HomeMy WebLinkAbout10-25-04 Audit Committee-agenda and minutes Re: name change from Audit Committee to Fiscal Afffairs Committee
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STATE OF TEXAS )(
COUNTY OF HARRIS )(
CITY OF LA PORTE )(
NOTICE IS HEREBY GIVEN OF A REGULAR MEETING OF LA PORTE AUDIT COMMITIEE TO BE HELD
ON OCTOBER 25,2004 AT 5:90 P.M. AT LA PORTE CITY HALL COUNCIL CHAMBERS, 604 WEST
FAIRMONT PARKWAY, LA PORTE, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE
AGENDA LISTED BELOW:
5:00 P.M. - REGULAR SESSION
1. CALL TO ORDER
2. CONSIDER APPROVAL OF MINUTES OF REGULAR MEETING OF LA PORTE AUDIT COMMITIEE
HELD OCTOBER 11, 2004.
3. DISCUSSION ITEMS
> FRAUD POLICY
> P-CARD
> COMMITIEE NAME CHANGE
4. TAX RESALE PROPERTY - K. POWELL
5. RECEIVE AND REVIEW FOURTH QUARTER (FY 2004) INVESTMENT REPORT - C. ALEXANDER
6. RECEIVE AND REVIEW CREDIT CARD REPORT - C. ALEXANDER
7. COMMITIEE COMMENTS
8. ADJOURNMENT
There may be a possible quorum of City Council present at this meeting and may participate in discussion at this
meeting, however, they will not vote on matters.
THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR
ACCOMMODATIONS OR INTERPRETIVE SERVICES AT MEETINGS SHOULD BE MADE 48 HOURS PRIOR
TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S OFFICE AT 281-471-5020 OR TDD LINE 281-
471-5030 FOR FURTHER INFORMATION.
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City Secretary
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Date posted
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MINUTES OF THE LA PORTE AUDIT COMMITTEE
October 25, 2004
1. Call to Order
The meeting was called to order by Chairperson Chuck Engelken at 5:00 p.m.
Members of Committee Present: Chairperson Chuck Engelken, Mayor Pro Tem Barry
Beasley and Councilmember Peter Griffiths
Members of Committee Absent: Howard Ebow
Members of City Executive Staff and City Employees Present: City Manager Debra
Feazelle, Assistant City Manager Cynthia Alexander, Assistant Finance Director
Michael Dolby, Assistant City Secretary Sharon Harris, Susan Kelley and Kathy Powell
2. Consider approval of Minutes of Regular Meeting of La Porte Audit Committee Minutes
held on October 11, 2004.
Motion was made by Committee Member Beasley to approve the minutes as presented. A
second by Committee Member Peter Griffiths. The motion carried unanimously.
3. Discussion Items
o City Manager Debra Feazelle discussed an administrative fraud policy that would
be signed by all city employees.
Purchasing Manager Susan Kelley provided the Committee with a procurement
card presentation and a flow chart. A pilot program of using the cards was started
at the beginning of the year with the Parks and Recreation Department. The
program was successful, with a few more cards to be issued. Ms. Kelley provided
guidelines for usage of the procurement cards. Committee Member Beasley
questioned if the City would receive a rebate for utilizing the cards. Ms. Kelley
informed him the City would receive a check at the end of the year, with the
rebate going back into the general fund.
Assistant City Manager Cynthia Alexander reminded the Committee that the
name of the Committee will be changing to "Fiscal Affairs Committee".
4. Tax Resale Property