HomeMy WebLinkAbout1963-08-22 Special Meeting112.
• •
• MINUTES - SPECIAL MEETING
of the
LA PORTS CITY COMMISSION, LA f~RTE, TEXAS
August 22, 1963
7:00 P.M.
MEMBERS OF THE COMM/SSlON PRESENT: Mayor
N. P. Pfeiffer; Commissioners Frank G. Baker, Russell
Shepherd, W. A. Stabs, Jr.
MEMBERS OF CO/~'N/SS/ON ABSENT: Commissioner
Tom Osburn.
OTHER CITY OFFICIALS PRESENT: Clovis D.
Mann, City Clerk.
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1. Mr. K. A. Wainscott, President of Machine
Records, Inc. was present by invitation to present pro-
posal for placing delinquent tax roll and current tax
roll on data processing.
WAINSCOTT PRESENTS
P0~4~SAL 0~"J DATA
PROCESSING TAX
SYSTEM.
After thorough discussion and consideration,
Comamissioner Shepherd made a motion, seconded by Commissioner
Stabs, that the City enter into contract with Machine ENTER INTO CONTRACT
Records, Inc., for this work. Motion carried. (Copies WITH MACHINE f?ECORDS
of the contracts attached hereto.) INC.
2. Commissioner Shepherd made a motion, seconded TITLE POLICY ON
by Commissioner Baker, that the City furnish a Title Policy BLOCK 4, BA';~FRGNT
in regard to the sale of Block 4, Bayfront Addition, and
that "F" Street on the South side of Block 4 and the alley
be opened. Motion carried.
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3. Three Purchase Orders were submitted for
consideration. Commissioner Stabs made a motion, seconded
by Commissioner Baker, that the following purchases be
authortzed:
Purchase Order No. 195, for 500 Ft. of 8" B & S
Gasket Sewer Ptpe, for approxtmately
$ 385.00, to be used for relocating
of sewer line on Bayou Properties.
City to be reimbursed by owner.
APPROVAL OF
PURCHASE ORDERS
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._.. _ _ _ ---~mr~ ~- I~- - f - . _ _ ,. -___ ._ . _ ...~.__ - - -- . ~_. _.__.__ .___
crxsrrnr of pis ~
THIS AGRSE~ffiNT, duly authorised, ayda~ and ontrrod into this
day of __.__, ~~° ~ ,.,~,,, 19b3, by and between the City of
La Aosto, horoinsftar referred to as "District", and W1C~lINH•
Ri~CQRt~i, IA-C., a Texas Gosporation, with its psincipal oitieo iie
Corpus Christi, Nuoces County, Toxas, hereinaftos rsfosrtd to as "MZI"t
fMITNFE8FTN •
IYKQREAS, the G ity of La Pozte i• a municipal cospasation
situated in Harris County, Toxas, duly organized and exioting uncles
the laws of the Stote of Toxas, with authority to levy and collect
taxs~sl and
• WHEREAS, it is necessary that oath year the said District
prepare, pr cause to bo prepared, a tax roll and•tax statemonts~ and
IMHEREAS, lauchine Records, Inc., is in the business of pirspaaing
os causing to be prepared, tax rolls and statements and various docu•
vents necessary to variava tax officea~ and
WHER$AS, the aid District desires to acquire the services of
kRI for such pusposesi
NOMI 'tHERBFQRE, for and in consideration of the terms and
cor~ditione Mrein contained end payments to be made as herein ps~o-
vidod, the parties hereto agree as folloNSt
I.
i
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IW~I agr:es at its solo cost and expense to furnish the
"District" the followingt -
Page 1.
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• A. One I3M printed delinquent tax roll fox the year 1963,
and far each subsequent year during the terra of this
contract. Such tax roll will list all property in sub-
division, lot and block order and will include an account
number, name, address, description, amount of tax for
each roll year, total tax for each account, total tax
in each subdivision, and a listing of taxes due for each
roll year.
B. Three sets of tax staters nts, in subdivision, lot and
. ~'-fi
block order, showing narr~, address, account number, amount
of tax for each roll year, penalty, intar4:t, a~nc9 cost,
total of all items for each roll year, total tax, total
penalty and interest, and a grand total of all items,
• printed on each statement.
I1.
District agrees to furnish to MRT, in writing, all infoz-mation
necessary for the production of the said tax statements and tax roll.
District further agraes to make available for inspection to l~ftI all
affficial records, documents, andfor instru~aents in its custody which
may ba of assistance to d1~ Z in the production of the said tax roll
and~or tax statements.
III.
I~tI agraes to furnish to the District a proof copy of the tax
roll within sixty (50) days attar the receipt of the necessary in~arwa-
lion furnished by the District. NQ~1 further agraes to deliver to the
~ _-
District, within thirty (30) days attar reeeipt of the Distxict's
~i
z
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Fagg ?. -
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_~ _ . ~~
• ~ ~~~ ..
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• approval or corzections of the woof copy of the tax roll, tar~wther
with a written copy of the g~.rlicable renalty and interest schedule,
the final copies of the printeC tax roll and tax statem,erts.
IV .
MRI agrees to furnish to the District all cards, wirir~y, per;e.lc,,
and other IBM machine materials required to complete this contract.
District agxees to pay for tax statement` forms, tax roll paper, a^d
envelopes.
V.
It is mutually agreed that mll IBM cards are the property of
MRI and that same shall not be construed as end items of this
contract, provided, however, MkI hereby grants an option to District
to buy all such It3M cards from MFI far the additional surn of Tiro
• Hundred (51200.00) 3 No/0~ Dollars. In this connection, pending
District's exereise of its optio^ to buy, MFcI shall provide reason-
atalaa storage an=~ maintenanr.e facilities far such IBM cards.
VI.
ihi.s agreement si;al.l be effective as of the % ' day of
~~~~ -~~~/ 1963, and shall xernain in full forc® and effect for
a period of one year, and thereafter from year to year until or-~s
par~t,y shall giv the other party six months' prior written notice
of its decision to terminate tt;is agreement.
YII.
At full co~~sideration for the services to be perForrntd and
rendered b~.g MFI hereunder, District agxeest
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Face 3.
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9,~-(1
A. To ~ ay kRI the su+~ of 'pine Hundred b No/1{~' Dollars
• (190u.0U) fort
s. Key Punch cards
b. Proof list
c. Corrections
~i. Calculate F~er,alty and interest for 3 months
e. Print formal tax rolls
f. Print 3 sets of single part delinquent tax statements
g. and other expenses incident to the proper perforr~ancs of
this contract for preparing the 1963 delinquent. tax
roll, statements, and listings.
B. To pay h~I the sum of Nine Hundred t, No/1GU Dollard ($9UO.Q0}
for each succeeding year in which the number of accounts appetizing on
the tax roll doss not exceed 9U0 foz itetrta listed in "A" above.
C. To pay IdRI, during any year in rtttich the number of accounts
appearing upon the tax roll exceeds 900, an additional $1.OU for •ach
additional account and deduct $1.UG from the total payment for each
account under 900 for any year in which this contract is in effect.
• D.Al1 payments shall be made each year by the District to
J~tI within t1'+irty (3G) days r>f "F~s receipt of the tax roi? a and statements.
VIII.
It is mutually agreed that this contract is not binding upon
l4RI until accepted in writing by its y~zesident at its honor office in
Corpus Christi, Texas.
IX.
The parties hereto have read the terms of this contract before
signing the same and hereby agree that no statement, remark, agreement,
or understanding, oral or written, not contained herein will be recog-
Wised ex enforc®d.
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Yagle 4
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X.
IN WITNESS WHEREOF, these presents are executed by authority
of the governing bodies of the respective parties hereto on this ?
day of C~,(,l ~~ , 1963.
CITY OF LA pORTE
ATTESTS
~ ( _.`
5ecretazy
' daACHINE RECORDS, INC.
,%
Secretary/'~ ~ /
President
Page 5.
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n:
•~OUNTY OF NiTECES
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112-F
THIS AGREEMENT, duly authorized, made, and entered into this ~~...__._._day of...~~ ~._...._...,~96~~
by and between the ..............~~_.fIZ..I~--PblL+~--.-.--...-.-•---......_.................._._........__......__...._........:....~_hereinafter referred to
as "District", and MACHINE RECORDS, INC., a Texas Corporation, with its principal office in Corpus Christi, Nueces
County, Texas, hereinafter referred to as "MRI";
WITNESSETH
...._......- P ~
- WHEREAS, the.-•---.....~..'~..at.~. ---••----•---....----•---• ..............-•--...-•-----......._..... .....is a munici al co ration
situated in .............:................~.~~.......___.County, Texas, duly organized and existing under the laws of the State of Texas,
with authority to levy and collect taxes; and .
WHEREAS, it is necessazy that each year the said District prepare, or cause to be prepared, a tax roll and tax
statements; and
WHEREAS, Machine Records, Inc. is in the busines of preparing, or causing to be prepared, tax rolls and statements
and various documents necessary to various tax offices; and
WHEREAS, 'the said District desires to acquire the services of MRI for such purposes:
NOW, THEREFORE, for and in consideration of the terms and conditions herein contained and payments to be made
as herein provided, the parties hereto agree as follows:
~ ~. I.
MRI agrees, at its sole cost and expense, to ~. District" the following:
A. One IBM machine printed proof list and a formal tax roll for the year....g~A., and each subsequent yeaz during
the term of this contract. Such tax roll will list all property in .$i~._H~.O,~.a...i~~t~.j,0.8------•_.order and
will include an account number, name, address, description, value, and amount of tax for each description, and '
total tax for each account.
B. One set of tax statements,..~.qt..~4~~.~.~./~4Aa_~-A~14_.i~.~Eit~der, showing name, address, account number,
assessed value, and amou t of tax. Said statements will be composed of.......~...._...__.part3, to-wit: 1) .Receipts; 2) .Audit
Co y; iy Office Copy; ~ . Current Statement; ~) . Rendition; 6} . ' '
~"/.~..t~s~,l .>l~~fillt~fe .1QQl~i__lll~...D0;6..~~~... ~..~l:..l~s ._.#i~..ti~..>~~•_. ~~.
ti a~~, iI~I X11 t1uY'31sh m~itsh'1~ air ~
...•e•.. ~~..~a~._.t~s~l..~..~l..~~trtt~ai.....----.
II.
District agrees to furnish to MRI, in writing, all information necessary for the production of the said tax statements
and tax roll. District further agrees to make available for inspection to MRI all official records, documents, and/or
instruments in its custody which may be of assistance to MRI in the production of the said tax roll and/or tax statements.
III.
MRI agrees'to furnish to the District a proof copy of the tax roll within sixty (60) days after the rapt of all
necessary information furnished by District. MRI further agrees to deliver to the District, within thirty (30) days after .
receipt of the District's approval or corrections of the proof copy of the tax roll, together with a written copy of the ap-
plicable tax rate,, the final copies of the printed tax roll and tax statements.
IV.
MRI agrees to provide all cards, whin ,panels, and other IBM machine materials required to complete this contract,a
+4 Owa'A~1ai~ ~e~dtt .~ oDta;nie~~--=~q~d.-.•-= ~~ •~ +d~stx'10~-......
V. >~ ta~ot~aEals
It is mutually agreed that all IBM cards are the property of MRI and that the same shall not be construed as end
items of this contract,. provided, however, MRI hereby rants an o tion to District to buy all such IBM cards from MRI
for the additional sum of...~P.~1'..11~'.11~_.~__~_~..~.~Qs~Q~._~~.ILtr~ ........................... In this connection, pending
District's exercise of this option to buy, MRI shall provide reasonable storage and maintenance facilities for such IBM
cards.
VI.
This agreement shall be effective as of the.-~~~_-.day of_.-__.... ._ ..~.._........, 19.6'3, and shall remain in full
force and effect for a period of one year, and thereafter from year to eaz until one party shall give the other party six
months' prior written notice of its decision to terminate this agreement.
VII.
As full consideration for the services to be performe and rendered b RI hereunder, District agrees:
A. To pay MRI the sum of ............................................~...~._.~~.x~~Qt~~ --~!#---•---......._..__....---..._....----•--........ for:
1. IBM Cards & Tax Roll Paper
D ~'
3: Rental -Card Storage & Cabinets, per year ~ G j,~j,~ca.~ ~~y .,,
4. Machine work _ ~/
a. Key punch cards b. Proof list
c. Corrections d. Calculate tax amounts
e. Print formal tax rolls g. Print tax statements.
h. and other expenses incident to the proper performance of this contract for preparing the 19>~.. current tax
roll, statements, and listings.
B. To pay M1tI the sum of.......~...~f..~l~~~Q.._~~~QQ~~iQQ._~i`>F.--••-• ..........:...._-------._....----•-•--.....-•----• .
.._.......;_ ............................... ......................for each succeeding year in which the number of accounts appearing on the
tax roll does not exceed...'_~1.~ ........:........•--------•---._...-----._....-.---.._....__.._.__.......--•----...........for items listed in "A" above. ,
C. To pay MRI, during any ye}~ar in which the number of accounts appearin ~P~O~ therLy}ri~tit tax roll exceeds,
...........__......_..-•---•---•---•---......__7.-Q~Q ............... an add_i~}~~,1, ~'~'.~'--...~4--~~A4!1.(._...:'~.:.._TT.'~G._vv....._for each additional
account; and to deduct -.-...----. °.•~_ j6d?d __._Kt -:-_(.1-'a..__-._.....---drom the total payment for each account under
• .........................•---....---.-----.-•--~taQQQ-.._.....__..~or any year in which this contract is in effect.
D. All payments shall be made each year by the District to MRI within thirty (30) days of the receipt of thr~,
aarjr~,~t~d Ytii'1C• 1l:ft$ ~~ 0lnt 11~i j~a"OO! 3.1eC 11 ~llo+ra"~t! sad
•O ~~ 1 ._~ • .. •. • _ _ • t _
It is mutually agreed that this contract is not binding upon MRI until accepted in writing by its president at its home
office in Corpus Christi, Texas.
IX.
The parties hereto have read the terms of this contract before signing the same and hereby agree that no statement,
remark, agreement, or understanding, oral or written, not contained herein, will be recognized or enforced.
X. '
IN WITNESS WHEREOF, these presents are executed by authority of the governing bodies of the respective parties
CJ
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hereto on this.-•--•..---_-_---....day of ..............._.__._.----__................, 1962.
AST: .~..~... _....__.... BY~----•• ..............•-----•-'Preside:nt._......................_........ '
y'o/Z
MACHI~N/E RE tC RD~S NC.
ATTEST: ~ ~//'f ~~, '~T:..~ .1~9vu-~'i. ~.'
..._ .............._._. -•--•-~cretazy .._.........._.._... ~.... By:..._.... Presiden~'~`'---........._._........
993.
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• Purchase Order No. 996, for three 900# drums
Chlorine HTH, for approximately
.~ 902.00, for the Water Department.
Purchase Order No. 997, for rental of a dozier for
one week, for the Health Department
for approximately ~ 255.00.
Motion carried.
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There being no further business, the meetin_q was
adjourned.
e ,~
P, Pfeiffer y Mayor
of the City of La P te, Texas
ATTEST
Clovis D. Mann City Clerk
of the City of La Porte, Texas
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