auditor pulled. Ms. Alexander further explained the Finance department could request certain areas be reviewed if they feel they are questionable areas. Ms. Alexander was questioned as to whether or not the City had a credit card policy. She informed them, the City does not have a credit card policy but we should. She further stated that normal business practice would be to turn in documented receipts with credit card expenditures. Mr. Dolby noted that any purchases should follow the purchasing policy and procedures. He stated that credit card purchases do not mean you can bypass the purchasing policy and procedures. The committee questioned as to whether or not the purchasing guidelines stated there must be written documentation on purchases. Mr. Dolby informed the committee written documentation was required per the purchasing policy and procedures. • • Page 2 -Audit Committee Minutes -July 22, 2002 The committee questioned as to why there was not a credit card policy. Mr. Dolby advised he was not sure why there was not a policy and he understood these cards had been used since 1986. He further stated the guidelines were never developed by the purchasing department and they would be the appropriate department to develop such policy. This type of policy is a purchasing policy that would be enforced by the finance department once implemented by purchasing. The committee questioned Ms. Alexander and Mr. Dolby if any receipts were lost or misplaced by the finance department. They replied to their knowledge they had never lost any receipts and had never been written up by the auditors for losing any documentation or receipts. They noted they handle over 100,000 transactions per year and to their knowledge they have never lost any related documents. It was noted that the audits would reflect if they had lost documents. 4. Consider retaining an independent audit firm to review credit card transactions, and submit a report with recommendations. Council member Warren noted he felt there were questionable transactions noted in the report and the City should hire an outside independent auditor to review this matter. Chairman Chuck Engelken noted he agreed with Mr. Warren. Mr. Engelken noted he had talked with HGAC and they provided him with a list of independent auditors (see attached list). Mr. Engelken noted he feels the committee needs to identify any problems, if there is a problem lets address it promptly and professionally. He wants to make sure the citizens of La Porte are proud of the process followed. Mr. Engelken noted the audit should identify weaknesses, review current policies, put policies in place and the travel policy be reviewed. It was also noted that staff should respond to some of the questionable transactions. Mr. Beasley noted we should interview and meet with audit firms to show them what the City has done to date and let them provide us with a recommendation for the scope of work. Bruce Meismer suggested that we consider having the Department of Public Safety review this matter. He noted they are familiar with the operations of local government. He noted this might be a less expensive options since they are not a for profit organization. Bruce Meismer also suggested the committee consider hiring an outside person to oversee the work of staff rather than having the consultant do all the work. This might be a more cost effective means. Ms. Alexander noted that Mr. Dolby is a C.P.A. and has extensive audit experience. He would be very capable of conducting an internal audit and prepare recommended policies. Mr. Dolby noted his only concern is he would not be independent since he is an employee of the City of La Porte. The committee questioned whether or not a bid processed need to be followed to hire an auditing firm. The City Attorney advised this process did not have to be bid since the City would be hiring an auditor to perform a professional service. He noted the committee should interview firms and then select the appropriate firm based on the scope of work agreed upon and costs. • Page 3 -Audit Committee Minutes -June 22, 2002 The Audit Committee Directed the Finance Department to have all staff members follow the current travel policy. It was noted the Council should follow the current guidelines outlined in the ordinance adopted for Council travel. The Finance Department was directed to enforce all policies currently in place. Mr. Meismer raised questions regarding receipts. He questioned Finance as to whether or not they had requested any receipts be provided as backup. Ms. Alexander noted her staff had been advised not to question the City Manager about his credit card expenditures or question any missing receipts. She noted she had also questioned previous staff members why they had not questioned these matters. They informed her they had been advised not to question the City Manager's Office. Mr. Meismer questioned Ms. Alexander had her process been impeded in any way. She noted she was in a difficult situation because she reported to the City Manager. Mr. Meismer questioned if staff had the same $75.00 per diem policy as City Council. Ms. Alexander noted staff followed a separate travel policy and the per diem guidelines used were those outlined by the I.R.S. Mr. Meismer questioned if all staff followed the staff policy. Ms. Alexander noted she wanted to answer all questions truthfully. Mr. Meismer questioned again if she felt this process was being impeded in any way by outside forces. Ms. Alexander noted yes. The committee agreed to authorize the Finance Department report to the Audit Committee Chairman on all matters involving this investigation. Ms. Alexander noted this has been a very difficult situation since one of the people involved was her direct supervisor. She further noted she was only reporting what she found and was not advising there had been any wrong doings. She noted she and Mr. Dolby were required to report such items under their Code of Ethics. The committee also agreed that responses from all parties should be directed to the Audit Committee Chairman. Ms. Alexander noted she respects Mr. Herrera's response but she still stands with her original memorandum. She stated as far as she lrnow the administration of the credit card policy has lied with the City Manager's Office. During the past eight years she has been here this program has been handled by the City Manager's Administrative Assistant. She was not aware of who had what credit cards until recent public information requests were submitted by a citizen. At that point, she was aware and required to report any findings. She further noted that program has not been managed by the Finance Department. Mr. Meismer noted the committee needed to sift through fact and fiction. He noted he did not want staff to feel any pressure of them being under the eye of scrutiny for things reported. Ms. Alexander also noted that in response to Mr. Herrera's memorandum that she went back to the documents provided by the City Manager's Office and found no receipts in those files. Mr. Askins noted this committee could set policy but was not authorized to spend funds. He noted there was an addendum item placed on the City Council Agenda that would authorize this committee to move forward with hiring an auditor. Page 4 -Audit Committee Meeting Minutes -June 22, 2002 Ms. Gillett questioned if she was also to report to the audit committee with regards to any matters involving this investigation. Mr. Meismer asked for clarification on who the City Secretary Reports to. Mr. Askins noted the City Secretary's duties are governed by the Public Information Act and the Open Meetings Act. Barry Beasley suggested that Texas Municipal League be contacted to see if they could suggest any auditing firms. The Audit Committee directed the Director of Finance and Assistant Director of Finance provide the committee with a list of auditing firms. Mr. Engelken confirmed the following action items for the committee: Attorney to provide letter for Chairman to sign that would authorize the Finance Department to report to the auditing committee on all matters related to this investigation. Councilman Meismer is to provide information on Texas Department of Public Safety services. Finance Department is to provide a list of auditing firms. All of the above information is to be provided to the Audit Committee by July 24, 2002 by 5:00 P.M. and a meeting can be scheduled next week. Citizen Louis Rigby requested to speak and the committee agreed to let him. Mr. Rigby reminded the committee that his original recommendation requested the use of all credit cards to stop until after an audit was completed and he still is recommending that action. In addition, he urged the committee if it was determined that a credit cards was used for personal benefit, that something more than just a policy implementation take place. Bruce Meismer urged the committee to look at suggesting constraints on credit card use at this time. Mr. Askins noted this matter was not on this agenda and could be discussed during the Executive Session at the Council Meeting under the City Manager Review item. Mr. Meismer thanked the staff for their honesty and noted they are protected under the Whistleblowers Act. He does not want staff to feel threatened or feel that their job is in jeopardy. Mr. Engelken thanked the staff for their participation in this meeting. 5. Adjournment There being no further business to come before the committee, the meeting was adjourned at 5:20 p.m. Respectfully submitted, Chuck Engelken, Chairman Passed and approved on this the ~Dday of~~, 2002. a~~`~~ ~~~~~ ~1 ~ i MEMORANDUM TO: Audit Committee 4~~ ~~~ FROM: Cynthia Alexander, Director of Finance`~'~-~ Michael Dolby, Assistant Finance Director DATE: July 19, 2002 RE: Review of Public Information Requests Related to Credit Cards On Monday, June 10, 2002, a citizen addressed City Council concerning certain alleged irregularities in our Internal Controls regarding credit cards, followed by a letter to the editor in the Bayshore Sun on Wednesday, June 12, 2002. As a result of these public and published comments, and subsequent requests for records under the Texas Public Information Act, we elected to perform a cursory review of credit card transactions. We did not perform an audit, nor did we perform any analytical procedures. We sampled credit card transactions to determine if the transaction contained proper documentation and noted if the transaction appeared to conform to usual city business expenditures. The documents used in this review were obtained from the City's Document Imaging System and are the same documents released to the above-referenced requestors of Public Information. Our review does not give an opinion regarding the .validity of expenditures because the Finance Department does not set purchasing policies; consequently, we are only reporting that certain transactions appear questionable. The City of La Porte currently has a relationship with two credit card companies: American Express and Visa.' There currently exists no written policy regarding the use of city issued credit cards; consee~uently, the City Manager has directed that a policy tie developed. The management and administration of the American Express Card Program lies with the City Manager's office and is not under the auspices of the Finance Department. There are four city issued American Express cards which are held by the Mayor, City Manager, Assistant City Manager and Police Chief. Visa credit cards are held by the City Manager, City Secretary and Director of Finance; and, they are each responsible for the prudent management of these cards. The credit card holders are Executive Level employees with direct budgetary responsibilities, and, they should understand that these cards are to be used for the purposes of conducting official city business. During our compilation and review of the requested records, we found transactions that could appear to be questionable to the general public. Attached are the results of our review. We are prepared to answer any questions you may have. REVIEW OF PUBLIC INFORMATION REQUESTS Bankcard Center Fiscal Year 2002 to date Transaction Check Date Statement Date Amount Amount Notes 2-Nov-O 1 181119 10/23/2001 5,925.79 RTH National League of Cities (spouse registration) RTH Receipts not itemized; Unsupported _ RTH Fisherman's Wharf (P&P RTH Denny's La Porte (P&P RTH Emie's Restaurant (P&P No receipt RTH Pepper's Beef (Pasadena (P&P RTH Ernie's Restaurant (P&P 21-Dec-O1 182492 11/25/2001 762.45 RTH Wal-Mart No receipt RTH RTH RTH RTH RTH RTH RTH Oasis Car Wash Johnny Tamale Cantina (P&P Luby's (P&P Emie's Restaurant (P&P Oasis Car Wash Meal receipts not itemized -only one indicates guests (Mayor and 2 guests) Stratford Hall Purchase of Greeting Cards -Purchasing 11-Jan-02 183038 12/23/2001 803.19 RTH Hyatt Regency Houston (includes movies) (Reim by TML) RTH Hyatt Regency Houston Spindletop Restaurant (P&P RTH Stratford Hall Purchase of Greeting Cards -Purchasing RTH Walgreen No receipt RTH Texas Roadhouse No receipt 45.00 Per contract 670.55 30.40 38.22 21.44 55.18 205.55 Television 34.95 55.00 14.79 49.58 22.16 329.06 428.11 245.89 (19.36) -38.72 61.47 r~ U ~J Page 2 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS Bankcard Center Fiscal Year 2002 to date Check Date Statement Date Amount 8-Feb-02 184002 4,983.20 Page 2 of Statement Missing -Itemized Billing *CM Files RTH Ecost.com (what was it? Purchasing process?) *CM Files RTH National League of Cities (Spouse expense) RTH Albertson's RTH T-Bone Toms (P&P 15-Mar-02 185246 2/24/2002 899.90 RTH Ecost.com -Purchasing Procedures RTH Ecost.com -Purchasing Procedures RTH Ecost.com -Purchasing Procedures 12-Apr-02 186203 RTH RTH RTH RTH RTH RTH 3/24/2002 6,339.57 Kemah-Landry's (P&P No receipt Johnny Tamale (P&P Ecost.com -Purchasing Procedures Verizon Wireless -Purchasing Procedures Verizon Wireless -Purchasing Procedures Verizon Wireless -Purchasing Procedures 3-May-02 186883 4/23/2002 149.09 RTH Exxon Mobile Houston 7-Jun-02 187952 5/23/2002 604.83 RTH Verizon Wireless -Purchasing Procedures RTH TML (TCMA Conference) -Spouse Transaction Amount Notes 1,164.68 25.00 Per Contract • 116.34 Trays for party at CM Home 50.13 44.68 (44.22) 87.46 114.94 23.55 303.12 173.17 159.98 (173.17) 7.00 Reimbursed (69.99) 10.00 Per Contract Page 3 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS Bankcard Center Fiscal Year 2002 to date Transaction Cheek Date Statement Date Amount Amount Notes Total Bankcard (Visa) FY2002 4,319.38 Total Questionable Charges to City VISA Account 4,319.38 Page 4 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS Bankcard Center Fiscal Year 2001 Check Transaction Check Date Statement Date Amount Amount Notes 6-Apr-01 174584 3/25/2001 64.44 Page 2 of Statement Missing RTH Cowboy Ranch & Grill RTH Johnny Tamale 11-May-01 175715 4/23/2001 Paid Min Payment 124.00 RTH Johnny Tamale (Purpose & Participants RTH Cowboy Ranch & Grill (Purpose & Participants RTH Landry's Kemah (P&P RTH Black-eyed Pea Pasadena (P & P RTH Monument Inn Restaurant (P&P RTH Olive Garden Houston (P & P RTH Sheraton Austin Valet Parking 22-Jun-01 177027 RTH RTH RTH RTH RTH RTH RTH RTH RTH RTH RTH 18-Jul-01 177650 5/23/2001 2,220.13 Page 1 of Statement Missing Johnny Tamale (P&P Ernie's Restaurant (P&P Hunan Star Restaurant (P&P Ernie's Restaurant (P&P Hertz Rent a Car Wichita Falls Fina Gas Wichita Falls Bennigan's Wichita Falls Ninfa's Baytown (P&P Oasis Car Wash Can't see Name of Restaurant -Purpose & Participants Uniglobe -flight to Wichita Falls 6/24/2001 1,332.91 No receipt 37.79 No receipt 26.65 28.57 29.46 71.57 21.74 878.74 Ken Bentsen 77.30 15.15 17.03 44.84 57.90 55.29 89.82 Attended Funeral 2.64 Attended Funeral 19.48 Attended Funeral 28.28. 37.95 117.16 . 283.50 Attended Funeral s Page 5 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS Bankcard Center Fiscal Year 2001 Check Transaction Check Date Statement Date Amount Amount Notes RTH Office Max (Purchasing 85.71 RTH Luby's Deer Park (P&P No receipt 16.98 RTH Emie's Restaurant (P&P 47.01 RTH Kroger (La Porte -City has account No receipt 34.02 RTH Gringo's Mexican Cafe (P&P No receipt 32.77 RTH El Toro Mexican Restaurant (P&P No receipt 71.97 RTH Whataburger La Porte (P&P No receipt 14.45 10-Aug-O1 178558 RTH RTH RTH RTH RTH RTH 7-Sep-01 179441 RTH RTH RTH RTH RTH 12-Oct-O1 180534 RTH RTH RTH RTH RTH 7/23/2001 Pappadeaux (P&P Academy Sports (reimbursed 32.46 Texas Roadhouse (Can't read - P&P Pappadeaux (P&P T-Bone Tom's (P&P Ernie's Restaurant (P&P 8/23/2001 Ernie's Restaurant (P&P Fisherman's Wharf (P&P Office Max KFC Pasadena (P&P Ninfa's Baytown (P&P 9/23/2001 Walgreens Service Merchandise Cattle Drive BBQ (P&P Joluuiy Tamale (P&P Oasis Car Wash 1,165.47 No receipt 1,665.81 No receipt No receipt No receipt No receipt 397.14 No receipt No receipt No receipt 70.11 132.45 66.35 -38.32 24.31 33.07 53.96 68.22 25.32 25.10 20.25 27.85 183.99 Air Filter 11.80 23.Sj 39.99 • Page 6 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS Bankcard Center Fiscal Year 2001 Check Date Statement Date Check Transaction Amount Amount Notes RTH Carrabba Italian Grill (P&P Total Bankcard (Visa) FY 2001 No receipt 109.96 3,198.37 "~ s Page 7 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2002 to date Transaction Check Date _ Statement Date/Vendor Amount Amount Notes 24-May-02 187586 5/14/2002 429.50 Pages 2 & 4 of Statement Missing -All Itemized Billings RTH Receipt Included -Express Park $38.50 JJ Receipt Included - TML Registration $45.00 *Need receipt copy JJ Registration Copy TML (Tickets to Beauty & Beast 3-May-02 186873 4/14/2002 1,178.57 RTH. Kathleen Leman (CM Tax Return) ~ ' RTH Marriott Hotel (Movies - 11.90: Valet Park - $14) Pages 2 & 4 of Statement Missing -Mayor/City MGR Itemization NM Skillets -Mayor (P&P NM Skillets -Mayor (P&P NM Skillets -Mayor (P&P NM Skillets -Mayor (P&P JJ Boardwalk Grill - (P&P -Charge in dispute No receipt JJ Boardwalk Grill - (P&P 28-Mar-02 185699 5/15/2002 3,678.01 NM Smith & Wollensky ($228 Tip) Not itemized RTH Office Max (Pasadena) Purchasing Procedures? 050502 RTH Office Max (Pasadena) Purchasing Procedures? 051302 RTH Hilton Invoice Capital Cafe (was Per Diem accepted? *Need receipt copy RTH Hilton Invoice (was $48.77 for movies & Valet Parking pd?) RTH Cattle Drive BBQ - amounts not on receipt (P/P RTH Ernie's (P/P No receipt RTH Chili's (P/P RTH Hilton Washington (P/P RR PDQ Internet Service (Purchasing Procedures 1-Mar-02 184766 2/ 13/2002 371.86 256.00 90.00 Reimbursed 415.00 Per Contract 25.90 TML 37.00 11.77 3.89 6.4 8 37.28 13.68 1,367.88 32.47 32.47 93.75 48.77 30.08 58.89 18.11 92.89 162.00 • Page 8 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2002 to date Transaction Check Date Statement Date/Vendor Amount Amount Notes RTH ,Cattle Drive (P/P 12.17 RTH Ernie's (P/P No receipt 39.48 RTH Pappadeaux (P/P 33.88 RTH Emie's (P/P No receipt 35.69 NM Kemah Landrys (P&P 86.25 1-Feb-02 183793 1/14/2002 5,360.30 RTH Flying Dutchman (P&P 58.56 NM Monument Inn (P&P) 59.37 RTH Flight Insurance (Is City Beneficiary?) 4.00 RTH Pappadeaux (P&P) No receipt 46.97 Pages 2, 4 & 6 of Statement Missing -Part of Itemized Billings RTH No Itemized Billing for Charges No receipt 126.89 RTH Unidentified La Porte restaurant (P&P -Receipt included 27.96 NM Olive Garden Houston Receipt - (P&P 80.01 *CM Files RTH Best Buy 64.93 *CM Files RTH Ritz Carlton -movies 28-Dec-O1 182699 12/14/2001 1,715.34 RTH South City Kitchen (P&P Was Per diem taken & returned? 574.46 RTH Ernie's (P&P) 29.36 RTH FOGO DE CHAD (P&P Was Per diem taken? 892.52 **** JJ Airiran (Frances Thoma Jordan + Flight Ins- Joerns Card 54.00 3 0-Nov-O 1 181862 11 / 13/2001 415.63 NM Etcpo Group (furniture & accessories) 393.00 NM Ernie's Restaurant (P&P 22.63 Pages 2 & 3 Missing - No Charges • Page 9 of 32 REVIEW OF PUBLIC INFORMATION REQUEST'S American Express Fiscal Year 2002 to date Transaction Check Date Statement Date/Vendor Amount Amount Notes 26-Oct-Oi 180926 10/14/2001 377.91 NM Ernie's Restaurant - P&P NM Moody Gardens - P&P NM Chows Cafe - P&P NM Las Hadas - P&P JJ Verizon Wireless -John Joerns -skipped Purchasing ' Page 3 Missing - No Charges Total American Express FY 2002 (to date) 29.55 No receipt 4236 No receipt 35.25 100.69 170.06 5,854.35 L_J Page 10 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2001 Check Transaction Check Date Statement Date Amount Amount 17-Nov-00 170159 10/] 4/2000 2,194.30 RTH Luby's Cafeteria Deer Park (P&P 16.26 RTH Walgreen La Porte No receipt 44.34 NM Chow's Cafe (1'&P 19.05 RR Key Maps Inc. -Crisp signed card (Purchasing? 22-Dec-00 171322 11/13/2000 476.74 RTH Cattle Drive Deer Park (P&P No receipt RTH Palace Station HTL Las Vegas (Purpose No receipt RTH Denny's La Porte (P&P No receipt 5-Jan-O1 171606 12/14/2000 , 13,480.88 RTH Sixth St Mcklusky's Austin (P&P RTH Landry's Austin (P&P -Purchased Alcohol RTH Officemax Pasadena No receipt RTH Pappadeaux Seabrook (P&P No receipt RTH Gringo's Mexican La Porte (P&P No receipt RTH Pappadeaux Seabrook (P&P No receipt RTH Gringo's Mexican La Porte (P&P No receipt RTH Legal Sea Foods Boston (Per Diem Clarke, Young, RTH? RTH Anthony's Pier 4 Boston (All Council -Per Diem accepted? RTH Chili's Boston (Per Diem this meal? RTH Chili'sBoston (Per Diem GS, NM, CY, RTH, JC DG RTH , Pappadeaux Seabrook (P&P RTH Abe & Louie's Boston (Per Diem accepted? RTH Radisson Hotel Austin Movies RTH Sheraton Boston -Room Rate = $299 -others $199 4 nights *Need receipt copy RTH Sheraton Boston -Gift Shop -note to reimburse No receipt RTH Sheraton Boston -Apropos Restaurant (P&P No receipt Page 11 of 32 Notes 15.23 116.72 Firefighter Competition 17.01 135.68 200.15 96.95 46.46 19.53 86.35 19.21 143.88 515.93 48.53 207.77 84.75 119.34 21.62 400.00 85.08 62.60 • REVIEW OF PUBLIC INFORMATION REQUESTS American Ezpress Fiscal Year 2001 Check Transaction Check Date Statement Date Amount Amount Nntrc RTH Sheraton Boston -Apropos (Per Diem - NM, JC, DG, CY, RTH, GS 100.46 RTH Sheraton Boston -Movies 18.90 RR Sheraton North Maxwells (P&P 46.05 NM Landry's Kemah (P&P 73.66 American Ezpress - . Fiscal Year 2001, pg 2 16-Feb-01 172988 1/14/2001 2,700.45 RTH Johnny Tamale (P&P 25.35 RTH Albertson's 106.20 New Year gathering Mayor & Key Staff RTH Pappadeaux (P&P No receipt 98.14 2-Mar-O 1 173447 2/13/2001 1,613.55 RTH Oasis Car Wash 16.95 RTH Gringo's Mexican P&P 22.71 RTH Officemax Pasadena 149.75 RTH T-Bone Tom's (P&P 32.97 RTH Successories 48.26 RTH Red Lobster San Marcos (P&P _ 69.73 RTH Oasis Car Wash 37.95 RTH Monument Inn (P&P 31.85 JJ Emie's Restaurant (P&P 58.21 6-Apr-O 1 174575 3/14/2001 6,314.27 RTH Ernie's Restaurant (P&P 34.10 RTH TX Land & Cattle Houston (P&P _ No receipt 69.90 Page 12 of 32 • s REVIEW OF PUBLIC INFORMATION REQUESTS American Ezpress Fiscal Year 2001 Check Transaction Check Date Statement Date .Amount Amount Notes RTH Pappadeaux Seabrook (P&P No receipt 98.30 RTH NIBM 96.00 RTH Johnny Tamale (P&P No receipt 20.81 RR PDQ Net -Chief Reffs Card 162.00 JJ Emie's Restaurant (P&P 21.84 RR Fairfield Inn -Temple, TX Card signed by Huckabee 11-May-O1 175704 4/14/2001 397.73 NM Skillets Restaurant League City (P&P 14.80 25-May-01 176102 5/14/2001. 77.97 -RTH Fairfield Inn Wichita Falls 77.97 Attended Funeral 27-Jul-O 1 178083 6/13/2001 14.29 JJ Chan's Restaurant (P&P 13.83 NM T-Bone Tom's (P&P 63.01 Overall Credit this Statement JJ Ernie's Restaurant (P&P 33.57 31-Aug-Ol 179187 8/13/2001 202.22 JJ Elaine's Restaurant - Coldspring (P&P 18.85 23-Sep-01 180035 9/13/2001 167.75 Pages 4 - 6 of Statement Missing NM Imperial Court -Deer Park (P&P 33.53 NM Chow's Cafe (P&P 45.55 NM Skillet's League City (P&P 27,97 Page 13 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2001 Check Transaction Check Date Statement Date Amount Amount Nntes NM Skillet's League City (P&P 5.70 Total American Expresss FY 2001 4,297.31 Page 14 of 32 REVIF,W OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2000 -Check Date Statement Date Transaction Amount Amount Notes 8-Oct-99 157541 9/13/1999 595.61 RTH Mario's Flying Pizza Seabrook (P&P 27.71 RTH Gringo's Mexican 22.28 RTH Officemax Pasadena No receipt 29.07 RTH Flying Dutchman Kemah 60.04 RTH Ninfa's Clear Lake (P&P 23.48 looks like names on back -pull original RTH Ninfa's Baytown (PBtP 65.70 RTH Oasis Car Wash : , 37.95 RTH Fisherman's Wharf Galveston (P&P 57.55 5-Nov-99 158371 RTH RTH RTH .RTH RTH 10/13/1999 2,503.93 The Tremont House Galveston (P&P Hoffbrau Steaks Baytown (P&P Ninfa's Baytown (P&P No receipt Southwest Airlines Uniglobe -Spouse Travel (Dallas) Texas Municipal Leage Spouse Registration 3-Dec-99 159224 11/13/1999 765.55 RTH China Best Pasadena (P&P RTH Oasis Car Wash RTH Red Lobster San Marcos RTH Vasos Bar-B-Q Sugarland RTH Jolumy Tamale ~1-Jan-00 .160545 12/13/1999 1,803.49 RTH Oasis Car Wash RTH Palm Restaurant Dallas (P&P No receipt 38.21 47.99 32.49 104.50 Per Contract 15.00 Per Contract 22.54 35.95 40.33 TML Austin 27.07 18.95 46.48 122.07 Page 15 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2000 Check Date Statement Date Amount Transaction Amount Notes RTH Javier's Dallas (P&P 256.50 RTH Radio Shack - ~.a Porte No receipt 141.80 RTH Longhorn Cattle Deer Park (P&P No receipt 9.81 RTH Radio Shack - La Porte (129.89) RTH Pappadeaux Seabrook (P&P No receipt 66.51 - • RTH Hampton Inn Dallas -Movies 8.95 3-Feb-00 161021 RTH RTH RTH RTH RTH RTH 3-Mar-00 161936 RTH RTH RTH RTH RTH RTH RTH 14-Apr-00 163308 RTH RTH RTH 1/14/2000 T-Bone Tom's Albertson's Pasadena The Cookie Jar Pasadena Cowboy Ranch Walgreen Pappadeaux Seabrook (P&P 2/13/2000- Luby's Cafeteria Deer Park (P&P Pappadeaux Seabrook (P&P Old San Fran Steak San Antonio (P&P Pappadeaux Seabrook (P&P Ernie's Restaurant - P&P Officemax Pasadena Homewood Suites Hotel Valet Parking 3/14/2000 Bonnie's Beef Houston (3 people Enzo's Webster (P&P . Ninfa's Baytown (P&P 357.25 No receipt No receipt No receipt 1,271.71 No receipt No receipt 3,224.65 No receipt 31.97 85.97 Catering/Shrimp Trays 55.75 Xmas Cake for Dept Heads 8t Spouses 21.38 47.56 60.56 15.19 38.45 141.53 • 57.04 29.36 68.76 14.01 156.65 20.69 22.90 Page 16 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2000 Transaction Check Date Statement Date _ Amount Amount Notes RTH Outback Houston (P&P RTH Luby's Cafeteria Deer Park (P&P RTH Denny's La Porte (P&P RTH Smith & Wollensky Washington (P&P RTH Uniglobe Continental Airlines -Spouse Travel S-May-00 163954 4/13/2000 3,470.85 RTH Texas Roadhouse (P&P RTH Bag'N Baggage (Sales Tax Paid) RTH Bennigan's Friendswood (P&P RTH The Olive Garden Friendswood (P&P RTH Pappadeaux Seabrook (P&P RTH Outback San Marcos (P&P RTH Hilton Washington -Movies RTH Hilton Washington -Capital Cafe (P&P RTH Hilton Washington -Business Center 9-Jun-00 165096 S/13/2000 489.72 RTH Antonio's Italian La Porte (P&P RTH Pappadeaux Seabrook (P&P RTH The Olive Garden Houston (P&P RTH Skillets La Porte (P&P RTH Tortilla's Mexican La Porte (P&P RTH Oasis Car Wash RTH Pappadeaux Seabrook (P&P RTH Red Lobster Pasadena (P&P RTH Radio Shack Deer Park 46.93 12.03 17.01 1,148.93 HoteUMotel Funds? 272.00 Per contract' 46.76 194.80 19.30 48.30 26.33 S2.7S 20.72 176.45 41.25 17.25 90.30 65.16 33.54 22.12 62.9 S 75.71 61.02 21.43 i ... ~. , i Page 17 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 2000 Transaction Check Date Statement Date Amount Amount Notes 7-Jul-00 .166029 6/13/2000 1,704.23 RTH El Ranchero (P&P RTH Pappadeaux Seabrook (P&P RTH Oasis Car Wash RTH Moody Gardens Hotel -Movies 4-Aug-00 166968 7/14/2000 593.08 RTH Ninfa's Baytown (P&P RTH Bennigans Houston (P&P RTH Omni Hotels RTH Officemax Pasadena RTH Officemax Pasadena RTH Chan's Restaurant Pasadena (P&P RTH Emie's Restaurant RTH Johnny Tamale (P&P RTH Oasis Car Wash 1-Sep-00 .167831 8/13/2000 936.72 RTH Hyatt Regency. P.ro Golf Shop -Golf Rounds RTH Black Eyed Pea Pasadena (P&P _ RTH Pappadeaux Seabrook (P&P RTH Landry's - Kemah (P&P RTH El Ranchero La Porte (P&P RTH Johnny Tamale (P&P RTH Landry's - Kemah (P&P 6-Oct-00 168938 9/13/2000 ~ 1,610.26 RTH Longhorn Cattle Deer Park (P&P 59.30 150.76 52.95 19.46 27.82 25.99 No receipt 21.82 17.22 25.83- 32.22 No receipt 39.00 18.99 39.50 150.85 24.70 121.06 39.56 23.45 71.94 77.81 21.24 C~ J r~ Page 18 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American .Ezpress Fiscal Year 2000 Check Date Transaction Statement Date Amount Amount - Notes RTH Oasis Car Wash 65.36 RTH Perry's Grille Houston (P&P 188.36 RTH Best Buy Co Houston No receipt 649.49 RTH Best Buy Co Webster No receipt 1 S 1.54 RTH Pappas Steakhouse Houston (P&P 150.12 RTH Officemax Pasadena 99.13 Total American Express FY 2000 , , 7,035.32 Page of,~~~ REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 1999 Check Date Statement Date Amount Transaction Amount Notes 6-Nov-98 146873 10/14/1998 2,372.02 RTH Las Hadas (P&P No receipt 40.88 RTH Ernie's Restaurant (P&P No receipt 37.97 RTH The Crab House - Kemah (P&P No receipt 48.72 RTH Longhorn Cattle Deer Park (P&P No receipt 10.03 ' RTH Ernie's Restaurant (P&P No receipt 157.37 RTH Ninfa's Baytown = P&P No receipt 24.26 RTH Seabrook Classic Cafe (P&P No receipt ~ 39.48 4-Dec-98 147949 11/14/1998 4,593.76 NM Nolan S Menswear Pasadena 1,935.00 Blazers for Councihnembers RTH Tortilla's Mexican No receipt 27.54 RTH Walgreen No receipt 28.91 RTH Johnny Tamale (P&P No receipt 29.66 RTH Pappadeaux Seabrook (P&P 83.43 RTH Texaco Pasadena No receipt 47.99 RTH Morton's of San Antonio 668.48 Council Dinner RTH China Best Rest -Pasadena (P&P 42.14 Saturday Evening RTH Mi Tierra Cafe San Antonio No receipt 48.85 RTH Hyatt Regency San Antonio No receipt 581.67 RTH Circuit City Houston No receipt 244.36 8-Jan-99 148855 12/14/1998. 468.16 RTH Bonnie's Beef Houston (P&P 55.25 RTH Pappadeaux Seabrook (P&P No receipt 53.63 RTH Ninfa's Baytown (P&P No receipt 21.01 RTH Luby's Cafeteria Deer Park (P&P 25.54 RTH Ernie's Restaurant (PBcP No receipt 24.95 RTH Olive Garden Houston (P&P No receipt 57.36 Page 20 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fisca! Year 1999 Transaction Check Date Statement Date . Amount Amount -Notes 12-Feb-99 149901 1/14/1999 987.19 RTH Ernie's Restaurant (P&P No receipt 28.63 RTH Pappadeaux Seabrook (P&P No receipt 21.23 RTH Landry's - Kemah (P&P No receipt 42.58 RTH Gringo's Mexican ~P&P No receipt 19.22 RTH Marco's Mexican Pasadena (P&P .. 18.31 RTH Pappadeaux Seabrook (P&P 75.65 5-Mar-99 150602 2/13/1999 1,572.29 RTH Walgreen No receipt 18.74 RTH Pappadeaux Seabrook (P&P 39.61 RTH Peny's Crille Houston (P&P 138.38 RTH Gringo's Mexican (P&P 19.67 RTH Chan's Restaurant Pasadena (P&P No receipt 32.94 RTH El Toro Mexican (P&P No receipt 18.28 RTH Marriott Hotels -Movies 8.61 ****** RTH Mamott Hotels -Gift Shop Note says to be reimbursed 43.29 Wal-Mart receipt for TV in this group o Mayor's Card $300.26 8-Apr-99 151745 3/15/1999 2,453.36 RTH Chevron Deer Park 37.99 Detailing RTH Pappadeaux Seabrook (P&P 39.02 RTH Gringo's Mexican (P&P 18.97 RTH Office DepotPasadena 10.71 RTH Hudson News. No receipt 23.80 RTH Capital Grille (P&P ~ 715.14 RTH McCormick & Schmmicks (P&P 119.03 Page 21 of 32 American Express Fiscal Year 1999 REVIEW OF PUBLIC INFORMATION REQUESTS Transaction Check Date Statement Date Amount Amount Notes RTH Hilton Washington -Food & Beverage RTH Hilton Washington -Movies RTH Embassy Suites Austin -Movies 30-Apr-99 152371 4/13/1999 647.67 RTH _ Texaco Pasadena RTH Del Lago Resort Montgomery No receipt RTH Pappasitos Webster No receipt 4-Jun-99 153517 5/14/1999: 1,833.80 RTH Pappadeaux Seabrook (P&P RTH Oasis Car Wash .RTH Landry's -Kemah (P&P RTH GTE Mobilnet -Purchasing -Receipts not itemized RTH GTE Mobilnet -Purchasing -Receipts not itemized RTH Landry's -Kemah (P&P 25-Jun-99 154164 6/14/1999 1,593.14 RTH Landry's -Kemah (P&P Michael Molina (Waiter??? RTH Gringo's Mexican (P&P RTH Pappadeaux Seabrook (P&P RTH Mario's Flying Pizza Seabrook (P&P ' RTH Souper Salad Pasadena (P&P RTH Officemax Pasadena 6-Aug-99 155556 7/ 14/ 1999 2, 881.94 RTH Officemax Pasadena No receipt 39.41 20.16 9.69 37.99 Car Wash 87.00 32.28 81.82 59.95 - 42.57 102.96 354.89 41.22 44.21 20.65 68.24 36.91 13.95 1,399.99 Notebook Computer 59.77 • Page 22 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS American Express Fiscal Year 1999 Transaction Check Date Statement Date Amount Amount Notes .RTH Antonios Italian La Porte (P&P 22.37 RTH Wal-Mart Pasadena No receipt 74.21 RTH 1'appadeaux Seabrook (P&P 50.44 RTH Ninfa's Baytown (P&P 35.92 looks like names showin thru ! RTH Luby's Cafeteria Deer Park 20.14 RTH Del Lago Resort - KIVA 63.80 Thursday RTH Del Lago Resort - i11 v A 45.64 Friday RTH Del Lago Resort - K]VA • • ~ 116.76 Dinner RTH Del Lago Resort -PGA Pizza Lunch 33.76 Lunch RTH Del Lago Resort -The Golf Shop Lunch 19.13 Lunch RTH Del Lago Resort -Room Service 14.26 Breakfast look for receipt RTH Del Lago Resort -Marina Note says to pay back 126.62 Boat Parking 3-Sep-99 156453 8/13/1999 1,747.42 RTH Officemax Pasadena -Purchasing Receipt Not Itemized 223.93 Epson 640 Printer RTH Radio Shack La Porte 37.69 Printer Cable & Mouse RTH Lee Palace Baytown (P&P 13.38 . RTH COMPUSA Webster 21.54 Financial Tools CD RTH Little Red Barn San Antonio (P&P No receipt 67.69 RTH Oasis Car Wash 54.95 RTH The Aquarium Kemah (P&P No receipt 463.70 RTH T-Bone Tom's Kemah (P&P 53.62 RTH Walgreen No receipt 44.13 RTH Oasis Car Wash 24.95 RTH Pappadeaux Seabrook (P&P No receipt 69.86 Total American Express FY 1999 10,076.43 Page 23 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1998 Check Date Statement Date Amount Transaction Amount 7-Nov-97 135008 October Statement 10/14/97 572.25 RTH China Best Restaurant (P&P 18.68 RTH Tortilla's Mexican No receipt 19.70 RTH Cowboy Ranch No receipt 31.34 RTH Grand Prize BBQ No receipt 28.95 ` RTH Ernie's Restaurant No receipt ~ 43.20 RTH Hunan East (P&P" ~ 11.17 RTH Red Lobster (San Marcos ~ 62.76 TML - 10/09/97 RTH Longhorn Cattle Drive (P&P 15.44 5-Dec-97 135904 November Statement 11/13/97 2,401.86 RTH Olive Garden (P&P 33.12 RTH Gringo's Mexican Cafe No receipt 42.80 RTH Ernie's Restaurant No receipt 21.93 RTH Longhorn Cattle No receipt 14.21 RTH Pappasito's No receipt 107.78 RTH Pappadeaux No receipt 53.79 9-Jan-98 136884 December Statement 12/14/97 4,239.70 RTH Kemah Crab House (Purpose/Participants 30.48 RTH Radio Shack (Webster) No receipt 43.09 RTH .Marriott Hotel (Meals, etc. No item rec 816.43 RTH Marriott Hotel (Movies, Room Service? 27.98 RTH Saltgrass Steakhouse No receipt 78.23 30-Jan-98 137788 January 01/14/98 891.20 RTH T-Bone Toms ~ No receipt 64.81 RTH Wal-Mart Pasadena No receipt 278.68 Page 24 of 32 Notes 1~ REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1998 Transaction Check Date Statementbate_ Amount Amount Notes RTH Kemah Crab House No receipt 30.48 RTH Ernie's No receipt 23.72 RTH T-Bone Toms No receipt 23.38 6-Mar-98 138795 February 02/13/98 3,459.32 RTH Shoreline Grill Austin (P&P 83.40 RTH Stockman's Restaurant Flatonio No receipt ~ 51 .17 RTH China Best Pasadena No receipt . 28.45 RTH Pappadeaux Seabrook P&P 60.04 RTH Landry's Kemah (P&P 32.01 _ RTH Landry's Kemah No receipt 36.32 3-Apr-98 139742 March 03/15/98 924.07 RTH Ernie's No receipt 27.29 RTH Landry's Kemah No receipt 36.84 RTH Olive Garden Houston No receipt 19.71 RTH China River Pasadena No receipt 18.47 RTH Perry's Grille Houston No receipt 63.84 RTH Ninfa's Baytown No receipt 22.50 RTH Tortilla's Mexican La Porte No receipt 21.07 RTH Wal-Mart Pasadena No receipt 53.58 - 8-May-98 140930 Apri104/14/98_ 549.28 RTH Luby's Cafeteria No receipt 13.81 RTH Saltgrass Webster No receipt 49.77 RTH Pappadeaux Seabrook No receipt 103.82 RTH Pier 8 Seabrook ~ No receipt 50.55 Page 25 of 32 $011 1/27/1998 1!26/1998 i • REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1998 Transaction Check Date Statement Date Amount Amount Notes 12-Jun-98 142118 May OS/14/98 1,045.29 RTH Chevron (Monument Car Wash 03/23/98 RTH Ninfa's Baytown No receipt RTH Chevron (Monument Car Wash 04/20/98 _ RTH Enue's (P&P RTH Joe's Crab Shack San Marcos (PBcP RTH Ernie's (P&P . , RTH Ernie's (Appears to be Duplicate 24-Jul-98 143626 June/July 06/13/98 & 07/13/98 5,970.87 RTH China Best Pasadena No receipt RTH Ernie's Restaurant No receipt RTH Taste of Texas Houston (P&P RTH Gringo's Mexican La Porte No receipt RTH Gringo's Mexican La Porte No receipt RTH Radio Shack La Porte No receipt RTH Circuit City -Purchasing Procedures RTH Flying Dutchman Retreat Discussion (Participants RTH T-Bone Tom's No receipt RTH Ernie's Restaurant No receipt RTH Sheraton Fiesta South Padre (Movies 4-Sep-98 145125 August 08/13/98 700.84 RTH Del Lago Resort No receipt RTH Tortilla's La Porte (P&P RTH Fortune Cookie San Antonio (P&P RTH Pappa's Seafood Webster (P&P RTH The Olive Garden -Houston (P&P 47.99 42.47 47.99 33.73 46.63 46.26 46.26 41.14 (46.26) 98.78 21.50 33.49 118.70 Adaptor for RTH TV (Note from CB) 42.49 Keyboard 28.41 4S.6S 29.42 17.90 39.94 16.37 65.84 S 1.60 65.13 7/19/1998 Page 26 of 32 REVIJEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1998 Transaction Check Date Statement Date Amount Amount Notes RTH RTH RTH 2-Oct-98 146066 RTH RTH RTH RTH RTH Tortilla's La Porte (P&P The Olive Garden -Houston (P&P Landry's Kemah September 09/13/98 Joe's Barbeque (A'lvin P&P Ernie's (P&P Crabshack Kemah (P&P Monumen Inn La Porte (P&P Monumen Inn La Porte (P&P Total American Express FY 1998 20.23 41.48 No receipt 49.90 643.21 23.50 29.36 38.06 132.75 31.72 4,043.22 • Page 27 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1997 Transaction Check Date Statement Date Amount Amount Notes 4-Oct-96 123121 RTH RTH RTH RTH RTH 8-Nov-96 124286 RTH RTH RTH ;<__:: RTH 6-Dec-96 124936 RTH NM RTH RTH RTH RTH RTH RTH RTH 9/14/1996 The Galley Restaurant (P&P Pier 8 Seafood (P&P Emie's Restaurant Emie's Restaurant San Luis Hotel -Galveston 10/15/1996 Tortilla's Mexican La Porte (P&P Red Lobster Pasadena (P&P Houston Yacht Club (P&P Electronic Parts Webster 11/14/1996 Shell Oil - La Porte China River Pasadena (P&P Gringo's Mexican - La Porte (P&P The Flying Dutchman -Kemah (P&P Ninfa's Baytown Ninfa's Baytown (Participants TX Land and Cattle (P&P China Best Pasadena (P&P 996.68 No receipt No receipt No receipt No receipt 2,441.71 No receipt No receipt No receipt 10-Jan-97 125910 12/14/1996 3,709.64 RTH Ninfa's Baytown P&P No receipt RTH The Brass Parrot -Kemah (P&P RTH Landry's Seafood Coipus Christi (P&P RTH Landry's Seafood Kemah ~(P&P 1,616.85 No receipt No receipt No receipt 41.32 39.18 25.82 80.00 143.71 24.61 47.42 79.22 481.64 14.68 29.80 22.23 51.25 50.54 75.28 55.86 29.64 42.58 24.70 66.85 35.16 • Page 28 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1997 Transaction Check Date Statement Date. Amount Amount Notes RTH Ernie's Restaurant (P&P RTH Little Rhein -San Antonio (P&P RTH Little Rhein -San Antonio (P&P RTH Wyland Galleries Dallas RTH Mario's Flying Pizza -Seabrook (P&P 6-Sep-96 122277 8/15/1996 'RTH Ninfa's Pasadena (P&P RTH Best Buy Co. Webster RTH Gringo's La Porte (P&P RTH Chan's Restaurant Pasadena (P&P RTH Landry's Galveston (P&P RTH Tortilla's Mexican La Porte (P&P RTH Del Lago Resort Gift Shop 7-Feb-97 126697 1/14/1997 RTH Olive Garden Houston (P&P RTH The Brass Parrot Kemah (P&P RTH The Brass Parrot Kemah (P&P 21-Mar-97 128045 3/13/1997 RTH T-Bone Tom's Kemah (Participants RTH Ninfa's Baytown (P&P RTH Black-eyed Pea Pasadena (P&P RTH Hunan East Pasadena (P&P 4-Apr-97 128400 3/15/1997 No receipt 97.00 30.48 23.72 53.82 No receipt 700.00 876.03 No receipt 48.60 No receipt 32.31 No receipt 16.17 No receipt 7.16 87.97 42.91 No receipt 192.43 657.65 No receipt 78.69 No receipt 27.52 No receipt 53.41 1,045.14 27.04 30.57 23.90 No receipt 10.56 831.37 Page 29 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1997 Transaction Check Date Statement Date Amount Amount Notes RTH Longhorn Cattle Deer Park (P&P RTH Perry's Grille Houston (P&P RTH Crazy Cajun Seabrook (P&P RTH T-Bone Tom's Kemah (P&P No receipt 9-May-97 129523 4/14/1997 ~ 1,SS7.07 RTH Gringo's Mexican La Porte No receip# RTH Pier 8 Seafood Seabrook (P&P RTH Perry's Grille Houston (P&P No receipt RTH Ernie's on the Green Deer Park (P&P No receipt 6-Jun-97 130277 RTH RTH RTH RTH 2S-Jul-97 131771 RTH RTH RTH RTH RTH RTH RTH RTH RTH S/14/1997 781.84 Ninfa's Baytown (P&P Flying Dutchman Kemah (P&P Landry's Kemah (P&P China Best Pasadena 6/14/1997 2,048.48 Wal-Mart Pasadena No receipt Steak and Ale Houston (P&P Ernie's Pasadena (P&P Pappadeaux Seabrook (P&P Pappadeaux Seabrook (P&P Pier 8 Seafood Seabrook (P&P Gringo's LaPorte (P&P Pappasito's Dallas (P&P No receipt Chili's Huntsville -Participants _ Page 30 of 32 25.41 120.69 2 8.43 26.38 71.15 43.13 16.51 21.47 30.16 25.71 66.89 17.66 321.71 150.78 45.06 34.26 36.80 71.76 20.72 111.20 SS.42 REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1997 Transaction Check Date Statement Date Amount Amount Notes 15-Aug-97 132400 RTH RTH RTH RTH RTH RTH RTH 5-Sep-97 133162 RTH RTH RTH RTH RTH RTH RTH RTH 7/14/1997 GTE Mobilenet Houston Crazy Cajun Seabrook (P&P Ernie's Pasadena (P&P Gringo's La Porte Perry's Grille Houston Gringo's La Porte The Woodlands Restaurant (P&P 14-Aug Landry's Kemah (P&P I Hop Pasadena (P&P Kemah Crab House (P&P China Best Pasadena (P&P Hunan East Pasadena (P&P Brass Parrot Kemah (P&P Landry's Kemah (P&P Bonnie's Beef Houston (P&P 669.77 1,132.70 180.95 30.00 No receipt 58.23 No receipt 67.79 83.74 No receipt . ~ 17.00 No receipt 28.39 10-Oct-97 134126 RTH RTH RTH RTH RTH RTH 9/14/1997 Ernie's Pasadena (P&P China Best Pasadena (P&P Saltgrass Steakhouse (P&P Longhorn. Cattle Deer Park Dave and Busters Houston (P&P Bay Brewery Seabrook (P&P 1,325.41 26.60 9.42 35.35 42.63 No receipt 17.25 No receipt 71.44 33.99 38.23 No receipt 38.70 No receipt 96.87 70.00 No receipt 16.09 17.82 53.77 Page 31 of 32 REVIEW OF PUBLIC INFORMATION REQUESTS AMERICAN EXPRESS Fiscal Year 1997 Transaction Check Date Statement Date Amount Amount Notes Total American.Express FY 1997 5,421.31 a Page 32 of 32 Firms Recommended for Internal Audit Consideration: Mr. Ross Johnson Director Deloitte & Touche, LLP' 333 Clay Street Houston, TX (713)982-2542 Todd Pruitt Partner Patillo, Brown & Hill 401 West Highway 6 Waco Texas 76710 (254) 772-4901 Lisa Anderson Partner KPMG 700 Louisiana Houston, TX (713) 319-2000