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HomeMy WebLinkAbout07-22-03 Special Called Canada Road Informational Meeting Minutes CANADA ROAD INFORMATIONAL MEETING JULY 22, 2003 6:30 PM Council Members Present: Chuck Engelken, Bruce Meismer City Staff Present: Debra Feazelle, City Manager; John Joerns, Assistant City Manager; Knox Askins, City Attorney; Steve Gillett, Director of Public Works Canada Road Residents Present: Dr. and Mrs. RL. Worsham, Second Baptist Church; Mr. and Mrs. F.W. Anthony, 3203 Canada; Mr. and Mrs. Ellery Lacomb, 3229 Canada. Property Owners and Representatives Present: Bobby Grisham, Parcels C, E & F; Larry Allen, Nolan Allen and Jack Howard, Parcel G; Joel Chambers, Parcel B. Consultant Present: Ron Bavarian, Walsh-Freese & Nichols. 1. Meeting called to order by Assistant City Manager John Joerns at 6:30 pm. 2. John Joerns introduced City Council City Staff and the Consultant. He requested all present to introduce themselves and identify their interest. He also reminded everyone to sign in. 3. John Joerns reviewed the letter sent to property owners and residents, and discussed the challenges facing the Project. He briefly reviewed the need for donated Right of Way, budget challenges, and requests received from some property owners for favorable zoning in exchange for property donations. 4. Ron Bavarian presented a display board that outlined the road cross-sections in the various portions of the Project. He answered questions from those present. 5. Steve Gillett presented an overhead presentation of the list of steps necessary to complete the Project, as well as a draft cost estimate of road construction. John Joerns reminded everyone that the estimate did not include utilities. 6. John Joerns reviewed the need for property owners to donate the necessary Right of Way to begin bringing the estimated cost in line with the projected budget. He reviewed the steps that might be taken if Project costs could no be lowered through property donation, including paving lien assessments, phased construction, reducing the scope of the Project and phasing or elimination of utilities. City Attorney Knox Askins reviewed the tax benefits of property donation and the paving lien assessment process. Finally he discussed the prohibition of contract zoning - the exchange of favorable rezoning of property in exchange for property donation. He explained that this violated state law, but property owners were welcome to avail themselves of the existing rezoning process through the City's Planning and Zoning Commission. 7. John Joerns discussed the benefits of proposed utilities to property owners. He reminded them that they were not free - development of property would require the payment of front-foot fees if the City installed. rfthey were not constructed due to budget constraints, property owners would be responsible for construction, with the possibility of reimbursement under the utility extension policy. Ron Bavarius stated that the utilities had not yet been designed. His firm has performed a feasibility study for water and sewer construction, looking at several alternatives, and that the recommended alternative would be designed as soon as the City authorized the proposal submitted for design. He also stated that, under the preferred alternative, a small lift station site (25'x25') would be required in the southeast portion of the Project. 8. Questions: ~ Existing resident have mailboxes on west side of Canada, with residences on the east side. How will they cross busy, 4-lane road to get mail. Staff will research the possibility of the Postal Service changing mail delivery to the east side of Canada prior to construction. ~ Property owners questioned whether regional detention was design or contemplated. The current road design does not contemplate draining acreage - only to roadway. Discussion was held that the City consider incorporation of a regional detention facility in the road design or, possibly incorporate detention in the design and development of the proposed park. ~ Property owners wanted to know the process for property donation for Right of Way. Knox Askins explained the process. Property owners were directed to contact Steve Gillett to initiate the process, and he would coordinate with Mr. Askins. ~ Potholes on existing Canada Road from HCFCD construction. City will follow up on repairs to Canada Road as needed. ~ Where will project start - north or south end. Ron Baverian indicated that the design called for the Project to begin on the south end, due to drainage construction concerns. Will follow up on this with Engineer to see if construction can begin on North end, especially the intersection of Spencer Highway. 9. The meeting was adjourned at 8:15. ~.