HomeMy WebLinkAboutback up for 10-01-2002 Special Called Regular Meeting
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PATTILLO,
BROWN &
HILL, L.L.P.
JAMES C. CURRY
C.P.A.. C.G.F.M.
PARTNER
CERTifiED PUBLIC ACCOUNTANTS. BUSINESS CONSULTANTS
254-772-4901
254-772-4920 FAX
jcurry@pbhcpa.colll
401 WEST HWY. 6
P. O. BOX 20725
WACO, TEXAS 76702-0725
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Kenneth J. Seifert, C.P.A.
Certified P!Jblic Accountants
. 3405 Spencer Highway
p.o. Box 3256
Pasadena. Texas 77501
(713) 943-1099
Fax: (713) 910-1099
MOSHER,
SEIFERT & Co.
MARK R. TILLER, C.P.A.
Voice: 281-427-7517
Fax: 281-422-5013
e-mall:mtiller@tlllerco.com
TillER ANd COMPANY
A PROFESSIONAL CORPORATION OF
CERTIFIED PUBLIC ACCOUNTANTS
1300 ROLLlNGBROOK I P.O. BOX 563 I BAYTOWN, TX 77521
,--
,
MARK R. TILLER, C.P.A.
Voice: 281-427-7517
Fax: 281-422-5013
e-mall:mtiller@tlllerco.com
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TillER ANd COMPANY
A PROFESSIONAL CORPORATION OF
CERTIFIED PUBLIC ACCOUNTANTS
1300 ROLllNGBROOK I P.O. BOX 563 I BAYTOWN, TX 77521
OFFICE LOCATIONS:
Waco, TX
(254) 772-4901
(254) 772-4920 FAX
Brownsville, TX
(956) 544-7778
(956) 544-8465 FAX
HiIIsboro, TX
(254) 582-2583
(254) 582-5731 FAX
Albuquerque, NM
(505) 266-5904
(505) 268-6444 FAX
Rio Rancho, NM
(505) 898-3516
(505) 898-3519 FAX
Temple, TX
(254) 791-3460
(254) 778-4738 FAX
:. ~ :;'... \'! :.
www.pbhcpa.com
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PAT T ILL 0, B ROW N & H ILL, L. L. P.
CERTIFIED PUBLIC ACCOUNTANTS. BUSINESS CONSULTANTS
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t Pattillo, Brown & HI , L.L.P., ,ve
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i have been committed since 19231to
ful~lling the present financial needs of o~r
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cliejlts as well as forming a visioll for th~ir
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uture. Bm mg a success u usmess IS a
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challenging and often complex endeavor.
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It takes knowledge, skill, hard work and
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support. At PB&H, we understand the ~y-
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narri.ics of building a successful business a~d
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AUDIT & ASSURANCE
C()rporations
Financial Institutions
Governmental Entities
Educational Entities
Not-For-Profit Organizations
TAXATION
Tax Return Preparation
Tax Planning, Strategy & Projections
Representation before the IRS
Retirement & Estate Tax Planning
EMPLOYEE BENEFITS ADMINISTRATION
_ Plan Design, Documentation and
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I SMALL BUSINESS SERVICES
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1 Payroll Tax Reports
1 Forms 1099 & W-2's
'I QuickBooks, Peachtree, and other Computer
System Consulting
.. L~__.._._....__._...___. _.._u ..h ___
Implementation
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strive to be a valuable resource that our cli-
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ent~ can depend on for advice and gro\~h.
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401 (k) Plan Administration
Pension & Profit Sharing Plan Administration
Cafeteria/Fringe Benefit Administration
Financial Statements/Bookkeeping
Or--IER SERVICES
Internal Audit Services
Internal Control Reviews
Compliance Reviews
Mergers & Acquisitions
Business Valuations
Estate Planning
Litigation Suppor:t
Personal Financial Planning
Eldercare Assistance
Computer Consulting
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CITY DOCUMENTS
CITY OF LAPORTE, TEXAS
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City Documents
Section
1. City of LaPorte Travel Authorization and Expense Policy (revised June 1,2000).
2. City of LaPorte Purchasing Manual (Revised December 2,2001).
3. City of LaPorte Accounts Payable Procedures Manual (Revised March 7,2002).
4. City Secretary's Office Council Travel/Events Procedure
(Dated August 21, 1997 /Revised February 26, 2001).
5. The City Manager's Employment Agreement (Dated August 27,2001).
6. Memorandum submitted by the City's Director of Finance entitled "Review of Public
Information Requests Related to Credit Cards" (Dated July 19,2002).
7. Various Internal Memos Regarding This Matter.
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CITY OF LA PORTE
TRAVEL AUTHORIZATION
AND
EXPENSE POLICY
Revised June 1, 2000
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SECTION I: .
SECTION II:
SECTION III:
SECTION IV:
SECTION V:
TABLE OF CONTENTS
INTRODUCTION PAGE
. Purpose......... .............. ..... ........... ...... ............................................1
. Scope.............................................................................................1
. Authorization.............................. ............... ................................ ..... 1
APPROVAL GUIDELINES
. Meals... ..........................................................................................3
. Transportation............................ ....................................................4
. Lodging ........ ................................ ......... .............. ...........................6
. Registration............................................................. .......................6
. Phone Calls................................................................................... 7
. Non-Allowable Expenses .......... ....:...... ....... ....... ........... .... ...... ......7
VOLUNTEER FIREFIGHTERS ......... ......... ..... ........ ......... ..................8
PAYMENTS
. Advances................................... ............................................... .....9
. Reimbursements ............. ...... .......... ......... ................. ........ ..........10
APPENDICES
. I RS Mileage Rate..................................................................... ...11
. Federal Per Diem Rate Schedule................................................12
. Frequently Asked Questions....................................... ...... ......... .13
. Travel Forms............. ...... ................. ....... ............ ....... .............. ....15
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SECTION I:
INTRODUCTION
PURPOSE OF THE POLICY
In order to protect the interest of the City and to ensure like and consistent treatment for
all, a well-defined Travel Policy is needed. Uniform policies are necessary to govern
expense allowances for employees who travel on official City business.
SCOPE
This policy is applicable to all individuals who travel on official City business or to promote
the interests of the City. The primary responsibility for authorizing travel and other
business-related expenses and for enforcement of the particulars of this policy rests with
the Department Directors. The Department Director is also responsible for ensuring that
all requests for, and approval of, activities requiring travel are official City business
relating to the duties and responsibilities of the employee making the request.
AUTHORIZATION
All travel at the expense of the City shall be made only upon authorization and approval of
the Department Director or his designee. Before making a trip, the City employee must
submit a Travel Request Form on which the nature of the trip, destination, times and
dates of the beginning and end of official leave and estimates of the cost must be stated.
All requests for employees should be budgeted and must be approved in advance by
their Division Manager. Department Directors are not required to obtain the City
Manager's approval if the trip was approved during the budget process. Requests for
Out-of-State Travel, other than Department Directors, or unbudgeted trips for iIDLCity
employee must be approved by the City Manager.
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SECTION II:
APPROVAL GUIDELINES
Requests of employees for attendance and travel to out-of-town business-related
meetings and events which require payment for registration, materials, meals, etc., and/or
overnight stay must be approved in advance according to the following guidelines. Before
making a trip, the employee must submit a Travel Request Form on which the nature
(purpose) of the trip, destination, and dates of travel as well as estimate of cost must be
stated. The Travel Request will also be the official authorization for Payroll Deduction of
any outstanding Advance with an unsubmitled Expense Report.
The following list of expense classifications is for information and guidance in determining
which expenses are appropriate and reasonable when traveling on City business. The list
is intended as a guide and is not necessarily all-inclusive. Discretion remains with the
City Manager or his designee in approving travel expenses to provide for unusual
circumstances.
Items specifically prohibited include the purchase of personal items and alcoholic
beverages. Prohibited also are the expenses of the employee's family who accompany
him/her on a trip. The expense report must be prepared to reflect only those expenses
incurred by the employee.
Employees are expected to exercise good judgment regarding travel expenses and
have proper regard for economy in conducting business away from La Porte.
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MEALS
For those employees below the Executive Level, as well as all Boards and Commissions
traveling on official City business, a "per diem allowance" is in effect for meals. For the
purpose of travel, Executive Level is defined by the City Manager.
A "per diem allowance" is a payment made for meals and incidental expenses based on
the locality of travel. The daily allowance paid is based on the amount the IRS approves
each year as a tax-free allowance for travel. The IRS updates these allowances on a
yearly basis and the Finance Department will provide new rates to each department as
soon as they are available.
"Incidental expenses" include, but are not limited to: fees and tips for services, such as
waiters and baggage handlers. Employees are required to adhere to the per diem limit
which includes tips.
When using this flat rate for meals purchased while traveling ovemight, employees will
nm need to return meal receipts to the Finance Department. For partial days away from
home, the federal per diem allowance must be prorated. Under IRS regulations one-third
of the applicable rate is used for each meal of the day during which the employee is
traveling away from home.
To qualify for a full day per diem, employees must leave their residence as established by
IRS policies.
Those individuals at the Executive Level are allowed to choose between the Per Diem
Allowance and the reimbursing method for meals. If the reimbursing method is selected,
meals will be reimbursed at actual costs. No reimbursement will be made for the cost of
alcoholic beverages. Tips and/or gratuity should be limited to 15% of the total food bill.
Receipts are required.
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TRANSPORTATION
Transportation to the conference or meeting should be the least expensive mode to
reduce City expenditures.
A. AIR TRAVEL: Air travel is usually more economical in time and money
when making a long trip. The least expensive airfare (advance purchase,
non-refundable tickets) will be considered standard air travel. If advance
purchase, non-refundable tickets are not available, other classes of airfare
may be used with prior Department Director approval. If the employee pays
for the tickets, a receipt must be obtained and submitted with the Travel
Expense Report.
When traveling out of state, many times the lowest airfare may be obtained
by the employee spending additional time at their destination than required
for business. If this occurs, consideration will be given to the rate least
expensive to the City. Example: An employee is to attend a seminar in
New York. The seminar is scheduled for Wednesday, Thursday and half a
day Friday. Airfare to arrive in New York on Tuesday and leave New York
on Friday is $950. Airfare to arrive in New York on Tuesday and leave New
York on Sunday is $650. Hotel rooms in New York are $100 per night.
Since the cost to stay until Sunday ($850, $650 airfare plus two extra nights
at $100 each) is cheaper than coming back on Friday ($950), the employee
may stay the extra time if they so desire. Any other costs (meals, phone
calls) will be the responsibility of the employee.
The City's liability for the employee ceases when they could have
reasonably returned to the City.
B. CAR RENTAL: Car rentals are the most expensive mode of transportation;
therefore, local transportation such as taxis, shuttles, etc. should be utilized
whenever possible. If a car is rented, City employees are covered under
the City's insurance; consequently, all optional insurance should be
declined. The employee will rent the most economical car available that will
satisfactorily meet their needs. If shuttles are available from the airport to
the hotel and/or the hotel to the conference, a car rental will be deemed
unnecessary, unless approved in advance by the Department Director.
Receipts are required.
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C.
D.
PRIVATE AUTOMOBILE: Personal automobiles may be used tor official
out-at-town travel it this mode of travel is determined to be the best use of
employee time and lowest cost. Employees should ensure that they have
adequate Automobile Insurance, as the City will not be responsible for costs
incurred in the event at an accident. The standard business mileage rate
(set by the IRS at the beginning of each New Year) will be used to
determine the mileage reimbursement cost.
NOTE: The cost of private owned car usage cannot exceed the lowest
applicable round trip airfare of the trip.
CITY AUTOMOBILE: Travel in City vehicles may be approved when
circumstances warrant. When such travel is approved, employees will be
reimbursed, at cost, for gasoline purchases and related routine
maintenance, such as oil.
If the city automobile breaks down on an out-of-town trip the following
guidelines should be adhered to for repair of the vehicle:
1. Inside a 100 mile radius from the City at La Porte the employee is
required to contact his supervisor for instructions on the repairs. If
after hours, or the Supervisor is not available, contact the Stand-by
Mechanic through the City of La Porte Police Department.
2. Outside the 1 DO-mile radius the employee must obtain a written
quote before authorizing any repairs. A towing fee may not exceed
$100.00. Emergency repairs may not exceed $150.00. If repairs or
towing exceed the maximum allowed the employee must contact the
City of La Porte for instructions. If after hours, contact the Stand-By
Mechanic, through the City of La Porte Police Department.
If alternative transportation is required, reasonable reimbursement
will be authorized on an individual basis. Receipts are required.
E.
TAXICAB AND SHUTTLES: Taxicab and shuttle expenses will be
reimbursed at cost. Receipts are required.
F.
PARKING AND/OR CAR STORAGE: Parking will be paid for both private
and City-owned vehicles. Receipts are required.
G.
TOLL FEES: All toll fees will be reimbursed. Receipts are required.
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LODGING
The cost of lodging will be reimbursed by the City. The City will reimburse only for single
room rates (unless two employees share a room). The single room rate must be
indicated on the bill for reimbursement. City employees may be accompanied by their
spouse or family while on travel status. However,. the employee will be expected to pay
all expenses incurred by the spouse and family, including the incremental difference
charged for a hotel accommodation for two or more persons.
If the conference has reserved a room block for attendees at a lower price and time
constraints allow, employees are required to participate to reduce costs.
An itemized hotel bill is required, not just a cash receipt. Local governments and their
employees must pay state and local hotel taxes.
Tips are allocated in the daily per diem rate, and cannot be listed separately on the Travel
Form.
Expenses not covered: Movies or alcoholic beverages are items that are solely for the
employee's pleasure and are not allowable expenses.
REGISlRA liON
The fee for registration for all out-of-town conferences, workshops and conventions will be
paid by the City.
If the registration is not prepaid and the employee is receiving the registration amount on
the travel advance, the amount of registration must be included with the backup material
of the advance.
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PHONE CALLS
All business calls are reimbursable (documentation must be provided). The City will
reimburse employees for one personal call home per day for no more than $5.00
(excluding Hotel Surcharges). This amount may be averaged. Example: For a five-day
stay, the employee would be allowed a maximum of $25.00 for calls as needed, but will
only be reimbursed for the amount used.
NOTE: averaging of phone calls would limit the exclusion of Hotel Surcharges to one a
day.
NON-ALLOWABLE EXPENSES
All employee time and costs (other than pre-approved airfare and lodging) incurred prior
to and after the duration of official City business activities will not be reimbursed by the
City nor allowed as City business time or expense.
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SECTION III:
VOLUNTEER FIRE FIGHTERS
Out of town business expenses incurred by volunteer fire fighters are allowed only if they
are required as part of the incurring person's job responsibility, are approved in advance
and are subject to the availability of funds. Volunteer fire fighters shall abide by
procedures established by the Fire Department of a flat rate for lodging and meals and
are not required to return any receipts to the City of La Porte. This is primarily for the
Texas A&M Fire Training School that is held the last week of July each year. Currently,
volunteers receive an allotment of $160.00 for meals for this event.
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SECTION IV:
PAYMENTS
ADVANCES
The Travel Request Form must be completed and submitted to the Finance Department
with documentation attached.
Documentation would normally include a copy of the registration form that includes the
dates of the trip, costs, location, times, etc.
Employees requesting advances should always remember to submit their requests well in
advance ot their departure date in order to ensure that the Travel Request has had time
to clear all ot the necessary reviews.
Advancing money does not constitute approval for the expenditures of the entire
amount advanced.
Out-at-state travel requires approval by the City Manager's Office. A written request for
permission to travel out of state must be submitted to the City Manager along with a
conference description.
NOTE: Disregarding any of the above steps could delay processing of the travel
request.
Discretion remains with the City Manager, or his designee, in approving travel
expenses to provide for unusual circumstances.
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REIMBURSEMENTS
To be reimbursed for travel expenditures, the employee must complete the travel
expense form, include all original receipts, and submit it to the Finance Department as
soon as possible; but in no event later than five (5) working days of return from travel.
No reimbursement will be made and the travel account will not be closed until the Travel
Expense Report has been approved by the Department Director and the Finance
Department. The Department Director shall check for reasonableness and the Finance
Department shall review the expenses and check the accuracy of transportation costs
and time covered.
The Finance Department will not issue any additional travel advances until all outstanding
advances, receipts or monies are turned into Finance.
The Finance Department is responsible for reviewing and verifying receipts and/or
records submitted for reimbursement and issuing checks. Questionable receipts will be
submitted to the City Manager or Assistant City Manager for their approval.
Payment for reimbursements will not be made without submission of the required
documentation, such as receipts.
All travel reimbursements require approval by the Department Director.
If the travel expense report is not submitted as required, the travel request authorizes the
City of La Porte to deduct the full amount of the travel advance from the employee's
paycheck.
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SECTION V:
APPENDICES
2000 IRS MILEAGE RATE
The IRS has announced that the standard business mileage rate for 2000 is:
.325 CENTS
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2000 FEDERAL PER DIEM RATE SCHEDULE
FOR THE STATE OF TEXAS
City. County
Amount
Arlington
Austin
Bryan
College Station
Corpus Christi
Dallas
EIPaso
Fort Davis
Fort Worth
Galveston
Houston
Killeen
McAllen
Piano
San Antonio
South Padre Island
34
38
30
34
38
46
38
30
38
42
42
30
34
34
42
38
If the City that you are traveling to is not listed on the schedule, please use the city closest
to your destination.
If you are traveling to a location outside of Texas, please check with Finance for the per
diem amount for that state.
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REQUENTL Y ASKED QUESTIONS ABOUT TRA VEL PROCEDURES
e If traveling for 1/2 day, does the employee get a per diem for lunch?
The decision would be up to the Department Director, depending on the
location of travel.
e Do we pay tax on hotel and motels?
Yes, the City of La Porte is required to pay tax on hotel and motels.
e How many phone calls are allowed and for how long?
One personal call a day is allowed at a maximum of $5.00.
e When is an employee allowed a rental car?
If the seminar is held in the hotel that the employee is residing at and/or a
complimentary shuttle is provided to the seminar location, a rental car
would not be allowed.
e Does the City pay for tips to baggage handlers?
Yes, however this amount is included in the per diem rate.
e Does the City pay for tips to taxis?
Yes, taxi tips should be noted on the receipt for taxi service.
e Can employees get hotel rooms in the Houston/Galveston metropolitan areas?
The decision would be at the discretion of the Department Director.
e Who is allowed to travel out-of-state?
City Manager approval is required for all employees except executive staff
with budget approval.
e Are movies allowed in hotels/motels?
The City will not pay for the cost of television entertainment.
e 15 an employee allowed to use the valet parking?
Yes, reasonable valet parking is allowed.
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Q
Does an employee need to get the insurance on car rentals?
No, employees are covered under the City's insurance.
Q
Is an itemized hotel bill needed or just a receipt acceptable?
Q
An itemized hotel bill is required; a receipt with just the total amount is not
acceptable.
Is employee allowed a per diem for dinner if the flight is due back in the
afternoon?
No.
Q
Will the City pay for flight insurance?
No.
Q
Is an employee allowed mileage if he/she is taking a City car?
No. gasoline is only allowed if the employee is using a City car.
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FORMS
The following forms are available on the T-Drive for your convenience. To use the Travel
Request Form or Travel Expense Form go to:
T -Drive, Forms, Finance and Travel
Travel Expense Forms and Travel Request Forms
There are several forms on the system for your use, blank forms for you to print and the
employee to fill out or forms that will calculate when you enter the amounts in Excel.
When you bring up the folder with either the Expense or Request Form, click on the
buttons on the bottom of the screen to choose the form you would prefer.
Travel Expense Forms:
(Print on pink paper)
Non-Executive Staff - Calculate: Tab through the form to fill out the information
and the form will total for you.
Non-Executive Staff - No Calculate: To use if you prefer to print the form for the
employee to manually fill out.
Executive Staff - Calculate: For Executive Staff on Iv. tab through the form to fill
out the information and the form will total for you.
Executive Staff - No Calculate: For Executive Staff onlv. to use if you prefer to
print the form and manually fill out.
Travel Request Forms:
(Print on green paper)
Calculated Form: Tab through the form to fill out the information and the form will
total for you.
Non-Calculated Form: To use if you prefer to print the form and manually fill out.
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, . . qros$ total!
Amount otCA$t\ AdVMe6'
Baltl"ca dua Employee If (C.r~dit)
BfA'M~ due City of la Po" If I)$blt
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THIS REPfU:$ENTS tHe TRUE AND ACTUAJ,. TRAVeL. EXpeNses OF iHE'AFORElIJIr:NTIONEO
TRAVel". t;XPEN$t; FORM. EmphlyeeSI9I13!frt$~rllil\iI$lI!1C!)lll~tt1'SFQml
lEMPt.OYEe SIGNATURE
.., ~
OATIS:
DIRECTOR $IGNATU~
ReviSed 1-<<1
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CITY of LA PORTE
TRAVEL IXPINIIl FORM
. P....NT.~ 8
EMPLOVEE NAME:
DEPARTURE DATE:
Tt.M&:
aE1'URN DATI5:
11.:
DlaPARTMeNT:
DIVISION:
'"""$elDestlnation o'Ttiv.l:
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Totals
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"total
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'total
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(Atl Motel cha_ ,"",1'I.art 1t.em(t6cl blh)
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(lf~ ~,~id QON~!~~~~'
LS (MONEY REOEIVEO A1PE~ diEM AATt bO$$ NOTA.J:QUIAl: Ri!6ejm)
Amount R~ on Requ(lSt
T~
D.
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(If RegIstration was prepaid 00 NOT li$t amount)
To,*,
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0_ Phdn$ Q111$
(Per$Onal phon$ cans ate limited to $$.00 '* day)
All others - Must IternizO and altBCh receipts
Total
t~1
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GtoGS fotal:
AmOunt of Oath Advat1C6
Balance due Employee If (Credit)
Balance due City of La Porte If Debit
THIS REPRESENTS THE TRUE AND ACTUAL TRAVEL EXPENSES OF THE AFOREMENTIONED
TRAVEL EXPENSE FORM. EmPlOyee ~"reqllWrd IOcomplIlte \Ills Fonn
EMPLOWe $IGNATURE
DATE:
DIRECTOR SIGNATURE
Revtsecl1-OO
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CITY 0' LA POilU
TRAveL ,.,... ,ORM
fL
EMPLOYEE NAME:
DEPARTMENT:
06PARTUG DATE:
fiiillIl!!~
,'.....,.
~ DATE:
"fIMe
~
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(PtniQn$'phofle ceh are IImlted tl) $5.00 per day)
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Total
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I..'........w...............
. '~'.. -
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Gross Total:
Amount of Cash Advance
Salanc;e d". emp~"lf (Ortdit)
Balanc;e due Oity of La P<Wte If D6b1t
THIS REPRESENTS THE TRUE AND AOTUAL TRAVSL EXPENSES OF THE AFOREMENnONIiD
TRAVEL PPENSE FORM.
OATS: EMPLOYEe SIGNATURE
Revised 1-00
EmPloYtII SJgn;jlure IS requifi!d \0 cori1pl.te Ills Fomt
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Clrv o~.LA"PQRTS
t~VeL. ~P~/:I~S. FOR~'
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,> TRANSPORTATION" " CI'l~iflternwa$pr~tild~~.ptttNorIlSt~fn6tin.t'., .' ,\.-~' ". '..
',1:' ,;' N,rTfiiVe!';":.,:- '. .~~:..'~.') ~'::,";"~:;~ ::;,';'~'."~;';';;u~~,:.:,::'~':i;~'::~~~n" J't'.. ,;::~,:,:,:,,,:(:;,' ,: .~ , :lIU''':!; '::~>fI( ",:~.:'~,~;1'. \ .: .
2 '. dasolina (Fot CI~ Auto Onl~) .; _ '.'. ",' f:', , '. c," ,. " '.. . ,
~~!:: ;:".~~I:::.~, .:~~~j:..:':,1~\~~~f(Ei;:;i:~:;'~i';::';'~-;~f;~:'~~{~;:tr"
MU~Sij (f'Qr PnyataAJJtb Ol'!IY). . ".' ""'0 ":; "...;.\:i \. 0.3 5. ,.",...,., ' '.' ...' ,."'. .
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0_ .... ~ _ .,.~.... , '.' .'" ." ,l,.. :',,, " ~.. ,.-1..1 .
a.' . . ~OJ;>GING . . (AU Hotel Chargt15 ~~jre~l'tif6mlt~ /),jilL, ' > . 'r' . ; ~ ^.
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Totals .. .. ! ". .. - ., ., ., .. , : , fqoc1 "
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f<"<i;n'-'~"~""C !,i,~~1}~~~Ar,j,,' . '~~J~ ~ .le;,. '"~:~\,{~r-"~*fh""'~~~
GrOS$ Total:
AmClI,JOt of Cash A<lvance
1S~lah(:3 d~e EmPloy~ j~ (Ct~dlt) ;
Bal~n~'e ~u~ CitY 9f L.a i'lc>rte if O~bt~
-;'
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tHIS REPRESENTS THiS l~UlE ANIt) ACTUAL fAA-Vel,. $XPENS,:s Of tHE AFOREMENTIONED
tRAveL expENSe tt=ORM.
DATE: EMPLOYEE SIGNA lUR/E
Ctoulcr.t:N't 1..l\n
EmJllOY<l6 $lgnature Is tequlred to COmplete lhis Form
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CrN OF LA PORTI
TRAWL "'ltII" FORM
E
VliNbOR
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SMPLOYIiIi NAMS:
D&PAAfMiNT:
DIVISION:
OSPAMUR& DATa:
TlSI
rGTUIN bATi:
1tMG:
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J1 ..
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II$TIMA TlD TRAWL COlT
Chfik box for MY Iltm tb_ "OllMl\ p,."'" and D() NOT 11$l tilt amount.
A 0 TRANSPORTATION Q,QO
8 0 LOoetNcJ .~S~
C M&AL.$ ("R DIEM) .. . . Q.' p *
o 0 Ri.~TlON ....03'
E OTHSR J ibId
TOTAL. &S"I'IMATE
R6QU&$T&O:
peR DIEM CALCULATION:
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AT
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, :'-"'1:~
=
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total MtllIl AmQllnt
.O/~ Pft~Rate
tHE TOtAL SHOULD BALANOE WITH MSAI.$ (PER DlfiM) LISTED A.aOVE.
*PLEA$fi NOTE: Meal money received 3t thePtr Oiem rate will not require rec;elpts to b& returned.
(AL'" OTMtilUTIiMS RSQUIRSREOEfPfS)
. ... ,<I
I have read and understand the Travel POUty. I Will compl.&m the Travel fixpense form within fiVe working daY$
of my return, attach all required receipts and submit it to the Director of Finance. I will also refund to the City,
the amount remaining, if any, of the advance received.
If this report is not submitted as required, this authorizes the City to deduct the full amount of this
Travel Advance from my paycheck.
Date:
Employee Signature:
APPROVAL:
Department Director
City Manager (if required)
REVISED HO
Budgeted funds available: YES
Please check appropriate box. D NO
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Date:
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. C~TY;. F LA PORTE
PURCHASING MANUAL
REVISED DECEMBER 1, 2001
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'CHAPTER 1 -INTRODUCTION
SECTION 1 - INTRODUCTION
This policy manual supersedes any and all previous purchasing policy manuals approved
or utilized by the City of La Porte and becomes effective October 1, ,1995. ~evised
December, 2001. Revised paragraphs are italicized.
SECTION 2 - PURPOSE
The purpose of this policy manual is to provide for the fair and equitable treatment of all
persons involved in public purchasing by the City, to maximize the purchasing value of
public funds in procurement, and to provide safeguards for maintaining a procurement
system of quality and integrity. .
SECTION 3 - APPLICATION
1. Upon adoption, the policies contained in. this manual shall become a matter of record
and any City employee who faits to follow these rules may be subject to disciplinary
action.
2. This manual generally applies to contracts for the procurement of supplies, services,
and equipment, eJ:ltered into by the City. It shall apply to every expenditure of public
fUnds by the City, irrespective of the source of the funds. Nothing' in this manual shall
prevent the City from complying with the terms and conditions of any grant, gift, or
bequest that is otl1~rwise consistent with the law.
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3. No contract or order shall be binding upon the City _ unless and until the City Manager
or their designated rep~esentative, has certified that there, is to the credit of such
department a sufficient unencumbered appropriation balance to pay for the supplies
or services for which the contract or order is issued.
4. The purchasing of supplies, services, and equipment is the. function of the
Purchasing Division. It is the responsibility of the Purchasing Agent to secure the
best material, services, and equipment in the most efficient and economic way.
Expediting delivery, storage, and issuance to the using department shall also be a
function of the Purchasing Division.
5. The purchasing procedures contained in this document are intended to comply with
local, state and federal codes, ordinances, and statutes. In the event of conflict, the
appropriate statute or ordinance will prevail. The Purchasing Division shall function in
a manner that i~ consistent with these codes, ordinances, and statutes, and in sound
business practices.
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6. The City of La Porte does not discriminate against individuals, companies, or
awarding of bids with respect to race, color, national origin, sex, age, disability, or
religion.
SECTION 4 - AMENDMENT
These rules may be amended or superseded by recommendation of the Purchasing
Agent to the Director of Administrative Services who shall then forward the
recommendation to the City Manager. The City Manager shall have final approval of
such recommendation( s).
SECTION 5 - ADMINISTRATION
While every effort is made to make this policy manual comprehensive, it is not possible to
include all details and possible' exceptions to general rules. Final authority in the form of
review and approval is reserved by the City Manager with regard to all matters of subjects
covered by these policies.
SECTION 6 - PUBLIC ACCESS TO PROCUREMENT INFORMATION
Procurement information shall be a public record to the extent provided in Title 110A,
Article 6252-172, of the Revised Civil Statutes of the State of Texas, and shall be
available to the public as provided in such statute.
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CHAPTER 2 - ETHICS
SECTION 1 - STATEMENT OF POLICY
Public employment is a public trust. It is the policy of the City to promote and balance the
objective of protecting government integrity and the objective of facilitating the recruitment
and retention of personnel needed by the City. Such policy is implemented by prescribing
essential standards of ethical conduct without creating unnecessary obstacles to entering
public service.
Public employees must discharge their duties impartially so as to assure fair, competitive
access to governmental procurement by responsible vendors. Moreover, they should
conduct themselves in such a manner as to foster public confidence in the integrity of the
City's Purchasing Division.
To achieve the purpose of this chapter, it is essential that those doing business with the
City also observe the ethical standards prescribed here.
SECTION 2 - GENERAL ETHICAL STANDARDS
1 . It shall be a breach of ethics:
A. To attempt to realize personal gain through public employment with the City by
any conduct inconsistent with the proper discharge of the employee's duties.
B. To attempt to influence any public employee of the City to breach the standards
of ethical conduct set forth in this code.
C. To offer, give or agree to give any employee or former employee of the City, or
for any employee or former employee of the City to solicit, demand, accept or
agree to accept from another person, a. gratuity or an offer of employment in
connection with any decision, approval, disapproval, recommendation,
preparation of any part of a program requirement or purchase request,
influencing the content of any specification or procurement standard, rendering
of advice, investigation, auditing, or in any other advisory capacity in any
proceeding or application, request for ruling, determination, claim or controversy,
or other particular matter pertaining to any program requirement or a contract or
subcontract, or to any solicitation or proposal therefor pending before this
government.
D. For any payment, gratuity or offer of employment to be made by or on behalf of a
subcontractor under a contract to the prime contractor or higher tier
subcontractor for any contract for the City, or any person associated therewith,
as an inducement for the award of a subcontract or order.
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E. For any employee or fonner employee of the City to knowingly use confidential
information for actual or anticipated personal gain, or for the actual or anticipated
gain of any person. .
2. No member of City Councilor any officer or employee of the City shall have a
financial interest, direct or indirect or by reason of ownership of stock in any
corporation, in any contract or in the sale to the City, or to a contractor supplying the
City, of any lands or rights of interests in any land, material, supplies or service. Any
willful violation of this section shall constitute malfeasance in office, and any officer or
employee of the City found guilty thereof shall thereby forfeit his office or position.
Any violation of this section with the knowledge expressed or implied of the person or
corporation contracting with the City shall render the contract voidable by Council.
(City Charter-Article VIII, Section 8.02)
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CHAPTER 3 - GENERAL PROVISIONS
SECTION 1 - GENERAL INFORMA TlON
1. The Purchasing Division of the City is a division of the Administrative Services
Department. Except as otherwise provided in this manual, all duties and authority
relating to the procurement of supplies, services, and equipment, and the
management, control, warehousing, issuance, sale, and disposal of supplies shall be
the responsibility of the Purchasing Division.
2. All departments shall make every effort to purchase supplies, services, and
equipment from local businesses whenever feasible, appropriate, and lawful to
enhance local economic development.
3. Using departments developing specifications for specialized equipment shall be
responsible for receipt and acceptance of such equipment, with the exception of
vehicles and motorized equipment.
All vehicles and motorized equipment shall be delivered to the Equipment Services
Division of Public Works for receipt and acceptance. All motorized equipment for use
at the golf course shall be delivered to the golf course for receipt and acceptance.
All software requiring MIS Committee approval and all computer hardware shall be
delivered to the MIS Division for receipt and acceptance.
4. Except as otherwise provided, acquisition of requested supplies, services, and
equipment over $2,000 shall be made only by the issuance of an official, numbered,
City of La Porte Purchase Order, by the Purchasing Division.
5. Purchasing decisions will be based on all or a combination of the following factors:
price, delivery time, quality, life cycle cost, past history of vendor,. consultation with
the using department, and conformance to any applicable regulations.
SECTION 2 - AUTHORIZED SIGNATURES
1. The Finance Department and the Purchasing Division shall maintain departmental
lists of employees authorized to approve purchases. It shall be understood that the
City Manager and Assistant City Manager shall be authorized to sign for all
Departments. No purchase shall be made without proper signature(s).
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. 2. Department Directors shall be required to sign all requisitions for purchases over
$5,000. Purchases over $10,000 but-less than $15,000 shall require dual signatures
of the Department Director and the City Manager or Assistant City Manager. One of
the signatures may be signed on a hard copy of the Purchase Requisition, and one
may be authorized on the HTE system. Any purchase over $15,000 that has been
competitively bid and approved by City Council shall require approval by the
DepartInentDirecto~
SECTION 3 - QUOTATIONS
1. A miniInum of three (3) written quotations shall be required for all purchases over
$2,000, but less than $15,000. One (1) of the quotes should be from a minority
vendor (HUB), if available. Purchases over $15,000 shall be competitively bid
(please refer to Chapter 5).
2. Quotations submitted by any vendor shall be considered firm. The City shall pennit a
bidder alleging a material mistake of fact to. withdraw their quote when there is
reasonable proof that a mistake was made and the intended quote cannot be
ascertained with reasonable certainty.
SECTION 4 - TAX EXEMPTION
1. The City is exempt from payment of taxes under Chapter 20, Title 122A, Article
20.04, Revised Civil Statutes of Texas, for the purchase of tangible personal
property.
2. Any use of the CitYs tax exemption certification for personal purchases is strictly
prohibited. Anyone using this tax exemption number for personal purchases shall be
liable to prosecution under Texas Penal Code, Chapter 39, Section 39.01, Abuse of
Office. Any employee eng~ging in such action may be terminated.
SECTION 5 - UNAUTHORIZED PURCHASESICHARGES
1. Any commitInent to acquire goods or services costing more than $2,000 in the
aggregate, prior to securing a purchase order is strictly prohibited. Any other
number, such as a requisition number, shall not be used in lieu of a purchase order
number.
2. Anyone creating or authorizing such a commitment prior to securing a purchase order
may be held personally liable for payment of such agreement and may be liable to
prosecution under the Texas Penal Code, Chapter 39, Section 39.01, Abuse of
Office. Disciplinary action up to and including discharge may be taken against any
employee who engages in such practices.
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CHAPTER 4 - GENERAL PURCHASING
SECTION 1 - PURCHASING REQUESTS
1. All purchasing requisitions forwarded to the Purchasing Division must be filled out
completely to include:
A. Departmental account number that is to be charged.*
8. Complete and adequate description of item(s} or service(s}.
C. Authorized signature(s}.
D. City Council approval if over $15,000.
*The account number used must be for the specific item being bought as defined in the
annual budget's chart of operating expenditure (expense) accounts.
2. Items available from only one (1) known source shall be placed on individual
requisitions:
3. Requisitions must be submitted in a timely manner to allow the Purchasing Division
time to prepare a sealed bid or secure quotations, obtain an evaluation, and issue a
purchase order. The time required to completely process a request will vary with the
dollar amount and the type of material o'r service requested.
SECTION 2 - SPECIFICATIONS
1. Properly executed requisitions must include adequate descriptive information of the
goods and services required. Most items can be adequately described by giving the
name of the item, its basic features, an acceptable brand name and model number,
and quantity. Supplemental information may be required to fully describe the
features and requirements of the items or service desired.
2. The use of brand names or manufacturers' references is descriptive, not restrictive,
and is used to indicate the type and quality of items desired. Alternate bids may be
considered for award if it is determined to be in the best interest of the City.
SECTION 3 - SMALL PURCHASES
1. Local purchases of up to $100 may be made by the Department Director or their
authorized representative from petty cash, after properly completing a petty cash
voucher.
2. Properly completed Field POs may be used for purchases up to $500.
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3. Use of more than one petty cash voucher or Field PO, or Open PO to the same or
different vendor(s), for the same or lik-e items, on the same or consecutive days, shall
not be used to circumvent the issuance of a purchase order.
SECTION 4 - LEASES AND RENTALS
1. Contracts for the lease of equipment, materials, or services may be negotiated by, or
with the approval of, the Purchasing Division, provided that:
A. The title to the property does not nor will not transfer at "any time.
8. None of the lease or rental payments will apply toward a later purchase of
the same or like item. Contracts for the lease or rental of equipment or
materials where part or all of the payments may apply toward eventual
purchase shall be treated as actual purchases.
2. Any contracts for lease, rental, or lease purchase that will extend past the fiscal year
shall have cancellation provisions and must have a new purchase order issued for
each fiscal year.
3. Any rental equipment will be insured through the City's existing liability insurance
coverage.
SECTION 5 - CHECK REQUISITIONS
1. Check requisitions may only be used for payment of the following:
A. Annual dues and memberships.
B. Subscriptions.
C. Travel-expenses, schools, seminars, and educational reimbursements.
D. Contractual purchases or obligations, eXf;luding materials.
E. Books, software, videos or literature cos~ing less than $100.
F. Utility bills such as electrical, natural gas, and Southwestern Bell telephone
invoices.
SECTION 6 -OPEN PURCHASE
1. The general purpose of open purchase orders is to:
A. Eliminate the need for numerous individual purchase orders for small dollar
items or services, and
8. Provide a means of acquiring urgently needed items or services to make
repairs.
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2. Contract open purchase orders shall be used for contract purchases
A. Items that have been awarded by Council after following competitive bidding
procedures.
B. Departments may obtain three (3) written quotes indicating the vendor will
honor pricing for a minimum of six (6) months for large dollar items that
exceed $2,000 per purchase, but less than $15,000 per year. One (1) of the
quotes should be from a HUB vendor if available.
3. Open purchase orders shall not be used to acquire items or services required for
specific one-time job requirements or for items found in warehouse .stock. The
Purchasing Division may use open purchase orders to acquire items for warehouse
stock.
4. Open purchase orders shall be issued to vendors as requested by using departments
on a requisition form and shall remain in effect from the date of the issuance of a
purchase order number through September 30 of the current fiscal year.
5. Each purchase to be applied to an open purchase order shall not exceed $2,0004
Two (2) orders using the same open purchase order shall not be made on the same
or consecutive days to circumvent the $2,000 maximum.
6. Items to be capitalized, costing a minimum of $1,000 shall not be purchased on an
open purchase order.
SECTION 7 - EMERGENCY PURCHASES '.
1. Emergency purchases shall be defined as follows:
A. A procurement made because of public calamity that requires the immediate
appropriation of money to relieve the necessity. of the municipality's
residents or to preserve the property of the municipality; or,
B. A procurement necessary to preserve or protect the public health or safety
of the municipality's residents; or,
C. A procurement necessary because of unforeseen damage to public
machinery, equipment. or other property.
2. Emergency purchases may be made for items costing more than $2,000 and less
than $15,000 without being subjected to the competitive quotes. A properly executed
requisition and a signed statement from the Department Director certifying that an
emergency exists, must be submitted to the Purchasing Division. The Purchasing
Division shall attempt to secure more than one quote if time and/or circumstance will
allow. No order shall be placed without a purchase order number.
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3. Emergency purchases exceeding $15,000 shall require a properly executed
requisition and a signed statement from the Department Director certifying that an
emergency exists, approval of the City Manager, and approval by City Council at the
next regularly scheduled Council meeting. Nothing herein shall prevent the
emergency purchase to be made prior to the next Council meeting.
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CHAPTER 5 - SOURCE SELECTION AND CONTRACT FORMATION
SECTION 1 - SPECIFICATIONS
All specifications for the purchase of supplies, services, vehicles, and equipment shall be
drafted by the using department and approved by the Purchasing Division so as to
promote overall economy for the purpose intended and encourage competition in
satisfying the City's needs, and shall not be unduly restrictive. The policy enunciated in
this Section applies to all specifications used by the City in the procurement function.
SECTION 2 - BRAND NAME OR EQUAL SPECIFICATION
1. Use: Brand names or equal specifications may be used when the Purchasing Agent
determines that:
A. No other design or performance specificatibn or qualified products list is
available;
B. Time does not permit the preparation of another form of purchase
description, not including a brand name or equal specification;
C. The nature of the product or the nature of the City's requirements makes use
of a brand name or equal specification suitable for the procurement; or
D. Use of a brand name or equal specification is in the City's best interests.
2. Designation of Severnl Arand Names' Brand name or equal specifications shall seek
to designate three, or as many different brands as are practicable, as "or equal"
references and shall further state that substantially equivalent products to those
designated will be considered for award.
3. Required Ch~racteristi~s' Unless the Purchasing Agent determines that the essential
chara.cteristics of the brand names included in the specifications are commonly
known in the industry or trade, brand name or equal specifications shall include a
description of the particular design, functionally, or performance characteristics which
are required.
4. Nonn~strictive Use of Brand Name or Equal Specifications' Where a brand name or
equal specification is used in a solicitation, the solicitation shall contain explanatory
language that the use of a brand name is for the purpose of describing the standard
of quality, performance, and characteristics desired and is not intended to limit or
restrict competition.
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SECTION 3 . BRAND NAME SPECIFICATION
1. 11se.:. Since use of a brand name specification is restrictive of product competition, it
may be used only when the Purchasing Agent makes a determination that only the
identified brand name item or items will satisfy the City's needs.
2. CompAt:tion' The Purchasing Agent shall seek to identify sources from which the
designated brand name item or items can be obtained and shall solicit such sources
to achieve whatever degree of price competition is practicable. If only one source
can supply the requirement, the procurement shall be made under this chapter,
Section 7 (Sole Source Procurement).
SECTION 4 - COMPETITIVE SEALED BIDDING
1. Conditions for use' All contracts and expenditures of the City in excess of $15,000
shall be awarded by competitive sealed bidding as provided for in Chapter 252 of the
Local Government Code, Vemon's Texas Codes Annotated. This shall include the
provisions for invitations for bids and notice requirements.
2. Bid opening Bids shall be opened publicly in the presence of one or more witnesses
at the time and place designated in the invitation for bids. The amount of each bid,
and other relevant information as the Purchasing Agent deems appropriate, together
with the name of each bidder shall be so stated. Each bid shall be open to public
inspection in accordance with Chapter 1, Section 6, Public Access to Procurement
Information.
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3. Bid ~cceptance and bid ev~luatinn: Bids shall be unconditionally accepted without
alteration or correction, except as authorized in this manual. Bids shall be evaluated
based on the requirements set forth in the invitation for bids, which may include
criteria to determine acceptability such as inspection, testing, quality, workmanship,
delivery, and suitability for a particular purpose. Those criteria that will affect the bid
price and be considered in evaluation for award shall be objectively measurable,
such as discounts, transportation costs, and total or life cycle costs. The invitation for
bids shall set forth the evaluation criteria to be used. No criteria may be used in bid
evaluation that are not set forth in the invitation for bids.
4. Late bids, late withdr~wals, and late modifications: Any bid received after the time
and date set for receipt of bids is late. Any withdrawal or modification of a bid
received after the time and date set for opening of bids at the place designated for
opening is late. No late bid, late modification, or late withdrawal will be considered
unless received before contract award, and the bid, modification, or withdrawal would
have been timely but for the action or inaction of City personnel serving the
procurement activity. Bidders submitting late bids that will not be considered for
award shall be so notified as soon as practicable.
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5. Correction or withdrawal of bids, and/or cancellation of ~wards: Correction or
withdrawal of inadvertently erroneous. bids before or after bid opening, or cancellation
of awards or contracts based on such bid mistakes, may be' permitted where
appropriate. Mistakes discovered before bid opening may be modified or withdrawn
by written notice received by the office designated in the invitation for bids prior to the
time set for bid opening. After bid opening, corrections in bids shall be pennitted only
to the extent that the bidder can show by clear and convincing evidence in writing
that a mistake, of a nonjudgmental character was made and the nature of the
mistake.
After bid opening, no changes in bid prices or other provisions of bids prejudicial to
the interest of the City or fair competition shall be permitted. In lieu of bid correction,
a low bidder alleging a material mistake of fact may be permitted to withdraw their bid
if:
A. The mistake is clearly evident on the face of the bid document but the
intended correct bid is not similarly evident; or
B. The bidder submits evidence which clearly and convincingly demonstrates that
a mistake was made. All decisions to permit the correction or withdrawal of
bids, or to cancel awards or contracts based on bid mistakes, shall be
supported by written determination made by the Purchasing Agent.
6. Price discrepanciAs: In the event the unit price submitted on the bid, multiplied times
the estimated quantity, does not match the total price submitted, the unit price shall
prevail.
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SECTION 5 - COMPETITIVE SEALED PROPOSALS
1. Competitive sealed proposals shall be utilized as provided for in Chapter 252 of the
Local Government Code, Vernon's Texas Codes Annotated.
2. The City may use the Competitive Sealed Proposals procedure only for high
technology procurements.
. 3. Late proposals, late withdrawals, and late modifications shall have the same
provisions as stated above under Competitive Sealed Bids.
4. Competitive Sealed Proposals shall be used when:
~ Oral or written discussions are necessary with offerors concerning technical and
price solutions
~ It is advantageous to afford offerors an opportunity to revise their offer prior to
award in order to consid.er best and final offers
~ Price is not the sole consideration for award
~ Comparative analysis of different technical solutions must be made
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SECTION 6 - CONTRACTING FOR DESIGNATED PROFESSIONAL SERVICES
Contracting for designated professional services shall be governed by the provisions of
the Professional Services Procurement Act. A copy of this act is available for review in
the Purchasing Office.
SECTION 7 - SOLE SOURCE PROCUREMENT
A contract may be awarded without competition when the Purchasing Agent determines
in writing, after conducting good faith review of available sources, that there is only one
source for the required supply, service, or equipment item. The Purchasing Agent shall
conduct negotiations, as appropriate, as to price, delivery, and terms. Any sole source
expenditure exceeding $15,000 shall be approved by City Council prior to contract award.
SECTION 8 - CANCELLATION OF INVITATIONS FOR BIDS OR REQUESTS FOR
PROPOSALS
An invitation for bids, a request for proposals, or other solicitation may be canceled, or
any or all bids or proposals may be rejected in whole or in part as may be specified in the
solicitation, when it is for good cause and in the best interests of the City.
Bids not awarded within the time parameters stated in the bid shall be considered void
unless written approval of an extension of the bid is obtained by the City.
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CHAPTER 6 - QUALIFICATIONS AND DUTIES
SECTION 1 - RESPONSIBILITY OF BIDDERS AND OFFERORS
1. Determin;:ltian of Non-RA~pon~ihility. If a bidder or offeror who otherwise would have
been awarded a contract is found non-responsible, a written determination of non-
responsibility , setting forth the basis of the finding, shall be prepared by the
Purchasing Agent. The unreasonable failure of a bidder or offeror to supply
information promptly in connection with an inquiry with respect to responsibility may
be grounds for a determination of non-responsibility with respect to such bidder or
offeror. A copy of the determination shall be sent to the non-responsible bidder or
offeror, as soon as practicable. The final determination shall be made part of the
contract file and be made a public record.
In the event that a bidder or offeror who otherwise would have been awarded a
contract is found non-responsible, the City may offer a contract to the bidder or
offeror whose bid or proposal is second low bid or second best offer, if it is in the best
interest of the City. If the second low bidder or second best offeror is found non-
responsible, the City shall continue this process with the third low bid or third best
offer until such time as all bids or offers have been evaluated or until the City elects to
re-bid.
2. Right of Nonc:li~dosurA: Information furnished by a bidder or offeror pursuant to this
Section shall not be disclosed by the City outside of the office of the Purchasing
Agent, or using department, without prior written consent by the bidder or offeror.
SECTION 2 - BID AND PERFORMANCE BONDS ON SUPPLY OR . SERVICE
CONTRACTS
Bid and performance bonds or other security may be requested for supply contracts or
service contracts as the Purchasing Agent or head of a using department deems
advisable to protect the City's interest. Any such bonding requirements shall be set forth
in the solicitation. Bid or performance bonds shall not be used as a substitute for a
determination of a bidder or offeror's responsibility.
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CHAPTER 7 - TYPES OF CONTRACTS AND CONTRACT
ADMINISTRATION
SECTION 1 - TYPES OF CONTRACTS
1. General Authority: Subject to the limitations of this section, any type of contract
which is appropriate to the procurement and which will promote the best interests of
the City may be used, provided that the use of a cost-plus-a-percentage-of-cost
contract (cost plus) is prohibited unless a not to exceed clause is induded. A cost
plus contract may be used only when a determination is made in writing that such
contract is likely to be less costly to the City than any other type or that is
impracticable to obtain the supply, service, or construction item required except
under such a contract.
2. Multi-term Contracts
A. Specified Period: Unless otherwise provided by law, a contract for supplies or
services may be entered into for any period of time deemed to be in the best
interest of the City, provided the term of the contract and conditions of renewal or
extension, if any, are included in the solicitation and funds are available for the
first fiscal period at the time of contracting. Payment and performance obligations
for succeeding fiscal periods shall be subject to the availability and appropriation
of funds therefore. .
B. Determin::ltion Priorto Use: Prior to the utilization of a multi-term contract, it shall
be determined:
i. That estimated requirements cover the period of the contract and are
reaso nably finn and continuing; and
ii. That such a contract will serve the best interests of the City by encouraging
effective competition or otherwise. promoting economies in City
procurement.
C. Cancellation Due to Unavailability of Funrls in Succeeding Fiscal Periods: When
funds are not appropriated or otherwise made available to support continuation
of performance in a subsequent fiscal period, the contract shall be canceled.
3. Multiple Source Contracting (Contingenr.y)
A. Geoernl: A multiple source award is an award of an inqefinite quantity contract for
one or more similar supplies or services to more than one bidder or offeror. The
obligation to order the City's actual requirements is limited by the provision of
Uniform Commercial Code Section 2-306(1).
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B. Limitations on lJse' A multiple source award my be made when award to .two (2)
or more bidders or offerors for similar product is necessary for adequate delivery,
service, or product compatibility. Any multiple source award shall be made in
accordance with the provisions of Chapter 5. Section 4 (Competitive Sealed
Bidding), Chapter 5, Section 5 (Competitive Sealed Proposals), Chapter 4.
Section 3 (Small Purchases), and Chapter 4, Section 7 (Emergency Purchases),
as applicable. Multiple source awards shall not be made when a single award
will meet the City's needs without sacrifice of economy or service. Awards shall
not be made for the purpose of dividing the business, making available product
or supplier selection to allow for user preference unrelated to utility or economy,
or avoiding the resolution of tie bids. Any such awards shall be limited to the
least number of suppliers necessary to meet the valid requirements.
The City shall make every effort to purchase all items from the primary vendor
and shall only order from the secondary vendor when necessary.
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C. Contract and Solicitation Pmvisions: The City shall name eligible users of the
contract in the solicitation, when practicable. If, during the tenn of the contract,
another department determines a need for those items contained in the contract,
that department may use the same contract. It shall be mandatory that the actual
requirements of such users that can be met under the contract be obtained in
accordance with the contract, provided that:
i. The City shall reserve the right to take bids separately if a particular quantity
requirement arises which exceeds its normal requirement or an amount
specified in the contract; and
ii. The City shall reserve the right to take bids separately if the Purchasing
Agent approves a finding that the sLJpply or service. available under the
contract will not meet a nonrecurring special nee~ of the City.
D. Intent to Use: If a multiple source award is anticipated prior to issuing a
solicitation, the City shall reserve the right to make such an award and the
criteria for award shall be stated in the solicitation.
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E. Detp.rmination Required: The Department Director of the using department, or
their designated representative, or the Purchasing Agent, shall make a written
determination setting forth the reasons for a multiple source award, which shall
be made a part of the procurement file.
SECTION 2 - CONTRACT CLAUSES AND THEIR ADMINISTRATION
1. Contract ClalJses: All City contracts for supplies, services, vehicles, and equipment
shall include provisions necessary to define the responsibilities and the rights of the
parties to the contract. The City may issue clauses appropriate for such contracts,
addressing among other, the following subjects:
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A. The unilateral right of the City to order, in writing, changes in the work within the
scope ofthe contract;
B. The unilateral right of the City to order, in writing, temporary stopping of the work
or delaying performance that does not alter the scope of the contract;
C. Variations occurring between estimated quantities of work in contract and actual
quantities;
D. Defective pricing;
E. Liquidated damages;
F. Specified excuses for delay or nonperformance;
G. Termination of the contract for default;
H. Termination of the contract in whole or in part for the convenience of the City;
2. Price Adjustments
Adjustments in price resulting from the use of contract required by Subsection 1 of
this Section shall be computed in one or more of the following ways:
A. By agreement on. a fixed price adjustment before commencement of the
pertinent performance or as soon thereafter as practicable;
B. By unit prices specified in the contract or subsequently agreed upon;
C. By the costs attributable to the events or situations under such clauses with
adjustment of profit or fee, all as specified in the contract or subsequently
agreed upon;
D. In such other manner as the contracting parties may mutually agree; or
E. In the absence of agreement by the parties, by a unilateral determination by
the City of the costs attributable to the events or situations under such
clauses with adjustment or profit or fee as computed by the City, as
accounted for in accordance with reference to cost principles and subject to
the provisions of Chapter 9 (Appeals and R~medies).
3. Sti=indard Clauses and Their Modification: The City may establish standard contract
clauses for use in City contracts. If the City establishes any standard clauses
addressing the subjects set forth in Subsection 1 of this Section, such clauses may
be varied provided that any variations are supported by a written determination that
states the circumstances justifying such variations, and provided that notice of any
such material variation be stated in the invitation for bids or request of proposals.
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SECTION 3 - CONTRACT ADMINISTRATION
A contract administration system designed to insure that a contractor is performing in
accordance with the solicitation under which the contract was awarded, and the terms
and conditions of the contract, shall be maintained by the Purchasing Division or the
using department, as applicable.
SECTION 4 - RIGHT TO INSPECT PLANT
The City may, at reasonable times, inspect the part of the plant, place of business, or
worksite of a supplier or contractor or subcontractor at any time which is pertinent to the
performance of any contract awarded or to be awarded by the City.
SECTION 5 - RIGHT TO AUDIT RECORDS
The City shall be entitled to audit ~e books and records of a contractor or a subcontractor
at any tier under any negotiated contract or subcontract other than a firm fixed-price
contract to the extent that such books, documents, papers, and records are pertinent to
the performance of such contract or subcontract. Such books and records shall be
maintained by the contractor for a period of three (3) years from the date of final payment
under the prime contract and by the subcontractor for a period of three years from the
date of final payment under the subcontract. Any invitation for bids requiring such audit(s)
shall be so specified in the solicitation.
SECTION 6 - REPORTING OF ANTICOMPETITIVE PRACTICES
When, for any reason,collusion or other anticompetitive practices are suspected among
any bidder or offerors, a notice of the relevant facts shall be transmitted to the State
Attorney General and the Harris County District Attorney's Office.
SECTION 7 - CITY PROCUREMENT RECORDS
1. Contract File: All determinations and other written records pertaining to the
solicitation, award, or performance of a contract shall be maintained by the City in a
contract file.
2. RAtAntion of Procurement RACOrdS: All procurement records shall be retained and
disposed of by the City in accordance with records retention guidelines and
schedules approved by the City Council.
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SECTION 8 - CONTRACT CHANGES
1. Every contract modification, change' order, or contract price adjustment in excess of
25% of the original contract price under a construction contract with the City shall be
subject to prior approval by the City Council after receiving a report from the
appropriate fiscal officer as to the effect of the contract modification, change order, or
contract price adjustment on the total project budget or the total contract budget.
2. Except in case of emergency, alterations in any contract not to exceed 25% of the
total contract may be made when authorized by Council upon written
recommendation of the City Manager, provided that such alteration is acceptable to
the other party to the contract. When such recommended change is for an amount
not more than fifteen thousand dollars ($15,000), council may authorize the City
Manager to approve such alterations. (City Charter, Article V, Section 5.03)
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CHAPTER 8 - DEBARMENT OR SUSPENSION
SECTION 1 - AUTHORITY TO DEBAR OR SUSPEND
After reasonable notice to the person or firm involved and reasonable opportunity for that
person or firm to be heard, the City, is authorized to debar a person or firm for cause from
consideration for award of contracts. The debarment shall be for a period of not more
. than three years. The City is authorized to suspend a person from consideration for
award of contracts if there is probable cause to believe that the person has engaged in
any activity which might lead to debarment. The suspension shall be for a period not to
exceed three months. The causes for debarment include:
A. Conviction for commission of a criminal offense as an incident to obtaining or
attempting to obtain a public or private contract or subcontract, or in the
performance of such contract or subcontract;
B. Conviction under state or federal statutes of embezzlement, theft, forgery,
bribery, falsification or destruction of records, receiving stolen property, or any
other offense indicating a lack of business integrity or business honesty which
currently, seriously, and directly affects responsibility as a City contractor,
C. Conviction under state or federal antitrust statutes arising out of the submission
of bids or proposals;
D. . Violation of contract provisions, as set forth below, of a character which is
regarded by the City to be so serious as to justify debarment action:
i. Deliberate failure without good cause. to perform in accordance with the
specifications 'or within the time limit provided in the contract; or
ii. A recent record of. failure to perform or of unsatisfactory performance in
accordance with the terms of one or more contracts; provided that failure to
perform or unsatisfactory performance caused by acts beyond the control of
the contractor shall not be considered to be a basis for debarment;
E. Any other cause the City determines to be so serious and compelling as to affect
responsibility as a City contractor, including debarment by another government
entity for any cause listed in this manual; and
SECTION 2 - DECISION TO DEBAR OR SUSPEND
A copy of the decision required by Section 1 shall be mailed or otherwise furnished
immediately to the debarred or suspended person or firm.
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SECTION 3 - FINALITY OF DECISION
A decision under Section 1 shall be final and conclusive, unless fraudulent, or the
debarred or suspended person within 10 days .after receipt of the decision takes an
appeal to the Director of Administrative Services. If, after review, the Director of
Administrative Services affirms the decision, the suspended person may appeal to the
City Manager whose decision shall be final.
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CHAPTER 9 - APPEALS AND REMEDIES
SECTION 1 - BID PROTESTS
1. Right to Protest: Any actual or prospective bidder, offeror, or contractor who is
aggrieved in connection with the solicitation or award of a contract may protest to the
City Manager unless the solicitation provides other avenues of appeal. Protestors
are urged to seek resolution of their complaints initially with the Purchasing Agent,
and then to the Director of Administrative Services. A protest with respect to an
invitation for bids or request for proposals shall be submitted in writing prior to the
opening of bids or the closing date of proposals, unless the aggrieved person did not
know and should not have known of the facts giving rise to such protest prior to bid
opening or the closing date for proposals. The protest shall be submitted within 10
calendar days after such aggrieved person knows or should have known of the facts
giving rise thereto. .
2. Stay of ProClJrp.mp.nt During Protests: In the event of a timely protest under Section 1,
the City shall not proceed further with the solicitation or award of the contract until all
administrative and judicial remedies have been exhausted or until the City Manager
makes a determination on the record that the award of a contract without delay is
necessary to protect the substantial interests of the City.
SECTION 2 - CONTRACT CLAIMS
1. Reqlle~t of di~putp. resolution: All claims by a contractor against the City relating to a
contract, except bid protest, shall be submitted in writing to the responsible party, as
specified in the contract, for a decision. The contractor may request a conference
with the responsible party on the claim. Claims include, without limitation, disputes
arising under a contract, and those based upon breach of contract, mistake,
misrepresentation, or other cause for contract modification or recision.
2. Notice to the Contractor of the Responsihle PartY!; nedsion: The decision of the
responsible party shall be promptly issued in writing, and shall be immediately mailed
or otherwise furnished to the contractor. The decision shall state the reasons for the
decision reached, and shall inform the contractor of their appeal rights under
Subsection 3 of this Section.
3. Finality of Responsible Party's Decision; Contractors Right to Appeal: The
responsible party's decision shall be final and conclusive unless, within 10 calendar
days from the date of receipt of the decision, the contractor mails or otherwise
delivers a written appeal to the next level of authority as specified in the solicitation.
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4. Failure to Render Timely Decision: If the responsible party does not issue a written
decision regarding any contract controversy within 10 days after written request for a
final decision, or within such longer period as may be agreed upon between the
parties, then the aggrieved party may proceed as jf an adverse decision had been
received.
SECTION 3 - AUTHORITY OF THE RESPONSIBLE PARTY TO SETTLE BID
PROTESTS AND CONTRACT CLAIMS
The responsible party is authorized to settle any protest regarding the solicitation or
award of a City contract, or any claim arising out of the performance of a City contract,
with the approval of the City Manager, prior to an appeal. .
SECTION 4 - REMEDIES FOR SOLICITATIONS OR AWARDS IN VIOLATION OF LAW
1. Prior to Bid Opening or Closing Date for Receipt of Proposals: If prior to the bid
opening or the closing date for receipt of proposals, the City determines that a
solicitation is in violation of federal, state, or municipal law, then the solicitation shall
be canceled or revised to comply with applicable law.
2. Prior to Aw~rd: If after bid opening or the closing date for receipt of proposals, the
City determines that a solicitation or a proposed award of a contract is in violation of
federal, state, or municipal law, then the solicitation or proposed award shall be
canceled.
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3. After Award: If, after an award, the City determines that a solicitation or award of a
contra~ was in violation of applicable law, then:
A. . If the person awarded the contract has not acted fraudulently or in bad faith:
i. The contract may be ratified and affirmed, provided it is determined that
doing. so is in the best interests of the City; or
ii. The contract may be terminated and the person awarded .the contract shall
be compensated for the actual costs reasonably incurred under the contract,
plus a reasonable profit, prior to the termination; or
B. If the person awarded the contract has acted fraudulently or in bad faith the
contract may be declared null and void or voidable, if such action is in the best
interests of the City.
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CHAPTER 10 - OBSOLETE OR SURPLUS ITEMS
SECTION 1 - DISPOSAL
1. An annual auction may be held, in cooperation with other entities, to dispose of
surplus or obsolete City property including vehicles, equipment, office furniture and
equipment, or any other item that is declared to be of no further use to the City.
2. Each Department Director shall review their department's assets each year and
determine if any item should be sold through auction. This review and subsequent
sale shall follow policies and 'procedures set forth in the City's Fixed Asset Manual.
3. During the course of this review, a Department Director may order any item(s) found
to have no use or value to be destroyed and discarded. No item(s) shall be
discarded in a usable manner and no one (employee or otherwise) shall be allowed
to remove such items from City property.
SECTION 2 - EMPLOYEE ELlGIBILllY
1 . All City employees are eligi~le to bid on miscellaneous items during the auction.
2. All City employees are eligible to bid on vehicles and motorized equipment during the
auction with the following exceptions: City Manager, Assistant City Manager,
Director of Public Works, Assistant Director of Public Works, and Equipment Services
Superintendent.
3. All City employees are eligible to bid on computer software and/or hardware with the
,following exceptions: City Manager, Assistant City Manager, Director of
Administrative Services, MIS Manager, and Computer Support Specialists.
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~@@@(1[] [JiJi1~ [p~w~CwO@
~[J@@@@(ill[J@~ ~@[]l)llil@~
CITY OF LA PORTE
Revised March 7, 2002
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OBJECTIVE:
To pay vendors for merchandise or services rendered within the terms allotted by the
vendor.
I. SETTING UP INVOICES FOR PAYMENT
1. When invoice is initially received from the vendor stamp in with the date,
make sure that there is nothing in the "accounts payable pending" drawer to
back it up. The departments can receive the merchandise in the system off of
a packing list as soon as it is received.
2. If yes, go to PROCESSING RECEIVING REPORTS below.
. If no, go to step 3.
3. Determine which department is responsible for payment of the invoice.
. Check "ship to" address
. Look for any purchase order #'s noted
. Look to see if merchandise is exclusive to anyone department
. Last resort---call vendor for "proof of delivery"
4. Send copy of invoice (carbon copy O.K.) to department for approval.
5. When invoice copy is received back from department it will either be attached
to a "receiving report" or a "check requisition".
II. PROCESSING RECEIVING REPORTS
A. CRITERIA:
1. There are four types of purchase orders that a department can utilize when
receiving their merchandise.
. Field Purchase Orders (FOOOO 1) are for one-time vendor payments for
items under $500.00 that does not have a blanket order set up and are
otherwise exempt from purchase orders.
. Blanket Purchase Order~(BO 1001) are for small repetitive purchases
*receiving reports can include several invoices but not exceed $2000.00.
. Contract Purchase Orders (C01001) are for any items/services on contract
this includes formal bids as well as written quotes that have been
negotiated for six (6) months to one (1) year. ** No ceiling dollar amount.
. Regular Purchase Orders (010001) Any Dollar amount that follows the
rules of purchase limits.
** Blanket and Contract Purchase Orders' receiving reports must have a
supervisor's signature on them. (See the Authorized Signature Lists
Book) It is not necessary to have two signatures, as the "received by"
name printed on the bottom of the report is considered and electronic
signature.
*** Field and Regular Purchase Orders' receiving reports are approved in
the system and therefore are not required to have the signatures but most
department heads do sign them anyway and that is okay too.
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B. PURCHASE ORDER PROCEDURES
1. When a receiving report is received from the department, match the copy
of the invoice with the original in the "accounts payable pending" drawer
and recycle the copy. (make sure an invoice is attached and not a packing
list. If it is just a packing list, file in the "accounts payable pending"
drawer to wait for an invoice)
2. While in the process of matching also sort alphabetically to prepare for
balancing later.
3. Keep the FPO (Field Purchase Order's) separate as they are paid
differently then the other three types of PO's.
C. FIELD PURCHASE ORDER PAYMENT APPROVAL
1. When the FPO (Field Purchase Order) is received from the department, the
approval process should have already been done in the system. If the
department has not approved it in the system, it cannot be approved for
payment and a check cut.
2. In order to approve for payment, go to the H TE. Inc Application Menu and
follow these steps.
. Select 12 - Purchasing/Inventory
. Select 10. Field Purchase Order Menu
. Select 6. FPO Payment Approval
. In the Position to . . . . . field, enter FPO#
. Find the correct FPO# tab down to the option_field and select 1
. Look at all fields, especially the "payment due date" field. If the
due date is after Friday's check run it needs to be changed in
GMBA when the group comes over after Accounting Reports are
done. Otherwise the check will not cut for that payment.
. Make sure that the amounts match with the invoice and press F9 to
approve for payment. If it doesn't match send back to department
for adjustment and to be approved again.
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PI329UOI City of La Porte 4/27/01
Field Purchase Order Payment Approval 08:22:47
AWAITING PAYMENT APPROVAL
Type information, press Enter. Assigned
Field PO number. .. fOlJM"$ Date.. 042401 User.. PW _MICHAEL
Remarks. . . . ... PURCHASE OF VALVE STEMS
Received by . . . .. COLLlNS,M
In~~~~~~~b;;'.'.'. ~~~.:.:q.-~~!~~~J
Payment due date .. 9}too.l (MMDDVY)
Invoice amount ... ~;1}
Account number Project Amount Transaction description
02470745342040 $44.75 VALVE STEMS
F3=Exit F7=Additional info F8=Comments .~l>lilimj~ FII=Reject
F 12=Cancel
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D. PURCHASE ORDER INVOICING
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1. The other three types of Purchase Orders (Blanket, Contract & Regular)
are entered in the same program.
2. In order to pay Purchase Orders, go to the H. TE. Inc Application Menu
and follow these steps.
. Select 12 - Purchasing/Inventory
. Select 4. Purchasing/Receiving Menu
. Select J i. invoice processing
. See illustration and fill in highlighted fields
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P1331POI City of La Porte
Purchase Orders Invoiced
Type information, press Enter.
10/05/0 I
08:43:45
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Invoice: Number.... F: ~~m:yo!c~}#:]ic!t~Ji!;tc.~.A~
Dale. . . . . .;:'dateufin'Vo.i{:e
Amount. . :.: i~p~'tit.~v'Qi~
Retainage ." -or- % 2 decimals
Type (F4) ., .
Invoice Description
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Purchase order Number(F4). ~~~.{@~J/. ~i!..~pi&~!t
Packing slip number(F4) . .
-or-
Receipt number(F4) . . .'.may~'qQ$Hi{t'~~~CF.r
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Optional:
Received: By / Date. . . ~(~~ii~Jw!W MQ.li~f.lWfu~i!!':~A!
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.
When all fields are filled press ENTER and you will see the
following screen: (see illustration)
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. Look at the Line nbr field - if it does not match the line no. on your
receiving report use the page down key until it matches.
. The system will put the cursor into the quantity field, look at the
quantity on your receiving report and enter that into that field.
. If more than one line on receiving report page down and go to step
g until at the end of the report.
. Press ENTER and the system will calculate your entries. If it
matches, the following message will appear:
. Verify all information is correct. Press RESET and F5
to accept.
· (Reset = your left control button)
. If more than one (1) invoice do from step d through the last step
for each invoice.
E. ACCOUNTING REPORTS
1. After all of the Purchase Order Receiving Reports have been processed
accounting reports must be run in order to move the invoices into the
GMBA portion of the H.T.E. system where they will be paid.(this
procedure can be done more than once a day if needed)
2. From the Purchasing/Receiving Menu, hit F3 to get back to the
Purchasing/Inventory Main Menu.
3. Select 6. Period End Menu
4. Select 4. Accounting reports
5. Select 1 ENTER F8
6. Select 2 ENTER F8
7. Select 3 ENTER F8
8. F3 to get out of program or the reports will not calculate.
F. BALANCING INVOICING
1. As a result of the Accounting Reports being done in
Purchasing/Inventory, a group is created GMBA. By following these
steps the group can be found and balanced.
2. Go to HTE Inc Application Menu
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3. Select 7. GMBA (Accounting)
4. Select 2. Transaction Entry Menu
5. Select 1. Group selection! maintenance
6. Press Shift and F5 (F 17=Subset)
7. Override user name to FI DAVID
8. Group Type AP EN
9. Accounting Period Range Leave Blank or enter current period to
current period
10. ENTER Subset Transaction Groups
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Type choices, press Enter.
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User working on group (F4) .. fk1.'A~
Group types (F4) .... . . .
Accounting period range. . .. to
User who created group (F4) .
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9. Press F 11 to see description
10. Find EN and AP groups with PI ISSUES as a description
11. Tab down to the correct EN group and select 8 to print edit list
ENTER
12. Look at edit list and make sure there are no errors
13. Go back to the EN group and select 9 to update
14. Tab down to AP group and select 8 to print edit list ENTER
15. Add up the invoices either by adding machine w/tape or Excel
16. Check to make sure the total matches the total of your edit list.
17. Compare each invoice with it's corresponding line on the edit list
18. If the edit list matches and balances select 9 to update
19. Ifit doesn't balance compare edit list w/printout or adding machine
tape.
20. If the edit list doesn't match corrections need to be made.
21. After the totals match, they all need to be put on the control sheet for
balancing at the end of the week.
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III. PROCESSING CHECK REQUISITIONS
A. CRITERIA:
1. Check Requisitions can only be used for the following types of purchases
. Annual dues and memberships
. Subscriptions
. Repair parts (less than $250.00) or repair labor. Replacements (entire
units) shall be treated as a normal purchase. This does not eliminate the
requirement to solicit quotes if over $500.00.
. Travel expenses, schools, seminars, and educational reimbursements
. Contractual purchases or obligations, excluding materials.
. Books, literature, videos, or software costing less than $100.00
*** Just like Purchase Orders, Check Requisitions must have a
supervisor's signature on them. (See the Authorized Signature Lists
Book). It is not necessary to have two signatures if the "prepared by" field
has a name in it.
B. CHECK REOUISTION PROCEDURES
1. When a check requisition is received from the department, it mllst h,lVe
copy of an invoice and a detail bill of goods received attached. Match the
copy of the invoice and detail bill with the original in the "accounts
payable pending" drawer and recycle the copy.
2. Put vendor # on all check requisitions before attempting to enter them
this speeds up the process.
. Go to H TE. application menu
. Select 7-GMBA menu
. Select 1- Inquiry menu
. Select 2- Vendor Master
. Type in vendor name
. (if no vendor # found see How to create vendor#)
. Tab down and select correct vendor name
. Verify address
. Write vendor # in the correct box on check requisition
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c. ENTERING CHECK REQUISITIONS
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1. In order to pay Check Requisitions, go to H. TE. Inc. Application Menu,
and follow these steps.
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. Create a group by selecting 7. GMBA
. Select 2. Transaction Entry
. Select I. Group Selection
. F6 to add
. Fill in the correct fields as illustrated below
--
--
Create Group Information
Type information, press Enter.
--
Group type (F4) . . . . AtA~counts payable
Group date.. . . . .~QI~~ mmddyyyy (defaults)
Accounting year (F4) ':2002
Accounting period. . '.:, r(ji~od of entry date)
Group description. . ~toiliiiS'oovab"Th
.
.
Count entered. . . . ~
Amount entered ... 'ft)~1 ()(~
(2 dec)
.
Auto copy/reverse. . .
Group date . . . . .
Group fiscal year. .
Group period ....
(C=Copy, R=Reverse)
mmddyyyy
.
. Enter and begin to enter off of check requisition ( see example on
following page)
.
GM306U06
CITY OF LA PORTE
3/
Accounts Payable Transaction Entry II:
.
Group 2946 MONTHLY CHECKS
MM/YYYY
Transaction # 1600
C/R Period 06/2002
.
Type information, Press Enter.
.
T~saction date. . . . . . .~~fmvo.iCt mmddyyyy
Voucher number. . . . . . . . ~~glt~~ ~l crta~
Account number (F4) .. . . .000000000000 00 .~!i.*.flt.<lP
~l}~1(~.
Project number (F4) . . . . ?jli:iii~
Purchase order (F4) .. . . '::lro~haS66rtlei'for'cJieclc @~
Vendornumber(F4)... .'.'V~'ttf1~ib;p.~Stef'
Discount code (F4). . .. . ,:~. Always take discount (Y~)~
Invoice number. . . . . . . UiiYPlC$." If:!'
Transaction amount (2 Dee). ~~~?>(i1ivpic:~
Bank code (F4)..... .,:~..
Description I ....... .ihi~)in~.PfiDtS (iji $e cljeC~
Description 2 . ... ... .IJi~lW.\f\sf'OfQJli'NCQtds lj'!lly
.
.
.
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-
. When all fields are complete ENTER and the following screen will
come up next.
-
. Fill in highlighted fields
-
Group number. . . . . . :
Accounting period ...:
Transaction number. . . :
2946 MONTHLY CHECKS
06/2002 MMIYYYY
\00
C/R
-
Type information, press Enter.
Due date/check date .. . . . ~t ~f$1I1i. 'Or ~wu ~f~
mmddyyyy
Direct deposit. . . . . . . : N (Y=Yes, N=No, P=Prenotification)
Check number. ..... . .J>}'~Ji~}~~WPI!lyjyft!!,~9ii1
g!i~\qj
Check group code. . . . . .
Transaction type code (F4) . .
Last transaction for PO ... N (Y=Yes, N=No)
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Commodity code (F4) ..... jfilo1 fiII!l4- fuop
Sub-commodity code (F4) . ;'ch~!q~W$if!lD,,~ fl
t~qmgMlW.~
Work order (F4) ..... .J#&~i~.
Work order job number 'A@~~ p~.
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. ENTER
. Repeat all ofthe above steps for multiple lines on check req's and
every check requisition in the group.
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D. BALANCING GROUPS
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1. After all Check Requisitions have been entered, F 12 to exit entry screen
2. Shift F 1 0 to get totals
3. Run Tape or compare to tape already run.
4. Shift F3 to return to Create Group Information screen
5. Make adjustments to count and amount if needed
6. F3 to get out of group
7. Listing of all groups will come up
8. Tab down to group created
9. Use option 8 to print group edit list
10. If totals didn't match from step 3, compare listing to tape and check
requisitions
11. After the totals match,< they all need to be put on the control sheet for
balancing at the end of the week
12. Give check requisition and edit list to co-worker to check for errors.
. If errors are found, go to group # created use option 2 to change
. Position to transaction # on edit list and make corrections
accordingly
. Correct control sheet total ifnecessary
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IV. CHECK RUN PREPARATION
A. RUN ACCOUNTS PA YABLE BYDUEDATE
I. From H TE. Application Menu Select 7- GMBA
2. Select 4 Disbursement Processing Menu
3. Select 4 Accounts Payable Reports
4. Tab down to Accounts Payable by due date enter I to select
5. Make sure there are no invoices set up to be paid out of bank 00 or to be
paid on any date after the check TUn date. (It will not cut a check if it is
set up for either of those and will also cause the control sheet to be out of
balance.
B. RUN EXPENDATURE APPROVAL LIST
1. From the Disbursement Processing Menu, select 5. Disbursement
Processing
2. F6 to create EAL
3. See illustration, and fill in highlighted fields
GM339S01
CITY OF I.A PORTE
Submit Expenditure Approval
3/04/02
09:03:06
EAL description~~~t~9 ML_l!ji~9!!t~n,.n FI]AUI.A
Voucher Selection Criteria:
Due date. . . . . . ;we of f~~Krn9 mmddyyyy (Blank for prcviously selected)
Bankcode(s)(F4) ., ,P.l **
Or enter "A" for all banks A
Report Sequence Options: Mark selections with "X"
Vendor. . . . . . . . . jC!. One vendor per page? N (Y=Yes, N=No)
BanklVendor. . . . . . . .. One vendor per page? N (Y=Yes, N=No)
FundlDepUDiv . . . . . . . .
FundlDepUDiv/ElmlObj . . . .
Proj/FundlV~pt!Div/EImIObj .
Process by bank code ........... Y (Y=Yes, N=No)
Print reports in vendor name sequence.. Y (Y=Yes, N=No)
Calendar year for 1099 withholding. . . .. 2002 ***
Validate expenditures against cash on hand. N (Y=Yes, N=No)
Disbursement fiscal year. . . . . . . . . . 2002 ***
Select vendor total greater than or equal to (2 Dec)
** I usually TUn an E.A.L. for bank 00 just to double check that nothing is
in there it should have a total of $0.00 delete it by selecting 4 to delete a
shift F8 to confinn deletion
** If at the end of the fiscal and not the calendar year make sure that
Calendar and fiscal year fields are correct.
4. The first field to be filled (EAL description) can have anything in it but
the due date must be the check TUn date.
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5. ENTER
6. This will bring you back to the Disbursement Processing
7. When the EAL has finished printing it has to be re-printed. The first one
needs to be recycled.
8. Shift F 11 for more options and select 9= Reprint EAL this is the EAL that
needs to balance to the control sheet
C. BALANCING CONTROL SHEET
1. Control Sheet is in Excel make sure all AP groups are entered into the
left side and EN groups or groups that do not effect the total of invoices
to be paid that week on the right side. For example, void checks will not
affect the total but reissue checks will.
2. Compare total amount with Expenditure Approval List.
. If the totals are different, compare the Unapplied Credits
with the previous week (prints with EAL) if there are any
differences, make the following chart:
Gone
New
. Put the amounts in the columns that apply. Total each column
the ones that are gone will be subtracted from your control
sheet the ones that are new will be added in.
. If adjusted amount still does not balance, double check that
all the groups are in the correct columns and the amounts are
correct.
. Make sure that everything is held or released that needs to
be.
. Make sure that all field purchase orders are set up for the
correct due date. If anything is set up to be paid after the
check run date it will not be in your total.
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C. RUN CHECKS
I. After the Control Sheet and EAL balance, checks can be cut. The checks
and check signer plate are in the vault. this part can be done at your desk but
is easier to do in the printer room
2. Log onto terminal in printer room.
From HTE. Application Menu Select 7 GMBA
Select 4 Disbursement Processing Menu
Select 5 Disbursement processing
The cursor will go directly to the EAL that is out there
Select J=Print checks/download
See illustration the following screen will appear fill in answers to questions
as highlighted
GMCHKROl
CITY OF LA PORTE
Submit Checks 12:49:0
3/05/0
Type information, press Enter.
Enter the date to be printed on checks . .j:~l?fiiii~iJ: nunddyyyy
Fiscal year (F4). . . . . . . . . . . . '1. 10m
Period. . .. .. . . . . .. ... . . . . 06* inUSibeC!l!i~iilpen.W
System operator printing checks' ~ :'. :'. ~lf' 6';;'y c's:N';No) **
" ,~ I
Process by bank number. .. . . .. . . <;:--1 (Y=Yes, N=No)
** Never answer yes to this question
3. ENTER
4. Will take you back to Disbursement Processing
5. F3 to get out
6. Put checks into printer labeled TALL Y2 and line up on the 2nd check
down
. Line up arrow tab on the feed where the checks are locked in to
just below the perforation between checks
. Hit TOF (top of form)
. Hit clear (make sure screen says buffers if not arrow down until
it does) and enter 3 x's
. Will print on 3rd check down-- make note of that check #
. Turn printer offline
7. F6 for messages - will say "system shows XXXXXX as next check
number, please enter correct check # " enter 3rd check down noted on
step #6 F3 to get out.
8. F6 for message again will say same message as before with your
updated check # and ask is this correct? Double check to make sure the
correct check # was entered, if not answer N and start from step 7 again
if it is correct answer Y F3 to get out
9. Shift F6 to Work with output the system automatically puts your checks
on hold so you can change the printer otherwise it would print to your
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default printer. There should be two items on this screen one that says
checks and one that says check list. F5 until one disappears that is your
Preliminary Check Rel!;ister it will print out on your default printer
compare with your EAL it should match.
10. There should be only one selection left in the shift F6 screen select
2=change and change output que to TALL Y2 and library to QUSRSYS
ENTER
11. F 5 to refresh screen
12. The check line should now say TALL Y2
13. Select 6=release
14. Turn printer online checks should start to print
15. If it starts to print and stops after one line there may be a message
waiting go to terminal hit F5 to refresh and select 7=Messages choose I
to ignore and let it print.
16. Make sure everything is lining up right and the embossed and printed
check #' s match.
17. After the checks have finished printing they need to be signed and
separated.
D. SIGN AND SEP ARA TE (BURST) CHECKS
1. Take the first two checks (one blank, one alignment) and separate from
the rest do not sil!;n.
2. Go to the check burster/signer and make sure the arrows are lined up.
3. Insert signature plate with white marks facing down.
4. Make sure LED readout and arrow on opposite end of signature plate
says 14 (this determines where the checks will be cut apart)
5. Checks need to be inserted backwards and upside down (last check first
with signature field toward machine)
6. Insert checks into feeder as far as they can go close cover (ink pad for
signature plate on cover) and turn luiOb on the right side of machine until
it stops.
7. Make sure the blades on either side of the checks are lined up to the
perforations of the check and adjust if necessary.
8. Push Jog button and turn knob until the checks feed through on there
own. Continue to hit jog until you hear the first couple of checks cut
apart and check to make sure they are cutting correctly no information is
being cut off.
9. Hit the Start button
10. The dial regulates the speed ofthe checks going through, keep it a little
slow (no higher than 2) because AP checks have duplicates and they
tend to jam going any faster.
11. After the checks are signed and burst give the checks and all the backup
to a designated accounting person and ask them to match them.
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E. RUN CHECK REPORTS
1. Go back into Disbursement Processing where you created the EAL
2. Make sure printer is offline
3. The EAL should now say "Checks printed/No download"
4. Select 8=Check reports
5. Will ask question "Have checks been verified for correctness?" answer
y
6. Enter starting check # and ending check# and total amount paid (no
decimals) in their fields ENTER
7. F3 to get out
8. Shift F6 and select reports 3=hold (there are 3 of them)
9. Turn printer back online
10. Le Ann will convert and save in the IBM reports file she will then
email you when they are done and they can be deleted 4=delete
F. SEND POSITIVE PAY TO THE BANK
I. After the check reports are complete, the positive pay list must be sent
to the bank (this is a list of check #'s and amounts that were cut.
Without this list, the bank will not cash any checks within that range.)
2. Go to the desktop of your computer find the shortcut to positive pay
icon double click.
3. A text box will come up that give you four fields to fill in it will look
as illustrated below. Be sure to check box beside connect to database
and enter your sign in and password
Catalog
User Class
Password
Database
UserlD
Password
connect to database
4. It might come up with a message box click ok
5. Another message box will come up and look as follows:
Prompts
Type Beginning Check Number
Type Ending Check Number
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6. Fill in the spaces accordingly the message box will disappear and
the program will now pull the check range that was requested from
the database.
7. The information will come up in spreadsheet form with the
following headings
Bank Check Check Date Transaction Void?
Account Number Amount
Number
8. In order to send the file to the bank, it needs to be saved as a CSV
file
. Click File
. Save As
. Click on V
. Open File Labeled Shares on CityHall S:
. Open Folder Labeled FISHARE
. Open folder Labeled Pos Pay Reg
. Save As File Name = GMBA ck date
. Click on V by files of type
. Find and click CSV (comma delimited) (*.csv)
. Click Save
. Minimize in case you need to refer back
. From the desktop, click the notepad icon
. File
. Open
. Positive Pay Folder
. Files of type: All Files
. Select file just saved
. Highlight column titles and push delete twice
. File
. Save
. Now it is ready to be sent to the bank
15
AUG-06-2002 TUE 02:41 PM
FAX NO,
p, U2
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CITY SECRETARY'S OFFICE
COUNClL TRA VELIEVENTS PROCEDURE
AUg\1:>'121, 1997
Revised 2126/01
REMEMBER - yOU MAY NEED TO SECURE ROOMS AS SOON AS YOU KNOW ABOUT
mE CONFERENCE. ALWAYS SECURE ROOMS AT THE HOST HOTEL.. CHECK WITH
crn' MANAGER'S SltCJmT ARY/ASSIST ANT CITY MANAGER'S SECRETARY TO SEE IF
WE NEED TO BLOCK ROOM FOR. CITY MANAGER OR ASSISTANT CITY MANAGER
ROOMS CAN THEN DE CANCELLED AS WE DkTERMINE TH.EY ARE NOT ATTkNDlNG.
1) All travel and events must go through the City Secretary prior to being
processed by the City Secretary's Office, Use the attached copy of Ordinance 2000-
2434 establishing travel guidelines for City Council and the most CUITent per diem
rates. City Secretary will forward to the Assistant City Secretary with any special
instructions.
The City Council takes four big trips per year as follows:
TML -Late October to Early November
NLC - DecclUber
NLC - March
AMCC -July. I ' \
,fYll- - /!.8j1on \" ,
Staff should start making ar'l11ogements for these trips 4-six months in advance.
For the December NLC trip, staff needs to begin a.rrangements in June (onliJle
registration should be R\'ailable). For the March NLC trip, staff needs to make
arrangements to register Coullcil on site and in advance at the December
conference for the March seminar. This gets tbe City a discounts and provides a
better opportunity for us to get the HOST hotel.
City Manager's Secretary makes all arrangements and pays for GolfToumaments and
other-special events other than Counc~ltraveVsemjnars. The City Secretary's Office
is responsible for polling Council for these events.
2) City Secretary will review and place conference/event on her calendar. City
Secretary will assign as a task to the Assistant City Secretary.
Assistant City Secretary should put the event on the Council's calendar and place in
the Council Events book.
3) Reservations for certain travel need to be made prior to receiving polling sheets from
Councilmembers. For certain events, the City makes hotel accommodations on its
own and not connected with conference.
4) Assistant City Secretary will prepare memorandum, polling sheet and event
documentation to be sent to City Council from the City Secretary. If Assistant City
AUG-06-2002 TUE 02:a2 PM
FAX NO,
p, 03
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Secretary sends out, she copies the City Secretary and City Manager. ,City Manager
gets a copy of aU correspondence going to City Council related to trave~ meetings
and events.
5) Once signed or approved by City Secretary, the Assistant City' Secretary distributes
the information to City Council and sets up a travel file to track anangements. See
previous travel file to. set up. Use the attached fonns to process events.
6) Upon receipt of the polling sheets. the Assistant City Secretary/designee will ensure
the trave]Jevent checklist is completed and maintained and secure all travel and
conference registrations arrangements for City Council. Be sure to ask Council bed
requirements and extra tickets for spouses for special events. Make sure we register
spouses at conference so they can att~nd the conference and get a goodie bag.
7) Final travelJe\'ents are confirmed/reviewed and conflrlnation is forwarded to City
Council (including additional inforIIlatio~ itineraries, expense checks, lapel pins,
directional maps. travel expense form (pink), etc.) Send City Manager a list of
Council members attending the conference with their arrival and depanure dates.
City Manager's Administrative Assistant needs a copy of any items being charged tQ .
the Mayor's American Express card. -f'-(YlllJu Jd..u.AR 1~j') 1JA..A, ~ U, ~L
/JHLut ,ltfDU. a..u ;a--fjtiLii;l1J-~ Lt. f~ -
8) Once Council returns they will return travel expe~se reports. Some members we have~ f'1<J.
to complete them for them. These need to be checked by Carla in a,ccounting. Once fv..u.II.., iJL
she bas checked, we need to keep a copy and Jog in budget book and on council travel ~
spreadsheets. Finance will cut check to Council or relwn money if it is owed to them.
Administrative Assistant to City Manager gets copies of any items charged 10
Mayor's American Express bill, The checklist will Dot be finalized until all Council
members have closed out travel expense reports.
Assistant City Secretary will notify City Secretary if travel
expense are not returned by City Council in a timely manner. City Secretary will
'send memorandum to City Council regarding expenditure report.
9) City Secretary will approve :finalized folder and return to Assistant City Secretary
~ be maintained with other files at Assistant City Secretazy's desk.
WZLa.-tJ;(UZ; ;Ifir'~/
Martha A. Gillett Date'
City Secretary
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AUG-OB-2002 TUE 02:42 PM
FAX NO.
P. Ub
ORDINANCE ~O. 2000- )lf3t
AN ORDINANCE ESTABLISHING GUIDELINES FOR TRAVEL BY CITY COUNCIL
H~MBERS '1'0 EDUCATIONAL KEETI:NGS O'l7TSIDE H.ARRIS AND GALVESTON
coUN'r:ISS r FINDING COHPLXANCE WITH THE oPEN l(EETI"NGS LAW; AND
PROVIDING AN EFF,ECTIVE DATE HEREOF.
BE IT ORDAINED. BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1.
The city council establishes the following
guidelines, which shall apply to attendance by members of city
council at educational meetings "for elected officials, outside
Harris and Galveston Counties:
1. A cotnmitlnent for attendance should be given to the city
Secretary at the earliest possible date so that the lowest
possible air fare a~d other discounts can be obtained. This
will normally be thirty (30) days prior to the event when air
travel is involved. The city Secretary shall aggressively
solicit attendance infornation if deadlines are approachinq
and a timely decision is needed.
2. If arrangements are lllade later, the difference in cost will be
the responsibility of the councilperson. When notification is
given and attendance does not occur, the expenses already paid
will be reimbursed to the city by adjusting the monthly check.
.~ If there is a good reason for the lack of travel coordination,
the city Council may waive the penalty.
....
"
3. No travel or other arrangements will be made for childre~ or
grandchildren unless that cost has been prepaid.
4. Prior to departure each couhoilperson will be given a stipend
of $75.00 per day, or more, if authorized by city council, to
cover meals and incidental expenses. Depending on travel
arrangeltlents the per diem will be prorated to match the
departure and return dates. Airport parking is not considered
an incidental expense, and lIlust be accounted for with. a
receipt on the request for reimbursement.
5. Hotel stay and airport parking will be reimbursed only tor the
interval from the first night before the opening general
session to the day following the closing meeting. Additional
time will be approved for attendance at meetings where the
councilperson serves on a committee or is on the program.
6. Taxis may be used between the hotel and the airport if :no
hotel transportation is available. Mass transit should be
used for intracity travel when available unless there are time
constraints. Car rental is the responsibility of the
councilperson and will not be reimbursed unless pre-approved
by the city council.
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AUG-06-2002 TUE 02:42 PM
FAX NO.
p, 06
7. Expense accounts must be submitted within ten (10) days after
returning from a meeting. If the expense report is not
received by the city within ten (10) days after completing
travel, the city Manager shall refer the matter to the city
council for handling. Receipts are mandatory for
reimbursement except when otherwise exempted by this policy.
subsequent trips will not be allowed until a request for
reinbu~sement has been subm~tted for all previous trips.
a. Any exceptions to this policy shall be approved by city
council at a regular meeting. .
Section 2. The city council officially finds, d~termines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the city council was
postad at a place convenient to the public at the city Hall of the
city for the time required by law preceding: this meeting I as
required by the open Meetings ~aw, Chapter 551, TeXas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon. The city council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
section 3. This Ordinance shall be effective from and after
its passage and approval, and it is 50 ordered.
PASSED AND APPROVED, this ~day of ~e,()P.L12 , 2000.
By: ~:~-
I' ~gan L. Malo e ,
Mayor
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AUG-06-2002 rUE 02:43 PM
ATTEST:
FAX NO.
P. 07
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EMPLOThlENT AGREElVIENT
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This Agreement, made and entered into this 27 AUl!ust, 2001 by and between the City of La Porte,
Sf-ate of Texas, a municipal corporation, hereinafter called "Employer" as party of the ikst part and
Robert T. Herrera, hereinafter called "Employee" as party of the second part, both of whom
undentand as follows: '
WITNESSETH:
WHEREAS, Employer desires to employ the services of said Robert T. He."Ters as provided by La
Porte City Charter: and
WHEREAS, it is the desire of the Goyerning Board, hereinafter called "Council", to provide certain
bene:fi1s, establish certain co~ditions of employment, and to set working conditions of said Employee:
and
WHEREAS, it is the desire of the council to; (1) secure and retain the services of Employee and to
provide inducement for him to remain in such employment; (2) to make possible full work productMty
by assuring Employee's moral .and peace of mind with respect to future security; (3) to act as a
deterrent against malfeasance or dishonesty for personal gain on the part of Employee; arid (4) to
provide a just means for terminating Employee's services at such time as he may be unable fully to
discharge his duties due to age or disability or when Employer may otherwiSe desire to terminate his
employ: and
WHEREAS, Robert T. Herrera desires to accept employment as City Manager of said City.
NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as
follows:
Section 1. Duties
Employer hereby agrees to employ said Robert T. Herrera as City Manager of Wd Employer to
perfonn the functions and duties specified in said La Porte City Charter and to perfonn other legally
permissible and proper duties and functions as the Council shall from time to time assign.
Section2. Term
A. Employee agrees to remain in the exclusive employ of Employer until September 30. 2003 and
neither to accept other employment nor to become eplployed by any other employer until said
termination date, unless said termination date'is affected as hereinafter provided. The term
tt employed" shan not be ,construed to include occg~inn"l teaching, writing, consulting or
military reserve service performed on employee's time oft:
B. In the event written notice is not given by either party to this agreement to the other 90
days prior to the termination date as herein provided, this Agreement shaH be extended
on the same terms and on conditions as herein provided~ all for and additional period of
three years. Said Agreement shall continue thereafter for three-year periods unless
either party hereto gives 90 days 'written notice to the other party that the party does
not wish to extend this Aeareement for an additional three-year term.
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Section 3.
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Termination and 5e',rerance Pay
A. Pursuant to the provisions of Section 3. 01 (b), of the Home Rule Charter of the City of La
Porte, the City Manager may be appointed and removed at the wi..!! and pleasure of the
City Council by a vote Gfllie majority. of the entire City Council. In the event EmplGyee is
terminated by the Council before expiration of the aforesaid term of employment and
during such time that Employee is willing and able to perlorm his duties under this
. Agreement, then and in that event Employer agrees to pay Employee as severance pay
and liquidated damages, twenty-four (24) weeks salary and benefits, payable in
installments over Employer's normal pay periods. In the event Employee secures other
employment during such twenty-four (24) week period, the amount of such salary
payments shaD be reduced by the amount of salary payment received by Employee from
such new employment. In the event Employee is terminated by Council for cause, as
dermed in the current edition of the City of La Porte Personnel Policy Manual, Employer
shall have no obligation to pay the severance pay and liquidated damages designated in
this paragraph. However. Employee shan be compensated for any accrued sick leav€7
holiday, and other accrued benefits.
E. In the event Employer at any time during the term of this Agreement reduces the salary
or other financial benefits of Employee in a greater percentage than an applicable :icross-
the-board reduction for all employees of Employer, or the Employee resigns following a
suggestion whether formal or informal, by the Council that he resign, then, in that event
Employee may, at his option~ be deemed to be "terminated" at the date of such reduction
or such refusal to comply within the meaning and context of the herein severance pay
provision.
c. In the event Employee voluntarily resigns his position with Employer before expiration of
the aforesaid term of his employment, then Employee shall give Employer thirty (30) days
notice in advance, unless the parties otherwise agree.
Section 4 Disability
H Employee is permanently disabled or is otherwise unable to perform his duties because of
siclmess, accident, injury, mental incapacity or health for a period of four successwe weeks
beyond any accrued sick leave, N for twenty (20) working days over a thirty (30) working day
period, Employer shall have the option to terminate this Agreement subject to. the severance
pay requirements of Section 3, paragraph A. However, Employee shall be compensated for any
accrued sick leave, vacation, ho_~days, and other accrued benefits.
Section 5 Salary
Employer agrees to pay Employee for his services rendered pursuant hereto an annual. base
salary of S124~881.00~ payable in installments at the same time as other employees of the
Employer are paid. In addition, Employer agrees to increase said base salary and/or other
. benefits of Employee in such amounts and to such extent as the Council may determine that it is
desirable to do so on the basis of an annual salary review of said Employee made at the same
time as similar consideration is given other employees generally.
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Section 6 Perlormance E,valuation
A. The Council shall review and evaluate the performance of the Employee at least once
annually. Said review and evaluation sball be in accordance with specific criteria
developed jointly by Employer and Employee.' Said criteria may be added to or deleted
from as the Council may from time to time determine. Further, the Mayor shall provide
the Employee with a summary written statement of the findings of the Council and
provide an adequate opportunity for the Employee to discuss his evaluation with the
Council.
B. Annually, the Council and Employee shall define such goalS and performance Objectives
which they determine necessary for the proper operation of the City and the attainment of
the Council's policy objectives and sJ;tall further establish a relative priority among those
various goals and objectives, said goals and objectives to be reduced to writing. They shall
generally be attainable within the time limitations as specified and the annual operating
. and capital budgets and appropriations provided.
C. In effecting the provisions of this Section,. the Council and Employee mutually agree
to abide by the provisions of applicable law.
Section 7. Hours of Work
It is recognized that Employees must devote a great deal of time outside the normal office hours
to business of the Employer, and to that end Employee will be allowed to take compensatory
time off as appropriate.
Section 8. Automobile
Employer shall pay Employee a monthly automobile allowance to the Employee in the amount
of $500.00. The employee shall be responsible for paying for liability, property damage and
comprehensive insurance on the automobile.
Section 9. Disability, Health and Life Insurance
A. Employer agrees to provide Employee, Employer paid insurance, such as life, health
medical, hospitalization, and the like, and to pay the premiums thereon, equal to that which
is provided for all other employees of Employer.
B. Employee agrees to submit once per calendar year to a complete ex~utive physical
examination by a qualified physician selected by the Employer. Employer shall receive a
copy of all medical reports related to said examination.
C. Employer agrees to purchase and to pay the required premiums on term life insurance
policies equal in amount to two times the annual gross salary of Employee, with the
beneficiary named by Employee.
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section 1.0. Pr~f.essional Development
A. Employer hereby agrees to budget for and to pay the travel and subsistence expenses of
Employee for professional and. official travel, meetings and occasions adequate to continue
the professional development of Employ.ee and to adequately pursue necessary official and
other functions for Employer, including but not limiterl to the Annual Conference of the
Texas City :Management Association, the Texas municipal League and such other national,
regional, state and local governmental groups and committees thereof which temployee
serves as a member.
B. . City agrees to pay the reasonable expenses involved for l\'Ianager and his. spouse to attend
two annual City related conferences..
C. City agrees to. pay reasonable expenses involved with annual professional fmancial
planning consultation and yearly filing of income tax returns prepared by a Certified
Public Accountant.
D. Employer agrees to budget and to pay for the professional dues and subscriptions
of Employee necessary for his continuation and full participation in national, regional~ state
and local associations and organization$ necessary and desirable of his continued
professional participation, growth and advancement, and for the good of the Employer. .
Section 11. General Expenses
Employer recognizes that certain expenses of a nonpersonal and generally job-affiliated nature
are incurred by Employee, and hereby agrees to reimburse or to pay said expenses and the .
Finance Director is hereby authorized to disbun;e such monies upon receipt of duly executed
expeDSe or petty cash vouchers, receipts, statements or personal affidavits upon approval of
Mayor.
Section 12 Indemnification
Empl&yer shall defend, save harmless and indemnify Employee against any tort, professional,
liability claim or demand or .other legal action, whether groundless or otherwise, arising out of
an alleged act or omission occurring in the performance of Employee's duties as City Man~er.
Section 13. Bonding
Empl(}yer shall bear the fun cost of any fidelity or other bonds required of the Employee under
any law or ordinance.
Section. 14. Other Terms and Conditions of Employment
A The Council, in consultation with the Manager, shall affu: any such other terms and
conditions of employment, as it may determine from time to time, relating to the
performance of Employee, provided such terms and conditions are not inconsistent with or
in conflict with the. provisions of this Agreemen4 the City Charter or any other law.
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. .
B. All prOrisiOllS nf the City .charter and adopted regulatiollS arid rules m the Employ..er
relating to vacatiQn and sick leave, retirement and pension system contributions, holidays
and other fringe benefits and working conditions as they now exist or hereafter may
,!lmended, also .shalI~~p.p-!y to E.m:gloy~ ~s .;t.b.ey wQJ~.{~ .~o p:tb,er ~ploy.~ .o.f.Em.{ll,oy.e.r.~
. addition to said benefits enUmerated sPecifically for the benefit (}f Employee except as
herein provided.
c. Employee shan be entitled to receive the same vacation and sick leave benefits as accorded
department heads, including provisions governing acerual and payment therefor on
termination oJ employment
J:}. EmpJoy.er .$ill nf,lt At .any ~e .dw:ing tlJ.e term .of this .agJ:e~~t l:~ce the .saIary.,
. compensation or other financial benefits of Employee, except to the degree of suell a
reduction across-the-board for aHemployees of the Employer.
J.t. .lJ.1e :.ter.r~s .aI}d pr.oJT.isio~ .of #J,e .c.ur..teu.t~ditio~ of.JJ;1e .,Cjty l)f ~a Pod~ P.etS<mn~ PQ}i~y
Manual, shall' be fully applicable to this agreement,' except to the extent of any eoirliict,. in
which case the terms and provisions of this agreement shall prevail In the event of a
conflict between the provisions of the Home Rule Charter of the City of La PQrte and
;lg~~ment, the Charter d?rQ~ions shan prevail
,:&ee:tion J5. -Gen~ral Provisions
A. '01e;text~er-ein,~~.c~~tllt~ ,th~.~ti~e Ag.r-~~~t_b~tw~,#le-panies.
B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and
and executors of Employee.
c. 'fhjs agreement shall become effective commencing October 1, 2001. .
D. This. agreement supersedes the agreement between the parties dated A~au.st 1~ 1999.
This agreement supersedes t4e agreement between the parties dated August 14, 2000.
E. -If any provision or any portion thereof, contained in this Agreement is held
unconstitutional, invalid or unenforceable, the remainder of the Agreement, or portion
thereof, shall be deemed severable, shall not be affected and shall remain in full force and
effect.
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WITNESS WHEREOF, the City of La Porte has caused this Agreement t-o be signed and
executed in its behalf by its Mayor and duly attested by its City Secretary and the Employee
has signed and executed this Agreement, both in duplicate, the day and year first above written.
City of La Porte, Texas
ATTEST;
ett~ 77. ,;0tt
(Seal)
ol:,'..-:"~II~I,_
l~Y:"'-'~
~*:~?"~
.. ~ . .
~~. .~
.....~.,fk.,1~~
CRYSTAl N. SCOTT
/wfY COMMISSION EXPIRES
August 2, 2004
I.: .t
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APPROVED AS TO FOmI:
10-10-02
City Attorney
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~ T t\~.
Robert T. Herrera, City Manager
"EMPLOYEE"
This Contract/Agreement was discussed and approved in an open and a regular scheduled city
Council Meeting, September 8, 1999
Cootnd ZUOO.doc
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TillER ANd COMPANY
A PROFESSIONAL CORPORATION OF
CERTIFIED PUBLIC ACCOUNTANTS
September 21,2002
Mr. Chuck Engelken
City Council Audit Committee Chairman
City of LaPorte, Texas
You have instructed us to answer questions presented to you from the general public which were
received at the offices of the City of LaPorte, Texas by the close of business on September 19,
2002. Even though this is an additional procedure to our original engagement, we are pleased to
honor your request.
You will find attached to this letter, both the questions as presented and our answers to those
questions.
Sincerely,
-ArJL
Mark R. Tiller
Tiller and Company
A Professional Corporation of
Certified Public Accountants
1300 ROLLlNGBROOK 1 POST OFFICE BOX 5631 BAYTOWN, TEXAS 77522-05631 (281) 427-75171 FAX (281) 422-5013
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS - THE TEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
SEP-20-2002 FRI 10:32 AM
FAX NO.
P. 01
Page 1 0 f 1
Gillett, Martha
___~..OW\~_....._-----
....,,_.~_._,....._.,.-
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From: Bonnie Natole [bonnie@natoleturbine-com]
Sent: Thursday, September 19, 20021:39 PM
To: Gillett, Martha
Subject: Citizen Question
Does the City of I,aPorte have a purchasing policy? If the answer is yes, does the credit card purchases follow the guidelines
o[the purchasing policy'?
Donnie Natole
Natale Turbine Enlerprises, Inc.
/.,........
/~,
ANSWER TO OUESTION FROM BONNIE NATOLE
The City of LaPorte has a purchasing policy last revised on December 1, 2001. In our opinion,
credit cardholders, as a general group, did not use the purchasing manual as a document from
which they sought direction for the use of credit cards. In practice we believe the purchasing
policy did not govern credit card purchases.
The following are questions for Mr. Tiller
1. What corroborating evidence did you use to verify Mr. Herrera's memos
supporting his expenses?
2. Exactly what documents did you study to come to the conclusion that there is
no pattern of excessive credit card questionable use?
3. Re: your statement that document support varied greatly among credit card
users; Who was the worst offender of document requirement policy and
exactly how did it vary from user to user?
4. Re: your statement that the level and nature of transactions seemed
reasonable for Mr. Herrera's credit card charges; what data did you compare
his charges with, in order to come to that conclusion?
5. Did you audit expense statement items in addition to credit card charges?
6. Did you audit for reimbursements for receipts on specific items such as tips
and tolls that were also included in per diem? (Commonly called double
dipping).
7. Which staff members consistently broke the IRS regulation that either per
diem or receipts be used; but not a mix of both?
8. What were the total number of credit card charges and reimbursements to Mr.
Herrera for food and beverage for the period covered by your the audit? Also
for Mr. Joerns?
9. You stated that the per diem policy needs to be more clear. Exactly what part
of the per diem policy needs to be more clear?
10. Why did you give weight to a purchasing dept. memo that was in direct
contradiction to the written city purchasing policy?
11. You stated that it is difficult to compare various city's budgets. Exactly what
parts of various city's budgets are difficult to compare and why?
12. You stated that there were documentation general inconsistencies across the
board. Specifically what were these general inconsistencies? When you say
general; does that mean across all credit card users?
13. What codes or policies outside the City domain did you use as benchmarks?
For example; the IRS code.?
14. You stated that if credit card expense documentation had who attended and
what the event was about; you considered the documentation appropriate.
Exactly how many events were properly documented, how many were not
properly documented, and how many were documented after the fact by a
memo?
15. You stated that you did not see a trend that was bothersome as compared to
other entities. Exactly what trend(s) were you auditing for and exactly what
data from other entities did you use as a comparative scale?
16. What is your relationship with Randy Strong? IN DETAIL!
17. What is your relationship with La Porte Police Chief Richard Reft? IN DETAIL!
18. What is your relationship with Bob Herrera? IN DETAIL!
ANSWERS TO OUESTIONS FROM MR. SCOTT
Question I:
Mr. Herrera, Mrs. Alexander, Mr. Reff and Mr. Joems all produced memos of various form. To
the extent practicable and to the extent supporting information was reasonably available we
looked at underlying data such as receipts, calendars, and on a limited basis, third party
information. Obviously there are pieces of information in those memos that we could not verify
as to whether actual events did in fact occur.
Question 2:
Our report clearly indicates that council will need to make this determination after reviewing the
detail in our report.
Question 3:
After reviewing our report we believe these types of questions can be reasonably answered by
the reader.
Question 4:
I believe my comment went to the nature of explanation or comment provided by Mr. Herrera
and not to the reasonableness to the expenditure itself.
Question 5:
No. I would refer you to the scope of our work as outlined in our engagement letter.
Question 6:
No. I would refer you to the scope of our work as outlined in our engagement letter.
Question 7:
This was not within the scope of our engagement.
Question 8:
The scope of our engagement covered credit card purchased meals only. The answer to this
question, for the credit card portion, is contained in our report.
Question 9:
I stated that per diem rates for all employees should be clearly defined or established.
Ouestion 10:
I believe our discussion during the presentation of our draft report centered around what, in
practice, was occurring related to policy. In our opinion, credit card holders as a general group
did not use the purchasing manual as a document from which they sought direction for the use of
credit cards.
Question 11:
We did not compare budget line items for any type of expenditure. The scope of our engagement
did not deal with issues of budget.
Question 12:
We believe a review of our report will answer this question which related to the types of
documentation provide by cardholders.
Question 13:
I would remind the reader we were not reviewing per diem requests, travel advances or expense
reports.
Question 14:
We believe our report will provide the basis for the reader to answer this question.
Question 15:
As I indicated in our draft presentation, comparisons to other entities in general will provide the
reader with diverse comparisons which mayor may not be meaningful based on the readers view
of what is or is not appropriate.
Question 16:
I know Mr. Strong only on a professional basis. That is to say that I know Mr. Strong to be an
attorney living in Baytown. Until he and Mr. Herrera came to my office in response to our
interview request for Mr. Herrera, Mr. Strong had never been to our offices to my knowledge.
Until I asked, on the day he and Mr. Herrera arrived, I did not know where in Baytown Mr.
Strong officed. I do know that Mr. Strong has a contract with the City of Baytown to collect
delinquent taxes and our firm does currently audit the City of Baytown. However, we do not
interface with his office or Mr. Strong during our audit process because his contract function is
beyond any work scope of our audit. I do know that Mr. Strong was, at one time, employed by
the City of Baytown, but that was prior to our firm being engaged by the City of Baytown.
Ouestion 17:
Prior to meeting Mr. Reffin our interview at the offices of the City of LaPorte, I would not have
been able to recognize him from anyone else walking down the street. Other than a friendly
professional relationship established on the day of our interview I have no relationship with Mr.
Reff.
Question 18:
Prior to meeting Mr. Herrera in our offices as a result of our interview request, I would not have
been able to recognize him from anyone else walking down the street. Prior to this engagement I
had no idea who held the position of City Manager for the City of LaPorte and I have no
relationship with Mr. Herrera.
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CITY OF LAPORTE, TEXAS
REPORT ON
AGREED-UPON PROCEDURES
REGARDING
AMERICAN EXPRESS AND VISA
BANKCARD CREDIT CARDS
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TABLE OF CONTENTS
TRANSMITTAL LETTER
REPORT ................................................................................................................. TAB 1
SUMMARY AND ANALYSIS OF TRANSACTIONS REVIEWED ................... 2
DETAIL TRANSACTIONS BY CARDHOLDER ................................................. 3 - 10
NAMES OF EMPLOYEES AND CARDHOLDERS INTERVIEWED ................ 11
ENGAGEMENT LETTER ..................................................................................... 12
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TillER ANd COMPANY
A PROFESSIONAL CORPORATION OF
CERTIFIED PUBLIC ACCOUNTANTS
September 27, 2002
Audit Committee and
Members of the City Council
City of LaPorte, Texas
RE: Agreed-upon procedures regarding
American Express and Visa Credit Cards
The City of LaPorte
We were engaged to perform agreed-upon procedures related to the documentation of certain expenditures of
the City of LaPorte (the City) for an approximate six year period ending June 30, 2002. Our engagement was
performed solely to assist the City of LaPorte in evaluating the propriety of certain American Express and
Visa credit card expenditures and the related adequacy of documentation. Our work also included an
evaluation of the internal controls surrounding American Express and Visa credit card expenditures for the
City.
The following report is the culmination of data collection and review, interviews with key personnel and
coordination discussions with the audit committee chairman. Our two objectives were as follows:
1. Review and present findings of specific data related to and supporting American ExpressNisa
credit card charges paid within the audit period and adequately summarize our findings to enable
City Council to determine the propriety of expenditures resulting from use of American Express
and Visa credit cards.
2. Review current procedures related to City American Express and Visa credit cards and provide
useful information to council to enable implementation of improvements in the internal control
system surrounding credit card use.
In compiling the detail transactions found in tabs three through ten, we began with copies of the original
source documents. These tabs are not an expansion of your internal report but rather a data base constructed
without regard to that report.
We appreciate the openness and professionalism displayed by all City employees with which we came in
contact. We were able to freely obtain requested information without restriction and were able to interview
employees as needed regarding our engagement objectives. In addition, we appreciate the patience of the
audit committee as we went about our task that was detail oriented and time consuming.
-nLJ. ~
Tiller and Company
A Professional Corporation of
Certified Public Accountants
1300 ROLLlNGBROOK / POST OFFICE BOX 563 / BAYTOWN, TEXAS 77522-0563 / (281) 427-7517/ FAX (281) 422-5013
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS - THE TEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
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TillER ANd COMPANY
A PROFESSIONAL CORPORATION OF
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT ACCOUNTANTS' REPORT
ON APPLYING AGREED-UPON PROCEDURES
Audit Committee and
Members of the City Council
City of LaPorte, Texas
We have performed the procedures enumerated below, which were agreed to by the City of LaPorte, Texas
(the City), solely to assist you in evaluating the propriety of certain American Express and Visa credit card
expenditures and the related adequacy of documentation and to evaluate compliance with internal controls
over American Express and Visa credit card expenditures for the six year period ending of June 30, 2002.
This agreed-upon procedures engagement was performed in accordance with standards established by the
American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the
responsibility of the specified users of the report. Consequently, we make no representation regarding the
sufficiency of the procedures described below for the purpose for which this report has been requested or for
any other purpose.
AGREED-UPON PROCEDURES
1. Review historical information surrounding City use of credit cards (American Express and Visa)
leading to request for special agreed-upon procedures engagement.
2. Discuss specific engagement needs related to credit cards with Audit Committee Chairman.
3. Review relevant written City policies, procedures, manuals, employment contracts, ordinances and
department directives that might govern the handling and payment of City credit card expenditures.
4. Determine adequacy of written policies and procedures related to City credit card expenditures based
on review of documents outlined in number 3 above.
5. Interview relevant City personnel to determine if written policies and procedures were being
followed and, if not, what procedures were followed. In addition, our interviews might be used to
confirm our understanding of certain credit card expenditures detailed in the monthly credit card
statements.
6. Review existing support behind paid City credit card statements for the six year period for all City
credit cards and categorize expenditures by type/nature and level of attached support.
7. Interview certain individuals related to the City to determine if additional support for credit card
expenditures exists outside the official City payment/disbursement records.
8. Review all paid per diem travel and expense requests during the audit period that might relate to the
expenditures paid by City credit cards.
9. Review relevant City documents related to reimbursements made to the City by cardholders for
items or services purchased by City credit cards.
10. Summarize the information reviewed which will include our related analysis, for purposes of
inspection, review, and analysis by the Audit Committee.
1300 ROLLING BROOK / POST OFFICE BOX 563/ BAYTOWN, TEXAS 77522-0563 / (281) 427-7517/ FAX (281) 422-5013
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS - THE TEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
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Audit Committee and
Members of the City Council
City of LaPorte, Texas
ENGAGEMENTPROCEDURESS~ARY
We have reviewed the credit card process from point of purchase through point of payment and in so doing
reviewed the following documents and body of information:
1. City of LaPorte Travel Authorization and Expense Policy (revised June 1, 2000).
2. City of LaPorte Purchasing Manual (Revised December 2,2001).
3. City of LaPorte Accounts Payable Procedures Manual (Revised March 7, 2002).
4. City Secretary's Office Council Travel/Events Procedure
(Dated August 21, 1997IRevised February 26, 2001)
5. The City Manager's Employment Agreement (Dated August 27,2001).
6. Memorandum submitted by the City's Director of Finance entitled "Review of Public
Information Requests Related to Credit Cards" (Dated July 19,2002).
7. City Manager's Interoffice Memo Regarding This Matter (Dated July 25, 2002)
8. Paid invoice files and attached support for all American Express and Visa charges that
existed in accounts payable at time of payment. (This did not include July 1996, or April
and May 2002 American Express and February 2002 Visa statements because portions of the
statements were unavailable.)
9. Additional written support obtained during our review process related to specific
transactions. This information did not exist in the paid invoice files at time of payment but
may have been in other city files and calendars. This information was submitted to us by
current credit cardholders in response to the Finance Director's findings and in response to
our specific request on August 19th for any additional existing support.
10. Written explanation provided by cardholders based on their records, calendars and
remembrances.
11. Travel reimbursement records and trip files not residing in accounts payable files.
12. Certain requested TML travel reimbursement records.
13. Executive staff meeting minutes.
14. Draft of Proposed Council Ordinance dealing with credit card use.
In addition to the review of the above listed information, we interviewed fifteen non-cardholder city
employees and all current American Express and Visa card holders. The interviews were designed to gain
knowledge of the procedures used related to City credit card handling/use and in some cases to discuss
specific expenditures. From these procedures and review, we obtained the following understanding of the
credit card purchasing and approval/payment process for City American Express and Visa credit cards.
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Audit Committee and
Members of the City Council
City of LaPorte, Texas
CURRENT CITY CREDIT CARD PROCEDURES
The City's current procedures related to credit card use and payment are not outlined or expressed in any
written document, policy or ordinance. The current unwritten procedures appear to have been in place for
many years, some of the procedures dating back prior to the hiring of the current City Manager. It has been
the operating practice of the City to issue an American Express card to the Mayor, City Manager, Assistant
City Manager and the Police Chief. We were told that, due to changes in City procurement needs and
sometimes limited vendor acceptance of American Express, VISA Bankcards were obtained by the City in
February 2001, and were issued to the City Manager, City Secretary and the Director of Finance. These
credit cards have been used by the cardholders primarily to book travel, purchase meals and for certain other
miscellaneous transactions. As a result of the City not having a written policy which outlines the accepted
use of and documentation support required for credit card transactions, the use by each cardholder and
documentation provided as support varies significantly by cardholder.
American Express Cards
Each month the American Express statement is received via mail, by the City Manager's office. The
statement includes all charges made by all American Express City cardholders broken down by card holder.
Upon arrival of the statement, the City Manager's administrative assistant or secretary opens the statement
and then requests support for that month's transactions from the various card holders or their assistants. The
short time period between the arrival of the statement and when it should be submitted to accounts payable to
be paid on a timely basis appears to be one factor in the level of missing support in the accounts payable file.
To the extent that the secretaries of the cardholders or their administrative assistants are given receipts as the
transactions arise, they are accumulated and attached to the statements as support. However, it appears that
often times receipts are missing or not available at the time the statements are forwarded for payment. If
receipts are found or submitted after the statement is sent to accounts payable, they are filed in the assistant
or secretaries area for future reference. The cardholders generally are not given copies of the statement
which details the transactions for the month. The administrative assistant to the city manager or his secretary
will check off those transactions on the statement on which receipts are provided and/or supported by
calendar entries. If there is no receipt, a request is made of the cardholder or their assistant. Typically, when
no support is provided, the card holder is asked what the item purchased was for so that the administrative
assistant will at least know the proper coding to be made to the general ledger accounts of the City. After
accumulation of existing receipts and best efforts to properly identify and code all charges, the
administrative assistant to the city manager will prepare a check request that is initialed as approved and sent
to accounts payable to be paid.
Visa Bankcards
Visa Bankcards are handled somewhat differently, in that Visa Bank cardholders receive their own statement
direct to their office via mail. Typically, bankcard holders keep all original support for their transactions in
files in their respective offices. The statements are approved by the cardholder or their assistant and a coded
check request is sent to accounts payable for payment.
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Audit Committee and
Members of the City Council
City of LaPorte, Texas
Accounts Payable
The accounts payable function, as a general rule, reviews the check requests submitted for American Express
and Visa cards to determine if an appropriate employee has indicated their review, approval and coding of
the statement. It is clear that the accounts payable review for credit card payments is a mechanical review
only and does not address whether all support is attached. Their reliance is primarily on the signature or
initials of the assistant who prepared the check request.
SUMMARY
In substance, existing City credit card expenditures are approved only by the cardholder creating the charges.
There appears to be no consistent review by an appropriate level employee to determine if credit card
expenditures are properly documented. In fact, it appears that no one or no department takes responsibility
for the issuance, handling and use of City American Express and Visa credit cards.
It is clear that management failed to provide adequate controls regarding the use of City credit cards. We
found that cardholders and their assistants did not know what, if any, purchasing procedures governed the
use of credit cards. In practice, the City's purchasing manual did not govern credit card purchases.
Therefore, we believe significant changes in internal controls should be considered and implemented to
assure proper approvals and documentation regarding the use of City American Express and Visa Bank credit
cards. In addition to the system failing to properly accumulate, attach receipts and/or reference support to
accounts payable documents, we observed a significant failure to properly document the business purpose of
credit card expenditures. In many instances, the "Who, When, What, Where, and Why" of the expenditure is
not adequately documented and attached at the time the monthly statement is submitted for payment.
RECOMMENDATIONS FOR IMPROVING INTERNAL CONTROLS
1. The City should clearly establish the authority to issue and use City American Express and Visa
credit cards. We suggest that the purchasing department, along with the City Manager's office
formally recommend issuance of such cards to the City's audit committee for their final
approval. It should be made clear which department is responsible for retrieving credit cards
when cardholders leave employment of the City.
2. The City should consider adopting a broad council ordinance governing credit card issuance and
use that is supported by a detailed administrative policy that is very specific. The detailed
administrative policy should be approved by the audit committee. At a minimum the policy
should provide guidance regarding the following two questions:
(a) When is it appropriate for a credit card of the City to be used to purchase local meals for
business purposes?
(b) Excluding meals and travel, what types of items can be purchased using credit cards?
3. All existing City manuals and policies that provide guidance for the purchase of meals, travel,
and miscellaneous purchases should be reviewed and revised to be consistent and comprehensive
regarding these expenditures. Those manuals, at a minimum, include the City's travel policies,
purchasing manual, accounts payable manual and certain employment contracts.
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Audit Committee and
Members of the City Council
City of LaPorte, Texas
4. The City should clearly define what expenditures are not covered by auto allowances. (i.e., out-
of-town mileage, maintenance expenditures, etc.)
5. The City should clearly establish and document the approved per diem rate for all City
employees.
6. The process for credit card payment and documentation of related expenditures should more
closely align with normal purchasing procedures. Credit card statements should go to accounts
payable for opening and a copy of the statement, which details each card holder's transactions,
should be provided to the appropriate assistant to gather underlying support.
7. The City should develop a processing form that would allow the timely accumulation of
information supporting the business purpose for the expenditure. That form should be used
monthly by each cardholder and attached as support in the accounts payable files. Proper
documentation should include the following:
(a) An original receipt for each purchase.
(b) Documentation of the business purpose.
(c) For meals, documentation should included who was present, what was the
business discussed, when did it occur, where did it occur and whv it was necessary.
8. The monthly approval process of credit card expenditures should be revised so that someone
other than the cardholders and their assistants are reviewing and approving the credit card
transactions before submission to accounts payable. We believe City Council, as a part of its
broad credit card ordinance, should designate an executive level employee to review all credit
card transactions on a quarterly basis and report in detail all credit card purchases to the
Council's Audit Committee.
REVIEW OF TRANSACTION DETAIL AND SUPPORT
The following pages of this report provides a detail of all the transactions for the period covered by our
engagement. The transactions are listed by employee and begin in July of 1996 and continue through March
2002. Portions of the July 1996, April and May 2002 American Express statements and the February 2002
Visa statements were unavailable, therefore, the items for those months were not included. It should be noted
that the credit cards held by the Mayor, the City Manager and the Assistant City Manager were, on occasion,
used to book travel expenses for other employees or council members. It should also be noted that two
cardholders listed are former employees. Former employees did not have the benefit of having receipts still
in their offices or the use of calendars to provide subsequent support as did existing employees.
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Audit Committee and
Members of the City Council
City of LaPorte, Texas
It is clear from reviewing the following pages that documentation, as a general rule, was poorly handled
related to credit card expenditures. Further, after reviewing the accounts payable files as a stand alone body
of data, we understand why internal and external questions arose about specific credit card transactions.
Limited support was found in accounts payable files. In addition, it is clear that the dollar amounts involved
in these transactions would generally be below materiality considerations for a financial audit process.
Materiality on the other hand should not be a meaningful excuse for poor business practices and failure to
provide adequate control procedures. We believe City Council should study these transactions in order to
draw conclusions as to whether City credit cards were and are being appropriately used. We believe the
following questions should be addressed by council and used as a partial basis for any action that might be
taken regarding employees and/or policies.
1. Do you believe that the support is adequate based on the details of transactions presented?
2.
Do you believe that, even if support was provided, the expenditure is a proper expenditure for the
City?
3.
Do you believe that the expenditure is within reasonable business operating parameters based on
your understanding of the respective employee's job function?
We were not engaged to, and did not, perform an audit, the objective of which would be the expression of an
opinion on the specified elements, accounts, or items. Accordingly, we do not express such an opinion. Had
we performed additional procedures, other matters might have come to our attention that would have been
reported to you.
This report is intended solely of the use of the specified users listed above and should not be used by those
who have not agreed to the procedures and taken responsibility for the sufficiency of the procedures for their
purposes.
Very truly yours,
.,LJ~
Tiller and Company
A Professional Corporation of
Certified Public Accountants
Baytown, Texas
September 12, 2002
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Summary of Transactions
American Express and Visa Statements
Approximate Six Year Period
(July 15, 1996 through March 15,2002)
American Express
and Visa Card Detail
Card Holder (Alpha Order) Paid Charges Tab
Alexander (4) Amount related to cardholder $ 3,362.54 3
Amount not for cardholder 506.50 (2)
Gillett/Council (4) Amount not for cardholder 11,145.52 (2) 4
Herrera (1) (4) (5) Amount related to cardholder 59,615.14 5
Amount not for cardholder 6,040.25 (2)
Joerns (1)(4) Amount related to cardholder 8,547.73 6
Amount not for cardholder 875.45 (2)
Litchfield (6) Amount related to cardholder 11,263.67 7
(former employee)
Malone (1) (4) Amount related to cardholder 17,007.90 8
Amount not for cardholder 21,939.56 (2)
Powell (7) Amount related to cardholder 1,415.45 9
(former employee)
Reff (5) Amount related to cardholder 1.443.73 10
Total charges reviewed
(approximately six years or/68 months) (3)
$ 143.163.44
Notes
(1) Cards used on some occasions to book council travel and seminars when
council card limit was reached
(2) Expenditures for other city employees or council (not for cardholder)
(3) Detail statements which were unavailable: July 1996, April and May 2002
for American Express and February 2002 for Visa
(4) Visa (2/25/2001 to 5/23/2002)
(5) American Express (7/15/1996 to 3/15/2002)
(6) American Express (7/15/1996 to 6/15/2002)
(7) American Express (7/15/1996 to 3/1/1999)
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City of laPorte, Texas
Analysis of Total Charges
By Type of Purchase
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Total F&B Travel Other
#of #of #of #of
Cardholder Charges Dollars Charges Dollars Charges Dollars Charges Dollars
Alexander 36 3,869.04 17 1,103.79 14 2,649.30 5 115.95
Gillett/Council Card 26 11,145.52 - - 20 10,947.07 6 198.45
Herrera 709 65,655.39 421 28,062.02 181 25,008.86 107 12,584.51
Joerns 112 9,423.18 56 1,896.69 46 6,806.45 10 720.04
Litchfield 125 11,263.67 72 3,517.59 22 5,222.76 31 2,523.32
(Former Employee)
Malone 215 38,947.46 110 6,419.62 89 31,894.87 16 632.97
Powell 26 1,415.45 12 373.39 3 213.00 11 829.06
(Former Employee)
Reff 17 1,443.73 - - 7 181.60 10 1,262.13
TOTAL 1,266 143,163.44 688 41,373.10 382 82,923.91 196 18,866.43
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City of LaPorte, Texas
Credit Card Analysis
Total Charges and Charges With No Support
Total Charges with no support "0"
#of % of Total
Cardholder # of Charges Dollars Type Charges Dollars CH Charges
Alexander 36 3,869.04 NONE
GilietUCouncil Card 26 11,145.52 NONE
Herrera 709 65,655.39 TOTAL 56 3,127.61 4.8%
F&B 34 1,229.48 1.9
Travel 7 428.06 0.6
Other 15 1,470.07 2.2
Joerns 112 9,423.18 TOTAL 46 1,585.63 16.8%
F&B 38 1,063.49 11.3
Travel 8 522.14 5.5
Litchfield 125 11,263.67 TOTAL 70 3,583.83 31.8%
(Former Employee) F&B 49 2,076.21 18.5
Travel 6 635.08 5.6
Other 15 872.54 7.7
Malone 215 38,947.46 TOTAL 13 426.00 1.0%
F&B 6 205.32 0.5%
Travel 6 185.68 0.4%
Other 1 35.00 0.1%
Powell 26 1 ,415.45 TOTAL 10 370.54 26.2%
(Former Employee) F&B 8 226.47 15.9
Travel 2 144.07 10.3
Reff 17 1,443.73 NONE
TOTAL 1,266 143,163.44 195 9,093.61 6.4%
TOTAL WITHOUT 1,115 130,484.32 115 5,139.24 3.9%
FORMER EMPLOYEES
F&B 78 2,498.29 1.9%
Travel 21 1,135.88 0.9%
Other 16 1,505.07 1.2%
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City of laPorte, Texas
I Analysis of Charges
Over Five Hundred Dollars
I Total Number
of Charges
I Cardholder Over $500 Type Dollars
Alexander None N/A N/A
I Gillett/Council Card 9 Travel $ 9,822.69
I Herrera 10 F&B 7,586.94
16 Travel 15,141.94
I 4 Other 4,588.69
I Joerns 3 Travel 2,067.34
Litchfield 1 Travel 1,111.88
I (Former Employee)
I Malone 1 F&B 1,367.88
19 Travel 24,066.00
I Powell None N/A N/A
(Former Employee)
I Reft None N/A N/A
I TOTALS 63 $ 65,753.36
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I Source of Information Provided
For the Six Year Period
I Total Dollars Percent of Information
I Expened Individual Source
Card Holder on Card Total Category
I Alexander $ 3,869.04 3 % A $ 115.95
97 % B 3,753.09
I Gillett/Council 11,145.52 2 % A 198.45
98 % B 10,947.07
Herrera 65,665.19 30 % A 19,969.56
I 65 % C 42,558.22
5 % D 3,127.61
I Joerns 9,423.18 18 % A 1,677.13
65 % C 6,160.42
I 17 % D 1,585.63
Litchfield (former employee) 11,263.67 22 % A 2,490.93
46 % C 5,188.91
I 32 % D 3,583.83
Malone 38,947.46 48 % A 18,673.91
I 51 % C 19,847.55
1 % D 426.00
I Powell (former employee) 1,415.45 27 % A 387.40
47 % C 657.51
I 26 % D 370.54
Reff 1,443.73 42 % A 603.48
58 % C 840.25
I Information Source Catee:orv Exvlanation Totals
I A- Information was attached to the invoice in the
accounts payable package. 44,116.81 31%
I B- Information was provided from the cardholder's
office files or their assistant's office files. 14,700.16 10%
I C- Information was provided by cardholder in the 75,252.86 53%
form of memos, calendar references and
I miscellaneous receipts.
D- No support was provided. 9,093.61 6%
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EXPLANATION OF HEADINGS AND NOTATIONS
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Payee - This column lists the payee as shown on the credit card statement.
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Card Bolder - This column is the name under which the transaction was listed on the credit card
statement.
Date - This column is the date of the transaction as listed on the credit card statement.
Amount - This column is the transaction amount as listed on the credit card statement.
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Documentation Provided As Orhdnal Support - We reviewed the support attached to the check
copy and statement which was filed in accounts payable. This column notes the level of support
attached to the accounts payable package by using the following basic categories:
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Documented - A receipt was attached and there was a notation on the receipt as to the
business purpose or who was present during a meal.
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Receipt but no documentation of business purpose - These items had receipts attached to
the statement, but there was no written documentation on the receipt indicating what the
business purpose was or who was present for meals.
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No receipt - No documentation was attached to the original InVOICe to support the
transaction.
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Expense Type - This column categorizes the type of expense. (F&B - Food and Beverage, Hotel,
Air, Car Rental, etc.) If the item has a "U" in this column it was not clearly evident what was
purchased.
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Subsequent Information - We asked all cardholders to provide additional support in their
possession that was not attached to the original invoice in accounts payable. Additional information
came from various sources. Some cardholders kept expense support in files in their office or their
assistant's office. Some cardholders used calendars to help them determine who they may have had
a meal with, what seminar they may have attended, etc. Such information was provided to us in
spread sheet form notating their calendar findings or their own remembrance of a specific purchase.
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x - This indicates that the level of support that was attached to the original invoice was
adequate.
o - This indicates that no support was originally attached and no further information
was obtained, found, or submitted.
A - Information was attached to the invoice in the accounts payable package.
B - Information was provided from the cardholder's office files or their assistant's
office files.
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Information was provided by cardholder in the form of memos, calendar
references and miscellaneous receipts.
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No support was provided.
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
ALEXANDER
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
VISA
VISA ALEXANDER 2/25/2001 $ 30.00 ANNUAL MEMBERSHIP FEE OTHER X A
ERNIE'S ALEXANDER 3/12/2001 40.48 NO RECEIPT F&B MEETING WITH CYNTHIA, B
GAY AND JEFF
ERNIE'S ALEXANDER 4/12/2001 100.00 NO RECEIPT F&B DAVID, SHELLEY, MICHAEL, YVETT, B
JACK (HTE), CYNTHIA
OMNI HOTELS. AUSTIN ALEXANDER 4/25/2001 441.00 NO RECEIPT HOTEL GFOA T SPRING CONFERENCE B
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TOI GFOA HOUSING ALEXANDER 5/3/2001 150.00 NO RECEIPT U GFOAT SPRING CONFERENCE B
SEABROOK CLASSIC CAFE ALEXANDER 5/31/2001 55.00 NO RECEIPT F&B' SHELLEY, KATHY P., YVETTE, B
GAY, CYNTHIA
THRIFTY CAR RENTAL ALEXANDER 6/23/2001 39.33 NO RECEIPT CAR RENTAL GFOAT BOARD MEETING B
THRIFTY CAR RENTAL ALEXANDER 6/23/2001 8.19 NO RECEIPT CAR RENTAL GFOAT BOARD MEETING B
SOUTHWEST AIRLINES ALEXANDER 7/30/2001 97.50 NO RECEIPT AIR GFOA T BOARD MEETING B
DOUBLETREE HOTELS ALEXANDER am2001 95.73 NO RECEIPT HOTEL PFIA TRAINING B
ANTIQUES AND GIFTS ALEXANDER 8/16/2001 20.96 NO RECEIPT U BUSINESS LUNCH. TAXATION B
ISSUES PIGGETT, ALEXANDER
SEABROOK CLASSIC CAFE ALEXANDER 9/7/2001 97.68 NO RECEIPT F&B PLANNING MEETING 8 B
NAMES LISTED
TIA MARIA'S ALEXANDER 9/19/2001 26.00 NO RECEIPT F&B ALEXANDER, WOLNY, POWELL, B
COLLINS
LATE PAYMENT FEE ALEXANDER 9/23/2001 29.00 LATE PAYMENT FEE OTHER X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
ALEXANDER
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
FINANCE CHARGE ALEXANDER 9/23/2001 2.95 FINANCE CHARGE OTHER X A
CHOW'S CAFE ALEXANDER 9/24/2001 13.30 NO RECEIPT F&B ALEXANDER, JOHN WRIGHT B
SAL TGRASS STEAKHOUSE ALEXANDER 10/27/2001 130.00 NO RECEIPT F&B LEADERSHIP COMMITTEE B
MEETING (REIMBURSED)
WYNDHAM HOTELS. ARLINGTON ALEXANDER 10/31/2001 282.94 NO RECEIPT HOTEL GFOAT FALL CONFERENCE B
SEABROOK CLASSIC CAFE ALEXANDER 11/27/2001 42.00 NO RECEIPT F&B GUNTHER,DOLBY,ALEXANDER B
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~ CAVANAGH'S ALEXANDER 12/5/2001 55.00 NO RECEIPT F&B POWELL, DELAFIELD, COLLINS, B
ALEXANDER
LATE PAYMENT FEE ALEXANDER 12/23/2001 29.00 LATE PAYMENT FEE OTHER X A
SEABROOK CLASSIC CAFE ALEXANDER 1/14/2002 14.07 NO RECEIPT F&B GWEN GOODWIN AND ALEXANDER B
PAPPADEAUX ALEXANDER 1/18/2001 168.00 NO RECEIPT F&B AUDIT WRAP UP MEETING WITH B
AUDITORS AND STAFF
CONTINENTAL AIRLINES ALEXANDER 1/25/2002 228.50 NO RECEIPT AIR GFOAT BOARD MEETING- B
ALEXANDER
CONTINENTAL AIRLINES ALEXANDER 1/25/2002 228.50 NO RECEIPT AIR GFOAT BOARD MEETING - WOLNY B
GOV'T FINANCE OFFICERS ALEXANDER 1/30/2002 275.00 NO RECEIPT U GFOA CONFERENCE - DENVER B
PAPPADEAUX ALEXANDER 1/31/2002 64.98 NO RECEIPT F&B ALEXANDER, DOLBY, DELAFIELD B
SEABROOK CLASSIC CAFE ALEXANDER 3/4/2002 45.00 NO RECEIPT F&B CRYSTAL, GAY, SHELLEY, CYNTHIA B
THE SAN LUIS HOTEL ALEXANDER 3/5/2002 17.32 NO RECEIPT F&B EXECUTIVE STAFF RETREAT B
THE FLYING DUTCHMAN ALEXANDER 3/6/2002 150.00 NO RECEIPT F&B MEETING WEBSITE CONSULTANT B
- 6 NAMES LISTED
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
ALEXANDER
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
VISA ALEXANDER 3/24/2002 25.00 ANNUAL MEMBERSHIP FEE OTHER X A
ANTONIO'S ALEXANDER 3/28/2002 64.00 NO RECEIPT F&B ALEXANDER, DOLBY, GUNTER, B
BRADSTREET
DOUBLETREE HOTELS - AUSTIN ALEXANDER 4/23/2002 323.11 NO RECEIPT HOTEL GFOA T SPRING CONFERENCE B
CONTINENTAL AIRLINES ALEXANDER 5/17/2002 201.50 NO RECEIPT AIR GFOAT SPRING CONFERENCE B
SOUTHWEST AIRLINES ALEXANDER 5/17/2002 139.00 NO RECEIPT AIR GFOAT SPRING CONFERENCE B
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VI SOUTHWEST AIRLINES ALEXANDER 5/17/2002 139.00 NO RECEIPT AIR GFOAT SPRING CONFERENCE B
$ 3.869.04
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
GILLETT
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
VISA
VISA GILLETT 2/25/2001 $ 30.00 ANNUAL MEMEBERSHIP FEE OTHER X A
TML GILLETT 7/27/2001 1,975.00 NO RECEIPT SEMINAR COUNCIL TRIP DOC. S
MOODY GARDEN'S HOTEL GILLETT 8/11/2001 872.92 NO RECEIPT HOTEL COUNCIL TRIP DOC. S
MOODY GARDEN'S HOTEL GILLETT 8/11/2001 179.67 NO RECEIPT HOTEL COUNCIL TRIP DOC. S
-' MOODY GARDEN'S HOTEL GILLETT 8/11/2001 179.67 NO RECEIPT HOTEL COUNCIL TRIP DOC. S
0"1
SOUTHWEST AIRLINES GILLETT 8/13/2001 91.50 NO RECEIPT AIR COUNCIL TRIP DOC. S
TRAVEL AGENT FEE GILLETT 8/14/2001 10.00 NO RECEIPT AIR COUNCIL TRIP DOC. B
TML GILLETT 8/27/2001 25.00 NO RECEIPT U COUNCIL TRIP DOC. B
NATIONAL LEAGUE OF CITIES GILLETT 9/8/2001 1,710.00 NO RECEIPT U COUNCIL TRIP DOC. S
OVER LIMIT FEE GILLETT 9/10/2001 29.00 OVER LIMIT FEE OTHER X A
LATE PAYMENT FEE GILLETT 9/23/2001 29.00 NO RECEIPT OTHER X A
FINANCE CHARGE GILLETT 9/23/2001 45.45 FINANCE CHARGE OTHER X A
AIRTRAN GILLETT 10/29/2001 100.00 NO RECEIPT AIR COUNCIL TRIP DOC. B
NATIONAL LEAGUE OF CITIES GILLETT 10/30/2001 185.00 NO RECEIPT U COUNCIL TRIP DOC. S
TML GILLETT 10/23/2001 (175.00) NO RECEIPT U REFUND S
HILTON HOTELS GILLETT 2/23/2002 222.13 NO RECEIPT HOTEL COUNCIL TRIP DOC. S
HILTON HOTELS GILLETT 3/13/2002 888.52 NO RECEIPT HOTEL COUNCIL TRIP DOC. S
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-
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
GILLETT
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
HILTON HOTELS GILLETT 3/13/2002 225.91 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
HILTON HOTELS GILLETT 3/13/2002 666.39 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
HILTON HOTELS GILLETT 3/13/2002 888.52 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
HILTON HOTELS GILLETT 3/13/2002 1,137.90 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
HILTON HOTELS GILLETT 3/13/2002 794.92 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
- HILTON HOTELS GILLETT 3/13/2002 888.52 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
-..)
VISA GILLETT 3/24/2002 25.00 ANNUAL MEMBERSHIP FEE OTHER X A
DRAFT RETRIVAL FEE GILLETT 4/30/2002 40.00 NO RECEIPT U X A
HOLIDAY INN - AUSTIN GILLETT 5/13/2002 80.50 NO RECEIPT HOTEL COUNCIL TRIP DOC. B
$ 11,145.52
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS
GRINGO'S R. HERRERA 7/13/1996 $ 18.77 DOCUMENTED F&B X A
CHOW'S CAFE R. HERRERA 7/15/1996 11.46 DOCUMENTED F&B X A
NINFA'S PASADENA R. HERRERA 7/23/1996 48.60 RECEIPT BUT NO DOCUMENTATION F&B ALTON PORTER,
OF BUSINESS PURPOSE COUNCILMAN - RECEIPT C
BEST BUY R. HERRERA 7/30/1996 32.31 ELECTRONICS / APPLIANCES BUT U o RECEIPT ONLY D
NO RECEIPT OR EXPLANATION
- GRINGOS R.HERRERA 7/30/1996 16.17 NO RECEIPT F&B GUY RANKIN. DIRECTOR C
00
OF PLANNING - RECEIPT
CHAN'S R. HERRERA 7/31/1996 7.16 NO RECEIPT F&B GARY TRISCH, TXDOT C
MEETING
LANDRY'S GALVESTON R. HERRERA 8/3/1996 87.97 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
HOFBRAU R. HERRERA 8/8/1996 131.40 DOCUMENTED F&B X A
TORTILLA'S MEXICAN R. HERRERA 8/10/1996 42.91 RECEIPT BUT NO DOCUMENTATION F&B DINNER AFTER TRIP - C
OF BUSINESS PURPOSE MALONE AND HERRERA
DEL LAGO RESORT R. HERRERA 8/9/1996 192.43 GIFT SHOP - NO RECEIPT U GOLF FOR PORTER, MALONE, C
ENGELKEN AND RTH
DEL LAGO RESORT R. HERRERA 8/13/1996 250.52 LODGING. NO RECEIPT HOTEL HOTEL - MALONE AND C
HERRERA
GRINGO'S R. HERRERA 8/14/1996 22.29 DOCUMENTED F&B X A
THE SAN LUIS HOTEL R. HERRERA 8/18/1996 143.71 NO RECEIPT HOTEL COUNCIL RETREAT C
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SALT GRASS R. HERRERA 8/22/1996 93.87 DOCUMENTED F&B X A
STEAKHOUSE
THE GALLEY R. HERRERA 9/5/1996 41.32 RECEIPT BUT NO DOCUMENTATION F&B JOHN ARMSTRONG, C
OF BUSINESS PURPOSE ASST. CITY ATTORNEY
NINFA'S R. HERRERA 9/9/1996 37.81 DOCUMENTED F&B X A
ERNIE'S RESTAURANT R. HERRERA 9/12/1996 80.00 NO RECEIPT F&B BARRY BEASLEY, GEORGE C
BAYLISS, - SEED - RECEIPT
ERNIE'S RESTAURANT R. HERRERA 9/12/1996 25.42 NO RECEIPT F&B TOM SHOPE, LPISD - RECEIPT C
......
\0
TORTILLA'S R. HERRERA 9/18/1996 24.61 NO RECEIPT F&B GUY SUTHERLAND C
COUNCILMAN
RED LOBSTER R. HERRERA 9/19/1996 47.42 NO RECEIPT F&B EMS TOURNAMENT - C
DINNER W/ COUNCIL
HAPPY GUY CHINESE R. HERRERA 9/20/1996 30.77 DOCUMENTED F&B X A
HOUSTON YACHT CLUB R. HERRERA 9/13/1996 79.22 NO RECEIPT F&B BURT CABANAS, C
BENCHMARK CORP.
ELECTRONIC PARTS R. HERRERA 10/8/1996 481.64 NO RECEIPT U REPAIR TO CITY ISSUED C
OUTLET PERSONAL COMPUTER
SOUTHWEST AIRLINES R. HERRERA 10/9/1996 79.00 DOCUMENTED AIR X A
FLIGHT INSURANCE R. HERRERA 10/9/1996 4.00 FLIGHT INSURANCE AIR X A
TEXAS MUNICIPAL R. HERRERA 10/14/1996 225.00 DOCUMENTED SEMINAR X A
LEAGUE
CHINA RIVER REST. R. HERRERA 10/19/1996 29.80 RECEIPT BUT NO DOCUMENTATION F&B DEER PARK CORPORATE C
OF BUSINESS PURPOSE CHALLENGE - DINNER STAFF
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
GRINGO'S MEXICAN R. HERRERA 10/17/1996 22.23 NO RECEIPT F&B 0 D
FLYING DUTCHMAN R. HERRERA 10/22/1996 51.25 DOCUMENTED F&B X A
NINFA'S R.HERRERA 10/23/1996 50.54 NO RECEIPT F&B DAVID PAULlSSEN, CHIEF C
BUILDING OFFICIAL - RECEIPT
CAR
HERTZ CAR RENTAL R. HERRERA 10/24/1996 244.86 NO RECEIPT RENTAL TML IRP - REIMBURSED C
- EL PASO BY TMLRP
CAR
DOLLAR CAR RENTAL R. HERRERA 10/27/1996 30.29 NO RECEIPT RENTAL TML IRP - REIMBURSED C
-HOUSTON BY TMLRP - RECEIPT
N
0
TX LAND AND CATTLE R. HERRERA 10/29/1996 55.86 RECEIPT BUT NO DOCUMENTATION F&B TEXAS ECONOMIC C
AUSTIN OF BUSINESS PURPOSE DEVELOPMENT SEMINAR
MARRIOTT HOTELS R. HERRERA 10/31/1996 131.56 RECEIPT BUT NO DOCUMENTATION HOTEL TEXAS ECONOMIC C
AUSTIN OF BUSINESS PURPOSE DEVELOPMENT SEMINAR
CHINA BEST R. HERRERA 10/31/1996 29.64 RECEIPT BUT NO DOCUMENTATION F&B TEXAS ECONOMIC C
RESTAURANT OF BUSINESS PURPOSE DEVELOPMENT SEMINAR
NINFA'S R. HERRERA 11/4/1996 75.28 DOCUMENTED F&B X A
ERNIE'S RESTAURANT R. HERRERA 11/5/1996 24.93 RECEIPT BUT NO DOCUMENTATION F&B COLLEEN HICKS, C
OF BUSINESS PURPOSE CHAMBER MEMBER
AMERICAN EXPRESS R. HERRERA 12/14/1996 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
LANDRY'S - CORPUS R. HERRERA 11/14/1996 66.85 RECEIPT BUT NO DOCUMENTATION F&B TML IRP - REIMBURSED C
CHRISTI OF BUSINESS PURPOSE BY TMLRP
SIZZLER - CORPUS R. HERRERA 11/14/1996 39.07 DOCUMENTED F&B X A
CHRISTI
THRIFTY CAR RENTAL R. HERRERA 11/16/1996 92.62 NO RECEIPT CAR TML IRP - REIMBURSED C
CORPUS RENTAL BY TMLRP
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-
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-
-
-
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-
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LANDRY'S R. HERRERA 11/18/1996 40.58 DOCUMENTED F&B X A
LANDRY'S R. HERRERA 11/20/1996 46.93 DOCUMENTED F&B X A
NINFA'S R. HERRERA 11/26/1996 42.58 NO RECEIPT F&B EMPLOYEE OF C
QUARTER LUNCHEON
THE BRASS PARROT R. HERRERA 12/2/1996 24.70 RECEIPT BUT NO DOCUMENTATION F&B JACK MAXWELL, C
OF BUSINESS PURPOSE COUNCILMAN
LANDRY'S R. HERRERA 12/3/1996 35.16 RECEIPT BUT NO DOCUMENTATION F&B CHESTER POOL, LAPORTE C
OF BUSINESS PURPOSE AREA WATER AUTHORITY
N
.....
ERNIE'S RESTAURANT R. HERRERA 12/5/1996 97.00 NO RECEIPT F&B JACK MAXWELL AND DEOTIS C
GAY, COUNCILMEN - RECEIPT
LITTLE RHEIN - R. HERRERA 12/6/1996 153.74 RECEIPT BUT NO DOCUMENTATION F&B NLC, DINNER WITH C
SAN ANTONIO OF BUSINESS PURPOSE COUNCILMAN GAY, HERRERA
LITTLE RHEIN - R. HERRERA 12/7/1996 822.19 RECEIPT BUT NO DOCUMENTATION F&B NLC, DINNER WITH C
SAN ANTONIO OF BUSINESS PURPOSE COUNCIL
WYLAND GALLERIES - R. HERRERA 12/8/1996 53.82 BOOK - DOCUMENTED OTHER X A
DALLAS
MARRIOTT - R. HERRERA 12/10/1996 686.37 NO RECEIPT HOTEL NLC HOTEL EXPENSE C
SAN ANTONIO
MARIO'S FLYING PIZZA R. HERRERA 12/13/1996 700.00 NO RECEIPT F&B XMAS PARTY @ EVELYN C
KENNEDY FOR CITY EMPLOY.
OLIVE GARDEN R. HERRERA 12/28/1997 78.69 NO RECEIPT F&B 0 D
THE BRASS PARROT R. HERRERA 1/6/1997 27.52 NO RECEIPT F&B SUE LENES, CITY SECRETARY C
RECEIPT
- -
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- -
- -
- -
-
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-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
THE BRASS PARROT R. HERRERA 1/9/1997 53.41 NO RECEIPT F&B JEFF LITCHFIELD AND JOE C
GONZALES - MGMT CONSU.
RECEIPT
NINFA'S R. HERRERA 1/15/1997 25.94 DOCUMENTED F&B X A
NINFA'S R. HERRERA 1/15/1997 32.65 DOCUMENTED F&B X A
T-BONE TOMS R. HERRERA 1/20/1997 27.04 DOCUMENTED F&B X A
LANDRY'S R. HERRERA 1/23/1997 141.00 LUNCH WITH ONE PERSON F&B DINNER - LP AREA WATER C
AUTHORITY DIRECTORS
IV
IV
NINFA'S R. HERRERA 1/23/1997 30.57 RECEIPT BUT NO DOCUMENTATION F&B TOM SHOPE, DON BABB, C
OF BUSINESS PURPOSE BARNEY KNIGHT, HICKMAN IND.
MARRIOTT HOTELS - R. HERRERA 2/4/1997 73.45 NO RECEIPT HOTEL TML LEGISLATIVE BRIEF C
AUSTIN
CHINA BEST R. HERRERA 2/7/1997 36.10 NO RECEIPT F&B 0 D
RESTAURANT
BLACK EYED PEA R. HERRERA 2/11/1997 23.90 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
HUNAN EAST R. HERRERA 2/12/1997 10.56 NO RECEIPT F&B COMMISSIONER FONTENO, C
HARRIS COUNTY
BENNIGANS R. HERRERA 2/26/1997 19.00 DOCUMENTED F&B X A
AM PLANNING ASSOC - R.HERRERA 2/26/1997 300.00 NO RECEIPT U PLANNING AND ZONING C
SAN DIEGO COMMISSION'S CONFERENCE FEE
ERNIE'S R. HERRERA 2/26/1997 38.62 DOCUMENTED F&B X A
LONG HORN R. HERRERA 2/28/1997 25.41 RECEIPT BUT NO DOCUMENTATION F&B 0 D
CATTLE BBQ OF BUSINESS PURPOSE
-
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-
- -
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
PERRY'S GRILLE R. HERRERA 3/3/1997 120.69 RECEIPT BUT NO DOCUMENTATION F&B MAYOR MALONE (2) AND C
OF BUSINESS PURPOSE HERRERA (2)
CRAZY CAJUN R. HERRERA 3/5/1997 28.43 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN JERRY CLARKE C
OF BUSINESS PURPOSE
T-BONE TOMS R. HERRERA 3/13/1997 26.38 NO RECEIPT F&B MAYOR AND JERRY CLARKE, C
COUNCILMAN - RECEIPT
ERNIE'S RESTAURANT R. HERRERA 3/18/1997 22.79 DOCUMENTED F&B X A
GRINGO'S MEXICAN R. HERRERA 3/18/1997 71.15 NO RECEIPT F&B COUNCILMEN COOPER, MAXWELL C
tv AND MCLAUGHLIN - RECEIPT
w
PIER8 R. HERRERA 3/26/1997 43.13 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN JERRY CLARKE C
OF BUSINESS PURPOSE AND HERRERA
PERRY'S GRILLE R. HERRERA 3/26/1997 16.51 NO RECEIPT F&B GUY RANKIN, DIRECTOR C
OF PLANNING - RECEIPT
PERRY'S GRILLE R. HERRERA 4/3/1997 110.27 DOCUMENTED F&B X A
COLLECTIBLE R. HERRERA 4/7/1997 162.38 RETIREMENT GIFT - DOCUMENTED OTHER X A
HEIRLOOMS
ERNIE'S RESTAURANT R. HERRERA 4/8/1997 21.47 NO RECEIPT F&B 0 0
PAPPADEAUX R. HERRERA 4/11/1997 123.46 DOCUMENTED F&B X A
NINFA'S R. HERRERA 4/21/1997 30.16 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
FLYING DUTCHMAN R. HERRERA 4/22/1997 25.71 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
GRAND PRIZE BBQ R. HERRERA 4/24/1997 17.46 DOCUMENTED F&B X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LANDRY'S R. HERRERA 4/29/1997 66.89 RECEIPT BUT NO DOCUMENTATION F&B CHIEF POWELL, HERRERA C
OF BUSINESS PURPOSE AND JEFF LITCHFIELD
LAS HADAS R. HERRERA 5/13/1997 34.41 DOCUMENTED F&B X A
CHINA'S BEST R. HERRERA 5/12/1997 17.66 RECEIPT BUT NO DOCUMENTATION F&B MAYOR MALONE C
RESTAURANT OF BUSINESS PURPOSE
STEAK AND ALE R. HERRERA 5/14/1997 150.78 RECEIPT BUT NO DOCUMENTATION F&B RETIREMENT LUNCHEON C
OF BUSINESS PURPOSE FOR SUE LENES
ERNIE'S RESTAURANT R. HERRERA 5/17/1997 45.06 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN C
N OF BUSINESS PURPOSE JACK MAXWELL
~
PAPPADEAUX R. HERRERA 5/21/1997 34.26 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN C
OF BUSINESS PURPOSE BOB MCLAUGHLIN
W ALMART R. HERRERA 5/28/1997 321.71 NO RECEIPT U TVNCR (OFFICE) C
PAPPADEAUX R. HERRERA 5/28/1997 36.80 RECEIPT BUT NO DOCUMENTATION F&B KNOX ASKINS, ALTON PORTER, C
OF BUSINESS PURPOSE COUNCILMAN
PIER8 R. HERRERA 5/30/1997 71.76 RECEIPT BUT NO DOCUMENTATION F&B MAYOR MALONE C
OF BUSINESS PURPOSE COUNCILMAN JERRY CLARKE
GRINGO'S MEXICAN R. HERRERA 5/29/1997 20.72 RECEIPT BUT NO DOCUMENTATION F&B TIM NEWTON C
OF BUSINESS PURPOSE
PAPPASITOS R. HERRERA 6/6/1997 111.20 NO RECEIPT F&B COLLINS, MCLAIN, HERRERA, C
TCMA PLANO
DAYS INN. PLANO R. HERRERA 6/6/1997 133.34 DOCUMENTED HOTEL X A
DAYS INN - PLANO R. HERRERA 6/6/1997 133.34 TWO ROOMS HOTEL TCMA - PLANO - JOERNS C
CHILI'S - HUNTSVILLE R. HERRERA 6/7/1997 55.42 RECEIPT BUT NO DOCUMENTATION F&B TCMA-PLANO-HERRERA C
OF BUSINESS PURPOSE
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LONGHORN R. HERRERA 6/10/1997 9.01 RECEIPT BUT NO DOCUMENTATION F&B PAT JONES. INTERVIEW C
CATTLE BBQ OF BUSINESS PURPOSE FOR CITY SECRETARY
PAPPADEAUX R. HERRERA 6/11/1997 71.81 DOCUMENTED F&B X A
KEEMAH CRAB R. HERRERA 6/13/1997 25.12 DOCUMENTED F&B X A
CRAZY CAJUN R. HERRERA 6/16/1997 30.00 RECEIPT BUT NO DOCUMENTATION F&B GUY SUTHERLAND C
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT R. HERRERA 6/18/1997 58.23 NO RECEIPT F&B JESUS AND PHIL WEBB. C
EMPLOYEE OF THE QUARTER
N RECEIPT
VI
GRINGO'S MEXICAN R. HERRERA 6/18/1997 67.79 NO RECEIPT F&B LPAWA DINNER, C
BOARD MEMBERS - RECEIPT
LANDRY'S R. HERRERA 6/23/1997 42.70 RECEIPT BUT NO DOCUMENTATION F&B DAVID PAULlSSEN AND C
OF BUSINESS PURPOSE JOERNS
PERRY'S GRILLE R. HERRERA 6/24/1997 83.74 RECEIPT BUT NO DOCUMENTATION F&B MALONE, RANKIN, HERRERA - C
OF BUSINESS PURPOSE HOTEL PROJECT
GRINGO'S MEXICAN R. HERRERA 6/25/1997 17.00 NO RECEIPT F&B GARY WIGGINTON, DUPONT C
PLANT MANAGER - RECEIPT
GTE MOBILENET R. HERRERA 6/30/1997 180.95 DOCUMENTED CELL X A
PHONE
THE WOODLANDS R. HERRERA 7/11/1997 28.39 NO RECEIPT F&B BURT CABANAS, BENCHMARK CORP. C
RECEIPT
LANDRY'S R. HERRERA 7/15/1997 26.60 RECEIPT BUT NO DOCUMENTATION F&B MARTHA GILLETT. CITY SEC. C
OF BUSINESS PURPOSE INTERVIEW
IHOP R. HERRERA 7/16/1997 9.42 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
THE KEHMAH CRAB R. HERRERA 7/17/1997 35.35 NO RECEIPT F&B MARTHA GILLETT, CITY SEC. C
INTERVIEW
CHINA'S BEST R. HERRERA 7/17/1997 42.63 RECEIPT BUT NO DOCUMENTATION F&B 0 D
RESTAURANT OF BUSINESS PURPOSE
WOODLANDS R. HERRERA 7/20/1997 90.37 RECEIPT BUT NO DOCUMENTATION HOTEL COUNCIL RETREAT C
EXEC CONF. OF BUSINESS PURPOSE
HUNAN EAST R. HERRERA 7/23/1997 17.25 NO RECEIPT F&B 0 D
BRASS PARROT R. HERRERA 8/5/1997 71.44 NO RECEIPT F&B JERRY CLARKE, DEOTIS GAY C
N
0'\
LANDRY'S R. HERRERA 8/7/1997 33.99 RECEIPT BUT NO DOCUMENTATION F&B CHIEF POWELL C
OF BUSINESS PURPOSE
BONNIE'S BEEF R. HERRERA 8/6/1997 38.23 RECEIPT BUT NO DOCUMENTATION F&B CHUCK ENGELKEN C
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT R. HERRERA 8/19/1997 38.70 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHINA'S BEST R. HERRERA 8/21/1997 96.87 NO RECEIPT F&B GILLETTS (2) BUTLERS (2) C
RESTAURANT HERRERAS (2)
SALT GRASS R. HERRERA 8/26/1997 70.00 RECEIPT BUT NO DOCUMENTATION F&B HUGH LANDRUM (2) C
STEAKHOUSE OF BUSINESS PURPOSE INDUSTRIAL DISTRICTS
LONGHORN CATTLE R. HERRERA 9/5/1997 16.09 NO RECEIPT F&B PAUL HICKENBOTTOM, FIRE C
MARSHALL INDUSTRIAL DISTRICTS
RECEIPT
SALT GRASS R. HERRERA 9/3/1997 139.63 DOCUMENTED F&B X A
STEAKHOUSE
ERNIE'S RESTAURANT R. HERRERA 9/4/1997 53.40 DOCUMENTED F&B X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
DAVE AND BUSTERS R. HERRERA 9/9/1997 17.82 RECEIPT BUT NO DOCUMENTATION F&B HARRIS COUNTY CORP. C
OF BUSINESS PURPOSE FOR ECONOMIC
BAY BREWERY R. HERRERA 9/11/1997 53.77 RECEIPT BUT NO DOCUMENTATION F&B MARTHA GILLETT, C
OF BUSINESS PURPOSE MAYOR MALONE
CHINA BEST R. HERRERA 9/19/1997 18.68 RECEIPT BUT NO DOCUMENTATION F&B TCMA REGIONAL CITY C
RESTAURANT OF BUSINESS PURPOSE MGRS. MEETING
TORTILLA'S MEXICAN R. HERRERA 9/15/1997 19.70 NO RECEIPT F&B COUNCILMAN C
GUY SUTHERLAND
N COWBOY RANCH R. HERRERA 9/24/1997 31.34 NO RECEIPT F&B LARRY WRIGHT, C
........
CEO BAYSHORE BANK
GRAND PRIZE BBQ R. HERRERA 9/25/1997 28.95 NO RECEIPT F&B CHAMP DUNHAM C
RECEIPT
ERNIE'S RESTAURANT R. HERRERA 9/30/1997 43.20 NO RECEIPT F&B EMPLOYEE OF C
QUARTER LUNCHEON
HUNAN EAST R. HERRERA 10/2/1997 11.17 RECEIPT BUT NO DOCUMENTATION F&B PAUL HICKENBOTTOM, C
OF BUSINESS PURPOSE FIRE MARSHAL
LONGHORN R. HERRERA 10/6/1997 15.44 RECEIPT BUT NO DOCUMENTATION F&B MAYOR SENIOR CITIZEN C
CATTLE BBQ OF BUSINESS PURPOSE GOLF TOURN.
TML R. HERRERA 10/9/1997 225.00 NO RECEIPT SEMINAR TML RISK POOL C
RED LOBSTER - R. HERRERA 10/9/1997 62.76 DOCUMENTED F&B X A
SAN MARCOS
SIXTH ST MCKLUSKY'S R. HERRERA 10/11/1997 95.01 DOCUMENTED F&B X A
- AUSTIN
GRINGO'S MEXICAN R. HERRERA 10/21/1997 48.80 NO RECEIPT F&B LEPC - PLANT MANAGER FOR DOW C
RECEIPT
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S RESTAURANT R. HERRERA 10/23/1997 21.93 NO RECEIPT F&B WAYNETUNER,MAYOR,HERRERA C
RECEIPT
LONGHORN R. HERRERA 10/28/1997 14.21 NO RECEIPT F&B JERRY NEWELL, TCB CONSULTANTS C
CATTLE BBQ RECEIPT
PAPPASITO'S R. HERRERA 10/29/1997 107.78 NO RECEIPT F&B TML - DALLAS - MAYOR (2), C
-ARLINGTON HERRERA (2), SUTHERLAND (2)
RECEIPT
EXPRESS AUTO PARK R. HERRERA 10/31/1997 27.00 NO RECEIPT AUTO TML - DALLAS (REIMBURSED) C
N HERTZ CAR RENTAL R. HERRERA 10/29/1997 236.92 NO RECEIPT AUTO TML - DALLAS (REIMBURSED) C
00
- DALLAS
LANDRY'S R. HERRERA 11/4/1997 47.46 NO RECEIPT F&B o RECEIPT ONLY 0
OLIVE GARDEN R. HERRERA 11/11/1997 33.12 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
PAPPADEAUX R. HERRERA 11/12/1997 53.79 NO RECEIPT F&B PAUL HICKENBOTTOM, C
FIRE MARSHAL
AMERICAN EXPRESS R. HERRERA 12/14/1997 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
RADIO SHACK R. HERRERA 11/22/1997 43.09 NO RECEIPT U 0 0
SAL TGRASS R. HERRERA 12/1/1997 78.23 NO RECEIPT F&B RECEIPT W/BUS DOCUMENTATION C
STEAKHOUSE
OL ORIG BOOKBINDERS R. HERRERA 12/5/1997 604.21 DOCUMENTED OTHER X A
MARRIOTT HOTELS R. HERRERA 12/8/1997 1,745.33 DOCUMENTED HOTEL X A
LANDRY'S R. HERRERA 12/11/1997 49.65 NO RECEIPT F&B 0 0
T-BONE TOMS R. HERRERA 12/23/1997 64.81 NO RECEIPT F&B MALONE AND JERRY CLARKE C
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
W ALMART R. HERRERA 12/27/1997 278.68 NO RECEIPT U CAMERA KEPT IN VEHICLE C
RECEIPT
THE KEMAH CRAB R. HERRERA 1/6/1998 30.48 NO RECEIPT F&B KNOX ASKINS C
ERNIE'S RESTAURANT R. HERRERA 1/5/1998 23.72 NO RECEIPT F&B JACK MAXWELL, COUNCILMAN C
RECEIPT
T -BONE TOMS R. HERRERA 1/7/1998 23.38 NO RECEIPT F&B PAUL HICKENBOTTOM, C
FIRE MARSHAL - RECEIPT
ERNIE'S RESTAURANT R. HERRERA 1/15/1998 27.40 DOCUMENTED F&B X A
N
'0
SHORELINE GRILL R.HERRERA 1/16/1998 83.40 RECEIPT BUT NO DOCUMENTATION F&B KNOX ASKINS, BRENT RYAN- C
- AUSTIN OF BUSINESS PURPOSE AUSTIN - HCS
STOCKMANS REST. R. HERRERA 1/17/1998 51.17 NO RECEIPT F&B TML BOARD MEETING - C
FLA TONIA REIMBURSED
CHINA'S BEST R. HERRERA 1/18/1998 28.45 NO RECEIPT F&B TML BOARD MEETING. C
REIMBURSED - RECEIPT
PAPPADEAUX R. HERRERA 1/27/1998 60.04 RECEIPT BUT NO DOCUMENTATION F&B AMOS BROWN, HARRIS COUNTY C
OF BUSINESS PURPOSE
LANDRY'S R. HERRERA 1/26/1998 32.01 DOCUMENTED F&B X A
TML R. HERRERA 1/28/1998 190.00 DOCUMENTED SEMINAR X A
LANDRY'S R. HERRERA 2/2/1998 36.32 NO RECEIPT F&B STEPHEN BARR, DIRECTOR C
OF PARKS AND REC
RECEIPT
RADDISON HOTEL - R. HERRERA 2/6/1998 183.50 RECEIPT BUT NO DOCUMENTATION HOTEL TML ECONOMIC C
DALLAS OF BUSINESS PURPOSE DEVELOPMENT WORKSHOP
ERNIE'S RESTAURANT R. HERRERA 2/1/1998 27.29 NO RECEIPT F&B 0 D
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-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LANDRY'S R. HERRERA 2/23/1998 36.84 NO RECEIPT F&B JOHN JOERNS C
OLIVE GARDEN R. HERRERA 2/25/1998 19.71 NO RECEIPT F&B RON SMITH, AKZO NOBEL C
CHINA RIVER R. HERRERA 2/27/1998 18.47 NO RECEIPT F&B MARLENE RIGBY, PARKS C
RESTAURANT OFFICE MANAGER
PERRY'S GRILLE R. HERRERA 2/26/1998 63.84 NO RECEIPT F&B 0 D
NINFA'S R. HERRERA 3/2/1998 22.50 NO RECEIPT F&B 0 D
TORTILLA'S R. HERRERA 3/7/1998 21.07 NO RECEIPT F&B MIKE COOPER, COUNCILMAN C
w
0
W ALMART R. HERRERA 3/14/1998 53.58 NO RECEIPT U 0 D
LUBY'S R. HERRERA 3/31/1998 13.81 NO RECEIPT F&B JOHN BLACK, BAYSHORE C
SUN EDITOR - RECEIPT
SAL TGRASS R. HERRERA 4/2/1998 49.77 NO RECEIPT F&B JOHN ARMSTRONG, ASST C
STEAKHOUSE CITY A TTY
PAPPADEAUX R. HERRERA 4/7/1998 103.82 NO RECEIPT F&B EMPLOYEE OF C
QUARTER LUNCHEON
PIER8 R. HERRERA 4/7/1998 50.55 NO RECEIPT F&B JERRY CLAKE, MAYOR MALONE, C
COUNCILMEN
CHEVRON - R. HERRERA 3/23/1998 47.99 RECEIPT BUT NO DOCUMENTATION U CAR WASH C
DEER PARK OF BUSINESS PURPOSE
NINFA'S R. HERRERA 4/17/1998 42.47 NO RECEIPT F&B LEONARD HEIN, BSB C
RECEIPT
CHEVRON - R. HERRERA 4/20/1998 47.99 RECEIPT - VEHICLE MAINTENANCE MONTHLY U PER RTH - CAR WASH C
DEER PARK
ERNIE'S R. HERRERA 4/21/1998 33.73 RECEIPT BUT NO DOCUMENTATION F&B BOB MCLAUGHLIN, C
RESTAURANT OF BUSINESS PURPOSE COUNCILMAN
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SAL TGRASS R. HERRERA 4/25/1998 103.51 DOCUMENTED F&B X A
STEAKHOUSE
LANDRY'S R. HERRERA 4/27/1998 36.94 DOCUMENTED F&B X A
PAPPADEAUX R. HERRERA 4/28/1998 53.09 DOCUMENTED F&B X A
JOE'S CRAB R. HERRERA 5/1/1998 46.63 RECEIPT BUT NO DOCUMENTATION F&B TML. AUSTIN C
SHACK OF BUSINESS PURPOSE
TML R. HERRERA 5/5/1998 95.00 NO RECEIPT SEMINAR TML - AUSTIN C
w ERNIE'S R. HERRERA 5nJ1998 46.26 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN GUY C
.....
RESTAURANT OF BUSINESS PURPOSE SUTHERLAND
ERNIE'S R. HERRERA 5nJ1998 46.26 NO RECEIPT F&B CREDITED LATER C
RESTAURANT
ALAMO RENT A CAR R. HERRERA 5/12/1998 362.67 NO RECEIPT CAR TML IRP. RENTAL CAR C
RENTAL (REIMBURSED BY TML)
EXPRESS AUTO PARK R. HERRERA 5/15/1998 36.00 NO RECEIPT AUTO TML IRP - RENTAL CAR C
(REIMBURSED BY TML)
SOUTHWEST AIRLINES R. HERRERA 5/14/1998 98.00 NO RECEIPT AIR TML IRP . BOARD MEETING C
(REIMBURSED BY TML)
FLIGHT INSURANCE R. HERRERA 5/14/1998 4.00 NO RECEIPT AIR TML IRP . BOARD MEETING C
(REIMBURSED BY TML)
SOUTHWEST AIRLINES R. HERRERA 5/14/1998 302.00 NO RECEIPT AIR TML IRP - BOARD MEETING C
(REIMBURSED BY TML)
FLIGHT INSURANCE R. HERRERA 5/14/1998 4.00 NO RECEIPT AIR TML IRP - BOARD MEETING C
(REIMBURSED BY TML)
ALAMO RENT A CAR R. HERRERA 5/15/1998 (85.54) NO RECEIPT AUTO TML IRP - BOARD MEETING C
(REIMBURSED BY TML)
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- -
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- -
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
CHINA BEST RESTAURANT R. HERRERA 5/16/1998 41.14 NO RECEIPT F&B TML IRP - BOARD MEETING C
(REIMBURSED BY TML)
TOP STORY - PARK CITY R. HERRERA 5/15/1998 8.40 NO RECEIPT F&B TML IRP - BOARD MEETING C
(REIMBURSED BY TML)
ERNIE'S RESTAURANT R. HERRERA 5/7/1998 (46.26) NO RECEIPT F&B CREDIT C
TASTE OF TEXAS R. HERRERA 6/3/1998 98.78 RECEIPT BUT NO DOCUMENTATION F&B MAYOR (2), HERRERA (2) C
OF BUSINESS PURPOSE SUTHERLAND (2)
GRINGO'S MEXICAN R. HERRERA 6/3/1998 20.50 NO RECEIPT F&B JOHN SAWYER, LPISD C
w
N SUPERINTENDENT
RECEIPT
GRINGO'S MEXICAN R. HERRERA 6/3/1998 33.49 NO RECEIPT F&B MARTHA AND STEVE GILLETT C
RECEIPT
RADIO SHACK R. HERRERA 6/10/1998 118.70 ADAPTOR FOR RTH OTHER X A
CIRCUIT CITY R. HERRERA 6/16/1998 42.49 KEYBOARD OTHER KEYBOARD C
SHERATON HOTELS R. HERRERA 6/16/1998 2,044.50 RECEIPT BUT NO DOCUMENTATION HOTEL TCMA CONFERENCE C
OF BUSINESS PURPOSE
FLYING DUTCHMAN R. HERRERA 6/19/1998 28.41 DOCUMENTED F&B X A
T-BONE TOMS R. HERRERA 7/2/1998 45.65 NO RECEIPT F&B MAYOR MALONE C
ERNIE'S RESTAURANT R. HERRERA 7/6/1998 29.42 NO RECEIPT F&B PATTY WELLBORN, BFI C
DEL LAGO RESORT R. HERRERA 7/19/1998 39.94 NO RECEIPT F&B HGAC REGIONAL MEETING C
TORTILLA'S MEXICAN R. HERRERA 7/22/1998 16.37 RECEIPT BUT NO DOCUMENTATION F&B PAUL HICKENBOTTOM C
OF BUSINESS PURPOSE
FORTUNE COOKIE CHINESE R. HERRERA 7/31/1998 65.84 RECEIPT BUT NO DOCUMENTATION F&B CITY COUNCIL MEAL. C
SAN ANTONIO OF BUSINESS PURPOSE SAN ANTONIO
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
PAPPA'S R. HERRERA 8/3/1998 51.60 DOCUMENTED F&B X A
OLIVE GARDEN R. HERRERA 8/4/1998 65.13 RECEIPT BUT NO DOCUMENTATION F&B BOB MCLAUGHLIN, SPOUSE, C
OF BUSINESS PURPOSE HERRERA (2)
TORTILLA'S MEXICAN R. HERRERA 8/6/1998 20.23 RECEIPT BUT NO DOCUMENTATION F&B MAYOR MALONE C
OF BUSINESS PURPOSE
OLIVE GARDEN R. HERRERA 8/11/1998 41.48 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
w LANDRY'S R. HERRERA 8/11/1998 49.90 NO RECEIPT F&B BOB ADAMS, EDITOR OF C
w
CLEAR LAKE MAG. - RECEIPT
JOE'S BBQ R. HERRERA 8/14/1998 23.50 NO RECEIPT F&B ALTON PORTER C
ERNIE'S RESTAURANT R. HERRERA 8/17/1998 29.36 RECEIPT BUT NO DOCUMENTATION F&B JOHN WRIGHT, CONSULTANT C
OF BUSINESS PURPOSE
JOE'S CRABS HACK R. HERRERA 8/20/1998 38.06 RECEIPT BUT NO DOCUMENTATION F&B DAVID HAWES, CONSULTANT C
OF BUSINESS PURPOSE
SAL TGRASS STEAKHOUSE R. HERRERA 9/2/1998 123.36 DOCUMENTED F&B X A
MONUMENT INN R. HERRERA 9/4/1998 132.75 DOCUMENTED F&B X A
MONUMENT INN R. HERRERA 9/4/1998 31.72 DOCUMENTED F&B X A
NINFA'S R. HERRERA 9/10/1998 25.12 DOCUMENTED F&B X A
LAS HADAS R. HERRERA 9/16/1998 40.88 NO RECEIPT F&B BOBBY POWELL C
ERNIE'S RESTAURANT R. HERRERA 9/22/1998 37.97 NO RECEIPT F&B BOBBY POWELL - RECEIPT C
THE CRAB HOUSE R. HERRERA 9/30/1998 48.72 NO RECEIPT F&B DONNA SAMS C
LONGHORN CA TILE R. HERRERA 10/2/1998 10.03 NO RECEIPT F&B DEOTIS GAY - RECEIPT C
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-
-
-
-
-
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-
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-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S RESTAURANT R. HERRERA 10/1/1998 157.37 NO RECEIPT F&B LPAWA BOARD - RECEIPT C
NINFA'S R. HERRERA 10/6/1998 24.26 NO RECEIPT F&B DONNA SAMS C
SEABROOK CLASSIC CAFE R. HERRERA 10/8/1998 27.68 NO RECEIPT F&B JERRY CLARKE - RECEIPT C
NOLAN'S MENS WEAR R. HERRERA 10/14/1998 1,935.00 RECEIPT BUT NO DOCUMENTATION OTHER BLAZER'S FOR C
OF BUSINESS PURPOSE COUNCIL MEMBERS
TORTILLA'S R. HERRERA 10/15/1998 27.54 NO RECEIPT F&B CAROL BUTTLER, MARTHA GILLETT C
CHOW'S R. HERRERA 10/19/1998 31.20 DOCUMENTED F&B X A
w
~
WALGREEN'S R. HERRERA 10/19/1998 28.91 NO RECEIPT U MISC. SUPPLIES C
JOHNNY TAMALE R. HERRERA 10/23/1998 29.66 RECEIPT BUT NO DOCUMENTATION F&B DAVE FELTZER, FISCAL C
OF BUSINESS PURPOSE ADVISOR
PAPPADEAUX R. HERRERA 10/27/1998 83.43 RECEIPT BUT NO DOCUMENTATION F&B LUNCH - D. DUNHAM, C
OF BUSINESS PURPOSE SPERO POMONIS
TEXAS RENDEZVOUS - R. HERRERA 10/28/1998 293.73 DOCUMENTED F&B X A
SAN ANTONIO
5008 FAIRMONT PKY TEXACO R. HERRERA 10/27/1998 47.99 NO RECEIPT U CAR WASH C
LA PALOMA - SAN ANTONIO R. HERRERA 10/30/1998 53.38 DOCUMENTED F&B X A
MORTON'S OF SAN ANTONIO R. HERRERA 10/30/1998 668.48 DOCUMENTED F&B X A
HYATT REGENCY- R. HERRERA 10/29/1998 51.50 DOCUMENTED HOTEL X A
SAN ANTONIO
CHINA'S BEST R. HERRERA 10/31/1998 42.14 DOCUMENTED F&B X A
MI TIERRA - R. HERRERA 10/31/1998 48.85 NO RECEIPT F&B TML ANNUAL CONF. C
SAN ANTONIO (REIMBURSED BY TML)
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
HYATT REGENCY- R. HERRERA 10/31/1998 581.67 NO RECEIPT HOTEL TML ANNUAL CONF. C
SAN ANTONIO (REIMBURSED BY TML)
PAPPADEAUX R. HERRERA 11/3/1998 65.35 DOCUMENTED F&B X A
LUBY'S R. HERRERA 11/5/1998 37.65 DOCUMENTED F&B X A
CIRCUIT CITY R. HERRERA 11/11/1998 244.36 NO RECEIPT U 97 WORD PACKAGE - RECEIPT C
AMERICAN EXPRESS R. HERRERA 12/14/1998 35.00 ANNUAL MEMBERSHIP OTHER X A
BONNIE'S BEEF R. HERRERA 11/17/1998 55.25 RECEIPT BUT NO DOCUMENTATION F&B ELMO WRIGHT. HARRIS C
w OF BUSINESS PURPOSE CTY PCT 2
VI
PAPPADEAUX R. HERRERA 11/20/1998 53.63 NO RECEIPT F&B AL FIELDS, BAYSHORE C
NAT'L BANK - RECEIPT
NINFA'S R.HERRERA 12/2/1998 21.01 NO RECEIPT F&B LOUIS RIGBY C
LUBY'S R.HERRERA 12/3/1998 25.54 RECEIPT BUT NO DOCUMENTATION F&B JOHN JOERNS C
OF BUSINESS PURPOSE
ERNIE'S R. HERRERA 12m1998 24.95 NO RECEIPT F&B JOHN WRIGHT, LOUIS RIGBY C
OLIVE GARDEN R. HERRERA 12/8/1998 57.36 NO RECEIPT F&B JUDGE WILLIAMSON - RECEIPT C
ERNIE'S R. HERRERA 12/14/1998 28.63 NO RECEIPT F&B DON CARPENTER, HARRIS C
CTY. PCT 2
PAPPADEAUX R. HERRERA 12/17/1998 21.23 NO RECEIPT F&B BOBBY POWELL C
LANDRY'S R. HERRERA 12/16/1998 42.58 NO RECEIPT F&B JERMONE MCKNOWN, LPPOA C
GRINGO'S R.HERRERA 12/22/1998 19.22 NO RECEIPT F&B ALTON PORTER C
MARCO'S R. HERRERA 1/5/1999 18.31 RECEIPT BUT NO DOCUMENTATION F&B LUNCH AFTER MEETING C
OF BUSINESS PURPOSE WITH COMMIS. FONTE NO
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
PAPPADEAUX R. HERRERA 1/13/1999 75.65 RECEIPT BUT NO DOCUMENTATION F&B DINNER - KNOX ASKINS, C
OF BUSINESS PURPOSE HOWARD EBOW
WALGREENS R. HERRERA 1/13/1999 18.74 NO RECEIPT U MISC SUPPLIES C
PAPPADEAUX R. HERRERA 1/20/1999 39.61 RECEIPT BUT NO DOCUMENTATION F&B PAUL HICKENBOTTOM C
OF BUSINESS PURPOSE
PERRY'S GRILLE R. HERRERA 1/20/1999 138.38 RECEIPT BUT NO DOCUMENTATION F&B HOWARD EBOW AND SPOUSE C
OF BUSINESS PURPOSE
GRINGO'S R. HERRERA 1/21/1999 19.67 RECEIPT BUT NO DOCUMENTATION F&B DAVID PAULlSSEN, MORGAN'S C
w OF BUSINESS PURPOSE POINT ADMINISTRATOR
0'1
PAPPADEAUX R. HERRERA 1/29/1999 56.17 DOCUMENTED F&B X A
MARRIOTT HOTELS - R. HERRERA 2/1/1999 209.88 RECEIPT ATTACHED - SHOWS AMT DUE HOTEL TML LEGISLATIVE BRIEFING C
AUSTIN BACK TO CITY FOR PERSONAL ITEM
OLIVE GARDEN R. HERRERA 2/3/1999 29.66 DOCUMENTED F&B X A
PAPPA'S SEAFOOD R. HERRERA 2/4/1999 46.68 DOCUMENTED F&B X A
CHAN'S R. HERRERA 2/5/1999 32.94 NO RECEIPT F&B JOHN JOERNS AND JEFF C
LITCHFIELD
ELTORO R. HERRERA 2/8/1999 18.28 NO RECEIPT F&B AARP - BOB CAPEN - RECEIPT C
LANDRY'S R. HERRERA 2/11/1999 52.87 RECEIPT BUT NO DOCUMENTATION F&B PATTY WELBORN, BFI AND C
OF BUSINESS PURPOSE STEVE GILLETT
CHEVRON R. HERRERA 2/15/1999 37.99 CAR WASH - RECEIPT ATTACHED OTHER CAR WASH C
PAPPADEAUX R. HERRERA 2/18/1999 39.02 RECEIPT BUT NO DOCUMENTATION F&B LOUIS RIGBY C
OF BUSINESS PURPOSE
LANDRY'S R. HERRERA 2/22/1999 36.99 DOCUMENTED F&B X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
GRINGO'S R. HERRERA 2/25/1999 18.97 DOCUMENTED F&B X A
OFFICE DEPOT R. HERRERA 3/3/1999 10.71 RECEIPT BUT NO DOCUMENTATION OTHER 0 D
OF BUSINESS PURPOSE
HUDSON NEWS R. HERRERA 3/4/1999 23.80 NO RECEIPT OTHER BUSINESS NEWSLETTER C
CAPITAL GRILLE. R. HERRERA 3/5/1999 715.14 RECEIPT BUT NO DOCUMENTATION F&B NLC, WASHINGTON. MAYOR AND C
WASHINGTON OF BUSINESS PURPOSE CITY COUNCIL
MCCORMICK AND R. HERRERA 3/6/1999 119.03 RECEIPT BUT NO DOCUMENTATION F&B NLC, WASHINGTON. MAYOR AND C
SCHMICKS - WASH OF BUSINESS PURPOSE CITY COUNCIL
w EMBASSY ROW HILTON R. HERRERA 3/7/1999 806.42 RECEIPT BUT NO DOCUMENTATION HOTEL NLC, WASHINGTON C
--...l
OF BUSINESS PURPOSE
SOUTHWEST AIRLINES R. HERRERA 3/9/1999 181.00 NO RECEIPT AIR AIRLINE TICKET. TML C
FLIGHT INSURANCE R. HERRERA 3/9/1999 4.00 NO RECEIPT AIR AIRLINE TICKET - TML C
THRIFTY CAR RENTAL. R. HERRERA 3/12/1999 65.31 RECEIPT BUT NO DOCUMENTATION CAR TML C
AUSTIN OF BUSINESS PURPOSE RENTAL
RENAISSANCE HOTEL. R. HERRERA 3/11/1999 46.54 DOCUMENTED F&B X A
HOUSTON
EMBASSY SUITES - AUSTIN R. HERRERA 3/11/1999 227.04 RECEIPT BUT NO DOCUMENTATION HOTEL TML C
OF BUSINESS PURPOSE
UNIGLOBE R. HERRERA 3/11/1999 10.00 NO RECEIPT U AGENT FEE C
TEXACO R. HERRERA 3/24/1999 37.99 RECEIPT BUT NO DOCUMENTATION AUTO CAR WASH C
OF BUSINESS PURPOSE EXP.
DEL LAGO RESORT R. HERRERA 3/25/1999 87.00 NO RECEIPT F&B MANAGER'S RETREAT C
PAPPASITOS R. HERRERA 3/31/1999 32.28 NO RECEIPT F&B END OF QUARTER? YEAR? C
LUNCHEON
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
CONVENT HOUSING R. HERRERA 4/15/1999 100.00 CREDITED THE NEXT MONTH U X A
CONVENT HOUSING R. HERRERA 4/15/1999 100.00 CREDITED THE NEXT MONTH U X A
PAPPADEAUX R. HERRERA 4/15/1999 81.82 RECEIPT BUT NO DOCUMENTATION F&B BILL ALLEN, STEVE. AIR PRODUCTS C
OF BUSINESS PURPOSE LIBRARY DONATION
PAPPASITOS R. HERRERA 4/16/1999 34.74 DOCUMENTED F&B X A
OASIS CAR WASH R. HERRERA 4/23/1999 59.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
w ERNIE'S RESTAURANT R. HERRERA 4/22/1999 93.57 DOCUMENTED F&B X A
00
LANDRY'S R. HERRERA 4/26/1999 42.57 RECEIPT BUT NO DOCUMENTATION F&B SHANNON DODSON, CAROL C
OF BUSINESS PURPOSE BUTTLER - SECRETARIES WEEK
GTE MOBILENET R. HERRERA 5/3/1999 102.96 RECEIPT BUT NO DOCUMENTATION U BATTERY HOLDER C
OF BUSINESS PURPOSE
GTE MOBILENET R. HERRERA 5/3/1999 354.89 RECEIPT BUT NO DOCUMENTATION U MOBILE PHONE C
OF BUSINESS PURPOSE
LANDRY'S R. HERRERA 5/10/1999 41.22 RECEIPT BUT NO DOCUMENTATION F&B MARTHA GILLETT C
OF BUSINESS PURPOSE
NINFA'S R. HERRERA 5/11/1999 36.98 DOCUMENTED F&B X A
ERNIE'S RESTAURANT R. HERRERA 5/12/1999 64.24 DOCUMENTED F&B X A
AMERICAN EXPRESS R. HERRERA 6/6/1999 (200.00) CREDIT FROM PRIOR MONTH OTHER X A
DISPUTED CHARGES
LANDRY'S R. HERRERA 5/13/1999 44.21 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF QUARTER C
OF BUSINESS PURPOSE LUNCHEON
GRINGO'S R. HERRERA 5/17/1999 20.65 RECEIPT BUT NO DOCUMENTATION F&B PAUL GRISSOM, AKZO PLANT C
OF BUSINESS PURPOSE MANAGER
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-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SKILLETS R. HERRERA 5/20/1999 12.78 DOCUMENTED F&B X A
PAPPADEAUX R. HERRERA 6/4/1999 68.24 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF QUARTER C
OF BUSINESS PURPOSE LUNCHEON
MARIO'S FLYING PIZZA R. HERRERA 6/5/1999 36.91 RECEIPT BUT NO DOCUMENTATION F&B BOBBY POWELL AND C
OF BUSINESS PURPOSE SPOUSE
SOUPER SALAD R. HERRERA 6/9/1999 13.95 RECEIPT BUT NO DOCUMENTATION F&B JEFF LITCHFIELD C
OF BUSINESS PURPOSE
OFFICE MAX R. HERRERA 6/9/1999 1,399.99 RECEIPT BUT NO DOCUMENTATION U NOTEBOOK COMPUTER - RECEIPT C
w OF BUSINESS PURPOSE
\0
REBILLING OF CREDIT R. HERRERA 7/13/1999 200.00 REBILLING OF PRIOR CREDIT OTHER X A
DEL LAGO RESORT R. HERRERA 6/14/1999 952.27 DOCUMENTED - AMOUNT OWED HOTEL X A
BACK TO CITY $236.74
OFFICE MAX R. HERRERA 6/18/1999 59.77 NO RECEIPT U LAPTOP CARRYING CASE C
ANTONIO'S R. HERRERA 6/25/1999 22.37 RECEIPT BUT NO DOCUMENTATION F&B RON PARKER, INTERVIEW C
OF BUSINESS PURPOSE FOR POLICE CHIEF
SOUTHWEST AIRLINES R. HERRERA 6/30/1999 178.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP SAN ANTONIO C
OF BUSINESS PURPOSE (REIMBURSED BY TML)
FLIGHT INS. R. HERRERA 6/30/1999 4.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP SAN ANTONIO C
OF BUSINESS PURPOSE (REIMBURSED BY TML)
SOUTHWEST AIRLINES R. HERRERA 6/30/1999 178.00 RECEIPT BUT NO DOCUMENTATION AIR SAN ANTONIO. CAROL BUTTLER C
OF BUSINESS PURPOSE
FLIGHT INS. R. HERRERA 6/30/1999 4.00 RECEIPT BUT NO DOCUMENTATION AIR SAN ANTONIO. CAROL BUTTLER C
OF BUSINESS PURPOSE
TRAVEL AGENCY SVC R. HERRERA 6/30/1999 10.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP SAN ANTONIO C
OF BUSINESS PURPOSE (REIMBURSED BY TML)
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
TRAVEL AGENCY SVC R. HERRERA 6/30/1999 10.00 RECEIPT BUT NO DOCUMENTATION AIR SAN ANTONIO - CAROL BUTTLER C
OF BUSINESS PURPOSE
W ALMART R. HERRERA 7/1/1999 74.21 NO RECEIPT U 0 0
PAPPADEAUX R. HERRERA 7/7/1999 50.44 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF QUARTER, LOUIS C
OF BUSINESS PURPOSE RIGBY
NINFA'S R. HERRERA 7/9/1999 35.92 DOCUMENTED F&B X A
LUBY'S R. HERRERA 7/13/1999 20.14 RECEIPT BUT NO DOCUMENTATION F&B BILL HART, ARCHITECT C
OF BUSINESS PURPOSE FOR LIBRARY
+:>.
0
SOU PER SALAD R. HERRERA 7/14/1999 23.80 DOCUMENTED F&B X A
OFFICE MAX R. HERRERA 7/14/1999 223.93 DOCUMENTED - PRINTER OTHER X A
RADIO SHACK R. HERRERA 7/15/1999 37.69 DOCUMENTED OTHER PRINTER CABLE AND MOUSE C
LEE PALACE R. HERRERA 7/16/1999 13.38 RECEIPT BUT NO DOCUMENTATION F&B TCMA REGIONAL MEETING C
OF BUSINESS PURPOSE
COMP USA R. HERRERA 7/18/1999 21.54 DOCUMENTED OTHER X A
LITTLE RED BARN R. HERRERA 7/22/1999 67.69 NO RECEIPT F&B TML - IRP SAN ANTONIO C
OLIVE GARDEN R. HERRERA 7/27/1999 37.79 DOCUMENTED F&B X A
OASIS CAR WASH R. HERRERA 7/29/1999 54.95 RECEIPT BUT NO DOCUMENTATION F&B CAR WASH C
OF BUSINESS PURPOSE
THE AQUARIUM R. HERRERA 7/30/1999 463.70 NO RECEIPT F&B COUNCIL RETREAT, SOUTH C
SHORE HARBOR - RECEIPT
T-BONE TOMS R. HERRERA 7/31/1999 53.62 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL RETREAT, SOUTH C
OF BUSINESS PURPOSE SHORE HARBOR
WALGREENS R. HERRERA 8/4/1999 44.13 NO RECEIPT U OFFICE SUPPLIES C
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-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
OASIS CAR WASH R. HERRERA 8/10/1999 24.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
PAPPADEAUX R. HERRERA 8/12/1999 69.86 NO RECEIPT F&B EMPLOYEE OF QUARTER C
LUNCHEON
MARIO'S FLYING PIZZA R. HERRERA 8/14/1999 27.71 RECEIPT BUT NO DOCUMENTATION F&B JERRY BRAMLETT, LPAWA C
OF BUSINESS PURPOSE PRESIDENT
NINFA'S R. HERRERA 8/16/1999 38.88 DOCUMENTED F&B X A
GRINGO'S R. HERRERA 8/17/1999 22.28 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN ALTON PORTER, C
~ OF BUSINESS PURPOSE PEARLAND
.....
OFFICEMAX R. HERRERA 8/24/1999 29.07 NO RECEIPT U 0 0
PAPPADEAUX R. HERRERA 8/25/1999 48.87 DOCUMENTED F&B X A
ERNIE'S RESTAURANT R. HERRERA 8/26/1999 37.58 RECEIPT BUT NO DOCUMENTATION F&B DEOTIS GAY, NORTHSIDE C
OFBU~NESSPURPOSE MEETING
FLYING DUTCHMAN R. HERRERA 8/27/1999 60.04 DOCUMENTED F&B X A
KINFA'S - CLEAR LAKE R. HERRERA 9/1/1999 23.48 DOCUMENTED F&B X A
NINFA'S R. HERRERA 9/2/1999 65.70 RECEIPT BUT NO DOCUMENTATION F&B DINNER - STEPHEN BARR (2) C
OF BUSINESS PURPOSE MALONE (2)
OASIS CAR WASH R. HERRERA 9/9/1999 37.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
FISHERMAN'S WHARF R. HERRERA 9/10/1999 57.55 RECEIPT BUT NO DOCUMENTATION F&B GALVESTON MEETING/COUNCIL C
OF BUSINESS PURPOSE RETREAT MEDIATOR
THE TREMONT HOUSE R. HERRERA 9/11/1999 38.21 RECEIPT BUT NO DOCUMENT A TION F&B CITY OF GALVESTON RETREAT, C
OF BUSINESS PURPOSE MEDIA TOR
SOUTHWEST AIRLINES R. HERRERA 9/23/1999 109.50 DOCUMENTED AIR X A
-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
FLIGHT INS. R. HERRERA 9/23/1999 4.00 DOCUMENTED AIR X A
SOUTHWEST AIRLINES R. HERRERA 9/23/1999 109.50 DOCUMENTED AIR X A
FLIGHT INS. R. HERRERA 9/23/1999 4.00 DOCUMENTED AIR X A
HOFFBRAU R. HERRERA 9/25/1999 47.99 RECEIPT BUT NO DOCUMENTATION F&B BOB GILLETT, PORT OF HOUSTON C
OF BUSINESS PURPOSE COMMISSIONER
TRAVEL AGENCY SERVICES R. HERRERA 9/23/1999 20.00 DOCUMENTED AIR TRAVEL AGENT FEES C
ELRANCHO R. HERRERA 9/30/1999 67.50 NO RECEIPT F&B BREAKFAST MEETING - EXEC. STAFF, C
~ MAIN STREET
IV
SOUTHWEST AIRLINES R. HERRERA 10/1/1999 183.50 DOCUMENTED AIR X A
FLIGHT INS. R. HERRERA 10/1/1999 4.00 DOCUMENTED AIR X A
SOUTHWEST AIRLINES R. HERRERA 10/1/1999 183.50 DOCUMENTED AIR X A
FLIGHT INS. R. HERRERA 10/1/1999 4.00 DOCUMENTED AIR X A
TRAVEL AGENCY SERVICES R. HERRERA 10/1/1999 20.00 DOCUMENTED AIR X A
TML R. HERRERA 10/4/1999 240.00 DOCUMENTED SEMINAR X A
AUTO
HERTZ RENT A CAR R. HERRERA 10/5/1999 78.77 DOCUMENTED RENTAL X A
NINFA'S R. HERRERA 10nt1999 32.49 NO RECEIPT F&B REFF, AARON CORRALES, JOE GONZAL C
MGMT CONSULTANT - RECEIPT
TRAVEL AGENCY SERVICES R. HERRERA 10/8/1999 20.00 DOCUMENTED AIR X A
SOUTHWEST AIRLINES R. HERRERA 10/8/1999 94.50 DOCUMENTED AIR X A
FLIGHT INS. R. HERRERA 10/8/1999 4.00 DOCUMENTED AIR X A
-
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-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SOUTHWEST AIRLINES R. HERRERA 10/8/1999 94.50 DOCUMENTED AIR X A
FLIGHT INS. R. HERRERA 1 0/8/1999 4.00 DOCUMENTED AIR X A
HOP N HOP SHELL - R. HERRERA 10/17/1999 5.51 NO RECEIPT U TML IRP - S. PADRE. GAS FOR RENT C
HARLlNGEN CAR (REIMBURSED)
SW AIRLINES - S. PADRE R. HERRERA 10/18/1999 60.00 NO RECEIPT AIR TML IRP - S. PADRE. C
(REIMBURSED)
FLIGHT INS. R. HERRERA 10/18/1999 4.00 NO RECEIPT AIR TML IRP - S. PADRE. C
(REIMBURSED)
+:0-
w
BUDGET RENT A CAR - R. HERRERA 10/18/1999 117.54 RECEIPT BUT NO DOCUMENTATION AUTO TML IRP - S. PADRE. C
WESLACO OF BUSINESS PURPOSE RENTAL (REIMBURSED)
CHINA'S BEST R. HERRERA 10/20/1999 22.54 RECEIPT BUT NO DOCUMENTATION F&B ALEX OSMOND. CONCESSION C
OF BUSINESS PURPOSE MATTERS
OASIS CAR WASH R. HERRERA 10/26/1999 35.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
RED LOBSTER - R. HERRERA 10/28/1999 40.33 TML SESSION IN AUSTIN F&B TML MEETING - AUSTIN C
SAN MARCOS
HILTON HOTELS - AUSTIN R. HERRERA 1 0/29/1999 136.85 RECEIPT BUT NO DOCUMENTATION HOTEL TML MEETING - AUSTIN C
OF BUSINESS PURPOSE
VASOSBBQ-SUGARLAND R. HERRERA 11/1/1999 27.07 RECEIPT BUT NO DOCUMENTATION F&B CAROLBUTTLER,STEPHEN C
OF BUSINESS PURPOSE
JOHNNY TAMALE R. HERRERA 11/9/1999 18.95 NO RECEIPT F&B GUY SUTHERLAND - RECEIPT C
AMERICAN EXPRESS R.HERRERA 12/13/1999 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
OASIS CAR WASH R. HERRERA 11/15/1999 46.48 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OFBU~NESSPURPOSE WASH
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-
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-
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-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
PALM RESTAURANT- R. HERRERA 11/17/1999 122.07 RECEIPT BUT NO DOCUMENTATION F&B TML ANNUAL CONF. - MARTHA C
DALLAS OF BUSINESS PURPOSE GILLETT/COUNCIL DINNER
JAVIER'S. DALLAS R. HERRERA 11/18/1999 256.50 RECEIPT BUT NO DOCUMENTATION F&B TML ANNUAL CONF. - MAYOR AND C
OF BUSINESS PURPOSE COUNCIL DINNER
HAMPTON INNS R. HERRERA 11/19/1999 347.62 RECEIPT BUT NO DOCUMENTATION HOTEL TML ANNUAL CONF.. HOTEL C
OF BUSINESS PURPOSE (REIMBURSED)
RADIO SHACK R. HERRERA 12/1/1999 141.80 MOST REFUNDED BELOW OTHER ADDITIONAL BATTERY FOR LAPTOP C
RECEIPT
,J::.. SAL TGRASS STEAKHOUSE R. HERRERA 12/1/1999 101.04 DOCUMENTED F&B X A
,J::..
LONGHORN CATTLE R. HERRERA 12/3/1999 9.81 NO RECEIPT F&B TCMA C
RADIO SHACK R. HERRERA 12/6/1999 (129.89) SEE CHARGE ABOVE OTHER CREDIT SEE ABOVE C
PAPPADEAUX R. HERRERA 12/9/1999 66.51 NO RECEIPT F&B DINNER - COUNCILMAN DEOTIS GAY C
T-BONE TOMS R. HERRERA 12/13/1999 31.97 NO RECEIPT F&B CHAMP DUNHAM C
ALBERTSONS R. HERRERA 12/17/1999 85.97 RECEIPT BUT NO DOCUMENTATION U CATERING/SHRIMP TRAYS FOR C
OF BUSINESS PURPOSE XMAS PARTY
THE COOKIE JAR BAKERY R. HERRERA 12/17/1999 55.75 DOCUMENTED OTHER X A
COWBOY RANCH R. HERRERA 1/5/2000 21.38 RECEIPT BUT NO DOCUMENTATION F&B LUNCH. MAYOR MALONE C
OF BUSINESS PURPOSE
WALGREENS R. HERRERA 1/12/2000 47.56 NO RECEIPT U MISC. SUPPLIES C
PAPPADEAUX R. HERRERA 1/13/2000 60.56 NO RECEIPT F&B HOWARD EBOW, COUNCILMAN C
LUBY'S R. HERRERA 1/17/2000 15.19 NO RECEIPT F&B STEVE GILLETT. WATER C
AUTHORITY - RECEIPT
PAPPADEAUX R. HERRERA 1/26/2000 38.45 DOCUMENTED F&B X A
-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ALAMO RENT A CAR R. HERRERA 1/27/2000 159.84 RECEIPT BUT NO DOCUMENTATION CAR TEX - 21 C
OF BUSINESS PURPOSE RENTAL
DIAMOND SHAMROCK - SA R. HERRERA 1/29/2000 6.88 RECEIPT BUT NO DOCUMENTATION GAS TEX - 21 C
OF BUSINESS PURPOSE
OLD SAN FRAN R. HERRERA 1/28/2000 141.53 RECEIPT BUT NO DOCUMENTATION F&B TEX - 21 MEETING - C
STEAK HOUSE - SA OF BUSINESS PURPOSE DINNER
PAPPADEAUX R. HERRERA 1/30/2000 57.04 DOCUMENTED F&B X A
HOMEWOOD SUITES - R. HERRERA 1/29/2000 120.25 RECEIPT BUT NO DOCUMENTATION HOTEL TEX - 21 C
~ SAN ANTONIO OF BUSINESS PURPOSE
VI
COWBOY RANCH R. HERRERA 1/31/2000 25.60 DOCUMENTED F&B X A
ERNIE'S R. HERRERA 2/1/2000 29.36 DOCUMENTED F&B X A
OFFICE MAX R. HERRERA 2/3/2000 68.76 NO RECEIPT U 0 D
ERNIE'S R. HERRERA 217/2000 23.46 DOCUMENTED F&B X A
LA MARGARITA. R. HERRERA 1/27/2000 34.36 RECEIPT BUT NO DOCUMENTATION F&B 0 D
SAN ANTONIO OF BUSINESS PURPOSE
HOMEWOOD SUITES - R. HERRERA 1/29/2000 111.06 RECEIPT BUT NO DOCUMENTATION HOTEL 0 D
SAN ANTONIO OF BUSINESS PURPOSE
LONE WOLF CAFE R. HERRERA 2/9/2000 19.70 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
TRAVEL AGENCY R. HERRERA 2/14/2000 10.00 RECEIPT BUT NO DOCUMENTATION AIR NLC WASHINGTON C
OF BUSINESS PURPOSE
CONTINENTAL AIRLINES R. HERRERA 2/14/2000 272.00 RECEIPT BUT NO DOCUMENTATION AIR NLC WASHINGTON C
OF BUSINESS PURPOSE
FLIGHT INS R. HERRERA 2/14/2000 4.00 FLIGHT INS AIR NLC WASHINGTON C
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
CONTINENTAL AIRLINES R. HERRERA 2/14/2000 272.00 RECEIPT BUT NO DOCUMENTATION AIR NLC WASHINGTON C
OF BUSINESS PURPOSE
FLIGHT INS R. HERRERA 2/14/2000 4.00 FLIGHT INS AIR NLC WASHINGTON C
BONNIE'S BEEF R. HERRERA 2/16/2000 156.65 DOCUMENTED F&B X A
ENlO'S R. HERRERA 2/21/2000 20.69 RECEIPT BUT NO DOCUMENTATION F&B CYNTHIA ALEXANDER, RECEIPT C
OF BUSINESS PURPOSE GIVEN TO C.A.
NINFA'S R. HERRERA 2/22/2000 22.90 NO RECEIPT F&B NICK FINAN, LEAGUE C
CITY MANAGER
...
0\
OUTBACK R. HERRERA 2/25/2000 46.93 RECEIPT BUT NO DOCUMENTATION F&B DEOTIS GAY C
OF BUSINESS PURPOSE
DENNY'S R. HERRERA 3/1/2000 13.00 DOCUMENTED F&B X A
LUBY'S R. HERRERA 3/6/2000 12.03 RECEIPT BUT NO DOCUMENTATION F&B CAROL BUTTLER C
OF BUSINESS PURPOSE
DENNY'S R. HERRERA 3/7/2000 17.01 DOCUMENTED F&B X A
THE WHARF - R. HERRERA 3/10/2000 266.71 DOCUMENTED F&B X A
ALEXANDRIA
SMITH AND WOLLENSKY - R. HERRERA 3/11/2000 1,148.93 RECEIPT BUT NO DOCUMENTATION F&B DINNER. NLC CITY COUNCIL C
WASH D.C. OF BUSINESS PURPOSE
HILTON HOTELS - R. HERRERA 3/13/2000 1,563.06 RECEIPT BUT NO DOCUMENTATION HOTEL NLC WASHINGTON (INCLUDES C
WASHINGTON OF BUSINESS PURPOSE COUNCIL BREAKFAST AND LUNCHES)
TEXAS ROADHOUSE R. HERRERA 3/16/2000 46.76 RECEIPT BUT NO DOCUMENTATION F&B CHIEF REFF, POLICE MATTER C
OF BUSINESS PURPOSE
BAG N BAGGAGE R. HERRERA 3/22/2000 194.80 RECEIPT BUT NO DOCUMENTATION U BRIEFCASE FOR LITCHFIELD C
OF BUSINESS PURPOSE (STAFF REIMBURSED)
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
BENNIGANS R. HERRERA 3/22/2000 19.30 RECEIPT BUT NO DOCUMENTATION F&B CAROL BUTTLER C
OF BUSINESS PURPOSE
OLIVE GARDEN R. HERRERA 3/27/2000 48.30 RECEIPT BUT NO DOCUMENTATION F&B ALTON PORTER C
OF BUSINESS PURPOSE
PAPPADEAUX R. HERRERA 4/4/2000 26.33 NO RECEIPT F&B MONTE MERCER, CITY OF BAYTOWN C
OUTBACK R. HERRERA 4/8/2000 52.75 RECEIPT BUT NO DOCUMENTATION F&B TML - IRP (REIMBURSED) C
OF BUSINESS PURPOSE
ANTONIO'S ITALIAN R. HERRERA 4/13/2000 17.25 RECEIPT BUT NO DOCUMENTATION F&B TOM RAWLS, CHURCH MATTER C
~ OF BUSINESS PURPOSE
-.J
PAPPADEAUX R. HERRERA 4/18/2000 90.30 RECEIPT BUT NO DOCUMENTATION F&B LISA CAMP, EMPLOYEE OF QUARTER C
OF BUSINESS PURPOSE
THE OLIVE GARDEN R. HERRERA 4/19/2000 65.16 RECEIPT BUT NO DOCUMENT A TION F&B DINNER WITH JERRY C
OF BUSINESS PURPOSE BRAMLETT, LPAWA
SKILLETS R. HERRERA 4/18/2000 33.54 RECEIPT BUT NO DOCUMENTATION F&B MAYOR, JERRY CLARK, MIKE C
OF BUSINESS PURPOSE STEWART. HERRERA
TORTILLA'S MEXICAN R. HERRERA 4/29/2000 22.12 RECEIPT BUT NO DOCUMENTATION F&B BRIAN FERGERSON, ENTEX C
OF BUSINESS PURPOSE MANAGER DINNER
OASIS CAR WASH R. HERRERA 5/1/2000 62.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
PAPPADEAUX R. HERRERA 5/2/2000 75.71 RECEIPT BUT NO DOCUMENTATION F&B CYNTHIA ALEXANDER AND C
OF BUSINESS PURPOSE MICHAEL DOLBY
RED LOBSTER R. HERRERA 5/6/2000 61.02 RECEIPT BUT NO DOCUMENTATION F&B MAYOR MALONE (2) C
OF BUSINESS PURPOSE HERRERA (2)
RADIO SHACK R. HERRERA 5/8/2000 21.43 NO RECEIPT U COMPUTER MONITOR TRAY C
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DoCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
EL RANCHERO R. HERRERA 5/21/2000 59.30 RECEIPT BUT NO DOCUMENTATION F&B 2 LPPD OFFICERS, 2 MPPPD C
OF BUSINESS PURPOSE OFFICES SHOREACRES PD
PAPPADEAUX R. HERRERA 5/31/2000 150.76 DOCUMENTED F&B X A
NINFA'S R. HERRERA 6/6/2000 35.27 DOCUMENTED F&B X A
OASIS CAR WASH R. HERRERA 6n /2000 52.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
T-BONE TOMS R. HERRERA 6n /2000 30.34 RECEIPT BUT NO DOCUMENTATION F&B JERRY CLARK, COUNCILMAN C
~ OF BUSINESS PURPOSE
00
FISHERMAN'S WHARF R. HERRERA 6/10/2000 89.28 DOCUMENTED F&B X A
MOODY GARDENS HOTEL R. HERRERA 6/11/2000 572.52 RECEIPT BUT NO DOCUMENTATION HOTEL TCMA ANNUAL CONF. - HOTEL C
OF BUSINESS PURPOSE
NINFA'S R. HERRERA 6/13/2000 27.82 RECEIPT BUT NO DOCUMENTATION F&B JEFF L1TCHFIELD- LPAWA C
OF BUSINESS PURPOSE
BENNIGAN'S R. HERRERA 6/14/2000 25.99 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
OMNI HOTELS - R. HERRERA 6/16/2000 21.82 RECEIPT - FOR ROOM SERVICE FOR HOTEL CHARGED FOR DOUG KNEUPPER, C
CORPUS CHRISTI A DOUG KNEUPPER DIRECTOR OF PLANNING
OFFICE MAX R. HERRERA 6/21/2000 17.22 RECEIPT BUT NO DOCUMENTATION U 0 D
OF BUSINESS PURPOSE
OFFICE MAX R. HERRERA 6/21/2000 25.83 RECEIPT BUT NO DOCUMENTATION U 0 D
OF BUSINESS PURPOSE
CHAN'S R. HERRERA 7/5/2000 32.22 DOCUMENTED F&B X A
ERNIE'S R. HERRERA 7/5/2000 39.00 NO RECEIPT F&B 0 D
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
JOHNNY TAMALE R. HERRERA 7/6/2000 18.99 RECEIPT BUT NO DOCUMENTATION F&B MIKE COOPER, COUNCILMAN C
OF BUSINESS PURPOSE
OASIS CAR WASH R. HERRERA 7/12/2000 39.50 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
HYATT REGENCY- R. HERRERA 7/16/2000 150.85 PRO GOLF SHOP - NO RECEIPT HOTEL TML - IRP SAN ANTONIO C
SAN ANTONIO
BLACK EYED PEA R. HERRERA 7/20/2000 24.70 RECEIPT BUT NO DOCUMENTATION F&B DOUG KNEUPPER AND C
OF BUSINESS PURPOSE JOHN JOERNS
~ PAPPADEAUX R. HERRERA 7/25/2000 121.06 DOCUMENTED F&B X A
1.0
NINFA'S R. HERRERA 7/27/2000 26.66 DOCUMENTED F&B X A
LANDRY'S R. HERRERA 7/28/2000 39.56 RECEIPT BUT NO DOCUMENTATION F&B MARTHA GILLETT - EVALUATION C
OF BUSINESS PURPOSE
ELRANCHERO R. HERRERA 7/31/2000 23.45 RECEIPT BUT NO DOCUMENTATION F&B GUY SUTHERLAND, COUNCILMAN C
OF BUSINESS PURPOSE
JOHNNY TAMALE R. HERRERA 8/4/2000 71.94 RECEIPT BUT NO DOCUMENTATION F&B BRIAN STERLING AND SPOUSE, C
OF BUSINESS PURPOSE HERRERA, REFF
LANDRY'S R. HERRERA 8/8/2000 77.81 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF QUARTER C
OF BUSINESS PURPOSE LUNCHEON
TML R. HERRERA 8/14/2000 145.00 COUNCILMAN SEMINAR X A
LONGHORN CATTLE R. HERRERA 8/15/2000 21.24 RECEIPT BUT NO DOCUMENTATION F&B GUY SUTHERLAND, C
OF BUSINESS PURPOSE COUNCILMAN
OASIS CAR WASH R. HERRERA 8/25/2000 65.36 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
PERRY'S GRILLE R. HERRERA 8/27/2000 188.36 RECEIPT BUT NO DOCUMENTATION F&B BERDON LAWRENCE, HERRERA C
OF BUSINESS PURPOSE AND SPOUSES
-
-
-
-
- --
-
- -
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S R. HERRERA 8/31/2000 33.48 DOCUMENTED F&B X A
BEST BUY R. HERRERA 9/3/2000 649.49 NO RECEIPT U 0 D
BEST BUY R. HERRERA 8/26/2000 151.54 NO RECEIPT U 0 D
PAPPA BRTHS R. HERRERA 9/6/2000 150.12 RECEIPT BUT NO DOCUMENTATION F&B LINDA RIVAS, GUEST, C
STEAKHOUSE OF BUSINESS PURPOSE HERRERA (2)
OFFICE MAX R. HERRERA 9/8/2000 99.13 RECEIPT - SUPPLIES OTHER 0 D
ALAMO RENT A CAR - R. HERRERA 9/20/2000 147.31 RECEIPT BUT NO DOCUMENTATION CAR TML SYMPOSIUM - RENTAL CAR C
Vl AUSTIN OF BUSINESS PURPOSE RENTAL
0
EMBASSY SUITES - R. HERRERA 9/22/2000 329.16 NO RECEIPT HOTEL TML SYMPOSIUM - AUSTIN C
AUSTIN
MEELAY CORP EXXON R. HERRERA 9/22/2000 7.32 NO RECEIPT GAS TML SYMPOSIUM GAS C
FOR RENTAL CAR
SOUTHWEST AIRLINES R. HERRERA 9/22/2000 38.00 NO RECEIPT AIR DEOTlS GAY C
SOUTHWEST AIRLINES - R. HERRERA 9/26/2000 188.00 RECEIPT BUT NO DOCUMENTATION AIR TML SYMPOSIUM C
AUSTIN OF BUSINESS PURPOSE
FLIGHT INS R. HERRERA 9/26/2000 4.00 RECEIPT BUT NO DOCUMENTATION AIR TML SYMPOSIUM C
OF BUSINESS PURPOSE
TRAVEL AGENCY FEE R.HERRERA 9/26/2000 10.00 RECEIPT BUT NO DOCUMENTATION AIR TML SYMPOSIUM C
OF BUSINESS PURPOSE
SOUTHWEST AIRLINES - R. HERRERA 9/27/2000 111.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP (REIMBURSED) C
DALLAS OF BUSINESS PURPOSE
FLIGHT INS R. HERRERA 9/27/2000 4.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP (REIMBURSED) C
OF BUSINESS PURPOSE
-
- -
- - --
-
- -
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
TRAVEL AGENCY FEE R. HERRERA 9/27/2000 10.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP (REIMBURSED) C
OF BUSINESS PURPOSE
HOBBY AIRPORT R. HERRERA 9/29/2000 30.00 RECEIPT BUT NO DOCUMENTATION PARKING TML - IRP (REIMBURSED) C
PARKING OF BUSINESS PURPOSE
PAPPADEAUX R. HERRERA 10/3/2000 117.98 DOCUMENTED F&B X A
LUBY'S R. HERRERA 10/5/2000 16.26 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN GUY C
OF BUSINESS PURPOSE SUTHERLAND
WALGREEN'S R. HERRERA 10/7/2000 44.34 NO RECEIPT U MISC. SUPPLIES C
V'I
.....
SOUTHWEST AIRLINES R. HERRERA 10/11/2000 218.50 RECEIPT BUT NO DOCUMENTATION AIR FIREFIGHTERS COMBAT C
- LAS VEGAS OF BUSINESS PURPOSE CHALLENGE - LAS VEGAS
FLIGHT INS R. HERRERA 10/11/2000 4.00 RECEIPT BUT NO DOCUMENTATION AIR FIREFIGHTERS COMBAT CHALLENGE C
OF BUSINESS PURPOSE - LAS VEGAS
TRAVEL AGENCY FEE R. HERRERA 10/11/2000 10.00 RECEIPT BUT NO DOCUMENTATION AIR FIREFIGHTERS COMBAT CHALLENGE C
OF BUSINESS PURPOSE - LAS VEGAS
NATIONAL CAR RENTAL R. HERRERA 10/14/2000 69.82 DOCUMENTED CAR X A
RENTAL
CATTLE DRIVE BBQ R. HERRERA 10/14/2000 15.23 NO RECEIPT F&B TML RISK POOL (REIMBURSED) C
EXPRESS AUTO PARK R. HERRERA 11/2/2000 15.00 RECEIPT BUT NO DOCUMENTATION PARKING FIREFIGHTERS COMBAT CHALLENGE C
OF BUSINESS PURPOSE LAS VEGAS
PALACE STATION R. HERRERA 11/2/2000 116.72 NO RECEIPT HOTEL FIREFIGHTERS COMBAT CHALLENGE C
- LAS VEGAS LAS VEGAS
PAPPADEAUX R. HERRERA 11/7/2000 80.31 DOCUMENTED F&B X A
DENNY'S R. HERRERA 11/8/2000 17.01 RECEIPT BUT NO DOCUMENTATION F&B JERRY KIRKLAND - HOWARTH C
OF BUSINESS PURPOSE HOSPITALITY
-
-
-
-
- --
- -
-
-
-
- -
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS R. HERRERA 12/14/2000 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
SIXTH STREET R. HERRERA 11/17/2000 135.68 RECEIPT BUT NO DOCUMENTATION F&B TML AUSTIN - COUNCIL DINNER C
MCLUSKYS - AUSTIN OF BUSINESS PURPOSE
LANDRY'S - AUSTIN R. HERRERA 11/16/2000 200.15 RECEIPT BUT NO DOCUMENTATION F&B TML AUSTIN - COUNCIL DINNER C
OF BUSINESS PURPOSE
OFFICE MAX R. HERRERA 11/19/2000 96.95 NO RECEIPT U 0 D
RADDISON - AUSTIN R. HERRERA 11/19/2000 714.98 HOTEL - NO NAME HOTEL TML - IRP AUSTIN (REIMBURSED) C
Ul PAPPADEAUX R. HERRERA 11/28/2000 46.46 NO RECEIPT F&B JEFF LITCHFIELD C
N
GRINGO'S R. HERRERA 11/27/2000 19.53 NO RECEIPT F&B JAMES WARREN, COUNCILMAN C
PAPPADEAUX R. HERRERA 11/30/2000 86.35 NO RECEIPT F&B KNOX ASKINS, MAYOR C
(REDISTRICTING)
GRINGO'S R. HERRERA 11/29/2000 19.21 NO RECEIPT F&B PORT OF HOUSTON MEETING - C
HERRERA,MALONE
LEGAL SEA FOODS R. HERRERA 12/6/2000 143.88 DOCUMENTED F&B X A
- BOSTON
SUCCESSORIES R. HERRERA 12/7/2000 48.26 DOCUMENTED OTHER X A
-BOSTON
ANTHONY'S PIER R. HERRERA 12/8/2000 515.93 DOCUMENTED F&B X A
- BOSTON
CHILI'S - BOSTON R. HERRERA 12/7/2000 48.53 RECEIPT BUT NO DOCUMENTATION F&B NLC BOSTON - COUNCIL DINNER C
OF BUSINESS PURPOSE
CHILI'S - BOSTON R. HERRERA 12/7/2000 207.77 DOCUMENTED F&B X A
PAPPADEAUX R. HERRERA 12/1 0/2000 84.75 RECEIPT BUT NO DOCUMENTATION F&B NLC BOSTON - COUNCIL DINNER C
OF BUSINESS PURPOSE
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SHERATON HOTELS R. HERRERA 12/11/2000 1,611.92 INCLUDES COMMENT FOR REFUND HOTEL X A
DUE ON GIFT SHOP OF 85.08
ABE AND LOUIE'S - R. HERRERA 12/9/2000 119.34 DOCUMENTED F&B X A
BOSTON
LANDRY'S R. HERRERA 12/12/2000 52.89 DOCUMENTED F&B X A
SOUTHWEST AIRLINES R. HERRERA 12/13/2000 100.50 AIR - HARLlNGEN AIR 0 D
FLIGHT INS R. HERRERA 12/13/2000 4.00 AIR - HARLlNGEN AIR 0 D
VI TRAVEL AGENCY FEES R. HERRERA 12/13/2000 10.00 AIR - HARLlNGEN AIR 0 D
VJ
BARNES AND NOBLE R. HERRERA 12/19/2000 27.01 RECEIPT BUT NO DOCUMENTATION U BUSINESS LITERATURE C
OF BUSINESS PURPOSE
SOUTHWEST AIRLINES. R. HERRERA 12/19/2000 188.50 RECEIPT BUT NO DOCUMENTATION AIR 0 D
AUSTIN OF BUSINESS PURPOSE
FLIGHT INS R. HERRERA 12/19/2000 4.00 RECEIPT BUT NO DOCUMENTATION AIR 0 D
OF BUSINESS PURPOSE
TRAVEL AGENCY FEES R. HERRERA 12/19/2000 10.00 RECEIPT BUT NO DOCUMENTATION AIR 0 D
OF BUSINESS PURPOSE
TANDY NAME BRANDS R. HERRERA 12/20/2000 54.11 DOCUMENTED OTHER X A
JOHNNY TAMALE R. HERRERA 12/21/2000 25.35 RECEIPT BUT NO DOCUMENTATION F&B MIKE COOPER - DRUG C
OF BUSINESS PURPOSE TESTING POLICY
ALBERTSONS R. HERRERA 12/31/2000 106.20 DOCUMENTED OTHER X A
PAPPADEAUX R. HERRERA 1/3/2001 98.14 NO RECEIPT F&B LEONARD HEIN AND SWB STAFF, C
CYNTHIA ALEXANDER
NATIONAL CAR RENTAL- R. HERRERA 1/13/2001 77.54 RECEIPT BUT NO DOCUMENTATION CAR TML - IRP AUSTIN (REIMBURSED) C
HARLING EN OF BUSINESS PURPOSE
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SOUTHWEST AIRLINES R. HERRERA 1/13/2001 49.00 NO RECEIPT AIR TML - IRP AUSTIN (REIMBURSED) C
FLIGHT INS R. HERRERA 1/13/2001 4.00 NO RECEIPT AIR TML - IRP AUSTIN (REIMBURSED) C
DOLLAR RENT A CAR - R. HERRERA 1/18/2001 70.19 RECEIPT BUT NO DOCUMENTATION CAR CITY SECRETARY GRADUATION C
AUSTIN OF BUSINESS PURPOSE RENTAL
EMBASSY SUITES - R. HERRERA 1/18/2001 205.85 NO RECEIPT HOTEL CITY SECRETARY GRADUATION C
AUSTIN
OASIS CAR WASH R. HERRERA 1/19/2001 16.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
VI
.,J::..
GRINGO'S R. HERRERA 1/18/2001 22.71 RECEIPT BUT NO DOCUMENTATION F&B JIM BURKE, PORT OF HOUSTON C
OF BUSINESS PURPOSE COMMISSION
MEELA Y CORP - EXXON R. HERRERA 1/18/2001 5.18 RECEIPT BUT NO DOCUMENTATION GAS CITY SECRETARY GRADUATION - C
OF BUSINESS PURPOSE RENT CAR GAS
OFFICE MAX R. HERRERA 1/30/2001 149.75 NO RECEIPT U LAPTOP CARRYING CASES - C. C
BUTTLER,HERRERA
T-BONE TOMS R. HERRERA 1/31/2001 32.97 RECEIPT BUT NO DOCUMENTATION F&B R. REFF - DISCUSS PO MATTERS C
OF BUSINESS PURPOSE
SUCCESSORIES R. HERRERA 2/2/2001 48.26 NO RECEIPT U BUSINESS RELATED BOOKS C
RED LOBSTER - R. HERRERA 2/4/2001 69.73 RECEIPT BUT NO DOCUMENTATION F&B TML LEGISLATIVE BRIEFING- C
SAN MARCOS OF BUSINESS PURPOSE AUSTIN
HERTZ CAR RENTAL- R. HERRERA 2/4/2001 116.34 RECEIPT BUT NO DOCUMENTATION CAR TML LEGISLATIVE BRIEFING- C
AUSTIN OF BUSINESS PURPOSE RENTAL AUSTIN
OASIS CAR WASH R. HERRERA 2/6/2001 37.95 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
-
-
-
-
-
- -
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
MARRIOTT HOTELS - R. HERRERA 2/6/2001 133.35 RECEIPT BUT NO DOCUMENTATION HOTEL TML LEGISLATIVE BRIEFING. C
AUSTIN OF BUSINESS PURPOSE AUSTIN
MONUMENT INN R. HERRERA 2/6/2001 31.85 RECEIPT BUT NO DOCUMENTATION F&B RON CRABTREE, DEER C
OF BUSINESS PURPOSE PARK CITY MGR.
ERNIE'S R. HERRERA 2/12/2001 34.10 RECEIPT BUT NO DOCUMENTATION F&B DR. J. SAWYER, LPISD - FIRE DEPT. C
OF BUSINESS PURPOSE LAND NEEDS
TX LAND AND CATTLE R. HERRERA 2/16/2001 69.90 NO RECEIPT F&B DEOTIS GAY, CHAMBER MAGAZINE C
PAP PAD EAUX R. HERRERA 2/20/2001 98.30 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF QUARTER. MICHAEL C
Vl OF BUSINESS PURPOSE COLLINS
Vl
NIBM R. HERRERA 2/22/2001 96.00 DOCUMENTED OTHER X A
TML R. HERRERA 2/23/2001 115.00 DOCUMENTED SEMINAR X A
JOHNNY TAMALE R. HERRERA 2/22/2001 20.81 NO RECEIPT F&B PAUL HICKENBOTTOM, FIRE C
MARSHAL ACTIVITIES
SOUTHWEST AIRLINES - R. HERRERA 2/22/2001 170.50 DOCUMENTED AIR X A
AUSTIN
FLIGHT INS R. HERRERA 2/22/2001 4.00 DOCUMENTED AIR X A
SOUTHWEST AIRLINES - R. HERRERA 2/23/2001 185.50 DOCUMENTED AIR X A
SAN ANTONIO
FLIGHT INS R. HERRERA 2/23/2001 4.00 DOCUMENTED AIR X A
TRAVEL AGENCY FEES R. HERRERA 2/23/2001 10.00 DOCUMENTED AIR X A
ERNIE'S R. HERRERA 2/13/2001 21.84 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
TML R. HERRERA 2/28/2001 115.00 DOCUMENTED SEMINAR X A
-
-
-
-
-
- -
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
TRAVEL AGENCY FEES R. HERRERA 2/27/2001 10.00 DOCUMENTED AIR X A
SOUTHWEST AIRLINES - R. HERRERA 2/27/2001 91.29 DOCUMENTED AIR X A
AUSTIN
FLIGHT INS R. HERRERA 2/27/2001 4.00 DOCUMENTED AIR X A
HILTON HOTELS - AUSTIN R. HERRERA 4/6/2001 125.35 NO RECEIPT HOTEL AMOUNT CREDITED ON NEXT STMT C
FAIRFIELD INN - R. HERRERA 5/1/2001 77.97 RECEIPT BUT NO DOCUMENTATION HOTEL ATTEND FUNERAL JOERN'S C
WICHITA FALLS OF BUSINESS PURPOSE MOTHER
VI HILTON HOTELS - R. HERRERA 5/23/2001 (125.35) REFUNDS HOTEL X A
0'1
AUSTIN
IMPERIAL COURT R. HERRERA 8/13/2001 33.53 DOCUMENTED F&B X A
RESTAURANT
CHOW'S CAFE R. HERRERA 8/16/2001 45.55 DOCUMENTED F&B X A
SKILLET'S RESTAURANT R. HERRERA 8/17/2001 27.97 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
AMERICAN EXPRESS R. HERRERA 11/13/2001 55.00 MEMBERSHIP FEE OTHER X A
SOUTH CITY KITCHEN - R. HERRERA 12/6/2001 574.46 CHARGE TO ECONOMIC F&B DINNER - CITY COUNCIL C
ATLANTA DEVELOPMENT BUDGET
FOGO DE CHAO - A TLANT A R. HERRERA 12/7/2001 892.52 DOCUMENTED EXPENSE F&B X A
ERNIE'S RESTAURANT R. HERRERA 12/10/2001 29.36 RECEIPT BUT NO DOCUMENTATION F&B ROB ROY, LPAWA C
OF BUSINESS PURPOSE
UNIGLOBE TRAVEL R. HERRERA 1/3/2002 141 .00 TRAVEL - AUSTIN HERRERA AIR TNRCC MEETING C
UNIGLOBE TRAVEL R. HERRERA 1/3/2002 141.00 TRAVEL - AUSTIN GILLETT AIR TNRCC MEETING C
FLIGHT INS. R. HERRERA 1/3/2002 4.00 FLIGHT INS. OTHER TNRCC MEETING C
-
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-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
FLYING DUTCHMAN R. HERRERA 1/9/2002 58.56 RECEIPT BUT NO DOCUMENTATION F&B CAROL BUTTLER AND C
OF BUSINESS PURPOSE CRYSTAL SCOTT
PAPPADEAUX- R. HERRERA 1/10/2002 46.97 NO RECEIPT F&B EMPLOYEE OF QUARTER C
SEABROOK LUNCHEON - RECEIPT
ERNIE'S RESTAURANT R. HERRERA 1/16/2002 39.48 NO RECEIPT F&B COMMISSIONER BURKE C
AND MAYOR
UNIGLOBE R. HERRERA 1/17/2002 25.00 AIR TO AUSTIN - HERRERA AIR AGENT FEE C
UNIGLOBE R. HERRERA 1/17/2002 25.00 AIR TO AUSTIN - GILLETT AIR AGENT FEE C
VI
-J
CATTLE DRIVE BBQ R.HERRERA 1/21/2002 12.17 DOCUMENTED F&B X A
AMERICAN EXPRESS R. HERRERA 1/22/2002 (50.42) FEE REVERSAL OTHER X A
AMERICAN EXPRESS R. HERRERA 1/22/2002 68.75 ADJUSTED FEE OTHER X A
ERNIE'S RESTAURANT R. HERRERA 1/23/2002 35.69 NO RECEIPT F&B PAUL PIERRE, BARRY C
BEASELEY, SEED - RECEIPT
PAPADEAUX R. HERRERA 2/12/2002 33.88 RECEIPT BUT NO DOCUMENTATION F&B JOE SEASE, DIRECTOR OF C
OF BUSINESS PURPOSE EMERGENCY SVCS.
ADVANTAGE R. HERRERA 1/17/2002 46.07 NO RECEIPT CAR TNRCC MEETING - CAR RENTAL C
RENTAL DALLAS
CHillS R. HERRERA 2/13/2002 18.11 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CATTLE DRIVE BBQ R. HERRERA 2/14/2002 10.99 DOCUMENTED F&B X A
CATTLE DRIVE BBQ R. HERRERA 2/21/2002 19.09 RECEIPT BUT NO DOCUMENTATION F&B GRANT SEXTON AND STEPHEN C
OF BUSINESS PURPOSE BARR, FFA JOINT VENTURE
OFFICE MAX R. HERRERA 3/5/2002 32.47 DOCUMENTED OTHER X A
-
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-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S RESTAURANT R. HERRERA 3/7/2002 58.89 NO RECEIPT F&B EMPLOYEE OF QUARTER C
LUNCHEON
HILTON CAFE - R. HERRERA 3/8/2002 92.89 RECEIPT BUT NO DOCUMENTATION F&B NLC - COUNCIL AND C
WASH D.C. OF BUSINESS PURPOSE HERRERA
HILTON 1919 GRILL R. HERRERA 3/10/2002 169.90 DOCUMENTED F&B X A
WASH D.C.
HILTON HOTELS R. HERRERA 3/11/2002 808.91 DOCUMENTED HOTEL X A
OFFICE MAX R. HERRERA 3/13/2002 32.47 RECEIPT BUT NO DOCUMENTATION U 0 D
VI OF BUSINESS PURPOSE
00
VISA
VISA HERRERA 2/25/2001 30.00 ANNUAL MEMBERSHIP FEE OTHER X A
COWBOY RANCH HERRERA 3/15/2001 37.79 NO RECEIPT F&B 0 D
JOHNNY TAMALE HERRERA 3/20/2001 26.65 NO RECEIPT F&B LEONARD HEIN, BAYSHORE C
NAT'LBANK
STANDARD PARKING HERRERA 3/26/2001 3.00 DOCUMENTED PARKING X A
JOHNNY TAMALE HERRERA 3/27/2001 28.57 RECEIPT BUT NO DOCUMENTATION F&B GUY SUTHERLAND, C
OF BUSINESS PURPOSE COUNCILMAN
HERTZ RENT A CAR - HERRERA 4/2/2001 75.70 RECEIPT BUT NO DOCUMENTATION RENT TML LEGISLATIVE MID-YEAR C
AUSTIN OF BUSINESS PURPOSE CAR
EXXON - DEL VALLE HERRERA 4/2/2001 2.68 RECEIPT BUT NO DOCUMENTATION GAS TML LEGISLATIVE MID-YEAR C
OF BUSINESS PURPOSE
SHERATON HOTEL - HERRERA 4/2/2001 177.71 RECEIPT BUT NO DOCUMENTATION HOTEL TML LEGISLATIVE MID-YEAR C
AUSTIN OF BUSINESS PURPOSE
-
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-
- -
-
- -
- -
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
PAYEE
CARD
HOLDER
DATE
AMOUNT
BASED ON REVIEW OF
DOCUMENTATION PROVIDED
AS ORIGINAL SUPPORT
EXPENSE
TYPE
SUBSEQUENT
INFORMATION
COWBOY RANCH AND
GRILLE
HERRERA
4/2/2001
29.46 RECEIPT BUT NO DOCUMENTATION
OF BUSINESS PURPOSE
F&B
RICHARD REFF
C
SOUTHWEST AIRLINES HERRERA 4/10/2001 83.50 RECEIPT BUT NO DOCUMENTATION AIR TML RISK POOL MEETING C
OF BUSINESS PURPOSE (REIMBURSED)
LANDRY'S HERRERA 4/11/2001 71.57 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
BLACK EYED PEA HERRERA 4/11/2001 21.74 RECEIPT BUT NO DOCUMENTATION F&B 0 D
Vl OF BUSINESS PURPOSE
\0
MONUMENT INN HERRERA 4/16/2001 878.74 RECEIPT BUT NO DOCUMENTATION F&B KEN BENTSEN DINNER C
OF BUSINESS PURPOSE WITH COUNCIL AND STAFF
HOUSTON PARK AIR HERRERA 4/21/2001 27.50 RECEIPT BUT NO DOCUMENTATION PARKING PARKING TMLRP (REIMBURSED) C
OF BUSINESS PURPOSE
OLIVE GARDEN HERRERA 4/21/2001 77.30 NO RECEIPT F&B RICHARD REFF (2) HERRERA (2) C
EXXON. SAN ANTONIO HERRERA 4/21/2001 7.70 RECEIPT BUT NO DOCUMENTATION GAS TML RISK POOL MEETING C
OF BUSINESS PURPOSE (REIMBURSED)
HERTZ RENT A CAR - HERRERA 4/21/2001 188.16 NO RECEIPT CAR TML RISK POOL MEETING C
SAN ANTONIO RENTAL (REIMBURSED)
NINFA'S HERRERA 4/23/2001 28.28 RECEIPT BUT NO DOCUMENTATION F&B REAGAN MCPHAIL, LIBRARY C
OF BUSINESS PURPOSE CONSTRUCTION ISSUES
TRAVEL AGENT FEE HERRERA 4/27/2001 10.00 RECEIPT BUT NO DOCUMENTATION AIR AGENT FEE FOR TRAVEL C
OF BUSINESS PURPOSE FOR FUNERAL
AMERICAN AIRLINES HERRERA 4/27/2001 273.50 RECEIPT BUT NO DOCUMENTATION AIR ATTEND FUNERAL FOR JOERN'S C
OF BUSINESS PURPOSE MOTHER
OASIS CAR WASH HERRERA 4/29/2001 37.95 NO RECEIPT CAR CAR WASH C
-
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-
-
-
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-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
WASH
BENNIGANS - WICHITA HERRERA 4/30/2001 19.48 RECEIPT BUT NO DOCUMENTATION F&B ATTEND FUNERAL FOR JOERN'S C
FALLS OF BUSINESS PURPOSE MOTHER
FINA - WICHITA FALLS HERRERA 5/1/2001 2.64 NO RECEIPT GAS ATTEND FUNERAL FOR JOERN'S C
MOTHER
HERTZ RENT A CAR - HERRERA 5/3/2001 89.82 RECEIPT BUT NO DOCUMENTATION CAR ATTEND FUNERAL FOR JOERN'S C
WICHITA FALLS OF BUSINESS PURPOSE RENTAL MOTHER
HOUSTON PARK AIR HERRERA 5/1/2001 10.50 NO RECEIPT PARKING ATTEND FUNERAL FOR JOERN'S C
MOTHER
0\
0 JOHNNY TAMALE HERRERA 5/9/2001 17.03 RECEIPT BUT NO DOCUMENTATION F&B PAUL HICKENBOTTOM, C
OF BUSINESS PURPOSE FIRE MARSHAL
ERNIE'S HERRERA 5/10/2001 44.84 RECEIPT BUT NO DOCUMENTATION F&B JAMES WARREN, COUNCILMAN C
OF BUSINESS PURPOSE
HUNAN STAR HERRERA 5/14/2001 57.90 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S HERRERA 5/21/2001 55.29 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF THE QUARTER C
OF BUSINESS PURPOSE LUNCHEON
LUBY'S HERRERA 6/3/2001 16.98 NO RECEIPT F&B 0 0
ERNIE'S HERRERA 6/8/2001 47.01 RECEIPT BUT NO DOCUMENTATION F&B FEMA - TROPICAL C
OF BUSINESS PURPOSE STORM ALLISON
KROGER HERRERA 6/9/2001 34.02 NO RECEIPT U ALLISON - BARR PURCH. C
SHELTER FOOD
GRINGO'S HERRERA 6/11/2001 32.77 RECEIPT BUT NO DOCUMENTATION F&B JERRY CLARKE, COUNCILMAN C
OF BUSINESS PURPOSE
OFFICE MAX HERRERA 6/11/2001 85.71 NO RECEIPT U 0 D
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ELTORO HERRERA 6/11/2001 71.97 NO RECEIPT F&B FEMA - ALLISON, DINNER FOR C
EXEC. STAFF
WHATABURGER HERRERA 6/12/2001 14.45 NO RECEIPT F&B JOERNS, HERRERA LUNCH C
SOUTHWEST AIRLINES HERRERA 6/18/2001 278.50 NO RECEIPT AIR TML BOARD MEETING - EL PASO C
PAPPADEAUX HERRERA 6/21/2001 70.11 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ACADEMY HERRERA 6/22/2001 132.45 DOCUMENTED OTHER X A
0\
-
TML HERRERA 6/28/2001 115.00 NO RECEIPT SEMINAR TML MEETING C
KELLEY'S COUNTRY HERRERA 7/9/2001 17.33 DOCUMENTED F&B X A
COOKIN
SOUTHWEST AIRLINES HERRERA 7/9/2001 190.50 RECEIPT BUT NO DOCUMENTATION AIR MEETING W/ MARVIN TOWNSEND C
OF BUSINESS PURPOSE AND CAROL BUTTLER
SOUTHWEST AIRLINES HERRERA 7/9/2001 190.50 RECEIPT BUT NO DOCUMENTATION AIR MEETING W/ MARVIN TOWNSEND C
OF BUSINESS PURPOSE AND CAROL BUTTLER
TRAVEL AGENT FEE HERRERA 7/10/2001 20.00 RECEIPT BUT NO DOCUMENTATION AIR MEETING W/ MARVIN TOWNSEND C
OF BUSINESS PURPOSE AND CAROL BUTTLER. RECEIPT
T -BONE TOMS HERRERA 7/11/2001 24.31 RECEIPT BUT NO DOCUMENTATION F&B JERRY CLARKE. COUNCILMAN C
OF BUSINESS PURPOSE
TRAVEL AGENT FEE HERRERA 7/12/2001 10.00 RECEIPT BUT NO DOCUMENTATION AIR AGENT FEE - RECEIPT C
OF BUSINESS PURPOSE
ERNIE'S HERRERA 7/12/2001 33.07 NO RECEIPT F&B DAISY PALMER, CAROL BUTTLER, C
TMLRP RECEIPT
LANDRY'S HERRERA 7/16/2001 90.23 NO RECEIPT F&B THERESA SHOOK, BAYSIDE C
HEALTH OWNER
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
PAPPADEAUX HERRERA 7/17/2001 38.32 RECEIPT BUT NO DOCUMENTATION F&B JAMES WARREN, COUNCILMAN C
OF BUSINESS PURPOSE
ALAMO RENT A CAR HERRERA 7/18/2001 87.60 RECEIPT BUT NO DOCUMENTATION CAR TML MEETING C
OF BUSINESS PURPOSE RENTAL RECEIPT
TEXAS ROADHOUSE HERRERA 7/18/2001 66.35 DOCUMENTED F&B X A
T-BONE TOMS HERRERA 7/20/2001 32.18 DOCUMENTED F&B X A
HOUSTON AIR PARK HERRERA 7/28/2001 20.50 NO RECEIPT PARKING TML MEETING EL PASO (REIMBURSED) C
RECEIPT
0\
N
TRAVEL AGENT FEE HERRERA 8/8/2001 10.00 NO RECEIPT AIR NLC - A TLANT A C
AIR TRAN HERRERA 8/8/2001 672.00 NO RECEIPT AIR NLC - ATLANTA - RECEIPT C
TRAVEL AGENT FEE HERRERA 8/9/2001 10.00 NO RECEIPT AIR NLC - ATLANTA C
AIR TRAN HERRERA 8/9/2001 672.00 NO RECEIPT AIR NLC - ATLANTA C
ERNIE'S HERRERA 8/9/2001 53.96 RECEIPT BUT NO DOCUMENTATION F&B EMPLOYEE OF QUARTER LUNCHEON C
OF BUSINESS PURPOSE
FISHERMAN'S WHARF HERRERA 8/14/2001 68.22 DOCUMENTED F&B X A
JOHNNY TAMALE HERRERA 8/15/2001 34.57 DOCUMENTED F&B X A
OFFICE MAX HERRERA 8/15/2001 25.32 NO RECEIPT U PRINTER CARTRIDGE - RECEIPT C
DENNY'S HERRERA 8/16/2001 27.64 DOCUMENTED F&B X A
SALT GRASS HERRERA 8/16/2001 26.25 DOCUMENTED F&B X A
STEAKHOUSE
KFC HERRERA 8/17/2001 25.10 NO RECEIPT F&B DEOTIS GAY, COUNCILMAN C
RECEIPT
-
-
-
- - --
-
-
-
- -
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
NINFA'S HERRERA 8/20/2001 20.25 NO RECEIPT F&B DON CARPENTER, HARRIS CTY. PCT 2 C
RECEIPT
CATTLE DRIVE BBQ HERRERA 8/31/2001 11.80 RECEIPT BUT NO DOCUMENTATION F&B KNOX ASKINS C
OF BUSINESS PURPOSE
CARRABA'S HERRERA 8/31/2001 109.96 NO RECEIPT F&B CAROL BUTTLER PROMOTION C
(4 PEOPLE) - RECEIPT
WALGREEN'S HERRERA 9/5/2001 27.85 NO RECEIPT U MISC. SUPPLIES C
JOHNNY TAMALE'S HERRERA 9/11/2001 23.55 RECEIPT BUT NO DOCUMENTATION F&B J. JOERNS, HOHN MANNS, PPG C
0\ OF BUSINESS PURPOSE PLANT MGR
w
SERVICE MERCHANDISE HERRERA 9/12/2001 183.99 NO RECEIPT U AIR FILTER LOCATED IN OFFICE C
RECEIPT
OASIS CAR WASH HERRERA 9/19/2001 39.99 NO RECEIPT CAR CAR WASH C
WASH
DENNY'S HERRERA 9/20/2001 30.40 RECEIPT BUT NO DOCUMENTATION F&B JEFF KIRKLAND, CONSULTANT C
OF BUSINESS PURPOSE
FISHERMAN'S WHARF HERRERA 9/22/2001 670.55 RECEIPT BUT NO DOCUMENTATION F&B CITY COUNCIL RETREAT MEAL C
OF BUSINESS PURPOSE
NATIONAL LEAGUE HERRERA 9/24/2001 570.00 DOCUMENTED SEMINAR X A
OF CITIES
NATIONAL LEAGUE HERRERA 9/24/2001 570.00 DOCUMENTED SEMINAR X A
OF CITIES
NATIONAL LEAGUE HERRERA 9/24/2001 570.00 DOCUMENTED SEMINAR X A
OF CITIES
NATIONAL LEAGUE HERRERA 9/24/2001 375.00 DOCUMENTED SEMINAR X A
OF CITIES
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S HERRERA 9/25/2001 38.22 RECEIPT BUT NO DOCUMENTATION F&B ELMO WRIGHT, HARRIS CTY PCT 2 C
OF BUSINESS PURPOSE
AIRTRAN HERRERA 9/27/2001 476.00 RECEIPT BUT NO DOCUMENTATION AIR COUNCIL RELATED C
OF BUSINESS PURPOSE
AIRTRAN HERRERA 9/27/2001 246.00 RECEIPT BUT NO DOCUMENTATION AIR COUNCIL RELATED C
OF BUSINESS PURPOSE
TRAVEL AGENT FEE HERRERA 10/1/2001 20.00 RECEIPT BUT NO DOCUMENTATION AIR COUNCIL RELATED C
OF BUSINESS PURPOSE
0\ TRAVEL AGENT FEE HERRERA 10/1/2001 10.00 RECEIPT BUT NO DOCUMENTATION AIR COUNCIL RELATED C
~
OF BUSINESS PURPOSE
PEPPERS BEEF HERRERA 9/28/2001 21.44 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
AIRTRAN HERRERA 1 0/2/2001 (8.00) CREDIT ON BILLED ABOVE AIR X A
ERNIE'S HERRERA 10/2/2001 55.18 RECEIPT BUT NO DOCUMENTATION F&B RICHARD REFF, MALONE C
OF BUSINESS PURPOSE
NATIONAL LEAGUE HERRERA 10/8/2001 (100.00) CREDIT ON BILLED ABOVE SEMINAR X A
OF CITIES
NATIONAL LEAGUE HERRERA 10/8/2001 (100.00) CREDIT ON BILLED ABOVE SEMINAR X A
OF CITIES
NATIONAL LEAGUE HERRERA 10/8/2001 (50.00) CREDIT ON BILLED ABOVE SEMINAR X A
OF CITIES
NATIONAL LEAGUE HERRERA 10/8/2001 (100.00) CREDIT ON BILLED ABOVE SEMINAR X A
OF CITIES
OASIS CAR WASH HERRERA 10/25/2001 34.95 RECEIPT BUT NO DOCUMENT AnON CAR CAR WASH C
OF BUSINESS PURPOSE WASH
-
-
-
-
- --
-
-
-
-
-
- -
-
-
- -
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
JOHNNY TAMALE HERRERA 1 0/26/2001 55.00 RECEIPT BUT NO DOCUMENTATION F&B REFF (2) HERRERA (2) C
OF BUSINESS PURPOSE
LUBY'S HERRERA 10/31/2001 14.79 RECEIPT BUT NO DOCUMENTATION F&B MAYOR MALONE C
OF BUSINESS PURPOSE
ERNIE'S HERRERA 11/1/2001 49.58 RECEIPT BUT NO DOCUMENTATION F&B CRYSTAL SCOTT, SARA URICH- C
OF BUSINESS PURPOSE SEC. WEEK
JOHNNY TAMALE HERRERA 11/5/2001 51.36 DOCUMENTED F&B X A
0'1
VI
TC NART STRATFORD HERRERA 11/13/2001 329.06 DOCUMENTED OTHER X A
HALL
W ALMART HERRERA 11/18/2000 205.55 NO RECEIPT U TELEVISION C
OASIS CAR WASH HERRERA 11/20/2001 22.16 RECEIPT BUT NO DOCUMENTATION CAR CAR WASH C
OF BUSINESS PURPOSE WASH
HYATT HOTELS- HERRERA 11/29/2001 245.89 RECEIPT BUT NO DOCUMENTATION F&B SARA URICH, STEVE AND MARTHA C
HOUSTON OF BUSINESS PURPOSE GILLETT, MALONE, HERRERA
HYATT HOTELS- HERRERA 11/30/2001 428.11 RECEIPT BUT NO DOCUMENTATION HOTEL TMLRP REIMBURSED C
HOUSTON OF BUSINESS PURPOSE
TC NART STRATFORD HERRERA 11/30/2001 (19.36) CREDIT FOR SALES TAX PAID LAST MONTH OTHER X A
HALL
WALGREENS HERRERA 12/3/2001 38.72 NO RECEIPT U MISC. SUPPLIES C
TEXAS ROADHOUSE HERRERA 12/12/2001 61.47 NO RECEIPT F&B RICHARD REFF C
LATE PAYMENT FEE HERRERA 12/23/2001 29.00 LATE PAYMENT FEE OTHER X A
TRAVEL AGENT FEE HERRERA 1/25/2002 15.00 NO RECEIPT AIR AGENT FEE C
-
- -
-
- --
-
- -
-
-
- -
-
- -
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ECOST.COM HERRERA 2/7/2002 44.68 NO RECEIPT U IPAQ ACCESSORY C
ECOST.COM HERRERA 2/20/2002 (44.22) NO RECEIPT U REFUND OF ABOVE C
ECOST.COM HERRERA 2/21/2002 87.46 NO RECEIPT U IPAQ ACCESSORY C
NATIONAL LEAGUE OF HERRERA 1/31/2002 (275.00) CREDIT FOR PRIOR BILLING SEMINAR X A
CITIES
LANDRY'S HERRERA 2/22/2002 114.94 NO RECEIPT F&B KEVIN O'BRIEN, CATERER C
SYLVAN BEACH
JOHNNY TAMALE HERRERA 2/27/2002 23.55 NO RECEIPT F&B CRYSTAL SCOTT C
0'1
0'1
ECOST.COM HERRERA 3/1/2002 303.12 NO RECEIPT U IPAQ ACCESSORY C
THE SAN LUIS HOTEL HERRERA 3/5/2002 12.85 NO RECEIPT F&B BREAKFAST FOR COUNCIL SPOUSES C
VERIZON HERRERA 3/19/2002 159.98 RECEIPT BUT NO DOCUMENTATION U CELLULAR FOR MAYOR C
OF BUSINESS PURPOSE
VISA HERRERA 3/24/2002 25.00 ANNUAL MEMBERSHIP FEE OTHER X A
EXXON HERRERA 3/31/2002 7.00 WAS REIMBURSED OTHER X A
TRAVEL AGENT FEE HERRERA 4/2/2002 25.00 RECEIPT BUT NO DOCUMENTATION AIR TML. IRP - S. PADRE. (REIMBURSED) C
OF BUSINESS PURPOSE RECEIPT
SOUTHWEST AIRLINES HERRERA 4/2/2002 106.00 RECEIPT BUT NO DOCUMENTATION AIR TML - IRP - S. PADRE - (REIMBURSED) C
OF BUSINESS PURPOSE
EXXON - HARLlNGEN HERRERA 4/21/2002 11.09 NO RECEIPT U TML. IRP - S. PADRE - (REIMBURSED) C
RECEIPT
DOLLAR - HARLlNGEN HERRERA 4/23/2002 180.30 RECEIPT BUT NO DOCUMENTATION CAR TML - IRP - S. PADRE - (REIMBURSED) C
OF BUSINESS PURPOSE RENTAL RECEIPT
VERIZON HERRERA 4/23/2002 (69.99) REFUND OF PRIOR BILLING OTHER X A
-
- -
-
- --
- --
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
HERRERA
-
-
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT
MONUMENT INN HERRERA 5/8/2002 29.97 DOCUMENTED
TML HERRERA 5/9/2002 210.00 NO RECEIPT
EAGLE POINT HERRERA 5/9/2002 29.55 DOCUMENTED
RESTAURANT
TML HERRERA 5/14/2002 225.00 NO RECEIPT
70,746.84
LESS TML REIMBURSEMENT 5.091.45
TOTAL NET OF REIMBURSEMENT $ 65,655.39
-
-
- -
-
- -
EXPENSE SUBSEQUENT
TYPE INFORMATION
F&B X A
SEMINAR TML REGISTRATION - COUNCIL. STAFF C
F&B X A
SEMINAR CRYSTAL SCOTT REGISTRATION C
- COLE SEMINAR
0\
-....)
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-
-
- -
- -
-
-
-
-
- --
- -
-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS
MAMACITAS MEXICAN J. JOERNS 7/25/1996 $ 13.25 RECEIPT BUT NO DOCUMENTATION F&B JJ/SG PUBLIC WORKS C
OF BUSINESS PURPOSE
AMERICAN EXPRESS J. JOERNS 9/14/1996 55.00 ANNUAL DUES OTHER X A
SAN LUIS HOTEL J. JOERNS 8/18/1996 4.08 RECEIPT BUT NO DOCUMENTATION HOTEL CITY COUNCIL RETREAT C
OF BUSINESS PURPOSE
0\
00
PASTA AND CLAM BAR J. JOERNS 8/17/1996 74.94 DOCUMENTED F&B X A
OLIVE GARDEN J. JOERNS 8/20/1996 20.43 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S J. JOERNS 9/24/1996 25.02 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S J. JOERNS 10/24/1996 13.26 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
MUNICIPAL LEAGUE J. JOERNS 10/25/1996 275.00 NO RECEIPT SEMINAR TCMA TECHNOLOGY C
COMMITTEE - AUSTIN
ALAMO RENT A CAR J. JOERNS 10/30/1996 41.51 DOCUMENTED CAR X A
RENTAL
EMBASSY SUITES J. JOERNS 10/31/1996 101.07 RECEIPT BUT NO DOCUMENTATION HOTEL TCMA TECHNOLOGY C
OF BUSINESS PURPOSE COMMITTEE - AUSTIN
SOUTHWEST AIRLINES J. JOERNS 10/24/1996 173.00 NO RECEIPT AIR TCMA TECHNOLOGY C
COMMITTEE - AUSTIN
FLIGHT INSURANCE J. JOERNS 10/24/1996 4.00 FLIGHT INSURANCE AIR TCMA TECHNOLOGY C
COMMITTEE - AUSTIN
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-
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- -
-
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-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S RESTAURANT J. JOERNS 11/8/1996 28.70 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
SOUTHWEST AIRLINES J. JOERNS 10/28/1996 163.00 NO RECEIPT F&B 0 D
FLIGHT INSURANCE J. JOERNS 10/28/1996 4.00 NO RECEIPT AIR 0 D
ELMOS CITY DINER - J. JOERNS 11/15/1996 33.90 NO RECEIPT F&B TML ANNUAL CONF. - C
CORPUS CORPUS CHRISTIE
HOLIDAY INN - CORPUS J. JOERNS 11/16/1996 78.47 NO RECEIPT HOTEL TML ANNUAL CONF. - C
0'1 CORPUS CHRISTIE
\0
TML J. JOERNS 12/30/1996 129.00 NO RECEIPT SEMINAR TCMA TECHNOLOGY C
WORKSHOP - ADDISON
CHAN'S RESTAURANT J. JOERNS 1/2/1997 13.81 NO RECEIPT F&B 0 D
HARVEY HOTEL - J. JOERNS 1/11/1997 93.12 DOCUMENTED HOTEL X A
DALLAS
NATIONAL CAR RENTAL- J. JOERNS 1/8/1997 150.22 DOCUMENTED CAR X A
MINNEAPOLIS RENTAL
HUNAN EAST J. JOERNS 1/29/1997 10.06 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
TML J. JOERNS 1/30/1997 80.00 NO RECEIPT SEMINAR TML LEGISLATIVE C
BRIEF - AUSTIN
SIXTH STREET J. JOERNS 2/2/1997 43.43 RECEIPT BUT NO DOCUMENTATION F&B ECONOMIC DEVELOPMENT C
MCKLUSKY'S - AUSTIN OF BUSINESS PURPOSE OFFICE WORKSHOp. ADDISON
MARRIOTT HOTELS - J. JOERNS 2/4/1997 73.45 DOCUMENTED HOTEL X A
AUSTIN
ERNIE'S RESTAURANT J. JOERNS 2/5/1997 19.61 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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-
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-
-
-
- -
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LONE WOLF CAFE J. JOERNS 6/10/1997 37.00 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT J. JOERNS 8/12/1997 93.01 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
AMERICAN EXPRESS J. JOERNS 9/14/1997 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
PAPPADEAUX J. JOERNS 8/28/1997 34.49 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
-.....l STEAK AND ALE J. JOERNS 10/31/1997 40.30 RECEIPT BUT NO DOCUMENTATION F&B TML ANNUAL CONF. - C
0
OF BUSINESS PURPOSE FT. WORTH
8.0 RESTAURANT J. JOERNS 10/31/1997 50.68 RECEIPT BUT NO DOCUMENTATION F&B TML ANNUAL CONF. - C
OF BUSINESS PURPOSE FT. WORTH
COURTYARD J. JOERNS 11/1/1997 341.26 RECEIPT BUT NO DOCUMENTATION HOTEL TML ANNUAL CONF. - C
OF BUSINESS PURPOSE FT. WORTH
DOLLAR RENT A CAR J. JOERNS 11/1/1997 22.72 RECEIPT BUT NO DOCUMENTATION AUTO TML ANNUAL CONF. - C
OF BUSINESS PURPOSE FT. WORTH
ALAMO RENT A CAR J. JOERNS 11/18/1997 54.73 RECEIPT BUT NO DOCUMENTATION AUTO TCMA TECHNOLOGY CONF.- C
OF BUSINESS PURPOSE AUSTIN
EMBASSY SUITES - J. JOERNS 11/19/1997 162.72 RECEIPT BUT NO DOCUMENTATION HOTEL TCMA TECHNOLOGY CONF. - C
AUSTIN OF BUSINESS PURPOSE AUSTIN
SOUTHWEST AIRLINES J. JOERNS 11/19/1997 48.00 RECEIPT BUT NO DOCUMENTATION AIR TCMA TECHNOLOGY CONF.- C
OF BUSINESS PURPOSE AUSTIN
PAPPADEAUX J. JOERNS 12/2/1997 46.19 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
HUNAN EAST J. JOERNS 12/8/1997 10.06 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
-
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- -
-
-
-
-
-
-
-
-
-
-
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- -
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
NINFA'S J. JOERNS 1/19/1998 44.81 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ALAMO RENT A CAR J. JOERNS 1/27/1998 58.36 RECEIPT BUT NO DOCUMENTATION CAR 0 D
OF BUSINESS PURPOSE RENTAL
EMBASSY SUITES J. JOERNS 1/28/1998 157.57 RECEIPT BUT NO DOCUMENTATION HOTEL 0 D
OF BUSINESS PURPOSE
SOUTHWEST AIRLINES J. JOERNS 1/28/1998 38.00 NO RECEIPT AIR 0 D
-...J ERNIE'S RESTAURANT J. JOERNS 2/24/1998 34.24 NO RECEIPT F&B 0 D
......
PAPPADEAUX J. JOERNS 3/17/1998 39.02 NO RECEIPT F&B 0 D
THE BAY BREWERY J. JOERNS 5/18/1998 46.30 RECEIPT BUT NO DOCUMENTATION F&B JJ, RTH, RANKIN - C
OF BUSINESS PURPOSE EMPLOYMENT STATUS
ERNIE'S RESTAURANT J. JOERNS 6/8/1998 36.09 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
SCAMPIS RESTAURANT- J. JOERNS 6/12/1998 78.00 RECEIPT BUT NO DOCUMENTATION F&B TCMA ANNUAL CONF.- C
S. PADRE OF BUSINESS PURPOSE S. PADRE ISLAND
DOLLAR RENT A CAR J. JOERNS 6/14/1998 68.58 RECEIPT BUT NO DOCUMENTATION AUTO TCMA ANNUAL CONF. - C
OF BUSINESS PURPOSE S. PADRE ISLAND
SHERATON HOTELS- J. JOERNS 6/13/1998 230.09 RECEIPT BUT NO DOCUMENTATION HOTEL TCMA ANNUAL CONF. - C
S. PADRE OF BUSINESS PURPOSE S. PADRE ISLAND
ERNIE'S RESTAURANT J. JOERNS 7/13/1998 34.08 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHINA'S BEST J. JOERNS 7/28/1998 16.05 NO RECEIPT F&B 0 D
BLACK EYED PEA J. JOERNS 8/13/1998 18.54 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
AMERICAN EXPRESS J. JOERNS 9/13/1998 55.00 ANNUAL FEE OTHER X A
-
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-
-
-
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-
-
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-
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-
-
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-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S RESTAURANT J. JOERNS 9/24/1998 43.11 DOCUMENTED F&B X A
CHAN'S J. JOERNS 10/2/1998 13.81 NO RECEIPT F&B 0 D
ERNIE'S J. JOERNS 11/11/1998 30.15 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S J. JOERNS 11/12/1998 19.28 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S J. JOERNS 12/11/1998 51.90 RECEIPT BUT NO DOCUMENTATION F&B EVALUATION W/ RTH AND C
-.J OF BUSINESS PURPOSE OTHER CITY ISSUES
tv
T-BONE TOM'S J. JOERNS 12/15/1998 23.52 NO RECEIPT F&B 0 D
AL-T'S J. JOERNS 1/12/1999 46.55 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
NINFA'S J. JOERNS 2/5/1999 18.37 RECEIPT BUT NO DOCUMENTATION F&B MEETING WITH BAYTOWN C
OF BUSINESS PURPOSE OFFICIALS
JOHNNY TAMALE J. JOERNS 2/24/1999 31.31 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT J. JOERNS 2/25/1999 21.16 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHAN'S J. JOERNS 4/9/1999 12.20 NO RECEIPT F&B 0 D
EMBASSY SUITES J. JOERNS 4/16/1999 171.35 NO RECEIPT HOTEL TCMA TECH. MTG. - AUSTIN C
VERNONS KATFISH- J. JOERNS 6/11/1999 83.99 RECEIPT BUT NO DOCUMENTATION F&B TCMA ANNUAL CONF. - C
CONROE OF BUSINESS PURPOSE CONROE
DEL LAGO RESORT J. JOERNS 6/14/1999 675.14 DOCUMENTED HOTEL X A
ERNIE'S J. JOERNS 7/13/1999 29.37 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS J. JOERNS 9/13/1999 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
SHERATON HOTELS J. JOERNS 9/18/1999 90.94 RECEIPT BUT NO DOCUMENTATION HOTEL TML LEGISLATIVE C
OF BUSINESS PURPOSE WORKSHOP - DALLAS
COMFORT SUITES J. JOERNS 9/20/1999 821.45 RECEIPT BUT NO DOCUMENTATION HOTEL FOR RESIDENTS WITH C
OF BUSINESS PURPOSE SEWER BACKUP
CHAN'S J. JOERNS 9/24/1999 21.29 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
-..) LAS HADAS J. JOERNS 10/22/1999 14.55 RECEIPT BUT NO DOCUMENTATION F&B 0 0
w
OF BUSINESS PURPOSE
ERNIE'S J. JOERNS 10/21/1999 38.12 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
CHAN'S J. JOERNS 11/3/1999 13.83 NO RECEIPT F&B 0 0
ERNIE'S J. JOERNS 2/17/2000 24.82 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
CHOW'S J. JOERNS 3/28/2000 32.75 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
DENNY'S J. JOERNS 3/28/2000 18.52 RECEIPT BUT NO DOCUMENTATION F&B RTH - CONSULTANT STAFF C
OF BUSINESS PURPOSE TRAINING
CHINA BEST J. JOERNS 4/26/2000 18.74 RECEIPT BUT NO DOCUMENTATION F&B 0 0
OF BUSINESS PURPOSE
FISHERMAN'S WHARF J. JOERNS 6/9/2000 134.16 DOCUMENTED F&B X A
TML J. JOERNS 6/12/2000 92.00 NO RECEIPT U SESSION AND BRKFAST C
TCMA CONFERENCE
MOODY GARDENS HOTEL J. JOERNS 6/11/2000 570.75 NO RECEIPT HOTEL SESSION AND BRKFAST C
TCMA CONFERENCE
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ALAMO RENT A CAR - J. JOERNS 6/29/2000 88.15 DOCUMENTED CAR X A
DALLAS RENTAL
ADAMS MARK HOTEL. J. JOERNS 7/1/2000 124.67 RECEIPT BUT NO DOCUMENTATION HOTEL TML LEGISLATIVE C
DALLAS OF BUSINESS PURPOSE WORKSHOP. DALLAS
ERNIE'S J. JOERNS 7/5/2000 50.17 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
AMERICAN EXPRESS J. JOERNS 9/13/2000 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
-....l EMBASSY SUITES. J. JOERNS RECEIPT BUT NO DOCUMENTATION HOTEL TML SYMPOSIUM. AUSTIN C
~ 9/22/2000 296.70
AUSTIN OF BUSINESS PURPOSE
HILTON HOTEL. J. JOERNS 9/21/2000 253.50 NO RECEIPT HOTEL FIRESCHOOL FOR C
COLLEGE STATION FIREFIGHTERS
TRAVEL AGENCY FEES J. JOERNS 10/23/2000 10.00 NO RECEIPT AIR 0 0
SOUTHWEST AIRLINES J. JOERNS 10/23/2000 87.21 NO RECEIPT AIR 0 D
FLIGHT INS J. JOERNS 10/23/2000 4.00 NO RECEIPT AIR 0 D
TEXAS GRILL J. JOERNS 11/9/2000 13.29 RECEIPT BUT NO DOCUMENTATION F&B JJ/DK - LAND DEV. DISPUTE C
OF BUSINESS PURPOSE WITH OWNER
IRON CACTUS. AUSTIN J. JOERNS 11/14/2000 12.00 RECEIPT BUT NO DOCUMENTATION F&B TML ANNUAL CONF. . C
OFBU~NESSPURPOSE AUSTIN
EXPRESS AUTO PARK J. JOERNS 11/17/2000 30.00 RECEIPT BUT NO DOCUMENTATION PARKING TML ANNUAL CONF.. C
OF BUSINESS PURPOSE AUSTIN
RADISSON - AUSTIN J. JOERNS 11/18/2000 462.30 HOTEL HOTEL TML ANNUAL CONF. . C
AUSTIN
ERNIES J. JOERNS 2/1/2001 58.21 RECEIPT BUT NO DOCUMENTATION F&B GAY, PERRY, UNDERWOOD, C
OF BUSINESS PURPOSE JOERNS
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
MARRIOTT HOTELS - J. JOERNS 2/6/2001 164.76 RECEIPT BUT NO DOCUMENTATION HOTEL TML LEGISLATIVE BRIEF- C
AUSTIN OF BUSINESS PURPOSE AUSTIN
TRAVEL AGENCY FEE J. JOERNS 3/28/2001 10.00 RECEIPT BUT NO DOCUMENTATION AIR TML LEGISLATIVE MID YEAR- C
OF BUSINESS PURPOSE AUSTIN
SHERATON HOTELS - J. JOERNS 3/31/2001 162.56 RECEIPT BUT NO DOCUMENTATION HOTEL TML LEGISLATIVE MID YEAR- C
AUSTIN OF BUSINESS PURPOSE AUSTIN
SOUTHWEST AIRLINES - J. JOERNS 3/28/2001 81.02 RECEIPT BUT NO DOCUMENTATION AIR TML LEGISLATIVE MID YEAR- C
AUSTIN OF BUSINESS PURPOSE AUSTIN
--...]
Vl
FLIGHT INS J. JOERNS 3/28/2001 4.00 RECEIPT BUT NO DOCUMENTATION AIR TML LEGISLATIVE MID YEAR- C
OF BUSINESS PURPOSE AUSTIN
ERNIE'S J. JOERNS 6/4/2001 33.57 NO RECEIPT F&B 0 D
CHAN'S J. JOERNS 6/29/2001 13.83 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ELAINE'S RESTAURANT J. JOERNS 7/16/2001 18.85 RECEIPT BUT NO DOCUMENTATION F&B BUSINESS LUNCH AFTER C
OF BUSINESS PURPOSE FUNERAL
PROFESSIONAL LABOR J. JOERNS 7/20/2001 246.65 NO RECEIPT U MOLD TEST KITS C
FOR FIRE DEPT.
AMERICAN EXPRESS J. JOERNS 8/13/2001 55.00 MEMBERSHIP FEE OTHER X A
VERIZON J. JOERNS 1 0/9/2001 170.06 NO RECEIPT OTHER REPLACED CELL PHONE C
AIRTRAN J. JOERNS 11/28/2001 50.00 NO RECEIPT AIR AIRFARE FOR NLC CONF. C
FOR A COUNCILMAN
FLIGHT INS. J. JOERNS 11/28/2001 4.00 NO RECEIPT AIR AIRFARE FOR NLC CONF. C
FOR A COUNCILMAN
--------------
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
JOERNS
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS J. JOERNS 1/22/2002 (36.67) FEE REVERSAL OTHER X A
AMERICAN EXPRESS J. JOERNS 1/22/2002 50.00 ADJUSTED FEE OTHER X A
$ 9,423.18
-.J
0\
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- -
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS
LANDRY'S J. LITCHFIELD 8/17/1996 $ 362.12 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL BUDGET A
OF BUSINESS PURPOSE RETREAT
CHAN'S J. LITCHFIELD 8/22/1996 21.67 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT J. LITCHFIELD 8/28/1996 26.02 RECEIPT BUT NO DOCUMENTATION F&B 0 RECEIPT BUT NO D
OF BUSINESS PURPOSE EXPLANATION
-....l .. :
-....l
CHAN'S J. LITCHFIELD 8/29/1996 21.47 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
HAPPY CAJUN CAFE J. LITCHFIELD 9/10/1996 22.88 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
HUNAN EAST J. LITCHFIELD 11/11/1996 18.24 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OFBU~NESSPURPOSE
HOLIDAY INN - CORPUS J. LITCHFIELD 11/16/1996 96.51 RECEIPT BUT NO DOCUMENTATION HOTEL 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT J. LITCHFIELD 11/25/1996 38.35 NO RECEIPT F&B 0 D
CHINA RIVER RESTAURANT J. LITCHFIELD 12/18/1996 20.66 NO RECEIPT F&B 0 D
AFFORDABLE COMMUNICATION J. LITCHFIELD 12/31/1996 29.55 NO RECEIPT U 0 D
AMERICAN EXPRESS J. LITCHFIELD 2/13/1997 55.00 DOCUMENTED OTHER X A
FLYING DUTCHMAN J. LITCHFIELD 1/16/1997 83.74 NO RECEIPT F&B 0 D
SAN LUIS HOTEL J. LITCHFIELD 1/26/1997 2.89 NO RECEIPT F&B 0 D
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-
-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
CHOW'S J. LITCHFIELD 1/29/1997 15.29 RECEIPT BUT NO DOCUMENT A TION F&B 0 D
OF BUSINESS PURPOSE
GRINGO'S MEXICAN J. LITCHFIELD 2/4/1997 37.78 NO RECEIPT F&B 0 D
LONE WOLF CAFE J. LITCHFIELD 2/18/1997 35.23 NO RECEIPT F&B 0 D
SOUTHWEST AIRLINES J. LITCHFIELD 3/30/1997 414.00 NO RECEIPT AIR GFOA FLORIDA TRIP C
FLIGHT INSURANCE J. LITCHFIELD 3/30/1997 4.00 NO RECEIPT AIR 0 D
-...l
00
ERNIE'S RESTAURANT J. LITCHFIELD 4/2/1997 27.30 NO RECEIPT F&B 0 D
BEST BUY J. LITCHFIELD 4/4/1997 237.04 MODEM-DOCUMENTED OTHER X A
NINFA'S J. LITCHFIELD 4/10/1997 50.94 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
LONE WOLF CAFE J. LITCHFIELD 4/11/1997 24.91 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
OMNI HOTEL - AUSTIN J. LITCHFIELD 4/22/1997 243.39 RECEIPT BUT NO DOCUMENTATION HOTEL 0 D
OF BUSINESS PURPOSE
LONE WOLF CAFE J. LITCHFIELD 5/5/1997 66.38 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
LONE WOLF CAFE J. LITCHFIELD 5/5/1997 91.37 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S CAFE J. LITCHFIELD 5/12/1997 33.55 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHAN'S RESTAURANT J. LITCHFIELD 5/20/1997 19.86 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SHERATON - FT LAUDERDALE J. LITCHFIELD 6/4/1997 435.48 NO RECEIPT HOTEL GFOA CONFERENCE C
BUDGET RENT A CAR J. LITCHFIELD 6/7/1997 251.17 NO RECEIPT CAR GFOA CONFERENCE C
RENTAL
OLIVE GARDEN J. LITCHFIELD 6/19/1997 23.96 NO RECEIPT F&B 0 D
ERNIE'S RESTAURANT J. LITCHFIELD 7/2/1997 42.43 NO RECEIPT F&B BOB AND JEFF C
-....l THE KEHMAH CRAB J. LITCHFIELD 7/23/1997 28.88 RECEIPT BUT NO DOCUMENTATION F&B 0 D
1..0
OF BUSINESS PURPOSE
NINFA'S J. LITCHFIELD 7/29/1997 54.72 NO RECEIPT F&B 0 D
BEST BUY J. LITCHFIELD 8/23/1997 366.32 RECEIPT ATTACHED - PRINTER OTHER 0 D
COMPUTER CITY J. LITCHFIELD 8/23/1997 129.29 RECEIPT ATTACHED - SPEAKERS OTHER 0 D
CRABS HACK J. LITCHFIELD 9/2/1997 54.65 DOCUMENTED F&B X A
ERNIE'S RESTAURANT J. LITCHFIELD 9/9/1997 51.88 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
JOE'S CRAB SHACK - J. LITCHFIELD 10/29/1997 32.41 RECEIPT BUT NO DOCUMENTATION F&B 0 D
ARLINGTON OF BUSINESS PURPOSE
GOVT FINANCE OFFICERS J. LITCHFIELD 10/29/1997 18.76 DOCUMENTED OTHER X A
COURTYARD J. LITCHFIELD 10/31/1997 222.80 RECEIPT BUT NO DOCUMENTATION HOTEL GFOA TX. CONFERENCE C
OF BUSINESS PURPOSE
BUDGET RENT A CAR J. LITCHFIELD 10/31/1997 123.62 DOCUMENTED AUTO X A
2899 IRVING BLVD TEXACO J. LITCHFIELD 10/31/1997 6.28 NO RECEIPT OTHER 0 D
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-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
JET PARK J. LITCHFIELD 10/31/1997 12.18 RECEIPT BUT NO DOCUMENTATION AUTO 0 D
OF BUSINESS PURPOSE
PIZZERIA UNO - FT WORTH J. LITCHFIELD 10/30/1997 48.33 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
GOVT FINANCE OFFICERS J. LITCHFIELD 1/6/1998 275.00 DOCUMENTED OTHER X A
AMERICAN EXPRESS J. LITCHFIELD 2/13/1998 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
00 NINFA'S J. LITCHFIELD 1/16/1998 33.44 DOCUMENTED F&B X A
0
ERNIE'S RESTAURANT J. LITCHFIELD 1/23/1998 76.24 DOCUMENTED F&B X A
NINFA'S J. LITCHFIELD 1/28/1998 32.99 DOCUMENTED F&B X A
PAPPASITO'S J. LITCHFIELD 2/5/1998 71.71 DOCUMENTED F&B X A
PEARL SEAFOOD J. LITCHFIELD 2/17/1998 33.96 NO RECEIPT F&B 0 D
NINFA'S J. LITCHFIELD 3/12/1998 35.05 NO RECEIPT F&B 0 D
CHAN'S J. LITCHFIELD 3/30/1998 28.07 NO RECEIPT F&B 0 D
TML J. LITCHFIELD 4/9/1998 215.00 NO RECEIPT SEMINAR GFOAT CONF.-AUSTlN C
SOUTHWEST AIRLINES J. LITCHFIELD 4/15/1998 177.00 NO RECEIPT AIR GFOA CONF.- SAN FRAN. C
SOUTHWEST AIRLINES J. LITCHFIELD 4/15/1998 140.00 NO RECEIPT AIR GFOA CON F.- SAN FRAN. C
JAZZ A LOUISIANA - AUSTIN J. LITCHFIELD 4/20/1998 38.96 DOCUMENTED F&B X A
CRABSHACK J. LITCHFIELD 4/23/1998 76.92 DOCUMENTED F&B X A
FRANKLIN COVEY J. LITCHFIELD 5/19/1998 163.55 SUPPLIES OTHER 0 D
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-
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-
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-
-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
PAPPA'S J. LITCHFIELD 5/29/1998 68.46 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
T-BONE TOMS J. LITCHFIELD 6/9/1998 46.11 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S CAFI: J. LITCHFIELD 6/17/1998 41.70 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
MARRIOTT HOTELS - J. LITCHFIELD 7/2/1998 1,111.88 NO RECEIPT HOTEL GFOA CONF. - SAN FRAN. C
00 SAN FRANCISCO
......
GRINGO' MEXICAN J. LITCHFIELD 7/16/1998 44.38 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT J. LITCHFIELD 7/29/1998 71.99 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
GRINGO'MEXICAN J. LITCHFIELD 7/30/1998 22.01 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
NINFA'S J. LITCHFIELD 8/20/1998 36.65 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S J. LITCHFIELD 8/27/1998 34.90 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
OLIVE GARDEN J. LITCHFIELD 9/1/1998 31.51 NO RECEIPT F&B BOB AND JEFF C
PAPPADEAUX J. LITCHFIELD 9/2/1998 46.57 NO RECEIPT F&B BOB AND JEFF C
PERRY'S GRILLE J. LITCHFIELD 9/18/1998 51.71 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT J. LITCHFIELD 10/5/1998 127.79 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LItCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S J. LITCHFIELD 11/2/1998 43.09 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
JOHNNY TAMALE J. LITCHFIELD 11/23/1998 30.60 NO RECEIPT F&B BOB AND JEFF C
OFFICE DEPOT J. LITCHFIELD 12/27/1998 469.98 DOCUMENTED OTHER X A
OFFICE DEPOT J. LITCHFIELD 12/27/1998 59.99 DOCUMENTED OTHER X A
JOHNNY TAMALE J. LITCHFIELD 1/4/1999 20.79 NO RECEIPT F&B BOB AND JEFF C
00
tv
AMERICAN EXPRESS J. LITCHFIELD 2/13/1999 35.00 ANNUAL FEE OTHER X A
ERNIE'S J. LITCHFIELD 1/21/1999 69.92 DOCUMENTED F&B X A
SONNY'S HAPPY CAJUN J. LITCHFIELD 1/25/1999 78.05 NO RECEIPT F&B JEFF, CINDY, RICKY, C
CATHY
GTE WIRELESS J. LITCHFIELD 1/15/1999 60.40 CELL PHONE BILL OTHER X A
TML J. LITCHFIELD 4/2/1999 335.00 NO RECEIPT SEMINAR GFOAT SPRING CONF. C
REGISTRATION FEE
FU'S GARDEN J. LITCHFIELD 4/8/1999 42.67 DOCUMENTED F&B X A
SIXTH ST. MCKLUSKY'S - J. LITCHFIELD 4/20/1999 60.61 DOCUMENTED F&B X A
AUSTIN
AVIS RENT A CAR J. LITCHFIELD 4/21/1999 101.57 NO RECEIPT CAR RENTAL GFOAT CONF. - AUSTIN C
HAMPTON INNS - AUSTIN J. LITCHFIELD 4/21/1999 262.20 NO RECEIPT HOTEL GFOAT CONF. - AUSTIN C
CHOW'S J. LITCHFIELD 5/12/1999 33.60 DOCUMENTED F&B X A
CARINO'S - LAKE JACKSON J. LITCHFIELD 5/11/1999 59.49 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
FATIMA'S J. LITCHFIELD 5/18/1999 52.83 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ANTONIO'S J. LITCHFIELD 6/24/1999 32.22 DOCUMENTED F&B X A
LANDRY'S J. LITCHFIELD 6/23/1999 53.51 DOCUMENTED F&B X A
PAPPADEAUX J. LITCHFIELD 6/25/1999 75.17 DOCUMENTED F&B X A
PUBLlCDATA COM J. LITCHFIELD 6/30/1999 19.95 DOCUMENTED OTHER X A
00
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GTE MOBILENET J. LITCHFIELD 7/24/1999 377.41 NO RECEIPT U CELL PHONE C
REPLACEMENT
PUBLlCDATA J. LITCHFIELD 8/1/1999 19.95 NO RECEIPT OTHER 0 D
CHOW'S J. LITCHFIELD 8/10/1999 26.40 NO RECEIPT F&B 0 RECEIPT NO D
EXPLANATION
NINFA'S J. LITCHFIELD 8/11/1999 54.17 NO RECEIPT F&B 0 D
PUBLlCDATA COM J. LITCHFIELD 9/9/1999 19.95 NO RECEIPT OTHER 0 D
LANDRY'S J. LITCHFIELD 9/15/1999 47.28 NO RECEIPT F&B BOB AND JEFF C
T-BONE TOMS J. LITCHFIELD 9/21/1999 51.52 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
PUBLlCDATA COM J. LITCHFIELD 9/27/1999 19.95 MONTHLY FEE OTHER 0 D
KNOWX.COM J. LITCHFIELD 10/8/1999 12.95 MONTHLY FEE OTHER 0 D
KNOWX.COM J. LITCHFIELD 10/16/1999 5.00 MONTHLY BILLING OTHER 0 D
SONNY'S HAPPY CAJUN J. LITCHFIELD 10/21/1999 35.22 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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- -
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SOUTHWEST AIRLINES J. LITCHFIELD 11/10/1999 104.50 NO RECEIPT AIR GFOAT FALL CONF. C
FLIGHT INS. J. LITCHFIELD 11/10/1999 4.00 NO RECEIPT AIR 0 D
PUBLlCDATACOME J. LITCHFIELD 10/30/1999 19.95 MONTHLY BILLING OTHER 0 D
ERNIE'S J. LITCHFIELD 11/15/1999 97.51 NO RECEIPT F&B 0 D
AVIS RENT A CAR - DALLAS J. LITCHFIELD 11/19/1999 174.66 NO RECEIPT CAR GFOAT FALL CONF. C
RENTAL
00
~
HAMPTON INNS J. LITCHFIELD 11/19/1999 243.80 NO RECEIPT HOTEL GFOAT FALL CONF. C
PUBLlCDATA.COM J. LITCHFIELD 11/29/1999 19.95 MONTHLY BILLING OTHER 0 D
HARCOURT J. LITCHFIELD 12/10/1999 68.96 DOCUMENTED OTHER X A
PUBLIC DATACOM J. LITCHFIELD 12/26/1999 19.95 NO RECEIPT OTHER 0 D
AMERICAN EXPRESS J. LITCHFIELD 2/13/2000 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
PUBLIC DATA. COM J. LITCHFIELD 1/29/2000 19.95 MONTHLY BILLING OTHER INTERNET ACCESS C
THE CRAB HOUSE J. LITCHFIELD 1/28/2000 29.42 NO RECEIPT F&B GALVESTON DOF C
RECRUITING LUNCH
GRINGO'S J. LITCHFIELD 1/31/2000 17.63 NO RECEIPT F&B 0 D
GOVT FINANCE J. LITCHFIELD 2/3/2000 275.00 NO RECEIPT OTHER 0 D
OFFICERS ASSOC
CHAN'S J. LITCHFIELD 2/11/2000 14.83 NO RECEIPT F&B 0 D
PUBLIC DATACOM J. LITCHFIELD 2/26/2000 19.95 MONTHLY BILLING OTHER 0 D
HARCOURT BRACE J. LITCHFIELD 3/6/2000 137.92 NO RECEIPT U GOVT GAAP COPIES C
--------------
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
LITCHFIELD
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
HARCOURT BRACE J. LITCHFIELD 3/14/2000 137.92 NO RECEIPT U GOV'T GAAP COPIES C
GAIDO'S J. LITCHFIELD 3/15/2000 82.03 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
PUBLIC DATA J. LITCHFIELD 3/26/2000 19.95 MONTHLY BILLING OTHER 0 D
GOV'T FINANCE OFFICERS J. LITCHFIELD 6/2/2000 (137.50) CREDIT PART OF SEVERAL OTHER X A
MONTHS BACK CHARGES
$ 11.263.67
00
VI
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS
LONE WOLF CAFE N. MALONE 7/18/1996 $ 23.08 RECEIPT BUT NO DOCUMENTATION F&B POLICE OFFICERS/ TRAFFIC C
OF BUSINESS PURPOSE PROBLEMS
THAI PEPPER N. MALONE 8/19/1996 61.07 RECEIPT BUT NO DOCUMENTATION F&B A. BROWN, HARRIS CTY - C
OF BUSINESS PURPOSE GRANT
SAN LUIS HOTEL N. MALONE 8/18/1996 254.41 RECEIPT BUT NO DOCUMENTATION HOTEL TML REGION IV C
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT N. MALONE 9/12/1996 26.33 RECEIPT BUT NO DOCUMENTATION F&B POLICE CHIEF - POLICE C
OF BUSINESS PURPOSE OFFICERS' DUTIES
00
0'\
DIAZ SHELL OIL N. MALONE 10/19/1996 14.68 NO RECEIPT U 0 D
LANDRY'S N. MALONE 10/21/1996 100.36 DOCUMENTED F&B X A
CHOW'S N.MALONE 10/25/1996 38.85 DOCUMENTED F&B X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N.MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 1 0/30/1996 77.97 DOCUMENTED SEMINAR X A
MUNICIPAL LEAGUE N. MALONE 10/30/1996 77.97 DOCUMENTED SEMINAR X A
KETTLE N. MALONE 11/7/1996 18.07 DOCUMENTED SEMINAR X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS N. MALONE 12/14/1996 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
O'BRIENS CAFE N.MALONE 11/18/1996 27.30 RECEIPT BUT NO DOCUMENTATION F&B CM/FINANCE DIR./ CONTRACT C
OF BUSINESS PURPOSE GOLF COURSE
LA MARGARITA. N. MALONE 12/8/1996 289.10 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL FOOD / TML C
SAN ANTONIO OF BUSINESS PURPOSE
LANDRY'S. SAN N. MALONE 12/9/1996 63.46 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL BREAKFAST C
ANTONIO OF BUSINESS PURPOSE
LANDRY'S N. MALONE 12/12/1996 30.92 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL BREAKFAST C
OF BUSINESS PURPOSE
00
-...)
LAS HADAS MEXICAN N.MALONE 12/18/1996 38.94 RECEIPT BUT NO DOCUMENTATION F&B CM/ ATTORNEY/LAWSUIT C
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT N. MALONE 12/30/1996 22.73 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL ACTION C
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT N. MALONE 1/31/1997 23.06 RECEIPT BUT NO DOCUMENTATION F&B CITY SEC. / CITY C
OF BUSINESS PURPOSE PROCEDURES
MARRIOTT HOTELS - N. MALONE 2/4/1997 113.52 NO RECEIPT HOTEL TML - SEE EXPENSE REPORT C
AUSTIN
T-BONE TOMS N. MALONE 2/10/1997 32.69 RECEIPT BUT NO DOCUMENTATION F&B COUNCIL ACTION C
OF BUSINESS PURPOSE
CHOW'S N. MALONE 2/17/1997 22.32 DOCUMENTED F&B X A
KETTLE N. MALONE 2/18/1997 38.89 RECEIPT BUT NO DOCUMENTATION F&B LUNCH FOR 3 POLICE C
OF BUSINESS PURPOSE OFFICERS/SACHRS
LAS HADAS N. MALONE 2/26/1997 33.00 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN GAY - DISCUSS C
OF BUSINESS PURPOSE NORTH SIDE
BONNIE'S BEEF N. MALONE 3/19/1997 38.98 RECEIPT BUT NO DOCUMENTATION F&B B. LAWRENCE / CM - C
OF BUSINESS PURPOSE DONATION FOR PROGRAM
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
T-BONE TOMS N. MALONE 4/4/1997 52.31 RECEIPT BUT NO DOCUMENTATION F&B GAY/CLARK - COUNCIL C
OF BUSINESS PURPOSE ACTION
SOUTHWEST AIRLINES N.MALONE 4/17/1997 83.00 DOCUMENTED-REFUNDED AIR X A
FLIGHT INSURANCE N. MALONE 4/17/1997 4.00 FLIGHT INSURANCE AIR X A
BUSY BEE CAFE N. MALONE 5/2/1997 26.72 RECEIPT BUT NO DOCUMENTATION F&B GAY/CLARK - DISCUSS C
OF BUSINESS PURPOSE STREETS
THE CANDY GARDEN N. MALONE 6/2/1997 13.40 DOCUMENTED F&B X A
CHOW'S N.MALONE 6/4/1997 11.96 RECEIPT BUT NO DOCUMENTATION F&B 0 0
00 OF BUSINESS PURPOSE
00
MONUMENT INN N.MALONE 6/6/1997 59.28 RECEIPT BUT NO DOCUMENTATION F&B AMCC CONFERENCE -WACO- C
OF BUSINESS PURPOSE TRAVEL ARRANGEMENTS
PERRY'S GRILLE N. MALONE 7/2/1997 49.58 RECEIPT BUT NO DOCUMENTATION F&B POLICE OFFICERS/EQUIP. C
OF BUSINESS PURPOSE
PAPPADEAUX N. MALONE 7/9/1997 45.00 RECEIPT BUT NO DOCUMENTATION F&B CITY SEC. / DUTIES OF SECt C
OF BUSINESS PURPOSE PROCEDURES
WACO ELITE CAFE N. MALONE 7/25/1997 45.48 RECEIPT BUT NO DOCUMENTATION F&B CM / AMCC MEETING C
OF BUSINESS PURPOSE
WATERWORKS-WACO N. MALONE 7/25/1997 79.03 RECEIPT BUT NO DOCUMENTATION F&B CM / AMCC MEETING C
OF BUSINESS PURPOSE
COURTYARD - WACO N. MALONE 7/27/1997 293.81 NO RECEIPT HOTEL AMCC HOTEL C
BONNIE'S BEEF N. MALONE 7/30/1997 73.98 RECEIPT BUT NO DOCUMENTATION F&B CITY SEC. CONFERENCE C
OF BUSINESS PURPOSE WRAP-UP
ERNIE'S RESTAURANT N. MALONE 8/4/1997 27.83 NO RECEIPT F&B COUNCILMEN PORTER, C
CLARKE - COMMITTEE
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
GRAND PRIZE BBQ N. MALONE 8/15/1997 16.27 RECEIPT BUT NO DOCUMENTATION F&B CLARKE, MAXWELL, GAY- C
OF BUSINESS PURPOSE COUNCIL PROCEDURES
ERNIE'S RESTAURANT N. MALONE 8/21/1997 50.29 RECEIPT BUT NO DOCUMENTATION F&B CITY SEC., ASSIST. SEC - C
OF BUSINESS PURPOSE OFFICE PROCEDURE
LAS HADAS N. MALONE 8/26/1997 24.61 RECEIPT BUT NO DOCUMENTATION F&B POLICE OFFICER PROBLEM C
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT N.MALONE 9/5/1997 36.07 RECEIPT BUT NO DOCUMENTATION F&B PORT. COMMI BURKE C
OF BUSINESS PURPOSE OFFICE TERMINAL
LONE WOLF CAFE N. MALONE 9/11/1997 20.26 RECEIPT BUT NO DOCUMENTATION F&B OFFICER MCKOWN, POLICE C
00 OF BUSINESS PURPOSE BUSINESS
\0
T-BONE TOMS N. MALONE 10/20/1997 22.70 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN MAXWELL - C
OF BUSINESS PURPOSE BUDGET
LAS HADAS N. MALONE 10/24/1997 60.77 RECEIPT BUT NO DOCUMENTATION F&B CITY POLICY C
OF BUSINESS PURPOSE
WATER STREET N. MALONE 10/29/1997 212.74 RECEIPT BUT NO DOCUMENTATION F&B TML COUNCIL FOOD C
SEAFOOD - FT. WORTH OF BUSINESS PURPOSE
SOUTHWEST AIRLINES N. MALONE 10/31/1997 38.00 NO RECEIPT AIR 0 0
SOUTHWEST AIRLINES N. MALONE 10/31/1997 38.00 NO RECEIPT AIR 0 0
RESIDENCE INN - N. MALONE 11/1/1997 497.01 DOCUMENTED HOTEL X A
FT. WORTH
GRINGO'S MEXICAN N. MALONE 11/5/1997 28.29 RECEIPT BUT NO DOCUMENTATION F&B CITY SEC. - OFFICE C
OF BUSINESS PURPOSE PROCEDURE
AMERICAN EXPRESS N. MALONE 12/14/1997 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
THE CANDY GARDEN N. MALONE 11/17/1997 42.31 RECEIPT BUT NO DOCUMENTATION OTHER ADM. ASST./EMPLOYEE C
OF BUSINESS PURPOSE OF QUARTER
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
MORIARTY'S PUB - N. MALONE 12/1/1997 182.35 NO RECEIPT F&B NLC CONFERENCE C
PHILADELPHIA
HERTZ CAR RENTAL N. MALONE 11/29/1997 488.95 NO RECEIPT AUTO NLC CONFERENCE C
PARK AND FLY N. MALONE 12/4/1997 45.00 NO RECEIPT AUTO NLC CONFERENCE C
MARRIOTT HOTELS N. MALONE 12/5/1997 528.88 NO RECEIPT HOTEL NLC CONFERENCE C
SOUTHWEST AIRLINES N. MALONE 12/17/1997 81.00 AUSTIN TRIP AIR 0 D
FLIGHT INSURANCE N. MALONE 12/17/1997 4.00 AUSTIN TRIP AIR 0 D
1.0
0
UNIGLOBE N. MALONE 12/16/1997 10.00 AUSTIN TRIP AIR 0 D
CONTINENTAL AIRLINES N. MALONE 1/15/1998 2,002.00 6 TICKETS AND FLIGHT INS. AIR NLC COUNCIL TRAVEL C
QUALITY INNS N. MALONE 1/20/1998 22.68 DOCUMENTED HOTEL X A
LAS HADAS N. MALONE 1/21/1998 124.18 DOCUMENTED F&B X A
UNIGLOBE N.MALONE 1/15/1998 60.00 NO RECEIPT AIR SEE HOTEL TRAVEL C
REPORT
MONUMENT INN N. MALONE 2/17/1998 58.82 NO RECEIPT F&B EMPLOYEE OF THE C
QUARTER
WASHINGTON HILTON N. MALONE 3/7/1998 221.85 NO RECEIPT HOTEL X A
WASHINGTON HILTON N. MALONE 3/7/1998 221.85 NO RECEIPT HOTEL X A
KETTLE N. MALONE 3/30/1998 12.38 NO RECEIPT F&B X A
DISPUTED CHARGES N.MALONE 5/14/1998 (443.70) CREDIT OF PRIOR CHARGES OTHER X A
ERNIE'S RESTAURANT N. MALONE 4/22/1998 33.16 DOCUMENTED F&B X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
ERNIE'S RESTAURANT N. MALONE 5/5/1998 25.74 RECEIPT BUT NO DOCUMENTATION F&B CITY SEC. / ELECTION C
OF BUSINESS PURPOSE PROCEDURES
MONUMENT INN N. MALONE 5/12/1998 34.67 RECEIPT BUT NO DOCUMENTATION F&B OFFICE PERSONNEL / C
OF BUSINESS PURPOSE RECOGNITION
REBILLING OF CREDIT N. MALONE 5/13/1998 221.85 REBILLING OF PRIOR CREDIT OTHER X A
LAS HADAS N. MALONE 5/27/1998 25.04 DOCUMENTED F&B X A
CREDIT PENDING N . MALONE 7/13/1998 (221.85) CREDIT OF PRIOR CHARGES OTHER X A
DISPUTE
\0 TML N . MALONE 6/25/1998 1,165.00 NO RECEIPT SEMINAR OCT. TML CONFERENCE C
......
HILTON HOTELS - N. MALONE 7/20/1998 101.70 NO RECEIPT HOTEL OCT. TML CONFERENCE C
COLLEGE STATION
PORT CAFE N. MALONE 7/21/1998 41.60 RECEIPT BUT NO DOCUMENTATION F&B ENGINEER DESIGNER / FRED C
OF BUSINESS PURPOSE HARTMAN BRIDGE
FLIGHT INSURANCE N. MALONE 9/13/1998 16.00 FLIGHT INSURANCE REBILL OTHER X A
PORT CAFE N. MALONE 9/2/1998 18.71 RECEIPT BUT NO DOCUMENTATION F&B ZONING BOARD MEMBER / C
OF BUSINESS PURPOSE ZONING SITUATION
TML N. MALONE 9/24/1998 1,675.00 DOCUMENTED SEMINAR X A
CHOW'S N. MALONE 10/6/1998 21.40 RECEIPT BUT NO DOCUMENTATION F&B JUDGE / COURT C
OF BUSINESS PURPOSE PROCEDURE
KELLEY'S N. MALONE 10/7/1998 27.00 NO RECEIPT F&B CM / OFFICER / BUDGET C
CHOW'S N. MALONE 10/14/1998 37.70 RECEIPT BUT NO DOCUMENTATION F&B POLICE OFFICER / SALARY C
OF BUSINESS PURPOSE ADJUSTMENT
FATIMA'S N. MALONE 10/20/1998 25.95 RECEIPT BUT NO DOCUMENTATION F&B BOARD ADJUSTMENT C
OF BUSINESS PURPOSE MEMBER/PROCEDURE
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
HYATT REGENCY- N. MALONE 10/29/1998 166.75 RECEIPT BUT NO DOCUMENTATION HOTEL COUNCIL FOOD / TML C
SAN ANTONIO OF BUSINESS PURPOSE
AMERICAN EXPRESS N. MALONE 12/14/1998 35.00 ANNUAL MEMBERSHIP OTHER X A
LAS HADAS N. MALONE 11/20/1998 49.80 RECEIPT BUT NO DOCUMENTATION F&B CITIZEN / CITY C
OF BUSINESS PURPOSE PROCEDURES
PORT CAFE: N.MALONE 12/9/1998 28.12 RECEIPT BUT NO DOCUMENTATION F&B COUNCILMAN AND WIFE / C
OF BUSINESS PURPOSE ORDINANCE
LEE PALACE N. MALONE 12/22/1998 25.61 RECEIPT BUT NO DOCUMENTATION F&B CITIZEN SAM AND HAL C
OF BUSINESS PURPOSE LAWLER / ORDINANCE
\0
N
LAS HADAS N. MALONE 1/6/1999 81.43 RECEIPT BUT NO DOCUMENTATION F&B MAYORS ADVISORY C
OF BUSINESS PURPOSE COMMITTEE
CHOW'S N. MALONE 1/7/1999 53.70 RECEIPT BUT NO DOCUMENTATION F&B CHARLIE SCHNEIDER / CARE C
OF BUSINESS PURPOSE PROGRAM
W ALMART N. MALONE 1/28/1999 300.26 DOCUMENTED-TV FOR OTHER X A
MAYOR'S OFFICE
LAS HADAS N.MALONE 1/29/1999 37.99 DOCUMENTED F&B X A
ECKERDS N. MALONE 1/31/1999 17.77 DOCUMENTED OTHER X A
ERNIE'S RESTAURANT N. MALONE 3/22/1999 60.87 NO RECEIPT F&B MAIN STREET FAIR C
COMMITTEE MEMBERS
LEE PALACE N. MALONE 3/24/1999 17.76 DOCUMENTED F&B X A
TIGER DEN N. MALONE 4/1/1999 11.90 DOCUMENTED F&B X A
THE BLACK LABADOR N. MALONE 4/23/1999 32.04 RECEIPT BUT NO DOCUMENTATION F&B HOTEL DISCUSSION C
OF BUSINESS PURPOSE BENCH MARK GROUP
GOLDEN HUNAN N. MALONE 5/24/1999 29.90 DOCUMENTED F&B X A
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
T-BONE TOMS N. MALONE 5/28/1999 29.69 RECEIPT BUT NO DOCUMENTATION F&B CM, CLARKE, CITY C
OF BUSINESS PURPOSE BOARD
CHOW'S N. MALONE 6/30/1999 12.60 DOCUMENTED F&B X A
T-BONE TOMS N. MALONE 6/29/1999 29.69 RECEIPT BUT NO DOCUMENTATION F&B CM, JERRY CLARKE / C
OF BUSINESS PURPOSE AGENDA
DAVID'S CAF~ N. MALONE 6/27/1999 12.23 RECEIPT BUT NO DOCUMENTATION F&B BRYAN STERLING C
OF BUSINESS PURPOSE EMPLOYEE DISCUSSION
LAS HADAS N. MALONE 7/1/1999 142.94 DOCUMENTED F&B X A
\0 MONUMENT INN N. MALONE 7/2/1999 106.48 DOCUMENTED F&B X A
\.N
SOUTH SHORE HARBOR N.MALONE 7/31/1999 25.98 DOCUMENTED F&B X A
VILLAGE PIZZA N. MALONE 8/25/1999 54.47 DOCUMENTED F&B X A
ERNIE'S RESTAURANT N.MALONE 9/2/1999 37.08 DOCUMENTED F&B X A
ERNIE'S RESTAURANT N. MALONE 10/7/1999 60.69 DOCUMENTED F&B X A
CHOW'S N. MALONE 10/12/1999 13.90 DOCUMENTED F&B X A
ERNIE'S N. MALONE 10/21/1999 61.64 RECEIPT BUT NO DOCUMENTATION F&B ITEM FOR AGENDA C
OF BUSINESS PURPOSE
AMERICAN EXPRESS N. MALONE 12/13/1999 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
ENGINE CO - LOS N. MALONE 11/29/1999 80.95 NO RECEIPT F&B NLC FOOD FOR COUNCIL C
ANGELES
ANTONIO'S IT AllAN N. MALONE 12/7/1999 50.72 NO RECEIPT F&B HERRERA, LITCHFIELD, C
GAYS -DISCUSS COUNCIL
ACTION
ERNIE'S N. MALONE 12/13/1999 34.11 NO RECEIPT F&B DARE OFFICERS PROGRAM C
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
CHOW'S N. MALONE 2f712000 28.40 RECEIPT BUT NO DOCUMENTATION F&B GOLF PRO - GOLF C
OF BUSINESS PURPOSE TOURNAMENT
TREEBEARDS N. MALONE 2/18/2000 41.93 DOCUMENTED F&B X A
MAMIE MCCULLOUGH N. MALONE 2/24/2000 35.00 NO RECEIPT U 0 D
LAS HADAS N. MALONE 2/24/2000 110.71 DOCUMENTED F&B X A
LAS HADAS N. MALONE 2/24/2000 15.47 DOCUMENTED F&B X A
VNU NATL LEAGUE CITY N. MALONE 3/11/2000 410.00 NO RECEIPT U NLC - REGISTRATION C
\0 HILTON HOTELS - N. MALONE 3/14/2000 1,195.41 NO RECEIPT HOTEL NLC - ALL CITY COUNCIL C
~
WASHINGTON
T-BONE TOMS N. MALONE 4/11/2000 32.97 DOCUMENTED F&B X A
PEARL SEAFOOD N. MALONE 5/1/2000 21.50 RECEIPT BUT NO DOCUMENTATION F&B HUGH LANDOWN IND. C
OF BUSINESS PURPOSE TAX APPRAISER - TAXES
T-BONE TOMS N. MALONE 5/18/2000 32.57 DOCUMENTED F&B X A
SKILLETS N. MALONE 6/9/2000 21.83 DOCUMENTED F&B X A
LAS HADAS N. MALONE 6/23/2000 46.95 DOCUMENTED F&B X A
ERNIE'S N. MALONE 6/24/2000 34.75 DOCUMENTED F&B X A
DOMINO'S PIZZA N.MALONE 7/15/2000 44.12 DOCUMENTED F&B X A
T-BONE TOMS N. MALONE 8/11/2000 31.97 RECEIPT BUT NO DOCUMENTATION F&B JERRY CLARKE - CITY C
OFBU~NESSPURPOSE SITUATIONS
CHINA RIVER N. MALONE 8/21/2000 19.10 NO RECEIPT F&B HAL LAWLER - ZONING C
BOARD DISCUSSIONS
PERRY'S GRILLE N. MALONE 9f712000 52.44 RECEIPT BUT NO DOCUMENTATION F&B POLICE OFFICERS - C
OF BUSINESS PURPOSE SITUATION
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-
-
-
-
-
-
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
CHOW'S N. MALONE 9/25/2000 19.05 RECEIPT BUT NO DOCUMENTATION F&B GOLF PRO / TEE C
OF BUSINESS PURPOSE CHARGES
IMPERIAL COURT N. MALONE 10/6/2000 26.98 DOCUMENTED F&B X A
IMPERIAL COURT N. MALONE 10/23/2000 28.98 DOCUMENTED F&B X A
IMPERIAL COURT N. MALONE 11/9/2000 19.17 DOCUMENTED F&B X A
AMERICAN EXPRESS N. MALONE 12/14/2000 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
LANDRY'S N. MALONE 11/14/2000 73.66 DOCUMENTED F&B X A
\0 RADISSON - AUSTIN N. MALONE 11/18/2000 308.20 MR. AND MRS. AL TON AND HOTEL TML COUNCIL TRIp. COUNCIL C
Vl
VICKIE P. EXCEPT MAYOR
RADISSON . AUSTIN N. MALONE 11/18/2000 308.20 NO RECEIPT HOTEL TML COUNCIL TRIP - COUNCIL C
EXCEPT MAYOR
RADISSON - AUSTIN N. MALONE 11/18/2000 308.20 NO RECEIPT HOTEL TML COUNCIL TRIp. COUNCIL C
EXCEPT MAYOR
RADISSON . AUSTIN N. MALONE 11/19/2000 616.40 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
IMPERIAL COURT N. MALONE 11/28/2000 31.59 DOCUMENTED F&B NLC EXPENSES FOR COUNCIL C
SHERATON HOTELS - N. MALONE 12f712000 897.32 HOTEL-N.MALONE HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
SHERATON HOTELS. N. MALONE 12/8/2000 1,060.28 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
SHERATON HOTELS- N. MALONE 12/8/2000 1,344.88 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
SHERATON HOTELS- N. MALONE 12/8/2000 336.22 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
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-
CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
SHERATON HOTELS. N. MALONE 12/8/2000 224.34 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
SHERATON HOTELS- N.MALONE 12/11/2000 897.36 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
SHERATON HOTELS. N. MALONE 12/11/2000 1,030.10 NO RECEIPT HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
SHERATON HOTELS- N. MALONE 12/11/2000 1,121.70 HOTEL. E. CLARK HOTEL NLC EXPENSES FOR COUNCIL C
BOSTON
TRAVEL AGENCY FEES N.MALONE 12/19/2000 10.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
\0
0'1
TRAVEL AGENCY FEES N.MALONE 1/9/2001 20.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
TRAVEL AGENCY FEES N.MALONE 1/9/2001 20.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
TRAVEL AGENCY FEES N. MALONE 1/9/2001 20.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
TRAVEL AGENCY FEES N. MALONE 1/9/2001 20.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
TRAVEL AGENCY FEES N. MALONE 1/9/2001 10.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
TRAVEL AGENCY FEES N. MALONE 1/9/2001 10.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N. MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N. MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N. MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N. MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N. MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N. MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N.MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
FLIGHT INS N.MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N.MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N. MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N.MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N.MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N.MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N.MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
\0
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CONTINENTAL AIRLINES N. MALONE 1/9/2001 186.70 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N. MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N.MALONE 1/9/2001 206.50 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N. MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
CONTINENTAL AIRLINES N. MALONE 1/9/2001 206.50 WASHINGTON D.C. TRIP COUNCIL AIR X A
FLIGHT INS N.MALONE 1/9/2001 4.00 WASHINGTON D.C. TRIP COUNCIL AIR X A
TRAVEL AGENCY FEES N. MALONE 2/8/2001 10.00 WASH D.C. AIR FOR ENGELKEN'S AIR X A
WIFE -WAS REIMBURSED
CONTINENTAL AIRLINES N. MALONE 2/8/2001 435.50 WASH D.C. AIR FOR ENGELKEN'S AIR X A
WIFE -WAS REIMBURSED
FLIGHT INS N. MALONE 2/8/2001 4.00 WASH D.C. AIR FOR ENGELKEN'S AIR X A
WIFE -WAS REIMBURSED
TML N. MALONE 2/27/2001 105.00 DOCUMENTED SEMINAR X A
HILTON HOTELS. N. MALONE 3/13/2001 1,070.60 WASH. D.C. TRIP - COUNCIL HOTEL X A
WASHINGTON
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
HILTON HOTELS. N.MALONE 3/13/2001 1,070.60 WASH. D.C. TRIP - COUNCIL HOTEL X A
WASHINGTON
HILTON HOTELS - N. MALONE 3/13/2001 856.48 WASH. D.C. TRIP - COUNCIL HOTEL X A
WASHINGTON
HILTON HOTELS. N. MALONE 3/13/2001 856.48 WASH. D.C. TRIp. COUNCIL HOTEL X A
WASHINGTON
HILTON HOTELS - N. MALONE 3/13/2001 1,070.60 WASH. D.C. TRIP - COUNCIL HOTEL X A
WASHINGTON
SKILLET'S N. MALONE 4/11/2001 14.80 RECEIPT BUT NO DOCUMENTATION F&B BREAKFAST WITH CITIZEN. C
\0 OF BUSINESS PURPOSE CITY POLICY QUESTIONS
00
CONTINENTAL AIRLINES N. MALONE 6/6/2001 (86.70) REFUNDS AIR X A
CONTINENTAL AIRLINES N. MALONE 6/6/2001 (86.70) REFUNDS AIR X A
BLACK EYES PEA N. MALONE 5/15/2001 59.85 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
T -BONE TOMS N. MALONE 6/4/2001 63.01 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
PAPPADEAUX N. MALONE 7/13/2001 79.50 DOCUMENTED F&B X A
SKILLET'S RESTAURANT N. MALONE 8/17/2001 5.70 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
ERNIE'S RESTAURANT N.MALONE 9/13/2001 29.55 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
MOODY GARDENS N. MALONE 9/23/2001 42.36 NO RECEIPT U BREAKFAST WITH COUNCIL C
HOTEL
CHOW'S CAFE N.MALONE 9/25/2001 35.25 NO RECEIPT F&B 0 D
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
MALONE BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LAS HADAS N. MALONE 9/29/2001 100.69 RECEIPT BUT NO DOCUMENTATION F&B ADV. COMMITTEE. 9 LADIES- C
OF BUSINESS PURPOSE INFO ON CITY
ERNIE'S RESTAURANT N. MALONE 10/15/2001 22.63 RECEIPT BUT NO DOCUMENTATION F&B CITY SECRETARY. C
OF BUSINESS PURPOSE PROCEDURE
THE EXPO GROUP N. MALONE 11/6/2001 393.00 RECEIPT BUT NO DOCUMENTATION OTHER TML BOOTH FEE C
OF BUSINESS PURPOSE
AMERICAN EXPRESS N. MALONE 11/13/2001 55.00 MEMBERSHIP FEE OTHER X A
RITZ CARLTON. N. MALONE 12/13/2001 4,702.50 DOCUMENTED - 8 PEOPLE HOTEL X A
\0 ATLANTA
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MONUMENT INN N. MALONE 1/3/2002 59.37 RECEIPT BUT NO DOCUMENTATION F&B DOOR PRIZE DINNER - CITY C
OF BUSINESS PURPOSE EMPLOYEE
KEMAH - LANDRY'S N. MALONE 1/8/2002 86.25 DOCUMENTED F&B X A
AMERICAN EXPRESS N. MALONE 1/22/2002 (50.42) FEE REVERSAL OTHER X A
AMERICAN EXPRESS N. MALONE 1/22/2002 68.75 ADJUSTED FEE OTHER X A
SMITH AND WOLLENSKY N. MALONE 3/9/2002 1,367.88 DOCUMENTED F&B X A
OF WASH. D.C.
HILTON HOTELS N. MALONE 3/12/2002 904.41 NO RECEIPT HOTEL COUNCIL TRIP C
$ 38,947.46
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
POWELL
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS
H SI B. POWELL 9/12/1996 $ 222.01 DOCUMENTED OTHER X A
THE FLYING DUTCHMAN B. POWELL 11/25/1996 40.02 RECEIPT BUT NO DOCUMENTATION F&B RTH - DISCUSS C
OF BUSINESS PURPOSE EFFICIENCY REPORT
GRAND PRIZE BBQ B. POWELL 2f711997 53.41 RECEIPT BUT NO DOCUMENTATION F&B VISITING POLICE C
OF BUSINESS PURPOSE INSTRUCTORS LUNCH
..... AMERICAN EXPRESS B. POWELL 3/15/1997 55.00 ANNUAL FEE OTHER X A
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U-HAUL SAN ANTONIO B. POWELL 3/5/1997 80.00 NO RECEIPT U RECEIVING MILITARY C
EQUIP. LACKLAND
U-HAUL SAN ANTONIO B. POWELL 3/10/1997 8.40 NO RECEIPT U RECEIVING MILITARY C
EQUIP. LACKLAND
U-HAUL SAN ANTONIO B. POWELL 3/10/1997 (80.00) NO RECEIPT U RECEIVING MILITARY C
EQUIP. LACKLAND
U-HAUL SAN ANTONIO B. POWELL 3/11/1997 (80.00) NO RECEIPT U RECEIVING MILITARY C
EQUIP. LACKLAND
UHAUL B. POWELL 3f711997 187.00 RECEIPT BUT NO DOCUMENTATION OTHER RECEIVING MILITARY C
OF BUSINESS PURPOSE EQUIP. LACKLAND
UHAUL B. POWELL 3/10/1997 55.00 RECEIPT BUT NO DOCUMENTATION OTHER RECEIVING MILITARY C
OF BUSINESS PURPOSE EQUIP. LACKLAND
PAPPADEAUX B. POWELL 4/2/1997 54.43 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CAMINO REAL - EL PASO B. POWELL 7/15/1997 70.68 NO RECEIPT HOTEL 0 D
CHOW'S CAFE B. POWELL 9/23/1997 21.00 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
POWELL
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
LANDRY'S B. POWELL 12/15/1997 50.24 RECEIPT SIGNED BY ELAINE BONNER F&B 0 D
LAS HADAS B. POWELL 1/13/1998 49.89 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
CHOW'S B. POWELL 1/20/1998 14.05 RECEIPT BUT NO DOCUMENTATION F&B 0 D
OF BUSINESS PURPOSE
AMERICAN EXPRESS B. POWELL 3/15/1999 55.00 ANNUAL MEMBERSHIP FEE OTHER X A
I
..... CHOW'S B. POWELL 3/17/1998 13.05 NO RECEIPT F&B 0 D
0
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FATIMA'S TEA ROOM B. POWELL 3/24/1998 13.41 NO RECEIPT F&B 0 D
FATIMA'S TEA ROOM B. POWELL 4/1/1998 10.40 NO RECEIPT F&B 0 D
SUNDAY HOUSE INN- B. POWELL 5/27/1998 73.39 NO RECEIPT HOTEL 0 D
FREDRICKSBURG
SONNY'S HAPPY CAJUN B. POWELL 9/1711998 33.10 RECEIPT NOT SIGNED BY HIM F&B FIREARM'S INSTRUCTORS C
LUNCH
FATIMA'S TEA ROOM B. POWELL 9/25/1998 20.39 DOCUMENTED F&B X A
GTE WIRELESS B. POWELL 2/9/1999 291.65 NO RECEIPT OTHER WIRELESS PHONE TO C
PREVENT DISCONNECTS
AMERICAN EXPRESS B. POWELL 3/15/1999 35.00 ANNUAL FEE OTHER X A
HOLIDAY INN - ODESSA B. POWELL 3/1/1999 68.93 NO RECEIPT HOTEL CAMPUS CRIME C
CONFERENCE
$ 1,415.45
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CITY OF LAPORTE
CREDIT CARD EXPENDITURES
FOR THE SIX YEAR PERIOD
REFF
BASED ON REVIEW OF
CARD DOCUMENTATION PROVIDED EXPENSE SUBSEQUENT
PAYEE HOLDER DATE AMOUNT AS ORIGINAL SUPPORT TYPE INFORMATION
AMERICAN EXPRESS
AMERICAN EXPRESS R. REFF 12/13/1999 $ 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
PDQ NET R. REFF 2/26/2000 162.00 NO RECEIPT U INTERNET SERVICE C
ASTROWORLD R. REFF 7/28/2000 324.60 RECEIPT BUT NO DOCUMENTATION OTHER X A
OF BUSINESS PURPOSE
DRURY INN R. REFF 9/13/2000 262.17 REFUNDED HOTEL X A
..... DRURY INN R. REFF 9/13/2000 262.17 REFUNDED HOTEL X A
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DRURY INN R. REFF 9/13/2000 (262.17) REFUND HOTEL X A
DRURY INN R. REFF 9/13/2000 (262.17) REFUND HOTEL X A
KEY MAPS R. REFF 9/15/2000 308.20 NO RECEIPT OTHER LARGE KEY MAPS C
AMERICAN EXPRESS R. REFF 12/14/2000 35.00 ANNUAL MEMBERSHIP FEE OTHER X A
SHERATON HOTELS RESTAURANT R. REFF 11/30/2000 46.05 RECEIPT BUT NO DOCUMENTATION HOTEL TRAINING SESSION C
OF BUSINESS PURPOSE
FAIRFIELD INN - TEMPLE R. REFF 2/21/2001 72.27 DOCUMENTED HOTEL X A
PDQ NET R. REFF 2/26/2001 162.00 NO RECEIPT OTHER INTERNET SERVICE C
LA QUINTA R. REFF 6/30/2001 63.28 DOCUMENTED HOTEL X A
AMERICAN EXPRESS R. REFF 11/13/2001 55.00 MEMBERSHIP FEE OTHER X A
AMERICAN EXPRESS R. REFF 1/22/2002 (50.42) FEE REVERSAL OTHER X A
AMERICAN EXPRESS R. REFF 1/22/2002 68.75 ADJUSTED FEE OTHER X A
PDQ NET R. REFF 2/26/2002 162.00 NO RECEIPT OTHER INTERNET SERVICE C
$ 1,443.73
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Names of Employees and Cardholders Interviewed
In Alpha Order (By Last Name)
1) Alexander, Cynthia
2) Bradstreet, Paula
3) Butler, Carol
4) Collins, Gay
5) Daeumer, Cherell
6) Green, Shannon
7) Dolby, Michael
8) Doughty, Lorie
9) Fields, Carla
10) Gillett, Martha
11) Gunter, David
12) Harris, Sharon
13) Herrera, Robert T.
14) Joerns,John
15) Kelly, Susan
16) Lanclos, Melisa
17) Malone, Norman
18) Reff, Richard
19) Scott, Crystal
20) Urich, Sara
21) Wolney, Shelley
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TillER ANd COMPANY
A PROFESSIONAL CORPORATION OF
CERTIFIED PUBLIC ACCOUNTANTS
August 1, 2002
Chuck Engelken
City Council Audit Committee Chairman
City of LaPorte, Texas
We are pleased to confirm our understanding of the nature and limitations of the services we are
to provide the City of LaPorte, Texas.
We will apply the agreed-upon procedures which the City of LaPorte has specified, listed in the
attached schedule, to the documentation related to certain expenditures of the City of LaPorte for
the six years ended June 30, 2002. This engagement is solely to assist the City of LaPorte in
evaluating the propriety of certain American Express and Visa credit card expenditures and the
related adequacy of documentation and to evaluate compliance with internal controls over
American Express and Visa credit card expenditures. Our engagement to apply agreed-upon
procedures will be conducted in accordance with attestation standards established by the
American Institute of Certified Public Accountants. The sufficiency of the procedures is solely
the responsibility of those parties specified in the report. Consequently, we make no
representation regarding the sufficiency of the procedures described in the attached schedule
either for the purpose for which this report has been requested or for any other purpose. If, for
any real'on, we are unable to complete the procedures, we will describe any restrictions on the
performance of the procedures in our report, or will not issue a report as a result of this
engagement.
Because the agreed-upon procedures listed in the attached schedule do not constitute an
examination, we will not express an opinion on the financial impact the reviewed transactions
had or might have on the City's financial condition. In addition, we have no obligation to
perform any procedures beyond those listed in the attached schedule.
We will submit a report listing the procedures performed and our findings. This report is
intended solely for the use of the City of LaPorte, and should not be used by those who did not
agree to the procedures and take responsibility of the sufficiency of the procedun:s for their
purposes. Our report will contain a paragraph indicating that had we performed additional
procedures, other matters might have come to our attention that would have been reported to
you.
We plan to begin our procedures on approximately August 6, 2002, and unless unforeseeable
problems are encountered, the engagement should be completed on or around August 31, 2002.
We plan to review a draft of our report with the City's audit committee prior to issuance of our
final report. At the conclusion of our engagement, we will require a representation letter from
key management that, among other things, will confirm management's responsibility for
presenting to us all documentation they believe to be related to the expenditures in question and
1300 ROLLlNGBROOK 1 POST OFFICE BOX 563 / BAYTOWN, TEXAS 77522-0563 / (281) 427-7517 / FAX (281) 422-5013
MEMBERS OF THE AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS. THE TEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS
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a statement indicating they have informed us of all significant events and circumstances related
to the reviewed expenditures that might influence their proper analysis. Our fees for these
services will be billed at $95 per hour and we estimate the hours required to complete the
engagement to range from 120 to 180 hours. You will also be billed for out-of-pocket costs such
as report production, typing, postage, etc. Additional expenses are estimated not to exceed
$80.00. The fee estimate is based on anticipated cooperation from your personnel and the
assumption that unexpected circumstances will not be encountered during the engagement. If
significant additional time in necessary, we will discuss it with you and arrive at a new hour
estimate before we incur the additional costs. OUf invoice for these fees will be rendered each
month as work progresses and are payable on presentation.
We appreciate the opportunity to assist you and believe this letter and related schedules
accurately summarizes the significant terms of our engagement. If you have any questions,
please let us know. If you agree with the terms of our engagement as described in this letter,
please sign the enclosed copy and return it to us. If the need for additional services arises, our
agreement with you will need to be revised. It is customary for us to enumerate these revisions in
an addendum to this letter. If additional specified parties of the report are added, we will require
that they acknowledge in writing their responsibility for the sufficiency of procedures.
VZl~
Mark R. Tiller
Tiller and Company
A Professional Corporation of
Certified Public Accountants
This letter correctly sets forth the understanding of the City of LaPorte.
~~
Chuck Engelken
City Council Audit Committee Chairman
'Y//40'l.
Date
~j~~t:/-
/iorman M one .
Mayor
Date~1 )J-J 07
f
Attest:
Date ~ I / J I O~
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SCHEDULE OF AGREED-UPON PROCEDURES
1. Review historical information surrounding City use of credit cards (American
Express and VISA) leading to request for special agreed-upon procedures
engagement.
2. Discuss specific engagement needs related to credit cards with Audit Committee
Chairman.
3. Review relevant written City policies, procedures, manuals, employment
contracts, ordinances and department directives that might govern the handling
and payment of City credit card expenditures.
4. Determine adequacy of written policies and procedures related to City credit card
expenditures based on review of documents outlined in number 3 above.
5. Interview relevant City personnel to determine if written policies and procedures
were being followed and, if not, what procedures were followed. In addition, our
interviews might be used to confirm our understanding of certain credit card
expenditures detailed in the monthly credit card statements.
6. Review existing support behind paid City credit card statements for the six year
period for all City credit cards and categorize expenditures by type/nature and
level of attached support.
7. Interview certain individuals related to the City to determine if additional support
for credit card expenditures exists outside the official City payment/disbursement
records.
8. Review all paid per diem travel and expense requests during the audit period that
might relate to the expenditures paid by City credit cards.
9. Review relevant City docwnents related to reimbursements made to the City by
cardholders for items or services purchased by City credit cards.
10. Summarize the information reviewed which will include our related analysis, for
purposes of inspection, review, and analysis by the Audit Committee.
e
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/It () .s (eft- / $~ e pen.--+
Scope of Services: Perform a comprehensive audit of credit card
transactions for the past" years. Review credit card purchases
and determine if the expenditure was undertaken for official City
business. Determine whether the expenditure complies with City
purchasing and travel policies in effect at the time of the expenditure.
Auditor Selection Questions
1. Tell us a little about your firm?
a. Number of CPAs with municipal experience?
b. Background of those assigned to this engagement?
2. What type of experience do you have with what is commonly known as forensic
auditing?
3. What type of audit steps will be taken by your firm to implement this review? What
experiences does your staff have to perform this type of limited scope
engagement?
4. From what we've told you, how long do you think it will take your staff to complete
this engagement and issue a written report to the Audit Committee? Explain your
philosophy for issuing the results of this audit. How soon could you start? Is there
an approximate fee range?
5. How many municipalities has your firm performed this type of audit for?